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4-9-90 agenda15 CITY OF RICHFIELD, MINNESOTA Council Letter No. 102 Agenda April 9, 1990 . Issue Statement: Council receipt .of the unaudited 1989 Financial Report. Background: The annual Financial Report for the period ending December 31, 1989, has been completed by the Administrative Services Department. The audited Financial Report is not available at this time, due to the audit provision which requires Richfield's financial reports to be audited by Deloitte and Touche subsequent to April 15. As Council Members may be aware, the City received a reduced audit fee in turn for approval for the Auditors to delay their audit work until after April 15. The Richfield City Charter requires the Financial Report to be submitted to the City Council for fiscal year-end information by April 10 of each year. This report is submitted to Council Members prior to April 9 for reveiw. The report has also been scheduled for official receipt at the April 9, 1990, City Council meeting. The attached summary report reflects the performance of the General Fund, Utility Funds, Golf Course Fund and Liquor Fund. Recommended Motion: Receive the unaudited 1989 Financial Report of the City. i Basis of Recommendation: 1. City Charter provides that the Financial Report of the City be submitted to the City Council by April 10 of each year. 2. Audited financial reports for 1989 will not be available for several weeks. 3. The Administrative Services Department has just completed their financial reporting for 1989. Alternative Recommendation: 1. The City Council could request the staff to make a more detailed presentation of the unaudited 1989 Financial Report at this time or at a future Council Study Session. However, a detailed presentation of the audited report will be presented in the month of June, 1990. Discussion/Decision Mode: The Financial Report be formally accepted at the April 9 City Council meeting. Res ully submitted, Jam D. Prosser Cit Manager JDP:cak y 15 -i • FINANCIAL REPORT SUMMARY - 1989 The following is a summary of fund highlights for the General Fund, Utility Funds, Golf Course Fund and Municipal Liquor Fund. A thorough audited report will be presented to the City Council as soon as it becomes available. General Fund Revenues Expenditures Net Transfers Increase (Decrease) to ;Fund Balance 12/31 Fund Balance 1989 Actual $11,556,551 11,139,051 (2, 555, 569 ) (2,138,069) $2,296,253 The General Fund of the $2,296,253, as compared reason for the decrease $2,500,000 to a Capital fund was established to necessary capital impro, 1989 Budget $11,329,540 11,387,560 (2,556,370) (2,614,390) $ 1,819,932 1988 Actual $11,021,515 10,484,459 (89,778) 447.278 $ 4,434,322 City has a 1989 year-end Fund balance of to $4,434,322 at year-end 1988. The was a General Fund transfer out of Improvments Reserve Fund. This reserve provide funding where appropriate for vement purposes. Excess revenues and under expenditures totaled $417,500 for 1989. The most notable excess revenue was an additional $135,700 earned in interest from investment of City funds over what had been budgeted. Expenditures were over $248,000 under budget. Each Department continued to provide superior basic services to the community on a cost efficient basis. Water Utility Fund • Revenues Expenses Net Transfers Net Income 12/31 Retained Earnings 1989 Actual $ 1,905,180 1,358,880 (134,005) 412,295 $ 4,039,800 1989 Budget $ 1,890,950 1,274,010 (134,360) 482.580 $ 4,120,634 1988 Actual $ 2,056,991 1,276,257 (79,529) 701.205 $ 3,638,054 The Water Fund experienced another good year from a financial perspective in 