11-13-89 agenda
CITY OF RICHFIELD, MINNESOTA
• Council Letter No. 263
Agenda November 13, 1989
Issue Statement:
Setting the time and date of a closed Executive Session of the
City Council to discuss labor contract negotiation matters..
Background
The City will soon begin negotiations for 1990 labor contracts
with:
1) Local 49 of the International Union of Operating Engineers
representing Maintenance Workers.
2) International Association of Firefighters representing
Firefighters, Fire Lieutenants, and Fire_.Captains.
3) Law Enforcement Labor Services representing Police Officers
and Investigator/Agents.
At the onset of those negotiations, a number of labor relations
issues merit discussion. In order to provide a metropolitan and
state-wide perspective, labor consultant Cy Smythe will be
invited to join the discussion with key staff employees and the
City Council.
Minnesota Statutes Chapter 471.705, Subd. 1A, provide the
• requirements for setting closed Executive Sessions of a City
Council. The statute allows such sessions to discuss labor
negotiation strategies. In order to establish an Executive
Session, the time and date of the meeting must be announced at a
public meeting and adopted by a majority vote of the governing
body. The roll of the persons present for the meeting and the
subject matter are public information. No other information may
be discussed.
Recommended Motion:
Establish an Executive Session of the City Council to discuss
labor negotiation strategy issues for December 4, 1989 at 7:00
p.m.
Basis of Recommendation:
1. A number of labor negotiation issues should be reviewed in
conjunction with contract negotiations for 1990.
2. The State Statute provides a mechanism for establishing
Executive Sessions to accomplish such strategy sessions for
contract negotiations.
Alternative Recommendation:
1. Make the discussions public by including the issues at a
public meeting. However, some matters would be better not
disclosed prior to or during negotiations. Further, labor
union groups do not hold their strategy sessions open to all
City staff interested.
2. Forego any strategy session either closed and/or public.
Discussion/Decision Mode:
With the year-end fast approaching, December 4 appears to be the
most timely date for these discussions. Additionally, Mr. Smythe
is available on that date.
Resp ly submitted,
Jame Prosser
City anager
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CITY OF RICHFIELD, MINNESOTA
• Council Letter No. 262
Agenda November 13, 1989
Issue Statement:
Request for approval of an application for a temporary On-Sale
and Sunday Intoxicating Liquor license for The Ground Round, Inc.
located at 1500 East 78th Street in Richfield.
Background:
On November 6, 1989, the city received an application for a new
On-Sale and Sunday Liquor license for 1989 from The Ground Round,
Inc. This application for a new liquor license for 1989 is
occurring as a result of a substantial amount of stock changing
hands.
After consultation with the City Attorney, it has been determined
that this stock exchange constitutes a change in ownership. As
a result, it is necessary for the new owners to make application
for a liquor license for the remainder of 1989. The anticipated
closing date for the change in ownership is November 27, 1989.
It should also be noted that the required license fees have been
paid.
On all new liquor license applications, it becomes necessary to
conduct extensive background investigations on the applicants.
•
Public Safety staff are currently in the process of conducting a
complete background investigation on the new officers involved.
However, the investigation will not be complete until
approximately November 17, 1989.
It then becomes necessary to seek approval for a temporary liquor
license so that between the sale of shares (November 27th) and
the following council meeting (December 11th), the establishment
is licensed.
Recommended Motion
Approve a temporary On-Sale and Sunday Liquor license for The
Ground Round, Inc. until December 11, 1989, at which time a
request to approve a permanent On-Sale and Sunday Liquor license
will be submitted for Council consideration.
Basis of Recommendation:
1. The applicant has submitted all of the necessary documents to
staff and has paid the necessary fees.
2. The required insurance binder has been submitted.
Alternative:
1. The Council could decide not to grant a temporary On-Sale and
Sunday Liquor license for The Ground Round, Inc. This would
mean that after the sale of shares on November 27, 1989 until
• December 11, 1989, the establishment would be unable to
legally serve liquor of any kind.
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• Decision/Discussion Mode:
Consideration of a request for the issuance of a temporary On-
Sale and Sunday Liquor license for The Ground Round, Inc. is
being presented for City Council approval at this time.
Respect lly submitted,
James Prosser
City anager
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CITY OF RICHFIELD
Council Letter No. 261
Agenda November 13, 1989
Issue Statement:
Setting the date for a public Budget Hearing for the 1989
Revised/1990 Proposed budget and tax levy.
Background:
The compromise tax bill passed in September established new time-
frames for the adoption of a City budget and tax levy. The key
dates in this process are identified in the Council Letter from
agenda item No. 11.
According to the Truth In Taxation law, each major taxing
jurisdiction, the city, county and schools, must select different
dates for a Budget Hearing. In order of selection, the city
selects last.
Notice of the Budget Hearing will be published and posted in
accordance with both the State Statute and the City Charter. The
notice must also include an alternative date for a second budget
session if it is necessary. Thus, two dates must be selected
this evening.
Recommended Motlon:
4D Set a public Budget Hearing for 5:30 p.m., Wednesday, December 6,
1989, with a backup date of 5:30 p.m., Wednesday, December 13,
1989, to conclude the Hearing, if necessary.
Basis of Recommendation:
1. The Minnesota Truth in Taxation law requires a Budget Hearing
for each city over 2,500 population, with a process
proscribed by law.
2. The recommended dates are available according to the County
Auditor.
3. The budget and accompanying levy are ready for consideration.
4. There is adequate time to meet publication requirements.
Alternative Recommendation:
1. The City Council could select other dates for the Hearing,
provided they are available and publication requirements can
be satisfied.
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Discussion/Decision Mode:
It is essential that the date selection be made at the November
13 Council meeting since the next official Council meeting is not
until December 11, which would be too late to set the date and
meet all requirements.
Respectfully submitted,
James D. Prosser
City Manager
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• NOTICE TO ALL CITIZENS OF RICHFIELD, MINNESOTA
Proposed increase in property taxes for 1990
The City of Richfield is proposing to increase total property
taxes to be collected for 1990 by 16.1 percent over 1989 taxes.
Total amount proposed: $6,119,510
This increase is not necessarily due to a decision by the City
Council to increase spending. The State of Minnesota has shifted
aid from cities to school districts. For 1990, the loss of state
aid to Richfield equals 16.5% of the City's entire 1989 tax levy.
This amount is a proposal only. All citizens of Richfield are
invited to attend a public hearing where the City Council will
discuss the proposed increase. The Council will vote to approve
or disapprove this amount at the hearing. Please come and give
the Council your opinions on this proposal.
PUBLIC HEARING
Date: December 6, 1989
Hour: 5:30 p.m.
Place: Richfield City Hall
Council Chambers
6700 Portland Avenue
Richfield, Minnesota
If additional time is needed, the hearing will be
reconvened on December 13, 1989 at 5:30 p.m. in the same
location.
Summaries of the City's proposed 1990
review at the Administrative Services
Richfield City Hall, 6700 Portland Avi
Persons unable to attend this hearing
to the Council at the above address.
the Administrative Service Director's
p.m., M-F.
budget are available for
Director's office,
Bnue, Richfield, MN 55423.
may send written comments
For more information, call
office: 861-9702, 8-4:30
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 260
Agenda November 13, 1989
Issue Statement:
Recertification of the City's proposed 1990 property tax levy and
budget.
Background:
The compromise tax bill passed in September of the current year
modifies the timetable for the Truth in Taxation process. Under
the new law, the significant trigger dates are as follows:
® October 23, 1989 The last day for the Department of
Revenue to certify the new Local
Government Aid (LGA) and levy
limits for Minnesota cities.
e November 15, 1989 Last day for the City to certify a
proposed property tax levy to the County
Auditor. Once a proposed levy is
adopted, it may not be increased in the
final levy.
® November 15 - Cities hold Budget Hearings on the
December 27, 1989 proposed levy.
® December 28, 1989 Last day to submit a final levy to the
County Auditor.
One major implication of the compromise tax bill is that cities
will lose LGA. In turn, the law provides that each city's levy
limit may be adjusted to compensate for the lost LGA.
Prior to the passage of the compromise tax bill, Richfield was to
receive $4,438,355 in LGA. The tax bill includes a'LGA reduction
of $872,298 to Richfield. The result is that the City's levy
limit, certified on August 15, 1989, of $4,436,005 must be
adjusted to $5,334,887, plus special levies.
