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06-27-83 agendaCITY OF RICHFIELD, MINNESOTA Office of City Manager 10 Council Letter No. 241 Agenda June 27, 1983 The Honorable Mayor and Members of the City Council City of Richfield Council Members: Subject: Year IX Community Development Block Grant Allocation to Public Service Programs At the June 27, 1933 city council meeting, the council is scheduled to discuss the allocation of $28,800 of Year IX Commun- ity Development Block Grant funds for public service programs. This matter is the result of an earlier council decision to seep proposals for the use of these funds under CDBG regulations which allow up to ten percent of the city's CDBG allocation to be used for public service programs. In a related action, the city council recently adopted five priority areas of social service needs in the community which were recommended to the city council by the Advisory Board of Health. These five priority areas are as follows: 1. Day Care Services 2. In-Home Services 3. Access to Information and Coordination of Services 4. Family Violence Services 5. Chemical Dependency Prevention The city staff, with the assistance of the South Hennepin Human Services Council, has contacted various agencies indicating that the council is soliciting proposals for these funds and in- viting them to submit requests. Requests have been received for the following projects: 1. The South Hennepin Family Violence Committee has requested $1,081.15 for a volunteer advocacy program for battered women. The project would enable three advocates to be trained, the cost-of a phone system to be defrayed to provide information to the community. This project addresses the family violence priority. 2. The South Hennepin Human Services Council has requested $3,000 for community planning and coordination, and for Council Letter No. 241 -2- June 27, 1933 16 the revision of the Community Directory of Human 5ervi'ces in the South Hennepin Area. This project would address the access to information and coordina- tion of services priority. 3. South Hennepin Human Services Council has requested $4,935 for continued funding of the household and outside maintenance for elderly (HOME) program. The home program is a chore/maintenance service available to moderate income residents 60 years of age and older. The cost of services are based on a sliding fee scale. Richfield previously allocated $3,323 from the Year VIII CDBG funding. This project addresses the home services priority area. 4. The Home Service Program administered through the City of Richfield Youth Employment Service has requested $1,920. This program provides household cleaning and related services to low income and disabled adults as well as senior citizens. The funds requested for this project would be used to reduce the charge for services to the homeowner from $3.50 per hour to $2.50 per hour. This reduction in fee is expected to expand the number of clients who can afford to use the program's services. This project would address the home services priority area. 5. The Women's Resource Center has requested $2,955 to expand the center's phone and walk-in information and referral service and to develop a family violence training program for the Richfield Police Division. The project would involve the installation of a second direct phone line to expand the agency's peer counseling program to serve more persons in need of information and assistance, and to provide training for the Richfield police about family violence, focusing on spouse battering. This project addresses the family violence services priority. 6. Retrained Incorporated has requested $19,500 for a project to help dislocated workers secure and retain jobs through retraining. This project does not specifi- cally address any of the five priority areas established by the city council. 7. The Richfield Parent Assistance Fund through Ms. Sue Sarver, has requested an unspecified amount of funds for day care services. The project is intended to set up a sliding fee program for child care. The program will be aimed at persons with incomes of between 60% and 700 of the state median income, but would serve persons that are currently not eligible for sliding fee programs., This project addresses the day care priority. Council Letter No. 241 -3- June 27, 1983 The specific proposals received from each of the agencies are attached for the council's review and consideration. The total amount of funds requested through these proposals is $33,441, not including funds for the day care proposal, since no amount was specified for that project. The Urban Hennepin County Community Development Block Grant program guidelines in- dicate that CDBG funds can be used for public service programs only when compliance with the following conditions is demonstra- ted: 1. That funds are being used to directly benefit low and moderate income persons, based on an individual eligibility determination. 2. Funds to support these public service. programs have not been previously provided by either the City of Richfield, Hennepin County or the State of Minnesota during the 12 month period preceding June 1, 1983. 3< Fiinds are to be used,tc provide an expanded, or new .service. However, the county has indicated that if funds are cutoff by agencies other than the City of Richfield, CDBG funds can be used to fund continued services which otherwise would be eliminated. . The city staff has discussed the proposals outlined above with Hennepin County staff and they indicated potential difficulties with a number of proposals. As noted, each would have to demon- strate direct benefits to low and moderate income persons, either by demonstrating that 51% or more users of the services are low and moderate income persons, or by making individual eligibility determinations. Hennepin County staff indicated they believed it may be difficult for these requirements to be met by the Women's Resource Center. Project, The South Hennepin Family Violence Committee Project, and the South Hennepin Human Services Council Planning and.Community Directory Project. Further, the HOME Service Program, the YES Home Service Program, and the South Hennepin Human Services Council Community Planning and Directory Projects could also have difficulty in meeting the stipulation that funds be for an expanded, or new service, since these programs are presently in existence. The staff has previously advised the city council of its con- cerns regarding the allocation of CDBG funds for on-going social service programs. The staff continues to believe that the use of CDBG funds for social service programs will create an expectation for on-going funding of such programs by the city, and that in some instances, the funding of the programs is beyond the scope of city responsibility. However, the city council has determined to solicit proposals from various social service agencies, and the following is the staff's recommendations based on the proposals received. Because Council Letter No. 241 -4- June 27, 1933 the job retraining proposal from Retrained, Inc. is not a priority area as established by the city council, and because the Women's Resource Center proposed family violence services will likely be especially difficult to justify benefit to low and moderate income persons, these projects are not recommended for funding. Based on the priorities previously established by the city council and the staff's review of-these projects, the funding allocations are recommended as follows: 1. South Hennepin Family Violence Committee $1,031 (volunteer advocacy for battered women) 2. South-Hennepin Human Services Council $3,000 (Community planning,.community directory) 3. South Hennepin Human Services Council $4,935 (HOME Service Program) 4. YES Home Service Program $1,920 (Home services to elderly, disabled) 5. Richfield Parents Assistance Fund $17,314 (Sliding-fee day care services) TOTAL $23,300 If the city council desires to allocate CDBG funds for social service programs as proposed to the city based on its priority areas, it is recommended that the council authorize an allocation as outlined above with the understanding that it will be necessary for each project to meet the eligibility criteria for participation in CDBG funding. Respectfully submit ed, Thomas A. Morgan, r. Acting City Manager TAM/eja 0 M N qe LO M ?+ O E ¦ cc IOU L June 2, 1983 To Whom It May Concern: The City of Richfield participates in the Urban Hennepin County Community Block Grant program.. As part of this program the City of Richfield has designated that $28,800 from the funds it receives through this program in year IX (beginning in July of 1983) will be available for public services. The city council is currently accepting proposals for use of these funds. Urban Hennepin County Community Development Block grant program guidelines indicate that these funds can be used for public services only when compliance with the following conditions is demonstrated: 1. That funds are being used to directly benefit low and moderate income persons based on an individual eligibility determination. 2. That funds to support the public services have not been provided by either the City of Richfield, Hennepin County or the State in the 12 month period proceeding June 1, 1983. 3. Funds should be used to provide an expanded level or new service. If you would like to submit a proposal for consideration by the City of Richfield, please submit them to: Rick Jopke City of Richfield 6700 Portland Avenue South Richfield, `^.N 35423 Proposals must be submitted no later than June 17, 1983. Proposals received will be considered by the R}ch:ield City Council on June 27, 1983. Sincerely, Rick Jopke City P_anner telephone: 869-7521 (612) an equal opportunity employer SOUTH HENNEPIN HUMAN SERVICES COUNCIL • June 17, 1983 Rick Jopke City of Richfield 6700 Portland Avenue South Richfield, Mn 55423 Dear Rick: Serving: Bloomington Eden Prairie Edina Richfield As indicated by your recent letter I am submitting our budget request under the category of Access To Information/Coordination to the City of Richfield for 1983-84 Community Development Block Grant Funding. South Hennepin Human Services Council is requesting $3,000 ($2,000 for community planning and coordination and $1,000 for a revision of the mini-directory of human services in the South Hennepin area). The Human Services Council has been effective in addressing the needs of low income residents in Richfield. Some of the services provided include: ongoing needs assessment, outreach, advocacy and service coordination on behalf of low income residents. - coordination of the South Hennepin Surplus Farm Commodities Program. - administration of emergency food, shelter, clothing and transportation services. - coordination and administration of the various energy assistance programs. The $2,000 will supplement Hennepin County, Bloomington, Edina, Eden Prairie and private funds in providing the above services to low and moderate income residents in Richfield. If this request is approved Richfield's funding would be proportionate to its population in comparison to the other three South Hennepin cities. The Mini-Directory is a listing of agencies providing human services in the South Hennepin area. It is designed to be used by residents needing services and service providers, including those who provide emergency services. Seniors, mentally/physically handicapped, and those who are experiencing a temporary crisis will find it especially useful. The Mini-Directory, which was last revised in 1979, needs to be updated to include new agencies and more current information. One of the top priorities in--the Comprehensive Study of Human Service Needs has been access to and coordination of information for services. This priority was recently reconfirmed by the Richfield Advisory Board of Health and the 1983 Citizen Participation Process. rI L,J 9801 Penn Avenue South Room 100 Bloomington, Minnesota 55431 (612) 888-5530 Page 2 The South Hennepin Human Services Council has made every effort to maximize the contribution of limited resources so as to better serve the community. The $3,000 requested would play a big role to ensure the provision of needed services in Richfield. If you have any questions regarding this request, please let me know. Sincerely, ussell D. Stricker Executive Director RDS/ja 40 Ll • H H C June 14, 1983 Rick Jopke City of Richfield 6700 Portland Ave. S. Richfield, MN 55423 Dear Mr. Jopke: The South Hennepin Family Violence Committee would like to request $1,081.15 of the 1983-84 Richfield Urban Hennepin. County Community Development Block Grant funding. Serving: Bloomington Eden Prairie Edina Richfield The Family Violence Committee has been organizing a volunteer advocacy program for battered women and needs start-up funds for volunteer training costs, costs for access and education. An advocacy program for battered women and their children has been identified through both the Citizen Participation Process as well as through the Richfield CDBG Funding Priority Process completed by the Richfield Advisory Board of Health, as an unmet need in the South Hennepin area. The South Hennepin Family Violence Committee has not received funding by either the City of Richfield, Hennepin County or the State of Minnesota. The program is a new service and will be used to benefit low and moderate income persons. The request for funding will enable three advocates to be trained, defray the costs of a phone system and provide information/education to the community. Additional funds to assist in start-up costs will be secured by enlisting support throughout community groups and in the four Cities of Bloomington, Edina, Eden Prairie and Richfield. The $1,081.15 will be used in the following manner: 1. Training Costs for 3 advocates, $150. X 3 = 2. Telephone, 2 lines, multi-button: two phones installed = $345.00 monthly charge $129. X 12 = $1,548 $345 + $1,548 = $1,893 (1/4 cost) 3. Postage and printing costs for literature and brochures to residents: 800 flyers = $17.90 700 pieces of mail = $140 9801 Penn