Loading...
01-09-84 ageanda ? /S 0 CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 23 Agenda January 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Resolution Supporting City of Bloomington as Site for World Trade Center Council Members: The Minnesota World Trade Center Commission, consisting of nine members, is charged with the responsibility of requesting and evaluating proposals for a World Trade Center to be located in the metropolitan area. To provide basic criteria for devel- opment proposal evaluation, they have established a schedule of events as follows: 1. A request for proposals was prepared and sent to in- terested parties on October 10, 1983; 2. Proposals were due to be received by December 27, 1983; 3. Presentations will be conducted in January, 1984; 4. A World Trade Center Commission Report. must be sub- mitted to the Governor and Minnesota Legislature for approval on January 31, 1984. Interested parties were requested to make presentations at a special meeting of the Port Authority on November 21, 1983. Mr. Robert Muir and the Opus/Carroll group were present. Both have sites in the vicinity of I-494/34th Avenue/80th Street. After due consideration and discussion, the Port Authority adopted Resolution 8-BPA-83 recommending and endorsing the Robert Muir site as the World Trade Center, and the Bloomington City Council accepted that endorsement in December, 1983. The Richfield City Council is requested to adopt the attached resolution recommending and endorsing the Robert Muir Site as the Minnesota World Trade Center. itted, Respectf?right John G. art City Manager JGC/ ej a RESOLUTION NO. RESOLUTION RECOMMENDING AND ENDORSING THE ROBERT MUIR SITE AS THE MINNESOTA WORLD TRADE CENTER WHEREAS, in January, 1984, the Minnesota World Trade Center Commission intends to select a development proposal for the pur- pose of establishing a focal point of trade in Minnesota and the Upper Midwest; and WHEREAS, the Minnesota World Trade Center Commission gca.l is to facilitate world trade and to stimulate the economic condition of Minnesota; and WHEREAS, the Minnesota World Trade Center Commission has been charged with the responsibility to select a site for a World Trade Center (WTC) ; and WHEREAS, the overall goals for the design development and oper- ation of the Minnesota World Trade Center can best be achieved by the location of the World Trade Center in the City of Bloomington because of the amenities it offers; and WHEREAS, the proposal of World Trade Center located at and 34th Avenue in the City of WTC in the immediate proximity national Airport; and 0 Robert Muir as the developer of a the southeast quadrant of I-494 Bloomington places the proposed to the Minneapolis-St. Paul Inter- WHEREAS, the Muir World Trade Center proposal in Bloomington is advantageously located to (1) interstate expressways, (2) the proposed route for light rail transit being considered by Metro Transit Commission (3) many outstanding hotels, motels, and restaurants, (4) the central cities of Minneapolis and St. Paul; and WHEREAS, the Muir proposal, supported by a 25-acre land mass purchased outright for $7.5 million dollars, offers a financially viable design with superior quality building materials and systems; and WHEREAS, the Muir proposal offers convenient parking facilities, adaptable tenant space and can provide a superior quality location and space for a World Trade Club and World Trade Center operation at competitive rates and terms; and WHEREAS, Robert Muir has made a financial commitment unencum- bered by those forces which would limit or prevent the successful and immediate implementation of the goals and objectives of the Minnesota World Trade Center Commission; and WHEREAS, the Muir site would be adjacent to the Minneapolis- St. Paul International Airport site for the foreign trade zone. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota that it endorses and recommends to the Minnesota World Trade Commission the Robert Muir site and proposal as the Minnesota World Trade Center. Passed by the City Council of the City of Richfield, Minnes- ota, this 9th day of January, 1984. John Hamilton Mayor ATTEST: Sylvia K. Bergh City Clerk • • Sun Newspaper December 14, 1983 SU N NftjSPAr-eft, orld T `a- ra Center Support. The Bloomington City Council and Blooming-,; restaurants,. and is a short walk from. a unique ton Chamber of Commerce have demonstrated wildlife refuge in the Minnesota River Valley-. support for the Robert Muir World Trade Center The Muir World Trade Center site is conve- plans for I494 and 34th Avenue. niently located within easy access to the entire In addition to be adjacent to the Twin Cities metropolitan area, including Minneapolis and St. Metropolitan Airport and a couple of blogks from Paul and their important business and industrial the Hubert Humphrey Charter Terminal where complexes. all incoming international flights terminate, the . The Muir World Trade Center plans include 1 Muir site is located within easy access of I-35W four office towers, two with 15 stories each. two • and 1-35E. with 12 a Hilton Hotel,a Granada Royale Hotel The site is also on the proposed route for light and restaurants. Projected cost of the entire rail transit being considered by Metropolitan project is 5200 million. Transit Commission planners. Of the seven proposals to be considered by the Other pluses for the Muir site arethe fact that it ; Minnesota World Trade Center Commission the . is located in close proximity to hotels, motels and ` Muir proposal appears to have the most merit - N_y . 0 gar r c' e n t h er. a3 m UJI 3 uldmbe' deVel erg 01C.D. . By R.T. Rybak /? Stall Writer Analys center? is . Back in August -- at the first meet- Mike Ruhr, president of Omni Ven- ture Ltd., which withdrew Its trade- ing of the. commission that will pick Trade Center " Commission now has center proposal after failing to get a site for a world trade center - the to choose from a stack of eight de- the backing of the Minneapolis City question came up: What happens it tailed and, the developers say, high- Council, said the trade center offers no developer wants to build it? or, ly-researched proposals. Four of developers a number of opportuni- what if the only interested develop- them are in Minneapolis, two in St. ties that aren't available when they ers come up with bad proposals? Paul and two in $loomin ton Those questions no longer need an- swers. Almost every major develop- er in the state -- as well as a number of smaller companies and some from outside Minnesota - have been Involved in one of the trade- center plans. The Minnesota World B All this happened in spite of the fact that the state has never done a study saying that a world trade center would work. Why are so many developers making such a big deal about the world trade buiid traditional office space. "Because it Is a special-purpose building, it will be a lot easier to market," he said. "It can be a cata- lyst for other development around it and having the world trade center designation should make it a lot easi- er to get financing. "But aside from all of that, there is just a lot of pizazz. It's a high-profile building that has a lot of sex appeal." Boyd Stofer, senior vice president of United Properties one of the few major developers not bidding for the center - added that the project "just has a lot of romance to iu, In spite of these comnlents - and the overwhelming declarations of confidence from the would-be devel- opers - whoever finally wins the right to build the center will have to answer another question: How (to Trade continued on page 4D • 07 :3: w `C H V V M 11 F" FJ ko W 4- T Ada C i u } I ont n ed from page iD you tease all that space? And, although the world trade center _ That could be a tough problem be- itself is likely to attract tenants to the city that finally wins the designa- cause the building will be opening at tion, there is no guarantee those sor . the same time as a number of other companies will lease space in the *U office projects. Several major office building. For example, if the trade M - buildingswill be opening in down- center is built in St. Paul, a company town Minneapolis before. the sched- that wanted to use its facilities could 3 "= tiled completion of the trade center, lease space across the street In the :j including the Piper Jaffray Tower Conwed Tower, which still has a sub- (7=00 square feet), International stantial amount of vacant space. Centre (330,000 square feet), 701. S. 4th (280;000 square feet) and. 100 S. John Karl, coordinator of the World Fifth (415,000 square feet). Trade Center Commission, said that Among the projects that will be fin- to keep this from happening the trade center will need special facili- ished in the south suburban area are ties, such as telecommunications Normandaie Lake Office Park hookups, that give the tenants some- (350,000 square feet), Southpointe thing they could not find in other (200,000 square feet) and Braemar buildings. Office Park (110,00 square feet): . ` No.major multi-tenant buildings are L Advocates of building the trade cen- ter - as well as many others in- scheduled to be built in downtown St. volved in commercial real estate - Paul. However, studies conducted by acknowledge there may be some Irvine Associates and the National leasing problems, especially during a Association of Industrial and Office . the first few years: However, they Parks estimate that from 16 to 18 say the potential success of this percent of downtown St. Paul's exist- building cannot be judged by the ing office space Is vacant. Those , standardsused for traditional office same studies estimate vacancy in structures. They say they will have a } . Bloomington and surrounding- sub- natural market in the companies. do- 1 orbs to be between 17 and 19 per- Ingg international business, which are cent, while it is about 5 percent in now scattered throughout the Twin downtown Minneapolis. Cities, and will .attract tenants who Several other factors will make fill- do not now lease space in the area ing the building even more difficult. "This .building will really create a - First, none of the developers has.. indicated having any signed leases in whole ' new market," said Terry. Stein, of Irvine Associates, which ?thand, meaning this building will be am th l leases commercial office space. "It ong is?•- e argest blocks of uncom- will bring In people who have never miffed office space ever built in the leased. space in the Twin Cities be- Twin Cities. f fore. They will come from surround- ..r Second, the leasing agents will not be ing states and probably other coun- tries.. able to lease space to any tenant: •, - They will be trying to find compa- "Every year, the Twin Cities market ' nies and agencies involved in inter- absorbs close to 1 million square feet national trade. of office space. That could increase Third, world trade centers are made by as much as 150,000 to 200,000•• square feet during the first year the up of a collection of smaller.occu-. trade center is open.," pants, such as freight forwarders, law firms and the international divi- Where will these people be coming sions of banks and large companies. It is unlikely that any single tenant from? _ r ..y willlease a major chunk of the build- . Steve Shapiro, project manager of ing - as is usually done in a large Glacier Park's Heritage Landing pro. . -: office project- , , posal in downtown Minneapolis, said , "Minneapolis has a hinterland that stretches all the way to Montana, and we could expect many of the ` pompanies in that area that are in-., volved in international business • :would open offices here." Ting Pei, who wants to build a Trada Center near the Milwaukee Road Depot, also in downtown Min- . .h 1 Oxford _ 5 Heritage Landing 2 Muir 6 Pei .•?> .. 3 Appletree T Boisciair cow-l} 4 Brantingham 8Short-Turner * A ninth proposal would establish a satellite for a Twin Cities trade center i - ••-•--• at the Board of Trade building in Duluth. 35W " :; 280 35E x£;iden s .. ? ` '•t 4 ? i i ? k :b6 © Downtown area 94 ,•_, ;;.. .? t nto ?n area i ,? r e •_,.. ..... 35W Wood pae ? 494 ? .'? ` t ? / ? r .y am ii° ?.: lr:ta? a ': tfeyF. Gi?*V t 5 "? Cottage .. , i I i~t8ih°S .?s Minnesota ?M £ 35W ; A i`'i low neapolis, said his experience at other finally wins the right to build it can- trade centers he developed - in- not rest on the designation alone. eluding Miami - has shown a signif- Icant number of tenants usually "The governor is behind it and you have not previously leased space in know the city will be behind it," he the city. said. "It's,a unique opportunity to "In Miami. man of the in the have that much support. And being y people -able to call the building a world building are from branches of Latin trade center will also give it a American companies that are trying uniqueness, there won't be two of to gain a foothold in the United them. That's a tremendous market- States," he said. 'But I'm:not sure if . ing advantage. the experience in any of these other' cities is transferable. "But when people look for office space, they want good design, good "la Miami, most of the growth came pricing, location and all the other from elsewhere, but. that could be factors Without those, I don't think because,_untii the trade center was being a wand trade center in itself built, there was very little emphasis will make a project a success. on international trade. Here, there has been, and most of the state's thrust in talking about this has been on developing trade for Minnesota firms in other parts of the world - not on bringing other companies in. t If that winds up to be the way the trade center is structured,. you could expect most of the tenants to be local firms." Stoter - like manv other real estate professionals not connected with any of the trade center plans - says the building has the potential to be a highly successful development. Yet, he cautions that the company that • • • v.cn`:d be a 40•Stor; oince toner on vacant land next to Dayton's and adjacent to Town Square.in. downtown St. Paul. Future ph?ses would include a 301-room hotel and two 19-story office towers in which.:ther-would be a Medical and High Technology Marketing Center and.a Minnesota Museum of Business and Industry. Smaller companies leasing space in the first phase would get a rent subsidy raised through the sale of bonds and through a surcharge on larger companies in the building. The development. site Is bounded by St. Peter, Cedar, W. 7th and Exchange Sts.: Robert T. Kudrie, a professor of public affairs at the University of Minnesota, is a consultant on the project. (His involvement on the project is independent of his work at the university.) The WZMH Group and Winsor/Faricy Architects are the architects.. Robert C. Muir. To be developed on land south of Minneapolis/St. Paul International Airport, the project would have four office towers, each with 300,000 square feet of space and a 100,000- square-foot retail/exhibition center. Hilton International and Granada Royale have signed agreements to build adjoining 350-room hotels. Bordner & Associates, a local - planning and engineering firm, is a consultant J.L. Pujdak is the architect Appletree Enterprises, Inc.: The only proposal that calls for using existing office space, this plan would house the center and its support facilities within the Appletree Square complex, south of Interstate Hwy. 494 on 34th St., Bloomington. The complex is just south of the Muir site:' Brandugham & Associates and Ankeny, Kell & Associates, Architects: The first phase would include renovation of the existing . International Harvester building, on Hwy. 280 between Franklin. and. University Avs. in St. Paul, into about 365,000 square feet of . office space. Later phases would include development of a hotel and additional facilities on about 170 acres of adjoining property. Glacier Park Co.: The Heritage Landing project would have two towers flanking Hennepin Av. on the downtown riverfront, with 420.000 square feet of office: h1`eijcar•:rr.. n cenzen David Bennett ofBRW Architects is:the: architect, and Richard C. Anderson, director of the World Trade Center in Baltimore and a member of the board of the World Trade Centers Association, is a. consultant ring:Pel of Pei Property. Development Corp.: The project, to be built is the area surrounding the Milwaukee Road Depot in downtown Minneapolis, would have a 30-story office tower; a 350-room hotel and a retail center in the depot building and adjacent train shed. About 180,000 square feet of additional: office space, with a lower rate structure than the office tower, would be built in several smaller buildings around the site. Satellite facilities would be built in other parts of the state, including a 15,000 to 30,000- square-foot facility at Duluth's Bay Front-Landing that would be built at. the same time as the Minneapolis facility. •LM. Pei & Partners is the principal architect. Robert Boiselair and the Minneapolis Labor Temple Association: The project would have a 30-story office tower, a. 300-room hotel and a retail center. The development area is between Central, E. Hennepin and University . Avs., partly, fronting on the east bank ofthe Mississippi. Finley, McDermott & Co., which has been a consultant on world trade zones for'the Port Authority of New York and New Jersey, is also a consultant on this project Nick Palaia of PSA Architects is the principal architect The Short Companies.and Turner Development Co,: The project would include the vacant hal"lock next to the Leamington Hotel and the blocks north and west The first phase would 7 Include construction of a tower for the trade center at 10th St and 2nd Av, and renovation and expansion of the Leamington. Korsunsky Krank Erickson Architects are the architects. Robert Roningen: The owner of the Board of Trade Building in Duluth has proposed using it as a satellite facility for a Twin Cities trade censer. I CL Y/ Page;4A--Surf Newspapers-Wed- Jan: 4, 1984 . 