02-13-2018 Complete AgendaS P E C IAL C IT Y C O U N C IL W O R K S E S S IO N
R IC H F IE L D MU N IC IPAL C E N TE R, B AR TH O LO ME W R O O M
F E B R U ARY 13, 2018
6:00 P M
C all to order
1.The C ity's communication efforts
A djournment
Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at
least 96 hours in advance to the City Clerk at 612-861-9738.
CITY OF RICHFIELD, MINNESOTA
Office of City Manager
February 8, 2018
Council Memorandum No. 13
The Honorable Mayor
and
Members of the City Council
Subject: City communication efforts
Council Members:
With a new media coordinator, it was requested by the city council that a discussion is
held about the tools the city uses to communicate with residents.
At the work session on February 13, media coordinator Neil Ruhland will give a brief
presentation on past, present and future communication strategies. He will explain how
incorporating new communication strategies will better connect with residents.
Mr. Ruhland will seek feedback from the city council regarding these new
communication practices, as well as any other ideas the cou ncil might have that will
improve communication with residents.
Future communication efforts discussed will include:
Developing a brand for the city
Expanding city’s social media presence
Establish external newsletter
Reorganizing city website
Create city citizens academy
Leverage communication partnership with Richfield schools
Edit and expand city style guide
Mr. Ruhland looks forward to discussing his vision for city communication moving
forward. He believes that through these new communication strategies the city can
better tell its stories to residents, garner more resident participation in city programming
and increase positive opinion about the city’s government .
Respectfully submitted,
Steven L. Devich
City Manager
SLD:nr
Email: Assistant City Manager
Department Directors
R EG U LAR C IT Y C O U N C IL MEET IN G
R IC H F IE L D MU N IC IPAL C E N TE R, C O U N C IL C H AMB E R S
F E B R U ARY 13, 2018
7:00 P M
IN TR O D U C TO RY P R O C E E D IN G S
C all to order
Open forum (15 minutes maximum)
E ach speaker is to keep their comment period to three minutes to allow sufficient time for others. C omments
are to be an opportunity to address the C ouncil on items not on the agenda. I ndividuals who wish to address
the C ouncil must have registered prior to the meeting.
P ledge of A llegiance
A pproval of the minutes of the: (1) S pecial C ity C ouncil work session of January 20, 2018; (2) S pecial C ity C ouncil
work session of J anuary 23, 2018; and (3) Regular C ity C ouncil meeting of January 23, 2018.
C O U N C IL D ISC U SSIO N
1.Hats Off to Hometown Hits
S elect C ouncilmember as liaison to the organics taskforce
AG E N D A APPR O VAL
2.A pproval of the A genda
3.Consent Calendar contains several separate items, which are acted upon by the City Council in one
motion. Once the Consent Calendar has been approved, the individual items and recommended
actions have also been approved. No further Council action on these items is necessary. However, any
Council Member may request that an item be removed from the Consent Calendar and placed on the
regular agenda for Council discussion and action. All items listed on the Consent Calendar are
recommended for approval.
A .C onsideration of the approval of the continuation of an agreement with the C ity of B loomington for the
provision of public health services for the C ity of Richfield for 2018.
S taff Report No. 28
B .C onsideration of the approval of setting a public hearing to be held on March 13, 2018, for the
consideration of the issuance of new On-S ale Intoxicating and S unday L iquor licenses for Lyndale
S mokehouse, L L C d/b/a Lyndale S mokehouse, located at 7745 Lyndale Ave S outh.
S taff Report No. 29
4.C onsideration of items, if any, removed from C onsent C alendar
P U B LIC H E AR IN G S
5.P ublic hearing and consideration of the revocation of F irst S tep, L L C (Richfield Health Massage) business
license for violations of operating with three unlicensed massage therapists, engaging in prohibited massage, and
charges of gross misdemeanor prostitution.
S taff Report No. 30
6.P ublic hearing and consideration of the approval of a resolution specifying the use of funds from the C ommunity
D evelopment B lock Grant allocation for 2018 and authorizing execution of a S ubrecipient A greement with
Hennepin C ounty and any required third party agreements.
S taff Report No. 31
7.P ublic hearing and consideration of the approval of a resolution granting approval of the final plat of the C edar
P oint C ommons 2nd A ddition.
S taff Report No. 32
PR O P O S E D O R D IN AN C E S
8.C onsideration of the approval of the first reading of an ordinance amending S ubsection 210.01 of the C ity C ode
related to C ity C ouncil salaries.
S taff Report No. 33
R E S O L U T IO N S
9.C onsideration of the approval of a resolution approving the contract with the P olice L ieutenants Teamsters 320 for
the contract period J anuary 1, 2018 through D ecember 31, 2019 and authorize the C ity Manager to execute the
agreement.
S taff Report No. 34
O T H E R B U S IN E S S
10.C onsideration of the approval of agreements with non-profit organizations to provide social services to the C ity of
Richfield and authorization of the C ity Manager to execute agreements with those agencies.
S taff Report No. 35
C IT Y MAN AG E R’S R E P O R T
11.C ity Manager's Report
C LAIMS AN D PAYR O L LS
12.C laims and P ayrolls
Open forum (15 minutes maximum)
E ach speaker is to keep their comment period to three minutes to allow sufficient time for others. C omments
are to be an opportunity to address the C ouncil on items not on the agenda. I ndividuals who wish to address
the C ouncil must have registered prior to the meeting.
13.A djournment
Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96
hours in advance to the City Clerk at 612-861-9738.
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Special City Council Work Session
January 20, 2018
CALL TO ORDER
The work session was called to order by Mayor Elliott at 8:30 a.m. in the Babcock Room.
Council Members Pat Elliott, Mayor; Edwina Garcia; Michael Howard; Maria Regan Gonzalez;
Present: and Simon Trautmann.
Item #1
INTERVIEWS OF PERSONS INTERESTED IN SERVING ON THE CITY’S
ADVISORY COMMISSIONS.
The City Council conducted interviews of the following applicants for appointment to City
Advisory Boards and Commissions:
Patricia “Pixie” Pixler Katherine Goodemote David Fiedler
Karin Wolverton Kara Skahen Samantha Downs
Laura Weiglein Berline Pierre-Louis Kathryn Quam
James Versteeg James Rudolph Meg Slindee
Brandt Krueger Wes Dunser Cathy Stephens
Nicole Nee Anne Basso Kevin Wendt
Chelsea Knauf Patrick Bergin Sana Juma
ADJOURNMENT
The work session was adjourned by unanimous consent at 2:45 p.m.
Date Approved: February 13, 2018
_____________________________
Pat Elliott
Mayor
_____________________________ ____________________________
Jared Voto Steven L. Devich
Executive Aide/Analyst City Manager
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Special City Council Work Session
January 23, 2018
CALL TO ORDER
The work session was called to order by Mayor Elliott at 5:45 p.m. in the Bartholomew Room.
Council Members Pat Elliott, Mayor; Edwina Garcia; Maria Regan Gonzalez; Simon Trautmann
Present: (arrived at 5:48 p.m.); and Michael Howard (arrived at 6:27 p.m.).
Staff Present: Steven L. Devich, City Manager; Jim Topitzhofer, Recreation Services
Director; Chris Link, Operations Superintendent; Taylor Burandt, Public Works
Administrative Aide/Analyst; and Jared Voto, Executive Aide/Analyst.
Item #1
DISCUSSION OF SOLAR OPTIONS
Public Works Administrative Aide/Analyst Burandt presented alternative energy options, giving
background on the City Council goals, the City’s “Green Team”, information gathering by staff and
energy audits by energy consultants, and provided a recommendation to continue the process forward
with selecting an energy consultant or installer to pursue solar projects, subject to no financial
obligation.
Councilmembers asked about the purchase power agreements, the solar array, and what
would happen if the tax credits are no longer available. Councilmembers agreed with the
recommendation.
Item #2
DISCUSSION OF ORGANICS COLLECTION
Recreation Services Director Topitzhofer introduced Ben Knudson from Hennepin County and
Molly Olson from Wood Lake Nature Center, as well as members from the Richfield League of
Women Voters and the Richfield Social Justice group. Mr. Topitzhofer shared tonight’s objectives,
provided background from the September work session, and provided the five options shared at the
previous work session and two options preferred by the Council: establish organics drop off site(s)
and organize hauling and require organics collection by contract.
Ms. Olson provided the recommended action plan and went through an overview of the
recommendations and went into detail of establishing drop-off site(s) following Dakota County’s
model.
Mr. Knudson discussed Hennepin County’s upcoming grant program and answered questions
from Councilmembers.
Special Council Work Session Minutes -2- January 9, 2018
Mr. Topitzhofer discussed the formation of an organics taskforce and their duties to establish
organics drop-off locations and working toward organized waste hauling.
Councilmembers asked questions about the process and commented on the importance of
educating the public.
Members of the audience made comments endorsing organics collection, sharing their
excitement for drop-off sites and hope that all residents will have the opportunity to participate once it
is incorporated into organized waste collection.
ADJOURNMENT
The work session was adjourned by unanimous consent at 6:54 p.m.
Date Approved: February 13, 2018
_____________________________
Pat Elliott
Mayor
_____________________________ ____________________________
Jared Voto Steven L. Devich
Executive Aide/Analyst City Manager
CALL TO ORDER
The meeting was called to order by Mayor Elliott at 7:00 p.m. in the Council Chambers.
Councilmembers Pat Elliott, Mayor; Edwina Garcia; Michael Howard; Maria Regan Gonzalez;
Present: and Simon Trautmann.
Staff Present: Steven L. Devich, City Manager; Mary Tietjen, City Attorney; Pam Dmytrenko,
Assistant City Manager/HR Manager; Kristin Asher, Public Works Director;
Jay Henthorne, Public Safety Director/Police Chief; John Stark, Community
Development Director; Jim Topitzhofer, Recreation Services Director; Melissa
Poehlman, Planning & Redevelopment Manager/Assistant CD Director; and
Jared Voto, Executive Aide/Analyst.
