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01-23-84 agendaJI' 5 5 CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 43 Agenda January 23, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Purchases in Excess of $5,000 Council Members: By resolution of the'city council, the city council must approve the purchase of merchandise, materials, construction or equipment when the amount exceeds $5,000. There are six such items on the council agenda for January 23, 1984. Flow Meter System The adopted 1984 operating budget for the water uitlity in- cludes funds in the amount of $6,500 for the purchase and installa- tion of a flow meter system to provide better control fo the chemi- cal feed equipment in the water plant. This equipment will allow the plant operators to regulate the city wells and related systems on a coordinated basis and with greater control. One of the other benefits of this new equipment is an expected reduction in the electricity consumption of pumping equipment. Two written quota- tions were received for the flow meter and accessories, as follows: Waterco, Inc. $6,050.00 Vessco, Inc. $5,202.96 It is recommended that the city council authorize the pur- chase from Vessco, Inc. in the amount of $5,202.96 for the flow meter system equipment. Cab and Chassis for High Ranger The adopted 1984 budget for the Community Services Central Garage Fund includes $75,000 for the replacement of a 1968 truck chassis and aerial device which became fully depreciated in 1978. The primary use for this piece of equipment is for tree trimming along boulevards and in city parks. The aerial device for this unit will need to be ordered separately. Bids were received for the cab and chassis through the Hennepin County joint purchasing agreement. • It is recommended that the city council authorize the purchase Council Letter No. 43 -2- January 23, 1984 • of a Ford L800 gas powered single axle cab and chassis from Lakeland Ford in the amount of $24,776. Public Safety Station Wagon The adopted 1984 budget for the Central Garage fund includes $9,300 for the replacement of a fully depreciated vehicle used by the Fire Division of the Public Safety Department. Through the joint purchasing agreement with Hennepin County, bids for the re- placement of this unit were solicited and received. It is recommended that the city council authorize the pur- chase of a 1984 Chevrolet Celebrity mid -sized wagon, parts and service manuals from Thank Hawkins Polar Chevrolet in the amount of.$9,032. Rescue Unit A fully depreciated 1.953 REO truck used for civil defense rescue service is scheduled for replacement in 1984 with an adopted budget appropriation of $21,500. Bids for the replacement of this vehicle were received through the Hennepin County joint purchasing agreement. It is recommended that the city council authoirze the pur- chase of a 3/4 ton GMC Carryall four -wheel drive unit, with a third seat, power locks and windows, tilt steering, transmission oil cool- 40 er, intermittent wipers and blackout rear windows from GMC Truck and Coach in the amount of $14,004.56. Cab and Chassis for Vac -All The adopted 1984 budget includes $95,000 for the replacement of an existing fully depreciated Vac -All unit. One portion of the unit is the cab and chassis, and the Vac -All unit attaches separ- ately to the vehicle. At present, the existing Vac -all unit will be transferred to the new cab and chassis, although this portion of the unit may need to be ordered separately at a later time. Bids were received for the replacement of the cab and chassis through the Hennepin County joint purchasing agreement. It is recommended that the city council authorize the pur- chase of a 1984 CT8000 tilt cab V -8 truck with an anticipated de- livery in 150 days from Boyer Ford Trucks in the amount of $40,158. Cable TV Local Programming Equipment Although not specifically included in the 1984 budget, funds are available through the Cable Television franchise fees collected by Richfield for various local programming activities. Cable TV franchise fees can only be expended for regulation and administra- tion of cable TV activities. There are adequate funds left over from FY 1983 as well as FY 1984 funds to more than cover the • recommended equipment purchases. Because of the difficulty in securing equipment from the Council Letter No. 43 -3- January 23, 1984 • cable company (Cablesystems Southwest), and because of an inter- est in increasing the amount of local city government programming, including the cable - casting of the city council meetings, it is recommended that the city purchase certain cable equipment. City staff has compiled a list of cable equipment which will allow a basic capability to tape programming for later cable- casting over the system as well as live cable- casting of city council meetinqs and other activities. This equipment list was reviewed with Mary Remole of Cable systems Southwest, and Ralph Campbell of the Southwest Suburban Cable Commission, to assure compatibility with Cablesystems South- west equipment. Four vendors of such equipment were contacted for quotations and the low quotes provided to the city are as follows: 1. Video Images, Inc. (Sony color camera, 3 inch record- er deck, AC power converter and data repack) $5,330.40 2. Blumberg Photo Sound - Sony and Electrovoice microphones (total 4) - $293.40 3. Video Midwest - 2 Bogan tripods - $340 Although none of the individual equipment purchases is in excess of $5,000, staff believed it appropriate to bring this matter before the city council because it is the first city purchase of cable TV equipment, and also because it was not specifically addressed in the 1984 budget. As noted above, this forms a basic assembly of equipment for city capability in local cable programming. As the city becomes more involved in local programming, particularly with regard to the cable- casting of city council meetings, certain additional equipment may be desirable including an additional camera, editing equipment, a switcher, a "shotgun" microphone, mi- crophone stands, and auxiliary lights. (Estimated cost $13,000 - 15,000) Even with the purchase of this equipment, the city will still be utilizing certain cable equipment provided by Cablesystems South- west, such as the editing equipment available at the cable studio in Richfield. It is recommended that the city council authorize the pur- chase of cable TV equipment as outlined above. _ tfiAlVP,;ubfnitted, John G . ar wr i.gh City Ma ager l is JGC /ej a • CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 42 Agenda January 23, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: City Administration Request for a Council Study Session to Consider (1) Assessment Issues for West 66th Street Improvement Project; (2) A Legislative Position Statement on Financing Metropolitan Park Maintenance; and (3) Review Engineering Reports on Storm Sewer Projects In the Bloomington /Richfield Water Management Organization Council Members: 66TH STREET IMPROVEMENT PROJECT A major intersection improvemnet project at Penn Avenue and 66th Street has been combined with a street widening project on 66th Street from Russell Avenue to Xerxes Avenue. Over the years, assessment policies for street improvement projects have been addressed at the time each project is being proposed. The assessment policies were arrived at by considering what funding was available, what past practices had been, and what solution would best fit the particular project in question. City staff is prepared to review with the city council, the various improvements - paving, curb and gutter, sidewalks and street lighting - and the alternative methods of financing. METROPOLITAN PARKS The Metropolitan Parks and Open proposed that the State of Minnesota a year it gets from the sales tax on agencies running parks in the state. the money be used to maintain and op, the metropolitan area. Space Commission ( MPOSC), has turn over the $18.6 million candy and soft drinks to the MPOSC has proposed that half =rate the 40 regional parks in In addition, MPOSC proposed that the Metropolitan Council give revenues from the entire .5 mill property tax authorized for park development in the metropolitan area to the MPOSC for various park is purposes. Council Letter No. 42 -2- January 23, 1984 In Hennepin County, the park reserve district is asking the • county for more money this year. The district voted, contingent upon Minneapolis Park Board endorsement, to ask the county for 2 mills to divide among Minneapolis, Bloomington and the park re- serve district to operate and maintain regional parks. • • City staff proposes that the city council consider taking a stand on these issues by adopting a Legislative Policy Statement after considering the matter at the study session. STORM SEWERS The city staffs of Bloomington and Richfield have agreed upon a date of February 13, 1984, at 6:00 p.m. (Bloomington City Hall) to hold the first Bloomington /Richfield Water Management meeting in accordance with the recently approved Joint Powers Agreement. Prior to this February.13, 1984 joint city meeting, the city staff wishes to review the engineering reports on storm sewer pro- jects within this district for city council consideration. STUDY SESSION The Director of Community Services and the City Manager propose that the City Council and staff meet for a study session meeting on the fifth Monday of January (1- 30 -84) at 7:00 p.m. to consider these issues. JGC /ej a fu7(ly,AAY5Kitted, 3'ohn G . C�twzight City Manager \\ #-!3 CITY OF RICHFIELD, MINNESOTA • Office of City Manager Council Letter No. 41 Agenda January 23, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Resolution Amending the Joint Powers Agreement and Setting the Date for an Organizational Meeting, Richfield /Bloomington Water Management Organization Council Members: The Metropolitan Storm Water Management Act mandates the forma- tion of water management organizations similar to the Watershed Districts that Richfield is a part of. At a July 25, 1983 city council study session, the council directed the staff to investi- gate the formation of a Water Management Organization with the City of Bloomington which would leave as much control with the city council as possible. In December, 1983, the city council approved an agreement with the City of Bloomington forming a Water Management organization with the council members of each city as board members. This agreement provides that the Board's first meeting be held at the Bloomington City Hall within 30 days after the effect- ive date of the agreement. An organizational meeting has been scheduled for February 13, 1984, at 6:00 p.m. at the Bloomington City Hall. Prior to that meeting, information will be provided regarding proposed by -laws and recommended activities of the Water Management Organization. The reason for amending the Joint Powers Agreement is to permit a joint meeting on a council night rather than on the third Thursday (see attached memo of 1/9/84 from the Community Services Director to the City Manager). It is recommended that the city council approve the attached resolution which establishes February 13, 1984 at 6:00 p.m. as the first meeting date of the Water Management Organization, and amends the Joint Powers Agreement to provide for this revised meeting date. Respectfully submitted, • John G. Cartwright City Mnaager JGC /ej a CITY OF RICHFIELD, MINNESOTA ! Inter- Office Memorandum DATE January 9, 1984 TO City Manager FROM Community Services SUBJECT Watershed Management Organization According to the Joint Powers Agreement bestablishing a Richfield- Bloomington Watershed Management Organization adopted December 19, 1983, the Organization shall be governed by a Board of Commissioners composed of all the members of the City Councils of Richfield and Bloomington -fI The agreement indicates the Board shall adopt bylaws at its first organizational meeting, that at the organizational meeting and in January of each year thereafter the Board shall elect officers, that the Board shall determine how specific costs, personnel requirements, contracting and bid responsibilities and other expenses and requirements shall be shared by the Cities and that the Board may adopt an operating budget and /or make recommendations regarding operating budget and capital improvement projects. The agreement further stipulates in Section VIII: The Board's first meeting shall take place at Bloomington City Hall, 2215 West Old Shakopee Road, Bloomington, Minnesota on the third Thursday of the month that occurs following a lapse of thirty (30) days after the effective date of the Agreement. This would seem that the organizational meeting should take place Thursday, February 16, 1984. The staff members of the two communities should be sure such a meeting is properly scheduled per the provisions of the Minnesota Open Meeting Law and perhaps have the agenda and possibly a proposed set of by -laws, etc. available for discussion and action. I and the staff of the Richfield Community Services Department will provide any support or assistance you may deem appropriate related to this Organization. Don Fondrick, Director Community Services Department _ . A M E N D M E N T to the JOINT POWERS AGREEMENT of CITY OF BLOOMINGTON, MINNESOTA and - CITY OF RICHFIELD, MINNESOTA ESTABLISHING AND EMPOWERING the RICHFIELD- BLOOMINGTON WATERSHED MANAGEMENT ORGANIZATION The following is an amendment to the Joint Powers Agreement dated December 19, 1983, between the City of Bloom- ington and the City of Richfield. WHEREAS, Section VIII of the Agreement specified that the Board of Commissioners of the Richfield - Bloomington Watershed Management Organization should have its first organizational meeting on the third Thursday of Febru- ary, 1984; and WHEREAS, it would be more convenient and efficient to hold the meeting on the same evening that both City Councils meet; NOW,. THEREFORE, in consideration of the mutual understandings herein expressed., the City of Bloomington and the City of Richfield agree as follows: That Section VIII of the Agreement between the two Cities is hereby amended to read as follows: "SECTION VIII ORGANIZATIONAL MEETING The Board's first meeting shall take place at Bloomington City Hall, 2215 West Old Shakopee Road, Bloomington, Minnesota, on Monday, Febru- ary 13, 1984, at 6:00 P.M." IN WITNESS WHEREOF, the Cities named hereunto set their hands on the 23rd day of January 1984. CITY OF BLOOMINGTON Upon proper execution this Agreement shall be a legal and binding obligation upon the By. City of Bloomington. Its Mayor City Attorney Upon this be a ob I i, City proper execution Agreement shall legal and binding 3ation upon the of Richfield. City Attorney rI By Its City Manager _ CITY OF RICHFIELD By Its Mayor By -2- Its City Manager CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 40 Agenda January 23, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Council Consideration of Proposed Association of Metropolitan Municipalities (AMM) Legisla- tive Policies Council Members: The AMM, through its standing committees and Board of Directors, has developed a number of additions and modifications to its legis- lative policies in preparation for the 1984 session of the Minnes- ota Legislature. While the City of Richfield has had an opportun- ity to participate directly in the development of these policies through staff membership on certain committees, it is desirable • and appropriate for the city council to consider an overall city position with respect to the AMM's legislative policies. Richfield and other member cities will be asked to approve the AMM legisla- tive policies at a general membership meeting to be held the even- ing of January 31, 1994. The policy modifications and additions fall into five general subject areas, corresponding with the committee structure of the AMM. These policy areas are as follows: I. Municipal Revenues and Taxation A new policy is proposed concerning local government aid funding, which urges the restoration of the $3.5 million shortfall in the appropriation for 1984 local government aid (Richfield was not affected by this shortfall). The only other policy modification in this area would require that sales ratios used in var- ious aid formulas include consideration of the terms of financing and adjustments for inflation. The AMM also objects to sales ratios being used as a basis for penalties or bonuses to state aid funds. II. General Legislation • This section includes a variety of AMM policies, in- cluding a section on cable communications which urges a direct local government role through cable service Council Letter No. 40 -2- January 23, 1984 territory commissions, in the development of inter- connection, and a regional channel for the metro- politan area. Another policy modification in