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05-23-06 RegularCITY OF RICHFIELD, MINNESOTA TUESDAY, MAY 23, 2006 SPECIAL CITY COUNCIL WORKSESSION RICHFIELD CITY HALL COUNCIL CHAMBERS 6700 PORTLAND AVENUE 5:00 P.M. Call to order Roll call 5:00 p.m. - 6:20 p.m. 1. Discussion regarding upcoming City of Richfield capital investment needs: • Stormwater utility including Richfield Lake • Public Works garage • Bonding requirements (Council Memo No. 77) Adjournment REGULAR CITY COUNCIL MEETING COUNCIL CHAMBERS 6700 PORTLAND AVENUE 6:30 P.M. AGENDA INTRODUCTORY PROCEEDINGS Call to order Roll call Open forum (15 minutes maximum) Each speaker is to keep their comment period to three minutes to allow sufficient time for others. Comments are to be an opportunity to address the Council on items not on the agenda. Individuals who wish to address the Council must have registered prior to the meeting. Notes: Pledge of Allegiance Approval of minutes of (1) Special Concurrent City Council/HRA/Planning Commission Worksession of April 24, 2006; (2) Special City Council Worksession of April 25, 2006; (3) Regular City Council Meeting of April 25, 2006; (4) Special City Council Worksession of May 9, 2006; and (5) Regular City Council Meeting of May 9, 2006 PRESENTATION 1. Recognition of Richfield Adopt-a-Park volunteers COUNCIL DISCUSSION 2. Council discussion • Hats Off To Hometown Hits Notes: AGENDA APPROVAL 3. Council approval of agenda CONSENT CALENDAR 4. Consent Calendar contains several separate items, which are acted upon by the City Council in one motion. Once the Consent Calendar has been approved, the individual items and recommended actions have also been approved. No further Council action is necessary. However, any Council Member may request that an item be removed from the Consent Calendar and placed on the regular agenda for Council discussion and action. All items listed on the Consent Calendar are recommended for approval. A. Consideration of approval of resolution appointing Ron Theis to Richfield Tourism Promotion Board for remainder of three-year term ending December 31, 2008 S.R. No. 102 B. Consideration of approval of resolution authorizing ingress-egress easement agreement between Metropolitan Airports Commission and City of Richfield allowing property inside Longfellow Loop access to 66th Street via Longfellow Avenue and Memorandum of Understanding between Metropolitan Airports Commission and City of Richfield for utility access for Longfellow Loop area S.R. No. 103 C. Consideration of approval of resolution regarding off-street parking permit at 1405 East 66th Street S.R. No. 104 Notes: 5. Consideration of items, if any, removed from Consent Calendar Notes: PUBLIC HEARING 6. Public hearing regarding second reading of transitory ordinance providing for expenditure of funds from Special Revenue Fund for certain improvements Staff Report No. 105 Notes: PROPOSED ORDINANCES 7. Consideration of first reading of transitory ordinance regarding construction of lime _ sludge filter press replacement project and schedule public hearing and second reading for June 13, 2006 Staff Report No. 106 Notes: 8. Consideration of first reading of transitory ordinance regarding planning, design and construction of new City Maintenance Facility at 66th Street and Cedar Avenue and schedule public hearing and second .reading for July 11, 2006 Staff Report No. 107 Notes: CITY MANAGER'S REPORT 9. City Manager's report Notes: 10. Claims and payrolls Open forum (additional 15 minutes if more time needed after first Open Forum and by majority vote of the City Council) Each speaker is to keep their comment period to three minutes to allow sufficient time for others. Comments are to be an opportunity to address the Council on items not on the agenda. Individuals who wish to address the Council must have registered prior to the meeting. Notes: 11. Adjournment Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the City Clerk at 612-861-9738. STAFF REPORT AGENDA SECTION: AGENDA ITEM # REPORT # CITY COUNCIL MEETING MAY 23, 2006 CONSENT 4A 102 REPORT PREPARED BY: REPORT PRESENTER: REVIEWED BY CITY MANAGER: NAME, Ti7zE ITEM FOR COUNCIL CONSIDERATION: Consideration of a resolution regarding an appointment to the Richfield Tourism Promotion Board. RECOMMENDED ACTION: By Motion: Approve the resolution appointing Ron Theis to the Richfield Tourism Promotion Board for the remainder of athree-year term ending December 31, 2008. II. BACKGROUND On June 25, 1990, the City Council approved an ordinance to levy a 3% tax on gross receipts of lodging from Richfield Hotels and Motels pursuant to Minnesota Statutes. The establishment of the Richfield Tourism Promotion Board, Inc. (RTPB) and the appointment of directors were also a part of the. resolution. Currently there are five director positions on the RTPB. The term of each appointment is for three years and terms are staggered to maintain RTPB continuity. The current appointments to the RTPB and the ending dates of their terms are as follows: 1. Russ Susag, representing the Richfield Chamber of Commerce, term ending December 31, 2008. 2. Rudy Hanuman, General Manager of Candlewood Suites, term ending December 31, 2006. STEVEN L. DEVICH, CITY MANAGER 0523Tourism 3. Rhonda Osborne General Manager of Americlnn, term ending December 31, 2006. 4. Robyn Goolsbey, Hampton Inn, term ending December 31, 2006. 5. Vacant, General Manager of Motel 6, as of December 31, 2004. Rhonda Osborne has been the General Manager of the Americlnn for the past several years and has served on the RTPB. She has recently resigned her position to take another position outside of the Americlnn. Her current three-year term on the RTPB representing the Americlnn expires on December 31, 2006. Ron Theis was selected as the new General Manager of the Americlnn on May 9, 2006. The Americlnn has requested that Mr. Theis replace Ms. Osborne on the RTPB. In order to retain a staggered term for RTPB members; Mr. Theis' term is being proposed to extend to December 31, 2008. III. BASIS OF RECOMMENDATION A. POLICY • The City Council has the authority to make appointments to the RTPB. • The RTPB has typically included a representative from each property. • Mr. Theis is the General Manager of the Americlnn and is interested in appointment to the RTPB. B. CRITICAL ISSUES • The Americlnn has historically had. a seat on the RTPB and as such, the appointment should be made as soon as possible. C. FINANCIAL • There is no cost to the City. D. LEGAL • The appointment conforms to City Ordinance and bylaws of the RTPB. IV. ALTERNATIVE RECOMMENDATION(S~ • The City Council could decide not to appoint Mr. Theis to the RTPB. • The City Council could choose to review this matter at a future date. V. ATTACHMENTS • Resolution. • Letter. VI. PRINCIPAL PARTIES EXPECTED AT MEETING • Ron Theis, General Manager of the Americlnn ~ -I RESOLUTION NO. RESOLUTION APPOINTING REPRESENTATIVE TO THE BOARD OF DIRECTORS OF THE RICHFIELD TOURISM PROMOTION BOARD, INC. WHEREAS, the City of Richfield has levied a 3% tax on the gross receipts of lodging from hotels and motels in the City pursuant to Minnesota Statute Section 169.190; and WHEREAS, Minnesota Statute Section 169.190 authorizes the proceeds of the tax to fund a Tourism Promotion Board for the purpose of marketing and promoting the City as- a tourist or convention center; and- WHEREAS, the articles and bylaws of the Richfield Tourism Promotion Board, Inc. provide the City Council of the City of Richfield appoint five (5) directors to the Board representing the Richfield hotel-motel properties and the Richfield Chamber of Commerce; and WHEREAS, each director shall serve as a director until his or her successor has been appointed and has qualified, or until his or her earlier disqualification, death, resignation, or removal; and WHEREAS, Rhonda Osborne, the representative from the Americlnn has resigned her position with the Americlnn, and WHEREAS, Ron Theis has been appointed as the new General Manager of the Americlnn and seeks appointment to the RTPB. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, that the Richfield Tourism Promotion Board directors be modified as follows: Appoint Ron Theis, Americlnn, to the Richfield Tourism Promotion Board for the remainder of athree-year term ending December 31, 2008. Adopted by the City Council of the -City of Richfield, Minnesota this 23th day of May 2006. Martin J. Kirsch, Mayor ATTEST: Nancy Gibbs, City Clerk Mai 09 06 10:53a 1 ' ~~i AMPRICINIV`•AIRPORT MALL OF AMBRICA 1200 East 78th Street • Richfield, MN 55423 Phone: (6i2) 869-8600 -Fax: (612) 869-8626 May !I, 2006 Mr. Steve Devich City lvianager 6700 Portland Ave. Riehiield, MN 55423 Dear Steve, I have hired a new Genera! Manager at the Americlnn Airport/Mall of America in Richi'~eld. His name is Ron Theis and he started today, May 9, 2006. I would like Ron to be appointed to the Richfield Tourism Promotion Board. If you have any questions or concerns, please contact me directly at (763)546-9550. Thank you• SinG;rely, d. Patrick J. ey Pres~~dent Riley Hospitality, Inc. cc: A~Ir. Russ Susag p.2 Quiet Nights, Rest Assured Reservations: 800-634-3444 • www.americinn.com AGENDA SECTION: CONSENT AGENDA ITEM # [FB REPORT # 103 STAFF REPORT CITY COUNCIL MEETING MAY 23, 2006 REPORT PREPARED BY: RANDY HUGHES, OPERATIONS SUPERINTENDENT NAME, TITLE COUNCIL PRESENTER: NAME, TITLE DEPARTMENT DIRECTOR REVIEW: REVIEWED BY CITY MANAGER: ITEM FOR COUNCIL CONSIDERATION: Consideration of approval of an ingress-egress easement agreement between Metropolitan Airports Commission (MAC) and the City of Richfield which would allow the property inside the Longfellow Loop access to 66th Street via Longfellow Avenue and approval of a Memorandum of Understanding (MOU) with MAC to provide utilities to the same property. I. RECOMMENDED ACTION: By Motion: • Approve the resolution authorizing the acceptance of the ingress- egress easement agreement between Metropolitan Airports Commission (MAC) and the City of Richfield after staff and the City Attorney approve the legal descriptions necessary to complete the agreement. • Approve the Memorandum of Understanding (MOU) between MAC and the City of Richfield for utility access for the Longfellow Loop area. III. BACKGROUND Following the guidelines of a MOU between MAC, Mn/DOT and the City of Richfield, the City is in the process of acquiring land in the Longfellow Loop area of 66th Street and Trunk Hwy 77 for the construction of a new Richfield Maintenance Facility. The 052306easement&MOU (and in the Longfellow Loop will be owned by the City of Richfield but will only be accessible from Longfellow Avenue, which is owned by MAC. Since MAC is not legally a road authority, they do not have to automatically provide access to their roads to adjacent properties. This easement ensures that the Longfellow Loop property will always have access to Longfellow Avenue and 66th Street even if Longfellow Avenue is relocated at some time in the future. The legal descriptions of the Longfellow Loop property have not yet been created by Mn/DOT and approved by the MAC and the City of Richfield, but the agreement with Mn/DOT and the City of Richfield dated February 14, 2006 ensures that this will be done. Easement descriptions will be based on the Mn/DOT property description. Arrangement for utility access for this area with MAC is also necessary. The attached MOU between MAC and the City of Richfield provides guidelines for utility access for the Longfellow Loop area. III. BASIS OF RECOMMENDATION A. POLICY • Without the ingress-egress easement, the City of Richfield would not be able to get title insurance for the Longfellow Loop properties including the parcel being purchased from Irwin Ketroser. • The MOU is necessary to ensure sewer and water be available to the site. B. CRITICAL ISSUES Without the ingress-egress easement and MOU, it would be unwise to build a maintenance facility on this site because of the uncertainty of future access to the site. C. FINANCIAL • There is no charge for either party of this access easement agreement. However, rates will have to be set for utilities and the current rate that Richfield charges MAC for sewer service will have to be adjusted to a more equitable fee. D. LEGAL • The City Attorney has reviewed these agreements. ALTERNATIVE RECOMMENDATION(S~ • Council could decide to modify these agreements as they see fit. V. ATTACHMENTS • Resolution authorizing the Mayor and City Managers to execute this agreement on behalf of the City of Richfield. • Ingress-Egress Easement Agreement • Memorandum of Understanding between MAC and Richfield to supply sewer and water service to the site. • Graphics VI. PRINCIPAL PARTIES EXPECTED. AT MEETING ~ • None 4~-1 RESOLUTION NO. RESOLUTION AUTHORIZING ACCEPTANCE OF THE INGRESS-EGRESS EASEMENT AGREEMENT BETWEEN THE METROPOLITAN AIRPORTS COMMISSION (MAC) AND THE CITY OF RICHFIELD TO ALLOW THE CITY OF RICHFIELD PROPERTY WITHIN THE LONGFELLOW LOOP AREA ACCESS TO 66TH STREET VIA LONGFELLOW AVENUE. WHEREAS, the City of Richfield, The Minnesota Department of Transportation (Mn/DOT) and the Metropolitan Airports Commission (MAC) entered into a Memorandum of Understanding (MOU) on January 31, 2000; to transfer remnant parcels of land left after the construction of the 66th Street, TH 77 Bridge; and WHEREAS, access to these parcels after they have been transferred to the appropriate entities is critical to their intended use; and WHEREAS, an easement from MAC is required to provide access to the Longfellow Loop parcels being transferred to the City of Richfield; and WHEREAS, Mn/DOT has agreed to provide legal descriptions to the properties in the Longfellow Loop per a Cooperative Agreement approved by the Council on February 14, 2006. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield that the Mayor and City Manager are hereby authorized and directed for and on behalf of the City of Richfield to execute and enter into an easement agreement for access to the Longfellow Loop properties with MAC pending approval of the legal descriptions necessary to complete the easement agreement. Adopted by the City Council of the City of Richfield, Minnesota this 23rd day of May 2006. Martin J. Kirsch, Mayor ATTEST: Nancy Gibbs, City Clerk r (': ~ , ~ Apri 121, 2006 MEMORANDUM OF UNDERSTANDING BETWEEN THE METROPOLITAN AIRPORTS COMMISSION, AND THE CITY OF RICHFIELD WHEREAS, the City of Richfield, ("City") intends to proceed with the construction of a new public works facility (the "Project") on land generally shown on the attached Exhibit A, and referred to as the "Longfellow Loop", or the "Property"; and WHEREAS, in order to accomplish the Project in the Longfellow Loop, the City and the Metropolitan Airports Commission ("MAC") wish to arrive at understandings as to certain matters that relate to the Project; and NOW THEREFORE, MAC, and the City agree to the following: 1. The City will obtain water for the new public works facility by connecting to the MAC's water -line located as shown on the attached Exhibit B. MAC represents that the water service is adequate to meet the needs of the faclity. 2. The City will connect to the MAC's sanitary sewer system by connecting to the stub owned and installed by MAC and located as shown on the attached Exhibit B. The stub is connected to a 36-inch sewer pipe that is currently owned by Metropolitan Council Environmental Services ("MCES"). 3. The City will pay the cost of connection to the water and sewer stub, and thereafter will pay for water and sewer usage at the rates charged to other users of the same sewer and water systems. 