The increased levy limit would appear to have a significant
adverse impact upon Richfield property owners. Instead,
homeowners are likely to feel no impact from this 16% increase in
local tax levy. The reason is that state aids (LGA) taken from
the City will be transferred to the school district. In fact, it
appears that School District 280's increase in aids will at least
equal the amount lost by the City. School districts, under the
compromise tax bill, are required to reduce their tax levy by the
amount of the increased aids. The net result of this revenue
shift should be neutral to Richfield taxpayers.
Finally, while the LGA and levy limitations have changed, the
budget for 1989/1990 remains unchanged from the proposed budget
submitted to the City Council in late July, 1989.
A companion agenda item on this agenda sets a formal Budget
Hearing for the 1989 Revised/1990 Proposed budget and
accompanying tax levy.
Recommended Motion:
Adopt the attached resolution adopting a proposed budget and tax
levy for the year 1990.
Basis of Recommendation:
1. The compromise tax bill establishes a new timeframe for
setting a Budget Hearing and adopting a tax levy.
2. Within the same bill, a transfer of state aids from the City
to the schools is established. The result is a loss of LGA
in 1990 of $872,298.
3. The loss of LGA requires a revised levy limit to be adopted
as provided for in the new statute.
4. A revised levy limit is necessary to continue the current
level of services.
5. A proposed levy could be reduced during Budget Hearings but
not increased.
Alternative Recommendation:
1. The City could forego adopting a new proposed tax levy, which
would put the August 15, 1989 levy in place for 1990.
However, the August 15, 1989 proposed levy would leave the
City budget nearly $1,000,000 in deficit.
Discussion/Decision Mode:
Action on the proposed tax levy must be taken at the November 13,
1989 Council meeting so that the proposed levy may be submitted
to the County Auditor on or before November 15, 1989.
Respectfully submitted,
James D. Prosser
City Manager
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RESOLUTION NO.
RESOLUTION ADOPTING A PROPOSED BUDGET AND TAX LEVY
FOR THE YEAR 1990
WHEREAS, Resolution No. 7532, dated July 19, 1989, and
Resolution 7540, dated August 14, 1989, appropriated funds for
personal services, other expenses and capital outlays for each
Department of the City and adopted a proposed tax levy for the
year 1990; and
WHEREAS, the compromise tax bill passed in September, 1989,
made major adjustments in state aids and levy limits payable to
Minnesota cities, and
WHEREAS, the Minnesota Truth in Taxation law provides for a
proposed tax levy to be certified to the County Auditor by
November 15, and then certified as a final levy on or before
December 28.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Richfield, Minnesota as follows:
1. The budget for the City
is hereby approved and
each of the departments
of Richfield for the year 1990
adopted with appropriations for
to be as follows:
GENERAL FUND
Legislative
Executive
Administrative Services
Community Development
Public Safety
Community Services
$ 248,230
424,070
999,340
284,710
5,923,050
4,310,240
TOTAL GENERAL FUND
12,189,640
2. The estimated gross revenue of the City of Richfield
from all sources, including general ad valorem tax
levies as hereinafter set forth for the year 1990,
which are more fully detailed in the City Manager's
official copy of the budget, are hereby found and
determined to be as follows:
GENERAL FUND
12,113,870
3. There is hereby levied upon all taxable property in the
City of Richfield a direct ad valorem tax in the year
1989, payable in 1990 for the following purposes and in
the following amounts:
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PURPOSE AMOUNT
GENERAL FUND* $ 6,119,510
*Provision has been made in the General Fund for the
payment of the City's contributory share to the Public
Employees' Retirement Association and the Police and
Fireman's Relief Associations. Provision has also been
made in the General Fund revenues for ageneral levy
that includes a debt service levying in the amount of
$250,000 for Bonds of 1977, 1978, and 1983. See
separate resolutions on other bond issues.
4. The budget for the Housing and Redevelopment Authority
of Richfield for the year 1990 is hereby ratified and
approved. There is hereby levied upon all taxable
property in the City of Richfield a direct ad valorem
tax in the year 1989, payable in 1990 for the following
purposes:
PURPOSE AMOUNT
Housing and Redevelopment
Authority $ 151,422
Relocation Information,
Services and Assistance $ 15,027
5. A certified copy of this resolution shall be
transmitted to the County Auditor.
Passed by the City Council of the City of Richfield, Minnesota,
this 13th day of November, 1989.
Steven J. Quam' Mayor
ATTEST:
Thomas P. Ferber City Clerk
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 259
Agenda November 13, 1989
Issue Statement:
Resolution designating City's contribution toward health, term
life and dental insurance premium for General Services and
Management employees.
Background:
At the present time, the City contributes to the cost of premiums
for four kinds of insurance coverages available to City
employees. General Services and Management employee
contributions are discussed within this letter. Other employees
are covered under terms of labor agreements.
LIFE
A $10,000 term life insurance policy is provided for all General
Services and Management employees. The $10,000 limit was first
implemented in 1985. The City now pays the full premium for this
insurance, which was $1.80 per month per employee for 1989.
Premium rates for term life insurance will decrease from the 1989
rate by $.O1 per thousand of coverage.
The life insurance benefit has not increased since 1985 for
General Services and Management employees. The new rate of $.17
• per thousand of coverage provides an excellent opportunity for
the City to make an enhancement to the life insurance benefit
without incurring a great deal of premium costs. The premium
increase will amount to roughly $10.00 per employee per year.
The $15,000 limit is comparable to insurance provided by other
metropolitan municipalities. The 1990 premium rate will be $2.55
per month per employee.
DENTAL
The second type of insurance provided to General Services and
Management employees is a self-funded group dental insurance. In
1989, the City contributed $15.00 per month per employee for the
total cost of employee (not dependent) coverage. Employees who
desire dependent coverage must pay the full cost of such
additional premium, which for 1989 was $19.50. Inasmuch as
dental insurance is self-funded, the City establishes the dental
rates from year to year internally, based upon administrative and
benefit pay-out cost data. For 1990, the estimated cost of
employee coverage is $16.00. While the City does not contribute
to dependent coverage for dental insurance, for informational
purposes, the rate the employee will pay will be increased to
$20.50 per month.
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HEALTH
The third type of insurance coverage available to Management and
General Services employees is group health coverage. Employees
may select among three optional plans available through the LOGIS
Health Insurance Program. The City pays the full individual
employee premium per month and provides an additional
contribution toward dependent coverage up to a specified maximum
insurance premium.
The 1989 and 1990 monthly premium costs of the health plans are:
Group Health Plan
Individual
Family
MedCenter Health Plan
Individual
Family
Physicians Health Plan
Individual
Family
•
1989 1990 Increase Increase
Rate Rate 1989-90 1988-90
$ 93.34 $106.53 15% 38%
254.70 290.67 14% 38%
97.85 109.60 12% 37%
291.25 326.20 12% 35%
115.00 129.50 13% 23%
266.00 299.50 13% 33%
In 1989, the City contributed up to a maximum of $170.00 per
month per employee for employee and dependent coverage for
eligible General Services and Management employees. In 1990, the
City contribution for Management and General Services employees
would be increased by $30.00, to $200.00. This would help offset
the large increases in dependent premiums of the plans over the
past two years. The City's contribution was a percent of premium
over the past five years as shown in attachment 1.
LONG-TERM DISABILITY (LTD)
The fourth type of insurance provided to General Services and
Management employees is disability insurance. Short-term
disability insurance is self-funded out of the current operating
budget, similar to the manner in which sick leave costs are
covered. Long-term disability insurance (LTD) is provided
through a group LTD policy secured by the City. Currently, the
City pays a premium rate of 550 per $100 of salary for covered
employees. The LTD premium rates will remain the same for 1990.
The average monthly premium cost projected for 1989 are $10.82
per month for General Services employees, and $18.93, per month
for Management employees.
Recommended Motion:
It is recommended that the following actions be taken with
respect to the City's insurance contributions for Management and
General Services employees:
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A. Life Insurance
That the term life insurance be increased from $10,000 to
$15,000 for a premium charge of $2.55 per month per
employee.
B. Dental Insurance
That the per employee per month contribution be increased
from $15.00 to $16.00. As in the past, employees who desire
dependent coverage would pay the full cost of such
additional premium.
C. Long-Term Disability Insurance
That the City contribution rate remain the same at $.55 per
$100 of salary.
D. Group Health Insurance
That the City contribution be increased from a maximum of
$170.00 per month to $200.00 per month per employee for
dependent coverage.
Basis of Recommendation:
1. To provide adequate insurance protection for the Management
and General Services employee groups, which are comparable
to other City employee groups, as well as employees
performing similar jobs in comparable communities.
