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11-13-84 agenda
CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 404 Agenda November 13, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Promotional Brochure to Highlight the Advantages of Our City and School System Council Members: Officials from the School District, the Chamber of Commerce and the City Manager have met on several occasions to explore the possibility of a joint venture to have an outstanding promotional brochure that could be used to: 1. Tell Richfield's story to families or individuals seeking a desirable residential community offering excellent schools, quality municipal services and convenient shopping; 2. Promote Richfield to young families; 3. Explain the economic assistant programs available to small businesses; and, 4. Serve as a promotional brochure that can be used by realtors, financial institutions, the Chamber of Commerce, the school district and city government. Mr. Lowell Larson, School Superintendent, has been exploring the cost and other considerations of a promotional brochure for the school district for several months or more at the request of the School Board. The HRA and City Council have the same objectives in promoting Richfield. Here is an opportunity for the city government and the School District to jointly fund and develop a community and school system brochure. The Chamber of Commerce does not have funds to participate. The only ways businesses could participate would be through the purchase of ads in the brochure (school and city representatives do not recommend this because it will detract from the appearance) or by being a sponsor (donation). -2- Mrs. Jan Jacobson, representing the Chamber Board of �. Directors, reports that her contacts with several businesses has led her to conclude that the Chamber of Commerce members prefer to put together a separate type of informational brochure that is a listing of businesses in Richfield containing mostly advertisements. r ,^00 0 The cost estimates for a 16 -20 page high quality promotional brochure will run between $11,000 to $15,000. Copies of two proposals are provided in your backup. An initial order of 10,000 copies would be ordered., The City Manager recommends that we join with the School District and commit up to $7,500 or 50% of the cost for this project. The source of funding includes: 1. HRA budget - Small Business Assistance Fund. 1984 fund balance is $8,648.00; 2. Possible MN DEED grant for promotional brochures;, and 3. General Funds of the HRA and City Government. 1984 HRA General Fund Balance - $45,054 and 1984 City Government General Fund Balance - $2,323,918. The City Manager recommends that the HRA Small Business Assistance Fund be used to fund all or part of the cost. If state funds can be obtained, city funding can be reimbursed. JGC /eja pectf�1V'*bmitted , aohn G.'Carltwrigh City Manager , r Qmda Associates /Public Relations & Advertising 730 Norwest Midland Bldg. Minneapolis, MN 55401/612 -332 -7313 November 7, 1984 Lowell Larson Superintendent Richfield District Office 7011 Harriet South Richfield, MN 55423 Dear Mr. Larson, We have been investigating prices for your projected brochure since your last conversation with Roland Minda. Thank you very much for the outline and other materials regarding the brochure that you sent to us. They were most helpful for our planning purposes. Even in the light of the range of subject areas that you hope to touch on in the booklet, we remain convinced that the piece should be no longer than 16 or 20 pages plus cover. It's always difficult, when you have an excellent story to tell, to limit such a project to a lesser number of pages. However, we hope you will keep in mind the purpose of this booklet which is literally as a sales piece. This brochure should hit the high- lights and advantages of your community and school system. Any attempt to go into myriad detail will only ensure that you will lose the hoped -for enthusiasm.of your reader. I am emphasizing our opinion in this area because of a conversation I had with Jen Bolger of Bolger Publications. We know Jen well and have often used their firm for our projects. I called her with the thought that if we might collaborate on your piece, there might be a possibility for saving costs for your project. Particularly since we are writers and they are printers, it seemed as though there might be some logical ground for cooperation. In our conversation, Jen mentioned that you had asked her to come up with prices for a 40 to 48 -page booklet. This, of course, is not what we had discussed together nor do we think it appropriate for your needs as I mentioned earlier. Therefore, I am sending you some estimates for the specifications as we discussed them. If you have any questions or need any further information, please give us a call. Thanks again for your consideration. Sincerely, M rle Minda Vice President r/L,�'' /4iVj ///111 C'e'L ESTIMATE /RICHFIELD SCHOOL & COMMUNITY BOOKLET • Specifications: Cost Estimates: • • 16 pages plus cover, 8" x 82" or up to 8z" x 11" finished size 25 photos, no duotones or crossover photos 2- color, 2 sides 100 lb. Warren -flo cover stock /cover 70 lb. Mountie Matte /inside pages Cover - full ink coverage, bleed and reverse type cut, folded, trimmed and stitched Quantity - 10,000 Concept and Design $1,620 Type, stats and keylines $1,440 Photography $2,500 3 -day professional, on location shoot plus film and processing. Printing (above specs) $5,200 *Research and Writing $3,500 (Agency-fee-includes pro- duction coordination and supervision through to final product). Total $14,260 *All costs are estimated except for agency fee. NOTE: All production costs will be billed through to you with no agency mark -ups, our usual procedure for non - profit organizations. November 8, 1984 Lowell Larson, Superintendent Richfield Public Schools 7001 Harriet Ave. So. Richfield, MN 55423 Dear Lowell, We are proposing a 24 or 48 page booklet, 8h" wide by 7" high. We picked this size to stand out" in the realtor's folder. For this booklet we would provide writing, designing, and photography. The budget would be about $15,500. I have a dummy to show on the paper that we suggest. If we were to print the cover in 4- color, this would add approximately $60.0 to the printing costs and might well be worth it considering the use of the booklet. You have a budget of approximately $10,000 and if this is the case, we should probably consider cutting the book back to 24 pages. If we do that our budget-would-run approximately $11,000. To help cover the costs for this project, we might consider selling sponsorships. It's possible to sell ads for it, however, I think sponsorships make better sense. There are probably a lot of businesses in the area that would be happy to sponsor just such a publication for distribution to people considering moving to Richfield. We might sell sponsorships for $100 or more. I am sure working with the superintendent's office, we could get the names and Bolger Publications could sell these sponsorships. I hope this information will be helpful to you and we really would like to work with you on developing a booklet for our community. Cordially Yours, President 19 ` r Lo .Y r Y+ A GB /ceb _ v bofger publications /creative.print:ngYgxw; y= 3301 Como Avenue 5outhtasi, Minneapolis, Minnesota 55494 4 1K 4 -Y 612/645 -6311 ktl xr ,ti 0 lJ CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 392 Agenda November 13, 1984 The Honorable Mayor and Members.of the City Council City of Richfield Subject: Canvass of Election Attached to this council letter is a resolution providing for canvass of the results of the city's general election of Tuesday, November 6, 1984. It is recommended that the city council adopt the attached resolution, certifying these election results. Resp l ectfu y s�mitted� / R 7 l JGC /eja Sohn G. Cartkkrright City Manager CITY OF RICHFIELD, MINNESOTA / Office of City Manager • Council Letter No. 403 Agenda November 13, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Appointment to the Senior Citizens /Handicapped Commission , Council Members: There are currently two vacancies on the Senior Citizens /Handicapped Commission for three -year unexpired terms. A copy of an application received from Donna Tarras is attached to this council letter. It is recommended that the city council appoint Ms. Tarras to the Senior Citizen /Handicapped Commission to fill an unexpired three year term which will expire January 31, 1987• • pectf 1 mitted, JGC /eja J Cohn G. �arjtwright City Manage -t7- C� • CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 402 Agenda November 13, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Request for Permit for Illuminated Sign, Pet Cetera, 6519 Nicollet Avenue Council Members: Nordquist Sign Company has requested an advertising permit for an illuminated sign to be located on the building mansard at Pet Cetera, 6519 Nicollet Avenue. The size of the sign will be 13' x 2' (26 square feet). • City of Richfield Ordinance Code 3.49, subdivision 19 Illuminated Signs provides that City Council approval is required for illuminated signs. The staff has reviewed the permit application for this sign and finds that the sign conforms to all city ordinances pertaining to signs of this nature. It is recommended that the City Council approve this sign permit application. Re ectfukl7 omitted, Yo G. Ear ht City Manager( / JGC /eja 0 • Z�yx�CZ! L Q� o 4�-I q i Scale �/Z BY rr Dan S of Sirs ti*c 312 � � 5xa�108 . N►itu+�is. bit��_�.r�r CITY OF RICHFIELD, MINNESOTA • Office of City Manager Council Letter No. 400 Agenda November 13, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Selection of Computer Consultant To Assist in Plans for Expanding the Computer Capabilities of Richfield City Government Council Members: Recently, the writer informed Council Members (Council Memorandum #159) that the City staff was exploring the potential of expanding our present computer system to deal with the need for greater computer capacity and additional development. This council letter addresses the steps taken thus far by City staff to undertake a computer study and identifies the consultant • recommended to assist the City. The City currently leases a Four -Phase IV95 (495) System with 1440KB of internal memory, a disk storage capacity of 273 MB, a 450 LPM line printer, 21 terminals and 9 character printers. This IV95 mini - computer has been used by the City as a mainframe system to operate approximately 20 applications, including payroll, accounting, liquor store sales, motor vehicle registration, and police activity. Additionally, word processing was implemented on the IV95 approximately one year ago, which quikely expended the number of users and took most of the remaining capacity of the mainframe computer. Currently, most of the 21 terminals in the system are used primarily for word processing applications. The combination of a heavily utilized word processing feature, in addition to the large, ongoing batch processing mode utilized by the City, have resulted in a computer system which is at or near capacity. Also there is a growing demand by all city departments for personal computing (microcomputers) capabilities and access to more management information systems. The IV95 system does not have the capability (compatability) to interconnect the mainframe with microcomputers. Rather, the system is more adept at handling large batch processing, such aE the utility billing system. Furthermore, the IV95 system • does not afford the opportunity to use "off the shelf" software. Such software packages could be reasonably purchased by the City and provide a user friendly mode of providing report writing capabilities, spreadsheet and project management analysis. Currently, such developments would be limited to in- -2- house programming provided by the Data Processing Manager. • Requests for such programming are voluminous and there is a large backlog of department requests. The ability to purchase software packages would greatly alleviate the backlog and provide an answer to departmental programming requests. The current data processing operation in the City will also finds the various departments varying widely in utilizing data processing support. There is a need to analyze each department with respect to current and future data processing support service needs. This is necessary to determine an overall citywide direction for future use of data processing In an effort to address all of these concerns, the Computer Upgrade Task Force, consisting of the Department Heads, Data Processing Manager, Public Safety Data Processing Liaison and chaired by the City Manager, initiated a process of evaluating the City's current position with respect to data processing and attempted to set guidelines for future direction. The Committee's recommendation was to secure the services of a consultant to review the City's current computer capacity and formulate a long -term plan for orderly computer growth and program development. Seven computer consultants were asked to provide proposals for computer consulting services. The City selected consultants who have been involved in computer consultation in the metropolitan area and have a history of working with local government. Each consultant was given information relating to the criteria established by the City for providing the computer analysis and pre - planning consultation. Once the proposals were received, a subcommittee, chaired by the Data Processing Manager, reviewed the proposals against the criteria established by the City and selected three consultants for a final in -depth interview. Interviews were conducted by the sub- committee and consultants were questioned on all aspects of their proposal, of specifically who would be conducting the consultation, and the costs involved. From the final interviews, one consultant was unanimously selected by the sub- committee and recommended for providing consultation services to the City. DSM Information Services, the recommended consultant, provided a very complete strategic plan to the City which covered analysis and pre - planning to the acquisition of hardware. The proposal submitted by DSM Information Services provided for a fee not to exceed $18,600 and recommended that the study commence on or about December 3, 1984, depending upon the availability of Mr. David McCauley, the consultant. The initial phase of the study, which would include an analysis of current computer capability and pre - planning, would • take approximately twelve weeks. The second phase, which would include the compiling of specification analysis of hardware, delivery of new hardware, and training would be completed in approximately 24 weeks. The two phase study is a 36 week project. -3- • The proposed analysis and planning phase, includes an environmental analysis, wherein DSM would analyze and review existing systems and procedures and processes, hardware and software capacity, development project backlog, data processing departmental strengths and weaknesses, and problems and opportunities. DSM would also review external factors, such as city organizational services, population and demographics, financial constraints, technology and office space limitations. Once the initial analysis and planning phase is completed, the consultant would assist the task force in developing an analytical tool to provide a means to construct a systematic developmental plan to calculate data processing and storage needs. The consultant would assist the task force in identifying critical elements which must be present to insure success in the development of the data processing system, as well as help the task force establish information processing goals, which would insure the development of an ongoing mechanism for maintaining the consistency of the information system and future direction of the organization. The second phase of the analysis would include a definition of the City's information processing system, set priorities for development projects, and make recommendations on existing hardware and software. From all the analyses steps, the consultant would then assist the task force in preparing different scenarios for alternative strategies in the development of the information processing system. This would include a cost benefit analysis for each alternative and objectives, both in short -term and long -term elements of each plan. Finally, if the result of the analyses and strategic alternatives were to involve the purchase or lease of additional or different hardware, the consultant would assist the task force in preparing specifications and request for bids, assist in bid evaluation and contract negotiation, and assist the City in the installation of equipment and training of personnel. The cost of financing the consulting services would be secured from the Data Processing Central Services Fund ( DPCSF). Current budget projections indicate that funding would be available to the data processing fund. The estimated 1984 revised cash balance for the DCCSF as of December 31, 1984 is $12,391. Also, Finance Manager Jean Mitchell advises that departmental payments for data processing charges are running higher than budgeted for 1984, which may improve the fund cash balance to nearly $40,000 instead of $12,391 by year's end. However, if for some reason funds were not available in the data processing fund balance, the user fees charged by the data • processing fund to other users in city departments would be adjusted accordingly to make up any potential deficit. In this way, users would pay their equitable share towards an expanded system. -4- • In summary, the City's current data processing operation is at a very important crossroads. The system is currently at near capacity. There is a substantial developmental backlog and there is a significant need to expand computer capability among the various city departments. Much of the desired expansion centers around data processing and mini - computer type applications, such as spreadsheet and report writing in project management information systems. This critical juncture is at the point in which the City must evaluate current capacities and limitations and future direction and needs and a systematic orderly analysis and preplanning if such expansion is necessary to provide for effective use of data processing capabilities by the City in the future. It is felt that the use of a consultant knowledgable in the area of data processing and local government operations is an essential part of our internal computer upgrade evaluation. Attached to this letter is a memorandum from the computer upgrade task force sub - committee, outlining the recommendation to select a consultant along with the criteria used. Also included in the attachment is an analysis of the finalists, and the recommended terms of an agreement. JGC:sb E R spectfu mitted 'LL , z � ��G u ohn G. Ca wrig City Manager ti b r _ n xer a y -ar' VI s 2 , e. •� � � � Y 1 A • Y y •Ati t + 1 ciy Y i � 'C Yr RtJ 'i > • ! !ry + +r 'k ' -..'1 : ry + •. 1 . .,,- e 1 t a yt tee/ 1 as r .� !Ja f Y'. Vy :k ♦ �'= a• T 4,h- :«:. y5"'b.'4Yd. 1 y a s� R'/4SryA i �. { v'° + " i T >- ? # fi* •• ?R ; +aar"ii"h. .w ?:. ry>F"TS+` IZ :� `adty �""fa`t'{it Yut y - i tl�. i d '.K ',:• t' .% >q NfiY �' 'l M 1 � 4' I .n •� �'p' } °f Y ".'W 5K N °# 6 +OF Y�ir YAn +i+{''t +V +i:��y �°alw^'A +9 "- y}S.��l M� -� „k^,{ an . b w,m i y 1 iz { N a Ad. i � h a, � �3 Y � T w �S�Sp•ga1 ' - k F �.. Y - /'•' f 4 nFJ iYJ M � 9,Y lY rt1. a r COMPUTER UPGRADE TASK FORCE City of Richfield Consultant Selection Sub - Committee Report 11/2/84 RECOMMENDATION On October 9th the city's 'Computer Upgrade' Task Force decided to request the services of an outside consultant to assist in the assessment of computing needs and in the development and implementation of a plan to meet those needs. A sub - committee consisting of Steve Dev�ich, Vaughn Lambert, Sally Morton and John Holter was given the task of selecting a consultant to recommend to the Council. The Council was informed of this action on Oct. 12 and their Nov. 13 meeting was targeted for consideration of the committee's recommendation. The sub- committee drafted a Request for Proposal which was sent to seven consulting firms, all of whom responded with proposals. A list of criteria upon which to judge the seven proposals was drafted by the committee and used to select three finalists. One of the finalists was selected on the condition that they be willing to submit an amendment to their proposal narrowing its scope and lowering the cost. They agreed to this request and submitted the amendment. The three firms were then interviewed by the sub - committee and their responses along with their proposals were again judged on another set of criteria developed by the committee. The results of this analysis are summarized below. When the process described above was completed, one firm remained which fully met all of the criteria. The committee enthusiastically recommends that DS14 Information Services, Inc. be employed to provide the consulting services requested by the 'Computer Upgrade' Task Force. CRITERIA FOR XNALYSIS OF CONSULTANT FINALISTS Criteria: 1) Proposal. Did the proposal submitted satisfactorily address all of the services and reports requested in the RFP? 2) Methodology. Will the methodology proposed work for Richfield? Consider the effort expected of staff, how well it fits our organization, and whether it efficiently delivers the results we expect. 