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04-09-84 agendaX12 CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 144 Agenda April 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Annual Financial Report, Fiscal Year Ending 12 -31 -83 Council Members: The annual financial report for the period ending December 31, 1983, has been completed by the Administrative Services Department. The audited financial report is not available at this time, due to the audit provision which requires Richfield's financial reports to be audited by Cummins, Keegan and Company subsequent to April 15. As council members are aware, the City received a reduced audit fee in turn for approval for the auditors to delay their audit work until after April 15. However, the Richfield City Charter requires the financial report to be submitted to the City Council for fiscal year -end information by April 10 of each year. Therefore, the City staff has prepared this report on the highlights of the 1983 financial statements. General Fund 1982 Actual 1983 Budget 1983 Actual Revenues $7,173,000 $7,965,000 $8,058,000 Expenditures 7,048,000 7,931,000 7,592,000 Net Transfers 130,000 (14,000) (13,000) Excess $ 255,000 $ 20,000 $ 453,000 12/31 Fund Balance $2,334,000 $2,354,007 $2,787,000 a As shown in the chart above, the General Fund of the City at 1983 year -end had a fund balance of $2,787,000 compared to $2,334,000 at the end of 1982. It was anticipated that the fund balance on December 31, 1983 would be $2,354,000. The fund balance increase of $433,000 over budget resulted from reduced expenditures in the city's operating departments and increased revenues. Total revenues for the year came in at $93,000 over budget, while expenditures came in $339,000 under budget. This increase in revenues and reduction in expenditures provided an increased fund balance. It is expected the increased fund balance will more than cover the temporary cash shortages in the General Fund which are experienced in May and June of each year. Revenues in the General Fund were $93,000 over budget in 1983, due to increases in a variety of revenue sources, including increased tax collections, increased business licenses, deputy registrar charges, Community Center revenue, fines, interest earnings, and insurance refunds. iCable television franchise fees came in approximately $1,500 over the budgeted revenue of $70,000. Interest income, which was budgeted in the amount of $75,000, exceeded estimates by $28,000. Ice Arena receipts were off by Council Letter No. 144 -2- April 9, 198" approximately $9,500. However, an offset in expenditures was also achieved for . this activity. Normally, the City does have increases in certain revenues and expenditures, and decreases in others, which tend to offset each other. Expenditures in the General Fund came in under budget by $330,000. The Legislative /Executive Department was under budget by $74,000, mainly due to reductions in expenditures for legal fees and cable TV purposes. The Administrative Services Department came in $16,000 under its budget of $633,000. The Public Safety Department was under budget by $111,000, largely due to reductions in expenditures for capital outlay and expenditure reductions in certain other areas. The Community Development Department budget was $25,000 under its total $374,000 budget. The Community Services Department came in $114,000 under budget, with reduced expenditures in virtually every division. This reduction in expenditures occurred despite a 10% increase in personal services expenditures in the Street Division, due to increased snow plowing which occurred late in 1983. All of the city departments showed a continued commitment to containing the cost of operations. As a result, the city has been able to significantly enhance its cash -flow position as of 1983 year -end. Water Utility Fund 1982 Actual 1983 Budget 1983 Actual Revenues $1,311,000 $1,360,000 $1,321,000 Expenditures 965,000 1,088,000 1,037,000 Net Transfers (20,000) (26,000) (26,000) Net Income $ 326,000 $ 246,000 $ 258,000 Decrease in Bond Reserve (162,000) (226,000) (136,000) Net Increase in Retained Earnings $ 164,000 $ 20,000 $ 122,000 12/31 Retained " Earnings $ 937,000 $ 957,000 $1,059,000 The Water Utility Fund also experienced a positive financial position at the end of 1983. While total revenues fell approximately $40,000 short of the budgeted amount, expenditures were reduced by over $50,000, which resulted in an increase in net income. Actual 1983 net income was $258,000, while the budgeted amount was $246,000. The Water Utility Fund has also significantly improved its year -end cash position. In 1982, the year -end cash deficit was $150, while in 1983, the year -end cash balance was $279,000. At the same time, accounts receivable for the Water Fund increased by $43,000, due in part to delinquent water bills. There was also an increase of $21,000 in the delinquencies certified to the County Auditor for collection with taxes. To remedy this disturbing trend, staff is in the final stages of examining ways a late payment penalty might be instituted to encourage prompt payment of water bills. Retained earnings of the Water Fund increased from $937,000 to $1,059,000. This is $102,00 greater than was expected. As the City Council is aware, the improved financial performance of the Water Utility Fund has enabled the city to accelerate the capital improvement program for water meter replacement and other needed improvements on a pay -as- you -go basis. Council Letter No. 144 -3- April 9, 1984 Sewer Utility Fund 1982 Actual 1983 Budget 1983 Actual Revenues $1,040,000 $1,207,000 $1,130,000 Expenditures 872,000 1,097,000 941,000 Net Transfers (11,000) (16,000) (16,000) Net Income $ 157,000 $ 94,000 $ 173,000 Equipment Transfer (2,000) - - Net Increase in $ 32,000) $ - $ 1,000) Retained Earnings $ 155,000 $ 94,000 $ 173,000 12/31 Retained $ (24,000) $ 38,000 $ 2,000 Earnings $ 978,000 $1,072,000 $1,151,000 The Sewer Fund showed net income in 1983 of $173,000, significantly higher than the budgeted amount of $94,000. As a result, total retained earnings increased to $1,151,000. In contrast to 1982, when the Sewer Fund Cash Balance had a $30,000 deficit, the year -end cash balance in 1983 was $54,000. This cash position will further improve when the City sells the house on First Avenue purchased for storm drainage improvements. Accounts receivable for the Sewer Fund increased in 1983 by only $7,000. It should also be noted that the Golf Course Fund owes $170,000 to the Sewer Fund. However, because of improved operations in 1983, the Golf Course Fund accelerated repayment of this loan, increasing the amount paid in 1983 from $30,000 to $60,000. Golf Course Fund 1982 Actual 1983 Budget 1983 Actual Revenues $ 511,000 $ 17,000 $ 586,000 Expenditures 503,000 579,000 565,000 Net Transfers - - (18,000) Net Income $ 8,000 $ 38,000 $ 3,000 Equipment Transfer $ 32,000) $ - $ 1,000) Net Increase in Retained Earnings $ (24,000) $ 38,000 $ 2,000 12/31 Retained Earnings $ (70,000) $ (32,000) $ (68,000) The Golf Course Fund was very successful in 1983. Total revenues increased by 15% over 1982, to a 1983 total of $586,000. While net income was only $3,000, the Golf Course Fund also accelerated its repayment of its loan to the Sewer Fund as noted above. The Fund Balance deficit of $68,000 at 1983 year -end is a slight improvement over 1982, when the fund balance had a $70,000 deficit. Operating expenditures for the Golf Course came in approximately $14,000 under the amount budgeted for 1983. Liquor Fund Revenues Expenditures Net Transfers Net Income • 12/31 Retained Earnings 1982 Actual $1,175,000 687,000 (434,000) $ 54,000 $1,426,000 1983 Budget $1,23 ,000 736,000 (436,000) $ 66,000 $1,492,000 1983 Actual $1,202,000 682,000 (461,000) $ 59,000 $1,485,000 Council Letter No. 144 -4- April 9, 1984 The Municipal Liquor Operation again had a very successful year in 1983. • Income before transfers increased to $520,000 compared to $488,000 in 1982. This enabled the Liquor Fund to increase its transfer to the Special Revenue Fund by $25,000. Based on comparisons with other major municipal liquor operations, it appears Richfield's sales were second only to Edina, by $25,000. However, net profits for the Edina operation decreased significantly and it is clear that Richfield has maintained first place as the most profitable liquor operation in the State of Minnesota. This has occurred through continued attention to containment of operating costs and improved inventory control. Operating costs again declined, from $687,000 in 1982 to $682,000 in 1983. This decrease was achieved despite an across - the -board increase in labor costs. At the same time, liquor sales decreased in 1983 by 1.05% or $58,000 compared to 1982. However, this decline in sales is less than that of previous years. This is especially noteworthy, considering the overall poor economy which was experienced during most of 1983. The Liquor Fund's success in 1983 has largely been the result of continued excellent management on the part of the Liquor Operations Director and the three Store Managers. Richfield Municipal Liquor prices continue to remain competitive with surrounding stores and are lower for many popular brands. This financial report is a summary of the overall financial report for Richfield. A brief presentation will be made at the City Council meeting on April 9, 1984, highlighting these results. Of course, a more comprehensive review of 1983 financial operations will be made this summer when the auditor's report is complete. • JGC /eja cc: Program Directors Finance Coordinator • Respectfully submitted, `'John G. Cartwright' City Manager • • CITY OF RICHFIELD, MINNESOTA GAL FUND COMPARATIVE BALANCE SHEET December 31, 1983 and 1982 ASSETS - Cash - Schedule 1 Investments - Schedule 2 Receivables: Taxes - net of uncollectibles Special assessments Accounts Due from other funds: .Municipal State Aid Street Due from other governments: 1983 1982 $ 5,675 $ 106,146 2,785,841 2,185,945 32,665 3,621 39,754 9,592 Housing & Redevelopment Authority'of Richfield 19,909 Richfield School District #280 8,279 Hennepin County 34,050 State of Minnesota 10,778 City of Minnetonka 1,664 Federal Government 6,044 South Hennepin Human Services Council 43,498 Inventory 1,153 Prepaid expense 312 Total Assets LIABILITIES AND FUND BALANCE Liabilities: Vouchers payable Accrued salaries payable Due to other governments: City of Bloomington Richfield School District #280 Hennepin County Revenue collected in advance Total Liabilities Fund Balance: Reserved for: Encumbrances Inventory Unreserved: Designated for cable television Undesignated Total Fund Balance Total Liabilities and Fund Balance See accompanying notes to financial statements 10,929 484 52,738 17,422 19,524 37,429 23,112 1,168 6,074 62,222 1,410 412 $3,002,835 $2,525,015 $ 80,645 $ 70,061 88,078 83,906 29,033 31,386 1,794 13,685 3,950 3,950 215,391 191,097 55,847 15,221 1,153 1,410 44,758 2,685,686 2,317,287 2,787,444 2,333,918 $3,002,835 $2,525,015 CITY OF RICHFIELD, MINNESOTA GENERAL FUND STATEMEN.0 OF RUMVES, EXPENDITURES, AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL Year Ended December 31, 1983 With Comparative Actual Amounts for Year Ended December, FORM F -1 31, 1982 1983 Variance - Final Favorable 1982 Budget Actual (Unfavorable) Actual Revenues: Taxes $2,682,629 $2,687,280 $ 4,651 $2,494,593 Cable TV franchise fee 70,000 71,763 1,, 763 34,126 Licenses and permits 232,800 246,715 13,915 200,802 Intergovernmental revenue 3,760,735 3,734,669 (26,066) 3,344,165 Charges for - services 767,990 789,168 21,178 610,910 Fines and forfeits 135,750 159,629 23,879 146,671 Miscellaneous revenue 87,600 145,220 57,620 123,087 Expenditure reimbursements 227,940 223,696 (4,244) 218,866 Total Revenues 7,965,444 8,058,140 92,696 7,173,220 Expenditures: Legislative /Executive 480,740 406,868 73,872 348,049 Administrative Services 632,989 616,627 16,362 589,647 Public Safety 3,702,630 3,591,996 110,634 3,458,956 Community Development 374,630 349,849 24,781 308,255 Community Services 2,740,300 2,626,601 113,699 2,342,904 Total Expenditures 7,931,289 7,591 941 339,348 7,047,811 Excess (Deficiency) of Revenues over Expenditures 34,155 466,199 432,044 125,409 Other Financing Sources (Uses): Transfer from Revenue Sharing Fund - Nature Center operation 25,000 Patrolmen's salaries 20,000 Transfer from Municipal Liquor Fund 57,362 57,354 (8) 54,562 Transfer from Water Utility Fund 22,008 22,008 20,196 Transfer from Sewer Utility Fund" 11,436 11,436 10,692 Transfer from Golf Course Fund 15,000 15,000 Transfer to Home Service Program (1,430) (1,430) Transfer to Self Insurance Fund (118,530) (117,041) 1,489 Total Other Financing Sources (Uses) 14,154 12,673) 1,481 130,450 Excess of Revenues and Other Sources over Expenditures and Other Uses 20,001 453,526 433,525 255,859 Fund Balance - January 1 2,333 918 2,333,918 ®. 2,078,059 Fund Balance - December 31 $2,353,919 $2,787,444 $433,525 $2,333,918 See accompanying notes to financial statements • CITY OF RICHFIELD, MINNESOTA WATER UTILITY FUND COMPARATIVE BALANCE SHEET December 31, 1983 and 1982 ASSETS Current Assets: Cash - Schedule 1 Investments - Schedule 2 Accounts Service charges: Billed Certified to county auditor Unbilled services Inventory at cost Total Current Assets Restricted Assets Cash with fiscal agent General bond debt service: Cash - Schedule 1 Investments - Schedule 2 Total Restricted Assets Deferred Assets: • Connection charges receivable: Edina hookups Private properties Deferred charges - LOGIS contract Total Deferred Assets Property, Plant and Equipment: Land Buildings Office equipment Machinery and equipment Other improvements Construction in progress Less accumulated depreciation Net Property, Plant and Equipment 1983 1982 $ 840 $ - 278,000 2,288 189,888 175,468 75,283 54,379 143,580 134,491 8,055 6,996 695,646 373,622 1,822 93,716 1,907 247,000 21,447 400,000 250,729 515,163 1,287 1,800 1,384 5,631 8,446 6,918 11,630 44,500 44,500 1,468,519 1,468,519 11,771 11,771 1,744,055 1,674,748 6,539,488 6,539,488 651 9,808,984 9,739,027 3,549,585 3,400,261 6,259,399 6,338,765 Total Assets $7,212,692 $7,239,180 See accompanying notes to financial statements LIABILITIES AND FUND M UITY Current Liabilities Payable from current assets): Cash deficiency Vouchers payable Accrued salaries payable Accrued vacation Contracts payable - Construction _ Contracts - LOGIS (due in one year) Due to other funds: Special assessment funds Total Current Liabilities (Payable from current assets) FORM K-0 1983 1982 $ - $ 150 22,230 25,214 5,331 4,492 25,257 16,458 11,798 2,815 2,815 20,000 31,379 75,633 92,30 Current Liabilities (Payable from restricted assets): Matured bonds payable 1,000 89,000 Matured interest payable -- - -- 822 4,716 Accrued interest payable 5,125 8,467 Bonds payable - General Obligation (due within one year) 155,000 188,000 Total Current Liabilities (Payable from restricted assets) 71-61,947 290,183 Long -term Liabilities (Payable from deferred assets): Deferred revenues - connection charges: Edina hookups 1,287 1,800 Private properties 1,38 Contract LCGIS (net of current portion) 2,816 5,6 Total Lang -term Liabilities (Payable from deferred assets) 4,103 8,814 Long -term Liabilities: Customer deposits 520,878 518,269 Bonds payable - General Obligation: (Net of current portion) Water Bonds of 1962 85,000 Water Bonds of 1963 90,000 160,000 Total Long -term Liabilities ®10,878 X3,279 Total Liabilities 852,561 1,154,572 Fund Equity: Contributed capital: Property owners' (special assessments) 3,196,500 3,196,500 Municipality (aid in construction) 2,075,100 1,920,881 Federal grant 30,000 30,000 Total Contributed Capital 5,301,E 