this section opposes state or metropolitan licensing of general trade contractors. Other policies in this section have to do with retirement benefits, and several policy modifications are made which oppose changes to retirement contributions and formulas to avoid substantial additional costs to the cities, and also to avoid an unfunded liability being created for pension benefits. The policies also address the proposed combination of certain pension fund pro- grams, and acturarial assumptions used in computing benefits for state retirement programs. Other AMM policies in the General Legislation area include contract bid requirements, zoning and subdivision filing requirements, tort liability limits, and publication requirements. III. Housing Only one policy modification has been recommended for the AMM legislative policies on housing. The AMM recommends that "state and local housing assistance programs should address the needs of lower income families. State and local units of crovernment • should re- evaluate their housing housing assistance programs to insure that the programs are meeting their original legislative intent. The legislature should not broaden current housing assistance programs until it has found that housing needs of lower income families have been sufficiently satisfied." The city staff does have concerns regarding this proposed modification and suggests alternative lang- uage for city council consideration. The staff be- lieves the present AMM position suggests that lower income persons do not receive assistance because it is being directed to higher income persons. ,Also, it suggests that in an effort to provide housing assistance, state and local governments have shifted eligibility (and program participation) to persons having income levels in excess of the more standard requirement of "80% of median income or below." A different interpretation of national, state and local housing trends suggest that: A- assistance continues to be provided exclusively to or targeted to persons having incomes at or below 80% of the median income. In Richfield, HRA administered • Section 8 and rehabilitation loan programs assist primarily those with incomes at or below, 50% of the median income. Primary assistance for funding still rests with the federal government. Locally funded Council Letter No. 40 -3- January 23, 1984 housing revenue bond programs, which often can assist persons with higher (but "moderate" by state definition) incomes, are required to in- itially target 100% of bond proceeds to persons with incomes at or below 80% of median income. Lower income families can still benefit. B.Very low income persons cannot be exclusively assisted unless there is a "deep" subsidy commit- ment from a variety of governmental units. Few programs provide this level of commitment. However, low and moderate income persons within the full 80% of median income range continue to have housing needs. In Richfield, this need is addressed by providing our lower income programs as mentioned above and by providing affordable ownership oppor- tunities to those that can afford to pay more for housing, but need some type of assistance. C. Where housing assistance programs benefit slightly higher income persons (higher than 80% of median) it is because these programs fill a _general public need, such as energy conservation, or, provide ownership assistance to persons with incomes in the range of 90 to 100% of median income. This slightly higher income is required to meet home- ownership monthly housing expenses even if the mortgage is secured at a reduced rate. Based on the staff's analysis of the AMM Policy State- ment III, it is recommended that the following position be presented: Al - where the policy mentions "state and local housing assistance programs should address the needs of lower income families "; an addi- tional phrase should be added: "and those slightly higher income levels, up to the median income level where a housing need is demonstrated or the general public benefits ". B1- Where the policy mentions "state and local units of government should reevaluate their housing assistance programs to ensure that the programs are meeting original legislative intent "; this should be modified to : "state and local units of government should re- evaluate their housing assistance program to ensure that the programs are adequately meeting identified needs deter- mined by the appropriate governmental unit ". Cl- Where it mentions "the legislature should not broaden current housing assisted programs until it has found that the housing needs of lower in- come families have been sufficiently satisfied "; 0 0 Council Letter No. 40 this should programs to if community -4- January 23, 1984 be qualified to allow housing benefit higher income level persons needs can be demonstrated. Two important programs that have application in Rich- field would be eliminated if the Legislature permitted housing assistance only to lower income families: (1) The BUNDLE -UP RICHFIELD energy conservation loan element which provided low interest rate loans for any Richfield homeowner would not have been avail- able. (2) First time homebuyers such as those that would be eligible for the Portland Avenue housing at Legion Lake might not be eligible to participate. A family would be penalized because of having an in- come just high enough to support an affordable home purchase, but exceeding the 80% of median. IV. Metropolitan Area Issues and Concerns Several modifications and new policies were added to this section. In general, these policies reflect a continuing interest in maintaining a strong role for local government in the policymaking that occurs at the metropolitan level. Policy modifications include having the Legislature-grant the Metropolitan Council additional authority only when it can be demonstrated that a service or activity cannot be effectively pro- vided or administered through other units of govern- ment. The policies also include reaffirmation of the Metropolitan Council as a planning and coordinating body with program implementation and operations to be carried out by other units of government or metropoli- tan agencies. Another policy modification recommends that the chair- persons of the metropolitan commissions be appointed by the Metropolitan Council instead of the Governor, that the Metropolitan Council have additional review and comment authority for operating budgets of metro- politan agencies (such as the MTC, and the Metropoli- tan Waste Control Commission), and that user -fees established by the MTC and MWCC be approved only after a public hearing. Other policies recommend that regional services continue to be paid from a combination of user fees, state and federal appropriations, and property taxes, rather than from some other single revenue source. Still • other policies address metropolitan hazardous waste management, surface water management in the metro- politan area (which recommends that no further legis- • • Council Letter No. 40 -5- January 24, 1984 lation be considered until the Surface Water Management Act for the metropolitan area is allowed to work), and a variety of policy modifications de- signed to enhance the accountability of metropoli- tan agencies. Additional policies addresg solid waste men agement, planning, aggregate (sand and gravel) resources, and a mechanism by which conflicts between the Metropoli- tan Council and local units of government concerning comprehensive plans might be resolved. V. Transportation Policy modifications in this area include a replace- ment of the ride -share program policy to urge contin- ued support and funding of the ride -share program in the metropolitan area. Another policy modification has to do with the structure and process used for im- plementing transportation planning process in the Twin City metropolitan area. Another recommendation has to do with taxi -cab regu- lations whereby legislation would assure uniform regu- lation of taxi -cab carriers in the metropolitan area through a single controlling agency such as the Minn- esota Department of Public Safety, uniform rules for licensing �b taxi drivers, inspection of vehicles, in- surance, and complaint handling. This policy would also provide for municipalities to be authorized to petition for the investigation and removal of driver license permits for taxi -cab drivers. The final policy addition in the area of transportation opposes changes to grant general speed limit control for city roads and streets to individual cities, rather than the Minnesota Department of Transportation. The city staff has reviewed all the policies outlined above, and recommends that the legislative policy modifications and addi- tions proposed by the AMM be approved with the exception of the Housing Policy. The staff recommends that Richfield seek amend- ment of the AMM Housing Policy consistent with the comments in- cluded in this council letter. The city manager has not had an opportunity to review the AMM recommendations concerning the Metropolitan Council with Ms. Gertrude Ulrich. Every effort will be made to do so to learn if there are concerns which should be brought to the attention of the city council before January 31, 1984. The city council may wish to discuss these policies at.its meeting of January 23, 1984. Subsequent to such discussion, it would be appropriate for the city council to take action on the Council Letter No. 40 -6- January 24, 1984 is policies, so that Richfield's representative at the general membership meeting of the AMM on January 31, 1984, can con- vey Richfield's position regarding these policies. JGC /eja E C R e tfdqy� submitted, oin`:"�`a`rtwr ght City Manager • III HODS I:vG POLLC'f III -I INCOME LEVELS GOVERN1IENT ASSISTED HOUSING Housing assistance programs, which have traditionally benefitted lower income far-lies. now appear to assist families of higher incomes. historically, government involvement in housing was based on a substantiated need to provide housing assistance to lo,er income families (80 percent of median income or below). Primary responsibility for funding rested. with the federal government. State and loea2. units of government, in an effort to provide housing, have broadened the eligibility of their programs. This has resulted in a shift where lower income fazz.J ies are no longer bei= the primary target, or beneficiary c housing assistance programs. Therefore the A:: I believes that: -STATE AND LOCzlHOUSING 1SSISTA`;CE PPOGRA.IS SHOULD .`DDP.ESS T Z N ZED S OF LOWER F 11LI -STATE AND LOCAL UNITS OF GOVER:;'•f7 T SHOULD R'C'EV.4LU 7E T:-?. IR HOUSING ASSISTANCE PROGR AIIS TO E SL'PE THAT THE P. :.IEETING THEIR ORIGINAL 7 7C_TSLATI : _ I:iTENT. P OG?A:•IS :iF,E -T:iE LEGISLATURE SHOULD NO BROADEN; CURRENT HOUSING ySSISTED PROGRA.11S UNTIL IT HAS 7*0L'',7 THAT 7HE HOUSING NEEDS OF LO1 ER INCOME FAMILIES HAVE BE -7_; SUFFICIENTLY SATISFIED. 10 1. 1 • Board of Directors President John T. Irving Crystal Vice President Ronald Backes St. Louis Park Past President Mary Anderson Golden Valley Directors Michael Baldwin Champlin William Barnhart Minneapolis Gary Bastian Maplewood Bea Blomquist Eagan Dulgac Anoka Laura Fraser Lake Elmo James Miller Minnetonka Hannah Mullan St. Paul Park association of metropolitan municipalities TO: AMM Member Cities RE: Proposed AMM Legislative Policy The attached are AMM policy additions and modifications developed by the standing committees and approved by the Board of Directors for consideration by the General Membership at the January 31, 1984 meeting. The policies approved by the membership will be an addendum to the already adopted 1983 -84 legislative policy and be effective for lobbying in the 1984 Legislative Session. We look forward to your attendance at the January 31st. as you help shape the legislative policies which are so important to cities within the 7- County Metropolitan Area. Neil W. Peterson Sincerely, Bloomington / Eldon Reinkel�`/1l Shakopee O T. Irving, President James Scheibel As ociation of Metropolitan Municipalities St. Paul Mary Schweiger St. Paul Jackie Slater Minneapolis James Spore Burnsville Robert Sundland St. Anthony Robert Thistle Coon Rapids Executive Director Vern Peterson 183 university avenue east, st. paul, minnesota 55101 (612) 227 -5600 CITY OF RICHFIELD, MINNESOTA _/� • Office of City Manager Council Letter No.39 Agenda January 23, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Report on Proposed Airport Zoning Ordinance for the Area Surrounding the Minneapolis - St. Paul International Airport Council Members: A hearing for the purpose of considering the adoption of an Airport Zoning Ordinance for the area surrounding the Minne- apolis-St. Paul International Airport was scheduled for January 18, at.the Nokomis Community Center in Minneapolis. At the time of preparing this council letter, (1- 17 -84), staff had not, of course, attended the public meeting. to The property affected by the proposed Airport Zoning Ordin- ance is some, but not all, of the land lying within 14,000 feet of the airport's runways. The types of restrictions proposed for each area are set forth in detail in the proposed ordinance and official maps. Official maps are available at the city hall offices for inspection. The precise restrictions which would be imposed vary, de- pending upon the location of the property. The restrictions generally regulate the height of the structures, the location or size, use of buildings and the density of population. The ordin- ance is designed to prevent new development from becoming a safety hazard. The Joint Zoning Board does not anticipate that any ex- isting land uses will be affected by the ordinance. Provided in the council backup is the official notice for the public hearing. The proposed airport zoning ordinance would have minimal effect on Richfield. No areas in Richfield are within safety zone A. A small portion of southeast Richfield is in safety zone B. However, because the land uses within the zone were developed before July 2, 1979, they classified as established residential neighborhood in a built -up urban area and are exempt from the use restrictions of the ordinance. (Safety zone A is the area immediately adjacent -to the ends of the runway. This zone is subject to both height re- strictions and extensive land use restrictions. Safety Zone B is subject to height restrictions and has limitations on land use which only allow those which are of low density. Zone B Council Letter No. 39 -2- January 23, 1984 P extends from the outer limits of Zone A for a distance of 2,333 R feet in all directions. Safety Zone C is essentially all land which is within a radius of 10,000 feet from the ends of all runways, which is not within either Zone A or Zone B. Zone C has only a height restriction of 150 feet above the established airport elevation. There are no land use limitations in Safety Zone C.) The ordinance also sets up height restrictions which apply to that part of Richfield lying east of Nicollet Avenue. A ma- jority of this area is within Safety Zone C. Nothing in this area can be built which would exceed the elevation of 991 feet above mean sea level. The highest point within the Zone C is approximately 859 feet above mean sea level so a structure could be built which is 132 feet high and still meet the ordinance restriction. The southeast corner of Richfield is within the precision instrument approach zone and is subject to more strin- gent height restriction. -The precision instrument approach zone begins near the end of the runway and angles upward at a 50 to 1 slope. The most stringent restriction would be in the area of 73rd and Cedar Avenue. A structure could not be built in that area which exceeds 42 feet in height. As you get further away from the end of the runway in the precision instrument approach zone, the maximum height allowed increases to 130 feet. These height restrictions really shouldn't have much effect on Richfield because our zoning ordinance is equally or more re- strictive. The maximum height for a dwelling an "R" single fam- ily zoning district is 25 feet and for other structures is 42 feet. The maximum height allowed in commercial zoning districts is 40 feet. The only thing we have to be careful of is with radio and TV antennas in southeast Richfield. Rick Jopke, city planner, serves as Richfield's representa- tive regarding these proposed airport zoning ordinances. Mr. Jopke will be present at the January 23, 1984 city council meet- ing to make an administrative report to the city council on this proposed ordinance. JGC /eja Respectfu -11 ,r submitted, ehnh/G. Cart 'ght City Manager • NOTICE OF HEARING Notice is hereby given that a hearing will be held for the purpose of con- sidering the adoption of an Airport Zoning Ordinance for the area surrounding the Minneapolis -St. Paul International Airport (Wold- Chamberlain Field). The public.hearing will be held at 7:30 p.m., Wednesday, January 18, 1984 at the Nokomis Community Center, 2401 East Minnehaha Parkway in Minneapolis. The proposed Ordinance and the official maps are available for public inspec- tion at the City Offices for Eagan, Mendota, Mendota Heights, Bloomington, Richfield, St. Paul and Minneapolis during regular business hours. They are also available at the following Public Libraries: Dakota County Library in Eagan, Minneapolis Public Library, Augsburg Park Library of Richfield, Oxbow Library of Bloomington, Penn Lake Library of Bloomington, Nokomis Community Library, St. Paul Public Library, and Highland Park Branch Library. The property affected by the proposed Airport Zoning Ordinance is some, but not all, of the land lying within 14,000 feet of the airport's runways. The types of restrictions proposed for each area are set forth in detail in the proposed Ordinance and maps. The precise restrictions which would be imposed vary, depending on the location of the property. The restrictions generally regulate the height of structures, the location or size, and use of buildings and the density of pop - ulation. The Ordinance is designed to prevent the development of new buildings or structures which would be hazardous to people on the ground or in the air. In writing the Ordinance, the Board was responsible for applying the State's standards for airport safety to the area surrounding the Minneapolis- St. Paul International Airport. The Ordinance is designed to prevent new development from becoming a safety hazard. The Joint Zoning Board does not anticipate that any existing land uses will be affected by the Ordinance. The residential areas in South Minneapolis and Richfield have been grandfathered into the proposed ordinance as conforming uses and are identified as being in "Established Residential Neighborhoods." No home is in danger of being acquired or removed because of this ordinance. The proposed Ordinance only addresses airport safety issues. It is not a noise Ordinance and is not a part of the noise guidelines being developed by the Metropolitan Council. The following individuals are familiar with the Ordinance and can answer your questions: Larry Lee, Bloomington City Hall, 881 -5811 Dale Runkle, Eagan City Hall, 454 -8100 Dale Pollock, Minneapolis City Hall, 348 -6531 Rick Jopke, Richfield City Hall, 869 -7521 Rick Wiederhorn, St. Paul City Hall, 292 -1577 John Voss, Dakota County Commissioner, 890 -2320 Larry Shaughnessy, Mendota Heights Treasurer, 452 -1850 CITY OF RICHFIELD, MINNESOTA 9 Office of City Manager Council Letter No. 38 Agenda January 23, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Public Hearing Concerning the Reallocation of Community Development Block Grant Funds Council Members: The CDBG funds available to the City cover three qrant, or fiscal years. EXISTING GRANT YEAR FISCAL YEAR BALANCE VII 1982 $1 SAL ;B85 VIII 1983 $463,796 IX 1984 $352,865 $971,346 The city staff proposes a transfer of nearly all Grant Year VII (1982) funds in order to close out that year. Council will note in the backup a letter from the Hennepin County Administrator dated January 17, 1984, that the time table to expend all grant Year VII (1982) funds is June 1, 1984. By transferinq $147,210 of the $154,685 1982 CDBG funds to 1984 (IX Grant Year) projects, we can meet this objective and satisfy HUD and County requirements. The remaining $7,475 in Grant Year VII will be spent by June 1, 1984. Also, this same January 17, 1984 letter says we can no lonqer make the transfers from Grant Year VII! However, city staff has been advised verbally that we can make the transfers if the City acts before February 1, 1984. A confirmation letter should be received shortly. The recommended transfers, if approved by the city council, will provide the following results: NEW BALANCE GRANT YEAR FISCAL YEAR AFTER TRANSFERS VII 1982 $ 7,475 VIII 1983 $119,301 IX 1984 $844,570 $971,346 Council Letter No. 38 -2- January 23, 1984 At the December 12, 1983 city council meeting, the city • council approved the reallocation of $461,243 of Community Develop- ment Block Grant Funds which were being held for the possible acquisition of the Lincoln Hills Site. The city council reallocated these funds to three projects. Of this amount, $200,000 was appropri- ated to purchase three to five scattered site blighted residential properties under the volunteer acquisition program; $100,000 was appropriated for new or expanded community center facilities for 'L the seniors and handicapped persons of Richfield; and the remain- ing $161,243 was appropriated for an economic development project. The economic development funds were to be used to establish a re- volving fund to buy -down interest rates on Small Business Administra- tion 7A loans. Under this program, private lenders would make loans to businesses in Richfield for capital improvements and the SBA would guarantee 90% of the loan. The program was specifically aimed at assisting small businesses. After further consideration, it is staff's desire to expand the scope of the economic development project. The interest write down could be used to reduce the interest rate of any fixed asset loan and would not be limited to SBA 7A loans. In addition to the in- terest writedown program previously described, this fund also could be used to provide subordinated loans. Through this program, a borrower would take out two loans to finance a project which would ordinarily be undertaken with one loan. The first loan would be from a private lender at the current market rate and term. Community • Development Block Grant funds would then be used to provide a second loan at a lower rate of interest and a longer term, which would re- duce the overall rate and term on the total dollars borrowed to complete the project.' The third potential use of these funds would be to purchase blighted property and to provide relocation payments. The estab- lishment of these three economic development - programs will provide the city and Housing and Redevelopment Authority with several op- tions to meet goals and objectives for assisting local businesses and redeveloping,blighted properties. These options should also help alleviate problems caused by the potential absence or restrict- ion of tax exempt financing because of Congressional action (or inaction), and the need to commit these funds by June 30, 1984. The total funds which were designated for the Lincoln Hills School site acquisition came from a number of different projects. To carry out the reallocation of these funds the following transfers are proposed: 1. Transfer $112,698 from the Year VII L /H /N project to the Year IX Scattered Site Acquisition Project. These funds aren't needed for L /H /N public improvements and were previously included in the $461,243 designated for the Lincoln Hills School site acquisition. • 2. A new Community Center project would be created in Year IX. $100,000 from the Year VIII Acquisition Project and $23,000 from the Year VIII Community Center project would be transferred into this new Year IX project, for a total of $123,000. Council Letter No. 38 -3- January 23, 1984 3. A new economic development project would be created in • Year IX. $33,950 would be transferred from the Year VIII Acquisition Project and $127,293 would be transferred from the Year VIII Clearance Project to the new Year IX Economic Development Project, for a total amount of $161,243. 4. No additional transfers are necessary to fund the site acquisition project. The $200,000 for this project would be taken from existing site acquisition funds. There is one additional transfer that is included in the recommendations and this concerns the $4,000 budaeted. in Grant Year VIII (1983) for improving facilities for the Fun Club Day Care Center when they expanded from one room to two rooms. It has now been determined that the $4,000 is not needed for this purpose. City staff recommends the $4,000 is transferred to the Rich- field Parents Assistance Fund which is administered by the Greater Minneapolis Day Care Association (GMDCA). According to GMDCA representatives, more funds are needed to serve Richfield residents because of chanaincr state and county regulations. This action will increase the GMDCA allocation from $17,814 to $21,814 (included in Public Services Project). SUMMARY OF TRANSFERS . Year VIII (1983) Acquisition Project before transfers $133,950 Less: Community Center -1984 new project - 100,000 Economic development -1984 new project - 33,950 $ - 0 - Year VIII (1983) Clearance Project before transfers $183,545 Less: Economic development - 1984 new project - 127,293 Transfer to Year IX (84) acquisitionfor scattered housing sites - 56,252 $ - 0 - Year IX (1984) Economic Development before transfers $ 0 Transfers- YR VIII acquisition + 33,950 YR VIII Clearance +127,293 $161 ,243 Year IX (1984) Acquisition for Scattered housing sites: $169,600 YR VII L /H /N Improvements +112,698 YR VII Rehab Public Vo Tech + 34,512 YR VIII Clearance + 56,252 $373,062 Council Letter No. 38 -4- January 23, 1984 . Year IX (1984) Community (Senior) Center before transfers $ 0 Transfers: YR VIII Senior Center + 23,000 YR VIII Acquisition 100,000 $123,000 Year IX (1984) Public Services before transfers $ 28,800 Transfer: Year VIII Public Service + 41000 T 32,800 Because two new projects would be created in Year IX as a result of this action, a formal public hearing is required to carry out this reallocation. This public hearing has been scheduled for the January 23, 1984 city council meeting. It is recommended that the city council hold a public hearing on this matter and reallocate the funds as indicated above. Respectfu,ly submitted, John G. Ca tw ght City Manager JGC /eja FT • HENNEPIN LFU • OFFICE OF THE ADMINISTRATOR A -2300 Government Center Minneapolis, Minnesota 55487 January 17, 1984 Mr. John Hamilton, Mayor City of Richfield 6700 Portland Avenue South Richfield, MH 55423 Dear Mayor Hamilton: IW �1I \NE50. Urban Hennepin County has become increasingly concerned about the timely implementation and expenditure of Community Development Block Grant (CDBG) Funds. The drawdown rates of both the annual entitlement and the 1983 Jobs Bill additional allocation are substantially below the level established as goals by the Urban County and expected by HUD. The Joint Cooperation Agreement entered into between Hennepin County and the City of Richfield stipulates that CDBG funds be expended with- in twenty -four months of the approval by HUD. Currently, Urban Hennepin County is carrying activities for a thirty -six month period. Also, the County has reluctantly rolled forward the balances of those activities not implemented during the alotted time period. Our expenditure rate has consequently suffered. In order to adequately meet our goals and prevent HUD from imposing sanctions on our funding level, it is obvious that our expenditure rate must improve. In discussions with local CDBG administrative staff, we have concluded that perhaps a major step in improving our situation would be to achieve an expenditure level that is on track with the two year requirement included in the Joint Cooperation Agreement. The following schedule is being offered as a reasonable means to assist us in achieving our goal: Program Year VII All activities funded under this program year 1981 -1982 must be expended by June 1, 1984. Budget amendments will no longer be accepted for Year VII activities. The balance on any Year VII activity as of June 1, 1984, will be transferred to the appropriate Planning Area contingency account. HENNEPIN COUNTY an equal opportunity employer • • Mayor Hamilton Page Two January 17, 1984 Program Year VIII All activities funded under this program year 1982 -1983 must be expended by January 1; 1985. Budget amendments will not be processed after July 1; 1984. The balance on any Year VIII activity as of January 1, 1985; will be transferred to the appropriate Planning Area contingency account. Program Year IX All activities funded under this program year 1983 -1984 must be expended by June 1; 1985. Budget amendments will not be processed after February 1, 1985. The balance on any Year IX activity as of June 1, 1985, will be transferred to the appropriate Planning Area contingency account. CDBG funds assigned to a Planning Area contingency account will become available to all communities within the Planning Area on a competitive basis. Based on the Planning Area Citizen Advisory Committee recommenda- tions and the public hearing process, the Hennepin County Board will allocate the contingency account funds to selected applicants. Such a process would aid us in expending our CDBG entitlement in a timely manner, provide the opportunity to reprogram funds to priority needs, reflect the provisions of our Joint Cooperation Agreement and serve to help us in meeting our mutual program administrative responsi- bilities. Urban Hennepin County has participated in the CDBG program for nine years. Due to changes in our population base and housing and poverty characteristics, Year X funding will likely be twenty percent less than Year IX. This makes it imperative that allocations be utilized in the most effective manner possible. The CDBG Program has played a key role in community development activi- ties throughout the County. We wish to see it continue as a viable tool for all participants. Robert Isaacson, Planning Supervisor in the Office of Planning and Development, may be contacted at 348 -4544 should you have any questions. (S-hicerely, Da a Ackmann County Administrator ml cc: PACAC Members Rick Jopke John Cartwright Thomas T. Feeney; Manager; HUD Area Office Hennepin County Commissioner • L1 1 7 Vr PilYri'li"f CLiJ, iV111,11tlGZiV 1 04. Inter - Office Memorandum Dennis Kraft SUBJECT EXPENDITURE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS It is becoming increasingly evident in our conversations with the Hennepin County staff that we need to increase our expenditure rate of CDBG funds. If we don't, we may lose some existing funds and have future allocations reduced. Based on these conversations, it appears we need to spend, transfer, or at least encumber, remaining year seven (VII) funds immediately. Year eight (VIII) funds will have to be spent by June 30, 1984 and year nine (IX) funds should be spent by June 30, 1985 (and maybe by December 31, 1984). A status report indicating remaining funds in these years, as of November 30th, is attached for your information. As you are aware, a substantial amount of these unspent funds were being set aside for the possible acquisition of the Lincoln Hills School site. The council has indicated a desire to reallocate these funds for housing site acquisition, economic development and senior center purposes. A formal public hearing will be needed to transfer_ funds into the economic development and senior center projects because these are new projects. A public hearing has been scheduled for the January 23, 1984 city council meeting. To carry out the above reallocations and to clear out funds in years seven (VII) and eight (VIII), the following budget -transfers are proposed: 1. Transfer $112,698 from the year VII LHN Project to year IX Scattered Site Project. These funds aren't needed for the LHN public improvements and were previously included in the $461,243 designated for Lincoln Hills School. 2. Transfer $34,512 from the year VII Rehabilitation Public Facilities Project to the year IX Acqusition Project. These funds are to be used for the Vo -tech Program. Because the current Vo -tech Project involves new construction rather than rehabilitation, and because the funds are to be used for acquiring the site rather than on the construction, the funds should be in the Acquisition Project rather than the Rehabilitation Project. John Cratwriaht January 16, 1984 Page Two 3.. Create a new Community Center Project in year IX. Transfer $100,000 from year VIII Acquisition Project and $23,000 from year VIII Community Center Project into the new year iX project. 4. Create a new Economic Development Project in year IX. Transfer. $33,950 from year VIII Acquisition Project and $127,293 from year VIII Clearance Project into new year IX Economic Development Project. 5. Transfer $56,252 from year VIII Clearance Project into year IX Scattered Site Project. 