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03-10-86 agenda CITY OF RICHFIELD, MINNESOTA Office of City Manager • Council Letter No. 119 .Agenda March 10, 1986 The Honorable Mayor _ and Members of the City Council City of Richfield Subject: Recruitment Process for City Manager Position Council Members: In a letter dated February 27, 1986, Mayor Hamilton indicated to Council Members that it was his recommendation that recruitment for the Richfield City Manager be handled by a professional search firm selected by the City Council. This council letter is to confirm that process and present some additional relevant information. The use of executive search firms to recruit key positions, such as the Cit Man er i m y ag s com on practice. There are several advantages to utilizing an executive search firm, such as their experience, expertise and a vast array of national contacts. Additionally many of the logistical aspects associated with the process, sued as mailing responses, handling inquiries, preliminary screening of applicants and checking references are performed by the executive search firm. To its disadvantage, executive search firms have a cost associated with their service (often 25~ of the position salary), plus expenses, and the council is not a part of the entire process, such as preliminary screening. However, the latter may not be a disadvantage in that certain aspects of the recruitment process, such as preliminary screening, are very time consuming and may be more efficiently handled by a professional staff concentrating on the business of recruitment and selection. Firms that are active in executive recruitment and have been suggested as potential service providers for .the City Manager selection process are: Korn-Ferry International - a nationwide executive search firm. Paul Reaume, who has formerly done, a significant amount of recruitment in the upper midwest, is now associated with Korn- Ferry. Ringler-Laurent - a Bloomington executive search firm. Arthur Young - a nationwide consulting/executive search firm. Karl Nollenberger, former Richfield City Manager,. is associated with.-this firm. i Wolfe & Associates - a nat' x e search fi u ionwide e ecutiv rm. Ralph Anderson & Co. - a nationwide executive search firm. Letters to the above-referenced executive search firms, along with any additional firms the City. Council may want to include, will be sent immediately after council action of this matter.. .After. proposals are received from the various executive. search firms, the City Council may want to interview a number of the firms to gain further information on the process to be utilized and the costs associated with such service. An advertisement prepared by the writer is attached for council information and will appear in 'the Mareh 31, 1986, issue of the Lnternational City .Management Association.. newsletter, a publication widely .read by city management professionals. In addition, attached for Couneil Members information is a city fact sheet and City Manager position description prepared during-the last City Manager recruitment process.. It is the recommendation of the Mayor, in which I concur, that the City staff be directed to solicit proposals from qualified executive search firms for the recruitment of a City Manager, and that the City Council select an executive search firm from among the prospective applicants. Respectfully submitted, Steven L . ev <:]h- Aeting Ci y Manager SLD:sb x ~ x N ^k x-- v~ ,jam ~ ~~r~ -t:_ x`Sry! ~ • t n 1 ~ February 27, 1986 M N Members of the Richfield d' City Council ~ ~ ~ Dear Council Members: ~ On Thursday, February 26, 1986, I spoke with Karl f+ O Nollenberger regarding the position of Richfield City - ~ ~ Manager. Mr. Nollenberger regretfully declined to .consider the position. ~ I personally feel the only logical way to proceed with _ the replacement of the city manager is to enlist the assistance of a professional search company. Mr. Nollenberger is now with the consulting firm of Arthur Young. He is knowledgeable about the City of Richfield, • its staff and residents, and is willing to assist us in ~tl• (u drafting a proposal that can be used in the recruitment process. He has also given me of a list of companies ~ that would be interested in responding to a proposal to = act as the professional search firm. ~ I do not believe that the city council would wish to take ~ on the job of accepting and reviewing applications for O this position without the help of a professional search firm. Some time ago I was involved in the citizen ~ search for a school superintendent. We found it to be a mind boggling experience, and very time consuming. ~ Therefore, it is my recommendation that recruitment for O the Richfield City Manager be handled by a professional Q search firm selected by the City Council. ~ ~ ~ S' c re y yours, ti ~ Jo lton, Mayor C" y of Richfield JH/eja i telephone: 869-7521 (612) an equal opportunity employer ~ ' FACTS ABOUT RICHFLELD AND ITS CITY GOVERNMENT /Ov^ THE CITY Richfield is primarily a single family residential community with limited multiple residential, industrial and commercial develop- ment. Geographically, the city encompasses seven (7) square miles. Established within the community is a quality public educational school system which includes a senior high school, two junior high schools, and four elementary schools. Richfield's present popula- tion is 42,500. Access to an excellent highway system which surrounds Richfield enables its residents to enjoy the conveniences and privacy of suburban living and yet~be only minutes away from most of the cultural an3 recreational facilities available in the Twin City Metropolitan Area. THE GOVERNMENT Richfield was incorporated as a village in 1908. The residents approved a village manager form of government on November 7, 1950. On November 3, 1964, voters adopted a home rule charter and Rich- field became a city with council-manager government. The city council consists of a mayor and four council members. The council has the responsibility of making basic policy decisions for the community, including the appointment of a city manager, who has the responsibility of putting council policies into effect and administering the affairs of city government. Since adopting the village manager form of government in 1950, four persons have held this position. The present five member city council has served a total of 48 years. Council members are presently elected at-large. However, an amendment to the city charter adopted last fall provides that beginning in 1981, three of Richf field's five council officials will be elected by district, with the mayor and one council member to continue election at-large. The Richfield city government is organized into nine functional departments: Executive, Environmental Health, Finance, Legal, Park and Recreation., Planning and Redevelopment, Public Safety, Public Works and the Municipal Liquor Stores, with a total of 209 full time employees and a general fund budget for 1979 of $6,313,731. Richfield has just completed a seven year permanent street improve- ment project in which 120 miles of city streets were paved and .curb, gutters and ornamental street .lighting were installed. The city is~presently involved in a multi-million dollar tax increm- ent financing redevelopment project at one of our major shopping center areas. r. / ? _ Construction will begin this summer of an 18-hole municipal golf course which will be constructed on 186 acres of land the city has leased from the Metropolitan Airports Commission. Richfield is also involved in a systematic park improvement program, and is hoping within the next few years to redevelop most of the city's parks. Funds for this purpose are provided primarily from profits of the three municipal liquor stores and Community Development' Block Grant funds. The council members also sit as the Richfield HRA, of which the City Manager serves as Executive Director. In addition to manag- ing the redevelopment project, the HRA administers several housing rehabilitation and assistance programs, including a Section 8 Leased Housing Program. 1 POSITION DESCRIPTION CITY OF RICHFIELD, MINNESOTA jj lrtl POSITION: City Manager DEPARTMENT: Administration DATE: June 24, 1983 OBJECTIVE AND SCOPE - Plan and direct the .administration of City functions as established by City Charter, Ordinance, and City Council to ensure efficient mu- nicipal services and development in line .with Council objectives. Operates with considerable discretion in administrative functions and in implementing policies of the Council. Responsible for effective recommendations in areas of policies, planning, administer- ing community services, community development, public safety, administrative services, financial planning and etc., for a city of about 38,000 population. Responsible for advising the Council regarding the input of Council decisions, and representing the interests of the City in metropolitan, state, county, school district, and national. activities as delegated by the Council. RELATIONSHIPS Reports to:~ City Council Supervises: Administrative Services Director Community Development Director Community Services Director Liquor Operations Manager Public Safety Director Administrative Secretary Indirectly controls additional full-time and part-time employees Coordinates: Legal Counsel Consultants SPECIFIC RESPONSIBILITIES 1. Direct and control all line operations of the municipality. • Works closely with Directors to plan and coordinate activities and follows up to ensure effective service to the public and efficient conduct to all municipal affairs. 2. Direct all staff functions of the City. Responsible for financial reporting, human resources, labor relations, legal, and other staff functions. / Y ive utilization of a ro riate 3. Direct and develop effect PP P budgeting including capital improvements and administrative planning and control procedures. Responsibility includes that proper .control reports are developed and used and super- vises the effective operation of purchasing procedures, etc. Recommends changes in these procedures to the Council as appropriate. 4. Direct the development of an effective municipal organization as appropriate, works with Directors to ensure effective job design and utilization of employees, recommends salary treat- ment and employee development activities. Responsible for the affirmative action plan. 5. Direct effective management and use of City assets. Includes directing efficient use of present equipment and physical assets and recommending additions or changes to the Council. 6. Direct effective innovative management of financial assets. Responsible to the Council to ensure effective investment of available funds and proper accounting practices to control financial assets and provide for financial planning. 7. Responsible for administrative support to the City Council. Responsibility includes meeting agendas, attending meetings to report on City affairs and problems, presenting recommendations concerning policies and objectives as well as specific actions, participating i:n discussions as appropriate, and implementing Council decision. Keeps the Council fully advised of all sig- nificant matters and effectively presents all items which require Council action or approval and responds to constituent's concerns in a timely manner. Responsible for Council and City records including minutes and enforcing City ordinances and resolutions. 8. Responsible for keeping current on new developments in the public administration field. Represents the city in a number of community and inter-governmental affairs. Work involves relationships with other cities, school district, county, metro, state and federal government. Public relations responsi- bility includes news media and the provision of good public information to people in the community through various communi- cations media. Responsible for establishing and maintaining .relationships with city commissions and volunteer groups. 9. Responsible for maintaining the "team concept" with Staff and Council. General .responsibility to ensure that the municipal system works well., Includes helping people work together, coordinating activities and functions, creating good procedures and processes for exchanging information and reaching decisions, and the ability to be flexible in reacting to the needs and desires of others. Responsible for continuity of management by objectives. . / (W _ V 10. Serves as Executive Director for the HRA in addition to the overall responsibility for redevelopment and planning activities. 11. Perform other duties as directed by the City Council. REQUIREMENTS 1. EDUCATION: A Bachelor Degree or equivalent experience. Additional training in municipal government desirable at the graduate level but not essential. 2. EXPERIENCE: Prefer several years combined experience in city administration as an~administrator/manager or as an assistant administrator/manager of a larger community or equivalent administrative experience in the private sector. The indiv- idual should have a favorable work record of sound management practices and supervisory experience. The individual should possess a c~.