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01-12-87 agenda /.a CITY OF RICHFIELD, MINNESOTA Council Letter No. 18 Agenda January 12, 1987 .Issue Statement: Council liaison appointments for 1987. Background: Members of the city council act in a liaison capacity to various .city and metropolitan boards and commissions. At the January 5, 1987 city council study session, the city council informally discussed these appointments. A list of the 1987 appointments, and the 1986 liaisons is attached to this council letter. Recommendation: It is recommended that city council members make the appointments ~I as listed on the attached sheet. Basis for Recommendation:_ 1. Council members have indicated those boards/commissions to which they would like to be appointed. 2. Appointments at this time will insure continuity of Council Members attending meeting of boards/commissions of which they serve in a liaison capacity. Alternative Recommendation: 1. Change the liaison designations. Discussion/Decision'Mode: These appointments have traditionally been made at the first council meeting in a near year. Therefore, they have been palced on the January 12, 1987 city council agenda for council consideration. Respectfully submitted, James Prosser City anager JDP/eja 'COMMISSION-LIAISON APPOINTMENTS ~GENCY 1986 LIAISON 1987 LIAISON ASSOC. METRO. MUNICIPALITIES'(AMM) Martin Kirsch John Hamilton One representative, one alternate John Hamilton, Alt. Martin Kirsch, Alt. Meets: Annual Mtg. + Various CATV COMMISSION John Hamilton, Dir. John Hamilton, Dir. Two directors, two alternates James Prosser, Dir.. James Prosser, Dir. Meets: First Wednesday, 7:30 P.M. Ivan Ludeman, Alt. Ivan Ludeman, Alt. January-April-June-October Steven Devich, Alt. Steven Devich, Alt. LEAGUE OF MINNESOTA CITIES (L.MC) Ivan Ludeman, Rep. Ivan Ludeman, Rep. One representative, one alternate Edwina Garcia, Alt. Edwina Garcia, Alt. Meets: Annual Mtg. June + Various MASAC Edwina Garcia, Rep. Edwina Garcia, Rep. Two representatives, two alternates Don Priebe, Rep. Don Priebe, Rep. Meets: Fourth Tuesday, 7:30 P.M. John Hamilton, Alt. John Hamilton, Alt. James Prosser, Alt. James Prosser, Alt. .RICHFIELD SCHOOL DISTRICT John Hamilton, Del. John Hamilton, Del. One delegate, one alternate hAichael Sandahl, A1t.Michael Sandahl, Alt. Meets: First and Third Mon., 7:00 P.M. STOREFRONT/YOUTH ACTION, INC. Edwina Garcia, Lia. John Hamilton, Lia. One liaison, one alternate John Hamilton, Alt. Edwina Garcia, Alt. Meets: Fourth Tuesday, 7:3,0 A.M. SOUTH HENN. HUMAN SVCES. COUNCIL (SHHSC) Sgt. J. Nelson, Dir. Sgt. J. Nelson, Dir. Four directors, staggered two-year terms Ivan Ludeman, Dir. .Ivan Ludeman, Dir. Meets: Third Wednesday, 7:30 P.M. SUBURBAN RATE AUTHORITY Michael Sandahl, Dir.Michael Sandahl, Dir. One director, one alternate Don Hassenstab, Alt. Don Hassenstab, Alt. Meets: As Needed ADVISORY BOARD OF HEALTH Martin Kirsch, Lia. Martin Kirsch, Lia. One liaison, one alternate Thomas Morgan, Alt. Pat Coughlin, Alt. Meets: Third Monday, 7:00 P.M. COMMUNITY SERVICES ADVISORY COMMISSION Michael Sandahl, Lia.Michael Sandahl, Lia. One liaison, one alternate Ivan Ludeman, Alt. Ivan Ludeman, Atl. Meets: Second Tuesday, 7:00 P.M. ENERGY AWARENESS ADVISORY COMMISSION Michael Sandahl, Lia.Michael Sandahl, Lia. One liaison, one alternate Edwina Garcia, Alt. Edwina Garcia, Alt. Meets: Third Tuesday, 7:00 P.M. i GENCY 1986 LIAISON 1987 LIAISON OMAN RIGHTS COMMISSION Edwina Garcia, Lia. Edwina Garcia, Lia. One liaison, one alternate John Hamilton, Alt. John Hamilton, Alt. Meets: First Tuesday, 7:00 P.M. HUMAN SERVICES COMMISSION Martin Kirsch, Lia. Martin Kirsch, Lia. One liaison, one alternate. Ivan Ludeman, Alt. Ivan Ludeman, Alt. Meets: Second Thursday, 4;30 P.M. PLANNING COMMISSION Martin Kirsch, Lia. Martin Kirsch, Lia. One liaison, one alternate Edwina Garcia, Alt. Edwina Garcia, Alt. Meets: Fourth Tuesday, 7:30 P.M. PROJECT CHARLIE III Edwina Garcia, Lia. SISTER CITY INTERNATIONAL ADVISORY BOARD John Hamilton, Lia. John Hamilton, Lia. One liaison, one staff member James Prosser, Alt. James Prosser, Alt. Meets: Second Thursday, 7:00 P.M. ACTING CITY MANAGER Steven L. Devich Steven L. Devich MAYOR PRO TEMPORE Ivan Ludeman Edwina Garcia Mayor Pro Tempore: 1986-Ludeman 1985-Sandahl 1984-Ludeman 1983-Ludeman 1982-Ludeman %3 i 'i RESOLUTION DESIGNATING DIRECTOR AND ALTERNATE DIRECTOR TO SUBURBAN AUTHORITY I BE IT RESOLVED by the City Council of the City of Minnesota, as follows: is hereby designated to i serve as a director of the Suburban Rate Authority, and is hereby designated to serve as 'i alternate director of the Suburban Rate Authority for the year 1987 and until their successors-are appointed. STATE OF MINNESOTA ) i COUNTY OF ) _ ) CITY OF ) I, the undersigned, bein the dul ualified and actin g Y 4 g Clerk of the City. of hereby certify that. the attached and foregoing is a true and correct copy of a resolution duly adopted by the City Council of at its meeting on 1987, as the same is recorded in the minutes of the meeting of such council for said date, on file and of record I! in my office. I,I Dated this day of , 1887. II i City Clerk (SEAL) City of i i I I - - i • CITY OF RICHFIELD, MINNESOTA Council Letter No. 17 Agenda January 12, 1987 Issue Statement: Designation of Official Newspaper for 1987 Background: The Richfield Sun-Current, published by the Minnesota Suburban Newspapers, Inc., has been the city's official newspaper for many years, with legal rates as set forth by Minnesota Law. Attached to this council letter is a copy of a letter from the Minnesota Suburban Newspapers, Inc. requesting that they be designated the official newspaper for the City of Richfield for 1987. Recommendation: Designate the Richfield-Sun Current as the official newspaper for the year 1987. Basis for Recommendation: 1. The paper has served well as the official newspaper for the city for many years. 2. The paper has expressed a desire to continue to provide this • service. 3. The newspaper is in close proximity to city hall offices if it is necessary to hand deliver legal notices before publication deadlines. 4. The paper is delivered to each residence in the city, thereby providing city-wide coverage of legal notices to residents. Alternative Recommendation: 1. Not make a designation and request the city clerk's office to check into using another newspaper, such as the Minneapolis Star and Tribune. Discussion/Decision Mode: As the city typically publishes legal notices each week, this item has been placed on the January l2, 1987 city council agenda so that a designation can be made early in the year. Respectfully submitted, Jame D. Prosser City Manager JOP/eja - MINNESOTA SllBllRBAN NEV~SPAPERS, INC. December 11, 1986 City Council City of Richfield 6700 Portland Avenue South Richfield, MN 55423 Dear Council Members: We would appreciate your designation of the Richfield Sun-Current to be your official newspaper for the year 1987. .Our rate for legal publications as permitted by Minnesota law will be 38~ per line for the first insertion and 15~ per lane ~i for each additional insertion. All items to be published should reach this office by Thursday a.m. preceding your Wednesday publication. To assist us in providing the best possible service, we request that you direct your, publications to the attention of Meridel Hedblom, Legal Publications, 7401 Bush Lake Road,. Edina, MN 55435. Two notarized affidavits will be provided of each of your publi- cations. Additional. notarized affidavits, on request, will be furnished at 25~ each. Thank you for considering us as the official newspaper for the City of Richfield for the forthcoming year. Very truly yours, MTNN TA SUBURBAN NEWSPAPERS, INC. L. Canning P lisher Publishers of Current Newspapers, Sailor Newspapers,: Sun-Current Newspapers and Focus Newspapers 7401 Bush Lake Road • Edina, Minnesota 55435 • (612) 831-1200 CITY OF RICHFIELD MINNESOTA Council Letter No. 16 Agenda January 12 , 1987 Issue Statement: Consideration of Proposed Legislative Position Statements Background: Attached to this council letter are copies of legislative issues that are of concern to the City of Richfield. A meeting between the City Council and our State Legislators has been scheduled for Monday, February 2, to .discuss these, and other legislative issues. Recommendation: Approve the attached legislative position statements. Basis for Recommendation: 1. These issues are of concern to the City of Richfield. Alternative Recommendation; 1. Not approve the position statements. 2. Approve some of the position statements. • 3. Include other issues which are of concern to Council Members and not included in the attached legislative concerns. Discussion/Decision Mode: This item has been placed on the January 12, 1987 city council agenda so that the copies of the issues can be forwarded to our Legislators prior to the meeting scheduled for February 2. Respectfully submitted, James D. Prosser City .Manager JDP/eja ~i/-~ F CITY OF RICHFIELD LEGISLATIVE POLI-CIEs 1987/88 I. Municipal Revenue A. Property Tax It is increasingly clear that there significant momentum to provide some type of property tax reform within the state. While the City of Richfield applauds. the intent and desire to develop a more equitable tax structure, it also recognizes that historically property tax reform has reduced the ability of local governments to provide services demanded by the residents. It is imperative that any change in the property tax structure be carefully reviewed for impact upon municipalities prior to any legislative action. Other specific concerns regarding property. tax i structure changes include the following: 1. The City of Richfield remains strongly opposed to limitations on the tax levy and recommends that the legislature repeal levy limit laws for cities. 2. Richfield urges that the legislature restore the annual levy base increase to the implicit price deflator or 5% whichever is greater. 3. Richfield supports continued use of the current base adjustment factor as a minimum for future levy years, if the legislature finds it necessary to continue levy limits. B. State Mandated Programs Both the state and federal government are finding it convenient to mandate state and local programs and either directly or indirectly, pass .the requirement to provide those services to local governments, or leaving a void which must be filled by local governments. Additionally, the state and federal government continue to mandate certain programs and services to local governments without providing the necessary financial resources to accomplish those programs. The City of Richfield urges the Legislature recognize ' that mandated increased expenditures and a program without a corresponding funding capacity mandates a decrease of expenditures in other service areas. Therefore, when such increases are mandated by the Legislature, an alternate revenue source must ~e identified by the State Legislature. An example of a mandated cost is comparable worth. ~ Richfield urges the Legislature to provide the necessary revenues to compensate the communities for the mandated implementation of comparable worth studies. C. Tax Payments The method of distributing taxes due to local governments has been changed for 1986 and 1987. The delay in receipts of tax payments has provided a serious hardship on Richfield's. cash flow.. The City of Richfield, therefore, requests a return to the previous system of distributing tax settlements to local governments. D. Local Government Aid The formula for local government aid distribution from the State has been a hotly debated issue for the past number of years. It is likely that this state debate will continue and that some changes may be made by the State. The City of Richfield urges the Legislature to continue the commitment to all local governments and maintain reasonable property taxes by increasing its funding of local government aid programs on as fair and equitable basis as possible. We also request continuation of homestead credits for cities and a return to quarterly payments of LGA to local governments which was the previous practice in the early 1980's. E. Street and Highway Funding An efficient transportation system is a vital element in planning for regional economic and social development at the state, regional, and local level. Due to past high inflation and declining state revenues there has been a tendency by the Legislature to divert much need roadway funds to state general expenditure. This trend must be reversed. The City of Richfield urges the Legislature to provide adequate levels of funds so that necessary street and highway maintenance may be continued. Furthermore, Richfield recommends that the uses for MSA funding be broadened so that we can continue to undertake appropriate measures to maintain our city streets. II. Tax Increment Financing Tax Increment Financing has proven to be a valuable tool that assisted many cities in various parts of the state to define and carry out rehabilitation and development, housing. and economic development projects on their own initiative. This has proven to be the most feasible and effective financial development strategy which is currently available to cities in preserving and improving the physical and economic environment in their community. The City of Richfield believes that presently no substantive changes are made by the Legislature beyond what federal law would require.. The City of Richfield also recommends that direct access to competitive pools for tax increment financing and industrial development bonds should be preserved. III. Tort Liability Tort Liability was enacted to protect the public treasury, that is, the taxpayer, while giving citizens relief from. j prior