6. Transfer $4,000 from year VIII Public Services to year IX Public Services. These are funds which were to be used by the Richfield Fun Club day -care facility. These funds should be moved to year IX and combined with the funds designated for sliding scale subsidies for low and moderate income day -care users. The above - mentioned transfers will reallocate the funds designated for the Lincoln Hills School, and move all remaining year seven (VII) funds and the majority of year eight (VIII) funds in year nine (IX) to ensure that the funds can be spent before they are taken back and reallocated by the county. Staff has also learned that there is a move to change the method funds are allocated to the communities. Currently, each community receives a planning target which is determined by using the same formula which HUD uses to allocate funds to the county. This planning target is the amount of funds which a community can expect to receive if it can identify eligible projects on which to spend funds. This planning target is not guaranteed, but communities have always received the 4. full amount if they could identify eligible projects. Richfield, typically has the second or third highest planning target of the 40 or so communities which participate in -the urban county entitlement program. It is being suggested that the county change to a competitive allocation system either on a county wide basis or on a planning area basis. is The county is divided into four planning areas. Each of these planning areas consists of groups of participating communities which have similar characteristics. Inner ring suburbs are in one planning area, developing suburbs are in another, rural communities are in a third planning area, and the small communities around Lake Minnetonka are grouped in a fourth planning area. Each planning area has a Planning Area Citizens Advisory Committee (PACAC). Each community in the planning area appoints a representative to serve on the PACAC. Betty Carr is Richfield's representative on the PACAC. The PACACs review and comment to the county board on projects proposed by the communities in the planning area, review and suggest policy changes, and suggest how supplemental funds (i.e. jobs bill funds, contingency funds and • • John Cartwright January 16, 1984 Page Three The proposal to switch from a planning target to a competitive allocation system is apparently being proposed by the PACAC of Lake Minnetonka communities. It is their feeling that they receive too few funds to meet their needs and that other communities have large amounts of unexpended funds. Any change in the way which CDBG funds are allocated by the county would require a change in the joint cooperation agreements which the county and the participating communities have executed. The current agreement will expire after year ten (June 1985). These joint cooperation agreements are important because the county does not have the state enabling powers to carry out the program on its own. It is staff's feeling that the proposed change in the allocation system would be detrimental to Richfield because we, in all likeli- hood, would receive fewer funds. It is, therefore, important that we indicate to the Hennepin County staff, Betty Carr and to county Board members that we do not want to see the allocation system changed. It is also important that we form a coalition with other communities to oppose the proposed allocation change. • • 0 REVISED BUDGET 1Funds have been encumbered, but warrant for reimbursement has not been sent to Hennepin County. 2These projects are incorrectly shown as contingency funds in the November 30, 1983 status report from Hennepin County. The county is in the process of correcting this. 3$169,600 plus $112,698 from Year VII LHN project, $34,512 from Year VIA: Rehab (Public -Vo Tech), and $56,252 from Year VIII Clearance Project. 4$28,800 plus $4,000 from Year VIII Public Services Project. 5$33,950 from Year VIII Acquisition and $127,293 from Year VIII Clearance. 6$100,000 from Year VIII Acquisition and $23,000 from Year VIII Senior Center Project. EXISTING NEW YEAR PROJECT BALANCE BALANCE VII Acquisition -0- -0- Senior Center -0- -0- LHN 112,698 -0- Rehab (Private). 7,452 7,4521 Rehab (Public -Vo Tech) 34,512 -0- Admin 23 231 VIII Acquisition 133,950 -0- Clearance 183,545 -0- Senior Center 23,000 -0- Rehab 94,035 94,035 Handicapped Access. Plan 1,943 1,9431 Public Services 7,323 3,323 Admin 20,000 20,000 IX Acquisition 169,600 373,0623 Clearance 4,200 4,200 Removal: Arch. Barriers 25,000 25,000 Rehab 105.,264 105,264 Public Services 28,800 32,8004 School Reyse 15,510 15,510 Comp Plan 4,491 4,4915 Economic Development -0- 161,2436 Community Center -0- 123,000 Total Unspent Funds 971,346 971,346 1Funds have been encumbered, but warrant for reimbursement has not been sent to Hennepin County. 2These projects are incorrectly shown as contingency funds in the November 30, 1983 status report from Hennepin County. 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W 3 T � +, cza= sue¢ ¢ U =ZCOgCWg - =ctz U WYW WC�UOUO G =GUJW W O.i O J ¢ i¢.- em O L C GNJCYCCQ NU NZZaQGUCCYCS- U vi i C J +7 L t0 - gLnt1JNNtoq^ O oWr O tntL)LnOLf7OLn "I =r`OOtnO"1 cli O Li sZ OON60 t0 1*1 0 O mLn fl, r*. mtnLnP-. O c.� CY � r C T i. rr rr rr.r Hy � �p rrrrrrrrrr� --irr � O y - .•r`- •r.- �rrrrr rrrX?CXXx][ 1 v �- aaaaaaaa a Z. :0 Z1. r • Council Meeting minutes -4- .Lune 27, 1983 %Sotion by Buaca, seconded by Priebe to close tae Bearing. A11 ayes - Carried. Absent - Ludeman. Motion by Bunce, seconded by Priebe to authorize an allocation for the following projects subject to the stipulation that each project must meet the eligibility criteria for Participation in =BG funding: l• South Hennepin Family Violence Committee 5 1,081 (volunteer advocacy for battered women) Z. South Hennepin Ht—an Services Council 3,000 ( community planning, community directory) 3. South Hennepin Human Ser-ri.ces Council 4,985 (HCME Service Program) 4• YES Home Service Program 12,920 (home services to elderly, disabled) 5. Richfield Parents Assistance Fund 17,314 (sliding fee. day care services) -- Total $28,800 Poll- of votes:. Ayes - Bunca, Hassens.tab, Priebe, Hamilton. Nays - Ki sch, Absent - Ludeman. Carried. Mayor Hamilton thanked Sue Sarver and other representa fives for appearing and speaking at the meeting. 7. Ordinance =endment Relatinz to Taxicab licensin-4. Second Reading. Acting City `w=ager `lorgan presented an ordinance amendment relating to the licensing of taxicabs for cit7 council second reading consideration, and cited the decrease in issuance of taxicab driver Licenses in the past t-N-o years. He read a Letter (C -205) from the law fig of Felhaber, Larson, Fenlon and Vo;t, attorneys representing Yellow Tax: Se— _711ce Corporation, asking that the require- ment of a physical examination be eliminated f_cm our city ordinance. M:. `lorga-rj said that Ric.'t=ield's ordinance is stricter than some municipalities, but that is because there is great concern for the public aeifare. Hle indicated that the medical examination requirement pas not a part of the ordinance amendment presentl,� before the �, -- ro ma CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 37 Agenda January 23, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Continued Public Hearing Concerning 1984 Alley Maintenance Project, to be Specially Assessed (January 1- December 31, 1984) Council Members: The public hearing concerning the proposed 1984 Alley Maintenance Special Assessment Project was opened on January 9, 1984, and was subsequently continued by the City Council to January 23, 1984. Several questions or concerns were expressed by residents at the hearing. These included a request for background information on city policies concerning the special assessment of alley mainten- ance projects, a request for explanation of the maintenance to be provided under the project,.and a review of the costs associated with the proposed project. Resolution No. 6345, adopted by the city council on December 8, 1980, established a city policy providing for the permanent im- provement of the city's alleys and the special assessment of main- tenance services. This policy provides for the paving of alleys upon petition of property owners representing more than 50 percent of the footage abutting the alleys. The alley paving projects are to be initiated on an annual basis, under the city policy. Those alleys in the city which are not paved or scheduled to be paved are subject to a special assessment for annual city maintenance costs. In order to implement the alley maintenance policy it is necessary for the city council to initiate a specific alley main- tenance project. The city policy provides that "all costs involved in maintaining an alley will be assessed against the property abutting the alley." The 1981 alley maintenance special assess- ment project which ran from April 1, 1981 to March 31, 1982, in- cluded only patching -type maintenance. The 1982 project, which ran from April 1, 1982 to March 31, 1983, included patching -type maintenance and also added the costs for alley snowplowing. Be- cause of certain problems and confusion in having a project span two calendar years, the 1983 alley maintenance project was estab- lished for the period April 1, 1983 to December 31, 1983, and in- cluded both patching and snowplowing maintenance activities. The 1984 proposed project is scheduled for the period January 1, 1984 to December 31, 1984, and again includes both patching and snow removal activities. Council Letter No. 37 -2- January 23, 1984 For several years, the City of Richfield refurbished the streets and alleys by mixing oil and granular material and com- pacting the mexture to form the surface of the roadway. After a period of time, this method was found to be no longer practical or cost - effective. Subsdquently, paving streets with an asphalt material was deemed to be the best method of improvement and the costs for this work were specially assessed. Concerning alleys, the city council chose to allow property owners abutting each alley to determine whether a particular alley would be resurfaced (reconstructed) or would continue to be maintained in the traditional manner. Those alleys not resur- faced are maintained by applying a cold patch material. To do this, the "pothole" is swept as clean as possible and a cold, asphalt -type mixture is placed into the "pothole ". However, this is only a temporary patch and later needs replacement due to wear, weather and other conditions. The patching maintenance includes the cost of the patch material, and the cost of labor and equipment necessary to clean the pothole and apply the material. A. log is kept of each individual alley being patched which notes the date of patching, the personnel and equipment used, and the time and materials required to accomplish the work. Snow removal is the other aspect of alley maintenance and re- lates to all alleys, regardless of whether a particular alley is still being patched, or has been resurfaced. The assessment in- cludes the costs of labor and equipment used for snow removal in alley areas. While the cost of patching is logged per individ- ual alley, the cost of snow removal is shared equally by all prop- erty served by alleys. For 1984, the estimated cost for patching maintenance is approx- imately $12 per singel family home assuming the assessment is for a 50 foot lot. The estimated cost for snowplowing maintenance in 1984 is approximately $7 per single family home, again assuming a 50 foot lot. Therefore, it is expected that a property owner with a 50 foot lot on a resurfaced alley would be specially assessed approximately $7 in calendar year 1984 for snow removal. The property owner with a 50 foot lot on an alley that has not been re- surfaced could expect to be specially assessed approximately $12 for patching maintenance, plus $7 for snow removal, for a total special assessment of approximately $19 for calendar year 1984. A central premise of the city policy for the special assessment of alley reconstruction and alley maintenance is that alleys are used for access, and essentially serve as a driveway to garaaes or for access to rear and side yards. This determination in the city policy means that the city considers the alley to provide a dir- ect benefit to abutting property owners whether or not the prop- erty owner chooses to take advantage of the benefit provided by the alley. The cost for alley maintenance in the special assess- ment project will vary depending upon whether the alley has been resurfaced or is being patched, the condition of the alley being patched, and the weather, which will affect both patching and snow removal. Council Letter No. 37 -3- January 23, 1984 It is recommended that the city council at its January 23, • 1984, hold the continued public hearing concerning the 1984 alley maintenance project, and subsequently adopt the attached resolution ordering the 1984 alley maintenance project and the special assessment for current services. JGC/ ej a • • R e tf lb it ed, John G. Cartwright City Manager 0 RESOLUTION NO. RESOLUTION ORDERING THE UNDERTAKING OF CURRENT SERVICE PROJECT FOR ALLEY MAINTENANCE JANUARY 1, 1984 - DECEM- BER 31, 1984. CITY PROJECT NO. 796 WHEREAS, a resolution of the city council adopted the 12th day of December, 1983, fixed a date for a council hearing on the proposed maintenance of all alleys, and WHEREAS, the owner of each parcel within the area proposed to be assessed for the improvement described in said resolution was mailed a copy of the required notice, and WHEREAS, ten days published notice of the hearing - through publication of the required notice was given and the hearing was held thereon on this 9th day of January, 1984, at which all per- sons desiring to be heard were given an opportunity to be heard thereon. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. Such alley maintenance is hereby ordered as proposed in Council Resolution No. 6849 adopted the 12th day of December, 1983. 2. That the city maintenance divisions be designated to perform these maintenance functions. Passed by the City Council of the City of Richfield, Minn- esota, this 9th day of January, 1984. ATTEST: Sylvia K. Bergh City Clerk • John Hamilton Mayor CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No.36 Agenda January 23, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Renewal Application for On -Sale Liquor, Sunday Liquor, and Tavern Licenses for Fred Babcock VFW Post 5555 Council Members: An application for renewal of the on -sale liquor,Sunday liquor, and tavern licenses for the Fred Babcock VFW Post 5555 has been submitted by Post Commander John P. McNamee. A fee totaling $982 has been received. This fee includes the on- sale liquor license, $105; Sunday liquor license, $200; tavern (dance) license, $341; and the required investigative fee of $336. The organizational structure of the VFW is as follows: Commander, John P. McNamee; Vice - Commander, Frank L. Baker; Secre- tary, Richard G. Steinert; and, Treasurer, Robert M. Fritzke. The only member of this year's board of officers that was a member of the board last year is Robert Fritzke, Treasurer. All of these individuals are Richfield residents and none have any known criminal record. It should be noted that the investigative fee charged is based upon the number of new members to the club board this year. The financial statement required by ordinance was prepared by Robert Fritzke, Board Treasurer. Mr. Fritzke is not a Certi- fied Public Accountant, and stated that the organization does not reaularly have their financial records audited by a Certified Public Accounting firm. Mention of this was made in last year's report, but no action has been taken to resolve the matter. The statement prepared by Mr. Fritzke covers the period July 1, 1982 through June 30, 1983. Total sales amounted to $791,847.64. Food sales amounted to $409,262.21, or 52% of the total sales figure, and beverage sales amounted to $382,585.43, or 48% of the total sales figure. Representatives of the VFW have been advised that this would be the last year that the city would accept a • financial statement that had not been prepared by a Certified Public Accountant. Council Letter No. 36 -2- January 23, 1984 • All public and liquor liability insurance continues to be carried with the David Agency of Minneapolis and is handled through the Aetna Casualty and Surety Company. The certificate of insur- ance lists the City of Richfield as an additional insured. The required on -sale intoxicating liquor license bond in the amount of $10,000 is carried with the Ignited Fire and Casualty Company of Cedar Rapids, Iowa and is effective through December 31, 1984. All insurance coverages appear to meet the city ordinance require- ments. Vertification of state sales and withholding taxes have been made and all tax payments are current. The general real estate tax in the amount of $24,479.92 has been paid as of Oct - ober 29, 1983. The real estate tax reflects a market value on the building owned by the VFW of $551,200. Mr. Kenneth Orvis, club manager last year, is no longer employ- ed by the FVW. His position has been filled temporarily by the Chairman of the House