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1-8-90 agenda~-~/~ CITY OF RICHFIELD, MINNESOTA Council Letter No. 20 Agenda January 8, 1990 Issue Statement: Public hearing on a subdivision waiver for 7225 Girard Avenue South.. Background• Applicants, Robert and Donna Vidas, are the owners of 7225 Girard Avenue South. They are requesting a subdivision waiver from the City Council to allow transfer of property between neighbors. The existing configuration shows that a portion of Lot 3, Block 4, Irwin Shores lies north of the south line of 7225 Girard Avenue South extended. This proposal asks that the triangular portion of Lot 3, Block 4, Irwin Shores be transferred to 7225 Girard Avenue South from 7233 Girard Avenue South. The property, as noted in the attached diagram, amounts to less than 100 square feet. Recommendation• Approve the subdivision waiver on the condition that any transfer of the property be consistent with the proposal as submitted. Basis of Recommendation: 1. Minimum lot size requirements are met. 2. The City Attorney has reviewed and approved the procedure herein. Alternative Recommendation: The City Council may recommend denial of the subdivision waiver if a finding of fact determines that the proposal would have an adverse impact on the surrounding neighborhood. Discussion/Decision Mode: A public hearing is scheduled at 7:00 P.M. on January 8, 1990. The hearing will be held in the City Council Chambers of Richfield City Hall, 6700 Portland Avenue South. Notice of hearing was mailed to property owners within 350 feet of the property. Respe fully submitted, Ja D. Prosser Ci Manager 0 O H- O W W a a N N m w az HSIONr1S vY zz 1>t 12 VIOZ 4t 6I MOll3d.ONOI '3Ar ar030 41 01 Vldl V191 ~ N019NIWOOlB V{SI ~~ Vl bl VI QI VI ZI ~r V{11 'I .. VI 01 ~I lOlll3 'I OOr91H9 I snewnloa ~ Xard I ~-~ ONrlxrO P '3Ar ONrllaOd 'I Y14 I C Ylb NO1NIl0 V~£ y 'Y~ ' C SN3A31S 1.1 -. 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(~~ ~NUaI 7C.7C~ I \\ S3wrr 7~~~~ I^I XONM ~~~~ ~ ~~I I Nr001 7C'C][-1 ~ ~ ~~ Nroaow 7C~C~C7 ~~ II a3A110N )C~~C~C~C~C~C~ ~ '3Ar NN3d jn~- ~~~ 3 ~f ~~I'~ j N33n0' l~ ( C~ !~ I ll3SSna ,I ~' -~ ~~ NrOla3N5 ~I_ ; If -IC>C~C~C~ ~~L J~_JI ~~__~[-~[~~~I srwoHl J ~~ij ~I II (--~~~ NOldn )t 1~ '~ ~I If ~' ` ~' IL__ ~~(~ ~~I Nan9HStlM _ ___--.. _. ~ _.___._____-__ '3Ar S3Xa3X N N ul N h N N N ~ ~ ~+ . ~ 0~ 0 0 - a m ^ ^p n n r n n r n N N N ~ ~ 1/1 N N a in ~n n m m SUBDIVISION 1NAlVER PROPOSAL 7225 GIRARD AVENUE SOUTH 1Z9• ~5~ i i - - -- - • ,~ ~~ 0 ~i r W ~ ~ , . Z W ~ a _ -- Q ~ - - - ~ . ~~ u~ N N `N ~/~ -~- \~ ~~ ,~ .._- -- WOOD LAKE PARK ~~ t ~~ ~~ LOT 5 - .. - - LOT 4 ~UCHER PROPERTY PARCEL TO BE CONVEYED 1 ~~ LOT 3 \ I .~ SCALE t MICli = 20 FEET VIDAS PROPERTY r'//0 ~- CITY OF RICHFIELD RESOLUTION NO. RESOLUTION AUTHORIZING SUBDIVISION WAIVER WHEREAS, the City of Richfield has been requested to approve a subdivision waiver for the division of certain parcels of land generally located at 7225 - 7233 Girard Ave. S., legally described on Attachment One, attached hereto and hereby made a part hereof (hereafter the "Subject Property"); and WHEREAS, the proposed division of land for which the subdivision waiver is sought is as legally described on Attachment Two, attached hereto and hereby made a part hereof; and WHEREAS, the City has fully considered the request for approval of the subdivision waiver; and WHEREAS, the lots resulting from the proposed division will comply with the requirements of City Code, Section 515.09; and WHEREAS, the Council finds that compliance with City Code Section 500.05, Subd. 1 would result in unnecessary hardships and that failure to comply therewith will not interfere with the purposes of the platting regulations of Section 500.05; NOW, THEREFORE, be it resolved by the City Council of the City of Richfield, Minnesota, as follows: 1. A waiver for the subdivision of property legally described on Attachment One is hereby approved subject to the following conditions: a. All future transfer of any of the property described in Attachment One shall be by parcel or parcels described in Attachment Two. ~//~ ~~ b. The owners of the land described as Parcel One in Attachment One shall furnish the -City with evidence that the owners of the lands described as Parcel Two in said attachment consent to this action. c. The City shall bear no responsibility for prosecution or cost of any action or proceeding which may be required to evidence the land division permitted hereby. d. The applicant shall demonstrate that real estate taxes for the Subject Property which are due and payable in 1989 and prior years has been fully gaid. 2. Upon compliance with such conditions, and except. as limited by paragraph l.e. above, the city staff is authorized and directed to take those actions necessary to effectuate this resolution and to approve of the recording of conveyances, tax splits and tax combinations which are consistente with the provisions of this resolution. Passed and adopted by the City Council of the City of Richfield, Minnesota this day of , 1990. Steven J. Quam, Mayor ATTEST: Thomas P. Ferber, City Clerk RC160-002 /~v tJ ATTACHMENT ONE PROPERTY DESCRIPTION PARCEL ONE - 7225 GIRARD AVE. S. That part of Lots 4 and 5, lying North of the following described line: Commencing at a point on the West line of Lot 5 a distance of 75 feet North of the Southwest corner of said Lot; thence running Easterly to a point in the East line of Lot 4, a distance of 112.5 feet North of the Southeast corner of said Lot 4, and there termination, Block 4 in Irwin Shores, according to the plat thereof on file or of record in the office of the Register of Deeds in and for Hennepin County, Minnesota. PARCEL TWO - 7233 GIRARD AVE. S. Lot 3; That part of Lots 4 and 5, lying South of the following described line: Commencing at a point on the West line of Lot 5 a distance of 75 feet North of the Southwest corner of said Lot, thence running Easterly to a point in the East line of Lot 4, a distance of 112.5 feet North of the Southeast corner of said Lot 4 and there terminating. Block 4, Irwin Shores, according to the plat thereof on file or of record in the office of the Register of Deeds in and for Hennepin County, Minnesota. (NOTE: Parcel designations are for convenience onlq and do not constitute an integral part of the legal descriptions.) RC160-002 i i/~,-~ ATTACHMENT TWO PROPERTY DESCRIPTION PARCEL ONE - 7225 GIRARD AVE. S. That part of Lots 3, 4 and 5, Block 4, Irwin Shores lying North of a line running from a point on the West line of Lot 5, Block 4, Irwin Shores, distant 75 feet North of the Southwest corner thereof to a point in the East line of Lot 4, Block 4, Irwin Shores, distant 112.5 feet North of the Southeast corner thereof, extended East to the Northeasterly line of said Lot 3. PARCEL TWO - 7233 GIRARD AVE. S. That part of Lots 3, 4 and 5, Block 4, Irwin Shores lying South of a line running from a point on the West line of Lot 5, Block 4, Irwin Shores, distant 75 feet North of the Southwest corner thereof to a point in the East line of Lot 4, Block 4, Irwin Shores, distant 112.5 feet North of the Southeast corner thereof, extended East to the Northeasterly line of said Lot 3. (NOTE: Parcel designations are for convenience only and do not constitute an integral part of the legal descriptions.) RC160-002 /.~ CITY OF RICHFIELD, MINNESOTA Council Letter No. 19 Agenda, January 8, 1990 Issue Statement: Setting a date for the 1990 Local Board of Review. Background• Minnesota Statute 274.01 provides that the County Assessor shall establish a date for Local Boards of Review each year, for the purpose of reviewing the assessment of property within each respective city in Hennepin County. The meetings are to be held between March 1 and May 31 and must be preceded by at least 10 days published notice before the date of the first meeting. The Board of Review must complete its work within 20 days of the first local Board meeting each year, unless a longer period of time is approved by the Commissioner of Revenue. However, the Commissioner will not issue an extension past May 31. The County Assessor has recommended Monday, April 30, 1990, as the date of the 1990 Local Board of Review meeting for Richfield. The meeting will be scheduled to begin at 7:00 p.m. The City of Richfield held its Board of Review meeting the first Monday in May last year. Approximately a month prior to the Local Board of Review meeting, the Administrative Services Director and staff of the Hennepin County Assessor's office assigned to Richfield will brief Council Members on the Board of Review process and of typical cases that may come before the Board. Recommended Motion: It is recommended that the City Assessor's selection of Monday, the Board of Review meeting. Council confirm the County April 30, 1990, at 7:00 p.m. for Basis of Recommendation: 1. The County Assessor coordinates the scheduling of all Local Boards of Review in Hennepin County. He has recommended Monday, April 30, 1990. 2. This meeting date allows ample time for the City to conclude its Board business. Alternative Recommendation: 1. The City Council could select another date for the Local Board of~Review Hearing and submit the date to the County Assessor. ~~-/ Discussion/Decision Mode: Hennepin County must make a schedule of hearings to facilitate the County Board that needed information has been compile Board of Review Meetings. Notification be made as soon as possible, especially requested. local Board of Review hearings and to ensure ~d prior to the Local to Hennepin County should if an alternate date is Respectfully submitted, James Prosser City anager JDP:ff %~ CITY OF RICHFIELD, MINNESOTA Council Letter No. 18 Agenda January 8, 1990 Issue Statement: Designation of Official Newspaper for 1990. Background• The Richfield Sun-Current, published by the Minnesota Suburban Newspapers, has been the City's official newspaper for many years. The rates for legal publications are as set forth by Minnesota law. Attached is a copy of a letter from Minnesota Suburban Newspapers requesting that they be designated the official newspaper for the City of Richfield for 1990. Recommendation• Designate the Richfield Sun-Current a the City of Richfield official newspaper for the year 1990. Basis for Recommendation: 1. The paper has served well as the official newspaper for many years. 2. The paper has expressed a desire to continue to provide this service. 3. The newspaper is in close proximity to City offices if it is necessary to hand deliver legal notices before publication deadlines. 4. The paper is delivered to each residence in the City, thereby providing city-wide coverage of legal notices to residents. Alternative Recommendation: 1. Not make a designation and request the City Clerk's office to check into using another publication, such as the Minneapolis Star & Tribune. Discussion/Decision Mode: As the City typically publishes legal notices each week, this item has been placed on the January 8, 1990 City Council agenda so that a designation can be made for 1990. Respec lly submitted, Jam- D. Prosser Exe utive Director MINNESC7fA SUBURBAN NEVOSPAPERS .Representing Sailor, Current, Sun-Current and Post Publications Main Office 7831 East Bush Lake Rd. Bloomington, MN 55435 612-896-4700 December 7, 1989 City Council City of Richfield 6700 Portland Avenue. South Richfield, MN 55423 Dear Council Members: We would appreciate your designation of the Richfield Sun- Current to be your official newspaper for the year 1990. The new rate structure for legals effective January 1, 1990; will be: 1 column width 59.0 cents per line.- first insertion Satellite Offices 1209 East Cliff Road 32.9 cents per line - subsequent insertions Burnsville, MN 55337 612-ego-445s ,This rate is based on our column width of 11.5 picas. 464 Second Street Excelsior, MN 55331 612-474-o2e5 We W111 provide, at no additional charge, tW0 notarized affidavits on each of your publications . Additional .4621 Babcock Trail Inver Grove Heights,- notarized affidavits, on request, will be furnished at 35 MN"55075 Cents. each. 612-451-6439 All publications should reach this office by Thursday a:m. preceding our Wednesday publication. However, we would appreciate receiving any large quantities of legals or .any " lengthy legals at an earlier time. In~order to expedite our services to you, it is requested -that you direct your publications to the attention of Meridel Hedblom;,Legal Publication; 7831 East Bush Lake Road, Bloomington, MN 55435.. We appreciate being considered as the official newspaper for the city of Richfield.. It has been a pleasure working with you and we look forward to a continued working relationship. Sincerely, MINN~',SOTA 1 Manager GP:kt AN NEWSPAPERS /~i December 7, 1989 MINNESOTA City Council SLIBUI~BAN City of Richfield 6700 Portland Avenue .South NEV05PAPERS Richfield,. MN 55423 Representing Sailor, Dear Council Members Current, Sun-Current and Post Publications We would appreciate your designation of the Richfield Sun- Current to be your official newspaper for the year 1990. The new rate structure for legals effective January 1, 1990 Main Office wi 11 be 7831 East Bush Lake Rd. Bloomington, MN 55435 ~2$~700 1 column width 59.0 cents per line - first insertion Sat~lite Offices 32.9 cents per line - subsequent insertions 1209 East Cliff Road Burnsville, MN 55337 s12-Aso-445s This rate is based on our column width of 11.5 picas. 464 Second Street Ewcelsior, MN 55331 We will provide, at no additional charge, two notarized 612-474-0285 affidavits on each of your publications. Additional 4921 Babcock Trail notarized affidavits, on request, will be furnished at 35 Inver Grove Heights, MN 55075 Cents each. 612-451-6439 All publications should reach this office by Thursday a.m. preceding our Wednesday publication. However, we would appreciate receiving any large quantities of legals or any lengthy legals at an earlier time. In order to expedite our services to you, it is requested that you direct your publications to the attention of Meridel Hedblom, Legal Publication, 7831 East Bush Lake Road, Bloomington, MN 55435. We appreciate being considered as the .official newspaper for the city of Richfield. It has been a pleasure working with you and we look forward to a continued working relationship. Sincerely, MINN OTA SUBU i~ g t n Gener 1 Manager NEWSPAPERS GP:kt ~~~ CITY OF RICHFIELD, MINNESOTA Council Letter No. 17 Agenda January 8, 1990 Issue Statement: Public hearing on an amendment to an off-street parking permit for 1537 East 66th Street. Background• Applicant John Erickson, is the owner of Richfield Gold Eagle Wash, 1537.East 66th street. ~He is requesting an amendment to the off-street parking permit granted March 13, 1961. The existing permit requires a seven-foot redwood fence on the south property line and that the area south of the building be sodded and kept available for additional parking area if needed. The business has not expanded to the extent where additional parking has been necessary so it has remained sodded. The applicant has requested permission to replace the seven-foot redwood fence with a six-foot high chain link fence, using green plastic privacy decorative slatting. This new fence would be moved 70 feet to the north of the existing fence. The property is zoned C-2 general commercial district and dry cleaners are a permitted use in this district. Recommendation• Approve the amendment to the existing off-street parking permit with the following stipulations. 1. That the curb cuts be widened to at least 26 feet and not more than 32 feet. 2. That the northerly curb cut must be at least 40 feet from the intersection extended. 3. That the screening fence be approved by staff. Basis of Recommendation: 1. An off-street parking permit was granted on March 13, 1961. 2. The parking requirement of 21 spaces continues to be met. 3. The special regulations for parking areas would be met by a screening fence and a landscaped side yard of at least 15 feet. 4. It has been staff experience that plastic slat chain link fences rapidly deteriorate and look unsightly. As a result, staff will not approve such in the absence of Council direction. Alternative Recommendation: The City Council may recommend denial of the amendment to the off-street parking permit if a finding of fact determines that the proposal would have an adverse impact on the surrounding neighborhood. ~~~ i Discussion/Decision Mode: A public hearing is scheduled at 7:00 p.m. on January 8, 1990. The hearing will be held in the City Council Chambers of Richfield City Hall, 6700 Portland Avenue South. Notice of hearing was mailed to property owners within 350 feet of the property. Respectful submitted, James D. Prosser City Ma ager ~%~ W W o_= a ~ o ~, -~ a W M^ ~• r :n ~ ~ e r t d i r G~ ~ P. ¢z NSIONr15 -~J~JI PY ZZ t_J~~ 1. 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N N , , ^^^ ^ • • W W ^ ^ • • ^ ^ ^ < t ^ ^ • . . . _ _ ^ ^ ^ ^ ^ •- ^ ^ ti ao ^ . . ... .. ... • • • • ^ ^ ^ ^ ^ ^ • • • ^ ^ ^ ^ ^ ~;,;,, ... ^.ti~:^ • • • .^.^.^ • • • ^ • • ... ... .^.^.^ .'.'