~.Yrehensive knowledge and understanding of all phases of city administration, finance, planning, public safety, community services, redevelopment, and .human resources as they relate to sound management and supervisory practices. Must be knowledgeable and practice the "team concept" of managing. 3. COMPENSATION: The salary for the position is open and commen- surate~with the candidate's qualifications and experience. Excellent perquisites are included as a direct financial supple- ment to base salary. PROFESSIONAL AND PERSONAL TRAITS Required is an individual who is a leader, analytical, innovative, possesses mature judgment, good administrator, and socially adaptable and able to exercise initiative, oral and written communicative skills, and ability to listen and to communicate with the public, staff and city Council. Must believe and practice "team building". / - AD FOR ICMA NEWSLETTER FOR CITY MANAGER: Richfield, MN (37,851) Sal. cowmen. with xp „ present .$53,805. CM. 6 persons holding pos. since ICMA recognition in 1950. Appt. by 5 member council elected at large and from wards on a non-partisan basis. $28.4 mil. budget, 209 F.T. employees. Desire Master's Degree in Pub. Admin. or related field and 5+ yrs. comm. exp. Send Resume to City Manager, marked "City Mgr. Applicant," 6700 Portland Ave. S., Richfield, MN 55423. CITY OF RICHFIELD, MINNESOTA _ / Office of City Manager Council Letter No. 118 Agenda March 10, 1986 The Honorable Mayor and Members of the City Council City of Richfield Subject: Salary for Acting City Manager Council Members: At the January 2, 1986 City Council meeting, the City Council appointed Steven L. Devich as the Acting City Manager, effective January 1, 1986. The normal function of the Acting City Manager is to fill the role of the City Manager in the event of temporary absence, such as illness or vacation. However, with the resignation of the City Manager, effective March 10, 1986, the Acting City Manager will assume the duties of the City Manager for a significantly longer period of time.. In such cases, it is City policy to make salary adjustments to individuals who assume acting positions. The policy used for such adjustments has been the greater of an increase of 10~ over current salary, or an adjustment equal to one-half the difference between the current salary and the pay grade of the position assumed. In most cases, the 10~ increase is greater. However, where large salary differences exist, the one-half difference method is greater. In the case of the writer, a large salary difference exists, thus the one- half difference method would be greater. The Acting City Manager's annual salary is currently $40,979. The proposed adjustment would provide an annual salary of $47,392. A straight 10% increase would. result in an adjusted salary of $45,077. It is recommended that the City Council provide a salary of $47,392 for the period of time Mr. Devich serves as Acting City Manager. Also attached for City Council information is an up-to-date survey of metropolitan area City Manager salaries for 1986. This information will be valuable during the future selection of a new City Manager. Res~ectfull~~s:ubmitted , ~ Steven~L~ev~ Acting City Manager SLD:sb CITY MANAGERS' SALARIES " CITY POPULATION* 1985 SALARY** 1986 SALARY BLOOMINGTON 81,831 $ $71,500 46 0 66 150 EDINA , 73 s BROOKLYN PARK 43,332 68,640 ST. LOUIS PARK 42,931 67,000 MINNETONKA 38,683 59,500 RICHFIELD 37,851 53,805 COON RAPIDS 35,826 61,655 ROSEVILLE 35,820 62,304 (MAY-MAY) BURNSVILLE 35,674 54,000 (MID-YR.) PLYMOUTH ~ 31,615 70,000 (MAY-MAY) BROOKLYN CENTER 31,230 64,000 FRIDLEY 30,228 59,167 BLAINE 28,558 52,000 MAPLEWOOD 26,990 58,211 CRYSTAL 25,543 64,000 NEW HOPE 23,087 50,000 GOLDEN VALLEY 22,775 64,000 ROBBINSDALE 14,422 62,714 From 1985 League of Minnesota Cities Directory **1986 Salaries have not been determined f0- _ CITY OF RICHFIELD, MINNESOTA • Office of City Manager. Council Letter No. 117 Agenda March 10, 1986 _ The Honorable Mayor ' and Members of the City Council ~ City of Richfield Subject: City Council Appointments to the Human Services Commission, the South Hennepin Human Services. Council and the. Sister City International Committee I Council Members: The Human Services Commission, the South Hennepin Human Services Council,- and the Sister City International Committee all presently have one vacancy.. ~ Human Services Commission There is one vacancy on this commission for a three- year term which will expire January 31, 1989. It was hoped that this vacancy could be filled with a member of the .local clergy. No applications have been received from members of the clergy. Attached is an application from Ms. Patricia " Marble who would like to be considered for appointment to this commission. South Hennepin Human Services Council The City of Richfield has four directors to the South Hennepin Human Services Council. One of the directors, Howard Bunce, has submitted a letter of resignation, due. to other meeting conflicts. Mr. Bunees' term expires January 31, 1987. It is recommended that the City Council appoint Sgt. John Nelson of the Richfield Public Safety Department as a director to the SHHSC to replace Howard Bunce. Sgt. Nelson has served as an alternate to the SHHSC for the past several years. Sister City International Committee The Sister City International Committee has requested that the city council replace Joan Matthews on this committee. Ms. Matthews .was able to attend only one meeting during 1985. • Attached is an application from Russell Susag who is interested in being appointed as a member of this committee. This term. will expire on January 31, 1987. Resp etfully submitted, ~~i- Steven L . e ich~ • Acting City Manager SLD/eja I - DATE CITY OF RICHFIELD COMMISSION/COMITTEE APPLICATION FORM NAME ~ ~ r 1~ ~ ~ l c`l ~r I c ! a G~ Lt C l L- ~ L° LAS'S q / ~ / FIR/ST L MIDDLE HOME ADDRESS C ! ! l U ~ C O G~ ~ ~ I PHONE HOME(~~0/n ` d ~JSINESS , APP OINTMENT PREFERENCE: (Number in order of preference if more than one) Advisory Board of Health Planning Commission Civil Service Commission human Services Cu~ssion X' Community Services Commission (Serving Seniors & Disabled) Energy Awareness Commission Sister City International Human Rights Commission Other Briefly list aspects of your experience which you believe qualify. you for this advisory commission and why you are interested in serving: ~~~".2 ~~4 /7.P r:~~~~ /,ii~ G'ey~~ Comte ilk, /Y~ ° ~4~~ c~~~ ~%/~r~iU~ .o /1~~D'I~~,~'I'I P~uo'Ldl~~v~~Li~ _,_ps CIVIC, PROFESSIONAL AND COMMUNITY ACTIVITIES: 1 V V U L REFERENCES (OPTIONAL) OCCUPATION: i~!'~~=~~~ Return to City .Manager's office, 6700 Portland Avenue, Richfield, MN 55423. Please complete in black ink or typewriter. /D March 3, 1986 Mayor John Hamilton Members of the City Council 6700 Portland Avenue Richfield, MN 5523 Dear Council Members; In January, the City Council reappointed me as one of four Richfield delegates to the Board of Directors for the South Hennepin Human Services Council.. Also, in January of .this year,. I was elected President of the Richfield Chamber of Commerce. I also continue my involvement with many other Richfield organizations such as the July 4th Committee. I am .finding it more and more difficult to attend the SHHSC meetings due to time conflicts with the other organizations I have responsibilities to. Therefore, I regret that I cannot continue to represent the City of Richfield on the SHHSC Board of Directors. My resignation is effective immediately. It is my hope that the Richfield City Council will appoint Sgt. John Nelson of the Richfield Public Safety Department.-- who now ser ves as an alternate on the SHHSC as the fourth Richfield member on h t e Board of D' erectors. I have always enjoyed my association with this fine community organization. I will always be available to help in any way I can. Thank you for the opportunity to have. served. Sincerely yours, j Howard Bunce II cc: Larry,Opphold, Executive Director, SHHSC i .w March 1, 1986 Mayor John Hamilton City of Richfield Richfield City Hall 6700 Portland Avenue South Richfield, Minnesota 55402. Re: Richfield Sister City International Committee. Dear Mayor Hamilton: It is requested that Joan Matthews be removed from the Committee. She has attended only one meeting during 1985 and has not responded to the two letters which were sent to her. Very truly yours, Nancy K'lpeck Secretary Richfield Sister City International Committee DATE February 20. 1986 CITY OF RICHFIELD COMMISSION/COMMITTEE APPLICATION FORM Y' . NAME Su sag, Russell Harry Last First Middle HOME ADDRESS 7305 - 1st Ave. So._ R.ichfield_ ~1 554?_~ PHONE Home 866-0373 Business 77g_4468 _ APPOINTMENT PREFERENCE: Advisory Board of Health Human Rights Commission Civil Service Commission Planning Commission ' Corrnlunity~Services Commission Senior Citizens/Handicapped Energy Awareness Commission Commission Fourth of July Committee , Sister City International X Other Briefly list aspects of your experience which you believe qualify you for this advisory commission and why. you are interested in serving: ~~VP. C~A~1P. RAjpP. infiarnatinpal ts~ral ink anr~ mio}it he ail o to make rnntantc thrnlluh r+~y com~L9~r~c (~M~ ;ntarnatiOn31 ,ATnaratisnc CIVIC, PROFESSIONAL AND COMMUNITY ACTIVITIES: Formerly:Commissioner, Richf field Planning Commission Presently: Treasurer, Friends of AuQsburQ Park Library REFERENCES (OPTIONAL) John Hamilton i Ivan Ludeman i OCCUPATION: r;.,;l Fn,n;npp,. Director, Environmental Regulatory Affairs/3M li C.-t~ o~ Rtc~~ Return to City Manager's Office,~6700 Portland Ave., Richfield, MN 5523 Complete in Black Ink or Typewriter. I 1 CITY OF RICHFIELD, MINNESOTA Office of City-Manager Council Letter No. 116 Agenda March. 10, 1986 The Honorable Mayor and Members of the City Council City of Richfield Subject: Letter Urging Action on the Tax Reform Act of 1985 (H.R. 3838) Council Members: On Friday, February 21, 1986, several City staff members attended an Evensen-Dodge presentation on the significant aspects of the Tax Reform Act of 1985 (H.R. 3838).. While this crucial piece of legislation has not yet become law, it has been passed out of the House of Representatives and is now being considered by the Senate Finance Committee. Under provisions of H.R. 3838, two categories of bonds would be created: Essential Purpose Bonds and Non-Essential Function Bonds. Essential Purpose Bonds are those bonds which are used to fund improvements of local units of government, such as the storm sewer improvement bonds the City is now selling. Non- Essential Function Bonds are bonds in which; a) more than $10 million or 10~ of proceeds is used for a non-governmental entity,. or b) more than 5~ of the proceeds is lent to a non- governmental entity or individuals. Small issue IDBs, tax increment bonds and bonds used to finance certain exempt facilities such as sewage .disposal and solid waste disposal facilities are examples of eligible non-essential functions.. In addition, a volume. cap on Non-Essential Function Bonds would be established by state. This volume cap would be the greater of $175. per capita or $200 million per state. Minnesota's volume cap would be approximately $728,256,200, and .would cover Non-Essential Function Bonds of all non-profit institutions and governmental units. In addition to this restrictive volume cap, other provisions of H.R. 3838 present formidable problems for local governments that issue bonds for various purposes: Early Issuance - The issuer must expend at least 5% of the net proceeds of the bonds within 30 days after the date of issue. None of these expenditures or other possible I~ ex enditure p s may represent a prepayment of sums not yet due. q The issuer must also expend 100% of the net proceeds within 3 years after the date of issue. Failure to comply with this provision could mean that the bonds would retroactive) Y be declared taxable rather than tax exempt. Temporary Periods - Proceeds of an issue to be used to acquire land or equipment must be completely expended within 30 days or else invested at an interest rate no greater than the yield on the bonds. Temporary periods for construction expenditures are also established which are variable based upon certain conditions, but in no event may be greater than 3 years after the date of issue of the bonds or the date construction is began, whichever is earlier. Arbitrage Rebate Requirements - If an issuer invests bond proceeds in an investment which yields an amount greater than a rate equal to the yield on the bonds, such excess earnings must be rebated to the United States Government. This rebate requirement does not apply to an issue if all gross proceeds of the issue are expended within 6 months of the date of issue. In addition to the elimination of a valuable resource to local governments, the rebate of excess earnings would require considerable additional accounting for the bond issue, and contribute to the overall administrative costs of a bond sale. Finally, it should be noted that an effective date of January 1, 1986, is being proposed for the implementation of H.R. 3838.. -This further complicates the issuance of bonds by local units of government. Implications for Storm Sewer Improvement Bonds The City Council is considering the sale of $2,525,000 General Obligation Sewer Revenue Bonds at this evening's meeting. The Administrative Services Director, Evensen-Dodge, Inc., and the City Attorney's Office have approached this bond sale as though H.R. 3838 was already in effect. Thus, if the bill was to become effective retroactive to January 1,.1986, the General Obligation Sewer Revenue Bonds would be in accordance with H.R. 3838. Summary The sweeping changes contained in H.R. 3838 (the Tax Reform Act) have serious implications for local units of government such as Richfield. The City~has often utilized the issuance of bonds to finance needed improvements and development in the City, depending on this option as a critical source of funding. Evensen-Dodge, our bond consultant, is recommending that the City take immediate steps to notify our Federal Senators of the implications of the H.R. 3838 (Tax Reform Act) and of the City's concerns with respect to this piece of legislation. Attached. 