4. The obligation of the City to pay a sewer charge to MAC will terminate in the event that MCES transfers ownership of the 36-inch sewer pipe to the City. If ownership of the sewer pipe does transfer, any other charges between MAC and the City will be discussed at that time. 5. The City is currently paying MCES for all of the sewage entering into the 36-inch pipe at a .meter located downstream from both the MAC and the City connections. The City is currently charging MAC for a portion of the sewer usage based upon an estimate of flowage to MAC (calculated on water usage), and a rate. The rate currently includes items such as maintenance (including meter reading), administration, and infiltration and inflow (which is not picked up by the meter). The City agrees that the MAC has a legitimate basis to object to the current rate, and agrees to work with MAC to resolve that issue; and the City agrees that as long as the pipe is owned by MCES, the City will not include items of maintenance and meter-reading in the rate calculation. Both parties intend to resolve the issue of determining the appropriate rate to be charged MAC prior to the City making the sewer connection for the public works facility. l ~ / CITY OF RICHFIELD By Steve Devich, City Manager By Michael Eastling Director of Public Works METROPOLITAN AIRPORTS COMMISSION sy Jeffrey Hamiel, Executive Director ~f8-`~ INGRESS-EGRESS EASEMENT AGREEMENT This instrument is made on , 2006 by Metropolitan Airports Commission, a public corporation of the State of Minnesota ("MAC"), Grantor, and City of Richfield, a Minnesota municipal corporation ("City"), Grantee. RECITALS: WHEREAS, MAC is the fee owner of the real property located in Hennepin County, State of Minnesota, legally described on the attached Exhibit A (hereinafter referred to as the "Burdened Parcel"); and WHEREAS, City is the fee owner of the real property located in Hennepin County, State of Minnesota, legally described on the attached Exhibit B (hereinafter referred to as the "Benefitted Parcel"), which Benefited Parcel is immediately adjacent to the Burdened Parcel; and WHEREAS, MAC is willing to grant the City anon-exclusive ingress-egress easement over a portion of the Burdened Parcel. NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties hereto hereby agree and covenant as follows: 1. Grant of Access Easement. MAC, for itself, its successors and assigns, and all subsequent owners of the Burdened Parcel,. hereby grants and conveys to City and all subsequent owners of the Benefited Parcel, anon-exclusive easement for access, pedestrian traffic, ingress and egress, and roadway purposes-over and across that portion of the Burdened Parcel legally described on the attached Exhibit C (the "Easement Parcel"), for the purpose of providing access to the public street known as 66~' Street. Said easement shall be for the benefit of the Benefited Parcel.. The owner of the Burdened Parcel shall be prohibited from materially or substantially interfering with the access over and across the Easement Parcel without the prior written consent of the owner of the Benefited Parcel. No one shall permit any material .obstruction of any kind to exist in said access whick will in any way materially prevent or obstruct use over and across. said access. 289478v3 CAH RC145-553 1 ~r5 3. Relocation. City .agrees that MAC, at MAC's sole cost and expense, may relocate the ingress-egress easement granted herein ,provided that: (a) MAC first gives City at least 30 days' written notice of the proposed relocation; (b) the relocated ingress-egress easement must provide ingress and egress between the Property and the public street known as 66~ Street; and (c) any relocation must be evidenced by an easement agreement containing terms at least as favorable to City as this Agreement.. Both parties covenant and agree to execute such documents as necessary or appropriate to evidence such relocation of record. 3. Covenants to Run with the Land. The terms, easements, and covenants contained herein shall inure to the benefit of and be binding upon the heirs, legal representatives, successors, and assigns of the parties hereto and shall run with and burden the Burdened Parcel and benefit the Benefited Parcel. IN WITNESS WHEREOF; the above-named party executed the foregoing instrument on the day and year first above written. [remainder of page left blank intentionaZlyJ 289478v3 CAH RC145-553 2 ~[ ~ ~ ~P Signature Page for Metropolitan Airports Commission STATE OF MINNESOTA ) SS. COUNTY OF ) METROPOLITAN AIRPORTS COMMISSION By Its The foregoing instrument was acknowledged before me this day of 2006, by ,the of Metropolitan Airports Commission, a public corporation of the State of Minnesota, on behalf of the corporation. Notary Public 289478v3 CAH RC145-553 3 ~~~~ Signature Page for City of Richfield CITY OF RICHFIELD By Its STATE OF MINNESOTA ) SS. COUNTY OF ) The foregoing instrument was acknowledged before me this day of 2006, by Martin J. Kirsch and Steven L. Devich, the mayor and city manager, respectively, of City of Richfield, a municipal corporation of the State of Minnesota, on behalf of the corporation. Notary Public THIS INSTRUMENT DRAFTED BY: Kennedy & Graven, Chartered (CHT) 200 South Sixth Street, Suite 470. Minneapolis, MN 55402 (612) 337-9300 289478v3 CAH RC145-553 4 ~6-8 EXHIBIT A Legal Description of Burdened Parcel [This legal description is to describe the remainder parcel left after the conveyance of the Longfellow Loop parcel by MAC to MnDOT. Description to be created by MnDOT or SEH, Inc. and approved by the Hennepin County Registrar of Titles.J 289478v3 CAH RC145-553 A-1 `C ~~ Exhibit B Legal Description of Benefited Parcel [This legal description is to describe the Longfellow Loop parcel, which will include BOTH the land to be conveyed by .MAC to MnDOT and then from MnDOT to City AND the. land immediately west of that land to be conveyed by I. Ketroser to the City. Descriptions of the MAC/MnDOT portion and of the Ketroser portion to be created by MnDOT and approved by the Hennepin County Registrar of Titles.J 289478v3 CAH RC145-553 B-1 ~~-io Exhibit C Legal Description of Easement Parcel This legal description is to describe Longfellow Avenue, adjacent to the Longfellow Loop parcel,and extending up to 66th Street.. Legal description to be created by SEH, Inc. and will be based on MnDOT's legal description of the Longfellow Loop parcel. J 289478v3 CAH RC145-553 C-1 h ~e-f 1 Exhibit D Sketch of Easement Parcel [Attach sketch of location of Longfellow Avenue, adjacent to the Longfellow Loop parcel and extending to 66~` Street.J . 289478v3 CAH RC145-553 D-1 ~~~.~ Z CEDAR AVE SITE 3 ~, ~~=x~ x `~ fi ,g .~ !~ r ~~ - ~`\ •. ):c ~.. t. YS .,., ;. ~A S; Y; ,i _ 5. z~ ', s ~?-. 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I r m ° 9005 i I A LO 130X ~ £G3X ,y OSOS . ~` ( ~..~~ '\~ \„~ l) O9 bt0 1S3M0 / ~~ _ r S3M0 I / \ % i-=-~ ~ h ,,~ ~ ~ +-~ ~ 89b HW !! ~ WlS r .~ ~ ~~ 'a. t„ I ~ "--=-~'---a:--<--' LSO ! HH$> ':-,~. \\ ~''~''~"~ ~. J--'~~j ~`~_ -- ----~-'--- ., .., ~. ,.. I 8 ~ \ £505 :,..~ _:~... .. .. ,. -. .. r ~~:~-- i lQr .~~ _.~ _,. , .__~.. ~.. (aai) dial '° ...-:...,aa~a.. -~ ~ ~ ~ `\ ~ ~~ --.,r~-=~x~-~ ., as~t~ _ _ i3 ®s3noo ONVBV ®1S3M0 ~ ZSOS ``. `'-.• ""- ..„ _. ..._.___.._.._ _` ____-_ -__^_ - i~ ~~ • • _ H 3 a\w ~ "'=-`-~--~ . -.-~-.' i 6005 ~ /.~" /_ - -- -'--~- -- 9Z S i'~ ----- ' i ~ N ~~~ '` ~ ~ 1 LZOS _~^ ~ ~ ~` ~ I ~~ ~ ~` ~ ~. ~ ~ 1 ~~ ! ~ ., - On5 dd ~dd aa~ .