.' N ^^^^^• ^^^^^^ tiJ ^ • • ] • • • ~^~^~ ~ Q ^ ^ D ^ ~ • ^ ^ • ^ ^ ^ ^ ^ ^ ^ • ^ •^^^• ^ ^ ^ ^ • ^ ^ ^^^^^ ^ ^ ^ ^ • ^ • • a ^^^^^ O°O °O° °O° O°O °O° O° i ^^i ^ 000 000 000 000 0000 O 000 • • ^ ^ ^ • 000 p00 000 000 000 000 ^^ ^^• ^: ^^ O 0 0 O O O O O O • •^^^^ ST ST ST °°° ° ° O ° ° ° . . . . . . . ° ° ° ° ° ° ° ^ ^ ^ ^ ^ ^ ^ . °°°° °°°° ... .^..... ...... N ^ ^ ^ ^ ^ ^ • ^ ^ • • ^ ^ ^` ^ • • W • ^ ^ ~^ • ^ i ^i i < ^ i^ E °°°°°°°° °°°°°°° °°°°°°°° °°°°°°°° a °°°°° °°°° °°° °o °°°° °°°o °° °°°°°°° ° ° a° °a°o°o° °°°° °o°o°o° 00 0000000 °o°O0°0° 0000 00 °o o°o° 0000000 0000 0000000 0000 0000000 0000000 0000000 :. :. .•.^ -- .::~, ~ ^::^:' ^~ ^^^^ .^.. o ^•• z :'.'.' ^ • • ~ i •^^^~ ... i .. ^' W ^ ^•i' ~ ^•^' N ^ ^ ^ ~ v ~ ^ • • 1 • ^ ^ 1 I .~/..~-~ LAND USE 1537 EAST fifTH STREET N N W ~ W a ~ = a Q 65TH ST E _~COUNTY ROAD N0. 53) COMMERCIAL _;f; APARTMENT ... ;: ; DUPLEX 'SINGLE FAMILY QUASI PUBLIC ~'•" PARK ® VACANT N W a N W Z O Z 66TH 67TH z o of ~ 68TH :~: N N ti ~ N W t d' Q O ,~ ~yy G,7 ST E ST ST E .... .... .... ... • • ~ • r ::. ~, .... ~:~:~ ~ ~: °z :; W v ~~~-~ C-2 _"'7 X537 EAST 66TH STREET /t~ <~< 1C,< < ... < .< uj ~ ti! ~ Q Q S = H ~ v ~ ~ r 1 1 L 1 ~1DUSTRIAL n GENERAL COMMERCMlI.. ` R SINGLE FAMILY RESIDENCE ~ MR-1 TWO FAMILY RESIDENCE PC-2 zon~~N~ 65TH ST. LLI Q PLANNED GENERAL COMMERCIAL 66TH ST. '<;< ~~ i Q Q r ~ r ~ 19TH sT. .C i ~, C~ <~ ~ ~ ~"' ~1 N • 67TH ST. tY/.~ `b PARKING PERMIT AMENDMENT 1537 EAST 66TH STREET -- - - - - - - --J) 66TH ST. EXI; N SCALE 1 INCH = 40 FEET GOLD EAGLE f----, :, ~i WASH ~ ~ F BUILDING -~~~~ ~ ~ o~ 0 ' NI -X -X-X--X- ~C FENCE 1 J~ ~ Wf 1 ~ ~ -- -- - i ~+ ' a. o' ~ r RESIDENCE ~ LLi a I-- co i r %~ ~':1.i::a...l" ~~'.L+::~ l :i.~f::'~' I:::•:"+t..dl.'ii:::a. i. ... .. .. •- ..... 1!:v'J"'::.' .:.I '?.:~ 4::':::; f". ,_st..l:iii•:I. ':!+ci' i-:I •ii+. l'i!;il':I ~iir f,; t,_, f;;. i...l+.c, i "+:'+MI L~.I ~: ''::?+:::I '1" ~iw t'7+-: +~.' i. ~~:: f:.l._l Rt[' ,.. . '~..1. +... i i.~ . ~ s:c, i . 1 ~i i 7 t ~ , t..j ic:: Y ... . .:::..::. !' 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':J hi -!,.~+ 1" ,. "'I +_ +_ ~ I' ! ... `~~' i:~ 1"1 ]. I' i':~' i:: 7...1 ~.:. • .!. e+. i' i +~ .L :c:" +~ I_-f I" t"' ~' f ~ t• ~. '%' i......: ~..++:::'.ir;:~ +_.1 :.•:5'.::I t'+:::~t°' :1•i; ffi:::' ~,I,:~i11 ~ f;if...i+:5'r-I ~k:.i--i:i.::_ 7.+_+1-. i._ +~•1+:~ T 1•a+_~!,Il•:I J. 1.i,,i[::' ~. _._+ +__+."7l'il'n.°+.....; .: ,s i-.l_!~=' +:": ~'1:•' L•.I~+.'F'~t='I'`' _. ~.1-.t~fii„ :. (il+:'::,.,.1~_I'::% f_-l 7J.:Ei i"+i~l„II~E' ~.::=- 1'_I+:_~~f:: f"'+::i::E~'M.L!_+.L~:T: .I. --+.fll i'1!!~+I"'t`=' :1I'1'f.;~:i't...~i_'::=-~~:-c:?+-~ .. .i.. I I,,, ,:::` r , ,:......I. I'' I :::: ! ::' f ' :a' '.:1.•.7 ` f` +:::' i' i ~_-'~' L'.i .1. ' .: ' I _. , I •::. 7. I l ~. 7. {'"i N:. i" _.. i _. ~ ..' I'i; +... Y' [", ~; , !.: 'icl!'i ,::`i~" f.:l t.LY'I:a tiii'..:iii-t5'„ t"':' ._ ......... !';+:; _f'' •~+. t'+E5't"i+:~e~' ~:i'.t"i,"1 .; ~. ;... _. ;3i;;'h;.'I::.t::'" 'f ;.t-it`t i:::;_t:`.f. ~ ,:. .. ... _ _ ;_ t i-5+.:::> ..... I I _. _ ..1.: F.r : 1~.~::•+_'I°' I''i~ 1- ~+. 7. I" ]. L.i,~ t-:+t"' a ... ;.. . , : L.+G.I I`i iii' f'-~ , ':.:,. i:::l""!'f' 7. +_.' ~. I I,,:i+:+ .I. +,:I !.-iit'ci :!. >_.: ;,•l;j.:_ r'1 >.:: ~ ~ ~/~ December 18, 1989 6620 16th Ave. S. Richfield, MN. 55423 869-0321 Richfield City Council 6700 Fortland Ave. S. Richfield, Minnesota 55423 Re: Replacing the fence dividing the property of the Richfield Gold Eagle Wash and the residence at 6620 16th Av. S. Dear Counci 1 Merribers The purpose of this letter is to respond to the December 11, 1989 correspondence from John C. Ericson, owner of the Richfield Gold Eagle Wash. I will accept the replacement of the redwood fence which separates 1537 E. 66th Street and 6620 16th Av. S. with the proposed 6' chain link fence with "Plastic Privacy Decorating Slating". My acceptance is based on the following conditions: 1. That the new fence remain on the property line where the redwood fence was prior to sustaining wind damage. 2. That the 75' x 130' portion of the lot between my home and the Gold Eagle Wash building is not sold for commercial purposes. Please feel free to cantaet me if more information is needed. Sincerely, Elizabeth M. Doherty Owner of 6620 16th Av. S. #/~ - ~'. December 18, 1989 6620 16th Ave. S. Richfield, MN. 55423 869-0321 Richfield City Council 6700 Portland Ave. S. Richfield, Minnesota 55423 Re: Replacing the fence dividing the property of the Richfield Gold Eagle Wash and the residence at 6620 16th Av. S. Dear Council Members: The purpose of this letter is to respond to the December 11, 1989 correspondence from John C. Ericson, owner of the Richfield Gold Eagle Wash. I will accept the replacement of the redwood fence which separates 1537 E. 66th Street and 6620 16th Av. S. with the proposed 6' chain link fence with "Plastic Privacy Decorating Slating". M„v acceptance is based on the following conditions: 1. That the new fence remain on the property line where the redwood fence was prior to sustaining wind damage. 2. That the 75' x 130' portion of the lot between my home and the Gold Eagle Wash building is not sold for commercial purposes. Please feel free to contact me if more information is needed. Sincerely, Elizabeth M. Doherty Owner of 6620 16th Av. S. ~/~ CITY OF RICHFIELD, MINNESOTA Council Letter No. 16 Agenda January 8, 1990 Issue Statement: Dissolving of the Citizens Energy Awareness Committee Background• City Council Resolution No. 5881, a Resolution Establishing a Citizens Energy Awareness Committee, was adopted March 13, 1978. As discussed at the December 4, 1989 Council Study Session, 1) the original concept for the establishment of the Energy Awareness Committee/Commission is no longer viable, 2) the Committee/Commission has acknowledged a change in focus and 3) the activities of the Committee/Commission could become the responsibility of others.. As a result of the December 4, 1989, Study Session and other discussion, it was determined the Citizens Energy Awareness Committee would be dissolved. Recommended Motion: Adopt Resolution No. XXXX, a Resolution Repealing Resolution Number 5881 Of The City Council Adopted March 13, 1978, Which Resolution Was Entitled "Resolution Establishing A Citizens Energy Awareness Committee". Basis of Recommendation: It has been agreed by the Council, Committee/Commission and staff that the Citizens Energy Awareness Committee should be dissolved. Alternative Recommendation: None. Discussion/Decision Mode: This item is scheduled for the January 8, 1990 Council meeting. Action at this time would clarify the status of the Committee/Commission with its current membership and would determine that new/renew membership appointments to the Committee/Commission need not be made by the Council. Resp lly submitted, Jam Prosser Cit anager JDP/sdr Attachment cc: Donald A. Fondrick, Community Services Director Michael Eastling, City Engineer Daniel Schoepke, Recycling Specialist /~-/ RESOLUTION N0. XXXX RESOLUTION REPEALING RESOLUTION NUMBER 5881 OF THE CITY COUNCIL ADOPTED MARCH 13, 1978, WHICH RESOLUTION WAS ENTITLED "RESOLUTION ESTABLISHING A CITIZENS ENERGY AWARENESS COMMITTEE" WHEREAS, by Resolution Number 5881 of the City Council of the City of Richfield, the Richfield Citizens Energy Awareness Committee was established and directed as to membership and purpose, and WHEREAS, the original concept for the establishment of the Committee is no longer viable, and WHEREAS, the-Committee has acknowledged a change in focus, and WHEREAS, discussion has been held regarding the status of the Committee, and WHEREAS, such discussion has concluded that matters related to conservation and preservation of energy resources may be served through alternate channels, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, that Resolution Number 5881, establishing the Citizens Energy Awareness Committee, and all subsequent amendments to said Resolution, are hereby repealed. Passed by the City Council of the City of Richfield this 8th day of January, 1990. Steven J. Quam Mayor ATTEST: Thomas P. Ferber City Clerk f? // CITY OF RICHFIELD, MINNESOTA Council Letter No. 15 Agenda January 8, 1990 Issue Statement: City Council consideration of a resolution providing for increases in mileage reimbursement and auto allowance. Background: In 1979, the City elected to~phase out its automobile pool which was provided for use by certain City employees. By the early 1980's, the last of the City's automobile pool had been eliminated. Instead of providing automobiles for most positions, the City compensated employees for automobile use by a combination of methods. 1. The City Manager and Public Safety Director were provided with a City owned auto. 2. Other Department Heads and specifically named management positions in the City, which utilize automobiles on a regular basis, were provided with a monthly automobile allowance rate. No other mileage reimbursement was provided to those employees. They are expected to use their own automobiles for all City business. 3. A mileage reimbursement rate was provided to all other City . employees who are required or asked to use their automobiles in the daily conduct of City business. The City provided automobiles are typically replaced by the City on a five year basis and are used autos which the City purchases from venders, such as an auto rental company. The monthly auto allowance, provided to Department Heads and to certain other named employees who use their autos in their daily conduct of City business, was established in 1979 at $175 per month. No increase or modification in that rate has been made since that time. The cost of automobiles and the cost of the general operation of an automobile has increased during this past ten year period and it is appropriate to review the current auto allowance paid by the City comparing it with other municipalities in the metropolitan area and make adjustments according to the findings. The mileage reimbursement rate, which was established at 20.5 cents in August of 1985 also is in need of review. In August of 1985, the mileage reimbursement rate was reduced from 22 cents to 20.5 cents to follow the Internal Revenue Service (IRS) guidelines. Since that time, there have been a number of modifications in the IRS guidelines which increase the allowable cents per mile reimbursement allowed by the limit. ni! / Most recently, on November 2, the 1989 standard mileage rates for automobiles were released by the IRS. Subsequent to that announcement, the business use rate was increased from 24 cents to 25.5 cents per mile for the first 15,000 miles per car that has not fully depreciated. The 1989 mileage rate allowance for business transportation paid by employers to employees has also increased from 24 cents to 25.5 cents per mile. Since another rate adjustment has been made by the IRS and the City has not increased its mileage rate since August of 1985, an increase in the mileage rates is also in order. Recommended Motion: It is recommended that the City Council adopt the attached resolution establishing a modified mileage reimbursement rate from 20.5 cents to 25.5 cents and increase monthly automobile allowances from $175 to 5200 per month. Basis for Recommendation: 1. An analysis was done by the City to ascertain the breakdown of the average costs of mid-size cars presently in the City's motor pool. Based on that data, the following information was established. The estimated cost of the automobile was 514,000 and the estimated cost per year was $1,440. Using an average five year life of equipment and salvage value of $2,000, it is estimated that the monthly cost to the City in depreciation and operating costs providing an automobile is now $320 per month. 2. Based on the City's estimated cost per month for depreciation and operating expenses of providing a City owned automobile to various City employees, the monthly car allowance of $200 per month is a substantial savings from the $320 per month incurred if automobiles were provided. 3. It has been ten years since the monthly automobile allowance has been increased in the City of Richfield and four and one half years since the mileage reimbursement rate has been adjusted by the City of Richfield. 4. The City has generally followed the IRS guidelines in the past. The allowable rates have increased from 20.5 cents in 1985 to 25.5 cents in 1989. Thus, the City of Richfield .has fallen considerably behind the allowable limits established by the IRS. 5. A comparative analysis of car allowances and mileage reimbursements paid by comparable metropolitan cities shows that the City of Richfield currently pays the very least of any city in mileage reimbursements and is in the low to .average range of car allowance payments made to named employees. The average mileage reimbursement rate paid by cities as of December, 1989, is 24 cents per mile, while n/~ the car allowance is in excess of $200 per month. Alternative Recommendation: 1. The City Council could decide not to increase mileage reimbursement rates and/or monthly car allowances and keep them the same as presently paid or reduce them. However, it should be noted that asking City employees to provide their own transportation provides a very. definite cost savings to the City each year in terms of eliminated car/motor pool .purchases and maintenance. Discussion/Decision Mode: It is recommended the City Council act upon this item at the January 8 meeting so that if any changes are made those changes may be implemented promptly in January, retroactive to January 1, 1990. Respec lly submitted, Jame Prosser City anager JDP:ff ~/~- RESOLUTION N0. RESOLUTION ESTABLISHING MILEAGE REIMBURSEMENT RATE AND MONTHLY CAR ALLOWANCES WHEREAS, the City of Richfield does provide a mileage reimbursement to City employees driving their personal vehicles on official City business; and WHEREAS, the purpose of a mileage reimbursement is to provide compensation for City employees who are. required to use their own vehicles on official .City business; and WHEREAS, the City of Richfield has the legal authority to establish mileage reimbursement rates comparable to the actual costs of operating a motor vehicle; and WHEREAS, the City of Richfield also provides monthly car allowances to City Department Heads and other named employees annually identified by the City Manager; and WHEREAS, the City of Richfield may periodically adjust said monthly rates as .necessary. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, that as of January, 1990, the mileage reimbursement rate will be the non-taxable rate of 25.5 cents per mile allowed by the Internal Revenue Service Regulations governing the Tax Reform Act of 1984. BE IT FURTHER RESOLVED by the City Council that effective January, 1990, the monthly car allowance paid to employees as established by the City Manager shall be $200.00 per month. Passed by the City Council of the City of Richfield this 8th day of January, 1990. Steven J. Quam Mayor ATTEST: Thomas P. Ferber City Clerk /v CITY OF RICHFIELD, MINNESOTA Council Letter No. 14 Agenda January 8, 1990 Issue Statement: Resolutions designating official depositories for the City of Richfield for 1990, including the approval of collateral. Background• In accordance with Minnesota Statutes Section 475.66 and 118.005, the City of Richfield must designate financial departures annually. The departure must pledge the collateral over and above the amount of federal insurance, as public depositories. For the year 1990, five institutions have fulfilled this requirement and will be considered as depositories for the city's Deputy Registrar, payroll and vendor accounts and all. savings deposits in excess of $100,000. They are Richfield Bank and Trust Company, pledging collateral of $985,000; First Western Bank of Richfield, pledging collateral of $1,542,183; First Minnesota Savings Bank, pledging collateral of 5983,125; Twin City Federal, pledging collateral of $342,237; Midwest Federal Savings and Loan, pledging collateral of $895,304. Resolutions designating these institutions as official depositories are attached to the council letter. Another resolution must be provided annually, designating certain savings and loan associations and banks as official depositories for investment of certain city funds. With approval of these official depositories, the city will be able to invest funds in these institutions, not exceeding the federal. insurance of 5100,000. Finally, a resolution is also attached which designates certain financial institutions as depositories for the investment of city funds for 1990. These institutions, such as investment brokerage firms, offer government securities in the manner required by law. These financial institutions include Marquette National Bank, Merrill Lynch, Dain Bosworth, First Bank System Capital Markets Group, Prudential Bache, Kidder Peabody, First Northern Securities, Inc., Miller Schroeder, Norwest Investment Services, Offerman & Company Services, Piper, Jaffray & Hopwood, Dean Witter Reynolds Inc., Shearson Lehman Brothers/E.F. Hutton, and State Street Bank and Trust. Recommended Motions: It is .recommended that the city council adopt the attached resolutions designating official depositories, with the understanding that the city could not invest in any of the depositories beyond the level of insurance coverage of the pledged collateral. ~/ Basis of Recommendation: 1. The city is required by Minnesota Statute 475.66 and 118.005, to designate as a depository of funds, insured banks or thrift institutions as defined in Section 518.01, Subdivision 3, Minnesota State Statutes. Any collateral so deposited is accompanied by an assignment pledged to .the city in the amount specified in the attached resolutions. 