5,147,381 Retained Earnings: Reserved for revenue bond retirement 88,782 224,980 Unreserved 969,749 712,247 Total Retained Earnings 1,058 ,671 937,227 Total Fund Equity ,3 0,131 ;,08478 Total Liabilities and Fund Equity $7,21292 $7,239,1 CITY OF RICHFIELD, MINNESOTA WATER UTILITY FUND FORM K -10 MPFARATIVE STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN RETAINED EARNINGS Year Ended December 31, 1983 and 1982 1983 1982 Sales: Charges for services $1,307,554 $1,302,879 Miscellaneous revenues 1,612 3,903 Total Sales 1,309,166 1,306,782 Operating Expenses: Personal services 305,701 288,363 Other services and charges 341,806 278,278 Supplies 182,830 179,036 Depreciation 187,515 190,354 Total Operating Expenses 1,017,852 936,031 Operating Income 291,314 370,751 Nonoperating Revenues (Expenses) Interest 8,647 294 Recovery - damaged property 2,357 1,869 Sale of equipment 678 2,260 Interest expense and fiscal charges (19,219) (28,693) Total Nonoperating Revenues (Expenses) (7,537) (24,270) Income before Operating Transfers 283,777 346,481 Operating Transfers (Out) Transfer to the General Fund (22,008) (20,196) Transfer to Self Insurance Fund (4,267) Total Operating Transfers (Out) ,275 — 0,19 Net Income 257,502 326,285 Other Changes in Retained Earnings: Increase (Decrease) in reserve for revenue bond retirement - (136,198) (161,779) Net Increase in Retained Earnings 121,304 164,506 Retained Earnings - January 1 937,227 772,721 Retained Earnings - December 31 $1,058,531 $ 937,227 See accompanying notes to financial statements • CITY OF RICHFIELD, MINNESOTA SEWER UTILITY FUND COMPARATIVE BALANCE SHEET DECEMBER 31, 1983 and 1982 ASSETS 1983 1982 Current Assets: Cash $ 289 $ - Change fund 500 500 Total Cash - Schedule 1 789 500 Investments 53,000 Accounts receivable: Service charges: Billed 172 Unbilled services 116,433 109,325 Accrued interest receivable- Golf Course Fund 3,000 3,450 Total Current Assets 173,222 113,447 Deferred Assets: Deferred charges - LOGIS contract 5,631 8,446 Special assessments receivable 84 Due from other governments: Metropolitan Waste Control Commission Operating cost adjustment (1983 and 1982) 94,444 59,063 Reserve capacity 58,516 62,219 Interceptor acquisition contract 1,618,543 1,684,216 City of Edina 92 Total. Deferred Assets 1,777,226 1,814,028 Long -Term Assets: Long -term loan receivable - Golf Course 170,000 230,000 Property and Equipment: Land 9,050 9 , 050 Buildings 479,245 479,245 Office equipment 4,093 4,093 Machinery and equipment 64,890 64,256 Other improvements 41,043 41,043 Construction in progress 85,398 69,403 b83,719 667,090 Less accumulated depreciation 215,521 188,772 Net Property and Equipment 468,198 478,318 Total Assets $2,588,646 $2,635,793 See accompanying notes to financial statements • • • • FORM K -15 1982 $ 29,585 42,494 2,539 9,187 2,815 8,836 2,291 97,747 1,423,544 5,631 1,429,175 1,526,922 131,110 977,261 1,108,871 $2,635,793 LIABILITIES AND FUND EaUITY 1983 Current Liabilities: Cash deficiency $ - Vouchers payable 1,805 Accrued Salaries payable 1,838 Accrued vacation 9,956 Contract - LOGIS (due in one year) 2,81.5 Due to other governments: Metropolitan Waste Control Commission: Reserve capacity charges 1,683 Operating cost adjustment (1982 and 1981) (59,063) Total Current Liabilities WaT Long -term Liabilities: Deferred revenues: Revaluation gain.- Metropolitan Waste Control interceptor acquisition 1,344,458 Contract - LCGIS (net of current portion) 2,816 Total Long -term Liabilities 1047,274 Total Liabilities. 1,306,308 Fund Equity: Contributed capital: Municipality 131,110 Retained earnings: Unreserved 1,151,228 Total Fund Equity 1,282,338 Total Liabilities and Fund Equity $2,588,646 • FORM K -15 1982 $ 29,585 42,494 2,539 9,187 2,815 8,836 2,291 97,747 1,423,544 5,631 1,429,175 1,526,922 131,110 977,261 1,108,871 $2,635,793 CITY OF RICHFIELD, MINNESOTA SEWER UTILITY FUND FORM K -16 COMPARATIVE STA=MENT OF REVENUES, EXPENSES, AND CHANGES IN RETAINED EARNINGS Year Ended December 31, 1983 and 1982 • Other Changes in Retained Earnings: Equipment transfer to Central Garage (2,509) Net Increase in Retained Earnings 173,467 154,971 Retained Earnings - January 1 977,761 822,790 Retained Earnings - December 31 $1,151,228 $977,761 See accompanying notes to the financial statements 1983 1982 Sales: Charges for services $ 959,870 $863,633 Miscellaneous revenues 300 225 Total Sales 960,170 863,858 Operating Expenses: Cost of services rendered: Metro Sewer charges 654,961 609,876 Personal services 175,124 169,850 Other services and charges 70,102 66,641 Supplies 13,993 9,442 Depreciation 26,749 16,176 e Total Operating Expenses 940,929 871,985 Operating (Loss) 19,241 (8,127) Nonoperating Revenues: Gain on sale of assets 79,086 79,086 Interest 91,230 97,213 Total Nonoperating Revenues 170,316 176,299 Income Before Operating Transfers 189,557 168,172 Operating Transfers (Out) Transfer to The General Fund (11,436) (10,692) Transfer to Self Insurance Fund (4,654) Total Operating Transfers (Out) (16,090) (10,692) Net Income 173,467 157,480 Other Changes in Retained Earnings: Equipment transfer to Central Garage (2,509) Net Increase in Retained Earnings 173,467 154,971 Retained Earnings - January 1 977,761 822,790 Retained Earnings - December 31 $1,151,228 $977,761 See accompanying notes to the financial statements • • • CITY OF RIMFIELD, MINNESOTA MUNICIPAL GOLF COURSE FUND COMPARATIVE BALANCE SHEET December 31, 1983 and 1982 Total Assets See accompanying notes to financial statements $1,918,706 $1,999,002 1983 1982 ASSETS Current Assets: Cash $ - $ 14,100 Change fund 850 475 Total Cash - Schedule 1 850 14,575 Accounts receivable 43 Inventory 23,941 19,728 Prepaid expense 216 Total Current - Assets 24,834 34,519 Restricted Assets: Cash - Revenue bond debt service - Schedule 1 9,717 119217 Investments - Schedule 2 243,000 230,000 Accrued interest receivable 106 32 Total Restricted Assets 252,823 241,249 Deferred Assets: Unamortized discount on bonds 16,714 Property and Equipment: Land 57,865 57,865 Buildings 391,067 389,451 Office equipment 4,213 4,213 Machinery and equipment, 206,883 203,664. Other improvements 1,238,047 1,228,893 Construction in progress 24,408 11,605 1,9? ,483 1,895, 91 Less accumulated depreciation 281,434 189,171 Net Property and Equipment 1,641,049 1,706,520 Total Assets See accompanying notes to financial statements $1,918,706 $1,999,002 LIABILITIES AND FUND EaUITY Current Liabilities Payable from Current Assets): Cash deficiency Vouchers payable Accrued salaries payable Accrued vacation Accrued interest payable - Sewer Utility Fund Total Current Liabilities (payable from current assets) Current Liabilities (Payable from Restricted Assets): Accrued interest payable Bonds payable (due in one year) -- Total Current Liabilities (payable from restricted assets) Long -term Liabilities Bonds payable (due after one year) Loan payable - Sewer Utility Fund Total Long -Term Liabilities Total Liabilities Fund Equity: Contributed capital Municipality Retained Earnings: Reserved for revenue bond retirement Unreserved Total Retained Earnings Total Fund Equity Total Liabilities and Fund Equity FORM K -20 1983 1982 $ 9,304 $ 1,910 2,193 2,477 1,699 7,540 4,248 3,000 3,450 24,231 11,590 12,716 13,049 40,000 35,000 52,716 48,049 1,160,000 1,200,000 170,000 230,000 1,330,000 1,430,000 1,40 ,947 19489, ro 39 579,689 579,689 200,107 193,200 (132,177) (263,526) (67,930) (70,326) 511,759 $1,918,706 509,363 9 • • CITY OF RICHFIELD, MINNESOTA MUNICIPAL GOLF COURSE FUND FORM K -21 COMPARATIVE STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN RETAINED EARNINGS Year Ended December 31, 1983 and 1982 1983 1982 Sales and Cost of Sales: User fees $505,233 $443,238 Sales of merchandise and concession 103,143 87,341 Less cost of sales 48,081 48,737 Gross Profit 560,295 481,842 Operating Expenses: Personal services 210,251 188,257 Other services and charges 87,960 81,456 Supplies 58,951 47,679 Depreciation 92,371 88,560 Total operating Expenses 449,533 405,952 Operating Income (Loss) 110,762 75,890 Nonoperating Revenues (Expenses): Interest 25,970 28,990 Miscellaneous 121 588 Interest'and fiscal charges (98,416) (96,337) - Amortization of bond interest (16,713) (937) Total Nonoperating Revenues (Expenses) (89,038) (67,696) Income Before Operating Transfers 21,724 8,194 Operating Transfers (Out) Transfer to the General Fund (15,000) Transfer to the Self Insurance Fund (3,478) Total Operating Transfers (Out) 18,478 Net Income (Loss) 3,246 8,194 Other Changes in Retained Earnings: Equipment transfer to Central Garage (850) (31,696) Net Decrease in Retained Earnings 2,396 (23,502) Retained Earnings - January 1 (70,326) (46,824) Retained Earnings - December 31 $(67,930) $(70,326) See accompanying notes to financial statements CITY OF RICHFIELD, MINNESOTA MUNICIPAL LIQUOR FUND FORM K -4 COMPARATIVE BALANCE SHEET December 31, 1983 and 1982 1983 1982 Current Assets: Cash $ 454 $ 15,746 Imprest cash 150 150 Change funds 8,000 8,000 Total Cash - Schedule 1 8,604 23,89 Investments - Schedule 2 539,000 350,000 Accounts receivable 620 6 Inventory, at cost 456,157 498,344 Total Current Assets 1,004,381 872,2 Property and Equipment: Land 227,826 227,826 Buildings 742,206 742,206 Office equipment 20,447 19,986 Machinery and equipment 223,578 221,253 Other improvements 94,215 94,215 1,308,272 1,305,48 Less accumulated depreciation 501,775. 458,832 Net Property and Equipment 67 � 079 ---877,54 Total Assets $1,810,878 $1,718,900 LIABILITIES AND FUND EQUITY Current Liabilities: Vouchers payable - - - - -- - -- - -- $ 278,332 $ 257,305 Accrued salaries payable 7,042 6,652 Accrued vacation 39,276 27,782 Deferred revenue 9 Deposit 725 725 Total Current Liabilities 325,375 292,473 Fund Equity: Retained Earnings: - Unreserved 1,485,503 1,426,427 Total Retained Earnings 1,485,503 1,42 ,427 Total Liabilities and Fund Equity $1,810,878 $1,718,900 See accompanying notes to financial statements C] • 0 CITY OF RICHFIELD, MINNESOTA MUNICIPAL LIQUOR FUND COMPARATIVE STATEr=- OF REVENUES, EXPENSES, AND CHANGES IN RETAINED EARNINGS Year Ended December 31, 1983 and 1982 1983 Sales and Cost of Sales FORM K -5 1982 Sales $5,461,598 $5,517,763 Cost of sales 4,319,051 4,393,690 Gross Profit 1,142,547 1,124,073 Operating Expenses: Personal services 402,849 390,189 Other services and charges 212,591 229,478 Supplies 20,118 18,065 Depreciation 43,366 43,931 Total Operating Expenses 7� 8,924 681,E Operating Income 463,623 442,410 Nonoperating Revenues (Expenses): Interest 47,329 41,213 Telephone and cigarette commissions 1,927 1,007 Miscellaneous revenues 10,348 8,210 Miscellaneous expenses (3,064) (4,844) Total Nonoperating Revenues (Expenses) 56,5Z 457587 Income Before Operating Transfers 520,163 487,996 Operating Transfers (Out) Transfer to the General Fund (57,354) (54,562) Transfer to The Special Revenue Fund (400,000)' (379,377) Transfer to Self Insurance Fund (3,733) Total Operating Transfers (Out) 1,087) 433,939) Net Income 59,076 54,057 Retained Earnings - January 1 1,426,427 1,372,370 Retained Earnings - December 31 $1,485,503 $1,426,427 See accompanying notes to financial statements :�- /I CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 143 Agenda April 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Approval of Plans and Specifications and Authorization to Advertise - Memorial Park Improvements Council Members: The 1984 Capital Budget includes $200,000 in special revenues for the funding of park improvements at Memorial Park which is located adjacent to city hall. Two neighborhood meetings were held. At-the first meeting, neighbors provided individual and group responses which were used by professional site and building architects in preparation of the park plans and specifications. The neighborhood representatives at the second neighborhood meeting were unanimously in agreement with the park plans. At the March 13, 1984, regular meeting, the Community Services Advisory Commission unanimously recommended city council approval to implement the park plans. The plan retains the existing tennis courts and provides for the possibility of a practice tennis wall east of the existing courts. The existing play equipment would be improved and upgraded. The water slide would be retained, one area with a sand base and wood equipment for younger children ages 2 -5 would be provided as would a second area with a pea gravel base with wood equipment for the older children ages approximately 6 -12. An asphalt pathway would "figure 8" the site with a free form sort of basketball area provided at approximately the same site as the existing basketball court. A simple backstop with a small agrilime area would be provided. Earth formations and tree plantings would be added. The building would be blended into the site with some earth berming, a changed roof line, the addition of a sun /rain shelter and enhancement of the existing structure which would include windows to the south, an entrance from the west through a vestibule and improvement of the interior. The Community Services Director and the architects, Jim Robin and Lee Tollefson, will be in attendance at the April 9 council meeting to describe the plans and specifications in detail and to answer any questions. One of the discussion items during the park design process has related to provision of underground parking under the tennis courts. The topic of parking availability at city hall has been a topic of conversation for some years. In about 1979/80 plans for the expansion of public safety at city hall were under discussion and design. A rough estimate at the time was $300,000 for underground parking and about $85,000 for adding "regular" parking spaces. The $85,000 was placed in the long range capital improvement program for future consideration and the underground parking concept was abandoned. Interim steps included moving several programs with high parking demands away from city hall. The well child clinic had indirect costs of scheduling and clean -up and provided no revenue to the city. In about May of 1981, the Hennepin County Council Letter No. 143 -2- April 9, 1984 Court program was relocated from city hall. Revenue to the city for court space was $3,160 /year. More recently, the food stamp program was moved fromcity hall. While the city received some fees for each service request processed, the costs of the program exceeded the revenues. A $9,427.50 project which added 15 spaces to the south parking lot was completed October 8, 1982. At the present time there are 83 parking spaces available in the upper lot and 38 spaces available in the lower lot for a total of 121 off - street parking spaces at city hall. Although it will vary within a work day and from day to day, it is estimated approximately 85 employee vehicles will be in the city hall parking lot(s) 8:00 AM - 4:30 PM, Monday - Friday. That means there are about 30 -40 parking spaces available to the public. Recent cost estimates from an architectural firm that works with parking lots /ramps shows the cost to provide underground parking for approximately 50 vehicles under the tennis courts of Memorial Park would be $500,000 or more, probably about $10,000 or more per vehicle or parking space. This cost would exceed the total budget for the park by 2 1/2 times. The 15 parking spaces added to the City Hall lot were constructed at a cost of $628.50 per parking space in 1983. The three neighbors to the south of city hall have indicated that at this time they do not desire to sell their homes, but at a future date may consider the sale of their homes to the city for park or parking purposes. The issue of additional parking for city hall, whether provided under the tennis courts of Memorial Park or elsewhere, is separate from the