Committee, Mr. John Malinski. The-by-laws of the VFW organization stipulate that if the club manager is terminated, or leaves, and they have no replacement, that the House Committee Chairman will act as interim manager for a period of up to 90 days to allow for the replacement of the previous manager. Mr. Malinski, who is a Richfield resident, and has no known criminal record, will continue to act in that capacity if approval is granted by the city council until a new manager can be hired. . Between October 1, 1982 and October 31, 1983, there were a total of 25 police contacts with the VFW. This compares with a figure of 34 contacts for the previous year, or a 27% decline. In addition, of the total contacts only 7,were of a criminal nature as con-pared to 12 for the previous year. This represents a 42% decline. Of these 7 criminal contacts, there were no "bar type" contacts as compared to 5 for the previous year. The public safety investigation of the VFW Post 5555 has encoun- tered concerns and delays this year. However, we feel that next year we will enter into the licensing process with a mutual under- standing of what is required. Representatives of the VFW Club feel that the additional investigative fee imposed by the city is unjust and have indicated that they may approach the city council in an attempt to have the investigative fee portion of the ordin- ance amended. It should be noted that the VFW has done an excellent job in the area of public safety contacts this year. Based upon the in- formation supplied and the investigation that was conducted, it is the recommendation of the Director of Public Safety, in which I concur, that the city council give favorable consideration to the renewal of the licenses requested by the VFW Fred Babcock Post 5555. pectfly� submitted, 'John G. C1,artwr - ht City Manager c! JGC/ ej a CITY OF RICHFIELD, MINNESOTA / S Office of City Manager Council Letter No. 35 Agenda January 23, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Resolution Receiving Preliminary Report and Calling a Public Hearing for 1984 Alley Paving Project, C.P. 793 Council Members: In November, 1980, the city council established a policy pro- viding for the improvement of the city's alleys by concrete paving. This policy stipulates that an alley will be paved upon receipt of a petition signed by property owners representing more than 50 percent of the abutting footage requesting such paving. At the November 14, 1983 city council meeting, the council ordered a eligible preliminary report to be which had been prepared for the following to the 11 petitions submitted city: Alley Between From To 4th Avenue and Clinton Avenue 66th Street 67th Street Washburn and Xerxes Avenue 69th Street 70th Street Washburn and Xerxes Avenue 67th Street 68th Street Washburn and Vincent Avenue 66th Street 67th Street Augsburg and Garfield Avenue 71st Street 72nd Street Nicollet and Blaisdell Avenue 72nd Street 73rd Street Grand and Pleasant Avenue 68th Street 69th Street Sheridan and Thomas Avenue 67th Street 68th Street Aldrich and Bryant Avenue 63rd Street Mildred Drive Sheridan and Russell Avenue 69th Street 70th Street Sheridan and Russell Avenue 66th Street 67th Street In addition, a petition containing only 38% of the affected prop- erty owners was included in the preliminary report because of a request from those residents to the council to have this alley considered at the public hearing: Alley Between From To Penn and Queen Avenue 68th Street 69th Street . Minnesota Statute 429.031 provides that the council may order such a petitioned project, by a majority vote, if presented with •a petition of more than 35% of the property owners. If the petition Council Letter No. 35 -2- had less than 35% of the affected property owners, a 4/5 vote of the council would be needed. The attached preliminary report includes the estimated costs and assessments for the proposed 1984 alley paving project. The staff recommends the city council adopt the attached resolution accepting the preliminary report and scheduling a public hearing for all twelve alleys for February 13, 1984. JGC /ej a 0 0 s ectf 1 mitted, r I ohn G. art fight City Man�aaer • • VII. ESTIMATED PROJECT COST 11' Wide Concrete Alley Estimated Construction Cost Administration, Legal, Engineering, and Insurance (25 %) Estimated Project Cost Cost of Alley Cost of Alley 1 thru 11 1 thru 12 $215,196.00 $221,579.00 53,799.00 55,395.00 $268,995.00 $276,974.00 VIII. ESTIMATED PROJECT ASSESSMENT Property abutting alleys will be assessed for alley construction according to the assessment policy established in the City Council Resolution No. 6345. Alleys 1 thru 11 Total Assessable Alley Frontage 12,726 Total Project Cost 268,995.00 Less City Cost 17,656.00 Assessable Cost 251,339.00 251,339.00 12,726 = 19.75 /assessable foot 259,041.00 i 13,116 = 19.75 /assessable foot Typical Assessment for 50' lot = $987.50 Typical Assessment for 75' lot = $1,481.25 I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. Mic aq1 J. Eastling DATE; Regis"F ration No. 15066 Alleys 1 thru 12 13,116 276,974.00 17,933.00 259,041.00 • • L RESOLUTION NO. RESOLUTION RECEIVING PRELIMINARY REPORT AND CALLING PUBLIC HEARING ON PROPOSED ALLEY PAVING CITY PROJECT 793 WHEREAS, pursuant to Resolution No. 6839 of-the city council adopted November 14, 1983, with reference to the improvement of the following alleys by concrete paving: Alley Between From To 4th Avenue and Clinton Avenue 66th Street 67th Street Washburn Avenue and Xerxes Avenue 69th Street 70th Street Washburn Avenue and Xerxes Avenue 67th Street 68th Street Washburn Avenue and Vincent Avenue 66th Street 67th Street Augsburg Avenue and Garfield Avenue 71st Street 72nd Street Nicollet Avenue and Blaisdell Avenue 72nd Street 73rd Street Grand Avenue and Pleasant Avenue. 68th Street 69th Street Sheridan Avenue and Thomas Avenue 67th Street 68th Street Aldrich Avenue and Bryant Avenue 63rd Street Mildred Drive Sheridan Avenue and Russell Avenue 69th Street 70th Street Sheridan Avenue and Russell Avenue 66th Street 67th Street Penn Avenue and Queen Avenue 68th Street 69th' Street THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, as follows: 1. The preliminary report on the proposed City. Project 793, dated the 23rd day of January, 1984, prepared by the city engineer, is hereby received and ordered to be placed on file. 2. A public hearing on said proposed improvement is hereby called to be held on February 13, 1984, commencing at 7 p.m. in the council chambers of City Hall, 6700 Portland Avenue South, Richfield, Minnesota, at which time the council will consider the improvement of these alleys in accordance with the report and assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429, at an estimated cost of the improvement of $276,974.00. 3. The city clerk is hereby authorized and directed to give published and mailed notice of such hearing in the manner required by law. Adopted by the City Council of the City of Richfield this 23rd day of January, 1984. ATTEST: Sylvia K. Bergh, City Clerk John Hamilton, Mayor PRELIMINARY REPORT AND ESTIMATE OF COST ALLEY PAVING & APPURTENANT WORK PUBLIC IMPROVEMENT NO. 793 CITY OF RICHFIELD, MINNESOTA I. TYPE OF' WORK Concrete alley paving improvements in the City of Richfield. II. REASON FOR IMPROVEMENT The alleys identified as Number 1 through 11 in Item No. IV were requested by petition representing greater than 50 percent of the abutting footage. The alley identified as No. 12 was requested by a petition representing 38 "percent of the abutting footage. These alleys are proposed as a °paving program for the City of Richfield to provide concrete alley surfacing to benefit abutting properties. III. DATE OF PRELIMINARY REPORT January 23, 1984 —` is IV. LOCATION Alley Between From To 1. Clinton and Fourth Avenue 66th Street 67th Street 2. Xerxes and Washburn Avenue 69th Street 70th Street 3. Xerxes and Washburn Avenue 67th Street 68th Street 4. Washburn and Vincent Avenue 66th Street 68th Street 5. Augsburg and Garfield Avenue 71st Street 72nd Street 6. Blaisdell and Nicollet Avenue 72nd Street 73rd Street 7. Grand and Pleasant Avenue 68th Street 69th Street 8. Sheridan and Thomas Avenue 67th Street 68th Street 9. Bryant and Aldrich Avenue 63rd Street Mildred Dr. 10. Sheridan and Russell Avenue 69th Street 70th Street. 11. Sheridan and Russell Avenue 66th Street 67th Street 12. Penn and Queen Avenue 68th Street 69th Street. V. FEASIBILITY The alley paving project is feasible and can best be accomplished as proposed and not in conjunction with any other project. VI. PROPERTY TO BE ASSESSED All Item that property abutting the alleys No. IV. previously described in C� 156 CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 34 Agenda January 23, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Ordinance Amendment Relating to On -Sale Liquor Licenses. First Reading. Council Members: The Richfield City Council has long had a policy which re- quires on -sale liquor license applicants to be present at their liquor license renewal hearings. This was an informal policy, and was not incorporated into the ordinance relating to on -sale liquor licenses. At the December 12, 1983 city council meeting, three estab- lishments had hearings scheduled regarding their application for renewal of Sunday and on -sale liquor licenses. None of the estab- lishments had representatives present at this hearing. At that time, the city council requested the city attorney to draft an ordinance which would require on -sale liquor license applicants to be present at the license hearing. A copy of such an ordinance amendment is attached to this council letter and has been placed on the January 23, 1984 city council agenda for first reading consideration. However, this ordinance amendment does not require that applicants for on -sale wine and beer licenses be present at their license hearings. If the council wishes language to be added which will require representatives to be present at the council hearing, the ordin- ance may be amended at the January 23, 1984 council meeting and be considered further at the public hearing and second reading of the ordinance scheduled for the February 13, 1984 council meeting. ctf3.z=y �4bmitted, V v'v v- - - - - - ohn G. ar right City Manag, r . JGC /ej a ORDINANCE NO. ORDINANCE AMENDING SECTION 11.06, SUBDIVISION 9, PARAGRAPH (2) OF THE ORDINANCE CODE OF THE CITY OF RICHFIELD CITY OF RICHFIELD DOES ORDAIN: Paragraph (2), Subdivision 9 of Section 11.06 of the ordinance code of the City of Richfield relating to on -sale liquor licenses is hereby amended to read: "(2) Upon completion of the manager's preliminary report thereafter, the manager may recommend to the council that a public hearing be held upon the application.. The council shall then instruct the city clerk to cause to be published in the official newspaper 10 days in advance, a notice of the hearing to be held by the city council, setting forth the day, time and place when the hearing will be held, the name of the applicant, the premises where the business is to be conducted, and such other information as the council may direct. At the hearing opportunity shall be given to any person to be heard for or against the granting of the license. The applicant or applicant's representative must • be present at the hearing to provide such additional informa iotiot n as may be required by the council. Failure to be so represented aothee meeting shall be grounds for denial of the application After the hearing the council may either grant or deny the license. If the license is granted, the council may withhold its issuance until the applicant has 4 qualified in all respects for the license. If the premises to be licensed are not complete at the time that the hearing is conducted the council may grant the license but shall withhold its issuance until the premises have been completed in accordance with the representations made by the applicant. If a license has been granted but its issuance has been withheld pending completion of the premises to be licensed, and if the licensee does not proceed with reasonable dispatch to ready the premises, the council may rescind the action granting the license. Such action shall not be taken, however, without giving the licensee at least eight days' notice of the time and place of a hearing on the proposed rescission." Passed by the City Council of the City of Richfield, Minnesota, this day of , 1983. is ATTEST: Sylvia K. Berg , City Clerk john E. Hamilton, Mayor / 5 C�- CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 33 Agenda January 23, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Award of Contract, Seasonal Community Service Recreation Brochures Council Members: On January 11, 1984, bids were opened for four seasonal community recreation brochures, in accordance with legal require- ments. A copy of the bid minutes and tabulations is attached for council review. Each year the city produces and distributes four seasonal brochures, three of which are typically.combined with information from Community Education. This contract calls for the production • of the brochures, while the actual distribution to each residence is accomplished through another vendor. Bidders were given two options on which to submit prices. The first Option A, called for all four publications to use white paper with each publica- tion to use two colors of ink. The second, Option B, called for each publication to use a different color of paper and the same ink throughout the publication. Twenty vendors received copies of the specifications. Three bids were submitted. Based on the bids received, it is recommended the city council award a contract to Sexton Printing, Inc. for four seasonal commun- ity recreation brochures under Option A, using white paper and two color ink for $23,954. The actual amount may vary slightly depending on the number of pages in each publication. Some of this total cost will be billed to other agencies, such as Commun- ity Education, for their portion of the joint publications. Total expenses for the work included in this contract amounted to $23,197.85 in 1983. Of this 1983 total, $9,051.34 was billed to other agencies. The city staff recommendation for Option A ($23954) rather than the lower bid for Option B ($21,227), is based on the plan to use one color of ink for city programs and a different color of ink for other agency programs to help residents distinguish the sponsoring agencies. p c ub i ted, John G. Cart4eight City Manager • CITY OF RICHFIELD BID OPENING JANUARY 11, 1984 Seasonal Community Recreation Brochure Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Sylvia Bergh, City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for the Seasonal Community Recreation Brochure, as advertised in the official newspaper on December 28, 1983. Present: Ron Rankin, Administrative Services Director Don Fondrick, Community Services Director Sylvia Bergh, City Clerk The following bids were submitted and read aloud: VENDOR BID SECURITY OPTION A OPTION B Certified Check Sexton Printing, Inc. $1,200 $23,954 $21,227 Certified Check Printed Media Services $455.90 $29,118 $28,764 Certified Check Wallace W. Carlson Co. $1,662 $33,227 $28,691 The City Clerk announced that the bids would be tabulated and considered at the January 23, 1984 city council meeting. Sylvia K. Bergh City Clerk • 6 • CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 32 Agenda January 23, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Renewal Application for On -Sale, Sunday Liquor and Tavern Licenses for the American Legion Post 435 Dear Council Members: The Richfield American Legion Post 435, has submitted their 1984 on -sale liquor, Sunday liquor and tavern license applications, together with supporting documentation necessary for the renewal of these licenses. The necessary license fees have been paid as follows: On -sale liquor and Sunday liquor license, $305; tavern (dance) license, $341; and an investigative fee of $112 because of a change in the officers of the organization for 1984. This fee was collected as required by ordinance chapter 11, subd. 8, paragraph 5. The organizational structure for the year 1984 is as follows: Commander, Mr. James A. Munson, a Bloomington resident; Vice - Commander, Mr. Joseph D. Kennedy, also a Bloomington resident; Secretary, Mr. Theodore J. Stage, a Richfield resident; and Treasurer, Mr. Donald B. Vogtman, an Edina resident. The only member new to this year's board is Mr. Joseph Kennedy. None of these officers have any known criminal record. The required financial statement was submitted by the certi- fied public accounting firm of Hansen and Babcock. This report re- flects sales from the period July 1, 1982 through June 30, 1983. The financial statements give total sales in the amount of $1,352,292. Food sales were 52% of the total sales, or $705,738. Beverage sales were 48% of the total sales, or $646,554. These figures meet the ordinance requirements. The American Legion carries their liquor and public liability insurance with the Norwest Insurance Agency of Minneapolis. The two companies affording the required coverages are the INA Insur- ance Company and the Great Southwest Insurance Company. The City of Richfield is listed as an additional insured and the coverage meets the ordinance requirements. The required On -Sale Intoxi- cating Liquor License bond is in the amount of $10,000 and is carried with the TransAmerica Insurance Company of Los Angeles, Real estate tax in the amount of $34,354.36 has been paid as of November 1, 1983. These figures reflect the $787,500 market value value of the building owned by the American Legion. State sales and withholding taxes are current. The Operations Manager continues to be Mr. Fred D. Primoli. Mr. Primoli, who assumed the position of Operations Manager in November, 19P2, has been very cooperative with regard to various issues arising throughout the year. Mr. Primoli has no known criminal background and there appears to be no basis for denying the renewal of his Operations Manager's license. Between November 1, 1982 and October 31, 1983, there were a total of 59 public safety contacts with the American Legion. This compares with a figure of 52 contacts for the previous year, or an increase of 12 %. Of the 59- reported contacts for 1983, 36 of these were of a criminal nature as opposed to 23 for the previous year. This represents an increase of 36 %. In addition, 10 of the 36 criminal contacts were of a "bar- type" nature, which compares to six for the previous year, or a 40% increase. Finally, for the past year there were 15 reported burglar alarms. This compares to 14 for the previous year, which is an increase of 7 %. Tradi- tionally, the American Legion has had a high rate of false burglar • alarms and again this year Mr. Primoli has indicated that he will make an attempt to reduce their alarm calls. Last year the American Legion was issued licenses on a condi- tional basis due to public safety concerns that related to minor gambling infractions reported to have taken place in the club. There have been no indications that any such activities have taken place during this past year. In fact, the Executive Board members met with the public safety officers to discuss concerns in this area. It is recommended that the conditional status of their license be removed. It is the recommendation of the Public Safety Director, in which I concur, that the city council give favorable consideration to the renewal of the licenses requested by the American Legion Post 435. p ct 1,y bmitted, John G.; Car righ City Manager JGC /eja • cc: City Clerk Public Safety Director Council Letter No. 32 -2- January 23, 1984 California. This bond is in effect through December 31, 1984. Real estate tax in the amount of $34,354.36 has been paid as of November 1, 1983. These figures reflect the $787,500 market value value of the building owned by the American Legion. State sales and withholding taxes are current. The Operations Manager continues to be Mr. Fred D. Primoli. Mr. Primoli, who assumed the position of Operations Manager in November, 19P2, has been very cooperative with regard to various issues arising throughout the year. Mr. Primoli has no known criminal background and there appears to be no basis for denying the renewal of his Operations Manager's license. Between November 1, 1982 and October 31, 1983, there were a total of 59 public safety contacts with the American Legion. This compares with a figure of 52 contacts for the previous year, or an increase of 12 %. Of the 59- reported contacts for 1983, 36 of these were of a criminal nature as opposed to 23 for the previous year. This represents an increase of 36 %. In addition, 10 of the 36 criminal contacts were of a "bar- type" nature, which compares to six for the previous year, or a 40% increase. Finally, for the past year there were 15 reported burglar alarms. This compares to 14 for the previous year, which is an increase of 7 %. Tradi- tionally, the American Legion has had a high rate of false burglar • alarms and again this year Mr. Primoli has indicated that he will make an attempt to reduce their alarm calls. Last year the American Legion was issued licenses on a condi- tional basis due to public safety concerns that related to minor gambling infractions reported to have taken place in the club. There have been no indications that any such activities have taken place during this past year. In fact, the Executive Board members met with the public safety officers to discuss concerns in this area. It is recommended that the conditional status of their license be removed. It is the recommendation of the Public Safety Director, in which I concur, that the city council give favorable consideration to the renewal of the licenses requested by the American Legion Post 435. p ct 1,y bmitted, John G.; Car righ City Manager JGC /eja • cc: City Clerk Public Safety Director 0 E • CITY OF RICHFIELD, MINNESOTA 5 Office of City Manager Council Letter No. 31 Agenda January 23, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Application for Taxicab License Blue and White Service Corporation Council Members: Mary Ann Parks has submitted an application for a taxicab license on behalf of the Blue and White Service Corporation. The license fee was not collected at this time because it has not been determined how many licenses will be required for the Blue and White Service Corporation's use in Richfield. The maximum number of licenses still available in 1984 is 19. If the license is granted, Public Safety Officer Doeden will coordinate the licen- sing and inspection of each vehicle along with collection of the required fee for the number of vehicles actually licensed. Blue and White Service Corporation is a Minneapolis based Minnesota corporation that has been in the business of transporta- tion of passengers for over 50 years. The company currently holds a taxicab license in the City of Minneapolis and is proposing to expand to several suburban communities. The company has indicated that if granted a license, they would consider establishing cab stands in the areas of the Hub Shopping Center, Chi Chi's Restaur- and and King Oscar's Restaurant. The required certificate of insurance for automobile liabil- ity coverage has been submitted and is in conformance with ordin- ance code requirements. Contact was made with Casualty Under- writers, and they indicated that Blue and White Service Corpora- tion carries the highest rated insurance policy for taxicabs. Finally, Mary Ann Parks, the person whose name is listed as the applicant is a Minneapolis resident with no known criminal record. Therefore, based on the information submitted in the application and the investigation conducted, there appears to be no basis for denying the license requested. It is the recommendation of the Public Safety Director, in which I concur, that the city council grant favorable consideration to the taxicab licensing of the Blue and White Service Corporation in the City of Richfield. ectfu itted, c i OJohn , ar wrigh -7 M n er CITY OF RICHFIELD, MINNESOTA �_5 Office of City Manager • Council Letter No. 30 Agenda January 23, 1984 The Honorable Mayor and Members of the City Council City of Richfield Council Members: Subject: Renewal of On -Sale and Sunday Liquor Licenses for Howard Johnson Company dba Ground Round Restaurant, 1500 East 78th Street The Howard Johnson Company dba Ground Round Restaurant, lo- cated at 1 500 East 78th Street, has submitted an applica� ion , other required information, and paid their fee for the renewal of the on- sale and Sunday liquor licenses for this establishment. The public safety department has completed their routine back- ground investigation and have found the corporate structure of • the Howard Johnson Company, parent corporation for the Ground Round Restaurant, unchanged from last year. All of the corporate officers are residents of Massachusetts and none of these individuals have any known criminal record. The A.G. Bogen Company remains the owner of the building and the lease agreement between the Howard Johnson Company and the A. G. Bogen Company is unchanged and in effect. Current real estate taxes amounting to $23,325.54 have been paid as of October 27, 1983, by the A.J. Bogen Company. The Minnesota Department of Revenue has indicated that all sales and withholding taxes have been paid for the previous year. In accordance with the city code, an accountant's statement was prepared and submitted by CPA Christopher V. LoPilato, of the internal auditing department of the Howard Johnson Company. This statement indicated gross food and beverage sales for the period October 2, 1982 through September 30, 1983 in the amount of $1,856,616. Food sales amounted to $1,084,266, or 58% of the gross combined sales. Beverage sales amounted to $772,350, or 42% of the gross combined sales. These figures appear to be well with- in the requirements of the ordinance code. All insurance coverage is in order. intoxicating liquor license bond has been and this bond indicates that the Reliance Philadelphia, PA is affording the require, certificate of insurance detailing public has been submitted by the American Mutual The required on -sale filed with the City Insurance Company of 3 surety bond. The and liquor liability Liability Insurance Council Letter No. 2 -2- Company of Wakefield, Massachusetts. This coverage names the City of Richfield as an additional insured and appears to meet the ordinance code requirements. During 1983, Mr. Trent L. Trahan was appointed manager of the establishment, replacing the previous manager. Mr. Trahan has been an employee of the Howard Johnson Company since February, 1982, and prior to assuming the position of manager of the Rich- field restaurant, he was the manager of the Ground Round Restaur- ant in Schiller Park, Illinois. Mr. Trahan appears to be well qualified for his position, and has no known criminal record. The background investigation conducted by the public safety department revealed no basis that would preclude Mr. Trahan from being licensed as a manager of this establishment. Between November 1, 1982 and October 31, 1983, a total of 39 public safety contacts were made with the Ground Round Restaurant. This compares with 62 public safety contacts for the previous year, or a decrease of approximately 38 %. Of the 39 public safety con- tacts there has been a 50% decrease in the total number of "bar type" contacts. This appears to be a reliable indicator as to the level of concern by the Ground Round Restaurant regarding their reputation. The background investigation revealed nothing that should preclude renewal of the requested licenses. Therefore, it is the recommendation of the public safety director, in which I con- cur, that the city council give favorable consideration to the renewal of the licenses requested by the Ground Round Restaurant establishment for the year 1984. JGC /ej a 0 pe57,tfu fly Ahn G. C rt City Manager itted . CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 29 Agenda January 23, 1984 The Honorable Mayor and Members of the City Council City of Richfield Council Members: Subject: Public Hearing Relating to Renewal of On -Sale and Sunday- Liquor Licenses for the Consul Corporation, D /B /A Chi Chi's Restaurant, 7717 Nicollet Avenue The Consul Corporation, dba Chi Chi's Restaurant, 7717 Nicollet Avenue, has submitted their application, and paid the required fee for renewal of their on -sale and Sunday liquor license for 1984. The public safety department has completed its routine back- Is ground investigation and has found the corporate structure of Consul Corporation basically unchanged from the last year, with two exceptions. First Mr. John Hamburger, who was the Corporate Secretary, is now Corporate Treasurer and his position as Corpor- ate Secretary has been filled by Mr. William Kuhlman, who is also Consul Corporation's legal counsel. The second change is Mr. Merrill J. Anderson, who last year was Corporate Treasurer and is now Chairman and Chief Executive Officer of the Corporation. In addition, Mr. Anderson has 6.2% financial interest in the corpor- ation. None of the corporate officers have any known criminal record. The owner of the building continues to be Clark Enterprises and the lease agreement between Clark Enterprises and Chi Chi's Restaurant remains unchanged. In accordance with Richfield Ordinance Code 11.03, subdivision 7, the required accountant's statement has been filed by John M. Hamburger, for the period October, 1 98 2 through September, 1983. This statement reflects total gross food and beverage sales in the amount of $3,766,088. Of this total gross figure, food sales amounted to $2,118,358, or 56% of the gross, and beverage sales amounted to $1,647,730, or 44% of the gross sales. These figures are within the guidelines under Richfield City Ordinance Code 11.06, subdivision 12, paragraph 15. The required on -sale intoxicating liquor license bond con- tinues to be in effect until December 31, 1984, and is carried with the Great American Insurance Company of Schaumburg, Illinois. • Council Letter No. 29 -2- This is the third year that Consul Corporation has carried their surety bond with this company. The general and liquor liability insurance coverage is carried through the Harrison Insurance Company Agency, of Louisville_, Kentucky.. These coverages are afforded through the Home Insurance Company. The city is named as an additional insured and all coverages meet the require- ments under our city ordinance code 11.06. The Minnesota Department of Revenue was contacted regarding state sales and withholding taxes, and indicated that all payments of withholding and sales taxes are current. The general real estate tax of $64,084.98, has been paid as of October 17, 1983, by the owners of the property, Clark Enterprises. On approximately October 1, 1983, Mr. Steven C. Raschke re- placed Mr. Craig A. Schreiber as the manager of Chi Chi's Restaur- ant. Prior to becoming the manager of the Richfield Chi Chi's Restaurant, Mr. Raschke was the manager of the Minnetonka Chi Chi's Restaurant. Mr. Raschke is married and lives in Deephaven, has an extensive background in the restaurant business and appears to be well qualified for the position of manager. He is a native of South Dakota and has worked in both North and South Dakota in the restaurant business prior to his employment with the Consul Corpor- ation. Mr. Raschke has no known criminal record, and there appears to be no basis for denial of his license as manager of the Richfield restaurant. During the period November 1, 1982 through October 3, 1983, there were a total of 64 public safety contacts with Chi Chi's Restaurant. This compares to a total of 95 contacts for the pre - ceeding 12 month period, or a 33% reduction. In addition, only 8 of the 64 contacts were of a criminal nature as opposed to 42 for the previous year. This represents an 81% reduction. Of the 8 criminal contacts, only two were of a "bar type" nature, as com- pared to 8 for the previous year, or a total reduction of 75 %. During its operations in Richfield Consul Corporation has appeared to be genuinely concerned with its image and with adhering to all conditions regarding its license, especially those involving the possible sale of liquor to minors. Nothing has been revealed in this background investigation that would preclude renewal of the licenses that Consul Corporation is requesting. Therefore, it is the .recommendation of the public safety director, in which I concur, that the city council hold the public hearing and give favorable consideration to the renewal of the on -sale and Sunday liquor licenses for the Consul Corporation/ Chi Chi's Restaurant. JGC /ej a Re s�e,�tfu 1,`y/ dLy�i t t e d , Ohn G. Cart ity Manager i CITY OF RICHFIELD, MINNESOTA • Office of City Manager Council Letter No. 28 The Honorable Mayor and Members of the City City of Richfield Council Members: Subject: Agenda January 23, 1984 Council Public Hearing Relating to Renewal of On- Sale and Sunday Liquor Licenses for the Godfather, Inc. 708 West 66th Street The Godfather, Inc., Restaurant, 708 West 66th Street has submitted their application, supporting documentation, and paid the required fee. for renewal of their on -sale and Sunday liquor license for 1984. The public safety department has completed its routine back- ground investigation and has found that Mr. John Anzevino continues to be the sole stockholder and corporate officer of the Godfather, Inc. Mr. Anzevino has maintained full control of the corporation since May 12, 1981. In addition, during the past year Mr. Anzevino divested himself of the establishment that he maintained in Medicine Lake, MN. His sole liquor license is now the Richfield restaurant. Mr. Anzevino has no known criminal record. The required accountant's statement prepared by the Certified Public Accountant firm of Schweitzer, Rubin, Gottlieb and Karon was submitted. This statement reflects sales for the period June 1, 1982 through May 31, 1983, with total sales in the amount of $1,305,413. Recorded food sales totaled $869,406, or 67% of the total gross sales, and beverage sales totaled $436,007, or 33% of the total gross sales. These figures are in compliance with the guidelines of Richfield Ordinance Code 11.06, subd. 12, para- graph 15. The required on -sale intoxicating liquor license bond is carried with the St. Paul Fire and Marine Insurance Company of St. Paul, MN, in the amount of $10,000 and is effective until December 31, 1984. The public and liquor liability coverages are afforded through the American Hospitality Association and are carried with the Professional Writer's, Inc., Insurance Company of Minneapolis. The city is not listed as additional insured on the insurance binder supplied by the applicant. This was brought to his attention and the city has been advised that the amended binder will be submitted. 