1989. Net income for 1989 was $412,295, which was a 14.6$ decrease from the previous year. It should also be noted, however, that 1988 was an outstanding year in its own right. The solid performance in 1989 is due to the usually dry summer. Water rates were not increased in 1988 or 1989. At year-end 1989, retained earnings in the Water Fund total $4,039,800. The retained earnings and available cash in the Water Utility Fund are necessary to fund capital improvements and maintenance of the operation. This cushion greatly reduces the possibility that the City would be required to issue bonds to make emergency repairs, upgrades or maintenance in the water utility system. Constant renovations and repairs in the Water Treatment Plant and the associated City wells are being -t( /?-i -)- • 6 • undertaken by the City to maintain the outstanding quality of water provided to Richfield citizens. Sewer Utility Fund Revenues Expenditures Net Transfers Net Income 12/31 Retained Earnings 1989 Actual $ 1,351,549 1,184,866 (37,510) 129,173 S 3,489,972 1989 Budget $ 1,338,000 1,142,580 (37,510) 157,910 $ 3,557,538 1988 Actual $ 1,346,159 1,114,320 (30.905) 200,934 $ 3,399,628 The Sanitary Sewer Fund showed net income in 1989 of $129,173. This is nearly $30,000 below the estimated $158,000 projected in the 1989 Revised budget. The decrease is tied to increases in Metropolitan Waste Control rates. Overall, 1989 was another financially successful year for the Sanitary Sewer Fund. Storm Sewer Utility Revenues Expenditures Net Transfers Net Income (Loss) 12/31 Retained Earnings 1989 Actual $ 567,172 446,738 (26,800) 93.634 $ 403,999 1989 Budget $ 547,620 461,930 (26,800) 58.890 $ 369,255 1988 Actual S 463,301 475,202 (6,650) (18,551) the most recent storm sewer study. S 310,365 The Storm Sewer Utility performed better than expected for 1989. Net income for the Fund for 1989 was $93,634. In 1989, the storm sewer rates were raised to eliminate the possiblity of ending the year in a deficit position as occurred in 1989. In addition, in 1989, storm sewer improvements were constructed as identified by Golf Course Fund Revenues Expenditures Net Transfers Net Income Transfer to City Garage 12/31 Retained Earnings 1989 Actual $ 1,107,533 903,660 (69,150) 134,723 $ 342,743 1989 Budget $ 1,011,490 894,750 (69,230) 47.510 $ 255,530 1988 Actual $ 1,031,530 870,457 (50.843) 110,230 (15.284) $ 208,020 1989 was another exceptionally good year for the Golf Course. While net income for 1989 was $134,723, as compared to $110,230 in 1988, 1989 is the third straight year of strong net income showing at the Golf Course. Commencing in 1987 and continuing into the future, the City will be required to remit a portion of its net income each year to the Metropolitan Airports Commission as part of the lease agreement for the Golf Course land. _2? i3-3- Liquor Fund 1989 Actual 1989 Budget 1988 Actual Revenues S 6,165,192 $ 6,160,800 $ 6,375,615 Expenditures 5,728,932 5,756,520 5,641,011 Net Transfers (413,360) (413,360 ) (400,456) Net Income (Loss) 22.900 (9.080 ) 334,148 12/31 Retained Earnings $ 2,032,758 S 2,000,778 $ 2,009,858 Year-end revenues for 1989 reached $6,165,192 as compared to the record $6,375,615 of the previous year. This 1989 year-end revenue figure al so was, once agai n, the highest total of any municipal liquor operation in the State of Minnesota. While sales were at a near record high, surpassing the $6,000,000 mark, the operation also saw a solid gross margin on products sold. The financial health of the liquor operation remains strong and in a good position for the future. Summary This financial report summary represents the highlights of the overall financial report for Richfield. Financial reports for all funds are attached to this letter, including Internal Service Funds not specially highlighted herein. A comprehensive review of the 1989 financial operations will be presented to the City Council once the Auditor's report is complete. In general, 1989 was another favorable year for the City's financial operations. Additions to the City's fund balances will be very helpful to retain financial stability as the City faces potential future revenue shortfalls. 