2. The 1990 budget includes the funding necessary to provide
• for all premium contribution increases recommended.
3. The premium rate for the disability insurances has remained
the same, thus, no increase has been recommended.
Additionally, the coverage has been determined to be
comparable and adequate for 1990.
Alternative Recommendation:
1. The Council may take no action to increase the insurance
premiums beyond the 1989 funding level.
Discussion/Decision Mode:
The City should implement the premium increases for coverages by
December 1, 1989. Payroll deductions for January insurance
payments, the beginning of the new insurance period, are made in
December.
Respectfully submitted,
Jame . Prosser
Cit anager
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cc: Administrative Services Director
Personnel Manager
RESOLUTION NO.
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RESOLUTION DESIGNATING CITY'S CONTRIBUTION
TOWARD HEALTH, TERM LIFE AND DENTAL INSURANCE
PREMIUM FOR GENERAL SERVICES AND MANAGEMENT EMPLOYEES
WHEREAS, the hospital-medical/surgical group health
insurance plan is available from the LOGIS Health Insurance
Program for City employees and their families; and
WHEREAS, a term life and accidental death and dismemberment
insurance plan is available from the Hennepin County Cooperative
Purchasing Organization for City employees; and
WHEREAS, a self-funded group dental insurance plan is
available to City employees and their families; and
WHEREAS, a group short-term and long-term disability program
is available to City Management and General Services employees;
and
WHEREAS, the City Council is required to determine by
resolution the City's contribution toward the premium for
employee group insurance coverages.
NOW, THEREFORE, BE IT RESOLVED that commencing January 1,
1990, the City shall contribute a maximum of $200.00 per month
toward an employee health insurance premium for all eligible non-
unionized employees; in any event said contribution shall not
exceed the cost of single coverage for employees selecting that
option. The City shall also pay the $16.00 monthly premium for
the employee dental insurance plan and a $2.55 monthly premium
for the term life and accidental death and dismemberment
insurance plan for City employees for a total possible maximum
insurance premium contribution of $218.55 per month. Such
contributions shall be for coverage effective January 1, 1990.
BE IT FURTHER RESOLVED that the City shall contribute the
full cost of long-term disability insurance for the General
Services and Management employees' coverage. Such contribution
shall be based upon a premium rate of $.55 per $100 of monthly
coverage.
BE IT FURTHER RESOLVED that the City Council shall determine
the City's contribution toward insurance premiums for all
organized employee groups by the adoption of the appropriate
resolutions concerning labor contracts with the respective
organized employee groups.
Passed by the City Council of the City of Richfield,
Minnesota this 13th day of November, 1989.
Steven J. Quam
• ATTEST:
Mayor
Thomas P. Ferber City Clerk
AD ,"
Attachment 1
The City's Contribution Toward Dependent Health
Insurance As A Percent Of Total Premium Cost
HEALTH DEPENDENT CITY CONTRIBUTION CITY CONTRIBUTION AS
YEAR PLAN PREMIUM COST MGMT./GEN. SERVICES AVERAGE % OF PREMIUM
1985 PHP $204.70 $132.00
MCHP $180.15 $132.00 71%
GHP $169.83 $132.00
1986 PHP $211.07 $140.00
MCHP $187.35 $140.00 72$
GHP $183.05 $140.00
1987 PHP $221.62 $150.00
MCHP $196.70 $150.00 74%
GHP $186.70 $150.00
1988 PHP $221.62 $160.00
MCHP $233.55 $160.00 73%
• GHP $204.65 $160.00
1989 PHP $266.00 $170.00
MCHP $291.25 $170.00 63%
GHP $254.70 $170.00
1990 PHP $299.50 $200.00
MCHP $326.20 $200.00 66%
GHP $290.67 $200.00
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 258
Agenda November 13, 1989
Issue Statement:
Approval of the•1989 and 1990 labor contract with the Richfield
Police Supervisory Association.
Background:
The City staff has completed negotiations on a labor agreement
for the years 1989 and 1990 with the Richfield Police Supervisory
Association, subject to Council approval. The bargaining unit is
represented by Law Enforcement Labor Services, a state-wide
Police labor union.
The Richfield Police Supervisory Association represents the
positions of Police Captain, Lieutenant, and Sergeant. There are
presently ten employees represented within the unit.
The 1989 contract year is the first of a two year agreement.
The changes which have been negotiated for the year 1989 are as
follows:
- An adjustment of 4% over 1988 wage rates for all
• classifications.
- A $10.00 monthly increase in the City's contribution for
dependent health insurance for a maximum of $188.50/month.
- A $.50 monthly increase in the City's contribution for
single dental insurance for a maximum of $15.00/month.
- The addition of an article on Discipline for Cause which
incorporates the City's personnel ordinance on progressive
discipline into the labor agreement.
The changes which have
follows:
- An adjustment of
classifications.
- A $25.00 monthly
dependent health
- A $1.00 increase
dental insurance
been negotiated for the year 1990 are as
4% over 1989 wage rates for all
increase in the City's contribution for
insurance for a maximum of $213.50/month.
in the City's contribution for single
for a maximum of $16.00/month.
Recommended Motion:
Approve the resolution approving a labor agreement with the
Richfield Police Supervisory Association for the years 1989 and
1990.
Basis For Recommendation:
1. The Police Supervisors' wage settlement maintains Richfield's
ranking with other comparable communities.
i 2. Wage and benefit settlements of other City of Richfield
employee groups.
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• 3. Union members have voted on the issues and have given their
approval.
Alternative Recommendation:
Do not approve the labor agreement, requiring further
negotiations and/or arbitration.
Discussion/Decision Mode:
In order to allow the City's accounting personnel to modify
payroll records and enact the new pay rates retroactive to
January 1, 1989, as soon as possible, it is recommended that the
City Council act on November 13, 1989 to adopt the attached
resolution providing for contract changes, effective January 1,
1989.
Respectfully submitted,
James D. Prosser
City Manager
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RESOLUTION NO.
RESOLUTION APPROVING LABOR AGREEMENT BETWEEN THE CITY
OF RICHFIELD AND THE RICHFIELD POLICE SUPERVISORY
ASSOCIATION BARGAINING UNIT FOR THE YEARS 1989 AND 1990
WHEREAS, the City Manager and the Richfield Police
Supervisory Association Bargaining Unit have reached a complete
understanding concerning rates of pay, hours, and other
conditions of employment for the years 1989 and 1990; and
WHEREAS, the Personnel Ordinance requires that contracts
between the City and the exclusive representative of employees in
an appropriate bargaining unit shall be implemented by Council
resolution.
NOW, THEREFORE, BE IT RESOLVED that the City Council does
hereby approve the labor agreement between the City of Richfield
and the Richfield Police Supervisory Association Bargaining Unit
for the years 1989 and 1990, and orders the provisions of the
labor agreement to be implemented, effective January 1, 1989.
Adopted by the City Council of the City of Richfield,
Minnesota this 13th day of November, 1989.
•
Steven J. Quam Mayor
ATTEST:
Thomas P. Ferber City Clerk
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CITY OF RICHFIELD, MINNESOTA
• Council Letter No. 257
Agenda of November 13, 1989
Issue Statement:
Public hearing and second reading of an amendment to the Zoning
Ordinance which would permit transitional activities in the C-3
district.
Background:
The City Council created and adopted a new C-3 high density
commercial zoning district on June 22, 1987. The general goals
cited at that time included the following:
-Creating a favorable environment to foster the growth of
appropriate businesses.
-Minimizing or eliminating the conflicts between the
residential and commercial areas.
-Broadening the tax base; and providing for economic
growth and employment opportunities.
Most of the buildings in the district became nonconforming and
limitations were imposed on the expansion of such structures.
Similarly, existing uses which rely on outdoor storage were made
nonconforming uses and could not be expanded to occupy additional
land area.
• The C-3 district has been effective in helping to attract a
potential developer to the area. It is, however, recognized that
an extended period of time may still be required to fully develop
the entire area. In the interim, it is necessary to permit
businesses to remain viable. To that end, activities with
respect to the land, structures or uses would be permitted which
would not have the effect of either delaying the transition or
increasing the public costs. Control over such activities is
necessary to avert any adverse impact.
Recommended Motion:
Approve second reading of an amendment to the Zoning Ordinance
to add: Transitional Activity Permits - C-3 District.
Basis of Recommendation:
1. The Planning Commission reviewed and, with revisions,
recommended the amendment permitting transitional activities
in the C-3 district.