74 SUN } Ini. IZ, f des =r -Several excellent proposals have been pres sofa is in a strategic position for worldwide air t "jented' as, possibilities for. the International- travel.: We are in the center of the continent .Trade Center. A:.key consideration is which and the ideal entry and departure point. for ;proposal will best: serve the '_internationat travel anywhere in the.worid. :. market of businesses and institutions we will I€ we ignore the. strategic position of our seek W bbring here' international airport and turn our. backs on it This is as concern of, all Minnesotans,: be- aslocation for the International. Trade Center caus$?the: 'facaZit}r wil?inot :be a St Maui, we will forfeit credibility. It 'will seem so- .,.,.Minneapolis nos Bloomingtoir trade centerq:It obvious to: people in the market we seek to f wilLbe~aF Minnesota International Trade _Cen:. seine that convenience and ease ofaccessibili- t: , fait representing the, entire-state and in which. ty- dictate an airport location, it will. seem everyone in the state wilt haue some invest= stupid to them to require a half hour or longer. ?inept: r cab drive to the Trade Center: . In the earliest stays of international trade,, Thirty or more international trade centers t r transportation and, communication were by are situated around the country and not allare `. ^ -water. The main trade- routes. for the United. successful: If local politics dictates decisions ``' States"were over the Atlantic toEuropearand, instead of market oriented business planning, 'other markets. It was"onlynatural that.Boston, : we also could mess` it up. Minnesota has an Neva York and : other." coast cities becam'enormous opportunity to take' a commanding i .. _ center of that trade 4k -,.,....lead' in, international trade is the decades -" Times and conditions. have changed. Air is . ahead. It is crucial that the first decision be a now, the routel and increasingly the ' correct one. Is,-the bt trave re a sensible argument for patty` of freight-. Trade,, has grown rapidly with ; not.Iocating an international trade centernear Asian markets` and countries as well as with 'an.' international airport ? Elmer L. An!- Europe and other parts of the world. Minne- - dersen. _. * /7-6 CITY OF RICHFIELD, MINNESOTA • Office of City Manager Council Letter No. 22 Agenda January 9, 1984 The Honorable Mayor and Members of the City Council City of Richf ield# Subject: Approval of Minutes, Tabulation of Bids' and Award of Contract, Four Wheel Articulated Loader Council Members: On December 20, 1983, bids for a new or used four-wheel artic- ulated loader were publicly opened and read aloud in accordance with legal requirements. A representative of the city manager, the city clerk, the director of community services and the techni- cal operations coordinator were in attendance. A copy of the bid minutes and tabulation is attached for council review. The unit being bid is not a replacement piece of equipment, but an addition to the current fleet. One of the primary functions for the piece of equipment is snowplowing of sidewalks. The adopted 1984 budget provides $40,000 for the articulated loader and necess- ary attachments. This particular bid was for the loader/tractor only, as the snowblower attachment was a separate purchase. Snowblower Attachment $ 9,822 Cab $ 1 , 550 Articulated Loader $23,199 Total $34,571 Five bids were received. Minneapolis Equipment Company, the apparent low bidder, submitted a bid of $23,199 for a New Prime Mover unit, while Waldon submitted a bid of $24,400 for a used Waldon unit. The city currently has Waldon unit which has been found to be ver- satile and satisfactory. The city checked with a number of agencies using a Prime Mover, a brand that would be new -to the city fleet. While the comments were most positive in terms of the performance and versatility of the Prime Mover, there has been little exper- ience using the equipment for sidewalk snowplowing purposes. How- ever, the manufacturer and bidding company assure the city that the Prime Mover will prove to be most satisfactory when used for snow- plowing purposes. 0 new four wheel articulated in the amount of $23,199. It is recommended the city council authorize the purchase of a loader from Minneapolis Equipment Company t Mana er spect y mitted, John G. Car fight • CITY OF RICHFIELD Bid Opening December 20, 1983 Four Wheel Articulated Loader Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Sylvia Bergh, City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud bids for a four wheel articulated loader as advertised in the official newspaper on December 7, 1983• Present: Sylvia K. Bergh, City Clerk A. Jean Mitchell, Finance Coordinator Donald Fondrick, Community Services Director Marshall Raaen, Technical Operations Coordinator • • The following bids were submitted and read aloud: VENDOR BID SECURITY TOTAL BID Minneapolis Equipment Co. $1,160 check $23,199 Waldon Inc. $1,220 check $24,400 Kromer Co. 5% bid. bond $31,202 MacQueen Equip. Inc. 5% bid bond $28,112 Bryan Equip. Co. 5% bid bond $27,500 The City Clerk announced that the bids would be tabulated and considered at the regular city council meeting of January 9, 984. Sylvia K. Bergh City Clerk CITY OF RICHFIELD, MINNESOTA -;t l 7/4 Office of City Manager Council Letter No. 21 Agenda January 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Council Members: Subject: Renewal Application for Bingo License for The Church of St. Peter An application has been received, on behalf of The Church of St. Peter, for renewal of their gambling license for the year 1984, together with the required license fee of $225. This year, as in the past, the Church of St. Peter is requesting a license to conduct bingo activities on church property on Tuesday evenings between the hours of 7:30 p.m. and 11:30 p.m. The required $10,000 surety bond has been submitted and • appears to be in conformance with city ordinance requirements. The church trustees, John J. Spillane and Thomas G. Lovett, re- main the same as last year and have no known criminal record. The designated bingo manager, Herbert N. DeRoma, remains the same as last year and has no known criminal record. These individuals are all Richfield residents. The required bingo reports have not been submitted on a quar- terly basis as in the past. The church treasurer, Vern Fischback was contacted and did furnish all of the required reports. The De- partment of Public Safety has discussed the importance of submitting timely quarterly reports with the applicant's representatives in accordance with ordinance code requirements. It is the recommendation of the Director of Public Safety, in which I concur, that the city council give favorable consideration to the renewal of the 1984 gambling license (for bingo events), to the Church of St. Peter as requested. 0 JGC/ej a • CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 20 Agenda January 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: A Legislative Position Statement Supporting an Amendment to State Statutes by Reducing the Number of Years that a Member be Married in Order for the Survivor to be Eligible for Pension Benefits from Three Years to One Year Council Members: Mr. James Case, president of the Richfield Fire Relief Assoc- iation, has requested the city council to endorse a Legislative Position Statement which would amend the state statute which re- quires members be married at least three years in order for their • survivor to qualify for benefits. The Richfield Fire Department Relief Association is requesting legislative action to change this requirement from three years to one year. This is a technical change only. Gabriel, Roeder, Smith and Co., actuaries, report there will be no additional cost to either the city or the employee. The actuaries say that the funding re- quirements already assume the spouse will receive the benefits. It should also be noted that cities of the third and fourth class have no length of marriage requirement for their police pensions, and cities of the second class currently have a one-year require- ment, as is now being requested by the Richfield Fire Relief Assoc- iation. Attached to this council letter is a Legislative Position Statement endorsing the proposed amendment. It is recommended that the city council approve the Legislative Position Statement and request the city clerk to forward copies to our state legis- lators, for their support and action. ctfu? sy?mitted, ?ohn G. Cart`x?igh City Manager JGC/ ej a cc: Fire Relief Association CITY OF RICHFIELD LEGISLATIVE POSITION STATEMENT NUMBER 1 JANUARY 9, 1984 SUBJECT: AMENDMENT TO SECTION 424.24, THE GENERAL LAW GOVERNING ALL SECOND CLASS CITY FIREFIGHTERS RELIEF ASSOCIATIONS The purpose of this statement is to express the City of Richfield's support for legislation which would amend Section 424.24, Subd. 2 (a), of the Minnesota State Statues. Current Leqislation At the present time, the state statutes provide that a survi- ving spouse .. ...."was legally married to the member for at least three years prior to the member's retirement from the fire depart- ment; and who, in any case, was residing with the member at the time of the member's death." The Richfield Fire Relief Association has requested that this legislation be amended to remove the three years prior marriage requirement, and change this requirement to one year.- Impact on the City of Richfield This is a technical amendment and should result in no addi- tional costs to either the City of Richfield or the members of the Richfield Fire Relief Association because acturial assumptions used in computing funding requirements already assume that a surviving spouse will receive the benefits for life. Position of the City of Richfield It is recommended that Section 424.24, subd. 2 (a) be amended to change the marriage requirement from three years to one year. This would make this requirement the same as that for police pen- sion survivors in cities of the second class. is CITY OF' RICHFIELD, MINNESOTA • Office of City Manager Council Letter No. 19 Agenda January 9, 1984 The Honorable Mayor and Members of the City Council City of Richf field Subject: Discussion of "Snowbird" Ordinance Council Members: Attached to this council letter is a copy of a letter from Ms. Janell Mathern, 6840 Russell Avenue. Ms. Mathern suggests the "snowbird" ordinance be changed. Several residents of the commun- ity appeared before the city council on December 19, 1983 to dis- cuss the ordinance. In 1982, the city staff and the Community Services Advisory Commission reviewed a number of ordinances in effect in other commun- ities. Many approaches are used, including a complete restriction • of parking between certain hours, such as 1:00 a.m. - 6:00 a.m. from November to April, parking only on the odd or even side of a roadway except when plowing operations are in effect and vehicles must be moved. to accomodate the particular ordinance outline, parking only cn streets or avenues except when plowing operations are in effect, and vehicles must be moved to accomodate the particular ordinance to something similar to that adopted in Richfield, which provides that vehicles may be parked on roadways-except when plowing operations are in effect following a snowfall of some designated depth. The ordin- ance adopted in Richfield was felt to be the least restrictive, while providing the best combination of service and cost savings. Snow removal is one of the most expensive services provided by the city. When considering only the cost of clean-up after snowbirds, the cost is approximately $2,000 per day. It typically takes three or four days to complete clean-up operations after a snowfall. That means a cost to the taxpayers of about $6,000 - $8,000 per snowfall to clean-up after snowbirds. With five or six major snowfalls a year, the total cost for such extra snow removal necessitated by snowbirds could total $30,000 - $50,000 per winter season. Because city staff and equipment is occupied with snow removal to clean up after snowbirds, other work. is delayed or simply not done. This could include tree trimming, skating rinks, and other activities. Not only do snowbirds affect the city in terms of labor and cost, residents become very frustrated when the plow again comes through and driveways and walkways must again be cleared and the city road- ways are not always as neat and smooth as could have been possible if the roadway could have been plowed full width during the initial snow removal operation. Council Letter No. 19 -2- January 9, 1984 It seems that much of the discussion related to any change in the Richfield ordinance focuses on problems related to off-street parking availability. Some communities, such as Edina, prohibit on-street.parking every night for the winter season. This means that the resident must have off-street parking available at all times during the winter season. Richfield's ordi_nemce provides for on-street parking except during declared snow emergencies. This means off-street parking needs to be available only about a half dozen times a winter season. Some communities, such as Minneapolis, provide on-street parking, but only on-one side of the roadway. Residents must move their vehicles during declared snow emergencies. Because only porticns of a roadway are not in- hibited by snowbirds at any given time, the snow removal operation takes several days. Residents comment on the confusion of where and when a vehicle may be parked. This confusion is compounded if complete snow removal is not achieved before a second emergency must be declared. In Richfield and other communities that prohibit on-street park- ing during snow emergencies, snow removal is completed in much less time. Sometimes this means the difference of complete snow removal in 8-12 hours compared to 72 hours. Another factor is that when only the odd/even side of the roadway or the street/avenue system is used, snowplowing is done in such a way that street corners are squared, providing poorer visibility at intersections and ridges • on two of the four roadways intersection. Unless there is an unusual situation, corners may be rounded if all vehicles are removed and snow removal is completed in one operation. This provides a much smoother, safer roadway. It was noted that during one recent snow emergency, the public safety department issued 484 parking citations based on Richfield's snowbird ordinance. If each residential unit were to have one vehicle, there would be approximately 15,000 vehicles in the city. If Ms. Mathern is correct, and most housing units have 2 or 3 cars, there could be 30,000 - 45,000 vehicles in the city. With approxi- mately 500 snowbirds out of this volume of possible vehicles, affected parties are only one percent to three percent of the community. Every' effort is made to inform the community of local ordinance. Information is included in various publications such as "Your City/ Your Schools", the seasonal recreation brochure and the "Sun" news- paper. Information is included on a specially advertised "hot line" (869-5158), which is a tape recording available 24-hours a day during the winter season. Information is also included on Channel 12, the Richfield Bulletin Board of cable television. If assumptions are correct, at least 14,500 to as many as 44,500 vehicles are able to arrange off-street parking for those times when a snow emergency is declared. While there are still residents that seem to have a problem, it would seem that a change in the • current ordinance would not be in the best interest of the community. Council Letter No. 19 -3- January 9, 1984 One of the things that Richfield seems to be known for is its sense • of community, its neighborhood spirit. This is noted through per- sonal pride in maintaining an attractive community, with all of the independently organized special interest groups, and the number of neighborhood block parties. Perhaps this same community involve- ment and neighborhood spirit can be called upon to help solve the problems some residents of the community experience with regard to the snowbird ordinance. pectf 1 s mitted, .0 John G. artVight City Manager JGC/ej a • 0 • • COUNCIL MEMBERS: ACCORDING TO THE PLOWING ORDINANCE OF THE CITY OF RICHFIELD " AFTER 3 OR MORE INCHES OF SNOW YOU CAN NOT PARK ON ANY STREET UNTIL THEY HAVE BEEN PLOWED". MOST OF THE OLDER HOUSES IN RICHFIELD THAT WERE BUILT IN THE 50's HAVE SINGLE CAR GARAGES AND MOST FAMILIES HAVE BETWEEN 2 TO 3 CARS, LEAVING THEM WITH NOWHERE ELSE TO PARK BUT THE STREET. I WOULD LIKE TO PROPOSE A CHANGE TO THE ORDINANCE, I SUGGEST A POLICY SIMILAR TO THAT OF MINNEAPOLIS. AFTER A SNOWFALL, PARKING IS LIMITED TO THE ODD SIDE OF THE STREET THE 1ST DAY AND EVEN SIDE THE NEXT DAY. THANK YOU JANELL MATHERN 6840 Russell Avenue • V-VoLv IA rzb B tAN cE 4 AS A S V.