0 -'i3-4 • CITY OF RICHFIELD, MINNESOTA COMPREHENSIVE ANNUAL FINANCIAL REPORT FISCAL YEAR ENDED DECEMBER 31, 1989 0 0 ?-5 • GENERAL FUND COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31, 1989 • C7 CITY OF RICHFIELD, MINNESOTA GENERAL FUND COMPARATIVE BALANCE SHEET December 31, 1989 and 1988 ASSETS Cash and temporary cash investments Receivables: Taxes Special assessments Accounts Due from other funds Due from other governments Total Assets LIABILITIES AND FUND BALANCE Liabilities: Accounts payable Accrued salaries and employee benefits payable Due to other governments Deferred revenue Total Liabilities Fund Balance: Reserved for: Cable television s Encumbrances Unreserved: Undesignated Total Fund Balance Total Liabilities and Fund Balance • 1989 53,289,798 119,597 12,939 49,819 13,383 159,012 $3,644,548 S 183,000 1,033,495 70,517 61,283 1,348,295 34,763 2,261,490 2,296,253 13,644,54 8 FORM F 1988 $5,350,546 129,505 9,939 47,563 37,738 184,853 5 760 144 S 146,892 1,050,149 46,606 82,175 1,325,822 34,189 35,294 4,364,839 4,434,322 $5,760,144 -70- CITY OF RICHFIELD, MINNESOTA • GENERAL FUND STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL For the Year Ended December 31, 1989 With Comparative Actual Amounts for the Year Ended December 31, 1988 Revenues: Taxes Licenses and permits Intergovernmental revenue Charges for services Fines and forfeits Miscellaneous revenues Total Revenues Expenditures: General Government Administrative Services Public Safety Community Development Community Services Total Expenditures Excess of Revenues over Expenditures Other Financing Sources (Uses): Operating transfers in (out): Special Revenue Funds Capital Improvement Funds Enterprise Funds Internal Service Funds Total Other Financing Sources (Uses) FORM F-1 1989 Over Final (Under) 1988 Budget Actual Budget Actual S 3,823,830 $ 3,927,234 $ 103,404 S 4,244,891 285,000 311,638 26,638 317,361 5,586,210 5,604,978 18,768 4,790,560 1,158,750 1,127,194 (31,556) 1,087,445 280,000 236,247 (43,753) 283,298 195,750 349,260 153,510 297,960 11,329,540 11,556,551 227,011 11,021,515 739,320 708,424 (30,896) 547,303 927,940 896,673 (31,267) 905,338 5,462,490 5,402,699 (59,791) 5,076,282 232,750 211,260 (21,490) 225,863 4,025,060 3,919,995 (105,065) 3,729,673 11,387,560 11,139,051 (248,509) 10,484,459 (58,020) 417,500 475,520 537,056 (63,360) (63,360) (32,870) (2,500,000) (2,500,000) 265,790 265,790 185,590 (258,800) (257,999) (801) (242,498) (2,556,370) (2,555,569) (801) (89,778) Excess of Revenues and Other Sources over Expenditures and Other (Uses) Before Cumulative Effect of Change in Accounting Principle (2,614,390) (2,138,069) 476,321 447,278 Cumulative Effect of Change in Accounting Principle (665,885) Excess of Revenues and Other Sources Over Expenditures and Other (Uses) After Cumulative Effect of Change in Accounting Principle (2,614,390) (2,138,069) 476,321 (218,607) Fund Balance - At Beginning of Year 4,434.322 4,434,322 4. 52,929 Fund Balance - At End of Year S 1,819,932 S 2,296.253 476,321 S 4,434,322 -71- .