12-14-87 agenda
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 384
Agenda December 14, 1987
Issue Statement:
Veterans Memorial Park of Richfield Planning Report per
Councilman Ludeman's request at the November 23, 1987 city
council meeting.
Background:
On August 26, 1985 the city council approved the master plan and
authorized initial work for the construction of Legion Lake
development renamed to Veterans Memorial Park of Richfield. The
master plan was adopted after discussion of alternate uses of the
site, and an extensive public participation process identifying
potential uses and features for a community park. The plan was
recommended to the city council by the Community Services
Commission and the Planning Commission.
Basic features of the master plan included development of picnic
areas, play areas, concession buildings, pedestrian/bicycle
walks, restrooms, amphitheater, performance stage, pool area and
community center. (See Exhibit 1). The work was divided into
six distinct phases, for a total cost of $6,616,840. The
improvements were to be funded from the Capital Improvement
budget. Revenues for the improvements included liquor store
• profits, revenue sharing, and federal/state grants. (See Exhibit
2). Initially, it was estimated that the work was to be
completed by the mid-1990's. At the outset it was recognized
that the actual cost figures and funding formula could vary.
Since the initial plan adoption a number of changes in the cost
and revenue estimates have been made and reflected in the Capital
Improvement Programs which is reviewed by the Planning Commission
and Community Services Commission and adopted by the City
Council.
Through 1986, $471,000 has been invested in Veterans Memorial
Park of Richfield development, substantially completing Phases I
and II. Phases I and II estimated costs were $830,000. An
additional $40,000 will be spent by year end 1987, providing a
total investment of $511,000. Significant cost savings have been
achieved because of the city's ability to secure free fill and
use of "recycled" wood chips for path construction. While other
cost saving measures have not been identified for future
construction, they will be explored.
The cost of completing future phases (III, IV, V, VI) of the Plan
approximate $5.8 million. $3.0 million is related to community
center construction.
Phase III for development of a parking lot, play area, pedestrian
walkway and picnic area is scheduled to begin in 1988. The 1988
Capital Budget allocated $210,000 for these capital improvements.
This will leave a balance of approximately $1.05 million dollars
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of improvements to be funded for Phase III. Funding for the
completion of Phase III would be derived primarily from liquor
store profits over the next three years - 1989, 1990 and 1991.
Most of the work completed has been funded from liquor store
profits and revenue sharing. The city has applied for park
acquisition and development grants. Approximately $25,000 has
been received from these grants. Future grant funding is highly
uncertain. If no grant money is received by the city, and if we
are able to dedicate approximately $350,000 annually from liquor
store profits for park development, Veterans Memorial Park of
Richfield project would be complete in the year 1996. $350,000
represents substantially all liquor store profits available to
the capital projects fund for the next eight years. This would
not include the construction of a new community center at an
estimated cost of $3,000,000.
In October, 1987 the Community Services Commission began its
reexamination of the recreation system. As a result of the
direction provided by the city.council at budget hearings, part
of the reexamination will include the review of future funding
for maintenance and improvement of existing city parks, and the
Veterans Memorial Park of Richfield improvements. Some issues to
be addressed in the analysis include the following:
-A brief review of the origin of the Veterans
Memorial Park of Richfield
-An analysis of the financing proposed for the plan
-A comparison of the proposed financing with actual
financing developed
-A projection of future financing for completion of
the project
-A summary of public participation used to develop
the plan
-An analysis of upgrading required for neighborhood
parks. The analysis should include a review of the
current condition of the parks, play features,
proposed improvements, cost of improvements, schedule
and funding sources.
-Cost options for completion of current and future
phases for Veterans Memorial Park of Richfield
-Estimated operational costs for Veterans Memorial
Park of Richfield
Recommended Motion:
This report is provided for informational purposes only.
However, it is suggested if additional questions should be
addressed by the Community Services Commission, this information
should be provided to the commission as soon as possible.
Basis of Recommendation:
1. The background provided in this council letter is in response
to a request by Councilman Ludeman.
2. The Community Services Advisory Commission is currently in
is the process of analyzing the Richfield recreation system.
Alternative Recommendation:
The city council may wish to directly or indirectly provide
comment or direction to the city staff or the Community Services
Advisory Commission with regard to the recreation system analysis
or budget preparations.
Discussion/Decision Mode:
This item has been scheduled for the December 14, 1987 city
council meeting.
Respect ully submitted,
James . Prosser
City nager
JDP/eja
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EXHIBIT 1
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VETERANS MEMORIAL PARK OF RICHFIELD
PHASE I Muck Excavation, Path Construction $ 3482300
Clear/Grub, Seed/Mulch
PHASE II Amphitheater Site Preparation, Muck,
Borrow, Landscape/Seed $ 4812356
PHASE III Parking Surface/Roadway, Curb and
Gutter, Utility Extension, Picnic
Areas Seed/Tables, Play Area,
Concession Building, Walkways,
(Pedestrian/Bicycle Asphalt-8',
Boardwalk-42" Wide, Bridges), Plaza
Esplanade, Landscape/Seed/Plant $122662214
PHASE IV Parking Surface/Roadway, Picnic Areas
Seed/Tables, Picnic Shelter, Picnic
Shelter with Restrooms, Play Area,
Amphitheater, Performance Stage,
Landscape/Seed/Plant $1,005,560
•
PHASE V Improved Pool Area (Sand Beach, Shower,
Water Slide, Bumper Boats, Utility
Extension, Concession Building, Fence,
Paving), Landscape/Seed/Plant $ 735,625
PHASE VI Community Center Construction
$3,000,000
EXHIBIT 2
VETERANS MEMORIAL PARK OF RICHFIELD
FUNDING SOURCE SUMMARY
State/Federal Grant
*Special Revenue
Undetermined.
Completed
$ 25,000
446,000
N/A
$471,000
Future
$ 200,000
1,660,000
3,940,000
$5.,800_,000
• *Source of special revenue is primarily liquor store profits
Total
$ 225,000
2,116,000
3,, 940_, 00,0
$6.,2711000
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• CITY OF RICHFIELD, MINNESOTA
Council Letter No. 383
-Agenda December 14, 1987
Issue Statement:
Consideration of a resolution to address complaints and/or
problems associated with restaurants which serve liquor.
Background:
Complaints received relating to licensed on-sale liquor
establishments include: noise, disorderly conduct, assaults,
serving outside of the establishment or allowing patrons to leave
the premises with alcoholic beverages, exceeding occupancy
limits, and allowing gambling devices.
The Department of Public Safety generally responds to these
problems as they arise and/or are reported. Heretofore, each of
these incidents were dealt with individually and were only
brought to the attention of the city council at the time of
license renewal. Complaints can become numerous and yet the
sanctions against the licensee are in many cases ignored.
The city, through its licensing authority for both restaurant and
on-sale liquor licenses, can adopt resolutions setting certain
standards for holders of liquor licenses, and providing for
certain sanctions against licensee's who fail to enforce the
• standards. These standards and sanctions established by council
resolution would then be adopted by reference on each on-sale
liquor and restaurant license, new and/or renewal. This would
make it possible to advise licensee's upfront of what is expected
of them.
Recommended Motion:
Approve the attached resolution setting standards for holders of
on-sale liquor licenses.
Alternative Recommendation:
1. The council could opt to not adopt the Resolutions and the
Department of Public Safety could proceed as they have by
dealing with individual complaints, compiling and presenting
them to the council on at the time of renewal. This of
course would not preclude bringing the more serious
complaints before the council as situations may dictate.
2. The council could modify the resolutions to be more or less
restrictive.
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Discussion/Decision:
The Department of Public Safety recommends the city council adopt
the attached resolution at the December 14, 1987, council
meeting.
Respectf ly submitted,
Jame Prosser
Cit anager
JDP/eja
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CITY OF RICHFIELD
RESOLUTION NO,
..rte
RESOLUTION SPECIFYING CERTAIN IMPROPER
CONDUCT OF ON-SALE INTOXICATING LIQUOR
LICENSEES AND STATING RECOMMENDED
DISCIPLINE THEREFOR
BE IT RESOLVED by the City Council of the City of Richfield as follows:
1. BACKGROUND STATEMENT.
The City of Richfield annually issues a number of licenses permitting the
on-sale sale of intoxicating liquor within the City. The conduct of the
licensed activity is governed by the provisions of Section 1200 of the City
Code. Although, the provisions of that Section describe in a general way what
is expected of licensees in the proper conduct of the licensed activity, the
City Council is concerned that licensees should have a more specific under-
standing of the types of conduct, generally described in the Code, which may
subject their licenses to discipline; And further that they have a clear
understanding of the scope and nature of the discipline which may be imposed
for certain specific conduct. The levels of discipline described in this
resolution will be imposed only in accordance with the applicable provisions
of law. The list of activities and conduct contained in this resolution is
not intended to be exhaustive, but rather concentrates on the types of conduct
most frequently observed at licensed establishments. Other activity or
conduct which is detrimental to the public safety, health, morals and welfare
and which constitutes a violation of the provisions of Section 1200 of the
City Code may also subject liquor licenses to discipline. The actions which
the City may take in accordance with this resolution are not intended to
preclude such further actions such as actions in law or in equity or criminal
4 prosecution available to the City for the conduct described in this
resolution.
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II. SPECIFIC PROHIBITED CONDUCT AND PROPOSED SANCTIONS.
A. Noise and Other Disturbing Conduct within or Near the Licensed Premises.
Licensees are responsible for the conduct of their patrons while within the
licensed establishment; and of individuals within the immediate vicinity of
the establishment who are either coming to or leaving the establishment. The
City is unwilling to permit the continued operation of a licensed liquor
establishment in circumstances where it is evident that the licensed activity
is having a detrimental impact upon the health, welfare, safety and morals of
the community and patrons of the establishment. The following discipline may
be imposed upon on-sale intoxicating liquor licenses for verified reports of
criminal misconduct occurring on or near the licensed premises and attribut-
able to patrons of the establishment (including persons entering or leaving);
a) For five such incidents. occurring within less than a 31-day period
(beginning with the date of the f irst of such five incidents) -
suspension of the license for up to 10 days and a civil fine of
• $2000 for each incident.
b) For ten such incidents occurring within less than a 61-day period
(beginning with the date of the first of such incidents) -
suspension of the license for up to 30 days and a civil fine of
$2000 for each incident.
c) For 15 such incidents occurring within any 91-day period (beginning
with the date of the first of such incidents) - suspension of the
license for up to 60 days and a civil fine of $2,000 for each
incident.
The discipline outlined above is intended to be cumulative in nature, and
incidents which give rise to discipline (or the right to discipline) during a
shorter period may be counted in determining whether discipline is appropriate
during a longer period.
The term "verified reports of criminal misconduct" means a report made to
the director of public safety by the licensee or a complaint made by others
concerning an incident constituting a crime under the City Code or the laws of
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the State of Minnesota, which, in the opinion of the director, is directly
attributable to the licensed activity.