1 are sample letters which could be sent to Senators Durenberger and Boschwitz as well as Senator Packwood, Chairman of the Senate Finance Committee. Also attached is a resolution on Tax Exempt Bonds recommended by Evensen-Dodge for consideration by the City Council. The resolution calls for delaying the effective date of H.R. 3838 to at least January 1,.1987, to grant the tax exempt bond issuers a full hearing before the Senate Finance Committee on this matter, and to exempt non- profit borrowers from the state volume cap. Elimination of non- profit borrowers from the volume cap would give cities such as _ Richfield greater access to Non-Essential Fund Bonds by reducing the number of borrowers competing for the limited amount of bonding available. Recommendation It is recommended that the City Council take the following. actions: 1) Adopt the attached resolution on tax exempt bonds, and 2) Authorize the City Manager to send letters voicing the City's concerns with H.R. 3838 to the appropriate members of the U.S. Senate as soon as possible. Respectfully submitted, ~s'•; F , Steven L. I3ev3ch Acting City Manager SLD/eja RESOLUTION N0. RESOLUTION ON TAX EXEMPT BONDS WHEREAS, borrowing in the tax exempt market place has been essential to local governments and non-profit organizations, and; WHEREAS, tax exempt .borrowing for eligible issuers. is important to all citizens and taxpayers, and; WHEREAS, declining federal participation back to state and local governments makes tax exempt borrowing even more essential, and; WHEREAS, H.R. 3838 is punitive and historically unprecedented in relation to tax exempt bonds. NOW, THEREFORE, BE IT RESOLVED that we require immediate attention to moving forward the effective date of sections of the bill addressing tax exempt bonds to at least January 1, 1987, and; BE IT FURTHER RESOLVED that the Senate Finance Committee grant the tax exempt bond issuers and industry a full hearing, and; BE IT FURTHER RESOLVED that non-profit borrowers be excluded from the state-by-state bond volume caps. Passed by the City Council of Richfield, Minnesota, this 10th day of March, 1986. John Hamilton Mayor ATTEST: Thomas Ferber City Clerk ISSUER LETTER ~ Dear Senator. On~ behalf of I am writing to urge your immediate attention to a number of very serious concerns which we have with the proposal for tax . reform as found in HR3838 presently pending in front of the Senate Finance Committee. Specifically our concerns focus on the provisions for the issuance of tax exempt .bonds. We urge that you do everything possible to immediately eliminate the retroactive effective date in this bill. It is not only punitive and historically unprecedented, but also has caused a tremendous amount of unnecessary chaos in~ the ability of local governments and non-profit sponsors to borrow in the tax exempt market place. The retroactive effective date has the force of -law in the bond market with only one House of Congress adopting it. The effective date shou]d be moved at a minimum to January 1, 1987, for any measures relative to the limitation of the issuance of tax exempt bonds. We are also extremely concerned about what we understand to be the difficulty of the tax exempt bond industry to gain a full hearing in front of the Senate Finance Committee. It appears that a very serious area has been traded away and many issuers around the country have not had a chance to fully realize the impact. We feel tax-exempt financing deserves a f ull hearing in front of the Senate Finance Committee early in its deliberations. Finally, we would strongly urge keeping 501c.3 (non-profit) borrowers outside the proposed unified volume cap. As you are well aware, the aging population in this country is burgeoning and without the ability of 501c.3 organizations to borrow in the tax exempt bond market place a number of very socially responsible ' projects will immediately become infeasible. Under today's tax bill, many future facilities will be out of business. Consequently, we strongly urge you to do everything possible to keep this particular group of issuers outside of any proposed volume cap limitations. Once again, we need your positive consideration of: (a) An immediate change in the effective date to January 1, 1987, to allow for a rational transition to a reduced use of tax-exempt bonds. (b) A hearin before the Senate Finance Committee so issuers can het the 9 A Committee see the dire consequences of several features in HR3838. (c} Exclusion for non-profit borrowers from the bond volume caps in each state. Sincerely,. II CITY OF RICHFIELD MINNESOTA Office of City Manager Council Letter No. 115 Agenda March 10, 1986 _ The Honorable Mayor and Members of the City Council City of Richfield Subject: Resolution Awarding the Sale of $2,525,000 General Obligation Sewer Revenue Bonds of 1986, Fixing Their Form and Specifications; Directing Their Execution and Delivery; and Providing for Their Payment. Council Members: At 2:00 P.M., March 10, 1986, bids will be received for the. ,sale of $2,525,000 General Obligation Sewer Revenue Bonds of 1986. Bids received for the bond sale will be presented to the ~ City Council at the meeting of March 10, 1986. In addition, a complete bid summary on the bond sale will be presented at that time by. Wayne Burggraaff of the Evensen-Dodge firm. It is recommended that the City Council adopt the resolution awarding the sale of $2,525,000 General Obligation Sewer Revenue Bonds of 1986 to the bidder identified therein, fixing their form and specifications; directing their execution and delivery; and providing for their payment. A copy of the resolution format is attached to this council letter. The final resolution will be prepared after the bid opening and distributed to the City Council at the City Council meeting. Resp tfully submitted, - ~ ~~c.~ Steven L. ev'ch Acting City Manager SLD/eja cc: Jean Mitchell, Finance Manager LeFevere Lefler Kennedy O'Brien & Dra~~~z Professional Association 2000 First Bank Place West February 2 8 , 19 8 6 Minneapolis Minnesota 55402 Telephone (612) 333-0543 Telecopier (612) 333-0540 Mr. John Cartwright Clayton L. LeFevere Clty Pdanager Herbert P. Lefler City of Richfield J. Dennis O'Brien 6700 Portland Avenue South John E. Drawz David J. Kennedy R1Chfleld ~ MN 55423 John B. Dean Glenn E. Purdue $ 2 , 5 2 5 Richard J. Schieffer Re: , 000 General Obligation Storm Sewer Revenue Charles L. LeFevere BOndS, SerleS 1986A Herbert P. Lefler III Clty Of Richfield ~ Minnesota James J. Thomson, Jr. Thomas R. Galt Dayle Nolan Dear John: Brian F. Rice John G. Kressel Enclosed find an extract of minutes showin ado tion of a Lorraine S. Clugg g p Ja es M. Strommen resolution awarding the sale of the above bonds. We will H. Batty complete the minutes after the sale and send copies to P. Jordan su n Dickel Minsberg Tom Ferber for certification. Kurt J. Erickson William R. Skallerud Ver truly yours , Rodney D. Anderson Corrine A. Heine _ John R. McDonald, Jr. f?(/JC~.J~~ David D. Beaudoin David J. Kennedy DJK/md Enclosure cc: C. LeFevere Evensen-Dodge, Inc. EfiTRACT OF MINLTES OF MEETING OF THE CITY COUNCIL OF THE CITY OF RICHFIELD COUNTY OF HEIdNEPIN, MINNESOTA Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Richfield, Minnesota, k~as duly held in the City Hall ir. the City of Richfield, or. Monday, March 10, 1986, commencing at 7:00 o'clock p.m., C.T. The following members of the Council were present: and the following were absent: The Mayor announced that the meeting was convened for the consider- ation of the bids which had been received for the purchase of the City's $2,525,000 General Obligation Storm Sewer Revenue Bonds, Series 1986A, as advertised for sale. The City Clerk presented affidavits showing publica- tion of notice of sale in the City's official newspaper and in Commercial West, a financial paper published in Minneapolis, Minnesota, which affida- vits were examined, found satisfactory and ordered placed on file. The City Clerk presented a tabulation of the bids which had been re- ceived in the manner specified in the Official Notice of Sale of the Bonds. The bids were as follows: G After due consideration of the bids, Councilmember introduced the following resolution and moved its adoption: RESOLt TIOr' N0. RESGLUTION A1vARD7NG THE SALE OF $2,525,000 GENERAL OBLIGATION STCJRM SEt?ER REVENUE BONDS, SERIES 1986A; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; AND PROVIDING FOR THEIR PAYMENT. BE IT RESOLVED`By the City Council of the City of Richfield, Minnesota, (City) as follows: Section 1. Sale of Bonds. 1.01. The bid of (Pur- chaser) to purchase $2,525,000 Jeneral Gbligation Storm Sewer Revenue Bonds, Series 198EA (Bonds) of the City described in the Official notice of Sale thereof is hereby found and c'.etermined to be the highest and best bid received pursuant to duly advertised r_otice of sale and shall be and is hereby .accepted, the. bid being to purchase the Bonds at a price of $ plus accrued interest to date of delivery, for Bonds bearing interest as follows: Year of Interest Year of Interest Maturity Rate kiaturity Rate I~et Effective Interest P.atet i Reoffering Yield: The Finance Coordinator is directed to deposit the-good faith check of the Purchaser on 'behalf of the City .per ding completion of the sale 2nd delivery of the Bonds, and to return the decks of the unsuccessful bidders forth- with`. The sum of $ being the amount offered by the Purchaser in excess of $2,480,000 shall be cred.'_ted to the Debt Service Account created btu Section 3. The sum of $155,000 .representing capitalized interest shall be credited to the Debt Service Account. r 7 ' 1.02. The City shall forthwith issue and sell the Bonds in the total principal amount of $2,525,000, originally dated as of Larch 1, 1986, the Bonds being in fully registered form and issued in the denomination of $5,000 or ary integral multiple thereof, numbered no. R-1 upward, bearing interest as above set forth, and which Bonds mature serially on February 1 in .the years and amounts as follows: YEAR AMOUNT YEAR AMOUNT 1988 $60,000 1998 $120,000 1989 65,000 1999 125,000 1990 70,000 2000 135,000 1991 75,000 2001 150,000 1992. 80,000 2002 160,000 1993 ~-85,000 2003- 170,000 1994 90,000 2004 185,000 1995 95,000 2005 200,000 1996 100,000 2006 215,000 1997 110,040 2007 235,000 Bonds maturing in the years 1993 through 2007 are subject to redemption and prepayment, in whole or in part, at the election of the City, at their principal amount and accrued interest to date of redemption plus a premium expressed as a percentage of the principal amount to be redeemed for the various redemption dates as follows: Redemption Date Premium February 1, 1992 and August 1, 1992 2Z February 1, 1993 and August 1, 1993 1.52 February 1, 1994 and August 1, 1994 ~ lz February 1, 1995 and August 1, 2995 .52 February 1, 1996 and thereafter none If redemption is in part those bonds remaining unpaid which have the latest maturity date will be prepaid first. If only a part of the bonds having a common maturity date are called for prepayment, the specific bonds to be prepaid will be chosen by lot by the Registrar. Section 2. Form: Registration. 2.02. Registered Form. The Bonds shall be issuable only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof shall be payable by check or draft issued by the Registrar described herein. 