doctrine. of sovereign immunity which were arbitrary, confusing and expensive. In that regard the act has served us well. There are, however, some changes which should .take ~I place in order to continue to protect the taxpayers. i A. The City of Richfield supports a continued existence of municipal tort liability act and recommends that the current limits of liability remain intact. The City of Richfield urges the Legislature to eliminate joint and several liability so that cities and their taxpayers are not unfairly subjected to deep pocket awards. B. The City of Richfield recommends that the Legislature develop a policy providing for structured settlements when awards'. are over $300,000. The City of Richfield recommends that the Legislature provide governmental pools such as the League of Minnesota Cities with the status of a non-insurance entity, thus providing protection from awards exceeding $600,000 cap provided by statute. C. The City of Richfield recommends repeal of the 1986 amendment to the Municipal Tort Liability statute Chapter 455, Section 76, 1986, which prohibits municipalities from saving harmless, indemnifying or insuring an officer or employee for punitive damages. A separate, but important area of concern, relates to liability for volunteers. Public and nonprofit agencies use a large number of volunteers in athletic programs including team managers, coaches, umpires or referees. Increasingly the concern about liability due to claims and awards against individuals serving in this capacity has diminished the willingness of individuals to volunteer for these activities. The City of Richfield recommends approval of legislation which would exempt volunteers from liability against civil damages as a result of their acts or omissions in rendering such services upon conducting or sponsoring a sports program. Immunity would not { extend to anyone found to cause damages by willful or • wanton negligent contact, nor to any volunteer who does not participate in the appropriate safety training provided by an approved agency. IV. Youth Service Bureaus Youth Service Bureaus operating within or by joint powers agreement and sponsored initially through .federal and state grants have proven to be successful in curbing increased incidents of repetitive youth offenses. These agencies have been especially. effective. because of the ease and speed of access for local clients. However, this concept is in danger due to funding limitations. The City of Richfield urges the Legislature to reverse the past few years:' trend and increase the state grant program funding for youth service bureau activities.. Additionally, for the programs to succeed, local units must be provided the ability to fund these programs through the local property tax levy by use of a special levy or a base increase. V. Liquor Control _ A. Wine in Grocery Stores The sale of wine in grocery stores, fast food stores would create many problems of control for local units of government,!-since minors have significantly higher employment rates in these establishments. A local option on sales is also unworkable, particularly because of our physical location.. The City of Richfield opposes a provision for the off- sale of wine in other than liquor stores. B. One Class of Beer Legislation has previously been proposed which would eliminate manufactured sale of 3.2 beer in Minnesota. If this were accomplished substantial problems could arise in the control and sale of strong beer in service stations, grocery stores, drug stores and elsewhere. The City of Richfield opposes the elimination of 3.2 beer sales in Minnesota. VII.House Moving In the recent past the City of Richfield has experienced several problems with house movers. Houses have been deposited on empty lots without. notifying the city. These houses pose a definite safety hazard. ~/~s" The City of Richfield recommends that the state law on housemovers be amended to include th•e requirement of vehicle registration on moving equipment located so that the city can identify the mover even though the tractor may have been removed. VIII. Firefighter Residency Previous changes in state laws eliminated the ability of local governments to pose any requirements on residency for firefighters. As a result we are unable to be certain that there will be sufficient firefighters to return to the station as backup in cases where our scheduled firefighters are engaged in firefighting activities. This can be a serious situation. The City of Richfield does not have sufficient funds to provide an adequate number of firefighters for every contingency without use of callback. The City of Richfield recommends that the firefighter residency law be amended to allow cities in metropolitan areas to set time and distance standards for career firefighters. IX. Comparable Worth The state previously enacted a law requiring comparable studies and action and plans to be developed by local governments. Given the nature of existing public employee labor relations laws, there appears to be a serious conflict between these laws and the purpose of comparable worth. The City of Richfield recommends that essential employees be removed from the comparable worth requirements to maintain internal equity or to change the public employee labor relations act to require that arbitrators be required to assure that any wage settlements are consistent with the comparable worth policies established by cities. i j~ w. s CITY OF RICHFIELD, MINNESOTA Council Letter No. 15 Agenda January 12, 1987 Issue Statement Request for Pigeon License - Gerald E. Vernon, 6837 Russell Avenue. Background Mr. Vernon, who is both the property owner and the resident of the above noted property, has applied-for a license to maintain pigeons. As a hobby, the applicant has maintained the loft at his home for racing pigeons for some period of time. The applicant was unaware of the city licensing requirement related to pigeons, and was informed of the licensing requirements by the Public Safety Department following a complaint. Mr. Vernon has now applied for a license and the Public Safety Department has both reviewed the license application and inspected the property involved. The pigeon loft is well maintained and complies with all provisions of ordinance code requirements. Twenty-four. pigeons are currently maintained in the loft. The city ordinance relating to the licensing of pigeons requires that the licensee seek the written approval of all occupants abutting the premises for which the license is sought. Four of the occupants of abutting properties have signed the license application, but the occupant of the property directly south of the applicant (6841-Russell Avenue) has not. The applicant, however, has gained written permission from other neighbors to support his application. Copies of the application and the inspection report are attached to this council letter. Mr. Vernon and the neighbors abutting his property have been informed that the license will be considered at the January 12 city council meeting. Recommendation: It is recommended that this license application be approved. Basis of Recommendation: 1. Investigation indicates that the pigeon loft is well maintained and complies with-the provisions of the ordinance code requirements. 2, The applicant has sought the approval of the occupants of abutting properties. With one exception, all the neighbors have approved. ' Alternative Recommendation: 2. The council could deny the license. However, based on the information submitted by the applicant and the investigation conducted by the Department of Public Safety, there appears to be no reason to deny the license. ~ Decision Mode: Application for a license was initially submitted on August 29, 1986. Consideration of the license has been delayed due to an amendment to the city ordinance relating to the licensing of pigeons. It would 'be appropriate to now approve a license for the 1987 license year. Respect ully submitted, Jame D. Prosser City Manager JDPleja AN ORDINANCE AMENDING . SECTION 10.05, SUBDIVISION 5, PARAGRAPH (3) OF THE ORDINANCE CODE OF THE CITY OF RICHFIELD RELATING TO THE KEEPING OF PIGEONS CITY OF RICHFIELD DOES ORDAIN: -Section 10.05, Subdivision 5, Paragraph (3) of the Ordinance Code of the City of Richfield relating to applications for a license for the keeping of pigeons is .hereby amended to provide as follows: " (3) ~l~e-egp~seetter~-tee-~~eea9e-sl~e~~-be-eeeex~gaa~e~-bp The applicant shall seek the written approval of such .application by the occupants of all privately-owned real estate abutting the premises for which the license is sought. The approvals which are obtained shall accompany the application. The license application shall include a plan showing the construction of the proposed or existing loft and its location on the property. The loft shall be regarded as an accessory build- ing and shall conform to the building and zoning regulations of the city. . The loft shall conform in design with the principal build- ing on the premises." Passed by the City Council of the City of Richfield, Minnesota this day. of , 1986. John Hamilton, Mayor ATTEST: City Clerk 1155ODO1L04 • PGL 137 ~ AU G 2 9 1986 DEPI~TY 5b CITY OF RICHFIELD 6700 PORTLAND AVE S0. RICHFIELD, MIN. 55423 RECEIPT N0. LICENSE N0. NEW ? RENEWAL APPLICATION FOR A PIGEON LICENSE ~-frb ' Ordinance No. 10.05 Date: ~ ~ FEE: $30.00 For . r Applicant C~E~~4~d ~ . ,V/EK ~ D l~J Address ~g~~~ II~~CSSEl.G S• Phone Number g fo ~ 'r ~7 Are you f3ad liar with. the provisions of Ordinance No. 10.05, Subdivision 5, paragraphs 1 through 11, concerned with licensing of .pigeons, construction and maintenance of the loft and sanitation of „the premises? YES ~ NO I (we) hereby apply for a pi on license for the term of one year from April 1st i to March 31st of the suceee g year to keep more than three pigeons but not to exceed twenty-five (25) in tuber at a y time. Authorized Signature Signatures of contiguous property owners must accompany the application. I hereb a r v y pp o e of pigeons on the premises of. ~~iC~~ V~~i/7D~ Address ~ 2. ~ ~ ~ ~ cr,~.~~.. Ste, 3. ~ ~ ~ v . - The remaining contiguous non-resident. property owner has not. signed this application.4 The person who is presently renting the property has indicated verbally "no concern"~ with the existence of the loft. See accompanying letter. ~ a~ City of Richfield , 6700 Portland Ave South Richfield, MN 554238 To: City of Richfield In addition to the signatures of the three (3) contiguous property owners, I have also gained the written affirmation of all property owners within 100 feet of the location of the loft. These individuals affirm that the loft is maintained in accordance with Richfield city regulations,. and they support my hobby of racing homing pigeons. I feel it is important to point out that .racing pigeons are kept in the loft, under sanitary conditions, released twice daily for short exercise periods, and, therefore, do not cause any problems to anyone's environment. I am soliciting your approval of the application for license.. Should you have any questions, please feel free to contact me at: William A. Johnson Agency 2311 Wayzata Blvd Minneapolis, MN 55405 377-4470 or at home 861-4759. Sinter Gerald Vernon Name ~ /J Address f ~Y- - ~ ~ 11 ~2vtJd~-- .Hurt S~ . ~ ~ ~ gad t~r~~c~ I ~/0 KENNEL'LICENSc APPLICATION INSPEC'_^ION name 6~i~~11~ U ~/~dN . .Address ~,~3 7r Qt~S.S Number of Animals: ~ dogs ~ 'eats Breed : IE'l~C.-1 /~J 6 Q~ 6 C-~~JS' - 4 Are animals currently, licensed? J~ yes no ~f Number of residents occupying dwelling Zs yard enclosed with a fence in good repair? Yes No Will fence keep animals on owner's property? Yes No Is yard kept clean and free of animal droppings, etc.? Yes ~ No I= garbage stored in covered metal container? Yes ~ No h.re pets kept foz breeding purreses? Yes Nc How are pets exercised? (Where = areawise) ~ ~,~it1//~6 /}Nn 1:~ 1~~7" ~w~f~C S ~ ~ 1~_ L?~ rS l..U 7/~/Tf1~` ~~15~~1Jj`~ ?.re there unpleasant odors present? Yes No~ ^are all abutting property owners signed a petition of _ apprcval =cr a kennel license fcr this number ei ar._mals? Yes Ito :ct, wny nct? S~ P~T1nl~/11 :additional Comments : /~/6~'ZNS f~~E l,U(= L ti~~?~T %~D Inspected By /!/41'~G~C~I /~~~17~~' Date ~-7?