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07-27-87 agenda CITY OF RICHFIELD, MINNESOTA Council Letter No. 229 Agenda July 27, 1987 Issue Statement: Ordinance Amendment Providing for a limit of the number of on- sale non-intoxicating malt liquor licenses issued in the city. Background: It has been determined that it is important that the City Council be able to regulate the sale of both intoxicating and non- intoxicating alcoholic beverages by limiting the number of on- sale licenses issued to establishments for both intoxicating and non-intoxicating liquor beverages. The present ordinance code limits the number of intoxicating liquor licenses to seven (7), and the number of on-sale wine licenses to nine (9). There is presently no limit to the number of on-sale non-intoxicating malt liquor (3.2 beer) licenses that can be issued in the city. Therefore, in order to be more consistent in the licensing procedure of establishments for on-sale alcoholic beverages, an ordinance has been prepared that would provide for a definite number of available on-sale non-intoxicating malt liquor licenses. The ordinance provides that the number be limited to nine licenses, the number of licenses currently held in the city. Recommended Motion: 1. Approve first reading of an amendment to Chapter XII, Section 1210.07 of the city code to provide for the issuance of no more than nine on-sale non-intoxicating malt liquor licenses in the city. 2. Schedule the public hearing and second reading of the ordinance for the August 24, 1987 city council meeting. Basis of Recommendation: 1. This ordinance amendment would be consistent with the ordinances regulating the licensing of wine and on-sale intoxicating liquor. 2. The ordinance would provide more control over the issuance of these licenses Alternate Recommendation: 1. Let the ordinance remain as it is and not set any limit on the number of on-sale non-intoxicating liquor licenses available. 2. Allow a higher number of licenses available, to be set at the discretion of the City Council. 0 • Decision/Discussion Mode: This ordinance has been placed on the July 24, 1987 city council agenda for first reading consideration. Respectfully submitted, Jame . Prosser City anager JDP/eja CITY OF RICHFIELD, MINNESOTA Council Letter No. 228 Agenda July 27, 1987 Issue Statement: Approval of the 1987 and 1988 agreement with the City of Minneapolis for participation in the Urban Corps Intern Program. Background: The Urban Corps provides college students with an innovative service learning environment. Through a well planned internship, students get an in-depth exposure in a specific field and gain valuable practical experience. At the same time, the City receives the benefit of the students' enthusiasm and academic skills at a nominal cost. For a number of years, the City of Richfield has cooperated with the Urban Corps to place area college students in internship positions with the City. This arrangement has been quite beneficial because it has enabled the City to hire additional part-time employees, at very little cost, to either undertake short-term studies or projects, or to supplement our full-time work force in performing some of the City's ongoing services. Under the program, undergraduates are paid $5.75 per hour and graduate students are paid $6.75 per hour. However, the cost • to Richfield is $2.39 per hour and $2.80 per hour. During 1986, the Nature Center used two interns in their programs. The Urban Corps Program is administered by the City of Minneapolis. In order for Richfield to continue participating in this program, it is necessary to execute an agreement with the City of Minneapolis, a copy of which is attached. This agreement does not commit the City of Richfield to hire Urban Corps Interns, but it does provide the City with the option to hire interns through the Urban Corps Program as we choose. Recommended Motion: Authorize the execution of the attached agreement with the City of Minneapolis for participation in the 1987/1988 Urban Corps Intern Program. Basis of Recommendation: 1. The Urban Corp Program provides a supplement to our full- time work force. 2. The Program also provides a resource for short-term studies or projects. 