2. The city has worked with the past and has found to with these institutions. Alternative Recommendation: The city council could solicit official depositories, but past depositories recommended have p the institutions recommended in have a good working relationship other financial institutions for relationships with the roven satisfactory for the city. Discussion/Decision Mode: Action of the city council is desirable at the January 8, 1990, city council meeting so that the city may invest funds in the approved financial institutions for the year 1990 immediately. Respec fully submitted, Jam D. Prosser Cit Manager JDP/ej a .~/~ _~ RESOLUTION N0. RESOLUTION DESIGNATING THE RICHFIELD BANK AND TRUST COMPANY A DEPOSITORY OF FU1~II)6 OF THE CITY OF RICf~'IELD FOR THE YEAR 1990 AND APPROVING COLLATERAL BE IT RESOLVED by the City Council of the City of Richfield as follows: That, i.n accordance with Minnesota Statues, Section 475.66 and 118.005, the Richfield Bank and Trust Company be, and hereby is designated a depository of the funds of the City of Richfield, subject to modification and revocation at any time by said City, and subject to the following teens and conditions: The said depository shall not be required to give bonds or other securities for such deposits provided that the total stun thereof shall not at any time exceed in any depository the semis for which its deposits are insured under the Acts of Congress of the United States relating to insurance of bank deposits; but that in case such deposits in any such depository shall at any time exceed such insured sum, said depository shall immediately furnish bonds or other security for such excess accom7i*~ to law, approved by the City Council of said City. That said depository shall pay on demand all deposits therein; and shall pay all time deposits, at or after the end of the period for which the same shall be deposited, on demaix3. BE IT FLJRTF~R RESOLVID, that there shall be maintained a general account in which shall be deposited all monies frccn golf course operations and not otherwise specifically provided for. Cheeks on this account shall be signed by the following officers or their facsimile signattares: JAMES D. PROSSER, CITY MANAGER STEVEN L. DEVIC~i, 'IREAS[JRII~ BE IT FURTf-IER RESOLVED, that there shall be a daily interest savings account. All withdrawals fran said account will be for transfers to the general checking account. BE IT FUR'I~ RESOLVID, that collateral in the amotuzt $985,000, is deposited for safekeeping at the Federal Reserve Bank of Minn~.apolis, is hereby approved. 1990. Passed by the City Council of the City of Richfield this 8th day of January, Steven J. Quam Mayor ATTEST: Thanas P. Ferber City Clerk ~"/O'~ RESSOLUTION N0. RESOLUTION DESIGNATING THE FIRST WESTERN BANK-RICHFIELD A DEPOSITORY OF FUI~ID6 OF THE CITY OF RICFIF'IELD FOR THE YEAR 1990 AMID APPROVING COLLATERAL BE IT RESOLVID by the City Council of the City of Richfield as follows: That, in acaorclaix7e with Minnesota Statues, Section 475.66 and 118.005, the First Western Bank-Richfield be, and hereby is designated a depository of the funds of the City of Richfield, subject to modification and revoc°,atian at any time by said City, and subject to the following terms and coryditions: The said depository shall not be required to give bonds or other securities for such deposits provided that the total stun thPxeof shall not at any time exceed iri any depository the stuns for which its deposits are insured under the Acts of CongYiess of the United States relating to insurance of bank deposits; but not in case such deposits in any such depository shall at any time exceed such insured stmt, said depository shall immediately furnish bonds or other security for such excess according to law, approved by the City Council of said City. That said depository shall pay an demazxl all deposits therein; and shall pay all time deposits, at or after the end of the period for which the same shall be deposited, on demand. BE IT FUR'I~ RESOLVED, that there shall be maintained a general account in which shall be deposited all monies from liquor, swim<tti.ng pool/ice arena operations and city permits. Checks an this aoeount shall be signed by the following officers or their facsimile signatures: JAMES D. PROS.SER, CITY MANAGER STEVEN L. DEVICfi, TREASURER BE IT FURrl~ RESOLVID, that there shall be maintained a city payroll account. There shall be issued a single check biweekly for an amount equal to the biweekly city payroll, payable to the Treasurer for deposits in such payroll account. Thereafter, the Treasurer is authorized to issue payroll checks an said accounts for all wages or salaries included in said biweekly payroll. BE IT FURTHER RESOLVID, that there shall be a daily interest bearing checking account. All interest earned shall be transferred to the Investment Trust Ft~l. BE IT FLJRTf~R RESOLVID, that collateral in the amount $l, 542,183, is deposited for for safekeeping at the Marquette National Bank of Minneapolis and the Federal Reserve Bank is hereby approved. passed by the City Council of the City of Richfield this 8th day of January 1990. Steven J. Quam Mayor ATTEST: Thomas P. Ferber City Clerk " /U' RESOLUTION N0. RFSOI~JTION DESSIGTTATING THE FIRST MII~IIVESOTA SAVINGS BANK A DEPOSITORY FOR THE INVFSZNIEN'!'S OF CITY FUNDS IN 1990 AND APPROVING OOLLATERAL WHEREAS, pursuant to Minnesota Statutes, Sections 475.66 and 118.005, municipal funds may be deposited in any savings and loan association which has its deposits insured by the Federal Savings and Doan Ins'~arance Corporation, and WHEREAS, the amount of said deposits may not exceed FSLIC insurance covering such deposits, which insurarx~e presently amounts to $100,000, unless amounts in excess of such insuraryae coverage is covered by additional collateral pledged to the City, and Wi~E2EAS, the deposit of City funds in savings and loan associations and banks would provide greater flexibility in the City's investment program and maximize interest isx7o[Yie thereon. Wf-~RE'AS, there shall be maintained a daily interest general checking account in which shall be deposited all monies for the city licenses. Checks on this account shall be signed by the following officers or their facsimile signatures: JAMES D. PROSSER, CITY MANAGER STEVEN L. DEVICH, TREASURER NOW, TFIEREFIDRE, BE IT RESOLVF,D by the City Council of the City of Richfield, Miu~nesota, as follows 1. That First Minr~~ota Savings Bank, 6445 Nicollet, Richfield, Minnesota be designated as official depository for City funds in 1990. 2. That collateral in the amount of $983,125, is deposited for safekeeping with Federal Home Loan Bank of Des Moines, Iowa. passed by the City Council of the City of Richfield, this 8th day of January, 1990. Steven J. Quam Mayor ATTEST: Thomas P. Ferber City Clerk N ~Oi fi RESOLUTION N0. A RESOLUTION DESIGNATING TWIN CITY FIDERAL SAVINGS AND LOAN AS A DEPOSITORY FOR THE INVESTMENT OF CITY FUNDS IN 1990 AND APPROVING COLLATERAL WHEREAS, pursuant to Minnesota Statutes, Section 475.66 and 118.005, municipal funds may be deposited in any savings and loan associatian which has its deposits insured by the Federal Savings and Loan Insurarx~e Corporation, and WHEREAS, the amount of said deposits may not exceed FSLIC insurance covering such deposits, which insurarx7e presently amounts to $100,000, unless amount is excess of such insurance coverage is covered by additional collateral pledged to the City, and WHEE2EFI~S, the deposit of City funds in savings and loan associations and banks would provide greater flexibility in the City's investment program and maximize interest inaccne thereon. NOVJ, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, as follows: 1. That Twin City Federal Savings and Loan, Marquette at 8th Street, Minneapolis, NLiru~esota, be designated as an official depository for City funds for 1990. 1990. 2. That collateral in the amount of $342,237, is deposited for safekeeping with the Federal Reserve Bank of Misu~ezpolis, is hereby approved. Passed by the City Council of the City of Richfield, this 8th day of January, Steven J. Quam Mayor ATTEST: Ttwmas P. Ferber City Clerk 'i/U'/o RESOLUTION N0. A RESOLUTION DESICTiATING MIDWF~T FIDERAL SAVINGS AND LOAN AS A DEPOSITORY FOR THE INVESTMRNT OF CITY FUi~IDS IN 1990 AND APPROVING COLLATERAL WI~REIIS, pursuant to Minnesota Statutes, Section 475.66 and 118.005, municipal funds may be deposited in any savings and loan association which has its deposits insured by the Federal Savings and Loan Insurance Corporation, arm Wf~RFAS, the amount of said deposits may not exceed FSLIC insurance covering such deposits, which insurance presently amounts to 5100,000, unless amount is excess of such insurar~ae coverage is covered by additional collateral pledged to the City, and WFIEE2EAS, the deposit of City funds in savings and loan associations and banks would provide greater flexibility in the City's investment program and maximize interest ir~eane tY~x~eon. NOW, THEREb~ORE, BE IT RESOLVID by the City Cout~il of the City of Richfield, Minr~sota, as follows: 1. That the Midwest Federal Savings and Loan Association, 3100 West 66th Street, Richfield, Minnesota, be designated as an official depository for City funds for 1990. - 2. That collateral in the amount of 5895,304, is deposited for safekeeping with the Richfield Bank and Trust Company of Richfield, Minnesota, is hereby approved. 1990. passed by the City Council of the City of Richfield, this 8th day of January, Steven J. Quam Mayor ATTEST: Thanas P. Ferber City Clerk ~~" / RESOLU'T'ION N0. A RE50LTlTION DESIQVATING CERTAIN FINANCTAT, INSTITUTIONS AS DEPOSITORIES F1~R THE INVESTMENT OF CITY FUNDS IN 1990 WF~REAS, the City of Richfield has money which is available for investment, and WHEREAS, different f~na*~:~al institutions offer different rates of return on investments, acid trJLIERE',AS, the City of Richfield shall ~ U.S. Treasury Bills, U.S. Treasury Notes and other such government securities in the manner required by Minnesota Statutes, Sectian 475.66 and 118.005 from the institution offering the highest rate to the City providing greater flexibility in the City's investment program and maximize interest inaane tt~xeon. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Mu~sota, as follows: 1. It is hereby found and determined that it is in the best interests of the the proper management of City funds that certain financial institutions be designated as additional depositories for City funds for 1990. 2. The following f~na~:~al institutions designated as depositories for municipal funds: Marquette National Bank Merrill Lynch, Pierce, Fenner & Smith, Inc. Dain Bosworth, Inc. First Bank System Capital Markets Group Prudential -Bache Kidder, Peabody & Company First Northexn Securities, Inc. Miller Schroeder Norwest Investment Services Offerman & Canpany Services Piper, Jaffray & Hopwood Dean Witter Reynolds Inc. She<~rsan L~nan Brothers/E. F. Huttan State Street Bank & Trust, Trust for Short-Term U.S. Gaverl~rnent Securities 1990. 3. The Trea.~arrer is hezr~eby authorized to deposit City funds in any or all of the depositories herein designated. Such deposits may be made and with- drawn from time to time by the Treasurer as his/hex best judgement and the the interest of the City dictates. 4. The investment of funds and the reporting thereof pursuant to this reso- lution shall be conducted in aeeor~7aryoe with established policies of the City regarding the investment of City funds. Passed by the City Cotuycil of the City of Richfield, this 8th day of January, Steven J. Quam Mayor ATTEST: Thanas P. Ferber City Clerk ~'/O' d RESOLUTION NO. A RF~OLUTION DESIC~IATING CE~tTAIN SAVINGS AND IRAN ASSOCIATIONS AMID BAl~ffCS AS DEPOSITORIES FOR THE INVESTMENT OF CITY FUI~IDS IN 1990 BE IT RE.'SOLVED by the City Council of the City of Richfield, Minnesota WHE~2EAS, pursuant to Minnesota Statutes, Sectian 475.66 and 118.005, municipal funds may be deposited in any Savings and Loan Association which has its deposits insured by the Federal Savings and Loan Insurance Corporation, and Wt-E;EtEAS, the amount of said deposits may not exceed the Federal Savings and Loan Insurance Corporatian insurance eovpxing such deposits which insurance amount is presently $100,000, and Wf-E;REAS, the deposit of City funds in Savings and Doan Associations and Banks would provide greater flexibility in the City's investx~~ent program and maximize interest ineaYie thereon. NOW, 'I'FII~EF'ORE, BE IT RESOLVID by the City Council of the City of Richfield, Minnesota, as follows 1. It is hereby found and deterrmined that it is in the best interests of the proper management of City funds that certain Savings and Doan Associations and Banks be designated as additional depositories for City funds for 1990. 2 The following Savings and Loan Associations and Banks in the metropolitan area are designated as additional depositories for municipal funds. First National Bank of St. Paul 332 Minnesota Street St. Paul, Mirmesota 55101 Marquette Bank Minneapolis Marquette St. 6th Street Minneapolis, Minnesota 55480 NorGaest Bank of Minneapolis 7900 Xerxes Avenue South Bloomington, Minnesota 55431 3. It is further found and determined that the purpose of such depository designatian is to facilitate the proper and ad- vantageous investments of City funds and that such designation is not exclusive nor does it pr~ecl.ude the deposit of any City funds in other officially designated depositories of the City. 4. The Treasurex• is hereby authorized to deposit City funds in any or all of the depositories hPria;n designated up to the amount of 5100,000, or such other amount as may be subsequently permitted ~~o"~ Resolutian No. -2- by law, such deposits to be in the form of demand accounts for Public Unit Savings Certificates purchased by the City, payable to the City of Richfield on the signatures of the City Treasurer. Such deposits may be made and withdrawn fran time to time by the Treasurer as his/her best judgemexit and the interests of the City dictates. 5. The investment of funds and the reporting thereof pursuant to this resolutian shall be conducted in aooordanee with estab- lished policies of the City regarding the investment of City furx3s . 6. Investment bankers services, First American Investment Group, Inc., 3601 West 29th, Suite 120, Topeka, Kansas, 66604, Long Beach Savings & Loan, 101 Long Beach Boulevard, Long Beach, CA., 90802, Professional Asset Management, Inc., 331 - 15th Street, Del Mar CA., 92014, Goldstone Investment Corp., 9832 Oline St., Wakarusa, Kansas, 66546, Liberty Group, 500 Newport Center Drive, Newport Beach, CA., 92660, Kansas National Investments, 5845 S.W. 29th, Topeka, Kansas, 66614,and Bankers Clearing Corp., 7400 Metro Blvd. Suite 355, Edina, Minne_~ota 55435, are being used to service the depositories outside the metropolitan area, Passed by the City Council of the City of Richfield this 8th day of January, 1990. ATTEST: Steven J. Quam Mayor 'T'homas P. Ferber City Clerk #y _ CITY OF RICHFIELD, MINNESOTA Council Letter No. 13 Agenda, January 8, 1990 Issue Statement: First reading of an ordinance amending the composition of the Human Rights Commission from ten members to thirteen. Background• The Human Rights Commission has requested that the membership be increased so that they have more members to work on projects such as Celebration of Martin Luther King Day, Human Rights Week, and other projects. Currently, the Commission has eight adult members and two student members. The Human Rights Commission is authorized by city ordinance, and any change in membership would require an ordinance amendment. At the December 4, 1989, Council Study Session, the City Council directed the staff to prepare an ordinance amendment to accomplish this purpose. A copy of that ordinance is attached. Recommendation• Approve first reading of the ordinance increasing the membership of the Human Rights Commission from ten members to thirteen members, and schedule the public hearing and second reading for the February 12, 1990, Council Meeting. Basis for Recommendation: 1. The Commission has requested Council consideration of this membership increase, and the Council has directed staff to amend the ordinance to add three members. Alternative Recommendation: 1. Leave the current membership as is, and recommend that the Commission solicit volunteer committee members for special projects. Discussion/Decision Mode: If first reading is granted, and a second reading scheduled and approved on February 12, 1990, the ordinance would become effective 30 days after publication, which would be approximately the middle of March, 1990. Respect ully submitted, Jam D. Prosser Cit Manager JDP/ej a ~~ CITY OF RICHFIELD, MINNESOTA Council Letter No. 12 Agenda, January 8, 1990 Issue Statement: Public Hearing on an amendment to the existing conditional use permit for Walser Buick at 2100 West 78th Street. Background A special use permit was approved on July 14, 1986 to allow Walser to construct additions to the then existing Walser Buick facilities. This special use permit was amended on September 12, 1988. The permit contains conditions relating to signs, parking, fire protection, landscaping, lighting and curb cuts. Substantial changes were made in the operation, the parking was not implemented and the billboards were not brought into conformity within one year as required by a condition imposed in September 1988. As a result, Walser is proposing an additional amendment on the following issues: 1. That Walser Leasing and Walser Car Credit businesses be added. 