---06 - ~ • ¦ ¦ ¦ - cat of r~chf~ a ld Y. s:loo porttand avenue • minnesota ss423 December 1, 1986 Mr. Gerald E. Vernon 6837 Russell Avenue South Richfield, MN 5523 Dear Mr. Vernon: As a result of the council meeting of October 27, 1986, when you requested a license to keep pigeons, our ordinance code relating to the keeping of pigeons was revised so your request may now be acted upon. Your original application dated August 29, 1986, will be resubmitted to the council for consideration so there will be no need for you to resubmit your request. The Richfield City Council will be considering your application for a pigeon license at their regular meeting on Monday, January 12, 1987. The meeting is scheduled for 7:00 P.M., in the council chambers at City Hall. ~ The ordinance revision removed the requirement that you obtain written approval for your pigeon license from occupants of all privately owned real estate abutting your premises. The new wording of the ordinance requires that you seek the written approval of these occupants. If you can show that you meet this. requirement the staff recommendation-will be for approval of the license. You should be present during the council consideration of this matter and be prepared to offer testimony of some of your neighbors and answer any questions the council may have. We will be notifying all occupants of all abutting properties of the rescheduled application hearing so that they will be aware of their opportunity to speak before the council on this matter. If you have any questions regarding this matter, please feel free ' to call me. Sincerely, Ronald J. Richardson Commander, Police Divison Department of Public Safety Telephone Numbers: General City Matters: (612) 869-7521 Pllri~iC ~a{pfv ~I~rl-Pmnr~;:,.,.,, ffi171 PFC? cn^~' nn; - - - ~9 z CITY OF RICHFIELD, MINNESDTA . Council Letter No. 14 Agenda January 12, 1987 Issue Statement: Original application from Beaneries of the Midwest Inc., d/b/a Brick Oven Beanery, 1420 East 78th Street for an On-Sale ~~on- Intoxicating Malt Liquor License. Background: On December 30, 1986, an application was submitted to the city by Mr. Richard Gottlieb on behalf of Beaneries of the Midwest, Inc., d/b/a Brick Oven Beanery (currently Mr. Steak), located at 1420 East 78th Street, for an on-sale non-intoxicating malt liquor license. The parent corporation of Beaneries of the Midwest, Inc., is Discus Corporation of Bloomington. Discus currently operates. three Fuddruckers restaurants in the Minneapolis/St. Paul area. The president of Discus is Mr. Michael E. Platt of Edina. Mr. Platt has no known criminal record. The applicant has indicatd that they have signed a purchase ~ agreement for the Mr. Steak restaurant and that they intend to remodel the existing structure and would like to be open for _ business by March of 1987. The applicant has described the Brick • Oven Beanery concept as "self-service cafes" (an upgrade from fast food), that features regional American cooking. As such, there will be no table service. In addition, the applicant has indicated that a drive-through will not be included as a part of the remodeling proposal. The applicant has included a menu with their application. It should be noted that significant differences exist between this applicant's request for a license and the request for a license by Restaurants Ventures II Inc., the applicant who is proposing the Two Pesos restaurant. These differences are: 1. Two Pesos was requesting an on-sale liquor license, while Brick Oven Beanery is requesting only an on-sale non- - intoxicating malt liquor license. 2. The requirements for an on-sale liquor license as opposed to an on-sale non-intoxicating malt liquor license are considerably different and in fact, are regulated by different sections of both the state statutes and the city ordinance code. 3. Both state statute and city ordinance code restrict the number of on-sale intoxicating liquor licenses that can be issued. There are no restrictions on the number of non- intoxicating liquor licenses that can be issued. ~J/ ~t 4. In the case of the Two Pesos request, a special use permit must be granted before they can operate an on-sale liquor establishment.. Ho~~ever, no special use permit or zoning changes are necessary to enable Brick Oven 8eanery to apply for a non-intoxicating malt liquor license. The applicant has paid the required license fee and has furnished the city with a certificate of insurance detailing liquor liability coverage. The applicant has also indicated that they will be applying for a food license. Recommendation: Based upon the information supplied by the applicant and the investigation conducted, there appears to be no reason to deny the license requested. However, it is recommended that the license not be issued until the following stiupulations have been met: 1. The applicant applies for and is granted a food license. 2. The applicant designates a manager for the restaurant and that person is granted a manager's license. 3. The applicant receives final approval and inspection for all building plans. Basis of Recommendation: 1. The applicant has complied with all of the provisions of both the city ordinance and the state statutes pertaining to on-sale non-intoxicating malt liquor licensing. 2. The city attorney has indicated that the applicant is eligible for an on-sale non-intoxicating malt liquor license under Paragraph 1, Subd. 4 of the Richfield Ordinance Code 11.02. 3. The applicant has demonstrated that the business will be an asset to the community. Alternatives: III 1. The council could decide to continue the licenese application. 2. The council could decide to deny the license. However, the applicant has complied and there is no apparent reason to deny. 3. The council could decide to amend or drop the stipulations. Decision/Discussion Mode: .The request for the issuance of the on-sale non-intoxicating malt liquor license is scheduled for January 12, 1987. If the council decides to continue. the license application this could cause a delay in the opening of the restaurant. Respec ully submitted, Jame D. Prosser City Manager JDP/eja ~ - ~ r_7.T :CITY OF RICHFIELD, MINNESOTA Council Letter No. 13 Agenda January 12, 1987 Issue Statement: Resolutions designating official depositories for the City of Richfield for 1987_, including the approval of collateral. Background: In accordance with Minnesota Statutes Section 475.66 and 118.005, the City of Richfield must annually establish financial institutions ~vhich have pledged the necessary collateral over and above the amount of Federal Insurance, as Public depositories. For the year 1987, six institutions have fulfilled this requirement and will be considered as depositories for the Citys' Deputy Registrar, payroll and vendor accounts and all savings deposits in excess of $100,000. They are Richfield Bank and Trust Company, pledging collateral of $1,045,000; First Western Bank of Richfield, pledging collateral of $2,750,000; First Minnesota Savings Bank, collateral of $300,000; Midwest Federal Savings and Loan Association, collateral of $847,224; Twin City Federal, collateral of $245,500;. and Norwest Bank, with collateral of $418,970. Resolutions designating these institutions as official depositories are attached to the Council Letter. A resolution must be provided annually, designating certain savings and loan associations and banks as official depositories ~ for investment of certain City funds. With approval of these official depositories, the City will be able to invest funds in these institutions, not exceeding the Federal Insurance of $100,000. Finally, a resolution is also attached which designates certain financial institutions as depositories for the investment of City funds for 1987. These institutions, such as investment brokerage firms, offer Government Securities in the manner required by law. These financial institutions include Marquette National Bank, Merrill Lynch, Dain Bosworth, Prudential Bache, Kidder Peabody, Miller Schroeder, Norwest Investment Services, Offerman & Company Services, Piper, Jaffray & Hopwood, and State Street Bank & Trust. Recommendation: It is recommended that the City Council adopt the attached resolutions designating official depositories,. with the understanding that the City could not invest in any of the depositories beyond the level of insurance coverage of the pledged collateral. i Basis of Recommendation: 1. The City is required by Minnesota Statute 475.66 and 118.005, to designate as a depository of funds, insured banks or Thrift Institutions as defined in Section 518.01, Sub- Q~ - ~ _ fD Division 3, Minnesota State Statutes. Any collateral so • deposited is accompanied by an assignment pledged to the City in the amount specified in the attached resolutions. 2. The City has worked with the Institutions recommended. in the past and has found to have a good working relation- ship with these institutions. Alternative Recommendations: The City Council could solicit other Financial Institutions for official depositories, but past relationships. with the depositories recommended have proven satisfactory for the City. Discussion/Discussion Mode: Action of the City Council is desirable at the January 12, 1987, City Council meeting so that the City may invest funds in the approved Financial Institutions for the year 1987 immediately. Respect lly submitted, James ~l. Prosser City Manager JDP/sae • i I ' t RESOLUTION N0. RESOLUTION DESIGNATING THE RICHFIELD BANK AND TRUST COMPANY ' A DEPOSITORY OF FUNDS OF THE CITY OF RICHFIELD FOR THE YEAR 1987 AND APPROVING COLLATERAL BE IT RESOLVED b the Ci y ty Council. of the City of Richfield as follows: That, in accordance with Minnesota Statues, Section 475.66 and 118.005, the Richfield Bank and Trust Company be, and hereby is designated a depository of the funds of the City of Richfield, subject to modification and revocation at any time by said City, and subject to the following terms and conditions: ~i i The said depository shall not be required to give bonds or other securities for ~I such deposits provided that the total sum thereof shall not at any time exceed in any depository the sums for which its deposits are insured under the Acts of Congress of the United States relating to insurance of-bank deposits; but that in case such deposits in any such depository shall at any time exceed such insured sum, said depository shall immediately furnish bonds or other security for such excess according to law, approved by the City Council of said City. That said depository shall pay on demand all deposits therein; and shall pay alI time deposits, at or after the end of the period for which the same shall be deposited, on demand. • BE IT FURTHER RESOLVED, that there shall be maintained a general account in * I~ which shall be deposited all monies from golf course operations and not otherwise specifically provided for. Checks on this account shall be signed by the following officers or their facsimile signatures: JAMES D. PROSSER, CITY MANAGER STEVEN L. DEVICH, TREASURER BE IT FURTHER RESOLVED, that there shall be a daily interest savings account. All withdrawals from said account will be for transfers to the general checking account. BE IT FURTHER RESOLVED, that collateral in the amount $1,045,000, is deposited for safekeeping at the Federal Reserve Bank of Minneapolis, is hereby approved. Passed by the City Council of the City of Richfield this 12th day of January, 1987. John Hamilton Mayor ATTEST: Thomas P. Ferber Cit Clerk Y RESOLUTION N0. • RESOLUTION DESIGNATING THE FIRST WESTERN BANK-RICHFIELD A DEPOSITORY OF FUNDS OF THE CITY OF RICHFIELD FOR THE YEAR 1987 AND APPROVING COLLATERAL BE IT RESOLVED by the City Council of the City of Richfield as follows: That, in accordance with Minnesota Statues, Section 475.6E and 118.005, the First Western Bank-Richfield be, and hereby is designated a depository of the funds of the City of Richfield, subject to modification and revocation at any time by said City, and subject to the following terms and conditions: The said depository shall not be required to give bonds or other securities for such deposits provided that the total sum thereof shall not at any time exceed in any depository the sums for which its deposits are insured under the Acts of Congress of the United States relating to insurance of bank deposits; but not in case such deposits in any such depository shall at any time exceed such insured sum, said depository shall immediately furnish bonds or other security for such excess according to law, approved by the City Council: of said City. That said depository shall pay on demand all deposits therein; and shall pay all-time deposits, at or after the end of the period for which the same shall be deposited, on demand. BE IT FURTHER RESOLVED, that there shall be maintained a general acr_ount in whic~ • shall be deposited all monies from liquor, swimming pool/ice arena operations and cit permits. Checks on this account shall be signed by the following officers or their ~ facsimile signatures: JAMES D. PROSSER, CITY MANAGER STEVEN L. DEVICH, TREASURER BE IT FURTHER RESOLVED, that there shall be maintained a cit a roll account. T here Y P Y sh all b.. issued a sin le the k P c biw.,ekl for an amount e ual to th 9 Y q e biweekly city payroll, payable to the Treasurer for deposits in such payroll account. Thereafter, the Treasurer is authorized to issue payroll checks on said accounts for all wages or salaries inclu ded in sa' id biweekly payroll. BE IT FURTHER RESOLVED, that there shall be a daily interest bearing checking account. All interest earned shall be transferred to the Investment Trust Fund. BE IT FURTHER RESOLVED, that collateral in the amount $2,750,000, is deposited .for for safekeeping at the Marquette National Bank of Minneapolis and the Federal Reserve Bank is hereby approved. Passed by the City Council of the City of Richfield this 12th day of January 1987. John Hamilton Mayor ATTEST: • Thomas P. Ferber City Clerk RESOLUTION N0. • RESOLUTION DESIGNATING THE FIRST MINNESOTA SAVINGS BANK A DEPOSITORY FOR THE INVESTMENTS OF CITY FUNDS IN 1987 AND APPROVING COLLATERAL WHEREAS, pursuant to Minnesota Statutes, Sections 475.66 and 118.005, municipal funds may be deposited in any savings and loan association which has its deposits insured by the Federal. Savings and Loan Insurance Corporation, and WHEREAS, the amount of said deposits may not exceed FSLIC insurance covering such deposits, which insurance presently amounts to $100,000, unless amounts in excess of such insurance coverage is covered by additional collateral pledged to the City, and WHEREAS, the deposit of City funds in savings and loan associations and banks would provide greater flexibility in the City's investment program and maximize interest income thereon. WHEREAS, there shall be maintained a daily interest general checking account in which shall be deposited all monies for the city licenses. Checks on this account shall be signed by the following officers or their facsimile signatures: JAMES P. PROSSER, CITY MANAGER STEVEN L. DEVICH, TREASURER • NOW, THEREFORE, BE IT RESOLVED by the City Council of the. City of Richfield, Minnesota, as follows: 1. That First Minnesota Savings Bank, 6445 Nicollet, Richfield, Minnesota be designated as official depository for City funds in 1987. 