2. The City Attorney suggested the proposed amendment and has
reviewed and clarified the changes in the recommendation
of the Planning Commission.
3. The proposed permit system defines the allowed activities,
imposes controls, allows the imposition of conditions as
• well as time limitations and provides for revocation.
4. Certain property owners and business interests have requested
the ability to further utilize properties in ways that
would not impede long term development.
Alternative Recommendation:
1. The City Council could decide not to adopt the amendment
permitting transitional activities on the basis that the
existing C-3 district requirements have been effective in
controlling use of property.
2. The City Council could modify the amendment setting
time limits or scope of activity.
3. The City Council could refer the amendment back to the
Planning Commission with instructions.
Discussion/Decision Mode:
A public hearing is scheduled for 7:00 p.m., November 13, 1989
in the Council Chambers of City Hall. Legal notice has been
published in the Sun-Current newspaper.
Respectfully submitted,
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James D. Prosser
City Manager
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BILL NO. 1989
• AMENDMENT TO CHAPTER V,
SECTION 520 OF THE ORDINANCE CODE
OF THE CITY OF RICHFIELD
THE CITY OF RICHFIELD DOES ORDAIN:
Chapter V of the Ordinance Code of the City of Richfield
entitled "Zoning: commercial districts" is hereby amended in the
following respects:
1. Subsection 520.31 is hereby amended to read as
follows:
C-3 high-density commercial district Subdivision
1. Subsections 520.31 through 520.57 apply to the
C-3 district.
2. Subsection 520.31, subd. 3, is amended by adding the
following new paragraph (g):
• (a) uses permitted in accordance with the terms of
a current and valid Transitional Activity
Permit issued pursuant to subsection 520.57.
3. Subsection 520.33 is amended to read as follows:
3. Nonconforming uses structures. All provisions of
section 510 shall apply to this district except that
a nonconforming structure located on a single lot or
contiguous lots under a single ownership may be
expanded within any consecutive two calendar-year
period by no more than 10 percent of its gross floor
area, provided the expansion meets all other
applicable city ordinance requirements. The
expansion of a nonconforming structure permitted
in this subsection shall not require the issuance of
a Transitional Activity Permit under subsection
520.57.
4. By adding the following subsection 520.57:
520.57 Transitional Activity Permits
Subd. 1. Purpose. The City Council recognizes that the
development potential within the C-3 district may require an
• extended period of transition to be fully realized. The City
Council further recognizes that it may be appropriate and
desirable to permit, subject to the conditions and limitations of
• this subsection, the owners of lands within the C-3 district to
engage in certain activities with respect to the land, the
structures or the uses during the transition period which will
both permit commercial enterprises within the C-3 district to
remain viable but which will not have the effect of either
delaying the transition or increasing the public costs connected
with such transition. This subsection is intended to establish
the circumstances under which certain transitional activities may
take place and to set forth the regulations, limitations and
conditions applicable to such activities.
Subd. 2. Transitional Activities. The extension or
expansion of a nonconforming use or structure or the development
of a nonconforming parcel shall be referred to as transitional
activities.
Subd. 3. Permit Required. It shall be unlawful for the
owner or occupier of any land within the C-3 district to engage
in any transitional activity without having first obtained a
permit to do so. It shall be unlawful for the owner or occupier
of such land to engage in any transitional activity in
contradiction to the terms and conditions of any issued
transitional permit.
Subd. 4. Application for a Transitional Activity Permit
. shall be made to the director on forms provided by the City and
shall contain or be accompanied by the following:
(a) a site plan drawn to scale showing the dimensions of
the parcel and the dimensions and locations of all
structures;
(b) in instances where the site is to be utilized in
connection with a use or structure located on a
contiguous parcel, the site plan shall contain the same
detail for the contiguous parcel;
(c) the proposed uses;
(d) the proposed modifications, alterations, renovations or
improvements to be made in connection with the
transitional activity, and the estimated cost of each;
(e) the time for completion of all modifications,
alterations, renovations or improvements;
(f) evidence of ownership or interest in the property; and
(g) the fee specified in Appendix D of this Code.
0
Y 5
(h) the material they have to provide would include an
estimated market value before and after, the change
in taxes before and after, and change to potential
cost of public development.
Subd. 5. Public Hearing. The provisions of subsection
520.35, subd. 5 shall be applicable to public hearings concerning
the issuance of Transitional Activity Permits.
Subd. 6. Criteria and Standards. A Transitional Activity
Permit shall not be granted unless the City Council makes the
following findings:
(a) the transitional activity is in connection with an
existing use or structure allowable in the district as
either a permitted or nonconforming use or structure;
(b) the transitional activity will maintain the vitality
and economic success of the applicant's business during
the transition period of the C-3 district;
(c) the transitional activity will not have an adverse
impact upon development of land within the C-3 district
in the manner intended for the district under the
City's land use regulations or its comprehensive plan;
(d) the transitional activity will not materially increase
• the potential public cost of development within the
C-3 district; and
(e) the transitional activity wili be compatible with
surrounding uses, will have no adverse impact upon
surrounding properties, and will be in full compliances
with all standards and requirements contained in this
code applicable to uses and structures in C-2
districts.
Subd. 7. Duration of Permit. Any Transitional.Activity
Permit granted by the City Council shall state on its face the
expiration date of such permit.
Subd. 8. Conditions. In approving a Transitional Activity
Permit the Council may place conditions and limitation upon the
permit which, in the Council's discretion will assure:
(a) that the transitional activity will be compatible with
surrounding uses;
(b) that the activity is merely of a transitional nature
and will not impede the orderly development of the C-3
district; and
(c) that the public costs occasioned by the ultimate
development of the C-3 district will not be materially
increased as a result of the transitional activity.
y-
Subd. 9. Revocation. The City may revoke any Transitional
Activity Permit granted under this subsection. The procedure tc
• be followed in considering such action shall be the same as the
procedure described in Subsection 545.09, subdivision 7 of this
code.
Subd. 10. Permit Not Assignable. The right to engage in
transitional Activities shall be the personal right of the
permittee names on the permits; and may not be transferred or
assigned to another even though such other person or entity may
succeed to permittee's interest in the land. The permit shall
terminate upon such transfer or assignment, and permittee's
successor in interest in the land shall not engage in any
transitional activity until such successor has obtained a new
Transitional Activity Permit.
Passed by the City Council of the City of Richfield,
Minnesota this day of November, 1989.
CITY OF RICHFIELD
•
ATTEST:
Thomas P. Ferber, City Clerk
By
Steven J. Quam, Mayor
911-1
w
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 2
Agenda November 13, 19A"
Issue Statement:
Approval of a continuing agreement with Hennepin County Community
Health Department to receive state subsidy funding for 1990-1991.
Background:
Richfield receives state subsidy funding which, in part, supports
our Community Health Service Programs. These health programs are
provided to Richfield residents by the City of Bloomington
through an agreement with the City of Richfield. Such state
subsidy funding is provided to Richfield through the Hennepin
County Community Health Department.
We have now received a commitment from the state to provide basic
subsidy funding in an amount not to exceed $100,002 for 1990 and
$101,994 for 1991.
To continue-this program in 1990-1991, it is necessary for the
city council to authorize execution of an agreement between the
• City of Richfield and the Hennepin County Community Health
Department to provide for conveyance of the subsidy monies to the
City from the County.
Recommended Motion:
Authorize execution of the agreement between the City of
Richfield and the Hennepin County Community Health Department to
receive subsidy funding for 1990-1991.
Basis of Recommendation:
1. By approving the execution of the agreement, the City will
continue to receive subsidy funding from the State through
the Hennepin County Community Health Department.
Alternative Recommendation:
1. The council could decide not to approve the execution of the
agreement with Hennepin County. This would mean that the
City of Richfield would be unable to receive the state
subsidy funding for 1990-1991.
•
?? v
Discussion/Decision Mode:
The 1990-1991 agreement between the City of Richfield and the
Hennepin County Community Health Department to receive subsidy
funding is being presented for City Council approval at this
time.
RespectfulkV submitted,
--' 47
James Prosser
City Xager
0
7??3
0 AGREEMENT NO. A 10789
THIS AGREEMENT, Made between the COUNTY. OF HENNEPIN, State of Minnesota,
hereinafter referred to as County through the Community Health Department,
hereinafter referred to as Department, and the CITY OF RICHFIELD, a
municipality organized and existing under the laws of the State of Minnesota,
and having its principal place of business at 6700 Portland Avenue South,
Richfield, MN 55423, hereinafter referred to as Municipality.