2. That the realigned facilities would be as follows: * Walser Leasing and Walser Mazda Used Cars at the old Isuzu site on Penn Avenue. * Walser Car Credit at the old Walser Buick Used Car buildings. * Buick and Isuzu in the main Buick building. * Isuzu new and used cars on the west part of the Mazda site. 3. That the three billboards be permitted to remain. The property is zoned C-2, general commercial district. An automobile dealership is a permitted use with a conditional use permit. Recommendation• Approve the amendment to the existing amended conditional use permit with the following additional or changed conditions: 1. That the signage designating parking spaces be approved by staff, installed within 30 days and that parking conform to the approved layout. 2. That no change be made in the condition previously imposed relating to the billboards. Basis of Recommendation: 1. A conditional use permit with stipulations was granted on July 14, 1986 and amended on September 12, 1988. ~~~~/ 2. The relocation of the businesses are in compliance with applicable codes and ordinances. 3. A condition was imposed on September 12, 1988 that billboards be brought into compliance within one year. No attempt has been made to comply with this condition. Applicant argues that the signs operate to define their business area, alleviate noise, screen light and are a necessary utility carrier. Staff suggests that such were never designed as a noise barrier and, as a result, of little value. A screen could be better placed and have more esthetic appeal. The billboards were part of the trade offs relating to density of car display areas which was. changed for this site to an area display. The signs are many times larger than allowable. The Planning Commission split 4 - 3 in favor of retention of the billboards. Issues included aesthetics, the age of the signs, general policy questions and competition between dealers. Alternative Recommendations: 1. The Council may choose to continue the matter until previously imposed conditions are complied with. 2. The Council may choose to deny any further amendments to the conditional use permit on the basis that conditions imposed have not been complied with. Discussion/Decision Mode• A public hearing is scheduled at 7:00 p.m. on Monday, January 8, 1990. The hearing will be held in the City Council Chambers of Richfield City Hall, 6700 Portland Avenue South. Notice of hearing was published in the Sun-Current and was mailed to property owners within 350 feet of the property. Respe f ly submitted, Jame Prosser City anager -0 '~. _ „ a 0 H 07 m U P _ _ O O ~ m V OPi N a U N F > s i ~ a p ~+ _ v > i j j ~ ~ _ a Z y' > > s o -1 N -1 K XERXES AVE. F~-~-'~,_-__---~~.. --f '~~___.-~ . --'i -~~'- r=-.: ~.u.yyi i XER%ES AVE. 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W J ~' oc ~ I ~ ~ W '" ~ I i ~ ~ _ °' I I N W r ~- ~ r r ^N ^ I M N N Q :% :: m \ ~ CO ~`' CD N ~ N O v v ~ ~ QQ ~ I ~ O ~- N I M - 00 ,.~ N I .-~i ~- a a ~S w dV .- o~ w r- ~ \ ~ ~ ~ ~ ~/ „ ~ ~~ ch ~ ~ ~ ~ ~ ~ o ~O N M M ~ ~ O ~ N I ~ M .4; N I `'' ~ ~ M O ~' ad, ~' N + --~ -, m r a~ v ., a>' p '{~ N~ ~ ~A ~ V) ~ ~ ~ r N 3 O N 1 ~ O ~ ° M I ~ ~ ~ N I --- t0 N ~ ' N, ~ W ~ ~ W n~ C~ eop (~ W ~ eoo ~ Y Q ~ Z~ Y Q ?~ ?~ Y ~ Z~ 3 V 0 ~ ~ ~C~ cv p cnv ~ a Y> OC O cv ~ p ~ Nc~ Q ~ m n u~ p QW m ~ Wv O Qir °° vs Wa 0 so -~ ~ arc -' ~ as ~~ ~ d ti o ~ ~ J ~ H O d F- ~ 0 0 .~ w_ c~ ~~~ Council Minutes -8- July 14, 1986 Item #10 PUBLIC ABARING FOR A SPECIAL USE PERMIT TO PERMIT WALSER CORPORATION TO CONSTRUCT ADDITIONS TO THE EXISTING. FACILITIES AT 2100 WEST 78TH STREET, 7701 PBNN AVENUE AND 2002-2026 WEST 78TH STREET. C.L. 266. City Planner Jopke reviewed Council Letter No. 266 regarding a request by the Walser Corporation for a special use permit to construct additions to the existing facilities at 2100 West ?Sth Street, 7701 Penn Avenue and 2.002-2026 West 78th Street and to revise the parking and landscape areas on the site. Dick Sjoquist, President, Walser Corporation, reviewed a sites plan of the proposal. He indicated Walser is requesting partial use of the frontage road right-of-way for display of cars and reuse of the existing sign at a new location. He stated a 10 foot green space would be provided along the frontage road and trees would be planted along 77th Street. He stated meetings had been held with residents of the adjacent neighborhood and steps are being taken to address their concerns. Rick Hollenkamp, Kraus-Anderson Construction Company, stated that the proposed improvements would update the facilitz-, alleviate the parking problems, and increase the tat base of the ~_ city. He also suggested a two hour parking zone could be created on the frontage road to assure adequate customer parking. John Uban, Dahlgren, Shardlow, and Uban, stated that the . proposed use of the excess right-of-way is an appropriate use while final disposition is determined. He also reviewed the landscape aspects proposed for the site and stated the same 10 foot green space would be maintained if Walser expands in the Viking Center/Rental building area. Robert Guthe, 7634 Oliver Avenue, inquired about the affect of the possible relocation of the frontage road to 77th Street and installation of a traffic signal at 77th Street. City Planner Jopke explained that this had been proposed as part of a I494/Penn Avenue street improvement but that the completion of the I494 Corridor Study may change this nro_oosal. Therefore, no decision will be made until after the I.19~ Corridor Study. James Bergin, 7627 Oliver Avenue, stated his opposition to allowing Walser to use the right-of-way for car display and stated that the proposal did not pro~•ide adequate parking for employees. ~~G Council Minutes -9- July 14, 1986 Ronald Leviton, ?644 Oliver Avenue, stated that if those changes were made, it would encourage Walser employees to park on the residential streets. John Sussey, 4010 Pebblebrook Drive, representing the adjacent apartments to the north, stated that there were too many car dealers in the area and that the council should consider the' 28 residents of the-apartments. Lois Lovdal, ?644 Newton Avenue, stated she calls almost everyday to Walser to ask employees to move their vehicles. Thomas Lee, 7634 Morgan Avenue, spoke in support of Walser's proposal and urged the council to install a traffic diverter at ?7th Street and Morgan Avenue. • Loren Law, 7220 York Avenue, owner of 7644-46 Morgan Avenue,. spoke in support of approving the special use permit with the staff stipulations and an additional stipulation to require the installation of a traffic diverter at 77th Street and Morgan Avenue. Dick Sjoquist, Walser Corporation, reviewed the parking layout and provisions for employee parking on the site. Council Member Ludeman stated that he was concerned about the employee parl~ing issue but noted that Walser had been corking with the neighborhood to resolve problems and that he accepts the staff recommended stipulations. Council Member Garcia stated an overall police regarding car dealerships was needed, that enforcement of employee parking was a problem, and that the I494 study may result in an adverse impact on the propert3- by eliminating the right-of-way use, thus creating a future shortage of space. Council Member Sandahl asked for a clarification of the parking requirements for this use. City Planner Jopke reviewed the city's parking guidelines. He stated that thee Walser proposal, as outlined, would correct some of the parking problems on the site. However, if .the Mazda dealership moved to Morgan Avenue and another dealer located on the Mazda site, future parking problems could result. Mayor Hamilton stated that if the council did not apprcve this proposal, no problems would be corrected. Therefore, he supports the proposal because it would address some of the concerns of the neighborhood. Council Member Kirsch asked what size trees would be planted on 77th Street and the width of the relocated curb cut on the frontage road. ~.~. / L/ Council Minutes -10- July 14, 1986 ~ -- City Planner Jopke responded that the trees would be 2 1/2 inches in diameter and the curb 'cut would be 30 feet wide. M/Sandahl, S/Ludeman to close the public hearin . Motion carried 5-0. M/Kirsch, S/Ludeman to approve the special use permit for the Walser Corporation to allow the construction of additions to the existing Walser Buick facilities located at 2100 west 78th Street. 7701 Penn Avenue, and 2002-2026 West ?8th Street subject to the following stipulations: 1. That a minimum of 173 parking stalls be provided on the Buick site for customer, service and employee vehicles, These spaces should be separated from display space and clearly marked. 2. That perimeter curbing be provided. The design and. location of the curbing should be approved by the City Engineer. 3. That there be no testing or servicing of vehicles or ad,iacent residential streets. 4. That trees be planted in the boulevard area between the Walser Buick north property line and the south curb of 77th Street consistent with the city's forestry policy. 5. That the existing wall along the north property be extended to east property line to close off pedestrian access to 77th Street. 6. That all new signage including the relocated sign be in compliance with the city's si n ordinance. 7. No vehicles are to be parked in the visibility triangles of the frontage road. 8. The city will study the feasibility of the installation of a traffic diverter at 77th Street and Moran Avenue. 9. Walser Corporation and the city shall negotiate a satisfactory lease for the use of the frontage road right-of-way as shown on the applicant's plan including landscaping. The lease shall be a renewable yearly lease with the city retaining the right to end the lease at the city's discretion. Motion carried 4-1. (Garcia opposed). ~~~/~ Council Meeting M_,~utes -3- September 12, 1988 E. APPROVED PURCHASE IN EXCESS OF $5,000 TO REMOVE EXISTING CROSSWALK AND INSTALL COLORED CONCRETE CROSSWALK AT 64TH STREET AND NLCOLLET AVENUE. C.L. 213 F. .APPROVED AWARD OF CONTRACT FOR THE PURCHASE OF COMPUTER HARDWARE, SOFTWARE AND IMPLEMENTATION. C.L. 214 RESOLUTION N0. 7440 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR COMPUTER HARDWARE, SOFTWARE AND RELATED SERVICES G. APPROVED RENEWAL OF RESIDENTIAL KENNEL LICENSE FOR JOHN RICHARDS, 7404 FIFTH AVENUE - THREE DOGS. H. APPROVED CONSIDERATION OF APPROVAL OF 3.2 BEER LICENSE FOR LARIAT LANES, 6320 PENN AVENUE. ~I. APPROVED ESTIMATE 4~1, AD CON, INC. CONCRETE, CURB AND GUTTER REPAIR. $30,227.30 J. APPROVED ESTIMATE 4~1 AND FINAL, BITUMINOUS ROADWAYS, SEALCOATING $50,624.21. K. APPROVED ESTIMATE ~~1, GORHAM-OIEN MECHANICAL FOR ACADEMY OF HOLY ANGELS FIRE AND LIFE SAFETY i _ RENOVATIONS. $42,525.00 L. APPROVED ESTIMATE ~~3, NEWMECH COMPANIES FOR ACADEMY OF HOLY ANGELS FIRE AND LIFE SAFETY RENOVATIONS $10,399.50 M/Ludeman, S/Sandahl to approve the consent calendar. Motion carried 5-0. Item #5 CONTINUATION OF THE PUBLIC HEARING ON AN AMENDMENT TO THE C0~lDITIONAL USE PERMIT FOR WALSER BUICK FACILITY AT 2100 HEST 78TH STREET AND 7745 PENN AVENUE. C.L. 215 City Manager Prosser reviewed Council Letter No. 215 regarding an amendment to the conditional use permit for the Walser Buick Facility at 2100 West 78th Street and 7745 Penn Avenue. Peter Beck, 7900 Xerxes Ave. So., representing Walser Buick, summarized the improvements made to the Walser facility in compliance with past city approved upgrades to the Walser business and good faith compliance with the condition stipulated by the City. '`,d =/~ Council Meeting ~,~nutes -4- September 12, 1988 Mr. Beck described the new proposal for the Walser ,~- facilities. He indicated that the building size is smaller than what was previously approved in July. Mr. Beck further stated the use would be less intense and provide for better traffic flow. Mr. Beck said that Walser would remove the time and temperature sign, however, the .other signs on the property are seen as important for .screening. Walser asked the Council to allow them to keep -those signs. Mayor Quam asked if the parking inventory area has the potential for greater inventory because of no marking. Mr. .Beck responded that overall there was no increase. City Manager Prosser asked if the main purpose of the three billpoard signs was advertising. Mr. Beck responded that screening is the primary reason.. City Manager Prosser asked if Walser would be willing to use another screening device and remove the billboards. Mr. Beck did not agree to do so. City Manager Prosser stated that stipulations for parking for Walser Mazda were not adhered to and Walser has received a notice of noncompliance. He questioned whether Walser can now live with the new stipulation. Mr. Beck responded that once Walser management received the notice, they began working on rectifying of the problem. All other stipulations have been adhered to. Council Member Sandahl said that with respect to billboard signs, he was concerned that the elimination of the billboard sign will create a greater screening problem. City Manager Prosser said that the only real value of the billboards is for advertising. The billboards are very ineffective as screening. Council Member Ludeman commended Walser for their project. He stated that parking on 77th Street by employees continues. Mayor Quam asked what the height was of the current screening fence. City Manager Prosser described the screening and landscaping currently on the site and what was needed to provide appropriate screening. Council Member Kirsch asked if the lights are the same as the Mazda facility. ~~"'/~ Council Meeting h.__.~utes -5- September 12, 1988 Mr. Beck responded yes; tall. and short lights will begone. Mayor Quam read a letter (Clerks File No. C-300) into the record from Lois Lovdal, 7644 Newton Avenue, supporting Walser Buick as long as traffic did not get worse. Lorraine Guthe, 7634 Oliver Avenue, spoke in opposition to the Walser improvements requested, citing parking as a major concern. Loren Law, 7220 York Avenue South, owns a piece of property adjacent to the Walser property. He spoke in support of the Walser proposal. He suggested that staff should check the property between 77th and 78th Morgan on east side of the street. M/Ludeman, S/Kirsch to close the public hearing. Motion carried 5-0. Council Member Garcia summarized the letters received --_ concerning the proposal, most being in opposition. She indicated Walser's track record is not a good one with respect to complying with provisions of conditional use permits. M/Garcia to deny the conditional use permit for Walser Buick. Motion failed for lack of a second. Council~Member Ludeman stated his support for the improvement with the removal of three billboard signs. He questioned how the billboard issue could be resolved. Council Member Kirsch questioned if no action is taken tonight, would we be back to the current conditional use permit. City Manager Prosser stated he would have to check how long that permit lasts and indicated that there are some violations. He stated the signs would have to conform in 10 years. Community Development Director Wallace stated under previous approval existing signs would be allowed. City Attorney Dean stated a conditional use permit lapses unless actual use commences within one year of issuance. There is the possibility that if the council denies the request, the current Conditional Use Permit could lapse. Council Member Kirsch indicated if the council approves the request, the city is in a better position to address problems such as signs. ~-~'-/~ Council Meeting P utes -6- ..September 12,.1988 M/Ludeman, S/Sandahl to approve .the conditional use permit amendment with the following stipulations: 1. The applicant provide a detailed sign plan for staff review and approval, to include signage designating stalls for customer and employee parking. . 