~ I - ~ 1i -i ~^ ~~ -]rr ~ I oo {. dd •i-~ t.J" `~ ..1~+ AGENDA SECTION: AGENDA ITEM # REPORT # STAFF REPORT CITY COUNCIL MEETING MAY 23, 2006 CONSENT REPORT PREPARED BY: MELISSA POEHLMAN -ZONING ADMINISTRATOR Nan~s, TITLE COUNCIL PRESENTER: DEPARTMENT DIRECTOR REVIEW: REVIEWED BY CITY MANAGER: ITEM FOR COUNCIL CONSIDERATION: Consideration of a resolution regarding an off-street parking permit at 1405 66th Street East. I. RECOMMENDED ACTION: By Motion: Approve the attached resolution for an off-street parking permit at 1405 66th Street East. II. BACKGROUND • The applicant is proposing to operate aloes-volume mortgage office out of the building located at 1405 66th Street East. • Prior to purchase by the applicant, this property was divided into two separate spaces with two distinct uses. This included an office in the east unit and a residential dwelling in the west portion of the building. • The property is zoned C-2, General Commercial. The above-mentioned division was considered a legal nonconforming use. There is no record of an off-street parking permit or a required number of parking spaces for this previous use. • The proposed use, as a mortgage office is a permitted use. • The business will employ five people. • The applicant has stated that clients will come to the office by appointment only. 052306 - OSP 1405 66th St E III. BASIS OF RECOMMENDATION ' A. POLICY • City parking requirements call for a minimum of 10 parking stalls. o Three parking stalls are available in the lot immediately in front of the building. These stalls have been striped in accordance with City standards. o The narrow area between the third parking stall and the curb is not large enough to be considered a fourth stall. This area shall be diagonally striped to avoid confusion. o A lease agreement for the use of seven parking stalls, including employee parking, is in place with Frenchman's, located across the street at 1400 66th Street East. o The seven parking stalls for use by the proposed business shall also be striped in accordance with City standards. Signs identifying these parking stalls as reserved for use by the proposed business between the hours of 9 a.m. and 6 p.m. shall be added. • Subsection 526.29 of the Zoning Code requires that no more than 85 percent of a lot in the C-2 District be impervious. This requirement is met. Impervious surface covers 51 percent of the lot. (There is substantial impervious surface at the rear of the lot behind the primary structure.) • City landscape requirements call for parking areas to be landscaped using trees, shrubs, sod and groundcover plants. This requirement is met. Despite the small area available for landscaping in front of the building, the applicant has complied with landscape requirements and greatly improved the appearance of the lot. o For every 30 feet of street frontage, one tree is required. The proposed location has 52 feet of frontage. The applicant has planted two small pines within the eastern parking lot buffer area. This is in addition to a large shade tree already present at the northeast corner of the building. o A building with 2,200 square feet of floor space is required to have at minimum of three trees. This .requirement is met. o Additional plantings, planters and window boxes have also been added to enhance the appearance of the building. • All parking lot setback requirements are met. • Procedures for the issuance of an off-street parking permit are described, in subsection 800.17 of the City Code and authorize the City Council to issue a permit after determining that the requested parking area will not have an adverse effect upon the public safety or general welfare of the .community. B. CRITICAL ISSL7ES • While there is not adequate parking on-site to meet City requirements, an agreement has been reached with a neighboring business to provide additional overflow parking when needed. • A parking plan for the overflow lot~at Frenchman's has been provided. This plan depicts the number of legal parking stalls that would fit within the parking area. In accordance with City parking standards, Frenchman's requires 28 parking stalls. The parking area available can park up to 36 cars. The use of seven stalls by Ambassador Mortgage will not impinge upon the requirements of the restaurant. • The parking lot at Frenchman's is not striped. The special, use permit (SUP) authorizing use of this parcel for a restaurant did not include a parking plan or any requirements for maintenance of the parking area. • The applicant shall stripe and sign the seven reserved spaces to be used for the proposed business. • The off-street parking permit shall remain in effect so long as the lease agreement with Frenchman's remains in effect. Should this lease be terminated, the permit will require an amendment with a new proposal for the provision of adequate parking. • Off-street parking permits run with particular uses, not with the land. Should the use change, a .new permit will be necessary. C. FINANCIAL • A landscape. escrow is not necessary in this case as all required improvements have been made. Included as a stipulation in the proposed resolution is the continued maintenance and replacement of landscape materials as needed. D. LEGAL • 60-DAY RULE: 60 day clock `started' when complete application was received on May 9, 2006. A decision must be given to the applicant by July 7, 2006, OR the Council must notify the applicant that it is .extending the deadline (up to a maximum of 60 additional days or 120 days total) for issuing a decision. IV. ALTERNATIVE RECOMMENDATION(S) • Deny the request for an off-street parking permit with a finding that the proposal would have an adverse impact on adjacent properties or the City as a whole. ATTACHMENTS I • Resolution • Site plan -1405 66th Street East • Off-site parking plan -1400 66th Street East • Select site pictures • Surrounding land use and zoning maps VI. PRINCIPAL PARTIES EXPECTED AT MEETING • Ms. Delaram Shoorideh, applicant ~- I RESOLUTION NO. RESOLUTION GRANTING AN OFF-STREET PARKING PERMIT AT 1405 66TH STREET EAST WHEREAS, an application has been filed with the City of Richfield which requests approval of an off-street parking permit for the parcel of land located at 1405 66th Street East, legally described as: The East 52 feet of the West 104 feet of the North 125 feet of Lot 2, Rich Field's Addition. WHEREAS, the requested off-street parking permit has been reviewed by staff and meets City requirements; and WHEREAS, the proposed parking area will adequately serve the purpose for which it is proposed and will not have an adverse effect upon the public safety or general welfare; and WHEREAS, the City has fully considered the request for approval for the off-street parking permit; and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Richfield, Minnesota, as follows: 1. That an off-street parking permit is hereby approved for a parking area as detailed in the approved site plan, which provides for three off-street parking spaces on-site and seven off-street parking spaces at 1400 66th Street East. 2. All parking areas must be striped in accordance with City standards. 3. Parking spaces at 1400 66th Street East must be signed to indicate that they are reserved for use by customers of Ambassador Mortgage between 9 a.m. and 6 p.m. 4. Additional occupancies, which require off-street parking, are prohibited. 5. All parking spaces are accessible year round. 6. All landscaping must be maintained and if necessary replaced in conformance with approved plans. 2006. Adopted by the City Council of the City of Richfield, Minnesota this 23rd day of May Martin J. Kirsch, Mayor ATTEST: Nancy Gibbs, City Clerk 052306 - OSP 1405 66th St E 1 ,4DDITIONAI. SPACES LEASED I 6 FROM FRENCHMANS 4" U11DE UfHItE 6 ACROSS thlE PARKINCs STRIPES a V ' I Z I Q ~ VI ~ rq• PINE I MULCH I F ,'~i~ 0 SHRUBS 3 4 cq LIGI~T POST 8'-8" 15'-*~" REMOVED r ~" 'IMP NO SCALE ~O (O I t^t S ~ I~~ ~ ~ ~ ~ J A W A 3 ~~ ~~ ~~, ~~ fY CCK ~ BUCHANAN DEL~ARAMM SHOURIDEH ~C~ AMBASSADOR MORTGAGE, [:vtry. Architects 1403-OS 6GTH E. ST. 406 west s5t>, street RICHFIELD, MN $5423 Minneapolis, MN 55423 TEL: 612/869-2372 FAX: 612/869-2635 DATE: 45/1 ci/Ob F.-MAIL: admiFl®pbarCh.net 31ID0' AFEA 6$00 9P ARE4 .~ 31T! 6P/6300 BP . 