3) Estimated Cost. Is the estimsted.cost in line with our expectations (an rox. $20,000) and is a fixed cost or a 'not to exceed' contract available? 4) Project Team. Do the persons who will be our primary contacts have the following characteristics: -- background in local 'government - -good communication skills -- positive references - -high level of accountablility to the city. ANALYSIS OF FINALISTS 1. McGladrey, Hendrickson & Pullen. Proposal Complete. Estimated Cost : $11,000 - 16,000 plus expenses Methodology Sufficient analysis of perceived needs and r-,,juirements although it lacked an overall assessment of goals and objectives upon which to base the strategic plans. Project Team : Not adequate due to disinterested attitude and poor communication skills observed for the person who would be our primary contact; references for the firm were generally favorable. 2. Peat, Marwick, Mitchell & Co. Proposal Complete. Estimated Cost : $35,500 plus expen. & 2 full time Rich- field staff persons. Methodology : Very extensive approach including detailed analysis and planning deliverables. Project Team : Impressive; references for the firm were favorable. 3. DSM Information Services. * ** Recommended Firm * ** Proposal : Complete. Estimated Cost : $10,200 - 18,500 Methodology : Very complete, including a strategic plan of value to the city beyond the acquisition of hardware and software and a 'kick -off' workshop for the Computer Upgrade Task Force. Project Team Impressive; references for the firm were favorable; excellent communication skills; principal contact is a former city council member and mayor in a city similar in size to Richfield; both principal and secondary contacts have Four Phase experience; consulting practice specializes in government contracts; the principal contact designed the analysis methodology to be usad. 0 RECO,1ENDED TERMS OF AGREEMENT The committee recommends that Mr. David McCauley of DSM Information Services, (1303 Coon Rapids Blvd., Suite 207, phone: 757 -3551) be contracted to provide the consulting services defined in his proposal dated Oct. 25, 1934, at a fee not to exceed $13,500.00. tie further recommend that the study commence on or about Dec. 3, 1934, depending on the availability of Mr. McCauley. We expect the study to conclude approximately 36 weeks later. The recommended fee is for the study proposed in "Scenario II". The estimated costs noted for firms . #1 & #3 above show two figures. The first is for "Scenario I ", which puts the burden of the effort in the hands of city staff, with the consultant serving as a supervisor. The second figure is for "Scenario II", which puts responsibility for the majority of the work on the consultant. Firm #2, above, provided an estimate for "Scenario I" only. Prices for each of these scenarios were requested initially because we felt that Lambert and Morton would be able to make a considerable amount of time available to work on the study if it would result in substantial savings. At this point in time this possibility appears to not be feasible. Proposed new development for the next few months (storm sewer billing and late payment penalties) and Lambert's promotion have removed the previous scheduling flexibility and available time. Delaying the start or lengthening the lapse time for the study will not serve our best interests. This could cause the study to lose momentum and /or interest and compund'our short -term problems (degraded response time, dimishing storage capacity, programming backlog) by delaying the implementation of our short -term solution. City of Richfield 10/26/84 EVALUATION CRITERIA FOR PROPOSALS FOR COiV?UTER SYSTEM CONSULTING SERVICES Information submitted per our RFP: YES NO -- Detail of services proposed -- Resumes of personnel -- References -- Schedule & Cost Lapse time Staff hours req'd Est. cost Date avail /lead time —Form of agreement Consulting services requested: YES NO -- Needs and requirements analysis Existing computer applications Existing manual procedures User staffing D.P. staffing Four Phase contract Space considerations Current needs & opportunities Future needs & opportunities Alternatives for.current & future Cost /benefit of alternatives -- Short -term plan Long -term plan -- Draft RFB -- Answer bidder's inquiries -- Conduct bidder's conference -- Analyze bids -- Participate in contract negotiations -- Presentation to City Council Procedural requirements: YES NO -- Written reports: Needs and requirements analysis Short -term plan Long -term plan Analysis of bids Recommendation -- :Meet periodically with task force -- Work closely with D.P. manager Other features: 0 5. PROJECT PERSONNEL 5.1 DAVID S. MCCAULEY - President, DSM Information Services, Inc. Principal Consultant Mr. McCauley has a wide range of technical and managerial experience in the Management Information Systems field, directing the planning, designing, and implemention of major information processing systems such as: Manufacturing, Inventory Control, Finance, Accounting, Personnel /Payroll, Purchasing, and Sales. He has assisted in the development of computer software for professional office management and has extensive background in information storage and retrieval using Data Base Management Systems and "end -user' Application Development Systems. In the field of small computers, Mr. McCauley led the development of a successful nationwide mini - computer distributive network for a large paper manufacturing firm using IV Phase computer systems, and works extensively with organizations on the installation and use of distributed and end -user computing systems. A leading proponent of Long Range Strategic Planning for Management Information Systems, Mr. McCauley has developed and uses a planning methodology adaptable to both public and private sector organizations. Drawn from his many years experience data processing, this methodology is directed at providing a usable process that can be operated by all levels of management. In over 22 years of data processing experience, Mr. McCauley has a distinguished record as a Systems Analyst, Project Manager, Manager of Systems and Programing, and Manager of Planning. As an Independent Consultant, Mr. McCauley has assisted several cities in the development of Long -Range Data Processing Plans, acquisition and installation of Information Processing Systems, design and development of Data Base Applications, and the training of non - technical personnel. Mr. McCauley is a graduate of the University of Minnesota, where he earned a Bachelor of Science degree in Business Aminstration. He has prepared and conducted workshops and seminars dealing with such subjects as Computer Concepts, Long Range Planning, and Computer Acquisition. He is a member of the Association of Systems Management. His government experiences includes two terms on the Coon Rapids City Council and one term as Mayor. During his public career, Mr. McCauley has also served as a Planning Commissioner, Chairman and three time member of a Citizen's Tax Study Committee. City of Richfield Proposal Page 5.1 5.2 DOUGLAS A. BROWN Consultant In the past seventeen years Mr. Brown has worked as a Programmer /Analyst, Application System Designer and Technical Representative. During his career he specialized in Computer User Education and Data Processing Project Management. He has conducted training classes for technical and non - technical students, and has developed a wide variety of procedures, manuals, forms and processes for use within data processing organizations. His background in Computer Applications Systems Design coupled with his experience in training and procedures, enable Doug to bring a unique understanding of the users point of view to the solution of information systems- problems. Throughout his career he has used this skill in variety of situations. Mr. Brown possess extensive background in computer programming and computer systems design. He is experienced in such programming languages as COBOL, FOCUS, MARK -IV and EXFOR (an extended version of FORTRAN) . Doug has experience on IV Phase computing equipment. His applications background includes work in Municipal Government, Banking, Hospitialization, Manufacturing and Time - sharing industries. He has been involved in the development of Payroll, Accounting, Patient Records and Accounting, Personnel and Sales Analysis systems. OTHER PERSONNEL Our fir::n is capable of supplying additional personnel offering a variety of different consulting skills should the project require other resources. City of Richfield Proposal Page 5.2 • 7. MUNICIPAL CLIENT REFERENCES Mr. Robert Thistle City Manager City of Coon Rapids 1313 Coon Rapids Blvd. Coon Rapids, MN 55433 612 -755 -2880 Mr. Richard Johnson City Manager City of Blaine 9150 Central Ave. N.E. Blaine, MN 55432 612 -784 -6700 Mr. Richard Kirkham Executive Director Minnesota Municipal Utilities Assocation PO Box 459 Buffalo, MN 612- 682 -4104 Mr. Don Sankey City Clerk City of Clearwater P.O. Box 171 Clearwater, MN 55320 612- 558 -2428 Mr. Jerry C,arricr City Administrator City of Winsted PO Box 126 Winsted, MN 55395 612- 485 -2366 Mr. Robert MiddaugO) City Administrator City of Elk River 505 U.P.A. Drive Elk River, MN 55330 Mr. Don Busch(l) City Administrator City of Spring Lake Park 1301 - 81st Ave N.E.' Spring Lake Park, MN 55432 612 - 784 -6491 Mr. John Hawes City Administrator City of Newport 596 - 7th Avenue Newport, MN 55055 612- 459 -5677 Mr Dan Hartman(l) City Manager City of Champlin 12001 Jefferson Highway Champlin, MN 55316 612 -421 -8064 Mr. Tom Cook Executive Director Minnesota Recreation and Park Assn. 9401 Fernbrook Lane Maple Grove, MN 55369 612 - 420 -6915 Chief Ron Fagerstrom Spring Lake Park - Blaine - Mounds View Fire Department 1810 Highway 10 Spring Lake Park, MN 55432 612 - 786 -4436 (1)Services performed as a sub - contractor for another consulting firm. City of Richfield Proposal Page 7.1 • • r� Information Services, Inc. P.O. Box 33003 1308 Coon Rapids Blvd. Suite 207 Coon Rapids. Minnesota 55433 Phone: (612) 757 -3551 DSM INFORMATION SERVICES, INC. PROFESSIONAL CONSULTING SERVICES - Data Processing - - Long Range Planning - Strategic Planning - - Management Counsel - I. INTRODUCING DSM INFORMATION SERVICES, INC. DSM Information Services' mission is to provide professional consulting services to both the public and private sector. The DSM Information Services consulting team offers a unique blend of professionals, brought together to provide the necessary expertise to assist any organization throughout the development of their Information System. Our company offers a group of experienced consultants, knowledgeable in data processing, management, and government. Together these individuals possess the skills required to perform almost every kind of service connected with an organization's information processing needs. Our size enables us to develop a very personal relationship with each client. We find that this approach produces the best results over the widest range of problems. Coupled with our ability to offer personalized services, we are associated with several specialists that can supply individuals with special skills when needed. This arrangement gives you the benefits of a close working relationship with you consultant while providing you with access to a pool of technical talent. DAVID MCCAULEY, founder and President of DSM, is a specialist in Long -Range and Strategic Planning and the developer of the unique COMPUTER ACQUISITION WORKSHOP series. In addition to his over 24 years of experience in Data Processing, Mr. McCauley has a distinguished record as a Mayor and City Councilmember, a combination that gives Dave a powerful insight into the problems of computer utilization in both local gc- °;ernment and private enterprise. 1 • II. OUR SERVICES • Because of our background in data processing, business and government we are qualified to perform a complete range of services and are capable of supporting almost all types of data processing uses from the smallest microcomputer installation to large mainframe systems. COMPUTER SYSTEMS ANALYSIS AND DESIGN Software Evaluation and Selection. * Database Design. * Contract Systems Analysis, Design and Programming. * Software Installation. * Development of Policies and Procedures. EDUCATION, TRAINING AND SUPPORT * Computer System Management Techniques. * Microcomputer /Personal Computer Software and Techniques. * End -user Application Development Assistance. * Word Processing Techniques. * Electronic Spreadsheet Techniques. ACQUISITION AND USE OF COMPUTER SYSTEMS Feasibility studies and Needs Analysis. * Request For Proposals (RFP) and Specifications. * Bid Evaluation and Purchase Contract Negotiation. * Installation Project Management. MANAGEMENT COUNSEL * Strategic and Long Range Planning. * EDP auditing. * Security Planning. * Disaster Recovery Planning. 2 0 III. OUR !METHODOLOGY C We believe that our client must have total involvement in their project and we design each project in a way that fosters this involvement. We start with a concise and clear proposal with specific due dates and deliverables - the client always knows what is being worked on and when the product will be delivered. Because it is our experience that the more input the client is able to furnish to a project the. more successful the results, we encourage the use of client project teams. In many cases we begin projects with in -depth workshops, brainstorming sessions or team building processes. These techniques improve our ability to develop a complete understanding of organization's goals, opportunities and problems. We are. then better able to focus our efforts in areas that will provide greater results. As the work proceeds we carefully review the direction and scope of our efforts with the client in order to insure that the results are consistent with the expectations. We believe the success of our clients will be directly reflected in our success. "D.SM is a professional organization, dedicated to providing accurate and unbiased consultation to our clients„ We do not sell computers, computer equipment or computer software. If you are considering using computers or are concerned about you present computer operation, we would like tC Show you how our firm can 1." 1AJ7 I • IV. OUR CLIENTS Litchfield Public Utilities Minnesota Municipal Utilities Association Minnesota Recreation and Park Association Spring Lake Park - Blaine - Mounds View Fire Department Blaine, Minnesota Newport, Minnesota Champlin, Minnesota Spring Lake Park, Minnesota Circle Pines, Minnesota Winsted, Minnesota Clearwater, Minnesota Coon Rapids, Minnesota Elk River, Minnesota Janesville, Minnesota 0 4 4. FEE CALCULATION The schedule used to calculate fees is as follows: Principal Consultant 560.00 /hr Consultant 545.00 /hr Based on the Project Schedule outlined in Section 3, we estimate the effort required to perform the services offered as follows: 4.1 SCENARIO #1 CONSULTANT SUPERVISION PROJECT PRINCIPAL CITY PHASE CONSULTANT CONSULTANT STAFF ANALYSIS PLANNING Environmental Analysis 60 hrs 0 hrs 110 hrs Needs Analysis 30 0 50 Plan Development 2,Q R 11.0 Phase 1 total.......... 120 0 290 REQUEST MR = = RECOMMENDATION Specifications and Request for Bids 20 0 70 Bid Evaluation and Contract Negotiation 20 0 70 Installation and Training jQ Q U Phase 2 total.......... 50 0 230 Total Scenario #1 .............. 170 0 520 Estimated Cost............ $10,200 0 TOTAL ESTIMATED FEE — SCENARIO #1 ...............$10,200 • City of Richfield Proposal Page 4.1 4.2 SCENARIO #2 - CONSULTANT PERFORMS MAJORITY OF WORK PROJECT PRINCIPAL PHASE. CONSULTANT CONSULTANT CITY STAFF ANALYSIS PLANNING Environmental Analysis 50 hrs 50 hrs 50 hrs Needs Analysis 30 20 30 Plan Development A U Phase 1 Total.......... 120 110 140 REQUEST EM AM MM RECOMMENDATION Specifications and Request for Bids 36 20 40 Bid Evaluation and Contract Negotiation 24 10 40 Installation and Training is 2Q EQ Phase 2 Total.......... 70 50 140 Total Scenario #1 .............. 190 160 280 Estimated Cost............ $11,400 $7,200 E TOTAL ESTIMATED FEE - SCENARIO #2 ................. $18,600 City of Richfield Proposal Page 4.2 CITY OF RICHFIELD, MINNESOTA `Q • Office of City Manager J Council Letter No. 399 Agenda November 13, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Recommendation for a Frontage Road Improvement and Financing Policy Council Members: Several sections of frontage roads in Richfield have deteriorated to a condition where major repairs are now needed. One such road, the frontage road on the east side of Highway 77 between 66th and 69th Street known as Longfellow Avenue was the subject of attention at several 1984 City Council meetings. Residents on Longfellow Avenue have expressed concerns about large trucks and buses damaging Longfellow Avenue. Excessive • speed was another concern. MNDot has offered to improve the street if Richfield city government will assume all future responsibility for maintenance of Longfellow Avenue. Before proceeding with a project to upgrade this section of roadway, the staff is asking that the city council consider a policy on the construction standards for the roads and how the improvements will be financed. This letter presents two options for a frontage road policy to finance the curb and gutter improvements and recommends a particular policy to the City Council for approval. OPTIONS FOR FINANCING CURB AND GUTTER IMPROVEMENTS ON FRONTAGE ROAD9 N��oP_o_li�c�_y Y. If the council chooses not to have a policy, each ronoad can be considered on a case by case basis as staff, council or citizens choose to bring them to the council. State City Funding. In meetings with the MNDot District Engineer William Crawford and city staff (Mike Eastling and John Cartwright), an agreement was reached on how improvements to frontage roads built by the state should be improved and paid for. The agreement is one used by MNDot with our suburbs. MNDot agrees to pay for: 1. Upgrading street surface and load bearing capacity to Richfield's standards; and -2- • 2. Install curb and gutter on the freeway side of the frontage road. Richfield government will be responsible for financing the curb and gutter improvements on the city side of the frontage road by one of the following alternatives: Richfield MSA gas tax; 2. Special assessments against benefitting properties; or, 3. A combination of 1 and 2. In discussions with the District Engineer, there was some question of the status of the frontage road on the east side of 35W from Wood Lake to 76th Street. City staff will pursue this issue with MnDOT to verify that this road does qualify under the policy. FRONTAGE ROAD CONDITIONS The attached map (Exhibit A) identifies frontage roads which are not currently built to city standards and some that are already built to city standard, particularly those along the • Crosstown. If the frontage road has curb and gutter on both sides of the street, it was determined to meet the city standard. Where curb and gutter is in place on both sides of the frontage road, the street surface has been found to be in good condition. Without a good concrete gutter section to carry away the water, water is allowed to pool in the street at the edge of the blacktop and the deterioration of the blacktop is accelerated. This deterioration is evident on the Longfellow Avenue frontage roads adjacent to Highway 77. The frontage road on the east side of 35W from 76th to 72nd Street (Humboldt Avenue) is also showing distress. Something needs to be done in the near future to both the Longfellow Avenue frontage road and the east 35W (Humboldt Avenue) frontage road. In discussions with MNDot District Engineer, it was uncertain to all concerned whether Humboldt Avenue (east side of 35W) is a frontage road or a city street. It is agreed that this section of Humboldt Avenue is under the jurisdiction of MNDot. Humboldt Avenue differs from other frontage roads because: 1. It was built by the state; 2. The frontage road, if it can be called a frontage road, does not receive or deliver traffic to the 35W freeway; 3• The state may not have expended any funds on the street for maintenance; -3- 