WITNESSETH:
and
WHEREAS, the Municipality wishes to provideCommunity Health Services;
WHEREAS, Community Health Services subsidy funds are available to
Hennepin County from the Minnesota Department of Health;
NOW, THEREFORE, in consideration of the mutual undertakings and
agreements hereafter set forth, the County through the Department and the
Municipality agree as follows:
1. PURCHASED SERVICES
The County, through the Department, agrees to make payments to the
Municipality in reimbursement for the provision of Community Health
Services in the following areas: Disease Prevention and Control,
Emergency Medical Services, Environmental Health, Family Health,
Health Promotion, Home Health and Community Health Services Costs Not
Allocated to Specific Programs, as fully described in the 1990-91
Community Health Services Subsidy Plan Update hereinafter referred to
as the Plan, written pursuant to Minnesota Statutes 145A.01 to
145A.14, a copy of which is on file in the Hennepin County Community
Health Department, 3rd Level Health Services Building, 525 Portland
Avenue South, Minneapolis, MN. This Plan is incorporated into and -
made a part of this Agreement as is fully set forth herein.
2. PAYMENT FOR PURCHASED SERVICES
A. The total 1990 cash payment to the Municipality for Community
Health Services shall not exceed $100,002 and total 1991 cash
payment shall not exceed $101,994.
B. Payments to the Municipality will be made in eight (8)
installments to be paid on or about March 31, 1990; June 30,
1990; September 30, 1990; December 31, 1990; March 31, 1991; June
30, 1991; September 30, 1991; and December 31, 1991. Payments
shall be made in the manner provided by law for payment of claims
against the County.
9
C. It is understood and agreed that if during the term of this
Agreement, reimbursement to the County through the Department
. from State and/or Federal sources is not obtained and continued
at an aggregate level sufficient to allow for the purchase of
indicated quantity of purchased services, then the County through
the Department may cancel or amend this agreement, provided that
this Agreement shall be without prejudice to accrued
any cancellation of
any obligations or liabilities of the parties already rued
prior to such cancellation.
3. TERM OF AGREEMENT
A. The term of this Agreement shall be from January 1, 1990, through
December 31, 1991, subject to the cancellation provisions herein.
B. This agreement shall include the period July 1, 1991 through
.December 31, 1991, only if.the Community Health Services Act is
continued, fully funded by the State of Minnesota for the 1990-91
biennium and the County receives the full amount of subsidy funds
requested in the approved 1990-91 Hennepin County Community
Health Services Subsidy Plan Update. If such funds are.nitg91
available to allow for funding during the period July 1,
through December 31, 1991, this Agreement shall be cancelled upon
written notice from the County through the Department; such
cancellation to be effective as of July 1, 1991, or this
Agreement shall be renegotiated to reflect reduced funding.
is 4. CONDITIONS OF THE PARTIES' OBLIGATIONS
A. The Municipality agrees to make expenditures of Community Health
Services funds provided through the County through the Department
within Minnesota Department of Health rules and policies relating
to Community Health Services, including Minnesota Department of
Health Rules 451 to 460, Policies Relating to Community Health
Services, Assurances and Agreements contained in the Plan and -
policies contained in the Minnesota Department of Health Fiscal
r,.- r„mmiin;+v Waalth services Boards, June,
1978.
B. Both parties to this Agreement shall make a good faith effort to
determine if payments to subcontractors anticipated in the budget
contained in the Plan duplicate payments by the County directly
to those subcontractors pursuant to any other agreements between
the County and such subcontractors, and shall endeavor to use all
information available to prevent any such duplicate payment to a
subcontractor.
C. In the event of any policy changes which result in a reduction of
services or major inconsistencies with the 1990-91 Hennepin
County Community Health Services Subsidy Plan Update written
pursuant to Minnesota Statutes 1986, Section 145A.01 through
{ 145A.14, the Municipality will notify and consult with the County
through the Department before implementing the new policy.
D. It is understood and agreed that the entire Agreement between the
parties is contained herein and that this Agreement supersedes
all oral agreements and negotiations between the parties relating
to the subject matter hereof. All items referred to in this
Agreement are incorporated or attached and are deemed to be part
of this Agreement.
E. This Agreement or any part thereof may be cancelled by either
party upon thirty (30) days written notice delivered by mail or
in person, for reasons including, but not limited to the
following; if by State law, regulation or policy, the
relationship between the County and the Municipality as it
concerns the expenditure of State funds for the purpose of
providing the services as described in the Plan are modified as
to render the obligations under this contract materially changed.
F. Upon cancellation or termination of this Agreement, the
Municipality will reimburse to the County through the Department
any and all unobligated funds as required by the Minnesota
Department of Health. This reimbursement shall be made within
ninety (90) days of the effective date of such termination.
5. INDEMNITY AND INSURANCE
• The Municipality agrees to defend, indemnify and hold the County, its
officers, and employees harmless from any liability, claims, damages,
costs, judgments, or expenses, including reasonable attorney's fees,
resulting directly or indirectly from an act or omission of the
Municipality, its agents, employees, or contractors in the
performance of the services provided by this contract and against all
loss by reason of the failure of said Municipality fully-to perform,
in any respect, all obligations under this contract.
The Municipality warrants that it has sufficient insurance coverage
to meet the Municipality liability requirements of Minnesota Statutes
466.02, 466.04, and 176, and to comply with the foregoing indemnity
provisions.
6. ASSIGNMENT AND SUBCONTRACTING
The Municipality shall not assign, sublet, transfer or pledge this
contract and/or the services to be performed hereunder, whether in
whole or in part, unless previously approved by the County.
7. INDEPENDENT CONTRACTOR
It is agreed that nothing herein contained is intended or should be
construed in any manner as creating or establishing the relationship
of co-partners-between the parties hereto or as constituting the
• 3
T?
V-6
Municipality as the agent, representative or employee of the County
• for any purpose or in any manner whatsoever. The Municipality is to
be and shall remain an independent contractor with respect to all.
services performed under this contract. The Municipality represents
that it has, or will secure at its own expense, all personnel
required in performing services under this contract. Any and all
personnel of the Municipality or other persons, while engaged in the
performance of any work or services required by Municipality under
this contract, shall have no contractual relationship with the County
and shall not be considered employees of the County, and any and all
claims that may or might arise under the Workers' Compensation Act of
the State of Minnesota on behalf of said personnel or other persons
while so engaged, and any and all claims whatsoever on behalf of any
such person or personnel arising out of employment or alleged
employment including, without limitation, claims of discrimination
against the Municipality its.officers, agents contracts or employees
shall in no way be the responsibility of the County; and the
Municipality shall defend, indemnify and hold the County, its
officers, agents and employees harmless from any and all such claims
regardless of any determination of any pertinent tribunal, agency,
board, commission or court. Such personnel or other persons shall
not require nor be entitled to any compensation, rights or benefits
of any kind whatsoever from the County, including, without
limitation, tenure rights, medical and hospital care, sick and
vacation leave, Workers'Compensation, Unemployment Compensation,
disability, severance pay and PERA.
• 8. AUDITS, REPORTS, MONITORING PROCEDURES, AND RECORDS
A. The Municipality will:
(1) Maintain a bookkeeping system which meets standards
contained in the Minnesota Department of Health Fiscal
Management Report for Community Health Services, June, 1978.
(2) Provide an estimated quarterly budget/expenditure report to
the County through the Department on Exhibit A attached
hereto, such Exhibit being incorporated into and made a part
of this Agreement, within forty (40) days of the end of the
quarter; provided, however, that the last quarterly report
shall include actual expenditures for the year.
(3) Provide an evaluation report meeting the requirements of the
Minnesota Department of Health Rules 455.6.2 to the County
through the Department within eighty-five (85) days of the
expiration of this Agreement as described in the Plan.
(4) Provide other reports as required by the Minnesota
Department of Health.
(5) Comply with all the provisions of the Maltreatment of Minors
Reporting Act, Minnesota Statutes 1988, Section 626.556, as
0
4
-) #,- I
amended by the Laws of Minnesota 1989, Chapters 177, 282 and
290 and Minnesota Rules, Chapter 9560, Parts 0250-0300, as
promulgated by the Minnesota Department of Human Services
inplementing such Act now in force or hereafter adopted.
(6) Comply with all the provisions of the Vulnerable Adults
Reporting Act, Minnesota Statutes 1988, Section 626.557, and
all rules promulgated by the Minnesota Department of Human
Services implementing such Act now in force or hereafter
adopted.