OPEN FORUM
None.
PLEDGE OF ALLEGIANCE
Mayor Elliott led the Pledge of Allegiance.
APPROVAL OF MINUTES
M/Howard, S/Garcia to approve the minutes of the: (1) Special City Council work session of
January 9, 2018; (2) Special City Council, Housing and Redevelopment Authority, and Planning
Commission work session of January 9, 2018; (3) Regular City Council meeting of January 9, 2018;
and (4) Special City Council work session of January 13, 2018.
Motion carried 5-0.
Item #1
PRESENTATION OF THE OFFICER OF THE YEAR 2017 AWARD TO
RICHFIELD POLICE OFFICER NICHOLAS SCHIPP
Chief Henthorne presented the Officer of the Year Award for 2017 to Officer Nicholas Schipp.
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Regular Meeting
January 23, 2018
Council Meeting Minutes -2- January 23, 2018
Item #2
FRIENDS OF THE RICHFIELD BAND SHELL DRAWING FOR A LEGACY
BRICK AT THE NEW BAND SHELL
Sue Sandahl provided an update on the legacy brick campaign and indicated the group would
be coming back to a future Council meeting.
Item #3
COUNCIL DISCUSSION
Hats Off to Hometown Hits
Councilmember Garcia spoke regarding the Richfield Optimists Club chili and salad dinner on
February 9 at Woodlake Lutheran Church; youth sports registration on February 8; and commission
interviews.
Councilmember Trautmann spoke regarding the Bloomington League of Women Voters
Caucus workshop on January 27.
Councilmember Howard spoke regarding the commission interviews and thanked the Public
Works staff for their snow plowing efforts and community for helping each other dig out.
Councilmember Regan Gonzalez spoke regarding the Richfield affordable housing forum held
by the Richfield League of Women Voters on January 27; the snow event and the community coming
together to help each other; and the commission interviews.
Mayor Elliott spoke regarding the quality of the commission applicants; creating a new
commission with regard to City communications; and checking in with the seniors in our community
during snow events.
Item #4
APPROVAL OF THE AGENDA
M/Trautmann, S/Regan Gonzalez to approve the agenda.
Motion carried 5-0.
Item #5
CONSENT CALENDAR
City Manager Devich presented the consent calendar.
A. Consideration of the approval of a resolution supporting nominations for the Minnesota
Department of Transportation's Corridors of Commerce program solicitation. (S.R. No. 18)
RESOLUTION NO. 11471
RESOLUTION APPROVING THE SUBMITTAL OF PROJECTS FOR
CONSIDERATION BY THE STATE OF MINNESOTA’S 2018
CORRIDORS OF COMMERCE PROGRAM
This resolution appears as Resolution No. 11471.
Council Meeting Minutes -3- January 23, 2018
B. Consideration of the approval to authorize staff to hire Hoisington Koegler Group, Inc. to
complete remaining work for the 2018 Comprehensive Plan update. (S.R. No. 19)
C. Consideration of the authorization of the City Manager to execute a site lease agreement with
New Cingular Wireless PCS, LLC (AT&T Mobility Corporation) for antenna space on Penn
Avenue water tower. (S.R. No. 20)
D. Consideration of the approval of a resolution clarifying the repayment schedule for the
assessment for removal of diseased trees from private property for work ordered in 2016.
(S.R. No. 21)
RESOLUTION NO. 11472
RESOLUTION CLARIFYING THE REPAYMENT SCHEDULE OF THE
ADOPTED ASSESSMENT FOR THE REMOVAL OF DISEASED TREES
FROM PRIVATE PROPERTY FOR WORK ORDERED DURING
JANUARY 1, 2016 THROUGH DECEMBER 31, 2016
This resolution appears as Resolution No. 11472.
M/Elliott, S/Garcia to approve the consent calendar.
Motion carried 5-0.
Item #6
CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM THE CONSENT
CALENDAR
None.
Item #7
CONSIDERATION OF A VARIETY OF LAND USE APPROVALS RELATED TO A
PROPOSAL FOR CONSTRUCTION OF A NEW AUTO DEALERSHIP AT 1550
78TH STREET EAST. (S.R. NO. 22)
Mayor Elliott presented Staff Report No. 22.
Councilmembers and staff discussed the work completed since the first reading, the
communication of the projects progress in the future for the public and Council, and the value this
project adds to the community.
M/Elliott, S/Garcia to approve a second reading of an ordinance amending Appendix I of the
Richfield City Code to change the zoning designation 1550 78th Street East from Mixed Use Regional
(MU-R) to Planned Mixed Use (PMU) and approve the attached resolution for a Conditional Use
Permit and Final Development Plan for a Planned Unit Development that would allow construction of
an automobile dealership at 1550 78th Street East.
RESOLUTION NO. 11473
RESOLUTION APPROVING A FINAL DEVELOPMENT PLAN AND
CONDITIONAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT
AT 1550 78TH STREET EAST
Motion carried 5-0. This resolution appears as Resolution No. 11473.
Council Meeting Minutes -4- January 23, 2018
Councilmembers thanked Morrie’s Auto Group for their work on the project and with staff,
welcomed them to Richfield and agreed they will be wonderful neighbors.
Item #8
CONSIDERATION OF THE APPROVAL OF A RESOLUTION PERTAINING TO
FILING OF THE PAY EQUITY REPORT WITH THE MINNESOTA MANAGEMENT
AND BUDGET DEPARTMENT AND THE APPROVAL OF A RESOLUTION
APPROVING THE REVISED 2018 GENERAL SERVICES COMPENSATION
PLAN TO REFLECT THE ELIMINATION OF A STEP IN THE GS1 THROUGH
GS6E PAY GRADES. (S.R. NO. 23)
Councilmember Trautmann presented Staff Report No. 23.
M/Trautmann, S/Elliott to adopt a resolution pertaining to filing of the Pay Equity Report with
the Minnesota Management and Budget Department and adopt a resolution approving the revised
2018 General Services Compensation Plan.
RESOLUTION NO. 11474
RESOLUTION RELATING TO THE 2018 GENERAL SERVICES
SALARY COMPENSATION PLAN
Motion carried 5-0. This resolution appears as Resolution No. 11474.
Item #9
CONSIDERATION OF: 1. APPROVAL OF THE FINAL PLANS AND
SPECIFICATIONS FOR THE 66TH STREET STREETSCAPING PROJECT
(CP41009); AND 2. AUTHORIZING STAFF TO ADVERTISE FOR BIDS. (S.R. NO.
24)
Councilmember Howard presented Staff Report No. 24.
M/Howard, S/Regan Gonzalez to approve final plans and specifications for the 66th Street
Landscaping Project (CP 41009) and authorize staff to advertise for bids.
Motion carried 5-0.
Item #10
DISCUSSION REGARDING CITY COUNCIL ATTENDANCE AT THE 2018
NATIONAL LEAGUE OF CITIES (NLC) CONFERENCES. (S.R. NO. 25)
Mayor Elliott presented Staff Report No. 25.
Councilmembers discussed their interest in attending either of the conferences.
M/Elliott, S/Garcia designated no Councilmembers to attend the March 11-14, 2018 NLC
Congressional City Conference in Washington, D.C. and reserved designation to the November 7-10,
2018 NLC City Summit in Los Angeles, CA for a later date.
Motion carried 5-0.
Council Meeting Minutes -5- January 23, 2018
Item #11
CONSIDERATION OF DESIGNATING REPRESENTATIVES TO SERVE AS THE
2018 LIAISONS TO VARIOUS METROPOLITAN AGENCIES AND CITY
COMMISSIONS. (S.R. NO. 26)
Mayor Elliott presented Staff Report No. 26.
Council discussed appointing Councilmember Trautmann as the liaison to commissions, as he
was elected mid-year in 2017.
M/Elliott, S/Garcia to designate City Council liaison appointments to various metropolitan
agencies and City commissions for 2018.
Motion carried 5-0.
Item #12
CONSIDERATION OF APPOINTMENTS TO CITY ADVISORY COMMISSIONS.
(S.R. NO. 27)
Councilmember Trautmann presented Staff Report No. 27 and read the names of the
individuals appointed to each commission.
M/Elliott, S/Trautmann to appoint persons to fill the expiring or vacant terms on City advisory
commissions.
Motion carried 5-0.
Item #13
CITY MANAGER’S REPORT
City Manager Devich discussed scheduling the legislative breakfast and the great response of
applicants for City advisory commissions.
Item #14
CLAIMS AND PAYROLLS
M/Garcia, S/Elliott that the following claims and payrolls be approved:
U.S. Bank 01/23/18
A/P Checks: 265050 - 265464 $ 1,381,491.27
Payroll: 133472 - 133807 605,735.12
TOTAL $ 1,987,226.39
Motion carried 5-0.
OPEN FORUM
None.
Council Meeting Minutes -6- January 23, 2018
Item #15
ADJOURNMENT
The meeting was adjourned by unanimous consent at 7:58 p.m.
Date Approved: February 13, 2018
Pat Elliott
Mayor
Jared Voto Steven L. Devich
Executive Aide/Analyst City Manager
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #3.A.
STAFF RE P ORT NO. 28
CIT Y COUNCIL ME E T ING
2/13/2018
RE P O RT P RE PA RE D B Y: Jennifer J A nderson, S upport S ervices Manager
D E PA RTME NT D IRE C TO R RE V IE W: Jay Henthorne, D irector of P ublic S afety/C hief of P olice
2/2/2018
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: S teven L . D evich, C ity Manager
2/5/2018
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consideration of the approval of the continuation of an agreement with the City of Bloomington for the
provision of public health services for the City of Richfield for 2018.