Avenue South Room 100 Bloomington, Minnesota 55431 SOUTH HENNEPIN HUMAN SERVICES COUNCIL $450.00 473,25 157.90 $1,081.15 0 (612) 888-5530 C Rick Jopke It is hoped allocated to Program. Sincerely, -2- the Richfield Community Development Block Grant funding will be assist in the development of the South Hennepin Family Violence . SOUTH HENNEPIN FAMILY VIOLENCE Dorothy Backstrom, Co-Chair Advocacy Subcommittee DD/jmd COMMITTEE Kathryn Dewey, Co-Chair Advocacy Subcommittee 0 r _----1------- IP LSS -- June 17, 1983 Rick Jopke City of Richfield 6700 Portland Avenue South Richfield, Mn 55423 Dear Rick: SOUTH HENNEPIN HUMAN SERVICES COUNCIL 10 Serving: Bloomington Eden Prairie Edina Richfield As indicated by your recent letter I am submitting our budget request under the category of Access To Information/Coordination to the City of Richfield for 1983-84 Community Development Block Grant Funding. South Hennepin Human Services Council is requesting $3,000 ($2,000 for community planning and coordination and $1,000 for a revision of the mini-directory of human services in the South Hennepin area). The Human Services Council has been effective in addressing the needs of low income residents in Richfield. Some of the services provided include: - ongoing needs assessment, outreach, advocacy and service coordination on behalf of low income residents. - coordination of the South Hennepin Surplus Farm Commodities Program. - administration of emergency food, shelter, clothing and transportation services. coordination and administration of the various energy assistance programs. The $2,000 will supplement Hennepin County, Bloomington, Edina, Eden Prairie and private funds in providing the above services to low and moderate income residents in Richfield. If this request is approved Richfield's funding would be proportionate to its population in comparison to the other three South Hennepin cities. The Mini-Directory is a listing of agencies providing human services in the South Hennepin area. It is designed to be used by residents needing services and service providers, including those who provide emergency services. Seniors, mentally/physically handicapped, and those who are experiencing a temporary crisis will find it especially useful. The Mini-Directory, which was last revised in 1979, needs to be updated to include new agencies and more current information. One of the top priorities in-the Comprehensive Study of Human Service Needs has been access to and coordination of information for services. This priority was recently reconfirmed by the Richfield Advisory Board of Health and the 1983 Citizen Participation Process. • 9801 Penn Avenue South Room 100 Bloomington, Minnesota 55431 (61 24) 888-5530 Page 2 The South Hennepin Human Services Council has made every effort to maximize the Is contribution of limited resources so as to better serve the community. The - S3,000 requested would play a big role to ensure the provision of needed services in Richfield. If you have any questions regarding this request, please let me know. Sincerely, r Q ? - • ussell D. Stricker Executive Director RDS/ja is U • • Serving Bloomington, Eden Prairie, Richfield and Edina oil, I .P111 ?' F111 Household & Outside Maintenance for Elderly April 18, 1983 Rick Jopke City of Richfield 6700 Portland Ave. S. Richfield, MN 55423 Dear Rick: This letter is a request for funding for the H.O.M.E. (Household and Outside Maintenance for Elderly) Program utilizing Richfield Community Development Block Grant 1983 allocation. The formal request for 1983 is $4,985. The H.O.M.E. Program is a chore/maintenance service available to low and • moderate income residents 60 years and older in the four Cities of Bloomington, Richfield, Edina and Eden Prairie. Services are available and the cost for service is based on a sliding fee scale. The goal of the H.O.M.E. service is to allow seniors to remain in their own homes as long as possible by providing reliable household maintenance at a modest cost. While H.O.M.E. does provide some chore services, the majority of the services provided are for home repairs and home maintenance. H.O.M.E. primarily fulfills the need of elderly residents where the rehabilitation grants are unable to (i.e., the grants available may be too small or may not cover some of the types of repairs needed). In 1980-81, H.O.;l.E. provided service to 269 South Hennepin households. Services provided in 1981-82 to Richfield customers totaled 1,070 hours (approximately 105 customers) and in 1982-83, the first three quarters of the year showed 2,483 hours (approximately 177 customers) of service were provided to Richfield residents. The dramatic increase over the past three quarters of service has necessitated the increased request for C.D.B.G. funds Proportionately, Richfield contributes less funds to the H.O.M.E.-"Program, according to the number of elderly served than do the other three Cities. Eden Prairie contributes $2,300, Bloomington $9,500,'and Edina $6,600. It is hoped the increase will help in distributing the costs. • South Hennepin Human Services Council Creekside Center 9801 Penn Ave. So. Room 100 Bloomington, MN 55431 (612) 888-5530 Rick Jopke -2- Many senior residents in the communities we serve have found the H.O.M.E. Program very important in enabling them to maintain their property and continue to live independently in their community. An additional benefit of'this program is a potential cost savings to the taxpayer by delaying placement of the elderly in nursing homes and other subsidized living arrangements. I thank you for your support during 1982 and hope you can find it possible to assist the H.O.M.E. Program in continuing to make this much needed service available to the residents of the City of Richfield. If you have any questions regarding this request, please let me know. Sincerely, Debbra Determan Program Director DO/jmd i I"r\ LJ • GRANT APPLICATION The HOME SERVICES PROGRAM administered through the Richfield Youth Employment Service, provides household cleaning and related services to low-income and disabled adults as well as senior cit- izens. Income for the program is currently raised through fund raising, donations, City funding, and fees for service. Under the current program clients are charged $3.50 per hour for the services of a youth to perform the home chores. The youth are then paid by the City at a set hourly wage. Those individuals who feel they are unable to pay for the services are not required to do so. Instead youth wages are made up be the program. The Administrative costs fo the program are paid for through the fund raising efforts and in-kind services provided by the City. The Home Services Program is proposing to alter the current program structure by reducing charges to the homeowner for services from $3.50/hr. to $2.50/hr. The remaining $1.00 cost would be sub- sidized by CDBG funding. With such a reduction in fees, the Home Services Program would likely expand to serve a larger clientele. This would occur because it is our feeling that a sizable portion of elegible recipients do • not currently utilize the program because of the $3.50 cost per hr. for the youth. While the program does not insist on receiving the hourly rate from elegible clients, few if any, take advantage of the youth services with out contributing to theprogram. It is our feeling that services would expand to those clients who can not afford to use the program services at it's current cost, but who may be able to participate at a reduced cost. Similarly, existing clientele may be able to expand use of the youth for a greater num- ber of hours at a lower rate. The actual cost of providing the lower rates by reducing the cost from $3.50/hr. to $2.50/hr. would be as follows: Approx. number of hours of service per month: 160 hrs. 160 hrs. X 12 months X $1.00 = $1920 year It is our feeling that the Home Services Program is an out- standing program for a variety.of reasons. However the two most important aspects of the program relate to the-provision of needed services to those who can not other wise.gain those services and the interaction of youth and senior or disabled adults in a non- threatening environment. Such a program merits expansion where ever possible. April 25, 1983 Mr. Karl Nollenberg City Manager Richfield City Hall 6700 Portland Avenue South Richfield, MN 55423 Dear Karl, Sue Sarver 7345 Wentworth Richfield, MN Avenue South 55423 The enclosed proposal is for your consideration in the use of Community Development Block Grant Funds towards establishing a child care sliding fee program in Richfield. This proposal has the following changes from what was presented to the Richfield Advisory Board of Health. The reasons for these changes are that the Greater Minneapolis Day Care Association would like to establish one set of guidelines for the entire suburban area - the reasoning is obvious - there would be the potential of having over 40 different suburban child care sliding fee programs. (Naturally if the City should want to adminster its' own sliding fee program it has that right.) 1) Raise the minimum income guideline from 60% of the State Median Income to 70% of the State Median Income. The reasoning being that the Minnesota State Sliding Fee Program now covers this area. • 2) Lower the maximum to Median Income to the VIII Guidelines. under 100% of the State maximum of the Section I will plan on attending the City Council meeting when this proposal will be reviewed, along with members of the Richfield Fun Club and Woodlake Child Care Center. I would appreciate it if you would inform me when this will be on the Councils agenda. If you have any questions, please do not hesitate to call me. Work - 927-7663 Home - 869-0114. CC: Mr. John Hamilton City Council Members Sincerely yours, Sue Sarver 'Ir 1] I] Richfield City Council Richfield Parents Assistance Fund Through CDBG Year IX Funds d The city of Richfield needsto have subsidized day care funded through the Community Development Block Grant Funds. Hennepin County and the local HUD area office have declared a sliding fee child care subsidy both eligible and fundable under Community Development Block Grant regulations. Child care subsidy is not only eligible and badly needed public service, but also an issue of economic development both for the recipient families and for the city of Richfield in which they reside. As of the 1980 Census, there were 794 single female head of households, with children under 18. More dramatic is the study done by Bob Nelson of the Richfield Public Schools - March, 1981 (latest study done) ELEMENTARY - 2,115 Total Students 20.9% were in single parent homes (443) MIDDLE - 1,823 Total Students 20.87 were in single parent homes (380) SENIOR - 1,667 Total Students 18.0% were in single parent hoses «0011 50% of all Minnesota women with Pre-school children (60% if they are single parent) and 67% with School-age children (78% if they are single parents) are in the labor force. Nationally, if at least one of the children is under 6 years of age the percentage of poverty is 487. In comparing the number of AFDC recipients to our neighboring cities: • Richfield Bloomington Edina Eden Prairie 1980 Census 1981 AFDC 37,851 319 81,831 412 46,073 84 16,263 121 • Richfield City Council -2- Each year in Richfield there are approximately 370 children born, per Mr. Bob Nelson°. The breakdown of children in the public schools: 1982/1983 School Year Kindergarten 376 1st Grade 367 2nd Grade 383 3rd Grade 378 4th Grade 337 1,841 0 - 4 years 1,680 (Approximately) 3,521 Approximate total children LICENSED CHILD CARE AVAILABLE IN RICHFIELD • Family-or Group Day Care 60 licensed providers care for Woodlake Children Center (Age 2-1/2 - 5 years) Richfield Fun Club (School Age only) The COST of licensed care in Richfield Area Infant (0 to 16 months) Toddler (16 months to 2-1/2 Years) Pre-School (2-1/2 Years - 5 years) School Age (5 Years - 12 Years) 300 Children Approx. 80 Licensed Capacity 40 Licensed Capacity 420 Licensed "slots" $50.00 - 90.00 per week $2,500 - 4,500 per year $50.00 - 65.00 per week $2,500 - 3,250 per year $45.00 - 55.00 per week $2,250 - 2,750 per year School year - $35.00 =45.00 per week Summer - $50.00 - 55.00 per week i n LJ -3- Richfield City Council CHILD CARE SUBSIDIES NOW AVAILABLE Central Eligibility Minnesota State (Title XX) Sliding Fee Maximum Income- Maximum Income Monthly/Annual Gross Monthly/Annual Gross FAMILY OF 3 $1067/12,799 $1244/14,932 60% of SMI* 70% of SMI* *State Median County/Federal Parent Pays Income Pays Full Fee Maximum $82.00/Month State/County But, what happens when the income reaches $14,933.00 per year? NOTHING - the parents are ineligible for any assistance - As of March, 1983 the following Richfield residents were . being served. Central Eligibility Minnesota State (Title XX) Sliding Fee (Under 60% of SMI) (Between 60%-70% of SMI) Total Served 1,770 150 Richfield 22 24 % of Total 1.2% 16% Richfield has 1.6% of the children in Hennepin County under 13 years of age. As you can see Richfield child care subsidies are slightly higher than the proportionate number of children. The child care community of Richfield requests that a portion of Year IX CDBG funds be allocated to a Richfield Parents Assistance Fund. If Richfield were to allocate a portion of its CDBG Funds towards a child care sliding fee, it would not need toiset up a new and expensive administrative structure. The subsidy for eligible Richfield residents could easily be incorporated into the already existing system at Greater Minneapolis Day Care Association, which allocates and monitors both the State Sliding Fee, and a Parents Assistance Fund based on Minneapolis CDBG Funds. -4- Richfield City Council Richfield dollars would go only to Richfield residents, with a small percentage limited by Hennepin County CDBG regulations, going to cover Greater Minneapolis Day Care Associations minor additional administrative expenses. Greater Minneapolis Day Care Association has been administering such funds for 8 years, and its system is audited both by HUD and the State of Minnesota. RICHFIELD PARENTS ASSISTANCE FUND To be funded through the Community Development Block Grant funds. To subsidize a portion of the child care costs. The guidelines for eligibility: The parent must be utilizing a licensed or otherwise legal fom of child care. The parent (or each parent, if there are two) must be engaged for a minimum of 20 hours a week in active employment, in job-related training, or in a combination of the two. The parent or parents must live in the city of Richfield. And the gross income of the family must fall between 70% of the State Median Income . (adjusted to family size) as the mimimum, and the Section VIII metropolitan guidelines as the maximum._ The range of these eligibility guidelines for each family size is as follows: FAMILY SIZE YEARLY GROSS INCOME 2 $12,088 -17,400 3 14,932 - 19,550 4 17,776 - 21,750 5 20,620 - 23,100 Etc. As this is a sliding scale program, the lower the family's relative income, the smaller the fee that must be paid for child care, and, conversely, the higher the income on this scale, the closer the family's financial share comes to paying the full cost of care. (however, full cost is paid only when a family's income reaches 100% of the State Median Income, and that is well beyond the maximum in each of these ranges, except perhaps for the figures pertaining to a family of 2.) Sliding fee child care subsidies are NOT income maintance or a welfare program. They provide the necessary support for parents to find and maintain employment. Unlike other forms of subsidy, • they do not penalize working parents who receive a raise. Fees are simply adjusted according to increasing income. Child Care Sliding Fee Programs encourage upward mobility and both personal and community-wide economic development. 