Verified reports of criminal misconduct do not of necessity mean requests
for service, and licensees shall not be required to make requests for service
in situations where the licensee is capable of resolving the incident without
police assistance. However, it is necessary for the City to have an accurate
measure of the level of criminal misconduct. The department of public safety
shall establish standards and criteria for the making of such reports by the
licensee. If the licensee fails to make the required reports of criminal
misconduct in accordance with such standards and criteria, the following
additional discipline may be imposed upon its on-sale intoxicating liquor
license:
• a) For the first incident of failure to report criminal misconduct
within any license year - suspension of license for up to five days
• and a civil fine of $2,000.
b) For the second such incident in any license year - suspension of
license for up to 10 days and a civil fine of $2,000.
c) For the third such incident in any license year - suspension of
license for up to 15 days and a civil fine of $2,000.
B. Serving Alcoholic Beverages Beyond the Interior of The Licensed Premises
or Permitting Patrons _ to Leave such Licensed Premises with Alcoholic
Beverages. Licensees must assure that the service and consumption of
alcoholic beverages will be confined only to those areas permitted by the
license. Failure to do so may have an evident and adverse impact upon other
activities lawfully occurring within the area and creates a substantial risk
of criminal behavior such as violation of the Open Bottle Law. The following
discipline may be imposed upon on-sale intoxicating beverage licenses:
a) The first incident during the license. year - up to a 10-day
suspension and $2,000 civil fine.
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b) The second incident during the license year - up to a 30-day
suspension and $2,000 civil fine.
c) The third incident during the license year - up to a 60-day
suspension and $2,000 civil fine.
d) The fourth incident during the license year - revocation of license.
C. Permitting Occupancy to Exceed the Limits Permitted Cinder the Uniform Fire
Code 125.114 Overcrowding).
Licenses are absolutely bound to prevent situations in which the licensed
premises become overcrowded. The City finds that the opportunity to serve
alcoholic beverages contributes to an environment wherein overcrowding, if not
strictly controlled by the licensee, may occur. Each liquor license issued
shall state the maximum occupancy limit for the licensed premises. The
following discipline may be imposed upon on-sale intoxicating liquor Licenses
for incident of overcrowding verified by the City's public safety director:
a) The first incident during the license year - up to a 10-day license
suspension and $2,000 civil fine,
b) The second incident during the license year - up to a 30-day
suspension and $2,000 civil fine.
c) The third incident during the license year - up to a 60-day
suspension and $2,000 civil fine.
d) The fourth or subsequent incident during the license year -
revocation of the license.
D, Facilitating Gamblin . Licensees must not permit or allow any condition
to occur on the licensed premises which would facilitate gambling activity.
Licensees may not permit any device on the licensed premises which could be
used for gambling. Such devices include blackjack tables, video games of
chance, roulette wheels and any other amusement or gambling device as defined
in Minnesota Statutes, Chapters 349 and 609, and Richfield City Code
Subsections 1100.13 and 1100,01.
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For any incident of facilitation of gambling the on-sale intoxicating
liquor may be suspended for up to a period of days equal in number to the
period of days that such incident continued.
E. Effect of Suspension or Revocation of Food License. On-sale
intoxicating liquor licenses which are issued to establishments because they
qualify as restaurants shall cease to be valid for any period of time during
which the establishment's food license is under suspension or revocation as
the result of actions taken by the city manager, enforcement officer, or both
pursuant to Subsection 615.05, subdivision 6 of the City Code. The on-sale
sale of intoxicating liquor during such period shall constitute an unlicensed
sale.
The City Council retains the right to modify the provisions of this
resolution from time and to impose penalties in excess of those contained
• herein when, in the judgment of the council it is appropriate to do so.
Passed by the City Council of the City of Richfield this day of
, 198.
Jo N. ton, Mayor
ATTEST:
Thomas Ferber, City Clerk
• 0055RE14.E14
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CITY OF RICHFIELD, MINNESOTA
Council Letter No.382
Agenda, December 14, 1987
Issue Statement:
First reading of an ordinance to limit the parking of
recreational vehicles on city streets for a maximum period of
four hours.
Background:
City streets are intended for the movement of traffic throughout
the city. Where consistent with traffic conditions, temporary
parking of motor vehicles, not to exceed 48 hours, is allowed.
For safety and traffic control reasons, streets should not be
used for the storage of motor vehicles, recreational vehicles or
equipment. The present ordinance does restrict the parking of
trucks over one ton to a time limit of two hours when parked on
public streets. Other types of motor vehicles are restricted tc
48 hours.
Parking and storage of recreational vehicles on public streets
is not addressed in our code. There are no restrictions for
parking and storage of recreational vehicles. Therefore, an
ordinance amendment has been drafted that would restrict the
parking of recreational vehicles on city streets for a maximum
• period of four hours. The four hour limit should provide
residents adequate opportunity to complete the normal loading and
unloading of recreational vehicles which are in use by the
homeowners.
Recommended Motion:
Approve first reading of an amendment to the city ordinance,
Section 1305, "Specific Regulations: Illegal Parking and
Stopping"; also, 1320:05 "Exceptions" (unlawful parking) be
amended and adequate restrictions be placed on the parking of
recreational vehicles and equipment on public streets.
Basic of Recommendation:
1. It is desirable that all recreational vehicles and equipment
be stored on residential property in accordance with
Ordinance Code, Section 1325, "Parking: Recreational
Vehicles".
2. The on street parking of recreational equipment such as
boats, trailers, all terrain vehicles and snowmobiles, is not
consistent with the free and safe use of city streets by
the public.
Alternate Recommendations:
1. The council could elect to not act at this time and let the
city deal with problems on an individual case by case basis.
2. The council could determine a different time frame for the
• parking or recreational vehicles and equipment on the street.
3. The council could decide to ban completely the parking of all
recreational vehicles and equipment on public streets.
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• Discussion/Decision Mode:
If the City Council approves first reading of this ordinance, the
public hearing and second reading of the ordinance would be
scheduled for the council meeting of January 11, 1988.
Respectfully submitted,
Ja D. Prosser
Ci y Manager
JDP/eja
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• AMENDMENT TO SECTION 1305, SUBSECTION 1305.25
OF THE ORDINANCE CODE OF THE CITY OF RICHFIELD
CITY OF RICHFIELD DOES ORDAIN:
Section 1305, Subsection 1305.25 of the ordinance code of
the City of Richfield entitled: "Specific Regulations: Illegal
Parking and Stopping" is amended by adding thereto the following
new paragraph (w):
(w: recreational vehicles and equipment as defined in
subsection 1325.03 of this code may not park or stand
continuously upon a public street abutting a residential district
for more than r hours.
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Passed by the City Council of the City of Richfield this
day of
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AMENDMENT TO SECTION 1320,
• ??
SUBSECTION 1320.05 OIL THE ORDINANCE
CODE OF THE CITY OF RICHFIELD
CITY OF RICHFIELD DOES ORDAIN:
Section 1320, Subsection 1320.05 of the Ordinanc4 Code of the City of
Richfield entitled: "Exceptions" is hereby amended by amending paragraph (c)
thereof to read as follows:
(c) recreational vehicles and equipment when pArked on private
propel.
Passed by the City Council of the City of Richfield this day of
r -
1987.
S,
John N. Hamilton, Mayor
• ATTEST:
Thomas Ferber, City Clerk
00550D07.E14
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• CITY OF RICHFIELD, MINNESOTA
Council Letter No. 381
Agenda December 14, 1987
Issue Statement:
Consideration of an ordinance amendment relating to probationary
periods. Public hearing and second reading.
Background:
City Ordinance Code Section 310.15 Administrative; Personnel
Subd. 2, Length of probationary period, currently establishes a
probationary period of six months for city employees, except for
police officers and management personnel, which was established
at one year.
The purpose of a probationary period, as stated in the provisions
of Subd. 1, is to "be utilized for observing the employee's work.,
for assisting in the adjustment of the employee to his position
and for rejecting any employee whose performance does not meet
the required performance standards".
The city's 1987 General Services pay plan contains a step
increase at the end of the six month probationary period.
However, the 1988 General Services pay plan provides for a step
increase after the completion of one year.
• The fire labor agreement contains a provision for a pay increase
after six months of employment and is not affected by this
proposed change. The Local 49 agreement covering maintenance
employees, which does not have steps, is also not affected by
this change.
With the implementation of comparable worth and the 1988 pay
plans adopted by the council on October 26, 1987, the city will
now go to a one year interval between each step of the General
Services pay plan. Thus, there is a conflict with the current
ordinance provisions.
The city council gave first reading to this ordinance at the
November 23, 1987 city council meeting and scheduled the public
hearing and second reading for December 14, 1987.
Recommended Motion:
Approve the proposed ordinance, amending Chapter III, Section
310.15, Subd. 2. The city ordinance code entitled "Length of
probationary period".
Basis of Recommendation:
1. The approved 1988 General Services pay plan has one-year
step increases.
2. To standardize the length of probation periods between the
• Management and General Services pay plans.
• 3. A one-year probationary period is a more reasonable and
sufficient period of time to assess the performance of a
General Services employee before permanent status.
Alternative Recommendation:
1. Not approve the ordinance amendment increasing the length of
the probationary period.
Discussion/Decision Mode:
This change should be made to bring ordinance provisions in line
with approved pay plans for January 1, 1988 and comparable worth
implementation to begin on January 1, 1988. If the ordinance is
approved on December 14, 1987, it will become effective 30 days
after publication in the official city newspaper.
Respec fully submitted,
Ja a D. Prosser
Ci Manager
JDP/eja
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• ORDINANCE NO.
Amendment to Chapter III, Section 310 of the City Ordinance Code
of the City of Richfield, Minnesota.
CITY OF RICHFIELD DOES ORDAIN:
1. By amending paragraph 15, subdivision 2, Length of
probationary period, as follows:
Subd. 2. Length of probationary period. The ppebetleAepy
' Employees shall
be subject to a probationary period of one year, except as
otherwise established by collective bargaining agreements or
sea-s-onal employees whose probationary period shall be concurrent
with their first full seasonal appointment. The probationary
period may be extended once with the approval of the manager for
a period not to exceed an additional six months, provided the
extension is not in conflict with provisions of applicable civil
service rules and regulations or collective bargaining
agreements.
Passed by the City Council of the City of Richfield, Minnesota,
this day of , 1987.
0
John Hamilton Mayor
ATTEST:
Thomas P. Ferber City Clerk
W-/3-/
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 380
Agenda December 14, 1987
Issue Statement:
Second reading and public hearing of an ordinance which would
provide for substantially unpainted structures to be declared a
public nuisance and eligible for abatement procedure.
Background:
For the past two years the Department of Public Safety has been
attempting to correct a problem of an unsightly house on Bryant
Avenue. Specifically, the house in question has peeling and
cracking paint. Repeated attempts by the Department of Public
Safety Inspection Division to request the owner to paint and
repair the property have been unsuccessful. To add to the
dilemma, the property in question became a HUD property. Through
HUD's lengthy process of bidding, the painting season ended and
no new owners could assume responsibility for the property.