49 n U Council Letter No. 24&_ -2- ` F Tax obligations of the Godfather, Inc. reveal that the general real estate taxes for the year have been paid by the owners of the property, Amos and Daniel Hei.licher, in the amount of $34,484.46. Amos and Daniel Heilicher have owned this property for the past three years and continue to maintain a lease agreement with the Godfather, Inc. Lease payments are current. The Depart- ment of Revenue, State of Minnesota, was contacted regarding sales and withholding tax obligations for the Godfather, Inc., and all sales and withholding tax payments are current. Patrick Michael Anzevino continues to be the on- premises manager and has no known criminal record and there appears to be no basis for denying the requested renewal of his manager's license. During the period of November 1, 1982 and October 3, 1983, there were a total of 44 public safety contacts with the Godfather, Inc. During the previous 12 month period there were 57 contacts with this establishment, which represents a 23% reduction in the number of total public safety contacts this year over last year. For two consecutive years there has been a decrease in public safety contacts, which indicates that Mr. Anzevino continues to improve control of his establishment. There was some concern during this past year with regard to the serving of minors at his establishment. However, Mr. Anzevino has been very cooperative and responsive and has assured the department of public safety that he is taking necessary steps to ensure that minors are not served on Godfather premises. Nothing has been revealed in this background investigation that would preclude renewal of the licenses that the Godfather, Inc. is requesting. Therefore, it is the :recommendation of the Public Safety Director, in which I concur, that the city council hold the public hearing and give favorable consideration to the renewal of the on -sale and Sunday liquor licenses for The Godfather, Inc., Restaurant. JGC /ej a 0 41 CITY OF RICHFIELD, MINNESOTA Office of City Manager The Honorable Mayor and Members of the City Council City of Richfield 1-51 Council Letter No. 27 Agenda January 23, 1984 Subject: Change Order - Richfield Lake Project Council Members: The city council was advised in the December 19, 1983 Council Letter No. 426 for the award of contract to D. H.Blattner and Sons for much excavation and granular fill at Richfield Lake, that some landscape work on the project would be handled through a change order to the contract. This was deemed preferable, due to the amount of coordination needed for this aspect of the work. The change order has now been prepared (copy attached) and calls for tree trimming and removal as directed by city staff, with material obtained from this landscape work to be placed so that it may be covered with the excavated muck. Tree and brush removal is necessary to construct the pathway. The work is to be paid on a time and equipment basis, not to exceed $15,000. The labor and equipment rates quoted in the change order are favorable to the city. It is recommended the city council approve this change order, which will adjust the contract with D.H. Blattner and Sons to an amount not to exceed $142,960. Contract award $127,960 (12/19/83) Change order $ 15,000 (not to exceed) Amended Award $142,960 spect 1 y ubmitted, John G C twrig_ht City Manager JGC/ ej a • $ 15,000.00 CITY OF RICHFIELD COMMUNITY SERVICES DEP`Ir. ENGINEERING DIVISION CHANGE ORDER NO. 1 D. H. Blattner & Sons Contractor 1 So. Wabasha, Navy Island St. Paul, MN 55107 Dear Sir: C. P. No. 7055 Contract No.. 2396 S.A.P. No. Under your contract, dated 12/20 /83 with the City of Richfield, Owner for Muck Excavation and Granular Fill We hereby direct you to do tree trimming and removal as directed by the city engineer. Material obtained from this work shall be placed so that it may be covered with excavated muck. This work shall be paid for on a time and equipment basis as shown on the attached letter, not to exceed $15,000.00. and to (add to) QftdyX=;fVMQ the contract, in accordance with the contract and specifications, the sum of Fifteen Thousand and no /100 Dollars. There will be an extension of no days for completion. The date of completion of contract was 4/1/84 and will now be 4/l/84 Not to exceed $127,960.00 Not to exceed $15,000.00 None $142,960.00 Amount of Original Contract Total Additions Total Deductions Contract to Date Approved: 19 CITY OF RICHFIELD Contractor By: f1proved: 19 City Engineer City Manager D.H. O TTHER & SONS, INC. - COMSTRVCTORS January 4, 1983 City Of Richfield 6701 Portland Avenue Richfield, Minnesota 55$23 Attn: Art Bailey Re: Muck Excavation Project Richfield, Minnesota. Dear Sir, Per your request, we submit the following for your use in time and material work to be performed on the above referenced project: Labor Labor Dozer Dragline Class 1 Class 2 Operator 3 Operator 2 Direct Labor $12.60 HR $12.75 HR $14.82 11R 215.10 HR Fringe Benefits 2.60 2.60 2.40 2.40 Labor Lug 3.53 3.57 4.15 4.23 (FICA- YdC -UNE 28 %) Small Tools 1.26 1.27 1.48 1,51 (10% of Direct) General Administration 2.52 2.55 2.96 2.82 (20% of Direct) Sub Total 22.51 22.74 25.81 26.06 Margin 10% 2.25 2.27 2.58 2.61 Total HR Cost 324.6 11R A25.01 HR $28.39 HR $28.67 HR Definition of Small Tools, is a Hand Tool with no serial number, that costs less than $200.00 . Material Invoices as billed . . . Equipment - billed. by hours used . . (See List Enclosed) Margin 10% of Cost . Total Cost . . D.H. Blattner & Sons, Inc. equipment rates include all operating costs, except the operators, which will be billed as detailed above. FOUNDED IN 1907 AN EQUAL OPPORTUNITY EMPLOYER AVON, MINNESOTA 56310 (6121356-7351 I 1 S I 950 Loader . . D-6 Dozer . . . . R D -6 LGP Dozer. . Link Belt ¢08 Dragline. e JCB Backhoe E Chain Saws . . 966 Loader j Trucks - 10 cy. . . Trucks - 18 cy. 977K Loader The above rates are estabil.is: Inc. for their own equipment. E available from us will be invoice, Margin. Approximate total cost of cl: in pile will be between 1,12,000. Actual costs can be determined eal can be adjusted by amount of work Thank You, 1 6e_z Arnold R. Kraft Manager -Civil C y ction ARK /csb FOUNDED IN 1807 AN EQUAL OPPORTUNITY EMPLOYER I �j CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 426 Agenda December 19, 1983 The Honorable Mayor and Members of the City Council City c. Richfield Council Members: Subject: Tabulation of Bids, Minutes, and Award of Contract for Richfield Lake On December 14, 1983 bids for muck excavation and granular fill at Richfield Lake were opened in accordance with legal re- quirements. The director of administrative services (represent- ing the city manager), the city clerk, director of community services, other city staff members and representatives of bidding firms were present. A copy of the bid minutes and tabulation is attached for council review. This contract provides for one component of the Richfield Lake Project. The primary work to be done under the contract includes creation of vistas or open water areas, the base matting for the pathway system around the marsh, including the engineering fabric, and some other preliminary earthwork. Other components of the project which are to be undertaken later through other contracts include the asphalt topping of the pathway, the improvements re- lated to the neighborhood park, and some landscaping. Fourteen bids were submitted. The apparent low bidder was Julian M. Johnson Construction Corporation with a bid of $95,909.60. In the staff review of the bids submitted there was an obvious error on one of the line items when comparing the bid submitted by Julian M. Johnson with the bids submitted by others. This was confirmed in a letter submitted by Julian M. Johnson, a copy of which is attached, which noted that contractor costs for grading and snow removal were not included in the bid estimate. It is recommended that the request for withdrawal of the bid be honored. The second apparant low bidder was D. H. Blattner and Sons, with a bid of $127,960. The bid has been checked for mathemati- cal errors and none were noted. Although city staff has not worked with D. H. Blattner on a city project, the staff is aware of some of the work performed by this company which appears to have been satisfactory. Some of the work related to the Richfield Lake dead area, trees but and not directly with doing the pathway, is the removal of some other tree /brush work such as trimming. Council Letter No. 426 -2- December 19, 1983 It appears at this time that it may be in the best interest of the city to have the debris buried under the earth mounds created by the dredging for the vistas. This is being pursued with D.H. Blattner and Sons, and there is a possibility a change order to this contract would be coming in the near future. It is recommended that the city council take the following action: 1. Approve the bid minutes and tabulation. 2. Accept the withdrawal of bid by Julian M. Johnson Con- struction Corporation due to an obvious error. 3. Approve the attached resolution to award a contract for muck excavation and granular fill to D. H. Blattner and sons in the amount of $127,960. JGC/ ej a • L Rpepect ful.y,.,submitted, � _ �,iy =.'✓rte � /�a� John G. Cartwr'ght City Manager CITY OF RICHFIELD, MINNESOTA Office of City Manager ` Council Letter No. 26 • Agenda January 23, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Appointments to City Advisory Commissions Council Members: Appointments to the various city advisory commissions have been scheduled for the January 23, 1984 city council meeting. In- terviews with new applicants.were held between 5:30 p.m. and 7:OU p.m. on January 2.i. Copies of the applications were previously furnished to members of the city council. Attached to tnis council letter is a copy of the current roster of commissions, and a list of all applicants and the appointments to be matte. The appointments are as follows: ADVISORY BOARD OF HEALTH Six appointments need to be made, and eight persons wish to be considered. New applications have been received from Betsy Asher, Mary Esslinaer, Rose Jost, and Jane Myre. Current members, Jeannette Lofstrom (served one term); Lia Ozols (served two terms); Joan Pelfrey (served one term); an a7 Gilbert Nevius (served one term) wish to be considered for re- appointment. CIVIL SERVICE COMMISSION - `there is one appointment to be made, and four persons wish to be considered. New applications have been received from George ;vans, Richard Holt and Richard Starleaf. The incumbent, Jack Duich, has served one term and wishes to be considered for reappointment. COMMUNITY SERVICES COMMISSION Four appointments are to be made, and eight persons wish to be considered. New applications have been received from Betsv Asher, John Kramer; Joseph Sausen; Robert See; Barnev Sch l' e nder, and Richard Starleaf. Two incumbents, Michael Sandahl (served one term) and Jav Brown (served one term) also wish to be considered foi reappointment. Jay is the youth representative on this commission. ENERGY AWARENESS COMMISSION • The membership of this commission was increased last year to up to 15 members. However, several members have resigned, leaving many vacancies, and the commission is requesting that the membership be reduced to nine or ten members. For a ten member commission, five appointments need to be made; four for Lull three -year terms expiring in 1987, and one for an- unexpired-- term -wh±thwill expire in 198-5. No new applica- tions nave been received for this commission. Of the four incumbents, three, Herbert Dotv, Dennis Louis and Dean Sturgis would like to be considered for reappointment. FOURTH OF JULY COMMITTEE There is one appointment still to be made to this committee. No applications have been received for this committee. HUMAN RIGHTS COMMISSION Three appointments need to be made to this commission. Two are for three year terms which wili expire in January, 1987, and one for an unexpired term ending in January, 1985. Joseph Sausen has expressed an interest in this commission. • Roxanne Farrar, who has served one term on the commission, wishes to be considered for reappointment. PLANNING COMMISSION Three appointments are to be made to this commission, and 11 persons are seeking appointment. New applications have been received from Barbara Knudsen, Timothy Kuck, Byron Mozis, Thomas Thompson, Joseph Sausen, Robert See, Barney Schlender, and Richard 5tarleaf. Connie Hoverson, and Maggi- McDermott- Lindstrand, have each served one term and wish to be considered for reappointment. The other incumbent, Steven Quam, was appointed in the summer of 1983, and also wishes to be considered for reappointment. SENIOR CITIZENS /HANDICAPPED COMMISSION There are three appointments to be made, and four persons wish to be considered. New applications have been received from Catherine Evans, Leonard Graves, and Mary Knudsen. One incumbent, Carolyn Dobis, has served one term and wishes to be considered for reappoint .-.:ent. r1 U These appointments have been scheduled for council action at the January 23, 1984 . city council meeting. 0 JGC /ej a 0 0 spect 7 John G. City Ma BOARD AND COMMISSION APPOINTMENTS Commission Appointed Term Expires ADVISORY BOARD OF HEALTH 1. January, 1986 Betsy Asher * 2. January, 1986 Mary Esslinger Rose Jost 3. January, 1986 Jeannette Lofstrom ** Jane Myre 4. January, 1986 Gilbert Nevius ** Lia Ozols ** 5. January, 1986 Joan Pelfrey ** 6. January, 1986 CIVIL SERVICE COMMISSION Jack Duich ** 1. January, 1987 George Evans Richard Holt Richard Starleaf*(3) COMMUNITY SERVICES COMMISSION Betsy Asher * 1. January, 1987 Jay Brown ** John Kramer 2. January, 1987 Joseph Sausen *(2) Michael Sandahl ** 3. January, 1987 Joseph See * Barney Schlender* (2) 4. January, 1987 Richard Starleaf * (2) ENERGY AWARENESS COMMISSION Herbert Doty * 1. January, 1987 Dennis Louis * Dean Sturgis * 2. January, 1987 3. _ January, 1987 4. January, 1987 5. _ January, 1985 FOURTH OF JULY COMMITTEE 1. October, 1984 HUMAN RIGHTS COMMISSION Roxanne Farrar ** 1. January, 1987 Joseph Sausen * (3) 2. January, 1987 3. January, 1985 Commission PLANNING COMMISSION Connie Hoverson ** Barbara Knudsen Timothy Kuck Maggi- McDermott - Linstrand Byron Mozis Thomas Thompson Steven Quamx* Robert See * Joseph Sausen * (1) Barney Schlender * (1) Richard Starleaf * (1) Appointed 1. 2. 3. SENIOR CITIZENS /HANDICAPPED COMMISSION Carolyn Dobis ** 1.' Catherine Evans Leonard Graves 2. Mary Knudsen 3. * denotes desire to serve on more than one commission. pref erence.of appointment. ** denotes incumbent desiring reappointment Term Expires January, 1987 January, 1987 January, 1987 January, 1987 January, 1987 January, 1987 Number denotes • • CITY COUNCIL AND COMMISSIONS CITY OF RICHFIELD, MINNESOTA TERM TERM OF TERM CITY COUNCIL BEGAN OFFICE EXPIRES John Hamilton (2)* 1 -82 2 years December 31, -1985. Mayor 7220 Harriet Avenue Martin Kirsch (1) 1 -82 3 years December 31, 1984 6725 Penn Avenue #103 Howard Bunce (2) 1 -80 3 years December 31, 1985 7608 Sheridan Avenue Ivan Ludeman (4) 1 =75 3 years December 31, 1985 6304 Harriet Avenue Donald Priebe (1) 1 -83 3 years December 31, 1985- 7225 Bloomington Avenue ADVISORY BOARD FIRST OF HEALTH, APPOINTED Lia Ozols (2) 1980 2 years January 31,'-1984 Chair 2012 W. 68th Street Stu Swanson (2) 1980 2 years January 31, 1984 7101 4th Avenue David Johnson (2) 1980 2 years January 31, 1984 2900 W. 71 1/2 Street Jeanette Lofstrom (1) 1983 2 years January_31, 1984 7325 5th Avenue Joan Pelfrey (1) 1983 2 years January 31, 1984 7320 Grand Avenue Gilbertt *Nevius (1) 1983 2 years January 31, 1984 6615 Lynnwood Blvd. Mary Brekke (1) 1983 2 years January_31, 1985 7516 Aldrich Avenue Robert Dietl (1) 1983 2 years January 31, 1985 6837 Newton Avenue Lorita Wenzlaff (1) 1983 2 years January 3.1, 1985 7532 W. Pleasant Avenue * Denotes Number of Terms ADVISORY BOARD OF HEALTH (Continued) Steven.. Nelson (1) 6425 Nicollet4venue Marion Boehnke (2) 7321 Blaisdell Avenue Anne Kinley (1) 6514 12th Avenue CHARTER COMMISSION R. A.