0 RETRAIN, Inc. 6371 Barrie Road, Minneapolis, Minnesota 55435 (612) 929-7707 June 17, 1983 Rick Jopke City of Richfield 6700 Portland Avenue South Richfield, MN 55423 Dear Mr. Jopke, On behalf of RETRAIN, Inc., I submit the enclosed application to the City of Richfield for an allocation of funds from the U rban Hennepin County Community Development Block Grant Program. The proposal, JOBS TH ROUGH. RETRAINING , would allocate $19,500 toward an intensive effort in cooperation with business and industrial corporations of the area to help dislocated workers and long-term unemployed with low and moderate income families secure and retain a job through retraining. This retraining would be selected on the basis of assessment of the unemployed worker's existing skills and ability to benefit from short courses available to develop other skills needed for securing and retaining a job in a stable or growing occupation and industry. In addition, JOBS TNROUGH RETRAINING, will work with area companies to increase the probability that its clients will be placed in jobs promptly upon successful completion of the necessary course of training. This program is designed to relieve at least a part of the burden on public welfare and human services programs as well as the burden on the families who have been suffering from the lack of earnings from the displaced worker or other long-term unemployed person. The program will give priority to applicants living in households with no other income source and/or eligible to. receive general assistance under Minnesota Statutes 1980, section 256D; 05. Sincerely, CL._ V/ • William M. Weir President JOBS THROUGH RETRAINING Jobs Through Retraining (JTR) is a non-profit community service program enabling displaced workers and long-term unemployed from low and moderate income families to find and afford the retraining needed to secure and retain a job in a stable or growing occupation-and-industry. JTR (Jobs Through Retraining) will serve a target population of approximately 500 persons in the City of Richfield, directly benefiting their low and moderate income families and reducing the burden of support currently and otherwise provided through public welfare, emergency food distributing programs, and other human services programs. This will be a new program, eligible for support by the City of Richfield through its appropriate use of Urban Hennepin County Community Development 0 Block Grant funds. The amount requested is $19,500. With such a grant it is anticipated that staffing can be provided that will promptly begin providing the direct service to residents of the City of Richfield who are unemployed. In addition, this Community Development grant will make possible the further development of in-kind contributions from business and industrial firms, which will significantly increase the training options,: the support for each client of a "buddy" to offer counsel and encouragement as needed during the training process and job placement. Corporate volunteers can probably also contribute to the evaluation of training opportunities and the securing of traineeships to provide financial assistance in covering costs of training. Some corporate training programs offer courses exclusively to their own. employees, and some of these programs may be made available at little or no cost to the'unemployed clients who have met the company's admission qualifications and have been • referred by staff of.Jobs Through Retraining. JTR staff and its corporate volunteers will negotiate with employers for the greatest probability of a. job offer being linked to the client's successful completion of the training program. For example, a company offering a course in Word Processing to 20 of. its employees may open 4 or 5 additional enrollment opportunities to JTR's clients who are otherwise qualified for work as a Word Processing Clerk or higher level position requiring this skill. Before the course begins and, if necessary, while it is underway, JTR's staff or a qualified corporate volunteer would negotiate with the sponsoring company and any other employers in the area, as needed, to interview the client and assure job placement upon successful completion of the course. This example of word processing is only illustrative of a wide variety of short courses that may significantly increase the unemployed person's employability at or near the level of skills of his or her previous • occupation, making optimal use of any transferable skills, and developing other needed skills for work in an occupation and an industry more likely to be stable or growing rather than laying off workers in the coming years. JTR's methods for more effective, efficient efforts to help displaced workers return to the productive workforce are modeled after the successful and promising efforts of several other programs: 1. The Minneapolis community centers programs in! partnership with major corporate sponsors to implement in their respective communities the recommendations of the Minneapolis Task Force on Employment Strategies. 2. The Minnesota Governor's Job Training Council's programs for cooperation with industry and labor organizations to provide jobs through retraining. 3. The Bay State Skills Corporation in Massachusetts, which served as a model for Minnesota Wellspring's planning for Minnesota. A project of the Normandale Community College Foundation. June 17, 1983 WOMEN'S RESOURCE CENTER Rick Jopke City of Richfield 6700 Portland Avenue South Richfield, MN. 55423 Dear Mr. Jopke: The Women's Resource Center is applying for $2,955 from the city of Richfield's Community Development Block Grant funds. This money will be used to expand the Center's phone and walk-in information and referral service and to develop a family violence training program for the Richfield City Police. The Center is a non-profit community organization whose mission is to build women's knowledge, skills, and self-confidence to help them reach their full potential as family members, employees, and citizens. Women's needs and roles have undergone many changes in the last two decades. While opportunities have expanded, some problems remain and others have developed. Local and national • statistics reveal many troubled areas in women's lives including low incomes, physical and sexual abuse, depression, isolation, chemical dependency, sex discrimination and family breakdown. The Center currently provides a wide range of preventive mental health and educational programs targeted at these problems. These are: peer counseling, personal and job seekers support groups, discussion groups, educational programs (seminars, classes, workshops, and conferences), a resource library and a newsletter. Evaluative data for our first year of operation found that the Center served over 2,500 women (and a few men) of all ages, lifestyles, and socio-economic backgrounds. Participants rated the programs very highly. Approximately 50% of these were from low to moderate incomes and 12% were from the city of Richfield. The Center is staffed by a full time director, a support services supervisor (peer counseling and support groups), and a secretary. All have training in social work or counseling and previous experience in women's programs. Overall direction is provided by a board of directors with a majority of representatives from the community, Normandale faculty members and the director of the Normandale Community College Foundation. Over 100 volunteers assist with fundraising, peer counseling, group facilitation, volunteer coordination, clerical work and many other activities. While Normandale College supplies housing and administrative support for the Center, operating expenses have come from community organizations and businesses, foundation grants, program fees, benefits, and individual contributions. Peer counseling (supportive, active listening, information and referral) is provided to persons who telephone or drop by the Center with questions oh problems. A resource file of social services and educational resources, as well as.private practice professionals throughout the Twin Cities is constabtly updated for peer counselors' use. Volunteers complete 21 hours of training to become peer counselors. In addition to their initial training, each peer counselor has regular supervision meetings with the support services supervisor and also attends monthly in-service training sessions. Located at Normandale Community College • 9700 France Avenue So. * Bloomington, Minnesota 55431 The Center currently has two telephone lines. One is a direct line to the Center. The other is part of the Normandale College system and is sometimes inaccessible because all of the Normandale lines are in use. The Center's telephones are used for administrative calls and program registration as well as for peer counseling and are frequently both busy. In order to expand the peer counseling program and serve more persons in need of information and assistance, a second direct line is needed. This line will utilize the 831-1144 number that is currently known on a button-hold system. The costs of this new system are: $ 425 installation 1,080 annual service ($9042 months) for the second line and push button-hold system $1,505 Total The Center does not document the income level of the participants in its peer counseling program. We believe that asking such a personal question is not suitable for a confidential service. Yet, we know that many of our clients are not financially secure and money is involved in many of the questions and problems discussed. This will be documented in the next fiscal year which begins July 1, 1983. The second project will provide training to the Richfield police force about family violence, focusing on spouse battering. The Center's director and support services supervisor will meet with the Richfield police to design a program addressing the following areas: background information on battering; myths and facts about abusers and victims, what are the causes, why women stay, etc. services available in the community such as shelters and advocacy for women, information and referral lines, support groups and counseling for men and women. (The Center is assisting the South Hennepin Family Violence Task Force as it develops an advocacy • project and safe homes network for South Hennepin county.) support for police officers involved in domestic violence calls and methods for lessening their stress and guilt. The support services supervisor will conduct the training utilizing community experts on family violence and representatives from major social services in the Twin Cities as consultants and speakers. This project has been recommended by the South Hennepin Human Services Council and has recently been endorsed by Lieutenant Phil Major of the Richfield Police. It will be a pilot for South Hennepin County and will be offered in the future to Edina, Eden Prairie, and the Bloomington Police, if proven successful. Project costs are: $240 1% of the Center's director's time ($24,000 annual salary with fringes) 760 4% of the Support Services Supervisor's time ($19,000 annual salary) 300 training consultants and speakers 150 training materials $1,450 Total This service will not be directly given to low and moderate income persons but as police officers knowledge increases they will be better equipped to aid these families, many of whom are of low and moderate income levels. This funding will enable the Center to develop and operate needed programs for Richfield citizens in two areas given priority status for Community Development Block Grant funds: access to information and coordination of services and family violence. Thank you very much for your consideration. Since ely, 7 M sha J. iNe?ff? / i recto r 1 y# iy Z57 0 CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 240 Agenda June 27, 1983 The Honorable Mayor and Members of the City Council City of Richfield Council Members: Subject: Resolution Authorizing the Use of Facsimile Signatures by the Acting City Manager and City Treasurer (Assistant City Manager) for the Signing of City Checks Virtually all city checks utilize facsimile signatures of the city manager and city treasurer created by use of a check-signing machine. Original approvals are required for purchase orders and other instruments which cause the checks • to be