E X E C UT IV E S UM M ARY:
The City of Richfield has had a public health contract with the City of Bloomington to provide public health
services on Richfield's behalf for 40 years. The 2018 contractual agreement with Bloomington requires City
Council approval and reflects an approximate 2% increase in the 2018 contract amount over the 2017
contract amount.
RE C O M M E ND E D AC T I O N:
By motion: Approve the continuation of the agreement with the City of Bloomington for the provision
of public health services for the City of Richfield for 2018
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
I n 1977, the State of Minnesota enacted the Community Health Services Act which transferred
the responsibility for the administration of public health programs to local jurisdictions. The State
also provided funds for the program and encouraged local jurisdictions to increase the efficiency
of their programs by grouping together whenever it made sense to do so. Richfield entered into a
contractual agreement with Bloomington at that time and the program has been administered
under a contract with them since. The Act was revised in 2003 and is now referred to as the Local
Public Health Act.
The contract amount for providing public health services in 2018 reflects an approximate 2%
increase over the 2017 contract amount. The contract amount for 2018 is $247,656; with the 2017
contract amount having been $242,308.
I n 2004, changes were made to the Public Health Act at the State level to make reporting,
accountability, and record keeping more efficient. Those changes also "regrouped" a large
number of funding sources into one, which gives more personalization of the funds for the best
specific user of the dollars within the community to be used in conjunction with subsidy guidelines.
I t is now referred to as the Local Public Health subsidy.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
The City of Bloomington has sufficient resources to provide a professional level of public health
services to Richfield residents. Annual evaluations of their services has demonstrated that they are
providing effective services in a very cost efficient manner and that Richfield residents are very
satisified.
C.C R IT IC AL T IMIN G IS S U E S:
N/A
D.F IN AN C IAL IMPAC T:
N/A
E.L E GAL C ON S ID E R AT ION:
The City Attorney has reviewed and approved the contents of the contract.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
The Council may choose to have Richfield provide its own public health nursing services. The costs of
hiring the nursing staff necessary to provide the same level of services and administrative support would
be more than our current expenditures and would require a significant budget increase.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
N/A
AT TAC H ME N T S:
D escription Type
2018 P ublic Health C ontract with B loomington C over Memo
Agreement ID: 2017-____
AGREEMENT BETWEEN
THE CITIES OF BLOOMINGTON, MINNESOTA AND RICHFIELD, MINNESOTA
FOR PUBLIC HEALTH SERVICES
THIS AGREEMENT is made this _______ day of ____________________, 201___,
between the City of Bloomington, acting through its Public Health Division, a Minnesota
municipal corporation, located at 1800 West Old Shakopee Road, Bloomington, Minnesota 55431
(hereinafter referred to as "Bloomington"), and the City of Richfield, a Minnesota municipal
corporation, located at 6700 Portland Avenue, Richfield, Minnesota 55423 (hereinafter referred to
as "Richfield").
WITNESSETH:
WHEREAS, Bloomington warrants and represents that its Division of Public Health is a
duly certified public health agency operating in accordance with all applicable federal and state
requirements; and
WHEREAS, Bloomington provides local public health services, including, but not
limited to public health nursing services (including home visits), public health clinics, health
education, health promotion services, disease prevention and control, health planning, and
program administration; and
WHEREAS, Richfield wishes to promote, support, and maintain the health of its
residents by providing local public health services such as health education, communicable
disease programs, public health nursing services, health assessment, counseling, teaching, and
evaluation in the community, home and clinic setting at a nominal fee to those making use of
such services; and
WHEREAS, Richfield wishes to contract with Bloomington to provide such services to
residents of Richfield; and
WHEREAS, the governing bodies of Bloomington and Richfield are authorized by
Minnesota Statutes, Section 145A.04, Subdivision 5, and by Minnesota Statutes, Section 471.59,
Subdivision 10, to provide local public health services and to enter into agreements with each
other for the provision of local public health services by Bloomington to residents of Richfield;
and
WHEREAS, through this contractual arrangement the provision of local public health
services will enable Richfield to document progress toward the achievement of statewide
outcomes, as stated in Minnesota Statutes, Section 145A.06, Subdivision 5a.
NOW, THEREFORE, in consideration of the terms and conditions expressed herein, the
parties agree as follows:
I. TERM OF AGREEMENT
A. The term of this Agreement shall be from January 1, 2018, to December 31, 2018,
subject to termination as provided in Article VI.
2
II. DUTIES OF BLOOMINGTON
A. Bloomington agrees to provide residents of Richfield with local public health
services (hereinafter called "Public Health Services"), which includes activities designed to
protect and promote the health of the general population within a community health service area
by emphasizing the prevention of disease, injury, disability, and preventable death through the
promotion of effective coordination and use of community resources, and by extending Public
Health Services into the community.
B. Bloomington agrees to provide Public Health Services utilizing the same quality
and kind of personnel, equipment and facilities as Public Health Services are provided and
rendered to residents of Bloomington.
C. Bloomington shall provide the Public Health Services on a confidential basis,
using duly trained professionals.
D. Bloomington shall provide Public Health Services in compliance with applicable
federal, state, and local public health laws, policies, rules, and procedures.
E. It shall be the sole responsibility of Bloomington to determine the qualifications,
functions, training, and performance standards for all personnel rendering Public Health
Services.
F. Bloomington will communicate with Richfield regarding its Public Health
Services in the form of reports, conferences, or consultations, as Richfield shall reasonably
request. All reports relating to Public Health Services that are given by Bloomington to the
Bloomington City Council or to the Bloomington City Manager during the term of this
Agreement shall also be given to Richfield.
G. Bloomington also agrees to send Richfield an annual report describing its Public
Health Services in such detail and form as Richfield may reasonably request. Also, at Richfield's
request, made not more than two (2) times during the term of this Agreement, administrative
officers of Bloomington's Division of Public Health shall attend meetings of the Richfield City
Council, or an appropriate Richfield board or commission, to answer questions and give further
information on the Public Health Services.
H. Bloomington will also provide services to Richfield for Title V Maternal Child
Health (MCH) and Temporary Assistance to Needy Families (TANF) to qualifying women,
infants, children and adolescents. Richfield agrees to assign its rights to Minnesota Department
of Health (MDH) funding provided for the MCH and TANF programs for fiscal year 2018 to
Bloomington. Bloomington will complete all required services, reports and documentation for
these programs and will directly invoice MDH for the MCH and TANF services that
Bloomington provides to Richfield residents.
3
III. DUTIES OF RICHFIELD
A. Richfield shall pay to Bloomington the total not-to-exceed amount of TWO HUNDRED
FORTY SEVEN THOUSAND SIX HUNDRED FIFTY SIX AND NO/100 DOLLARS
($247,656.00) during the term of this Agreement as described in Exhibit A, which is
incorporated by reference.
IV. DUTIES OF THE PARTIES
A. Bloomington and Richfield understand and agree that each shall apply and
qualify, independently and separately, for any and all grants, matching funds, and payments of
any kind from state, federal, and other governmental bodies relating to, or for the provision of,
any or all of the Public Health Services. Except as agreed to herein, any and all such grants,
matching funds, and payments shall belong to the recipient and be used and applied as the
recipient thereof shall determine, without regard to this Agreement.
B. To the extent allowed by law, the parties agree to maintain the following
insurance coverages, in an amount equal to, or greater than, the minimum limits described below,
and upon request, to provide the other with a certificate of insurance evidencing such coverages:
1. Commercial General Liability Insurance in the amount of at least
$1,500,000 per occurrence for bodily injury or death arising out of each
occurrence, as well as $1,500,000 per occurrence for property damage.
In the alternative, each party may maintain a general aggregate of at
least $2,000,000.
2. Each party agrees to name the other party as an additional insured on its
Commercial General Liability and to provide an endorsement of such
status. In addition, each party agrees to notify the other party thirty (30)
days prior to cancellation or a change in any of the aforementioned
insurance policies. All insurance must be provided at the respective
party’s expense and at no additional cost to the other party.
C. Bloomington agrees to maintain Workers’ Compensation Insurance as required by
Minnesota Statutes, Section 176.181, subd. 2.
D. Bloomington agrees to maintain medical malpractice insurance coverage by its
physicians and other licensed professionals with whom Bloomington has a contract for
professional services.
E. To the extent allowed by law, the parties shall defend, indemnify and hold each
other and their guests, invitees, members, officers, officials, agents, employees, volunteers,
representatives and/or subcontractors harmless from any and all claims, causes of action,
lawsuits, damages, losses, or expenses, including attorney fees, arising out of or resulting from
the other’s (including its guests, invitees, members, officers, officials, agents, employees,
volunteers, representatives and/or subcontractors) performance of the duties required under this
Agreement, provided that any such claim, damages, loss or expense is attributable to bodily
injury, sickness, diseases or death or to injury to or destruction of property including the loss of
4
use resulting therefrom and is caused in whole or in part by any negligent act or omission or
willful misconduct of the acting party, its guests, invitees, members, officers, officials, agents,
employees, volunteers, representatives and/or subcontractors. Nothing in this Agreement shall
constitute a waiver or limitation of any immunity or limitation on liability to which either party is
entitled. The parties agree that these indemnification obligations will survive the completion or
termination of this Agreement.
F. It is agreed that nothing herein contained is intended or should be construed in
any manner as creating or establishing the relationship of copartners between the parties hereto
or as constituting Bloomington’s staff as the agents, representatives or employees of Richfield
for any purpose in any manner whatsoever. Bloomington and its agents, representatives or
employees are to be and shall remain an independent contractor with respect to all services
performed under this Agreement. Bloomington represents that it has, or will secure at its own
expense, all personnel required in performing services under this Agreement. Any and all
personnel of Bloomington or other persons, while engaged in the performance of any work or
services required under this Agreement, shall not be considered employees of Richfield, and any
and all claims that may or might arise under the Workers' Compensation Act of the State of
Minnesota on behalf of said personnel or other persons while so engaged, and any and all claims
whatsoever on behalf of any such person or personnel arising out of employment or alleged
employment including, without limitation, claims of discrimination against Bloomington, its
guests, invitees, members, officers, officials, agents, employees, volunteers, representatives
and/or subcontractors shall in no way be the responsibility of Richfield; and Bloomington shall
defend, indemnify and hold Richfield, its officers, officials, agents and employees harmless from
any and all such claims regardless of any determination of any pertinent tribunal, agency, board,
commission or court. Bloomington personnel shall not be entitled to any compensation, rights or
benefits of any kind whatsoever from Richfield, including, without limitation, tenure rights,
medical and hospital care, sick and vacation leave, Workers' Compensation, Unemployment
Compensation, disability, severance pay and PERA.