park development project. It is suggested the parking question be dealt with during capital budget and capital improvement program discussions and that the Memorial Park project proceed at this time to permit construction during 1984. • It is recommended the city council approve the plans and authorize the advertisement for bids for the Memorial Park project. JGC /eja • Respectfully.submitted, 'John G. Cartwright City Manager -�- /0 CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 142 Agenda April 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: RENEWAL APPLICATION FOR ON -SALE NON- INTOXICATING MALT LIQUOR LICENSE, ALSO GAMBLING LICENSE for THE CHURCH OF ST. RICHARD On December 30, 1983, Mr. Gary A. Groen applied for the renewal of an on- sale non - intoxicating malt liquor license, also a gambling license, on behalf of the Church of St. Richard. Mr. Groen, a member of the parish, is the designated gambling manager and has no known criminal record. The applicant has requested a waiver of the $341 on -sale non - intoxicating malt liquor license fee. Non - intoxicating malt liquor is sold at two fund raising events throughout the year, one of which is to be held on April 28, 1984, the other a church bazar that is held in the fall. The applicant has submitted the required certificate of insurance concerning liquor liability coverage. • The applicant has also requested a license to conduct gambling activities which include: bingo every Wednesday night from 7:30 p.m. to 11:30 p.m.; and, pull tabs that would be sold in connection with the bingo activities. Additionally, the applicant has requested a license for the two raffles held annually in connection with the two fund raising events. The applicant has paid the required fees for the bingo and pull tab activities, but has requested a waiver of the raffle license fee. The required gambling bond has been submitted along with copies of the parish's annual report which is required for Minnesota charitable organizations. Based upon the information submitted by the applicant and the investigation conducted by the Department of Public Safety, there appears to be no reason for denying the licenses requested. Therefore, it is the recommendation of the Director of Public Safety, in which I concur, that the city council give favorable consideration to the on -sale non - intoxicating malt liquor license and gambling license applications which have been submitted by the Church of St. Richards. Respectfully submitted, John G. Cartwright City Manager is JGC /eja CITY OF RICHFIELD, MINNESOTA Office of City Manager • Council Letter No. 141 Agenda April 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: GAMBLING LICENSE APPLICATION for ROLLIN' TIGERS CITIZEN BAND RADIO CLUB Council Members: On February 23, 1984, an application for a gambling license was submitted by Judy G. Schmidt, on behalf of the Rollin' Tigers Citizen Band Club. The applicant is requesting a license to conduct a raffle on Saturday, April 14, 1984, at the VFW Fred Babcock Post 5555, for their annual benefit for Camp Superkids. The Department of Public Safety has conducted the necessary background investigation on all Club officers. Wallace F. Lucier is Club President and their designated Gambling Manager; Lloyd H. Angier is Vice - President; Robert F. Kiehl, Treasurer; Judy G. Schmidt, Secretary; and Stanley E. Wisness, Sergeant at Arms. None of these individuals have any known criminal record. The applicant has submitted the required bonding information which indicates that the applicant is insured by the Aetna Casualty and Surety Company of Connecticut. In addition, the applicant has requested that the required license fee of $225 be waived. The city council-has issued the license on a fee waived basis for the past several years. Based upon the information submitted by the applicant and the investigation conducted by the Department of Public Safety there appears to be no basis for denying the license request. Therefore, it is the recommendation of the Director of Public Safety, in which I concur, that members of the city council give favorable consideration to the gambling license request submitted by the Rollin Tiger Citizen Bank Radio Club, in order that they may carry out their annual benefit for Camp Superkids. JGC /eja Respectfully submitted, John G. Cartwright City Manager CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 140 Agenda April 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Request to Rezone 6432 and 6444 First Avenue South from Residential to Commercial in Order to Expand the First Federal Savings and Loan Teller Service Council Members: PROPOSAL First Federal Savings and Loan is requesting the rezoning of two lots which it owns on First Avenue from residential to general commercial. The rezoning proposal is intended to accommodate an expanded drive o facility on the east side of the bank. ORDINANCE REQUIREMENTS • 1. Section 3.33, Subdivision 1, paragraph 4 requires financial institutions to be located in a C-2 zoning district. 2. Section 3.42, outlines the procedure to be followed when processing zoning amendments within the city. STAFF REVIEW In order to initiate a rezoning action, the applicant must, by ordinance, secure the signatures of 50% of the property owners within 300 feet of the area proposed for rezoning. First Federal has obtained signatures from 76.3% of the effected property owners. In the spring of 1973, the city granted a request by First Federal to resubdivide and rezone a 35 -foot wide residential strip to general commercial. This 35 -foot strip, abutting the bank building site on the east, was not shown as commercial in the comprehensive plan. However, the planning commission determined in 1973 that it would not violate the intent of the plan to rezone the property to commercial. The present request is to rezone the remainder of the bank's residential property to general commercial. The residences at 6432 and 6444 First Avenue South would be removed and the site used to expand the drive -up teller facilities from two teller stations to six. The zoning to the south of the land for which the rezoning has been initiated, is general commercial (C -2). The entire block south of 65th Street is C-2. The west half of the immediate • block is split in two districts, C-2 and C -1. The east half of the block, as well as the block to the east, across First Avenue, is zoned residential. Council Letter No. 140 -2- April 9, 1984 The comprehensive plan indicates these residential properties could be • developed as a medium density buffer, which does not include general commercial uses. The proposal would provide access to the drive -up tellers from Nicollet Avenue. Egress would be via 65th Street, with a driveway and curb out angled to encourage traffic to make a right hand turn back onto Nicollet Avenue. This circulation pattern would discourage traffic from using any of the surrounding residential neighborhood streets. Furthermore, there would be no entrance or exit on First Avenue. The design would also increase the stacking space available to the drive -up teller facility and reduce the congestion on Nicollet Avenue which occurs now during peak usage. The new construction would meet all setback requirements and be well buffered. A 15 foot building setback is required from the residential property to the north. This is more than provided for, with 19 feet of plantings and landscaping proposed between the lot line and the bituminous surface. A 30 -foot setback is maintained - -from First Avenue to the new teller building. Landscaping would also be provided along this street. OPTIONS Staff has identified the following options: 1. Recommend denial of the rezoning request, as it is a general commercial encroachment into a residential area. It would be a rezoning inconsistent with the comprehensive plan. • 2. Recommend approval of the rezoning with the stipulation that no ingress or egress be allowed on First Avenue, and the stipulation that a comprehensive plan amendment be adopted which would allow a general commercial use on this residential property. b STAFF RECOMMENDATION Staff recommends denial of the rezoning request. However, it is also recommended that the council give first reading approval to the attached ordinance so the public hearing and second reading consideration of this ordinance may be scheduled for April 23, 1984. The public hearing will allow the opportunity for public comments prior to final action by the City Council. PLANNING COMMISSION RECOMMENDATION The Planning Commission unanimously recommended denial of the rezoning request because it would be inconsistent with the Comprehensive Plan. Respectfully submitted, John G. Cartwright City Manager 40 JGC:sb 11 u • U BILL NO ORDINANCE NO OF THE ORDINANCE CODE OF THE CITY OF RICHFIELD, MINNESOTA CITY OF RICHFIELD, MINNESOTA CITY OF RICHFIELD DOES ORDAIN:- Appendix C of the Ordinance Code of the City of Richfield, Minnesota defining the boundaries of the various zoning districts of the city enumerated in Chapter III, Part IV, Section 3.28, Subdivision 2, of such code is hereby amended in the following respect: Appendix C, Section 3, is amended by repealing paragraphs 39 and 73 and by adding the following new paragraph 77: (77) Lots 1, 2, 3, Block 1, First Federal Richfield Addition Passed by the City Council of the City of Richfield, Minnesota this day of , 1984. ATTEST: Sylvia K. Bergh, City Clerk John Hamilton, Mayor r 1 Y � I STREET .a ;7 LAND USE :5 AND ZONING MAP ru 1b, z" Q Residential r I r � f t .�1'• u IIf, II r. r2::.:C.•::C?r.�$•.. O • EASE'.. R1C�iFiEL.D pRo-+ No. • • 7 c 4 li f•- U I,z� e • ru 1b, z" Q Residential r I r � f t .�1'• u IIf, II r. r2::.:C.•::C?r.�$•.. O • EASE'.. R1C�iFiEL.D pRo-+ No. • • 7 c 4 li f•- U _C *+ 0 1 ..m �Z -d r P ELI y T r f Q 0 Z n v w � p I, n � r r0 m _ o► :v w oy s 4 Z � ;y - - -- NiCOLLE7 AVE. - -- — o• i f ^ C I ^ y J/ 1 Y � to I �o � '� g ,J �, �• � L � - CI11Ivf b � p 9 it 0 1^ ^ L G i m I z r_ C I ^ y J/ 1 Flr5t'Federal ,>aknys 6445 Nicollet Ave. South • Richfield, Minnesota 55423.612/866 -4031 March 14, 1984 Community Development Department Planning Division City of Richfield 6700 Portland Ave. Richfield, MH 55423 Dear Sirs: a� .41 �G7'7q and CfiecW'� First.Federal Savings and Loan is submitting a request at this time for rezoning of lots which we own on First Ave. So., because we find that our present drive -up facility has inadequate capacity to provide our customers with the speedy service which is vital to our remaining competitive. When our present building was constructed, the deposit responsibility of Savings and Loan Associations involved only passbook savings accounts and savings certificates. Most institutions did not find a drive -up facility necessary to a competitive operation. A few years ago the Federal Government established a program of deregulation of the Savings and Loan and Banking Industry. In the process of this program the depository authority of Savings and Loan Associations was broadened to include the ability to offer checking accounts to our depositors. We improved -thd drive -tip facility shortly after we began offering checking accounts to our customers, as we became aware that this service was vital to servicing this type of account. Now_that we have had several years experience with checking accounts and have built a substantial base in this type of business, we find that our existing drive -up facility is inadequate to offer a competitive level of service to our customer. We know that our customer base will continue to expand and we anticipate greater delays, resulting in customer dissatisfaction and consequent loss of business if we continue to try to- serve them with an inadequate facility. Respectfully yours, C-11 n Reneale Vice President STREET - 7 PETITION MAP it\19 2'`1` p n'�a�9 art 2(Lrl.; r - 7 4 in �JJi 7 q �(� L•'f7 G,J'� } -- - -- t ,. r .44',16 n: S(afj'�rl S %� `I q `�• 7 i"A� I�ak 7 ea O x; o X86, Z u _ STREET .mss •••.• - ••�.s••� y,a • Mi Pi an 04 i „1�9 Z �yl iiaA1 2 �� (Ab►9 I� 2 �a) 8 W a did , 3 �� ..p S �'•� .ii} ..�.•:ti °:•:•. • Z i LU Nom. X `- y'•1R' *ST .•••.tee +g�h•�1•••.e•e••'e�'�••� •.a•.•��• •• .•. �c_J ��`• yaj• :v: T �0 - r 15 �r ICs s �t� ;a 10 • Gt r l tAo r Signatures on Petition O • FAST -- --S-T RFET - • R1C.1•�FIELD pR0.J nto. . .• . I Z cam,_, —' -�� q CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 139 Agenda April 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Blue Bell Ice Cream, Inc. Proposal to Operate a Mobile Ice Cream Vending Vehicle in Richfield Summary Blue Bell Ice Cream company wishes to operate a mobile ice cream vending vehicle in Richfield. However, the company objects to the ordinance which prohibits the operation of a vehicle on Sundays, election days, holidays nor any other day between the hours of 9:00 p.m. and 8:00 a.m. Recommendation City Manager recommends City Council approval in accordance with Chapter 6 of the Municipal Code of Ordinances, Section 6.14, Sound Trucks, Subdivision 6(4), Is that a license for Blue Bell Ice Cream, Inc. be granted for the hours noon to 9:00 p.m. on Sundays and 8:00 a.m. to 9:00 p.m. on all other days including holidays and election days to operate a sound truck. The vehicle used by Blue Bell Ice Cream utilizes bells to attract attention. This ordinance provides that the City Council may grant additional hours of operation. Council should note that this type of vending service sometimes competes with volunteer organization concession stands. The only variance being sought is for Sundays, holidays and election days. Therefore, there is not much of a variance being considered. Food License Blue Bell Ice Cream is also required to apply for a food license in addition to the sound truck license. JGC /bcc • Respectfully submitted, John G. Cartwright City Manager Subd. 4. License Fee. The license fee is as provided in Appendix D of this Code. (Bill 1977 -16) 8/8/77 Subd. 5. Containers for Disposal. All establishments selling, distributing or making available soft drinks, as defined in this section, in bottles, cans or other disposable containers shall provide suitable containers for the dis- posal of such. Subd. 6. Maintenance of Grounds and Premises. All establishments selling, distributing or making soft drinks available to the public shall maintain their premises in .a clean and sanitary condition and additionally keep all adjoining and adjacent property clean and free from bottles, cans and other containers. CROSS- REFERENCE: See Chap, IV, Sec. 4.01, for general provisions relating to littering. Subd. 7. Application of State Law. Nothing in this section shall be construed- to limit the application of Minnesota Statutes Chapter 34. This section has been adopted pursuant to Minnesota Statutes 461.02. 6.14 SOUND TRUCKS Subdivision 1. Definitions. "Broadcasting vehicle" is any vehicle, motor - propelled or otherwise, on which is attached any device for amplifying and broadcasting through one or more loud speakers speech or music, whether pro - duced from records, radio reception or vocally through microphone, and which projects sound from such vehicle with a total speaker volume of more than one watt. Subd-.-2. License Required. No person shall operate any broadcasting.vehicle, moving or stationary, in the city without first obtaining a license. Subd. 3. License Application. Application shall be made at least seven days before the day or period for which the license is sought. Each application shall state the name and address of the applicant, a description -of the vehicle to be used, the type of broadcasting device attached thereto, the license number of the vehicle, the type of program to be transmitted and the days or the period for which a license is requested. Subd. 4. Issuance of License. The clerk shall issue the license unless the applicant is found to have been convicted of a prior violation of this chapter. In such case the council shall determine whether a license is issued.