2.0?.. Dates; Interest Payment Dates. Each Bond shall be dated as of the last interest payment date preceding. the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i) the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case such Bond shall be dated as of the date of authentication., or (ii) the date of authentication is prior to February 1,.1987, in which case such Bond shall - _ I \ ~f ~wA be dated as of I:arch 1, 1986. Ttie interest on the Bonds shall be payable on February 1 and August 1 in each year, commencing February 1, 1987, to the owner of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not such day is a business day. 2.03. Registration. The City shall appoint, and shall maintain, a bond registrar, transfer agent, authenticating agent and paying agent (Registrar). The effect of registration 4r_d the rights and duties of the City and the Registrar with respect thereto shall be as follows: (a) Register. The Registrar shall keep at its principal corpo- rate trust office a bond register in which the Registrar shall provide for the registration of own:rship of Bonds and the registration of transfers and exchanges of ~3onds entitled to be registered, trans- ferred or exchanged. (b) Transfer of Bonds. Upon surrender for transfer of any Bond duly endorsed by the registered owner thereof or accompanied. by a writter_ instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar shall authenticate and deliver, in the name of the designated transferee or transferees, one or more nc:w Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth da;~ of the moY~th preceding-each interest payment date and until such interest payment date. (c) Exchange of Bonds. Whenever any Bonds are surrendered by the registered owner for exchange the Registrar shall. authenticate and deliver one or moxe new Bonds of a like aggregate principal amount and maturity, as requested by the registered owner or the owner's attorney in writing. (d) Cancellation. All Bonds surrendered upon any transfer or exchange shall be promptly c::ncelled by the Registrar and thereafter ,.disposed of as directed by th_ City. (e} Improper or IInautho~-ized Transfer. Wher, any Bond is pre- seated to the Registrar for transrer, the Registrar may refuse to transfer the same until it i:, satisfied that the endorsement cr. such Bond or separate instrument of transfer is valid and genuine and that the requested transfer is 1 gally authorized. The Registrar shall incur no liability for the r~fusal, in good faith, to make transfers which it, in its judgment, deams improper or unauthorized. (f) Persons Deemed Uwne.~s. The City and the Registrar may treat the ,person in whose name ary Bond is at. any time registered in the bond register as the absolute owner of such Bond, whether such Bond shall be overdue or not, for the purpose of receiving payment cf, or on account of, the principal of and interest on such Bond and for all other purposes, and all such payrents so made to any such registered owner or upon the owner's order shall be ~*alid and effectual to satisfy. and discharge the liability upon. such Bond to the extent of the sum or sums so paid.. (g) Taxes, Fees and Charges. For every transfer or exchange of Bonds, the Registrar may impose a charge upon the owner thereof suffi- cient to reimburse the Registrar for any tax, fee or other govern- mental charge required to be paid with respect to such transfer or exchange . (h} mutilated, Lost, Stoler. or Destroyed Bonds.. In case any. Bond shall become mutilated or be destroyed, stolen or lost, the Registrar shall deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of any such mutilated Bond or in lieu of and in substitution for any such Bond destroyed,` stolen or lost, upon the payment of the reason- able expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that such Bond was -destroyed, stolen or lost, and of the ownership thereof,- and upon -.furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it, in which both the City and the .Registrar shall be named as obligees. All Bonds so sur- rendered to the Registrar shall be cancelled by it .and evidence of such cancellation shall be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it shall not be necessary to issue a new Bond prior to payment. (i)' Redemption. In the event any of the Bonds are called for redemption, notice thereof identifying the Bonds to be redeemed will be given by the Registrar by mailing a copy of the redemption notice by first class mail (postage prepaid) not more than 60 and not less than 30 days prior to the date fixed for redemption to the registered owner of each Bond to be redeemed at the address shown on the regis- tration books kept byGthe Registrar and by publishing said notice in the manner required by law. Failure to give such notice by public2- tion or by mail to any registered owner, or any defect therein, will not affect the validity of any proceeding for the redemption of Bonds. All Bonds so called for redemption will cease to bear interest after the specified redemption date, provided that the funds for the redemp- tion are on deposit with the place of payment at that time. 2.04. Appointment of Initial Registrar. The City hereby appoints Minnesota, as the initial Registrar. The riayor and the Manager are authorized to execute and deliv- er, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, such corpcration shall be authorized to act as successor F.egis- trar. The City agrees to par the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar upon 30 dayst notice and upon the appointment of a successor Registrar, ir. which event the predecessor Registrar shall deliver - ~ Q . ~ " all cash and Bonds in its posses: ion to the successor Registrar and shall . deliver the bond register to the successor Registrar. On or before each principal or interest due date, w.Lthout further order of this Council, the Finance Coordinator shall transmi~ to the Registrar moneys sufficient for the payment of all principal and interest then due. 2.05. Execution, Authentication and Delivery. The Bonds shall be prepared under the direction of t'he Clerk and shall be executed on behalf of the City by the signatures of the Mayor and the Manager, provided that - all signatures may be printed, engraved or lithographed facsimiles of the originals. In case any officer whose signature or a facsimile of whose signature shall appear on the Bonds shall cease to be such officer before the delivery of any Bond, such signature or facsimile shall nevertheless be valid and sufficient for alI purFoses, the same as if he had remained in office until delivery. Notwithstanding such execution, no Bor_d shall be valid or obligatory for any purpose or entitled to any security ~r benefit under this Resolution unless and until a certificate of authentication on such Bond has been duly executed by the manual signature of ar. authorized representative of the Registrar. certificates of authentication on differ- ent Bonds need not be signed by the same representative. The executed certificate of authentication on each Bond shall be conclusive evidence that it has been authenticated ani delivered under this Resolution. When the Bonds have been so prepared, executed and authenticated, the Clerk shall deliver the same to the Puz chaser thereof upon payment of the pur- chase price in accordance with the contract of sale heretofore made and executed, and the Purchaser shall not be obligated to see to the applica- tion of the purchase price. 2.06. Form of Bonds. The B~:ids shall be printed in substantially the following form: [Face of the Bond] UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF HENNEPIr CITY OF kICHFIELII GENERAL OBLIGATION STGRM SEWER REVENUE BOND, SERIES 1986A Date of Rate Maturity Original Issue CUSZP March 1, 1986 No. R- $ The. City of Richfield, a duly organized and existing municipal corporation in Hennepin County, Minnesota (City), acknowledges itself to be indebted and for value received hereby promises to pay to or registered assigns, the principal sum of ~ on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above, payable February 1 and August 1 in each year, com- mencing February 1, 1987, to the person in whose name this. Bond is regis- texed at the close of business on the 15th day (whether or not a business day) of the immediately preceding month. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft by Minnesota, as Bond Registrar, Transfer Agent, Authenticating Agent and Paying Agent, or its designated successor ur_der the Resolution .described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taring powers of the City have been and are hereby irrevocably pledged. Bonds maturing in the years 1993 through 2007 are subject to redemption and prepayment, in whole or in part, at the election of the City, at their principal amount and accrued interest to date of redemptior. plus a pren?t?m expressed as a percentage of the principal amount to be redeemed for the various redemption dates as follows: Redemption Date Premium February 1, 1992 and August 1, 1992 27 February 1, 1993 and August 1, 1993 1.57 February i, 1994 and August 1, l9?L 17 . ~ February 1, 1995 and August 1995 .52 February 1, 1996. and thereaf~:er none If redemption is in part those bonds remaining unpaid which have the latest maturity date will be prepaid first. If only a part of the bonds having a common maturity date are called 'for prepayment, the specific bonds to be prepaid will be chosen by lot by the Registrar. _ Additional provisions of thi: Bond are contained on the reverse hereof and such provisions shall for all purposes have the same effect as though fully set forth in this place. This Bond shall not be valid ox become obligatory for any purpose or be entitled to any. security or benefit under the Resolution until the Certificate of Authentication her~:on -shall have been executed by, the Bond Registrar by manual signature of one of its authorized representatives. IN WITNESS w~IEREOF, the City ~f Richfield, Hennepin County, Minnesota, by its City Council, has caused tais Bond to be executed on its behalf by the facsimile signatures of the Mayor and Cits Manager and has caused this Bond to be dated as of the date set forth below. Dated: CITY OF RICHFIELD, MINNESOTA (facsimile) (facsimile) i City Manager Mayor CERTIFICATE Or ALtTHENTICATION . This is one of the Boni.s delivered pursuant to the Resolution mentioned within. By .Authorized Representative [Peverse of the Bond] This Bond is one of an issue in the aggregate principal amount of X2,525,000, all of like original date and tenor, except as to number, maturity date, redemption privilege and interest rate, issued pursuant to a resolution adopted by the City Council on March 10,-1986 (the Resolution), for the purpose of providing money to defray the expenses incurred and to be incurred in making improvements to the storm sewer .system of the City • ` (Utility), pursuant to and in full conformity with the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Section 444.075, and is payable from net revenues of the Utility and the sewer and water utilities of the City (collectively, Utilities), but constitutes a general obligation of the City and, to provide moneys for the prompt and full payment of said principal and interest as the same become due, the full faith and credit of the City is hereby irrevocably pledged, and the city Council will levy ad valorem taxes, if required for such purpose, which taxes may be levied on all of the taxable property in the City without limitation as to rate or amount. The bonds of this series are issued only as fully registered bonds in denominations of $5,000 or any integral multiple thereof of single maturities. IT IS HEREBY CERTIFIED AIvTD RECITED That in and by the authorizing resolution, the City has covenanted and agreed that it will continue to own and operate the Utilities free from competition by other. like utilities; that adequate insurance on the Utilities and suitable fidelity bonds on employees will be carried; that proper. and adequate books of account will be kept ,showing all receipts and disbursements relating to the Storm Sewer Fund and Sewer Fund, into which funds it will pay all of the gross revenues from the Utility; that it will also create and maintain a General Obliga- tion Storm Sewer Revenue Bonds, Series 1986A Debt Service Account is the Storm Sewer Fund, into which it will pay, out of the net revenues from the Utilities, a sum sufficient to pay principal hereof and interest hereon when due, and that it will provide, by ad valorem tax levies, for any deficiency in such net revenues. As provided in the Resolution and subject to certain limitations set forth therein this Bond is transferable upon the books of the City at the principal office of the Bond Registrar by the registered owner hereof in person or by the owner's attorney duly authorized in writing upor. surrender hereof together with a writter. instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or the owner's d in exchan a for Bonds of other attorney, and may also be surrendere g authorized denominations. Upon such transfer or exchange the City will cause a new Bond or _ Bonds to be issued in the name of the transferee or registered owr_er, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar shall be affected ty any notice to the cor.,trary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Charter of the City and the Constitu- tior_ and laws of the State of Minnesota, to be done, tc a}:ist, to happer. and to be performer' preliminary to .and in the issuance of this Bonc in order to make it a valid and binding general obligation of the City in accordance with its textr~s, have been done, do exist have happened and ha~~e been gerformed as so required, and that the issuance of this Bond does not • ~ cause the indebtedness of the City to exceed any constitutional, statutory, . or charter limitation of indebtedness. (Form of certificate to be printed on the reverse side of each Bond, following a full copy of the legal opinion.) I certify that the above is ~ full, true and correct copy of the legal opinion rendered by bond counsel on the issue of Bonds of the City of Richfield, Minnesota, which includes the within Bond, dated as of the date of delivery of and payment for the Bonds. (Facsimile Signature) City Clerk • The following abbreviations, when used in the inscription of the face of this Band, shall