4. The street may have become a part of MNDot • jurisdiction because it fell within the construction zone for building 35W. City and MNDot staff will continue to explore this issue and advise the City Council on our findings at a future city council meeting. For the time being, Humboldt Avenue east of 35W is not considered a part of the frontage road system governed by the recommended policy set out in this city council letter and the attached resolution. The 494 frontage road from Xerxes Avenue to Portland Avenue has no curb and gutter except for the section between Harriet Avenue and Pillsbury Avenue on the south side adjacent to the freeway retaining wall. The condition of the roadway varies, but is generally in better condition than the aforementioned frontage roads (Longfellow Avenue and East 35W frontage road). The 494 frontage road from Xerxes to Knox Avenue will be affected by the anticipated improvements associated with the Penn -494 bridge and road improvements. The timing of any improvements to these frontage roads should be scheduled with the Penn -494 improvements. The 494 frontage road from Portland to Cedar Avenue has curb and gutter on the city side of the • street. This curb was installed during the street paving program and was specially assessed. The west side 35W frontage road from 69th Street to 76th Street has curb without gutter on both sides of the street. A gutter section was included from 74th to 75 1/2 Street. This former frontage road was turned over to the city some years ago after the street was resurfaced. All of the frontage roads discussed above were under State jurisdiction up until three years ago. At that time, three sections were in particularly bad shape and MnDOT expressed interest in turning the roads back to the city. These three sections are the east side of the 35W frontage road from 69th to 76th Street, the 494 frontage road from 12th Avenue to Portland Avenue and the 494 frontage road from Morgan to Penn Avenue. The State Highway Department was in a position of scheduling no new construction and doing limited maintenance due to a shortage of funds. The gas tax increase was not contemplated at that time. The city agreed to accept jurisdiction of the roadways in return for a two and one -half inch overlay on the roadbed. Since that time, the State has agreed to fund total reconstruction of Longfellow Avenue from 66th to 69th Street except for the curb and gutter on the city side of the street. • By this action, it appears that MNDot recognizes its obligation to finance the major portion of improvements to city standard prior to turning back a frontage road to the city. In addition, the city has had a policy that the property owners adjacent to an improved street will pay for at least a portion -4- of the improved street (see the attached street paving policy item 2). Some deviation from this policy has occurred on arterial streets. It also seems appropriate that if the city • must share in the cost of reconstructing the frontage road, Richfield should be allowed to use its State Aid gas tax money. COMPARISON OF CURB COSTS FOR STREET PAVING PROGRAM OF 1970'S AND COMPARABLE PROGRAM IN 1984 • • At one of the city council meetings with the Longfellow Avenue neighborhood, there was a question raised on the comparison between today's curb and gutter construction costs and the curb and gutter costs from the 1970's street paving program. In the street paving program established in 1972, half of the cost of a street was $12 per front foot. The assessment was established at $8 (2/3 of construction cost) per front foot. The curb cost was estimated at $4 per front foot or one -half of the assessment. Now in 1984 it costs $27 to construct one -half of a street. If two - thirds of this cost was assessed as in the previous program, the assessment would be $18 per front foot. One half of this assessment is $9. This could be designated as today's maximum assessment that a frontage road property owner would pay for curb and gutter. The estimated cost of curb today is $7 per foot, which is less than the suggested maximum. RECOMMENDATION 1. The frontage roads should be brought up to the standards established for the street paving program in the 1970's. This would include curb and gutter on both sides of the street with a nine ton design asphalt surface. 2. The council should approve the attached resolution which establishes a frontage road improvement and financing policy. Under this policy, MNDot is responsible to pay for the paved surface and the curb and gutter on the freeway side of the street. The city is responsible for the curb and gutter and driveway aprons on the city side of the street. The property abutting the frontage roads would be assessed for curb and gutter improvements adjacent to their property. The method used to calculate abutting footage would be consistent with the street paving program of the 1970's. 3. The council approves a formula as set forth in this report for the special assessment financing plan. 4. Once a policy is approved, • officials on financing and public hearing will also be Longfellow Avenue from 68th special assessments for cur the street. JGC /eja is • -5- the staff will approach MNDot scheduling isssues. A scheduled with residents of to 69th Street to consider b and gutter improvements to pect fitted, John G artwright City M ager • RESOLUTION NO. POLICY RESOLUTION ON FINANCING IMPROVEMENTS TO FRONTAGE ROADS WHICH ARE TURNED OVER TO RICHFIELD BY MNDOT WHEREAS, the city council has previously adopted a policy for street improvements; WHEREAS, this policy stated that all future permanent street improvements shall include construction of permanent street surfaces with curb and gutter and necessary appurtenances and where determined to be advisable, the construction of sidewalk and the installation of additional street lighting. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield that the city adopts the following financial policy for frontage road improvements: 1. That all turned back frontage roads be built to the standards established in the City of Richfield Street Paving Policy; 2. That the State be responsible for funding the street surface paving and the curb and gutter on the freeway side of the street; 3. That the city, through special assessments or other funds, be responsible for funding the curb and gutter and driveway aprons on the city side of the frontage road; 4. That property abutting the city side of the frontage roads be assessed for the cost of the curb and gutter and driveway apron. Calculation of abutting footage to be done as established in the street paving policy (Resolution No. 4382). 5. That Municipal State Aid (M.S.A..) funds be utilized to finanbe that portion of the city side curb and gutter improvements not funded by special assessment; and, 6. That the city staff negotiate with the Minnesota Highway Department (MnDOT) to finance and schedule the improvement of the frontage roads in the City of Richfield. • -2- Adopted by the City Council of Richfield, Minnesota this 13th day of November, 19824• John Hamilton Mayor ATTEST: Sylvia K. gergH ity Clerk • ii i 0 0 "o 0 0 0 "•f -t CA C. 0 CA ,D r? 00 00 to r, Do eD f 0 0 (71 0 ca CA ?4- 0 • R 0 02 I'D fw cr 0 0 ml 0 (D Z (D eD 0 C. 0Q 00 C a eD ,D I pi E 0 m4 XERXES AVE. XERXES AVE. WAS" URN WASHBURN VINCENT VINCENT UPTON UPTON THOMAS THOMAS SHERIDAN SHERIDAN RUSSELL RUSSELL QUEEN QUEEN PENN AVE. —:t PENN AVE. 0 VIER u OLIVER NEWTON NEWTON r. MORGAN MORGAN LOGA N LOGAN KNOX I KNOX JAMES .4 JAMES IRVING IRVING KE: HUMBOLDT -9z HUMBOLDT GIRARD rIftARO FREMONT FREMONT EMERSON EMERSON DUPONT COLFAX DUPONT • COLFAX BRYANT rA BRYANT ALORIC14 ALDR I H LYNOALE AVE. LTRIJALL AVE. GARFIELD 1�1, GARFIELD ILJ HARRIET 1111:1 GRAND i I HARRIET GRANO PLEASANT ------- LEASANT PILLSBURY 7-1 1" it PILLSBURY win TWO *THl I' WENTWORTH BLAISDELL 11 BLAISDELL NCOLLET AVE. NICOLLET AVE. 1st Ir smems STEVENS gad — and are F-7 11 CLINTON CLINTON 4t% 41ft 4 :S:t:k PORTLAND AVE L—J PORTLAND AVE. ICI OAKLAND OAKLAND PARK PARK -_.i�l COLUMBUS COLUMBUS CHICAGO CHICAGO ELLIO 1:. ELLIOT �F! to 1: 10 In 11th In 2th In :: 13th 4 14 th 5th I r i IL 5 In 'BLOOMINGTON BLOOMINGTON 16 to 16th 7th_7 Tth CEDAR =z - CEDAR AVE. LONGFELLOW :=-- 7 19th 5 20th z z;v 21 st Z 22 nd STANDISH 23 rd z C13 RESOLUTION NO. 4382 RESOLUTION ON POLICY FOR PER14ANENT STREET IMPROVEMENTS WHEREAS, the city council has determined the initiation,of a permanent street improvement program to be desirable for the general health, safety, and welfare of the community, and WHEREAS, the city council has determined to initiate permanent street improvements on all non - permanent streets within the general guidelines of the City's comprehensive plan and in accordance with a predetermined long range schedule of priorities, and WHEREAS, all future permanent street improvements whether initiated by petition or city council action, shall include construction of permanent street surfaces with. curb and gutter and necessary appurtances and where determined to be advisable, the construction of sidewalk and the installation of additional street lighting. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield that the City adopt the following general policies for permanent street improvements: �i 1. That the total cost of this improvement include material, manpower, equipment, financing, and administrative overhead required for the special assessment procedure and performance of this work. 2. That each property owner has an obligation to finance the estimated full cost of one -half of the normal thirty -six foot residential street in front of-his property as well as a portion of a side street: That in those instances where the street is to be an arterial street requiring extra pavement thickness, or any other special construction, the property owner would still pay the cost of one half of a residential street with other revenue sources to be used for the balance. Streets with insuffi- cient right of way or special condition making a 36 -foot street difficult or impossible would be considered on an exception basis. 3. That the current assessment for shall be a maximum $10 a front one -half of a normal thirty -six over a twenty -year period with those property owners electing maximum cost per front foot may reflect the actual cost of the � a r the permanent street improvement program foot which is the estimated full cost of ` foot residential street to be spread an 3 percent per annum interest rate for to pay over the twenty -year period. The .be revised periodically to more adequately permanent street construction. 4. That the term front footage shall mean the number of feet an the front or short side of the lot, (whichever is less), with the following excep- tions: a. That in the case of irregularly shaped lots, front tootaae will be determined by the sage formula used for the saneLary sewer lateral assessment policy. b, That in the case of tax axempt property, front footage shall include all abutting footage on iulproved right of , -iays. : 1�_ . I-V -2- 5. That all cornor lots, including lots currently fronting on permanentiy improved streets, with a permanent street improvement adjacent to thee• side lot line will be assessed a maximum S10 per toot for their side lot-i:6otage with the cost to be divided equally among all prooerties to a midpoint in the block. 6. That the residential street surfacing shall be composed of seven ton asphaltic concrete with Portland cement curb and gutter. That arterial streets be constructed using nine ton asphaltic concrete with Portland cement curb and gutter. 7. That where the city council determines that sidewalk construction is desirable the cost shall be assessed 50 percent against the abutting property owner spread over a five -year period. 8. That residential driveway aprons will be constructed as part of the overall construction program and will be assessed 100 percent against the abutting property owner.and be included with the street assess- ment to be spread over the twenty -year period. 9. That all known and required utility installations be completed before a permanent street project is initiated. 10. That the cost of the permanent street improvement program which exceeds the total assessment as defined by this policy shall be financed by general city revenue. 11. That the policies contained in this resolution shall be subject to modification if necessary in individual cases as the city council determines that the assessment or assessments resulting from the application of the policies will exceed the benefits received. Passed by the city council of the City of Richfield this Sth day of June, 11970 �— Staniey ;f. Olson, :,ayor ATTEST: = Thomas J. Moran, City C1ery Z4 C C CITY OF RICHFIELD, MINNESOTA _ZZ 15 Office of City Manager Council Letter No. 398 Agenda November 13, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Request for the Vacation of Unimproved Right -of- way at the Intersection of 74th Street and Upton Avenue and the Disposition of City Owned Property. Council Members: HISTORY In 1981, Mr. Eric Lindholm petitioned the city to vacate the unimproved right -of -way adjacent to his property at 7332 Upton Avenue South. He also requested that the city sell to him a small triangular shaped track of land owned and maintained by the city which was dedicated as a park. Mr. Lindholm was • attempting to acquire enough property to create an additional residential lot for a new single family residence. The planning commission reviewed the matter and recommended city council approval of the street vacation and also found that the sale of the park property if such a sale is possible, would be consistent with the city's comprehensive plan. Because of potential legal problems with the city selling property dedicated for park purposes, the applicant withdrew his application prior to city council consideration. Mr. Eric Lindholm has subsequently passed away. Now, four years later his son, John Lindholm, has requested the vacation of the right -of -way and the sale of the city owned park land. STAFF REVIEW 1. The applicant needs to acquire at least one half of the street right -of -way to have sufficient lot area and width to create an additional lot which would meet the city's minimum residential lot size requirements. 2. The community services advisory commission has reviewed the case and has recommended that the city sell the park land and any additional land which the city would get through the vacation of the right -of -way. They have indicated that the • proceeds from this sale should go to the park land acquisition fund. -2- • 3. There is a four inch gas line located within the unimproved right -of -way and Minnegasco previously indicated that either an easement would be necessary or that the gas line would have to be moved depending where the applicant decides to locate the new dwelling on the site. 4. If the right -of -way is vacated a portion of the right -of- way would revert to the applicant, a portion to the owner of the property.at 2812 West 74th Street, and a portion would become part of the park. 5. Vacation of this right -of -way would be in the interest of the public in that city maintenance costs would be reduced, the vacation would not result in adverse conditions on surrounding streets and additional tax revenues would be realized. 6. The proposed sale of the city -owned property to the adjacent property owner for single family residential purposes would be consistent with the City's comprehensive plan which indicates the property to be developed as a single - family residence. 7. According to the seek to relinquish its i practical effect of such • the park would revert to directly convey title to street abutting the park STAFF RECOMMENDATIONS city attorney's office the city can Merest in the dedicated park. The relinquishment would be that title to the grantor on the plat. Any effort to the park and the half of the vacated would be unsuccessful. Because vacation of the right -of -way would be in the interest of the public, staff recommends approval of this vacation request with the stipulation that a utility easement be granted to Minnegasco in order to maintain the gas line or that the gas line be relocated at no expense to the city. Staff would further recommend that if the applicant does not acquire title to the park and the portion of the right -of -way which would revert back to the park that he agrees to maintain the area in question. To accomplish the street vacation, it is recommended that the council pass the attached resolution acknowledging receipt of the vacation request and setting the public hearing on the matter for November 26, 1984. It is further recommended that the council give first reading approval to the attached ordinance vacating the portion of right -of -way in question. Staff has found the disposition of the city owned property to be in compliance with the city's comprehensive development • plan. It is recommended that the council authorize staff to negotiate with Mr. Lindholm to relinquish its interest in the parkland if Mr. Linholm wishes to continue to pursue the acquisition of the parkland and reaches agreement with the grantor of the plat. -3- • PLANNING COMMISSION RECOMMENDATION The Planning Commission unanimously recommends that the vacation of the right -of -way be approved with the stipulation that a utility easement be granted to Minnegasco for the gas line or that the gas line be relocated at no expense to the city. The commission also found that the sale of the parkland to be consistent with the comprehensive plan and recommends that any proceeds realized by the sale of the parkland be put in the parkland acquisition fund. JGC /eja 40 • pectfulny)gjbmitted, Cohn G. /CarUrigh City Manager 11 L-1 • • RESOLUTION NO. RESOLUTION FINDING THAT DISPOSITION OF CITY OWNED PROPERTY IS IN CONFORMANCE WITH THE COMPREHENSIVE PLAN WHEREAS, The Planning Commission has reviewed the proposed disposition of the following described property: "The Park in Penn Lake Terrace 2nd Addition" WHEREAS, the proposed disposition is consistent with the Comprehensive Plan, the Comprehensive Plan Goals and Policies; NOW, THEREFORE, BE IT RESOLVED, that the Planning Commission finds the proposed disposition of property for low density, single family residential uses to be in compliance with the city's Comprehensive Plan. Passed by the Planning Commission of the City of Richfield this 23rd day of October, 1984. ATTEST: Steve Quam, Secretary Connie Hoverson, Chairperson Richfield Planning Commission Y•-, ✓lJvvT 101V NV. RESOLUTION RECEIVING REQUEST FOR THE VACATION PUBLIC RIGHT -OF -WAY AND CALLING FOR PUBLIC HEARING ' WHEREAS, petitions have been filed with the City Clerk requesting the vacation of a portion of public right -of -way described as follows: "That part of the platted street of Penn Lake Terrace 2nd Addition Lying within the following described lines: Starting at the Northeast corner of Lot 6, Block 1, Penn Lake Terrace 2nd Addition, Thence South along the East line of said Lot 6 41.4 feet to actual point of beginning, thence Southwesterly along curved line of Lot 6 a cord distance of 173.0 feet to the Southwesterly corner of Lot 6 also being the Southeasterly corner of Lot 7, thence Westerly along the curved south line of Lot 7 a cord distance of 75.0 feet to the Southwesterly corner-of Lot 7 also being the Southeasterly corner of Lot 8, thence Westerly along the Southerly curved line of Lot 8 a cord distance of 39.45 feet, the curve of the above lot lines has radius of 142.41 feet with a delta angle-.of 121 degrees 12 minutes, thence Easterly along a curved line with a radius of 414.84 feet to the Southwesterly corner of Park as shown on plat of Penn Lake Terrace 2nd Addition, thence Northeasterly along the Northerly line of said Park to the Northeasterly corner of Park on the west right -of -way line of Upton Avenue, . thence North along the Southerly extension of the West line of Upton Avenue of Block 1 to the actual point of beginning there terminating. WHEREAS, said request complies with the requirements of Richfield Ordinance Code 12.04, Subdivision 2; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield as follows: 1. The request for vacation of that portion of public right -of -way described above is received. 2. A public hearing on the vacation in said request shall be held on November 26, 1984. 