05-22-89 agenda-#j~
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 128
Agenda May 22, 1989'
Background
The City Council has directed staff to prepare a recommendation
for a property maintenance ordinance committee. Strong interest
was expressed by many multifamily property owners to serve on the
committee .
Staff is recommending the following:
Tom Harms, Chair, HRA
George Seltz, Attorney (Citizens for Quality Community)
Bernie Mittelsteadt, Engineer-resident
Ken Kunz, Multifamily property owner and resident
Pat Rickert, Chamber of Commerce officer, Citizen for
Quality Community
Jane Butterfield, League of Women Voters
Pastor. John Chell, Resident
Recommended Motion:
Confirm the appointment of Tom Harms, George Seltz, Bernie
Mittelsteadt, Ken Kunz, Pat Rickert, Jane Butterfield and Pastor
John Chell to the Property Maintenance Ordinance Review
Committee.
Basis of Recommendation:
1. The proposed membership consists of a good
representation of various interests.
2. The proposed membership have expressed an interest
in reviewing this proposed ordinance.
Alternate Recommendation:
1. The Council could confirm the appointment of some
or none of the proposed members.
2. The Council could suggest additional persons to
serve on the committee.
Decision/Discussion Mode:
This item has been placed on the May 22, 1989 City Council agenda
for council consideration..
Respectf lly submitted,
James Prosser
City Manager
JDP/e j a
~/
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 127
Agenda May 22, 1989
Issue Statement:
Approval of stipulation and consent to amendments to condemnation
petition and stipulation regarding condemnation.
Background:
The State of Minnesota is constructing improvements to 494/Trunk
Highway 77. As part of those improvements changes in 494
frontage road are required. These changes affect the Park Inn
and city easements for roadway immediately adjacent to this area.
That easement includes improvements such as sidewalks and street
lighting. This tract of land is also subject to special
assessments levied by Richfield.
The issues raised by the City of Richfield regarding this
condemnation basically involved the following:
-.Design of an appropriate roadway to accommodate
traffic on Cedar
- Design and installation of sidewalk adjacent to this
area.
- Satisfactory resolution of the special assessments
concerns.
These issues have been satisfactorily resolved by the state.
The legal description contained in the original condemnation
petition did not properly describe the land to be taken. The
site map which also provided to the respondent, correctly shows
the location. The state is requesting that the petition be
amended by modifying the legal description.
Recommended Motion:
Approve the stipulation and consent amendments to the
condemnation petition and a stipulation settling the condemnation
and agreeing to the award.
Basis for Recommendation:
1. The state has satisfactorily resolved issues raised by the
City.
2. The state has agreed to relocate and reconstruct at its .own
expense, the city sidewalk and street lighting.
3. The design for relocated improvements has been approved by
the city engineer.
4. The special assessments which have been assessed against Park
Inn will remain in place for the remainder for the parcel.
The city will experience no loss in special assessments.
5. No useful purpose would be served by withholding consent to
the amendment to the condemnation petition.
~~
6. The city attorney and the city staff recommend approval of
the amendment and stipulation.
Alternative Recommendation:
1. The City could deny approval of this award. However, there
appears to be no valid basis at this time.
Discussion/Decision Mode:
This matter will be presented at the council meeting of May 22.
Respectf ly submitted,
James Prosser
City M nager
JDP/eja
attorneys at Law
ROBERT A. ALSOP
RONALD H. BATTY
MARY J. BRENDEN
ROBERT C. CARLSON
CHRISTINE M. CHALE
ROBERT L. DAVIDSON
JOHN B. DEAN
ROBERT J. DEIKE
MARY G. DOBBINS
JEFFREY ENG
STEFANIE N. GALEY
DAVID L. GRAVEN
JOHN R. GREEN
HOLMES & GRAVEN
CHARTERED
470 Pillsbury Center, Minneapolis, Minnesota 55402
(612)337-9300
Rapitax (612) 337-9310
WRITER'S DIRECT DIAL
337-9207
JOHN G. HOESCHLER
JAMES S. HOLMES
DUANE G. JOHNSON
JOHN R.LARSON
WELLINGTON H. LAW
CHARLES L. LEFEVERE
JOHN M. LEFEVRE, JR.
ROBERT J. LINDALL
LAURA K. MOLLET
DANIEL R. NELSON
BARBARA L.PORTWOOD
LARRY M. WERTHEIM
BONNIE L. WILKINS
May 18, 1989
Mr. James D. Prosser
City Manager
City of Richfield
6700 Portland Ave, S.
Richfield, MN 55423
Re: State of Minnesota v. John M. Prest, et al.
(Park Inn Condemnation)
Dear Jim:
The State of Minnesota has been pursuing the above-entitled condemnation action
for the purpose of acquiring land to move the 494 frontage road. Richfield is
involved for two reasons:
1. It has easements for roadway and has constructed certain improvements in
the easement area such as sidewalks and street lighting.
2 The tract of land to be taken is subject to special assessments levied by
Richfield.
Yesterday, I received the enclosed two documents from Eric Berg, who is handling
the condemnation for the State. Both documents require council action. Below is a
brief description of the documents and my recommendation as to each.
A. Stipulation and Consent to Amendments to Condemnation Petition. The
legal description contained in the Petition did not accurately describe the
land to be taken. The site map, which was also provided to the Respondents,
did correctly show the location. The State is requesting that the Petition be
amended by modifying the legal description.
I do not believe that any useful purpose would be served by withholding
consent to the amendment. The State could either start over with a new
corrected Petition or ask the court to amend the existing Petition.
Therefore, I recommend that the Council approve the Stipulation and
Consent.
-n ` ~
Mr. James D. Prosser
May 18, 1989
Page 2
B. Stipulation. This document is essentially a stipulation settling the
condemnation action and agreeing to the award. You will note that the
award is all payable to John and Sara Prest (the fee owners of the land).
The Stipulation further provides that the other Respondents (including
Richfield) have any claim to the award.
The determination whether to approve the Stipulation should turn on
whether the two interests of the City described above are adequately
addressed.
1. Easement and Public Improvements. I understand that the State has
agree~to relocate an reconstruct, at its sole expense, the City's
sidewalk and street lighting; and that the design for all such
relocated improvements has been received and accepted by the
Community Services Department. The balance of the City's
easement (77th Street) is, I am informed by Mr. Berg, not affected by
the taking.
2. Special Assessments. The special assessments, if any, which have
been assessed against the Park Inn parcel will remain in place against
the remainder of the parcel. Consequently, the City should
experience no loss in specials.
In light of the foregoing, I recommend that the Council authorize execution of the
Stipulation. However, the authorization should be with the understanding that the
City is relying on the representations of the State regarding the removal,
relocation and financing of the sidewalk and lighting improvements.
Respectfully yours,
o B. Dean
:rsr
Enclosures
y-- / ` ~
CONDEMNATION
STATE OF MINNESOTA
COUNTY OF HENNEPIN
State of Minnesota, by Hubert H. Humphrey, III, )
its Attorney General, )
Petitioner, )
vs. )
John M. Prest, et al, )
Respondents. )
IN DISTRICT COURT
FOURTH JUDICIAL DISTRICT
STIPULATION
File No. CD-2109
(Parcel l)
IN THE MATTER OF THE CONDEMNATION OF CERTAIN LANDS
AND EASEMENTS IN THE COUNTY OF HENNEPIN FOR TRUNK HIGHWAY PURPOSES
WHEREAS, Petitioner has commenced the instant action to acquire needed
lands and easements for trunk highway purposes; and
WHEREAS, Parcel 1 in the instant action is located in the City of
Richfield, Hennepin County, Minnesota, and is legally described on Attachment A
hereto; and
WHEREAS, the lands and easements sought by Petitioner over Parcel 1 in the
instant action (the "Takings") are also legally described in Attachment A
hereto; and
.WHEREAS, John M. Prest and his wife Sara Prest were the fee owners of
Parcel 1 at the time of the initiation of the instant action; and
WHEREAS, other parties with known, unknown, or possible interests in Parcel
1 at the time of the initiation of the instant action were as follows: the
First National Bank of St. Paul, Midwest Federal Savings and Loan Association,
the Port Authority of the City of St. Paul, Northern States Power Company,
i-- v
Robert A. Keller, Shirley L. Keller, Charles M. Spear (deceased), Eileen M.