49% ;.' I FIPERNDU9 AREA. I 3371 BW6.S00 SP . SUL rARICVdf. FEd I I LEVEL 1 •I,B899R LEVEL 3 .310 BP TOTAL d~09 6F Rn' LINE DN. 61' 330 9F .10 CAR YIPI I CAR PER 130 9P RETAIL AREA OR 10 15-'L RR GfiICE 115E 1 ADDRIQLIL ~ µm3.5 E 6LTN ST. n 9PACE9 LEA3ED ~ C Ri0'1 FRENCMM4N9 AC7m68 THE 41.C. lTREET ACCE88 ~0~._ 1. I 4 UADE ~ 1 (~^ rARCRIb ~ ~• S'-m - BTWPEB ~ 'y ~ 1S-O" rj'.0~ 1 - _ ~y V Y Y p 3 a e'•9• 6'-5• s ---- - _ 3im0~ 6• ~f~~3 66Tf-4 STREET EAST C7) ADDITIONAL PARKING: STALLS t FOR PROPERTY ACROSS THE ~LLOCK ^ BUCHANAN Architects 406 West 65th Street Minneapolis, MN 55423 TEL: 612/869-2372 FAX: 612/869-2635 E-MAIL: admin®pbarch.net DELARAM SHOORIDEH AMBASSADOR MORTGAGE, INC. 1403-OS 66TH E. ST. RICHFIELD, MN 55423 DATE: 04/2b/06 ~~ ~: r~ ~+ ~f ~ ht ~,,tt ~~~~ R f .1~r y~~,f,~~ III t3 ,.. "~' r:x 5.~ DisplayPopup ~ ~D 1-` ~ ~ C- -~ To All P=hot+o~s ~ , ~». ~~- -~......:r,~. ~, __ :~ w ~.: .i ar.s .. .ciTb: _s. _. l -~ Page l of 1 httn~//matrix.northstarmis.comlMatrixJPublic/DisplayITQPopup.aspx?iid=57&did=576&params=3866 M... 5/10/2006 T ~~ OFF STREET PARKING PERMIT FOR 1405 EAST 66TH STREET - 2006 LAND USES OF PROPERTIES WITHIN 350 FEET X11 W Q ES RES W Q LL~.J S RES = ~ ~ r ~ r RES ~ RES RES RES C M COM COM RES RES U U COM COM RES RES RES RES RES RES RES. RES RES RES RES RES RES QUASI PUBLIC RES ES • RES W a ~"' T ~r s,~ s,. ~I ; ~ '~ f~ ~~ C LAND USE SYMBOLS RES =SINGLE FAMILY RESIDENTIAL COM =COMMERCIAL N 100 0 100 200 300.. 400 500 Feet 5-9-06 i/gis/com dev /staff/bill/projects/1405 a 66th 350'.apr ~c-~ OFF STREET PARKING PERMIT FOR 1405 EAST 66TH STREET - 2006 ZONING OF PROPERTIES WITHIN 350 FEET. EAST 67TH ST. ZONING SYMBOLS R =SINGLE FAMILY RESIDENTIAL C-2 =GENERAL COMMERCIAL 100 0 100 200 300 400 Feet ilgis/com dev /staff/bill/projects/1405 a 66th 350'.apr u.i a r Q 5-9-06 AGENDA SECTION: PUBLIC HEARINGS AGENDA ITEM # 6 REPORT # 105 STAFF REPORT CITY COUNCIL MEETING MAY 23, 2006 REPORT PREPARED BY: CHRIS REGIS, FINANCE MANAGER NAME, TITLE COUNCIL PRESENTER: REVIEWED BY CITY MANAGER: i ITEM FOR COUNCIL CONSIDERATION: Public hearing and second reading of transitory ordinance providing funding for certain capital im rovements from the Special Revenue Fund. ~~ I. RECOMMENDED ACTION: ~~ Conduct and close the public hearing and by motion: Approve second reading of the transitory ordinance providing for the expenditure of funds from the Special Revenue Fund for certain caaital imarovements. II. BACKGROUND - • At the December 13, 2005 City Council meeting, the City Council authorized $500,000 of Special Revenue Funds for improvements to City recreation capital improvements in 2006. Finally, the 2006 Capital Improvement Budget provides for expenditure for all types of funds contained in the budget document including, municipal state aid, user fees, federal grants and state grants, however, authorization by ordinance is not required for expenditures other than Special Revenues. III. BASIS OF RECOMMENDATION A. POLICY • City Charter Section 7.12, Subd. 2 requires that Special Revenue Funds for capital improvements must be authorized by ordinance. This process provides for public input through a public hearing. 05232006Tra nsitory0 rd B. CRITICAL ISSUES • Under Section 3.09 of the City Charter, a transitory ordinance becomes effective 30 days after publication of the second hearing notice. It is prudent to complete the ordinance requirements early. in the year so any capital projects planned can be initiated on a timely basis, completed and funds expended. This needs to be completed. promptly so payments can be made for projects authorized. C. FINANCIAL • While the total 2006 Capital Improvements Budget (CIB) includes total budgeted expenditures of $27,880,000 the portion of CIB concerning proposed funding from the Special Revenue fund is $500,000 as shown below: Outdoor Pool Renovation Loan Repayment 187,000 Major Park Maintenance Projects 100,000 Ice Arena Second Sheet Loan Repayment 50,000 Ice Arena Parking Lot Reconstruction 77,000 Lincoln Field & Other Ball Field Improvements 36,000 Liquor Operation Capital Improvements 50,000 • A transitory ordinance is necessary to finalize these appropriations pursuant to City Charter. • The source of Special Revenue funds is municipal liquor profits. D. LEGAL • First reading of the ordinance was approved at the April 25, 2006 City Council meeting and a notice of public hearing was published on May 11, 2006. IV. ALTERNATIVE RECOMMENDATION~S~ • The City Council could postpone the second reading of the transitory ordinance to a future City Council meeting. • The City Council could decide to authorize none or only a portion of the expenditures identified from the special revenue in the CIB. V. ATTACHMENTS • An ordinance providing for the expenditure of money from the Special Revenue Fund for certain capital improvements. VI. PRINCIl'AL PARTIES EXPECTED AT MEETING None. ~~i BILL NO. TRANSITORY ORDINANCE NO. AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF MONEY FROM THE SPECIAL REVENUE FUND FOR CERTAIN CAPITAL IMPROVEMENTS CITY OF RICHFIELD DOES ORDAIN: Section 1: It is found and determined to be necessary and expedient for the City to expend money from the Special Revenue Fund for the making of capital improvements listed in Section 2 hereof, for which the City would be authorized to issue general obligation bonds. Section 2: The capital improvements and amounts of expenditures for such improvements which are authorized to be paid from the Special Revenue Fund under Section 7.12, Subdivision 2 of the City Charter, are as follows: Outdoor Pool Renovation Loan Repayment 187,000 Major Park Maintenance Projects 100,000 Ice Arena Second Sheet Loan Repayment 50,000 Ice Arena Parking Lot Reconstruction 77,000 Lincoln Field & Other Ball Field Improvements 36,000 Liquor Operation Capital Improvements 50,000 Section 3: The expenditures herein authorized shall be made pursuant to such contracts as are authorized from time to time by Council action. Passed by the City Council of the City of Richfield this 23rd day of May 2006. Martin J. Kirsch, Mayor ATTEST: Nancy Gibbs, City Clerk AGENDA SECTION: PROPOSED ORDINANCE AGENDA ITEM # 7 REPORT # 106 STAFF REPORT CITY COUNCIL MEETING MAY 23, 2006 REPORT PREPARED BY: BRIAN YOUNG, UTILITY SUPERINTENDENT NAME, TITLE COUNCIL PRESENTER: NAME, TITLE DEPARTMENT DIRECTOR REVIEW: REVIEWED BY CITY MANAGER: ITEM FOR COUNCIL CONSIDERATION: Consideration of first reading of a transitory ordinance authorizing the construction of the Lime Sludge Filter Press Replacement Project and scheduling of a public hearing and second readin for June 13, 2006. I. RECOMMENDED ACTION: By Motion: Approve the first reading of the transitory ordinance authorizing the construction of the Lime Sludge Filter Press Replacement Project and schedule a public hearing and second reading for June 13, 2006. II. BACKGROUND The Water Treatment Plant was built in 1963. The Lime Sludge Presses were added in 1984. The presses have not been replaced or had any major maintenance done to them. The presses have done well for the City, however, due to their age they are in need. of replacement. Parts have become costly and difficult to obtain. The City Attorney has determined that a public hearing, as identified in the City Charter, is needed even for basic equipment replacement over $500,000. So, staff is recommending that a public hearing be scheduled for June 13, 2006 before the contract is awarded. 