The situation pointed to the need for an ordinance which declares
a situation such as this a public nuisance. While the city has
adopted the Uniform Housing Code it falls short of addressing
peeling and cracking paint as a public nuisance, allowing the
city to proceed with an abatement procedure.
Abatement process would permit the city, after notification, to
remedy the matter and require the property owner to reimburse the
city for the cost of repairs.
The city council gave first reading to this ordinance amendment
at the November 23, 1987 city council and scheduled second
reading and the public hearing for December 14, 1987.
Recommended Motion:
Approve an amendment to the city ordinance Section 925.01, Subd.
4, adding paragraph (g) to the Public Nuisance to include
exterior wall surfaces that are more than 20% peeling, cracked or
chipped.
Basis of Recommendation:
1. The ordinance provides the enforcement tools necessary for
the Department of Public Safety Inspection Division to ensure
an aesthetically appealing community.
2. The ordinance provides for abatement procedures for
situations involving peeling or cracking paint,
3. While the need for abatement may be small, it does need to be
addressed at the time and must not be delayed as
the one herein mentioned has.
Alternate Recommendations:
1. The council could elect not to act at this time and let the
city continue to attempt to convince owners to keep their
homes painted. However, the city's enforcement posture would
be restricted without an abatement procedure.
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• Discussion/Decision Mode:
If the city council approves this ordinance at the December 14,
1987 city council meeting, the ordinance will become effective 30
days after publication in the official newspaper.
Respectfully submitted,
Jams Prosser
Cit anager
JDP/eja
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ADDITION TO SECTION 925.01,
SUED. 4, OF THE ORDINANCE CODE
OF THE CITY OF RICHFIELD
CITY OF RICHFIELD DOES ORDAIN:
Section 925.01, Subd.4 of the Ordinance Code of the City of
Richfield entitled Public Nuisances is hereby added to include
Paragraph (g) to Subd. 4.
(g). Exterior wall surfaces of structures which have had
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a finish such as paint applied and are cracked, peeling
or chipped on more than 20% of a wall, or all door and
window moldings and trim, eave projections and utters
on any one side.
Passed by the City Council of the City of Richfield, this
day of , 1987.
John Hamilton, Mayor
ATTEST:
Thomas Ferber, City Clerk
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 379
Agenda December 14, 1987
Issue Statement:
Consideration of request for renewal of On-Sale and Sunday Liquor
Licenses for Champp's of Richfield, located at 790 West 66th
Street.
Background:
On November 30, 1987, the city received the 1988 renewal
applications for on-sale and Sunday liquor licenses for Champp's
of Richfield. The required license fees were also submitted with
the applications.
The corporate structure of Champp's remains unchanged. Mr. Dean
P. Vlahos continues to be the sole officer and stockholder of the
corporation. Mr. Dean Paschke continues to be the on-premises
Manager of the restaurant. Neither Mr. Vlahos nor Mr. Paschke
has any known criminal record.
The lease agreement between the owner of the property and the
applicant continues to be in effect with all payments being
current. The property owner is responsible for the payment of
all real estate taxes. All state sales and withholding taxes
have been paid and are current.
• The required $10,000 surety bond has been submitted and lists the
Great American Insurance Company as carrying the bond. A
certificate of insurance detailing public and liquor liability
coverages has been supplied to the city and shows
Transcontinental Insurance Company as affording the required
coverages. The applicant has also provided proof of worker's
compensation insurance coverage.
An accountant's statement detailing gross sales from April 1,
1987 through October 31, 1987, has been supplied by the
applicant. The breakdown of this statement is as follows:
Food Sales $ 955,337 44%
Beverage Sales 1,221,941 56%
Total Sales 2,177,278
It should be noted that for 1987 Champp's beverage sales exceeded
their food sales. Richfield City Ordinance Code 1200.17,
Subd.13, states that a restaurant shall be conducted in such a
manner that a substantial part of all business activities
conducted on the licensed premises for a license year is the
serving of food; and that the revenues from the sale of liquor
shall not constitute the principal part of revenues derived from
all business activities conducted on the licensed premises. The
terms "substantial part" and "principal part" are not defined.
S These terms were part of an amendment to the city.code as a
result of one of the veteran's organizations not complying with
• the previous code requirements. Consideration should be given to
either clearly defining these terms or amending the ordinance to
require a ratio between food and liquor sales.
From April 1, 1987, when the establishment first opened, through
November 30, 1987, there were 53 reported Public Safety contacts
with Champp's. A detailed breakdown of these contacts is as
follows:
Criminal: 23
Vandalism/Damage to property 8
Noise violations 6
Domestic situations 1
Thefts 1
Assaults 2
Disorderly/Detox/Drunkenness 3
Trespass 1
Liquor law violations 1
Non-Criminal: 30
Lockouts/Assists 14
Traffic/Parking 10
Medical/Fire 5
Licensing 1
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TOTAL CONTACTS
53
During 1987, there were three major Public Safety issues
involving the applicant. The first two issues surfaced during the
Twins baseball play-offs and involved overcrowding of the
restaurant. Due to the popularity of the restaurant, which was
heightened by local and national media coverage, there were
several occasions when the restaurant was filled to capacity or
beyond, and persons were forced to wait outside of the
establishment. The Fire Division routinely assigned personnel to
monitor the number of people that were being admitted to the
restaurant. When the restaurant was filled to capacity, fire
personnel would only allow people inside when they determined a
sufficient number of patrons had left the establishment to reduce
the maximum crowd capacity.
The second issue involved the sale and serving of alcohol to
persons outside the restaurant waiting to get in. This occurred
on October 17th and October 18th. Two Police Officers who
observed the sales talked to the owner, Mr. Vlahos, who told them
that his "patio license" allowed him to sell and serve liquor to
persons outside of the restaurant. On Monday, October 18, 1987,
Agent 8ill.Hollick contacted Mr. Vlahos and informed him that he
did not have a "patio license" as such, and secondly, that even
if he did have a "patio license", such a license would not allow
• him to serve persons outside of his establishment. Mr. Vlahos
was subsequently sent a letter by Public Safety Director, John
Erskine, regarding the matter. There have been no other known
sales of alcohol to persons outside the restaurant since October
18, 1987.
The third issue involved noise violation complaints. These
complaints can be divided into two groups; complaints regarding
noise corning from within the restaurant; and, complaints
regarding noise from persons who are either leaving the
restaurant or who are waiting to get into the restaurant.
The Public Safety Department conducted tests to determine whether
or not noise from within the restaurant could be heard by
residents of Market Plaza. These tests determined that noise
from inside the restaurant could not be heard by residents of
Market Plaza.
The majority of documented noise complaints that can be
attributed to Champp's seems to be coming from persons who are
either leaving the restaurant or who are waiting to get into the
restaurant. The Public Safety Department responds to noise
complaint calls by dispatching a squad as soon as reasonably
possible. Noise complaint calls occurring prior to actual call
time to the Department of Public Safety are referred to Agent
Hollick. Champp's has been informed by Director Erskine and
Agent Hollick that it is their responsibility to control patrons
who are either leaving their establishment or are waiting to get
• in. Champp's routinely employs security personnel in an attempt
to minimize incidents involving noise and related disturbances.
Recommended Motion:
Approve the renewal request for On-Sale and Sunday Liquor
Licenses for Champp's of Richfield, located at 790 West 66th
Street.
Basis of Recommendation:
1. The applicant has complied with all of the provisions of both
city ordinance codes and state statutes pertaining to on-sale
and Sunday liquor.
2. The applicant has demonstrated that the business is an asset
to the community.
Alternatives
1. The council could decide to continue the hearing, however, if
the hearing is continued beyond January 1, 1988, the council
must grant license extensions to allow the applicant to
continue to sell liquor until the rescheduled hearing can be
conducted.
2. The council could decide to suspend or revoke the licenses.
Any suspension or revocation must, according to Minnesota
State Statute 340A.415, be based upon a finding that the
licensee has failed to comply with an applicable statute,
rule or ordinance relating to alcoholic beverages. The
. council must also note that no revocation or suspension takes
effect until the licensee has been afforded an opportunity
. for a hearing under Section 14.57 to 14.70 of the
Administrative Procedure Act.
It is the opinion of the Public Safety Department that the
licensee has not committed any violation relating to alcoholic
beverages and therefore, it is recommended that the licenses not
be revoked or suspended.
Decision/Discussion Mode:
The public hearing to consider the request for the renewal of all
on-sale and Sunday liquor licenses has been scheduled for
December 14, 1987. These licenses expire January 1, 1988.
Therefore, if the council decides to continue the hearing
regarding the renewal of these licenses beyond December 14th, any
subsequent hearing must be held before the licenses expire.
Respectf ly submitted,
James Prosser
City nager
JDP/eja
0
'z/
CITY OF RICHFIELD, MINNESOTA
. Council Letter No. 378
Agenda December 14, 1987
Issue Statement:
Renewal application for 1988 Club On-Sale and Sunday Liquor
Licenses for Fred Babcock VFW Post #5555, located at 710
Lakeshore Drive.
Background:
On December 2, 1987, the city received the applications for the
renewal of the club on-sale and Sunday liquor licenses for the
Fred Babcock VFW Post #5555. The required license and
investigative fees were also submitted with the application.
The officers of the VFW are Mr. Gerald T. Courteau, Commander;
Mr. Mark A. Browne, Sr., Vice Commander; Mr. Thomas C. Curtis,
Jr., Vice Commander. Mr. Roy J. Hitchcock continues to be the
on-premises Manager. None of these individuals has any known
criminal record.
The investigation conducted by the Public Safety Department
determined that all 1987 real estate, state sales and withholding
taxes have been paid and are current. The building and property
continue to be owned by the VFW.
The required $10,000 surety bond has been submitted and lists
United Fire and Casualty Company as carrying the bond. The
applicant is currently accepting bids for liquor liability
insurance coverage for 1988. The applicant has indicated that
proof of liquor liability insurance coverage will be supplied to
the city prior to December 31, 1987. The applicant has supplied
proof of workers compensation insurance coverage.
An accounts statement as been supplied to the city. The
statement covers the period from July 1, 1986 through June 30,
1987. The breakdown is as follows:
Food Sales $503,975 51%
Beverage Sales 492,004 49%
Total Sales $995,979
From November 1986 through October 31, 1987, there were 39
reported Public Safety contacts with the VFW. This compares with
16 contacts for the previous year. The breakdown of those
contacts is as follows:
1986 1987
Criminal 6 16
"Bar-type"
S (included in criminal) (1) (4)
Parking/Traffic 2 6
Medical/Fire 2 7
• Lockouts/Assists 3 9
Licensing/Inspections 3 1
TOTAL CONTACTS 16 39
Recommended Motion:
Approve the renewal
Liquor Licenses for
Lakeshore Drive.
application for 1988 Club On-Sale and Sunday
Fred Babcock VFW Post #5555, located at 710
Basis of Recommendation:
1. The applicant has complied with all of the provisions of both
city ordinances and state statutes pertaining to on-sale and
Sunday liquor.
2. The applicant has demonstrated that the business is an asset
to the community.