be construed as though they were written out in full according to applicable laws or regulations: TEN COM as tenants UNIF GIFT MIN ACT Custodian in common (Gust). (Minor) TEN ENT as tenants by entireties under Uniform Gifts to Minors JT TEN as joint tenants with right of survivorship and Act . not as tenants in common, (State) Additional abbreviations may also be used though not in the above list. AS S IGNMEI3T For value received, the undersigned hereby sells, assigns and transfers unto the within Bond and all rights thereunder, ai:d does hereby irrevocably constitute and appoint attorney to transfer the said Bond on the books kept for registration of the within Bond, kith full power of substitution in the premises. Dated: hetice: The assignor's signature to this assignment. must ~3 correspond with the name as it appears upon the face of the within Bond in .every particular, with- out alteration or any change whatever. Signature Guaranteed: Signature(s) must be guaranteed by a national bank or trust company or by a brokerage firm having a membership it one of the major stock exchanges. The Bond Registrar will not effect transfer of this Bond unless the information concerning the assignee requested below is provided. Name and Address: (Include information for all joint owners if this Bond is held by joint account) Please insert social security or other identifying number of assignee 2.07. The Clerk shall obtain a copy of the proposed .approving legal opinion of LeFevere, Lefler, l:ennedy, O'Brien b Drawz, a Professional Association, Minneapolis, Piinnesota, which shall be complete except as to dating thereof anc~ shall cause the opinion to be printed on each Bond, together with a certificate to be signed by the facsimile signature of the Clerk in substantially the `form set forth in the form of Bond. The Clerk is hereby authorized and directed to execute such certificate in the name of the City upon receipt of such opinion and to file the opinion in the City offices. Section 3. Security: Payment: Funds and Accounts. 3.01. The City shall create and continue to operate its Storm Sewcr Fund to which shall be credited all gross revenues of tl'ie storm serer system (Utility) and out of which shall be paid all normal and reasonable expenses of current operations of the Utility. Any balance therein shall be Net Revenues and shall be transferred, from time to time, to a General Obligation Storm Revenue Bonds, Series 1986A Debt Service Account (Debt Service Account) hereby created, which fund shall be used only to pay prir~- cigal of and interest on the Bonds and any other. .bonds simil4rly authorized. The City shall also continue to operate its Water Fund and Sewer Fund and Net Revenues (as herein defined) of those Funds are hereby pledged to the Debt Service Account. (The Storm Sewer System, the Sanitary Sewer System and the Storm Sewer System of the City are referred to herein ~ fL as the utilities.) There shall always be retained in the Debt Service Account sufficient amounts to pay principal of and interest on the Bonds. The Finance Coordinator shall report any current or anticipated deficiency in the Debt Service Account to the Council. Net Revenues of the Utilities not needed for the purpose of the Debt Service Account shall be retained in the ti'ater Fund, Sewer Fund, or Storm Sewer Fund, respectively, for the uses of those Funds or for other corporate purposes permitted by law or charter. _ 3.02. The City Council covenants and agrees with the holders of the Bonds that so long as any of the Bonds remain outstanding and unpaid, it will keep and enforce the following covenants and agreements. (a) The City will continue to maintain and efficiently operate the Utilities as public utilities and conveniences and will cause all .revenues therefrom to be deposited in a bank accounts and credited to the Storm Sewer Fund as hereinabove provided, and will make. no expen- ditures from said account except for a duly authorized purpose and in accordance with this resolution. (b) The City will also maintain a separate account .for the Debt Service Fund and will cause money to be credited thereto from time to time, out of net revenues from the Utilities, in sums sufficient to pay principal of and interest on the Bonds when due. (c) The City will keep and maintain proper and adequate books of record and account separate from all other records of the City in which will be complete and correct entries as to all transactions relating to the Utilities and which shall be open to inspection and copying by ar.y Bondholder, or the Bondholder's agent or attorneq, at any reasonable time, and it will furnish certified transcripts there- , from upon request and upon payment of a reasonable fee therefor, and said account shall be audited at least annually by a qualified public accountant and statements of such audit and report will be furnished to all Bondholders upon request. (d) The City Council will cause all persons handling revenues of the Utilities to be bonded in reasonable amounts for the protection of the City and the bondholders and will cause the funds collected on account of the operations of the Utilities to be deposited in a bank whose deposits are guaranteed under the Federal Deposit Insurance Law. (e) .The Council will keep the. .utilities insured at all times against Loss by fire, tornado and other risks customarily insured against, with an insurer or insurers in good standing, in such amounts as are customary for like plants, to .protect the holders, from time to time, of the Bonds and the City from any loss due to any such casualty and will apply the proceeds of such insurance to make good any such loss. (f) The City and each and. all of its officers will punctually .perform all duties with .reference to the Utilities as required by the laws of the State of riinnesota. ~ i~ (g) The City will impose and collect charges of the nature authorized by Minnesota Statutes, Section 444.075, at the times and in ~ the amounts required to produce, Net Revenues adequate to pay all principal and interest when due on the Bonds. (ti) The City Council will levy general ad valorem taxes on all taxable property in the City when required to meet any deficiency in Net Revenues required for payment of principal and interest or. the Bonds. 3.03. The balance of the Net Proceeds (gross proceeds of $2,525,000 less $25,000 costs of issuance, to-wit, $2,500,000) of the Bonds after payments to the Debt Service Funds required by Section 1.01 and payment of costs of issuance of the Bonds shall be paid into a special 1986A Construction Account hereby created in the Storm Sewer Fund. Expenditures from the Construction Account shall be made only for capital costs of the improvements (Improvements) to the Utility financed by the Bonds. .Records of expenditures from the Construction Account shall be kept of such nature as are adequate to enable the Finance Coordinator to determine the following: (a) the date on which 57 of the Net Proceeds of the Bonds will have been expended; (b) the date on which construction of the Improvements commenced; (c) the amount of Net Proceeds to be used for the acquisition of tangible real and personal property in connection with the Improve- . ments and date of expenditure therefor; (d) the date on which the construction of the Improvements will be 90~ completed; and (e) the date on which an amount of money equal to the Net Proceeds of the Bonds, from whatever source derived, shall have been expended for the acquisition and construction of the Improvements. The Finance Coordinator shall at the request of any Bondholder or of bond counsel approving the issuance.of the Ronds, furnish certificates regarding the status of the monies in the Construction Account. Sums on the Con- struction Account may be invested as permitted by law and will be invested in accordance with and subject to the conditions expressed in Section 4.03. 3.04. In order to ensure compliance with Section 103 (c) of the Internal Revenue Code, and applicable regulations, the Finance Coordinator, upon. allocation of any funds to the Debt Service Account, shall ascertain, the balance then on hand in the Debt Service Fv.r_d allocable to the Bonds. If such balance exceeds by more than 1/12th the amount of principal and interest to became due and payable on the Bonds through February 1 next ..following that excess shall within 30 days (unless ar. opinion is otherwise received from bond counsel) be used to prepay or purchase Bonds, or in- tested at a yield which does rot exceed the yield en the Bonds calculated in accordance with Section 103(c). 3.U5. It is hereby determined that the estimated collections of Net • Revenues of the Utilities pledged for the payment of the Bonds will produce at least five percent in excess of the amount needed to meet, when due, the principal and interest payments on the Bonds. The City Clerk is directed to file a certified copy of this resolution with the Director-of Property Taxation of Hennepin County, and to obtain the certificate required by Minnesota Statutes, Section 475.63. Section 4. Authentication of Transcript: Special Covenants. 4.01. The officers of the City are hereby authorized and directed to prepare and furnish. to the Purchaser and to the attorneys approving the Bonds, certified copies of proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other certificates, affidavits and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and market- ability of .the Bonds and such instruments, including any heretofore fur- nished, shall be deemed representations of the City as to the facts stated therein. 4.02. The Mayor, Manager and Finance Coordinator are hereby author- ized and directed to certify that they have examined the Official Statement prepared. and circulated in connection with the issuance and sale of the Bonds and that to the best of their knowledge and belief the Official Statement is, as of the date thereof, a complete and accurate represer_ta- • tion of the. facts and representations made therein as it relates to the City. 4.03. The City hereby covenants that at least 57 of the net proceeds of the Bonds will be expended for costs of the Improvements within 30 days after delivery of the Bonds. Tlie City covenants and agrees with the holders from time to time of the Botids that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1954, as 1r:ended (the Code), and the Treasury Regulations promulgated thereunder, and that it will comply with all provisions of H.R. 3838 in the form in which it was adopted by the United States. House of Representatives on December 18, 1985, to maintain the tax-exempt status of interest on the Bonds. The Bonds are hereby ,designated by the City as "qualified tax exempt obligations" and as a part of its $10,000,000 limitation of such obligations withir. the meaning of and. for purposes of Section 802(e)(3) of H.F.. 3838, adopted by the United :States House of Representatives on December 18, 1985. In the event I.R. 3838 is not adopted in the form referred to above, or in any form, the covenants in this Section 4.03 and. in Section 3.03 will be of no further force or .effect. • The motion for the adoption of the foregoing resolution was duly seconded by Councilmember and upon vote being taken thereon, the following voted in favor thereof: and the following voted against: whereupon said resolution was declared .duly p4ssed and adopted. STATE OF MINNESOTA ) . " ) COUNTY., OF HENNEPIN ) SS. CITY OF RICEFIELD ) I, the undersigned, being the duly qualified and acting Clerk of the City of Richfield, Minnesota, do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council held on Monday, March 10, 1986, with the original thereof on file in my office and I further certify that the same ,is a full, true and complete transcript therefrom insofar as the same relates to the issuance and sale of the City's $2,525,000 General Obligation Storrs Sewer Revenue Bonds, Series 1986A, WITNESS My hand as Clerk and the corporate seal of the City this day of 1986. City Clerk City of Richfield, Minnesota (SEAL) r " i _ , ~ STATE OF MINNESOTA UIF.ECTOR OF PROPERTY TAXATION'S CERTIFICATE AS TO COUNTY OF HENATEPIN REGISTRATION WHERE. NO AD VALOREM TAv LEVY I, the undersigned Director of Property Taxation of Hennepin County, Minnesota, hereby certify that a resolution adopted by the City Council on March 10, 1986, relating to General Obligation Storse Sewer Revenue Bonds, Series 1986A in the amount of $2,525,000, dated March 1, 1986, has been filed in my office and said obligations have been registered on the register of obligations in my office.. WITNESS My hand and official seal this day of 1986. Director of Property Taxation Hennepin County, Minnesota (SEAL) I i II I ~I ~I + / STATE OF MINNESOTA UIF,ECTOR OF PROPERTY TAfi.ATION'S CERTIFICATE AS TO COUNTY OF HENNEPIN REGISTRATION WHERE N0 AD VALOREM TAX LEVY I, the undersigned Director of Property Taxation of Hennepin County, Minnesota, hereby certify that a resolution adopted by the City Council on March 10, 1986, relating to General Obligation Stork Sewer Revenue Bonds, Series 1986A in the amount of $2,525,000, dated March 1, 1986, has been filed in my office and said obligations have been registered on the register of obligations in my office. WITlr'ESS My hand and official seal this day of 1986. Director of Property Taxation Hennepin County, Minnesota (SEAL) 7 CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 113 Agenda March. 