0523FirstReadPress III. BASIS OF RECOMMENDATION A. POLICY Pursuant to Section 8.04 of the City Charter, the project will require approval of a transitory ordinance because the estimated project cost exceeds $500,000. B. CRITICAL ISSUES • The current Lime Sludge Filter Presses have spent their useful -life and are in need of replacement. Parts have become costly and difficult to find. The longer it takes to replace the Lime Sludge Filter Presses, the more it will cost. C. FINANCIAL • At the April 25, 2006 City Council Meeting, Council approved the sale of $6,080,000 G.O. Water and Sewer Revenue Bonds, Series 2006A for capital improvements at the Water Plant. • Proceeds from the G.O. Water & Sewer Bonds will fund the replacement of the Lime Sludge Filter Presses. D. LEGAL • Pursuant to Section 8.04 of the City Charter, the project will require approval of a transitory ordinance because the estimated project cost exceeds $500,000. • Pursuant to Section 8.05 of the City Charter; notice of the public hearing will be published twice in the Sun Current fourteen days prior to the hearing. Publication dates wilt be June 1, 2006 and June 8, 2006. • The City Attorney has reviewed the ordinance for this capital improvement. IV. ALTERNATIVE RECOMMENDATION~S~ • Council could reject all bids and instruct staff to re-advertise • Council may choose to take no action at this time. V. ATTACHMENTS • Proposed Transitory Ordinance VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None ~-i BILL NO. TRANSITORY ORDINANCE NO. AN ORDINANCE APPROVING A CAPITAL IMPROVEMENT PROJECT FOR THE REPLACEMENT OF THE LIME SLUDGE FILTER PRESSES, PURSUANT TO RICHFIELD CITY CHARTER SECTION 8.04 THE CITY OF RICHFIELD DOES ORDAIN: Section 1. Background; findings. 1.01. Section 8:04 of the Richfield City Charter requires that any capital improvement on City- owned property that has an estimated cost exceeding $500,000.00 or expenditures for design or engineering costs exceeding $75,000.00 must be approved by ordinance after a public hearing. 1.02. It is proposed that the City Council approve a capital improvement project for the replacement of the Lime Sludge Filter Presses at the Municipal Water Treatment Plant. 1.03.. The capital. improvement project consists of the replacement of the Lime Sludge Filter Presses and related improvements. 1.04. The estimated construction cost of the capital improvement is in excess of $500,000. The estimated cost is $1,400,000.00. 1.05. A public hearing was held on June 13, 2006 after due notice as required by Section 8.05 of the Richfield City Charter. 1.06. The Council finds and determines that it is in the best interests of the City and its inhabitants that the Lime Sludge Filter Press Replacement Project be approved. Sec. 2. Approval; effective date. 2.01. The Lime Sludge Filter Press Replacement Project is approved, and, this project may proceed according to the procedures required by law. 2.02. The purpose of this Ordinance is to comply with the requirements of Section. 8.04 of the Richfield City Charter. This Ordinance shall not be construed to require that the City proceed with the Lime Sludge Filter Press Replacement Project; nor does it vest any rights in Lime Sludge Filter Press Replacement Project to any individual or entity. This Ordinance shall not be construed to pre-approve any contracts- for the design or construction of the Lime Sludge Filter Press Replacement Project, and the City Council specifically reserves to itself the authority to approve any such contracts. The City Council reserves the right to abandon the Lime Sludge Filter Press Replacement Project or to modify elements of the Lime Sludge Filter Press Replacement Project, if the Council deems abandonment or modification to be in the public interest. 2.03. This ordinance is effective 30 days following its publication. Adopted by the City of Richfield this 13th day of June, 2006. Martin J. Kirsch, Mayor ATTEST: Nancy Gibbs, City Clerk AGENDA SECTION: pROpOSED ORDINANCE AGENDA ITEM # $ REPORT # 107 STAFF REPORT CITY COUNCIL MEETING MAY 23, 2006 REPORT PREPARED BY: RANDY HUGHES, OPERATIONS SUPERINTENDENT NAME, TITLE COUNCIL PRESENTER: NAME, TITLE DEPARTMENT DIRECTOR REVIEW: REVIEWED BY CITY MANAGER: 1~ ITEM FOR COUNCIL CONSIDERATION: Consideration of first reading of a transitory ordinance authorizing the planning, design and construction of a new Maintenance Facility and scheduling of a public hearing and second readin for Jul 11, 2006. I. RECOMMENDED ACTION: By Motion: Approve the first reading of the transitory ordinance authorizing the planning, design and construction of a new Maintenance Facility and schedule a public hearing and second readina for July 11.2006. BACKGROUND ~ The City of Richfield has had the replacement of the Maintenance Facility at 7700 Pillsbury Avenue in its Capital Improvement Plan since 1990. The existing facility is outdated and in need of extensive repair, has been cut in half by 77th Street and is not large enough for our staff and equipment. The delay in the construction of a new facility over the years has been the lack of a suitable area to build the facility. In May 2006, the City will close on the purchase of land from Irwin Ketroser in the Longfellow Loop area south of 66th Street and east of Highway 77. Through a memorandum of understanding and signed agreement with MAC and Mn/DOT, the City will acquire the balance of the land in the Longfellow Loop later this year. Access and utility issues are being resolved in agreements with MAC which the Council will be reviewing tonight. The due diligence study of the site that was performed by the consulting firm of Short Elliott Hendrickson, Inc. (SEH) has 052306FirstReadGarage determined that the. Longfellow Loop area is a feasible site for a new facility. In order to proceed with the planning design and construction of a new facility, a public hearing is required by the City Charter. Attached is the history of events that occurred prior to this point in time. III. BASIS OF RECOMMENDATION • Pursuant to Section 8.04 of the City Charter, the project will require approval of a transitory ordinance because the estimated project cost exceeds $500,000. • With City Council approval, a public hearing and second reading of a transitory ordinance authorizing the planning, design and construction of anew Maintenance Facility are scheduled on July 11, 2006. B. CRITICAL ISSUES • The existing facility is old and in need of extensive repairs such as a new roof, new doors, new ventilation system, etc. • Since 77th Street was constructed through the existing site it is not adequate for staff or equipment. • The longer the construction of the new facility is delayed, the more it will. cost. • Relocating to the Longfellow Loop will allow the existing site to be redeveloped and generate tax revenue C. FINANCIAL • Very preliminary cost estimates by SEH based on the square footage used for the Portland Avenue design are $10,317,042.00 (see attached detail). • Pursuant to Section 8.04 of the City Charter, the project will require approval of a transitory ordinance because the estimated project cost exceeds $500,000. • Pursuant to Section 8.05 of the City Charter, notice of the public hearing will be published twice in the Sun Current 14 days prior to the hearing. Publication dates will be June 29, 2006 and July 6, 2006. • The City Attorney has reviewed the procedure for this capital improvement and finds that it complies with the City Charter. ALTERNATIVE KECOMMENDATION(S) ~ • Approve the transitory ordinance authorizing the planning, design and construction of a new Maintenance Facility at an estimated cost of $9 million rather than the preliminary estimate of $10.3 million and design the building accordingly. • .Council may choose to take no action at this time. ~ V. ATTACHMENTS ~ • t'roposea ~ ransitory urainance • History of proposed new maintenance facility • Proposed Estimate of Costs from SEH • Graphic VI. PRINCIPAL PARTIES EXPECTED AT MEETING • None ~~~ BILL NO. TRANSITORY ORDINANCE NO. AN ORDINANCE APPROVING A CAPITAL IMPROVEMENT - PROJECT FOR CONSTRUCTION OF A PUBLIC WORKS GARAGE, PURSUANT TO RICHFIELD CITY CHARTER SECTION 8.04 THE CITY OF RICHFIELD DOES ORDAIN: Section 1. Background; findings. 1.01. Section 8.04 of the Richfield City Charter requires that any capital improvement on City- owned property that has an estimated cost exceeding $500,000.00 or expenditures for design or engineering costs exceeding $75,000.00 must be approved by ordinance after a public hearing. 