B. Municipality agrees that the County, the State Auditor or any of
their duly-authorized representatives, at any time during normal
business hours and as often as they may reasonably deem
necessary, shall have access to and the right to examine, audit,
excerpt and transcribe any books, documents, papers, records,
etc., which are pertinent and involve transactions relating to
this Agreement. Such material must be retained for five (5)
years by the Municipality. Municipality's accounting practices
and procedures relevant to this contract shall also be subject to
examination by any or all of the aforesaid persons as often as
and during such times as aforesaid.
9. 'DATA PRIVACY
All data collected, created, received, maintained, or disseminated
for any purposes by the activities of the Municipality in the
• performance of this contract is governed by the Minnesota Government
Data Practices Act, Minnesota Statutes, Chapter 13 and all other
statutory provisions governing data privacy, Minnesota Rules
• implementing such Act now in force or hereafter adopted, as well as
Federal regulations on data privacy.
Municipality, having signed this contract, and the Hennepin County Board of
Commissioners having duly approved this contract on , 19
and pursuant to such approval and the proper County officials having
signed this contract, the parties hereto agree to be bound by the provisions
herein set forth.
Approved as to form and COUNTY OF HENNEPIN,
legality STATE OF MINNESOTA
By
-Assistant County-Attorney ?r Chairman of its County Board
Date:
Approved as to execution
0
Assistant County Attorney
Date:
And
Associate/Deputy County Administrator
ATTEST:
Clerk of the County Board
CITY OF RICHFIELD
By
Mayor
And
City Clerk
City organized under:
Plan A Plan B Charter
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CITY OF RICHFIELD, MINNESOTA
• Council Letter No. 255
Agenda November 13, 1989
Issue Statement:
Setting date of hearing for the renewal of wine licenses.
Background:
The wine licenses for restaurant establishments will expire on
January 1, 1990. City ordinance provides that the City Council
conduct a public hearing to consider all wine license renewals.
Recommended Motion:
Schedule December 11, 1989 as the date to hold public hearings on
the renewal of wine licenses for Miller's Fireside Pizza;
Richfield Management Company d/b/a Paesano's; Motel 6 - Das
Stuberl; and Davanni's Pizza and Hot Hoagies.
Basis for Recommendation:
1. Hearings must be scheduled and held before a renewal license
may be considered.
2. The renewal process has been initiated.
3. Holding the public hearings on December 11 will provide ample
time to complete the licensing process before January 1,
1990.
• Alternative Recommendation:
1. Schedule the hearings for another date. However, this may
delay the licensing process.
Discussion/Decision Mode:
Action to schedule the public hearings on November 13, 1989 will
provide sufficient time for legal publication of the hearings.
Respectfully submitted,
James . Prosser
City nagger
JDP/ej a
•
V7
CITY OF RICHFIELD, MINNESOTA
• Council Letter No. 254
Agenda November 13, 1989
Issue Statement:
Setting date of hearing for renewal of on-sale liquor licenses.
Background:
The on-sale liquor licenses for restaurant establishments will
expire on January 1, 1990. City ordinance provides that the City
Council conduct a public hearing to consider all liquor license
renewals.
Recommended Motion:
Schedule December 11, 1989 as the date to hold public hearings on
the renewal of liquor licenses for Chi Chi's Mexican Restaurante;
The Ground Round (if necessary); American Legion Post No. 435;
VFW Post No. 5555; and Champp's of Richfield.
Basis for Recommendation:
1. Hearings must be scheduled and held before a renewal license
may be considered.
2. The renewal process has been initiated.
3. Holding the public hearings on December 11 will provide ample
time to complete the licensing process before January 1,
1990.
• Alternative Recommendation:
1. Schedule the hearings for another date. However, this may
delay the licensing process.
Discussion/Decision Mode:
Action to schedule the public hearings on November 13, 1989 will
provide sufficient time for legal publication of the hearings.
Respectfully submitted,
James Prosser
City ager
JDP/eja
7,F -/
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 253
Agenda November 13, 1989
Issue statement:
Approval of the purchase of a hydraulic rescue tool for the fire
division.
Background:
Funds for a hydraulic rescue tool were made part of the 1989
budget to replace a tool which has been in service for 13 years,
and for which parts are no longer available. Bids were
advertised, and three bids were submitted:
Met Fire & Equipment $11,900
Simon & Simon, Inc. 12,356
Rescue One 12,500
Recommended Motion:
Approve the minutes of the October 12, 1989 bid opening and award
the contract to Met Fire & Equipment in the amount of $11,900.
Basis of Recommendation:
A part of the rescue tool in use, the cutting tool is unusable
. because the manufacturer no longer makes replacement parts. The
rescue of victims in motor vehicle accidents has been seriously
hampered without the equipment. The new rescue tool is being
purchased from a major manufacturer, giving greater assurance
that replacement parts for it will be available.
Alternative Recommendation:
The council could defer the purchase, leaving the fire division
with less than optimal rescue capability.
Decision/Discussion Mode:
The low bid of $11,900.00 for a new rescue tool is being
submitted for approval at the November 13, 1989 city council
meeting.
Respectfull submitted,
James rosser
city M ger
PC:lmv
0
7?? Z
CITY OF RICHFIELD, MINNESOTA
Bid Opening
October 12, 1989
11:00 A.M.
Purchase of Hydraulic Rescue Tool and Related Accessories
Bid No. 89-25
Pursuant to requirements of Resolution No. 1015, a meeting of the
Administrative Staff was called by Thomas P. Ferber, City Clerk,
who announced that the purpose of the meeting was to receive,
open and read aloud, bids for purchase of hydraulic rescue tool
and related accessories, bid no. 89-25, as advertised in the
official newspaper on September 27, 1989.
Present: Thomas Ferber, City Clerk
Jack Erskine, Public Safety Director
Eileen Anderson, City Manager Representative
r
The following bids were submitted and read aloud:
VENDOR BID TOTAL
SECURITY
Met Fire & Equipment Cert. Check
Bloomington 5-W $ 11,900.00
Simon & Simon, Inc. Cert. Check
Plainfield, Illinois 5-W $ 12,356.00
Rescue One Cert. Check
Minneapolis $625.00 $ 12,500.00
The City Clerk announced that the bids would be tabulated and
considered at the October 23, 1989 City Council Meeting.
Thomas P. Ferber City Clerk
JD-l
• CITY OF RICHFIELD, MINNESOTA
Council Letter No. 252
Agenda: November 13, 1989
Issue Statement:
Resolution authorizing execution of a contract with Hennepin
County for 80% reimbursement of 1989 recycling expenses.
Background:
Hennepin County funding policy provides financial assistance to
municipalities offering recycling programs. Reimbursement ranges
from 50% to 80% of the total net recycling expenditures,
depending on the percentage of the solid waste stream recycled.
Richfield met the required 10% solid waste stream recycling of
residential paper, cans and glass to qualify for 80% of net
project expenditures and an additional reimbursement of $5.00 per
recycling container purchased during 1989.
Payment from the county will amount to $246,980 out of a total
program cost of $308,175. Richfield had contracts with Hennepin
County for reimbursement of recycling expenses in 1987 and 1988.
The 1989 contract reflects all financial adjustments due to
program changes implemented midyear. The resolution attached to
this letter provides documentation required by the County.
• Recommended Motion:
Authorize the mayor to execute the contract with Hennepin County
for reimbursement of 80% of recycling expenses incurred during
1989 and authorize the mayor to execute the attached resolution.
Basis of Recommendation:
1. The funding contract for recycling contains those costs
budgeted by the City and approved by the Council for
recycling in 1989.
2. Concerns expressed at former study sessions/council meetings
indicated a desire to receive maximum funding from Hennepin
County.
3. Hennepin County is the only known outside funding source for
reimbursement of recycling program expenses.
Alternative Recommendation:
Council could choose not to enter into a contract with Hennepin
County for reimbursement of recycling expenses; however, the City
would then be left paying 100% of recycling program costs.
0
-/J- "'21
• Discussion/Decision Mode:
The decision to execute the contract does not have to be made at
this meeting. However, the sooner the contract is signed, the
sooner we will be reimbursed.
Respectfully submitted,
osser
Jamefnage3r
City JDP:bcb
•
C]
70- 3
• RESOLUTION NO.