10, 1986 The Honorable Mayor and ' Members of the City Council City of Richfield Subject: Consideration to Authorize Execution of Labor Agreement with Richfield Police Supervisory Association Council Memebers: There is an item on the March 10, 1986, City Council agenda providing for Council approval of a labor contract agreement which has been negotiated with the Richfield Supervisory Association to cover the period from January 1, 1986, through December 31, 1986. The Richfield Police Supervisory Association is the i ~ officially recognized bargaining unit for Police Division personnel aligned to the classifications of Captain, Lieutenant, and, Sergeant. There are presently ten positions within these classifications in the Police Division. The ma 'or Chan es in the 1 86 contract with the P li ,7 g 9 o c e Supervisory Association are as follows: 1. Wages. Effective January 1, 1986, a ~4.5~ adjustment over the 1985 wage rates for all classifications. The wage adjustment negotiated-reflects the average increase granted to similar police supervisory personnel in comparable metropolitan cities. 2. Effective January 1, 1986, an $8.50 increase in the City's maximum contribution toward employee life and health insurance premiums. The maximum City contribution per month per employee is $173.00 for 1986. 3. Effective January 1, 1986, an increase in the number of paid holidays from eleven in 1985 to twelve in 1986. Martin Luther King's Birthday would be added to the current holiday .schedule. There were no other changes with economic impact and no changes in vacation or sick leave accrual rates. i / ~ ~ ~il In ne of ~ g eating the 1986 Police Supervisor s labor agreement,. the following factors were considered: 1. 1986 top Sergeant's rates for other metropolitan cities established as of this point in time. 2. Benefits provided to Police Supervisors in other metropolitan area communities, especially the insurance benefits. 3. Wage and benefit settlements of other City of Richfield employee groups for 1986. It is recommended that the City Council adopt the attached resolution approving this labor agreement. Respectfully submitted, ~ ~ , G~''~ Steven L. e is Acting City Manager SLD/eja ce: Personnel Manager Public Safety Director 7~ ~ RESOLUTION N0. RESOLUTION APPROVING LABOR AGREEMENT BETWEEN THE CITY OF RICHFIELD AND THE RICHFIELD POLICE SUPERVISORY ASSOCIATION BARGAINING UNIT FOR THE YEAR 1986 WHEREAS, the City Manager and the Richfield Police Supervisory Association Bargaining Unit have reached a complete understanding concerning rates of pay, hours, and, other conditions of employment for the year 1986; and WHEREAS, the personnel ordinance requires that contracts between the City and the exclusive representative of employees in an appropriate bargaining unit shall be implemented by City Council resolution. NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby approve the labor agreement between the City. of Richfield and the .Richfield Police Supervisory Association for the year 1986, and orders the provisions of the labor agreement to be implemented, effective January 1, 1986. Passed by the City Council of the City of Richfield this 10th day of March, 1986. John Hamilton Mayor ATTEST: Thomas P. Ferber City Clerk CITY OF RICHFIELD MINNESOTA Office of City Manager. Council Letter No. 112 Agenda March 10, 1986 The Honorable Mayor and I _ Members of the City Council City of Richfield Subject: Resolution Authorizing Participation in the I-494 Corridor Traffic Study Council Members: As discussed in the study session held earlier this evening, a number of agencies and cities including the Cities of Richfield, Bloomington, Edina., Eagan, Minnetonka, and Mendota Heights, as well as Hennepin County, MnDOT, the Regional Transit Board and the Metropolitan Council, are considering a joint agreement for the purpose of conducting a traffic study of the I494 Corridor and related impacts. The proposed scope of study, method of agency participation and funding requirements have been outlined at the 5:30 PM study session held this evening. City staff is now working with members of the Legislature to provide for special legislation which would allow the City of Richfield to use 5~ of its MSA application for funding traffic studies such as this. Preliminary traffic studies for both the I-4g4 and I-35W corridors are now commencing, and the city will be asked to pay $15,000 toward the I-494 study, in addition to paying for any additional internal parallel studies which may be undertaken in conjunction with those preliminary studies. Funding such projects will be difficult in the face of imminent cutbacks in state and federal funding to cities. The attached resolution confirms the City of Richfield's desire to participate in the study. It is recommended the city council approve this resolution and direct city staff to proceed with study. As the study is conducted, progress reports will be provided to the members of the city council. Upon completion of the study, a report will be made available. Respe tfully submitted, .I .,C'~--~ teven L. D vi h Acting City Manager SLD/eja RESOLUTION N0. RESOLUTION .APPROVING THE EXPENDITURE OF $15,000 TO THE METROPOLITAN COUNCIL FOR PARTICIPATION IN THE I-~+9~ CORRIDOR TRAFFIC STUDY WHEREAS, I-49~ was one of the first Interstate Highways constructed in the metropolitan area 26 years ago; and _ WHEREAS, the Metropolitan Council, Mn/DOT, RTB, Hennepin County and affected municipalities recognize the need for improvements to I-~94 to serve existing and expected development in the south and southeast portions of the metropolitan area and thus have proposed that an I-~9~ Corridor Study be conducted; and WHEREAS, a study~.outline has been prepared showing the objectives and organization of such a study as well as the tasks to be completed; and WHEREAS, such a study will require $150-200,000 of consultant services to supplement the staff commitment of the participants, $90-95,000 of which has been committed by Mn/DOT, Metropolitan Council and the Regional Transit Board, if Hennepin county and the municipalities in the primary impact area each contribute $15,000. THEREFORE, BE IT RESOLVED that the City Council of the City . of Richfield commit to participate in the I-49~ Corridor Study and contribute $15,000 toward consultant services for the study. Passed by the City Council this 10th day of March, 1986. i John Hamilton Mayor ATTEST: Thomas Ferber City Clerk .s~ _ CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 111 Agenda March 10, 1986 _ The Honorable Mayor and Members of the City Council City of Richfield Subject:. Request for Withdrawal of On-Sale Wine License Application for Mammalu's Barbeque Restaurant (Formerly Frogies Restaurant) at 634+ Penn .Avenue Council Members: At the regularly scheduled city council meeting of February 24, 1986 .the above applicant requested a continuance of the hearing for an on-sale wine license to the March 10, 1986 City Council meeting. The applicant requested the continuance based upon negotiations in process to sell the business for which the on-sale wine license was requested. The applicant has not finalized the issues related to the potential sale of the business. Therefore, the applicant has requested that the pending application for an on-sale wine license be withdrawn. Once the issue related to the potential sale of the business has been resolved, the applicant may re- apply for the on-sale wine license if he wishes. Resp tfully submitted, ~G~v Steven L. ev eh I' Acting City Manager SLD/eja I' CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 110 Agenda March 10, 1986 The Honorable Mayor and Members of the City Council City of Richfield Subject: Approval of a Deduct Change Order in the Amount.,of $13,800 for Norby Pond Storm Sewer Improvements Council Members: The city council policy resolution on purchasing prodides that when the purchase of merchandise, materials, equipment or construction exceeds the amount of $5,000., authority to purchase shall be submitted to the city council for consideration. There is one-such item on the .agenda. Deduct Change Order - Norby Pond The contract.for storm sewer improvements related to Norby Pond includes special rip rap placements along spillways to accommodate-periods of high water and reduce the possibility of pathway washouts. Rip rap is the stone/small boulder used to create a foundation or wall in deep water or on an embankment slope to prevent erosion. Also included as part of the design was a revet mattress, a type of wire like wrapping or barricade, which was to provide a temporary reinforcement as natural adhesion would take place while the mattress "dissolved". There has been a problem securing the necessary amount and size of revet mattress specified. In examining the design, it has been ~i determined that the revet mattress may be eliminated without undue detriment to the project. Therefore, it is recommended the city council authorize Change Order No. 1, a $13,800 deduct, to the contract with Arcon Construction Company for storm sewer improvements related to Norby Pond. Respe;etfully submitted, ~f` Steven L. ev ch Acting City Manager SLD/eja ORR•SCHEIEN • MAYERON ~ ASSOCIATES, fNC. r Consulting Engineers Land Surveyors C ~ ~ - Febr.,uar,,y 18, 1986 hrC.;:::.,:, :.;?~un Arson Constuction Company , 903 East r.orest Avenue Mora, MN 55051 Re: Change Order; No. 1 Storm Water• & Appurtenant Work City_Project 708-4880-1564 Richfield, Minnsota Gentlemen: Enclosed is Change Order, No. for, the referenced project for: your signature. This change order, has been discussed previously per, phone conversations. Please sign the attached change order, and return it to Mr,. Donald Fondrick, Director. of Community Services Department,-City of Richfield, 6700 Portland Avenue South, Richfield, Minnesota 55423. If you have any questions, please contact me at 331-8660. Si ncer.ely, ORR-SCHELEN-MAYERON AlJD ASSOCIATES, INC i' Keith L. Shannon, P.E. '~i ~ KLS :11 r. encl osure cc: Donald Fondr,ick ~ii Mike Eastling ~ - _ .Hen; ~r~? v-rnrl~' + ~'1l r - ~ ~'.:1 T - , . . ORR-SCHELEN-MAYERON & .ASSOCIATES, INC. 2021 E. HENNEPIN AVE. • SUITE 238 MINNEAPOLIS, MINN. 55413 CHANGE ORDER NO. . City Project No. $.13,800...00........ RE. .708-4880-1564 Aricon Constuction Company Contractor .903, East .Forest Avenue . . . . ..Mona.,. MN ..5505 . Dear Sir (s) . Under your contract dated D.eCgmber. 9 . . . . . . . , 19.85 with City of Richfield Owner for ~ we are authorized by the owner to hereby direct you to . ,modify, ,-,the, , spi 11 wax. ,design. i n the Legion Lake by eliminating the r,evet mattress from the special r,i p r,ap bid i tern... The. urli t, bi,d. price. for,.. speci al. rip .r,ap .of $106.00 shal 1 be changed to $60.00-•per,..cubic. .y ard. and to add to (deduct from) the contract, in accordance with contract and speclficaNon, the sum of . Thirteen .Thousand Eight Hundred and ----------------°----'-'-no ~ 100 Dollars There will be an extension of days for completion. The date of completion of contract was 19 and now will be 19 Amount of ori9inai contract Total Additions Total Deductions Contract to Date 1,466,051.15 13,800.00 1,452,251.15 Approved 19.... Respectfully Submitted, • ..........................owner ORR-SCHELEN-MAYERON Approved .....a~/~!-> 18 ~ ASSOCIATES, INC. .~,1 ~a:':'~' t~'2:c c~%.. a(x.'?.~: Per ~~D~-'' t:"~ :?:~~-1~:. contractor Keith L. Shannon, P.E. ~ ~ CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 109 Agenda March 10, 1986 The Honorable Mayor and Members of the City Council City of Richfield Subject: Request for Portable, Temporary Sign at Amoco Station, 655 Portland Avenue South Council Members: The. Amoco Station, 655 Portland Avenue, has requested a permit to erect a portable "A" frame sign fora 30-day period. They propose a 3' X ~4' sign, double-faced for a 12 square-foot area on each face. City ordinances provide that city council approval is necesary for all temporary signs. The proposed sign is in compliance with the ordinance, and staff recommends approval. Respectfully submitted, Steven L. De is Acting City Manager SLD/eja _ ~ APPROVE ~ DENY ( ~ : APPKO~'c ~ DEIFY ` ~ : ~f~---~----'~-~- City Manager In"spectorz~/ pate Date ! ) APPROVE ~ENY~ ~ : C~-~ ° ; ; APPROt'E ~ DEA'YI ~ r"! .,l / " Plannin Lepartment , , .City Cuunci`l.._ Z~Z7~Rlo . _ Date - Date . r ute to above for special approval per code General tens APPLICATIO\ FOR ADVERTISIAG PERMIT City of Richfield, ainnesota'~ , Date Zoning, Sign Erected - les No Fee • T ~ Pro rieto• address of Sign 7 ~ O~ Lpl~! '7 p r Iiame DBA Sign ErecCor 7[~~P~.OrN fo (,~t1 ii/:/'!. ~i~ Address rO~S~ i"C~ ~N~ $ Tvoe of Sien ~ Design ' • ~ _ tdeather`Cover - Lighting ~~Wall : Single Face-. Clear Lexon Constant _ Projecting,.;, ,,,ar; ~ Double Face ~ Frosted Lexon Flashing s - Ground Multi-Faced _ Plastic Covered_ ~ ~ ~ Revolving koof Aerial/Blimp • Shaded Traveling - . . , . Pedestal _ _ Searchlight - - Neon ~ Zip Lite ; Changeable. Banner/Pennants _ Other ~ Other (Explain) Temporary ~ Portable Frame Sign Colors ~ ~ vt,u••- Trailer T ~ A ~ Post ~ / i+ i.J' ~ 1 / mil. - \ ` Cr V VGA If Illuminated -Yes Watts - ~trical Contractor' - address Phone ~ F property Owner. or his "Agent Signature ~ fv~ Phone ~ ~8/-~D3Da Estimated Cost Sign Widthf~ ~ Hei€ht ~.3 ~ Total Square Feet ~ Position of the advertisement structupe.