Alternatives:
1. The council could decide to continue the hearing. However, if
the hearing is continued beyond January 1, 1988, the council
must grant license extensions to allow the applicant to
continue to sell liquor until the rescheduled hearing can be
conducted.
. 2. The council could decide to suspend or revoke the licenses.
Any suspension or revocation must, according to Minnesota
State Statute 340A.415, be based upon a finding that the
licensee has failed to comply with an applicable statute,
rule or ordinance relating to.alcoholic beverages. The
council must also note that no revocation or suspension takes
effect until the licensee has been afforded an opportunity
for a hearing under Sections 14.57 to 14.70 of the
Administrative Procedure Act.
It is the opinion of the Public Safety Department that the
licensee has not committed any violation relating to alcoholic
beverages and therefore, it is recommended that the license not
be revoked or suspended.
Decision/Discussion Mode:
The public hearing to consider the request for the renewal of all
on-sale and Sunday liquor licenses has been scheduled for
December 14, 1987. These licenses expire January 1, 1988.
0
-":-;? -
• Therefore, if the council decides to continue the hearing
regarding the renewal of these licenses beyond December 14th, any
subsequent hearing must be held before the licenses expire.
Respectfully submitted,
James Prosser
City pager
JDP/eja
0
lzl?ld
. CITY OF RICHFIELD, MINNESOTA
Council Letter No. 377
Agenda December 14, 1987
0
Issue Statement:
Renewal application of 1988 On-Sale Liquor and Sunday Liquor
Licenses for the Ground Round Inc., 1500 East 78th Street.
Background:
On November 1, 1987, the city received the application for
renewal of the on-sale and Sunday liquor licenses for the Ground
Round restaurant. The required license fees were also submitted
with the application.
The corporate structure of the Ground Round remains unchanged for
1988. Mr. Eric Bernard continues to serve as Chairman of the
Board and CEO. Mr. Harold F. Von Ulmer continues to serve as
Vice-President and Director of the corporation. Mr. Stuart R.
Plumber continues to serve as Corporate Treasurer. In addition,
Mr. Robert E. Schams continues to be the on-premises Manager.
None of these individuals has any known criminal record.
The investigation conducted by the Department of Public Safety
has determined that all 1987 real estate, state withholding and
sales taxes have been paid and are current. The building and
property continue to be owned by the A. G. Bogen Copany. The
lease agreement between the property owner and the applicant
remains in effect and all lease payments are current.
The required $10,000 surety bond has been submitted and lists the
Reliance Insurance Company as carrying the bond. A certificate
of insurance detailing public and liquor liability coverages has
also been supplied and lists the National Union Fire and
Birmingham Insurance Companies as affording the required
coverages. In addition, the applicant has supplied proof of
worker's compensation insurance coverage.
An accountant's statement prepared by Mr. Gary E. Serino, CPA has
been supplied to the city. The statement covers the period from
September 27, 1986 through September 27, 1987. The breakdown is
as follows:
Food Sales: $1,183,055 59%
Beverage Sales: 819,260 41%
Total Sales: $22002,315
From November 1986 through November 1987, there were 40 reported
Public Safety contacts with the Ground Round. This compares with
34 contacts for the previous year. The breakdown of these
contacts is as follows:
1986 1987
Criminal contacts 15 22
"Bar-Type"
(included in criminal) ( 4 ) ( 7 )
•
Misc.non-criminal 0 2
Assists 12 12
Traffic/Parking 5 4
Inspections/Licensing 2 0
TOTAL CONTACTS 34 40
Recommended Motion:
Approve the renewal application of 1988 On-Sale Liquor and Sunday
Liquor Licenses for the Ground Round Inc., 1500 East 78th Street.
Basis of Recommendatioin:
1. The applicant has complied with all of the provisions of both
city ordinances and state statutes pertaining to on-sale and
Sunday liquor.
2. The applicant has demonstrated that the business is an asset
to the community.
Alternatives:
1. The council could decide to continue the hearing. However,
if the hearing is continued beyond January 1, 1988, the
council must grant license extensions to allow the applicant
to continue to sell liquor until the rescheduled hearing can
be conducted.
2. The council could decide to suspend or revoke the licenses.
Any suspension or revocation must, according to Minnesota
State Statute 340A.415, be based upon a finding that the
licensee has failed to comply with an applicable statute,
rule or ordinance relating to alcoholic beverages. The
council must also note that no revocation or suspension takes
effect until the licensee has been afforded an opportunity
for a hearing under Sections 14.57 to 14.70 of the
Administrative Procedure Act.
It is the opinion of the Public Safety Department that the
licensee has not committed any violation relating to alcoholic
beverages and therefore, it is recommended that the license not
be revoked or suspended.
Decision/Discussion Mode:
The public hearing to consider the request for the renewal of all
on-sale and Sunday liquor licenses has been scheduled for the
regularly scheduled meeting of December 14, 1987. These licenses
expire January 1, 1988. Therefore, if the council decides to
continue the hearing regarding the renewal of these licenses
beyond December 14th, any subsequent hearing must be held before
the licenses expires.
Respectfully submitted,
Ja MProsser
Ci nager
JDP/eja
• CITY OF RICHFIELD, MINNESOTA
Council Letter No. 376
Agenda December 14, 1987
Issue Statement:
Renewal application of 1988 On-Sale Liquor, Sunday Liquor and
Tavern Licenses for Consul Restaurant Corporation, d/b/a Chi-
Chi's Mexican Restaurants, located at 7717 Nicollet Avenue South.
Background:
On November 19, 1987, the city received the applications for the
renewal of the on-sale liquor, Sunday liquor and tavern (dance)
licenses for Chi-Chi's Mexican Restaurant. The required license
and investigative fees were also submitted with the application.
The corporate structure of Chi-Chi's has one change for 1988.
Mr. James H. Crivits continues to serve as Chairman of the Board
and CEO; Mr. William D. Etter continues to serve as President
and COO; Mr. Theodore O'Shaughnessy replaced Mr. William Kuhlmann
as Corporate Secretary; and Mr. Robert A. Lamp continues to serve
as Corporate Treasurer. During 1987 Mr. Gary A. Kannenberg
replaced Mr. Chris McHugh as the on-premises Manager. None of
these individuals has any known criminal record.
The investigation conducted by the Department of Public Safety
has determined that all 1987 real estate, state withholding and
• sales taxes have been paid and are current. The building and
property continue to be owned by the Marno-Max Company. The
lease agreement between the property owner and the applicant
remains in effect and all lease payments are current.
The required $10,000 surety bond has been submitted and lists The
Aetna Casualty and Surety Company as carrier of the bond. A
certificate of insurance detailing public and liquor liability
coverages has also been supplied and lists The Aetna Casualty and
Surety Company as affording the required coverages. In addition,
the applicant has supplied proof of workers compensation
insurance coverage.
An accountant's statement has been supplied to the city. The
statement covers the period from October 1986 through September
1987. The breakdown is as follows:
Food Sales: $2,8549357 61%
Beverage Sales: 1,846,838 39%
Total Sales: $4,701,195
From November 1986 through November 1987 there were 106 reported
public safety contacts with Chi-Chi's. This compares with 113
contacts for the previous year. The breakdown of these contacts
is as follows:
•
Criminal Contacts
"Bar-type"
(included in criminal)(
Fire/Medical
Assists
Traffic/Parking
Inspections/Licensing
1986 1987
34 44
3 ) ( 18 )
9 7
53 44
11 9
6 2
TOTAL CONTACTS 113 106
Recommended Motion:
Approve the renewal application of 1988 On-Sale Liquor, Sunday
Liquor and Tavern Licenses for Consul Restaurant Corporation,
d/b/a Chi-Chi's Mexican Restaurants, located at 7717 Nicollet
Avenue South.
Basis of Recommendation:
1. The applicant has complied with all of the provisions of both
city ordinances and state statutes pertaining to on-sale and
Sunday liquor.
2. The applicant has demonstrated that the business is an asset
to the community.
Alternatives
1. The council could decide to continue the hearing. However, if
the hearing is continued beyond January 1, 1988, the council
must grant license extensions to allow the applicant to
continue to sell liquor until the rescheduled hearing can be
conducted.
2. The council could decide to suspend or revoke the licenses.
Any suspension or revocation must, according to Minnesota
State Statutes 340 A.415, be based upon a finding that the
licensee has failed to comply with an applicable statute,
rule or ordinance relating to alcoholic beverages. The
council must also note that no revocation or suspension takes
effect until the licensee has been afforded an opportunity
for a hearing under Sections 14.57 to 14.70 of the
Administrative Procedure Act.
It is the opinion of the Public Safety Department that the
licensee has not committed any violation relating to alcoholic
beverages and therefore, it is recommended that the license not
be revoked or suspended.
Decision/Discussion Mode:
The public hearing to consider the request for the renewal of all
on-sale and Sunday liquor licenses has been scheduled for
December 14, 1987. These licenses expire January 1, 1988.
Therefore, if the council decides to continue the hearing
r-1
U
regarding the renewal of these licenses beyond December 14th, any
subsequent hearing must be held before the licenses expire.
Respectfully submitted,
James f rosser
City M er
JDP/eja
Is
0
• CITY OF RICHFIELD, MINNESOTA
Council Letter No. 375
Agenda December 14, 1987
Issue Statement:
Renewal application for 1988 Club On-Sale and Sunday Liquor
Licenses for the Minneapolis/Richfield American Legion Post #435,
located at 6501 Portland Avenue South.
Background:
On November 19, 1987, the city received the applications for the
renewal of the club on-sale and Sunday liquor licenses for the
Mi.nne:apolis/Richfield American Legion Post #435. The required
license and investigative fees were also submitted with the
application.
The officers of the American Legion are Mr. Daniel B. Mulroy,
Commander; Mr. Ted Stage, Adjutant; Mr. James Daly, Finance
Officer. During 1987, Mr. Colin Fowler replaced Mr. Thomas
Hanson as Club Manager. Mr. Fowler appears to be well qualified
for his position. None of these individuals has any known
criminal record.
The investigation conducted by the Public Safety Department has
determined that all 1987 real estate, state withholding and sales
taxes have been paid and are current. The building and property
• continue to be owned by the American Legion.
The required $10,000 surety bond has been submitted and lists
United Fire and Casualty Company as carrying the bond. A
certificate of insurance detailing public and liquor liability
coverages has also been supplied and lists Transcontinental
Insurance Company as affording the required coverages. In
addition, the applicant has supplied proof of workers
compensation insurance coverage.
An accountant's statement has been supplied to the city. The
statement covers the period from July 1986 through June 30, 1987.
The breakdown is as follows:
Food Sales: $ 778,412 49%
Beverage Sales: 798,459 51%
Total Sales: $1,576,871
From November 1986 through November 1987, there were 55 reported
public safety contacts with the American Legion. This compares
with 58 contacts for the previous year. The breakdown of these
contacts is as follows:
1986 1987
Criminal contacts 17 40
• "Bar-type"
(included in criminal) ( 8 ) ( 4 )
Fire/Medical 15 5
14,
0
Assists 15 6
Traffic/Parking 8 3
Inspection/Licensing 3 1
TOTAL CONTACTS 58 55
It should be noted that of the 40 criminal contacts, 33 of these
involved either burglar or holdup alarms. Of these 33 alarm
calls, the vast majority were false. This information has been
brought to the attention of the American Legion.