Spear, the State of Minnesota, the County of Hennepin and the City of Richfield;
and
WHEREAS, since the initiation of this action, Parcel 1 has been transferred
by the Prests to Airport Inn, Inc. (a Minnesota Corporation), and by Airport
Inn, Inc., in turn, to Motel 6 Operating L.P. (a Delaware limited partnership);
and
WHEREAS, the Prests have reserved the rights to the compensation for the
Takings; and
WHEREAS, all other parties herein agree to waive any claim to the
compensation for the Takings; and
WHEREAS, the Prests and Petitioner have agreed that the amount of Fourteen
Thousand and Two Hundred Dollars ($14,200.00) shall constitute full and complete
compensation for the Takings and are willing to stipulate to the entry of an
award in that amount;
NOW, THEREFORE, IT iS HEREBY STIPULATED AND AGREED as follows:
1) Respondents John M. Prest and Sara Prest hereby accept Petitioner's
offer of the sum of .Fourteen Thousand Two Hundred Dollars ($14,200.00) as full
and complete compensation for the acquisition of the lands and easements
described in Attachment A hereto and for any severance damage to the remainder
of Parcel 1 occasioned by the Takings.
2) Respondents John M. Prest and Sara Prest further stipulate with
Petitioner to the entry of an award by the Commissions in the above amount.
3) Said award shall constitute full, complete and final compensation for
the rights being acquired by Petitioner, and includes all principal, interest,
and any other claim, including claims for severance damage to the remainder of
the parcel and compensation for the Prest's appraiser.
~ y
4) All other parties herein, to wit: Airport Inn, Inc., Motel 6
Operating L.P., the First National Bank of St. Paul, Midwest .Federal Savings and
Loan Association, the Port Authority of the City of St. Paul, Northern States
Power Company, Robert A. Keller, Shirley L. Keller, Eileen Spear, the State of
Minnesota, the County of Hennepin, and the City of Richfield; hereby join in the
stipulation as to the aforementioned award of $14,200.00 and waive any and all
claim to said award.
5) All parties waive their rights of appeal herein.
DATED
DATED:
DATED:
STATE OF MINNESOTA, by Hubert H. Humphrey
III, its Attorney General
By:
Eric R. Berg (Reg. No. 7109)
Associate City Attorney, City of
Bloomington
Special Attorney for Petitioner
2215 West Old Shakopee Road
Bloomington, Minnesota 55431
(612) 881-5811
By:
Lee Frankman
Attorney for Respondents John and Sara
Prest
1709 Northstar West
Minneapolis, Minnesota 55402
By:
John M. Prest
DATED: By:
Sara Prest
STATE OF )
SS.
COUNTY OF )
This consent was acknowledged before me this day of ,
1989, by John M. Prest and Sara Prest.
Notary Public
THE FIRST NATIONAL BANK OF ST. PAUL
DATED:
STATE OF
By:
Its:
SS.
COUNTY OF )
This consent was acknowledged before me this day of
1989, by the of the First
National Bank of St. Paul.
DATED:
STATE OF )
SS.
COUNTY OF )
Notary Public
MIDWEST FEDERAL SAVINGS ~ LOAN ASSOCIATION
By:
Its:
This consent was acknowledged before me this
1989, by the
Federal Savings & Loan Association.
of Midwest
Notary Public
PORT AUTHORITY OF THE CITY OF ST. PAUL
day of
DATED: BY~
Its:
/"s
STATE OF _ )
SS.
COUNTY OF )
This consent was acknowledged before me this day of ,
1989 by the of the Port
Authority of the City of St. Paul.
DATED:
Notary Public
NORTHERN STATES POjdER COMPANY
By:
Its:
STATE OF )
SS.
COUNTY OF )
This consent was acknowledged bef ore me this day of ,
1989, by the of Northern
States Power Company.
Notary Public
DATED:
Robert A. Keller
STATE OF )
SS.
COUNTY OF )
This consent was acknowledged before me this
1989, by Robert A. Keller.
day of ,
Notary Public
DATED:
Shirley L. Keller
~-~
STATE OF )
SS .
COUNTY OF )
This consent was acknowledged before me this day of ,
1989, by Shirley L. Keller.
DATED:
STATE OF )
SS.
COUNTY OF )
Notary Public
Eileen M. Spear
This consent was acknowledged before me this day of ,
1989, by Eileen M. Spear.
Notary Public
DATED:
STATE OF )
SS.
COUNTY OF )
AIRPORT INN, INC. (a Minnesota corporation)
By:
Its:
This consent was acknowledged before me this day of ,
1989, by the of Airport
Inn, Inc.
Notary Public
i ~ / i v
DATED:
MOTEL 6 OPERATING L. P. (a Delaware
limited partnership)
sy:
Its:
This consent was acknowledged before me this day of ,
1989, by the of Motel 6
Operating L.P.
Notary .Public
HENNEPIN COiINTY
DATED: By:
Its:
This consent was acknowledged before me this day of ,
1989, by the of Hennepin
County.
Notary Public
DATED:
DATED:
CITY OF RICHFIELD
sy:
Its Mayor
By:
Its tianager
This consent was acknowledged before me this day of ,
1989, by and the Mayor and
City Manager of the City of Richfield.
Notary Public
-~,/
ATTACHMENT A
EXHIBIT A
State v. John M. Prest, et al
Parcel 1 (Torrens) (PID !~ 35-028-24-44-0004} (Park Inn):
Description of Subject Property:
That part of the North 1/2 of the Southeast Quarter of the Southeast
Quarter of Section 35, Township 28, Range 24, lying South of the North 10 acres
of said quarter-quarter and East of the extension South of the East line of 18th
Avenue South as laid out in the plat of Larson's South View Gardens Second
Addition, Hennepin County, Minnesota (Certificate of Title No. 687894).
Description of Taking:
1. Fee simple absolute title to that part of the subject property
described as follows: Beginning at the intersection of the north line
of the subject property and the westerly right of way line of Trunk
Highway No. 77 as per final certificate Ho. 747524; thence South 89
degrees 51 minutes 30 seconds West (assumed bearing) along the north
line of the subject property a distance of 5.42 feet; thence. southerly
to a point in said right of way line, said point being South 21
degt~ees 30 minutes 35 seconds West a distance of 22.80 feet from the
point of beginning; thence North 21 degrees 30 minutes 35 seconds East
a distance of 22.80 feet along said right of way line to the point of
beginning; and
2. A permanent easement for sidewalk purposes over and across that part
of the subject property described as follows: Commencing at the
intersection of the north line of the subject property and the
westerly right of way line of Trunk Highway No. 77 as per final
certificate No. 747524; thence South 89 degrees 51 minutes 30 seconds
West along the north line of the subject property a distance of 5.42
feet to the point of beginning; thence continuing South 89 degrees 51
minutes 30 seconds West a distance of 5.04 feet; thence southwesterly
a distance of 48.41 feet along a non-tangential curve, concave to the
west, having a radius of 508.54 feet and a central angle of OS degrees
27 minutes 15 seconds to a point on said right of way line, said point
being South 21 degrees 30 minutes 35 seconds West a distance of 51.28
feet from the point of comaencement; thence North 21 degrees 30
minutes 35 seconds East a distance of 28.48 feet along said right of
way line; thence northerly to the point of beginning; and
.. /~~~-
Parcel 1, page 2:
3. A temporary easement for construction purposes over and across that
part of the subject property described as follows: Commencing at the
intersection of the north line of the subject property and the
westerly right of way line of Trunk Highway No. 17 as per final
certificate No. 747524; thence South 89 degrees 51 minutes 30 seconds
West along the north line of the above described property a distance
of 10.46 feet to the point of beginning; thence continuing South 89
degrees 51 minutes 30 seconds West a distance of 20.60 feet; thence
South 21 degrees 50 minutes 29 seconds West a distance of 56.17 feet;
thence South 69 degrees 46 minutes 47 seconds East a distance of 20.08
feet; thence South 20 degrees 13 ainutes 13 seconds West a distance of
111.70 feet; thence South 69 degrees 46 minutes 47 seconds East a
distance of 6.55 feet; thence. North 21 degrees 30 minutes 35 seconds
East a distance of 127.53 feet; thence northerly a distance of 48.41
feet along a non-tangential curve, concave to the west, having a
radius of 508.54 feet and a central angle of OS degrees 27 minutes 15
seconds to the point of beginning.