1.02. It is proposed that the City Council approve a capital improvement project for the improvement of property at the southeast comer of the intersection of 66th Street and Trunk Highway No. 77. The property at that location is expected to be conveyed to the City pursuant to a purchase agreement dated December 9, 2006 and a State of Minnesota Cooperative Agreement for 66th Street Ramp, dated March 29, 2006. 1.03. The capital improvement project consists of the design, engineering and construction of a public works garage and related improvements, including, but not limited to parking and utilities connections (the "Public Works Garage Project). 1.04. The estimated construction cost of the capital improvement, excluding design and engineering costs, is in excess of $500,000. The preliminary estimates for total construction cost is $10,317,042.00. The estimated cost of design and engineering costs is $760,073.00. 1.05. A public hearing was held on July 11, 2006 after due notice as required by Section 8.05 of the Richfield City Charter. 1.06. The Council finds and determines that it is in the best interests of the City and its inhabitants that the Public Works Garage Project be approved. Sec. 2. Approval; effective date. 2.01. The Public Works Garage Project is approved, and planning, design and construction of the Public Works Garage Project may proceed according to the procedures required by law. 2.02. The purpose of this Ordinance is to comply with the requirements of Section 8.04 of the Richfield City Charter. This Ordinance. shall not be construed to require that the City proceed with the Public Works Garage Project; nor does it vest any rights in the Public Works Garage Project to any individual or entity. This Ordinance shall not be construed to pre-approve any contracts for the design or construction of the Public Works Garage Project, and the City Council specifically reserves to itself the authority to approve any such contracts. The City Council reserves the right to abandon the Public Works Garage Projector to modify elements of the Public Works Garage Project, if the Council deems abandonment or modification to be in the public interest. 2.03. This ordinance is effective 30 days following its publication. ~~ Adopted by the City of Richfield this 11th day of July, 2006. Martin J. Kirsch, Mayor ATTEST: Nancy Gibbs, City Clerk ~~~ History of Propos d New Richfield Public Works Facility: 1990 The architectural firm of Lindbergh-Pierce is hired to do a space needs assessment for the Central Garage Maintenance Facility because of its past experience with maintenance facilities. The result of the study recommends 79,000 sq. ft. is needed. The existing site (before the 77th Street reconstruction) was about 40,000 sq. ft. The principle reason for the site disparity is that the existing building has no drive aisle and vehicles are parked three deep in the stalls. The Capital Improvement Programs for the next seven years are reviewed by the Community Services Commission, the Planning Commission, and City Council. October, 1995 City staff contacts the Minnesota Department of Transportation (MnDOT) about the possibility of a joint facility. Kodet Architectural Firm is hired jointly to explore this possibility, and MnDOT and Richfield start to look fora 15-acre site in or near Richfield. There is nothing obviously even close to Richfield with the exception of airport property. December, 1995 Kodet comes up with a 78,000 sq. ft. building at an estimated cost over $6 million. April, 1996 Staff meets with Don Brauer to discuss rating criteria for garage sites in and near Richfield. City staff begins to look at possible sites for a maintenance facility in or near Richfield. May, 1996 Richfield has Kodet explore several options, including a split facility with Utilities at the Water Plant, Engineering at City Hall and Maintenance divisions with MnDOT. Estimated costs are still over $6 million. Consultants consistently recommend aten-acre minimum site size if there is significant outside material storage. June, 1996 Potential/optional sites are rated by staff. Sites include Rich Acres, New Ford Town Park, south of 66th Street between Highway 77 and Cedar Avenue, Water Plant/Legion Lake, Pillsbury Avenue north of 77th Street, Model Stone (in Minneapolis), Taft Park/Northwestern Bell, Elliot School, Lyndale Trailer .Park, Haeg Plumbing. July 1, 1996 Study session to update the Council on the MnDOT/Metropolitan Airports Commission (MAC)/Richfield joint facility and the inventory of other possible sites and their ratings. October, 1996 A task force of Maintenance, Utilities and Engineering staff was formed to look at the advantages and disadvantages of locating Utilities at the Water Plant vs. Utilities at the MAC/MnDOT joint facility. The conclusion of the task .force was that a shared site at the Water Plant would accommodate all of the high priority items. November, 1996 William O'Brien & Associates, an architect with experience with parks and maintenance facilities, hired to look at the feasibility of a maintenance facility near a park, as well as the possibility of recreation facilities also in or on such a building. December 2, 1996 At a study session, Council considers development pressures along the I-494 corridor as it relates to the temporary Public Works offices at the Lampert site ~/~ and explores the feasibility of an independent facility near the Water Plant or a shared facility with MnDOT. December 18, 1996 Neighborhood Open House at the Water Plant to introduce, to the Portland Avenue residents more directly affected, the. idea of locating the Public Works building at the Veterans Memorial Park of Richfield (VMPR)/Water Plant site. January 21, 1997 Presentation to the Master Park Plan Committee of the Community Services Commission. January 27, 1997 Site at Veterans Park/V1/ater Plant is selected by Council. February 29, 1997 Staff began interviewing consultants for the project. April 14, 1997 Council selected the firm of Short-Elliot-Hendrickson (SEH) as the architectural and engineering consultants for the new maintenance facility. May 3, 1997 Annual Open House at the Water Plant and the City Garage. Newsletters and displays about the new facility available at both locations. June, 1997: The City hires Short-Elliot-Hendrickson (SEH) to do the programming and schematic phase for a new Maintenance Facility. The agreement for services with SEH is $89,100. August 4, 1997 Staff and SEH meet at Study Session to keep Council updated on progress. August 12, 1997 Joint meeting with the Community Services Commission and Planning Commission. August 28, 1997 Open House at the Water Plant for residents to review draft plans. September 8, 1997 Council approves concept design and estimated costs figures ($5.6 million) for the new facility. SEH is hired to prepare bidding specifications. October, 1997 Your City newsletter includes "Q & A" on using the Water Plant site for the new facility. November, 1997 Council approves sale of the Lampert Lumber site. December 22, 1997 Council approves an award of contract to Adolfson & Peterson, Inc. to be the construction manager for the New Maintenance Facility. December 30, 1997 Neighborhood meeting and update at the Water Plant from 6:00 p.m. to 8:00 p.m. About 30 persons attended. January 5, 1998 Bid specifications reviewed by Council at Study Session.. January 12, 1998 Bid specifications presented to Council at the regular meeting for approval in order to advertise in January. ,Following site clearance, including cutting of trees and concern by the Department of Natural Resources, Council elects to abandon the Veterans Park/Water Plant site. March 9, 1998 Maintenance Facility Site Selection Committee formed by Council. July 15, 1998 Maintenance Facility Citizens Task Force hosts public information and input meeting at Wood Lake Nature Center. 