#i3 CITY OF RICHFIELD, MINNESOTA . GENERAL FUND SCHEDULE OF REVENUES COMPARED TO BUDGET For the Year Ended December 31, 1989 With Comparative Actual Amounts for the Year Ended December 31, 1988 Taxes: Current ad Current ad fiscal di Delinquent Penalties, tax sales valorem valorem - sparities ad valorem interest, and forfeited Total Taxes Licenses and Permits: Business licenses Nonbusiness licenses and permits Total Licenses and Permits tergovernmental Revenue: Federal: Civil defense reimbursement Storm disaster aid _ State: Local government aid Homestead credit Small Business credit Law officer training State-aid street maintenance Crime Prevention grant Natural Resources grant Storm disaster aid Surcharge rebate County: Community health services Total Intergovernmental Revenue • 1989 Final Budget Actual_ $2,964,252 $3,048,424 819,578 819,578 30,000 50,382 10,000 3,823,830 120,000 165,000 285,000 8,850 3,927,234 121,631 190,007 311,638 8,000 4,037,630 1,226,090 10,000 201,330 103,160 5,586,210 7,293 17,735 4,037,632 1,189,847 19,557 201,337 6,000 12,500 3,548 6,368 103,161 5,604,978 Over (Under) 1986 Budget Actual 5 84,172 $3,525,926 649,687 20,382 34,261 (1.15 0) 35,017 103,404 4,244,891 1,631 127,821 25,007 189,540 26,638 317,361 (707) 7,065 17,735 2 (36,243) 9,557 7 6,000 12,500 3,548 6,368 3,122,355 1,345,567 27,059 19,260 156,093 10,000 1 18,168 103,161 4,790,560 -72- CITY OF RICHFIELD, MINNESOTA GENERAL FUND • SCHEDULE OF REVENUES COMPARED TO BUDGET (CONCLUDED) For the Year Ended December 31, 1989 With Comparative Actual Amounts for the Year Ended December 31, 1988 FORM F-2 1989 Over Final (Under) 198E Budget Actual Budget Actual Charges for Services: General Government S 46,000 $ 42,439 $ (3,561) S 44 244 Deputy Registrar 260,000 262,822 2,822 , 256 871 Public Safety 110,300 127,951 17,651 , 111 375 Community Development 15,750 10,155 (51595) , 13 341 Community Services 11000 21158 1,158 , 2 189 Health 7,000 12,982 5,982 , 16,587 Park and Recreation 129,300 119,207 (10,093) 122 654 Swimming Pool 101,690 99,874 (1,816) , 110 049 Ice Arena 264,790 255,146 (9,644) , 261 667 Nature Center 33,670 35,661 11991 , 32 267 Community Center 189,250 158,799 30 451) , 116,201 Total Charges for Services 1,158,750 1,127,194 3( 1,556) 1,087,445 Fines and Forfeits: Municipal court fines Forfeited bail Highway patrol fines Total Fines and Forfeits Miscellaneous Revenues: Interest Cable TV franchise fee Rent Contributions Recovery - damage to City property Other Total Miscellaneous Revenues Total Revenues • 275,000 3,000 2,000 280,000 182,750 13,000 225,274 6,520 4,453 236,247 318,494 13,005 3,621 9,466 4,674 195,150 349,260 511,329,540 $11,556,551 (49,726) 3,520 2,453 43 753) 135,744 5 3,621 9,466 4,674 153,510 $227,011 273,246 6,024 4,028 283,298 239,286 34,274 12,492 1,750 9,503 655 297,960 $11,021,515 -73- J1 -16 CITY Of RICHFIELD, MINNESOTA GENERAL FUND SCHEDULE OF EXPENDITURES COMPARED TO BUDG ET For the Year Ended December 31, 1989 With Comparative Actual Amounts for the Year Ended Dec ember 31, 1988 1989 Over Final (Under) 1988 Budget Actual Budget Actual GENERAL GOVERNMENT: Mayor-Council: Personal services $ 33,870 $ 31,432 S (2,438) S 32,140 Other services and charges 56,290 51,192 (5,098) 47,661 Supplies 9,300 5,349 (3951) 5 895 Total 99,460 871973 11 487) 1 85,696 Other Agencies: United Battered Family Share a Home Senior Outreach Services Cornerstone Advocacy Storefront/Youth Action Project Charlie III Shared Transportation South Hennepin Human Services Total City Manager: Personal services Other services and charges Supplies Capital outlay Total Airport Project: Personal services Other services and charges Supplies Total Legal: Personal services Other services and