- Subd. 5. License Fees. Licenses shall be issued either on an annual basis or for a s ecified number of da s. The license fee for each —vehicle is as pro 40iffeT in Appendix D of this Code. (Bill 1977 -16) 8/8/77 Subd. 6. Conditions Governing Issuance. The following conditions govern issuance of a license pursuant to this section: (1) Each license issued shall be kept or displayed in or upon the vehicle for which issued, and open to public inspection at all times. (2) Broadcasting vehicles shall make no louder broadcast or sound than is produced by speakers with a total output of 20 watts. When approaching any hospital, school which is in session or funeral parlor during a funeral service, 8/8/77 ORDINANCE CODE 190 CITY OF RICHFIELD, MINNESO TA all broadcasting stiall i:-nediately terminate and shall not resume until the vehicle is at a distance sufficient to avoid disturbing any person within said j areas. (3) 3roadcasting vehicles shall not broadcast while on the streets and alleys in residential areas of the city. (:) 'N'o vehicle shall be operated on Sundays, election days, holidays, nor on any other day between the hours of 9:00 p.m. and 8:00 a.m., except by special permission of the council. 6.15 REGUL -MON OF 7R-MNS IENIT •'ERMANTS Subdivision 1. Definitions. The following terms have the meanings ascribed to them in this section: (1) "Transient merchant" :Weans any person who engages in temporary or tran- sient business in the city, whether in one locality or traveling from place to place within the city, and who hires, leases, occupies or uses any building structure, vacant lot or railroad car to conduct such 'business. (2) " Transienc business" means and includes the selling of goods, wares, - merchandise and farm and garden products. Subd. 2. Scope of Section. This section does not apply to any person who sells or peddles the products of a farm or garden occupied or cultivated by him. Subd. 3. License Required. A transient merchant shall procure a license before doing business within the city. Subd. 4. License application. Application for a License shall be made to the cleric and shall specif;° the nature of the applicant's business, the location of such business and the tir;ie during which the applicant desires to transact such business. The application shall be accompanied by the .license fee. Subd. 5. License Fee. The license.fee is as provided in :appendix D of this Code. (Bill 1977 -16) 3/8/77 Subd. 6. Duration of License. Upo-. =.)p---o al of any license application, yhe city manager or his /her designate shall specify the period for which the license is valid. Such period shall not exceed the period remaining in the calendar year in which the license is issued. (Bill 1980 -12) 5/27/80 Subd. 7. Registration of State License: Compliance with State Law. In addition to the license required in Subdivision 5 of this section, any person desiring to do business as a transient merchant within the city shall file proof of his possession of a state license required by :Minnesota Statutes 329.11. Additionalt:.•, such registrant shall rile proof of his compliance with all of the provisions of Minnesota Statutes 329.099 to Minnesota Statutes 329.17. 6.16 REGL7.1%TION or 1,-WO I PEDDLERS Subdivision 1. Definitions. The following terms have the meanings ascribed to them in this section: (1) "Gla,on peddler" means any person selling ice cream, popcorn, candy soft ---- drinks or ocher �onfuccionary _rom a pushcart, wa,on, self- propelled vehicle, trailer or similar :•ei:icle, dire�cctiv to the customer. ORDINANCE CODE 191 CITY OF RICHFIELD, MINNESO fA • Subd. 2. License Required. No person shall engage in the occupation of wagon peddler in the city without first obtaining a license. Subd. 3. License Apolication. Application shall be made in writing to the clerk. The applicant shall state his name, age, place of residence, the prod - ucts he proposes to sell, the place or places where he has held a similar license, whether such license, if any, has ever been revoked and the reason for any such revocation, the name and address of the person on whose behalf he is acting if the application is not made on his own behalf, the period for which a license is sought and the license number and a description of the vehicle to be used in such occupation. Failure to provide accurate information on said application is a violation of this section. Subd. 4. Appendix: 3/8/77 License Fee. There shall be an annual license fee as provided by D of this Code which shall accompany the application. (Bill 1977 116) Subd. S. Review and Approval. council for approval. The application shall be presented to the Subd. 6. Conditions Governing Issuance. The following conditions govern issuance of a license pursuant to this section: (1) No peddler shall stop on any street, alley or public ?lace for more than ten minutes at any one time for the purpose of transacting his business, unless special permission of -the council is granted to stop a longer time. (2) Repealed Bill 1981 -9. 5/26/31 (3) `'o such peddlers shall engage in said occupation in any residence district in this city except 'etween the hours of 8:00 a.m. and 5:00 p.m. may such peddlers en-age in said occupation in this city on Sunday. (4) all licenses issued p nor ursuant to this chapter shall be displayed in a conspicuous place in or upon the vehicle being used by the licensee in such occupation. 6.17 REGLZ1TION OF PEDDLERS DEALERS HAWKERS. SOLICITORS AND CANVASSERS Subdivision 1. Definitions. The following terms have the meanings ascribed to them in this section: (1) "Peddler" and "Hawker" include any person who goes from house to house, from place to place or from store to store conveying or transporting goods, wares or merchandise or offering or exposing the same for sale or making sales and delivering articles to purchasers. (2) "Canvasser" and "Solicitor" include any person who goes from place to place or from street to street soliciting or taking or attempting to take orders for sale of goods, wares, merchandise or personal services of any nak ure whatsoever for future delivery or future performance whether or not such indi- vidual has, carries, or exposes for sale, a sample of subject of such order or whether or not tie is collecting advance payments for such orders. Any such activity shall be deemed canvassing if it has as its ultimate purpose the obtaining of orders of such nature, even though it may not purport, initially, to be an effort to obtain such an order. Subd.. 2. State License Required. No person shall engage in or follow the s business or occupation of Iiawi.er or peddler within this city without first Navin, obtained a license for that purpose as provided by Minnesota Statutes Chapter 329. NO person not 'have a license shall be entitled to register for 5,,26/81 ORDINANCE CODE 192 CITY OF RICHFIELD, MINNESO rA CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 138 Agenda April 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Application for Three Taxicab Licenses from Wells Taxi Council Members: The City Manager has received a communication from Ronald P. Wells, owner and operator of Wells Taxi, who wishes to apply for Richfield taxicab licenses. The City of Richfield grants 115 taxicab licenses and for the first time in the recent history of Richfield, all taxicab licenses have been issued. Because the taxicab ordinance sets a limit on the number of licenses, the city is unable to issue additional licenses to Mr. Wells or any other taxicab operator. Mr. Wells explains in his letter that not only is he a resident of Richfield and lives at 7600 Penn Avenue, but his business serves neighboring Edina as well as other communities in the Metropolitan area. Also, Wells Taxi has a • license from the-Minneapolis-St. Paul Airport. Mr. Wells explained to the City Manager that his taxicab business is somewhat different from most taxicab companies because he emphasizes personalized service dispatched on a 24 -hour basis per day. He attempts to seek repeat business for his drivers and encourages clients to call and request a certain driver. - Because Mr. Wells has a number of passengers that live in Richfield, or wish to do business in Richfield, he wishes a Richfield license. The City Manager has discussed this question of taxicab licenses with the Director of Public Safety, and Mr. Morgan has no objections if the city council wishes to increase the number of licenses from the present 115 to 120. The City Manager asked the City Attorney why the City limited the number of taxicab licenses. The City Attorney advised that historically many cities limited the number of licenses based upon concerns that too much cutthroat competition might result in (1) the use of unsafe or inadequately maintained equipment, (2) cheating on fares, and (3) engaging in illegal activities such as making illegal liquor purchases and pandering. Cities therefore undertook to issue additional licenses only if such licenses appeared necessary in order to provide adequate, reliable and viable service. He indicated that on several occasions in the past, the City of Richfield has held a hearing on the need for additional taxicab licenses and after the hearing has amended the ordinance to increase the number of authorized licenses. • • Council Letter No. 138 -2- April 9, 1984 Recommendation The City Manager recommends that least 120. The number of taxicab are: the city increase the number of licenses to at li- censes issued by other units of government Minneapolis -St. Paul Intl. Airport 600+ Bloomington (3 companies are licensed, they are 95 presently considering increasing this number because of additional requests) Edina (no limit, number is open based on need) 197 Minneapolis 248 St. Louis Park (licenses one company only) 40 If Wells Taxi is granted a license(s), it appears service for Richfield residents and persons who wish to visit Richfield may be improved. On the other hand, the city has not been asked by the public to expand the number of cabs. Association of Metropolitan Municipalities (AMM) The AMM has been seeking state legislation for the past several years to place the responsibility for taxicab licensing on a Metropolitan basis with MNDOT. This proposed legislation would remove all local units of government from the authority to license taxicabs. The advantage of this proposed legislation would be to eliminate all anti -trust questions over any refusal to license taxicabs, because states are exempt from anti -trust suits. Present federal law does not exempt municipalities from anti -trust litigation. AMM says it is very unlikely this proposed legislation will be considered in 1984. Therefore, there is a need to consider Wells Taxicab license request. Proposed City Council Action Schedule a public hearing for April 23, 1984, invite citizens and interested parties (cab companies), to present information on the question of the need for more licenses, make a finding and then either increase or retain the number of taxicab licenses. JGC /bcc cc: Administrative City Attorney Public Safety Services Director Director Respectfully submitted, John G. Cartwright City Manager CITY OF RICHFIELD, MINNESOTA 0 Inter— Office Mernoraridum DATE April 3,1984 TO John Cartwright, City Mananger FROM Elaine McGuire, License Department Ext. 245 SUBJECT Cab Companies Licensed in 1984 1. Robprt-; 1. Zimmerman dba Airport & Airline Taxi Cab company and Airport & Airline Taxi cab corporation. 19 Cabs 2.Blue & White Cab Company 2812 University Avenue 4@o* ► Contact Person Mary Ann Parks 19 Cabs. 5.e qi S Suburban Green & White Cab Company 6 Cabs 4. Town Taxi 7570 Highway 65 North, Fridley, 21 Cabs 5. Yellow Cab Company 50 Cabs. 5 Total-Cabs Licensed in 1984 115 • Taxi. law change called clarification by Robbinsdale allow Blue and White to reapply, "with the possibility that the suit would be dropped." Berry Mack, Blue and White general manager, said yesterday that the company would reapply, but he wouldn't com- ment further or say whether the suit would be dropped. By Neal Gendler Staff Writer Robbinsdale changed its taxi ordi- nance Tuesday to require cabs to have a city license before they can pick up fares in the city. But that isn't likely to help Town Taxi keep out Blue and White. Robbinsdale officials called the change a clarification — putting into words the policy the city had been following The city attorney re- viewed the taxi ordinance last tali, after Robbinsdale denied Blue and White's request for licenses, and de- cided that more specific language was needed to assure a legal basis for the city's practice. Since Its request was denied, Blue and White has sued Robbinsdale, al- leging antitrust violation, and Rob. binsdale has reconsidered and asked Blue and White to reapply. City Man- ager Walt Febst said that the lan- guage of the ordinance was not changed because of the lawsuit but because Blue and White's application led to a review of the law. Denial, of the Blue and White li- censes was a victory for Town Taxi, the only firth with Robbinsdale li- censes. The company didn't ask Rob - binsdale for the ordinance,hutit has sought such ordinances in other sub- urbs Town Taxi's goal is to end reciprocity — allowing cabs licensed in one city to pick up fares in anoth- er — and.to force Minneapolis to allow cabs beyond the 248 it licenses to pick up fares in Minneapolis. Town Taxi also has asked the courts for relief from the Minneapolis poli- cy, which began in 1981 in an effort to keep Airport Taxi from grabbing the profitable long runs from cabs licensed by the city that were re- quired to accept all fares. Robbinsdale's policy was invoked last November when Blue and White applied for licenses for its suburban fleet. The licenses were denied shortly after Robert Utley, then Blue and White president, admitted to Mayor Ray Mattson that he was the same Blue and White official who had asked the Minneapolis City Council not to issue any more li- censes. Last month Blue and White sued, asking $500,000, attorneys' fees, com- pensation for lost business and an order directing Robbinsdale to issue the licensee If successful, the firm could get triple damages, or $1.5 million. On Feb. 21, Robbinsdale's council invited Blue and White to reapply. "There's no question that the suit precipitated our action," Fehst said yesterday, speaking of the invitation. Fehst said that last fall, "a couple of the members of the council felt that the present company had provided good service and there was no addi- tional need for cab licenses to serve the city of Robbinsdale. Upon reflec- tion, I guess it was the general feel- ing that perhaps that wasn't justifica- tion enough for not issuing the li- censes to a new company." Febst said that it might be possible to limit the number of licenses and require an applicant to prove need for more. 2r�ihArr Dick Bierbrauer, president of Town Taxi, said he didn't think that Blue and White should be licensed by Robbinsdale as long, as his drivers can't pick up people they've taken into Minneapolis and return them to Robbinsdale. He said that Blue and White may have a separate suburban fleet, but that it would be easy for city drivers to cheat because city and suburban cabs took alike. Asked whether this was the end of his fight in Robbinsdale, he said sim- ply, "You can't fight city hall," but he suggested that Robbinsdale ought to be able to do the same as hfinne- apolis. He said his suit is awaiting a date in the Minnesota Supreme Court. Bierbrauer contends that many