°in relationship to the adjacent buildings, sidewalks, curbs, roadways, overhead utility-lines; vehicle movement lines, or-public facilities on-~--~•~- hawing with significant dimensions and attache~.hgre~o of major signs. Minor signs as ref fined on page 2. _ _ ~ ~ , Two blueprints of the sign, billboard, or outdoor advertising structure construction plans: including specifications,.list of materials. and explicit. anchoring or fastening details and. a copy of the stress. sheets..calculations, color of sign 'structure. saes the sign""copy relate"solely~to""the business;`sinstitution~, or activity conducted on hepremises?` dlD. ' ' , . r . ~ . , - . , ~ • • . . _ . Fill the si~n,~ tructure; or~billboard restrict any~~sight distance under, around,'~or~over • nor sale access `by persons destined, for or passing the subject premises? /V~ ~pplic~tSt'~Signatur~e and~litle pith Firm..: > . ~ - L~w u+ut~RFia~( Date:.., Z/~~~~~ J Phone Num>?er ~~7- ~O~~O ~ ~i ~-?1~3~ ~ / ,~~~ay. s, YF )!=fact l.S.vw~X.vpi". ti JS ;kv. ~a(-t+,..l:fr:i~~~i.~. ...•'.-t1~•;. t f„i. ~ ~!fti.~ ~°..?s. ~.vr ~2 a.. ....i Hr.~r. ...a_ 1 ~"r-Y f'fC r '~'•``~t''~-`v':"~"`~=~~•'~`:;'' PL£ASE" SEE'R~'ERSE .SIDE' FOR. SIGN LOCATIOb'' SKETC~i . ~ - a~?y-~.:-;.~~,,sf, ~1VVV~` • Sivert Hendrickson/Building Official' =1866-5061 v i5 ~ ` • r t,+tilY:irie7?.o'~.~;i'~•!~t4~sffr.2'.`,~':.~;,(C1t:.x+y:~:,Ft•ll°tiV~K':~i!`~e..er~~x`i•:,NT'~Fa+i:.5~•ilrf+"tc+/'~i a`.~TS~'~'4?tt -:.aa7E~~ '0°Lfta~:.:tir..?'r:sreSL:k tk"s:fiCSew~,`~.?1+M,.'"i~rt?.n;;'~1~;i.•:;i:.. - - _ i . ~'?!.1?;:cV9.:Li+~...."'"i~~3>,J{~jjihrrEfa+~kJL!':1M`TI~r~GL`~w~',•!r.(tiA:1'~'i7r1C.Yk`'.•~ :w...:aA~i~::i':...~.an6.inv.Giir+~•7~vi~!'~y~M~'1Y~~"Y~Y~~/Ni.'~ft~att ~Lf~D -$IG~,... • r ~ •PEDES7.3E.•~SICY _ ~ ECT'I\G''SL'C:1 •~4:•t'•~ .~JLDTli ~ i~tYDTH ~ `+~~'t,~.~...~ -i~tiDTK ~ . ~s LEGS: D ~ ) ~ . ' - • _v 'J ~ 7 j , .;4 ~f '31 iY•• ' ' - .Tw ••r-'a..vy,,,.Z~'a'T~naio3"ie=•~isCaace': ;,rte. • • i ~ 1. ,,~.r • ~ r+. r fir.:} ,,~tOp~wT~e ~Builaing .i . Gn~C.~ WALL SICS ~ ROOr SIC:. :'`'.'Indicate~•~legend on the WIDTH ~ ~ ~ the reverse side ia' t ~ ~r'IDT:! ~ . s 'tl:e mace below LEGEtiD' /l LL•C~t'D _ LECE::D . _ .a-.. ~ L. ~ ,r ~ ' w.... - - ~ ' - ty, _ ~ . _ r.. .~.a.. .::t`,YR.t~:i++::~.~:.~t7'.f,~;:~.41~;..~~.»'t7~~~~~~: /IL . Place location of sign on•.. this. sketch with distance the sign is ~froca property lines. j.QCate any Lr~x~i.~: ~~Sht..~',~i`hin,3QR-feet. _ • . DEFIyITIO:V: Hinor Signs Single or double Eaced sign less than 32 sq.~ft. , ' on a cotua~on board , f LtiDIG~TE • - ~ tiORTli l CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 108 Agenda March 10, 1986 _ The.Honorable Mayor and Members. of the City Council City of Richfield Subject: Authorization to Submit Grant Applications For Legion Lake Tmprovements Council Members: The city recently received notice from the State of Minnesota Soil and Water Conservation Board that grant applications are being accepted for projects which address erosion or sediment control or water quality protection or improvement. Money is also available for projects such as this through the Minnehaha Creek Watershed District's Maintenance .and Repair Fund. The Legion Lake Park and Storm Water Control Project currently in progress appears to be eligible for application for a portion of these monies. The project is focusing on sediment control and water quality because the land adjacent to the holding pond is being developed as a park. City staff is in the process of preparing three types of grant applications, two to the Soil and Water Conservation Board and one to the Minnehaha Creek Watershed District, requesting the eligible portions of a combined dollar amount of $351,745. The deadline for submission of the applications is April 1, 1986. It is, therefore, recommended that the city council authorize submission of the grant applications as.outlined above. Respectfully submitted, teven L . D~vL~fr d Acting City Manager SLD/eja / CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 107 Agenda March 10, 1986 _ The Honorable Mayor • and Members of the City Council City of Richfield Subject: Award of Contract - Golf Course Mowers Council Members: On February 26, 1986 bids were opened in accordance with legal requirements for two 1986 model, triplex, all hydraulic, mowing units with five blade reels. A copy of the bid minutes. and tabulation is attached for city council review.. The adopted 1986 budget includes $20,000 for the purchase of two triplex tee mowers to be used on the regulation course, the Par 3 course and the driving range. Hydraulics were specified for improved cut and ease of operation. The existing mower, which will be fully depreciated this. year, will be retained as a back-up unit. Three bids were received.. Reinders Brothers, Inc. bid $25,236 for two Toro Greensmaster 300 units, but failed to include the required 5°b bid security. R.L. Gould & Co. bid $17,120 for two Jacobsen Greens King IV units, but did not state in the proposal, as specifed, the location of the nearest stock of repair parts or servicemen. M.T.I. Distributing submitted a bid of $15,96+ for two Toro Greensmaster 300 units meeting all specifications. It is recommended the city council authorize the purchase of two 1986 model triplex, all hydraulic Toro Greensmaster 300 mowing units for the Richfield Rich Acres Golf Course from M.T.I. Distributing in the amount of $15,96.00. Respectfully submitted, ~j ~ t e ed~ D v Acting City Manager SLD/eja 'JG~nJ/ I ! r ~ ' v CITY OF RICHFIELD BID OPENING February 26, 1986 Two Triplex Reel Mowers Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Thomas Ferber, City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for purchase of two triplex reel mowers, as advertised in the official newspaper on February 5, 1986. Present: Thomas Ferber, City Clerk Eileen Anderson, City Manager Representative Thomas Morgan, Public Safety Director Dave Skrien, Recreation Program Coordinator The following bids were submitted and read aloud: BID TOTAL STATEMENT AFFIDAVIT. VENDOR SECURITY BID OF INTENT OF NON- TO COMPLY COLLUSION Reinders Bros., Tnc. Elm Grove, Wisc. None $25,236 yes yes R. L. Gould & Co. St. Paul, MN 5% bond X17,120 yes yes M.T.I. Distributing Co. Plymouth, MN 5q bond X15,964 yes yes The City Clerk announced that the bids would be tabulated and considered at the March 10, 1986 City Council Meeting. Thomas P. Ferber City Clerk CITY OF RICHFIELD, MINNESOTA Office of City.Manager Council Letter No.106 Agenda March 10, 1986 _ The Honorable .Mayor and Members. of the City Council City of Richfield Subject: Award of Bid - Emergency Vehicle Pre-emption System~~&quipment (Opticom) - City Project No. 828. Council Members: On March 3, 1986, bids were opened in accordance with legal requirements for emergency vehicle signal pre-emption equipment for traffic signals in the City of Richfield. A copy of the bid minutes and tabulation is attached for council review. The pre-emption equipment will be installed at four existing signal. systems on West 66th Street: at Nicollet Avenue, Lyndale Avenue, and at Rae Drive and I-35W (two intersections/one controller). In addition, one unit will also be .installed with the new signal system at. 66th Street and Pillsbury Avenue. The emergency vehicle pre-emption system equipment is intended to identify the presence of designated priority (emergency) vehicles and enables such vehicles to remotely cause the traffic signal controller to advance to a green signal for the emergency vehicle, thus stopping the opposing flow of traffic. More importantly, it enables the flow of traffic moving with the emergency vehicle to advance and pull over to allow it to proceed. Currently the medians in 66th Street prohibit Public Safety emergency vehicles from going around stopped cars and trucks, which then requires careful maneuvering and the waste of precious minutes by the police car, fire rescue vehicle or fire truck. Two bids were received for this equipment. The lowest responsible bidder was the 3M Company for their 3M "Opticom" traffic control system, with a bid of $3,865. The 3M Company is an "Opticom" equipment supplier only. Their bid does not include labor or installation; therefore, the electrician now under city contract will perform the installation of the system. Several options are available for funding the Opticom project. 3-M is offering a five-year installment sales agreement which would result in annual payments of approximately $8,600, at an approximate annual. interest rate of 7.5~. The installation costs associated with the project (approximately $15,000) could be paid through funds borrowed from the PIR Fund and later repaid to the PIR from the Capital Improvement Budget which now provides for funding an 0 ticom S stem in 1 88. P Y 9 Similarly, installment payments for the Opticom System itself could be made through the PIR and refunded back to the PIR fund in 1988 when it was originally targeted for completion. This ~ alternative would allow the city to take advantage. of the Opticom System now for a minimum amount of cost, utilizing the favorable installment sales program featured by 3M. It is recommended that the city council authorize the purchase of the 3M "Optcom" traffic control system from the 3M Company at a cost of $34,865. Respectfully submitted, Ste en e Acting Ci M nager SLD/eja i • ~i CITY OF RICHFIELD • ~ BID OPENING March 3, 1986 Emergency Vehicle Signal Pre-Emption Equipment Project No. 828 Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Thomas Ferber, City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for purchase of emergency vehicle signal pre-emption equipment, as advertised in the official newspaper on February 12, 1986. Present: Thomas Ferber, City Clerk Donald Fondrick, Community Services Director -Steven Devich, City Manager Representative The following bids were submitted and read aloud: VENDOR BID SECURITY AMOUNT 3M, St. Paul 5% Bid Bond $34,865.00 (No Labor included) Verta, Eden Prairie 5% Bid Bond $58,736.55 (With exception regarding installation) The City Clerk announced that the bids would be tabulated and considered at the March 10, 1986 City Council Meeting: Thomas P. Ferber City Clerk CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 105 Agenda: March 10, 1986 The Honorable Mayor and Members of the City Council City of Richfield Subject: Citizen Commendation Mr. Thomas Soderholm Council Members: Early Monday morning, February 10, 1986 Mr. Thomas Soderholm was delivering newspapers in our community. At approximately ~4:~45 a.m. Mr. Soderholm observed smoke coming from the dwelling at 6315 Russell Avenue South. Mr. Soderholm reported the fire to the Public Safety Department and awakened the residents of the above dwelling so that they were able to evacuate the home uninjured. Mr. Soderholm's efforts in this matter resulted in a reduced fire loss for the property and the safe evacuation of the home. Mr. Soderholm's actions in this matter contributed greatly to the public safety effort in our community. It is recommended that the city council recognize Mr. Soderholm's contribution to the public safety effort in our city.. Respectfully submitted, Steven e Acting Ci y Manager SLD/eja GIATI~N . f AppRE IFI~ATE ° CER~ Tom goderholm d 1986 by the Richf lel of March r ing Public 10th daY our outstared .Presented this xeCiation °f Y ll Avenue in app at 6345 Russe City Council fire regarding a m t area alert actions safety efforts to the 10 r 198 Your Pro P .~,ebruaxY evented Personal in7urY on loss and Pr minimized fire of this dWeilin9• residents Mayor John HaTailton s CITY OF RICHFIELD, MINNESOTA Office of City Manager Council Letter No. 10~ Agenda March 10, 1986 _ The Honorable Mayor and Members of the City Council .City of Richfield Subject: Study Session - I~9~4 Corridor Traffic Study Council Members: Members. of the city staff have been meeting with neighboring communities, Hennepin County, the Regional Transit Board and Metropolitan Council, among others, to discuss the I~t94 Corridor and Related Traffic Study. On the basis of these preliminary discussions held with staff members of the various agencies, the Metropolitan Council has outlined the proposed scope of the .study, format of the monitoring "board" and estimated cost of the study. The outline from the Metropolitan Council is attached for city council review. Discussion of the proposed study is scheduled for 5:30 PM, Monday, March 10, 1986. Representatives from both the Metropolitan Council and MN/DOT will be present to outline the study and respond to a series of questions formulated by City Council Members several weeks ago concerning the traffic study. .Donald Fondrick, Director of Community Services, will be .present to facilitate the presentation and describe its impact on the City of Richfield. Respe tfully submitted, ..G't."~ Steven L. ev ch Acting City Manager SLD/eja olita.