charges Supplies Total Total General Government ADMINISTRATIVE SERVICES: Administration: Personal services • Other services and charges Supplies Capital outlay Total 1,230 500 2,300 1,230 48,900 2,800 10,700 67.660 124,850 55,110 5,860 630 186,450 12,100 99,670 2,620 114.390 271,360 271,360 739,320 $113,790 16,240 3,690 133,720 -74- 1,230 500 2,300 1,230 48,900 2,800 10,700 67.660 136,777 53,736 6,148 78 196.739 11,927 (1,374) 288 (552) 10.289 12,111 11 93,238 (6,432) 3.598 918 108,947 (5,443) 247,090 (24,270) 15 15 247,105 (24,255) 2,500 2,250 46,300 1,000 2,000 6,240 60,290 115,793 56,506 3,365 9,623 185,287 4,299 211,727 4 216.030 708,424 (30,896) 54? 7,303 $118,054 13,365 4,215 S 4,264 (2,875) 525 $112,356 19,056 3,996 5.728 135,634 1.914 141,136 '2? 15 - i1 CITY OF RICHFIELD, MINNESOTA FORM F-3 GENERAL FUND SCHEDULE OF EXPENDITURES COMPARED TO BUDGET (CONTINUED) For the Year Ended December 31, 1989 With Comparative Actual Amounts for the Year Ended December 31, 1987 ADMINISTRATIVE SERVICES: (Continued) Personnel: Personal services Other services and charges Supplies Capital outlay Total Youth Employment - Counseling: Personal services Other services and charges Supplies Total Finance: Personal services Other services and charges Supplies Capital outlay Total City Clerk: Personal services Other services and charges Supplies Total Election: Personal services Other services and charges Supplies Total Assessing: Personal services Other services and charges Supplies Capital outlay Total Cable Television: Personal services Other services and charges Supplies Capital outlay Total Total Administrative Services -75- 1989 Over Final (Under) 1988 Budget Actual Budget Actual $ 59,430 $ 60,068 $ 638 33,260 41,616 8,356 7,570 9,314 1,744 100,260 110,998 10,738 22,860 3,170 1,010 27,040 22,673 2,987 743 26,403 (187) (183) 67) 637) 170,550 39,950 14,890 3,000 228,390 224,370 19,550 11,000 254,920 6,000 2,550 1.000 9,550 32,390 133,440 7,630 600 174.060 $927.94 0 165,741 28,474 9,521 2,920 206,656 209,444 19,997 7,574 237,015 5,684 1,882 478 8,044 33,139 132,885 4,546 1,353 171,923 S896.673 (4,809) (11,476) (5,369) 21 7(80) (14,926) 447 346) 17 905) (316) (668) (522) sob) 749 (555) (3,084) 753 (2.137) $131,267) $ 51,672 24,531 5,966 6,428 88,597 S 21,151 1,472 719 23,342 148,821 29,984 13,549 8,211 200,565 183,755 12,859 8,439 205,053 23,449 17,818 1,018 48,285 28,032 122,783 4,422 7,029 6 162.26 11,451 20,935 309 3,399 36,094 905,3338 -fi5-0 CITY OF RICHFIELD, MINNESOTA GENERAL FUND SCHEDULE OF EXPENDITURES COMPARED TO BUDGET (CONTINUED) For the Year Ended December 31, 1989 With Comparative Actual Amounts for the Year Ended December 31,1988 PUBLIC SAFETY: Support Services: Personal services Other services and Supplies Capital outlay Total Police Protection: Personal services Other services and Supplies Capital outlay Total 1989 Over Final (Under) 1988 Budget Actual Budget Actual S 696,600 S 673,685 $(22,915) $ 579,138 charges 391,450 372,912 (18,538) 304,757 29,500 38,618 9,118 29,911 24,000 26,076 2,076 43,507 1,141,550 1,111,291 (30,259) 957 313 _ , 2,019,970 2,067,272 47,302 2,002,102 charges 344,100 308,889 (35,211) 267,212 48,550 44,274 (4,276) 48,857 12,100 11,480 620) 18,947 2,424,720 2,431,915 7,195 2,337,118 Fire Protection: Personal services Other services and charges 46 Supplies Capital outlay Total Emergency Services: Im- Personal services Other services and Supplies Capital outlay Total Inspection: Personal services Other services and Supplies Capital outlay Total 1,441,440 1,426,483 (14,957) 1,364,674 125,470 138,005 12,535 133,063 29,500 39,247 9,747 25,428 31,000 23,215 (7,785) 30,649 1,627,410 