Recommended Motion:
Approve the renewal application for 1988 Club On-Sale and Sunday
Liquor Licenses for the Minneapolis/Richfield American Legion
Post #435, located at 6501 Portland Avenue South.
Basis of Recommendation:
1. The applicant has complied with all of the provision of both
city ordinances and state statutes pertaining to on-sale and
Sunday liquor.
2. The applicant has demonstrated that the business is an asset
to the community.
Alternatives:
1. The council could decide to continue the hearing. However, if
the hearing is continued beyond January 1, 1988, the council
must grant license extensions to allow the applicant to
continue to sell liquor until the rescheduled hearing can be
conducted.
2. The council could decide to suspend or revoke the licenses.
Any suspension or revocation must, according to Minnesota
State Statute 340 A.415, be based upon a finding that the
licensee has failed to comply with an applicable statute,
rule or ordinance relating to alcoholic beverages. The
council must also note that no revocation or suspension takes
effect until the licensee has been afforded an opportunity
for a hearing under Sections 14.57 to 14.70 of the
Administrative Procedure Act.
It is the opinion of the Public Safety Department that the
licensee has not committed any violation relating to alcoholic
beverages and therefore, it is recommended that the license not
be revoked or suspended.
Decision/Discussion Mode:
The public hearing to consider the request for the renewal of all
on-sale and Sunday liquor licenses has been scheduled for
December 14, 1987. These licenses expire January 1, 1988.
r
Therefore, if the council
regarding the renewal of
subsequent hearing must b
decides to continue the hearing
these licenses beyond December 14th, any
e held before the licenses expire.
Respectfully submitted,
James Prosser
City eager
•
JDP/eja
0
• CITY OF RICHFIELD, MINNESOTA
Council Letter No. 374
Agenda of December 14, 1987
Issue Statement:
Request for a conditional use permit at 1316 East 66th Street.
Background:
Mr. Matthew Schramm has applied for a conditional use permit to
allow'an auto repair shop (public garage) in the existing
building at 1316 east 66th Street.
The existing building was constructed in 1947 and a gasoline
service station with auto repair shop has been in operation there
since 1960. However, the gasoline service portion of the
operation ceased for sometime. The city records do not indicate
the issuance of a conditional use permit for the use. The
previous use was legally nonconforming.
The new owner now proposed to operate an auto repair business
without the gasoline service. The underground tanks have been
removed. The property is zoned C-2 general commercial and the
proposed use would be permitted with a conditional use permit.
The business hours would be 8:00 AM to 6:00 PM (Monday thru
Friday) and 8:00 AM to 1:00 PM on Saturday and involve all kinds
of auto repair except major engine overhaul, body work or
• painting.
A number of abutting property owners/tenants have raised some
concern regarding the maintenance of the property by the existing
tenant. Staff report incorporates those concerns to prevent any
negative impact in the future on the surrounding properties.
Responding to staff and neighborhood concerns, the applicant has
submitted a revised plan which also is attached.
The Planning Commission at their meeting on December 8, 1987
voted unanimously to recommend approval of the conditional use
permit with the stipulations and indicated in the motion:
1. Installation of a 6 foot wooden fence along the north side of
the property and approximately 35 feet of the west rear side
and repair the existing slope. Maintenance of the property
on both sides of the fence should be the responsibility of
the applicant. Overstory trees and shrubs should be provided
along the eastern and southern boundary of the property. A
detailed landscaping and screening plan be submitted for
staff approval.
2. The curb cut closest to 14th Avenue on 66th Street should be
closed.
3. No outside storage of inoperable vehicles will be permitted.
4. A cash escrow in the amount of $1,500 be provided to the city
prior to the issuance of an occupancy permit.
5. Perimeter curbing, acceptable to the city engineer, be
provided.
r
That all improvements to the structure meet city fire and
building codes.
7. That all the stipulations be met prior to the occupancy
permit.
Zoning Ordinance Requirements:
1. Section 520.13, subdivision 3, 4 and 5 outlines the setback
requirements for C-2 zoning district.
2. Section 520.19, indicates the regulations for public garages
in C-2 district.
3. Section 545.09, outlines the requirements for the granting of
a conditional use permit.
Recommended Motion:
Approve the conditional use permit request for an auto repair
shop at 1316 East 66th Street with the stipulations noted by the
Planning Commission and that an offstreet parking permit be
obtained from the city.
Basis of Recommendation:
1. The proposed business is quite similar to the existing
business.. The applicant does not intend to make any major
structural change to the existing building. The building
meets all the setback requirements but doss not have the
required 120 foot frontage.
2. There are four curb cuts two on 66th Street and two on 14th
Avenue. The two curb cuts on the southeast corner of the
site are close to the intersection and may pose a traffic
hazard in the area. The curb cut on highly travelled 66th
Street should be closed but the city engineers office
indicated that the curb cut on 14th Avenue closest to 66th
Street is essential for drainage purposes unless an onsite
catch basin is installed by the applicant. Requiring such
closure with its relatively high auxiliary cost for changing
the drainage cannot be justified on a traffic hazard basis
because of the low traffic to be generated by the new use.
Applicant's revised plan purposes keeping the curb cut open.
3. The present condition of the site is very poor and visually
unpleasant because it is one hundred percent blacktop. Also,
there is a drop in grade at the north end of the property
near the alley. Across the alley is a single family
residential use. Therefore, it is imperative that sufficient
screening by a wooden fence be provided at the north end of
the property. In order to improve the aesthetic appearance
of the site landscaping should be provided along the east and
southern boundary of the property in accordance to the plan
recommended by staff.
4. The existing building would have 2 bays and 2 employees will
be working regularly at the site. According to the city
parking guidelines 8 parking spaces will be required for the
proposed use. The number of parking spaces proposed is
adequate. A recommended parking layout is attached for your
consideration.
5. There are commercial uses on the abutting properties except
the properties north of the alley which are single family
residential uses. The immediate parcels north of the alley
are zoned commercial thus the single family dwellings are
nonconforming uses.
6. The city Comprehensive Development Plan designates the site
to be medium density buffer. The existing and proposed uses
are inconsistent with the Comprehensive Development Plan.
Alternative Recommendation:
The alternative recommendation would be to recommend denial. If
such an action is taken City Council would be required to provide
justification for the denial of the conditional use permit.
Decision Mode:
Public hearing is scheduled before the City Council on this
matter for December 14, 1987. Mailed notice of this hearing has
been provided to property owners within 350 feet of the property.
Legal notice of the council hearing has been published in the
Richfield Sun Newspaper.
Respectfully submitted,
?Ja D. Prosser
Ci Manager
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1. Install 6 foot fence along the North side of. property,
and approximately 35 feet of West side rear, and repair
the existing slope.
2. Landscape green area on East and West side as shown on
drawing.
3. Remove curb cut on 66th Street side.
4. Install parking curb as shown on drawing.
5. Remove paint from garage door windows, and remove covering
from show windows to improve the appearance of building.
•
1316 E. 66TH. ST. GRASS U MM PERIMETER CURBING
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DECEMBER 9,
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Rd Sales ComPany,Inca 13Z1-E.66th Street Minneapolis.Minnesota 55423•(612)
Karl Fli k . .
1987
MR. TOWHID KAZI
ASSISTANT PLANNER/CITY OF RICHFIELD
6700 PORTLAND AVENUE
RICHFIELD, MN 55423
DEAR MR. KAZI,
I AM IN RECEIPT OF THE PUBLIC HEARING NOTICE REGARDING THE
PROPERTY - 1316 EAST 66TH STREET, RICHFIELD. I HAVE OWNED
THE PROPERTY ACROSS THE STREET, 1301 AND 1309 THROUGH 1325
EAST 66TH STREET, FROM THIS LOCATION FOR OVER 10 YEARS. IT
SEEMS THAT THAT LOCATION HAS HAD A VERY HARD TIME THROUGH THE
YEARS AND IN THE LAST 5 YEARS IT HAS REALLY DETERIORATED.
I DO ENJOY THE PEOPLE THAT ARE THERE NOW BUT THEY HAVE NO
INCENTIVE TO FIX UP THE PROPERTY. IT SEEMS THAT THE OWNER IS
ONLY INTERESTED IN RENTS AND NOT DOING ANY REPAIRS. AT THIS
TIME ANY NEW OWNER, IF THAT BE THE CASE, WOULD DO A BETTER
JOB THEN WERE IT'S AT TODAY.
I HAVE NO PROS OR CONS FOR THIS PARTY COMING IN, BUT THEY
SHOULD HAVE A PLAN ON UPGRADING THE NEIGHBORHOOD. AT THE
PRESENT TIME I PLAN TO ATTEND YOUR MONDAY, DECEMBER 14
MEETING.
BEST - REGARDS,
K RL FLICK
0
? _.T - /
CITY OF RICHFIELD, MINNESOTA
Council Letter No.373
Agenda December 14, 1987
Issue Statement:
City Council approval of payment in excess of $5,000 for computer
equipment purchase.
Background:
During the 1986 computer conversion/installation, the original
plan of the computer hardware configuration provided that the
City would utilize a megaframe computer processor and a large
Control Data Corporation disc. For the first year, it was
anticipated that the entire City would run off this disc and that
in 1987, the City would begin to utilize the flexibility benefits
of the Burroughs/Convergent Technologies hardware by "clustering"
off various operations of the City to be freestanding, while
still retaining the option of operating on the megafram e
computer. "Clustering" is anticipated in order to provide
greater reliability of system capability.
In the 1987 Data Processing budget, $137,000 was set aside for
hardware and software purchases to continue the upgrade and
conversion to the Burroughs system. One portion of that planned
upgrade was to provide for a Public Safety cluster of computer
• hardware. However, early in 1987, as the City experienced some
difficulties with the Burroughs hardware and software
configuration, it became apparent that it would be beneficial for
the City to immediately cluster off the Public Safety operation
so that it could operate independently of the megaframe computer.
This would take a tremendous burden off the megaframe and its
data storage capacity. This was done in March.
In October, 1987, the city opened bids for computer equipment and
software. The city received two bids to the formal Request for
Proposals and ultimately rejected both bids, submitted by Insight
Technology Systems and Unisys, for nonconformance to the bid
specifications.
Recently, the city has once again experienced problems with the
megaframe computer processor. While the most recent problems are
not as disruptive as those experienced earlier this year, the
situation has significantly impaired the day-to-day data
processing of most city departments. City data processing staff
has devoted the past two weeks to resolving the problems with the
assistance of outside hardware and software support personnel,
and anticipate the system to be completely stabilized in the near
future. However, these problems with the megaframe highlight the
benefit to clustering of certain financial activities, such as
payroll and utility billing, which weekly utilize heavy computer
• time. Clustering these financial activities immediately would
ensure that the essential ongoing activities of payroll and
utility billing would be unaffected by megaframe computer
problems and is consistent with the original computer masterplan.