2. All the existing and new signs conform with the city's sign regulations within one year. This includes the three billboards and the time/temperature sign. 3. No inventory cars to be parked in the area designated for employee/customer (sales, service and parts) parking. 4. The fire protection plan be approved by staff. 5. All landscaped areas be maintained free from car overhangs at all times. 6: The applicant provide a cash escrow as security for completion of improvements, including lighting to be constructed in accordance with a lighting plan to be approved by the Building Official. The amount of such security shall be equal to the cost of completion of the improvements as determined by the Building Official. 7. The existing and new curb cuts meet the City requirement of a minimum of 26 feet. 8. The occupancy permit not be issued until all other approved improvements are completed. Motion carried 4-1. (Garcia opposed) Mayor Quam indicated this was a difficult decision to go ahead with, but it does give the City a better opportunity to deal with some of the problems the City is facing with the facility. Council Member Sandahl indicated that he felt this was a .positive improvement for the community.. Item #6 PUBLIC HEARING ON ADOPTION OF THE ASSESSMENT ROLL FOR REMOVAL OF DISEASED TREES FROM PRIVATE PROPERTY FOR THE PERIOD AUGUST 1, 1987 THROUGH JULY 31, 1988. C.L. 216 City Manager Prosser reviewed Council Letter No. 216 regarding adoption of the assessment roll for removal of diseased trees from private property for the period August 1, 1987 through. July 31, 1988. ~~% City of Richfield • 6700 Portland Avenue • Minnesota 55423 City Manager Mayor Council -- James D. Prosser Steve Quam Edwina Garcia Ivan Ludeman Martin Kirsch Michael Sandahl November 2, 1989 Mr. Mark Hammerstrom Walser Automotive 5555 West 78th Street Edina, MN 55435 NOTICE OF NON-COMPLIANCE Dear Mr. Hammerstrom: This letter is a Notice of Non-Compliance with the stipulations on .your Special Use Permit for 2100 West 78th Street requiring that the billboard type signs be removed by September 12, 1989. Your firm agreed to this stipulation at the time the Special Use Permit was granted by the Richfield City Council. The signs must be removed upon receipt of this Notice of Non-Compliance. Failure to do so may result in scheduling of a hearing for revocation of your Special Use Permit. If you have any questions please contact me at 861-9861. Sincerely, Sivert Hendrickson Building Official SH:lkt cc: J. Prosser J. Erskine B. Wallace fM; Noble Telephone 869-7521 (612) An Equal Opportunity Employer david braslau associates, incorporated 1 31 3 5th street s.e. suite 322 • minneapolis, mn 554'14 • telephone: 61 2-331 -4571 5 January 1990 MEMORANDUM T0: Byron Wallace FROM: David Braslau RE: Review of Walser Buick Billboards as a Noise Barrier I have had an opportunity to review the letter from Alfonso Perez to John. Oliva of Walser Automotive, dated October 5, 1988, in which Mr. Perez showed a 3 decibel benefit from the billboard. There are insufficient data contained in the letter to be able to substantiate - the 3 decibel reduction. The monitoring location may have been centered in back of the billboard which would have yielded the maximum possible attenua- tion from the billboard. Toward the sides, the attenuation would fall to zero. The distance to the apartment in itself may have been enough to account for the 3 decibel drop but no distances were specified in the letter. A site. evaluation of the billboards and apartments suggests that the billboard is neither continuous nor sufficiently long to provide any significant shield- ing of noise from the freeway. We could make Wore detailed measurements to substantiate this conclusion if that would be necessary. Please let me know if you have any questions concerning the findings contained in this memorandum. ~~% City of Richfield • 6700 Portland Avenue • Minnesota 55423 City Manager Mayor Council James D. Prosser Steve Quam Edwina Garcia Ivan Ludeman Martin Kirsch Michael Sandahl November 2, 1989 Mr. Mark Hammerstrom Walser Automotive 5555 West 78th Street Edina, MN 55435 NOTICE OF NON-COMPLIANCE Dear Mr. Hammerstrom: This letter is a Notice of Non-Compliance with the stipulations on your Special Use Permit for 2100 West 78th Street requiring that the billboard type signs be removed by September 12, 1989. Your firm agreed to this stipulation at the time the Special Use Permit was granted by the Richfield City Council. The signs must be removed upon receipt of this Notice of Non-Compliance. Failure to do so may result in scheduling of a hearing for revocation of your Special Use Permit. If you. have any questions please contact me at 861-9861. Sincerely, ~ we„Y j~ . dZ-< <.Z~ Sivert Hendrickson Building Official SH:lkt cc• J. Prosser J. Erskine B. Wallace 1~M."'~1ab1e Telephone 869-7521 (612) An Equal Opportunity Empbyer ~a~h~rr~ sr~a~n~ 5155 fast River Road N.E., #~13 Minneapolis, MN 55421 612-572-1515 October 5, 1988 Mr. Jotm Oliva Director of Oc~rporate Planning Walser Automotive 5555 West 78th Street Edina, ITT 5.5435 nF: Acoustical Merit of k~alser I~uick's Eillbaards Dear Mr. Oliva: At pour request, northern Saut7d conducted an evaluaticsn of thy: subject billboards. The study K'a,s ccnducted October 3, l9$8 between 2:45 a:~d 3:~5 pm. Toe study conszsted o£ making two sets of simultaneous measurements -- zn the first set, one monitoring station was in front of ore of t xe billboards, and the other staticn :vas at the property line with the apartments in the north side. in the second set, the monittsriz~a 3tat.on in front of the billboard rema_ned ~.n place, and the second u~onitoring position was located betweenthe billboard and the freewa; ~-- the same d:.starce between them as in the ti.rst yet of measuz`ewents. AZi t?zree monitoring stations were in a straight line app.oxi~atelp pezpendicu~.ar to the freeway. The noise. measurements were performed by dQCUmenting the noise Ieve~. (dBA) every ten seconds fram two precision sound level meters, I~eises otiher than thQSe produced by the freeway were identified. This procedure was used I-iecause of the noise from air fi.raff;c fram *'finneapolis-St. ?aul International. Airport. Thp noise from the freeway was then averaged in energy fashion (Leq} to determine the noise abatement GantrYbutions from the billboards, ~Jur resn.Its yn.dzcs.te that at the vocations tested, the biZlboaz-ds offer a three (3) decibel noise ref~uCtiQ~. From a traffic perspect:~ve th~.s xed~.ctian is equivalent to cutting the traffic in half. ~~~~% products and servi~os for the contrf~i .end rr~~asur~ment of nais~ ~~/ G 7624 Oliver Avenue South Richfield, MN 55423 December 8, 1989 Members of the Planning Commission City of Richfield 6700 Portland Avenue South Richfield, MN 55423 Dear Planning Commission ... Re: Walser Buick's request to allow existing billboards to remain ... I vote Yes, let them remain. They actually screen off a lot of light for near-by residents. And they're obviously beneficial to Walser. The billboards that run East and West screen off what would otherwise be a sea of ears and a lot of light from Southtown. It might be a good idea to remind people of this fact. It may be something. that is overlooked by someone voting no (because they're not particularly attractive). Thanks. Louise Ragatz ~~ CITY OF RICHFIELD, MINNESOTA Council Letter No. 11 Agenda, January 8, 1990 Issue Statement: Public hearing on an amendment to the existing conditional use permit for Walser Mazda at 7700-7750 Morgan Avenue South. Background• A special use permit was approved on October 13, 1986 to operate a Walser auto dealership on the subject site with some 11 stipulations. Subsequently, the special use permit was amended on August 10, 1987 to allow a phased development until two existing leases expired in the old Viking Center. Some 13 special conditions were attached. Those leases have now. expired and the Viking Center demolished. The City has notified the applicant that it is in non-compliance with respect to several light bases that were installed without permits or inspections. Similarly, parking areas were not utilized as stated in the prior special use permits. Walser Mazda has requested an additional amendment to the conditional use permit to revise the parking plan. The revised parking plan incorporates the display/inventory parking concept approved by the City Council for the Walser Buick site, and reassigns parking spaces to be consistent with actual usage since the Walser Mazda dealership opened. The revised parking plan shows a total of 85 parking spaces for customers, service and employee parking. This is 14 fewer than the 99 spaces designated on the. original site plan of Walser Mazda due to the reduction of four service bays and two fewer service employees. The property is zoned 'C-2', general commercial district. An automobile dealership is a permitted use in a general commercial district with a conditional use permit. Recommendations: Approve the amendment to the existing amended conditional use permit with the following additional or changed conditions: 1. That a lighting plan, including the disposition of the light bases installed without inspections, be approved by staff. 2. That any changes in the drainage plan necessitated by the demolition of the Viking Center be approved by the city engineer. 3. That a complete final landscaping plan, including fencing, and showing areas of landscaping material by species, size and exact location be approved by staff. 4. That there should be a minimum of eighty five outside parking spaces specifically designated and maintained for customers, employees, and service vehicles. Employees may not park on adjacent residential streets. /-/ 5. That the existing curb cuts on 77th Street be eliminated. 6. That the sidewalk on Morgan be extended to 77th Street with a wheel chair access ramp meeting city and state requirements. 7. That a 22 foot minimum drive aisle be maintained in the employee parking area. 8. That the existing escrow be maintained pending final completion. Basis of Recommendation: 1. A special use permit was issued, with conditions, on October 13, 1986. 2. The special use permit was amended to allow a phased development on August 10, 1987. 3. Site plan changes reduce the required parking to 85 spaces for customer service and employee parking. This is one more than shown on the attached plat but the plat will be amended to include such. With the added space, the requirements of the City will be met. 4. The Viking Center has now been demolished. 5. The Planning Commission recommended approval of the amendments with the additional conditions. Alternative Recommendations: 1. The City Council may deny the amendment to the existing conditional use permit if a finding of fact determines that the proposal would have an adverse impact on the surrounding neighborhood. 2. The City Council may continue the hearing until all or some of the previously mentioned stipulations are met. Discussion/Decision Mode: A public hearing is scheduled at 7 1990. The hearing will be held in Richfield City Hall, 6700 Portland Notice of hearing was published in property owners within 350 feet of :00 p.m. on, Monday, January 8, the City Council Chambers of Avenue. the Sun-Current and mailed to the property. u~lly submitted Jams/ Prosser Cit anaaer ~~~ ATTACHMENT A WALSER MAZDA PARKING OFFICE SPACE - 2,441 Sq. Ft. Parking required: 4 parking spaces per 1,000 sq. ft. Number of spaces required - 10 Number of .spaces proposed - 10 (E) SHOW ROOM SPACE - 5,207 Sq. Ft. Parking required: 5 parking spaces per 1,000 sq. ft. Number of spaces required - 26 Number of spaces proposed - 26, 11 (E) 15 (C) PARTS SPACE - 5,041 Parking required: 1 parking 1 parking whichever Number of spaces required - Number of spaces proposed - space per 1,000 sq. ft. or space for every 1~ employees, is greater. 5 5, 4 (E) 1 (C) SERVICE SPACE - 10 service bays and 15 service employees Parking required: 3 parking spaces space per employee. Number of spaces required - 45, 30 14 Number of spaces proposed - 44, 30 14 TOTAL - Required - 85 Proposed - 84, 55 (E) 16 (C) 14 (S) per bay and 1 parking (service parking spaces) (employee parking spaces) (E) (S) PROPOSED SITE PLAN 7700 MORGAN .AVE. S. WEST 77TH ST. ExISnNG cuRe curs ON WEST 77TH ST. , / TO BE REMOVED \ V E E ~ E- S S E E E I E S S E E E I E S S E E E ~ E S 9 E E E E S S E E E E S 9 E E E E 9 S E E E E_ ice' S S E E YK E ~ E S S E g S E S $ E S 9 s I s .. s s 9 --- EXISTING CURB CUT I i c C C C ExiSTINOAPARTMENT BUILOINO - C ;.'{ .. ~ i y a a EXISTING MAZDA O DEALERSHIP ~ EXISTING BUICK DEALERSHIP ARTS ERM: 11' a1' YIN. YIM. MOTE ALL D111Y[ Alil[[ TO [[ 11' 1[ID[ YINIYUY HC HC ••CICC C CICICICICICIC--) N _1 T ••••EXI6 TING •D ISP•AV•P ••OS ••• 1~ ~~ .. - ~ !~~ ~ 0 13 $O 60 EXISTING CURB CUT FRONTAGE ROAD :; ~~~ .....:: taotarAenarrtas~Ar PARKING PLAN ~~~y Korsunskv Krank Erickson :~rchitecls. Inc. :i00 First avenue Vorth Suite .i00 ~linneupolis, Jl~ SS401 n t Y/:3:3y--1200 PARKING REQ. PROV. OF OOQ 8.F. 10 10(E) OOM o 15(c) s H 26 0o B 11(E) PAaoo s.F. 5 1 (c) SERVICE 301s) 30(s) ` 13 (E) 131E) TOTAL 84 84 (D EJ1fPLOYff (C) CUSTp~l6i (S) SE7i1RCE 38 16 30 REFER TO FLOOR AREA CALCULATION PUN NOTE: PARKING REQUIRE MENTS BASED UPON CITY PARKING ORDINANCE WALSER MAMA RICHFlELD, MN. PARKING PLAN I MIeDY gYaY ifti ti Pw. • a nNfoel wee PIeDYeO t„ me a Ialger my eireal enq It1Y I sm [ g11Y ArUNatt Y,ger DIS wre a [Ie S4Y a Date Req. ND. $grND No. Dale RaNecn Deseripeal 8 t.ee wevwo-a..t~r ~~3~M IIATMGfSY a 3 031 e9 yen aw,ex i x ~ a ~G9 °rit owivat S 3. M bf PeR oeAE-K !0 5~ I- 4'I ,q~c a.ulrHC CAZ:.,.,..) 7 ~.z„rr rer ...~.~""^"~i~ Prgecl No. 88-01-tOS3-01 Slleel oat. 7iives A Dawn W J.V.D. 8.0.8. CMdceO W J.V.D. d Z O Q U O J ^ W Z W a a oc O O 0 G M ~ ~ e :' N , • Y1 rp O p • N Y1 r ~O 10 ~ -~- . -r. - NSIONIIS ~.~C W22 IL J~~~ aZ z z ~~ ~ , Y _ r ~ 4. 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Za " LV ~ W ~r J 1.1. ? ~o N a~^ po .J ° ~~ m ~ _~ .J F- ~~ Q N Z O W t 1 H G i~ ~ ~ F- ~ 1- ~ W N W Z ~ ~^ W a V V Z W a o ac ~n N ~ Q ~ J 3 a W J ~ ~ ~. ~ . ~~;~;~ ~I~i~l «Z J Q i ' 7fi ~~ii JVl~ll N t- cD i" ` ~. ~ ~nv~ NNdd 6700 Portland Avenue Sout PERMIT FOR: OFFSTREET PARKING P~R~II_ ^ SPECIAL L'SE PERMIT Q APART.'~SEVT L'SE PERMIT ^ REZONING ^ VARIANCE Q ADJ'JS^_S'=tiT A~VD APPE?.LS O PUD P:.:~V Q r I~Ir~L DEVELOPMENT PLAN ~„J '~:alser Corporation T0: attn: ~Ir. Sjoquist 1330 France avenue South, Suite 102 Edina, `LV 55435 You are hereby notiFied that your application dated October 9, 1986 for a special use permit to allow the removal of the existing Viking Center and the construction of a new Mazda automobile sales and service..facility has been. Approved (Denied) -~'/-a The Following is the legal description of land affected by the above action: See attachment Special Conditions: 1. That a drainage plan be submitted for staff approval which includes on site catch basins if deemed necessary by the city engineer. 2. That the row of display car spaces along the south property line be removed and a landscaped area be provided in its place. a limited number of car display pads and a pylon sign could be constructed in this area outside the corner visibility area. Design of this area should be included in the landscape plan. 3. That there shall be no testing or servicing of vehicles on adjacent residential streets. 4. That there should be a minimum of 99 on site parking spaces designated and maintained r~ for customers, employees and service vehicles. 5. That there be no display of banners, noisy ribbons or similar attention-distracting or visibility-obscuring device in front of building setback lines. 6. That all exterior lighting be so designed, placed and operated as not be a nuisance to adjacent properties. 7. All signs. must be designed to meet the city's sign ordinance. 8. That Walser Corporation escrow ;5,000 with the city for use for construction of barriers, cul-de-sacs, diverters or other traffic control improvements at 77th Street and Morgan Avenue if deemed necessary by the City. The City will initially make Morgan Avenue a one way southbound south of 77th Street and monitor the impact on traffic in residential areas north of 77th Street expecially on Morgan Avenue, the city will explore other options such as barriers, cul-de-sacs and diverters. 9. A fence shall be installed on the north side of the subject property. The fence shall be constructed of materials sufficient to reduce noise and glare. Landscaping, including shrubs and trees shall also be provided. Final plans which include fence and landscaping shall be approved by the city staff prior to issuance of a building permit. 10. A complete landscaping plan showing areas of landscaping, landscaping material by species, size, and exact location shall be approved by the city prior to issuance of a building permit. 