3. The City Clerk is directed to publish notice of such hearing in the official newspaper of the city and post notice of said hearing in the manner provided by Richfield Ordinance Code Section 12.04, Subdivision 3. Passed by the City Council of the City of Richfield this day of 1984. John Hamilton, Mayor ATTEST: Sylvia K. Bergh, ty Cierk BILL TRANSITORY ORDINANCE NO. AN ORDINANCE PROVIDING FOR THE VACATION OF A PORTION OF PUBLIC RIGHT -OF -WAY IN THE VICINITY OF INTERSECTION OF 74TH STREET AND UPTON AVENUE CITY OF RICHFIELD DOES ORDAIN: Section 1. The following described public right -of -way is hereby vacated: "That part of the platted street of Penn Lake Terrace 2nd Addition Lying within the following described lines: Starting at the Northeast corner of Lot 6, Block 1, Penn Lake Terrace 2nd Addition, Thence South along the East line of said Lot 6 41.4 feet to actual point of beginning, thence Southwesterly along curved line of Lot 6 a cord distance of 173.0 feet to the Southwesterly corner of Lot 6 also being the Southeasterly corner of Lot 7, thence Westerly along the curved south line of Lot 7 a cord distance of 75.0 feet to the Southwesterly corner of Lot 7 also being the Southeasterly corner of Lot 8, thence Westerly along the Southerly curved line of Lot 8 a cord distance of 39.45 feet, the curve of the above lot lines has radius of 142.41 feet with a delta angle of 121 degrees 12 minutes, thence Easterly along a curved line with a radius of 414.84 feet to the Southwesterly corner of Park as shown on plat of Penn Lake Terrace 2nd Addition, thence Northeasterly along the Northerly line of said Park to the Northeasterly corner of Park on the west right -of -way line of Upton Avenue, thence North along the Southerly extension of the West line of Upton Avenue of Block 1 to the actual point of beginning there terminating. Section 2. This vacation shall not affect, destroy or interfere with the right of any person, corporation or municipality owning or having control of any electric, gas, telephone, sewer, water or other utility to construct, reconstruct, replace, operate, maintain, repair and remove any public utility facilities upon or within the vacated right -of -way. A perpetual easement for such facilities in such vacated right -of -way is hereby reserved. Section 3. The mayor and manager are authorized to take such action as is required to give effect to the vacation of the public right -of -way as provided in the foregoing Section 1. Passed by the City Council of the City of Richfield, Minnesota, this day of , 1984. M John Hamilton , Mayor or ATTEST: City Clerk `TJ L Ej z 0.1 6, 0 t 6217d, 114 73rd jw L..J Li PEIY . . . . . . LA KE jr 'A: 0 zr 16 15 14 !3'_, 0 9 -79 114 47 5 12 14 3 t3 4 L, r F� LJ -4tl STW- D 14 2. "! v 13 U 13 !4 M Lj Iz ! m I jj u 0 14 13 —7 It- Is f` A 7 175 -�,]PJ4 17 14 -c 13 16 El 12 15. 12 9 12 i.? 5 12 14 3 t3 4 L, r F� LJ -4tl 15 14 ;3 STW- D 14 2. "! v 13 U 13 !4 M Lj Iz ! m I jj u 0 14 13 —7 It- Is 4 14 12 is ;;oz. -13 14, 14, -c 13 16 < 12 15. 6 12 i.? 10 9 is 15 14 ;3 ,75 w STW- D 14 2. "! v 13 U 13 !4 M Lj Iz ! m I jj u 0 14 13 —7 It- 3 :4 I 9 a rl 12 is 6 ,75 w STW- D 14 2. "! v 13 U 13 !4 M Lj Iz ! m I jj u 0 if !6 F 10'7 —7 It- 9 a F75th T /1/017 14 LJ w r-7 Lj 4 4 105, 74TH STREET . UNIMPROVED RIGHT -OF -WAY EI MINIMUM REQUIRED LOT SIZE GAS MAIN • scale: 1-. 30• Richfleld, Mn. 75 178.8' u _ _ chord 75 • i i' 178.W r f I, ' l • ios 7332 Upton Lro�a, .. : `:: :. �.; �:. . . h Str eet 41.4- r i I C O 3 C park Zll 11 A O;t I • . -v I tl% rJO .4 -eel 4 Mr. & Mm Gary Soilmore 7405 W"hbum Ave. S. Richtl*K MN 55423 � I • . -v I tl% rJO .4 -eel 4 Mr. & Mm Gary Soilmore 7405 W"hbum Ave. S. Richtl*K MN 55423 CITY OF RICHFIELD, MINNESOTA / `;2J Office of City Manager • Council Letter No. 398 Agenda November 13, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Purchase of 7438 Emerson Avenue South Council Members: In October, 1984 the city council authorized negotiation for purchase of 7438 Emerson Avenue South for park purposes at a price not to exceed $80,000 as the city offer for the property. The appraisals for the property were $83,000 and $89,000, the second taking into account the larger than average lot size of the property. The Owner's initial asking price was $95,000 (realtor listing). Although the single family lot does not have a standard shape, the property has 168' of frontage on Emerson Avenue. Pro - vided in your backup is a map showing the size of the property in terms of its relationship to the park and adjacent homes. City staff inspected the house and found it to be in compliance with code requirements and in a condition acceptable for relocation of the building. An offer was made on behalf of the city to the owner at a purchase price of $80,000. The owner countered with a proposal to sell to the city at $86,000. The city manager authorized a new offer, subject to city council approval, to purchase at $83,000. The owner now has a second offer on the property at $90,000 which includes a contingency related to the sale of the home of the second potential buyer. The owner has also come back to the city indicating a willingness to sell to the city at $86,000 with the hope of completing the sale as soon as possible. The Community Services Advisory Commission has recommended purchase of the property for park purposes and the Planning Commission has found the property to be in compliance with the comprehensive plan. It has been the long range plan of the community to expand Fremont Park when this property became available for purchase. Inasmuch as the $86,000 price asked by the owner is mid- point of the two appraisals and the property is desirable for • park purposes, the price seems reasonable for the benefit of doubling area ofthe park. It has also been the desire of the -2- community to purchase the property. Therefore, it is recommended that the city council approve the purchase of 7438 • Emerson Avenue at a price of $86,000 with closing to be scheduled as soon as possible. The Parkland Acquisition Account in the Caoital Improvement Cost to Acquire 6333 Portland Avenue $76,000 Actual 7438 Emerson Avenue $86,500 Estimate $1 2,500 Source of Funds Project Balance 1/1/84 $80,301 1984 CIB Allocation 33,000 1985 CIB Allocation 36,400 Special Revenue Fund Cash Balance (Projected Cash Balance as of 12/31/85 is $285,759) 12,799 $162,500 . The 1984 taxes payable will be prorated to the date of closing, and while we do not have complete cost estimates on closing costs, the city attorney advises us that these costs will be minimal. At the time of preparing this letter, it was not known about the status of the special assessments. This information will be available at the council meeting. ectfu 1 itted, ohn G. Car Wright' City Manager JGC /eja \J ,RICHFIELD-4t. EOG, T 28 Re 24 Ask— 4 it 42 4l 1c2e.4G! (plat o {ItMIM SMfEE3) \ Z Res....... tilltyeltei/tttYttt>�eueiiifuf Eenfffnu..... Apu��unenofuueffu�ieufnunuufnffriut�y� )� ItlllEtJtpam nuunuwEW���tEL {EEEE/lEllUipl�lllELeE ;30 u:24 I ' w °ui? I I e 14 gEyL; I " 23, 2 I a °e ee ' i oo a e + ° i4 W� . ea ti j i t� ?ICS I . u,� b}a ) 13 72 .RC /y l3 ,(y><72 22 tiol.�2�12 , �. 131) 2 1351 �22 a7N 21 Iq . e 3 m : ZZ N ' Z�`'6) > 3 N �a 3 W► ZI 4 21 a n 4 :�: 31 asi4� 21 rt1 , 374 tt SI 4 2ti ci74 0 °" 4 to 5 I! rt1. 5 l SF • 4) (46), Zo , 5 -5 a. (4 vOw 17 G 1i I! 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CITY OF BLOOMINGTON • =+ J' j 0 HINY 'l�rplt' 0.00 <30' _ CITY OF RICHFIELD, MINNESOTA �% /� Office of City Manager 4 • Council Letter No. 397 Agenda of Nov. 13, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Results of the Environmental Assessment Worksheet for the Market Plaza Development Council Members: In accordance with the State of Minnesota environmental regulations, an environmental assessment worksheet (EAW) was completed for the proposed Market Plaza development. The purpose of the EAW is to assess the potential environmental effects of the development and to determine if a more detailed environmental impact statement (EIS) is necessary. A copy of the EAW is attached for your information. The EAW was submitted to the Minnesota Environmental Quality Board (EQB) and various other agencies as required by state regulations. Notice of the availability of the EAW for review and comment was published in the state "EQB Monitor" and in the Richfield Sun newspaper. A 30 day period for people to review and comment on the EAW expired on November 7. The question before the council is whether there are significant environ- mental effects to require an EIS. The attached EAW indicates that the project does not have the potential for significant environmental effects and therefore further environmental review is not necessary. Attached for your review are comments received from a number of agencies. These comments indicate that further environmental review is not necessary but also indicates a number of areas of concern. These comments have been transmitted to the developer who will respond to these concerns at the November 13th city council meeting. It is recommended that the council make a negative declaration finding. This finding indicates that no additional environmental review or the preparation of an EIS is necessary. R pectf ]bmitted,, John G. Ca twrigh City Manage JGC /eja • E.R. • (Ailed in by EQB) 9/5/84 Environmental Assessment Worksheet (EAW) MARK APPROPRIATE BOX D REGULAR EAW ❑ SCOPING EAW NOTE TO RMEWEBS: For regular EAWs, written comments should address the accuracy and completeness of the EAW information, potential impacts that may warrant investigation and /or the need for an EIS. For scoping EAWs, written com- ments should address the accuracy and completeness of the information and suggest issues for investigation in the EIS. Such comments must be submitted to the Responsible Government Unit (RGU) during the 30 -day period following notice of the EAW's availability in the EQB Monitor. Contact the EQB (metro: 612/2 % -8253: non - metro: 1- 800 - 652 -9747, ask for envi- ronmental review program) or the RGU to find out when the 30 -day comment period ends. 1. Project Name Market Plaza 2. Proposer Market Plaza Corporation 3. RGU City of Richfield Contact Person_, chard C. Krier Contact Person Rick Jopke 4. Address 1650 Shelard Tower Minneapolis, MN 55426 Phone (61 2) 546-2276 and Title City Planner Address 6700 Portland Ave. So. Richfield, MN 55423 Phone (612) 869 -7521 Project Location: NW&HE 1/4 SWESS 1/4 Section 27 & 28 Township 28 Range 24 a. County Name Hennepin City /Township Name Richfiel d b. Attach copies of each of the following to the EAW: 1. a county map showing the general area of the project. 2. a copy(ies) of USGS 73,12 minute. 1:24,000 scale map. 3. a site plan showing the location of significant features such as proposed structures, roads. extent of flood plain, wetlands. wells. etc. 4. an existing land use map and a zoning map of the immediate area. if available. 5. Describe the proposed project completely (attach additional sheets as necessary) The site is contained entirely within the Lgndale/Nicollet /HUB (LHN) Redevelopment District created by the City of Richfield; for which the City has an overall environment assessment on file. Market Plaza will contain 70,000 square feet of commercial wthin an enclosed mall. An eight story apartment structure containing 162 units will be located over the mall. A second structure will be a twelve story 147 unit condominium forpersons over -age 55 and will be located to the west of the mall. A total of 690 . parking- spaces will be provided on the surface and under both structures. The zoning is PUD (PC 2) and the project is consistent with the Redevelopment Plan, Comprehensive Plan and Zoning Ordinance of the City of Richfield. 6. Reason for EAW r = Voluntary p eparation: List all mandatory category rule I's which apply: (6 NSCAK S 3.038A —DD) Residential Development, C 7. Estimated construction cost $20- 25,000,000 05 Acres 8. Total project area (acres) 6. or length (miles) 90 Number of residential units 3.09,_ or commercial, industrial, or institutional square footage 70,000 10* Number of proposed parking spaces 690 Parking spaces proposed 11. List all known local, state and federal permits,'approvals /funding required: Level of Government Type of Application Status Federal: Rezoning I Pseiindnazy approved Special Uses (Permit for PUD) Pending State: Platting Pending Watershed District Pending Water _ Pending Local Sewer Pending City of Richfield Liquor Pending e� Special use permit for 12. is the ro restaurant Pending p posEu protect inconsistent with the local adopted comprehensive land use plan or any other adopted plans? ❑ No ❑ Yes If yes. explain: ... . . ... 13. Describe current and recent past land use and development on and near the site. .This area is part of the Lyndale, HUB Nicollet (LHN) Redeveloprent.Project area created by the City of Richfield. Land uses within the district are commercial and high density residential. Lyndale Hardware borders the site to the south; K -Mart is located to the east on Lyndale.' Richfield Lake, a 3 -story apartment and the municipal liquor store is located to the north. Bridgemans is located to the west on Graham Avenue. 14. Approximately how many acres of the site are in each of the following categories? (Acreages should add up to total project area before and after construction.) Before After Before After Forest /Wooded Wetland (types 3.8) Cropland Impervious Surfaced —a. a. Brush /grassland Other (specify) .67 a. (landscaped) 15. Describe the soils on the site. giving the SCS soil classif catfgn types, if known. The sample of natural soils were predominantly sand and slightly sand.. Fill was sampled at the North and West ends of the site to the depths of 25 to 85 feet. 16. Does the site contain peat soils, highly erodible soils. steep slopes. sinkholes. shallow limestone formations, abandoned wells, or any geologic hazards? If yes. show on site map and explain: • 17. What is the approximate depth (in feet) to: a. groundwater ,_min. _ 0 avg. b. bedrock 1 min. avg. ® ❑ No Yes 2 18* Does any part of the project a . involve: a. shoreland zoning district? g Na b. delineated 100 -year flood plain? No Yes c. state or federally designated river land use district? No Ya If yes. identify water body and applicable state classification(s). and describe measures to protect water and related land resources: 19e Describe any physical alteration (e.g.. dikes, excavation, fill, stream diversion) of any drainage system. lake. stream, and/or wetland. Describe measures to minimize im- pairment of the water - related resources. Estimate quantity of material to be dredged and indicate where spoils will be deposited. There are no physical alterations to existing drainage facilities. 200 a.Will the project require an appropriation of ground or surface water? if yes. explain (indicate quantity and source): ® No ❑ Yes b.Will the project affect groundwater levels in any wells (on or off the site)? If yes, ex. plain: ® No ❑ Yes 210 Describe the erosion and sedimentation control measures to be used during and after construction of the project. During construction silt fence erosion control will be used. After construction, the area will be paved and landscaped. 220 a. Will the project generate: 1. surface and stormwater runoff? No Yes 2. sanitary wastewater? No Yes 3. industrial wastewater? No Yes 4. coaling water (contact and noncontact)? No Yes If yes. identify sources. volumes, quality (if other than normal domestic sewage). and treatment methods. Give the basis or methodology of estimates. The City of Richfield has in place storm sewers to handle a discharge of twenty cubic feet per second from the existing site; the redevelopment project will have the same discharge rate. Sanitary wastewater is estimated to be 69,000 gallons per day and will be discharged into existing sewers which have adequate capacity. Our eng- b. Identify receiving waters, including groundwater, and evaluate the impacts of the ineer, Westwood P3a=ning & En discharges listed above. if discharges to groundwater are anticipated, provide per- provided the estimates. colationlpermeabifity and other hydrogeological test data, if available. 23. Will the project generate (either during or after construction): a. air pollution? No Yes b. dust? No Yes c. noise? No Yes d. odors? No Yes If yes, explain, including as appropriate: distances to sensitive land uses; expected lev- els and duration of noise: types and quantities of air pollutants from stacks, mobile sources. and fugitive emissions (dust): odor sources -and mitigative measures for any hnpuu. Give the basis or methodology of estimates. Construction - contracts will provide for dust control, such as watering, during construction. Ve will also comply with the construction noise ordinance of the City of Richfield. 24. Describe the type and amount of solid and /or hazardous waste including study.., and ashes that will be generated and the method and location of disposal: Refuse will consist of normal domestic waste and will be handled by private handlers. 25. Will the project affect: a. fish or wildlife habitat, or movement of animals? ® No ❑ Yes b. any native species that are officially listed as state endangered. threatened, or of special concern (animals and /or plants)? El No ❑ Yes If yes, explain (identify species and describe impact): 26* Do any historical, archaeological or architectural resources exist on or near the project site? if yes, explain (show resources on a site map and describe impact): 0 No ❑ Yes 27. Will the project cause the impairment or destruction of: a, designated park or recreation areas? No Yes b. prime or unique farmlands? No Yes c. ecologically sensitive areas? No Yes d. scenic views and vistas? No Yes e. other unique resources (specify)? No Yes If yes, explain: 248* For each affected road indicate the current average daily traffic (ADT), increase in ADT contributed by the project and the directional distributions of traffic. The existing transportation facilities (Lyndale Ave., 65ts and 66th Streets) are designed to accommodate the proposed development, current 1983 volumes are: 15,400 ADT on 66th Street, 4,360 ADT on 65th and 24,280 on Lyndale Ave. Please see attached report prepared by the traffic engineer. 29. Are adequate utilities and public services now available to service the project? If not. what additional utilities and /or services will be required? ❑ No ® Yes Summary of Issues For regular EAWs, fist the issues as identified by "yes" answers above. Discuss alternatives and mitigative measures for these issues. For scoping EAWs, list known issues, alternatives, and mitigative measures to be addressed in EIS. See. Attached • CE>t UICATIOPI BY RESPONSIBLE GOVERNMENTAL OMf I hereby certify that the information contained in this document is true and complete to the (test of my knowledge and that copies of the completed EAW have been made available to all points on the official EQB distribution list. . Signature Date 4 Title • ATTACHMENT SUMMARY OF ISSUES 22. a(1) Storm water runoff will be directed to Richfield Lake via a city sto= water system. Richfield Lake is a holding pond for city store water. The storm water system is of sufficient capacity to carry additional runoff. a(2) Sanitary wastewater will be directed to City (MWC) System. This is a separated system with capacity to carry additional load. 23. (a)_ Additional air pollution from increased traffic will be present. The additional air pollution will not exceed state standards. (h) Dust during construction will be controlled by construction watering methods. (c). Noise increases during construction will be limited to normal working Hours-. Noise increased amounts with additional traffic will not exceed state standards. • • Pigust 10, 1984 Fir. Richard Krier Derrick Land Comp_.^. :1650- Shelard Toter Minneapolis, M.N 55L26 Subi: Graham Street Vacation Traffic Iffpz -:t.s Dear Mr. Krier: ENGINEERING Or, June 1', 1984, you reyusstec that 1 direct a letter to the Richfield City Engineer evaluating tre traffic 1-pacts associated vith vacai.ior, c` .-.ahar Avanue South between 'vest c5th and Test 66th Streets- n2 ;ea on .%ur knowledge of the area and the primary use of this street for ci.cula- tion traffic, • -,e recommended that, from a traffic stand -oint, vacation of Graham Avenue vou?d have ver; little affect on conoestio.;, delay, safety, or out -or- direction travel. On July 23, you requested additional copies of ou_ IPl`er :•;rich ware delivered to you at the Richfield City Council rr &e Ling that night. Subsequent 'to that meeting, you requested addii.iunal studies to define the extent or inconvenience or out -of- direction, travel might be encountercd because of congestion: prcblcmb on C :oa Drive at brth Street. Rick .)opke furnished us with current traffic courts for R�;e Drive, G=aha,;! Avenue, L yndale Avenue and 65th Street. These counts indi;:ata t`c= i:ranam Avenue carries very minor traffic ;;o;.umes compared -eith acJzvx- :t streets. The City counts found 1,6+0 cars per d=y on C.u`a+T, Avenue, which, is aparoximatell 1 %4 of the volume on Rae Drive or - 65th St:•cet ( see a _ tached d i:mtgrsm) . On Thursday, August 2. 