01-16-2018 Complete AgendaE C O N O MIC D E V E L O P ME N T AU T H O R IT Y ME E TIN G
R IC H F IE L D MU N IC IPAL C EN TER, C O U N C IL C H AMB E R S
J AN U ARY 16, 2018
7:15 P M (I MMEDI AT ELY FO L L OWI NG THE H R A M EE T I N G)
C all to Order
C onsideration of the election of officers for the Richfield E conomic D evelopment A uthori ty for 2018.
S taff Report No. 1
Approval of the Minutes
A pproval of the mi nutes of the regular E conomic D evelopment A uthority meeting of November 20, 2017.
AG E N D A AP P R O VAL
1.A pproval of the A genda
2.Consent C alendar contains several separate items which are acted upon by the H R A in one motion.
Once the Consent Calendar has been approved, the individual items and recommended actions have
also been approved. No further H R A action on these items is necessary. However, any H R A
Commissioner may request that an item be removed from the Consent Calendar and placed on the
regular agenda for H R A discussion and action. All items listed on the Consent Calendar are
recommended for approval.
A .C onsi deration of the approval of resolutions designating official depositories for the E conomic
D evelopment A uthority for 2018, includi ng the approval of collateral.
S taff Report No. 2
B .C onsi deration of the approval of designating the C ommunity D evelopment D irector as the A cting
E xecuti ve D irector of the E D A for 2018 i n the event the E xecutive D irector is absent from the C ity.
S taff Report No. 3
3.C onsideration of items, if any, removed from C onsent C alendar
E D A D IS C U S S IO N ITE MS
4.E D A D i scussi on Items
E X E C U T IV E D IR EC TO R R E P O R T
5.E xecutive D i rector's Report
6.A djournment
Auxiliary aids for individuals with disabilities are available upon request. R equests must be made at least 96
hours in advance to the C ity Clerk at 612-861-9738.
AGENDA SECTION:Call to Order
AGENDA ITEM #
STAFF RE P ORT NO. 1
E CONOMIC DEVELOPME NT AUT HORIT Y
ME E T ING
1/16/2018
RE P O RT P RE PA RE D B Y: J ared Voto, E xecutive A ide/A nalyst
D E PA RTM E NT D IRE C TOR RE V IE W: S teven L . D evich, E xecutive D irector
1/8/2018
O TH E R D E PA RTM E NT RE V IE W: N/A
C ITY M A NA G E R RE V IE W: S teven L . D evich, E xecutive D irector
1/8/2018
I T E M F O R C O UNC I L C O NS I D E RAT IO N:
Consideration of the election of officers for the Richfield Economic Development Authority for 2018.
E X E C UT IV E S UM M ARY:
The bylaws of the Richfield Ec onomic Development Authority (E D A) provide that the E D A hold an annual
meeting in J anuary. The by laws further provide that the ED A elect the President, Treasurer, and Sec retary
annually.
Offic ers for 2017 were:
Mary S upple, President
Sue Sandahl, Vic e-President
Michael Howard, Treasurer
Kate Aitc hison, Secretary (not required to be an E D A Commissioner)
Chris Regis, Assistant Treasurer (not required to be an E D A Commissioner)
RE C O M M E ND E D AC T IO N:
By Motion: Elect officers for the Richfield E conomic D evelopment Author ity for 2018.
B AS IS O F RE C O M M E ND AT IO N:
A.H IS TOR IC AL C ON TEXT
Provided in the Exec utive Summary.
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
The E D A by laws provide for the election of officers.
C.C R IT IC AL T IMIN G ISSU E S:
None
D.F IN AN C IAL IMPAC T:
N/A
E.L E GAL C ON S ID E R AT ION :
None
ALT E R N AT IV E R E C O MME N D AT IO N(S):
None
P R IN C IPAL PAR TIE S EXP E C T E D AT ME E T IN G:
N/A
ECONOMIC DEVELOPMENT AUTHORITY
MEETING MINUTES
Richfield, Minnesota
Regular Meeting
November 20, 2017
CALL TO ORDER
The meeting was called to order by Mary Supple at 7:36 p.m.
ATTENDANCE
EDA Members Present: Mary Supple, Chair; Pat Elliott; Michael Howard; Erin Vrieze Daniels
EDA Members Absent:
Sue Sandahl
Staff Present: Steve Devich, Executive Director
John Stark, Director of Community Development
Kate Aitchison, Housing Specialist/Acting City Clerk
APPROVAL OF THE MINUTES OF THE REGULAR ECONOMIC DEVELOPMENT AUTHORITY
MEETING OF AUGUST 21, 2017
M/Elliott, S/Howard, to approve the minutes of the regular Economic Development Authority
meeting of August 21, 2017.
Motion carried 4-0.