originated. State law provides for the use of such facsimile signatures upon approval of the city council. A new check-signing stamp will be obtained as a result of recent personnel changes for Acting City Manager and the City Treasurer. It is, therefore, recommended that the city council adopt the attached resolution authorizing the use of facsimile sig- natures. Respectfully submittFdo, Thomas A. Morgan, Jx?. Acting City Manager TAM/ e j a 0 RESOLUTION NO. RESOLUTION AUTHORIZING THE USE OF FACSIMILE SIGNATURES BY THE ACTING CITY MANAGER AND CITY TREASURER (ASSISTANT CITY MANAGER) FOR THE SIGNING OF CITY CHECKS WHEREAS, State Law provides for the use of facsimile signatures for city checks and warrants, and WHEREAS, the city council deems it proper and in the public interest to authorize such use for the Acting City Manager and City Treasurer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE.CITY OF RICHFIELD that the use of facsimile signatures for checks and warrants drawn upon the city are hereby authorized for Thomas A. Morgan, Jr., Acting City Manager, • and Ronald S. Rankin, City Treasurer. Passed by the City Council of the City of Richfield, this 27th day of June, 1983. John Hamilton Mayor ATTEST: Sylvia K. Bergh City Clerk 0 #5 CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 239 Agenda June 27, 1933 The Honorable Mayor and Members of the City Council City of Richf ield Council Members: Subject: Year IX Community Development Block Grant Program General Administration Project As previously inl.dicated in a council memorandum, the Henn- epin County Planning Area Citizen's Advisory Committee reviewed -- Richf eld's proposed Year IX Community Development_Block Grant program and indicated they believed the $20,000 allocated for general administration was inappropriate because of the amount of unspent general administration funds from previous years,. The County subsequently submitted the Year IX Urban County appli- cation to HUD and indicated that the $20,000 had been placed in a contingency account. We must, therefore, reprogram these funds to other eligible projects. If these funds are to be reprogrammed to protects not discussed at the public hearing which the city council held pre- viously, a new public hearing is required. A public hearing on this matter has been scheduled for the June 27, 1933 city council meeting and it is recommended that the council conduct the public hearing on this matter and reprogram the funds into two new projects. It is recommended that $15,510 be reprogrammed to a project to study the reuse of school facilities. This project involves the continuation of staff efforts to work with the Richfield School Board to determine an appropriate reuse of Lincoln Hills, Elliot, Central and Portland Schools. The CDBG funds would be used to defray the staff costs to carry out this project, which would study how the school facilities can be best used to serve low and moderate income residents of the community and to insure that reuse of these facilities does not have an adverse impact on adjacent neighbors. The remaining $4,490 is proposed to be allocated to a pro- ject to amend the city's comprehensive plan as required by recent Metropolitan Council actions concerning airport .noise/land-use compatibility. This project would involve a review of the comprehensive plan, the development of an amendment designed to Council Letter No. 239 -2- June 27, 1933 be consistent with the Metropolitan Council Development Framework and the development of ordinances to implement the comprehensive plan amendment. After holding the public hearing, it is recommended that the city council pass a motion approving the reprogramming of Year IX funds as proposed above. Respectfully submitted Thomas A. Morgan,, Jr. Acting City Manager TAM/eja 0 CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 238 Agenda June.27, 1983 Continued to June 29, 1983 The Honorable Mayor and Members of the City Council City of Richfield Council Members: Subject: Initial Development of Comprehensive Energy Program On June.13, 1983, the city council received a report on legislative activity relating to a comprehensive energy program. It was determined at that time to proceed in the expenditure of $35,000 for program development. The initial step in the devel- opment process is for the city council to adopt the special law passed by the legislature. Following this action, the staff will secure temporary professional services necessary for program de- velopment. Some of these details are briefly discussed in this • letter. Chapter 197 is the special law which allows the cities of Richfield and Bloomington to implement and finance a residential energy conservation program. This law received support from both communities because of parallel interests. However, at this time, it appears that Richfield will be proceeding on its own in developing and implementing a program for this year. Besides program development, the legislation also authorizes revenue bonds to be sold, alternative (other than bond financing) loan financing to be secured, and the marketing of the program to all homeowners without regard to income levels. One portion of the special law also requires the city council to make certain determinations relating to the development and implementation of a program. The council must determine: 1. Whether home repairs and improvements result in a required cost effective reduction in energy use; 2. That there is a need to reduce energy consumption in Richfield homes; 3. That if tax-exempt financing is utilized, financing is not readily available from private market sources at similar rates. The staff will request the council to make these determinations later this summer, after supporting information has been formu- lated. 11 Council Letter No. 238 -2- June 27, 1983 A second portion of the legislation requires that the law be approved by the council before it can have the effect of law. Council approval may be expressed by resolution, which is attached for consideration. Adoption of this resolution will permit the city staff to initiate program development. To develop and initially implement a program, staff is assembling a team of qualified specialists to perform a variety of technical responsibilities on a short-term, as-needed basis. Some members of the team will act as advisors, whose services are to be paid for by the organization they represent. Others will perform services for a fee as program development consultants. Still others will be available to answer questions for no fee and will not serve as team members. A brief summary of the types of services and the estimated cost is as follows: 1. A person specializing in developing finance programs will develop the financing, origination, and servicing mechanism for energy loans. As a result, administra- tive costs can be projected, finance commitments can be negotiated, and loan procedures and documentation pre- pared. The cost for this service would be approximately $6,500; 2. An organization specializing in population and market analysis will be secured to quantify demand and need so that a loan, education, and marketing program are structured to reach Richfield homeowners. The cost of this service would be approximately $8,500; 3. A number of individuals from a variety of organiza- tions will provide technical information on administer- ing the energy program, developing education and market- ing elements, and determining the energy audit mechanism to analyze cost-effectiveness. The cost for these services is estimated to be $1,000; 4. A part time temporary consulting coordinator would be responsible for coordinating the delivery of these services and would work closely with the city staff. The coordinator's role would be to tie the financing, origination, servicing, auditing, marketing, education, and long-term administration elements into a complete' program. This position will have the broadest responsi- bilities and the largest time commitment. It is estimated that this cost will not exceed $12,000. It is expected that the results of the development work will be ready for presentation to the City Council in late September or early October. As was true when the idea of a comprehensive energy program started last summer, the Energy Awareness Commission will have an on-going advisory role. At each monthly meeting, and Council Letter No. 238 -3 June 27, 1933 when appropriate during interim periods,,the status of the pro- gram formulation process will be reported to the commission. Input from the commission will be solicited during the program, development. It is recommended that the city council adopt the attached resolution, which authorizes local acceptance of Chapter 197, Laws of Minnesota 1983. The community development staff will pro- ceed with program development by securing the type of services outlined above. Respectfully submit ed, h r CA1 _ Thomas A. Morgan, S . Acting City Manager TAM/eja RESOLUTION NO. 6781 RESOLUTION APPROVING CHAPTER 197 MINNESOTA LAWS 1983 ALLOWING CITIES OF BLOOMINGTON & RICHFIELD TO ESTABLISH RESIDENTIAL ENERGY CONSERVATION PROGRAMS WHEREAS, Minnesota Laws 1983, Chapter 197, allowing the cities of Bloomington and Richfield to establish residential energy conservation programs, requires approval by a majority of the City Council of the City of Richfield before it be- comes effective, and WHEREAS, the provisions of such law were sought by the City of Richfield in order to develop and implement a compre- hensive energy program. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Richfield does hereby approve Minnesota Laws 1983, Chapter 197. Passed by the City Council of the City of Richfield this 27th day of June, 1983. John Hamilton Mayor ATTEST: Sylvia K. Bergh City Clerk CITY OF RICHFIELD, MINNESOTA/ Office of City Manager Council Letter No. 237 Agenda June 27, 19£3 The Honorable Mayor and Members of the City Council City of Richf ield Council Members: Subject: Request to the Commissioner of Transportation to Spend Municipal State Aid (MSA) Funds Off the System State law provides that cities may request authorization to use part of their Municipal State Aid (MSA) allotment for improvements to streets not on the local MSA street system. Since Richfield's MSA street system is virtually complete, it is very likely that the city will make greater use of this provision to help finance the local share of improvements on • collector streets, most of which are on the Hennepin County State Aid system. The city council recently ordered the installation-of side- walks on Xerxes Avenue between 62nd and 64th Streets. Xerxes Avenue is not part of the local MSA system, but is on the county system. As noted above, MSA funds.may be requested for these improvements. It is, therefore, recommended that the city council adopt the attached resolution requesting authorization to use MSA funds for the construction of the sidewalk on Xerxes Avenue. Respectfully submitted, ---i L Thomas A. Morgan Ji. Acting City Manager cc: City Engineer Community Development Director Finance Coordinator TAM/ ej a C. RESOLUTION NO. APPROPRIATION OF MUNICIPAL STATE-AID FUNDS TO C.S.A.H. 31 SAP 156-020-03 (XERXES AVENUE) WHEREAS, it has been deemed advisable and necessary for the City of Richfield to participate in the cost ofa con- struction project located on (C.S.A.H.) No. 31 (Xerxes Avenue) within the limits of said municipality, and WHEREAS, said construction project has been approved by the Department of Transportation and identified in its records as (S.A.P.) No. 157-020-03. NOW, THEREFORE, BE IT RESOLVED that the City does hereby appropriate from its Municipal State Aid Street Fund the sum of $29,187.05 to apply toward the construction of said project and request the Commissioner of Transportation to approve such appropriation. Passed by the City Council of the City of Richfield, Minnesota, this 27th day of June, 1983. r 1 U John Hamilton Mayor ATTEST: Sylvia K. Bergh, City Clerk jt 9 CITY OF RICHFIELD, MINNESOTA • Office of City Manager Council Letter No. 236 Agenda June 27, 1983 The Honorable Mayor and Members of the City Council City of Richf ield Council Members: Subject: Ordinance Granting a Non-Exclusive Franchise to Minnegasco, Inc. to Operate in the City of Richfield. Second Reading. At the June 13, 1983 city council meeting, the city council gave first reading approval to a franchise ordinance which was developed by the Suburban Rate Authority, to replace the re- cently expired franchise with Minnegasco, Inc. The new franchise updates several provisions of the earlier • franchise and, significantly, adds a provision which would en- able the city to institute a franchise fee of up to 5% of gross revenues from the sale of gas within the city. The proposed uniform franchise ordinance has been reviewed by the city attorney, and was, in fact, drafted by his office in its capacity as counsel to the SRA. Representatives of Minnegasco, Inc. have been notified of the June 27 public hearing. It is recommended that the city council hold the public hearing and give second reading approval to this ordinance at the June 27, 1983 city council meeting. Respectfully submitted, Thomas A. Morgan,! Jr. Acting City Manager cc: City Attorney City Clerk TAM/ e j a 0 SRA UNIFORM GAS FRANCHISE (MINNEGASCO) Approved by SRA Board of Directors April 20, 1983 ORDINANCE NO. CITY OF COUNTY, MINNESOTA An ordinance granting Minnegasco, Inc., a Minnesota corporation, its successors and assigns, a nonexclusive franchise to con- struct, operate, repair and maintain facilities and equipment for the transportation, distribution, manufacture and sale of gas energy for public and private use and to use the public ground of the City of , Minnesota for such purposes; and prescribing certain terms and conditions thereof. THE CITY COUNCIL OF ORDAINS: SECTION 1. DEFINITIONS. The following terms shall mean: 1.1. Company. Minnegasco, Inc., a Minnesota corporation, its successors and assigns. 1.2. Gas. Natural gas, manufactured gas, mixture of natural gas and manufactured gas or other forms of gas energy. 