1? _T- Z)
0 Quotations for the equipment necessary to establish this cluster
have been received from Insight Technology Systems and the Unisys
State Contract. The prices and equipment are as follows:
Insight Technology Systems, Inc.
1 - NGEN 286 Process $ 1,934
1 - Monitor 309
1 - Key Board 258
1 - 20 mg. system disc with floppy drive 1,613
1 - 85 mg. data storage disc with controller 31005
1 - 85 mg. data storage disc without controller 2,722
3 - Power Supply Units 474
1 - Mg. Ram Expansion 410
1 - Line Cord 6
1 - CT Net Use License 43
1 - CTOS Use License 52
Total $10,826
0
Unisys State Contract
1 - B28 CPU with 2 MB )
1 - 12" Mono Mon itor ) $ 31854
1 - K2 Keyboard )
190 MB Disk Storage with floppy
20 MB with floppy 2,097
37 MB Upgr (2 @ $3,600) 72200
37 MB Exp (3 ® $3,150) 91450
5 - Power Supply Units (5 ® $140) 700
1 - Line Cord N/C
Equipment Total $23,301
(+ Software:CT-NET license) 43
Total $23,344
0 4. The city cannot wait until the computer equipment is rebid to
Recommended Motion:
Approve the payment of $10,826 to Insight Technology System, Inc.
for the purchase of the finance cluster computer equipment.
Basis for Recommendation:
1. The City must continue with the conversion of hardware and
software. It is important that a cluster be established for
Finance.
2. Funding for hardware and software upgrades are provided for
in the 1987 Data Processing budget, and the cluster for
finance was planned for 1987 in the equipment plan.
3. The price of computer hardware, such as the equipment
utilized in the finance cluster, is competitive.
establish the Finance cluster. For year-end processing of
6,;r_,5
• payroll data, as well as for day-to-day operations, it is
prudent to isolate these finance functions from potential
megaframe problems immediately.
5. The purchase amount is below the $15,000 threshold which
would require a formal bidding process.
Alternative Recommendation:
1. The City Council could choose not to approve purchase of the
equipment. However, it is important to note that this
freestanding cluster for Finance is a very important part of
the overall operations of the City.
Discussion/Decision Mode:
City Council ratification of this purchase on December 14, 1987
is desirable so that staff may proceed with the improvements
necessary to the City's new computer system.
Respectfully submitted,
Jam Prosser
Cit - Manager
0
JDP:sb
0
CITY OF RICHFIELD, MINNESOTA
Council Letter No.372
Agenda, December 14, 1987
Issue Statement:
Authorization to call for bids on a high speed plain paper copier
Background:
The City of Richfield recently removed a copier from its Central
Services function, which was provided by IBM. This IBM Model 60
Copier, which was selected by the City of Richfield after the
1985 copier bid process, did not meet city specifications. Most
recently, the city has utilized two different copiers, each on a
short period rental basis, those being the Canon and Kodak
copiers. The Kodak rental agreement will expire on February 28,
1988. Thus, the city must make provision for a new copier once
that short term rental agreement expires. To that end, the city
staff is requesting the City Council to authorize city staff to
call for bids on a high-speed plain paper copier.
Several important considerations will be factored into the
request for proposals (RFP). Since the copier is to be used by
many staff members, minimal training should be required to
operate the equipment and the copier should be easy to operate.
The equipment should also be designed to handle a monthly volume
of up to 90,000 copies. Experience has proven that once a copier
has reached the maximum volume, the reliability of the equipment
decreases significantly. Also, the equipment must have an easy
method of two-sided copying. Almost half of the originals run
through the city's current copy machine are made into two-sided
copies. This practice is encouraged as it reduces paper costs to
the city and makes documents less bulky. A quick and easy two-
sided copying feature would promote this preferred method of
copying. And finally, the equipment must not significantly
increase the amount of time used to run special jobs. The city
now has several special photo copying processes which involve
sorting and collating. The major example of these projects is
that of Council Agenda packet preparation. The goal of Central
Services staff is to find a copier that is able to compile the
entire packet with little or no manual collating or labor
required.
Another important consideration in reviewing copiers is the speed
which the machine operates. The city has found in its past
experience that a machine that handles no less than 60 print
copies per minute in all phases of operation is needed to provide
the city with effective and efficient copying services.
Staff has also reviewed the idea of a long term rental agreement
versus a lease purchase and in general, has found that longer
term rental agreements for photocopying have been less
financially attractive to the city and are also not available
from all the major vendors.
lv /_/' .2i
Recommended Motion:
It is recommended that the City Council authorize the city staff
to call for bids on a high speed plain paper copier.
Basis For Recommendation:
1. City staff is now concluding a short-term rental agreement
with Kodak for a Kodak 225 F. This rental agreement will
expire February 28, 1988.
2. At the conclusion of the referenced rental agreement, the
city will have no copier on board to provide high-speed photo
copying services to the city operation.
3. The city requires a high-speed copier for its day-to day
operations and especially for the production of specialized
jobs, such as Council packet agenda preparation.
4. The estimated cost of providing for a high-speed paper copier
lease for purchase will, in all likelihood, exceed the
$15,000 threshold necessary to commence formal bidding
process.
Alternative Recommendation:
City Council could chose to renew a short-term rental agreement
for copier now in use. However, such a rental agreement would
only delay the necessary bidding process that the city must
complete to select a more permanent high-speed copier.
Discussion/Decision Mode:
Authorization to proceed for the call for bids is requested at
the December 14 meeting, in order to allow for adequate lead time
for the preparation and distribution of bid specifications and to
complete the bidding process before the February 28, 1988
deadline has passed.
JDP/sae
Res 9ully submitted,
Jam D. Prosser
Cit Manager
0
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 371
December 14, 1987
Issue Statement:
Execution of Year XIII Community Development Block Grant Funds
Public Services Agreement H.O.M.E. Program (Household Outside
Maintenance for the Elderly) between the City of Richfield and
the H.O.M.E. Program.
Background:
On March 9, 1987, the City Council approved the allocation of
$173,940 in CDBG Year XIII funds. Out of this fund, $10,000 was
allocated to the H.O.M.E. program to provide maintenance and
housekeeping services to elderly residents of Richfield.
Upon council approval of the CDBG allocation, the City of
Richfield enters into an agreement with H.O.M.E. program
supporting the direct services provided by the agency. This
year's agreement is the same as prior year's with two minor
exceptions.
1. Previously all elderly households with a household income
equal to or less than 100 percent of the median household
income by household size were eligible for the service. This
has been changed to 80% in the new agreement. Maximum annual
household income shall be:
• one person - $21,300
two person - $24,300
2. Previously, copies of the income verification and other
client data were submitted to the city. This will no longer
be required. However, H.O.M.E. shall maintain documentation
of all client data and income verification as required by
H.U.D.
3. Establish cost principles in compliance with OMB A-87 for
stated and local governments.
Hennepin County and H.U.D. has approved these changes.
Recommended Motion:
Approve the execution of the Public Service Agreement between the
City of Richfield and the H.O.M.E. program for the approved
expenditure of $10,000 Year XIII CDBG funds.
Basis of Recommendation:
1. The City Council approved the expenditure of $10,000 Year
XIII CDBG funds to H.O.M.E. program at a public hearing on
March 9, 1987.
2. Execution of this agreement is part of the requirement for
the city to act as an authorized unit in the Urban Hennepin
• County Community Block Grant Program.
3. The changes made in the agreement are to streamline
administrative procedure and would nat affect the services.
The changes have been agreed upon by the cities of Edina,
Eden Prairie, and Hennepin County.
4. The new procedure should reduce administrative cost of
H.O.M.E. program and allow additional funds to be used for
providing the service to Richfield residents.
5. The income limit would provide services to the neediest
within the South Hennepin area but would not affect any
residents in Richfield.
Alternative Recommendation:
1. The City Council may act not to approve the execution of this
agreement. This would mean that although the City Council
has previously approved providing funds for this program, no
funds would be provided for the H.O.M.E. program.
2. If the contract is not executed, the funds would have to be
reallocated. Reallocation to an existing eligible program
could be accomplished by motion of the council; reallocation
of the funds to an eligible new project would require a
public hearing.
3. The City Council may act to direct staff to further revise
the agreement. In that case, the City Council may also want
to specify the changes.
Discussion/Decision Mode:
This item has been placed on the December 14, 1987 City Council
agenda for City Council consideration.
is
JDP/eja
Respectfully submitted,
James D. Prosser
City Manager
40
• CITY OF RICHFIELD, MINNESOTA
Council Letter No. 370
Agenda December 14, 1987
Issue Statement:
Award of contract for demolition of old Cedar Liquor Store
Background:
On Thursday, December 3, 1987 formal bids were opened for
building demolition, site clearing and backfilling at the old
liquor store site. The minutes from the bid opening are
attached.
Recommended Motion:
Approve the bid minutes and award the contract to Diamond Five
Wrecking for the sum of $27,000.
Basis for Recommendation:
1. Building is vacant and unsightly
2. Council Members and residents have expressed a strong desire
to have the building removed.
3. Negotiations with Lincoln Companies for redevelopment of the
area are progressing, but construction of a new building is
at least three to four months in the future.
4. Lincoln Companies has agreed to reimburse the city for the
cost of this work.
5. The Cedar Liquor Store Project Fund will provide the interim
financing.
Alternative Recommendation:
1. Reject all bids and direct staff to manage the property "as
is" until Lincoln Companies is able to proceed.
2. Reject all bids and direct staff to readvertise for bids.
Discussion/Decision Mode:
This item is scheduled for council action at the December 14,
1987 council meeting. If the bid is awarded at that time, site
clearance will begin January 4, 1988.
Respectfully submitted,
Jame . Prosser
City anager
JDP/eja
0
CITY OF RICHFIELD
Bid Opening
December 3, 1987
Building Demolition, Site Clearing and Backfill
Bid No. 87-10
Pursuant to requirements of Resolution No. 1015, a meeting of the
Administrative Staff was called by Thomas P. Ferber, City Clerk,
who announced that the purpose of the meeting was to receive,
open and read aloud, bids for building demolition, site clearing
and backfill, bid no. 87-10, as advertised in the official
newspaper on November 18, 1987..
Present: Thomas Ferber, City Clerk
Donald Fondrick, Community Services Director
Eileen Anderson, City Manager Representative
Bruce Palmborg, Housing & Redevelopment
Coordinator
The following bids were submitted and read aloud:
1
I VENDOR
(
BID
I TOTAL (
I
I 1
I SECURITY I
I I
I
I Ray Anderson & Sons
I I
St. Paul (
I
5%
Bond I
( 47,200.00 I
I I
I
I Veil & Co.