G. To the extent permitted by law, Bloomington agrees that Richfield has the right to
use, reproduce and apply as it desires, any data, reports, analyses and materials that are collected
or developed by Bloomington or anyone acting on behalf of Bloomington as a result of this
Agreement.
H. All notices, reports, or demands required or permitted to be given under this
Agreement shall be in writing and shall be deemed to be given when delivered personally to an
officer of the party to which notice is being given, or when sent via electronic mail to the
following addresses if the notice is contemporaneously deposited in the United States mail in a
sealed envelope, with registered or certified mail, postage prepaid thereon, addressed to the
parties at the following addresses:
To Bloomington: 1800 West Old Shakopee Road
Bloomington, Minnesota 55431
Attention: City Manager
To Richfield: 6700 Portland Avenue South
Richfield, Minnesota 55423
Attention: City Manager
5
Such addresses may be changed by either party upon notice to the other party given as herein
provided.
V. GENERAL PROVISIONS
A. Entire Agreement. This Agreement, any attached exhibits and any amendments
signed by the parties, represents the entire Agreement between the parties and supersedes and
cancels any and all prior agreements or proposals, written or oral, between the parties relating to
the subject matter hereof; and amendments, addenda, alterations, or modifications to the terms and
conditions of this Agreement shall be in writing and signed by both parties.
B. Applicable Laws. This Agreement shall be interpreted using the laws of the State
of Minnesota. The parties agree to cooperate with each other in order to comply with all
applicable local, state and federal laws, rules, regulations and ordinances in the performance of the
duties ofand arising from this Agreement, including but not limited to the Minnesota Human
Rights Act (Minn. Stat. Ch. 363A), the Minnesota Government Data Practices Act (Minn. Stat. Ch.
13), the Americans with Disabilities Act, as amended (ADA), Section 504 of the Rehabilitation Act
of 1973 (Section 504), and Minn. Stat § 16C.05, Subd. 5. The parties agree to hold harmless and
indemnify the other from costs, including but not limited to damages, attorney's fees and staff time,
in any action or proceeding brought alleging a violation of ADA or Section 504, or both, caused by
the other. Upon request, an accommodation will be provided to allow individuals with disabilities
to participate in all services, programs and activities. Richfield agrees to utilize its own text
telephone or the Minnesota TTY Relay Service in order to comply with accessibility requirements.
The parties agree to designated coordinators to facilitate compliance with these applicable laws.
C. Assignment. This Agreement shall not be assigned except with the written consent
of the parties.
D. Mediation. The parties agree to submit all claims, disputes and other matters in
question between the parties arising out of or relating to this Agreement to mediation conducted
through the Conflict Resolution Center, 2101 Hennepin Avenue, Suite 100, Minneapolis,
Minnesota 55405. In the event mediation is unsuccessful, either party may exercise its legal or
equitable remedies and may commence such action prior to the expiration of the applicable statute
of limitations.
E. Severability. If any provision or term of this Agreement for any reason is declared
invalid, illegal or unenforceable such decision shall not affect the validity of any remaining terms
or conditions in this Agreement.
F. Signatory. Each person executing this Agreement on behalf of a party hereto
represents and warrants that such person is duly and validly authorized to do so on behalf of such
party, with full right and authority to execute this Agreement and to bind such party with respect to
all of its obligations hereunder. This Agreement may be executed in counterparts, each of which
shall be deemed an original, but all of which taken together shall constitute but one and the same
instrument.
VI. TERMINATION
6
Either party may terminate this Agreement for any reason upon giving one hundred twenty
(120) days’ advanced written notice to the other party.
In the event of termination,
1. The quarterly payment next due shall be prorated and paid for only the period ended
on the date of termination, and Bloomington shall send to Richfield, within thirty
(30) days after such termination, a report in the form of, and in lieu of, the annual
report required by this Agreement, and Richfield shall pay such reduced quarterly
payment for the period ended on the date of termination, within fifteen (15) days
after receipt of report.
2. The parties may take whatever action at law or in equity that may appear necessary
or desirable to collect damages arising from a default or violation or to enforce
performance of this Agreement.
3. The provisions of Article IV and V shall continue and survive termination.
[REMAINDER OF THIS PAGE HAS BEEN LEFT BLANK.]
7
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
the day and year first above written.
CITY OF BLOOMINGTON, MINNESOTA
DATED: BY:
Its Mayor
DATED: BY:
Its City Manager
Reviewed and approved by the City Attorney.
__________________________________
City Attorney
CITY OF RICHFIELD, MINNESOTA
DATED: BY:
Its Mayor
DATED: BY:
Its City Manager
A-1
Exhibit A
PAYMENT
A. Richfield shall pay to Bloomington the total not-to-exceed amount of TWO
HUNDRED FORTY SEVEN THOUSAND SIX HUNDRED FIFTY SIX AND NO/100
DOLLARS ($247,656.00) for Public Health Services provided pursuant to this Agreement
according to the following terms:
1. Payment shall be made in quarterly installments of SIXTY ONE THOUSAND
NINE HUNDRED FOURTEEN DOLLARS AND 00/100 ($61,914.00).
2. On April 15, July 15, and October 15, 2018 and on January 15, 2019, Bloomington
shall send to Richfield a statement covering the period of three (3) calendar months
preceding the month in which the statement is given.
3. Payment shall be made to Bloomington within fifteen (15) days of the receipt by
Richfield of the statements to be given pursuant to Exhibit A, Paragraph A. 2.
hereof, subject, however, to the provisions of Exhibit A, Paragraph A. 4. hereof.
4. Should any dispute arise over this Agreement, Richfield shall pay for any
undisputed charges for the previous three (3) month period when due. Disputed
amounts will be addressed by both parties. If no agreeable solution is reached, the
dispute will be handled pursuant to Article V, Paragraph D of this Agreement.
AGENDA SECTION:CONSENT CALENDAR
AGENDA ITEM #3.B.
STAFF RE P ORT NO. 29
CIT Y COUNCIL ME E T ING
2/13/2018
RE P O RT P RE PA RE D B Y: Jennifer A nderson, S upport S ervices Manager
D E PA RTME NT D IRE C TO R RE V IE W: Jay Henthorne, D irector of P ublic S afety/C hief of P olice
2/7/2018
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: S teven L . D evich, C ity Manager
2/7/2018
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consideration of the approval of setting a public hearing to be held on March 13, 2018, for the
consideration of the issuance of new On-Sale Intoxicating and Sunday Liquor licenses for Lyndale
Smokehouse, LL C d/b/a Lyndale Smokehouse, located at 7745 Lyndale Ave South.
E X E C UT IV E S UM M ARY:
On December 5, 2017, the City received application materials for new On-Sale I ntoxicating and Sunday
Liquor licenses for Lyndale Smokehouse, L L C d/b/a Lyndale Smokehouse, located at 7745 Lyndale Ave
South. Lyndale Smokehouse will be operating out of the lower level of the Four Points by Sheraton Hotel
located at the same address listed above.
All required information and documents have been received. All licensing fees have been paid.
RE C O M M E ND E D AC T I O N:
By motion: Approve setting a public hearing to be held on March 13, 2018, for the consideration of the
issuance of new On-Sale Intoxicating and Sunday Liquor licenses for Lyndale Smokehouse, LL C d/b/a
Lyndale Smokehouse, located at 7745 Lyndale Ave South.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
This is a notice to "set the public hearing". Staff will provide a more detailed historical context in
the report submitted for the public hearing on March 13, 2018.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
City ordinance requires the City Council to conduct a public hearing to consider all On-Sale
I ntoxicating and Sunday Liquor license applications and set a date for the public hearing.
The hearing must be scheduled and held before a new license may be considered.
The new process has been initiated.
C.C R IT IC AL T IMIN G IS S U E S:
Holding the public hearing on March 13, 2018 will provide ample time to complete the licensing
process.
D.F IN AN C IAL IMPAC T:
All licensing fees have been received.
E.L E GAL C ON S ID E R AT ION:
There are no legal considerations.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
Reject the applications for new On-Sale I ntoxicating and Sunday Liquor licenses for Lyndale
Smokehouse, L L C d/b/a Lyndale Smokehouse
Schedule the public hearing for another date; however, this will delay the licensing process.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
There are no parties expected at this meeting.
AGENDA SECTION:PUBLIC HEARINGS
AGENDA ITEM #5.
STAFF RE P ORT NO. 30
CIT Y COUNCIL ME E T ING
2/13/2018
RE P O RT P RE PA RE D B Y: Jennifer A nderson, S upport S ervices Manager
D E PA RTME NT D IRE C TO R RE V IE W: Jay Henthorne, D irector of P ublic S afety/C hief of P olice
2/7/2018
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: S teven L . D evich, C ity Manager
2/7/2018
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Public hearing and consideration of the revocation of First Step, L LC (Richfield Health Massage)
business license for violations of operating with three unlicensed massage therapists, engaging in
prohibited massage, and charges of gross misdemeanor prostitution.
E X E C UT IV E S UM M ARY:
The City of Richfield served a search warrant on First Step, L L C (Richfield Health Massage) located at 7610
Lyndale Ave S. on J anuary 11, 2018. Due to discovering illicit activity occurring on the premises, the
Richfield Police Department immediately closed the establishment. One therapist has been formally charged
with gross misdemeanor prostitution.