cab firms are interested only in profit- able long runs and shun calls for trips within suburbs or between nearby suburbs. "We're the only people who ever gave the west suburbs service," he said. "Nobody else ever has." He said he was very disappointed by the Robbinsdale reapplication decision and by action- in Golden Valley, which also changed its cab law to require licenses but now issues li- censes to firms other than his. • is • Z�5 CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 137 Agenda April 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: ORDINANCE AMENDMENT REGARDING "JUNKED" OR ABANDONED VEHICLES, FIRST READING. Council Members: Recently, a question arose regarding the city's ability to enforce our "junked" or abandoned vehicle ordinance under the existing language provisions in the ordinance code. The city attorney's office has examined this matter and has found that there are some minor language inconsistencies regarding the definition of a "junked" or abandoned vehicle as defined in the city ordinance code 3.38 (sub.8) and ordinance code 6.02, subdivision 2 (3). Therefore, the city attorney and staff are suggesting an ordinance code amendment that will correct the minor language inconsistency that presently exists. This amendment should enhance the ability of the city to enforce the provisions of this ordinance concerning junked or abandoned cars on private property. Attached is a copy of the ordinance code amendment recommended by our city attorney's office. It is the request of the Director of Public Safety, in which I concur, that the city council give favorable consideration to this proposed amendment to the code of ordinances. JGC /eja Respectfully submitted, John G. Cartwright City Manager 0 • AMENDMENT TO CHAPTER III, SECTION 3.38 OF THE ORDINANCE CODE OF THE CITY OF RICHFIELD City of Richfield Does Ordain: Chapter III, Section 3.38 of the Ordinance Code of City of Richfield entitled "Special Provisions - Outside Parking and Storage" is amended by amending subdivision thereof to read as follows: Subd. 8. It is unlawful for any person in charge or control of any property within the city, whether as owner, tenant, occupant, lessees or otherwise, to allow any �aa��y- dsxtaatlee�; non- operating, wrecked, dunked; or discarded vehicle, or any vehicle not displaying a current license valid for the vehicle, or not equipped for lawful operation on a public street or highway, or lacking in its vital component parts to remain on such property longer than 96 hours, and no person shall leave any such vehicle on any property within the city for a longer time than 96 hours; except that this ordinance shall not apply with regard to a vehicle in an enclosed building; a vehicle on the premises of a business enterprise operated in a lawful place and manner, when necessary to the operation on such business enterprise; or a vehicle in an appropriate storage place or depository maintained in a lawful place and manner by the city. "Vital component parts" means, for the purposes of this section, those parts of a vehicle essential to its mechanical functioning. Passed by the City of Richfield, Minnesota this day of , 1984. ATTEST: Sylvia K. Bergh, City Clerk John E. Hamilton, Mayor the 0 -�-4 CITY OF RICHFIELD, MINNESOTA Office of City Manager SCouncil Letter No. 136 Agenda April 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Ordinance Amendment and Resolutions Relating to Forestry Policy. First Reading. Council Members: Attached for city council consideration is a proposed amendment to the municipal code of ordinances and resolutions concerning the forestry policy for the City of Richfield. The proposed amendment to Section 4.10, Planting, Maintenance, Care and Removal of Trees on Public Property, sets out the rights and responsibilities of the city and the homeowner with regard to planting, maintenance, care and removal of trees located within the municipal street right -of -way areas and other public grounds. The ordinance provides for a permit process for trimming or alterations to boulevard trees. A copy of the permit conditions (a $5.00 fee)is attached for council review. The ordinance also provides for a Shade Tree Commission. The Community Services Advisory Commission has previously been designated by the City Council to serve in this capacity. A copy of the tree planting plan referred to in the ordinance is also attached for City Council review. The Community Services Advisory Commission has reviewed the basic content of the ordinance proposal and has recommended approval. It is recommended that first reading consideration be given to the proposed amendment to the municipal code of ordinances. However, it would be appropriate to delay action on the resolutions until the amendment is approved on second reading. JGC /eja is Respectfully submitted, John G. Cartwright City Manager RESOLUTION NO. RESOLUTION APPROVING AND ADOPTING A COMPREHENSIVE TREE PLANTING AND MAINTENANCE PLAN FOR THE CITY OF RICHFIELD WHEREAS, it has been deemed necessary, expedient and in the best interests of the city to establish a Comprehensive Tree Planting and Maintenance Plan for the City of Richfield, and WHEREAS, the proposed Comprehensive Tree Planting and Maintenance.Plan has been reviewed by the city council during public hearings related to amendment of Chapter IV of the municipal code of ordinances, specifically Section 4.10, Planting, Maintenance, Care and Removal of Trees on Public Property, and WHEREAS, the Community Services Advsiory Commission has reviewed the Comprehensive Tree Planting and Maintenance Plan and recommends its adoption, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield that a Comprehensive Tree Planting and Maintenance Plan is hereby adopted. Passed by the City Council of the City of Richfield this day of , 1984. • ATTEST: Sylvia Bergh, City Clerk. is John Hamilton, Mayor TREE PLANTING AND MAINTENANCE PLAN CITY OF RICHFIELD, MINNESOTA The definition of a boulevard tree; i.e., a tree that would have the city assuming responsibility for maintenance and removal if necessary, shall be that it is a city boulevard tree when it can be touched at Dbh (diameter breast height or approximately 48" above ground level) when measured from back of curb to city easement line. Accepted or approved arboricultural practices shall be those of the National Arborist Association unless otherwise specified. Planting Schedule Priorities A. 10 -25% of the trees to be planted during a given year shall be for the replacement and new plantings in public spaces such as parks. The variable shall depend on the circumstance of a given year, based on such factors as storm damage. B. -The remaining 75 -90% of the trees to be .planted during a given year shall be planted according to the following priority. schedule: 1. Replace and provide new boulevard trees on the avenues, north /south, in accordance with current policy, which is one tree per lot unless there is an exceptionally wide lot; i.e., duplex lot, corner lot, or, if the city forester determines that the lot can support more than one tree while maintaining the policy of a 40' minimum spacing between boulevard trees insomuch as possible and a minimum of 20' distance from a corner or intersection insofar as possible. Such planting shall be dependent upon_ prior notification to the resident of the intent to plant-on the boulevard and with the acceptance by the resident of such proposed planting. 2. Should the needs and desires of priority schedule 1. listed above be met and trees are still available, boulevard_ trees_ would be placed on streets, east /west, on a request basis in accordance with the policy in priority schedule 1. with preference to homes fronting on a street, secondly to homes with a side facing to the street. 3. Should the tree planting priority schedule 1. and 2. listed above be met and trees are still available, requests for trees to be planted on the boulevards of county roads would be approved if easements and other factors such as utility placements make such planting possible. 4. Should the tree planting priority schedules of 1., 2. and 3. listed above be met and trees are still available, a systematic system of planting boulevard trees on the streets, east /west. shall be initiated and implemented as outlined for the avenues, north /south, in priority schedule 1. Species, Cultivars or Varieties A. Only desirable, long -lived trees of good appearance, beauty, adaptability and generally free from injurious insects or disease shall be planted in public sites. The Shade Tree Commission, in conjunction with the City Forestry Division, shall review at least once every two (2) years the 0 • -2- species, cultivars.and varieties included on the approved list to determine if any should be removed for any reason or if certain new species, cultivars or varieties of proven dependability and value should be added. B. Selection of species for replacement of trees lost to disease or storm damage shall be at random from the approved list of acceptable species. List of Acceptable Varieties General conditions for selecting varieties of trees suitable as boulevard trees are: hardiness, upright growth characteristics, lack of fruit or nuts and local availability and price. Presently the list of acceptable varieties is: Skyline Honeylocust (Gleditsia triacanthos 'Skyline') Hackberry (Celtis occidentalis) American Linden (Tilia americana) Sugar Maple (Ater saccharum) Norway Maple (Ater platanoides) Marshall's Seedless Ash (Fraxinus pennsylvanica 'Marshall's Seedless') Summit Ash (Fraxinus pennsylvanica 'Summit') Size A. Unless otherwise specified by the City Forestry Division, all medium to large deciduous tree species and their cultivars and varieties shal conform to American Asociation of Nurserymen Standards.and be at least 2 to 2 1/2 inches in diameter six inches (611) above ground level and at least nine feet (91) in height when planted. The crown shall be in good balance with the trunk. B. All small deciduous tree species and their cultivars and varieties shall have comparatively straight trunks, well developed leaders and tops and roots characteristic of the species, cultivar or variety showing evidence of proper nursery pruning. All trees must be free of-insects, diseases, mechanical injuries and other objectional features at the time of planting. Location and Spacing A. Based on a forty -year cycle, no tree which will attain a trunk diameter greater than twenty -five inches (25 ") shall be planted in a treelawn less than three to five feet (3' -5') in width. In treelawns less than three feet (3') in width or where overhead lines or building setback presents a special problem, the selection of site and species shall be determined by the City Forestry Division. B. Where there is a treelawn less than three feet (3') in width, legal steps should be taken to obtain easement right to plant beyond the sidewalk on private property. Such easements should contain provisions granting the municipality permission to select, plant, maintain and remove such trees under the direction of the City Forestry Division. C. Trees shall be planted at least twenty feet (201) from street intersections and at least ten feet (101) rom driveways and alleys. D. No tree shall be planted closer than ten feet (101) from a utility pole. -3- E. Spacing of trees.should be determined by the City Forestry Division according to local conditions, utility locations, the species, cultivars or varieties used, their mature height, spread and form. Generally, all large trees capable of growing to a height greater than sixty feet (601) shall be planted forty to sixty feet (401 -601) on center; all medium -sized trees capable of growing to a height greater than thirty -five feet (351) shall be planted a minimum of thirty -five feet (35') on center and all small trees capable of growing to a height greater than twenty feet (201) shall be planted a minimum of twenty -five feet (25') on center. Methods of 'Planting and Support A. All deciduous trees shall be moved balled and burlapped or with a tree spade unless otherwise indicated. Roots should be prevented from drying out at the surface of the ball and protected against injurious freezing. B. All coniferous trees shall be moved balled and burlapped or with a tree spade. Balled roots should be prevented from drying out at the surface of the ball and protected against injurious freezing. C. For balled trees., the pits shall be a minimum of six inches (611) larger in diameter than the diameter of the ball of soil to allow proper backfill. D. Plants shall be planted no deeper than previously gorwn with due allowance for settling. E. Acceptable topsoil, compost, peat moss or other acceptable soil mixtures shall be placed about the roots or in the backfill around the ball. When the planting is completed, the entire root area shall be thoroughly saturated with water. F. Excessive pruning at the time of transplanting should be avoided. The extent of top pruning should be based on the ability of the plant roots to function. G. If it is determined necessary by the City Forestry Division, trees shall be suitably wrapped and guyed or supported in an upright position according to accepted arboricultural practices. The guys or supports shall be fastened so that they will not girdle or cause serious injury to the tree or endanger public safety. Early Maintenance A. General Newly planted trees require special attention to maintenance practices during one or two growing seasons following planting. All maintenance practices shall follow approved arboricultural standards. B. Watering Ample soil moisture shall be maintained following planting. A thorough watering each five (5) to ten (10) days, depending on soil type and drainage provisions, is usually adequate during the growing season, • -4- C. Fertilization Provision of good drainage and adequte moisture of the prepared backfill and the soil ball of balled plants is more important than fertilization immediately following planting. However, adequate quantities of the essential nutrient elements should be available after new growth starts. D. Insect and Disease Control Measures for the control of insects and diseases shall be taken as shown necessary by inspections of the City Forestry Division. Plants in a weakened condition following transplanting are often more susceptible to insects, especially borers, and some diseases than are vigorously growing trees. Where it is necessary to spray, insecticides or fungicides shall be used that are recommended for safe and effective control. E. Pruning 1. Pruning practices to be followed the first few years following planting shall consist of removing dead, broken.or injured branches, the suppression of rank, uneven growth and usually the removal of water sprouts. 2. Pruning shall be practiced subsequent to transplanting and as necessary thereafter to assure sturdy crotch development. 3. Tree heads should be raised as growth characteristics and location - dictates. Newly planted trees need not have lower branches removed until they are well established. Eventually trees should have the lower branches removed to a height of at least seven feet W) unless in areas where lower branches do not impede traffic. General Mainteance A. Pruning and Removal 1. No topping or dehorning of trees shall be permitted. 2. All large, established trees shall be pruned to sufficient height to allow free passage of pedestrians and vehicular traffic: nine feet (91) over sidewalks and ten feet (101) over all streets except those that are subject to truck traffic which shall have a clearance of sixteen feet (161). 