2. That collateral in the amount of unlimited funds, deposited for safekeeping with Federal Home Loan Bank of Des Moines, Iowa. Passed by the City Council of the City of Richfield,. this 12th day of January, 1987. John Hamilton Mayor ATTEST:. Thomas P. Ferber City Clerk ' • ill RESOLUTION N0. A RESOLUTION DESIGNATING MIDWEST FEDERAL SAVINGS AND LOAN AS A DEPOSITORY FOR THE INVESTMENT OF CITY FUNDS IN 1987 AND APPROVING COLLATERAL WHEREAS, pursuant to Minnesota Statutes, Section 475.66 and 118.005, municipal funds may be deposited in any savings and loan association which has .its deposits insured by the Federal Savings and Loan Insurance Corporation, and WHEREAS, the amount of said deposits may not exceed FSLIC insurance covering such deposits, which insurance presently amounts to $100,000, unless amount is excess of such insurance coverage is covered by additional collateral pledged to ~ the City, and WHEREAS, the deposit of City funds in savings and loan associations and banks would provide greater flexibility in the City's investment program and maximize interest income thereon. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, as follows: 1. That the Midwest Federal Savings and Loan Association, 3100 West 66th Street, Richfield, Minnesota, be designated as an official depository for. City funds for 1987. 2. That collateral in the amount of $847,224, is deposited for safekeeping with the Richfield Bank and Trust Company of Richfield, Minnesota, is hereby approved. Passed by the City Council of the City of Richfield, this 12th day of January, 1987. I John Hamilton Ma or Y ATTEST: Thomas P. Ferber City Clerk • - - . y ~ RESOLUTION N0. A RESOLUTION DESIGNATING TWIN CITY FEDERAL SAVINGS AND LOAN AS A DEPOSITORY FOR THE INVESTMENT OF CITY FUNDS IN 1987 AND APPROVING COLLATERAL WHEREAS, pursuant to Minnesota Statutes, Section 475.66 and 118.005, municipal funds may be deposited in any savings and loan association which has its deposits insured by the Federal Savings and Loan Insurance Corporation, and WHEREAS, the amount of .said deposits may not exceed FSLIC insurance. covering such deposits, which insurance presently amounts to $100.,000, unless amount is excess of such insurance coverage is covered by additional collateral pledged to the City, and WHEREAS, the deposit of City funds in savings and loan associations and banks would provide greater flexibility in the City's investment program and maximize interest income thereon. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, as follows: 1. That Twin City Federal Savings .and Loan, Marquette at 8th Street, Minneapolis, Minnesota, be designated as an official depository for City funds for 1987. • 2. That collateral in the amount of $245,500, is deposited for safekeeping with the Midland National Bank of Minneapolis, is hereby approved. Passed by the City Council of the City of Richfield, this 12th day of January, 1987. John Hamilton Mayor ATTEST: Thomas P. Ferber City Clerk • ~ _ ~ RESOLUTION N0. • A RESOLUTION DESIGNATING NORWEST BANK BLOOMINGTON AS A DEPOSITORY FOR THE INVESTMENT OF CITY FUNDS IN 1987 AND APPROVING COLLATERAL WHEREAS, pursuant to Minnesota Statutes, Section 475.66 and 118.005, municipal funds may be deposited in any bank and is a member of Federal Deposit Insurance Corporation, and WHEREAS, the amount of said deposits may not exceed-.FDIC insurance covering such deposits, which insurance presently amounts to $100,000, unless amount is excess of such insurance coverage is covered by additional collateral pledged to the City, and WHEREAS, the deposit of City funds in .savings and loan associations and banks would provide greater flexibility in the City's investment program and maximize interest income thereon. I NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, as follows: 1. That Norwest Bank Bloomington, 7900 Xerxes Avenue South, Bloomington, Minnesota, be designated as an official depository for City funds for 1987. • 2. That collateral in the amount of $418,970, is deposited for safekeeping with the Nonyest Bank Minneapolis, is hereby approved. hereby approved. Passed by the City Council of the City of Richfield, this 12th day of January, 1987. John Hamilton Mayor ATTEST: Thomas P. Ferber City Clerk I ~1 ~ _ ~ 6 RESOLUTION NO A`RESOLUTION DESIGNATING CERTAIN SAVINGS AND LOAN ASSOCIATIONS AND BANKS AS DEPOSITORIES FOR THE INVESTMENT OF CITY FUNDS IN 1987 BE IT RESOLVED by the City Council. of the City of Richfield, Minnesota WHEREAS, pursuant to Minnesota Statutes, Section. 475.66 and 118.005, municipal funds may be deposited in any Savings and Loan Association which has its deposits insured by the Federal Savings and Loan Insurance Corporation, and WHEREAS, the amount of said deposits may not exceed the Federal Savings and Loan Insurance Corporation insurance covering such deposits which insurance amount is presently $100,000, .and WHEREAS, the deposit of City funds in Savings and Loan Associations and Banks would provide greater flexibility in the City's investment program and maximize interest income thereon. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, as follows: I 1. It is hereby found and determined that it is in the best interests of the proper management of City funds that certain Savings and Loan Associations and Banks be designated as additional depositories for City funds for 1987. 2 The following Savings and Loan Associations and Banks in the metropolitan area are designated as additional depositories for municipal funds. I, First National Bank of St. Paul -332 Minnesota Street ~ St. Paul, Minnesota 55101 Marquette National Bank Marquette St. 6th Street Minneapolis, Minnesota 55480 3. It is further found and determined that the purpose of such depository designation is to facilitate the proper and ad- vantageous investments of City funds and that such designation is not exclusive nor does it preclude the deposit of any City funds in other officially designated depositories of the City. 4. The Treasurer is hereby authorized to deposit City funds in any or all of the depositories herein designated up to the amount of $100,000, or such other amount as may be subsequently permitted by law, such deposits to be in the form of demand accounts for Public Unit Savings Certificates purchased by the City, payable . to the City of Richfield on the signatures of the City Treasurer. Such deposits may be made and withdrawn from time to time by the ' ~ ~-y _ ~ (//j!/ . / • Resolution No. -2- Treasurer as his/her best judgement and the interests of the City dictates. 5. The investment of funds and the reporting thereof pursuant to this resolution shall be conducted in accordance with estab- lisped policies of the City regarding the investment of City funds. 6. Investment bankers services, First American Investment Group, Inc., 3601 West. 29th, Suite 120, Topeka, Kansas, 66604, Long. Beach Savings.& Loan, 101 Long Beach Boulevard, Long Beach,,. CA., 90802, Professional Asset Management, Inc., 331 - 15th Street, Del Mar CA., 92014, Goldstone Investment Corp., 9832 Oline St., Wakarusa, Kansas, 66546, Liberty Group, 500 Newport Center Drive, Newport Beach, CA., 92660 and Kansas National Investments, 5845 S.W. 29th, Topeka, Kansas, 66614 are being used to service the dF~positories outside the metropolitan area. Passed by the City Council of the City of Richfield this 12th day of January, 1987. II'~ John Hamilton Mayor ATTEST: Thomas P. Ferber City Clerk ~I i~~~/G s ~ ~ RESOLUTION N0. A RESOLUTION DESIGNATING CERTAIN FINANCIAL INSTITUTIONS AS DEPOSITORIES FOR THE INVESTMENT • OF CITY FUNDS IN 1987 WHEREAS, the City of Richfield has money which is available for investment, and WHEREAS, different financial institutions offer different rates of return on investments, and WHEREAS, the City of Richfield shall purchase U.S. Treasury Bills, U.S. Treasury Notes and other such. government securities in the manner required by Minnesota Statutes, ,Section 475.66 and 118.005 from the institution offering the highest rate to the City providing greater flexibility in the City's investment program and maximize interest income thereon. i NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, as follows: li 1. It is hereby found and determined that it is in the best interests of the the proper management of City funds that certain financial institutions be designated as additional depositories for City funds for 1987. 2. The following financial institutions designated as depositories for municipal funds: Marquette National Bank Merrill Lynch, Pierce, Fenner & Smith, Inc. Dain Bosworth, Inca Prudential - Bache Kidder, Peabody & Company Miller Schroeder Norwest Investment Services Offerman & Company Services Piper, Jaffray & Hopwood State Street Bank & Trust, Trust for Short-Term U.S. Government Securities 3. The Treasurer is hereby authorized to deposit City funds in any or all of the depositories herein designated. Such deposits may be made and with- drawn from time to time by the Treasurer as his/her best judgement and the the interest of the City dictates. 4. The investment of funds and the reporting thereof pursuant to this reso- lution shall be conducted in accordance with established policies of the City regarding the investment of City funds. Passed by the City Council of the City of Richfield, this 12th day of January, 1987. John Hamilton Mayor ATTEST: Thomas P. Ferber City Clerk • n. - / CITY OF RICHFIELD, MINNESOTA Council Letter No. 12 Agenda January 12, 1987 Issue Statement: Authorization Conveyance of Tax-Forfeited Lands for Street Purposes. i Background: ~ In May, 1986 property owners abutting the southern half of the alleyway between Grand Avenue, Harriet Avenue, West 73rd Street and West 74th Street requested that the city vacate the portion of the alleyway described above. That same month, a petition signed by 10 of the 18 residents abutting the alley was received stating opposition to the vacation, and requesting that the alley be permanently paved.. The city staff recommended against the alley vacation. The council denied the request for vacation on June 9, 1986, since vacating one-half of an alley would create a deadend which would be inconvenient for maintenance purposes such as snowplowing and utilities maintenance. On September 8, 1986 the city council approved the 1987 alley paving project, which includes permanently paving the alley in its entirety. 8y state law, a letter was mailed to all affected property owners, notifying them of this proposed improvement and • hearing. The city has recently been informed by Hennepin County that land on the southern half of this alley is tax. forfeited property, and may be conveyed to the city. Recommendation: Approve the attached resolution authorizing execution of an Application by Governmental Subdivision for Conveyance of Tax- Forfeited Lands. - Basis for Recommendation: I, 1. Without this conveyance, the land would revert back to the County, who would in turn auction it off.: This may interfere with the city's right to maintain and pave the alley. 2. The city has a storm sewer easement on this property and I, would need to maintain the access along with all other utility easements. Alternative Recommendation: 1. Notify the county that these parcels may be auctioned off in a public or adjacent owner auction. This would, however leave the city with a deadend alley. Discussion/Decision Mode: The 1987 alley paving project is tentatively scheduled to begin • in mid-April. Therefore, it is important that paperwork for the conveyance be completed and forwarded promptly to the State of Minnesota for approval. .The construction work could not begin on this alley until the land has been conveyed to the city. Respectfully submitted, -Jame Prosser City anager JDP/eja • - I RESOLUTION N0. • RESOLUTION AUTHORIZING EXECUTION -0 F AN APPLICATION BY GOVERNMENTAL SUBDIVISION FOR CONVEYANCE OF TAX-FORFEITED LANDS WHEREAS, the alley between Grand Avenue, Harriet Avenue, West 73rd Street and West 74th Street in the City of Richfield,=Minnesota has been approved to be permanently paved this summer as part of the 1987 Alley Paving Project; and WHEREAS, the City of Richfield has been notified by Hennepin County that a portion of the land needed to complete this alley paving described as follows is currently tax-forfeited property which must be conveyed to the City. of Richfield before construction may begin: PID# 34-028-24 23 0162 PID# 34-028-24 23 0163, to wit; E 7 FT OF W 825 6/10 FT OF THAT PART OF THE S 1/4 OF W 40 ACRES OF GOVT LOT 6 LYING S OF THE N 150 FT THEREOF, UNPLATTED Section 34, Township 028, Range 24 City of Richfield, Munic 42, Plat 44834, Parcel 1183, PID# 34-028-24 23 0162 and, E 7 FT OF W 825 6/10 FT OF N 150 FT OF S 10 ACRES OF LOT 6 UNPLATTED Section 34, Township 028, Range 24 City of Richfield, Munic 42, Plat 44834, Parcel 1198, PID# 34-028-24 23 0163 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfiei~d,Minnesota: 1. The City of Richfield hereby requests that certain tax-forfeited e lands, as described above, be conveyed to the city for public use purposes. 