The licensee was also operating the business in violation of City Code. Three individual massage therapists
were engaging in prohibited massage, failed to use the required coverings on persons receiving a massage
and had not obtained the required licensure from the City, despite several notices from City staff about this
requirement to the licensee. Two of the women have been formally charged with misdemeanor massage
without a license.
Based on the seriousness of the criminal charges and other code violations, City staff is recommending that
the Council revoke the establishment's business license. The licensee has a right to a public hearing before
any action is taken. Pursuant to City Code, the City gave written notice to the licensee informing it of the
impending license revocation, the nature of the charges and basis for the proposed revocation, the right to a
hearing, and the time and place of the hearing.
RE C O M M E ND E D AC T I O N:
Conduct and close the public hearing and by motion: Approve revocation of the business license of
First Step, L LC located at 7610 Lyndale Ave So., Richfield, Minnesota and direct staff to bring a
Resolution with Findings supporting the revocation back to the City Council for approval at its next
meeting.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
The City of Richfield Police Department first became aware of illegal activity at First Step, LLC
on December 26, 2017 when it received a tip from a patron of First Step, L L C.
After a thorough investigation and undercover operation, a search warrant was procured on
J anuary 10, 2018 and executed on J anuary 11, 2018. Code violations were discovered during the
undercover operation.
I n regard to licensing of staff, the owner of First Step, L L C was instructed at the time of
application (early J uly 2016) that anyone providing massage services needed to be licensed
through the City of Richfield. I n all instances, this information was communicated via a translator
and/or mobile translation application.
I n late J uly 2016, the owner was reminded again about the need for staff to be licensed via a letter
from the City of Richfield regarding items missing from his business license application packet.
W hen the business opened in March 2017, the owner attempted to have a woman licensed but
because she didn't have the necessary education and experience, she was denied licensure.
To date, Business Licensing has not received any applications for the staff who were providing
services and arrested on J anuary 11, 2018 at First Step, L L C.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
City Code 1188.27 states "A license granted under this section may be suspended or revoked by
the City Council by resolution upon notice and public hearing for any violation of this Chapter,
conviction of any crime or misdemeanor or any fraud, misrepresentations or incorrect statements
in the license application or in the course of operating or conducting business."
City Code 1188.21 imposes the following license restrictions:
Subd. 5. Employment of unlicensed massage therapists prohibited. No therapeutic
massage enterprise shall employ or use any person to perform therapeutic massage
who is not licensed as a therapeutic massage therapist under this code, unless this
person is specifically exempted from obtaining a therapist license in Section
1188.07 of this code.
Subd. 6. Coverings. T he massage therapist must require that the person who is
receiving the massage will at all times have that person's breasts, buttocks, anus
and genitals covered with non-transparent material or clothing. A massage therapist
performing therapeutic massage must have the therapist's breasts, buttocks, anus
and genitals covered with a non-transparent material clothing at all times.
Subd. 7. Prohibited massage. A massage therapist may not intentionally massage or
offer to massage the penis, scrotum, mons veneris, vulva or vaginal area of a
person.
C.C R IT IC AL T IMIN G IS S U E S:
N/A
D.F IN AN C IAL IMPAC T:
Other than the loss of license fees, there is no financial impact.
E.L E GAL C ON S ID E R AT ION:
N/A
ALTE R N AT IV E R E C O MME N D ATIO N(S):
The City Council could choose not to revoke the enterprise business licence, allowing First Step, L L C
to continue operating in Richfield, however due to the seriousness of the charges, city staff strongly
recommend revoking the business license.
The Council could choose to suspend the license with certain conditions.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
Owner of First Step, LLC and Attorney
AT TAC H ME N T S:
D escription Type
July 2016 communication C over Memo
P hotos B ackup Material
AGENDA SECTION:PUBLIC HEARINGS
AGENDA ITEM #6.
STAFF RE P ORT NO. 31
CIT Y COUNCIL ME E T ING
2/13/2018
RE P O RT P RE PA RE D B Y: K ate A itchison/C eleste McD ermott, Housing S pecialists
D E PA RTME NT D IRE C TO R RE V IE W: John S tark, C ommunity D evelopment D irector
2/7/2018
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: S teven L . D evich, C ity Manager
2/7/2018
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Public hearing and consideration of the approval of a resolution specifying the use of funds from the
Community Development Block Grant allocation for 2018 and authorizing execution of a Subrecipient
Agreement with Hennepin County and any required third party agreements.
E X E C UT IV E S UM M ARY:
Hennepin County (County) is annually awarded federal Community Development Block Grant (C D B G)
funding on a formula basis from the Department of Housing and Urban Development (HUD). The County, in
turn, allocates a portion of these funds to the City of Richfield to address local needs relating to affordable
housing, community development, and public services.
Staff is proposing to use the City's 2018 direct allocation of $197,200 (estimated) as follows:
$47,200 - Deferred Loan Rehabilitation Program
$100,000 - Single Family Scattered Site Acquisition & Rehabilitation or New Construction
$50,000 - First Time Homebuyer Down Payment Assistance
Beginning in the 2018 funding cycle, 15 percent of each city’s allocation used to fund public services will be
set aside and distributed through a single combined process covering all the cities in the County C D B G
program. For Richfield, the amount set aside for public services will be $34,800 (estimated) and is separate
from the City's direct allocation.
RE C O M M E ND E D AC T I O N:
Conduct and close the public hearing and by motion: Approve a resolution authorizing the use of
funds for the 2018 Urban Hennepin County Community Development Block Grant Program and
authorizing execution of a Subrecipient Agreement with Hennepin County and any required third party
agreements.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
$47,200 is proposed to be alloc ated to the Housing and Redevelopment Authority (HRA) for the
Deferred Loan Program, which provides no interest, 30-year loans up to $30,000 to low-income
homeowners to address health, safety, and property maintenance needs. This program has been
in existence sinc e 1984 and is administered for the City by Hennepin County. I n the past
year, one loan was c ompleted and eight loans were started, 20 households are currently on the
waiting list for the Program.
$100,000 is proposed to be allocated to the HRA to either purchase and demolish a substandard
property and work with a non-profit developer to construct a new, affordable home or to purchase
and rehabilitate an existing home. The newly constructed or rehabilitated property would be sold to
a household earning 80 percent of the area median income or less ($68,000 for a family of four).
$50,000 is proposed to be alloc ated to the HRA for a First Time Homebuyer D own Payment
Assistance program administered by City staff. This is a pilot program aimed at low and moderate
income Richfield renters who are looking to buy homes in Ric hfield. I t will provide no interest,
deferred loans of up to $10,000 to use towards down payment and closing costs.
Previously, each c ity was required to individually alloc ate the public servic e funds. B eginning in
the 2018 funding cycle, 15 percent of eac h city ’s alloc ation will be set aside and distributed
through a single combined process covering all the cities in the County C D B G program. For
Richfield, the amount set aside for public services will be $34,800 (estimated) and is separate
from the City's direct allocation. Public servic e agencies that have received funds from the City in
the past (HOME, Homeline, C A P-HC, and B ridging) have been notified of the new proc ess. City
staff will participate in the County review of public service requests.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
All funded activities must meet one of three national objectives: benefiting low and moderate
income persons, preventing or eliminating slums and/or blight, or meet an urgent need. I n
addition, ac tivities must be consistent with priorities identified in the County 's Consolidated Plan.
Those priorities include a variety of housing activities suc h as housing rehabilitation, preserving
and creating homeownership opportunities, public services to maintain or increase self-
sufficiency, and neighborhood revitalization activities.
Under the C D B G funding guidelines, no more than 15 percent ($34,800) of the allocation can
be spent on Public Services. T his amount will be set aside for allocation through a single
combined, competitive process covering all the cities in the Hennepin County C D BG
program.
C.C R IT IC AL T IMIN G IS S U E S:
The application for 2018 funds is due to Hennepin County by February 23, 2018.
Public Service agencies must submit applications to the County by February 27, 2018.
Applications will be reviewed in March, and the County Board will act on recommendations in May
or J une.
The 2018 Federal Fiscal Year will begin on J uly 1, 2018. Funds must be spent by J une 30, 2019.
D.F IN AN C IAL IMPAC T:
The City's estimated direct allocation for 2018 is $197,200.
I n the event of a change in the final allocation, the amount of funds allocated to the Deferred Loan
Program will be increased or decreased accordingly.
E.L E GAL C ON S ID E R AT ION:
A local public hearing must be held prior to submission of the 2018 application.
Notice of the public hearing was published in the Richfield Sun Current on February 1, 2018.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
Council may modify the amount of funds allocated to each project in a way that still meets funding
guidelines.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
N/A
AT TAC H ME N T S:
D escription Type
Resolution Resolution L etter
RESOLUTION NO.
RESOLUTION APPROVING PROPOSED USE OF 2018 URBAN HENNEPIN
COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FUNDS AND
AUTHORIZING EXECUTION OF SUBRECIPIENT AGREEMENT WITH HENNEPIN
COUNTY AND ANY REQUIRED THIRD PARTY AGREEMENTS
WHEREAS, the City of Richfield, Minnesota, through execution of a Joint
Cooperation Agreement with Hennepin County, is participating in the Urban Hennepin
County Community Development Block Grant (CDBG) Program; and
WHEREAS, the City of Richfield has developed a proposal for the use of 2018
CDBG funds made available to it; and
WHEREAS, the City held a public hearing on February 13, 2018 to obtain the
views of citizens on local and Urban Hennepin County housing and community
development needs and priorities for the City’s proposed use of $197,200 from the 2018
Urban Hennepin County CDBG Program; and
NOW, THEREFORE, BE IT RESOLVED, by the City Council of Richfield,
Minnesota as follows:
1. Approves the following projects for funding from the 2018 Urban Hennepin
County Community Development Block Grant Program and authorizes submittal
of the proposal to Hennepin County.