3. It shall be the policy of the City Forestry Division to cooperate with the City Street Division in the placement and height of lighting standards and the development of a system of tree pruning to give effective street illumination. 4. All cuts shall be made with a saw or pruner and only a the nodes or crotches. No stubs shall be left. No spurs or climbing irons shall be used in the trees except when trees are to be removed. 5. All dead, crossed and rubbing branches shall be removed. -5- 6. All tools used on a tree suspected to be infected with a contagious disease shall be disinfected before being used on another tree. 7. Whenever streets are to be blocked off to public service, police and fire departments shall be notified of the location and length of time the street will be blocked. Notification shall be given these departments upon the removal of such.barriers or if such barriers are to remain longer than originally expected. 8. To protect the pubic from danger, suitable street and sidewalk . barriers, highway cones or signs shall be used when pruning a tree. Flashing signals or flares shall be placed on all barriers or obstructions remaining in the street after dark. 9. The stumps of all removed trees shall be cut to at least six inches (6t1) below the ground an soil shall be replaced and the area leveled. B. Spraying 1. Suitable precautions shall be taken to protect and warn the pubic that spraying is being done. 2. Spraying shall be done only if determined necessary by the City Forestry Division for the control of specific diseases or insects, with the proper materials in the necessary strength and applied at the proper time to obtain the desired control. All spraying practices shall conform to federal and state regulations. 3.. Dormant oil sprays shall not be applied to sugar maple, Japanese maple, beech, flowering dogwood, hickory, walnut and most crabapple trees. Dormant oil sprays shall be applied to other trees only when the air temperature is 40 degrees F. or above and when it is not likely to drop below this temperature for a period of twenty -four (24) hours. C. Fertilization 1. Fertilization of public trees, if determined necessary, shall follow accepted arboricultural standards. 2. Formulations, rates and methods of application of fertilizers shall be specified by the City Forestry Division. D. Cavities Extensive cavity work should be performed on trees only if they are sufficiently high in value to justify the cost. All cavity work shall conform to accepted arboricultural standards. E. Cabling and Bracing Cabling and bracing will only be done if determined necessary and cost effective by the City Forestry Divsion. 1. As a general rule, cables should be placed approximately two - thirds (2/3) of the distance between the crotch and top branch ends. Rust - resistant cables, thimbles and lags should be used. The ends of a cable should be attached to hooks or eyes of lags or bolts and • • thimbles must be used in the eye splice in each end of the cable. In no instances shall cable be wrapped around a branch. 2. All cabling and bracing practices with screw rods shall follow accepted arboricultural standards. Amend The City Forestry Division shall have the authority to modify, amend or extend, with approval of the Shade Tree Commission, the city Comprehensive Tree Planting and Maintenance Plan at any time that experience indicates improved methods or whenever circumstances make it advisable. • CITY OF RICHFIELD, MINNESOTA PERMIT CONDITIONS GENERAL CONDITIONS A. Permit Required - No person shall trim, cut, remove or plant any tree on any public property including street right -of -ways without having a valid and current permit. B. Application for Permits - Must be made at the office of the City Forestry Division not less than forty -eight (48) hours in advance of the time the work is to be done. C. Standards of Issuance - The City Forestry Division shall issue the permit provided for herein if, in their judgement, the proposed work is desirable and the proposed method and workmanship thereof are of a satisfactory nature. Any permit granted shall contain a date of expiration and the work shall be completed in the time allowed on the permit and in the manner as therein described. Any permit shall be void if its terms are violated. D. To protect the public from danger, suitable street and sidewalk barriers, highway cones or signs shall be used when pruning, removing or planting a tree. E. Notice of completion shall be given within five (5) days to the City Forestry Division for their inspection. F. The homeowner shall be responsible for all damages or injury to property of any character resulting from any act, omission, neglect or misconduct in the manner or method of executing the work, or due to the homeowner non- execution of the.work or at any time-due to defective work or materials. The homeowner shall restore, or have restored at their own cost and expense, such damaged property to a condition similar or equal to that existing before such damage or injury occurred, or shall make good such damage from injury in the manner acceptable to the City. In case of failure on the part of the homeowner to restore such property or make good such damage or injury, the City may, upon written notice under ordinary circumstances (and without notice when a nuisance or hazardous condition results) proceed to repair, rebuild or otherwise restore such damaged property as may be determined necessary and assess costs to the homeowner. G. All work shall be in accordance with accepted aboricultural standards. TREE REMOVAL A. Permits It shall be at the discretion of the Community Services Director or an appointed member of his staff to determine when a request for removal shall be authorized. B. Whenever streets are to be blocked off to public service, police and fire departments shall be notified of location and length of time the street will be blocked. Notice shall be given to these departments upon removal of such barriers or if such barriers are to remain longer than expected. C. Obstructions (trimmings, logs and other debris) blocking sidewalks and streets shall not be allowed to remain overnight. • • -2- D. It shall be the homeowner's responsibility to remove all trimmings, logs or other debris accumulated from tree removal operations from the immediate site by the date of the expiration of the permit. E. All elm, red oak and pin oak wood not chipped or shredded shall be delivered to disposal sites approved by the City. No elm, red oak or pin oak wood from tree removal may be left on site nor transported to unapporved disposal sites without the homeowner first removing all the bark. Bark removal and /or disposal of limbs must be completed by the time of the expiration date on the permit. F. Any hole, cavity or depression left in work areas shall be filled with soil equal to or better than adjacent areas. G.. Insurance Requirements -- A copy of resident's homeowner's insurance shall be required at the time of application for tree removal permit. H. Roots Roots in sewer lines shall in no instances be considered cause for removal as it may be impossible to determine which tree(s) in the vicinity of the line are causing the problem and the problem arises from a defective sewer, not from a tree. I. Removal of stumps -.The- stumps of all removed trees shall be ground to at least six inches (511) below the ground and soil shall be replaced and the area leveled and seeded or sodded to match existing boulevard frontage. TREE PLANTING A. The species of tree shall be selected from the list of-acceptable varieties used by the City or an alternate variety approved by the City Forestry Division. B. Unless otherwise specified by the City Forestry Division, the tree shall.'be 2 -2 1/2 Dbh and planted`by the balled and burlapped method. C. The exact location of the tree shall be determined by the City Forestry Division taking into consideration location of utilities and other trees in the vicinity. D. It shall be the homeowner's responsibility to remove all trimmings, logs or other debris resulting from tree planting operations from the immediate site by the date of expiration of the permit. E. The resident shall assume all maintenance responsibilities for the tree for the first two years after which time the City will be responsible for pruning and removal, if necessary. Replacement of the tree, if it is damaged or dies, will be at the option of the City. F. "The planting must conform with all aspects of the City Comprehensive Tree Planting and Maintenance Plan. TREE TRIMMING A. No topping of trees shall be permitted unless to growth would interfere with utility lines in which case trimming must be done by the utility company. -3- B. All Large established trees shall be pruned to sufficient height to allow free passage of pedestrians and vehicular traffic: Nine feet (91) over sidewalks, ten feet (101) over streets except those streets subject to truck traffic which shall have a clearance of sixteen feet (161). C. If the tree is in the vicinity of a light standard, traffic sign or other city utility or interfering with private property trees or structures, it shall be trimmed so as to eliminate any present conflict and so as to develop a tree which will prevent future problems while maintaining an acceptable appearance. D. All aspects of the tree trimming shall be related to the shaping of the tree to its natural and characteristic growing form while maintaining the appearance of an even balanced crown. E. All cuts shall be made with a saw or pruner and only at the nodes or crotches. No stubs shall be left. F. No spurs or climbing irons shall be used in the trees, except when trees are to be removed. G. All dead crossed and rubbing branches shall be removed. H. Obstructions (trimmings, logs and other debris) blocking sidewalks and streets shall not be allowed to remain overnight. I. It shall be the homeowner's responsibility to remove all trimmings, logs or other debris resulting from tree trimming operations from the immediate site by the date of expiration of the permit. J. All elm, red oak and pin oak wood not chipped or shredded shall be delivered to disposal sites approved by the City. No elm, red oak or pin oak wood from any trimming project may be left on the'site or transported to unapporved disposal sites without the homeowner first removing all the bark. Bark removal and /or disposal of limbs must be completed by the time of the expiration date on the permit. • ORDINANCE NO. AMENDMENT TO CHAPTER IV OF THE ORDINANCE CODE OF THE CITY OF RICHFIELD City of Richfield Does Ordain: Chapter IV of the Ordinance Code of the City of Richfield regulating the use of streets, public ways, grounds and places is hereby amended by adding thereto Section 4.10 to read as follows: 4.10 Planting, Maintenance, Care and Removal of Trees on Public Property.. Subdivision 1. Declaration of Policy. The city determines that the planting, maintenance, care and removal of trees located within the municipal street right -of -way areas and other public grounds are matters of important concern to the city and influence the public health, safety and welfare of its citizens in numerous ways including their effect upon the pubic right of passage, their effect upon the value, use and enjoyment of properties within the area, and the impact which they have upon municipal services such as street cleaning and sewer maintenance. As a consequence, it is of importance that the City adopt and enforce regulations on the subject designed to promote and preserve the public health, safety and general welfare. Subdivision 2. Permit Required. No person shall trim, cut, remove or plant any tree on any public property, including street rights -of -way, without having a valid and current permit as hereinafter provided. Subdivision 3. Permit Application and Permit Fee. Any person desiring to obtain a permit required by Subdivision 2 s all make application to the Community Services Director -on forms provided for that purpose. The application shall be accompanied by the fee established in Appendix D of -. — this Code. Subdivision 4. Review by Shade Tree Commission. The Director shall refer appeals on any app ication to the Shade Tree Commission for its review and recommendation. Subdivision 5. Standards Governing Issuance. The Director shall issue the permit if, in the Director's judgment, the proposed work is desirable, and the proposed method and workmanship are of a satisfactory nature. In the case of requests for removal permits, the Director will consider such factors as the tree species, its general condition and form, its location and by whom it was planted. In granting a permit, the Director may establish conditions to be met by the applicant. The conditions may include a requirement that the tree to be removed be replaced by the applicant by a suitable species placed on a suitable location within the right -of -way. The Director may not issue a removal permit based only on a claim of sewerline blockage by tree roots. Subidivision 6. Tree Planting Permits - Additional Conditions. In determining whether to issue a permit to allow tree planting the Director may also consider the species of the tree, its proposed location and spacing, size, grade, method of planting and support. -2- Subdivision 7. Permit Duration. All permits issued under this section shall be for a specified period of time unless earlier suspended or revoked. Subdivision 8. Protection of Trees on Public Ground. 1) Unless done pursuant to a permit issued under this Section, no person shall intentionally damage, cut, carve, transplant or remove any tree, attach any rope, wire, nails, advertising posters or other contrivance to any tree, or allow any harmful substance to come in contact with them; or set fire or permit any fire to burn when such fire or the heat from such fire will injure any portion of any tree. 2) Reasonable care shall be exercised by any person excavating, trenching, tunneling, or constructing near any tree to avoid injury or damage to such tree. Reasonable care may include the erection of a guard or barrier to protect the tree from machinery, debris or dirt. All tunnels, trenches and construction shall be located as far from any tree as practicable under the circumstances of the project. Subdivision 9. Community Services Director Duties. The Community Services Director may cause the planting of trees on public grounds and may direct the trimming, removal, treatment or other care of any tree in order to preserve or restore its condition or to protect the public from damage or injury. The cost of any such work may be assessed against the property on which the tree is located. Subdivision 10. Tree Planting Plan. In addition to the other responsibilities under this section the Director shall prepare a comprehensive tree plan regarding the planting of. trees on public grounds within the city. When approved by resolution of the City Council, the comprehensive tree plan, and any modifications thereto, will be the official plan of the city. Thereafter, no tree planting permit will be issued which does not conform to the tree planting plan. Subdivision 11. Tree Planting Plan - Contents. The tree planting and maintenance plan shall address the following matters together with any other matters deemed appropriate by the Community Services Director: 1) List of acceptable varieties. The list may provide for the planting of certain varieties or mixes of varieties in certain locations. 2) Minimum size. 3) Grade. 4) Location and spacing. 5) Method of planting and support. 6) Maintenance. 