2. The Mayor and City Clerk are hereby authorized to execute an Application by Governmental Subdivision for Conveyance of Tax-Forfeited Lands pursuant to • Minnesota Statutes 282.01, Subdivision 1, subject to the recommendation of the County Board of Hennepin County. _ i ¦ ~ Passed by the City Council of the City of Richfield, Minnesota this 12th day of January, 1987. Jonn Hamilton, Mayor ATTEST: 1110mdS N, Ferber, City C1erK • i ~ ~ HARRIET AVENUE ' DOD Z ~ X v m ~ ~ ~ ~ m ~ rn GRANLI AVENUE . ~ N ~ i CITY OF RICHFIELD, MINNESOTA Council Letter No. 11 Agenda January 12, 1987 • Issue Statement: Cancelling a Public Hearing On A Planned Unit Development Plan,. Rezoning, Preliminary Plat, Street Vacation And Street Dedication Request For The CDR Project At 35W And 494. Background: A public hearing was scheduled for the December 22, 1986 City Council meeting to consider a request by CDR Associates, Minnesota, Lnc. for approval of a planned unit development plan, rezoning, preliminary plat, street vacation and street dedication for their planned office/hotel project at 35tiV and 494. The hearing was suggested by the city attorney as an additional hearing for this particular project and not the normal hearing conducted with second reading of an ordinance for land use change. Notice of this hearing was published in the Richfield Sun Newspaper. The City Council on December 22, 1986 continued this matter to January 12, 1987. However, the developer is reconsidering the phasing of their development and is considering adding the hotel t~o the first phase of .development along with the 18 story office building. Because further analysis of this potential change was necessary to determine its impact on the specific site as well as the ILN improvement project, the Planning Commission continued their public hearing on this matter for December 16th to December 30th, • 1986. On December 30, 1986 the Planning Commission again continued the matter to January 27, 1987 becaUSe the additional analysis was not yet available. Recommendation: It is recommended that the City Council cancel the .public hearing on this matter. The hearing will be rescheduled at a future date when the Planning Commission completes their analysis and recommendations. Basis of Recommendation: The cancellation is necessary to allow the Planning Commission to complete their review of the proposal and make a recommendation to the City Council. Alternative Recommendation: Continue the hearing to February 9, 1987. Decision Mode: Council action is necessary because public notice was published for the December 22, 1986 hearing date and the Council continued the hearing to January 12, 1987. Mailed and published notice will be provided when the hearing is rescheduled. Respectfully submitted, • Ja es D. Prosser C ty.Manager CITY OF RICHFIELD, MINNESOTA Council Letter No. 10 w Agenda January 12, 1987 . Issue Statement: Request for Illuminated Sign at Minnesota Mini-Storage, 200 West 78th Street. Background• City Ordinance provides that the city council must approve all permits for illuminated signs. Minnesota .Mini-Storage has requested an advertising permit to erect a new pedestal sign in the same location as their present signage. The pedestal sign is to be 16' X 8' (128~sq. ft.) with a total height of 27'. Recommendation: It is recommended that the city council approve the permit for this illuminated sign. Basis for Recommendation: 'I 1. The Inspection Division and the Planning Division have approved the sign. 2. The sign conforms to all applicable city ordinances. Alternative Recommendation: 1. Not approve the permit. However, the city has no alternative design criteria to suggest for a substitute for this sign. Discussion/Decision Mode: This item has been placed on the consent calendar portion of the 1/12/87 council agenda for consideration. The business is requesting action to complete their sign placement for this establishment. Respectfully submitted, J ~ D. Prosser Cit Manager • /iA APPRO~ I DENY I : APPROVE DE`'Y ,,~j~y~.~c.~ City ~Saaager I X~ ~ Inspect Date Date APPROVE ~ ? DENY ~ . APPROVE I I DENY f ~ ~ -Planning Department City Council Date Date Route to above for special approval per code General Signs APPLZCATZON FOR ADVERTISING FERMIT City of Richfield, .Minnesota Date 1 ~ ~ ~5 ~ Q(, Zoning Sign Erected -Yes No ~ Fee ~ ~y/. ~ C~ Address of Sign ,~GC7 j ~ ; 7~ f_y ~ Proprietor Name m ~AlNC S~ Ti} mE~~'~DB o L--r Sign Erector ~..~=2~ Y S, t:.v S c, Address i.3 ~S L c~~n~ i'Jv<~ ~Uc /~1,~~s, A?it/ Type of Sign Desi gn. ~ Weather Cover Lis~htinR ~ Y ~ Wall y ~ ~ Single Face _ Clear Lexon t~/4 Constant _ Projecting ~ Double Face Frosted Lexon I ~ Flashing _ Ground Multi-Faced ~ Plastic Covered i Revolving Roof Aerial/Blimp I I Shaded Traveling Pedestal Searchlight ~ Neon Zip Lite Changeable Banner/Pennants ? Other- ~~av:~,%~~ ~ Other (Explain) Temporary Portable Frame: ~ Sign Colors i~:~r ~;c. ~u Trailer T ~ A ~ Post ~ ~ ; Illuminated Yes No Watts / ,~.5j G~ ectrical Contractor).. c- y s AddressL .3.x.5 ~ ~~,n~ /.i,2~ Phone -S .3sr =C c ~ Property Owner or his Agent Signature Phone Estimated Cost ~ ~.S C G . ~ Sign Width / ~ Height ~ ~ Total Square Feet I Position of the advertisement structure in relationship to the adjacent buildings, sidewalks, curbs, roadways, overhead utility lines, vehicle movement lines, or public facilities on .drawing with. significant dimensions and attached hereto of major signs. Minor signs as defined on page 2. Two blueprints of the sign, billboard, or outdoor advertising structure construction plans: including spec~.f ications, list of materials, and explicit anchoring or fastening details and a copy of the stress sheets; calculations, color of sign structure. Does the sign copy relate solely to the business, institution, or activity conducted on the premises? r: ,5 Will the sign, structure, or billboard restrict any sight distance under, around, or over for safe access by persons destined for or passing the subject premises? ,9l/v Applicant's Signat~ and Title with Firm Date I ~ ~ ~ti ~ 4 C. Phone Number { ~ ' G' C' • - Ikt 8/83 PLEASE-SEE REVERSE SIDE FOR SIGN LOCATION SKETCH Sivert Hendrickson/BuildiZg Official - 8b6-5061 I-i ~ . _ , ,.i a~ - - ~ ~ ' i NaaAbY. r.._ fi-,ry~ w~w1 ~ ~ I ~ ~r` ~ ~ ~ ! ~ ~ j ~ _ ; , . ~ _ _ ; 1 -t- ~ ~ . _ i 1 ~ I, ~ , ~ ~ ~ z~ .,~<< , r, t 1 1 i+ i Wr~1'(. ~t/~J•'r.,~..rJ PStKK cEr-r~,~~ ! t l 1 - ~t ~ `r ~ `fib ,v ~ r R, Ind ' ' 1-Oj . FYi.v~ Fe4C f - k rY ~ aJ ~ 117 ,i1~ ~ . _ CITY OF RICHFIELD, MINNESOTA Council Letter No. 9 Agenda January 12, 1987 • Issue Statement: Consideration of Purchase of Service. Agreements with. social services agencies receiving funding .for the fiscal year 1987. Background: At the December. 22, 1986 city council meeting, the city council approved the following appropriations for social service agencies for fiscal year 1987: ~ Cornerstone Advocacy $ 1,250 Home Program (SHHSC) $,1,100 Project Charlie III $ 1,800 .Senior Outreach Program $ 2,000 .South Henn. Human Svices. Council $ 6,000_ Storefront/Youth Action $42,850 Total $55,000 Attached to this council letter-are contractual agreements II summarizing the the services each of these agencies will provide to Richfield residents. The services for the South Hennepin Human Services Council are included in the joint powers agreement between the cities of Bloomington, Edina, Eden Prairie and .Richfield, which was approved when this agency was established. I, Recommendation: Approve the contractual agreements for Cornerstone Advocacy, Home Program, Project Charlie II, Senior Outreach Program and the Storefront/Youth Action, Inc., and authorize their execution by the City Manager. i Basis for Recommendation: 1. In return for funding from the City of Richfield, the ii agencies have agreed to provide certain services which are outlined in the service agreements. Alternative Recommendation: 1. Not approve the agreements. However, the city council has already approved the funding for these agenices so there would be appear to be no basis to not approve the agreements. Discussion/Decision Mode: This item has been placed on the January 12, 1987 city council agenda to allow sufficient for the agreements~to be executed before payments to the agencies are made. Respect ully submitted, James Prosser ~ I City M Hager I JDP/eja i AGREEMENT FOR EMERGENCY SERVICES CORNERSTONE ADVOCACY SERVICE THIS AGREEMENT made and: entered into as of the 1st day of January, 1987 by and between the City of Richfield, a Minnesota municipal corporation ("City") and Cornerstone Advocacy Service, a nonprofit corporation ("Contractor"), 1. City hereby engages Contractor to perform services, and the Contractor agrees to provide services to the 'City consisting of the following: A. Contract is formed to provide emergency services and ongoing practical assistance for victims of domestic abuse and to provide education to the public on the issue of domestic violence. These services shall include, but nat be limited to, 24-hour help line, short term safe housing; emergency transportation; home visits; client security; relocation services; one to one advocacy; accompaniment/court advocacy, support groups and community education. 2. To assure coordination bet~,veen City and the Contractor • under this agreement, the Contractor agrees to take the following measures: A. It will at all times while this agreement is in effect permit a person designated by the City to act as liaison to the Contractor and its board of directors and committees. 8. It will permit the person so designated by the City to attend, as an observer, all meetings of the board of directors and all committees of Contractor's organization and to .participate in discussions and deliberations of such board and committees. Such person shall not be entitled to vote at meetings of Contractor's board or committees. C. Contractor will send to the City Manager a quarterly statistical report summarizing th'e nature of the activities Contractor has provided pursuant to this agreement. C. Contractor shall provide services under this agreement to all victims of domestic abuse of the City without regard to race, color, creed, religion, national origin, age, sex, marital status,. S or status with regard to public assistance or disability. mless • E. Contractor will defend, indemnify and hold har the City of Richfield, its officers, employees and agents from any and all claims, causes of action, lawsuits, damages, losses or any acts or omissions an the part of the Contract,,or in connection with the provision of services under this agreement. 3. For the performance of the services described in the foregoing Section 1 and 2 above, the City agrees to pay Contractor and the Contractor agrees to accept the following: A. .City shall pay to the Contractor the sum of $1,250 which shall be paid in one lump sum payable on the first day of March, 1987. 8. This agreement is for the calendar year 1987 and will be terminated automatically at the end of the calendar year. The agreement may also 'oe terminated by the City, with or without cause, upon the giving of 30 days notice prior to written notice to the Contractor. IN WITNESSETH WHEREOF, the parties hereto have made and executed this agreement as of the day and year first above written. Witnesseth: CITY OF RICHFIELD City Manager CORNERSTONE ADVOCACY SERVICE Executive Director s . _ ~ AGREEMENT FOR HOME PROGRAM SERVICES SOUTH HENNEPIN HUMAN SERVICES COUNCIL THIS AGREEMENT made and entered into as of the lst day of January, 1987 by and between the City of Richfield, a Minnesota municipal corporation ("City") and South Hennepin Human Services Council H.O.M.E. grogram ("Contractor"), 1. City hereby engages Contractor to perform services, and the Contractor agrees to provide services to the City consisting of the following: A. Contract is formed to provide maintenance and homemaking services at a modest cost to elderly residents of the city to permit them to continue to live independently in their homes. 2. To assure coordination between City and the Contractor under this agreement, the Contractor agrees to take the following measures: A. It will at all times while this agreement is in effect permit a person designated by the City to act as liaison to the Contractor and its board of directors and committees. B. It will permit the person so designated by the City to attend,. as an observer, all meetings of the board of directors and all committees of Contractor's organization and to participate in discussions and deliberations of such board and committees. Such person shall not be entitled to vote at meetings of Contractor's :board or committees. C. Contractor will send to the City Manager a quarterly statistical report summarizing the nature of the activities Contractor has provided pursuant to this agreement. D. Contractor shall provide services under this agreement to all elderly residents of the City without regard to race, color, creed, religion, national origin, age, sex, marital status, or status with regard to public assistance or disability. E. Contractor will defend, indemnify and hold harmless the City of Richfield, its officers, employees and agents from any and all claims, causes of action, ~ J~~,_ • lawsuits, damages, losses or any acts or omissions on the part of the .Contractor in,connection with the provision of services under this agreement. 