Activity Budget
1. Deferred Loan Rehabilitation Program $47,200
2. Single Family Acquisition & Rehabilitation $100,000
3. First Time Homebuyer Down Payment Assistance $50,000
TOTAL CDBG ALLOCATION $197,200
2. That the Mayor and City Council hereby authorize and direct the execution of
the Subrecipient Agreement with Hennepin County and any required Third
Party Agreements on behalf of the City to implement the 2018 CDBG
Program.
3. That should the final amount of FY 2018 CDBG available to the City be
different from the preliminary amount provided to the City, the City Council
hereby authorizes the City Manager to adjust the project budget of the
Deferred Loan Rehabilitation Program to reflect an increase or decrease in
funding.
Adopted by the City Council of the City of Richfield, Minnesota this 13th day of
February, 2018.
____________________________
Pat Elliott, Mayor
ATTEST:
Elizabeth VanHoose, City Clerk
AGENDA SECTION:PUBLIC HEARINGS
AGENDA ITEM #7.
STAFF RE P ORT NO. 32
CIT Y COUNCIL ME E T ING
2/13/2018
RE P O RT P RE PA RE D B Y: Matt B rillhart, A ssociate P lanner
D E PA RTME NT D IRE C TO R RE V IE W: John S tark, C ommunity D evelopment D irector
2/5/2018
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: S teven L . D evich, C ity Manager
2/7/2018
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Public hearing and consideration of the approval of a resolution granting approval of the final plat of
the Cedar Point Commons 2nd Addition.
E X E C UT IV E S UM M ARY:
The City Council approved final development plans and a preliminary plat for the Cedar Point Commons 2nd
Addition on August 23, 2016. Since that time, the retail building has been completed and plans for a daycare
user for the northern half of the site were approved in late 2017. The proposed plat will combine the four
existing parcels into two new parcels.
All comments from the City's Engineering Department, the City Attorney's Office, Hennepin County, and
Three Rivers Park District have been addressed or included as stipulations in the resolution.
RE C O M M E ND E D AC T I O N:
Conduct and close a public hearing and by motion: Approve a resolution granting approval of the final
plat of the Cedar Point Commons 2nd Addition.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
None
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
All plats or subdivisions of land in the City must be approved by Council resolution pursuant to the
provisions of Minnesota State Statutes 462.357.
C.C R IT IC AL T IMIN G IS S U E S:
Per State Statute, the City has 120 days from the date of submittal of a complete application to
issue a decision regarding plat unless the applicant agrees to an extension.
The final plat application was received by the City on December 20, 2017. The City Council must
render a decision by April 19, 2018.
D.F IN AN C IAL IMPAC T:
None
E.L E GAL C ON S ID E R AT ION:
Notice of this public hearing was published in the Richfield Sun Current.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
None
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
Ben Krsnak, Hempel Companies
AT TAC H ME N T S:
D escription Type
Resolution Resolution L etter
P lat B ackup Material
RESOLUTION NO.
RESOLUTION GRANTING APPROVAL
OF A FINAL PLAT FOR
CEDAR POINT COMMONS 2ND ADDITION
WHEREAS, Hempel Target Land Holdings, LLC (“Applicant”) has requested final
approval of a plat that combines and then subdivides the properties located at the north
west corner of Richfield Parkway and 66th Street East. The property is legally described
in the attached Exhibit A; and
WHEREAS, the proposed subdivision is to be known as CEDAR POINT
COMMONS 2ND ADDITION; and
WHEREAS, a public hearing was held on the proposed final plat of CEDAR
POINT COMMONS 2ND ADDITION on Tuesday, February 13, 2018 at which all
interested persons were given the opportunity to be heard; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Richfield, as follows:
1. The proposed plat of CEDAR POINT COMMONS 2ND ADDITION satisfies
the requirements of the City’s subdivision ordinances.
2. Final approval of the plat of CEDAR POINT COMMONS 2ND ADDITION is
granted with the following conditions:
a. Satisfaction (subject to City Attorney approval) of all items identified in
the City Attorney’s plat opinion letter dated August 17, 2017.
b. Compliance with any other applicable requirements of the Richfield City
Code.
c. Compliance with the requirements of the Hennepin County plat review
letter dated August 25, 2017.
d. The Applicant must submit two mylar copies of the plat for signature by
the City.
e. The Applicant must file the final plat with the Hennepin County
Recorder or Registrar of Titles within 30 days of the approval of this
resolution.
Adopted by the City Council of the City of Richfield, Minnesota this 13th day of
February, 2018.
Pat Elliott, Mayor
ATTEST:
Elizabeth VanHoose, City Clerk
EXHIBIT A
LEGAL DESCRIPTION
Lots 1, 2, 3 and 4, Block 2, CEDAR POINT COMMONS, Hennepin County, Minnesota
N:\0012993.00\DWG\SURVEY\0012993.00FPF01.DWGSUBJECTTOCHANGEWITHOUTNOTICEDRAFTCOPYCEDAR POINT COMMONS 2ND ADDITION
AGENDA SECTION:PROPOSED
ORDINANCES
AGENDA ITEM #8.
STAFF RE P ORT NO. 33
CIT Y COUNCIL ME E T ING
2/13/2018
RE P O RT P RE PA RE D B Y: Jared Voto, E xecutive A ide/A nalyst
D E PA RTME NT D IRE C TO R RE V IE W: S teven L . D evich, C ity Manager
2/7/2018
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: S teven L . D evich, C ity Manager
2/7/2018
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consideration of the approval of the first reading of an ordinance amending Subsection 210.01 of the
City Code related to City Council salaries.
E X E C UT IV E S UM M ARY:
Chapter I I , Section 210 of the City Code establishes the salaries of the City Council. Subsection 210.01,
Subd. 5 provides that salaries of the Council Members shall be reviewed by the City Council by May 1 in
each year in which an election is held pursuant to Section 200 of the Code. An ordinance amending the
salaries established by this section must not take effect until after the next succeeding municipal election.
I f the City Council approves this ordinance the next City Council salary adjustment would be effective
J anuary 1, 2019.
RE C O M M E ND E D AC T I O N:
By motion: Approve the first reading of the ordinance amending Subsection 210.01 of the City Code
related to City Council salaries and schedule the second reading for February 27, 2018.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
According to previously established City Council policy, any increase should be based upon the
amount of increase granted to employees in the year(s) subsequent to the previous salary
adjustment. The salary adjustment increase for employees in the Management and General
Services pay plans was 3% in J anuary 2018. However, the City Council may set their salaries in
relationship to other metropolitan cities.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
Chapter I I , Section 210 of the City Code established the salaries of the City Council and provides
that the salaries of the Council Members be reviewed each year in which an election is held.
The City Charter stipulates that City Council salaries may be adjusted only by ordinance.
C.C R IT IC AL T IMIN G IS S U E S:
None
D.F IN AN C IAL IMPAC T:
The City Council budget includes a salary adjustment.
E.L E GAL C ON S ID E R AT ION:
N/A
ALTE R N AT IV E R E C O MME N D ATIO N(S):
The City Council could defer action on this item to a future meeting.
The City Council could not approve the first reading and take no further action.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
N/A
AT TAC H ME N T S:
D escription Type
Ordinance Ordinance
S alary S urvey B ackup Material
BILL NO. 2018-
AN ORDINANCE AMENDING SECTION 210
RICHFIELD CITY CODE PERTAINING TO
CITY COUNCIL SALARIES
THE CITY OF RICHFIELD DOES ORDAIN:
Section 1. Subsection 210 of the Richfield City Code is hereby amended as follows:
Subdivision 1. Mayor. The annual salary of the mayor as of January 1, 2016 2018 is
$11,073 $11,662. Effective January 1, 2017 2019, the salary of the mayor shall be increased
by a percentage that is the lesser of 3.5 percent or the percentage increase in the annual pay
structure granted on January 1, 2016 2018 to Management and General Services pay plans.
Subdivision 2. Council. The annual salary of a member of the council as of January 1,
2016 2018 is $8,594 $9,051. Effective January 1, 2017 2019, the salary of a member of the
council shall be increased by a percentage that is the lesser of 3.5 percent or the percentage
increase in the annual pay structure granted on January 1, 2016 2018 to Management and
General Services pay plans.
Subdivision 3. Effective January 1, 2018 2020, the annual salary of the mayor and a
member of the council as provided in Subdivision 1 and 2 above shall be increased by a
percentage that is the lesser of 3.5 percent or the percentage increase in the annual pay
structure granted on January 1, 2017 2019 to Management and General Services pay plans
Section 2. Effective Date. This ordinance becomes effective on January 1, 2019.
Passed by the City Council of the City of Richfield, Minnesota this 27th day of February
2018.
__________________________
Pat Elliott, Mayor
ATTEST:
_________________________
Elizabeth VanHoose, City Clerk
METROPOLITAN AREA CITY COUNCIL 2018 SALARY SURVEY
2017 Annual Salary 2018 Annual Salary
City
Population
(2010 census)
Mayor
Council
Mayor
Council
Apple Valley 49,084 $12,084 $8,652 $12,384 $8,868
Blaine 57,186 14,314 10,500 14,314 10,500
Burnsville 60,306 12,000 8,400 12,000 8,400
Eagan 64,206 13,625 10,000 13,625 10,000
Eden Prairie 60,797 13,500 10,740 13,500 10,740
Edina 47,941 13,500 10,740 13,500 10,740
Fridley 27,208 10,689
8,779
(at-large)
7,762
(ward)
10,689
8,779
(at-large)
7,762
(ward)
Golden Valley 20,355 12,207 9,136 12,825 9,598
Maple Grove 61,567 15,500 13,500 15,500 13,500
Maplewood 37,755 13,479 11,864 13,980 12,314
Minnetonka 49,734 15,000 11,000 15,000 11,000
Richfield 35,228 11,350 8,809 11,662 9,051
Roseville 33,660 9,300 7,020 9,300 7,020
St. Louis Park 42,250 12,091 6,977 12,797 7,384
Average Salary:
(not including Richfield)
$12,868 $9,793 $13,032 $9,911
Updated: 2/18
AGENDA SECTION:RESOLUTIONS
AGENDA ITEM #9.