Said temporary construction easement shall be for a period of nine
months, which period shall begin upon 30 days written notice issued by
the City of Bloomington. In no event, however, shall the period of
the temporary construction easement extend beyond December 1, 1990.
CONDEMNATION
STATE OF MINNESOTA
COUNTY OF HENNEPIN
State of Minnesota, by Hubert H. Humphrey, III, )
its Attorney General, )
Petitioner, )
vs. )
F )
John M. Prest, et al, )
Respondents.. )
IN DISTRICT COURT
FOURTH JUDICIAL DISTRICT
STIPULATION AND CONSENT
TO AMENDMENTS TO THE
CONDEMNATION PETITION
File No. CD-2109
IN THE MATTER OF THE CONDEMNATION OF CERTAIN LANDS
AND EASEMENTS IN THE COUNTY OF HENNEPIN FOR TRUNK HIGHWAY PURPOSES
WHEREAS, Petitioner has commenced the above-entitled action to acquire
needed lands and easements for trunk highway purposes; and
WHEREAS, on March 1, 1989, the Honorable Roberta K. Levy of the Hennepin
County District Court approved the Petition for condemnation in the above-
entitled matter; and
WHEREAS, the legal descriptions used in Exhibit A of the Petition with
respect to the takings over Parcel 1 (Park Inn) contained certain errors; and
WHEREAS, it is the desire of the Petitioner, with the Consent of the
undersigned Respondents, that the Petition should be amended to correctly
describe the takings occurring in this matter; and
WHEREAS, the correct legal descriptions of the takings occurring with
respect to Parcel 1 are as shown on Attachment A hereto;
NOW, THEREFORE, the parties hereto do stipulate and consent to the
amendment of Exhibit A of the Petition for Condemnation in the above-entitled
matter. The amendment shall consist of the substitution of the legal
descriptions of the takings in Attachment A hereto for the taking descriptions
for Parcel 1 in Exhibit A of .the original Petition for Condemnation.
PETITIONER, State of Minnesota, by its
Attorney General, Hubert H. Humphrey,
III
DATED:
DATED:
By:
Eric R. Berg, Reg. No. 7109
Associate City Attorney, City of
Bloomington
Special Attorney for Petitioner
2215 West Old Shakopee Road
Bloomington, Minnesota 55431
(612) 881-5811
By:
Lee Frankman
Attorney for Respondents John and Sara
Prest
1709 Northstar West
Minneapolis, Minnesota 55402
DATED: By~
DATED: By~
STATE OF )
SS.
COUNTY OF )
John M. Prest
Sara Prest
This consent was acknowledged bef ore me this day of ,
1989, by John M. Prest and Sara Prest.
Notary. Public
DATED:
STATE OF )
SS.
COUNTY OF )
THE FIRST NATIONAL BANK OF ST. PAUL
By:
Its:
This consent was acknowledged before me this day of ,
1989, by , the of the First
National Bank of St. Paul.
DATED:
STATE OF )
SS .
COUNTY OF )
Notary Public
MIDWEST FEDERAL SAVINGS & LOAN ASSOCIATION
By:
Its:
This consent was acknowledged before me this day of ,
1989, by , the of Midwest
Federal Savings & Loan Association.
Notary Public
DATED:
STATE. OF )
SS.
COUNTY OF )
PORT AUTHORITY OF THE CITY OF ST. PAUL
By:
Its
This consent was acknowledged before me this
1989 by the
Authority of the City of St. Paul.
day of ,
of the Port
Notary Public
NORTHERN STATES POWER COMPANY
DATED:.
ay:
Its:
STATE OF )
SS.
COUNTY OF )
This consent was acknowledged before me this day of ,
1989, by the of Northern
States Power Company.
Notary Public
DATED:
Robert A. Keller
STATE OF )
SS.
COUNTY -0F )
This consent was acknowledged before me this day of ,
1989, by Robert A. Keller.
Notary Public.
DATED
Shirley L. Keller
STATE OF )
SS.
COUNTY OF )
This consent was acknowledged before me this day of
1989, by Shirley L. Keller.
Notary Public.
DATED
Eileen M. Spear
i -~/
STATE OF )
SS.
COUNTY OF )
This consent was acknowledged before me this day of ,
1989, by Eileen M. Spear.
DATED
Notary Public
AIRPORT INN, INC. (a Minnesota corporation)
By:
Its:
STATE OF )
SS.
COUNTY OF )
This consent was acknowledged before me this
1989, by _ __ , the
Inn, Inc.
DATED:
day of
of Airport
Notary Public
MOTEL 6 OPERATING L.P. (a Delaware
limited partnership)
By:
Its:
This consent was acknowledged bef ore me this day of ,
1989, by the of Motel 6
Operating L.P.
Notary Public
DATED:
HENNEPIN COUNTY
By:
This consent was acknowledged before me this day of ,
1989, by the of Hennepin
County.
Notary Public
CITY OF RICHFIELD
DATED:
DATED:
By:
Its:
Its Mayor
By:
Its Manager
Thin consent was acknowledged before me this day of ,
1989, by and the Mayor and
City Manager of the City of Richfield.
APPROVED BY THE COURT:
Notary Public
DA`FE
Honorable Roberta K. Levy, Judge of
Hennepin County District Court
~ ~~
ATTACHMENT A
EXHIBIT A
State v. John M. Prest, et al
Parcel 1 (Torrens) (PID # 35-028-24-44-0004) (Park Inn):
Description of Subject Property:
That part of the North I/2 of the Southeast Quarter of the Southeast
Quarter of Section 35, Township 28, Range 24, lying South of the North 10 acres
of said quarter-quarter and East of the extension South of the East line of 18th
Avenue South as laid out in the plat of Larson•s South View Gardens Second.
Addition, Hennepin County, Hinnesota.(Certificate of Title No. 687$94).