--'G 1-berts.on 6411 -1 _5th Avenue Suzanne Sandahl (1) 7601 Bryant Avenue Betty Carr (2) 6633 Lynwood Blvd. Edwiffia Gaibia _'(1) 673.2 I-R--th Avenue Willard Erlewein (1) 7021 12th Avenue %,....-Matthew Little, (I-) 760-0 Penn Avenue #-106- Sister C. LeClair (2) Holy Angels Academy Gary Muenhuber (1) 7638 11th Avenue Tom Scaglia (1) 6410 Washburn Avenue Janice L. Cerny (1) 7545 Fremont Avenue George Seltz (2) 6726 Pillsbury Avenue James Collins (1) 6737 Clinton Avenue John Landers, Sr. (2) Chair 7432 Washburn Avenue Donna Peterson (2) 6324 Russell Avenue . -2- FIRST TERM OF APPOINTED OFFICE 1983 2 years 1991 2 years 1983 2 years TERM EXPIRES January 31, 1985 January 31, 1985 January 31, 1985 10-80 4 years May 28, 1984 10-80 4 years May 28, 1984 5-76 4 years May 28, 1984 __5_83 4 years March 1, 1984 10-80 4 years May 28, 1984 4-83 4 years May 28, 1984 5-76 4'years May 28, 1984 10-80 4 years May 28, 1984 10-80 4 years May 28, 1984 4-82 4 years April 6, 1986 10-78 4 years April 6, 1986 4-82 4 years April 6, 1986 3-78 4 years April 6, 1986 3-78 4 years April 6, 1986 • -3- CHARTER COMMISSION FIRST TERM OF TERM (Continued) APPOINTED OFFICE EXPIRES Gary Butler (1) 4 -82 4 years April 6, 1986 6620 Lynwood Blvd. CIVIL SERVICE COMMISSION Jack Duich (1) 1981 3 years January 31, 1984 6821 20th Avenue George Karnas (1) 1982 3 years January 31, 1985 2921 Washburn Circle Dominic Zappia.(2) 1980 3 years January 311 1986 6428 12th Avenue COMMUNITY SERVICES COMMISSION Michael Sandahl (1) 1981 3 years January 31, 1984 Chair 7601 Bryant Avenue John Ashland (1) 1981 3 years January 31, 1984 6607 Knox Avenue Jay Brown (1) 1981 3 years January 31, 1984 6439 Stevens Avenue Robert Stai (1) 1981 3 years January 31, 1984 7439 Bloomington Avenue Dave Dunham (2) 1979 3 years January 31, 1985 7341 Aldrich Avenue Ethel Naslund (1) 1982 3 years January 31, 1935 7114 Logan Avenue David. Giese (2) 1983 3 years January 31, 1985 7112 Oak Grove Blvd. Gene Stelman (1) 1982 3 years January 31, 1985 7301 Oliver Avenue Rodell Kopesky (2) 1980 3 years January 31, 1986 7338 Park Avenue Don Anderson (1) 1983 3 years January 31, 1986 6724 Wentworth Avenue Theresa Kassa (1) 1983 3 years January 31, 1986 7438 Upton Avenue -4- ENERGY AWARENESS FIRST TERM TERM ADVISORY COMMISSION APPOINTED OF OFFICE EXPIRES Herbert Doty (1) 1980 3 years January 31, 1984 6308 Stevens Avenue Dennis Louis (1) 1980 3 years January 31, 1984 6300'4th Avenue Gordon McKinnon (1) 1983 3 years January 31, 1984 7308 Upton Avenue Dean Sturgis (1) 1981 3 years January 31, 1984 Chair 1400 W. 68th Street (Vacant) 3 years January 31, 1984 (Vacant)_ 3 years January 31, 1985 (Vacant)" - __ 3 years January 31, 1985 (Vacant} 3 years January 31, 1985 Chrysanne Gross.(1) 1982 3 years January 31, 1985 6609 Humboldt Avenue Dorothy Hines (1 ) 1982 3 years January 31, 1985 6809 Lyndale Avenue Sid Sanford (1) 1982 3 years January 31, 1986 7000 Portland Avenue Bruce Stone (1) 1982 3 years January 31, 1986 7235 17th Avenue Wesley Wherland (1) 1982 3 years January 31, 1986 6844 Thomas Avenue (Vacant) 3 years January 31, 1986 (Vacant) 3 years January 31 , 1986 FOURTH OF JULY COMMITTEE Ethel Naslund (2T- - 1983 2 years October, 1985 7114 Logan Nvenue -5- FOURTH OF FIRST TERM TERM JULY (Continued) APPOINTED OF OFFICE EXPIRES Robert Houlton (2) 1983 2 year s October 1, 198--5 7545 10th Avenue _ = Tfieres -a- Kassa - (1 ) 1983 2 years October -1- 198. -5. 74= 3 &- -Upton Avenue Joe Menning ( ,2) 1983 2 years October 1,, 1985 6915 Grand Avenue George Evans ( '2) 1983 2 years Crctober 1 , 1985 6921 Columbus Avenue _ - Slra.ron: -Kosek (T) - 1-933 2 years October 1, 1984 6530 Bloomington.Avenue - ArnplcT 1 defey (1) - 1.983 2 years October 1, 1984 10415 Decatur Avenue S Paul Kaiser (1) 1983 2 years October 1, 1984 7233 Sheridan Avenue JoAnne Wilmes (1) 1983 2 years October 1.,. 1984 6827 16th Avenue - Carole Memmel (1) 1983 2 years October 1, 1984 6507 Humboldt Avenue (Vacant)- 2 years October 1, 1984 HOUSING & REDEVELOPMENT AUTHORITY Donald Hassenstab (2) 1982 5 years October, 1988 7120 Irving Avenue Ivan Ludeman (2) 1976 5 years October, 1984 6304 Harriet Avenue Vern Luettinger (1) 1983 5 years October, 1985 7045 14th Avenue Joan Helmberger (2) 1980 5 years October, 1986 6914 Park Avenue Thomas Harms (2) 1980 5 years October, 1987 President 6400 Morgan Avenue 0 A 2C HUMAN RIGHTS FIRST TERM TERM COMMISSION APPOINTED OF OFFICE EXPIRES Karen = - Susag -_ _ (1) -_ 198 3 1 year June,-1984 7305 - .First Avenue Chrd,�to her Goebel (1 ) 1983 1 year June, 198.4. - - 7233 Chicago Avenue _ _ —~ Roxanne Farrar (1) 1982 3 years January 31, 1984 6614 Emerson Avenue Robert Houlton (1) 1982 3 years January 31, 1984 7545 10th Avenue r- - 3 years January 31, 1985 Nancy Lindberg (2) 1980 3 years January 31, 1985 6726 Columbus Avenue Joanne Wilmes (1) 1982 3 years January 31, 1985 6827 16th Avenue Al Moore I1 (1) 1983 3 years January 31, 1986 "6421 21st -Avenue George Soderberg (1) 1982 3 years January 31, 1986 7314 14th Avenue Diane Healey (1) 1982 3 years January 31, 1986 6906 Newton Avenue PLANNING- COMMISSION Connie Hoverson (1) 1981 3 years January 31, 1984 7408 13th Avenue Maggi McDermott - Lindstrand (1) 1981 3 years January 31, 1984 7524 Bryant Avenue Steven Quam (1) 1983 3 years January 31, 1984 6421 James Avenue Mark Ahlquist (3) 1976 3 years January 31, 1985 Chair 6449 Lyndale Avenue Vern Luettinger (1) 1982 3 years January 31, 1985 7045 14th Avenue Allan Anderson (1) 1982 3 years January 31, 1985 7333 Garfield Avenue -7- L_J PLANNING COMMISSION FIRST TERM TERM (Continued) APPOINTED OF OFFICE EXPIRES Barbara Kritzman (2) 1982 3 years January 31, 1986 6408 Pillsbury Avenue Charles Kauth (2) 1982 3 years January 31, 1986 7321 Morgan Avenue Robert Jensen (1) 1983 3 years January 31, 1986 7328 Fremont Avenue SENIOR CITIZENS/ HANDICAPPED COMMISSION Carolyn Dobis (1) 1982 3 years January 31, 1984 2916 West 71 1/2 Street Geraldine Schaefbauer (1) 1981 3 years January 31, 1984 7232 Upton Avenue Marie Richardson (1) 1982 3 years January 31, 1984 7213 2nd Avenue Frank Anderson (2) 1979 3 years January 31, 1985 6901 Oakland Avenue Dale Rusk (1) 1982 3 years January 31, 1985 7301 Portland Avenue Myrna Hammer (1) 1982 3 years January 31, 1985 Chair 6900 Grand Avenue John Chell (2) 1980 3 years January 31, 1986 6734 Oakland Avenue Barbara Kmetz (1) 1983 3 years January 31, 1986 7134 3rd Avenue Bette Flanders (1) 1983 3 years January 31, 1986 6414 12th Avenue L_J is 0 CITY OF RICHFIELD, MINNESOTA 15A Oftice of City Manager Council Letter No. 25 Council Agenda January 23, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: 1984 Local Board of Review Date Council Members: State law provides that the County Assessor set the date for Local Board of Review meetings. After reviewing pre- vious meeting days of past years, the County Assessor has sel- ected the date of Wednesday, May 30, 1984 for Richfield's Board of Review. It is recommended that the city council confirm the County Assessor's selection as May 30, 1984 for the Board of Review. JGC /eja e ectCffu John GFC ar City Manager Ubmitted, Lr�z� 4 fight i n U CITY OF RICHFIELD MINNESOTA 15,0 Office of City Manager Council Letter No. 24 Agenda January 2J, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Authorization to Renew Contract with the City of Bloomington for Personal Health Services Council Members: As members of the council may recall, the City of Richfield has contracted with the City of Bloomington since 1977 for the provision of Personal Health (nursing) Services in our community. This purchase of services arrangement is contracted on an annual basis with the contract amounts being renegctiated each year. In 1983 the contract amount was $90,000 and reflected no change for the City of Bloomington from the $90,000 contract for the year 1982. The city staff has completed negotiations with Bloomingtcn for the 1984 contract. It is proposed that the 1984 contract be in an amount of $93,600, or a 4% increase over 1983. This will main- tain essentially the same level of services we have enjcyed in the past-two-years. Funding to cover this contract cost has been pro- vided in the 1984 arproved city budget document, and shown by pro- gram as follows: Home Health Services $31,600 Community Nursing 30,000 Disease Prevention & Con. 10,000 Health Education 81000 Maternal and Child Care 14,000 $93,600 In addition to the above, attached is a copy of the Bloomington proposal for health services, which the council may find helpful. It is the recommendation of the Public Safety Director, in which I concur, that the city council authorize the Mayor and the City Manager to renew the Joint Powers Agreement with the City of Bloomington for the provision of Personal Health Services for 1984. _ JGC/ ej a R ctiuu submitted, John G. Car Wright City Manager Personal Public Health Services Proposal for City of Richfield Calendar Year 1984 The City of Bloomington, through its Division of Public Health, will provide personal public health services to the City of Richfield in the five identified categories according to the Community Health Services Act for a total cost of $93,600. This represents an increase of 3.85 %, which is the overall increase in the 1984 approved health budget. This is a total package offer. The City of Bloomington has provided comprehensive public health services to its residents since 1960. These services are available to all residents. Services provided on a fee basis are charged according to ability to pay. The maximum charged is based on the actual cost of the service. All aspects of operations and service provision are in compliance with the Human Rights Act. The City is completely insured for municipal operations, including malpractice, with the Wausau Insurance Companies. The Division of Public Health has been certified as a Home Health Provider since 1966, offering all areas of Medicare service provision. . Services are provided in a variety of settings, but primarily in the patient's home and the Public Health Center located at 1900 West Old Shakopee Road. Programs are organized within the community when sufficient numbers of individuals make it economically feasible or the magnitude of the problem warrants immediate action. Included with this proposal is a copy of the 1984 -85 Community Health Services Plan adopted by the Bloomington Board of Health (City Council). Please refer to the Background Document and the -- Program - Descriptions for details about the delivery of services in the five identified areas. In addition to the outlined services in the plan, this proposal price includes a contractual agreement with the Fairview Corporation for the cooperative provision of home health services. Negotiations are in progress to expand on that contract to coordinate services in health educa- tion, chemical dependency in Older Americans and family violence issues. A family violence prevention program is being worked out with each police force to make follow -up contacts on all domestic calls made by the police. The client population served has remained about 12% Older Americans (65 +) during the past six years. This is probably not going to substantially change due to the large number of non - public home health providers available to the population with full resources to pay for services they are eligible for through third -party payment or they desire to pay for privately. Another significant factor is that home health services are a more visible service and illness is an immediate con- cern that must be attended to, thus the potential market is captured more quickly. Every major hospital in the metropolitan area has a home health care unit. They provide services to all discharged.patients with a full reimbursement plan. This will continue to reduce the public provider's resources and increase costs due to smaller volume. The private - public joint venture with the Fairview Corporation offers a cooperative basis to best serve the needs of the people by eliminating duplication and enhancing the efforts of each to provide community health services. AN AFFIRMATIVE ACTION /EQUAL OPPORTUNITY EMPLOYER City of Richfield Proposal Page 2 In addition to the services outlined in the 1982 Annual Report and the 1984 -85 Community Health Services Plan, the price quoted for services includes a variety of specialty services focused on City employee health. A Public Health counselor with a specialty in chemical dependencies is avail- able to facilitate employees to resolve personal problems affecting performance. Since 1977 approximately ten employees working for the City of Richfield have used this service. The counselor is at present working with at least one City of Rich- field employee. A hearing conservation program has been initiated to meet OSHA standards and will be made available to Richfield, if desired. Health staff have received the certified training and our equipment and method of testing meet Federal standards for employees identified at risk. A physical fitness expert on staff will assist with setting up employee pro- grams, if desired. A back conservation exercise regimen has been piloted with Park Maintenance employees and has significantly reduced back injuries and compen- sation claims in the City of Bloomington. Staff, certified in CPR and first aid training, are available to provide update inservice education. All Health staff are annually updated in these areas and other City staff working in areas where these skills are desirable can be included. On November 29*, 1983, the United Way announced its allocation award for public health services to the City of Bloomington. The United Way has supported health education efforts particularly focused on pregnancy prevention in the teen -age M population over the past years. This year the award was increased from $17,000 to $28,000, designating $13,000 for parenting support to facilitate a child abuse/ family violence focus. This will partially be done in cooperation with the police departments in an early identification and intervention effort of families at risk. The contract with the Fairview Corporation for the provision of home health services continues to be explored for joint public- private cooperative ventures. An arrangement with the Family Renewal Center at the Southdale Hospital is being negotiated to support staff in the child abuse /family violence program and address chemical dependency problems within the senior citizen population. Coordinated health education efforts with Fairview will begin by focusing on heart health issues in connection with the Heart Health Program being initiated in the City of Bloomington funded by the National Institute of Health through the Physiological Laboratories at the University. The City of Bloomington has a TDD telephone number that will be published on all Public Health literature. Hearing impaired individuals will have access to resource information and communications between Health staff and patient will be enhanced. All of the five services are integral and lend to the economy of each. Staff work in all areas, and a large part time staff provide specialties when needed or fill in hours as demand requires. Providing one service without the other com- ponents is difficult and costly for both the patient and organization. A home- bound patient receiving Home Health Services will probably require Disease Prevention and Control Services. Dealing with the public health needs of a household can become extremely complex when certain components would need to be withheld. C7 • • City of Richfield Proposal Page 3 The 1984 projected budget for the Health includes projected services for anticipated revenues are deducted from arrive at the cost for each city. The time studies performed during two full City of Bloomington's Division of Public Bloomington, Edina and Richfield. All the total anticipated expenditures to cost is based on utilization rates from months of the year and projected revenues. Bach city's utilization rate within categories will vary depending on the circumstances within that city. Revenues that underwrite the services are derived from fees for services, United Way funds,' specific grant funding, con- tracts to provide school health services, WIC (nutrition program for Women, Infants and Children), preschool screening, and a variety of specialty health services.