STAFF RE P ORT NO. 34
CIT Y COUNCIL ME E T ING
2/13/2018
RE P O RT P RE PA RE D B Y: Jesse S wenson, A sst. HR Manager
D E PA RTME NT D IRE C TO R RE V IE W: S teven L . D evich, C ity Manager
2/7/2018
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: S teven L . D evich, C ity Manager
2/7/2018
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consideration of the approval of a resolution approving the contract with the Police Lieutenants
Teamsters 320 for the contract period January 1, 2018 through December 31, 2019 and authorize the
City Manager to execute the agreement.
E X E C UT IV E S UM M ARY:
City staff has completed labor negotiations with the Police Lieutenants Teamsters 320 (Union). The provisions
of the 2018-2019 labor agreement cover all of the employees in this Union, which consists of 3 positions.
The two-year contract provides a wage adjustment of 3.0% in 2018 and a wage adjustment of 3.0% in 2019.
The other provisions of the tentative agreement include:
Up to a $75 per month increase in the City’s contribution towards health insurance, and
A $0.50 per month increase towards Employee single dental coverage.
Agreement to accept the same level of contributions that Management and General Services
employees will be receiving in 2019 for health and dental insurance coverage.
An increase in clothing allowance of $15 in 2018 and an additional $15 in 2019.
RE C O M M E ND E D AC T I O N:
By motion: Adopt a resolution approving the provisions of the 2018-2019 labor agreement with the
Police Lieutenants Teamsters 320 bargaining unit and authorize the City Manager to execute the
agreement.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
The tentatively approved two year contract settlement includes the following significant changes:
W ages: A 3.0% wage adjustment for 2018 and a 3.0% wage adjustment for 2019.
Health I nsurance: Up to a $75 increase to the Employer health insurance contribution, which
provides up to a maximum contribution of $826.00 per month for single Employee coverage,
$1,195 per month for Employee plus spouse or Employee plus child(ren) coverage and $1,295
per month for Employee plus family coverage.
Dental I nsurance: A $0.25 per month increase to the Employer contribution for Employee single
dental insurance coverage at $59.50 per month.
Clothing allowance increase of $15 in 2018 to $950 and an additional $15 in 2019 to $965.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
The City has met and negotiated in good faith with the Union and its representatives and is bound
under the Public Employer's Labor Relations Act to meet and bargain over the terms and
conditions of employment.
The proposed settlement for the health and dental insurance provisions is identical to those
provided to both union and non-union City employees. The City has a long history of providing
the same level of insurance benefits to all eligible City employees.
The 3.0% wage increase represents the same 3.0% wage adjustment implemented for non-union
City employees and all other contracts settled for 2018.
The wage adjustment and health insurance increase is comparable to other bargaining groups in
similar metro cities. A survey of Stanton 5 cities indicates that those cities are providing anywhere
from a 1.5 to 3 percent increase. The City has a long history of trying to remain as close to the
mid-range as possible for Stanton 5 cities, in terms of wages and benefits.
The 3.0% wage adjustment for 2019 is the City's and Union's best estimation of what will be the
average of such settlements in the metro area. The Fire bargaining unit I A FF 1215 has also
agreed to this increase for 2019. The City is aware of at least three other metro area cities that
has settled at 3.0% for 2019.
C.C R IT IC AL T IMIN G IS S U E S:
I n order to allow the City's accounting personnel to modify payroll records in a timely manner for
2018 wages and benefits, it is recommended that the City Council act on February 13, 2018 to
adopt the attached resolution providing for contract changes, effective J anuary 1, 2018.
D.F IN AN C IAL IMPAC T:
A 3.0% wage increase for contract year 2018 and 3.0% wage increase for contract year 2019.
A maximum $75 per month increase in Employer monthly contributions towards health insurance
coverage for 2018.
A $0.25 per month increase in Employer monthly contributions towards dental insurance in 2018.
A $15 increase to clothing allowance in 2018 and an additional $15 increase to clothing allowance
in 2019.
E.L E GAL C ON S ID E R AT ION:
I f the terms of this agreement are not approved, further negotiation and/or mediation will be
necessary.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
Do not approve the terms of this agreement and prepare for further negotiation and/or mediation.
Defer discussion to another date.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
None
AT TAC H ME N T S:
D escription Type
Resolution Resolution L etter
RESOLUTION NO.
RESOLUTION APPROVING LABOR AGREEMENT BETWEEN THE
CITY OF RICHFIELD AND
POLICE LIEUTENANTS TEAMSTERS 320
BARGAINING UNIT FOR YEARS 2018 - 2019
WHEREAS, the City Manager and the Richfield Police Lieutenants Teamsters 320
have reached an understanding concerning conditions of employment for years 2018 and
2019; and
WHEREAS, it would be inappropriate to penalize Lieutenants Teamsters 320
members who have negotiated in good faith; and
WHEREAS, the City Ordinance requires that contracts between the City and the
exclusive representative of the employees in an appropriate bargaining unit shall be
completed by Council resolution.
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby approve
the Labor Agreement between the City of Richfield and Lieutenants Teamsters 320
Bargaining Unit for years 2018 and 2019, under the provisions of the Labor Agreement to
be implemented, effective January 1, 2018 and authorize the City Manager to execute the
contract.
Adopted by the City Council of the City of Richfield, Minnesota this 13th day of
February 2018.
_______________________________
Pat Elliott Mayor
ATTEST:
______________________________
Elizabeth VanHoose City Clerk
AGENDA SECTION:OTHER BUSINESS
AGENDA ITEM #10.
STAFF RE P ORT NO. 35
CIT Y COUNCIL ME E T ING
2/13/2018
RE P O RT P RE PA RE D B Y: Lynnette C hambers, Multifamily Housing C oordinator
D E PA RTME NT D IRE C TO R RE V IE W: John S tark, C ommunity D evelopment D irector
2/5/2018
O THE R D E PA RTM E NT RE V IE W: N/A
C ITY MA NA G E R RE V IE W: S teven L . D evich, C ity Manager
2/7/2018
I T E M F O R C O UNC IL C O NS ID E RAT I O N:
Consideration of the approval of agreements with non-profit organizations to provide social services to
the City of Richfield and authorization of the City Manager to execute agreements with those agencies.
E X E C UT IV E S UM M ARY:
Consistent with prior years, the 2018 City Budget includes funding for organizations that provide social
services that are deemed to be of benefit to the City and the community in general. The 2018 Budget includes
$70,480 for this purpose.
I n December 2017, staff distributed a Request for Proposals for Social Services to non-profit agencies
serving the City of Richfield for services to be provided in 2018.
A total of 10 proposals were received from the following agencies:
Headway Emotional Health (The Storefront Group);
Cornerstone Advocacy Services;
People with C A P E S;
Transportation Resources to Aid I ndependent Living (TRA I L);
Volunteers Enlisted to Assist People (V E A P);
Loaves and Fishes;
Richfield R.E.A.D.Y.;
Senior Community Services;
Modulo De I nformacion De Recursos Y Apoyo (MI RA); and
Richfield Community Ed (Grand Adventure)
The proposals represent a wide variety of social services offered to Richfield residents.
T he total amount requested for the 10 proposals exceeded the City's available funding by $52,070.
Council Member Garcia and two Richfield residents assisted in the review of proposals and subsequent
funding recommendations. The review committee's recommendations took into account the type of service(s)
to be provided, the target population(s) to be served, and past performance of the social service agency,
among other criteria. Of the 10 proposals received, two were no recommended for funding: MI RA based on
past performance and Richfield Community E D because the population to be served doesn't meet the funding
criteria. The following table details the review committee's recommendations:
Organization 2018 Proposal Request 2018 Recommendation
Headway/Storefront $8,000 $8,000
Cornerstone $15,000 $13,980
People with C A P E S $15,500 $9,250
TRA I L $4,500 $4,000
V E A P $50,000 $19,250
Loaves and Fishes $7,500 $7,500
Richfield R.E.A.D.Y.$1,500 $1,500
Senior Community Services $10,000 $7,000
MI RA $9,750 $0
Richfield Community Ed
(Grand Adventure)
$800 $0
TO TAL $122,550 $70,480
A complete overview of all services to be provided by the various organizations is attached.
RE C O M M E ND E D AC T I O N:
By motion: Approve the agreements between the recommended non-profit organizations and the City
of Richfield and authorize the City Manager to execute agreements for services with those agencies.
B AS IS O F RE C O M M E ND AT I O N:
A.H IS TOR IC AL C ON T E X T
T he City of Richfield has historically allocated funds on an annual basis to social service
agencies serving the Richfield community. In 2012, the City was required to make
changes to its funding practices due to independent audit findings, resulting in the
discontinuation of grant funding to social service type agencies beginning in 2013.
T he City is not authorized to provide grant funding to social service agencies; however, it
has been determined that the City can enter into agreements for services with agencies
for specific services that are compatible with City activities.
T he 2018 recommendations are based on the following criteria:
Demonstrated need of the proposed service for the targeted population.
Compatibility with City functions/activities.
Partnership and/or assistance with various City services (i.e., public safety).
Efforts to serve low-income persons of all races/cultures/ethnicity.
Demonstrated value to the community.
Past performance.
Cost of services and number of persons served.
Certified Non-Profit agency.