8-5 July 16, 1998 Maintenance Facility Citizens Task Force hosts public information and input meeting at City Hall. About 100 persons attended. September 1998 Task Force recommends the site for the new facility should be located at the northeast corner of 77th Street and Cedar. It is estimated that building at this site would cost $7.9 million, however the feasibility of acquiring the land and the exact land cost is not yet known. November 1998 Task Force recommendation(s) published in Your City. November 10, 1998 Community Services Commission unanimously approved the Task Force recommendation(s). November 18, 1998 Maintenance Facility Citizens Task Force hosts open house at City Garage, 7700 Pillsbury. Seven sites were evaluated with a site at 77th Street and Cedar Avenue owned by the Metropolitan Airports Commission chosen by the Task Force as its top choice for a new maintenance facility. If that site cannot be secured from the MAC by June 1999, the Task Force recommends the City move to its second choice -redeveloping the current maintenance facility site at 7700 Pillsbury. Redeveloping the current site is estimated to cost $8.8 million. December 8, 1998 Planning Commission made the following comments related to the Task Force recommendation(s): • The proposed site is consistent with the City's Comprehensive Plan; however, there is a low probability that the first alternative site will work. It may also be an inappropriate time to try and negotiate with MAC for the property given other City concerns. • The second alternative then becomes the first choice. This site is inconsistent with the City's Comprehensive Plan which designates the property for medium density housing. This site also spends more of our scarce resources and involves acquiring single family homes and a business. The Comprehensive Plan would_have to be amended to accommodate this location. • The Veterans Park site should be reevaluated if the City is unsuccessful obtaining the airport site. This site is consistent with the Comprehensive Plan and the idea of creating a civic campus in the Park. There is also building synergy and working efficiencies gained with the Veterans Park site that the other two sites do not provide. December 14, 1998 City Council accepted the citizen task force recommendation that a new City maintenance facility be located in the northeast corner of 77th Street and Cedar Avenue. City staff has initiated discussion with the Metropolitan Airports Commission (MAC) regarding the site which would be a remnant parcel associated with a 77th Street underpass at Trunk Highway 77. June 1999 The Metropolitan Airports Commission (MAC) is investigating use of the 77th StreeUHighway 77 remnant parcel for rental car parking. As a result, MAC and City staffs revisit use of the 66th Street/Highway 77 site for the maintenance facility. August 2, 1999 City Council reviewed the proposed improvement to the 66th Street/TH 77 interchange and elements of the proposed MnDOT/MAC/City Memorandum of Understanding (MOU). The MOU is not a binding agreement but it expresses the intent of the three participating agencies on the measures they will take to improve the interchange. August 3, 1999 The MAC Planning and Environment Committee forwarded the MOU to the MAC Board for consideration. August 9, 1999 City Council authorizes City officials to sign the 66th Street/Highway 77 Memorandum of Understanding (MOU) among the Minnesota Department of Transportation (MnDOT), the Metropolitan Airports Commission (MAC} and the City of Richfield. Copy of MOU attached. August 19, 1999 MAC Board authorizes execution of the MOU. August 25, 1999 A layout for the 66th Street/Highway 77 interchange, consistent with the Memorandum of Understanding approved by the City Council in August, developed by the staffs of the three agencies was the subject of a public open house. September 1999 The Minnesota Department of Transportation (MnDOT) has prepared a draft agreement identifying a remnant site in the southeast corner of the 66th Street and Trunk Highway 77 interchange as the site for a new City maintenance facility. The City and the Metropolitan Airports Commission (MAC) are reviewing the draft document. October 1999 Your City article announces the City Council and the Metropolitan Airports Commission have approved a Minnesota Department of Transportation Memorandum of Understanding (MOU) identifying a remnant site in the southeast corner of the 66th Street and Trunk Highway 77 interchange that can be used for the site for a new City maintenance facility. November 8, 1999 Council considered a resolution approving the proposed layout that widens 66th Street to eight lanes by adding a new bridge to the north of the existing bridge and replacing the four ramps from 66th Street to Trunk Highway 77 and took action to continue consideration at a public hearing. November 12, 1999 Written notice of November 22 Public Hearing mailed to approximately 1,840 property owners in the airport noise mitigation area. November 17, 1999 Notice of Public Hearing in the Richfield Sun/Current newspaper. November 22, 1999 Public Hearing; Council approves layout for the Trunk Highway 77 and 66th Street interchange. The proposed maintenance garage is part of the public hearing discussion. January 5, 2001 Council directed staff to reconvene the City Maintenance Facility Task Force to review the present situation and provide a report to Council. April 23, 2001 City Maintenance Facility Task Force meeting at City Garage, 7700 Pillsbury. Notice of the meeting in Richfield Sun-Current, on City's website, and cable television Bulletin Baard. TOT~4L PROJECT BUDGET WORKSHEET ~~-~ City of Richfield -Public Works Facility Probable Cost of the Project as of February 22, 2006 ig Cost $7,512;75 Unit Cost Area SF Office $160.00 12,100 $1,936,000 Service Bay $130.00 8.075 $1,049,750 Mezzanine $30.00 16,200 $486,000 Vechicle Storage Bay $90.00 44,900 $4,041,000 Gross Square Feet 81,275 A2. Site Development 5751:;275 Percent of Buildin Cost Med 10.00% Sidewalks, landscape, utilities, grade fill, existing utilities relocation, haul (approx 15400 Cl~ etc. A3. Contingencies $826,403 Percent of Construction Cost 10.00% To serve as planning contingency and construction reserve 1. TOTAL CONSTRUCTION COST 59,094;42 II. Site Acquisition "` $0 Lum sum $0.00 $0.00 Money budgeted for purchasing of sites -does not include relocation costs II. Movable Equipment 5375&3 Percent of t3uildin Cost Med 5.00% Furniture, Systems Furniture, etc (does not include movable equipment) IV. Voice/Data/Structured Cabling r- 90,90'' Percent of Buildin Cost Low 1.00% Phone, dispatch, computer cabling etc 61. Professional Fees 5627.239 Percent of Construction Cost 6.90% Standard 8141 Arch Services 62. Professional Fees 531.92 Percent of FF & E Cost 8.50% Furniture, Fixtures & Non Movable Equipment (based on estimated cost of FF& E) B3. Professional Fees 514;000 Lum Sum Geotech Engineering Services (drilling is included as a reimbursable) 64. Professional Fees Lum Sum Environmental Services (Phase I Report) Voice/Data/SVUCtured Cableinq II. Total Professional Fees III. Reimbursable Expenses $90;90 Percent of Construction Cost 1.00% Advertising, Drilling, Printing, Editing, Mileage, Photographs, Testing, etc TOTAL PROJECT BUDGET 510,317.04 "Cost subject to change after 6 months _i t _ _ 1. _ _ l __. _i_ 1. _ _- r-- __ _._ __ ~.; _:_ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~~ ~ ~ ro ~ ~ ~ ~ ~ r CD ~ ~ ~ ~ b ''~ ~ `~' n ~ ~ N ~ ~• `C N ~ ~ 'T1 '' ~ ~ '' ~ ~ ~ ~ ~ • 0 0 _ ~ ~ ""~' x ~ ~ ~ `C CD ~ ~ O N ~ • I I ~ N ~ ~' 'r • ~/1 N p OD ~ ~ O ~ I I W ~ /b ~ ~ ~ „ ~ N t/1 ~ ( D .~ ~ U~ ~ ~ ~ • ~ ~ ~ O ~ ~ ~• ~ ~ a. ~ ~ ~ ~ ~ o ~ .~ °. ,. o0 c~ ~ o ~ ~ ca ~. ~. 0 ~ vo ~' ~ ° o cro .~ ~ ~ - - ~• • ~ Richfield, MN ~ 14 February 2004 ~ ~ 612.758.6700 main ~ 612.758.6701 fax ~ Butler Square Building Suite 710C ~ 1D0 North 6th Street ~ Minneapolis, MN 55403 ~ www.sehinc.com I ©2004 I S E H U{~1 04