1PS4, manual turning novc ^chit counts were rr13d3 for 3% hour time period frcrn 2:30 to 6:C:) Based or the City'a counts, this time period - PepreGanted the heaviest hairs cf use for 1'32rahaT Avenue, encompassing 2t::o of the daily traffic using t hio St: eet. T: -- oc tur ning movement counts were conducted to determine tha extent of ",nconv_- nienc-e or out -of- direction travel shish would be required if Greha?! :06s vacated. 7415 WAVZATA BOULEVARD, MINNEAPOUB, MINNESOTA 56428 4614 UW56 Traffic Volume Data • MARKET PLAZA RICHFIELD, MINNESOTA 4360 6290 Seta 149280 o' E Qa 1640 0 Daily Traffic Volumes 870 1820 s� est'� 3990 o� E t ,em s 1875 " 460 `traffic Volumes 2:30 -6 :00 PM 250 310 65 575 6gca s� 540 , 65th s 1220 275 75 l/( )� I&M Peak Traffic Volumes 8:00 -9:00 AM 140 �,�� PM Peak Traffic Volumes 4:00 -5:00 PM Data From City of Richfield Recording Hose Counters April 16 -18, 1984 • Mr. Richard Krier August 10, 1984 Page 2 PROPOSED VACATION Derrick Land Company proposes vacation of the present Graham avenue align - ment from 65th Street to 66th Street. The existing median opening at 66th Street will be retained and an entrance will be constructed for movements entering and leaving the Bridgeman's bite. A privately- owned, public use roadway is proposed between the apartment building and the condominium building in Market Plaza. This street will provide circulation access between 65th Street and 66th Street, but will not allow left -turn movements to -or from 66th Street, since the median island will not be opened. The street right -of -way is proposed for land- scaping, walkways and other pedestrian amenities serving residents and patrons at Market Plaza, Bridgeman's and the adjacent neighborhood. TRAFFIC IMPACT The attached table a typical weekday period for traffic Avenue North. The vacation: indicates the traffic movements which were counted on afternoon. These counts included the peak activity using the post office drop box at Rae Drive and 65th following impacts are relevant to the proposed street • A total of 422 cars were counted, which compares favorably with the City's hose count of 460 cars for the same period. • 128 cars (300 of the total) were entering or leaving Bridgeman's. The bulk of this traffic (100 of the 123 cars) was oriented to and from 66th Street. Since the Bridgeman's property will retain good access to both 65th Street and 66th Street, these traffic movements will suffer virtually no inconvenience. • Right -turn traffic from 66th Street or right -turn traffic to 66th Street represents 147 trips (35 °S of the total) and this traffic will easily relocate to the new street with virtually no loss of convenience. Relocated Trips Wil 37 43 °' 40 27 - 80 67 r` M r. Richard Krier August 10, 1984 Page 3 • Left -turn movements Street represent the trips will no longer and 66th Street. 3t from 66th Street and left -turn movement to 66th remaining 147 vehicles (35 10' of the total). These have direct convenient access betveen 65th Street Redi:ectedt Trips 4949 105 The predominant traffic flow for these movements involves either a left turn from 66th, followed by a right turn to 65th, or a right turn from 65th, followed by a left turn to 66th (123 trips of the 147). Although these movements will no longer be accommodated,at Graham Avenue, indications are that relocation of these movements to either Rae Drive or Lyndale�Avenue will have a minimal effect on trip length or travel time. It should be noted that the bulk of traffic making these movements occurred during a 45 minute time period from 4:30 to 5:15. This is a time at which the Rae Drive /65th Street intersection is at a point of peak congestion. Some inconvenience may be experienced by drivers wishing to avoid traffic at the post office. However, the signalized left turn at Lyndale Avenue should offer an attractive alternative to replace Graham Avenue. Double left turning circulation traffic between 65th Street and 66th Street will be inconvenienced by closing of Graham Avenue. The traffic counts found that, during the 32 hour period, 12 cars made a left turn from eastbound 66th and turned left again to westbound 65th Street. Likewise, 12 cars from the east on 65th Street made left turns to the east on 66th Street. Other recirculation paths are available for these movements; however, some additional out -of- direction travel will be required for these cars as they "cruise" the neighborhood. This movement represents a very minor proportion of the vehicles on Graham Avenue. U-.� Traffic Movements Graham Avenue City of Richfield 2 :30 - 6:00 P.M. August 2, 1984 NC c not counted Total volume on Graham Avenue = 422 vehicles woot 65th street B 'c a .�N • Bridgernan's E s� � p 5usst 66th e; C �g To A 8 C D E From A - NC 37 30 2 8 NC - 43 12 6 C 12 93 - NC' 26 D 40 27 NC - 32 E 0 20 18 24 - NC c not counted Total volume on Graham Avenue = 422 vehicles woot 65th street B 'c a .�N • Bridgernan's E s� � p 5usst 66th e; C �g Mr. Richard Krier August 10, 1984 Page 4 CONCLUSIONS As proposed, vacation of Graham Avenue will have a minimal effect on out -of- direction travel, traffic delay or congestion in this portion of Richfield. During a period of approximately 45 minutes when traffic congestion occurs at the Rae Drive /65th Street intersection, some incon- venience might be experienced by drivers who are "short- cutting" through this area. Because left - turning traffic at 66th Street will be restricted by this action, some vehicles will be redirected to signalized intersec- tions either at Rae Drive or at Lyndale Avenue. This redirection of left- turning vehicles will increase safety, since exclusive signal phases are available to protect these movements. In relationship to the overall traffic patterns in this portion of Richfield, the proposed vacation of Graham Avenue will have virtually no impact on the safe and efficient movement of vehicles. Yours truly, WESTWOOD PLANNING & ENGINEERING COMPANY c Kenneth W. Anderson, P.E. KWA /d g 0 Ila a 28 4 18 rsS 4i -531 U - am El q L, a I SAO[ own olEM MIR% ' or MA PEI N MIMRI� N 44" -lopy millbi. INN E RER 1111 0 f 77, AC Mw x -W rr z WILM-lamm ww w. qw � IRV" umi�,X-ft 9 vx VW "T mss 'site s �. � .� � 1 i` �f / �- =cr_ � r, �L .�-a ; �f � -; -- I t--� -�.� t `. r. w � �i �yy � f Ts ` 0► � • \\ 1 '.�� I � \ �����' $ _. _�,�� o7ral (D CL—C CLI (D O a— CP O_ C43 cn"- MINNESOTA- HISTORICAL SOCIETY FOUNDED IN 1849 690 Cedar Street, St. Paul, Minnesota 55101 • (612) 296 -6126 22 October 1984 Mr. Rick Jopke City Planner City of Richfield 6700 Portland Avenue Richfield, Minnesota 55423 Dear Mr. Jopke: RE: Market Plazas Sections 27 & 28,.T.28, R2 Richfield, Hennepin Count • MN . MSS Referral Aie Number : -614 'I (PLEASE REFER TO' THIS R- IN ALL FUTURE CORRESPONDENCE),'' J �} 1 1 l Thank you for the opportunity to review and comment on a above pii�o- jest. It has been reviewed pursuant to responisibili`rie given the State :,• . Historic Preservation Officer by the National Historic reservation Act of 1966 and the Procedures of the National Advisory Co cil of Hist ric Preservation. (36CFR800). This review reveals the location of no known sites of: storic, arch- I tectural, cultural, archaeological, or engineering s.1 ficance with n the area of the proposed project. There are no site in the project area which are on the National Register or eligibble! of inclusion on the National Register, and, therefore, none which mayi-baffected by you proposal. Again, thank you for your participation in this Vc? tant effort to preserve Minnesota's heritage. :: 1 Sincerely,:' Russell W. Fridley,', State Historic Preseria'tion Officer • Minnesota Pollution Control Agency October 31, 1984 Rick Jopke, Planner City of Richfield 6700 Portland Avenue Richfield, Minnesota 55423 Dear Mr. Jopke: SUBJECT: Market Plaza Commercial /Residential Development Environmental Assessment Worksheet (EAW) The Minnesota Pollution Control Agency (MPCA) staff has completed its review of the subject EAW. The staff does not recommend that an environmental impact statement (EIS) be prepared on the project, but it does have the following con- cerns relative to post- project traffic noise, construction dust and noise impacts, wastewater collection system provisions and capacity. Post- Project Traffic Noise Noise due to traffic on adjacent roadways and streets may exceed state noise standards (MN Rule Chapter 7010) at the proposed buildings. The staff recommends that these noise levels be further evaluated, using average daily traffic from existing and future traffic and both truck and automobile traffic. If state noise standards are to be exceeded, the city should ensure that the proposer implements noise control measures to achieve compliance with those stan- dards. These control measures include proper insulation and construction, year - round climate control, and sealed windows. These measures will reduce both noise and air quality impacts from the traffic. Should you have any questions per- taining to post - construction noise, please call Dave Kelso at 296 -7372. Construction Noise and Dust T Construction noise and dust will be associated with various sizes of project construction. The city should ensure that the project proposer implements measures to mitigate these impacts on adjacent high density land uses. Fugitive dust controls, construction curfews, and noise mitigation measures should be included in local permits as appropriate. Phone: 296 -7799 1935 West County Road 92, Rosevilie, Minnesota 55113-2785: Regional Offices • Duluth,, Brainerd, Detroit Lakes, Marshall; Rochester Ecuai O000rtunity Employer Rick Jopke City of Richfield . page 2 - Oct. 31, 1984 Wastewater Collection System Provisions The EAW did not present sufficient information to enable to reviewer to evaluate the adequacy of the receiving collection and interceptor sewers. No information on existing flows, design flows, or locations of these systems was presented. No description was provided relotive to on -site provisions to connect the new construction to the existing collection system. This type of information is needed under item 22 and should be included in future EAW's. The application for the State Disposal System (SDS) permit for sanitary sewer extension should include reference to this EAW by title, as well as the date on which the city approved the Findings of Fact on the EAW. We further note that the statement in the summary regarding the separated status of Richfield's collection system is somewhat misleading, as the receiving interceptors do in fact have wet weather bypasses. Demolition Debris The EAW did not indicate whether structures presently exist on the site. If so, we expect that some demolition waste would be generated. Demolition debris removed from the site should be disposed of in an appropriately permitted demoli- tion landfill. Thank you for the opportunity to review the project. Should you have any questions, please call Eric Kilberg at 296 -7795. Sincerely, Deborah R. Pile Director Office of Planning & Review DRP:es c: Dave Kelso, AQ Gregg Downing, EQB • ^^STATE OF DEPARTMENT OF NATURAL RESOURCES BOX CENTENNIAL OFFICE BUILDING • ST. PAUL. MINNESOTA • 55155 DNR INFORMATION (612) 296 -6157 FILE NO. - November 2, 1984 Mr. Rick Jopke City of Richfield 6700 Portland Avenue South Richfield, Minnesota 55423 RE: Market Plaza Environmental Assessment Worksheet (EAW) Dear Mr. Jopke: The Department of Natural Resources (DNR) has reviewed the above - referenced document and we offer the following comments for your consideration. Our primary concern with this project is that runoff water from the new impervious surfaces on the site may contaminate Richfield Lake. Although surface water runoff volumes may not increase compared with the existing pre - development conditions, the quality of the runoff is likely to deteriorate. Richfield Lake, a Type IV wetland is classified as protected waters. The lake also provides some habitat for various species of wildlife. We suggest that you urge the developer to provide small areas on the site where parking lot runoff can seep into the ground. Grass or gravel covered strips or drainageways would facilitate infiltration and reduce runoff. Thank you for the opportunity to comment on this project. Sincerely, Thomas W. Balcom Environmental Review Coordinator pie 155 c: Kathleen Wallace Ron Harnack 40 Earl Huber Gregg Downing - EQ8 Richard C. Krier - Market Plaza Corporation AN EQUAL '^•PPCRTUN17v EMPLOYER CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 396 • Agenda November 13, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Purchase in Excess of $5,000 Council Members: The city council policy resolution on purchasing provides that when the purchase of merchandise, materials, equipment or construction exceeds the amount of $5,000, the authority to purchase shall be submitted to the city council for consideration. There is one such item on the November 13 agenda. TEST BENCH The 1985 adopted budget for the Water Utility Fund includes the purchase of a test bench for commercial size water meters. Construction of the test bench and associated equipment does • not take place until the order is placed, with an estimated 12- 16 week delivery time. Therefore, it is necessary to place an order now to obtain delivery after the first of the year. This will allow installation during the winter months when city staff is more readily available and will put the bench into operation as soon as possible. u Several vendors were contacted. Two quotations were received for the test bench, special water tank and electric valve. The Ford Meter Box Company, Inc. quoted a total of $8,789.55 and the Water Products Company quoted $7,517.00. It is recommended the City Council authorize the purchase of a Ford #3 -3 Akron Test Bench for tesing 1 -1/411, 1 -1/2" and 2" meters, a #5 special large tank (500 gallon) and an electric valve package from Water Products Company in the amount of $7,517• Funds for this equipment have been budgeted in the 1985 Water Fund. The importance of testing larger water meters is extremely important. These meters serve large water customers. Errors in recording usage can run into large sums quickly. Presently, the city does not have equipment to test meters of 1 1/4 inch or larger. pectfw3Ly * ubmitted John G. CArtwri n City Maage CITY OF RICHFIELD, MINNESOTA • Office of City Manager Council Letter No. 401 Agenda November 13, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Request for Permit for Illuminated Signs at TravelCorp, Located at 1640 E. 78th Street Council Members: Nordquist Sign Company has requested two advertising permits for illuminated single faced wall signs, mesuring 14' 8" by 2' 3" to be located at TravelCorp, 1640 East 78th Street. City of Richfield ordinance code 3.49, subdivision 19 Illuminated Signs , provides that City Council approval is required for 1 luminated signs. • The staff has reveiwed the permit application and finds that the signs conform to all ordinances pertaining to signs of this nature. It is recommended that the City Council approve the permit application for two illuminated wall signs at the above location. pectf 1 y ubmitted, C(�ii'GYnI� ohn G. Ca twright City Manage JGC /eja • • 10 g� Z it J i t =3" I' -8• P amomer'Tzevr—= C, ?{ scale 3� RL-Asans This drawing ;s the property of i� mc G — - -- 312 West Lame Street 1,+ • CITY OF RICHFIELD, MINNESOTA Office of City Manager The Honorable Mayor and Members of the City Council City of Richfield Council Letter No. 395 Agenda November 13, 1984 Subject: Request for Illuminated Sign Permit, 2900 West 66th Street Council Members: Nordquist Sign Company has requested a sign permit for a 3' x 7' illuminated wall sign to be located at "Boxes to Go ", 2900 West 66th Street, in the Southdale Square Shopping Center. City of Richfield ordinance code 3.49, subd 19 Illuminated Wall Signs, provides that City Council approval is required for MuminaEea signs. The city staff has reviewed this sign permit application and finds that the sign conforms to all city ordinances pertaining • to signs of this nature. It is, therefore, recommended that the city council approve this sign permit application. JGC /eja Respectfully mitted, ��z fJohn G. Car Wright LCity Manager • u aea- �5 m� mU f customer Fow� 1r L0 Address '�SC OAUIE� City C-IpINA State Scale Revisions Drawn By Salesperson Date K-4 K-Af4 -ustomer Approval Date This drawing is the property of NlllelHl1110'1' KANNIGN C441 INCA 312 West Lake Street Minneapolis. MN 55408 612 823 7291 I n sa 3 id s V, CITY OF RICHFIELD, MINNESOTA S'� Office of City Manager ` Council Letter No. 394 Agenda November 13, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Council Consideration of City Administration Action on Granting a Gambling License to the Richfield High School Band Boosters Council Members: A gambling license application was submitted to the city on October 3, 1984, by Mrs. Janet Nunn, on behalf of the Richfield High School Band Boosters, to hold a raffle on November 8, 1984. This request is for a single event with the proceeds used to buy new uniforms for the band members. is The application lists the officers of the organization as Roger Swanson, President; Peter Nyvall, Vice President; Elmer Aho, Secretary; and, Ruthann Clay, Treasurer. Janice Nunn has been named as the designated gambling manager. The Department of Public Safety has conducted the necessary background investigation on these individuals and there appears to be no disclosable criminal record for any of the officiers. The Richfield High School Band Boosters have requested that the city council grant them a waiver of both the license fee and the gambling bond. Based upon the information supplied by the applicant and the investigation conducted by the Department of Public Safety, there appears to be no reason to deny this license request. Therefore, it is the recommendation of the Public Safety Director, in which I concur, that the city council confirm the action taken by the city staff in granting the gambling license request of the Richfield High School Band Boosters organization to conduct a raffle on November 8, 1984, at 7001 Harriet Avenue South. Re ectfu ys -bmitted, ohn G. Cart right City Mam'ager • CITY OF RICHFIELD, MINNESOTA 4 Office of City Manager Council Letter No. 393 Agenda November 13, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Consideration of Bids for Water Treatment Chemicals Council Members: On October 18, 1984 bids were opened for various water treatment chemicals. A copy of the bid minutes and tabulations is attached for council review. Quick Lime . Two bids were submitted for quick lime, a water softening chemical. The lowest responsible bid was $67.95/ton, submitted by Cutler- Magner Co. Unit cost comparisons to previous years are: 1985 $67.95/ton 1984 $70.35 /ton 1983 $71.35 /ton 1982 $68.95/ton 1981 $66.90 /ton 1980 $63.08 /ton It is estimated the city will use 1,400 tons of this chemical in 1985 at a cost of $95,130. Liquid Anhydrous Ammonia Three bids were submitted for this water softening chemical. The lowest responsible bidder was Hawkins Chemical Inc. at $540 /ton or $.27 /pound. Unit cost comparisons to previous years are: 1985 $.27 /pound 1984 $.27 /Pound 1983 $.2895 /pound 1982 $.2895 /pound 1981 $.29 /pound 1980 $.30 /pound The total estimated cost in 1985 for one and one -half tons usage will be $810. r1 LJ -2- Hydrofluorsilic Acid Three bids were submitted, with the low responsible bid submitted by Hawkins Chemical Inc. in the amount of $.78 /gallon. The 1984 price was $.80 /gallon and the 1983 price was $.88 /gallon. The estimated total cost for 1985 is $4,680 for 6,000 gallons. Sodium Tripoly Phosphate Four bids were submitted for this chemical which is used to condition the water and the sand filters used in the water treatment process at the water plant. The lowest responsible the lowest responsible bid was submitted by Jones Chemicals Inc. at a cost of $.4935 /pound. The 1984 cost was $.44 /pound, the 1983 cost was $.449 /pound and the 1982 cost was $1.089 /pound. The total estimated 1985 cost will be $5,922 based on 12,000 pounds usage. Chlorine Three bids were received, with the lowest responsible bid submitted by Jones Chemicals Inc. in the amount of $.1555 /pound. The 1984 cost was $.1383 /pound and the 1983 cost was $.109 /pound. The estimated 1985 expenditure for 16,000 pounds is $2,488. Summary The total estimated 1985 costs are $2,562.90 less than than the 1984 costs. Funds for these purchases are included in the 1985 budget of the Water Fund. It is recommended the city council take the following actions: 1. Accept the bid minutes and tabulations on the water treatment chemicals; 2. Accept the bids and award contracts as follows: A. Quick Lime - $67.95/ton - Cutler Magner Company B. Liquid Anhydrous Ammonia - $.27/lb. - Hawkins Chem. C. Hydrofloursilic Acid - $.78 /gal. - Hawkins Chemical D. Sodium Tripoly Phosphate - $.4935/lb. - Jones Chem. E. Chlorine - $.1555 /pound - Jones Chemicals Inc. T oectfu y.s m'tted, G. art right City Manager i JGC /eja CITY OF RICHFIELD BID OPENING OCTOBER 18, 1984 0 Chemicals for Water Treatment Plant Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Steven Devich, Acting Assistant City Manager, who announced that the purpose of the meeting was to receive, open and read aloud, bids for Chemicals for the Water Treatment Plant, as advertised in the official newspaper on September 26, 1984. Present: Steven Devich, Acting Assistant City Manager John Thom, Water Plant Superintendent Marshall Raaen, Technical Operations Coordinator Marlys Solt, City Clerk Divison The following bids were submitted and read aloud: VENDOR AND LIQ. ANHY. HYDROF. SODIUM TRI BID SECURITY QUICKLIME AMMONIA ACID POLY PHOS. CHLORINE Jones Chemicals Inc. Lb. /.32 Lb. /.857 Lb./.4935 Lb. /.1555 B.B. 5% Base $970.50 Base $5,142. Base $5,922. Base $2,488. Van Waters & Rogers Lb. /.3310 Lb./.5024 Lb./.1689 kB.B. 5% Base $993. Base $6,028.80Base $2,702.40 Western Lime & Cement Ton /$93.20 B.B. 5% Base $130,480. Hawkins Chemical Lb. /.27 Lb. /.08 Lb./.5075 Lb. /.16 B.B. 5% Base $810. Base $4,680. Base $6,090. Base $2,520. Cutler Magner Ton/$67.95 B.B. 5% Base $95,130 ChemTech Lb. /.15 B.B. 5% Base $9,090. Nalco Chemical Lb. /.75 Cert.Check $3,768 Base $9,000. The Acting City Clerk announced that the bids would be tabulated and considered at the November 13, 1984 city council meeting. • CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 391 Agenda November 13, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Setting Date of Hearing for Renewal of On- Sale and Sunday Liquor Licenses, and Renewal of On -Sale Wine Licenses Council Members: The Municipal Code requires that the City Council set the date for a hearing on applications for renewal of on -sale liquor licenses and on -sale wine licenses. Notice of any hearing must be published in the official newspaper at least ten days in advance of such a hearing. It is recommended that a public hearing be scheduled for the December 10, 1984 City Council meeting to consider the renewal • of on -sale and Sunday liquor licenses for the Fred Babcock VFW Post, the Richfield American Legion, Chi- Chils, and the Ground Round Restaurant. It is further recommended that a public hearing be scheduled for December 10, 1984 to consider the renewal of on -sale wine licenses of The Inn, Davonnis, Millers Fireside Pizza and Shakey's Pizza. Re ectful s omitted, ohn G. ar wright City Man "tiger JGC /eja C CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 390 Agenda November 13, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Second Reading on Proposed Amendments to Chapter III, Section 3.47, "Temporary Election Signs ". Council Members: At the October 8, 1984 city council meeting, the city council gave first reading approval to several amendments to the municipal code of ordinances reghulating temporary election signs. The amendments to the Temporary Election Sign Ordinance are as follows: • 1. Subsection 2 has been amended to permit the placement of election signs 31 days before the date of the primary, special or general election to which the sign relates. This amendment will add one additional weekend before the election for candidates to place signs on private property in Richfield. 2. Subsection 3 has added a sentence that reads "signs relating to unsuccessful primary election candidates shall be removed within four days following the primary election." This amendment should help eliminate the confusion as to whether a successful primary candidate may continue to place more temporary political signs on on private property immediately after the primary election. 3. Subsection 7 is a new subsection with states that "no signs may be placed within 10 feet of the street right -of- way." • -2- 4. Subsection 8 is also a new subsection which prohibits "the placement of any political sign within the 50 foot triangle of the street intersection." As council members are aware, many problems were encountered this year regarding the placement of election signs on public right -of -way. Sub- sections 7 and 8 should help to alleviate this problem in future elections. A public hearing on this proposed amendment to the ordin- ance regulating temporary election signs will be held at the November 13, 198+ city council meeting. R spectf y ribmitted, John G. Ca twrigh City Manager JGC /eja w • AMENDMENT TO CHAPTER III, PART V, SECTION 3.47, SUB- DIVISION 19, OF THE ORDINANCE CODE OF THE CITY OF RICHFIELD CITY OF RICHFIELD DOES ORDAIN; Chapter III, Part V, Section 3.47, Subdivision 19 of the Ordinance Code of the City of Richfield regulating temporary election signs is hereby amended to read: "Subd. 19• Temporary Election Signs. Temporary election , signs may be placed and maintained in the residential and multiple residential areas of the city subject to the following regulations: (1) No sign may exceed eleven square feet in area on one side. Sign copy, however, may be placed on both sides of a sign. Signs shall not be designed to have more than two sides. The aggregate area of all of the signs placed on any parcel of land within the city may not exceed thirty -three square feet. (2) No sign may be placed more than (2i87- 40 31 days) before the date of the primary, special or general election to which the sign relates. I-f -tire $���r - �- ep-�a�es-- 'Eo- -arr -o-f f i-ee - ari�rc�r -rs - tyre -srrtr j•ect -af -a �r`�rar`p - el-eeti ate,-- rt- sl°ra�� -rrQt -lie - p�ao-ed- - trefQre -faar �reel�g - �r`�o-r -ta - sixe>•r - gr•rmarp - el-ectrarr- - -fit - srg7r- -wYr zel? , uri rr -p tae ec} - - rebates -ta -arr -o ff free - *r rc-ir -i-s -tire s-rrtr j-eet o-f -a - wrap - lie- re-tarrred-- rrr- Prl-aee-- after- th- e- prrmarp- cre-o-tro�r- rf- rt- rerates -to' -th'e -next -errstrrrrg g-errera� -effect "rem . (3) All signs must be removed from display no later than four days following the election to which they relate. Signs relating to unsuccessful primary election candidates shall be removed within four days following the primary election. (4) In addition to the other remedies available to the City under this code, any sign remaining on display beyond the times specified in paragraph (3) of this subdivision is deemed abandoned to the city and may in the city's discretion be removed, destroyed or otherwise disposed of. (5) It shall be the responsibility of the sign owner, the property owner, and in the case of a single family residence, the occupants, to comply with the provisions of this subdivision. • (6) No such sign shall be placed or maintained without the prior approval of the property owner, and in the case of a single family residence, the occupant. (7) No sign shall be located within 10 feet of the street right -of -way. (8) No sign shall be located within the 50 foot triangle of the street intersection. Passed by the City Council of the City of Richfield, Minnesota this 13th day of November, 1984. John Hamilton Mayor ATTEST: Sylvia K. Bergh City Clerk • ID CITY OF RICHFIELD, MINNESOTA /�� Office of City Manager Council Letter No. 388 Agenda November 13, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: MN. Department of Energy and Economic Devel- opment Awards Richfield $15,000 Energy Conservation Grant to Expand 1984/85 Programs Council Members: On September 24, 1984, the City Council authorized a Residential Energy Conservation Program for the 1984 -85 heating season. A grant application to fund program administration has been submitted to the Minnesota Department of Energy and Economic Development (DEED). The City council has authorized a contract with Minnegasco for a pilot "house doctor" project. DEED has evaluated our grant request and authorized a • $15,000 grant. This letter discusses: the stipulation by DEED which holds up the grant until Richfield can appoint members to the Energy Awareness Commission to meet state law requirements on such categories as - a) low /moderate income, and b) active in volunteer organizations; requests that the Energy Aide position be extended to March, 1985; and, updates the City Council concerning recent energy program activities and plans for the next several months. The informatin contained in this letter has been provided in a memo to the Energy Awareness Commission during the week of November 5th. On October 3, an application for grant funds was submitted to DEED. A synopsis of the application follows. The application discussed (1) program elements, (2) objectives, (3) budget, and (4) a time schedule. 1. SUMMARY OF 1984/85 HEATING SEASON PROGRAM ELEMENTS: Marketing & Promotion: Notices, direct mail, general advertisement and public presentations. Education- Energy Conservation information: available at City Hall, in form of fact sheets & staff; Minnegasco, is NSP and DEED "Answer Lines "; resident conservation workshops and articles in the Richfield Sun. -2- • Home Energy Audit: Minnegasco and NSP sponsored innesota Energy Conservation Service (MECS) home energy audits, infiltration testing and community auditor training program. Home Improvement: The "house doctor" pilot project, and the Hennepin County "Shared Savings" Demonstration Project Financing: Energy assistance on fuel bills, low - income weatherization grants, MHFA home energy loan program and, city supplement to MHFA loan program. Administration: Program planning; utility negotiations; contract agreements; securing funding; homeowner selection; consumption monitoring; and, program evalua- tion. 2. SUMMARY OF PROGRAM OBJECTIVES: - Complete energy audits for 5% of Richfield homes. It will take approximately 125 more audits of Richfield's Housing stock audited prior to May 1,1985, when the MECS Utility Audit Program ends. - Delivery of approximately 100 "house doctor" weatherization packages to lower income homeowners by July 31, 1985; - Delivery of approximately 250 "shared savings" weatherization packages to interested homeowners by July 31, 1985; - Identify energy improvements installed within the pilot "house doctor" project by participating qualified contractors; - Monitor and track consumption data of pilot project participants by NSP and Minnegasco; -The expenditure of all MHFA Energy Loan financing held by local lenders and securing additional loan monies if available and marketable; - Continue availability of educational materials, program referrals, and generally respond to citizen inquiries; - Evaluate whether neighborhood networks for delivery of various public services, including neighborhood energy workshops can occur; -Have at least 125 homeowners attend neighborhood energy • workshops prior to July 311 1985, if network can be established; - Evaluate whether members of local community groups can provide residential energy audits; and, -3- • - Evaluate the success of the program, the level of performance as compared to these objectives, revise as necessary, and secure funding for continuation of program. 3. SUMMARY OF ANTICIPATED PROGRAM FUNDING SOURCES - Richfield - $7960 to fund the Energy Aide position from August through Dec. 31, 1984, and to advertise energy programs and cover printing and mailing costs of promoting the program; - Minnegasco - $40,000 to provide home weatherization "house doctor ")to qualifying lower income Richfield homeowners, $2000 of which is allocated to the City to cover administrative costs of participant selection and program evaluation; - NSP - "In kind" contributions for conducting conservation workshops including organized training, free weatherization kits, supporting models & educational materials; and, DEED - $15,000 grant, which will fund the extension of the energy aide position through March 31, 1985 and permits program promotion implementation and evaluation to be continuous throughout the heating season. The money • would also assist in partially funding the 1985/86 program. 4. ANTICIPATED SCHEDULE OF EVENTS: The attached work schedule Exhibit A5 summarizes key tasks, responsibilities, and anticipated results within a time frame. The $15,000 grant provides funding to extend the program beyond December 31, 1984 to ensure implementation of the schedule presented. DEED has authorized a $15,000 grant allocation. However, as indicated in the attached letter from DEED, the grant funds cannot be released until "Richfield's Community Energy Council has a membership which represents those categories as specified in law." State statute requires representation by small business, labor, senior citizens, volunteer organizations and lower income persons. The city must provide DEED with written assurance, following Commissioner appointments as necessary, that demonstrates our Energy Awareness Commission has a membership which meets the stated categories. Members from a volunteer organization and an advocate for lower /moderate income people are missing from the EAC. The advocate should be a person from a social service agency who is well informed and can sensitively represent low /moderate income people. 40 There are three vacancies on the commission, which could be filled to meet the state requirements. It is important to -4- select people who are positive minded, motivated individuals who have an active interest in energy conservation. In identifying potential new members, the commission will be consulted for names. Once the Energy Awareness Commission appointments are completed, the city council must authorize a resolution permitting distribution of the grant monies to the city from DEED. Therefore, it is urgent that the appointments should be made during November so the City Council can adopt the resolution to accept the grant at their December 10th meeting. The DEED grant would provide funds to extend the energy aide position through March 31, 1985 and for a portion of the next heating season. Thus, the DEED grant allows the integration of the various elements of a comprehensive residential energy program throughout the heating season. An extension of the energy aide position would: - ensure the delivery of neighborhood energy workshops in January and March and provide an opportunity for all interested citizens to participate; - expedite the delivery of the residential shared savings demonstration project by providing local coordination of the county project; -allow a longer period of time to accept applications for the - house doctor pilot project, thereby ensuring adequate response and verification of acceptable household energy improvements; - ensure continuity in promotion of the city's energy programs, especially those elements just underway in October and November; - demonstrate the city's committment to energy conservation and the capability to participate in future grant offerings and energy programs; and, -not require increased allocation from the city's general fund. To summarize, the following program events have occured since the program was authorized by the City Council: -A grant request was submitted to DEED and a $15,000 grant was awarded; -A final agreement concerning the "house doctor" pilot project has been reached with Minnegasco and their chosen subcontractor; • -The final details prior to implementing a residential "shared savings" demonstration project with Hennepin County's Office of Planning & Development have been arranged and the solicitation has started. -5- -The Energy Aide has participated in NSP's Neighborhood Energy Workshop training program at the Energy Resource Center; -The Richfield HRA held an open house on superinsulation and energy conservation concepts at 920/924 W. 66th St. Initial program promotion through flyers, advertisement and an article in the Richfield Sun, and DEED's "energy van" supplied educational support to the open- house; -The energy program has been promoted through advertising, flyers, and an article in the Richfield Sun. The programs and services that are presently available are summaried on the attached "Bundle Up Richfield" information sheet. Some of the key events occuring in November include: - General Promotion of the "Bundle Up Richfield" theme -The start of "House Doctor" improvements -The start of the "Shared Savings" promotion -The planning for Richfield's first workshop of the heating season, scheduled for Saturday morning December 1. . It is recommended that the City Council authorize staff and the Energy Awareness Commission to assist in identifying additional members for the EAC and to make those recommendations to the Council on November 26th. The Council could then interview the candidates prior to making appointments at the December 10th Council meeting. JGC /eja • R ectf (tj ybmitted, �ohn G. 'Ca ight City Manag • 3� tiiiLNNESOTA �eparzent of Energy and economic Development Ene gy Division _9F_j1i; October 24, 1984 Steve Warn City of Richfield 6700 Portland Avenue Richfield, M. 55423 Dear Steve: 900 Amencan Center 150 East Kellogg Boulevard St. Paul, Minnesota ;5101 Your Community Energy Council grant application has been reviewed and the review committee's comments and recommendations have been referred to Commissioner Dayton. He has determined that your request can be funded as soon as the Depart- ment receives written assurance that Richfield's Community Energy Council has a membership which represents those categories specified in law and in the grant rules. The required categories include small business, labor, senior citizen, volunteer and low /moderate income. Your application demonstrates the talent and dedication which Minnesotans, working together at the community level, can bring to the solution of local energy problems. We look forward to continuing to work with Richfield on this and other projects. If you have any questions or desire any assistance, please call me (612) 297 -2652, or Mark Schoenbaum. Sincerely, 'John Gostovich, Director Community Energy Programs JG:jmc cc: Mark Dayton, Commissioner Tony Perpich, Deputy Commissioner Mark Schoenbaum AN EQUAL QPPORTUNi Y E.N1PLOYER -: �--, 7- A) Summary program Administration Schedule BEGINNING ; . AND i TASK i ASSIGNED TO: i EXPECTED RESULTS ENDING DATES 11 ; Aug., 1984 ;Program Planning; Richfield to ;and Administra- ; ongoing ;tion ; 1 , , t J i , 1 I 1 1 I 1 I t I I I I 1 i I I I , - Energy Awareness Commission review -City Council Authorization - Increased funding level - Increased number of agencies providing services - Orderly program phase -in and coordination - Energy Aide position funded through heating seasons - Program continuity from heating season to heating season. Oct., 1984 ;Develop and ',Richfield, Minne -1 - $38,000 Commitment from to ;implement "House;gasco and a ; Minnegasco to subcontractor July, 1985 !Doctor" project ',qualified sub- ; to perform energy improvements ;contractor for lower income persons - $2,000 commitment from Minnegasco to City for qualifying lower income house- holds. r ; ; -City will administer client selection, monitor home improvements, and evaluate program success. -City will promote and assist in marketing "House Doctor" - Approximately 100 lower income households will receive energy improvements grants. Nov., 1984 ;Develop and ;Richfield, Henn - to ;implement ;epin County and Ongoing ;"Shared Savings ";a qualified sub - !Project ;contractor 1 I 1 I I I I I I 1 1 1 1 I 1 I 1 I 1 I I 1 1 I I I I 1 I 1 I I 1 I 1 I I I I I I I 1 I 1 I I I - Integrated with Hennepin County's office of Planning and Development's Residential Shared Savings Demonstration Project. (RSSDP) - Market Penetration Analysis of various direct mail solicita- tions for shared savings. - Financing of home improvements - Employment opportunity for qualified local contractors - Approximately 250 households participating and $250,000 in improvements made during and following the heating season. • • C BEGINNING ; AND TASK ENDING DATES , , ASSIGNED TO: , , Nov., 1984 !Evaluate network!Richfield, NSP, ! to ;and develop and !Minnesota Depart -! March, 19851implement neigh -lment of Energy ! lborhood energy land Economic !workshops (NEW) !Development !