3. The cost of Urban Corp participants is relatively low. Alternative Recommendation: Do not approve the execution of the agreement, thus terminating the program. Decision/Discussion Mode: This item has been placed on the July 27, 1987 agenda for consideration in order for Departments to consider the internship program for the coming year. Respectfully submitted, Jame Prosser Cit anager JDP/eja • U n 1987 - 1988 AGREEMENT FOR PARTICIPATICN IN URBAN CORPS PROGRAM BETWKEN CITY OF MINNEAPOLIS AND THIS AGREEMENT is entered into this day of 19 , by and between the City of Minneapolis (herein called "Urban Corps") and (herein called #'Agency"), WHEREAS, the above named Agency, a public organization or private non-profit tax-exempt organization, desires to participate in the Twin: City Area Urban Corps and in consideration for the assignment of Urban Corps student interns to the Agency, we do hereby agree to the following terms and conditions: 1. The Urban Corps shall have the right to approve or reject requests for student inte ms submitted by this Agency upon forms provided for that purpose by the Urban Corps. 2. The Agency will accept a student as an intern by completing and signing the Assignment section of the student's Urban Corps application form. 3. The Agency shall utilize such students as may be assigned to it in accordance with the specifications set forth in its written request to the • Urban Corps, and shall immediately notify the Urban Corps of any change in nature of assignment, duties, supervisor or work location. 4. The Agency shall provide such students as may be assigned to it with a safe place to work and with responsible supervision. 5. The Urban Corps shall have the right to inspect the work being performed by such students as may be assigned to the Agency, and shall have the right to interview such students and their supervisors. 6. The Urban Corps shall have the right to require such students as may be assigned to-the Agency to attend such general or special meetings, or to appear at the Urban Corps office, individually or as 'a group, as shall be necessary for the proper functions of the program. 7. In accordance with the requirements of Federal and State law, work performed by such students as may be assigned to the Agency shall: a. Be in the public interest; b. Not result in the displacement of employed workers or impair existing contracts for services; c. Not involve the construction, operation or maintenance of so much of any facility as is used, or is to be used, for sectarian instruction or • as a place of religious worship; and d. Not involve any partisan or nonpartisan political activity associated with a candidate, or contending faction or group, in an election for public or party office. 8. The Agency shall require such students as may be assigned td it to submit . time reports and follow such other procedures as may be established by the Urban Corps. 9. The Urban Corps shall have the right to remove any student assigned to the Agency from said assignment and from the Agency at any time for any reason without prior notice, and the Urban Corps shall not be obligated to replace said student. 10. The Agency shall have the right to remove any student-assigned to said Agency at any time with prior notice given to the student and the Urban Corps. 11. The Agency warrants that it is in compliance with the provisions of the Civil Rights Act. of 1964 (P.L. 88-352, 78 Stat. 252), and Minnesota Statutes Section 181.59 and Minneapolis Code of Ordinance, Chapter 139 and 141, where applicable. 12. The Agency shall indemnify, protect and hold harmless the Urban Corps from all claims, causes or actions which may result from the assignments of students to the Agency. 13. The Agency shall obtain at its own expense Worker's Compensation insurance (or shall be self-insured under State Law) for such students as may be assigned to it under this Agreement. • 14. The Agency shall pay to the Urban Corps 40% or other percentage figure as agreed upon by identifying the percentage figure on the student's Urban Corps application form of the gross compensation earned by such students assigned and accepted by the Agency under a Federal or State program. The Urban Corps will bill the Agency, in accordance with bi-Meekly payroll periods, for its proper share of the compensation of such students as may have been assigned to the Agency and performed work during said period. Student hourly rates are set forth in Section 14(a) and 14(b) of this Agreement. a. Hourly compensation for students will be set at minimum rates of $5.75 per hour for entering freshmen through receipt of a Bachelor's degree, and $6.75 per hour for graduate students; other agreed upon hourly compensation rates not to be below the specified rates in 14(a); or other rates for Urban Corps student interns as established by the City of Minneapolis, through a salary ordinance replacing current minimum rates. b. A graduate student is defined for purposes of this Agreement as one who has received a B.A., B.S., or equivalent degree or is enrolled in the fifth year of a five year program. 