Description of Takin
1. Fee simple absolute title to that part of the subject property
described as follows: Beginning at the intersection of the north line
of the subject property and the westerly right of way line of Trunk
Highway No. 77 as per final certificate No. 747524; thence South 89
degrees S1 minutes 30 seconds West (assumed bearing) along the north
line of the subject property a distance of 5.42 feet; thence southerly
to a point in said right of way line, said point being South 21
degrees 30 minutes 35 seconds West a distance of 22.80 feet from the
point of beginning; thence North 21 degrees 30 minutes 35 seconds East
a distance of 22.80 feet along said right of way line to the point of
beginning; and
2. A permanent easement for sidewalk purposes over and across that part
of the subject property described as follows: Commencing at the
intersection of the north .line of the subject property and the
westerly _ight of way line of Trunk aighway No. 77 as per final
certificate No. 747524; thence South 89 degrees 51 minutes 30 seconds
West along the north line of the subject property a distance of 5.42
feet to the point of beginning; thence continuing South 89 degrees S1
minutes 30 seconds West a distance of 5.04 feet; thence southwesterly.
a distance of 48.41 feet along a non-tangential curve, concave to the
west, having a radius of 508.54 feet and a central angle of OS degrees
27 minutes 15 seconds to a point on said right of way line, said point
being South 21 degrees 30 minutes. 35 seconds West a distance of 51.28
feet from the point of com<+encement; thence North 21 degrees 30
minutes 35 seconds East a distance of 28.48 feet along said right of
way line; thence northerly to the point of beginning; and
_ / _~~
Parcel 1, page 2:
3. A temporary easement for construction purposes over and across that
part of the subject property described as follows: Commencing at the
intersection of the north line of the subject property and the
westerly right of way line of Trunk Flighway No. 77 as per final
certificate No. 747524; thence South 89 degrees 51 minutes 30 seconds
Test along the north line of the above described property a distance
of 10.46 feet to the point of beginning; thence continuing South 89
degrees Sl minutes 30 seconds t+lest a distance of 20.60 feet; thence
South 21 degrees 50 minutes 29 seconds West a distance of 56.17 feet;
thence South 69 degrees 46 minutes 47 seconds East a distance of 20.08
feet; thence South 20 degrees 13 oinutes 13 .seconds Llest a distance of
111.70 feet; thence South 69 degrees 46 minutes 47 seconds East a
distance of 6.55 feet; thence North 21 degrees 30 minutes. 35 seconds
East a distance of 127.53 feet; thence northerly a distance of 48.41
feet along a non-tangential curve, concave to the .West, having a
radius of 508.54 -feet and a central angle of OS degrees 27 minutes 15
seconds to the point of beginning.
Said temporary construction easement shall be for a period of nine
months, which period shall begin upon 30 days written notice issued by
the City of Bloomington. In no event, however, shall the period of
the temporary construction easement extend beyond December 1, 1990
t,s
CITY OF RICHFIELD, MINNESOTA
Council Letter No.-126
Agenda May 22, 1989
Issue Statement:
Award of contract for paving of path and parking lot, including
curb and gutter work, at Veterans Memorial Park of Richfield and
paving of driveway and parking lot at Rich Acres Golf Course.
Background
The Veterans Memorial Park of Richfield plan for improvements in
1989 includes path and parking lot paving. Donations, a state
grant, and special revenues in 1989 are anticipated to provide
$416,000 to fund the Veterans Memorial Park of Richfield project.
The bid also includes driveway and parking lot work for the golf
course. There is $58,740 in user fees in the Capital Improvement
Budget for all aspects of the golf course work. The engineer's
estimate for the work included in the bid was $243,000.
Ten sets of specifications were requested from various
contractors. Six bids were received at a formal bid opening on
Wednesday May 17, 1989 as follows:
Barber Construction Co., Inc.
Valley Paving, Inc.
Ace Blacktop, Inc.
McNamara Contracting
Bituminous Roadways, Inc.
Hardrives, Inc.
Recommended Motion:
Accept the bid minutes/tabulation and
construction of path and parking lot
Barber Construction Company, Inc. of
amount of 5164,154.
$164,154.00
165,789.00
170,687.00
179,080.00
182,739.60
188,828.00
award a contract for the
with curb and gutter to
Hopkins, Minnesota in the
Basis of Recommendation:
1. Barber Construction Co., Inc. submitted the low bid.
2. Barber Construction performed similar work for the City of
Maple Grove in 1988 and Hennepin County over the past several
years. Both persons contacted with these agencies were
pleased with the work performed.
3. Within the total bid submitted by Barber, the amount of work
at Veterans Memorial Park of Richfield is anticipated to
total $111,090.60 and the amount of work at Rich Acres Golf
Course is anticipated to total $53,063.40. There is
sufficient funding available for this work.
Alternative Recommendation:
Council may choose to reject all bids and instruct staff to
obtain new bids; however, staff does not believe a better price
can be obtained from a reputable contractor.
~,e ,
Discussion/Decision Mode:
In order to have the project substantially completed for the July
4th celebration, staff is requesting a contract be awarded at
this time.
Respectfu submitted,
James Prosser
City M alter
JDP/ej a
• ~ ~.
CITY OF RICHFIELD, MINNESOTA
Bid Dpening
May 17,.1989
11:00 A.M.
Bituminous Path and Bituminous Parking Lot with Curb and Gutter
Bid No. 89-13, Project No. 8022
Pursuant to requirements of Resolution No. 1015, a meeting of the
Administrative Staff was called by Thomas P. Ferber, City Clerk,
who announced that the purpose of the meeting was to receive,
open and read aloud, bids for bituminous path and bituminous
parking lot with curb and gutter, bid no. 89-13, as advertised in
the official newspaper on May 10, 1989.
Present: Thomas Ferber, City Clerk
Donald Fondrick, Community Services Director
Shirley Evenson, City Manager Representative
Mike Eastling, City Engineer.
Art Bailey, Senior Engineering Technician
Roxi Braa, Administrative Aide
Gretchen Blank, Leisure Services Coordinator
The following bids were submitted and read aloud:
VENDOR BID
SECURITY TOTAL
Hardrives, Inc. Maple Grove 5$ Bond $188,828.00
Ace. Blacktop, Inc.
Inver Grove Heights 5$ Bond $170,687.00
Barber Construction Co., Inc.
Hopkins 5$ Bond $164,154.00
Valley Paving Incorporated
Shakopee 5$ Bond $165,789.00
McNamara Contracting Apple Valley 5$ Bond $179,080.00
Bituminous Roadways, Inc. Mpls. 5$ Bond $182,739.60
The City Clerk announced that the bids would be tabulated and
considered at the May 22, 1989 City Council Meeting.
Thomas P. Ferber City Clerk
~/
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 125
Agenda, May 22, 1989
Issue Statement:
Public hearing on a request for the granting of a final plat for
the subdivision of a property located at 7001 Portland Avenue.
Background•
John Oksness has requested the granting of a final plat in order
to subdivide a parcel of property located at 7001 Portland
Avenue.
Mr. Oksness was requested by staff to supply a letter outlining
specifically what he was proposing regarding the subdivision.
Staff did not receive this letter and is therefore unable to make.
a recommendation to the City Council.
Recommended Motion:
Continue the case to a future City Council meeting until the
applicant is able to supply staff with the requested letter
outlining his proposal.
Basis of Recommendation:
Staff feels that having the applicants proposal in writing would
facilitate a more informed and accurate recommendation to the
Council.
Alternative Recommendation:
The City Council may deny the proposed subdivision on the grounds
that the necessary information was not supplied.
Decision/Discussion Mode:
A public hearing is scheduled at 7:00 p.m. on Monday May 22,
1989. The hearing will be held in the City Council Chambers of
Richfield City Hall, 6700 Portland Avenue. Notice of hearing was
mailed to property owners within 350' - 0" of the property.
Notice was also published in the Sun Current newspaper.
Respec fully submitted,
Jam D. Prosser
Cit anager
JDP:sae
~~
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 124
May 22, 1989 Agenda
Issue Statement:
Public hearing on a request for the granting of a conditional use
permit to allow the construction of a twin home at 7001 Portland
Avenue.
Background:
John Oksness has requested the granting of a conditional use
permit in order to allow the construction of a twin home in an
"R", residence zone district. The property is located at 7001
Portland.
The proposed structure would occupy a total of 2,288 sq. ft. and
will house two single families. As proposed, the twin home would
meet all applicable zoning requirements for an "R", residence
zone district. A two-family dwelling is a permitted use in a
residence district with a conditional use permit.