*. O -P+AT -Mi S PA A TM 2 NOTE : Counts 1 mews oevc BE '? LAL.e 3> O N ''ri-M i - 9. a 4 Gour?c.?? AgeNbA SO IAN CLL. M A T t+8n.N A W-D ep o s s k 6! I DTI EL. jZet ivirrrk-5 6A N DISC-4 S S 714E% e- GO ?1 C.?'R-S iN T1- G o u Q G, L. A t4-b S `C'A F F ...C. t•S-84 CITY OF RICHFIELD, MINNESOTA .,. Inter-Office Memorandum DATE December 19, 1983 TO City Manager Cartwright, Etal ? r FROM - Captain Richardson SUBJECT PROCEDURE FOR SNOW EMERGENCIES -i Although there have been numerous calls to all City officials by individuals who have been "tagged" during this last snow emergency, I think it is in every- one's interest for each of us to look around and examine the results. This is the first year in the last several that I can remember seeing our City streets so uniformly plowed "curb to curb". In the past, there was no effective way of controlling parked vehicles during snow storms so every street had its areas where vehicles had been plowed around. This often resulted in City streets that resembled obstacle courses rather than arteries for moving traffic. ` I feel that all our efforts in implementing these snow emergency procedures have resulted in a product that we can be proud of and is what our citizens deserve and can expect in the future. This "product", as you all know, was not accompl- ished without some unhappy citizens who asked some questions of us all. At the direction of Director Morgan, I have been asked to pass on to you a summary of our police response during these snow emergencies so that you are clear on the procedures and can more easily.answer these questions. The snow emergency procedures are as follows: A. If it snows three C3) inches or more, the city MAY DECLARE a snow emergency. This is done by the Community Services Department. B. If a snow emergency is declared, Public Safety is advised immediately, and the snow emergency hot line 0869-5158) is updated with this information. i C. Community Services does not declare emergencies without allowing for suffi - ' x dent time for residents to get the word and take action. They assure me . that they will not, for example, declare an emergency at 0100 to begin at „ 0700, thus catching everybody off-guard while they sleep. D. Once the emergency time has passed, any car parked anywhere on any City street is in violation and WILL BE TAGGED. No person within this department has the authority to grant or imply that an exemption will be granted to any- one. EVERY CAR/TRUCK WILL BE TAGGED THAT IS IN VIOLATION. No vehicles will be towed for simple snow emergency parking violations during this time. - ,f CITY OF RICHFIELD, MINNESOTA S Inter-Office Memorandum -Vt DATE TO - FROM SUBJECT PROCEDURE FOR SNOW EMERGENCIES - Page 20 { E. Vehicles will be towed, however, that are blocking traffic or otherwise h impeding traffic flow. These ARE NOT simple snow emergency violations; they are violations of blocking traffic.ordinances. Y Fa While the ticket (arrest citation, fine - $15) for snow emergency parking violation is being issued, a RED WARNING TAG will also be affixed to the violator vehicle. This red warning tag will tell the owner that the car MUST BE MOVED-.within 48 hours from that time. If it is not moved, IT WILL GET A NEW AND DIFFERENT TICKET (for violating the 48 hours ordinance), ` and it WILL BE TOWED at the owner's expense. This is a totally different matter from the snow emergency tag that has-al-ready been issued. In effect, we are tagging them at first for violating one law and, at the same time, warning them that they may soon be in violation of another and giving them the chance to avoid this second tag by moving their car. G. Our Dispatchers are being advised when they receive complaints that: 1. If your caller doesn't like the law after you have explained it, they „h ) i have no recourse other than to complain to their Councilman. If they don't like the manner in which the plowing is done, their recourse is to call City Hall-(Ext. 430) and speak with someone in Street Mainten- ance. If they don'-t,like getting the ticket(s) and want to plead not guilty, their recourse is to'the Court at 888-9207. 20 If your caller complains that they have no place "off the street" to Epark their car during the emergency, you probably can't do much for them specifically.. All you can officially tell them is where they CANNOT someplace else to park. Some - park and advise them that they must find f - examples might be a neighbor's driveway (with the neighbor's permission, of course) or a church parking lot (with the church's permission, again). :. ?.: If possible, try and stress acting neighborly to your caller and everyone pulling together for the benefit of all, which is having streets plowed well and economically. k 3. We can lose tremendous goodwill by imparting incomplete or inaccurate information. On the other hand, we can help the City a great deal by being as patient as possible and ensuring that the information we give out is accurate and complete, and we do it in as understanding a manner as we can. CITY OF RICHFIELD, MINNESOTA Inter-Office Memorandum k , l ?g DATE s TO FROM SUBJECT PROCEDURE FOR SNOB[' EMERGENCIES - Page 30 rk In order that the-"cooperative'" snow emergency procedures developed by Community Services and Public Safety will continue to work, it is impor- tant that all responses to complaintshave to be complete, concise, accur- ate, and must be geared to gain the support of those adversely affected. RJR:hf cc/ Mayor Hamilton } 53 Councilman Ludeman Councilman Bunce Councilman Hassenstab Councilman. Kirsch Councilman- Priebe' City Attorney C. LeFevere w i , 4 r 0 CITY OF RICHFIELD, MINNESOTA / Office of City Manager Council Letter No. 18 January 9, 1984 Agenda The Honorable Mayor and Members of the City Council City of Richfield Subject: Authorization to Contract for Engineering Services, and Approval of 1984 Fee Schedule Council Members: In 1980, the city entered into a master engineering agreement with Orr-Schelen-Mayeron and Associates. The master agreement. out- lines the overall procedures and responsibilities related to engin- eering consulting services. Memorandum agreements have, and will, be used for specific engineering projects. These memorandum agree- ments may be based on any number of services to be performed, with specifics indicated for each individual project, and payment based on an hourly rate plus multiplier. Most often the specific memor- andum agreement will stipulate a total cost for the project that is 49 not to be exceeded. Attached to this council letter is a copy of the master agree- ment and Schedule A.containing the 1984 hourly rates. This schedule also shows the 1983 rates-for comparison. While some specific projects may gave only a minimal amount of engineering consulting work required, others may require more time or service. The city council may recall two agreements with Orr- Schelen-Mayeron in December, 1983. One was for alley paving work, and one was for filter consoles at the water plant. Because the city council has previously approved the original master agreement, it is recommended that the city council authorize the city manager to enter into memorandum agreements as needed, based on the master agreement and hourly rates for 1984, with the stipu- lation that any single engineering agreement entered into by the city manager shall not exceed X10,000. pectf mitted, --- - UO"J'ohn G. Car ight City Manager 0 JCC/ej a ORR•SCNEIEN•MAYERON &ASSOCIATES, INC. Consulting Engineers Land Surveyors 1984 FEE SCHEDULE Schedule of hourly salary costs to be multiplied by 2.25 to determine hourly fee. 1983 Project Manager $26.50 $26.00 Project Eng-ineer 21.50 $21.00 Engineer 18.00 $16.50 Engineering Designer 20.00 $19.00 Engineering Technician 16.00 $15.00 Engineering Technician I 14.00 $N/A Schedule for hourly salary costs to be multiplied by 2.15 to determine hourly fee. Construction Observer $18.00 $17.50 3-Man Survey Crew 36.00 $34.00 2-Man Survey Crew 28.50 $27.00 "Salary cost" is defined as salaries (including sick leave, vacation or holiday pay applicable theretp) of personnel for time directly chargeable to the project, plus unemployment and payroll.taxes, employer's contribution for social security, employee's insurance, retirement benefits, and medical and surgical benefits. The actual salary cost is dependent upon the hourly rate of the employee assigned to the project, except that Construction Observers and Survey Crews will be charged at the flat rate shown above. All costs, such as vehicle mileage, survey equipment and vehicles, word processing, clerical, printing and reproduction costs are included in the hourly fee. The fee for attendance at regular council meetings will be $40.00 per meeting plus mileage expense. Statements issued monthly, will include names of personnel associated with the work and a summary of time spent. 2021 East Hennepin Avenue Suite 238 • Minneapolis, Minnesota 55413 • 6121331- 8660 • • 0 • CONTRACT FOR ENGINEERING CONSULTI14G SERVICES CITY. OF RICHFIELD THIS'CONTRACT, made and entered into as of.this day of , 1980, by and between the CITY OF RICHFIELD, State of Minnesota, a municipal corporation (the City) and ORR-SCHELEN- MAYERON & ASSOCIATES, INC., a Minnesota corporation, Minneapolis, Minnesota 55413 (the Engineer). W I T H E S S E T H: WHEREAS, the City is desirous of securing professional en- gineering services for: 1) The preparation of plans and speci- fications and construction observation on City funded projects; and 2) The Engineer is to act in ari advisory and consulting capacity to the City when-so directed; and WHEREAS, Engineer is a competent and qualified engineering firm capable of fulfilling the requirements of this Contract; and NOW,. THEREFORE, for and in consideration of the mutual cov- enants and conditions hereinafter contained, it is agreed by and between the City, City Council and the Engineer as follows: ARTICLE 1.' DEFINITIONS 1.1) Definitions -The terms and phrases specified below have, for the purposes of this Contract, the following meanings: (01) Improvement Project - "Improvement Project" shall mean those public improvement projects authorized by the City and paid for with public funds. (02) City Representative - "City Representative" shall mean the City Manager, Director of Community Development or Director of Community Services. (03) Basic Fee - "Basic Fee" shall mean a fee equal to five and eight-tenths percent (5.8%) of the construction cost for Improvement Projects upon which competitive bids were taken and where construction cost is One Million Five Hundred' Thousand Dollars ($1,500,000) or more. On Improvement Pro- jects upon which competitive bids were taken where the con- struction cost is Five Hundred Thousand Dollars ($500,000) to One Million Five Hundred Housand Dollars ($1,500,000),the "Basic Fee" shall mean a fee equal to six and one-half percent (6.5%) of the construction cost. On Improvement Projects where the construction cost is One Hundred Thousand Dollars ($100,000) to Five Hundred Thousand Dollars ($500,000) the "Basic Fee" shall mean a,fee equal to seven and one-half percent (7.5%) of the construction cost. On improvement Projects of less than One Hundred Thousand Dollars ($100,000), the "Basic Fee" shall be calculated in the same manner as the Hourly Fee. (04) Hourly Fee - "Hourly Fee" shall mean a fee which is the sum of the actual Engineer hours chargeable for specific work as calculated in accordance with the Schedule of Hourly Rates, attached hereto as Exhibit A. In addition to the Hourly Fee which is updated annually, the Engineer will also be reimbursed all out-of-pocket expenses and automobile mileage at the maximum rate allowed for City employees. ARTICLE 2. 0 SCOPE OF SERVICES FOR IMPROVEMENT PROJECTS 2.1) Duties of Engineer - The Engineer, acting under the written authority of the City Representative, shall furnish professional services in connection with the study, design and ' construction of proposed Improvement Projects. (01) The Engineer shall perform a field survey, investi- gations, studies and other tasks required to prepare a feasibility study and preliminary report for the proposed Improvement Project. The feasibility study and preliminary report shall-contain, but not necessarily be limited to, maps, drawings, a description of the proposed work, an es- timate of cost and the factors that comprise that es- timate, typical examples of proposed assessments, con- clusions and recommendations and such other information as may be required for the City Council to make a decision as to whether or not to authorize a public hearing on the proposed Improvement Project. The Engineer shall also furn- ish the City's financial consultant, when directed, with a copy of the feasibility study and preliminary report so that he may prepare a report on proposed methods of financing the work: -2- (02) The Engineer shall furnish the City Council and staff personnel with sufficient copies of the feasibility study and preliminary report. (03) The Engineer shall present the feasibility study and preliminary report to the City Council at public Council meetings and public hearings. A maximum of six (6) such ap- pearances will be included in the Basic Fee. Additional ap- pearances will be billed as an Hourly Fee. (04) The Engineer shall conduct a field survey and prepare detailed plans and specifications upon the specific written direction of the City Council following the public hearing and the City Council's determination to proceed with the project. (05) The Engineer shall direct such independent consultants as may be required and hired by the City to perform ad ditional investigations, studies, soil testing, rock sound- ing, laboratory work, environmental assessments or other work as may be required to prepare complete, detailed work- ing plans and specifications for the project. (06) The Engineer shall obtain from all pertinent utility companies such information as the utility company has re- garding the location of their facilities. It is under- stood that the information provided by the various utilities may only give the general location.. The exact location of utilities will be determined in the field by the utility companies after bids have been let. (07) The Engineer shall prepare complete, detailed working plans and specifications and submit these for approval by those agencies having regulatory jurisdiction. The Engineer_ shall prepare modification; required in order to comply with agency directives. (08) The Engineer shall conduct one plans-in-hand site ob- servation and plan evaluation meeting with interested City representatives and representatives of other agencies who. may have an interest in the proposed Improvement Project. Any changes in the plans and specifications as a result of this meeting shall be made before a final submission to the City Council. (09) The Engineer shall submit to the City Council for their approval and authorization, the complete, detailed working plans and specifications and revised estimated cost. 0 - -3- ( IO ) After approval by the City Council, the Engineer shall, furnish a sufficient number of copies of the complete Con- tract Documents in order that the.City may advertise for bids, award construction contracts and properly administer construction work. (11) The Engineer shall prepare the advertisement for con- struction bids and issue plans and specifications to bid- ders. The Engineer shall place two (2) copies of the Contract Documents at both the City office and the En- gineer's office for examination by