RESOLUTION EXECUTING 1989 RECYCLING CONTRACT WITH HENNEPIN COUNTY
WHEREAS, The City is required to provide recycling
opportunities and to achieve a 10% residential recycling goal in
1989, and
WHEREAS, The City, through its licensed residential waste
haulers, provides curbside collection and other recycling
opportunities to its residents and has contracted for and incurred
the costs of providing such services through December 31, 1989, and
WHEREAS, Hennepin County funding policy reimburses
municipalities for recycling expenses based on the percentage of
solid waste recycled, and
WHEREAS, Richfield will recycle over 10% of its residential
waste stream (as defined by Hennepin funding policy) qualifying the
City for 80% reimbursement of recycling expenses; 80% translates to
$246,980 out of the total 1989 program cost of $308,175.
NOW, THEREFORE, BE IT RESOLVED, by this Richfield City
Council that the City Council authorize, and the mayor execute, a
contract with Hennepin County for reimbursement of 1989 recycling
program expenses.
•
Steven J. Quam Mayor
ATTEST:
Thomas P. Ferber City Clerk
0
?d-/
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 251
Agenda November 13, 1989
Issue Statement:
Award of contract for leasing of golf
Richfield's Rich Acres Golf Course in
Background:
Golf carts are leased by the City for
November 1, 1989 bids were opened for
1990 - 1992. A copy of the bid minute
carts for rent purposes at
1990, 1991 and 1992.
rental to golfers. On
a new lease period of
as/tabulation is attached.
The specifications included 20 current year model golf carts for
the period of March 15 through November 15 for each of the
contract years, and ten used golf carts for the period of June 1
through September 1 in each year of the contract. The City is to
provide the public liability and property damage insurance
coverage, except for accidents resulting from mechanical failure
or improper cart maintenance. The vendor is to provide all
parts, labor and maintenance including necessary lubricants.
Bids were received as follows:
Vendor Estimated Cost
• Golf Car Midwest $21,150/annually
Turf Products & RW Golf Cars $24,600/annually
E-Z Go Div. Textron $17,700/annually
Egberg Golf Cars $23,750/annually
E-Z Go was the vendor for the previous three year period. They
were a reliable contractor with acceptable carts. In 1987 the 20
new carts were $807 each and the five used carts were $75 each
for an annual estimated cost of $16,515.
Recommended Motion:
1. Approve the bid minutes and
2. Award a contract to E-Z Go
Plymouth, MN for leasing of
1992 as detailed in the bid
an estimated annual cost of
tabulation.
Division of Textron, Inc. out of
golf carts in 1990, 1991, and
proposal of November 1, 1989 for
$17,700.
3. Authorize return of all bid securities upon proper execution
of the contract.
Basis of Recommendation:
1. E-Z Go Division of Textron, Inc. is a reliable vendor meeting
specifications.
2. E-Z Go submitted the most economically sound bid for the
operation of Richfield's Rich Acres Golf Course.
3. There is sufficient funding in the adopted 1990 operating
budget of the golf course for such a lease agreement.
•
1?e - ?2'
Alternative Recommendation:
• 1. Reject all bids at this time and readvertise for a lease
agreement. It is the opinion of staff that lower bids will
not be received and there are no additional vendors wishing
to submit bids.
2. Reject all bids at this time and readvertise for purchase of
golf carts. While it may be advantageous sometime in the
future to own golf carts, staff feels there are currently
major advantages to leasing including: 1) new carts each
year, 2) no storage is required, 3) current complement of
golf course personnel available may not be sufficient to
maintain owned fleet, 4) no cash outlay or loss of interest.
Discussion/Decision Mode:
This item is scheduled for the November 13, 1989 City Council
meeting. It is not necessary that action be taken at this time.
Action could be delayed to the December 11, 1989 meeting.
Respectfully submitted,
Jame . Prosser
City anager
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 250
Agenda November 13, 1989
Issue Statement:
Award contract to print four 1990 seasonal recreation brochures.
Background:
On October •31, 1989, in accordance with legal requirements, bids
were opened for the printing of the 1990 seasonal recreation
brochures. Specifications were distributed to 28 vendors. Five
bids were received:
Printed Media $34,954.00
Nystrom Publishing Inc. $34,826.72
Pressrite Printing Inc. $39,491.00
Sexton Printing Inc. $31,916.00
Artcraft Press Inc. $29,694.00*
*The bid submitted by Artcraft Press Inc. did not include the
requested references. However, references were immediately
provided when this error was noted. The City has the right to
waive such irregularities.
Spring, Summer, Fall and Winter recreation brochures are
distributed to each residence in the City. With the exception of
. the Summer brochure, the school district participates in the
brochures by including recreational programs offered by their
Community Education Department and sharing a proportional cost of
the publications. The specifications also are written to provide
for renewal of the contract in 1991 upon mutual agreement of the
City and the contractor. The 1989 contract was with Sexton
Printing, Inc. in the amount of $27,310.40. An adequate
appropriation of $20,555 is in the 1990 adopted operating budget
as the City's share of the four publications.
Recommended Motion:
Award the contact for the 1990 seasonal recreation brochures to
Artcraft Press in the amount of $29,694.00.
Basis of Recommendation:
1. Artcraft Press submitted the lowest bid.
2. There is sufficient funding available for this purchase.
Alternative Recommendation:
The Council may choose to reject all bids and readvertise again.
However, this could affect the publishing date for the first
brochure in 1990.
Discussion/Decision Mode:
The bids received October 31, 1989 are to remain in effect for a
period of 30 days. November 13 is the only council meeting to
fall within this time period. Should the council not take action
on November 13 or decide to readvertise, every effort should be
. made to award a contract prior to January 1, 1990 so necessary
paperwork may be processed in a timely manner for issuance of the
spring brochure.
Respectfully submitted,
Jame q. Prosser
city anager
0
CITY OF RICHFIELD, MINNESOTA
0
Bid Opening
October 31, 1989
11:00 A.M.
Seasonal Community Recreation Brochure
Bid No. 89-30
Pursuant to requirements of Resolution No. 1015, a meeting of the
Administrative Staff was called by Thomas P. Ferber, City Clerk,
who announced that the purpose of the meeting was to receive,
open and read aloud, bids for seasonal community recreational
brochure bid no. 89-30, as advertised in the official newspaper
on October 18, 1989.
Present: Thomas Ferber, City Clerk
Donald Fondrick, Community Services Director
Eileen Anderson, City Manager Representative
Pat Prok, Community Services Secretary
Mary Ruhme, Recreation Supervisor/Designer
9
The following bids were submitted and read aloud:
VENDOR BID TOTAL
SECURITY
Printed Media Services, Inc. 5% Check $34,954.00
Golden Valley
Nystrom Publishing 5% Check $34,826.72
Maple Grove
Press Write Printing, Inc. 5% Check $39,491.00
Minneapolis
Sexton Printing 5% Check $31,700.00
St. Paul
Art Craft Press 5% Check $29,694. 00
Minneapolis
The City Clerk announced that the bids would be tabulated and
considered at the November 13, 1989 City Council Meeting.
Thomas P. Ferber City
?A
0
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 249
Agenda November 13, 1989
Issue Statement:
Council authorization to execute Contract No. A09689 with
Hennepin County to allow access to Property Information System.
Background:
Since September 19, 1978, Hennepin County and the City have had
contractual agreements which provide the City with access to the
County's real estate tax information. From 1978 through the past
month, the City had access to the County real estate data via a
leased Hennepin County data terminal and printer. Presently,
Hennepin County is getting out of the equipment leasing business.
Thus, each City is responsible for acquiring its own data
terminal, software and printer. Additionally, the contract in
effect (No. 60520) must be modified.
Contract No. A09689 addresses this change and includes two basic
modifications:
• 1) The lease arrangement is eliminated to reflect City-owned
equipment, and
2) The contract is not automatically renewable. Each year the
County and City will take action to either renew or
terminate the agreement.
Recommended Motion:
Authorize the City Manager to execute Contract No. A09689 with
Hennepin County for access to the Property Information System.
Basis for Recommendation:
1. The lease arrangement for a data terminal with Hennepin
County has been eliminated.
2. The City took advantage of a one-time purchase opportunity of
the leased equipment presently leased. The purchase price
($755) will be recovered in the equivalent of seven months of
saved lease payments.
3. The changed arrangement requires a new contract.
Alternative Recommendation:
None. If the agreement is not approved, the City would lose its
on-line access to County property tax records.
• Discussion/Decision Mode:
Action on this item is needed
the next meeting would not be
currently owns the equipment
arrangement.