11. A lease agreement providing for the lease of the city right-of-way used by Walser 'shall be executed within 60 days. Approved) ~ (Denied) by the City Council October 13 1 86 Date1 By Rick Jo ke City P anner Original to Applicant 1 copy Chief Inspector 1 copy City Engineer ~/~ COO p~`7 CITY OF RICHFIELD, MINNESOTA PERMIT FOR: Offstreet Parking Permit Apartment Use Permit X Special Use Perrt~it Variance PUD Plan Otner: T0: R.J. Walser 5555 West 78th Street Suite F Edina, MN 55435 Rezoning Adjustments and Appeals Final Development Plan You are hereby notified that your application dated July 7, 1987 for an amendment to Lhe previously approved special use permit for the new Mazda sales and service facility at 7700-50 Morgan Avenue, 7701 Newton Avenue, 2016-26 Wesi 78tH Street to allow a phased development. The amendment would allow a portion of the existing Viking Center to remain along 77th Street until Lwo existing tenant leases expire in 1989 Has been APPROVED. SPECIAL CONDITIONS: 1. That a drainage plan be submitted for staff approval which includes onsite catch basins if deemed necessary by the city engineer. 2. That the row of display car spaces along the south property line be removed and a landscaped area be provided in its place. A limited number of car display pads and pylon sign could be construr..t_ed in this area outside the corner visibility area. Design of this area should be included in the landscape plan. 3. That there should be no testing or servicing of vehicles on adjacent residential streets. 4. That there should be a minimum of ninety nine onsite parking spaces designated and maintained for customers, employees, and service vehicles. 5. That there be no display of banners, noisy ribbons or similar attention distracting or visibility obscuring device in front of building setback lines.. 6. That all exterior lighting be so designed, placed and operated as not be a nuisance to adjacent properties. 7. All signs must be designed to meet the city's sign ordinance. ~' 8. That Walser Corporation escrow $5,000 with the city for use for the construction of barriers, cul-de-sacs, diverters or other traffic control improvements on 77th Street and Morgan Avenue if deemed necessary by the city. The city will have initially made Morgan Avenue a one way southbound south of 77th Street and will monitor the impact on traffic in residential areas north of 77th Street, especially on Morgan Avenue. The city will also explore other options such as barriers, cul-de-sacs and diverters. 9. A fence shall be installed on the north side of the subject property. The fence shall be constructed of materials sufficient to reduce noise and glare. Landscaping, including shrubs and trees shall also be provided. Final plans which include fence and landscaping shall be approved by city staff prior to the issuance of a building permit. 10. A complete landscaping plan showing areas of landscaping, landscaping material by species, size and .exact location shall be approved by the city prior to the issuance of a building permit. 11. A lease agreement providing for the lease of city right-of-way used by Walser shall be executed within 60 days. 12. That Walser Corporation post a $50,000 cash security with the city to ensure completion of the project as previously approved by the city. 13. That access from the Mazda site to the remaining Viking Center be prohibited, that Walser Corporation maintain the landscaping, and that the applicant and the city staff resolve the parking issues to ensure the elimination of Walser related parking on adjacent residential streets. APPROVED) ~ DENIED) by the City Council on August 10, 1987 ey City Planner Dater Original to Applicant 1 copy Inspector 1 copy City Engineer /~ MARY LEE (Marty) WHITING, Director _ CANINE .COLLEGE ®~ 5221 KELLOGG AVENUE • MINNEAPOLIS, MINNESOTA 55424 • (612) 922-5015 (612) 922485 Nov. 20, 198y To: Richfield Planning Commission Re: 7700 - 7750 Morgan Ave. S. On July 22> 1987, I responded by letter to a Public Hearing Notice for July 28, 1987. I received no response nar even an acknowledgement of my letter. However, I will try once again. I have no problem with Walser's plan as I understand it. However, I do have a problem with the management of 7700 - 7750 Morgan Ave. S. As the owner of the property at 7713 Morgan Ave. S. and further as the operator of Canine College which has been in business at that address over twenty-five years I strongly object to the fact that this one block is a one-way street. I doubt that the change even occurred legally. There was no hearing on making it a one-way street. At least, the property owners were not notified of any hearing. On a weekend one-way signs suddenly appeared . We had an activity at Canine College that Sunday and immediately my clients were tagged for parking the wrong way ---and all thfs was happening while the North bound stop sign was still intact! Access to 77th is still available by going through the parking lots and that is what happens. Cars from Walser's come across the street and through our parking lot to 77th Street. My property has been depreciated by making this one block one-way. There is no access to 7713 Morgan from the frontage road. 1n addition street parking on this block is nearly non-existent during daytime hours due to employee parking. These two situations have contributed to our difficulty for two and a half years in leasing this property. I suggest the Planning Commission remove the one-way restriction on this block and limit street parking to two hours during daytime hours so that ail property owners have acx~ess to the street parking. These two changes would solve many problems. Thank you for your consideration. Mary ~e Whiting G~ ~~ CITY OF RICHFIELD, MINNESOTA Council Letter No. 10 Agenda January 8, 1990 Issue Statement: Public hearing and consideration of the adoption of a resolution approving the Penn Avenue and Sixty-Sixth Street (PASSS) redevelopment and tax increment financing (TIF) plans (Plans). sackground: On December 18, 1989, the HRA approved the Plans and requested staff to present them to the City Council for a public hearing and approval. This action was contained in resolution No. 369. The Planning Commission on November,2.8th adopted resolution No. 72 in which the Plans were found to be in conformance with the Comprehensive Plan. It is now appropriate for the City Council to consider the attached resolution. In 1988, the HRA authorized and directed staff to undertake a planning study of the area identified as PASSS. The Plans incorporate the results of the planning study into a format required by state law and precedent. Neither the redevelopment plan nor the TIF plan propose redevelopment or a bond sale at this time. Establishing a project now is, however, appropriate. Since July, staff has met informally with thirteen different development groups interested in PASSS. Two major property owners have also expressed an interest in upgrading their property. Establishing a project now will provide a direction for staff and it will also indicate to the developers that the city is committed to upgrading the area. Business and property owners will also have a clearer sense of the future direction of the city. At this time, the plans contemplate administration very similar to existing redevelopment projects. The following outlines some of the significant items. The single document is divided into three parts, Part I Redevelopment Plan, Part II Tax Increment Financing Plan, and, the Appendices. The redevelopment plan boundary coincides with the study area boundary described on page 3 and on the map in Appendix A, page A-l. The goals and objectives as adopted by the PASSS Advisory Committee appear on pages 3-5. It is anticipated that the upgrading of the area would include both redevelopment and renovation. Office, retail and residential uses would be encouraged. North of 66th Street the emphasis would be on redevelopment while South of 66th Street renovation, "in-fill", facade treatments, and parking improvements would be the focus. A streetscape of trees would help tie the entire area together. Section E, beginning on page 10, lists the activities anticipated to be undertaken by the HRA/City and developers. The tax increment plan, Part II, begins on page 10. The boundary of the TIF varies somewhat from that of the redevelopment project in that it is smaller. See Appendix A, page A-1. Excluded from the TIF are Fraser-Whitbeck, all the single family homes and most of the apartment buildings. The sites excluded at this time seem unlikely candidates for redevelopment. However, because they remain in the redevelopment project, TIF funds could be utilized for streetscape improvements, buffering and a rehabilitation program if deemed appropriate in the future. ~`Gg -1 I i i Apartment buildings which remain in the TIF include one at 6445 Queen Avenue and those north of 63rd Street between Penn and Oliver Avenues. The project would be a 25 year Redevelopment District. During the planning study, data analysis indicated that if bonds were issued for redevelopment purposes, the .amortization period would need to be fifteen to twenty years. However, on page 13 under L. Duration of District, it is noted that the district duration may be reduced in the future. The Plans would need to be amended when a specific redevelopment proposal was selected for implementation. However, to conform with the legal requirements of a plan document, it was necessary to-prepare financial projections which appear_in Appendix C, D and E on pages A-4 through A-7. The numbers are accurate projections based on reasonable assumptions for a potential development site within PASSS. Recommendation: The City Council hold the public hearing and adopt the attached resolution which approves the Plans. Basis of Recommendation: 1. The Plans are the result of the recently completed planning study in which a broad cross-section of the community participated. 2. In the opinion of legal counsel, the Plans conform with statutory requirements. 3. Developers and some existing property owners have expressed interest in undertaking projects. 4. With the establishment of PASSS as a redevelopment project, all the major retail areas of the city will be programmed for upgrading. 5. The city will be pressing forward on a significant long range goal of tax base diversification. 6. The Planning Commission found the Plans to be in conformance with the Comprehensive Plan. 7. The HRA approved the Plans on December 18, 1989 and requested City Council action. 8. A legal notice of the hearing was published in the Sun- .Current. Persons within and adjacent to the PASSS Area received a letter notification of the hearing as well. Alternative Recommendations: 1. Return the Plans to the HRA. ~~ 2. Direct staff to modify the Plans. 3. Delay action on the Plans until a future date. Decision Mode• A decision by•the City Council on January 8, will make it possible for staff to proceed to work with interested developers. Respectfully submitted, James D rosser City Ma ger ~~ PASSS REDEVELOPMENT PROJECT AREA AND PASSS TAX INCREMENT FINANCING DISTRICT E~ m ~ , e ~ i J ~ m _ _ a ^ 0 0 ~: ---L-=-- ~' ~ ~~ a ~ ~__ a ~ ~~ ^ m m ~~ ~ I ~mlm m e m m d ~ o~ a d m ,~ . ~ m a ~ J ! Q ~ m ^ W = a ~ o ~, o! ~. m ^ H ^~ ~J I 63 RO ST. W. REDEVELOPMENT e ~ PROJECT AREA OF ~ o a m ~ BOUNDARY m m m e ~ : d Q m Q a a ....... TAX INCREMENT DISTRICT BOUNDARY Z W ~ F a ° ? 3 a O o i ~ m e a 64 TM 8T. W. o e~ e° o -- P 'B° a B o a o m~ a ~ 66 TM 8T. W. ~, © I ~ ~ I 6B I ~ © I ~.i i ~' ~~~ _ 66 TN 3T. W. cr E~ ~ ~ m m m a a o < a a © ~ o a m i a ~ ~ o Q m 0 © Z 87 TM 8T. W . ~l ~ W ~ ~ ~ ~~ Q m FOAQBT OA. ~ LL ~°d~m ee TN sT. w. m © I w a @ I ~~ i I I wwt.. N~'~I.. . ~.... ~.. w. ... ~(o - 6f CITY OF RICHFIELD RESOLUTION NO. RESOLUTION APPROVING A REDEVELOPMENT PLAN AND TAX INCREMENT FINANCING PLAN FOR THE PENN AVENUE AND SIXTY-SIXTH STREET AREA REDEVELOPMENT PROJECT BE IT RESOLVED By the City Council of the City of Richfield, Minnesota as follows: Section 1. Recitals. 1.01. The Housing and Redevelopment Authority in and for the City of Richfield (Authority) has identified the area surrounding Penn Avenue and Sixty- Sixth Street (Project) as being in need of redevelopment in order to provide a fuller range of goods and services to residents of the City. 1.02. The Authority has adopted a redevelopment plan and tax increment financing plan (Plan) for the Project which calls for public and private expenditures to encourage redevelopment of the area. 1.03. The Plan is contained in a document entitled "The Penn Avenue and Sixty-Sixth Street Redevelopment Project - Redevelopment Plan and Tax Increment Financing Plan, City of Richfield", dated December 18, 1989, and on file with the city clerk. 1.04. In accordance with the Housing and Redevelopment Authorities Act and Tax Increment Financing Act (collectively, Acts), the Plan was referred to the Richfield planning commission which on November 28, 1989, found that it conforms to and is not in conflict with the general plan for redevelopment of the City as a whole. 1.05. The Authority on December 18, 1989, approved the Plan and referred it to the city council for a public hearing and consideration as provided by the Acts. 1.06. Copies of the Plan have been forwarded to Independent School District No. 280 and Hennepin County along with a notice of a public hearing to be held by the City as required by the Acts. 1.07. This council has fully reviewed the contents of the Plan and has this date conducted a public hearing thereon at which the views of all interested persons were heard. ~=~~~ a Section 2. Findings; Redevelopment Project. 2.01. It is hereby found and determined that within the Project there exist conditions of economic obsolescence, physical deterioration, underutilization and inappropriate uses of land. 2.02. It is further specifically found and determined that: a) the land in the Project would not be made available for redevelopment without the public intervention and financial assistance described in the Plan; b) the Redevelopment Plan for the Project will afford maximum opportunity, consistent with the sound needs of the City as a whole, for the redevelopment of the Project by private enterprise; c) the Redevelopment Plan conforms to the general development plan of the City as set forth in the comprehensive municipal plan. 2.03. The findings in this section are made in compliance with Section 469.028, subdivision 2 of the Housing and Redevelopment Authorities Act for the purpose of showing the City's intent to exercise, in conjunction with the Authority, the powers granted to the City and the Authority by the Act. Section 3. Findings; Tax Increment Financing District. 3.01. The tax increment financing district hereby established in the Project is a redevelopment tax increment financing district within the meaning of section 469.174, subd. 10(a)(2) of the TIF Act. 3.02. It is found and determined that it is necessary and desirable to the sound and orderly development and redevelopment of the Project and the City as a whole, and for the protection and preservation of the public health, safety, and general welfare, that the authority of the TIF Act be exercised by the Authority and the City to provide public financial assistance within the Project. 3.03. It is further found and determined, and it is the reasoned opinion of the Authority and the City, that the redevelopment proposed in the Plan could not reasonably be expected to occur solely through private investment within the reasonably foreseeable future and that therefore the use of tax increment financing is necessary. 3.04. The TIF Plan conforms to the general plan for redevelopment of the City as a whole. 3.05. The proposed public improvements to be financed largely through tax increment financing are necessary to permit the City to realize the full potential of the Project in terms of development intensity, employment opportunities and tax base. 3.06. The TIF Plan will afford maximum opportunity, consistent with. the sound needs of the City as a whole, for the redevelopment of the Project by private enterprise. '~/~"~ Section 4. Project and District EstablishedL Certification; Filing. 4.01. The Plan is hereby approved and adopted. 4.02. The geographic boundaries of the Redevelopment District and the TIF District are as described in the Plan, which document is hereby adopted by reference. 4.03. A copy of the staff report and findings, which was the basis upon which the Authority and City concluded that the tax increment financing district qualified as a redevelopment tax increment financing district, shall be retained by the Authority for the duration of the TIF district. 