interested parties. The Engineer shall have personnel available at the Engineer's office during normal business hours to answer questions for bidders, equipment and material suppliers and others concerned with the preparation of bids. (12) The Engineer shall be present at the opening of bids and prepare a tabulation and analysis of the bids received. (13) The Engineer shall, upon award of construction con- tracts by the City Council, complete the Construction Agree- ment form, the Public Contractor's Corporate Surety Eond.f=is and other necessary Contract Documents, and submit these to the City Attorney for his review and approval. (14) The Engineer shall submit applications for all permits required by governmental agencies having regulatory control over the Improvement Project. The Engineer shall be avail- able to assist the City or Contractor in obtaining these permits. The Engineer may request the City to consider an additional fee for excessive time required to obtain permits. (15) The Engineer shall conduct a preconstruction con- ference with the interested City Representative, the Contractor, subcontractors named in the Contract Documents and representatives of affected utility companies prior to the commencement of construction activity in order to coordinate the efforts of all parties involved. (16) The Engineer will visit the job site as he deems necessary in order to familiarize himself generally in accordance with the Contract Documents. Any deviation from the plans and specifications will be reported to the City Representative for direction as to whether or not to stop work or take other appropriate action. • -4- (17) The Engineer shall furnish the City with a list de- tailing final quantities and costs in a letter stating to the best knowledge of the Engineer, that the work is in com- pliance with the plans, specifications and change orders. (18) The Engineer shall furnish the City with five (5) sets of the construction drawing prints revised to show the "as constructed" conditions upon completion of the Improvement Project.. (19) The Engineer shall provide general contract admini- stration during construction, including completion of Contractor's Estimates for Partial Payment, preparation of such change orders as may be required, review of shop drawings and material tests, direction of on-site testing conducted by independent consultants or testing companies, correspondence with contractors and suppliers and other general administrative duties. (20) The Engineer shall direct those independent con- sultants hired by the City for.the purposes of making soil tests, laboratory tests, shop inspections, field tests, etc., that are deemed by the Engineer and the City necessary to insure proper quality of work and materials. • 2.2) Duties of Engineer For an Hourly Fee - The Engineer, acting under the written authority of the City Representative, shall furnish professional services in conjunction with the following duties defined in this Article 2.2 on an Hourly Fee. (01) The Engineer shall furnish Afield crew with adequate personnel, equipment and supplies necessary to stake out the work and provide the Contractor with line and grades for construction and to verify the correctness of the work as it progresses. (02) The Engineer shall provide a full time Representative on the job site when directed in writing by the City Representative to do so. The Representative will observe construction, maintain a detailed daily construction dairy and progress report, and report observed deviations from the plans and specifications to the Engineer for action as stated in Subsection 16 of Section 2.1 above. (03) The Engineer shall prepare the assessment role for the project with the assistance of the City Attorney and members of the City staff. This work shall include attendance at Council meetings and assessment hearings as may be necess- ary. The assessments will be detailed on computer print-out • -5- sheets in bound form and three (3) copies will be furnished to the City. It shall include an assessment map showing the area over which the assessment is levied or individual pro- perties identified and cross-referenced with index numbers corresponding with the item number on the assessment roll. The roll shall contain all information required-by the County Auditor and the City for each parcel. 2.3) Progress Reports - The Engineer shall make written progress reports to the City Representative for each project under construction, and these reports shall be submitted on the Friday preceding the second regularly scheduled Council meeting of each month. 2.4) Correction of Work - The Engineer shall be responsible for the completeness and accuracy of field surveys, designs and calculations, and other studies on which the plans and speci- fications are based. The Engineer shall correct at his own expense all errors or omissions as may be disclosed during the review of the plans. 2.5) Other Work - Any work not specifically described in any of the above sections or subsections of this Article 2, shall be considered other work and shall be performed by the Engineer only upon written authorization by the City Representative and all such work will be on an Hourly Fee. basis. 2.6) Termination of Improvement Project - The City may, upon ten (10) days' written notice, terminate any Improvement. Project at any time prior to awarding the construction contract. Compensation to Engineer for work performed prior to the effec- tive date of termination shall be calculated as in Section 3.1 of Article 3 hereof. ARTICLE 3. SCHEDULE OF PAYMENTS 3.1) Schedule of Pavments - (01) Calculating the Basic Fee - The construction cost to be used in calculating the amount of the Basic Fee shall be the cost of.all work designed or specified by the Engineers. Such cost shall not include costs of technical services, legal services, administrative services, acquisition of land or right-of-way and other similar costs. When labor, mate- rials or equipment furnished by the City are incorporated in the construction, the costs incurred or inventoried by the -6- • City,shall be included in the final construction cost. For purposes of calculating partial payments of the Basic Fee before the final construction is known, the estimated cost shall be used. (02) Partial Payments - Partial payment of the Basic Fee shall be made to the Engineer at completion of various stages of the work on the following basis: If the Engineer is directed to prepare a preliminary report on any proposed project, and is not thereafter ordered to prepare plans and specifications for such project, or some part thereof, the Engineer shall be paid a fee of fifteen percent (15%) of the total Basic Fee based upon the estimated construction cost of the project, or part thereof, which is not so ordered to be mane. Such payment shall be made within ninety (90) days after the presentation to the City of the pre- liminary report. The fee payable for any such pre- liminary report shall be credited toward the total Basic Fee if the project proceeds to the construction stage. If the Engineer is directed to prepare plans 'and specifications for a project and the City does not advertise for bids, the Engineer shall be compensated on the same basis as if bids had been advertised but no bids were received. If.bids are received and a contract for construction of the project is entered. into,.the construction cost shall be the awarded contract cost. If, upon com- pletion of the contract, the actual construction cost is different from the original contract cost (by reason of suchzthings as change orders) the fees shall be based upon the original contract cost plus author- ized change orders. Ninety percent (90%) of the Basic Fee shall be paid within sixty (60) days after the City has entered into a contract for construction as shown in the plans and specifications and the remaining ten percent (10%) shall be paid upon completion of con- struction. If a deletion is made from the project shown in the plans and specifications by the City, the Engineer shall be paid a fee for its services on such deleted work equal to ninety percent (90%) o.f the Basic Fee which would have been payable if the deleted work had been constructed. -7- • If bids are received but no construction contract is entered into within the period during which bids may be accepted, the construction cost shall be the amount of the lowest responsible bid. The Engineer shall be paid ninety percent (90%) of the Basic Fee within sixty (60) days after rejection of-the bids, or with sixty (60) days after the period during which bids may be ac- cepted. If no bids are received within ninety (90) days after delivery of plans and specifications to the City, the construction cost shall be the Engineer's estimate as of the date of such delivery, and the Engineer shall be paid a fee of ninety percent (90%) of the Basic Fee. In any case where only ninety percent (90%) of the Basic Fee-has been paid, as provided in this Subsection 2, if the work is later constructed, the Engineer shall receive the remaining ten percent (10%).of the Basic Fee based upon the construction cost. 3.2) Independent Consultants - The cost of services per- formed by independent consultants of agencies for property sur- veys, environmental evaluations, soil testing, test drilling, field tests, laboratory work and similar services required for the preliminary report, final design or construction phase shall be paid independently•by the City upon recommendation of the Engineer. 0 3.3) Payment for Revisions or Other Work If the City directs that revisions be made to the plans and specifications following approval of the plans and specifications by the City or if the City Representative directs Engineer to perform other work, the Engineer shall be compensated for the cost of such revisions at the Hourly Fee. If the revisions consist of extension or enlargement of the project, payment for plans and specifications for such extension shall be included in the Basic Fee based upon the increased project cost. 3.4) Receipt of Payment - In order to receive payment for services the Engineer shall submit monthly invoices describing in detail that the services have been performed in accordance with this contract. Separate statements shall be submitted for each project or a detailed breakdown shall be furnished showing the distribution of charges to each project. The City shall pay En- gineer upon receipt of the monthly invoice. 3.5) Citv's Fight to Audit - The City shall have the right to audit the Engineer's records, accounts and payroll for these projects. -8- 0 ARTICLE 4. INSURANCE The Engineer shall carry errors and omissions insurance with minimum limits of at least One Million Dollars ($1,000,000). The Engineer shall furnish the City a copy of this policy or a . certificate of insurance issued by the insurance company. The Engineer shall also carry general liability insurance and worker's compensation insurance to protect the City against damages. ARTICLE 5. 'CONTRIBUTIONS BY THE CITY The City Representative and other appropriate members of the City Staff shall make themselves readily available to the Engineer for consultations and advice whenever necessary to expedite progress of the Engineer's work. The City shall also, without charge, furnish or make available to the Engineer for examination or use, as he may determine to be pertinent to the work, all data, reports, records, maps, plans, plats, surveys and other information or record which are existing and available. 0 ARTICLE 6. OWNERSHIP AND USE OF DOCUMENTS All reports, plans, specifications and as-built plans pre- pared by the Engineer, pursuant to this Contract, shall become the absolute property.of the City upon payment therefor in accordance with the provisions of this Contract. Any risk of loss, destruction or damage of or to said specifications and materials shall be borne by the,'Engineer prior to the time when same are deliverd to the City, and any loss, destruction or dam- age prior to date of delivery shall not excuse the performance of the Engineer under this Contract. Any reports, information or data, given to or prepared or assembled by the Engineer, speci- fically under this Contract, shall remain confidential and shall not be made available to any individual or organization by the Engineer unless released by the City. No report or other materials produced specifically for the City under this Contract shall be subject to an application for copyright by.or on behalf of the Engineer. The original drawings, surveys, design notes and plans shall not be used by the City on other projects. • -9- ARTICLE 7. TERM OF CONTRACT The City or Engineer may terminate this contract at any time by giving thirty (30) days' written notice to the other party of such termination, and specifying the effective date of such ter- mination. ARTICLE 8. NOTICE Any notice required or permitted to be given under this Con- tract will be sufficient if in writing and if sent by registered or certified mail or hand delivered to the parties at the addresses set forth below their respective names or at such other places as the parties shall designate in writing by certified or registered mail: .ORR-SCHELEN-MAYERON & CITY OF RICHFIELD ASSOCIATES, INC. City Manager 2021 East Hennepin Avenue 6700 Portland Avenue So. Minneapolis, MN 55413 Richfield, Mtt 55423 ARTICLE 9. MISCELLANEOUS 9.1) Arbitration - Any controversy, claim, dispute or other matter arising out of or relating to this contract, not constituting a breach of this contract, shall be subject to arbitration only if such, claim, dispute or other matter in ques- tion involves an amount in controversy of no more than Five Thousand Dollars ($5,000).. Disputes between the City and En- gineer involving more than the Five Thousand Dollars ($5,000) in controversy shall not be subject to arbitration. Claims, dis- putes or other matters in question not subject to arbitration shall be resolved by legal proceedings. -10- i 9.2) Entire Contract - This Contract sets forth the entire understanding between the parties, there being no terns, con- ditions, warranties or representations other than those contained herein, and no amendments hereto shall be valid unless made in writing and signed by the parties hereto. 9.3) Severable - In the event any portion of this Contract shall be held to be invalid, the same shall not affect in any re- spect whatsoever the validity of the remainder of this Contract. 9.4) Cantions - Article, paragraph, or section titles or other headings contained in this Contract are for convenience only and shall not be deemed a part of the context of this Con- tract. 9.5) Binding Effect - Unless agreed to in writing, this Contract shall be binding upon and inure to the benefit of all the parties hereto, their permitted assigns and successors in interest. This contract is not assignable by engineer without city's prior written consent. 9.6) Waiver - Any waiver by any party of a breach of any provision of this Contract will not operate as or be construed to be a waiver of any subsequent breach thereof. 9.7) Governing Law - This Contract was entered into in Richfield, Minnesota, and will be controlled by the laws of the State of Minnesota. IN WITNESS WHEREOF, the parties hereto have executed this Contract on the date and year first above written. ORR-SCHELEN-MAYERON CITY OF RICHFIELD & ASSOCIATES, INC. By: By : Its: President ?'yor) ?C: By : By: Its: Vice President City Manager -! -11- :9 // CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 17 Agenda January 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Proposed Agreement for Landscaping Consulting Services - Richfield Lake Project Council Members: Much of the technical work for the multi-phase Richfield Lake project will be done by city staff, including design, preparation of plans and inspecticn of construction work. However, it is deemed expedient to also have a landscape architect involved with landscape improvements. The professional consulting services shall consist of these four phases: 1. Site inventory and analysis; 2. Preliminary design of landscapinc improvements; 3. Final design, prepare contract documents and take bids; and, 4. Perform field inspection services and contract ad- ministration. It is recommended that the city council authorize an agreement for such services with James Robin and Robert Close, Landscape Architects, at a cost to the city,-for time and materials not to ex- ceed a total of $5,600. Respectfu mitted, ohn G, ar righ City Manager JGC/ej a cc; Community Services Director 0 AGREEMENT FOR LANDSCAPE ARCHITECTURAL DESIGN SERVI,CES FOR THE CITY OF RICHFIELD RICHFIELD LAKE PARK PROJECT This agreement, made and entered into this day of , 1984, by and between James Robin and Robert Close, Landscape Architects, 3128 West 28th Street, Minneapolis, Minnesota, 55416, hereinafter called the "Consultant" and the CITY OF RICHFIELD, Minnesota, hereinafter referred to as the "City." WITNESSES: ARTICLE I: EXTENT OF SERVICES TO BE PERFORMED The Consultant does hereby agree to render professional services on the planning, design, and inspection of implementation of landscape improvements to Richfield Lake Park. These improvements include cleanup of wooded areas and planting improvements. The budget for improvements at this site and related pro- fessional fees is $85,000.00+. ARTICLE II: CONSULTANT'S SERVICES The Consultant's services shall consist of the four phases described below: A. Phase I - Preparation and Inventory 1. General Site Analysis - Obtain all available site data and other appropriate information from City departments and other agencies concerned with or related to-the project. Data shall include available drawings of information regarding property lines and dimensions, topography, spot elevations, existing utilities, and general location of major vegetation and proposed recreation facilities. 