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Rogers,MN I
I
5%
Bond I
I 69,069.13 I
I I
i
I B. K. Excavating
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Mpls I
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5%
Bond I
( 632740.00 I
I I
I Diamond Five Wrecking,
Inc. I I I
i I
( Hutchinson, MN I
I I 5% Bond ( 27,000.00
I I
I
I Thomas Contracting I
Mpls I
Cashiers I I
I I
I Check I 28,596.00 I
I I
I I
( Elcan Construction Inc. I
5%
Bond I
( 41,582.00 I
(
I St. Paul
I
I I
I
• i Carl Bolander & Sons I
St. Paul i
5%
Bond I
i 49,400.00
0 Building Demolition Bid Cont.
? VENDOR ? BID ? TOTAL I
I I SECURITY ? ?
I I I
I I I I
? Ceres Contracting Mpls ( 5% Bond ? 39,500.00 I
i I• I
1
I H & R Stumping, Inc. ? 5% Bond ( 68,450.00
Forest Lake ? I I
I I I I
The City Clerk announced that the bids would be tabulated and
considered at the December 14, 1987 City Council Meeting.
Thomas P. Ferber City Clerk
•
LJ
# ( E-1
CITY OF RICHFIELD, MINNESOTA
Council Letter No.369
Agenda December 14, 1987
Issue Statement:
Consideration of a resolution authorizing a revision` of 1988
budget for Other Agencies Division
Background:
Because of the increasing number of requests for funding by the
City of Richfield for social service agencies, in 1986 the city
council established the Social Service Agency Committee to review
the requests of the various agencies and to provide a report and
recommendation for which agencies should receive funding and what
amount that funding should be. The committee is composed of a
representative from the Human Rights Commission, Human Services
Commission, Planning Commission, Advisory Board of Health and the
Community Services Commission.
For 1988 funding, the committee was provided with a target total
grant amount of $60,000. This amount was approved by the City
Council as part of the 1988 budget. The Storefront/Youth Action
and the South Hennepin Human Services Council requests were
reviewed by the city staff in accordance with a request from the
Social Service Agency Committee.
The committee has completed their review and deliberations of the
remaining requests. A copy of the report is attached. The
additional $290 will be funded from the City Manager's budget.
Recommended Motion:
Approve the resolution authorizing a revision of the 1987 budget
for the Other Agencies Division in the following amounts:
Cornerstone Advocacy $ 21250
Project Charlie 12000
Senior Outreach 21500
Shared Transportation 2,000
South Hennepin Human Services Council 62240
Storefront/Youth Action, Inc. 46,300
Total
$60,290
Basis for Recommendation:
The Social Services Committee carefully considered the
individual requests of each agency requesting funding, and
has assessed the relative needs and community impact and
merit of each request in providing the final recommendations.
The committee was specifically selected for their sensitivity
to community concerns and awareness of community social
service needs and their recommendations should be followed.
615 -
Alternative Recommendation:
1. Reject the recommendations of the committee. The city
council would then make their own determinations.
Discussion/Decision Mode:
This matter will be presented at the council meeting of December
14, 1986 as a consent item. If there is a desire for additional
discussion of this item, it is recommended that the matter be
deferred to the meeting of December 28, 1987 in order that the
committee can be present to further review their recommendations
and basis of recommendations.
Respectfully submitted,
Jame Prosser
City anager
JDP/eja
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?E-3
RESOLUTION NO.
RESOLUTION AUTHORIZING A REVISION OF 1988
BUDGET FOR OTHER AGENCIES DIVISION
WHEREAS, Resolution 7370 adopted a budget for 1988
appropriating funds for personal services, and other expenses and
capital outlays for each department of the city for the year
1988, and
WHEREAS, the City Manager has requested a revision of the
1988 budget appropriation in accordance with charter provisions
for determining the specific allocation of $60,000 of unallocated
funds in the Legislative Department - Other Agencies Division of
the General Fund.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Richfield as follows:
1. That the 1988 appropriation of $60,000 of unallocated
funds for the Legislative Department - Other Agencies Division of
the General Fund be revised as follows:
Cornerstone Advocacy $ 2,250
Project Charlie 11000
Senior Outreach 2,500
• Shared Transportation` 2,000
South Hennepin Human Services Council 6,240
Storefront/Youth Action, Inc. 46,300
Total $60,290
BE IT FURTHER RESOLVED that the City Manager be
authorized to execute contractual agreements with the above named
agencies summarizing services to be provided to Richfield
residents.
PASSED by the City Council of the City of Richfield,
Minnesota this 14th day of December, 1987.
John Hamilton Mayor
ATTEST:
Thomas P. Ferber City Clerk
U
6E- `/
• Minutes Social Services Agency Funding Committee
December 1, 1987
PRESENT: Dale Rusk, Betsy Asher, Mary Brekke, Bob Jensen, JDP.
Joel Johnson indicated that he would be unable to attend meeting
because of a work commitment but did provide a memo attached
summarizing recommendations.
The committee reviewed the recommendations of each member for
funding. Members agreed that Project Charlie should receive
$1,000. The committee expressed concern that Project Charlie had
not developed, or sought to develop, any alternative funding
sources.
There was considerable discussion regarding the apparent
duplication between United Batteries Families Network and
Cornerstone Advocacy. The committee agreed that Cornerstone
appeared to be better organized. While United Battered Families
Network and Cornerstone were attempting to work out coordination,
Cornerstone should be provided with funding at this time.
Final recommendations of the committee were as follows:
• Project Charlie $ 11000
Shared Transportation $ 21000
United Batteries Families $ 0
Cornerstone Advocacy $ 21250
Senior Outreach $ 2,500
Total $ 7,750
Manager Prosser indicated that the additional $290 would be
funded from the city budget.
The committee then discussed the proposal for a Richfield
Foundation. The purpose of the foundation would be to provide a
permanent source of funding for social service agencies. The
foundation would be supported from contributions from businesses
and individuals. A copy of the abstract of the foundation is
provided. The committee indicated support for the foundation and
also indicated a willingness to participate in the formation of
the foundation.
Meeting adjourned 8:15 P.M.
0 --
LJ
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 36,8
December 14, 1987
Issue Statement:
Disposal of Public Safety Unit #8603.
Background:
Unit #8603 is a 1986 Ford Crown.Victoria blue-and-white squad car
which was damaged in an accident on Octoberl 7, 1987. The damage
from the accident is estimated at a cost of $5,800.00, plus the
salvage value of $1,577.00., which comes to a':total of $7,377.00..
The value of the vehicle prior to the accident was estimated at
$7,900.00 - $8,500.00. Staff has received 4 bids for salvage
alone on the squad.
Recommended Motion:
It is, recommended that the car be sold for salvage to the highest
bidder, Twin City Auto and Military, for the sum of $1,577.00.
Basis of Recommendation:
1. The car is due to be replaced in May of 1988.
2. If repaired, it is doubtful the car would be reliable enough
to withstand use as an active squad car.
Alternative Recommendation:
Have.the car repaired and in the motor pool as an extra vehicle.
Discussion/Decision Mode:
Because Unit #8603 is scheduled to be sold in five months, staff
feels the most viable alternative is to sell the vehicle for
salvage.
Respectfully submitted,
Jame Prosser
Cit anager
JDP/eja
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 367
Agenda December 14, 1987
Issue Statement:
Purchase of telephone call sequencer.
Background:
The city council policy resolution on purchasing provides that
when the purchase of merchandise, materials, equipment or
construction exceeds the amount of $5,000, authority to purchase
shall be submitted to the city council for consideration. The
city staff has determined that due to the high volume of calls to
city hall, callers are experiencing unacceptable delays. To
correct this problem, two changes were recommended. First, a
separate telephone number has been provided for direct access to
the Community Development Department. This change was included
in the Revised 1987 and the Adopted 1988 operating budget. A
second change includes the purchase of a telephone call
sequencer. The telephone call sequencer permits existing
incoming trunk lines to be used for both incoming and outgoing
calls, and when volume of incoming calls becomes excessive, it
provides callers a customized announcement including direct dial
numbers where applicable. Callers who do not choose to call a
direct number or cannot call a direct number, will be placed on
hold and their call answered in the sequence it was received.
The cost of the sequencer is $7,110. The purchase would be
funded from the Government Buildings. Division budget. This was
not a budgeted item. However, funds will be available from
within the budget to make this purchase by defraying other
purchases which have not yet been determined.
Recommended Motion:
Approve the purchase of a Datel 1602 Automatic Call Sequencer
from Ansafone of Minnesota, Inc. in the amount of $7,110.
Basis of Recommendation:
1. Staff was directed to seek improvements to the city's
telephone system.
2. It appears the Datel 1602 Automatic Call Sequencer will
provide some improvement.
3. Ansafone'of Minnesota, Inc. offers the Datel 1602 Automatic
Call Sequencer at state contract pricing.
Alternative Recommendation:
1. Do not make any adjustments to the city's telephone system at
this time.
2. Seek additional quotations for the Datel 1602 Automatic Call
Sequencer.
3. Do not purchase the Datel 1602 Automatic Call Sequencer, but
go immediately to the next step which is a Dytel Automated
Attendant. This system, which requires voice prompts and
would allow the caller to dial certain extensions, also
? e - 42,."
requires additional telephone lines and would substantially
add to the cost of the city's telephone system both in terms
of initial installation as well as monthly charges.
Discussion/Decision Mode:
This item is on the December 14, 1987 city council meeting.
Respect ully submitted,
James Prosser
City anager
JDP/eja
0
6 d- /
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 366
Agenda December 14, 1987
Issue Statement:
Purchase of water treatment chemicals in excess of $5,000.
Background:
The city council policy resolution on purchasing provides that
when the purchase of merchandise, materials, equipment or
construction exceeds $5,000, authority to purchase shall be
submitted to the city council for consideration.
Each year the city purchases chemicals for use in treatment of
water at the Water Plant. Sodium Tri Poly Phosphate is mixed
with the lime so it doesn't plug filters. Hydro Floursilic Acid
is required by Minnesota State law as a fluoride addition to
drinking water. Funding in the amount of $12,000 for phosphate
and $10,000 for fluoride, was included in the 1988 water
maintenance budget.
Five vendors were contacted and proposals were received from
three manufacturers for the estimated six ton of sodium tri poly
phosphate:
Hawkins Chemical, Inc. $46.00/cwt ($920/ton)
Van Waters and Rogers, Inc. $980.00/ton
Nalco Chemical Company $.75/pound ($1,500/ton)
For 1987, Van Waters and Rogers was the sodium tri poly phosphate
supplier at a price of $49.00/cwt or $980/ton.
Of the five vendors contacted, two manufacturers submitted
proposals for an estimated 6,000 gallons hydro floursilic acid:
Hawkins Chemical, Inc. $1.233/gallon
Dixie Petro-Chem, Inc. $1.91/gallon
For 1987, Hawkins Chemical, Inc. was the hydro floursilic acid
supplier at a price of $1.133/gallon.
Recommended Motion:
Approve the following 1988 Master Purchase Orders for Hawkins
Chemical, Inc.: 1) an estimated six ton of sodium tri poly
phosphate for an estimated total purchase price of $5,520 and
2) an estimated 6,000 gallons of hydro floursilic acid for an
estimated total purchase price of $7,398.