JDP:ff
at the November 13 meeting since
until December 11. The City
and is no longer in a lease
Resp ly submitted,
Jame . Prosser
City anager
•
0
?y
CITY OF RICHFIELD, MINNESOTA
. Council Letter No. 248
Agenda November 13, 1989
Issue Statement:
Approval of the Richfield Advisory Board of Health's 1988 Annual
Report to the City Council.
Background:
In 1976, the State Legislature passed the Community Health
Services Act. The purpose of the act is to develop and maintain
a system of community health services under local administration.
Community health services are those services provided to protect
and improve people's health by preventing illness, disease and
disease disability.
The Community Health Services Act requires an Advisory Board of
Health to advise, consult with, or make recommendations to the
Board of Health (City Council) on matters relating to the
development, maintenance, funding and evaluation of community
health services.
Each year the Richfield Advisory Board of Health compiles a
summary report of their activities. This information is
presented in report form to the Richfield City Council for their
information and acceptance. A copy of the board's annual report
• is sent to the Minnesota Department of Health after it has been
accepted by the Richfield City Council.
The Richfield Advisory Board of Health's 1988 Annual Report
received approval from the members of the board at their October
16, 1989 meeting. Board members requested that staff place the
report on a Council agenda for formal presentation.
Recommended Motion:
Accept and approve the Richfield Advisory Board of Health's 1988
Annual Report.
Basis of Recommendation:
1. By accepting and approving this report, the City will be in
compliance with the section of the State's Local Public
Health Act which states that an Advisory Board of Health is
to "advise, consult with, and make recommendations to the
community health board on matters relating to the
development, maintenance, funding, and evaluation of
community health services."
Alternative Recommendation:
1. The council could decide
Richfield Advisory Board
This would mean that the
compliance with the requ
Health Act.
not to accept and approve the
of Health's 1988 Annual Report.
City of Richfield would not be in
irements of the State's Local Public
Discussion/Decision Mode:
The 1988 Richfield Advisory Board of Health's Annual Report is
being presented for City Council acceptance and approval at this
time.
Respectf ly submitted,
James Prosser
City nager
JDP/ej a
LJ
,:?, 5
CITY OF RICHFIELD, MINNESOTA
. Council Letter No. 247
Agenda November 13, 1989
Issue Statement:
Acknowledgment of Minnesota Quality Service Award presented to
Richfield's Wood Lake Nature Center.
Background:
October is•National Quality Month and the Minnesota Council for
Quality has made awards for exemplary customer service.
Richfield's Wood Lake Nature Center was an award recipient.
Mayor Quam and Ann Sigford, manager of Wood Lake Nature Center,
attended an awards luncheon on November 2. The purpose of this
item on the Richfield City Council agenda is to acknowledge
receipt of that award. Ms. Sigford and other members of her
full-time staff will be in attendance at the Council meeting.
Recommendation:
Congratulate the Wood Lake Nature Center staff for demonstrating
excellence in providing superior customer service as recognized
by the Minnesota Council for Quality.
Basis of Recommendation:
Wood Lake Nature Center is a Quality Service Award recipient.
• Alternative Recommendation:
None.
Discussion/Decision Mode:
This item is scheduled for the November 13, 1989 Council meeting.
Respectfully submitted,
Jam . Prosser
City anager
JDP/sdr
40
:#-.2,,,'
•
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 246
Agenda November 13, 1989
Issue Statement:
Recognition of United Way Campaign Chairpersons Lil Hipp,
Community Center Manager, Howard Rowland, Personnel Manager, and
Bill Fillmore, Liquor Operations Director.
Background:
Richfield city employees exceeded the contribution goal set for
1989 by $251, for a total contribution of $9,251. Lil Hipp,
Howard Rowland and Bill Fillmore have been recognized by the
United Way for their outstanding community support.
Recommendation:
Present the Certificates of Appreciation to Lil Hipp, Bill
Fillmore and Howard Rowland for their outstanding work on the
United Way Campaign.
• Basis for Recommendation:
1. Their hard work deserves recognition.
Alternative Recommendation:
1. None
Discussion/Decision Mode:
This item has been placed on the presentation section of the
November 13, 1989 council agenda.
Respectfully submitted,
Jame . Prosser
City anager
JDP/e j a
0
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 245
Agenda November 13, 1989
Issue Statement:
Presentation of Southwest Suburban Cable Commission Annual Report
and 1990 Budget.
Background:
Richfield's cable franchise is operated jointly by the cities of
Eden Prairie, Edina, Hopkins, Minnetonka and Richfield, under the
Southwest Suburban Cable Commission. Adrian Herbst, coordinator
for the SWSCC, will be present on November 13 to present to the
Council the SWSCC annual report and the proposed 1990 budget.
Recommendation:
Accept the presentation.
Basis for Recommendation:
1. This is an opportunity for members of the council to review
past and proposed actions and activities of the SWSCC.
• Alternative Recommendation:
1. Do not hold the presentation, and receive the information in
some other manner.
Discussion/Decision Mode:
As Mr. Herbst will also be attending the Minnetonka council
meeting this evening, this presentation has been placed first on
the council agenda.
Respectfully submitted,
Q4a
Jame . Prosser
City anager
JDP/ej a
0
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LJ
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 244
Special Council Meeting November 6, 1989
Issue Statement:
Consideration of a proposal for the city to lease a parking lot
from U. S. West, West 65th Street.
Background:
The City of Richfield has met on several occasions with the
owners and managers of the Hub Shopping Center and the U. S.
West/Snyder/IGA Shopping Center. The purpose of the meetings was
to review parking related issues. A result of these meetings has
been a number of suggestions including the development of
additional parking at the U. S. West site. (See map).
The city has contacted U. S. West regarding the potential use of
a portion of the north parking lot along 65th Street for U. S.
Swim employees and/or patrons. U. S. West has declined to permit
that use. However, they have agreed to establishing a parking
lot south of their building, along 66th Street.
In general, U. S. West has agreed to construct a parking lot and
lease it to the city. U. S. West has stated that they do not
want to lease directly to the shopping center owners or business
owners in that area. Levine, owner of the U. S. Swim and
Fitness/IGA/Snyder Shopping Center, has indicated a willingness
to pay for lease of the parking area. 'Bradley has stated that
they would not pay for the lease of this parking lot.
Recommended Motion:
Authorize staff to initiate negotiations with U. S. West for
lease of a parking lot, and authorize negotiations with Levine
for sublease of parking lot.
Basis for Recommendation:
1. The creation of additional parking may help alleviate
problems experienced last fall and winter with U.S. Swim
patrons parking in residential areas.
2. While leasing a parking lot is not desirable for the city,
U. S. West will not lease directly to Levine or Bradley.
Alternative Recommendation:
1. Do not lease parking lot from U. S. West.
• Discussion/Decision Mode:
The city attorney advises that the HRA is the proper authority
for leasing of a parking area. The lease agreement would be
• performed as part of
lease would require
action is required,
with the concept of
should be abandoned.
the HRA/L/H/N maintenance activity. A final
the approval of the HRA. No formal council
however, if council members do not concur
leasing the parking lot, then the project
Respectfu y submitted,
osser
Jame fannager
City JDP/ej a
U
0
City of Richfield, Minnesota
Council Letter No. 243
Agenda, November 6, 1989
Issue Statement:
Consideration of an offstreet parking permit application for 300
West 66th Street.
Background:
An offstreet parking permit is requested for 300 West 66th Street
to accommodate 39 additional parking spaces south of the U.S.
West building. This commercially zoned property has an existing
parking lot located north of the building and extending to 65th
Street. The north lot provides for 102 spaces which is five more
than required. The additional spaces in the south lot would be
available to accommodate employees from the Levine and Hub
shopping areas.
Recommended Motion:
Approve the offstreet parking permit request for 300 West 66th
Street with the following stipulations:
1) That the existing curb cut along 66th Street be widened to
at least 261-0" and no more than 321-0".
• 2) That a final landscaping plan be approved by staff.
Basis of Recommendation:
1) Adequate parking has already been provided to meet the
needs of U.S. West.
2) The use meets all applicable requirements.
3) Landscaping will include a berm, trees and plantings
along the south side of the lot adjoining 66th Street.
4) Additional parking for employees of area businesses
will benefit those businesses by making more parking
available for customers and will benefit the city by
reducing the impact of cars in the neighboring
residential areas.
Alternative Recommendation:
The City Council may deny the offstreet parking permit.
Discussion/Decision Mode:
This item is scheduled for council action at the November 6, 1989
City Council meeting. Notice by publication is not required.
Respec ully submitted,
Jame D. Prosser
City Manager
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