2. In depth discussions with Park and Recreation staff to gain a familiarity with program requirements for the site as well as work currently in progress under the direction of the City staff. 3. Review with appropriate City staff the local ordinances, codes, standards, rules, regulations, and other criteria applicable to the project. 4. Analysis of visual conditions of the site. B. Phase II - Preliminary Design, Review, and Approval 1. Prepare preliminary concept study for the site showing general area of grounds and facilities in accordance with information obtained in Phase I. 2. Review preliminary site and planting plans with the neighborhood, the Park and Recreation Commission, and the City Council, if requested. Approval will be obtained to proceed with design development and working drawings. C. Phase III - Design Development, Contract Documents and Bidding 1. Design development of the approved preliminary site plans to fix and describe the size and character of all landscape improvements. 2. The Consultant will obtain authorization from the City to proceed with any soil borings or soil tests as deemed necessary by the City and the Consultant. 3. Prepare working drawings, specifications, cost estimates, and other related material necessary to obtain final site and planting plan approval and, as required, for bidding. 4. Attend meetings of the City Council as necessary to obtain approval of final site and landscape plans and authorization for bidding. 5. Assist in advertising for bids, issue addenda which may be required during bidding, assist in bid opening, and review and assist with negotiation and award of contracts. D. Phase IV - Implementation, Observation and Administration 1. Make weekly visits to the construction site to monitor the progress and quality of the work and advise the City regarding any defects and deficiencies in implementation and/or deviations from the project documents. 2. Review requests for partial payment with the City's representative and advise regarding payment based on observations conducted under Item 1 of Phase IV. 3. Review and approve shop drawings, samples, test results, or any other submissions by the Contractor for conformance with the design of the project. 4. Complete and issue any change orders deemed necessary by the City and Consultant. 5. Interpretation of the intent and requirements of the project documents is the sole responsibility of the Consultant. The Consultant will advise the City regarding rejection of work which does not conform nor satisfy the intent or end result of the design. 6. Conduct semi-final and final inspection with the City's designated representative to establish dates of substantial or final completion, review any and all lien waivers, instructions, guarantees, and related documents assembled by the Contractor, and advise the City regarding final payment. 7. Prepare and provide the City with reproducable prints of all construction drawings, including all revisions. 8. Disclaimer. While the Consultant shall endeavor to protect the City against faulty workmanship and to assure that construction complies with the construction documents, the Consultant shall not be responsible for the construction means, methods, sequences, procedures and safety pre- cautions, sub-contractors, suppliers, their employees, representatives or any person performing any of the construction work. Professional services caused by default of the contractor or by defects in the work of the contractor or caused by vandalism or fire shall be considered additional services. ARTICLE III: TIME SCHEDULE The Consultant shall work to a time schedule mutually agreed upon by the City and the Consultant. It is understood that project documents will need to be completed to allow bidding for spring planting. ARTICLE IV: RESPONSIBILITIES Or THE CITY A. The City shall designate a representative authorized to act in its behalf with respect to the project. B. The City shall provide the Consultant with available information as indicated in Phase I, Item 1. C. The City shall furnish the soils tests deemed necessary by the City and the Consultant. D. The City shall pay all printing costs and furnish project manterials used to facilitate site construction. E. The City shall provide all facilities for group meetings. ARTICLE V: PAYMENT A. For services rendered in ARTICLE II, Phases I through IV, the City agrees to pay to the Consultant as follows: Total Site Project Fee including Time and Materials, not to exceed $ 5,600.00 B. The Consultant shall submit monthly invoices to the City for work com- pleted the previous month. Each invoice will show actual hours charged to the job. C. Hourly rates for the Consultant's services will apply for the duration of this Contract and are to be computed as the product of the following rates multiplied by 2.5: Principal Landscape Architect $ 16.00/hour Draftsman 10.00/hour Secretary 8.00/hour D. Payment will be receivable within 30 days following the date of the monthly invoice. E. The fee outlined in Section A above includes travel costs within the Metropolitan Area, professional liability insurance, and professional registration in Minnesota. ARTICLE VI: ADDITIONAL SERVICES Fees for any major changes and/or additions to items set forth in ARTICLES I, II, III, and IV of this agreement shall be charged to the City on the basis of a negotiated addition to this Contract or in the form of a new contract. ARTICLE VII: ABANDONMENT OF IMPROVEMENT If the City finds it necessary to abandon the project, the City agrees that the Consultant shall be compensated for all work completed under ARTICLE II according to the schedule of payment designated in ARTICLE V. Scheduled items not completed but upon which work has been performed will be paid for upon the basis of estimated extent of completion as determined by the City and Consultant. ARTICLE VIII: TERMINATION OF AGREEMENT A. This agreement may be terminated at any time by the City or the Consultant upon giving thirty (30) days' written notice. Termination by the City shall comply with ARTICLE VII. B. This agreement, unless previously terminated by written notice, shall be terminated by the final payment for the finished work. ARTICLE IX; OWNERSHIP Ownership and protection of original design drawings, design development drawings, working drawings, specifications, and any other construction docu- ments relating to this project shall become the property of the Consultant. ARTICLE X: OTHER PARTIES It is mutually agreed that this agreement is not transferable by either signatory to a third party without the written consent of the other principal party. ARTICLE XI: IN WITNESS WHEREOF the parties hereto have executed this agreement as of the day and year first written above. JAMES ROBIN AND ROBERT CLOSE LANDSCAPE ARCHITECTS By: CITY OF RICHFIELD By: • 0 0 /d CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 16 Agenda January 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Authorization to Enter Into Agreement for Land- scape Architectural Design Services - Memorial Park Council Members: Memorial Park is located adjacent to city hall and is scheduled for redevelopment in 1984. The 1984 Capital Improvement Budget in- cludes an appropriation of $200,000 from the special revenue fund for this project, but it appears unlikely that state and federal grant monies sought for the park redevelopment will be received for) the project. Neighborhood meetings related to the park planning and design are tentatively scheduled to begin in early February, with construction anticipated during 1984. The park project as presently proposed would involve renovation of the existing park building, landscaping, and other neighborhood park improvements. Although the project will require coordination between a land- scape architect, and a building architect, the majority of this pro- ject relates to services provided by a landscape architect. Staff believes it will be beneficial to have the consultants available for the neighborhood meetings so that thoughts and concepts can be put on paper and into a design for construction. Accordingly, staff has sought proposals from landscape architects and building architects for this work. It is reco=ended that the city council authorize an agreement with James Robin and Robert Close, Landscape Architects, for land- scape architectural design services related to Memorial Park. The total site project fee, including time and materials, is not to ex- ceed X8,400. It is also recommended that the city council authorize an agree- ment with Lee Tollefson Architects, Inc. (LTA) for building architect- ural design services related to Memorial Park. The total building project fee, including time and materials not to exceed $5,400. 0 '?QpeptfU?L 9i tted ohn G. Oart?.,?ight City Manager 0 LTA Lee Tollefson Architects Inc 2001 University Avenue SE Minneapolis. MN 55414 612-623-1800 December 21, 1983 ° `.. 2C" , _QEC 2 #983 Cihf Of R?&,iI:Lld • Donald Fondrick Community Services Director City of Richfield 6700 Portland Avenue Richfield, Minnesota 55423 Dear Mr. Fondrick: I enjoyed the opportunity to meet with you, Mary and Jim to discuss your thoughts and potential uses for the park shelter/ recreation building in your park. I think our meeting generated some very exciting ideas about the function and aesthetic planning for the existing building. I especially like the idea of integrating the renovated building with the landscaping and also the develop- ment of the "roofed" exterior areas has very good potential. I would like to present this letter as my proposal for architectural services for the remodeling of your existing building. I propose to work on an hourly basis with a maximum limit set in each phase of work. I would propose providing architectural design services for the following phases of work. Phase 1 . Programming, common i fy meetings (2 or 3), and docu- mentation of the existing building. Phase 2. Design of the building. This includes study of alter- natives and the development of the preferred design. Phase 3. Construction documents. This includes the development and presentation of working drawings and an outline specification. These documents will be used for bidding, permits and the construction of the building. Phase 4. Bidding coordination and site visits during construction. 9 Donald Fondrick December 2 1 , 1983 Page 2 The maximum fee for each phase is as follows: Phase 1 $ 600.00 Phase 2 1500.00 Phase 3 2100.00 Phase 4 1200.00 TOTAL $ 5400.00 My hourly rates are as follows: Principal $45/Hour Project Architect $30/Hour Project Designer $25/Hour Draftsperson $20/Hour Technician/Clerical $17/Hour The schedule Jim described is a good schedule for me. We could start after January 15th and go out for bids in late April Thank you for the opportunity to present this proposal. Please call me if you have any questions. Sincerely, Lee Tol f efson, A I A LT/jmk • • 0 AGREEMENT FOR LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR THE CITY OF RICHFIELD MEMORIAL PARK PROJECT This agreement, made and entered into this day of 1984, by and between James Robin and Robert Close, Landscape Architects, 3128 West 28th Street, Minneapolis, Minnesota, 55416, hereinafter called the "Consultant" and the CITY OF RICHFIELD, Minnesota, hereinafter referred to as the "City." WITNESSES: ARTICLE I: EXTENT OF SERVICES TO BE PERFORMED The Consultant does hereby agree to render professional services on the planning, design, and inspection of implementation of improvements to Memorial Park. The budget for all improvements at this site and related professional fees is $200,000.00. ARTICLE II: CONSULTANT'S SERVICES The Consultant's services shall consist of the four phases described below and shall be coordinated with the work of the project architect for building design: A. Phase I - Preparation and Inventory 1. General Site Analysis - Obtain all available site data and other appropriate information from City departments and other agencies concerned with or related to the project. Data shall include available drawings of information regarding property lines and dimensions, topography, spot elevations, existing utilities, and general location of major vegetation and present recreation facilities. 2. In depth discussions with Park and Recreation staff to gain a thorough familiarity with program requirements for the site. 3. Review with appropriate City staff the local ordinances, codes, standards, rules, regulations, and other criteria applicable to the project. 4. Analysis of visual conditions of the site. 5. Conduct one neighborhood input meeting with interested residents. B. Phase II - Preliminary Design, Review, and Approval 1. Prepare preliminary concept study for the site showing general area of grounds and facilities in accordance with information obtained in Phase I. Prepare outline specifications to determine design and material requirements. 2. Review preliminary site and planting plans with the neighborhood, the Park and Recreation Commission, and the City Council, if requested. Approval will be obtained to proceed with design development and working drawings. C. Phase III - Design Development, Contract Documents and Bidding 1. Design development of the approved preliminary site plans to fix and describe the size and character of all project elements as to site design, apparatus for play, picnic furnishings, plant materials, and other site construction. 2. The Consultant will obtain authorization from the City to proceed with any soil borings or soil tests as deemed necessary by the City and the Consultant. 3. Prepare working drawings, specifications, cost estimates, and other related material necessary to obtain final site and planting plan approval and, as required, for bidding. 4. Attend meetings of the City Council as necessary to obtain approval of final site and landscape plans and authorization for bidding. 5. Assist in advertising for bids, issue addenda which may be required during bidding, assist in bid opening, and review and assist with negotiation and award of contracts. D. Phase IV - Construction Observation and Administration 1. Make weekly visits to the construction site to monitor the progress and quality of the work and advise the City regarding any defects and deficiencies in construction and/or deviations from contract documents. 2. Review requests for partial payment with the City's representative and advise regarding payment based on observations conducted under Item 1 of Phase IV. 3. Review and approve shop drawings, samples, test results, or any other submissions by the contractor for conformance with the design • of the project. 4. Complete and issue any change orders deemed necessary by the City and Consultant. 5. Interpretation of the intent and requirements of the construction documents is the sole responsibility of the Consultant. The Con- sultant will advise the City regarding rejection of work which does not conform nor satisfy the intent or end result of the design. 6. Conduct semi-final and final inspection with the City's designated representative to establish dates of substantial or final completion, review any and all lien waivers, instructions, guarantees, and related documents assembled by the contractor and advise the City regarding final payment. 7. Prepare and provide the City with reproducable prints of all contract drawings, including all revisions. 