3. For the performance of the services described in the foregoing Section 1 and 2 above,. the City agrees to pay Contractor and the Contractor agrees to accept the following: A. City shall pay to the Contractor the sum of $1,100 which shall be paid in one lump sum on the first day of March, 1987. B. This agreement is for the calendar year 1987 and will be terminated automatically at the end of the calendar year. The agreement may also be terminated by the City, with or without cause, uoon the giving of 30 days notice prior to written notice to the Contractor. IN WITNESSETH WHEREOF, the parties hereto hav° made and executed this agreement as of the day and year first above written. CITY OF RICHFIELD Witnesseth: • City Manager SOUTH HENNEPIN HUMAN SERVICES COUNCIL H.O.M.E. PROGRAM Executive Director AGREEMENT FOR CRIME PREVENTION SERVICES PROJECT CHARLIE III, RICHFIELD, INCORPORATED THIS AGREEMENT made and entered into as of the 1st day of January, 1987 by and between the City of Richfield, a Minnesota municipal corporation ("City") and Project Charlie III, ~ Richfield, Incorporated, a Minnesota nonprofit corporation j ("Contractor"), 1. City hereby engages Contractor to perform services, and !i the Contractor agrees to provide services to the City consisting of the followin 9 I A. Contractor will provide a chemical abuse educational program within the city, directed toward prevention of chemical abuse, and providing advice and assistance in dealing with chemical abuse and the problems attendant thereon. Such educational program shall consist, generally, of such activities as providing brochures, pamphlets and other written materials on the subject of chemical abuse and distributing such materials throughout the community; providing chemical abuse film presentations to youth groups, civic organizations, churches, and other groups within the city; and providing lectures and other presentations on that • subject to such groups within the city. B. Contractor will provide the City with such information as City may require concerning the nature, scope and cost of any and all of the services being provided by the Contractor under this agreement. 2. To assure coordination between City .and the Contractor under this agreement, the Contractor agrees to take the following measures: A. It will at all times while this agreement is in effect permit a person designated by the City to act as liaison to the Contractor and its board of directors and committees. B. It will permit the person so designated by the City to attend, as an observer, all meetings of the board of directors and all committees of Contractor's organization and to participate in discussions and deliberations of such board and committees. Such shall not be entitled to vote at meetings of Contractor's board or committees. C. Contractor will send to the City Manager of the City and it designated liaison representative a quarterly statistical report summarizing the nature of the i activities Contractor has provided pursuant to this agreement. D. Contractor shall provide services under this agreement to all residents of the City without regard to race, color, creed,. religion,. national origin., sex, age, marital status, or status with regard to public assistance or disability. E. Contractor will defend, indemnify and hold harmless the City of Richfield, its officers, employees and agents from any and all claims, causes of action, lawsuits, damages, losses or any. acts or omissions on the part of the Contractor in'connection with the provision of services under this agreement. 3. For the performance of the services described in the foregoing Section 1 and 2 above, the City agrees to pay Contractor and the Contractor agrees to accept the following: A. City shall pay to the Contractor, the sum of $1,800 which shall be paid in two equal installments, payable on the first day of June; and October, 1987. B. This agreement is for the calendar year 1987 and will be terminated automatically at the end of the calendar year. The agreement may also be terminated by the City, with or without cause, upon the giving of 30 days notice prior to written notice to the Contractor. IN WITNESSETH ?~HEREOF, the parties hereto have made and executed this agreement as of the day and year first above written. Witnesseth: CITY OF RICHFIELD City Manager PROJECT CHARLIE III, RICHFIELD, INCORPORATED President 7r • AGREEMENT FOR SENIOR OUTREACH SERVICES SENIOR COMMUNITY SERVICES. THIS AGREEMENT made and entered into as of the lst day of January, 1987 by and between the City of Richfield, a Minnesota municipal corporation ("City") and Senior Community Services, a Minnesota nonprofit corporation ("Contractor"), WITNESSETH: WHEREAS, Contract is formed to assist the frail elderly and their families in resolving personal problems and to assist them in findin servi h ces t at hel them remain inde endent. 9 P P NOW, THEREFORE, IT IS AGREED by and between the parties hereto as follows: 1. City hereby engages Contractor to perform services, and the Contractor agrees to provide services to the City consisting of the following: A. Contractor .will provide both counseling and case management to the senior citizens of the community. B. Contractor will assist older adults in finding • - the most appropriate services at the lowest cost. C. Contractor will offer objective service assessment by linking elderly with other agencies rather than providing direct in-home services. 2. To assure coordination between City and the Contractor under this agreement, the Contractor agrees to take the following measures: A. It will at all times while this agreement is in effect permit a person designated by the City to act as liaison to the Contractor and its board of directors and committees. 8. It will permit the person so designated by the City to attend, as an observer, all meetings of the board of directors and all committees of Contractor's organization and to 'participate in discussions and deliberations of such board and committees. Such person shall not be entitled to vote at meetings of Contractor's board or committees. C. Contractor will send to the City ,Manager a quarterly statistical report summarizing the nature of the activities Contractor has provided pursuant to this agreement. L • D. Contractor shall provide services under this agreement to all elderly residents of the City without regard to race, color, creed, religion, national origin, sex, marital status, or status with regard to public assistance or disability. E. Contractor will. defend, indemnify and hold harmless the City of Richfield, its officers, employees and agents from any and all claims, causes of action, lawsuits, damages, losses or any acts or omissions on the part of the Contractor in connection with the provision of services under this agreement. 3. For the .performance of the services described in the foregoing Section 1 and 2 above, the City agrees to pay Contractor and the Contractor agrees to accept the following: A. City shall pay to the Contractor-the sum of $2,000 which shall be paid in one lump sum on the first day of March, 1987. B. This agreement is for. the calendar year 1987 and will be terminated automatically ,at the end of the calendar year. The agreement may also be terminated by the City, with or without cause, upon the giving of 30 days notice prior to written notice to the Contractor. IN WITNESSETH WHEREOF, the parties hereto have made and executed this agreement as of the day and year first above written. Witnesseth: CITY OF RICHFIELD City Manager SENIOR COMMUNITY SERVICES ~ Program Administrator • _ ,~.y AGREEMENT FOR COUNSELING SERVICES i STOREFRONT/YOUTH ACTION, INC. THIS AGREEMENT made and entered into as of the 1st day of January, 1987 for the period from January 1, 1987 through December 31, 1987 by and between CLTY OF RICHFIELD, a Minnesota municipal corporation, ("City"), and the STOREFRONT/YOUTH ACTION, Inc., a Minnesota nonprofit corporation ("Contractor"). WITNESSETH: WHEREAS, the City in fulfilling its governmental role, has an interest in avoiding antisocial conduct, avoiding or ameliorating social problems, avoiding infractions of the law, diverting-youth from the criminal justice system, assisting young people in finding solutions to their individual problems, assisting the police department, school officials and others within the community in handling of the problems of youthful residents of the City, and WHEREAS, such interests of the City can be served by having available to the youthful residents of the City a diversion program which provides youth counseling and referral services, and tNHEREAS, Contractor is in existence for the purpose of providing such youth counseling and referral services and is willing to provide such services for the City. NOW, THEREFORE, be it agreed by and between the parties hereto as follows: 1. City herewith engages Contractor to perform services, and Contractor agrees to provide services to the City, consisting of the following: A. Counseling and referral services to juvenile residents of the City who are referred to Contractor by members of the Richfield Public Safety Department, representatives of the School District, the Hennepin County Municipal Courts, the Hennepin County District Court, social welfare agencies of Hennepin County, and parents, custodians, guardians or other persons having responsibility for such youth residents of the City. A goal of the Contractor for the time in which this agreement is in effect shall be to work with 150 cases from City of which 80% will be youth diverted from the criminal justice system as defined in goal"A" of the HAYDP FY 76 grant application to the Governor's Commission on • Crime Prevention and Control.. . B. In cases. where persons referred to Contractor have problems which cannot be fully or adequately dealt with through. services by Contractor, appropriate referrals will. be made by Contractor to other persons or organizations. C. Primary emphasis in counseling will be on an individual diagnosis of the person referred ~ to determine his. or her basic needs, but such j diagnosis shall not include psychological or vocational testing. D. In appropriate cases such counseling shall include, as an adjunct to the counseling of a juvenile, diagnostic counseling of other family members or other persons in the household where he or she resides. E. A follow-up on referrals will be made by Contractor, on all referrals from police, court services, anal juvenile court, in order to determine the extent to which an individual client's problem or problems have been resolved through the efforts of the Contractor or through the efforts of • others to whom the Contractor has referred the client. ~ j F. Contractor will consult with law enforce- ment officers of the City, officials of the school district and other. appropriate persons to keep them advised of the nature of the services being provided under this agreement and to work out procedures which will facilitate the providing of the Contractor's services. G. Contractor will use its best efforts to coordinate the programs of various youth service organizations and agencies within and outside of the City which provide i services to youthful residents of the City, with the object of improving ' upon the coordination and performance of such organizations and agencies in meeting the total needs of the client youth involved. H. Contractor shall hold itself available for consultation with juvenile authorities of the City so that such authorities are kept • advised of the status of those situations which fall within.. their areas of responsibility. I. Contractor will undertake to identif an Y Y new or different kinds of services which should be male available to. youthful residents of the City in order to meet their unmet needs in personal development and social adjustment. J. Contractor will provide the equivalent of at least one full time youth worker to serve residents of the City referred for services. The entire staff of Contractors will be available to work. with said residents as needed. Said youth workers will have access to services of secretary provided by Contractor. K. City will receive all services provided. by the Storefront/Youth Action, Inc. ' central staff, including the monitoring. of agency budget, the maintenance of fiscal records, and program monitoring and evaluation. City will also receive support of the Board of Directors of the Storefront/Youth Action, Inc. • L. Residents of Cit will be eli ible to Y 9 participate in all programs offered by Contractor.. These currently include a chemical dependency orientation program for families, groups focusing on drug use for adolescents, a concerned persons group for parents concerned about drug use of a child, and self-awareness groups for young women. 2. To assure proper coordination between the City and the Contractor, under this agreement, the Contractor agrees to take the following measures: A. It will, at all times while this contract is in effect, keep a person to be designated by the City, on its Board of Directors. B. It will permit a member of the City's governing body, to be designated by the City, to attend, as an observer, all meetings of the Board of Directors of Contractor, and to participate in the discussions and deliberations of such Board, without the right to :vote. • C. It will send copies of minutes of all meetings of its Board of Directors to those persons designated by :the City, promptly after each Board of Directors meeting... D. It will send to all members of the City Council a quarterly statistical report summarizing the nature of the activities of Contractor in providing the services described in this agreement. E. It will provide. services to all persons 4rithout regard to race, color, creed, religion, national. origin, sex, marital status, status with regard to public assistance or disability. F. It will defend, indemnify and hold harmless the City of Richfield, its employees. and agents, for any and all claims, causes of action, law- suits, damages, losses or expenses on account of bodily injury, sickness, disease, death or property damage as a result, directly or indirectly, of any actions or omissions on the part of the Contractor's personnel in connection with the provision of services in accordance with the terms of this contract. G. It will perform the counseling and referral services in a competent, professional manner and in compliance with all applicable lays, ordinances, rules, regulations, and policies which are now in effect or which may hereafter be adopted. 