4.04. The City hereby elects the method of tax increment computation set forth in section 469.177, subd. 3(b) of the TIF Act. 4.05. The Authority is requested to file a copy of the Plan with the Minnesota commissioner of trade and economic development as required by the TIF Act. 4.06. The City may at the appropriate time take action to issue and sell its general obligation bonds pursuant to the TIF Act to finance public redevelopment costs identified in the Plan. 4.07. The city clerk is authorized and directed to transmit a certified copy of this resolution to the Authority. Passed this 8th day of January, 1990, by the City Council of the City of Richfield, Minnesota. Steven Quam, Mayor ATTEST: Thomas Ferber, City Clerk RC160-005 ~~. CITY OF RICHFIELD, MINNESOTA Council Letter No.9 Agenda January 8, 1990 Issue Statement: Second Reading of an Ordinance Adopting An Official Map of 77th Street. Background• The Richfield City Council has approved the relocated I-494 frontage road to 77th Street; however, actual construction will not begin for some time. The delay is due, in part, to the completion of the Environmental Impact Statement for I-494 which could take another 18 months to two years. Delay of the construction creates hardships for some residents in the proposed redevelopment area, especially senior citizens. They may not be able to physically maintain their home and property, yet are unable to sell because of the impending redevelopment. This may create financial hardships; not only for seniors, but other home owners who must move and may not be able to obtain fair and equitable prices for their homes. The Met Council has recognized these situations, and together with the State, administers a Right-of-Way Acquisition Loan Fund (RALF). RALF money is available for our residents in homes being contemplated for buy outs for road construction. In order for Richfield residents to qualify for RALF money, the City Council needs to adopt an Official Map of the area. Basically, an Official Map sets out areas of land within the City which will be needed for future streets or other public facilities. Once adopted, the Official Map serves to control the development of land areas which are designated on the map for future streets or public facilities. The purpose of this control is to minimize the cost which the City will ultimately have to pay when the land is purchased for the street or public facility. A copy of the Official Map for 77th Street (three pages) is attached. The map specifically identifies the property needed to widen 77th Street,. create a landscape buffer, and residential loops/cul-de-sacs as needed. The first page of the map shows the proposed cross-section. The precise location of the street landscaping, walls, and loop streets will be determined in the design phase of the project. Generally, the map identifies the first lot north of 77th Street for acquisition. In the ILN Redevelopment Area, the map reflects the Interstate/Lyndale/Nicollet (ILN) Redevelopment Plan; i.e. 1) A 20 foot strip of commercial property south of 77th Street is included in the plan and 2) The 77th Street alignment connects to 76th Street near Emerson Avenue. The official Map will have an effect on the issuance of building permits. Building permits are the control mechanism for carrying out the objectives of the Official Map. -There are two aspects of this control: 1. Following the adoption and filing of the Official Map, a landowner, without a building permit, or in violation of the provisions of a building permit, places a building or structure within the limits of the proposed street, ~~J/ then when the City acquires the land for street purposes, it will not have to pay damages for the loss of that portion of the building or structure lying within the proposed street area. 2. The statute is not entirely clear on the question of issuing building permits for construction within the proposed street area, the city attorney believes the following procedure is contemplated: (a) If a building permit application discloses that construction is planned within the proposed street area, the building official should deny the permit. (b) Upon denial, the applicant can appeal the denial to the Board of Adjustment and Appeals. The board can grant the permit if it makes certain findings (1) that the property cannot yield a reasonable return to the owner unless the permit is granted, and (2) that on balance, the grant of the permit is required "in the interests of justice and equity". If the Board of Adjustment and Appeals authorizes the issuance of the permit, then the building official must issue he permit unless within the six-month period beginning with the date that the authority is given, the City institutes proceedings to acquire the land. The Planning Commission approved the necessary amendment to the Comprehensive Plan at their meeting of November 28, 1989; clearing the way for the adoption of an Official Map. The amendment has subsequently been approved by the Metropolitan Council. The City Council, approved the first reading at the December 11, 1989 meeting; in conjunction with the Comprehensive Plan change for 77th street. The 77th street neighbors received mailed notices for the December 11, 1989 meeting. Recommended Motion: Approve the second reading of the ordinance adopting an Official Map of 77th Street and adopt a Bill for Amendment to Chapter V, Appendix B of the Ordinance Code of the City of Richfield. Basis of Recommendation: 1. Adoption of an Official Map makes RALF money available to buy the homes of residents within the new 77th Street Right-of- Way in hardship cases. 2. The Official Map serves to hold down acquisition costs for the proposed 77th Street reconstruction by making building in the area more difficult. Alternative Recommendation: Council .could choose to delay granting the second reading of this amendment. However, a delay with this approval will cause delays to the hardship cases which we are currently aware of. d ~~ Discussion/Decision Mode: Approval of the second reading 1990 Council meeting. is requested at the January 8, Respe y submitted, James Prosser City nager JDP/reb Attachments r~ ~ ~1 Bill No. 1990- AMENDMENT TO CHAPTER V, APPENDIX B OF THE ORDINANCE CODE OF THE CITY OF RICHFIELD. CITY OF RICHFIELD DOES ORDAIN: Chapter V of the Ordinance Code of The City of Richfield entitled "Planning and Land Use Regulations" is. hereby amended in the following .respect: 1. The City Code is amended by adding a new section 550 to read: Section 550 - Zoning: Official Map - 77th Street 550.01 Official Map - 77th Street. Subdivision 1. Adoption. For the purpose of carrying out the policies of the major thoroughfare plan and the community facilities plan of the City, The Official Map of the 77th Street Plan is hereby adopted. Subdivision 2. On File. A copy of the Official Map, or sections thereof with a copy of the adopting ordinance attached shall be filed with the County Recorder and be on file in the Community Development Department of the City. Passed by the City Council of the City of Richfield, Minnesota this day of 1990. Attest: Thomas P. Ferber, City Clerk Steven J. Quam, Mayor ~~~ CITY OF RICHFIELD, MINNESOTA Council Letter No. Agenda January 8, 1990 Issue Statement: Purchase of Three Intermediate-Sized Vehicles for Public Safety Administration. Background• Three vehicles used by the Public Safety Department are fully depreciated and due to be replaced in 1990. The three vehicles are Units 8379, 8494 and 8495, used by Inspections, the Public Safety Director and the Fire Chief. The vehicles will be replaced through Hennepin County Contracts. The approved 1990 Central Garage budget contains funds for the purchase of these vehicles. Recommended Motion: Approve purchase orders to the following dealerships: 1. Coon Rapids Chrysler Plymouth in the amount of $11,671 for a 1990 Dodge Dynasty per Hennepin County Contract No. 1127A9. 2. Avis Rent A Car System, Inc. in the amount of $11,219 for a used 1990 Chevrolet Lumina per Hennepin County Contract Number 5687. 3. Avis Rent A Car System, Inc. in the amount of $10,999 for a used 1990 Chevrolet Lumina per Hennepin County Contract Number 5687. Basis of Recommendation: 1. The three vehicles currently in the motor pool are fully depreciated and due to be replaced in 1990. 2. Purchasing new and used vehicles through county contracts assures the lowest possible price for the type of vehicles required. 3. There is adequate funding available in the approved 1990 Central Garage Capital Outlay budget for these purchases. Alternative Recommendation: Council could choose to deny approval and direct staff to obtain new bids for these vehicles; however, staff does not believe we can obtain a lower price from a reputable dealer than through these contracts. Discussion/Decision Mode: Staff is requesting approval at the January 8, 1990 Council meeting in order to facilitate timely delivery of these vehicles. Resp u ly submitted, Jame Prosser City anager JDP/rb ~i CITY OF RICHFIELD, MINNESOTA Council Letter No. ~ Agenda January 8, 1990 Issue Statement: Purchase in excess of $5,000 for a replacement pump for Well #3, located at 6221 Portland Avenue. Background: The City Council policy resolution on purchasing provides that when the purchase of merchandise, materials, equipment or construction exceeds the amount of $5,000, authority to purchase shall be submitted to the City Council for consideration. The current pump was installed in 1980. The installation of a new pump is normal preventative maintenance and will improve the pumping efficiency. Four vendors were contacted and proposals were received for the pump~at Well #3: Vendor Estimated Cost Keys Well Company $11,985 E.H. Renner & Sons 512,039 Layne Minnesota Company $12,325 Bergerson Caswell $16,581 Recommended-Motion: Approve _a Purchase Order for replacement of the pump on Well #3, 6221 Portland Avenue, for an estimated purchase price of $11,985 as quoted by Keys Well Company. Basis of Recommendation: 1. The current pump has been installed and running since 1980; it is normal maintenance to replace with a more efficient pump. 2. Keys Well Drilling submitted the lowest quotation. 3. There is sufficient funding available for the purchase. Alternative Recommendation: Council may choose not to accept any of the quotations and instruct staff to obtain new quotes. However, staff does not believe better prices can be obtained at this time. Discussion/Decision Mode: Staff request approval at the January 8, 1990 Council meeting. Respectfully submitted, Jame Prosser City anager JDP:cpk ~'~ ~ CITY OF RICHFIELD, MINNESOTA Council Letter No. 6 Agenda January 8, 1990 Issue Statement: Purchase in excess of $5,000 for cash registers at Rich Acres Golf Course. Background• The City Council policy resolution on purchasing provides that when the purchase of merchandise, materials, equipment or construction exceeds the amount of $5,000, authority to purchase shall be submitted to the City Council for consideration. The existing system at Rich Acres consists of three separate cash registers. Each is a different brand and they are not interconnectable for reporting daily cash reports. Each must be cashed out at shift changes and again at the end of the day. The results must be logged into our computers the next work day. This is a very time consuming procedure for the staff and can considerably slow down our response to customers at shift changes. Additional problems include a lack of inventory control and worn out and deteriorating equipment. Five companies were invited to submit proposals and quotes to handle the needs of the golf course more efficiently. Future expandability was also taken into consideration. Quotations were received from the following: Vendor uote Advanced Retail Systems & Software (NCR) $5,385 Retail Data Systems of Minnesota, Inc. (Panasonic) $7,700 Micros POS Business Systems, Inc. (Kingtron) $7,536 Recommended Motion: Approve the purchase of the cash register system proposed by Retail Data Systems of Minnesota, Inc. in the amount of $7,700. Basis of Recommendation: 1. The Retail Data Systems of Minnesota, Inc. (RDS) proposal is the only system that does not require the purchase of an IBM compatible PC in addition to the systems as quoted. 2. RDS systems are currently being used at the liquor stores, ice arena, recreation office, and utility billing offices in Richfield. They know our computer system and their equipment is compatible with it. 3. RDS is expandable to meet our future needs. 4. There are sufficient funds in the Golf Course Enterprise Fund to cover this expense. ~<1- ~'/ Alternative Recommendation: 1. The Council could chose to continue with the existing equipment, although it is inefficient and ineffective in cash control and time management.. 2. The Council could select another vendor from those providing quotations. It should be remembered, however, that the costs quoted by Advanced Retail Systems & Software and by Micros POS Business Systems, Inc. do not include the purchase of an IBM compatible PC, which is estimated at $1,500, the purchase of software to make the system operational, the installation of the system including new and additional wiring, nor the cost of additional software, if any is available, to make the system compatible with the city's computer system. 3. The Council could direct staff to look for alternatives, but staff has spent considerable time researching already and feels this is the best choice for current and future needs. Discussion/Decision Mode: This item is scheduled for the January 8, 1990 regular City Council meeting.- Staff is asking for approval at this time in order to have the equipment installed, tested and operating correctly for the 1990 season. Resp lly submitted, Jame D. Prosser City Manager JDP/glb #~ .~ CITY OF RICHFIELD, MINNESOTA Council Letter No. 5 Agenda January 8, 1990 Issue Statement: Purchase in excess of $5,000 for High Service Pump #4 at Richfield Water Plant. Background• The City Council policy resolution on purchasing provides that when the purchase of merchandise, materials, equipment or construction exceeds the amount of $5,000, authority to purchase shall be submitted to the City Council for consideration. The current high service pump was installed in 1964 and is in need of replacement. The pump is inefficient in operation. Four vendors were contacted and proposals were received for the replacement of high service pump #4: Vendor Quotation Keys Well Drilling $11,499.00 E.H. Renner & Sons $12,942.10 Layne Minnesota $14,219.00 Bergerson Caswell $16,581.00 Recommend Motion: Approve a 1990 Purchase Order to Keys Well Drilling for an estimated total purchase price of $11,499. Basis of Recommendation: 1. The high service pump is necessary for pumping water to residents and the current pump is ineffective. 2. Keys Well Drilling submitted the lowest quotation. 3. There is sufficient funding available for the purchase. Alternative Recommendation: Council may choose not to accept any of the quotations and instruct staff to obtain new quotes. However, staff does not believe better prices can be obtained at this time. Discussion/Decision Mode• Staff requests approval at the January 8, 1990 Council meeting. Res lly submitted, Jam s D. Prosser Cit Manager JDP/cpk ~` ~ C_ -- CITY OF RICHFIELD, MINNESOTA Council Letter No. 4 January 8, 1990 Issue Statement: Approval of the continuation of the agreement with the City of Bloomington for the provision of public health services for the City of Richfield for the year 1990. Background: In 1977, the State of Minnesota enacted the Community Health Services Act, which transferred the responsibility for the administration of public health programs to local jurisdictions. The state also provided funds for the programs, and encouraged local jurisdictions to increase the efficiency of the programs by grouping together. Richfield and Edina entered into a joint powers agreement with Bloomington, and the program has been administered under that agreement since that time. A financial analysis and substantial fee adjustment was completed in the 1989 contract as a result of an increased number of contacts among senior citizens and low income residents. An adjustment was also necessary due to comparable worth mandates for nursing personnel. As a result of that fee adjustment in 1989, it is proposed that the 1990 contract with Bloomington reflect only the basic cost of living increase of four percent. The amount of the 1989 contract was $140,113, and the amount of the 1990 contract being proposed is $145,716. Recommended Motion: It is recommended that the City Council renew the joint powers agreement for 1990. Basis for Recommendation: 1. The City of Bloomington has sufficient resources to provide a professional level of public health services to Richfield residents. Annual evaluations of their services has shown that they are providing effective services in a very cost-efficient manner. Alternative Recommendation: 1. The Council could decide to have Richfield provide its own public health services. The cost of hiring the nursing staff necessary to provide the same level of services and administrative support would be more than our current expenditures, and would require a budget increase. 