8. Disclaimer. While the Consultant shall endeavor to protect the City against faulty workmanship and to assure that construction complies with the contract documents, the Consultant shall not be responsible for the construction means, methods, sequences, procedures and safety precautions, sub-contractors, suppliers, their employees, representa- tives or any person performing any of the construction work. Pro- fessional services caused by default of the contractor or by defects in the work of the contractor or caused by vandalism or fire shall be considered additional services. • ARTICLE III: TIME SCHEDULE The Consultant shall work to the tentative time schedule shown below. A. First neighborhood meeting February 9 B. Second neighborhood meeting February 29 C. Design review with Park Commission March 13 D. Approval by City Council for bidding April 23 E. Open bids flay 9 F. Council award of contracts May 14 G. Conclude construction December 1 ARTICLE IV: RESPONSIBILITIES OF THE CITY A. The City shall designate a representative authorized to act in its behalf with respect to the project. B. The City shall provide the Consultant with available information as indicated in Phase I, Item 1. C. The City shall furnish the soils tests deemed necessary by the City and the Consultant. D. The City shall pay all printing costs and furnish project materials required to facilitate construction. E. The City shall provide all facilities for group meetings. ARTICLE V: PAYMENT A. For services rendered in ARTICLE II, Phases I through IV, the City agrees to pay to the Consultant as follows: Total Site Project Fee including Time and Materials, not to exceed $ 8,400.00 B. The Consultant shall submit monthly invoices to the City for work completed the previous month. Each invoice will show actual hours charged to the job. C. Hourly rates for the Consultant's services will apply for the duration of this contract and are to be computed as the product of the following rates multiplied by 2.5. Principal Landscape Architect $ 16.00/hour Draftsman 10.00/hour Secretary 8.00/hour D. Payment will be receivable within 30 days following the date of the monthly invoice. E. The fee outlined in Section A above includes travel costs within the Metropolitan Area, professional liability insurance, and professional registration in Minnesota. ARTICLE VI: ADDITIONAL SERVICES Fees for any major changes and/or additions to items set forth in ARTICLES I, II, III, and IV of this agreement shall be charged to the City on the basis of a negotiated addition to this contract or in the form of a new contract. ARTICLE VII: ABANDONMENT OF IMPROVEMENT If the City finds it necessary to abandon the project, the City agrees that the Consultant shall be compensated for all work completed under ARTICLE II according to the schedule of payment designated in ARTICLE V. Scheduled items not completed but upon which work has been performed will be paid for upon the basis of estimated extent: of completion as determined by the City and Consultant. ARTICLE VIII: TERMINATION OF AGREEMENT A. This agreement may be terminated at any time by the City or the Consultant upon giving thirty (30) days' written notice. Termination by the City shall comply with ARTICLE VII. B. This agreement, unless previously terminated by written notice, shall be terminated by the final payment for the finished work. ARTICLE IX: OWNERSHIP Ownership and protection of original design drawings, design development drawings, working drawings, specifications, and any other construction docu- ments relating to this project shall become the property of the Consultant. ARTICLE X: OTHER PARTIES It is mutually agreed that this agreement is not transferable by either signatory to a third party without the written consent of the other principal party. ARTICLE XI: IN WITNESS WHEREOF the parties hereto have executed this agreement as of the day and year first written above. JAMES ROBIN AND ROBERT CLOSE LANDSCAPE ARCHITECTS By: CITY OF RICHFIELD By: • 0 CITY OF RICHFIELD, MINNESCTP Office of City Manager • ?y Council Letter No. 15 Agenda January 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Proposal for a New Monday Golf League Council Members: With the original organization of golf leagues at the Rich Acres Golf Course, Mondays and Fridays were left open for play by the pub- lic. Since that time, a nine-hole League was added on Mondays from approximately 3:00 p.m. to 6:00 p.m. In addition to this league play on only one nine on Mondays, there is currently league play on both nines of the regulation course between the hours of 3:00 p.m. and 6:00 p.m. on Tuesday, Wednesday, and Thursdays. While staff believes it is important that open time continue to 40 be available for the general. public, analysis shows that the open time is not being utilized to its fullest capacity, and this sub- sequently results in a loss of potential revenue. The city recently received a request to close the second nine on Mondays for League play. The 1E-ague-interested in filling the open time slot on Mondays is the Veterans Administration League, which has been playing at the Fort Snelling Golf Course and would like to move to Rich Acres. They are willing tc cu arantee a minimum of 72 golfers in 1984 and indicate they would not exceed 100 golfers. This league would also play from about 3:00 p.m. to 6:00 p.m. It is the recommendation of staff and the Community Services Ad- visory Commission that the city council accept the proposal to add a new Monday league as outlined. F,gaipectf 1 mitted, chn G. Car Wright City Manager I JGC/ej a 9 0 • '10"+DAY LEAGUE PROPOSAL Currently there is league play on both nines of the regulation course between the hours of 3:00 - 6:00 p.m. on Tuesday, Wednesday and Thursday. There is also league play on only one 9 on `londay. TA'hile it is important that open time be available for the general public, analysis shows that the open time is not being utilized to its fullest capacity - this translates to a loss in potential revenue. During 1983 a total of $2,774 was collected in 9 and 18 hole green fees between the hours of 3:00 and 6:00 p.m. Were that time to be o en to guaranteed league play from April 30th thru September 10th, a potential of $10,400 in revenue from fees could be generated. This would represent an increase of $7,626 plus additional sales of range balls, rental carts and concession products. We currently have a league who is interested in filling the open time slot on 'Monday. It is the Veterans Administration league which has been playing at Fort Snelling Golf Course and would like to move to Rich Acres. They are willing to guarantee a minimum of 72 golfers-in 1984. (See attached letter.) REVENUE CALCULATIONS 20 tee' tines x $25 green fees $500 x 20 weeks of play $10,000 $10,000 + $ 400 league fees S10,400 gross league revenue 0 -2- • The chart below illustrates the tines the course is open to the general public. A quick study shows that of the roughly 105 hours of open golf per week only a total of 15 hours are utilized by leagues. (This represents 14% of the available time.) In addition should golfers be unable to play the 18 hole golf course the 9-hole par 3 is available. TIME CHART is is 6:00 a. m. 7:00 8:00 9:00 10:00 11:00 12:00 p.m. 1:00 2:00 3:00 4:00 5:00 6:00 7:00 8:00 9:00 MON. ?M- TUES. WED. THU. FRI. SAT. SUN. • October 20, 1983 Rich Acres Golf Course Attention: Rod Lidenberg 2201 E. 66th Street Richfield, MN 55423 MWEM VA Golf League 1. On October 18, 1983 a meeting was held by the captains of the VA Golf League. It was decided that we would definitely be interested in playing at Rich Acres on Monday nights. 2. A coordinator for our new league was elected. He is Harry Pearson, 884-1797. He will be assisted by George Siganos (York 725-3250, Home 869-3169. lye will guarantee a minimum of 72 golfers. We will- not exceed 100 golfers. 3. Both Harry and I are looking forward to working with you next year to rmke our league a success. G. H. SIGANC6 .? 7 • CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 14 January 9, 1984 Agenda The Honorable Mayor and Members of the City Council City of Richfield Subject: Public Hearing to Consider Specially Assessing Current Maintenance Services - L/H/N Area Council Members: On December 12, 1983, the city council scheduled a public hear- ing for January 9, 1984 to consider the establishment of a special assessment district to pay for current maintenance service costs in the L/H/N Redevelopment Area. Notice of this public hearing was mailed to all owners of commercial property in the area and was published in the official newspaper. The higher level of maintenance proposed to be provided in the 10 area includes the trimming and watering of trees and plants, opera- tion of a special street lighting system, and the performance of other specialized maintenance services. The total estimated cost of this maintenance work for the period January 1, 1984 through December 31, 1984 is $35,535. This compares with an actual cost of $27,169 in 1982, and an estimated cost of $3b,263 for 1983. All commercial properties in the district would be assessed on the basis of area, with each square foot of assess- able property to be assessed equally, for the costs incurred in the maintenance of common areas such as street islands, the civic plaza, sidewalks and so fortn. There exist agreements between the city and many of the businesses that provide for the business to maintain the property behind the curb. In the event the city does tnis main- tenance, the private property owner of that particular property is assessed for the cost of the special, individual maintenance of direct benefit to that given property. It is recommended that the city council hold the public hearing and that the city council adopt the attached resolution ordering the L/H/N maintenance work to be done, and the costs to be specially assessed. Po spectf 1 mitted, hn G. Cart fight City Manager JGC/eja RESOLUTION NO. RESOLUTION ORDERING THE UNDERTAKING OF CURRENT MAINTENANCE SERVICES FOR THE L/H/N DEVELOPMENT PROJECT AREA, CITY PROJECT NO. 797, JANUARY 1, 1984 - DECEMBER 31, 1984 WHEREAS, pursuant to city ordinances, the city council of tfte City of Richfield did establish a special assessment district and did propose that certain current services be undertaken by the city and that the cost of such services be specially assessed against benefitted property; and WHEREAS, the city council of tte City of Richfield did also by Resolution No. 6848, set the date of January 9, 1984 for a public hearing on the undertaking of such current service project and the levying of special assessment to bear the costs thereof, and . WHEREAS, following due notice, such public nearing was held on January 9, 1984, at which time all interested parties desiring to be heard were given an opportunity to be heard. NOW, THEREFORE, BE IT RESOLVED by the City Council of th.e City of Richfield, Minnesota as follows: 1. That the following examples of current services of the cite shall be undertaken by the city within the L/H/N Redevelopment Project Area, which area constitutes the special assessment district with the exception of single family, two family and multi-family residential properties, with the cost of such services to be specially assessed against benefitted property within the district: -snow, ice or rubbish removal from sidewalks; -weed elimination from streets and private property; -removal and elimination of public health and safety hazards from private property, excluding any structure under the provisions of Minnesota Statutes Sections 463.1'5 and 463.16; -installation of and repair of water service lines; -street sprinkling and other dust treatment of streets; -tree trimming and care of trees and removal of unsound trees from any street; -treatment and removal of insect infested or diseased trees on private property; -repair of sidewalks and alleys; -operation of street light system; -maintenance of landscaped areas and other public amen- ities on or adjacent to street right-of-way; and, -snow removal and other maintenance of streets in the commercial redevelopment area. 9 0 2. The work to be performed may be by day labor, by city force, by contract or by any combination thereof. 3. The designated period of the project shall be from Jz-Lr nary 1, 1984 through December 31, 1984. Costs of the project shall be collected in the manner provided in Richfield Ordinance Code Secticns 12.29, 12.30, and 12.31. Passed by the City Council of the City of Richfield this 9th day of January, 1984. John Hamilton Mayor ATTEST: Sylvia K. Bergh City Clerk • • CITY OF RICHFIELD, MINNESOTA / 7 Office of City Manager • Council Letter No. 13 Agenda January 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Resolution Relating to City Manager's Relocation Expenses Mr. John Cartwright, was appointed as Richfield City Manager effective October 1, 1983. At the time of this appointment, Mr. Cartwright was a resident of DeKalb, Illinois, and a home owner in that city. At the time of his appointment, it was recognized by the city that Mr. Cartwright would be faced with maintaining two residences until his residence in DeKalb could be sold. The city further recognized that there may be some delay in the sale of this residence. • The city council expressed its willingness to compensate Mr. Cartwright for the carrying costs of the DeKalb residence for a reasonable length of time to provide partial compensation to Mr. Cartwright for costs and expenses of transferring from DeKalb to the Richfield, Minnesota area. At the time of Mr. Cartwright's appointment, the carrying costs were not available. However, it has been determined that the monthly carrying costs on the DeKalb residence, including principal, interest and taxes amount to $543.00 per month. Attached to this council letter is a resolution which would provide that the city compensate John Cartwright, City Manager, in the amount of $543.00 per month for the period October 1, 1983 to September 15, 1984 in partial compensation for his relocation costs and expenses. In the event of a sale and closing effective during any month prior to September, 1984, the monthly payment would be prorated for that month, and thereafter not be paid. This resolution has been placed on the January 9, 1984 city council agenda for city council action. spectfl?/ ubmitted, ?_ • _ 1 • V rriV v? rI rig - (//City ohn G. t Manager JGC/ej a 0 RESOLUTION NO. A RESOLUTION RELATING TO CITY MANAGER'S RELOCATION EXPENSES WHEREAS, John G. Cartwright (hereinafter "Cartwright") was appointed city manager of the City of Richfield (hereinafter "City") effective October 1, 1983, and WHEREAS, at the time of his appointment he and his wife were residents of their home in the City of DeKalb, Illinois, and WHEREAS, it was recognized by both City and Cartwright that, upon assuming his responsibilities with City, Cartwright would be faced with the necessity of maintaining two resi- dences until his residence in DeKalb, Illinois, could be sold and it was further recognized that there was a like- lihood of some months' delay in the sale of such residence, and WHEREAS, City expressed its willingness to compensate Cartwright for the carrying costs on his DeKalb residence for a reasonable length of time to permit such sale, so as to provide partial compensation to Cartwright for costs and expenses of transferring is from DeKalb, Illinois, to the Richfield, Minnesota area, and WHEREAS, at the time of his appointment information concerning the amount of such carrying costs was not available to City but now has been provided by Cartwright; and such information indicates that the carrying costs on such DeKalb residence include a total monthly payment obligation for principal, interest and taxes of $543.00. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield as follows: In partial consideration of Cartwright's assuming the responsi- bilities of city manager of the City of Richfield and in partial compensation for his relocation costs and expenses City agrees to pay to Cartwright the sum of $543.00 per month, in addition to any other compensation heretofore established for Cartwright, commencing with the month of October, 1983, and continuing until Cartwright has closed on the sale of his property at 15 Golfview Drive, DeKalb, Illinois, or through September, 1984, whichever occurs first. In the event of a sale and closing effective during any month prior to September 30, 1984, such monthly payment shall be prorated for that month. • CITY OF RICHFIELD, MINNESOTA • Office of City Manager Council Letter No. 12 Agenda January 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Public Hearing to Consider Specially Assessing Current Maintenance Service for City Alleys Council Members: On December 12, 1983, the city council scheduled a public hear- ing for January 9, 1984 concerning the 1984 alley maintenance pro- ject. In order to implement the alley maintenance Fclicies previous- ly passed by the city council, it is necessary for the council to initiate this specific alley maintenance project. The maintenance • functions to be financed through special assessments include such work as rough gra-ding, the cleaning and sweeping, cold patching and snowplowing. Community Services Department personnel estimate the cost of this project for the period January 1, 1984 through December 31, 1984 to be $19,000. Of this amount, an estimated $6,000 would be for alley patching-type work. Alleys which were resurfaced in 1981 1982, or 1983, or which are scheduled to be resurfaced in 1984, would not be assessed for patching-type maintenance. Further, the amount of the special assessment could vary according to the amount of work necessary on each individual alley. The costs for the re- pair of an alley will be charged to the property owners abutting the alley. For patching-cleaning-sweeping-type maintenance, this would result in an estimated average assessment of about $12.00 per lot, assuming a 50 foot lot. An estimated $13,000 of the total project cost would be for snowplowing of alleys, whether resurfaced or patched. Weather conditions during the proposed assessment period will, of course, have a significant impact on the actual amount assessed. For snowplowing maintenance, this would result in an estimated average assessment of about $7.00 per lot, again assuming a 50-foot lot. It is recommended that the city council hold the public hearing and adopt the attached resolution ordering the 1984 alley maintenance project and special assessment of current services. spectf 1 ubmitted, John G. Cartwrigh JGC/eja City Manager RESOLUTION NO. RESOLUTION ORDERING THE UNDERTAKING OF CURRENT SERVICE PROJECT FOR ALLEY MAINTENANCE JANUARY 1, 1984 - DECEM- BER 31, 1984. CITY PROJECT NO. 796 WHEREP.S, a resolution of the city council adopted the 12th day of December, 1983, fixed a date for a council hearing on the proposed maintenance of all alleys, and WHEREAS, the owner of each parcel within the area proposed to be assessed for the improvement described in said resolution was mailed a copy of the required notice, and WHEREAS, ten days published notice of the hearing through publication of the required notice was given and the hearing was held thereon on this 9th day of January, 1984, at which all per- sons desiring to be heard were given an opportunity to be heard thereon. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. Such alley maintenance is hereby ordered as proposed in Council Resolution No. 6849 adopted the 12th day of December, 1983. 2. That the city maintenance divisions be designated to perform these maintenance functions. Passed by the City Council of the City of Richfield, Minn- esota, this 9th day of January, 1984. John Hamilton Mayor ATTEST: Sylvia K. Bergh City Clerk 0 0 CITY OF RICHFIELD, MINNESOTA #?y Office of City Manager Council Letter No. 11 Agenda January 9, 1984 The Honorable Mayor and Members of the City City of Richfield Subj ect : Council Members: Council National Congressional Conference Washington, D.C. March 3-6, 1984 The annual National League of Cities/Congressional Con- ference will be held March 3-6, 1984 in Washington, D.C. The 1984 budget document provides funding for one council member and the city manager to attend this conference. Conference subjects will include the President's deficit reduction proposals for their impact on cities' financial abil- ity to maintain base services, cable television, environmental programs, as well as an opportunity to meet with the city's congressional representatives in Washington. Registration should be made now to insure hotel accomoda- tions, and the least expensive airline reservations. This item has been placed on the January 9, 1984 city council agenda for council discussion and decision on the city's representatives to this conference. Respectfu bmitted, ohn G.t righ City Manager L JGC/ ej a • "HE ?KES_DEN7_AL C7 E 0 T- M_?OVANX`_ SSLE OF \_\T`T:G\ F C_14-1 / Fn_ R he 1984 presidential entiv immune in an election year. budget cutting attention is bound to focus on federal pro- grams that help cities provide essential government services. Conference sessions will ex- plore the president's deficit re- duction proposals for their im- pact on cities' financial ability to maintain basic services. election will be the background for debates and decisions that will affect the future of Ameri- can cities. Many vital urban issues are at stake in 1984: the fiscal 1985 budget for urban programs, local government's basic author- ity to franchise cable television systems and its potential liability under federal antitrust laws, jobs legislation to reduce the continuing high unemployment, and environmental programs- including clean air, clean water, rfund" hazardous waste .-up, and resource recovery programs, that have deadlocked Congress for several years. All of these-and more-will be discussed fully at NLC's 1984 Congressional-City Conference. Leaders from the administration and from Congress will bring you up to date on proposals and prospects for urban programs. You'll hear what the alternatives are, and you'll learn how you- through personal lobbying- can get your city s message across to members of Congress. THE FISCAL 1985 BUDGET FOR URBAN PROGRAIMS The federal budget deficit is still growing, threatening to produce high interest rates that will end the economic recovery. .As a re- sult. President Reagan's budget for fiscal 1985 will likely pro- po estrong steps to reduce t deficits. With the kev en- t , , ent programs, defense spending and new taxes appar- CABLE TELEVISION Last year the Senate passed a cable television act, and in 1984 the House of Representatives will have its turn. The passage of cable television legislation will significantly affect every cites basic franchising authority over cable television systems. The conference will provide a detailed briefing on the status of cable television legislation, the prospects for final enactment, and what cities must do to pre- serve local government's essen- tial local powers over cable tele- vision systems. ANTITRUST LIABILI'T'Y The L.S. Supreme Courts deci- sion in the Boulder cable tele- vision case subjected a wide range of traditional government actions-including zoning and licensing-to potential liability under federal antitrust laws un- less cin• actions are specifically authorized by state law. In 1983 leading members of the House and Senate judiciary Commit- tees introduced NLC-backed bills to exempt cities from lia- bility under the antitrust laws. In 1984 Congress will actively consider these bills. Conference sessions will review the major bills dealing with this vital issue and suggest actions that cities should take to ensure that legis- lation exempting cities from lia- bility is enacted. JOBS Despite the economic recovery, most economists expect unem- ployment to decline only slowlv during 1984, leaving millions of people unemployed or under- employed. Congress mav con- sider a wide range of job- creating programs in 1984, including housing construction, particularly for people with low or moderate incomes, a new public service employment pro- gram; and an infrastructure pro- gram to help modernize and re- build our deteriorating roads and bridges, water and sewer systems, and other public works. The conference will ana- lvze Congressional and Adminis- tration proposals in these areas to determine the best approach for meeting urban needs. ENVIRONMENTAL PROGRAIMS In 1984 Congress will once again try to resolve the many controversial issues involved in the clean air and clean water laws, including proposals to deal with acid rain. The contro- versies surrounding these major national environmental pro- grams have thwarted efforts to reauthorize them for the past several years. In addition, Con- gress will review the operation of the °Superfund' hazardous waste clean-up program, with a view toward making it more re- sponsive to local concerns and towards meeting the problems of victims of toxic materials. The conference will review the sta- tus of legislation in these areas and suggest specific lobbying actions to ensure the effective administration of environmental programs. In addition to these kev urban issues, many other legislative matters may be on the agenda for Congress and the adminis- tration in 1984-comprehensive tax reform, (including the new "flat tax" approach that is pick- ing up strong support), urban enterprise zones, and municipal liability. These and other issues that will be important to you as city officials will be on the agenda for the Congressional- City Conference so chat you will be fully informed when you meet with your Senators and Representatives on the last day of the conference. NATIONAL MUNICIPAL POLICY NZC's National Municipal Policy -the annual document that guides the NLC membership and staff in their work on behalf of cities-gets its start at the Congressional-City Conference. Each police committee sets its agenda for the years work, and each NLC member-official who attends the Congressional-City Conference can help launch the policymaking process and help write NLC's National Municipal Police by taking part in the dis- cussions at the policy committee meetings. _ DATES TO REMEMBER Febrz.tv 1,', 1984-Deadline for ar max` advance registration. After this date, all delegates must register on T__'?\ AA T\ Irl: DD(_`)(_?D A N A site. SATURDAY INIARCH 3 Early Registration: open all day. Special Interest Group .lieetings WOMEN IN MUNICIPAL GOVERNMENT SEMINAR Locally-elected women will play a major role in increasing voter turn-out for the 1984 election and in influencing national poli- cies and platforms on issues im- portant to women. In this special half-day seminar, participants will learn how to become more effective within their communities and political parties. including workshops on how to improve campaign tech- ni s. how to work with the n parry conventions, and how. increase the participa- tion of women as voters and candidates for office. Fee for the seminar is $40. POLICY LEADERS SEMINAR The biggest problem facing cities todav is money: where to :ind it, how to raise it, how to invest it, and how to spend it effectively. -v this day-long session, partici- pants will learn how to evaluate the impact of recent federal leg- islation on local government bonding and borrowing capac- im how to cost and price city services, how to establish realis- tic user charges and set up city hall -profit centers,' how to get the most out of a municipal cash and investment management program, and how to evaluate municipal expenditures for cost- effectiveness. Special emphasis w placed on innovative fi- n; arrangements for city services, contracting out oppor- tunities, and 'service shedding: Fee for the seminar is $775. TELECOMMUNICATIONS SEMINAR In the future, city telecommuni- cations svstems will rely not only on sophisticated cable net- works but also on a number of other telecommunications tech- nologies. To develop compre- hensive local policies which meet the needs of both the city government and citizens, local leaders will need to assess the full range of telecommunica- tions technologies available and structure appropriate organiza- tional and institutional arrange- ments to insure effective co- ordination. This day-long seminar will ex- amine the relationship between cable communications and other telecommunications tech- nologies, with special emphasis on emerging developments in telephone and microwave tech- nology and computer data base systems. Workshops also will discuss how to plan, staff, and organize a city telecommunica- tions svstem, and will include a special session on telecommuni- cations planning for small cities. Fee for the seminar is $7. INTERNATIONAL TRADE SEMINAR Exporting is a key component of international trade develop- ment. It's practical and profit- able, not only for large corpora- tions but for the many small and medium-sized businesses which operate in cities. And when local businesses profit, cities reap big dividends as well. This day-long seminar will high- light techniques city officials can use to help local businesses move into the international marketplace. It will feature ses- sions on how to set up a city in- ternational trade department, how to establish an export busi- ness counseling center. how- to identify new foreign markets and develop strategies for reaching them. how to find sources of export financing, and how to deal with issues relating to shipping and documentation. 7- f,.. F, -, -- . * Policy Committee Meetings: NLC's five standing committees will hold open sessions to hear guest speakers on current issues and to plan their work agendas for the year. * Delegates' Luncheon: An ad- ministration official will address the conference on a key urban issue. * Welcoming Reception: Sun- day evening's reception will give city officials a chance to meet their colleagues from all parts of the country and to share experiences and solutions to common problems. MONDAY IN ARCH 5 * Breakfast Session: ivLC's president will outline the League's lobbying priorities for 1984. * Workshops: Ivlorning and af- ternoon workshops will cover key legislative and regulatorv is- sues, the important policy mak- ers in Congress and the execu- tive branch, and the points to emphasize in lobbying. * Delegates' Luncheon:: con- gressional leader will address the conference on a key urban issue. * State League Lobbying Ses- sions: State municipal leagues will meet with their congres- sional delegations to set forth urban viewpoints on key issues. * Visits to Capitol Hill: State municipal leagues and individ- ual city officials will meet with congressional delegations to set forth urban viewpoints on key issues. February 24, 1984-Deadline for cancellations. Cancellation letters must be postmarked by this date and are subject to a $25 cancella- tion charge. There are no refunds for cancellations after this date. HOW TO REGISTER To register for the 1984 Congres- sional-City Conference, fill out the registration form and return it with your check or city purchase order to the NLC Conference Reg- istration Center by Febna-ln, I? 1984. Each delegate, guest, speaker, member of the press, and any other conference participant must register. (There is no charge for press registration.; No telephone registrations or can- cellations will be accepted. Dead- Itne for advance registration is Febrauu_y 17, 1984. Payment must be included mch advance registra- tions. People unable to meet the Februarv 1` deadline will have to register at the meeting and make their own hotel reservations. Refunds w711 be made for cwxella- uons recemvd bV Febntarv 2=4 st& ject to a $'25 cancellation dxarge. Cancellation letters must be post- marked by this date. No telephone cancellations will be accepted No partial refunds will be made if you decide not to attend particular functions. HOTELS If you need hotel accommoda- dons. please check the appropriate box on the registration form. NL.C will not make a hotel reservation for you unless you have registered for the conference. Rooms tall be assigned on a first come. first senvd basis. The conference will be held at the Washington Hilton. 1..? Special Reduced :fir Fares Special unrestricted reduced air tares bate been negotiated kith several carriers for attendees at the 1984 Congressional--City Conference. Tbese fares are available exclusively through the NLC Conference Travel Center Discounts available range front 300b off coach to supersaver leivel with no restrictions on length of stmt etc. Phone (800) 368-3.?39 or ( -03) 4-1-0460 todm_ ' to make your re?er tatiorl5. 3 7 7 11 i) 2 3 II a ;H 7 7 7 a? a 7 i a 7 7 3 7 7 a 7 D 7 7 7 9 3 A a a 3 7 J 3 s 7 3 7 7 7 7 3 3 l 7 7 3 7 3 7 l a 1 °a 3 3 a '.1 :1 ---------------- y P E l???':GISI 11;6. Al 10\ W. Please T,pe or Print Name Title City or Organization Mailing Addre- CitV State Ziff HOTEL ACCOMMODATION RESERVATION REQUEST (Please type or print) C Please make my hotel reservations as indicated below. Sex %I F C I will make my own housing arrangements, To accommodate your special needs, e.g., wheelchair accessible rooms, please contact the Conference Registration Center. Arrival Date -Time Departure Date /-Time I will be sharing my room with: Co-Occupant Name Addr- Telephone ( ) Familv Members Attending (No registration fee required): Spouse Full Name Sex M F Chilr+ Age Child AJP 1. ? This is my first Congressional-City Conference. 2. ? I would like travel assistance from the NLC Conference Travel Center. 