Item #1 EDA APPROVAL OF THE AGENDA
M/Elliott, S/Vrieze Daniels, to approve the agenda.
Motion carried 4-0.
Item #2
CONSIDERATION OF THE APPROVAL OF A RESOLUTION TO ACCEPT
TRANSFERRED PROJECTS FROM THE RICHFIELD HOUSING AND
REDEVELOPMENT AUTHORITY
Community Development Director John Stark presented Staff Report No. 4.
Commissioner Vrieze Daniels asked why the programs are being moved to the EDA.
Community Development Director Stark answered that it was recommended by financial
and legal counsels to move these programs away from TIF funding.
M/Elliott, S/Howard, to approve the resolution to accept transferred projects from the
Richfield Housing and Redevelopment Authority.
EDA Meeting -2- November 20, 2017
Motion carried 4-0.
Item #3 CONSIDERATION OF THE APPROVAL OF REVISIONS TO THE
TRANSFORMATION LOAN PROGRAM GUIDELINES UPDATING THE
ADMINISTRATION OF THE PROGRAM
Housing Specialist Kate Aitchison presented staff report No. 5.
Commissioner Howard complimented the program and noted that this seems like a fair
process. Howard asked if a person could receive multiple loans, and Housing Specialist Aitchison
responded that guidelines only allow one application per household.
M/Elliott, S/Howard, to approve revisions to the Transformation Loan Program guidelines.
Motion carried 4-0.
Item #4 EDA DISCUSSION ITEMS
None
Item #5 EXECUTIVE DIRECTOR REPORT
None
ADJOURNMENT
The meeting was adjourned by unanimous consent at 7:46 p.m.
Date Approved: January 16, 2018
Mary B. Supple
EDA President
Kate Aitchison Steve Devich
Housing Specialist Executive Director
AGENDA SECTION:Consent Calendar
AGENDA ITEM #2.A.
STAFF RE P ORT NO. 2
E CONOMIC DEVELOPME NT AUT HORIT Y
ME E T ING
1/16/2018
RE P O RT P RE PA RE D B Y: C hris Regi s, F inance Manager
D E PA RTM E NT D IRE C TOR RE V IE W: S teven L . D evich, E xecutive D irector
1/3/2018
O TH E R D E PA RTM E NT RE V IE W: N/A
C ITY M A NA G E R RE V IE W: S teven L . D evich, E xecutive D irector
1/3/2018
I T E M F O R C O UNC I L C O NS I D E RAT IO N:
Consideration of the approval of resolutions designating official depositories for the Economic
Development Authority for 2018, including the approval of collateral.
E X E C UT IV E S UM M ARY:
I n compliance with Minnesota statutes, the Ec onomic Development Authority of Ric hfield (ED A) must
designate on an annual basis those financial institutions it does business with.
The following resolutions for the E D A Board’s consideration, designate U.S B ank/4M Fund as a depository
of E D A funds, and c ertain savings and loan assoc iations, banks, credit unions and certain financ ial
institutions as depositories for the investment of E D A funds.
RE C O M M E ND E D AC T IO N:
By motion: Adopt r esolutions designating official depositories, with the understanding that the E D A
could not invest in any of the depositories beyond the level of insurance coverage of the pledged
collateral.
B AS IS O F RE C O M M E ND AT IO N:
A.H IS TOR IC AL C ON TEXT
N/A
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
I n ac cordanc e with Minnesota Statutes S ec tion 118A.01 - 118A.06 and 469.099, the E D A of
Richfield must designate financial institutions annually. The institutions must pledge the collateral
over and above the amount of federal insurance, as public depositories.
U.S. Bank ac ts as the banking institution in the E D A’s banking arrangement with the 4M Fund.
Monies rec eived, chec ks written, by the E D A, flow through U.S. Bank, however, at the end of
each business day, any proceeds remaining in E D A U.S. Bank acc ounts are swept to the 4M
Fund to be invested. Therefore, at the end of the business day the E D A acc ounts are zero, which
means the collateral requirements of Minnesota Statutes Section 118A.03 are not required.
Acc ordingly, U.S. Bank has met all other statutory requirements and should be c onsidered as a
depository for the E D A’s vendor ac counts and all savings deposits.
The E D A must also designate annually, certain savings and loan associations, banks, and credit
unions as official depositories for deposit and investment of certain E D A funds. W ith approval of
these offic ial depositories, the E D A will be able to invest funds in these institutions, not exc eeding
the federal insurance of $250,000.
Finally, a designation must be made for certain financ ial institutions as depositories for the
investment of ED A funds for 2018. These institutions, suc h as investment brokerage firms, offer
government securities in the manner required by law. These financial institutions include RB C
Capital Markets, Ray mond J ames & Associates, Northland Securities, Oppenheimer & Co.,
W ells Fargo I nstitutional Retirement and Trust, and the 4M Fund.