1.3. Municipality, municipal council, Municipal Clerk. These terms mean respectively, the City of , the Council of the City of and the Clerk of the City of 1.4. Public Ground. All streets, alleys, public ways, utility easements and public grounds of the Municipality as to which it has the right to grant the use to the Company. SECTION 2. FRANCHISE GENERALLY. 2.1. Grant of Franchise. There is hereby granted to the Company, from the effective date hereof through June 30, 2003, the right to import, manufacture, transport, distribute and sell gas for public and private use in the Municipality, and for these purposes to construct, operate, repair and maintain in, on, over, under and across the Public Ground of the Municipality, all facilities and equipment used in connection therewith, and to do all things which are necessary or customary in the accomplishment of these objectives, subject to zoning ordinances, other appli- cable ordinances, permit procedures, customary practices, and the provisions of this franchise. 2.2. Effective Date; Written Acceptance. This franchise shall be in force and effect from and after its passage and publication as required by law, and its acceptance by the Company in writing filed with the Municipal Clerk within 60 days after publication. 2.3. Nonexclusive Franchise. This is not an exclusive franchise. 2.4. Franchise Fee. The Company may be required to pay to the Municipality, in the manner and at a rate prescribed by a separate ordinance, a fee determined by collections from sales of Gas, but not to exceed 5% of the Company's gross revenues from the sale of Gas within the Municipality. Such ordinance may be adopted, amended, repealed or readopted at any time during the term of this franchise. The fee, if required, shall be effective 90 days after written notice of the ordinance to the Company. No such fee shall be effective as to sales made before January 1, 1984. The fee shall be separately stated on gas bills rendered to customers within the Municipality. 2.5. Publication Expense. The expense of publication of this ordinance shall be paid by the Company. 2.6. Default. If the Company is in default in the perfor- mance of any material part of this franchise for more than 90 days after receiving written notice from the Municipality of such default, the Municipal Council may, by ordinance, terminate all rights granted hereunder to the Company. The notice of default shall be in writing and shall specify the provisions of this franchise under which the default is claimed and state the bases therefor. Such notice shall be served on the Company by per- sonally delivering it to an officer thereof at its principal place of business in Minnesota. If the Company is in default as to any part of this fran- chise, the Municipality may, after reasonable notice to the Company and the failure of the Company to cure the default within a reasonable time, take such action as may be reasonably neces- sary to abate the condition caused by the default, and the Com- pany agrees to reimburse the Municipality for all its reasonable costs and for its costs of collection, including attorney fees. Nothing in this section shall bar the Company from chal- lenging the Municipality's claim that a default has occurred. In the event of disagreement over the existence of a default, the burden of proving the default shall be on the Municipality. SECTION 3. CONDITIONS OF USE. 3.1. Use of Public Ground. All utility facilities and • equipment of the Company shall be located, constructed, installed and maintained so as not to endanger or unnecessarily interfere 2 with the usual and customary traffic, travel, and use of public ground, and shall be subject to permit conditions of the Munici- pality. The permit conditions may provide for the right of inspection by the Municipality, and the Company agrees to make its facilities and equipment available for inspection at all reasonable times and places. 3.2. Permit required. The Company shall not open or dis- turb the surface of any public ground for any purpose without first having obtained a permit from the Municipality, for which the Municipality may impose a reasonable fee to be paid by the Company. The permit conditions imposed on the Company shall not be more burdensome than those imposed on other utilities for similar facilities or work. The mains, services and other prop- erty placed pursuant to such permit shall be located as shall be designated by the Municipality. The Company may, however, open and disturb the surface of any public ground without a permit where an emergency exists requiring the immediate repair of its facilities. The Company in such event shall request a permit not later than the second working day thereafter. 3.3. Restoration. Upon completion of any work requiring the opening of any Public Ground, the Company shall restore the same, including paving and its foundations, to as good condition as formerly, and shall exercise reasonable care to maintain the i same for two years thereafter in good condition. Said work shall be completed as promptly as weather permits, and if the Company shall not promptly perform and complete the work, remove all dirt, rubbish, equipment and material, and put the Public Ground in good condition, the Municipality shall have the right to put it in good condition at the expense of the Company; and the Company shall, upon demand, pay to the Municipality the cost of such work done for or performed by the Municipality, including its administrative expense and overhead, together with ten per- cent additional as liquidated damages. This remedy shall be in addition to any other remedy available to the Municipality. 3.4. Relocation of Utility Facilities. The Company shall promptly, with due regard for seasonal working conditions, per- manently relocate its facilities or equipment whenever the Muni- cipality orders such relocation. If the relocation is a result of the proper exercise of the police power in grading, regrading, changing the location or shape of or otherwise improving any Public Ground or constructing or reconstructing any sewer or water system therein, the relocation shall be at the expense of the Company. If the relocation is not a result of the proper exercise of the police power, the relocation shall be at the expense of the Municipality. If such relocation is done without an agreement first being made as to who shall pay the relocation cost, such relocation of the facilities by the Company shall not • be construed as a waiver of its right to be reimbursed for the 3 relocation cost. If the Company claims that it should be reim- bursed for such relocation costs, it shall notify the Munici- pality within thirty days after receipt of such order. The Municipality shall give the Company reasonable notice of plans requiring such relocation. Nothing contained in this subsection shall require the Company to remove and replace its mains or to cut and reconnect its service pipe running from the main to a customer's premises at its own expense where the removal and replacement or cutting and reconnecting is made for the purpose of a more expeditious operation for the construction or reconstruction of underground facilities; nor shall anything contained herein relieve any person from liability arising out of the failure to exercise reasonable care to avoid damaging the Company's facilities while performing any work in any Public Ground. 3.5. Relocation When Public Ground Vacated. The vacation of any Public Ground shall not operate to deprive the Company of the right to operate and maintain its facilities therein. Unless ordered under Section 3.4, the Company need not relocate until the reasonable cost of relocating and the loss and expense resulting from such relocation are first paid to the Company. When the vacation is for the benefit of the Municipality in the furtherance of a public purpose, the Company shall relocate at its own expense. 3.6. Street Improvements, Paving or Resurfacing. The Municipality shall give the Company reasonable written notice of plans for street improvements where paving or resurfacing of a permanent nature is involved. The notice shall contain the nature and character of the improvements, the streets upon which the improvements are to be made, the extent of the improvements and the time when the Municipality will start the work, and, if more than one street is involved, the order in which this work is to proceed. The notice shall be given to the Company a suffi- cient length of time, considering seasonable working conditions, in advance of the actual commencement of the work to permit the Company to make any additions, alterations or repairs to its facilities the Company deems necessary. In cases where streets are at final width and grade, and the Municipality has installed underground sewer and water mains and service connections to the property line abutting the streets prior to a permanent paving or resurfacing of such streets, and the Company's main is located under such street, the Company may be required to install gas service connections prior to such paving or resurfacing, whenever it is apparent that gas service will be required during the five years following the paving or resurfacing. • SECTION 4. INDEMNIFICATION. The Company shall indemnify, keep and hold the Municipality, its elected officials, officers, 4 employees, and agents free and harmless from any and all claims and actions on account of injury or death of persons or damage to . property occasioned by the construction, maintenance, repair, removal, or operation of the Company's property located in, on, over, under, or across the public ground of the Municipality, unless such injury or damage is the result of the negligence of the Municipality, its elected officials, employees, officers, or agents. The Municipality shall not be entitled to reimbursement for its costs incurred prior to notification to the Company of claims or actions and a reasonable opportunity for the Company to accept and undertake the defense. If a claim or action shall be brought against the Municipal- ity under circumstances where indemnification applies, the Com- pany, at its sole cost and expense, shall defend the Municipality if written notice of the claim or action is promptly given to the company within a period wherein the Company is not prejudiced by lack of such notice. The Company shall have complete control of such claim or action, but it may not settle without the consent of the Municipality, which shall not be unreasonably withheld. This section is not, as to third parties, a waiver of any defense or immunity otherwise available to the Municipality, and the Company in defending any action on behalf of the Municipality shall be entitled to assert every defense or immunity that the Municipality could assert in its own behalf. SECTION 5. ASSIGNMENT. The Company, upon notice to the Munici- pality, shall have the right and authority to assign all rights conferred upon it by this franchise to any person. The assignee of such rights, by accepting such assignment, shall become subject to the terms and provisions of this franchise. SECTION 6. CHANGE IN FORM OF GOVERNMENT. Any change in the form of government of the Municipality shall not affect the validity of this franchise. Any governmental unit succeeding the Munici- pality shall, without the consent of the Company, automatically succeed to all of the rights and obligations of the Municipality provided in this franchise. SECTION 7. SEVERABILITY. If any portion of this franchise is found to be invalid for any reason whatsoever, the validity of the rest of this franchise shall not be affected. SECTION 8. NOTICES. Any notice required by this franchise shall be sufficient if, in the case of notice to the Company, it is delivered to Minnegasco, Inc., attention Vice President, Minnesota operations, 201 South Seventh Street, Minneapolis, Minnesota 55402, and, in the case of the Municipality, it is delivered to: 0 5 SECTION 9. PREVIOUS FRANCHISES SUPERCEDED. This franchise supercedes all previous franchises granted to the Company or its predecessors. Passed and approved Mayor of the City of Minnesota ATTEST: Clerk of the City of Minnesota • • 6 CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 235 Agenda June 27, 1983 The Honorable Mayor and Members of the City Council City of Richfield Council Members: Subject: Donation to the City by Richfield Lions Club The Richfield Lions and Lioness' Club have requested an opportunity to appear before the city council to present a donation to the City of Richfield. Members of the organization will be present at the June 27, 1983 city council meeting to make this presentation. Respectfully submitted, c Thomas A. Morgan, Jr. Acting City Manager TAM/eja -#iyG CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 234 Agenda June 27, 1983 The Honorable Mayor and Members of the City Council City of Richfield Council Members: Subject: Approval of Minutes and Bid Tabulations and Award of Contract for Repainting Penn Avenue Water Tower On June 1, 1983 bids for the repainting of the elevated water reservoir and appurtenances at 64th Street and Penn Avenue were opened and read aloud in accordance with legal requirements. A copy of the bid minutes and tabulation is attached for council review. The adopted 1983 budget for water maintenance includes $87,500 for the painting of the Penn Avenue water tower. This tower was painted in 1977 or 1978, but the paints have proved to be incompatible, causing the paint to separate from the metal and rust is developing. The work to be done at this time includes sandblasting to the primer and applying new paint. Work will be done inside the tower as well as repainting the outside of the tower. Five bids were received for this work. The apparent low bidder is a new firm, incorporated in March, 1982. Project specifications requested a listing of five similar projects performed by the bidder. Aegis LTD, Inc. (the low bidder) has listed three projects done by the firm and several other projects which included various members of the firm employed by other