3. Check applicable Conference Registration fee and en ter total fees in the right hand column: EARLY REGISTRATION FEES (Postmarked by, February 17, 1984) ? $175 Direct :Member Fee $ ENi ? $175 Research Associate Member Fee ? ER ? $215 Non-:Member & Indirect .tember Fee $ EX ? $215 Other ? EZ SPECIAL. PRE-CONFERENCE SEMINARS (.March 3) ? $75 Policv Leaders PL ? $75 Telecommunications TC 375 International Trade IT ? S-40 Women in Municipal Government ? WNI TOTAL REGISTRATION FEES Make check payable for the total amount of the conference registration fees to: NATIONAL. LEAGUE OF CITIES *Cancellation letters must be postmarked by Feb. 24 and are subject to a $25 cancellation fee. *No telephone registrations or cancellations will be accepted. City Sc- ° 77., Telephone CREDIT CARD AUTHORIZATION Credit Card Company Card Numbe, Bank Number Expiration n,,- Cardholder Signature Date Indicate your first-choice hotel with the number 1. Number other hotels, from 2 to 11 in order of,,our preference. You must number all hotels. Consult the Conference Registration Center for informauon on suites. The NLC Conference Registration Cen- ter and/or the NLC Conference Travel Center ace :authorized to use the above card to guarantee my hotel reservations and/or to issue airline tickets reserved by me co attend this conference. I understand that one night's room charge will be billed through this card if I fail to show up for my assigned housing on the confirmed date unless 1 have cancelled my reservation with the hotel at least 48 hours in advance. I also understand chat I may return anv un- used rickets for travel purchased by this card for bill refund as a result of this cancellation unless the fare terms pub- tished by the airline carry a cancellation penalty. Choice Hotel Single Double Canterbun, (a) $75 385 Dupont Plaza (b) 70 85 Embassy Suites (c) 55 65 Highland (d) 68 8-t Holidav Inn (e) 55 60 Maytlower (0 95 115 Ritz-Carlton (g) 115 115 Sheraton Washington (h) 80 95 Shoreham (t) 80-85 90-95 Washington Hilton (j) 58-101 75-119 Washington Marriott (k) 85 95 * All sessions will be held at the Washington Hilton. Wind. R t ..> Please return this form with your registration pavrcent to: NLC Conference Registration Center. P.O. Box 17413 Dulles Internationai Airport, Washington, D.C. 2004 1. Phone: (202) 626-3200 Lo _ R St y"o ?I? St NSt k/X I? N a QC{? Q ?fp ta. ALP AN St a :.f # /3 • CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 10 Agenda January 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Ordinance Amendment Relating to Residential Kennel Licensing. First Reading. Council Members: Richfield city ordinances provide that any person who has more than two dogs or two cats over six months of age, must ob- tain a residential kennel license. A few years ago, the city council amended this ordinance to include a provision that the city council could waive the residential license fee under cer- tain conditions. During 1983, approximately 18 residents applied for resi- 41 kennel licenses. of these, only two requested a fee waiver, both of which were denied by the city council. Subse- quent to this action, the city council requested the City Attorney and City Manager to review the provisions regulating kennel licen- ses and propose any amendments that staff believe are improvements to kennel license administration. The ordinance amendment being proposed for council consideration would eliminate the provision which may provide for city council waiver of the residential kennel license fee. The purpose of the fee is to cover the license issuance costs (current fee is $45). It is recommended that the city council give first reading approval to this ordinance amendment (copy attached) and schedule the public hearing and second reading for the January 23, 1984 city council meeting. bmitted, .4 - John G. -Car-L-ari City Manager JGC/ej a cc: City Clerk • ORDINANCE AMENDING SECTION 5.28, SUBDIVISION 3, OF THE ORDINANCE CODE OF THE CITY OF RICHFIELD CITE OF RICHFIELD DOES ORDAIN: Subdivision 3 of Section 5.28 of the Ordinance Code of 0 the City of Richfield relating to residential kennel licenses is hereby amended to read as follows: "Subd. 3. Approval of Contiguous Property Owners. The application for a residential kennel license shall be accom- panied by a petition showing the approval of the occupants of privately owned real estate abutting the premises on which the kennel is to be located. Whether or not all of the occupants of abutting property approve the application, the council may grant or deny the license. The license shall not be granted unless the council finds that the use of the applicant's premises as a residential kennel will not have, or will not be likely to have, any adverse effect upon adjacent properties or the occupancy thereof, and will not constitute a nuisance to the neighborhood. The council may impose conditions upon the granting of any residential kennel license. ORDINANCE NO. 6dl?en-are-a}?p?ieaet-i?as-r?te?e-tka?-tae-e?ee?s-e?-ts?e-eats-e?e? a4:x-R?enths-of-age ; -35th-ne-x3eee-than-fetter-sseh-anix3a?s the-e?ty-eettnef?-?ete?x??aes-that-beeping-stteh-an?t?a?s-open the-applfeant1e-prepeL-ty-6af4: 1-net -have ;-eL- -wf11-Met-he i4}ee4:y-te-have7 -any-aelvei-5e-effeet-ttpen-ael ?aeent-pnepe36ties e---the-eeettpaxey-the eof ; -the-eettz?e ?-May-wa-ive-the- rreeltliEe- ?ent-few-a-?esi?eatia?-l?enne?-??ee:ase-fee-" Passed by the City Council of the City of Richfield, • Minnesota, this day of 1983. John E. Hamilton, ATTEST: Sylvia K. Bergh, City Clerk Mayor ;t/az 0 CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 9 Agenda January 9, 1983 The Honorable Mayor and Members of the City Council City of Richfield Subject: Presentation of Certificates of Appreciation to Retiring City Employees Two employees who have worked for the City of Richfield for a number of years recently retired. Genevieve Montgomery, has been a full time employee of the Richfield Liquor Operations for over eleven years. Ms. Montgom- ery, a Richfield resident, resigned from the city effective December 30, 1983. Eudora (Dorie) Johnson, was employed first in the-Community Services Department,'and for the last few years in the Community Development Department. Dorie has worked for the City of Rich- field for fourteen years. Certificates of Appreciation for their years of service have been prepared for presentation to these employees at the January 9, 1984 city council meeting. pR.,n pectfu y s fitted, 4 G. Cart fight City Manager JGC/ej a cc: Liquor Operations Director Community Development Director 40 0 CITY OF RICHFIELD, MINNESOTA Office of City Manager The Honorable Mayor and Members of the City Council City of Richfield Council Letter No. 8 Agenda January 9, 1984 Subject: Presentation of Professional Public Buyer Designation to John Holter, Central Services Technician Council Members: John Holter, Central Services Technician, is an employee of the Administrative Services Department. For over one year, he has undertaken courses working toward the designation of Pro- fessional Public Buyer established by the National Institute of Governmental Purchasing. Mr. Holter is a native of Richfield and graduated from Rich- field High School. He has been employed by the city for nearly ten years. It is recommended that the city council present the designa- tion certificate to John Holter. p ec ?na John GCity M JGC/ e j a 0xfbmitted, wrigh 40 NATIONAL INSTITUTE Of GOVERNMENTAL PURCHASING INCORPORATED OFFICERS AND DIRECTORS HUGH M. CARLETON, CPPO, C.P.M. President Director of State Purchasing State of Louisiana, Baton Rouge CHARLES W. HINTZE. CPPO Vice President Manager, Purchasing and Contract Bidding Milwaukee Metropolitan Sewerage District Milwaukee, Wisconsin WILLIAM E. PETER, CPPO, C.P.M., CPCM Vice President Purchasing Agent City of St. Paul/County of Ramsey St. Paul, Minnesota BETTY Y. BINGHAM. CPPO Treasurer Executive Director Louisviue,lefferson County Purchasing Louisville, Kentucky *SOLON A BENNETT, CPPO. C.P.M., CPCM Director, Department of Purchases and Stores City of Austin, Texas RONALD S. BUCZKOWSKI Deputy Purchasing Agent Department of Purchases. Contracts and Supplies City of Chicago, Illinois R.O. BURTON President. Institute of Purchasing and Supply Stamford, Lincolnshire, England JOHN N. COURTNEY Director General, Supply Operations Supply and Services Canada Hull, Quebec. Canada TONY R. ELLIS, CPPO Director of General Services State of South Carolina. Columbia A. L. JOHNSON. CPPO, F.INST P ,S. Director of Purchasing and Stores City of Scarborough Scarborough, Ontario, Canada BRUCE KENDRICK, CPPO Director of Purchasing and General Services SL Louis County Clayton, Missouri CARLA S. LALLATIN. CPPO Deputy Commissioner Division of Municipal Supplies. DGS City of New York, New York LESTER L. MITCHELL Assistant Administrator for Federal Supply and Services General Services Administration Washington, D.C. STEWART P. MITMAN, CPPO Director of Purchasing State University of New York at Stony Brook Long Island. New York THOMAS N. MOORE, CPPO. C.P.M. Purchasing Agent Elk Grove Village. Illinois S.A.PEPPER Assistant Deputy Minister. Supply Alberta Puolic Works Supply and Services Edmon ion, Alberta. Canada ZANE S. PORTER, CPPO. C.P.M., CPCM Materials Management Administrator City of Phoenix, Arizona KENNETH C. TRUFANT, CPPO Purchasing Agent District Scnool Board of Pasco County Land 0, Lakes, Florida HAROLD F. VAUGHAN, C.P.M. Purchasing Agent Ciry of Portland. Oregon CURTIS L. WALSH, CPPO Chief of Purchasing Office of Admirnstranve Services County of Henrico Richmond. Virginia 'JOSEPH J. WARNAS, CPPO, C.P.M. CPCM Director. Materials Management Maricopa County Phoenix, Arizona ROSIN J. ZEE. CPPO Assistant Secretary Department of General Services State of Maryland. Baltimore *Past President 115 HILLWOOD AVENUE • FALLS CHURCH, VIRGINIA 22046 LEWIS E. SPANGLER, CPPO Executive Vice President November 30, 1983 Mr. Ron Heim Central Service Manager City of Richfield 6700 Portland Avenue, So. Richland, MN 55423 Dear Mr. Heim: • (703) 533-7300 John C. Holter, Central Service Technician for the City of Richfield, Minnesota, by virtue of his educational and professional background, has been awarded the designation of Professional Public Buyer (PPB) by the Universal Public Purchasing Certification Council. Mr. Holter's accomplishment reflects well not only on himself, but also on your agency. His PPB Certificate is enclosed. You may wish to present this personally to Mr. Holter and to offer your congratulations on the attainment of this evidence of his professional ability. LEWIS E. SRAN ER, CPPO Executive Vic Pr siden LES/kld Enclosure cc: John C. Holter, PPB 39th ANNUAL CONFERENCE AND PRODUCTS EXPOSITION "MORE VALUE FOR THE TAX DOLLAR" BALTIMORE, MARYLAND, AUGUST 25 - AUGUST 29, 1984 Founded 1944 An international professional society dedicated to raising the standards of public purchasing and materials management. -W.S CITY OF RICHFIELD,MINNESOTA Office of City Manager Council Letter No. 7 Agenda January 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Request for Variance to the Sideyard Setback Requirements to Construct Fireplace Chimney Enclosure, 7115 Knox Avenue Council Members: Proposal Douglas and Marjorie Phipps have requested a sideyard variance to allow construction of a wood frame to enclose a metal fireplace chimney. The enclosure would project six inches into the required sideyard setback. 40 Zoninq Ordinance Requirements Section 3.30, subdivision 5, requires that a five foot sideyard setback be maintained. Section 3.40, subdivision 6, lists three con- ditions which must be met in order to grant a variance. Staff Review Upon reviewing the proposal against the above-stated conditions, staff has made the following findings: 1. That there are special circumstances or conditions affectinq this land not common to other properties or similar districts. It is staff's opinion that no special circumstances exist on this lot. It is typical of many residential properties in the city. 2. That the grantinq of the application is necessary for the preservation and enjoyment of substantial property rights. It is the opinion of staff that denial of the variance would not preclude reasonable use of the property. The • applicant may still use the property as a residence. Council Letter No. 7 -2- January 9, 1984 3. That the granting of the application will not materially • and adversely affect the health or safety of persons re- siding or working in the neighborhood and will not be materially detrimental to the public welfare or injurious to improvements in the neighborhood. Staff believes the proposal will not be detrimental to the public welfare. The resulting building separation would be 11 feet. Staff Recommendation Because the variance does not meet the three required conditions, staff recommends denial of this variance request. Planning Commission Recommendation The planning commission voted unanimously to pass the variance request along to the city council without a recommendation. A motion to recommend denial of the variance failed for a lack of a second and a motion to recommend approval of the variance failed on a 4-4 vote. The commission felt the proposal involved a minimal variance, but that it still did not meet the three variance conditions. Respectf mitted, • John G. twri City Manager JGC/eja 0 oooocoCOC)m 7 32 26 20 14 08 7200 MORGA_N 7245 39 133 27 21 13 09 1201 C3 CD "TD ? ? C3 ? ? DD '?- ? (f1 js W N ? Cl ? C7 C7 D Elm 7244 40 32 20 20 14 Oy 7200 LOGAN t245 39 33 27 IS 7201 o Cl D ? ? C3 A w (h V w O ? CD 01 l ? Q ? 44 38 32 26 14 Q8 7240 KNOX<:? 73' 27 21 gC-t3 09 7201 m C) ED p C3 G1 D (z "O M zz r N h ?[q ? O 32 26 JAMES 33 27 Cl C7 All- W 'd 1 m 0 0 o co C) C3 ? 7144 3d 32 26 14 , 08 7100 AVE. 7145 39 33 27 21 IS 09 7101 ? D ? ? ? 0 ? C] m y ?P3 b O Cl Q C] O 7144 38 3226 20 c AVI 7145 39 33 <7 21 0 - CD ? W N ? CD Cl ? 14 08 7100 E. 15 09 7101 D C) O (D •,_ W ? F-1 F-1 ' Vii: t`{C o 44 38 34 7100 CD o (o Cl M 0 0 7044 38 32 26 20 "12 7000 7043 ? 39 E] 33 27 21 -jh15 m C) md?D co ° 0 canf?? w .rn r O?Cl OC7CD /-q 7p44 36 30 26 20 . 12 0 Z 7045 37 33 27 21 tiJ13 mm ???o O t0 00 ?) 01' "? ;a ?? ? D'D ?? C 44 38 44 30 24 20 12 10 04 I900(? " AVE. 7)45 39, 33 2 3 <R?::: ..:.....a&'',Xld:: 7045 39 311 28 1 15 21 15 11 0-t-7001 ??p ??441 ???Q?-D 00 ch A W N W N ? 3 ? D070 ? j ' C?; ;? ? ? C1 N? JD 714 4 'S 8 4ve, -4 8 24 20 to 06 00 1 as 7044 1 38 30 1 20 I 14 10 04 7000 W?Q AVE. 21 16 045 39 21 03 7I045 1 33 29 E 25 1 0 D 1:1 05 ? 7101 1C l ? c 35 20 1 ? I 1 ? ? 70 001 1 _) I 4J 1 1 1 1 1 _ I od zoo co 4p b = N il _(? Ol N - ?_ _1I' S1!_AQl !_ _SQ (v -- W N ?) OI--??.?u11 A W N AVE. 1 1 I 20 1 14 JAMES C ] o Cl CJ C ? 32 26 7220 12 ? A ? o ; C? Cl C I C) D D s ? D 'F- ? ED O C- 7144 W34 28 1 20 14 oc 7100 7044 38 1 30 24 , 18 10 04 1000 D _ IRVING 1b. AVE. 1 9 , 2 8 14 1 I ' T100 70451 38 1 34 28 1 1I20 14 10 I 17000 g 71 CDM 1 ??i??1CD ? MCa p ? 1 1 1 I REQUEST FOR VARZAVCE OF i rn'n vari area -Pram ci riP 7a-rri c?+ 'n?nlr FOR PURPOSE OF enclosinz a -metal iire-ola.ce c^imnev. Legal Descri-ption: Fores t Lavin, 2nd Addition Flock 003 Lot 014 We, the undersigned, being owners of iaunediate adjoining land as above described, do hereby concur with the variance as requested. Signature of Owners* • • 01 0 44w" !pr- ?, o Address x Signatures may not be remcved once the ?et_ticn is signed and • December 6, 1983 City of Richfield 6700 Portland Avenue Richfield, 1,27 55423 Attn: Planning Commission Gentlemen: :7e have requested a variance to construct a wooden frame to enclose a metal fireplace chimney. Approval of this variance is very important to us, as our ability to remain a Richfield resident more or less hinges on our being able to install a fireplace and make other improvements to meet the growing needs of our family. If we are able to install a fireplace in the basement of our home, we would -remodel 3/4 of the lower level to include a family room and a 3/4 bath. • ,.Ye believe this improvement would not only improve our residence but would also contribute to the neighborhood as it would improve the value of our property which in turn profits the entire neighborhood. 1e have resided at this address for 13 years and have been updating the house to suit our needs during this time. 7e would prefer to stay where we are and continue to ma'_se the necessary changes to this property rather '.1--an to Move out o= the cit'r of Richfiel i ';7e are very satisfied ',ditil the comnunit.y and our two c, ildren are active in various local activities. If this variance is not approved we ,,,-could have to forfiet and :move to an adjoining, ne;,rer suburb where we could get a house with an extra bat--'a and fireplace. ;ie are only asking for 6 inches at a length of 30 inches, w'ich doesn't amount to much of an apoerature, but we believe t'-at your approval of this variance request would be a large benefit not only to ourselves but to the adjoining residences as :cell as the cit-r of Richfield. ,7e thank you for your consideration in this ..latter. Sicerely, j ? 0"ougias' P• ?h1J/p :Sac j orie Phi0 ps • DEC 91°83 City of Richfield ?-C • 0