1,626,950 (460) 1,553,814 7,900 4,600 (3,300) 7,000 charges 22,550 15,194 (7,356) 315,873 4,600 5,890 1,290 4,256 30,000 15,086 14 914) 70Q 65,050 40,770 24 280) 27,829 176,080 138,494 (37,586) 132,370 charges 17,980 51,139 33,159 66,121 700 1,145 445 811 9,000 995 (8,005) 906 203,760 191,773 (11.987) 200,208 Total Public Safety • $5,462 490 $5,402,699 S(59,791) ;5,076,282 -76- -? i3 - /? CITY OF RICHFIELD, MINNESOTA . GENERAL FUND SCHEDULE OF EXPENDITURES COMPARED TO BUDGET (CONTINUED) For the Year Ended December 31, 1989 With Comparative Actual Amounts for the Year Ended December 31, 1988 COMMUNITY DEVELOPMENT: Administration: Personal services Other services and charges Supplies Capital outlay Total Planning and Zoning: Personal services Other services and charges Supplies Capital outlay Total Housing Authority: Personal services Other services and charges Supplies Capital outlay Total Total Community Development COMMUNITY SERVICES: Administration: Personal services Other services and charges Supplies Capital outlay Total Ice Arena: Personal services Other services and charges Supplies Capital outlay Total • 1989 Over Final (Under) Budget Actual Budget FORM F-3 1988 Actual S 93,120 93,668 548 S 80,550 17,080 9,128 (7,952) 11,211 2,300 916 (1,384) 1,685 481 481 396 112,500 104,193 (8,307) 93 842 , 86,790 73,415 (13,375) 84,477 17,910 15,893 (2,017) 11,625 12,600 10,228 (2,372) 13,233 340 338 j2) 1,087 117,640 99,874 (17.766) 110 422 --- , 140 5,225 5,085 17,815 720 693 (27) 1,549 430 300 (130) 522 1320 975 (345) 1,713 2,610 7,193 4,583 21,599 232,750 $211,26 0 21 490) 225 863 $136,680 $137,068 $ 388 $129,873 71,110 75,990 4,880 77,204 7,020 5,586 (1,434) 5,849 1,950 1,978 2 151 216,760 220,622 3,862 213,077 149,780 149,567 (213) 149,028 106,810 103,941 (2,869) 101,816 24,690 23,985 (705) 27,427 _ 2,700 2,800 100 9,879 283,980 280,293 (3,687) 288,150 -77 CITY OF RICHFIELD, MINNESOTA GENERAL FUND . SCHEDULE OF EXPENDITURES COMPARED TO BUDGET (CONTINUED) For the Year Ended December 31, 1989 With Comparative Actual Amounts for the Year Ended December 31, 1988 1989 Over Final (Under) Budget_ Actual Budget COMMUNITY SERVICES: (Continued) Swimming Pool: Personal services Other services and charges Supplies Capital outlay Total Community Center: Personal services Other services and charges Supplies Capital outlay Total S 74,460 44,380 16,620 640 136,100 225,610 204,430 19,180 410 449,630 $ 74,752 38,489 17,727 691 131,659 268,589 110,253 24,342 410 403,594 S 292 (5,891) 1,107 51 (4,441) 42,979 (94,177) 5,162 Recreation: Personal services Other services and charges Supplies Capital outlay Total Nature Center: Personal services Other services and charges Supplies Capital outlay Total Engineering: Personal services Other services and charges Supplies Capital outlay Total Forestry: Personal services Other services and charges Supplies Capital outlay Total • 219,190 94,200 37,020 10,550 360,960 216,300 36,390 12,490 265,180 65,690 14,510 2,400 300 82,900 117,670 88,940 3,330 11,850 __221.79 0 -78- 46 036) 217,921 (1,269) 92,097 (2,103) 37,047 27 6,161 (4,389) 353,226 (7,734) 219,136 2,836 34,443 (1,947) 12,033 (457) 265,612 432 70,932 8,657 1,887 81,476 5,242 (5,853) (513) 300) (1,424) 89,290 82,541 6,985 10,966 189,782 (28,380) (6,399) 3,655 (884) -(32,QQ8) 1988 Actual S 70,715 20,837 20,245 2,137 113,934 249,913 64,733 25,234 6,942 346,822 199,728 92,891 35,509 1,725 329,853 204,348 38,904 20,669 4.965 268,886 62,688 58,499 1,610 4,472 127,269 91,658 82,183 2,722 9,589 81 6.152 -t f3 - K CITY OF RICHFIELD, MINNESOTA • GENERAL FUND SCHEDULE OF EXPENDITURES COMPARED TO BUDGET (CONCLUDED) For the Year Ended