C.C R IT IC AL T IMIN G ISSU E S:
N/A
D.F IN AN C IAL IMPAC T:
N/A
E.L E GAL C ON S ID E R AT ION :
The E D A is required by Minnesota Statute 118A.01 - 118A.06 and 469.099, to designate as a
depository of funds, insured banks or thrift institutions. Any collateral so deposited is
accompanied by an assignment pledged to the ED A in the amount spec ified in the attac hed
resolutions.
ALT E R N AT IV E R E C O MME N D AT IO N(S):
The E D A could solicit other financial institutions for official depositories, but past relationships with the
depositories recommended have proven satisfac tory for the City.
P R IN C IPAL PAR TIE S EXP E C T E D AT ME E T IN G:
None
AT TAC H ME N TS :
D escripti on Type
Resolution desi gnating US B ank a deposi tory of funds of
the E D A of Ri chfield for the year 2018 Resolution L etter
Resolution desi gnating certain savings & loan
associations, banks, and credit unions as deposti ories for
the investment of E D A funds in 2018
Resolution L etter
Resolution desi gnating certain financial insti tuti ons as
depositori es for the investment of E D A of Richfield funds
in 2018
Resolution L etter
RESOLUTION NO.
RESOLUTION DESIGNATING U.S. BANK
A DEPOSITORY OF FUNDS OF THE EDA OF RICHFIELD
FOR THE YEAR 2018
BE IT RESOLVED, by the Economic Development Authority of Richfield as
follows:
That, in accordance with Minnesota Statutes, Section 118A.01- 118A.06, U.S.
Bank be, and hereby is designated a depository of the funds of the Economic
Development Authority of Richfield, subject to modification and revocation at any time
by said Economic Development Authority, and subject to the following terms and
conditions:
The said depository shall not be required to give bonds or other securities for
such deposits provided that the total sum thereof shall not at any time exceed in any
depository the sums for which its deposits are insured under the Acts of Congress of the
United States relating to insurance of bank deposits; but that in case such deposits in
any such depository shall at any time exceed such insured sum, said depository shall
immediately furnish bonds or other security for such excess according to law, approved
by the Economic Development Authority of Richfield.
That said depository shall pay on demand all deposits therein; and shall pay all
time deposits, at or after the end of the period for which the same shall be deposited, on
demand.
BE IT FURTHER RESOLVED, that there shall be maintained a general account
in which shall be deposited all monies. The following officers or their facsimile
signatures shall sign checks on this account;
MARY SUPPLE, PRESIDENT
STEVEN L. DEVICH, EXECUTIVE DIRECTOR
BE IT FURTHER RESOLVED, that all funds remaining in the account at the end
of each business day will be transferred from U.S. Bank to the 4M Fund where funds
deposited are invested and insured.
Adopted by the Economic Development Authority of Richfield, Minnesota this
16th day of January, 2018.
Mary Supple, President
ATTEST:
Erin Vrieze Daniels, Secretary
RESOLUTION NO.
RESOLUTION DESIGNATING CERTAIN SAVING AND LOAN ASSOCIATIONS,
BANKS
AND CREDIT UNIONS AS DEPOSITORIES FOR THE INVESTMENT OF ECONOMIC
DEVELOPMENT AUTHORITY OF RICHFIELD FUNDS IN 2018
BE IT RESOLVED, by the Economic Development Authority of Richfield,
Minnesota:
WHEREAS, pursuant to Minnesota Statutes, Sections 118A.01 – 118A.06,
municipal funds may be deposited in any Savings and Loan Association, Bank or Credit
Union which has its deposits insured by the Federal Deposit Insurance Corporation
(FDIC), or National Credit Union Administration (NCUA); and
WHEREAS, the amount of said deposits may not exceed the FDIC/NCUA
insurance covering such deposits which insurance amount is presently $250,000; and
WHEREAS, the deposit of Economic Development Authority funds in Savings
and Loan Associations and Banks would provide greater flexibility in the Economic
Development Authority’s investment program and maximize interest income thereon.
NOW, THEREFORE, BE IT RESOLVED, by the Economic Development
Authority of Richfield, Minnesota, as follows:
1. It is hereby found and determined that it is in the best interest of the proper
management of Economic Development Authority funds that certain Savings
and Loan Association and Banks be designated as additional depositories for
Economic Development Authority funds for 2018.
2. It is further found and determined that the purpose of such depository
designation is to facilitate the proper and advantageous investments of
Economic Development Authority funds and that such designation is not
exclusive nor does it preclude the deposit of any Economic Development
Authority funds in other officially designated depositories of the Economic
Development Authority.