Recommended Motion:
Approve the conditional use permit with the following
stipulations:
1. That the 22 - 0" driveway be reduced to a size no more
than 20'-0" in order to comply with the City ordinance.
2. That the proposed structure meet all applicable City
building and safety code requirements.
Basis of Recommendation:
1. The plan, as proposed, meets all the requirements of the
Richfield city zoning ordinance excluding the driveway
width requirement.
2. The Richfield Planning Commission has given approval to
the proposal.
Alternative Recommendation:
The City Council may deny the approval of the conditional use
permit if it is found that the proposal would have a negative
impact on the neighboring properties.
Decision/Discussion Mode:
A public hearing is scheduled at 7:00 p.m. on Monday, May 22,
1989. The hearing will. be held in the City Council Chambers of
Richfield City Hall, 6700 Portland Avenue. Notice of the hearing
was mailed to property owners within 350'-0" of the property.
Notice was also published in the Sun Current newspaper.
Respectf ly submitted,
Jame D. Prosser
City Manager
JDP:sae
~~
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 123
Agenda May 22, 1989
Issue Statement:
Second reading and public hearing relating to an ordinance
amendment which would prohibit the parking of vehicles within 30
feet of an intersection without a crosswalk.
Background:
Staff has on a number of occasions received complaints of cars or
trucks parked too close to an intersection which causes sight
problems. Currently, city ordinance and state statutes do
prohibit parking within 20 feet of a crosswalk. However, no
provision is made for parking near intersections without a
crosswalk.
Public Safety and the Traffic Control Committee have reviewed
this problem. Both concur that we lack the authority to address
the problem and that the problem is real.
At the April 24, 1989 City Council meeting, the City Council
approved first reading of an ordinance prohibiting paring within
30 feet of intersections without crosswalks. The public hearing
was scheduled for May 22.
Recommended Motion:
Approve an amendment to Section 1305.25 of the city ordinance
code prohibiting parking within thirty feet (30') of
intersections without crosswalks.
Basis of Recommendation:
1. Staff and the Traffic Safety Committee believe this
amendment would address this unsafe practice.
2. It appears the intent of this ordinance was implied, but
not specified when the ordinance prohibiting parking within
twenty feet (20') of a crosswalk at an intersection was
adopted.
3. Vehicles parked too close to an intersection restrict
sight.
4. An ordinance such as this reduces the need for additional
parking restriction signs.
Alternative Recommendation:
1. Do nothing, which would allow vehicles to continue parking
right up to an intersection without crosswalks.
2. Direct staff to find another alternative.
3. Direct staff to sign any problem intersections with "no
parking here to corner" signs. This alternative could
work, but would lack uniformity throughout the city.
Discussion/Decision
If the ordinance is
would become effect:
official newspaper.
publicity to advise
enforcement.
Mode•
approved a
ive 30 days
The city
residents
t the second reading on May 22, it
after publication in the city's
would .also develop appropriate
of this new ordinance prior to
Respe ly submitted,
James Prosser
City nager
JDP:sae
!'
b''.
CITY 0~' AICRFIELD
ORDINANCE N0. __
AMENDMENT TO SRCTYON 1305
t1F THE RICHFIELD ORDINANCE
CODE OF 1987
CITY QN RICHFI~D ROES ORDAIN:
Section 1305 of the Richfield Ordinance Code of 2987 entitlad: Farking
aad Traffic: general rules i$ hereby amended by amending paragraph (f) of
Subs~:ation 1305.25 to read as foll.owe:
(f) w3thia 20 feet of a crosswalk at any interaactioa; or,_ if no
crosswalk, within 30 feet ,of gn~lit~Cersectioa as defined ~.n
Minnesota Statutest Section 169.01, eubd. 36.
Fassed and adopted by tha City Council of the City of Richfield,
Minnesota, this _ day of , 1989. ;~~
ATTEST:
Thomas f'arbar, City Cler
RIfdOYd1:00550D18.E14
StwaA Quam, Mayor _ \
°~
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~:. __.
~~
30'-0"
0
M
30'-0"
~- ~
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 122
Agenda May 22, 1989
Issue Statement:
Original Application for On-Sale Wine and Non-Intoxicating Malt
Liquor Licenses for Motel 6 Restaurant d/b/a Das Stuberl, located
at 7640 Cedar Avenue South.
Background•
On April 26, 1989, Mr. John W. Whitam submitted the original
applications and other required documents for the issuance of an
on-sale wine license and an on-sale beer license for the Motel 6
Restaurant d/b/a Das Stuberl. The motel and restaurant were
formerly the Park Inn International. Motel 6 acquired the
operation in April of 1989 and received a motel license from the
city in May. The applicant has paid the required investigative
fees and will pay the license fees once the licenses have been
granted and before they are issued.
Mr. Whitam is leasing the restaurant portion of the restaurant
from Motel 6 and has already received a restaurant license from
the city. The conditional use permit issued for the premises is
still valid.
Mr. Whitam has supplied the City with the following:
1. Original city and state applications for an on-sale wine
license.
2. Original application for an on-sale non-intoxicating malt
liquor license.
3. A ten thousand dollar surety bond listing the Ohio
Casualty Insurance Company as supplying the bond.
4. A certificate of insurance detailing the required liquor
liability insurance coverage.
5. A copy of the lease agreement between the applicant and
Motel 6.
6. A list of suppliers and financing. Mr. Whitam is
supplying his own initial financing.
7. A resume of Mr. Whitam's work experience.
8. A current inventory list and a letter stating that there
will not be any changes made in the interior of the
restaurant that will impact the seating.
The background investigation conducted by the public safety
department indicates that Mr. Whitam is married, has two sons and
lives in Plymouth. Mr. Whitam has experience in sales management
v
and restaurant management. He owned and operated Sambo's
Restaurant in Ft. Lauderdale, Florida from 1975 to 1978, He also
owned and operated Country Bar and Grill in Hanover, Minnesota
from July 1988 to January 1989. Hanover is in Wright County and a
check with Wright County officials revealed that they had no
problems with the operation of the bar and grill owned by Mr.
Whitam. Mr. Whitam has a valid Minnesota driver's license and has
no known criminal record.
The background investigation determined that all state sales and
withholding taxes and general real estate taxes have been paid
and are current.
Recommended Motion
Approve the on-sale wine and non-intoxicating malt liquor
licenses for Motel 6 Restaurant d/b/a/ Das Struberl, located at
7640 Cedar Avenue.
Basis of Recommendation:
1. The applicant has complied with all provisions of both state
statutes and city codes pertaining to on-sale wine and beer
licensure.
2. The applicant has demonstrated that he is a responsible
owner operator whose businesses are an asset to the
communities in which he operated.
3. The background investigation determined that there were no
reasons to recommend denial of the licenses requested.
Alternative Recommendation:
1. The Council could decide to continue the hearing. However,
the applicant is serving food and wishes to obtain wine and
beer licenses as soon as possible.
2. The Council could decide to deny the licenses requested. The
background investigation did not find any basis for this
alternative.
Decision/Discussion Mode:
The public hearing to consider the requests for these two
licenses has been scheduled for May 22, 1989.
y submitted,
James Prosser
City Ma ger
JDP:sae
~_~
CITY OF RICHFIELD, MINNESOTA
City Council Letter No. 121
May 22, 1989 Agenda
Issue Statement:
Adoption of a resolution making Richfield a member of the
Hennepin County Economic Development Consortium (EDC) and
approving the Mission and Goals statement.
Background
The EDC is•a group of chambers of commerce, cities, Hennepin
County government and post secondary education institutions.
Their purpose is to foster economic growth and to increase the
number of quality job opportunities for Hennepin County
residents.
The attached briefing paper contains additional details.
Recommended Motion:
1. Adopt the attached resolution making Richfield a member
of the EDC, and approving the Mission and Goals statement.