3. For the performance of the services described in Section No. 1 above, the .City agrees to pay and the Contractor agrees to accept payments on the following basis: A. The amount of direct City funds which the City shall be obligated to pay for such services shall be the sum of $42,850, which will be ~ paid in twelve equal payments upon. receipt of a monthly statement from Contractor. 4. This agreement .shall be terminated on the expiration date specified above. Thereafter the agreement may be renewed annually. The agreement may be terminated upon the giving of thirty (30) days written notice by the City of Richfield to the Storefront/Youth written notice by the City of Richfield to the Storefront/Youth Action, Inc. • for reasons of nonperformance or documented unsatisfactory performance. The agreement may be terminated by either party upon the giving of sixty (60) days written notice. i IN WITNESS WHEREOF,the parties hereto have made and executed this agreement as of the. day and year first above written. In the presence of: CITY OF RICHFIELD City Manager THE STOREFRONT/YOUTH ACTION,INC. Executive Director i J~j , v~ V ~ CITY OF RICHFIELD, MINNESOTA • Council Letter No. 8 January 12, 1987 Issue Statement: Approval of the 1987 and 1988 Labor Contract with the International Association of Firefighters Local 1215. Background: City staff have completed negotiations on a labor agreement, subject to City Council approval, with the International Association of Firefighters Local 1215 to cover the period of January 1, 1987 through December 31, 1988. The International Association of Firefighters Local 1215 represents the positions of Fire Captain, Fire Lieutenant and Firefighter. There are presently twenty-four employees represented within the unit. The 1987 contract year is the first of a two-year agreement. The contract has a reopener for wages and insurance contributions for the year 1988. The changes which have been negotiated are as follows: 1. An adjustment of 4% over 1986 wage rates for all classifications. 2. A $14.50 increase in the maximum monthly Health insurance premium. This increases the payment from $149.00 per employee per month in 1986 to $163.50 per employee per month in 1987. 3. A $.50 per month increase in employee dental insurance, from $13.50 per employee per month in 1986 to $14.00 per employee per month in 1987. 4. An increase of term life insurance, from $5,000 in 1986 to $10,000 in 1987, at a cost of $.90 per employee per month. ~ 5. A $25.00 increase in the yearly clothing allowance, from $275.00 per employee each year to $300.00 per employee per year. I 6. The establishment of a Disability Reserve~Article. Each firefighter earns Sick Leave at the rate of 7.38 hours each bi-weekly payroll period until they reach a banked total of i 1,344 hours. After the banked total of 1,344 hours is reached, the Sick Leave accrual rate falls to 2.77 hours per biweekly payroll period. The new Article 'establishes a disability reserve, under which the employee may accumulate benefits at the rate of 4.61 hours per pay period up to a i maximum of 840 hours. Accrual in the Disability Reserve will only occur after sick , ~ ~ Leave has accrued to 1,344 hours and remains at that level. • This Disability Reserve may only be used when all banked Sick Leave has been used. Disability Reserve hours may. not be used. in the calculation of severance benefits. (Currently, the contract provides that an eligible employee may receive ll3 of accumulated sick leave hours up to a maximum of 720 hours as a severance benefit. The total estimated package cost of the 1987 settlement is 4.12%, which is comparable to other firefighter units in the metropolitan .area. Recommendation: Approve the labor- agreement with the International Association of Firefighters Local 1215. Basis for Recommendation: 1. Firefighter settlements in other communities range from 3.5% to 4%. Richfield has historically maintained a salary position in the top three communities with respect to top firefighter base wage rates.- The proposed wage increase maintains that position. 2. The City insurance contributions over t~~e oast three years have fallen below the metropolitan average. The insurance increase brings Richfield closer to the average contributions of other metropolitan fire departments. 3. Clothing allowance modification is comparable to that of ii firefighters in other area communities similar to Richfield's. 4. The. Disability Reserve was established to provide additional Short-Term Disability protection for firefighters. Currently, four firefighters are close to reachingthe banked sick leave total of 1,344 hours, at which time their rate of accrual will drop to 2.77 hours biweekly. In addition, four other firefighters are over 1,000 in banked sick leave. The disability reserve also provides an additional incentive for the firefighter not to use. sick leave. In order to accumulate Disability Reserve hours, an employee would have to work seven years without using any sick leave and maintain a Sick Leave bank of 1,344 hours. Alternative Recommendation: 1. Do not approve the labor agreement, requiring further negotiations and/or arbitration. i • Discussion/Decision Mode: In order to allow the City's accounting personnel to modify payroll records in a timely manner for January 1, 1987, it is recommended that the City Council act on January 12, 1987 to adopt the attached resolution providing for contract changes, effective Januar 1 1987. Y ~ Res ectfull submitte d p Y Jam D. Prosser Cit Manager JDP:sb i _ ~f= RESOLUTION N0. RESOLUTION APPROVING LABOR AGREEMENT BETWEEN THE CITY OF RTCHFIELD AND THE INTERNATIONAL ASSOCIATION OF FIREFIGHTERS LOCAL 1215 BARGAINING UNIT FOR THE YEARS 1987 AND 1988 WHEREAS, the City Manager and the International Association of Firefighters Local 1215 bargaining unit have reached a complete understanding concerning rates of pay, hours and other conditions of employment for the. years 1987 and 1988, and WHEREAS, the Personnel Ordinance requires that contracts between the City and the exclusive representative of the employees in an appropriate bargaining unit shall be implemented by council resolution. NOW, THEREFORE, BE IT RESOLVED that the city council does hereby approve the labor agreement between the City of Richfield .and the International Association of Firefighters Local 1215 Bar ainin Unit for the ears 1987 and 198 n 9 9 B a d order the Y provisions of the labor agreement to be implemented effective January 1, 1987. Passed by the City Council of the City of Richfield, this 12th day of January, 1987. • John Hamilton Mayor AT1`EST Thomas P. Ferber City Clerk R ~ 4 ~ • CITY OF RICHFIELD Council Letter No. ~ Agenda January 12, 1987 Issue Statement: .Request for authorization to purchase Cable Television broadcasting equipment. Background: The City Council policy resolution on purchasing provides that when purchases of merchandise, materials, equipment, or construction exceed the amount of $5,000, authority to purchase shall be submitted to the City Council for consideration. I The 1986 revised budget provided for capital outlay in the Cable programming and public information division of $16,700 for Cable equipment, including monitors, camera, switcher, character generator, .console and accessories. This capital outlay had been budgeted in order to make significant improvements in the City's cable broadcast of City Council meetings. The additional equipment provides the City with a two camera operation including a character generator to sub-title agenda items on the screen and the ability to provide split screen viewing. The camera that is to be purchased is a three tube color camera which is equal to the grade of professional production cameras used in television broadcasting. • In addition to utilizing the Cable equipment for City Council broadcasts, the new camera and equipment will also be used for recording and play back of in-house training sessions, predominately used by the Public Safety Department. The City contacted three firms involved in selling such broadcasting equipment to solicit quotations. Quotations for the necessary equipment were received from Midwest Video of Minneapolis, MN at a package cost of $17,923.00; Todd Communications of Minneapolis, MN at a package cost of $15,771.00, and Alpha Video of Minneapolis, MN at a package cost of $14,109.17. It was anticipated before quotations were solicited that the entire package would come in below the $15,000 threshold. The prices above include all equipment, installation and training. Recommendation: To approve the purchase of the Cable Television Broadcasting equipment package from Alpha Video at package cost of $14,109.17. Basis of Recommendation: 1. City staff has spent a great deal of time talking with the various equipment providers to determine what type of equipment and equipment configurations would be necessary to make the kind of improvements the City is seeking. The equipment included provides for those improvements. • ~f-/ • 2. City staff is very confident in the ability. of Alpha Video in providing quality equipment training and installation necessary for this improvement. 3. Alpha Video has provided the lowest quotation for .the equipment. 4. The budgeted amount for the equipment is $16,700, far exceeding the cost of this purchase. Alternative Recommendations: 1. The City could scale down the Cable purchase and improvements contemplated, however a two camera broadcast. requires certain minimum additional features. 2. The City could solicit additional quotations for this purchase, however, the three major companies providing equipment in this area were included in the request for quotations. Discussion/Decision Mode: Action is requested at the January 12, 1987 Council Meeting. The quotations were submitted by the three firms, who agreed to hold the bid price until a date certain. The Alpha Video low quotation is a firm price until January 15, 1987. After that date the City may experience higher costs to purchase equipment. Respec fully submitted Jame D. Prosser -City Manager JDP:sae j CITY OF RICHFIELD, MINNESOTA Council Letter No. 6 Agenda January 12, 1987 Issue Statement: Review and/or approval of a construction cooperative agreement with Hennepin County for an "Opticom" Emergency Vehicle Preemption System at five.. intersections on 66th. Street. Background: On March 10, 1986, the city council awarded a contract for Opticom equipment for 66th Street at Nicollet Avenue, Pillsbury Avenue, Lyndale Avenue, Lake Shore Drive and the 35W ramps. The delivery of equipment was completed in November. In September, Hennepin County :staff determined that a special county/city agreement was needed to allow city staff access to the Hennepin County signal control boxes to install and maintain the Opticom system. Although Hennepin County began reviewing an agreement in September, the review was not completed until December. The delay in final approval of the agreement was due to problems Hennepin County had in resolving maintenance and security issues with the city equipment being installed in county . signal controllers. There are obvious liability concerns related to traffic signals. Recommendation: Authorize the execution of the Construction Cooperative Agreement with Hennepin County for an Opticom system. Basis for Recommendation: 1. An agreement is needed to allow the installation and establish responsibilities for maintenance of the equipment, and for protecting the existing signal system. 2. The agreement allows Richfield to install the equipment while protecting both parties' interests. Alternative Recommendation: 1. Send the agreement back to the county staff requesting that Hennepin County assume maintenance responsibilities for the system. This would eliminate the need for the city to contract for the system maintenance. The 'city hires a private electrician for electrical maintenance. The county reserves the right to assume maintenance responsibilities with the city responsible for the cost. r Discussion/Decision Mode: • The decision on this item can be delayed. However, the Hennepin Board will not review/approve the agreement until the Richfield City Council approves the agreement. Prolonged delay will also delay the. anticipated spring installation of the system. Respectfully submitted, Jam D. Prosser City Manager JDP/eja • Agreement No. 65-19-86 . • Signal Preemption Systems City of Richfield County of Hennepin CONSTRUCTION COOPERATIVE AGREEMENT AGREEMENT, Made and entered into this day of 1986, by and between the County of Hennepin, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as "County" and the City of Richfield, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "City". WITNESSETH: WHEREAS, The City is planning to furnish and install emergency vehicle preemption equipment at five (5) intersections on County Road 53 (66th Street) under the City Project No. 828 within the corporate limits of the City, WHEREAS, the Gity plans to pay for the entire cost of the project, and WHEREAS, it is contemplated that said work will be carried out by the parties hereto under the provisions of M. S. Sec. 162.17, Subd. 1, and Sec. • 471.59. NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: I. The City will prepare the plans, administer the contract and inspect the construction for the project. The County will provide an inspector at the sole expense of the City, to protect the inplace operating signal equipment during construction. II. The County will review and approve the plans for the project. III. The City will be responsible for maintaining and repairing the emergency preemption equipment at its own expense. The County, at its discretion, reserves the right to assume maintenance responsibilities of the Emergency Vehicle Preemption Systems. The cost of such maintenance shall be borne by the city, until such time as the county assumes these costs for any other