15. At the election of the Agency, the Urban Corps shall place students to intern under a Stipend program. This option will be specified in the Assignment Form which the intern's Agency supervisor must sign before commencement of the internship. The Stipend rate which the Agency shall pay the Urban Corps is $30.00 per week for each week the student works.. 16. At the election of the Agency, the Urban Corps shall place interns for whom the Agency will pay the intern's total compensation plus an additional ten percent (10%) for administrative costs. This option will be specified in the Assignment Form which the intern's Agency supervisor must. sign before commencement of the internship. Agency rates for said option are set forth in Section 16(a) and 16(b) of this Agreement. - a. Agency rates for students will be set at minimum rates of $6.33 per hour for entering freshmen through receipt of a Bachelor's Degree, and $7.43 per hour for graduate students; other agreed upon hourly compensation rates not to be below specified rates in 16(a); or other rates for Urban Corps student interns as established by the City of ' Minneapolis through a salary ordinance replacing current minimum rates. b. A graduate student is defined for purposes of this Agreement as one who has received a B. A. , B.S., or equivalent degree or is enrolled in the fifth year of a five year program. 17. To comply with P.L. 99-272, the agency shall pay to the Urban Corps, for students receiving an hourly salary according to the rates specified in Section 14(a) and 14(b), Section 16(a) and 16(b), an additional 1.5% or other percentage figure as agreed upon by identifying the percentage figure on the student's Urban Corps application form of the gross compensation earned by such students assigned to and accepted by the agency after April 1, 1986. 18. Pe rformanee under this contract shall commence on July 1, 1987 and terminate on June 30, 1988 unless amended in writing as mutually agreed upon by both the Agency and the Institution; however, either party may terminate upon sixty (60) days written notice. Based upon the statements and affirmations made by the Agency through the above document, the Urban Corps hereby agrees to the assignment of students to said Agency, in accordance with said document and the applicable laws and regulations. CITY CF MINNEAPCLIS AGENCY By. Mayor ATTEST : City Cle rk Address CCUNTERSIGNED City Finance Officer Approved as to Legality: 41 Assistant City of Minneapolis Attorney City State Zip Code By. Title By. Title Attest: CITY OF RICHFIELD, MINNESOTA Council Letter No. 227 Agenda July 27, 1987 Issue Statement: Request for permit for illuminated signs at Lariat Lanes, 6300 Penn Avenue, and Hanson's Auto Spa, 6420 Penn Avenue South . Background: City ordinance provides that the city council must approve all permits for illuminated signs. Lariat Lanes has requested a permit to erect a new 10' x 5' illuminated sign on the existing pedestal. Hanson's Auto Spa requests a permit to remove the "Conoco" sign above their existing pedestal sign and replace it with a "Union 76" sign. The sign will-be a 7' x 71, double-faced, illuminated sign. The total height will be 25'. Recommended Motion: Approve the permits for a 10'x 5' illuminated sign for Lariat Lanes, 6300 Penn Avenue; and a 7' x 7' Union 76 pedestal sign for Hanson's Auto Spa, 6420 Penn Avenue. Basis for Recommendation: • 1. The Inspection Division and the Planning Division have approved the signs. 2. The signs conform to all applicable city ordinances. Alternative Recommendation: 1. Not approve the permits. However, the city has no alternative design criteria to suggest for substitutes for these signs. Discussion/Decision Mode: This item has been placed on the consent calendar portion of the 7/27/87 council agenda for consideration. The businesses are requesting action to complete their sign placement. Respectfully submitted, Jam s D. Prosser Cit Manager 0 APPROVE APPROVE a DENY Q City Manager Date T)ENY? : _ Pla ning D pa tment Date -7 floute to above for special approval per code APPROVE DENY 17 `'`-' Inspector Date?? APPROVE a DENY: ??. City Council Date General Signs APPLICATION FOR ADVERTISING PERMIT City of Richfield, , Minnesota Date 7 l? S7 Zoning Sign Erected - Yes X No Fee Address of Sign 6 qcv 4?NIJ 1-f LE 1. Proprietor Name eiq/l/SOlU$ 4(rp DBA Sign Erector S(//3(.f?3flfll L/G,rT/?/6 //r/C Address ' ? C,?,C`ELfyrJ P lLL f,?',riJ,!