~ ~ S ~ ` ~ O~ O Metropolitan Council ~ 300 Metro Square Building ` ~ Seventh and Robert Streets T St. Paul, Minnesota 55104 N Telephone (612) 291-6359 oF: February 2b, 1986 .John Hamilton Mayor, City of Richfield 6700 Portland Avenue South Richfield, Minnesota 5523 Dear Mayor Hamilton: The Metropolitan Council-has known for many years that I-x+94 will require improvements because of the existing and expected development in the Metropolitan Area. Recent development proposals in the area, such as the Mall of America and the Homart Development, have further called attention to the need. for improvements. Over the past few months, the Council and the Minnesota Department of Transportation (Mn/DOT) have discussed the need for an I-494 corridor study to develop a design concept for transportation facilities in the corridor that is supportive of orderly and economic development in the Metropolitan Area. The study is not intended to replace the environmental and final design work that would be necessary prior to the implementation of any. major improvements in the corridor. The Regional Transit Board (RTB) has agreed to participate since transit may play a substantial role in this corridor. It is also very important that the local communities participate in the effort. I have attached a proposed study outline delineating the objectives and organization as well as the tasks to be completed. This outline shows the significant role of the communities in all aspects of the study, including participation on the project management team, assisting with citizen involvement and land use analysis, and financial participation. To complete a study of this size by June 1987 will require consultant services to•supplement the staff commitment of the participants. The level of funding for consultant services would be $150,000 - $200,000. Commitments have already .been made by Mn/DOT for $50,000, Council for $20,000 and the RTB for $20,000- 25,000. As full participants, Hennepin County and the municipalities in the primary impact area are being asked to contribute $15,000 for consultant services. Those municipalities in the secondary impact area have the option of limited participation on the .project management team with a partial contribution of $7,500 toward consultant services. Since the early 1970s the Council, state and county highway agencies,. and affected municipalities have joined resources to conduct several corridor or subarea studies. These include the Northtown Corridor Study, Northeast Area ~ An Equai Opportunity Employer Study and the 494/100/Southdale (DMJM) Study, which ijncluded Edina, Richfield and Bloomington. .Within the past three months, a TH'';7 Corridor Study. has begun with staff and financial participation of six adjacent communities as well as ' _ the Council and Mn/DOT. The precedent is therefore well established in this Metropolitan Area for affected agencies and municipalities to participate in all aspects of corridor studies. _ I urge your community to formally commit to participate in this study as soon as possible. The benefits to your community of having a design concept plan for I-494 could be substantial, especially in .these dimes of increasing transportation needs and decreasing resources. For your convenience, I-have attached a sample resolution, but please feel free to'draft your own. I look. forward to your response. Sincerely, Sandra S. Gardebring Chair ` - ec: John .Cartwright, City Manager Don Fondrick Attachment SSG:dpf 5S ~ -3 ~ February 20, 1986 Metro olitan Council of the Twin Cities Area P 300 Metro Square Building, 7th and Robert Streets St. Paul, Minnesota 55101 Tel. 612 291-6359/TDD 291-0904 I-494 CORRIDOR STUDY OUTLINE. I-494 was one of the first Interstate Highways constructed in the metropolitan area. The design of an interstate highway is typically based on 20 year traffic projections. The original I-~94 four lane freeway was expanded to 6 lanes east of Highway 100 in the mid- 1960's so even the upgraded road is reaching the end of this 20 year period. The Metropolitan Council has known for many years that I-494 will require improvements because of the expected development in the south and southwest portions of the metropolitan area. Our Long-Range Transportation Plan recognizes the need to increase the carrying capacity of I-494 to the equivalent of 6 lanes west of Highway 100 to Highway 169 in Eden Prairie. It also identifies the need to upgrade interchanges at Cedar Avenue and 24th Avenue. Further improvements were also identified in the Airport South Study conducted by the city of Bloomington. Recent development proposals in the area, such as the Mall of America and the Homart Development, will only accelerate the need for improvements. A. PURPOSE OF THE STUDY To develop a design concept for the transportation facilities in the I-494 corridor supportive of orderly and economic development in the southern and southwestern portions of the Metropolitan Area. The study is not intended to replace the environmental-and final design work that would be necessary prior to the implementation of highway improvements in the corridor. B. OBJECTIVES Three major objectives are expected to be achieved with the proposed I-494 Corridor Study: - To produce an ultimate design concept for the metropolitan roadways in .that corridor. - To identify development levels and land-use types compatible with the proposed transportation .infrastructure. - To recommend a strategy (i.e. timetable and funding mechanisms) for implementation of the proposed transportation improvements. Achieving those three objectives could establish a pattern for other future corridor studies. . - Lr C. PROJECT ORGANIZATION The etr - M opolitan Council, the lead agency for the study, would provide the project manager and staff support equivalent to one to two full- time additional employees. Staff support would relate to . transportation policy, land use and other issues. - Mn/DOT, a partner in the study, would provide two full-time equivalent employees to support areas of the study such as right-of-way issues, _ geometries and highway design, cost estimates, 'highway operations. - The Regional Transit Board (RTB) also a partner in the study, would primarily provide input with respect to transif. options associated with the alternative design concepts considered for the I-494 .corridor. - The affected municipalities would also participate in the study. They would provide staff support particularly in the area of land use analysis (i.e. inventories, zoning, etc...) and' would be included in - the overall management of the .study. - A staff team made up of representatives from the Council, Mn/DOT and the RTB would constitute the core. technical group in the'study. This working group would meet informally, probably on a weekly basis. - A Project Management Team (PMT) made up of representatives of all of the above parties would provide direction to the study. Each participating .agency 'or municipality would have'Z PMT members, one staff and one elected, official, and 2 votes. This group would meet more formally, probably monthly, with specific agendas, minutes, etc. - Consultant services would be retained to perform some of the technical tasks, as suggested in attached Phase II outline. - Citizen participation would be handled by each municipality, who best know the local needs, with technical support from the staff team. D. TASK DESCRIPTION Phase I (December,-1985 - March, 1986) Phase I will be initiated by the Council, Mn/DOT and the RTB staff. As soon as local community participation is clearly defined, representatives from those communities will also be brought into the process. During Phase I, the Council will be represented by the project manager, Connie Kozlak and by Nacho Diaz. The project manager will be primarily responsible for preparing a study design and a request for proposals, and. will also participate in all other tasks. During Phase I, Mn/DOT will be represented by Duane Brown, Fred Tanzer, Glen Carlson and Dick Elasky. Other resources will be available on request to address issues requiring specific expertise. The RTB will be represented in Phase I by Judith Hollander and Katie Turnbull. Once local communities participation is ensured, representatives from. those communities will be asked to provide input for the study design defining the project and for the corridor definition task. z: Tasks 1. Define project organization r 2. Secure funding for study 3. Prepare study design and request for proposals. 4. Define consultant selection .process The Metropolitan Council will be the contracting agency with the consultant. The selection of consultant will be made following the standard Council's contracting process which takes about ~ months. This process typically includes the following steps:. - Contract initiation and request for proposals (RFP) preparation - Issuance of RFP's - Evaluation of proposals/Selection of consultant - Council approval - Contract drafting and execution The evaluation of proposals will be done with the involvement of the participating agencies. 5. Corridor definition i o Geographical boundaries/participating communities The following muncipalities directly affected because of their geographical location should be contacted to participate in the study: - Bloomington - Eagan - Eden Prairie - Edina - Mendota heights - Minnetonka - Richfield Other agencies directly affected, Hennepin County and the Metropolitan Airports Commission, should also be invited to participate in the study. Other agencies which could be affected, Inver Grove Heights, Apple Valley, Burnsville, Dakota County, Minneapolis and St. Paul will also be notified of the study. o Major transportation facilities (including intersecting roadways). VIII A primary impact area can be defined from CSAH 62 on the west to T.H. 5 on the east where major capital improvements might be expected. A secondary impact area beyond.. these termini, can. be defined between CSAH 62 and I-394 in the west and between T.H. 5 and I-35E in the east. These termini were selected on the basis of traffic volumes and previous recommendations of the Transportation Policy Plan. ~s Tasks 1. Define project organization 2. Secure funding for study 3. Prepare study design and request for proposals 4. Define consultant selection process The Metropolitan Couneil will be the contracting agency with the consultant. The selection of consultant will be made following the standard Council's contracting process which ',takes about 4 months. This process typically includes the following steps: - Contract initiation and request for proposals (RFP) preparation - Issuance of RFP's - Evaluation of proposals/Selection of consultant - Council approval - Contract drafting and execution The evaluation of proposals will be done with the involvement of the participating agencies. 5. Corridor definition o Geographical boundaries/participating communities The following muncipalities directly affected because of their geographical location should be contacted to participate in the study: - Bloomington - Eagan - Eden Prairie - Edina - Mendota heights - Minnetonka - Richfield Other agencies directly affected, Hennepin County and the Metropolitan Airports Commission, should also be invited to participate in the study. Other agencies which could be affected, Inver Grove Heights, Apple Valley, Burnsville, Dakota County, 'Minneapolis and St. Paul will also be notified of the study.. o' .Major ..transportation facilities :(including intersecting roadways) A primary impact area can be defined from CSAH 62 on the west to T.H. 5 on the east where major capital improvements might be expected. A secondary impact area beyond these termini, can be defined between CSAH 62 and I-394 in the west and between T.H. 5 and I-35E in the east. These termini were selected on the basis of traffic volumes and previous recommendations of the Transportation Policy Plan. ' Task Primary Responsibility 5. Alternative design concepts (definition and costs) Consultant, Mn DOT/RTB would o Existing and committed system have significant 0 8 lanes/6 lanes freeway (metered) review- - with HOV - with other transit options (local circulation, metering, ridesharing, LRT, etc.) - without HOV or other transit options o Other design options (both highway and transit) o Other Metropolitan Highways within Corridor o Non-Metropolitan Highways within Corridor 6. Roadway Design Concept Development Consultant o Evaluation Criteria Development o Evaluation of Alternatives o Design Concept Development o Implementation Strategy 7. Land-Use. Recommendations M.C./Municipalities E. PERIOD OF PERFORMANCE Phase I of the study will be completed by March 1, 1.986. Phase II of the study would be completed by June 1, 1987. F. FUNDING The study would be funded by all the agencies and municipalities participating in the project. The level of funding for consultant service would be $150,000 - 200,000. JM964A i - PROPOSED -I-494 STt1D ~~,~,~~a PRIMARY IMPACT 1¦rt ~I ~ SECONDARY IMPACT rlalcon ~ f ~ dafe~ L hplgnts Medi a etd'en ~p ~ ~ Lake Valley . i rr rr.~rr.r r.rrr rrw ~ 1 ~ 12 ~ mini la i w r - 1 ;a . I 1 Minns olis A~;- St.lnuis 1 - Z ~ Park I I ,.~r I . , ~ Minr tonka ~ ~ r r~~en ~ 1 ~ r° t, .91 3 ...1, I p ~ i ~ ~ ~ ; a9 ~ w ~..rwr. ~ ~ ~ ;~L 1 al ( 1 , I Edina 't M~ndot 1 rtrr~rr ~ } ' ,,r- -Airport n ~Vle ndotal I / JRichfield ~ i _ ~ ~ NPights~s r? „~f ~ N° ~ ~ ILakc 1 ~ ss 1 :,c' 1 490 Eden Prairi I 1 13 ~ 1 1 f f' I v 1 36 Bloom' ngto I /E~ gan 1 U1 ~,j.~ l l69 5 1 ~ C1) 'j s..~~ a ~ .