0 -3- Passed by the City Council of the City of Richfield, Minnesota, this day of , 1984. ATTEST: Sylvia Bergh, City Clerk • J John Hamilton, Mayor RESOLUTION NO. RESOLUTION RELATING TO CERTAIN CHARGES FOR FORESTRY PERMITS WHEREAS, Section 4.10, Subdivision 3 of the Ordinance Code of the City of Richfield authorizes the establishment of a fee for a permit to trim, cut, remove or plant any tree on public property, including street rights -of -way; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield as follows: 1. The fee for permit to trim, cut, remove or plant any tree on any public property, including street rights -of -way, shall be Five Dollars ($5.00) per each and every individual person, site, action or tree. Passed by the City Council of the City of Richfield this day of , 1984. John Hamilton, Mayor ATTEST: Sylvia Bergh, City Clerk • INDEMNITY AND RELEASE As consideration for the granting of the permit being requested the undersigned hereby releases, forever discharges and indemnifies the City of Richfield, its officers, agents and employees from any claim or cause of action for damage resulting from personal injury, property damage or death arising out of or occasioned by the activity for which the permit is being requested. Date • • --� 2, CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 134 Agenda April 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Renewal Application for On -Sale Wine License Pontillo's Pizzeria d /b /a Davanni's Council Members: The city council considered Davanni's on -sale wine license renewal at its meeting of March 26, 1984. Since there was not a representative of the applicant present, the matter was continued to the meeting of April 9, 1984. On January 31, 1984, an application and other required documents were submitted for the renewal of the on -sale wine license for Pontillo's Pizzeria d /b /a Davanni's. The required prorated license fee of $401.47 was paid. The corporate structure of the organization remains unchanged from last year with • Mr. Gladstone M. Stenson, President; Mr. Roger W. Schelper, Vice - President; Mr. Patrick J. Woodring, Secretary; and Mr. Robnert W. Carlson, Treasurer. None of these individuals have any known criminal record. The city was notified on August 18, 1983, that Pontillo's had changed the name to Davanni's, but that there was no change with regard to the name or ownership of the corporation itself. The city was also notified that Mr. Edward R. Johnson of St. Paul replaced Ms. Shelly Youngkrantz as Manager of the Richfield establishment. The background investigation conducted with regard to Mr. Johnson revealed no known criminal record and he appears to be well qualified to be licensed as Manager of this establishment. The required $5,000 surety bond indicates that Pontillo's is insured by the American Insurance Company of New Jersey. A certificate of insurance detailing public and liquor liability was submitted and lists the Security Insurnace Group as the company affording the required coverages. All real estate, state sales and withholding taxes have been paid and are current. The property and building continue to be owned by Highway 52 Embers, Inc. The lease agreement between the applicant and the property owner continues to be in effect with all payments current. An accountant's statement detailing sales for 1983 has been submitted by Mr. Robert J. Strepka, C.P.A. The breakdown is as follows: Food Sales: $503,759 89.5% Beverage Sales: $ 59,100 10.5% Total Sales: $562,859 Council Letter No. 134 -2- April 9, 1984 From February 16, 1983 through February 1984, there were only four Public Safety contacts with Davanni's and of these four contacts three were of an inspection or licensing nature while the remaining contact was a public assist. There were no reported criminal or "bar- type" contacts with Davanni's for the past twelve months. It appears that the applicant has made a concentrated effort to control the behavior of their customers and thus project a positive public image. Upon completion of the background investigation conducted by the Public Safety Department, it is the recommendation of the Director of Public Safety, in which I concur, that members of the city council give favorable consideration to the renewal of the on -sale wine license application submitted by Pontillo's Pizzeria d /b /a Davanni's. JGC /eja • pectfu y s emitted, ,John G. Car fight City Manager � K CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 133 Agenda April 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: RENEWAL APPLICATION OF GAMBLING LICENSE for RICHFIELD AMERICAN LEGION POST 435 Council Members: On January 27, 1984, the renewal application for a license to conduct gambling activities was submitted on behalf of the Richfield American Legion Post #435. In addition, the required license fees have been paid. The officers listed on the gambling application are the same as those • listed on the 1984 liquor license application. They are as follows: Mr. James Munson, Commander; Mr. Ted Stage, Adjutant; and Mr. Alvin Omlies, former Post Commander. The designated bingo manager is Mr. James Munson, present Post Commander. None of the officers or managers listed on the application have any known criminal record. Two required $10,000 surety bonds covering both gambling and bingo have been submitted. These bonds are provided by the Transamerica Insurance Company of California and conform to the ordinance code requirements. Copies of IRS forms 990 and 990T have also been submitted by the applicant. The applicant is requesting a license to conduct pull tab (tipboard) activities from 5:00 p.m. to 11:00 p.m., each Wednesday through Sunday. In addition, the applicant is requesting a license to conduct bingo each Wednesday and Sunday from 7:00 P.M. to 11:00 p.m. Finally, the applicant is requesting a raffle license to conduct such activities in connction with special events. The applicant has been advised that after each raffle event a financial report must be submitted detailing income, expenses and contributions to the City. Copies of the required gambling reports have not been submitted on a regular basis for 1983. However, Mr. Wayne Bevers, who handles administrative duties for the applicant has been contacted and arrangements have been made to receive their computerized reports regarding monthly gambling activities on a regular basis. These reports will be submitted directly to the Department of Public Safety. • Council Letter No. 133 -2- April 9, 1984 Based upon the information submitted by the applicant and the • investigation conducted by the Department of Public Safety, other than the erratic compliance with submission of the gambling reports, there appears to be no basis for denying the license requested by the applicant. Therefore, it is the recommendation of the Director of Public Safety, in which I concur, that the city council give favorable consideration to the gambling license application submitted by the Richfield American Legion Post #435. JGC /eja • is Respectful submitted, John G. Cartwrigh� City Manager �iJ CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 132 Agenda April 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: RENEWAL APPLICATION for GAMBLING AND BINGO LICENSES for FRED BABCOCK V.F.W. POST 5555 Council Members: On January 31, 1984, the city received an application submitted by the Fred Babcock V.F.W. Post 5555, for the 1984 renewal of their gambling and bingo license. The required license fee of $674 has been paid. Officers of the organization listed on the gambling application are the same officers listed on the liquor license application. These officers are: John P. McNamee, Mr. Robert M. Firtzke, Mr. Frank Baker and Mr. Richard Steinert. The designated gambling and bingo manager is Mr. Richard Christie. Mr. Christie served as gambling manager in both 1982 and 1983• None of the officers of the organization, nor the designated gambling manager, has any known criminal record. Two required fidelity bonds for bingo and gambling, in the amount of $10,000 each, have been filed with the city and are both carried under seperate policies with the United Fire and Casualty Company of Cedar Rapids, Iowa. Both policies remain in effect until September 1, 1984. All gambling reports for 1983 have been filed with the city in a timely manner. The applicant has not yet filed copies of their I.R.S. forms 990 and 990 -T, however, the city has been advised that these forms will be submittted no later than March 31, 1984. The applicant is requesting the same number of gambling occasions as last year with respect to their tip board operation; Monday through Sunday from 5:00 p.m. until 11:00 p.m. The applicant is also requesting a license to conduct raffles related to special events that occur during the year. Finally, the applicant is requesting a license to conduct bingo on Thursday and Sunday nights from 7:00 p.m. to 11:00 p.m. • Council Letter No. 132 -2- April 9, 1984 The Fred Babcock V.F.W., and Mr. Cristrie in particular, have been very cooperative with the city in the license renewal process. Based upon the information submitted by the applicant and the investigation conducted by the Department of Public Safety, there appears to be no reason for denying the license requested. Therefore, it is the recommendation of the Director of Public Safety, in which I concur, that the city council give favorable consideration to the renewal of the applications submitted by the Fred Babcock V.F.W. Post 5555• JGC /eja t Res ectful�y--,submitted, ,Y a` John G. Cartw`righ4/ City Manager CITY OF RICHFIELD, MINNESOTA J Office of City Manager i The Honorable Mayor and Members of the City Council City of Richfield Subject: Request for Special use Permit to Operate a Nursery School at 7201 4th Avenue South Council Members: PROPOSAL Hope Presbyterian Church has requested a special use permit to allow them to begin a nursery school in the fall of 1984 for about 80 pre- school children. The facility to be used is the former Portland Elementary School adjacent to the church building. Enrollment for 1985 is estimated to increase to 200 children. ZONING ORDINANCE REQUIREMENTS Section 3.30, Subdivision 3 requires that a day care center for more than 10 children obtain a special use permit in an "R" single family residential zoning district. Section 3.41, Subdivision 5, outlines the conditions for granting special use permits. STAFF REVIEW There is a need for preschool nursery school facilities in Richfield. This is especially true since Wooddale Baptist Church is moving its preschool nursery program along with the church to Eden Prairie in July. The proposed nursery should not adversely affect or alter the character of the surrounding neighborhood. The school site will not experience a change in usage. Until June of 1978 there were 550 -650 pupils on the grounds. Since then, Special District X6287 has used the site for education of severely handicapped secondary students. Presently there are 120 students. Hope Presbyterian does not propose to change the use of the property, as it will remain educational. However, the age and number of children will change. There may be 80 preschoolers on the site in the fall of 1984, which is considerably fewer than at present. In 1985 the enrollment may reach 200, still far fewer than were present as an elementary school. The site is designed to adequately accommodate traffic and drop -off of the children. Also, the Public Safety Department will be inspecting the structure in the is immediate future for compliance with fire code regulations. Council Letter No. 131 • Agenda April 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Request for Special use Permit to Operate a Nursery School at 7201 4th Avenue South Council Members: PROPOSAL Hope Presbyterian Church has requested a special use permit to allow them to begin a nursery school in the fall of 1984 for about 80 pre- school children. The facility to be used is the former Portland Elementary School adjacent to the church building. Enrollment for 1985 is estimated to increase to 200 children. ZONING ORDINANCE REQUIREMENTS Section 3.30, Subdivision 3 requires that a day care center for more than 10 children obtain a special use permit in an "R" single family residential zoning district. Section 3.41, Subdivision 5, outlines the conditions for granting special use permits. STAFF REVIEW There is a need for preschool nursery school facilities in Richfield. This is especially true since Wooddale Baptist Church is moving its preschool nursery program along with the church to Eden Prairie in July. The proposed nursery should not adversely affect or alter the character of the surrounding neighborhood. The school site will not experience a change in usage. Until June of 1978 there were 550 -650 pupils on the grounds. Since then, Special District X6287 has used the site for education of severely handicapped secondary students. Presently there are 120 students. Hope Presbyterian does not propose to change the use of the property, as it will remain educational. However, the age and number of children will change. There may be 80 preschoolers on the site in the fall of 1984, which is considerably fewer than at present. In 1985 the enrollment may reach 200, still far fewer than were present as an elementary school. The site is designed to adequately accommodate traffic and drop -off of the children. Also, the Public Safety Department will be inspecting the structure in the is immediate future for compliance with fire code regulations. Council Letter No. 131 -2- April 9, 1984 STAFF RECOMMENDATION ! It is recommended that the special use permit be approved. PLANNING COMMISSION RECOMMENDATION The Planning Commission unanimously recommended approval of the special use permit, with the stipulation that any fire code violations be corrected to the satisfaction of the Public Safety Department. JGC:sb • • pectfXartight mitted, John G. City Manager �' Q ❑ � ❑ Q I� � d Cl [lam d Q�ri4�� FOP -1it,Y � a a C� �� ' —' tea❑ ❑ � Li ry • q FANQ�� Q Li n El d n ti s„� 1 Q ��Y "1LY � '1 3RD 61 Q C� � ❑ i �XI51Nc� !.