/. Type of Sign Design Weather Cover Lighting Wall Single Face Clear Lexon .Constant Projecting Double Face Frosted Lexon Flashing Ground Multi-Faced Plastic Covered Revolving " Roof Aerial/Blimp Shaded Traveling Pedestal Searchlight Neon R Zip Lite Changeable Banner/Pennants Other Other(Explain) Temporary Portable Frame: Sign Colors 0/2!k/UGZ ,. ?j./, J ,BL?%; Trailer T M A M Post F1 I , 4 o d L 6Ct S: eo,/ c cu 5144' .. 4£,r7U-Cr, i S10f old: o.41 -7 If Illuminated Yes ) No Watts electrical Contractor. 5Ll5%frTj05 Address 4077 /tG?_Phone Property Owner or his Agent Signature Phone , Estimated Cost Sign Width ?` Height 7 ? Total Square Feet Position of the advertisement structure in relationship to the adjacent buildings, sidewalks,. curbs, roadways, overhead utility lines, vehicle movement lines, or public facilities on drawing with significant dimensions and attached hereto of major signs. Minor signs as defined on page 2. Two blueprints of the sign, billboard, or outdoor advertising structure construction plans: including specifications, list of materials, and explicit anchoring or fastening details and a copy of the stress sheets, calculations, color of sign structure. Does the sign copy relate solely to the business, institution, or activity conducted on the premises? 'lam Will the sign, structure, or billboard restrict any sight distance under, around, or over for safe access by persons destined for or passing the subject premises? //O Applicant's Signature and Title with Firm / ??ll ?- ?7 7a Date Phone :lumber T? ekt 1985 PLEASE SEE REVERSE SIDE FOR SIGN LOCATION SKETCH Sivert Hendrickson/Building Official - 866-5061 6,eA0E Z/x lZ! Fr: • ?h Yr Au TO .t, •- SPA ? ?. APPROVE ? DEN Y r APPROVE 51 DENY : City Manager -Inspector ` Date ..Date ,7. dk $7 APPROVE T)ENY APPROVE a DENY D : - ve- P ann g Department City Council :., 4o * ? Date ? le (? ' Date ute to above for special approval per code - General Siens - APPLICATION FOR'ADVERTISING PERMIT ' L???/ City of Richfield, . Minnesota J /?/ T Date Zoning Sign Erected - Yes No :/ - Fee Address of Sign i, 300 u t,4 Ve So, Proprietor Name k12 t ; ?An?CS DBA Sign Erector kE P-o "i ?r:t'Dc- , Address l a 00 L G /Qye a . Type of Sign Design Weather Cover Lighting Wall Single Face Clear Lexon Constant Projecting Double Face Frosted Lexon Flashing Ground Multi-Faced Plastic Covered Revolving Roof Aerial/Blimp Shaded Traveling Pedestal Searchlight Neon Zip Lite Changeable Banner/Pennants Other H Other(Explain) Temporary Portable Frame: Sign Colors Trailer T r-1 A F Post 3P _L?: .acL ,ri -% rl:; 0 -f _ _ If Illuminated -Yes No Watts 4 co Wectrical Contractor. , Address Ic_3 ,? (,c"?: Lc ??? i? v? Phone.t :3:y - ??? Q Property Owner or his Agent Signature Phone Estimated Cost 1c.C: Sign Width _LL -Height Height ` Total Square Feet G? Position of the advertisement structure in relationship to the adjacent buildings, sidewalks, curbs, roadways, overhead utility lines, vehicle movement lines, or public facilities on drawing with significant dimensions and attached hereto of major signs. Minor signs as defined on page 2. Two blueprints of the sign, billboard, or outdoor advertising structure construction plans: including specifications, list of materials, and explicit anchoring or fastening details and a copy of the stress sheets, calculations, color of sign structure. Does the sign copy relate solely to the business, institution, or activity conducted on the premises? YL? S Will the sign, structure, or billboard restrict any sight distance under, around, or over fox-,,safe access b persons destined for or passing the subject premises? Ajp r ? h Applicant's Signatui r and Title with Firm Date Phone Number C c s? L Ont 1985 PLEASE SEE REVERSE SIDE FOR SIGN LOCATION SKETCH Sivert Hendrickson/Building Official - 866-5061 r GROUND SIGN PEDESTAL SIGN X11 `?-- WIDTH----? ?J WIDTH- 1 • PROJECTING SIGN -------WIDTH 31-P LEGEND LEGEND ?? 1141 J'A tj s 3A??dOU MAO W _FO RGPLACt? CXIS"i !t c S WALL SIGN © S QOF SIGN0 U4!. Indicate legend on the ---WIDTH WIDTH ? the reverse side in LEGEND r T LEGEND ROOF Place location of sign on this sketch with distance the sign is from property lines. Locate any traffic lights within 300 feet. DEFINITION: Minor Signs -- Single or double faced sign less than 32 sq. ft. on a common board INDICATE . NORTH LEGEND the space below LEGEND Indicate Distance From The Building LKT/8/83 { ?I I i ? 1 N ? . 1 ? ? ' ? x2=.11 l ate' r { /t _ 44 v IN l p Yl yG :?.. ?? 