2. Designate the City Manager or his designee as the City's
representative to the EDC.
Basis For Recommendation:
1. Economic growth is important to the future viability of
Richfield as a part of Hennepin County.
2. Funding for the EDC has been provided through the end of
1989 by others.
3. As the CEO of the city, the Manager should be the city's
representative.
Alternative Recommendation:
1. Not join the EDC
2. Designate a representative other than the Manager.
Decision/Discussion Mode:
The EDC is operating.
Re a ully submitted,
Jam Prosser
Cit anager
JDP:sae
~~~~~~
RESOLUTION N0.
JOINING THE HENNEPIN COUNTY
ECONOMIC DEVELOPMENT CONSORTIUM
WHEREAS, the City of Richfield has a strong interest in the
economic health of both the community and the region; and
WHEREAS, a group known as the Hennepin County Economic
Development Consortium has been formed and has identified
significant economic development needs and opportunities which
can be best addressed through cooperation among the chambers and
local governments of the area; and
WHEREAS, the Consortium has developed a mission statement and
goals for achieving more effective and better coordinated
economic development programs;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Richfield, Minnesota.
That the economic development mission and goals identified by
the Consortium and attached as Exhibit A are endorsed and by so
doing, Richfield becomes a member, agreeing to work on
cooperative efforts with the Consortium and other business,
government and community organizations to accomplish these goals.
Passed by the City Council of the City of Richfield,
Minnesota, this 22nd day of May, 1989.
Steven J. Quam, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
~ - ~ ----
MISSION and GOALS
of the
Hennepin County Economic Development Consortium
MISSION: Ensure economic growth and increased income for all Hennepin County
residents through expanded quality jobs.
GOAL 1: Aggressively manage and coordinate a public/private economic
development effort for the region.
GOAL 2: Provide a competitive environment for growth in diversified
opportunities, emphasizing existing and new emerging enterprises.
GOAL 3: Maintain-and improve the requisite skills base and foster
entrepreneurialism.
GOAL 4: Maintain and improve the physical infrastructure.
BRIEFING PAPER
HENNEPIN COUNTY ECONOMIC DEVELOPMENT CONSORTIUM
3
The Hennepin County Economic Development Consortium is a group
consisting of area chambers of commerce, cities, Hennepin County
government and post secondary education institutions. The group
is working to foster economic growth and to increase the number
of quality jobs for all Hennepin County residents.
The focus will be on:
* helping existing companies to expand in their present
locations;
* assisting high growth potential entrepreneurs;
* responding to companies looking at the metro area from the
outside; and
* establishing a computerized means of sharing information
between economic development groups and coordinating
resources.
The effort started in the fall of 1987 when the Greater
Minneapolis Chamber of Commerce led a group of 15 people to
review the development efforts in Wichita, Kansas and Denver,
Colorado. ..After seeing the magnitude of those programs and the
metro-wide approach being taken, the decision was quickly made to
broaden the effort here.
From the beginning, it has been led by Eric Selberg, vice
president and CEO-MN of US West Communications and the current
chair of the Consortium. Hennepin County Commissioners Sam
Sivanich and Mark Andrew participated on the trip to the two
cities, with Sivanich becoming the lead supporter of the effort
from the county. Last August, the Board of Commissioners voted
$160,000 in funding for the Consortium during an 18 month
start-up period. The Greater Minneapolis Chamber is providing
staff support.
A two-day planning s~ssior. was ha13 about a year ago, at-which a
mission statement and four goals were identified. From that, an
initial plan was written, which has guided the Consortium to this
point.
One of the first efforts of the Consortium was the Executive Call
Program last summer, which coordinated 15 chambers of commerce in
a program designed to make personal calls on local manufacturing
companies. The intent was to learn more about their needs,
(over)
~" .~-~ 'I
~.
expansion-plans and any problems they might have which inhibit
their growth. A great deal of information was gathered from the
275 companies which took part, allowing the Consortium and the
Chambers to improve their efforts to meet business needs.
An on-line computer system has been developed and will be
available to all Consortium members in early February. The
system will contain an 80 .page economic profile of the metro
area, information on Hennepin County, profiles on each city in
the county, a list of new business prospects, an inventory of
available industrial buildings and land, and will have an
electronic bulletin board feature which will allow economic
development people from all cities and chambers to exchange
documents, leave messages for individuals or the entire group,
and to supplement the Consortium's infor~zatiun ira a ~ umb::r of
ways. Most of these files will be on the system at -the outset,
with others being added as soon as possible.
Marketing materials such. as brochures, folders, an AV
presentation, etc. will be developed using the Consortium's
identity, allowing any member to use them as a supplement to
their own existing materials.
CURRENT STATUS
The .Consortium is now asking every city, chamber, and
post-secondary education institution to consider membership. All
that is required is for the governing body (city council or
board) to adopt the attached mission statement and goals, and
agree to actively participate. Participation can mean serving on
the 15 member steering committee which meets quarterly, on the
working committee which meets monthly and is open to all, or by
simply using the resources of the Consortium and providing help
and suggestions for improving it.
There is no cost.--As mentioned earlier, funding through the end
of 1989 is in place. Joining now will not cost members anything.
By the fall of 1989, we will determine the on-going costs of the
Consortium and discuss funding with all members. Joining now
does not commit anyore beyond 1989.
The people and organizations who have been involved in getting
the Consortium to this point believe it is important that we all
work together to maintain the health of our local economy and to
- provide good jobs for the people of Hennepin County. The
Consortium can provide a way for each city and chamber to do an
even better job of local economic development for their
constituents, which will mean a net gain for us all.
NOTE: Until mid-April, the Consortium's address is
15 South Fifth Street. Suite 100, Minneapolis 55402
T~ -~
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 120
Agenda May 22, 1989
Issue Statement:
Purchase in excess of $5,000 of pump for well #2.
Background:
The City Council policy resolution on purchasing provides that
when the purchase of merchandise, materials, equipment or
construction exceeds the amount of $5,000, authority to purchase
shall be submitted to the City Council for consideration.
Well #2, located in Nicollet Park, was recently redeveloped and
is in need of a new pump capable of pumping 2,000 gallons per
minute. The approved 1989 capital outlay budget contains $45,000
for this project.
Staff obtained quotations for the pump, column, pump base and
installation as follows:
E. H. Renner & Sons $ 6,885
Layne, Minnesota $ 6,963
Keys Well Drilling S 7,460
Bergerson-Caswell $10,924
Recommended Motion:
Approve the purchase of a pump, column, pump base and
installation for the sum of $6,885 from E. H. Renner & Sons.
Basis of Recommendation:
1. E. H. Renner & Sons submitted the lowest quotation.
2. The City has had a very satisfactory business relationship
with E. H. Renner & Sons in the past.
3. With $15,000 available of the original $45,000, there is
adequate funding for this purchase.
Alternative Recommendation:
Council could choose to replace the old pump rather than purchase
a new one; however, the well would not then be running at full
capacity.
Discussion/Decision Mode:
This item appears on the May 22, 1989 regular council meeting
agenda. Staff is asking for approval at this time in order to
facilitate delivery in time for the heavy pumping season ahead.
Respe ~\ ly submitted,
James Prosser
City Manager
JDP:sae
r-,' -L,
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 119
Agenda, May 22, 1989
Issue Statement:
Purchase of seasonal street maintenance supplies in excess of
$5,000.
Background:
The City Council policy resolution on purchasing provides that
when the purchase of merchandise, materials, equipment or
construction exceeds the amount of $5,000, authority to purchase
shall be submitted to the City Council for consideration.