2. The Council could decide to compensate the City of Bloomington at a lower rate which would require designated reduction in services or programs. riy-~-i Discussion/Decision Mode: The renewal of the joint powers agreement between the City of Richfield and the City of Bloomington for 1990 for the provision of public health services is being presented for Council approval. . Respe y submitted Jame Prosser Cit nager JDP:bc AGREEMENT BETWEEN THE CITIES OF BLOOMINGTON AND RICHFIELD TO PROVIDE COMMUNITY HEALTH SERVICES THIS AGREEMENT, made and entered into this day of , by and between the City of Bloomington, a Minnesota municipal corporation, in the County of Hennepin, State of Minnesota ("Bloomington"), and the City of Richfield, a Minnesota municipal corporation, in the County of Hennepin, State of Minnesota ("Richfield"). WITNESSETH: WHEREAS, Bloomington warrants and represents that its Division of Public Health is a duly certified public health agency operating in accordance with all applicable federal and state requirements; and WHEREAS, Bloomington's Division of Public Health provides community health services, including, but not limited to home health services, well adult clinics, well child clinics, health education, school health services, health promotion services, prevention and control, and program administration; and WHEREAS, Richfield wishes to promote, support, and maintain the health of its residents by providing community health services such as health education, communicable disease programs, nursing services, health assessment, counseling, teaching, and evaluation in the community, home, and clinic setting at a nominal fee to those making use of such services, and to contract with Bloomington for Bloomington, through its Division of Public Health, to provide such services to residents of Richfield; and WHEREAS, the governing bodies of Bloomington and Richfield are authorized by Minnesota Statutes, Section 145A.04, Subdivision 5, and by Minnesota Statutes, Section 471.59, Subdivision 10, to provide community health services and to enter into agreements with each other for the providing by Bloomington of community health services to residents of Richfield. ~'S< <-.~ NOW, THEREFORE, the parties hereto, and for consideration of the covenants hereinafter set forth, agree as follows: 1. Bloomington, through its Division of Public Health, agrees to provide residents of Richfield with those community health services (hereinafter called "Health Services"), that Richfield has outlined in its 1990-1991 Community Health Services Plan, which includes home health, family health, disease prevention and control, and health promotion. Richfield agrees not to amend said Plan in any manner that would impact the service Bloomington provides without first contacting Bloomington. Z. Bloomington agrees to provide to the residents of Richfield health services in the same manner and the same extent including the same quality and kind of personnel, equipment and facilities as health services are provided and rendered to residents of Bloomington, it being the intent and purpose of this agreement to provide and render the Health Services equally to residents of Bloomington and Richfield, without discrimination in any way. 3. Bloomington shall provide the health services pursuant hereto on a confidential basis, using capable, trained professionals. 4. All Health Services to be rendered hereunder by Bloomington shall be rendered pursuant to and subject to public health policies, rules, and procedures now or hereafter, from time to time, adopted by the Bloomington City Council, and in full compliance with all applicable state and federal Laws, provided, however, that (i) no policy, rule, or procedure hereafter adopted by the Bloomington City Council shall in any way affect, modify, or change the obligations, duties, liabilities, or rights of the parties hereto as set out in this Agreement, or reduce or detract from the kind, quality, and quantity of Health Services to be provided hereunder by Bloomington to residents of Richfield, and (ii) all such policies, rules and procedures shall be uniformly applied to all persons receiving Health Services from Bloomington, whether ~~~~~ residents of Richfield, Bloomington, or any other municipality. Richfield agrees to adopt the same policies, rules, and procedures as are from time to time adopted by Bloomington, if determined by Richfield to be necessary or desirable to facilitate or regulate the provision of Health Services by Bloomington to residents of Richfield pursuant hereto. 5. Richfield agrees to pay Bloomington, for the provision of Health Services pursuant hereto, amounts and on terms as follows: A. The annual sum of $145,716 shall be paid in quarterly payments of $36,429 to Bloomington within fifteen (15) days of the receipt by Richfield of each of the reports to be given pursuant to Paragraph 5.B hereof, subject, however to the provisions of Paragraph 5.C hereof. B. On April 15, July 15, and October 15, 1990 and on January 15, 1991, Bloomington shall send Richfield a statement, certified by the person in charge of Bloomington's Division of Public Health as being true and correct, and covering the period of three (3) calendar months preceding the month in which the report is given, and setting forth, in such detail as Richfield shall reasonably require, the numbers of persons served, the kinds of Health Services delivered, the locations where such services were delivered, and such other information as Richfield shall reasonably request. C. No payment or payments need be made by Richfield under this Agreement while Bloomington is in default under any of the terms and conditions hereof. 6. In the event Richfield desires to inspect the financial books and records of Bloomington related to the providing of Health Services hereunder by Bloomington, Bloomington shall make its financial books and records available at the Bloomington City Hall for inspection and copying by Richfield, or any agent, employee, or representative of Richfield, at reasonable business hours. Y'/ y., ~ ., ij 7. It shall be the sole responsibility of Bloomington to determine the qualifications, functions, training, and performance standards for all health service personnel who render Health Services under this Agreement; provided, however, that Bloomington agrees that all such personnel shall be capable, trained professionals. 8. Bloomington's Division of Public Health will communicate with Richfield relative to Health Services to be performed hereunder by Bloomington, such communication to be in the form of reports, conferences, or consultations, as the respective Richfield departments shall request. All reports relating to the providing of Health Services that are given by Bloomington's Division of Public Health to the Bloomington City Council or to the City Manager during the term of this Agreement shall also, and at the same time, be given to Richfield. 9. Bloomington also agrees to send to Richfield an annual report describing the activities performed and Health Services rendered pursuant to this Agreement. Such report shall be in such detail and form as Richfield may reasonably request. The annual report shall be sent with and in addition to the last quarterly report acquired by Paragraph S.B hereof. Also, at Richfield's request, made not more than two (2) times during the term of this Agreement, responsible administrative officers of Bloomington's Division of Public Health shall attend meetings of the Richfield City Council or appropriate board or commission to answer questions and give further information relative to the activities performed and Health Services rendered under this Agreement. 10. Bloomington hereby agrees to maintain in force its present policy of comprehensive liability insurance and professional liability coverage, each in the minimum amount of five hundred thousand dollars ($500,000), for the term of this contract. A copy of the policy or policies shall be furnished to Richfield. Said policy. shall be with an insurance company authorized to do business in Minnesota. #~ ~= ~ 11. Bloomington shall further require personal medical malpractice insurance coverage by its physicians and other health professionals with whom Bloomington has a contract for professional services. 12. This Agreement shall be for a period of from January 1, 1990, to December 31, 1990, provided that either party may terminate the same by one hundred twenty (120) days' written notice to the other. Upon such termination, all obligations and liabilities of the parties hereunder shall cease and terminate, except the provisions of Paragraph 12 hereof shall continue and survive such termination. Also, in the event of termination pursuant hereto, the quarterly payment next due shall be prorated and paid for only the period ended on the date of termination, and Bloomington shall send to Richfield, within thirty (30) days after such termination, a report in the form required by Paragraph S.B, and shall also then send a final report in the form of, and in lieu of, the annual report required by Paragraph 9 hereof, and Richfield shall pay such reduced quarterly payment for the period ended on the date of termination, within fifteen (15) days after receipt of both of such reports. 13. Bloomington and Richfield understand and agree that each of them shall apply. and qualify, independently and separately, for any and all grants, matching funds, and payment of all kinds from state, federal, and other governmental bodies relating to, or for the provision of, any or all of the Health Services, and any and all such grants, matching funds, and payments shall belong to the recipient and be used and applied as the recipient thereof shall determine, without regard to this Agreement. 14. All notices, reports, or demands required or permitted to be given under this Agreement shall be in writing and shall be deemed to be given when delivered personally to an officer of the party to which notice is being given, ~y~~ or when deposited in the United States mail in a sealed envelope, with registered or certified mail, postage prepaid thereon, addressed to the parties at the following addresses: To Bloomington: 2215 West Old Shakopee Road Bloomington, Minnesota 55431 Attention: City Manager To Richfield: 6700 Portland Avenue South Richfield, Minnesota 55423 Attention: City Manager Such addresses may be changed. by either party upon notice to the other party given as herein provided. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed and their corporate seal to be affixed hereto the day and year first above written. CITY OF BLOOMINGTON By: Approved: Its Mayor By: City Attorney Its Manager CITY OF RICHFIELD By: Its Mayor By: Its Manager ~y~~ CITY OF RICHFIELD, MINNESOTA Council Letter No. 3 Agenda January 8, 1990 Issue Statement: Purchase of 134 Trees for 1990 Boulevard Tree Planting. Background: Each year the City of Richfield requests quotations for 2" diameter trees to be used as replacements for boulevard and park trees lost to dutch elm disease, storm damage, and other causes. After the nurseries return their quotes, our tree inspector inspects the stock and selects the lowest priced trees which meet our standards of size, form, and species. This year it was necessary to purchase from two vendors to get the number of quality trees needed. Hartman Tree Farm and Bachman's Nursery Wholesale Center each submitted quotations for reasonably priced, healthy stock. Staff intends to purchase 55 American Linden trees from Hartman Tree Farm at $85 each for a total of $4,675. This purchase need not be approved by Council but is provided as background information. Staff is requesting approval of a purchase order to Bachman's Nursery_ in the sum of $7,242.50. This purchase order would be for the purchase of 70 Sugar Maples at $93.50 each and nine American Linden trees each at $77.50. In 1989, 3 vendors were used for the purchase of 99 boulevard replacement trees. 25 Sugar Maple at $105 each and 20 Norway Maple at $95 each were purchased from Harman Tree Farm. 31 American Linden at $80.50 each were purchased from Bachman's Nursery with 3 Summit Ash, costing $99 each, purchased late in the year. Northwest Nursery Wholesale was the 1989 vendor for 20 Summit Ash costing $73 each. For comparison purposes, American Linden cost $80.50 in 1989, $77.50 in 1990 from Bachman's (Bachman's had a limited supply available) and $85 from Hartman. Sugar Maples cost $105 in 1989 and $93.50 in 1990. Recommended Motion: Approve a purchase order to Bachman's Nursery Wholesale Center in the sum of $7,242.50. Basis of Recommendation: 1. Of the five nurseries who submitted quotations, these are the best trees for the price. 2. Twenty of the Sugar Maples will be charged to the Veterans Memorial Park of Richfield 1990 budget, and the approved 1990 Forestry operating budget contains funding for the remainder of the trees. 3. Both Of these nurseries are reliable and have supplied us with quality stock in previous years. '~S/~-/ Alternative Recommendation: Council could reject this purchase and .direct staff to look for other sources of trees; however, staff does not believe we will find good quality trees for a more reasonable price. Discussion/Decision Mode: This item is on the January 8, 1990 Council agenda. Staff is requesting approval at this time. Respect submitted, James Prosser City M nager JDP/sdr ~~~ CITY OF RICHFIELD, MINNESOTA Council Letter No. 2 Agenda January 8, 1990 Issue Statement: Purchase in excess of $5,000 for telephone attendants console to be used by Public Safety. Background• The City's•new Centron telephone system has been operational since the first of October, 1989. It appears there are some additions to the system which would enhance the customer service and staff efficiency in Public Safety. Because the Centron telephone system is available only through USWest Communications Services, Inc., only one quotation was received. The price of the proposed improvement is $8,741.40. Although not budgeted, it is proposed a telephone console with direct station select unit and message waiting interface with voice announce be purchased through Public Safety's 1989 operating budget. The attendant at the telephone console can see a light on the console when a phone is not answered. This means that messages can more quickly and easily be taken. The message waiting interface indicates to an employee when a message has been taken at the console. Voice announce permits the attendant to tell the Public Safety employee who is calling. Recommended Motion: Authorize the purchase of one CTX 200 Console with CPC 1000 Direct Station Select Unit as well as message waiting interface and VA120 Voice Announce from USWest Communications Services, Inc. in the amount of $8,471.40 to be paid from the 1989 Pubic Safety administrative budget. Basis of Recommendation: 1. The new Centron telephone system has improved customer service. Further enhancements could expand efficiency. 2. Sufficient funds are available in the 1989 Public Safety fund for this purchase. Alternative Recommendation: 1. Do not make any purchase of telephone system enhancements. 2. Purchase the proposed enhancement through the 1990 revised operating budget for Public Safety. Discussion/Decision Mode: This item is scheduled for the January 8, 1990 Council meeting. It is suggested action be taken at this time if 1989 funds are to be used so that delivery and installation can take place in a timely manner for financial record keeping. Respectful submitted, James D. Prosser City Manager ~/ CITY OF RICHFIELD, MINNESOTA Council Letter No. 1 Agenda, January 8, 1990 Issue Statement• Presentation of proclamation proclaiming All Richfield Ethnic Celebration Day in honor of Martin Luther King, Jr. Background: On January 21, 1990 the Richfield Human Rights Commission and the Richfield Ministerial Association will sponsor the All Richfield Ethnic Celebration Day at House of Prayer Lutheran Church. They have requested that the city council present them with a proclamation regarding this celebration. Members of the Human Rights Commission and Ministerial Association will be present Monday evening to accept the proclamation. Recommendation• Present the All Richfield Ethnic Celebration Day proclamation to Jean Fox, Richfield Human Rights Commission and Pastor John Chell, House of Prayer Church. Basis for Recommendation: 1. The Council has approved this activity. 2. The proclamation will serve as publicity for the event. Alternative Recommendation: 1. Do not present the proclamation. Discussion/Decision Mode This item is listed in the Presentation section of the January 8, 1990 agenda. Respectful submitted, James Prosser City alter JDP/e j a ~%/ WHEREAS, The City of Richfield joins our nation in honoring Dr. Martin Luther King, Jr., and WHEREAS, The City of Richfield recognizes that Dr. Martin Luther King, Jr. had a dream and dedicated his life to helping all people of different ethnic and religious backgrounds, and WHEREAS, The Richfield Human Rights Commission and the Richfield Ministerial. Association are cosponsoring an All Richfield Ethnic Celebration to celebrate our oneness and recognize our rich heritage. THEREFORE, BE IT RESOLVED that I, Mayor Steve Quam, do hereby proclaim Sunday, January 21, 1990 as ALL RICHFIELD ETHNIC CELEBRATION DAY IN HONOR OF MARTIN LUTHER ICING, JR, and do urge all residents to draw together to share and enrich our community life and to recognize our diverse cultures. DONE this 8th day of January, 1990. Steven J. Quam, Mayor ' '--~,_ r.;x~