9L yy {. o- ? f , I } lit, t ?e g I ? ':? ? ly , , C { 'Y , ' - till A CITY OF RICHFIELD, MINNESOTA Council Letter No. 226 Agenda August 27, 1987 Issue Statement: Acceptance of the updated Environmental Health Delegation Agreement between the Minnesota Department of Health and the City of Richfield, under which the state delegates its environmental health enforcement authority to the city. Background: The State Department of Health has delegation agreements with cities and counties which have their own environmental health staffs, such as the City of Richfield, to give those jurisdictions the authority to enforce the state environmental health laws. A revised agreement has been written to the Local Public Health Act, which will 1987. The State Commissioner of Health sign the agreement before that date so program will remain consistent with the law. reflect the changes in be effective on August 1, has requested that cities that the enforcement revisions in the state The revisions are mostly technical changes to incorporate new chapter numbers for related state laws. Some language changes have been made to clarify the intent of some parts of the law. The law has also been amended. to drop the requirement for annual inspections of food, beverage and lodging facilities. Cities may prioritize such inspections based upon the risk involved. The law does not increase the number of routine inspections required. Recommended Motion: Approve the revised environmental health delegation agreement. Basis of Recommendation: 1. The revised agreement will keep Richfield's enforcement program consistent with the revised state law. Alternative Recommendation: The city council could decide to not approve the agreement. The city then would not be able to conduct environmental health inspections, and would have to rely on the State Department of Health to inspect the food, beverage and lodging facilities in the city. This would reduce the level of service which the city now provides. Also, the city would have no control over the standards applied by the state inspectors to the facilities in Richfield. Discussion/Decision Mode: The updated environmental health delegation agreement is being • presented at the July 27, 1987 city council meeting, so that if approved, the document may be executed by city officials by August 1, 1987 as requested by the State Department of Health. Respectfully submitted, Jam D. Prosser Cit Manager JDP/eja 0 CITY OF RICHFIELD, MINNESOTA Council Letter No. 225 Agenda July 27, 1987 Issue Statement: Purchase of radios for new alarm system for sanitary sewer lift stations. Background: The city council policy resolution on purchasing provides that when the purchase of merchandise, materials, equipment or construction exceeds the amount of $5,000, authority to purchase shall be submitted to the city council for consideration. The present alarm system for the sanitary sewer lift stations is nearly 20 years old and frequently malfunctions quite often. The proposed new system will be based off an FM radio that is compatible with the FM radio network already controlling the water system. The system would monitor the operation of each lift and signal the Water Plant if a pump failure, power failure or high water level condition occurred. The approved 1987 Sanitary Sewer budget includes $23,000 for the complete work to upgrade this alarm system at the four sanitary sewer lift stations. Of this budgeted amount, an estimated $9,000 pertained to radios. Other work to be included as part of the new system includes the computerized controller and the cost of the electrician and city staff to install the new system. Both companies capable of matching present equipment returned quotations: Vendor Quotation Automatic Controls and Communications Systems $8,000 Electronic Systems Technology $8,980 Recommended Motion: Authorize the radio purchase from Automatic Controls and Communications Systems in the amount of $8,000. Basis of Recommendation: 1. Automatic Controls and Communications Systems submitted the low quotation. 2. The radios quoted by Automatic Controls and Communications Systems match the existing specifications for the alarm project. 