(if feasible) l(DEED) ! ! ! ! ! ! EXPECTED RESULTS - training and other in -kind support provided by NSP -Free weatherization kits to participating homeowners - Informative displays, other educational assistance pro- vided by NSP - Establishment of a "neighbor- hood" type of community organizing effort - Investigation into NSP's auditor training opportunity for local organization - Approximately 125 homeowners participate in three workshops if network found feasible. Sept., 1984!Program promo- !Richfield, ! - Direct mail, newspaper and to pion and market- !Hennepin County, ! cable marketing campaign ongoing ling !DEED ! promoting programs by Richfield - combined with advertising efforts of DEED's "Save Energy Pass It On" Campaign and DEED's educational resources - Integrated with Hennepin County's RSSDP July, 1985 !Community !Richfield ! - Establish a neighborhood to !Organizing ! ! workshop network Sept., 19851 ! ! - Extensive recruitment and utilization of neighborhood volunteers in a suburban community - Provide mechanism for delivery of various public services - neighborhood energy workshops, rideshare, curbside recycling, crimewatch, etc. Sept., 1984lCommunity to !Education ongoing , , , , , , , , , , Richfield - Distribution of educational materials and services coordinated through the energy aide. - Series of articles in the Richfield Sun on residential energy conservation - Utilization of Richfield's cable TV network for program announcements, other informa- tion. 0 • r] BEGINNING ! ! AND TASK ASSIGNED 70: ! UPECTED RESULTS ODING ! ! It DATES ; It Oct., 1984 !Promotion and !Richfield, ! - Documenting of energy improve - to !delivery of !Minnegasco, NSP, !ments recommended for March, 19851energy audits !Hennepin County, ! Richfield's housing stock. !subcontractors ! -MECS Audits performed by Minnegasco and NSP ! -- "Blower Door" tests performed in "House Doctor" project ! ! ! - "Computerized Audits" per- ! ! ! formed in "Shared Savings" project. Sept., 19841Assist home- !Richfield, ! - Disburse allocation of MHFA to !owners in secur- !Richfield Bank & ! Energy Loans ongoing ling financing !Trust, First ! - Secure supplemental MHFA funds !for home energy !Federal Savings &! through the city if available !improvements !Loan, MHFA, ! - Improvement grants to lower !Minnegasco, Sub- ! income persons !contractors ! - Shared savings financing to participating households Nov., 1984 !Monitor home !Richfield, ! - Energy improvements installed to !Improvements !participating ! in Richfield hcxmes are March, 19851 !subcontractors ! identified. - Record available of materials and labor costs to measure cost effectiveness Nov., 1984 !Monitor energy !Richfield, ! - Quantify cost effectiveness to !consumption of !Minnegasco, NSP ! of various conservation ongoing !improved house- ! ! strategies by comparison with !holds ! ! reduced energy consumption - analyze estimated versus actualized energy savings Dec., 1984 !Program evalua- !Richfield ! - Monthly progress reports to to pion ! ! various agencies and organiza- ongoing ! ! ! tions - Critical assessment of program ' success - Revision and refinement for future program offerings - Continued support, and funding of program • vulvq N Lwt"=z1 TOM Agshk I � -_ Fw, F EDUCATION: Free literature on home energy conservation can be obtained at Richfield Citi Hall or through your local library. ,The Minnegasco "Answer Line" 372 -4670 or "Ask NSP" 330 -6000 can provide information on a broad range of energy related topics. More technical inquiries can be directed to the energy specialists at --^e state's Energy Information Center 296 -5175. For those residents seeking hands-on experience in home weatherization, the City of Richfield will be sponsoring three Neighborhood Energy Workshops this heating season. Call 86;-7521 ext 536 for details. AUDITS: A Minnesota Energy Conservation Service Audit can help you evaluate the energy efficiency of your home. For only SIO a state certified auditor will closely inspect your home, estimating gross energy consumption and calculating your ouilding's heat loss. The auditor's report will recommend cost - effective energy saving measures and their anticipated payback period. Information on financing energy improvements and a list of qualified contractors can also be provided by the auditor. Call either Minnegasco 372 -4670 or NSP 330 -5500 to schedule your home energy audit. INANCING: The Minnesota Housing Finance Agency (MHFA) is providing below market interest rate loans to qualifying homeowners, for the purpose of improving the energy efficiency of their homes. Home Energy Loans of S1,000 to S5,000 may be obtained for a term of up to five years. Applicants must oven the property to ce improved, occupy the property as their principal residence, and be a reason - aole credit risk, with the ability to repay the loan. Contact Richfield Bank and Trust, 861 -7355, First Federal Savings and Loan, 866- 1F031, or MHFA, 296 -7615, for Home Energy Loan Information. • It ^.PRO`JEMENTS: The "House Doctor Pilot Project" provides free weatherization 7easures for imcome qualifying Richfield residents. These energy saving improve - -ents are designed to reduce air infiltration and hence heat loss. Sponsored by the City of Richfield and Minnegasco, this is a limited offer for lower income households. Call 869 -7521 ext. 536 for further information on eligibility. The ''Residential Shared Savings Demonstration Project' will offer a complete weather - ization package from contractor installed improvements to the financing of those i:-crovements. Look for solicitations coming in the mail during the heating season. 'laturai Resources Corporation 377 -6502 provides free home .•.eatherization for low - income Richfield residents. Income eligible households can get caulking, weather- stripping, insualtion, attic ventilation, and storm .vindo'.is installed at no cost or ot-ligation. Call Natural Resources to apply. 11/84 CITY OF RICHFIELD MINNESOTA Office of City Manager Council Letter No. 387 Agenda November 13, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Request for Special Use Permit at 6645 Penn Avenue to Operate a Motorcycle /Go Cart /Three Wheeler /Snowmobile Repair and Sales Business Council Members: Mr. Kenneth Brown has made application for a public garage special use permit to allow him to operate a motorcycle service business with accessory and parts sales. In addition, Mr. Brown subsequently indicated that he will sell and service go carts, three wheelers and snowmobiles on the site. Presently the applicant has an inventory of 58 motorcycles which he proposes to liquidate. Once these vehicles have been sold, no further motorcycle sales will occur on the site according to the applicant. The business will employ a total of two people, the applicant and one other person. Hours of operation will be from 10:00 a.m. to 6:00 p.m. Monday through Saturday. Hours will be halved in the winter. SITE BACKGROUND On June 13, 1977, the City Council approved an application for a public garage special use permit. The specific use for which the permit was granted was a car wash /wax and polish maintenance business. Subsequently the car wash /wax business closed. Since that time various uses have occupied the site. The proposed use of the site for motorcycle service and go cart, three wheeler, and snowmobile sales is different from the previous specially permitted use and has potential adverse impacts on adjacent properties. Therefore review by the planning commission and city council is appropriate. ZONING ORDINANCE REQUIREMENTS 1) Section 3.27, subdivision 3, paragraph 19 defines a public garage as a property being "used for storage or care of self propelled vehicles." -2- • 2) Section 3.33, subdivision 2, lists a public garage as a specially permitted use in a C -2 general commercial district. 3) Section 3.33, subdivision met by all public garages seeking 4) Section 3.41, subdivision special use permits. STAFF REVIEW 1) 6645 Penn Avenue South is which includes public garages as 3, establishes standards to be special use permits. 5, governs the issuance of all zoned C -2 general commercial, a specially permitted use. 2) Though go carts and snowmobiles are technically motorized vehicles, they are not licenseable for street use and, therefore, probably do not have to comply with the requirements of a car sales lot. It is possible to license three wheelers for street use, however this requires considerable modification from the physical state in which most are sold and, therefore, seldom occurs. The city attorney's office has indicated that the granting of a special use permit for a specific type of use, e.g. a public garage, runs with the property and is not subject to • termination merely because of the discontinuance of the use for which it was issued (such as the discontinuance of the Sir Waxer automobile waxing facility, the use for which the public garage special use permit was issued). Based upon the legal opinion provided to the staff, the staff concludes that it would not be necessary for Mr. Brown to obtain a special use permit for a public garage because of the prior issuance of the permit to Sir Waxer. Section 3.33 (C -2 use regulations) of the Richfield zoning ordinance contains a rather extensive listing of uses permitted in the C -2 zone. Included in this list of permitted uses are "Retail stores and shops, including soda fountains." In subdivision 2 of this section (uses permitted only by special use permit) several uses are mentioned, including restaurants, gasoline service stations, service station stores, public garages and car sales lots. Also included in the special use permit section is a provision that provides that "......other business uses which are determined by the Council to be of the same general character as the uses enumerated in this section and which will not be obnoxious or detrimental to the area in which they would be located....." may be permitted. In that motorcycle, go cart and three wheeler sales lots are not specifically mentioned as either permitted uses or specially permitted uses in the C -2 zone, the City Council must -3- determine whether this type of sales use is more like a retail store or shop (permitted use) or whether this use is of the same general character as service station, public garage or car sales lot, and therefore requires the issuance of a special use permit. 3) Abutting properties to the north, south, and west are all zoned general commercial. To the east, however, the site abuts on a single family residential district. The zoning ordinance prohibits commercial C -2 zoning districts adjacent to single family zoning district. 4) The use will not create undue traffic hazards or traffic congestion by reason of the turning movements which vehicles would make in entering or leaving the site. The driveways are set a minimum of 40 feet back from the intersection of Penn and 67th Street. 5) A 50 foot visibility triangle does exist at the intersection of Penn and 67th Street. 6) Sufficient parking exists on the site for the proposed use. Assuming both bays are being used for service and there are two persons employed, eight parking spaces would be required. There is room on the site for at least 17 parking stalls. 7) A fence and thick vegetation screening exists along the east property line which abuts on a residential lot. The screening appears to be sufficient to effectively screen headlights from the dwelling. 8) Presently the site is used for the motorcycles, three wheelers, and go carts. memorandum from the city attorney's office the applicant (with a special use permit f can display merchandise outside as long as feet of the garage building and as long as on a continuous 365 day, year round basis. this requirement if it so chooses. display of In the attached it is indicated that Dr a public garage) it is kept within 4 it is not displayed The city can waive 9) Construction equipment and debris are or have been stored on the site, including one or two inoperative vehicles. Numerous complaints have been made against the storage of these items as well as the general unkempt appearance of the property. Stipulation should be made that no inoperative vehicles may be stored on the site and that before a special use permit could be issued the present ones be removed. Since Richfield requires all equipment which is stored outside to be within a screened enclosure (Section 6.23), stipulation should be made that the construction equipment on the site meet all requirements of this section of the ordinance. 10) The noise created by road testing motorcycles on residential streets is a concern. Due to the site's close proximity to a residential neighborhood, road testing is a much more sensitive issue. To lessen the strain of these toincompatible uses, stipulation should be made that no road testing be allowed on residential streets. STAFF RECOMMENDATION If "substantial compliance" with Section 3.33, subdivision 3 is to be interpreted as compliance with the intent of each of the listed requirements for a public garage, then staff recommends denial of the special use permit. If "substantial compliance" means compliance with the intent of the majority of the requirements, then the proposal could receive a recommenda- tion of approval. Staff recommends that the City Council interpret the meaning of "substantial compliance" and decide accordingly, based upon the aforementioned staff recommendation. The staff recommends that the city council determine that a special use permit is required for the sale of motorcycles, go carts and three wheelers because of the similarity of this use to service stations, car sales lots and public garages. The City Manager observes that the issuance of a special use permit gives the City Council greater control over the use of the site because stipulations (see staff recommendations) can be attached to the special use permit. • If the council approves the special use permit, then it should make the following stipulations: 1. No inoperative vehicles may be stored on the site. 2. All equipment and material which is stored outside, including construction equipment, must be located within a fully screened enclosure, and meet all ordinance requirements. 3. At no time may the number of parking spaces available to customers and employees be reduced to less than 3 for each bay and 1 per employee. 4. Temporary display location of motorcycles should be specified and approved by city staff. 5. Display location of go carts, snowmobiles and three wheelers should be specified and approved by city staff. 6. No motorcycles will be sold on the site after November 13, 1985. 7. No motorcycle road testing will occur on residential streets. 8. The boulevards, visibility triangle and grounds must be kept free of litter and tall weeds. i ID -5- CITY EFFORTS TO HAVE SITE CLEANED UP The unsightly condition of the property has been a problem and a concern to city officials. Provided in your backup are two notices to the tenant to clean up the site. The notices are dated October 2 and October 12, 1984. The tenant, for some reason unknown to city officials, says the responsibility to clean up the site is the property owner, Bank of Minneapolis and Trust Co. A notice dated October 30, 1984 has gone to the owner. It is difficult to understand why a tenant who seeks city council approval to operate a business has not made a greater effort to work with the property owner to get the site cleaned up. City staff will be prepared to report on the status of site cleanup at Tuesday's city council meeting (November 13th). PLANNING COMMISSION RECOMMENDATION The Planning Commission on a unanimous vote determined that a new special use permit is not necessary to operate the proposed business, because the city previously issued a special use permit for a public garage. However, the applicant must comply strictly with the ordinance and it was strongly recommended that the city enforce pertinent regulations. At the time this matter was before the Planning Commission, the issue of whether the sale of motorcycles, go carts and three wheelers would require a special use permit was not a part of the hearing process. JGC /eja pectf ubmitted, G�GGLw,7 John G. /Ca twrigh City Manager LeFevere Lefler Kennedy O'Brien Drawz A Professional lssociation 2000 First Bank Place West October 9, 1984 Minneapolis Minnesota 55402 Telephone 612-333-054.3 Clayton L. LeFevere Herbert P. Lefler J. Dennis O'Brien John E. Drawz David J. Kennedy John B. Dean Glenn E. Purdue Richard J. Schieff er Charles L. LeFevere Herbert P. Lefler III Jeffrey J. Strand Mary J. Bjorkiund John G. Kressel Dayie Nolan Cindy L. Lavorato Micnael A. Nash Bri ce Lo S. Clugg Jam J. Thomson, Jr. James M. Strommen Mary C. Nielsen Terry L. Hall Ronald H. Batty • Bill Turnblad City of Richfield 6700 Portland Avenue S. Richfield, MN 55423 Re: Kenny's Yamaha Dear Bill: Enclosed please find a memorandum which Terry Hall from this office prepared concerning the outside merchandising issue. I hope that it will assist you and the Planning Commission with this matter. JBD :lr Enc. Respectfully yours, I Sohn B. Dean • TO: John Dean FROM: Terry :call MEMORANDUM DATE: October 8, 1984 RE: Outside Display of Merchandise An individual has applied to the City of Richfield for a special use permit to operate a garage for the repair of motorcycles and small engines in a C -2 General Commercial District. The applicant has indicated that he intends to display go -carts outside of the garage. You have asked whether go -carts can be displayed outside the garage in a C -2 District. Your question is answered in the affirmative. Go -carts may be displayed outside of the garage. Richfield Code of Ordinances (RCO) sections 3.33, subd. 3(m) and 6.23, subd. 8. RCO 53.33, subd. 2 allows for public garages in a C -2 District by special use permits. The Council may not grant a special use permit for a garage unless it finds that the proposed use will be in "substantial compliance" with the standards contained in subdivision 3 of RCO §3.33. RCO §3.33, subd. 3(m) permits the "temporary display of merchandise within 4 feet of the station building." RCO §6.23, subd. 2(e) defines temporary outdoor display to mean "seasonal or inter- mittent merchandising by display on less than a continuous, year -round basis." In other words, the applicant may display go -carts outside of his garage as long as they are (i). kept within four feet of the garage building and (ii) not displayed on a continuous 365 days, year round basis. It should be noted that the Council could waive strict compliance with the four foot limitation by finding that the applicant will be in "substantial compliance" with the standard contained in RCO 53.33, subd. 3(m). "Substantial compliance" with a statutory • • • 0 requirement is normally sufficient and occurs whenever as a practical matter it is reasonable to conclude that partial compliance has fully attained the objective of the statute as though there has been complete and literal compliance." Houman v. Mayor & Council of Borough of Pompton Lakes, 382 A.2d 413, 155 N.J. Super 19 (1983). The Council could determine that having go- carts displayed within a specified distance greater than four feet from the garage substantially complies with RCO §3.33, subd. 3(m). Such a decision would eliminate strict compliance with keeping the display of the go -carts within four feet of the garage. -2- E • • 0: 5 77 --g-oxg MIER S T R 'Ea— T ... .... VV WEST 71 F c4j .. ...... . . ..... Lu X LAND USE/ZONING ic 7� GENERAL COMMERCIAL F77777777-.ri MULTIPLE FAMILY L SINGLE FAMILY 17 0 7 7-2 17'n t 1611 2 3l I. All, 8(l 7 LLj LJ < < 24 41 2 3�f- 4-, 2 2 3 S T R 'Ea— T ... .... VV WEST 71 F c4j .. ...... . . ..... Lu X LAND USE/ZONING ic 7� GENERAL COMMERCIAL F77777777-.ri MULTIPLE FAMILY L SINGLE FAMILY 17 0 W Q curb line' • 133.5 _ Light Pole a ease Concrete n wheel stops 30' Exist. 'Canopy �t Exist. Paving O � I 0 t�,Lt. Pole , 20 CLOSE ® - -- —_ Sod a Landsccoe W. 67th ST. Sod ._1 Exist Tree a Mom 4' high I fence with redwe,, slats Lilac Hedge N Scale, I "- 3C LEGEND ® 2 —2 V2" caliber z ocust tree. W � 07 aney Juniper O Jackman Potentilla 0 Dwarf Japanese Red Barberry Light Pale at Bass to be removed • 133.5 _ Light Pole a ease Concrete n wheel stops 30' Exist. 'Canopy �t Exist. Paving O � I 0 t�,Lt. Pole , 20 CLOSE ® - -- —_ Sod a Landsccoe W. 67th ST. Sod ._1 Exist Tree a Mom 4' high I fence with redwe,, slats Lilac Hedge N Scale, I "- 3C • L_J • 6645 PENN AVENUE SOUTH NEIGHBORHOOD RESPONSE: Paul Urbanek, 6712 Oliver Avenue South - objects to potential noise of cycle repair Southtown Plumbing, 6636 Penn Avenue South - strongly opposed Mrs. Bezdeny, 6648 Oliver Avenue South - opposed to proposed use; requested action on weeds, trash, boards, junk cars, outside storage of parts. T. J. Bradshaw, 6624 Oliver Avenue south -no objection to the business. Believes the appearance of the location has improved. nrr�;�y SEP 18 1984 WARNER HOLDING COMPANY 6701 PENN AVE. SO., MINNEAPOUS, MINN. 55423 Apartments of Distinction 861 -1601 September 17, 1984 Bill Turnblad Planning Commission City of Richfield 6700 Portland Ave. Richfield, MN 55423 Dear Mr. Turnb lad : Thank you for your notice on the proposed special use permit at 6645 Penn Avenue South. We own the office building at 6701 Penn which is across the street from the subject property. We have observed the present usage of the property and would like to indicate our opposition to accepting the present inappropriate use and users. It appears that is is being used by more than one owner as there are heavy construction vehicles parked there late in the afternoon and over the weekends as well as the motorcycle selling and repair business. The place looks junky - in that several old cars with a flat tire etc. seem to be abandoned and parked there. There are old snowmobile trailers, metal drums, cartons, pallets and crates that are disorderly on the property. The three wheel and two wheel bikes are displayed for sale up close to Penn which is distracting to the heavy traffic on Penn. It would seem to me that prior to getting a special use permit some- one would be on their best behavior to make a good impression. If so, I'm worried about what will happen when the repair business starts and the "courtship period" ends. Thank you for considering our imput on this matter. Yours very truly, WARNER HOLDING COMPANY L / Thomas L. Warner Vice President TLW:mm a �� �`'- �r �� �--- �� �-`''- ,; �, `' � � �� P �� ._�- ��,. i'�' ..w' ��"' ''�`� :, y� � ���� ale ''�� y t� �,� �- �.." � �� . �� �� I �..