3. The Treasurer and Finance Manager are hereby authorized to deposit
Economic Development Authority funds in various depositories up to the
amount of $250,000, or such other amount as may be subsequently permitted
by law, such deposits to be in the form of demand accounts, payable to the
Economic Development Authority of Richfield on the signatures of the
Economic Development Authority Treasurer or Finance Manager. Such
deposits may be made and withdrawn from time to time by the Treasurer or
Finance Manager as his best judgment and the interests of the Economic
Development Authority dictates.
4. The investment of funds and the reporting thereof pursuant to this resolution
shall be conducted in accordance with established policies of the Economic
Development Authority regarding the investment of Economic Development
Authority funds.
Adopted by the Economic Development Authority of Richfield, Minnesota this 16th day
of January, 2018.
Mary Supple, President
ATTEST:
Erin Vrieze Daniels, Secretary
RESOLUTION NO.
RESOLUTION DESIGNATING CERTAIN FINANCIAL
INSTITUTIONS AS DEPOSITORIES FOR THE INVESTMENT OF
ECONOMIC DEVELOPMENT AUTHORITY OF RICHFIELD FUNDS IN 2018
WHEREAS, the Economic Development Authority of Richfield has money which is
available for investment; and
WHEREAS, different financial institutions offer different rates of return on
investments; and
WHEREAS, the Economic Development Authority of Richfield shall purchase U.
S. Treasury Bills, U. S. Treasury Notes and other such government securities in the
manner required by law from the institution offering the highest rate to the Economic
Development Authority of Richfield providing greater flexibility in the investment
program and maximize interest income thereon.
NOW, THEREFORE, BE IT RESOLVED, by the Economic Development Authority
of Richfield, Minnesota, in accordance with Minnesota Statutes, Sections 118A.01 –
118A.06, as follows:
1. It is hereby found and determined that it is in the best interest of the proper
management of Economic Development Authority of Richfield funds that
certain financial institutions be designated as additional depositories for
Economic Development Authority of Richfield funds for 2018.
2. The following financial institutions designated as depositories for the Economic
Development Authority of Richfield funds:
RBC Capital Markets. Raymond James & Assoc.
4M Fund Oppenheimer & Co.
Wells Fargo Institutional Retirement & Trust
Northland Securities, Inc.
3. The Treasurer and Finance Manager are hereby authorized to deposit the
Economic Development Authority of Richfield funds in any or all of the
depositories herein designated. Such deposits may be made and withdrawn
from time to time by the Treasurer or Finance Manager’s judgment and as the
interest of the Economic Development Authority of Richfield dictates.
4. The investment of funds and the reporting thereof pursuant to this resolution
shall be conducted in accordance with established policies regarding the
investment of these funds.
Adopted by the Economic Development Authority of Richfield, Minnesota this 16th day
of January, 2018.
Mary Supple, President
ATTEST:
Erin Vrieze Daniels, Secretary
AGENDA SECTION:Consent Calendar
AGENDA ITEM #2.B.
STAFF RE P ORT NO. 3
E CONOMIC DEVELOPME NT AUT HORIT Y
ME E T ING
1/16/2018
RE P O RT P RE PA RE D B Y: J ared Voto, E xecutive A ide/A nalyst
D E PA RTM E NT D IRE C TOR RE V IE W: S teven L . D evich, C ity Manager
1/8/2018
O TH E R D E PA RTM E NT RE V IE W: N/A
C ITY M A NA G E R RE V IE W: S teven L . D evich, C ity Manager
1/8/2018
I T E M F O R C O UNC I L C O NS I D E RAT IO N:
Consideration of the approval of designating the C ommunity Development D irector as the Acting
Executive Director of the E D A for 2018 in the event the Executive Director is absent from the City.
E X E C UT IV E S UM M ARY:
The City Manager serves as the E D A Executive D irec tor. I t is rec ommended that the Community
Development Director be designated by the E D A as the Acting Executive Director to serve in that capacity
during the absenc e of the Executive Director.
RE C O M M E ND E D AC T IO N:
By motion: D esignate the C ommunity Development D irector as the Acting E xecutive Director of the
E D A for 2018 in the event the Executive Dir ector is absent from the City.
B AS IS O F RE C O M M E ND AT IO N:
A.H IS TOR IC AL C ON TEXT
None
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
This designation should be made at the first meeting in J anuary of each y ear.
C.C R IT IC AL T IMIN G ISSU E S:
I t is necessary to designate a person to serve as Ac ting Executive D irec tor to ensure c ontinuation
of E D A operations during an absence of the Exec utive Director.
D.F IN AN C IAL IMPAC T:
This designation has no cost to the E D A .
E.L E GAL C ON S ID E R AT ION :
N/A
ALT E R N AT IV E R E C O MME N D AT IO N(S):
The E D A may defer this designation to a future meeting.
P R IN C IPAL PAR TIE S EXP E C T E D AT ME E T IN G:
N/A