3. There is sufficient funding for this purchase. Alternative Recommendation: Council may choose to reject the quotations received and instruct staff to obtain new bids. However, staff does not believe we could obtain a better price from any other reputable supplier. • Discussion/Decision Mode: While this item has been scheduled for the consent the July 27 city council meeting agenda, council ma delay their decision. If council were to delay, ke that one supplier may withdraw his quotation after the other may withdraw his quotation after 45 days. the council should take action no later than August calendar on y choose to ep in mind 30 days and Therefore, 10, 1987. Respect ully submitted, Jam D. Prosser Cit Manager JDP/eja at CITY OF RICHFIELD, MINNESOTA Council Letter No. 224 Agenda July 27, 1987 Issue Statement: Agreement with Mount Calvary Lutheran Church. Background: As a condition of granting a partial alley vacation between 66th Street and 65th Street and east of 16th Avenue, an agreement for snow plowing this alley has been submitted to Mount Calvary Lutheran Church. According to the agreement, (copy of which is attached), the Church is responsible for snow removal to the standard performed by the city on other alleys. If the work does not meet this standard, the city will correct any deficiency and charge the church for costs incurred. These charges, if any, would become part of the annual special assessment against the church property for snow plowing of alleys. Other property owners on the alley would not pay any special assessment for alley snow plowing. Recommended Motion: Authorize the Mayor and City Manager to execute an agreement with Mount Calvary Church providing that snowplowing, to the standard of city plowing, of the alley between 66th Street and 65th Street 40 and east of 16th Avenue will be the responsibility of Mount Calvary Church. Basis of Recommendation: 1. The east end of the alley was vacated to accommodate a development by the church. 2. The dead end alley remaining would not be part of the normal city snow plowing operation. 3. The church has agreed to do the snow plowing. Alternative Recommendation: City staff has no other recommendation. Discussion/Decision Mode: This item is scheduled for the consent calendar of July 27, 1987. Respectf lly submitted, J es D. Prosser ity Manager JDP/eja Attachment zp? Z-i 0 AGREEMENT FOR SNOW PLOWING OF DEAD END ALLEY BETWEEN 66TH STREET AND 65TH STREET EAST OF 16TH AVENUE In consideration of the snow plowing difficulties and increased costs caused by creation of a dead end alley between 66th Street and 65th Street and east of 16th Avenue, Mount Calvary Lutheran Church, hereinafter called "Church", agrees to plow the snow from said dead end alley. The dead end is a result of the vacation of the east end of the alley to accommodate a development by the church. The City of Richfield, hereinafter called "City", will be the sole judge of the adequacy of the snow plowing done by the Church. If the City determines that the snow plowing work performed by the Church is not to the standard performed by the City's own forces, the City will correct any deficiency and charge the Church for any costs incurred in making the correction. Such charges will become part of the annual special assessment against the Church property for snow plowing of alleys. The Church recognizes that other property owners on the alley will not be paying any special assessment for alley snow plowing. This is in recognition of the fact that this corrective • snow plowing is not part of the normal Richfield snow plowing operation. MOUNT CALVARY LUTHERAN CHURCH By Date Title CITY OF RICHFIELD By Title John Hamilton, Mayor By Date Title James D. Prosser, City Manager CITY OF RICHFIELD, MINNESOTA Council Letter No. 223 Agenda July 27, 1987 Issue Statement: Purchase of labor, equipment and an estimated 2,465 square yards of asphalt for cart paths at Rich Acres Golf Course. Background: The city council policy resolution on purchasing provides that when the purchase of merchandise, materials, equipment or construction exceeds the amount of $5,000, authority to purchase shall be submitted to the city council for consideration. Cart paths at the golf course presently consist of 1/4" minus red rock. Several cart paths on the Regulation 18 Hole Course, which extend from greens to tees, are on a fairly steep incline. During heavy rains, water runs down the paths creating wash outs which make the paths unusable for power golf carts. Considerable staff time is spent filling in holes and grading these paths. At times the course must be closed to golf carts until the paths are repaired causing a loss in revenue. Three quotations were submitted for the work: Vendor Unit Price Total Quotation Bituminous Roadways, Inc. $4.43 $10,919.95 Plehal Blacktopping, Inc. $4.45 $10,970.00 Northwest Asphalt, Inc. $4.65 $11,462.25 The adopted 1987 Rich Acres Golf Course operating budget included $10,000 to begin to asphalt cart paths on the regulation course, particularly those with an incline; i.e., the #2 green/#3 tee, the #5 green/#6 tee and the #6 green/#7 tee. An analysis of the course at the time of obtaining quotations indicated asphalt work at the #1 and #10 tee areas would also be included in this work package. The revised 1987 budget for the golf course will include $12,000, the estimated cost of the work by a contractor plus any base work to be done by city forces. Recommended Motion: Authorize the purchase of labor, equipment and material for cart paths at Rich Acres Golf Course at a unit price of $4.43/s.y. from Bituminous Roadways, Inc. for a total estimated purchase price of $10,919.95. Basis of Recommendation: 1. Asphalt cart paths improve the aesthetics, safety and efficiency of the golf course operation. 