companies prior to incorporation of Aegis. In checking into the references and the projects, the staff has found no problems with the projects done by members of the firm when em- ployed by other companies or those completed by Aegis. It is recommended that the city council approve the minutes and tabulations, and award the contract to Aegis-Ltd, Inc. in the amount of $65,500 for the repainting of the Penn Avenue water tower and appurtenances. Respectfully submitted, IL,,4 4 l Thomas A. Morgan, r. Acting City Manager TAM/eja CITY OF RICHFIELD Bid Opening June 1, 1983 Repaint Elevated Water Reservoir and Appurtenances at 64th and Penn Avenue Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Sylvia Bergh, City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for Repainting of Elevated Water Reservoir and Appurtenances at 64th Street and Penn Avenue, as advertised in the official newspaper on May 11, 1983. Present: Ron Rankin, Administrative Services Director Don Fondrick, Community Services Director John Thom, Water Department Superintendent Marshall Raaen, Technical Operations Coordinator Sylvia Bergh, City Clerk is The following bids were submitted and read aloud: BIDDER AND BID SECURITY TOTAL BID Larson Tank Co. B.B. 5% Odland Protective Coatings B.B. 5% Allied Painting & Renovating B.B. 5% $116,000 67,800 74,500 Dairyland Improvement Co. B.B. 5% 76,000 Aegis Ltd. B. B. 5% 65,500 The City Clerk announced that the bids would be tabulated and considered at the regdlar city council meeting of June 27, 1983. Sylvia K. Bergh City Clerk :;?t /4/ ? CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 233 Agenda June 27, 1983 The Honorable Mayor and Members of the City Council City of Richfield Council Members: Subject: Award of Contract, Removing and Replacing Well Pump No. 5 CJ On June 1, 1983, bids for the removal and replacement of well pump #5 were opened and read aloud in accordance with legal requirements. A copy of the bid minutes and tabulation is attached for council review. The adopted 1983 budget for water maintenance includes a $20,000 appropriation for this work. Of the four bids received, the apparent low bid by a responsible bidder is from Layne- Minnesota Company in the amount of $10,771. It is recommended that the city council approve the bid minutes and tabulations, and authorize the contract to Layne Minnesota Company for removal and replacement of Well Pump No. 5, in the amount of $10,771. Respectfully submitte , Thomas A. Morgan, Jr. Acting City Manager TAM/eja 9 CITY OF RICHFIELD Bid Opening June 1, 1983 Removing and Replacing Well Pump No. 5. Pursuant to requi-cements of Resolution No. 1015, a meeting of the Administrative Staff was called by Sylvia Bergh, City Clerl?, who announced that the purpose of the meeting was to receive, open and read aloud, bids for Removing and Replacing Well Pump No. 5., as advertised in the official newspaper on May 18, 1983. Present: Ron Rankin, Administrative Services Director Don Fondrick, Community Services Director John Thom, Water Department Superintendent Marshall Raaen, Technical Operations Coordinator Sylvia Bergh, City Clerk E The following bids were submitted and read aloud: BIDDER AND BID SECURITY Layne MN B.B. 5% E. H. Renner & Sons Inc. B.B. 5% McCarthy Well Co. B.B: 5% Bergerson Caswell Inc. B.B. 5% BASE BID CALENDAR DAYS $10,771 10,974 20,948 11,775 20 working days 5 calendar days 10 calendar days 30 calendar days The City Clerk announced that the bids would be tabulated and considered at the regular city council meeting of June 27, 1983. Sylvia K. Bergh City Clerk 0 41 E CITY OF RICHFIELD, MINNESOTA • Office of City Manager Council Letter No. 232 Agenda June 27, 1933 The Honorable Mayor and Members of the City Council City of Richf ield Council Members: Subject: Purchase in Excess of $2,650 By council.resolution, the city council must approve the purchase of merchandise, material, equipment or construction when the amount exceeds $2,650. There is one such item on the June 27, 1983 city council agenda. Street Light Standards and Bases To properly maintain an inventory of street light standards and street light bases, it is necessary to purchase additional is materials. Millerbernd Manufacturing Company is the supplier of these materials for the City of Richfield. The prices quoted are the same as the last time a purchase was made, almost two years ago. It is recommended that the city council authorize the purchase of six stainless steel Octa-tube lighting standards and 24 stainless steel bases for a total purchase price of $5,640. Respectfully submitted, Thomas A. Morgan, 1 . Acting City Manager TAM/eja 0 _7?t/- /0 CITY OF RICHFIELD, MINNESOTA Office of City Manager. • Council Letter No. 231 Agenda June 27, 1983 The Honorable Mayor and Members of the City Council City of Richfield Council Members: Sbuject: Request for Special Planning Commission Meeting for Variance Requests on Clinton Avenue by Myron Gunderson LJ At the June 13, 1933 city council meeting, the staff was directed to attempt to set up a special planning commission meet- ing prior to the regular city council meeting of June 27, for the purpose of having the commission consider three variances being sought by Mr. Myron Gunderson. Subsequent to that time, the chairman of the planning commission was contacted and he indicated an unwillingness to set a special meeting for this purpose because he did not believe that there were extenuating circumstances of a magnitude to nec- essitate the commission holding a special meeting. He further indicated that the commission's regular meeting is one day after the council meeting, i.e., on June 28, and that the commission could hear the variances at that time and then make a recommenda- tion to the city council for their consideration at the first meeting in July. After contacting the planning commission chairman, five additional members of the planning commission were contacted and each of them also refused to call for a special meeting. These commission members also thought that, absent extenuating circum- stances, the process and community are better served by having a period of time between the planning commission action and the city council action so that interested residents can think about the process and react if they so desire. These variances were advertised in the Richfield Sun.indica- ting that the city council would be holding a hearing on them on June 27. Therefore, it is recommended that the city council open the public hearing and then continue it to the July 11 regular council meeting. It is anticipated that the planning commission will take action on the variances at their June 28 meeting. Respectfully submitte , Thomas A. Morgan; Jrl Acting City Manager TAM/ e j a i ILA) CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 230 Agenda June 27, 1983 The Honorable Mayor and Members of the City Council City of Richfield Council Members: Subject:. Request for Off-Street Parking Permit at 6409 Cedar Avenue Mr. Gerald Holman, owner of the property at 6409 Cedar Avenue, has requested that the city issue an off-street parking permit. There currently exists on the property a single family dwelling which Mr. Holman wishes to convert into an office for his landscaping maintenance business. He also plans to regrade the property and install bituminous paving, fencing and screen- ing on the site. The site would be used for storing equipment related to the landscaping maintenance.business. The site is zoned for general industrial use. The staff has reviewed the request for an off-street parking permit and has found the following: 1. There will be a sufficient number of parking stalls on the site to accomodate the proposed landscape maintenance business. The dimensions of the parking stalls and driving aisles as proposed would meet city off-street parking guidelines; 2. The design of the parking area would meet all off- street parking area guidelines, except for the pro- vision of perimeter curbing; 3. The parking area would be screened from the apart- ments across the street by landscaping. However, it would not be completely screened until the plant materials mature at a future date. Based on the foregoing information, it is recommended that the city council adopt the attached resolution approving the lay- out of the proposed parking and storage area, subject to the stipulation that perimeter curbing be provided and that the de- sign and location of the perimeter curbing be submitted to the city engineer for approval. The resolution also authorizes the execution of an off-street parking agreement. Respectfully submi ted, ?? Thomas A. DZorg n,( r. Acting City Manager TAM/ e j a RESOLUTION NO. RESOLUTION APPROVING LAYOUT AND CONTRACT FOR OFF-STREET PARKING IN ACCORDANCE WITH APPLICATION No. 83-5, CONTRACT NO. 2354 Jerry E. & Ruth B. Holman 1006 W. 62nd Street Minneapolis, MN 55419 Location: 6409 Cedar Avenue Use: Parking Lot BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. That the proposed geometric layout of the off-street parking as contained in Off-Street Parking Application No. 83-5, Contract No. 2354 is hereby approved subject to and upon completion of performance of the contract for such off-street parking as hereinafter authorized. 2. That the proposed off-street parking contract for the improvement of said off-street parking, bearing Contract No. 2354 be placed on file and that the manager be authorized to sign said contract and the clerk be authorized to seal the same for and on behalf of this city. • 3. That the off-street parking operator provide the City of Richfield with Surety in the form of cash, passbook saving withdrawal authority, or performance bond in an amount to be determined by the community development director and city manager, to ensure the off-street parking lot is constructed within the terms and regulations of the Off-street Parking Agreement with the following stipulations: 1) That perimeter curbing be provided; 2) That the design and location of the perimeter curbing be submitted to the city engineer for approval. 4. That responsibility for the proper upkeep and maintenance of said Off-street Parking lot shall remain the responsibility of the off-street parking lot operator in accordance with Ordinance Code 4.05. Adopted by the City Council of the City of Richfield this 27th day of June, 1983. ATTEST: • John Hamilton, Mayor Sylvia K. Bergh, City Clerk v 6 0 o y o rn o o c a F it F' U-° -gym ,a. 7 f d A x 0 40? 0-0 LL 7 f I. 3 L CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 229 Agenda June 27, 1983 The Honorable Mayor and Members of the City Council City of Richf ield Council Members: Subject: Award of Contract for CP 786, Alley Paving Project 1983 On Wednesday, June 22, 1983 bids were opened for the 1983 Alley Paving Project, C.P. 786. The city clerk, the administra- tive services director/assistant city manager, and the community development director were present at the bid opening. The bid minutes and tabulations are attached for council review. The engineer's cost estimate for this project was $206,244. Arcon Construction Co., Inc. of Mora, Minnesota, was the low • bidder with a bid of $175,228.95. The staff recommends that the city council take the following actions: 1. Accept the bid minutes and tabulations; 2. Adopt the resolution awarding a contract to Arbon Construction Co., Inc. of Mora, Minnesota for CP 786, alley paving and appurtenant work, 1983. Respectfully submitted lt?_? r Cl- Thomas A. Mogan, Jr. Acting City Manager TAM/ e j a City of Richfield Bid Opening June 22, 1983 Alley Paving, City Project 786 Pursuant to requirements of Resolution No. 1015,_a meeting of the Administrative Staff was called by Sylvia Bergh, City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for Alley Paving, City Project 786, as advertised in the official newspaper on June 1, 1983. Present: Ron Rankin, Administrative Services Director Dennis Kraft, Community Development Director Dave Spryshak, Engineer Sylvia Bergh, City Clerk • The following bids were submitted and read aloud: BIDDER AND BID SECURITY Standard Sidewalk, Inc. B.B. 5% TOTAL BID $183,910.90 Thomas & Sons Construction B.B. 5% Concrete Curb Co. B.B. 5% Arcon Construction Co. B.B. 5% Victor Carlson & Sons B.B. 5% 188,740.75 193.480.50 175,228.95 237,275.50 The City Clerk announced that the bids would be tabulated and considered at the regular city council meeting of June 27, 1983. 0 Sylvia K. Bergh City Clerk rr • RESOLUTION NO. RESOLUTION ACCEPTING BID AND AWARDING CONTRACT TO ALLEY PAVING AND APPURTENANT WORK CP 786 WHEREAS, pursuant to an advertisement for bids for the improvement of the following alleys by concrete paving: Alley Between From To Garfield and Lyndale Avenues 68th Street 69th Street Garfield and Lyndale Avenue 72nd Street 73rd Street Grand and Harriet Avenue 68th Street 69th Street Thomas and Upton Avenue 66th Street 67th Street Vincent and Upton Avenue 66th Street 67th Street Vincent and Upton Avenue 69th Street 70th Street Nicollet and First Avenue 72nd Street 73rd Street Upton and Thomas Avenue 69th Street 70th Street 62nd and 63rd Street 15th Avenue Bloom ington Ave. Sheridan and Thomas Avenue 69th Street 70th Street Nicollet and Blaisdell Avenue 74th Street 75th Street Thomas and Sheridan Avenue 68th Street 69th Street 40 Bids were received, opened and tabulated according to law; and WHEREAS, it appears that Arcon Construction Company, Inc., Mora, Minnesota is the lowest responsible bidder; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota: 1. That the total base bid of Arcon Construction Company, Inc., Mora, Minnesota, for construction of the above mentioned project with estimated construction cost of $175,228.95 is hereby accepted; 2. That the mayor and clerk are hereby authorized and directed to enter into a contract for C.P. 786, with Arcon Construction Company, Inc., Mora, Minnesota, in the name of the City of Richfield for such improvement according to plans and specifications therefore approved by the city council; 3. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. E -2- Passed by the city council of the City of Richfield this 27th day of June, 1983. John Hamilton, Mayor C ATTEST: Sylvia K. Bergh, City Clerk ??y B • CITY OF RICHFIELD,MINNESOTA Office Of City Manager Council Letter No. 228 Agenda June 27, 1983 The Honorable Mayor and Members of the City Council City of Richfield Council Members: Subject: Award of Contract for CP 782, 1983 Sidewalk Construction On Wednesday, June 22, 1983 bids were opened for the 1983 Sidewalk Construction, City Project 782. The city clerk, admin- istrative services director/assistant city manager, and the community development director were present at the bid opening. The bid minutes and tabulations are attached for council review. The engineer's cost estimate for this project was $149,247. • The low bidder was the Arcon Construction Company of Mora, Minn- esota with a bid of $133,027.48. It is recommended that the city council take the following action: 1. Accept the bid minutes and bid tabulation; 2. Adopt the resolution awarding a contract to Arcon Construction Co. Inc., of Mora, Minnesota for C.P. 782, concrete sidewalk and appurtenant work. Respectfully submitte , 1" Thomas A. Morgan, Jr. Acting City Manager TAM/eja U CITY OF RICHFIELD BID OPENING June 22, 1983 Sidewalk Construction City Project 782 Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Sylvia Bergh, City Clerk, who announced that the purpose of the meeting was to receive; open and read aloud, bids for Sidewalk Construction, City Project No. 782, as advertised in the official newspaper on June 1, 1983. Present: Ron Rankin, Administrative Services Director Dennis Kraft, Community Development Director Dave Spryshak, Engineer Sylvia Bergh, City Clerk F- r -I LJ The following bids were submitted and read aloud: BIDDER AND BID SECURITY Arcon Construction, Inc. B.B. 5% $133,027.48 Victor Carlson & Sons B.B. 5% Concrete Curb B.B. 5% TOTAL BID 170,844.40 136,349.05 The City Clerk announced that the bids would be tabulated and considered at the regular city council meeting of June 27, 1983. Sylvia K. Bergh City Clerk 0 RESOLUTION NO. RESOLUTION ACCEPTING BID AND AWARDING CONTRACT TO WHEREAS, pursuant to an advertisement for bids for the improvement of the following streets by sidewalk installation: • On Side 1. Lyndale Avenue West 2. 65th Street North 3. 65th Street South 4. Xerxes Avenue East 5. Rae Drive West 6. Vincent Avenue East 7. 78th Street North 8. 78th Street North 9. 78th Street North 10. Bloomington Ave. East 11. 77th Street South 12. 76th Street South From 74th Street Penn Avenue Upton Avenue 62nd Street 65th Street 65th Street 12th Avenue 12th Avenue 14th Avenue 75th Street Nicollet Ave. Xerxes Avenue To 76th Street Russell Avenue Xerxes Avenue 65th Street 66th Street +350' South +250' West 13th Avenue Cedar Avenue 76th Street +130' West Sheridan Avenue Bids were received, opened and tabulated according to law; and WHEREAS, it appears that Arcon Construction, Inc., Mora, Minnesota is the lowest responsible bidder; NOW, THEREFORE, BE IT RESOLVED by the city council of the City of Richfield, Minnesota: • 1. That the total base bid of Arcon Construction, Inc., Mora, Minnesota, for construction of the above mentioned project with estimated construction cost of $133,027.48 is hereby accepted; 2, That the mayor and clerk are hereby authorized and directed to enter into a contract, contingent upon State Aid approval for CP. 782 with Arvon Construction, Inc., Mora, Minnesota, in the name of the City of Richfield for such improvement according to plans and specifications therefore approved by the city council;. 3. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Y -2- Passed by the city council of the City of Richfield this • 27th day of June, 1983. John Hamilton, Mayor ATTEST: G Sylvia K. Bergh, City Clerk 0 f CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 227 Agenda June.27, 1983 The Honorable Mayor and Members of the City Council City of Richfield Council Members: Subject: Approval of 1984/85 Community Health Services Plan In 1976, the State Legislature passed the Community Health Services Act. Through this Act, health services subsidy funds are available from the state, to support the provision of services such as community nursing, home health, disease prevention and control, environmental health, emergency medical services and health education. Since 1977, Richfield has met the requirements of the State Community Health Services Act to qualify for these subsidy funds. The City of Richfield has received these state subsidy funds in the amount of $76,364 for the past two years and anticipates receiving this same amount for 1984/85. The Community Health Services Act requires an Advisory Board of Health to advise, con- sult with, or make recommendations to the Board of Health on matters relating to the development, maintenance, funding, and evaluation of community health services. The Advisory Board of Health met on June 20, 1983, and evaluated the Community Health Services Plan. The plan was approved at that time, and the Ad- visory Board of Health recommends that the city council adopt the attached resolution, approving the enclosed plan and the submission of the application for the continuation in the Community Health Services subsidy program for 1984 and 1985. Respectfully submitted, iL,,_o A t'? b Thomas A. Morgan, Jar Acting City Manager TAM/eja U A RESOLUTION AUTHORIZING SUB-MISSION OF A PLAN IN APPLICATION FOR A COMMUNITY HEALTH SERVICES ACT SUBSIDY FOR 1984-85 WHEREAS, the City Council of the City of Richfield is the official governing body of the City of Ri.chfled and functions as the official Board of Health of the City of Richfield; and WHEREAS, the City Council is committed to promote, support, and maintain the health of the entire community at the highest level; and WHEREAS, the Community Health Services Act provides for sub- sidies in support of public health services on the local level throughout the State of Minnesota; and WHEREAS, the Advisory Board of Health of the City of Richfield has reviewed and approved the preliminary plan for the provision of public health services in the City of Richfield, and recommends that the City Council authorize its submission in application for a grant; and WHEREAS, the City Council finds this plan consistent with the needs and priorities of the community as determined by the Advisory Board of Health and as expressed by the citizens of Richfield: NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RICHFIELD, that the preliminary 1984-85 Community Health Services Plan for the City of Richfield is approved and the Acting City Manager is authorized to execute said plan on behalf of the City and execute and submit the required applications for the continuation of city participation in the Community Health Services Act subsidy program for 1984 and 1985. Passed by the City Council of the City of Richfield this 27th day of June, 1983. John Hamilton Mayor ATTEST: Sylvia K. Bergh City Clerk r1 CITY OF.RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 226 Agenda June 27, 1933 The Honorable Mayor and Members of the City Council City of Richfield Gentlemen: Subject: Agreement with the City of Minneapolis for Participation in Urban Corps Intern Program For several years the City of Richfield has cooperated with the Urban Corps to place area college students in internship positions with the city. This arrangement has been quite beneficial to us, since it has enabled the city to hire additional part-time employees at very little cost to either undertake short term studies or projects, or to supplement our full time work force in perform- ing some of the city's on-going services. For instance, Urban Corps interns have often been employed at the Nature Center, per- forming a variety of duties. The Urban Corps Program is administered by the City of Minneapolis, In order for Richfield to continue participating in this program, it is necessary to execute an agreement with the City of Minneapolis, a copy of which is attached. This agreement does not commit the City of Richfield to hire Urban Corps Interns, but it does provide that we can hire interns through the Urban Corps Program if we choose. The cost to the city ranges from $1.64 to $2.16 per hour, depending on time worked and educational level of the intern. It is recommended that the city council authorize execution of the attached agreement with the City of Minneapolis. Respectfully submitt d, Kt. A-,. , Thomas A. Morgan, Jar. Acting City Manager cc: Personnel Manager Administrative Services Director 0 1983 - 1984 AGREEMENT FOR PARTICIPATION IN URBAN CORPS PROGRAM BETWEEN CITY OF M NI NEAPOLIS AND THIS AGREEMENT, entered into this day of , 19 , by and between the City of Minneapolis (herein called "Urban Corps") and (herein called "Agency"). WHEREAS, the above named Agency, a public organization or private non-profit organization, desires to participate in the Twin City Area Urban Corps and in consideration for the assignment of Urban Corps student interns to the Agency, we do hereby agree to the following terms and conditions: 1. The Urban Corps shall have the right to approve or reject requests for student interns submitted by this Agency upon forms provided for that purpose by the Urban Corps. 2. The Agency will accept a student as an intern by completing and signing the Assignment section of the students Urban Corps application form. 3. The Agency shall utilize such students as may be assigned to it in accor- dance with the specifications set forth in its written request to the Urban Corps, and shall immediately notify the Urban Corps of any change in nature of assign- ment, duties, supervisor or work location. 4. The Agency shall provide such students as may be assigned to it with a safe place to work and with responsible supervision. 5. The Urban Corns shall have the right to inspect the work being performed by such students as may be assigned to the Agency, and shall have the right to interview such students and their supervisors. 6. The Urban Corps shall have the right to require such students as may be assigned to the Agency to attend such general or special meetings, or to appear at the Urban Corps office, individually or as a group, as shall be necessary for the proper functions of the program. 7. In accordance with the requirements of Federal and State law, work per- formed by such students as may be assigned to the Agency shall: a. Be in the public interest; b. Will not result in the displacement of employed workers or impair existing contracts for services; c. Does not involve the construction, operation or maintenance of so much of any facility as is used, or is to be used, for sectarian instruction or as a place of religious worship; and d. Does not involve any partisan or nonpartisan political activity associated with a candidate, or contending faction or group, in an election for public or party office. 8. The Agency shall require such students as may be assigned to it to submit time reports and follow such other procedures as may be established by the Urban Corps. 9. The Urban Corps shall have the right to remove any student assigned to the Agency from said assignment and from the Agency at any time for any reason without prior notice, and the Urban Corps shall not be obligated to replace said student. 10. The Agency shall have the right to remove any student assigned to said Agency at any time with prior notice given to the student and the Urban Corps. 1i. The Agency warrants that it is in compliance with the provisions of the Civil Rights Act of 1964 (P.L. 88-352, 78 Stat. 252), and Minnesota Statutes Section 181.59 and Minneapolis Code of Ordinance, Chapter 139 and 141. 12. The Agency shall indemnify, protect and hold harmless the Urban Corps from all claims, causes or actions which may result from the assignments of students to the Agency subject to the extent authorized in K.S. 1980: Sec. 3.736. 13. The Agency shall obtain at its own expense Workman's Compensation insurance (or shall be self-insured under State Law) for such students as may be assigned to it under this Agreement. 14. The Agency shall pay to the Urban Corps 40% or other percentage figure as agreed upon by identifying the percentage figure on the student's Urban Corps application form of the gross compensation earned by such students assigned and accepted by the Agency under a Federal or State program. The Urban Corps will bill the Agency, in accordance with bi-weekly payroll periods, for its proper share of the compensation of such students as may have been assigned to the Agency and performed work during said period. Student hourly rates are set forth in Section 14(a), and 14(b) of this Agreement. a. Hourly compensation for students will be set at minimum rates of $4.10 per hour for entering freshmen through receipt of a Bachelor's Degree, and $5.40 per hour for graduate students; other agreed upon hourly compensation rates not to be below the specified rates in 14(a); or other rates for Urban Corps student interns as established by the City of ;Minneapolis through a salary ordinance replacing current minimum rates. b. A graduate student is defined for purposes of this Agreement as one who has received a B.A., B.S., or equivalent degree or is enrolled in the fifth year of a five year program. 15. At the election of the Agency, the Urban Corps shall place students to intern under a Stipend program. This option will be specified in the Assignment Form which the intern's Agency supervisor must sign before commencement of the internship. The Stipend rate which the Agency shall nay the Urban Corps is $30.00 per week for each week the student works. 