�N v usE PC�y q gU -{OIL ............. a- 4f- RgCEIVED MAK 2 2 1984 - City of Richfield I� • �l Squw.RE � 1 e IT � 51'fE Ft.W-i PORTLAND CITY OF RICHFIELD,MINNESOTA Office of City Manager Council Letter No. 130 Agenda April 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Concurrence with Hennepin County's Federal Aid Urban (FAU) Project Submittal for the Improvement of 66th Street From York Avenue to Russell Avenue On March 14, 1984, an informational meeting was held on the proposed improvement of 66th Street from York Avenue to Russell Avenue. The county and city staff discussed the details of the project and answered questions from those in attendance. A formal public hearing is also required as part of the FAU submittal. This hearing will be held on May 9, 1984, at 7:00 p.m. at the Southdale- Hennepin Area Library, 7001 York Avenue South in Edina. Hennepin County has requested that the council provide a resolution supporting the improvement project for the hearing. The staff recommends that the council adopt the attached resolution 40 supporting approval of the Hennepin County FAU project submittal for Hennepin County Project 8056: West 66th Street Widening, Channelization and Traffic Control Signals from York Avenue to Russell Avenue. The resolution will be forwarded to Hennepin County and the Metropolitan Council. JGC /eja • John G.' Car`s, City Manager tted, RESOLUTION NO. A RESOLUTION SUPPORTING APPROVAL OF THE HENNEPIN COUNTY FEDERAL AID URBAN (F.A.U.) PROJECT SUBMITTAL FOR COUNTY PROJECT 8056: CSAH 53 (W. 66TH STREET) WIDENING, CHANNELIZATION AND TRAFFIC CONTROL SIGNALS FROM YORK AVENUE SOUTH TO RUSSELL AVENUE SOUTH WHEREAS, the City Council of the City of Richfield is the official governing body of the City of Richfield; and WHEREAS, the City Council encourages and participates with other metropolitan governments for improvements to provide adequate transportation facilities in the metropolitan area; and WHEREAS, the City Council has determined that these projects are warranted and desirable for improvement through the Federal Aid Urban Program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RICHFIELD IN REGULAR MEETING ASSEMBLED that the Transportation Advisory Board, the Metropolitan Council, and other boards and commissions associated therewith are hereby advised that the City of Richfield concurs with and supports the Hennepin County F.A.U. project applications for the following projects within the City of Richfield for time period 1986 through 1988: County Project 8056; CSAH 53 (W. 66th Street) Widening, Channelization and Traffic Control Signals from York Avenue to Russell Avenue BE IT FURTHER RESOLVED that the City Clerk is hereby directed to forward a certified copy of this resolution to James M. Wold, Chief, Planning and Programming Division, Hennepin County Department of Transportation, 320 Washington Avenue South, Hopkins, Minnesota 55343• Passed and adopted this day of , 19 IW69: ► 6 Sylvia K. Bergh City Clerk • John Hamilton Mayor L J 0 CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 129 Agenda April 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: CHANGE ORDER #1- PUBLIC SAFETY IMPROVEMENT PROJECT Council Members: On October 24, 1983, the city council awarded a bid-to-the Maertens- Brenny Construction Company for a major renovation of the Penn Avenue Fire Station and work necessary to complete the renovation of the Portland Avenue Fire Station. The contract was in an amount of $247,041. The renovation work is under way and progressing satisfactorily on schedule. During the course of the renovation to the Penn Avenue Fire Station, some alterations from the original specifications were required to primarily correct problems which existed in the original mechanical system installed in the building. These renovations were not completely anticipated because there had been changes made during the original construction which were not shown on the original plans and specifications for the building. The total amount of these changes to the original contract is $8,221.30. The money for this change order has already been included in the revised project budget which has been approved by the city council. It is the recommendation of the Director of Public Safety, in which I concur, that the city council approve Change Order #1 to the Maertens - Brenny Construction Company in a total amount of $8,221.30. JGC /eja tfuqr'T�-A s fit ted, , . /John G. Cartwright City Manager �' � 1I- CITY OF RICHFIELD, MINNESOTA Office of City Manager • Council Letter No. 128 Agenda April 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Contract Between the CITY OF RICHFIELD /DEPARTMENT OF PUBLIC SAFETY and the STATE OF MINNESOTA/DEPARTMENT OF PUBLIC SAFETY for Loan of an Intoxilyzer 5000 Breath Test Instrument Council Members: In April, 1970, the City of Richfield entered into an agreement with the Minnesota Department of Public Safety to obtain a Stephenson Model 900 Breathalyzer instrument to use in the ongoing enforcement efforts for drunk driving violations. At the time this agreement was entered into, the cost of this breathalyzer instrument was $750, half of which was paid by the city and the other half was paid for through matching federal funding. Recently, the State of Minnesota has certified the new, state of the art, Intoxilyzer 5000 Breath Test instrument and breath alcohol simulator, for use in drunk driving enforcement efforts in the state. The Minnesota Department of Public Safety is willing to loan one of these breath test machines at no cost to the City of Richfield. It is the recommendation of the Director of Public Safety, in which I concur, that the city council give favorable consideration to the attached resolution, authorizing the City of Richfield to enter into a loan agreement with the Minnesota Department of Public Safety for a new Intoxilyzer 5000 Breath Test Instrument. JGC /eja • D R A F T RESOLUTION NO. RESOLUTION FOR THE ADOPTION OF AGREEMENT BETWEEN THE MINNESOTA DEPARTMENT OF PUBLIC SAFETY AND THE CITY OF RICHFIELD FOR LOAN OF INTOXILYZER 5000 EVIDENTIAL BREATH ALCOHOL TEST INSTRUMENTS WHEREAS, the State of Minnesota has certified the new state of the art Intoxilyzer 5000 Breath Test Instrument and Breath Alcohol Simulator, and WHEREAS, the instruments are to be used by law enforcement officers to assist them in the detection of motorists who may be in violation of Minnesota Statutes Section 169.121, or other Minnesota laws or local ordinances or other law enforcement purposes, and ! WHEREAS, the Minnesota Department of Public Safety will enter into an agreement with the City of Richfield /Department of Public Safety, for the loan of Intoxilyzer 5000 Evidential Breath Alcohol Test Instruments. NOW, THEREFORE, BE IT RESOLVED that the City of Richfield and the Minnesota Department of Public Safety are hereb.y authorized to enter into and execute such an agreement. PASSED BY THE CITY COUNCIL of the City of Richfield this day of , 1984. ATTEST: S yvia K. Bergh City C Te rk John Hamilton Mayor John Cartwright City Manager � � I E�:- CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 127 Agenda April 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Referral of Professional Office Zone Special Use Permit Amendment to the Planning Commission Council Members: At the joint meeting between the City Council and Planning Commission on April 2, 1984, a brief discussion was held on the subject of allowing certain types of limited office uses in residential zones by special use permit. Last month the City Council voted not to enact the proposal recommended by the Planning Commission to allow professional offices in residential zones along arterial streets. At the joint meeting of April 2, the City Council decided to refer this matter to the Planning Commission for further revisions. • It is recommended that the City Council formally refer the professional office amendment provisions back to the Planning Commission for revision and subsequent report to the City Council. JGC /eja r � CITY OF RICHFIELD, MINNESOTA Y Office of City Manager Council Letter No. 126 • Agenda April 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Sale of City Equipment from City Garage Council Members: There are several pieces of equipment at the city garage that are fully depreciated and no longer used to any great extent. Anticipating better prices by selling the equipment ourselves rather than by auction, notice was given that the city had the following equipment for sale: 1957 Gallion Seven (7) Ton Steel Roller 1968 Ingram Pneumatic Roller 1963 Rex Pulvi Mixer 1972 Rex Pulvi Mixer 1961 Rosco Distributor 10,000 Gallon Asphalt Storage Tank About ten potential buyers looked at the equipment. Two written bids were ® submitted. Bids could be submitted for one, all or a portion of the equipment available. The city reserved the right to reject any and all proposals. The following proposals were received: • Steel Roller Pneumatic Roller 1963 Mixer 1972 Mixer Distributor Storage Tank Crossings, Inc. $,410 $530 Ron Kruse & Co. $350 $4,050 $400 $500 - $2,075 $500 It is recommended the city council authorize the sale of the steel roller, the pneumatic roller, the distributor and the storage tank to Ron Kruse and Co. for a total revenue to the city of $6,975. The bids on the 1963 and 1972 mixers were too low and, therefore, rejected. The mixers will be used for trade -in at a later date. It is recommended the steel roller be sold to Ron Kruse and Company, even though his bid is $60 lower than Crossings, Inc. because Ron Kruse and Company's bid is for most of the equipment put up for sale. JGC /eja City Manager � c CITY OF RICHFIELD, MINNESOTA Office of City Manager • Council Letter No. 125 Agenda April 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Appointment to Human Rights Commission One vacancy remains to be filled on the Human Rights Commission for a three - year term expiring January, 1986. Mr. Tollie Flippin has submitted an application for appointment to this Commission, and will be present at 6:45 p.m. April 9 to meet briefly with Council members. A copy of this application is attached to this council letter. This appointment has been scheduled on the April 9, 1984 city council agenda. ectfu4 s71 , ed, 0 G. Cart City Manager • JGC /eja • DATE FAr,r„arW 7' 1994 CITY OF RICHFIELD COMMISSION /COMMITTEE APPLICATION FORM 0 NAME Flippin Tollie Last First Middle HOME ADDRESS 6 308 Second Avenue PHONE Home Business APPOINTMENT PREFERENCE: Advisory Board of Health Civil Service Commission Community Services Commission _ Energy Awareness Commission Fourth of July Committee Human Rights Commission xxx Planning Commission Senior Citizens /Handicapped Commission Other Briefly list aspects of your experience which you believe qualify you for this advisory commission and why you are interested in serving: Richfield resident for 7 years, interested in Human Riahts Retired postal supervisor after 33 years of service 0 CIVIC, PROFESSIONAL AND COMMUNITY ACTIVITIES: Member Minneapolis Rehabilitation Center, Minneapolis Urban League, Minneapolis Branch NAACP .(was president for four years) REFERENCES (OPTIONAL) OCCUPATION: Retired postal supervisor, presently involved in real estate Return to City Managers Office, 6700 Portland Ave., Richfield, MN 55423 Complete in Black Ink or Typewriter • CITY OF RICHFIELD, MINNESOTA Office of City Manager • Council Letter No. 124 Agenda April 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Richfield Recycling Program and Resolution Requesting Funding from Hennepin County Council Members: At the April 3, 1984, regular meeting of the Energy Awareness Advisory Commission, discussion was held on the proposed recycling program for the City of Richfield. The program would be coordinated through the Energy Commission with various volunteer civic and service agencies providing the manpower and equipment. The attached backup information outlines the proposed Richfield curbside pickup program. The Hennepin County staff has said there is funding available through their solid waste disposal program to assist with the Richfield program. It is recommended the city council adopt the attached resolution requesting $20,000, which would then be forwarded to Hennepin County by Richfield staff. JGC /eja C, Respectfully' submitted, V ' John G. Cartwrig?ii City Manager RESOLUTION NO. RESOLUTION AUTHORIZING RECYCLING PROGRAM FUNDING REQUEST FROM HENNEPIN COUNTY WHEREAS, recycling solid wastes conserves our natural resources and energy, and WHEREAS, recycling reduces the need for landfills, and WHEREAS, a recycling program using volunteers from the city's civic and service groups can provide a significant income for the groups, and WHEREAS, the planning and implementation of any recycling effort are best left to a local jurisdiction, and WHEREAS, Hennepin County has jurisdiction of landfill siting and management, and WHEREAS, Hennepin County encourages cities to implement recycling programs, and -- WHEREAS, the Minnesota State Legislature is considering legislation to require recycling programs, and WHEREAS, money is needed for administration, promotion and equipment to initiate the project, NOW, THEREFORE, BE IT RESOLVED by the City of Richfield as follows: 1. A recycling program be implemented. 2. The recycling program be undertaken in cooperation with volunteers from Richfield's civic and service groups. 3. Promotion and administrative costs of an estimated $10,000 be provided by Community Development Block Grant Funds and equipment costs of $20,000 be requested from Hennepin County. Passed by the city council of the City of Richfield this 9th day of April, 1984. John Hamilton, Mayor ATTEST: 0 Sylvia Bergh, City Clerk RICHFIELD RECYCLING PROGRAM 0 GOALS 1. Reduce need for landfills in Hennepin County. 2. Conserve natural resources. 3. Provide income for Richfield's civic and service groups. OBJECTIVE Curbside recycle all recyclable waste using volunteers. TARnFT nATP First pick -up September 8, 1984, city -wide, newspapers only. TASKS /NEEDED FUNDS PROMOTION /$5,000 1. Contact civic and service groups and get commitments to cover six months of pick -ups. 2. Homeowner Campaign a) Recycling phone line b) Utility bill insert c) News releases d) Organizational newsletters e) Promotion by local public officials f) Direct mail to homeowners 3. Folow -up - reinforce behavior 4. Possible block captain /lawn sign effort ADMINISTRATION /$5,000 1. Intern to coordinate efforts a) Answer phone b) Schedule volunteers c) Speak to organizations 2. Printing and copying costs 3. Monitor pick -up 4. When deemed appropriate, submit recommendations that will define and improve upon the administration structure for a successful recycling program. L 1. 2. 3. 4. 5. OGISTICS Define team needed for recycling pick -up Determine equipment needs Design routes and produce maps Secure contract with buyers Identify space requirements and negotiate with city CITY OF RICHFIELD, MINNESOTA • Office of City Manager Council Letter No. 123 Agenda April 9, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Transitory Ordinance Providing for Capital Improvements. Second Reading. Council Members: On March 12, 1984, the city council approved an amendment to the 1984 Capital Improvement Budget (CIB). On March 26, 1984, the city council approved the first reading of the transitory ordinance to implement the amended CIB. Included in that amendment were changes to various capital project appropriations from the Special Revenue Fund. The following projects included in the amended 1984 capital budget have financing from this source (liquor profits): Garage Furnace /Roof $ 60,000 Forestry 27,500 Memorial Park Improvements 200,000 Legion Lake 10,500 Swimming Pool Boiler 15,000 Ice Arena Improvements 15,000 Public Safety Buildings (Penn Station) 25,000 City Hall Remodeling (lower level) 20,000 City Hall Remodeling (lobby /licensing) 20,000 TOTAL $393,000 The total 1984 Special Revenue expenditures for capital improvement purposes are $393,000. It is recommended that the city council give second reading consideration to the attached transitory ordinance, appropriating monies from the Special Revenue Fund for these projects. Projects receiving funding from other sources (Revenue Sharing, user fees, etc.) do not require a transitory ordinance for implementation. Those projects will proceed in accordance with the amended 1984 Capital Improvement Budget. IR6 elp f lly ibmitted, 9 • ,John G. Carkri City Manager JGC /eja CZ 'N 0 03n,7_7 \iCC ?RGViDI:iC- 'C T: -r Cy? � iY _ G^ . .7 `r= � Z_ y r� City o. Ric:.�ield Does Ord Section 1 It is _ound and deter:,:iaed to be necessary and exiled i en or .ne C 1 . v Oo ex=e_ ^_d mor e17 Oii1 `.. ^.e j 7eC 1 1 Reve^tle Fund for the makinC of Capital _:,provements in Sector. 2 hereof, =or which _ the c_cy would be aLdnor_zec to issue general cblication bonds. Sectior. 2: The capital i:.mnrovements and mounts o= ex- pe.^.cicu_ es 'for suc r 4ze? =o h be paid 'frori e Soecial Revenue ?end under Section subd . 2 of the City Char, `ee , az e as 'follows: Garage Furnace /Roof $ 60,000 Forestry 27,500 Memorial Park _T=rovements 200,000 Legion Lake 10,500 Swimming Pool Boiler 15,000 Ice Arena Improvements 15,000 Public Safety Buildings (Penn Station) 25,000 City Hall Remodeling (Lower Level) 20,000 City Hall Remodeling (Lobby /Licenses) 20,000 Total $393,000 be Section 3: The ex?endi tunes rei_-i authorized shall made oursuant to such contracts as are authorized 'frcm time to tune by council _c _ion . Passed by _ the City Council o= the City of of R:cn:ield this day of • v onn ami-..on `^_avcr