2. The revised 1987 budget proposal will include sufficient funding for the cost of the work outlined above. 3. The quotation by Bituminous Roadways, Inc. is the lowest submitted by a responsible vendor. 1 Alternative Recommendation: 1. Do not improve any cart paths at this time. 2. Improve additional cart paths at this time. Discussion/Decision Mode: This item has been scheduled for the July 27 council agenda in anticipation of completing the work within the construction season with the least possible disruption of golf course play. Respectfully submitted, James Prosser City anager JDP/eja CITY OF RICHFIELD, MINNESOTA ` Council Letter No. 222 Agenda July 27, 1987 Issue Statement: Award of Contract for House Removal, Street Reconstruction, Storm Sewer and Appurtenant Work (City Project No. 8371). Background: On Friday, July 17, 1987, bids from three contractors were opened in accordance with legal requirements. The bid minutes and tabulation are attached for council review. The approved Interstate/Lyndale/Nicollet (ILN) Phase I Plan calls for constructing a loop street to connect Garfield Avenue and Harriet Avenue and for the installation of a diverter at Harriet Avenue and 77th Street. The Plan also includes construction of a median at 78th Street and Lyndale Avenue and converting 78th Street to a one-way eastbound between Lyndale Avenue and Harriet Avenue. The work to be done under this contract will provide maximum traffic, visual and noise separation between residential and commercial areas, a concern of many residents with the impending redevelopment project. The landscaping and noise wall north of 77th Street is being bid under a separate contract, the awarding of which will be presented to the City Council in August. Recommended Motion: Accept the bid minutes and tabulation and approve the award of contract for the House Removal, Street Reconstruction, Storm Sewer and Appurtenant Work (CP 8371) to Bituminous Roadways, Inc. in the sum of $80,329.35. Basis of Recommendation: 1. The bid from Bituminous Roadways, Inc. is the lowest by a responsible bidder. 2. Funding for this work is from the ILN tax increment redevelopment bonds of 1985. Alternative Recommendation: Council may choose to reject all bids and direct staff to obtain new bids; however, the low bidder is well within the range of the engineer's estimate of $112,530. Discussion/Decision Mode: The council may choose to delay award of this contract, keeping in mind that the contract documents allow the bidders to withdraw their bids after sixty days of the bid opening. Construction is scheduled to begin in mid August in order to be completed by the end of October, the end of the construction season. The next C? sixty days are needed to prepare contract documents, to obtain signatures and to allow the contractor time to obtain the required bonds. Respect lly submitted, Pross er Jamlvz Citger JDP/eja CITY OF RICHFIELD Bid Opening July 17, 1987 11:00 A.M. House Removal, Street Re-Construction Storm Sewer and Appurtenant Work City Project No. 837 Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Thomas P. Ferber, City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for house removal, street reconstruc- tion, storm sewer and appurtenant work, City Project No. 837, as advertised in the official newspaper on June 24, 1987. Present: Thomas Ferber, City Clerk Donald Fondrick, Community Services Director Eileen Anderson, City Manager Representative John Thom, Utility Superintendent Bruce Palmborg, Housing & Redevelopment Coordinator Steve Devich, Administrative Services Director The following bids were submitted and read aloud: VENDOR M.G. Astleford Co. Burnsville Hardrives, Inc. Maple Grove Bituminous Roadways Inc. Mpls. BID ( TOTAL SECURITY I 5% Bond 1 $ 97,305.00 5% Bond 1 $108,717.00 5% Bond 1 $ 80,329.35 The City Clerk announced that the bids would be tabulated and considered at the July 27, 1987 City Council Meeting. Thomas P. Ferber City Clerk