jurisdiction. IV. Employees of the City engaged in the maintenance of the Emergenc Y -2- • Vehicle Preemption System shall establish and maintain a work record wh~ will be kept. in the local traffic signal cabinet'so that all entries into the cabinet are recorded. . Emergency vehicle preemption system caill be added to other signalized intersection on County Highcaay systems within the city upon approval of the County Engineer. The city shall submit a written request describing the type of preemption equipment, installation schedule, and such other information as may be necessary to review the request. The County Engineer may authorize the installation of such additional preemption equipment by letter. VI. Neither party shall be responsible or liable to the other or to any other person cahomsoever for any claims, damages, actions, or causes of actions of any kind or character arising out of or by reason of the performance of any work or part hereof by the other as provided herein; and each party further agrees to defend at its sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of cahatsoever character arising in connection with or by virtue of performance of its own caork as provided herein. • VII. Any and all employees of the City and alI other persons engaged by the City in the performance of any work or services required or provided herein to be performed by the CitS- shall not be considered employees of the County, and any and all claims that may or might arise under the .Worker's Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on .the part of said employees while so engaged on any of the work or services provided to be rendered herein shall in no way be the obligation or responsibility of the County. Also, any and all employees of the County and all other persons engaged by the County in the performance of the work or services required or provided for herein to be performed by the County shall not be considered employees of the City, and that any and all claims that may or might arise under the Worker's Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequenc, of any act or omission on the part of said employees while so engaged on any of the work or services provided to be rendered herein shall in no way be the obligation or responsibility of the Cit~~. r ~ -3- VIII. The provisions of (a) Vii. S. 181.59 (b) any applicable local ordinance relating to civil rights and discrimination and (c) the affirmative-action policy statement of Hennepin County shall be considered a part of this.. agreement as though fully set forth herein. I\T TESTIMOI~?Y WHEREOF, The parties hereto have caused this agreement to be executed by .their respective duly authorized officers as of the day and, year first above written. CITY OF RICHFIELD (Seal) By: Mayor Date: And: Manager Date: COUNTY OF HENNEPIN ATTEST: By: Clerk of the County Board Chairman of its County Board Date: Date: And: Upon proper execution, this agree- Associate County Administrator went will be legally valid and and County Engineer binding. By; Date: Assistant County Attorney Date: RECOMMENDED FOR APPROVAL Approved as to execution By: Director, Dept. of Transportation B S' Assistant County Attorney Date: Date: _ - CITY OF RICHFIELD, MINNESOTA Counr_il Letter No. 5 Agenda January. 12, 1987 -Issue Statement: Purchase of three one ton cabs and chassis for city maintenance operations. ~ Background: One ton dump trucks are utilized by the Golf Course, Park Maintenance, and the Sewer Division for hauling and routine maintenance purposes. This type of vehicle has proven to be very versatile and inexpensive to operate. The three units used by the above divisions are now fully depreciated and due to be replaced. An appropriation in the amount of $4D,500 was approved in the 1987 Central Garage (602-4862) capital outlay budget. Through the Hennepin County bid process, a quotation in the amount of $31,121 for three units was received from Thane Hawkins Polar Chevrolet of White Bear Lake. The $9,379 balance will be used to purchase hoists and dump boxes for the vehicles. Recommendation: Approve the purchase of three one-ton dump trucks from Thane Hawkins Polar Chevrolet in the amount of $31,121. Basis for Recommendation: 1. This type of vehicle is used extensively in the Community • Services Department and has proven to be invaluable for its many uses. 2. Hennepin County bid process typically obtains the lowest possible prices for vehicles. 3. The vehicles are fully depreciated and funds are budgeted in 1987 for their replacement. Alternative Recommendation: 1. Do not purchase the dump trucks at this time. However, the vehicles are fully depreciated and scheduled for replacement. 2. Not accept the bid of Thane Hawkins Polar Chevrolet and direct the staff to obtain bids from other dealers. Discussion/Decision Mode: Equipment is usually purchased during the first part of a new year so that it is available when needed. The item is also scheduled on the January 12, 1987 city council agenda to take advantage of the Hennepin County bid. Respectfully submitted, Jame D. Prosser • City Manager JDP/eja • CITY OF RICHFIELD, MINNESOTA Council Letter No. 4 Agenda January 12, 1987 Issue .Statement: Purchase of a vibrastat roller to use during .'street repair operations. Background: As part of its on-going maintenance program, .the street maintenance division repairs holes and cracks in the asphalt street surface. .The need for repairs is increasing as our street system ages. The roller machine currenty used to compact the blacktop material 1 is a 1974 model which is fully depreciated. In addition, it does not compact the blacktop` as well as machines now on the market. This results in a deficient patch. During the summer of 1986, the city rented a Rosco Vibrastat III roller from Ruffridge-Johnson Equipment Company to assist in patching operations. The machine served the city's needs well, and the street maintenance division now wishes to purchase this machine. The street maintenance division capital outlay budget (101-4220) for 1987 provides an appropriation of $10,000 for this purchase. The vendor has agreed to apply $2,080 of the rental • toward this purchase, for a total price of $7,190. Recommendation: Authorize the purchase of a Rosco Vibrastat III roller from Rufferidge-Johnson Equipment Company, Inc, in the amount of $7,190. Basis for Recommendation: 1. This would be the most economical option as a portion of the rental cost will be deducted from the purchase price. 2. The machine was used extensively during the summer of 1986 and proved to what is needed to perform street patching operations better and more efficiently. Alternative Recommendation: 1. Not approve the purchase and direct staff to obtain quotations from other companies in an effort to obtain a lower bid price. 2. Not .approve the purchase and continue to rent the machine (rental cost in 1986 was $800/month). / Discussion/Decision Mode: Purchase of equipment is generally done during the first part of a new year so the equipment is on board. when needed. Therefore, this item has been placed on the January 12 city council agenda .for council consideration. This will insure that the. roller will be delivered before patching operations begin this spring. Respect ully submitted, Ja D. Prosser Ci Manager JDP/eja • ~ ¦ CITY OF RICHFIELD, MINNESOTA Council Letter No. 3 Agenda January 12, 1987 Issue Statement: • Purchase of driving range tractor for Rich Acres Golf Course. Background: The City Council policy resolution on purchasing provides that .when the purchase of merchandise, materials, equipment or construction exceeds the amount of $5,000, authority to purchase shall be submitted to the City Council for consideration. The Central Garage 1987 adopted operating budget (602-4862) provides $6,600 for replacement of a fully depreciated tractor for the use at the Rich Acres Golf Course driving range. Two written quotations were received for a Ford model 1210 diesel tractor with four wheel hydrostatic drive, roll over protection and turf tires, complete with delivery. Long Lake Ford Tractor, Inc. quoted $6,550 while Carlson Tractor and Equipment Co. quoted $7,197. Recommendation: It is recommended the Council authorize the purchase of a driving range tractor from Long Lake Ford Tractor, Inc. in the amount of $6,550 as outlined in their quotation of December 19, 1986. Basis of Recommendation: 1. Existing tractor is fully depreciated, is too lightweight for the requirements of the expanded driving range operation and has experienced many costly repairs. 2. The quotation by Long Lake Ford Tractor, Inc. meets .the requirements outlined by the Rich Acres Golf Course and is the lowest quotation submitted by a responsible bidder. 3. Sufficient funding is available for this purchase.: Alternative Recommendation: As the existing unit is fully depreciated, does not meet current needs and has experienced repair problems and as the unit proposed for purchase is within budget and meets outlined requirements, staff does not have an alternate recommendation. Discussion/Decision Mode: To assure sufficient time for delivery and to put the new unit into service, this item is scheduled for the consent calendar of January 12, 1987. ' Respectfully submitted, Jame D. Prosser III ~ City Manager ' JDP/eja • - CITY OF RICHFIELD, MINNESOTA Council Letter No. 2 January 12, 1987 Issue Statement: Certificate of Achievement for Excellence in Financial Reporting Awarded by the Government Finance Officers Association (GFOA). Background: The City was recently notified that its Comprehensive Annual Financial Report for the fiscal year ended December 31, 1985 qualifies for a certificate of achievement for excellence in financial reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting and its attainment represents a significant accomplishment by government and its management. The GFOA, which is responsible for presenting the certification, is a nonprofit professional association serving 9,500 government finance professionals. The Association provides a variety of technical publications in various fields of government finance and represents the public finance community in Washington, D.C. The specific Comprehensive Annual Financial Report was judged by an impartial panel to meet the high standards of the program established by GFOA, including demonstrating a constructive spirit of full disclosure effort to clearly communicate its nt' 1 ersons and users to read financial story and motivate pote is p the financial report. When a Certificate of Achievement is awarded to a government, an award of Financial Reporting Achievement is also given to the individual designated as primarily responsible for having earned the certificate. This award of Financial Reporting Achievement has been presented to Jean Mitchell, the Finance Manager. Additionally, Richfield earned the GFOA Certificate of Achievement (formerly a Certificate of Conformance) for its Annual financial reporting for the years 1976, 1978, 1981, 1982 and 1984. Thus, the City of Richfield and Finance Manager Jean Mitchell have consistently-attained the award, especially in the 1980's. Recommendation: It is recommended that the City Council present the Certificate of Achievement far financial reporting to Jean Mitchell, Finance Manager, on behalf of the Government Finance Officers Association. Basis for Recommendation: 1. The City has been notified by the GFOA that the Certificate has been attained and that presentation to Jean Mitchell would be appropriate. . 2. The City Council wishes to take such opportunities to recognize achievements of City staff, especially at a public forum., such as the council meeting. Alternative Recommendation: 1. The City Council could accept the financial reporting achievement anal simply make no mention of it at a City Council meeting. Discussion/Decision Mode: Action on this item is suggested for January 12, 1987. Respectf ly submitted, Jame Prosser .City Manager JDP:sb CITY OF RICHFIELD, MINNESOTA Council Letter No. l Agenda January 12, 1987 Issue Statement Donation by the Richfield Lion's Club of a new resuscitator to the Police Division of the Public Safety Department for use in a squad vehicle. Background: Each Police Division squad carries a resuscitator in the vehicle for use in administering oxygen in emergency situations such as cardiopulmonary resuscitation. Some of the existing resuscitators are very old. The Richfield Lion's Club recently contacted the Department of Public Safety indicating that they wish to donate a new resuscitator for use in a squad. The cost of a resuscitator is $484.83. The Lion's Club President, Ray Sawitzke, and the Secretary Hugo Zadach, are planning to make this presentation to a representative of the Police Division at the regularly scheduled council meeting on January 12, 1986. Recommendation It is recommended t~iat the city council acknowledge the generosity of the Richfield Lion's Club in making this presentation to the Department of Public Safety. • Basis of Recommendation 1. The Lion's Club has purchased the resuscitator for the Police Division. 2. Members of the Lion's Club will be present at the January 12 council meeting to make the presentation. 3. The Public Safety Department is in need of this equipment. Alternative Recommendation 1. Do not accept the resuscitator. However, the police division is in need of this equipment and it is available to be donated to the police division. Decision/Discussion Mode Members of the Lion's Club have requested an opportunity to present this equipment to the Police Division at the January 12, 1987 city council meeting. Therefore, this item has been scheduled on the January 12 city council agenda. Respectfully submitted, Jam D. Prosser Cit Manager JDP/eja