Each year, the street maintenance division purchases asphalt and
tar to use in the general street maintenance operation. The
materials are used for crack sealing and patching throughout the
summer months. Staff received two informal quotes from suppliers
as listed below:
Commercial Asphalt Co. Northwestern Asphalt
2341 Mix 17.72/Ton 18.85/Ton
Driveway Mix 18.10/Ton 18.47/Ton
SSI Tack 4.00/Gallon No Bid
The quotations do not include delivery.
The 1988 supplier was Commercial Asphalt Company. The purchase
price for this material was $8,180 and did not include delivery.
The 1988 rate for 2341 Mix was $18.29 and for Driveway Mix the
rate was $18.93. Tack cost remains the same at $4/gallon.
These materials are funded in the 1989 street
which has an all inclusive budget of 5185,000
coating project and 53,000 for asphalt in the
construction materials portion of the budget.
Recommended Motion:
Approve a Master Purchase Order for purchase
from Commercial Asphalt Company in the amount
maintenance budget
for the 1989 seal
maintenance and
~f these materials
of $7,926.
Basis of Recommendation:
1. Commercial Asphalt Company submitted the low quotation, and
they provided a quality product for the city in 1988.
2. The materials are needed for the summer street maintenance
operation.
Alternative Recommendation:
None.
Discussion/Decision Mode:
This item appears on the May 22, 1989 regular City Council
meeting consent calendar.
Resp ully submitted,
Jame Prosser
City anager
JDP:sae
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 118
Agenda, May 22, 1989
Issue Statement:
Purchase of Street Light Bases and Poles in excess of 55,000.
Background•
The City Council policy resolution on purchasing provides that
when the purchase of merchandise, materials, equipment or
construction exceeds the amount of $5,000, authority to purchase
shall be submitted to the City Council for consideration.
Stainless steel bases for light poles are needed to replenish the
supply which has been used to replace bases damaged in accidents,
poles which have tipped over and cracked the bases, and other
assorted incidents. The stock of bases was .replenished in 1988
at a cost of $135 per unit; however, a record number of accidents
involving motor vehicles during the year has diminished this
supply rapidly (down to two bases and four poles). Light
standards (poles) are needed in order to replace old or rusted
out standards, as well as the poles dented or damaged in
accidents. The stock of light poles was last replenished in 1985
at a cost of $485 per unit..
Only Millerbernd Manufacturing Company was contacted for a
quotation as they are the sole manufacturer of the street light
poles and bases used in the City of Richfield. The 1989 prices
are 5143 per base and $499 per pole.
The approved 1989 Street Maintenance budget contains 518,400 for
street light related materials.
Recommended Motion:
Approve the purchase of 36 stainless steel bases and 12 light
standards from Millerbernd Manufacturing Company for the sum of
$11,136.
Basis of Recommendation:
1. All of Richfield's existing light poles and bases have been
purchased from this manufacturer; therefore, all of the
bolt hole patterns fit these poles and the poles fit the
bases.
2. Millerbernd is the manufacturer of this equipment,
therefore, no dealer is involved and the price is the best
possible.
Alternative Recommendation:
Council may choose to order staff to investigate different brands
of light standards. However, the Millerbernd equipment has
served well, is compatible with the rest of our system and staff
does not believe it would be economically feasible to start over
with new equipment.
~ '{~
Discussion/Decision Mode:
This item is on the May 22, 1989 regular City Council meeting
consent calendar. Staff is asking for approval at this time in
order to facilitate delivery of this equipment.
Respec u y submitted,
James Prosser
City alter
JDP/e j a
~~-~
';;.CITY OF RICHFIELD, MINNESOTA
Council Letter No. 117
Agenda May 22, 1989
Issue Statement:
Purchase of fireworks for Fourth of July Celebration.
Background•
The City Council policy resolution on purchasing provides that
when the purchase of merchandise, materials, equipment or
construction exceeds the amount of $5,000, authority to purchase
shall be submitted to the City Council for consideration.
Two firms in the metropolitan area sell fireworks and provide the
staff to do the display. In the opinion of the City staff and
the Fourth of July Committee, one of the firms, Americana
Fireworks Display Company, provides a better show. This firm has
been used for the Richfield Fourth of July Celebration fireworks
for the past seven years. In 1982 and 1983, the cost was 55,000.
In 1984 and 1985, the cost was $5,400. In 1986 the cost was
$5,970, but the display was about a 30$ reduction in time and
content compared to the 1985 display. In 1987, an approximation
of the 1985 display was provided for $8,900. In 1988, the cost
was 59,400.
Americana has submitted a contract in the amount of $10,000 to
provide fireworks for the Celebration in 1989. Americana will
provide public liability and property damage insurance in the
amount of $300,000. In the event of cancellation due to
inclement weather, the show will be held on Saturday, July 8.
City staff recommends adding a condition to the contract which
requires the employees of Americana Fireworks Display Company to
clean up the shooting area, after the display, of any potentially
dangerous material.
The City's budgeted cost share of the 1989 Celebration is $15,000
for fireworks, additional insurance coverage and other items such
as entertainment, performance stages, lighting and sound systems.
Recommended Motion:
Authorize the City Manager to execute a contract and payment in
the amount of $10,000 to Americana Fireworks Display company for
fireworks and staff to do the display for the 1989 Richfield
Fourth of July Celebration.
Basis of Recommendation:
1. The City of Richfield supports the Richfield Fourth of July
Celebration including, in part, the financial cost of the
fireworks display.
2. Americana Fireworks Display Company has submitted a
contract in the amount of $10,000.
3. There is $15,000 in the adopted 1989 budget for the
recreation division of the Community Services Department
for the Celebration.
Alternative Recommendation:
1. The City Council could decide to eliminate its financial
support of the community Fourth of July Celebration.
2. The size of the display could be reduced thereby reducing
the. cost to the community.
Discussion/Decision Mode:
This item has been scheduled for the consent calendar on the May
22 agenda to provide sufficient time to confirm the fireworks
display for the 1989 Richfield Fourth of July Celebration.
Respectfu ly submitted,
James Prosser
City M ager
JDP/eja
~.~
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 116
Agenda May 22, 1989
Issue Statement:
Consultant team building presentation.
Background•
The city council has requested staff to arrange interviews with
consultants to provide team building training for the council.
These interviews have been scheduled for the June 6 council study
session. However, one of the consultants, Lynn & Associates,
will be out of the state on June 6. Therefore, this interview
has been scheduled for 6:15 p.m. on Monday, May 22.
Recommended Action:
Hear the presentation by Lynn & Associates at 6:15 p.m. on
Monday, May 22.
Basis for Recommendation:
1. The Council should interview at least three consultants.
2. Lynn & Associates are not available on June 6.
Alternative Recommendation:
1. Do not interview Lynn & Associates.
Discussion/Decision Mode:
This interview has been scheduled at 6:15 p.m. on Monday to
permit time to conduct the interview before the regular council
meeting at 7:00 p.m.
Respectf~(i~.ly submitted,
Jame Prosser
City anager
JDP/e j a
LYNN & ASSOCIATES
20 March 1989
Mr. James Prosser, City Manager
City of Richfield
6700 Portland Avenue
Richfield, Minnesota 55423
SUBJECT: Proposal For Services -Team Building
Dear Mr. Prosser:
NEED STATEMENT:
Richfield, as a "first ring bedroom community" faces a number of challenges.
Airport expansion, freeway construction and an influx of new home owners
are but a few of the issues facing Richfield. In addition, a new Mayor has been
elected and a Team Building Process needs to be instituted with the Mayor,
City Manager, and Council Members. Lynn & Associates proposes to assist
the City of Richfield by working with the Richfield City Council in an
Assessment and Team Building Process.
GOALS AND OBJECTIVES:
The general goal of this proposal is to help the Richfield City Council work
together more effectively. Specific objectives of this proposal include:
• Conduct a Needs Assessment to clazify the issues that need to be
addressed,
•Facilitate a one-day session with Council Members to address issues
that surface during the Needs Assessment,
• Develop a Plan of Action to resolve the key issues surrounding how
the Mayor, City Manager and Council Members interact.