� � .,.a -� ✓.'.�f o'��"'z' :� � ��� /��� �., - .�� � � so � � ��� ������ � -, -�z� I§rnnv S MARKETS I FOOD Penn Arcade Building 6700 Penn Avenue South Richfield, Minnesota 55423 o Phone 866 -6819 October 2, 1984 City of Richfield Planning Commission 6700 Portland Ave. So. Richfield, Mn. 55423 Attention: Bill Turnblad In regards to the property at 6645 Penn Ave. So. where the planning is for Kenny's Yamaha. I own a apartment building at 6645 Queen Ave. So. where the back of the building overlooks this property. The city gave us a permit to build a fence across back of out property so we would not have to look at old toilet stools, old pipe and trucks in the alley from the plumb- ing shop. This solved our problem. Now the city is locating a cycle shop on Penn Ave. where we have another mess of junk, cycles, unpainted building and making it a low rent district. We at the apartment building eat in our dining rooms, sit in our living'rooms and have to look at this. I have never been able to receive the going rate of rent for these units because of the district but still pay the same rate of taxes as everyone else. Because of the cities redevelopment of Lyndale Ave. where Kenny's Yamaha was located he moved to 6645 Penn. I do not think this type of burden should be put on Penn Ave. Sincerely, enneth. . Youngberg TC ^ P r'_. CANT LCC:,TiCN OF r9CPEi i Y FL'APOSE TIME OF HEARING PLACE OF HEARING HOW TO PAri i iC +FATE ;,tvY CL:"S„CNS • PUBLIC FEARING NOTICE C:TY OF nICr-!r =1�LD PLANNING CCMMISSICH Property owners within 350 feet of 6645 Penn Avenue South Kenneth Brown of Kenny's Yamaha Fairwood Park Addition, Block 6, Lot 6 and South 17 feet of Lot 7. (6645 Penn Avenue South) To hear a request for a special use permit to allow the operation of a motorcycle maintenance accessory and parts sales business. 7:30 PPS Tuesday, September 25, 1984 Council Chambers, Richfield City Hall 6700 P rt- 1 n Avenue 1. Attend the hearing and give testimony for or against the proposal. 2. Submit a letter to the Planning Commission expressing your views. Bill Turnblad Planning intern City of Richfield 6700 Portland avenue Richfield, mN 35423 869 -7521 Ext. 512 A • October 23, 1984 City of Richfield Planning Commision Re: Kenneth Brown 6645 Penn Ave. So. Richfield Mn. Members of the Planning Commission: I was at the last meeting of the planning commission and stated I would not be opposed to this special use permit if Mr. Brown would keep his displays within four feet of the building. At this meeting this ordinance was explained to him thoroughly. The next day he moved his merchandise back out by the curb as he had done in the past with no regard for this zoning ordinance. This flagrant act of disregard for the zoning ordinance, and neighbor business people has given me no choice but to oppose this special use permit. La Vern Veit I the undersigned Business person, not being a landowner, but operating a Business within 350 feet of 6645 Penn Ave. So. also oppose this because of above stated items and various other reasons. COICANY NAh0 ADDRESS SIGNATURE MARSO & MICHELSON 6644 Penn Avenue So. C-- ,� • Ci 84012478 � : Environmental Health Division Z-770 Notice of Non - Compliance M N d' CU +■+ O Cn i ■ i CU CU L O Q O O tD Date : October 30, 19 8 4 Name: Bank of Mpls and Trust Co. Address: 809 Nicollet Mall Minneapolis,,MN. 55402 RE: 6645 Penn Ave. S. Richfield, MN. 55423 Date on Inspection September 7, 1984 Inspector GG The above property was inspected on the date noted, and orders were issued for compliance with the City Environmental Health Code. A follow -up inspection was conducted, and the inspector noted that the following items have not been completed: 1) Refuse /junk in the rear of the building near the garbage area must be removed and disposed of. 2) Numerous seedlings growing next to the rear of the building must be cut /trimmed and disposed of. Another inspection will be conducted on November 8, 1984 If the items have not been completed, a citation will be issued and in addition, the city may abate the problems and assess the costs to you. If you have any questions about these items, please call the Environmental Health Division at ext. 372 before the compliance date. PJC /bac Patrick J. ou hlin Assistant P Chief telephone: 869 -7521 (612) an equal opportunity employer Cn 84012478 L(W '- 1Ervironrnental health Division s i N c 'Ct � Ltd i LO CU ! o s � r E CU CU _+ LM 0 s _ � 0 Notice of Non- Compliance Date: October 12, 1984 Name: Business Address: 6645 Penn Ave. S. Richfield, MN. 55423 RE: Environmental Health Inspection Date on Inspection September 7, 1984 Inspector GG The above property was inspected on the date noted, and orders were issued for compliance with the City Environmental Health Code. A follow -up inspection was conducted, and the inspector noted that the following items have not been completed: 1) Refuse /junk in the rear of the building near the garbage area must be removed and disposed of. 2) Numerous seedlings growing next to the rear of the building must be cut /trimmed and.disposed of. Another inspection wi l l be conducted on October 19, 1984 If the items have not been completed, a citation will be issued and in addition, the city may abate the problems and assess the costs to you. If you have any questions about these items, please call the Environmental Health Division at ext. 372 before the compliance date. Patrick J. ou h zn Assistant F Chief PJC /bac telephone: 869 -7521 (612) an equal opportunity employer N d' ® LO LO ■ tl. � Cn i ■ M _CU *+ O ■ tl_■ O 0 r� C:0-84012478 Environmental Health Division Notice of Non - Compliance Date: October 2, 1984 Name: Business Address: 6645 Penn Ave. S. Richfield, MN. 55423 RE: Environmental Health Inspection Date on Inspection September 7, 1984 Inspector The above property was inspected on the date noted, and orders were issued for compliance with the City Environmental Health Code. A follow -up inspection was conducted, and the inspector noted that the following items have not been completed: 1) Refuse /gunk in the rear of the building near the garbage area must be removed and disposed of. Another inspection wi l l be conducted on October 8, 1984 If the items have not been completed, a citation will be issued and in addition, the city may abate the problems and assess the costs to you. If you have any questions about these items, please call the Environmental Health Division at ext. 372 before the compliance date. PJC /bac Patrick J. ou n in Assistant F Chief telephone: 869 -7521 (612) an equal opportunity employer CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 386 Agenda November 13, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Council Consideration of Application to Operate Video Store at 7645 Nicollet Avenue Council Members: Mr. Daniel C. Howard of Video Update has made application to locate a video sales and rental store at 7645 Nicollet Avenue. Video Update currently operates 31 stores in the metropolitan area. Experience indicates that these stores draw their customers primarily from a market area within a one half mile radius of the store location. The business will probably generate 300 -350 customers per week, 60% of which would occur on weekends. Hours of operation • vary from location to location, based on the amount of business done during the first few months the store is open. However, even on the latest weekend evenings, hours will never be later than 12 o'clock midnight. The applicant has agreed to adjust parking lot lights in a manner that would be acceptable to the city and to the adjoining neighbors. The property is zoned C -1 neighborhood business. The current status of the property and building at 7645 Nicollet Avenue is that of a vacant gas station. This situation has persisted for approximately 20 -24 months. The service station was a non- conforming business use in a C -1 zoning district. Services stations with a special use permit are allowed in C -2 zoning districts (general commercial). What Video Update, Inc., proposes to do is to purchase this currently unproductive piece of property and establish a neighborhood video store. It is Video Update, Inc.'s basic intent and strategy to service the video movie needs of the surrounding neighborhoods. The basic characteristics of a Video Update store according to the applicant are the following: a) the average customer base of a store is approximately 750 -900 people. b) the total number of customers which visit the store per week is approximately 300 -350 people. -2- C) the number of automobiles which will enter and leave • the parking lot should be no more than 150 -175 automobiles per week, if we assume that each automobile brings two customers to the store. d) the inventory of video cassette movies carried by Video Update stores are established such that everyone will be satisfied with the selection. Video is for everyone and our inventory of cassettes reflect this feeling. e) a Video Update store establishes a customer base approximately one mile in radius from the location of the store. f) the hours in which a store is open varies from location to location, but is based on the amount of business done during the first few months the store is open. The intention of this zoning district is to provide limited services and commodities to the residents of the immediate neighborhood. Since a video store is not expressly prohibited from this zoning classification, nor is it specifically allowed, the applicant is requesting the city to determine whether the proposed use is appropriate in the C -1 district in accordance with Section 3.32, subdivision 1, paragraph 7. ZONING ORDINANCE REQUIREMENTS 1. Section 3.32, subdivision 1, paragraphs 1, 2 and 3 list permitted .uses in the C -1 district. 2. Section 3.32, subdivision 1, paragraph 7 states that any other use may be permitted which is determined by the council to be of the same general character as the uses listed as permitted in this section. STAFF REVIEW The critical standard for determining if a proposed use is appropriate in a neighborhood business district is whether the service or commodity provided would be "primarily for the benefit of residents of the immediate neighborhood." According to information provided at the time application was made, research on Video Update's 31 stores shows that the average customer base of a store is approximately 750 -900 people. Eighty percent of these customers come from an area having a one half mile radius of the store. Another standard for determining the appropriateness of a use within a neighborhood business district is whether or not it is similar to those uses listed as permitted. The C -1 district permits "any local retail business or service establishment i -3- such as a grocery store, fruit or vegetable market, meat market, drug store, barber shop, beauty parlor, clothes cleaning and dry good pickup station, business or professional office and similar uses." The common denominator among these uses is local convenience. A neighborhood business district should not only provide services primarily for the immediate neighborhood, but it should also preserve the general nature of a residential neighborhood. The volume of business should not negatively impact that character in terms of increased traffic and noise: During the planning commission meeting Mr. Daniel Potter of Video Update revised the information provided to staff for its review. The earlier mentioned one mile radius primary market area was revised downward to a one -half mile radius. It is expected that this area will generate 85% of the customers. STAFF RECOMMENDATION Based upon the amended information provided, the video rental store would have a market area comparable to other permitted uses in a zone such as a drug store, meat market or fruit or vegetable market. Staff, therefore, recommends approval of the request to locate in a (C -1) neighborhood business district. PLANNING COMMISSION RECOMMENDATION The Planning approval of the store within the JGC /eja Commission voted unanimously to recommend request to locate the video cassette rental C -1 district. ectfu mitted, ohn G.!Ca twright City Manager O 3z • ZONING MAC' Elm ERIS qr �.. 16 EiN a o 15 �2 � j Q tfr IT to e f f f � EiN J LL !S .Ll �... . m +D: L Q O SI D ��VyyI i.L � r M Q 761 I4', z 2 N .n 32 77 A: C -1 LIMITED B _ R RESIDENTIAL 1 INDUSTRIAL a +D: L Q O SI D ��VyyI i.L � r M Q 761 I4', z 2 N .n 32 77 A: C -1 LIMITED B _ R RESIDENTIAL 1 INDUSTRIAL O SI D ��VyyI i.L � r M Q 761 I4', z 2 N .n 32 77 A: C -1 LIMITED B _ R RESIDENTIAL 1 INDUSTRIAL Q 761 I4', z 2 N .n 32 77 A: C -1 LIMITED B _ R RESIDENTIAL 1 INDUSTRIAL Video Update, Inc. 1636 Get -7ais Ave. Suite 44 Maplewood, N!�T 55109 August 24, 1984 Mr. Rick Jo Ake City Planner Richfield City Hall 6700 Portland Ave. Richfield, Vim? 55423 Re: Video Update Dear Mr. Jooke: Video Update, Inc., is a family orientated video retailer in the business of renting and retailing video cassettes, video cass- ette recorders, and accessories. We have successfully opened 25 franchise stores in the Twin Cities, with no failures. We are a genuine neighborhood business. - Our research has shown that our stores receive 80% of their customers from an area having a one mile radius, 95% from an area having a two mile radius. We require our franchises to restore and maintain their stores, inside and out, in an attractive manner. With regard to the Richfield location, Video Update, Inc., intends to negotiate to purchase the building. We will then restore its appearance so it is pleasing asth- etically, and lease it to a franchisee. If I can be of any further assistance, please call me. Very truly yours, Ij. J . Daniel A. Potter Chief Executive Officer Video Update, Inc. 770 -3779 • UMEra &PD9L0_1NC. 0 6 ational Headquarters Gervais Avenue, Suite 4 St. Paul, Minnesota 55109 September 7, 1984 Community Development Department Planning Division City of Richfield 6700 Portland Ave. So. Richfield, MN 55423 Dear Richard Jopke: (612) 770 -3779 NAT (800) 346 -0008 The principal purpose of this letter is to inform you and your office that Video Update, Inc., is currently in the process of completing market research for the possibility of placing one of our stores in your fine city. The location of the store has been tentatively set where a vacant gas station rests at 7645 Nicollet Ave. This site has been given priority because of its close proximity to the surrounding neighborhoods. The strategy and success of our 31 stores has been based on creating neighborhood stores. Our stores draw people from a radius of one mile or less. We have found that our 4D stores have become neighborhood gathering spots where friends and families meet to discuss movies. Furthermore, our stores are actively involved in and support local community events in which they are located. It has never been the intention of Video Update, Inc., to establish a con- cern in a particular location and never give back to the community or patronize the local merchants. It is the intention of Video Update, Inc., to create greater economic activity in the areas where our stores are located. this task is accomplished by using local contractors, patronizing local merchants, and hiring people from neighborhoods which we serve. Enclosed you will find a narrative of the proposed changes and uses of the current vacant gas station at 7645 Nicollet Ave. Please look favorably upon our request. Thank you. Respectfully, Daniel C. Howard Operations Manager Video Update, Inc. • CITY OF RICHFIELD, MINNESOTA Office of City Manager • Council Letter No. 385 Agenda November 13, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: D -Day (Don't Smoke Day) Presentation by Richfield Advisory Board of Health Council Members: Lia Ozols, Chairperson of the Advisory Board of Health, and Joan Pelfrey, Chairperson of the sub - committee on Health Promotion, have requested an opportunity to appear before the City Council on November 13 to present anti - smoking literature and to review the no smoking progress that has been made at the Richfield City Hall. There will also be a presentation made to Mr. Thomas Morgan, Director of Public Safety and staff liaison to the Advisory Board of Health. Ms. Ozols and Ms. Pelfrey will be present at the November 13, 1984 City Council to make this ten minute presentation. pectf 11 1 mitted , )oohn G. Ca twright City Manager j JGC /eja 40 • CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 384 Agenda November 13, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Optimist International "Youth Appreciation Week" Proclamation Council Members: Optimist International has, since 1954, developed and promoted a program entitled "Youth Appreciation Week ", to honor the vast majority of young people who are concerned, knowledgeable and responsible citizens. This year, the Richfield Optimist Club has scheduled the • fourth week of November as "Youth Appreciation Week ". At a special breakfast meeting on November 28 at the Inn, the Richfield Optimists will honor approximately 60 outstanding young people who will represent the following senior and junior high schools: Richfield Senior High School; Holy Angels High School; Richfield Junior High School; Mount Calvary Junior High; St. Peter's Junior High, and Assumption Catholic Church Junior High. The Richfield Optimist Club has requested that the Mayor proclaim the fourth week in November as "Youth Appreciation Week." Members of the Optimists will be present at the November 13, 1984 City Council meeting to accept the attached proclamation. JGC /eja 40 R spectful y ubmitted, C '- '� G�n✓L �J ' John G C twrig t City Manager / CITY OF RICHFIELD, MINNESOTA Office of City Manager • Council Letter No. 383 Agenda November 13, 1984 The Honorable Mayor and Members of the City Council City of Richfield Subject: Joint Meeting of the City Council and the Senior Citizens /Handicapped Commission (SC /HC) Council Members: At 5 :30 PM, Monday, November 13, 1984, there will be a joint meeting of the City Council and the Senior Citizen /Handicapped Advisory Commission. Members of the commission and city staff will be in attendance. The agenda for the joint meeting has been prepared by the commission. 2. 3. i 4. 5. 6. 7• 8. 9• 10. 11. General Introductions Short Cuts Pancake Breakfast Transportation Respite Care Postal Site Voting Project Publicity for Voting Project Access Survey Commission Title Questions and Comments from the City Council Item 10 on the agenda, "Commission Title ", is a recommendation by the SC /HC to change the name of their advisory commission to Richfield Human Service Commission. It is the City Manager's understanding that the SC /HC members view their name as a title that suggests it is a commission made up of members who are senior citizens or handicapped persons. The advisory commission seeks a name that more adequately says that they are a commission that serves senior and disabled citizens. The proposed title begins to sound very similar to Richfield Civil Service Commission, Richfield Community Services Commission and Richfield Human Rights Commision. The Community Services Commission did take a title change, approved'by the City Council, when its scope of responsibility was increased beyond park and recreation. The Human Rights Commission also 40 requested a title change to Human Relations Commission, if the -2- staff recalls correctly, but the title change was denied by the City Council. The Human Rights Commission did not have a change in responsibility nor does the Senior Citizens /Handicapped Commission have a change in responsibility. The proposed name change would certainly imply a more comprehensive area of responsibility and would seem to be appropriate. This commission could be asked to consider and advise on all human service concerns of all ages. Lillian Hipp and David Skrien of the city staff will be in attendance at the joint meeting., The regular November SC /HC meeting will follow the joint meeting with the City Council. R pect 1 y ubmitted, John G. C twrigh City Manager JGC /eja 40