Basis of Recommendation:
!-.These chemicals are a necessary part of the water treatment
process.
2. Hawkins Chemical, Inc. submitted the lowest quotations.
3. There is sufficient funding available for the purchases.
Alternative Recommendation:
Council may choose not to accept any of the quotations and
instruct staff to obtain new quotes. However, staff does not
believe better prices can be obtained at this time.
0 Discussion/Decision Mode:
Council may choose to delay action on this purchase until the
December 28, 1987 council meeting; however, staff requests
approval at the December 14, 1987 council meeting in order to
facilitate the necessary paperwork.
Respectfully submitted,
Jame . Prosser
Cit anager
JDP/ e j a
0
•
-1`141- //
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 365
Agenda December 14, 1987
Issue Statement:
Purchase of vehicles for use by Public Safety Department.
Background:
Five full size sedans being used by the Public Safety Department
are fully depreciated and scheduled to be replaced in 1988.
Purchase of new vehicles has been coordinated with Hennepin
County's bid process. Four of the cars are currently in use and
one was damaged severely in an accident in October. These Ford
Crown Victoria marked squad cars were purchased in 1986. The
extent and nature of the use of these cars indicates a 2 year
replacement schedule. Purchase of new vehicles has been
coordinated with Hennepin County's bid process.
The lowest responsible bid for the type of vehicle required was
submitted by Thane Hawkins Chevrolet at a total cost of $60,210'.
R total of $60,000 was appropriated in the 1988 central garage
capital outlay budget for these purchases. In 1987 the city also
purchased five replacement vehicles, from Thane Hawkins Polar
Chevrolet, in the amount of $57,065, the lowest bid by a
responsible bidder in late 1986.
Recommended Motion:
Authorize the purchase of five Chevrolet Caprice, through the
joint Hennepin County purchasing agreement, from Thane Hawkins
Chevrolet for a total purchase price of $60,210.00.
Basis of Recommendation:
1. Several manufacturers of full size cars were requested to
submit bids following predetermined specifications. Of the
bids submitted, Thane Hawkins was the lowest responsible
bidder for the type of car requested.
2. The City of Richfield is in need of replacing five fully
depreciated squad cars.
Alternative Recommendation:
Council may choose to reject this bid and request staff to obtain
bids from other sources in an attempt to receive a lower purchase
price. However, staff does not believe we can obtain a better
price from a responsible manufacturer.
Discussion/Decision Mode:
The purchase price stated is guaranteed through December 21,
1987; therefore, in order to take advantage of the low bid, staff
recommends the city council approve the purchase of these
vehicles at the December 14, 1987 council meeting.
Respec fully submitted,
•
Jam D. Prosser
Cit Manager
JDP/eja
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 364
Agenda December 14, 1987
Issue Statement:
Agreement for conducting an access and improvement needs study
for alternate frontage or arterial road between Xerxes Avenue and
Cedar Avenue.
Background:
The I494/Trunk Highway 77 (TH77) design and subsequent draft
Environmental Impact Statement (EIS) shows that existing frontage
roads along 1494 will be eliminated, requiring Richfield to
establish alternate frontage roads or arterial roads in our city.
Concurrently, Richfield has approved a redevelopment plan for the
Interstate/Lyndale/Nicollet area. This redevelopment plan
includes a new frontage or arterial road at 77th Street.
The final draft report for the 1494 Traffic Corridor Study
recommends the development of an effective system of parallel
support roadways rather than the acquisition of additional right-
of-way to replace existing frontage roads, which will be
eliminated. Specifically, the report suggests improvements of
77th Street between TH77 and I35W. For the area west of I35W it
was suggested "not yet determined" combination of 76th Street
for short and medium length trips and establishing 78th Street as
a one-way westbound street between Penn Avenue and Xerxes Avenue
would serve a similar function.
The planning for 77th Street improvements between TH77 and 12th
Avenue, will be funded by the city of Bloomington as part of the
TH77/I494 interchange improvements. Some improvements to 77th
Street in the ILN area have been incorporated into the
redevelopment plan and partially reconstructed. The planning
work for 77th between TH77 and 12th Avenue and in the ILN area,
are supervised by the firm of Bennett, Ringrose, Wolsfeld,
Jarvis, Gardner, Inc. (BRW).
The City of Richfield has received a proposal from BRW to conduct
a study which would coordinate the work being performed in
conjunction with the ILN and the TH77/I494 projects with those
areas of Richfield not yet under study. The purpose of the plan
will be to develop a preliminary design concept for review by the
City Council to serve as a guide in reviewing redevelopment plans
and also as a master transportation plan for this area. The work
included in the proposal is inventory of existing conditions,
development of an access plan, traffic forecasts, development of
design alternatives, evaluation of design alternatives,
preparation of a report and public review and communication
program. It is expected that the work will be completed in
approximately four months after acceptance of the proposal. The
cost of the work is estimated to be $40,000. The 1988 adopted
budget for the Community Services Department includes $5,000 in
1987 and $10,000 in 1988 for traffic studies.
-3 '
. Recommended Motion:
Approve the proposal from Bennett, Ringrose, Wolsfeld, Jarvis,
Gardner, Inc. in the estimated amount not to exceed $40,000 to
conduct an access and improvement needs study between Xerxes
Avenue and Cedar Avenue.
Basis of Recommendation:
1. As a result of various highway and freeway improvements,
existing frontage roads along 1494 in the city of Richfield
will be lost.
2. There is a need to plan an alternate parallel roadway
system.
3. There is a need to provide residents and businesses of the
community with some idea of the direction to be taken with
regard to traffic improvements along 1494 in the City of
Richfield.
4. BRW has extensive background in the study of traffic
considerations in the 1494 traffic corridor including several
portions of alternate parallel roadways in the city of
Richfield.
Alternative Recommendation:
1. Do not provide any improved alternate parallel roadway system
in the city of Richfield.
2. Have some firm other than BRW conduct the alternate roadway
system study for Richfield.
Discussion/Decision Mode:
This item has been scheduled for the December 14, 1987 city
council meeting. Mr. Richard Wolsfeld of BRW will be in
attendance at the meeting to answer any questions. Because Mr.
Wolsfeld has another obligation that evening, this item has been
scheduled early on the agenda. The city council is encouraged to
take action on this item as soon as possible so the study may
begin and be completed in a reasonable amount of time to provide
information to the city, its residents and businesses.
Respectfully submitted,
Jam D. Prosser
City Manager
JDP/eja
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 363
Agenda December 14, 1987
Issue Statement:
Donation by American Legion Post No. 435 of flag poles for
Veterans Memorial Park of Richfield.
Background:
In the Spring of 1987, representatives of American Legion Post
No. 435 contacted the city about donating flags to be placed in
Veterans Memorial Park of Richfield. After discussion and
research, it was determined that at least three poles, to display
the American, State of Minnesota and City of Richfield flags,
should be installed at one yet to be determined location. These
three flags could make a visual statement indicating an entry
point or provide a focal point that breaks up a large surface
into smaller more comfortable spaces. The poles could function
as a landmark and as a place for people to gather and meet. Use
of 45' poles should be visible above building tops. Estimated
prices were gathered in June of 1987 knowing the selected
location would influence final costs. Estimates included three
flags and poles at $7,800, lighting at $3,000 and landscaping at
$1,500 for a total of $12,300.
In November of 1987 city staff presented the slide show of
• Veterans Memorial Park of Richfield to members of the American
Legion Post No. 435. At that. time the Post agreed to make a
donation of the poles as outlined even though development of the
community park is not yet at a point in construction for erection
of the flag display. Representatives of the American Legion Post
No. 435 will be present at the December 14, 1987 city council
meeting to make a presentation.
Recommended Motion:
Accept the donation for Veterans Memorial Park of Richfield from
American Legion Post No. 435.
Basis of Recommendation:
1. The City of Richfield has made a commitment to developing a
community park at Veterans Memorial Park of Richfield.
2. The American Legion Post No. 435 wishes to participate in and
contribute toward the development of this community park.
Alternative Recommendation:
None.
Discussion/Decision Mode:
This item is on the December 14, 1987 council meeting agenda.
Resp fully submitted,
Ja D. Prosser
Cit Manager
JDP/eja
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 362
Agenda December 14, 1987
Issue Statement:
Presentation of Mayor's Youth Leadership Awards
Background:
Mayor Hamilton has requested that the outstanding student leaders
of Richfield High School and the Academy of the Holy Angels be
publicly recognized for meeting the challenges of society through
service, leadership and personal achievement. Criteria for this
award included:
1. Recommendations from the school administrations.
2. Students must be in the top 20% of the class to qualify.
3. Students must demonstrate evidence of involvement in the
community or school service.
4. Students must be currently holding, or have been elected
to a position of leadership by his/her peers.
Both high schools have selected students for this award, and the
presentations have been scheduled for the December 14, 1987
council meeting. The students receiving awards are: Michonne
• Bertrand, from Holy Angels Academy; and Peter Skwira, Gregory
Larson, Claudine LaValle and Lisa Pugh of the Richfield High
School. A list of their activities is attached.
Recommended Motion:
Publicly acknowledge the achievements of these students and
present them with certificates.
Basis for Recommendation:
1. The schools have recommended students for this honor, and
the students are certainly deserving of receiving this
honor.
Discussion/Decision Mode:
This items has been scheduled for the Presentation part of the
December 14, 1987 city council agenda.
Respectfully submitted,
Ja D. Prosser
Ci FManager
JDP/eja
-a /- aC?
6 RICHFIELD YOUTH LEADERSHIP AWARD NOMINEES
RICHFIELD HIGH SCHOOL
PETER SKWIRA - Student senate vice president, is an exceptional
leader who capably handles meetings and committee assignments.
He enthusiastically approaches problems and effectively involves
others in the group work. In addition to being a good student,
Peter has exhibited leadership in high school athletic programs.
GREGORY LARSON -Greg is a strong classroom leader who thinks
positively and independently. He has achieved a high academic
standing during his high school years as well as exhibiting
leadership on sport teams. Greg has also served in leadership
positions at his church.
CLAUDINE LAVALLE - Has displayed leadership qualities in both the
academic environment and in the community. She ranks very near
the top of her class scholastically and has participated in
school activities such as drama and athletics. She has served as
the vice president and treasurer of her 4-H Club.
LISA PUGH - Lisa is a very good student who functions as an
effective leader in the classroom and in school activities such
as the 70th Street singers and the school newspaper. In addition
to her active involvement in school groups, she has contributed
time and effort to youth activities at her church.
ACADEMY HOLY ANGELS
MICHONNE BERTRAND - Michonne has proven to be a leader by her
active participation in community and school service, as well as
extra curricular activities and school academics. She is active
in outreach ministry, visiting nursing homes, and volunteering
for church functions, and is active in the school campus
ministry. She is also a member of the pep band, school plays,
and athletics. Michonne is very near the top of her class
academically and is on the high honor roll. She is the chief
office assistant on the campus ministry team, which is a position
of great responsibility and includes supervising other employees.