5435 Wedgewood Drive / Shorewood, Minnesota 55331 / (612) 474-2193
~., , ; -
' ~.
2
METHOD OF IMPLEMENTATION:
Dr. fames j. Lynn will personally perform the services in this proposal. The
following steps will be taken in implementing this effort.
1. Construct a Structured Interview Form.
2. Interview the Mayor, City Manager, and Council Members using the
Structured Interview to help identify issues/problems to address. Two
hours will be allotted for each interview.
Note: Confidentiality will be assured...the consultant will report findings
to the whole Council.
3. Based on the types of issues surfaced during the Individual Interviews, a
customized one day session will be put together for the whole City Council
and conducted within 2-4 weeks after the Interviews. Examples of topics
that may be covered at this one day session include:
• Social Style and Interaction Strategies
• Myers-Briggs Type Indicator -Team Building
• Situational Leadership Skills
• Input/Output Analysis to clarify roles and responsibilities
• Situational Analysis -Action Planning
4. Prepare a Summary Report with recommendations for follow-up actions
as appropriate.
5. Present the Summary Report to the Richfield City Council for their review
and discussion. If appropriate, afollow-up proposal will be submitted to
include the desired level of support to help the Council achieve its
objectives.
~~~T
3
FEES AND TIMELINE:
This proposal can begin within 10 days of signing this Letter of Agreement.
Consulting fees are based on per diems and workshop training fees (WSTs).
Dr. Lynn's .per diem rate is $1200.00/day and three days of consulting time is
estimated for this effort. In addition, the Workshop Training Day (WSTs) fee
is $2,000.00 and includes preparation for the workshop, assessment
instruments and laser printed participant workbooks for the participants. The
total fee for this phase of the assignment is $5,600.00. Half the fee would be
invoiced upon signing this Letter of Agreement and the second half would be
invoiced when the final report is submitted.
RESPECTFULL SUBMITTED, ACCEPTED BY,
JAMES J. LYNN, Ed.D. JAMES PROSSER
President City Manager
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LYNN & ASSOCIATES
MAKING PERFORMANCE MATTER
1988
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WORKING WITH CLIENTS
Our goal is to build productive Win/Win relationships with all of our clients.
To achieve this goal, we use the following four step process.
I. Assessment
Our first step is to clearly identify and evaluate current issues, challenges,
problems and concerns which affect business growth and development.
Assessment methods include: focus groups, sensing interviews, situational
analysis and/or climate surveys.
II. Strategy
The second step is to define goals and objectives; clarify expectations and set
priorities for what needs to be accomplished. Specific elements considered
include: people, systems, investments (capital/technology) and work group
managers. During this planning stage, roles and responsibilities are set for
Lynn & Associates and the client. Results include: strategic and tactical action
plans.
III. Implementation
The third step is to implement the strategies and action plans through
installing the appropriate human resource systems including: training and
development; wage and salary administration; performance appraisals;
employee involvement and productivity improvement.
IV. Follow-Up
The fourth step is to periodically measure and evaluate results and to
recommend appropriate follow-up actions or revisions to strategic and tactical
plans.
<.!t''
BIOGRAPHY
JAMES J. LYNN, Ed.D.
Dr. James J. Lynn is the'President of Lynn & Associates, a management development and
consulting company. The mission of Lynn & Associates is to assist top management in
improving productivity by providing a wide variety of high quality training programs and
related consulting services in the general human resource azea. Consulting assignments
aze typically geared towazds comprehensive performance management efforts that
significantly change the way people work in an organization. Dr. Lynn has held senior
management consulting positions with Tarkenton & Company and has worked with Hay
Associates in providing a wide variety of human resource consulting services.
Dr. Lynn earned a Bachelor of Science in Psychology from Columbia University in the
City of New York, a Master of Science in Cybernetic Systems from San Jose State
University and a Doctorate in Educational Psychology and Counseling from the University
of the Pacific. He is a licensed consulting psychologist. in the State of Minnesota and a
member of the American Psychological Association, the American Society for Training and
Development,. and the American Management Association. His publications include:
Making Decisions Work and Making Communication Work (1976) McGraw Hill,~li
Individual Education Program Handbook (1978), Making Performance Matter -Behavior
Management (1981), Making Performance Matter -Communication Skills (1983),~l-
Performance Management Series (1987). In addition, Dr. Lynn has authored many
training programs and manuals in the areas of productivity improvement, sales
management, and leadership development.
As the President of Lynn & Associates, Dr. Lynn has had considerable experience
managing complex consulting relationships. Consulting assignments have ranged from
executive team development and assessment center work to organizational behavior
modification and employee improvement/quality circle training and implementation. More
recent assignments have focused on such issues as designing and implementing
performance management projects including wage and salary and performance review
systems, and developing sales training programs for a national field sales force and their
managers. The principal focus of these consulting activities centered on the improvement
of human performance through the introduction of systematic behavior management
principles. Consulting follow-up after the needs analysis and training phases has helped to
ensure that clients receive the long term value of the culture change effort.
Dr. Lynn has worked with a wide variety of clients in the manufacturing and service
industries. Some of his more recent clients have included Honeywell, In Home Health
Inc., Air-vend, Enhanced Telemanagement Inc., Midwest Importers, Beecham
Laboratories, 3M, ADC Telecommunications, General Mills, Fairview Community
Hospitals, Cytrol, First Bank Systems, Lifetouch Pomait Studios, Gelco Corporation,
Leaz Sieglar and Benson Optical Co.
Dr. Lynn is married and lives neaz Lake Minnetonka, a suburb of Minneapolis, with his
wife, Anita.
1/88
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COLLABORATIVE PLANNING • RESEARCH •
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MAPPING STRATEGIES
TRAINING
Mapping Strategies is a consortwm of independent consultants assisting
organizations in creating proactive changes through the use of
COLLABORATIVE PLANNING, RESEARCH AND TRAINING.
Charactertstlcs of the Collaborative Process Are:
Integration of Research and Planning
Multi-Level Communications
Cooperative Decision-Making
Active Participation
Mapping Strategies provides a unique process to assist organizations with the
collection and analysis of relevant data critical to the decision-making process. At
the same time, this process helps to build individual commitment through
structured collaborative participation.
COLLABORATIVE PROCESS CLIENT APPLICATIONS INCLUDE:
PLANNING
Strategic Planning
Environmental Scanning
Muni-Level Decision-Making
Committee Recommendations
Quality Circles
RESEARCH
Focus Groups
Needs Assessments
Customer Service Surveys
Personality Profiles: Myers Briggs,
Readiness for Change
TRAINING
Communication/Listening Skills
Leadership/Management Skills
Managing Change Seminar
Team Building Skills
Mapping Strategies is committed to the use of GROUP DECISION SUPPORT
TECHNOLOGY. The specific system which we use is called the OptionFinder.
This system is one of the few technologies that not only enlists the participation of
each member of the group -but insists on it, in a meaningful and non-threatening
way. Participants are thus brought into the process of cooperative decision-
making as they make their own individual contributions to the process. This
process not ony empowers the participants but also builds team spirit while fully
utilizing the expertise of individuals within organizational decision-making groups.
The graphic and statistical data which is electronically captured during group
sessions provides powerful documentation for follow-up communications within
reports, presentations and recommendations.
2425 W. Co. Rd. C2, Suite 226, Roseville, MN 55113 • (612) 636-1354
DATA DISPLAYS
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COMBINE TWO PREFERENCE VOTES
"GROUP MAP"
BAR CHART
GROUP SCATTER MAP
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SUBGROUP COMPARISON MAP
1. Teachers
2. Students
3. Parents
4. Staff