T he following chart provides a six-year history of the City of Richfield social service
funding to the responding agencies (fields left blank indicate no proposal was made):
Organization 2012 2013 2014 2015 2016 2017 2018
Recommended
Headway $15,500 $12,000 $10,930 $8,000 $8,000 $8,000 $8,000
Cornerstone $12,825 $12,000 $10,000 $12,000 $11,000 $12,980 $13,980
People with
C A P E S/Adv. for
I ntentional Living
$5,000 $7,500 $9,250
Comm. I nvolve.
Program
$6,475 $5,000 $3,000 $4,000 $4,000
TRA I L $2,125 $1,550 $1,550 $2,000 $3,000 $3,500 $4,000
V E A P $15,500 $15,000 $18,000 $18,000 $16,000 $16,000 $19,250
Loaves and Fishes $3,900 $5,000 $5,000 $7,480 $6,000 $7,500 $7,500
Richfield R.E.A.D.Y.$2,325 $1,500 $2,000 $1,500
Family Partnership $11,625 $10,000 $7,000 $6,000 $6,980 $7,000
Senior Comm.
Services
$7,000 $7,000 $6,000 $6,000 $6,000 $7,000
MI RA $11,625 $9,000 $8,000 $7,000 $3,000 $0 $0
TO TAL $81,900 $76,550 $70,480 $70,480 $70,480 $70,480 $70,480
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
To partner with other agencies as warranted and practical to assist in the delivery of services to
City residents.
C.C R IT IC AL T IMIN G IS S U E S:
Services are to be provided in the calendar year 2018.
D.F IN AN C IAL IMPAC T:
A City Council/Administration 2018 allocation of $70,480 is budgeted for social services.
The amount requested exceeded the City’s available funding by $52,070.
E.L E GAL C ON S ID E R AT ION:
The City Attorney has reviewed the agreements and will be available to answer questions.
ALTE R N AT IV E R E C O MME N D ATIO N(S):
Approve the recommendations with revised allocations.
Do not approve the recommendations.
P R IN C IPAL PAR TIE S E X P E C TE D AT ME E TIN G:
Representatives of the Social Service Agencies may be in attendance.
AT TAC H ME N T S:
D escription Type
2018 D escription of S ervices C over Memo
2018 S ocial S ervice F unding RF P C over Memo
CITY OF RICHFIELD 2018 APPLICANT SERVICES DESCRIPTIONS FOR OTHER AGENCY DIVISION SOCIAL SERVICE FUNDING ASSISTANCE Agency-Program Description of Services Headway/The Storefront Group – Youth Counseling Program Provide counseling and support to families and children who are exhibiting risk-behaviors or are experiencing life stressors that put them at risk. All services are strength based, working to enhance family and individual strengths while reducing or eliminating self-defeating behaviors and other barriers to success. Services include Diversion Services to first-time non-violent offenders to reduce involvement in the juvenile justice system and Truancy Intervention services. Richfield R.E.A.D.Y. Richfield R.E.A.D.Y. provides youth scholarships, attendance motivators, a bilingual summer youth programs catalog, service provider events, and supports community and youth events/programs. TRAIL (Transportation Resource to Aid Independent Living) – Transportation Services TRAIL will provide transportation to Richfield adults with developmental disabilities, allowing them to attend customized recreation and leisure programs offered by Adaptive Recreation and Learning Exchange (AR&LE). AR&LE offers recreation, leisure and community education opportunities specifically designed to meet the needs of people with disabilities in the cities of Richfield, Eden Prairie, Edina and Bloomington. Cornerstone Advocacy Service – Crisis Intervention Funding is to support Cornerstone’s full continuum of services. Cornerstone provides comprehensive services for Richfield residents who have experienced domestic violence, sexual violence and human trafficking. Loaves & Fishes – meals, referrals, and advocacy services Serves nutritious meals to the hungry in the areas that need it most. The ultimate goal is to provide nourishment through food and community. Loaves and Fishes operate two dining sites and a produce garden in Richfield: Hope Church (7132 Portland Avenue) and Woodlake Lutheran Church (7525 Oliver Avenue; the garden site is located at Woodlake Lutheran Church as well). Loaves and Fishes also provides meals and snacks for The Link in Richfield. The Link is a nonprofit youth program that links at-risk youth and their families to their inner strength through life skills, education, advocacy, supportive housing, and a dynamic network of social services to transform lives. Senior Community Services Senior Outreach provides service/case management and supportive counseling to frail older adults and their caregivers to help senior remain as independent as possible and to assist caregivers in providing care while maintaining balance in their lives. VEAP (Volunteers Enlisted to Assist People) VEAP’s Social Services program’s primary goal is to create a path to stability for low-income individuals, seniors, youth, and families in the City of Richfield. The program strives to do this by providing food, financial, and supportive services that increase access to healthy food and stable housing, minimize or prevent crisis situations, and increase client resourcefulness.
People with CAPES Hold Parent Share meetings weekly (@ Hope Church after Loaves and Fishes meal) for the purpose of providing parent education, information which encourages and demonstrates healthy family relationships, communication skills, training, problem solving skills, emotional support and community building. Monthly meetings are assigned to specific topics, including; parenting, healthy foods, healthy kids, and financial management. The accompany childcare offers support in social skills, cooperation, and communication Also as an opportunity for the children to make choices as to whether they participate in group interaction with their peers or with children of other age groups. Toys, homework help, games and craft activities are all available to them. Kids @ Home families must attend 9 Parent Share meetings and have one home visits by a staff member from People with Capes in order to fulfill their requirement to remain on the Kids @ Home Program.
CITY OF RICHFIELD
REQUEST FOR PROPOSALS FOR
SOCIAL SERVICES
2018
The City of Richfield is seeking proposals for social services from non-profit agencies
serving the City of Richfield. Funding parameters and priority goals for the purpose of
making the best use of funds are as follows:
Funding Parameters
• Any non-profit organization is eligible to apply.
• Projects must serve Richfield residents.
• Services must be compatible with City functions and activities.
Priority Goals
Projects must address at least one of the following areas:
• Services for vulnerable senior residents.
• Services for individuals, families, teens and/or children at risk.
• Housing support services for low-income persons and persons at risk.
Award Criteria
Proposals must meet one or more of the following criteria:
• Demonstrated need of the proposed service for the targeted population.
• Compatibility with City functions/activities.
• Partnership and/or assistance with various City services (i.e., public safety).
• Efforts to serve low-income persons of all races/cultures/ethnicities.
• Demonstrated value to the community.
• Certified Non-Profit agency.
Proposal’s must be submitted by 4:30 p.m. December 29, 2017
LATE PROPOSALS WILL NOT BE ACCEPTED
Proposals must be submitted by 4:30 p.m. December 29, 2017
LATE PROPOSALS WILL NOT BE ACCEPTED
PROPOSAL SUBMISSION INSTRUCTIONS
The information requested in the attached Request for Proposals must be addressed in
your proposal.
Submit 1 electronic copy of your agencies proposal by 4:30 p.m. December 29, 2017
(LATE PROPOSALS WILL NOT BE ACCEPTED) to:
Lynnette Chambers
City of Richfield
6700 Portland Avenue
Richfield, MN 55423
lchambers@richfieldmn.gov
Applicants may be asked to respond in writing to additional questions. The Richfield
City Council will tentatively award contracts for services in January 2018.
Agencies awarded contracts will be required to sign a service agreement for calendar
year 2018 and submit semi-annual reports on service outcomes.
Please contact Lynnette Chambers at 612-861-9773 or
lchambers@richfieldmn.gov with any questions.
Proposals must be submitted by 4:30 p.m. December 29, 2017
LATE PROPOSALS WILL NOT BE ACCEPTED
CITY OF RICHFIELD
2018 REQUEST FOR PROPOSALS FOR SOCIAL SERVICE ASSISTANCE
Proposals for social services must include the following:
PROPOSAL HEADING
1. Agency name, address, contact person, and phone/fax/email
2. Amount of request
3. Brief description of service(s) provided
4. Identify priority area(s) you are addressing:
a) Services for vulnerable senior residents
b) Services for individuals, families, teens and/or children at risk
c) Housing support services for low-income persons and persons at risk
d) Other: Please Specify
5. Explain how the services you are proposing to provide will benefit the City of
Richfield.
6. Explain any formal or informal partnership you have with the City of Richfield (i.e.,
assisting Public Safety through the services you provide, etc.)
ADMINISTRATION
1. Provide a mission statement for your agency.
2. Provide verification of your organization’s non-profit legal status.
3. Indicate your total agency budget for 2018.
4. Indicate your proposed project budget for 2018. Itemize proposed expenses and
describe as applicable. Indicate both proposed City funds and other funds to
support the project.
PROGRAM
1. Describe service to be funded, including:
a) Brief statement detailing the service and how it is provided
b) Target population(s); estimated number of unduplicated individuals you plan to
serve residing in the City of Richfield
c) Eligibility criteria and process
d) How clients are involved in the planning process for service
e) Desired client outcomes and methods of evaluating and measuring client
progress (use attached “Proposed Outcome/Evaluation Methods” form)
3. Demonstrate the need for the proposed service.
4. Describe outreach efforts to target populations, including immigrant and low-income
individuals.
Please contact Lynnette Chambers at 612-861-9773 or
lchambers@richfieldmn.gov with any questions.
Proposals must be submitted by 4:30 p.m. December 29, 20176
LATE PROPOSALS WILL NOT BE ACCEPTED
City of Richfield Social Service Programs - 2018 Proposed Outcomes/Evaluation Methods Name of Applicant Organization: Address: Contact Person: Phone: Email: Brief description of service(s): Outcomes: State 3 to 5 measurable outcomes of proposed service(s) – relate outcomes to client progress Outcomes indicate what result, benefit, or change would come from the service provided. Outcomes can be: 1) initial, such as increased knowledge, understanding, or skills; 2) intermediate, such as change in a specific behavior or attitude; or 3) long term, such as a change in the condition or status of people. Indicators: Describe methods of evaluating proposed outcomes – how you will measure client progress