16. At the election of the Agency, the Urban Corps shall place interns for whom the Agency will pay the intern's total compensation plus an additional ten percent (10X) for administrative costs. This option will be specified in the Assignment Form which the intern's Agency supervisor must sign before commence- ment of the internship. Agency rates for said option are set forth in Section 16(a) and 16(b), of this Agreement. a. Agency rates for students will be set at minimum rates of $4.51 per hour for entering freshmen through receipt of a Bachelor's Degree, and $5.94 per hour for graduate students; other agreed upon hourly compensation rates not to be below specified rates in 16(a); or other rates for Urban Corps student interns as established by the City of Minneapolis through a salary ordinance replacing current minimum rates. b. A graduate student is defined for purposes of this Agreement as one who has received a B.A., B.S., or equivalent degree or is enrolled in the fifth year of a five year program. 17. Performance under this contract shall commence on July 1, 1983 and ter- minate on June 30, 1984, unless amended in writing as mutually agreed upon by both the Agency and the Institution; however, either party may terminate upon sixty (60) days written notice. Based upon the statements and affirmations made by the Agency through the above document, the Urban Corps hereby agrees to the assignment of students to said Agency, in accordance with said document and the applicable laws and regulations. CITY OF MINNEAPOLIS By `fayor AGENCY name ATTEST: City Clerk Address COUNTERSIGNED City Comptroller-Treasurer Approved as to Legality: City State Zipcode By Title By Title Attest: Assistant City of ?Uuneaoolis Attorney ze / CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 225 Agenda June 27, 1983 The Honorable Mayor and Members of the City Council City of Richfield Council Members: Subject: Presentation to "Miss Richfield" Candidates The Fourth of July Committee has requested an opportunity to appear before the city council and present the 1983 "Miss Richfield" candidates, and to make a brief presentation regard- ing the mission of the committee. The mission statement, as formulated by the committee is "the mission of the Richfield Fourth of July Celebration Committee is the citizens of Richfield participating in a fun, family and homecoming oriented community day celebration consisting of many events and held on the Fourth • of July to promote community pride and national patriotism." Ms. Ethel Naslund and Ms. Sharon Kosek will be present at the June 27 meeting to make this presentation. Tokens of appre- ciation for presentation by the city council will be available for the Miss Richfield candidates who are as follows: Michelle Hammond, Suzanne Kielty, Hope Lillagore, Kristine Morgan, Teresa Thom, Amy Yamamoto and Deanna Ziemkowski. Respectfully submitt d, Thomas A. Morgan, Jr. Acting City Manager TAM/eja ?# S CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 224 Agenda June 27, 1983 The Honorable Mayor and Members of the City Council City of Richf ield Council Members: Subject: Ordinance.Amendment Relating to Liquor Licensing. Second Reading. On May 16, 1983, the city council and the HRA held a joint meeting to discuss a preliminary proposal for the development of the Cedar Avenue liquor store site. At that time, the proposal that was discussed involved the construction of a 48-lane bowling alley with restaurant and banquet facilities included as part of the project. The prospective developer indicated that a liquor license for this business operation would be advantageous to the effective implementation of the development plan. Under the current provisions of the liquor licensing ordinance, the proposed development would probably not qualify for a liquor license, since such licenses can only be issued to business estab- lishments which have a "principal part of the business" involved in a restaurant activity. At the June 13, 1983 city council meet- ing the city council gave first reading to an ordinance amendment which would meet the needs of the proposed development, but at the same time preclude the issuance ofi on-sale liquor licenses to business operations whose principal purpose is the sale of liquor. A copy of this ordinance amendment is ',attached to this council letter. Second reading and the public hearing of this ordinance amend- ment have been scheduled for the June l27, 1983 city council meeting. Respectfully submitte Thomas A. Morgan,` Jr Actii,ng City Manager TAM/ ej a cc: City Clerk AMENDMENT TO CHAPTER XI OF THE ORDINANCE CODE OF THE CITY OF RICHFIELD CITY OF RICHFIELD DOES ORDAIN: Chapter XI, Section 11.06 of the Ordinance Code of the City of Richfield entitled "On-Sale Liquor" is hereby amended in the following respects: A. By amending paragraph (3) of subdivision 1 thereof to read as follows: "(3) The term 'restaurant' means an establishment under the control of a single proprietor or manager, having appropriate facilities to serve meals in one or more dining rooms having a total area of at least 4,000 square feet, and where in consideration of payment thereof, meals are regularly served at tables to the general public, and which employs an adequate staff for the usual and suitable service of its guests aid-the-g?eipal-gait-e-the-besiess mss-the-se??-ef-€eads. The area to be used in computing such 4,000 square foot minimum shall be the gross floor area of the restaurant including areas for the preparation and serving of food and liquor. Basement areas, however, shall not be counted for the purpose of meeting such 4,000 square foot minimum requirement. B. By amending paragraph (15) of subdivision 12 thereof to read as follows: "(15) A restaurant shall be conducted in such a manner that the-pepal a substantial part of the all business activities conducted on the licensed premises for a license year is the serving of food; and that the revenues from the sale of liquor shall not constitute the principal part of revenues derived from all business activities conducted on the licensed premises. A hotel shall be conducted in such a manner that, of that part of the total business attributable to or derived from the serving of foods and intoxicating liquors, the principal part of the business for a license year is the serving of food. Passed by the City Council of the City of Richfield, Minnesota this day of , 1983. John Hamilton, Mayor ATTEST: is Sylvia K. Bergh, City Clerk CITY OF RICHFIELD, MINNESOTA. Office of City Manager Council Letter No. 223 Agenda June 27, 1983 The Honorable Mayor and Members of the City Council City of Richfield Council Members: Subject: Ordinance Amendment Relating to Taxicab Licensing. Second Reading. At the June 13, 1983 city council meeting, the city council gave first reading to an ordinance amendment relating to taxicab licensing in the city, and scheduled the public hearing for the June 27, 1983 council meeting. This ordinance amendment was recommended by the public safety department to insure the citizens of our community the most com- petent and safe taxi service available. The ordinance clarifies • the provision that any taxicab may carry passengers to the city, but must be licensed by the city in order to pick up passengers in Richfield. The ordinance also requires insurance coverage in the amounts of $100,000/$300,000/$50,000, and that the vehicles be in compliance with all applicable safety requirements of the State of Minnesota. The public safety department has notified all taxicab companies of the public hearing on this ordinance amendment. A copy of the proposed ordinance is attached to this council letter. It is recommended that the city council hold the public hearing and approve the ordinance at the June 27, 1983 city council meeting. Respectfully submitt d, ? Ihrra? ? / v44- G?-- Thomas A. Morgan Tr. Acting City Manager TAM/ e j a cc: City Clerk AMENDMENT TO CHAPTER VI OF THE ORDINANCE CODE OF THE CITY.OF RICHFIELD CITY OF RICHFIELD DOES ORDAIN: I. Chapter VI, Section 6.20 of the Ordinance Code of the City of Richfield, entitled "TAXICABS" is hereby amended in the follow- ing respects: A. By amending subdivision 2 thereof to read as.follows: "Subd. 2. License Required. No person shall engage in the business of operating taxicabs or auto liveries. in the city without first obtaining a license. Any taxicab licensed to operate in. another political subdivision of this state in- cluding the Minneapolis-St. Paul- International Airport may carry passengers to any place or point within the city; but neither the owner nor operator of such vehicle shall. be per- mi.tted to solicit or pick-up.business on the street of the city or to otherwise operate within the city without being licensed under the provisions of this section. B. By amending subdivision 5 thereof to read as follows: "Subd-.. 5. Insurance Requirements. No license shall be issued, and any existing license shall be immediately revoked by the manager, until the applicant or licensee files. with the city a current policy of insurance whereby each vehicle for which a license is required is covered against loss or injury in the following amounts: (1) Each passenger, at lease $26.999 $100,000 (2) Each accident, at least $69;999 $300,000 (3) Property.damage, at least $9,998 $50,000 If the applicant has qualified as a.self-insurer under Minnesota Statutes,.section 170.52, and has filed with the city a certified copy or a duplicate original of his self-insurance certificate issued by the state commissioner of highways, no policy of insur- ance shall be required to be filed with the city. In lieu of a policy of insurance or certificate of insurance, applicant may file with the city a surety bond issued by a surety company auth- orized to do business in the State of Minnesota, in the sum of $693999 $100,000 running to the city for the benefit of the city and all persons who may suffer damages or injury to person or property.arising out of the ownership, operation, use or main- tenance of any one person injured'or.killed or whose property i:s damaged, and $69;999 $300,000 on any one accident, irrespec- ti:ve-of the number of persons injured or killed or the amount of damage to.property. This bond shall be kept in full force and effect during the full time.of the license and the liability thereon shall be continuing, notwithstanding any recovery there- on. If the bond at any time during the term.of the license is deemed to be undesirable by the city it shall be replaced by a suitable bond to the licensee. The bond shall contain` provisions guaranteeing payment of any final judgment entered against the owner or licensee of any taxicab licensed with`the city irrespec- tive, of financial responsibility or any acts or omissions of the ownr or licensee." C. By amending subdi-vi.s:ion 8 thereof to read as follows: "Subd..8. Investigation and Inspection.: Each application shall be referred to the eh4e€-ei:-ee44ee Director of Public Safety for investigation of the applicant and any vehicle to be operated in his taxicab or auto livery business.;. The ehie€-e -eeliee Director of Public Safety shall determine the operating condition of any - such vehicle and make areport to the council based on his findings. The council may grant licenses applicable only to those vehicles described in the application and approved in the report of the eh4e -ef-pel?ee Director of Public Safety." D. By amending paragraph (7) of subdivision 10 to read as follows: "'(7) Eea?eped-with-sbatte?e?es?-w}pdews-aed-w?pdsb?elds-apd-€ea? wheel-brakes Incompliance with all applicable safety requirements of the State of Minnesota, the provisions of this code and the re- OT NUN I C II. Chapter VI, Section 6.21 of the ordinance code of the City of Richfield entitled "TAXICAB DRIVERS" is hereby amended in the following respects: A. By amending-subdivision 3 thereof to11 as follows: Subd. 3. Scope of Section. Notwithstanding the provisions,of sub- division 2 of this section, any taxicab driver licensed to operate in another Faae4e4pa;4ty political subdivision in this state, includ- ing the Minneapolis-St. Paul.International Airport, may carry passen- gers from such ruR4e4pa44,ty political subdivision into the city.and reee4ye-}sea4-passengers-lei--eafi-4age-te-the-44eeeeieg=Fflee4E4pa44ty w?tbeet-e?eee???ag-a-??eepee-e?ade?-this-seetiep;-e?e?ided;=eeweve?, seep-?e?e??p-ta?c?Eae-d???e?-saes-set-se??e?t-b?s?eess-ee-the-streets e?-tie-Estv-?e?-e?el?-ee-eassep?e?s;-e?Eeet-w?e?e-a-t??e-?e?-seep ?assepge??-bas-been;=a??awged-af-a-eepl?a}-a€€?ee=e?-the-ee??apy fey-wMe?-the-d???e?-lees-bes?eess;-?b?eb-a€€}Ee-#s-?eea?ed-eb?- s?de-the-beaedar}es-ef-the-e4;ty. and:may.freely enter and travel upon the streets and thoroughfares for that purpose, and in such case it shall not be necessary for the driver to obtain a Rich- field taxicab driver s license; but such driver. shall not be per- mitted to solicit or pick up business on the streets of the city or to otherwise operate within the city without bu ng licensed under the provisions of this section. While in.the city the for- eign driver shall observe all the regulations and conditions of this section." B. By amending paragraph (1) of subdivision 4 thereof to read as follows: "(I) He must possess a-va}4d-ehaaffear's-44eeese the required class of license from the State of Minnesota. C. By adding thereto the following new subdivision: "Subd. 12 Display of License. Every driver licensed.under this section shall keep the city issued. license posted in his taxicab in clear view of his passengers at all times the taxicab is being operated within the city." E Passed by the City Council of the City of Richfield, Minnesota, This day of , 1983. John E. Hamilton, Mayor ATTEST: Sylvia K. Bergh, City Clerk CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 222 Agenda June 27, 1983 The Honorable Mayor and Members of the City Council City of Richf ield Council Members: Subject: Open House for City Hall Facilities Mayor Hamilton has requested that an item relating to a proposed open house for the city hall facilities be scheduled for discussion at the June 27, 1983 city council meeting. If agreeable to council members, this open house would be held on Sunday, October 9, 1983, between the hours of 2:00 p..m. and 4:00 p.m. The open house would be for city residents and city staff persons, and would give everyone an opportunity to view all of the city hall faciliteis as well as to meet members of the city council and the city staff. Respectfully submitted, Thomas A. Morgan, J . Acting City Manager TAM/ e j a