December 31, 1989 With Comparative Actual Amounts for the Year Ended December 31, 1988 COMMUNITY SERVICES: (Continued) Lyndale/Nicollet Maintenance: Personal services Other services and charges Supplies Capital outlay Total Government Buildings: Personal services Other services and charges Supplies Capital outlay Total Park Maintenance: Personal services Other services and charges Supplies Capital outlay Total Streets: Personal services Other services and charges Supplies Capital outlay Total Total Community Services Total Expenditures • FORM F-3 1989 Over Final (Under) 1988 Bud eq_t Actual Budget Actual $ 490 $ (1,621) $ (2,111) S 400 3,990 5,151 1,161 2,736 2,580 977 (1,603) 1,303 400 (400) 469 7,460 4,507 (2,953) 4,908 144,250 139,787 (4,463) 128,216 142,010 134,265 (7,745) 138,977 18,600 13,147 (5,453) 16,478 8,530 1,525 (7,005) 7,304 313.390 288,724 (24,666) 290,975 386,230 382,089 (4,141) 402,034 147,860 179,626 31,766 156,587 49,110 44,500 (4,610) 52,839 49,170 46,929 (2,241) 33,746 632,370 653,144 20,774 645,206 301,220 357,319 56,099 306,459 651,170 568,185 (82,985) 447,133 97,150 116,533 19,383 100,731 5,000 5,319 319 60,118 1,054,540 1,047,356 (7,184) 914,441 t4,025.060 $11,387,560 S1.919.995 511,139,051 $1105,065) 248,509 S3,729,673 510,484,459 -79- --# 6 -/&, • ENTERPRISE FUNDS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31, 1989 • 0 0 7-? E CITY OF RICHFIELD, MINNESOTA MUNICIPAL LIQUOR FUND COMPARATIVE BALANCE SHEET December 31, 1989 and 1988 ASSETS Current Assets: Cash and temporary cash investments Accounts receivable Due from other governments Inventory Total Current Assets Property and Equipment: Land Buildings Office equipment Machinery and equipment Other improvements Less accumulated depreciation Net Property and Equipment Total Assets LIABILITIES AND EQUITY Current Liabilities: Accounts payable Accrued salaries and employee benefits payable Total Current Liabilities Equity: Retained earnings: Reserved for capital improvement Unreserved Total Retained Earnings Total Liabilities and Equity -116- 1989 S 525,054 86,143 416,577 1,027,774 273,188 1,055,366 15,363 260,406 57,706 1,662,029 496,699 1,165,330 $2,193,104 $ 98,096 62,250 160,346 330,000 1,702,758 2,032,758 $2,193,104 -? FORM J-5 1988 $ 492,839 91 , 781 192 390,133 974,945 273,188 1,055,366 14,943 252,734 54,894 1,651,125 439,916 1,211,209 4 $2,186,15 $ 116,970 59,326 176,296 330,000 1,679,858 2.009,858 6 154 $2.18 CITY OF RICHFIELD, MINNESOTA MUNICIPAL LIQUOR FUND COMPARATIVE STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN RETAINED EARNINGS For the Years Ended December 31, 1989 and 1988 1989 Sales and Cost of Sales: Sales Less cost of sales Gross Profit Operating Expenses: Personal services Other services and charges Supplies Depreciation Total Operating Expenses Operating Income Nonoperating Revenues (Expenses): Interest Commissions Gain on sale of property and equipment Miscellaneous revenues Miscellaneous expenses Total Nonoperating Revenues Income Before Operating Transfers Operating Transfers (Out): General Fund Special Revenue Fund Data Processing Fund Self Insurance Fund Total Operating Transfers (Out) Net Income Retained Earnings - January 1 Retained Earnings - December 31 • S 6,096,607 (4,848,976) 1,247,631 519,604 263,063 27,131 63,773 873,571 374,060 61,791 6,617 177 (6,385) 62,200 436,260 (94,210) (300,000) (5,730) (13,420) (413,360) 22,900 2,009,858 2,032,758 FORM J-6 1988 $ 6,048,630 (4,813,094) 1,235,536 472,877 262,879 27,766 57,943 821,465 414,071 53,681 6,883 255,121 11,300 (6,452) 320,533 734,604 (72,280) (300,000) (5,470) (22,706) (400,456 334,148 1,675,710 11-10-0 9, 8 5 8 -117- 13 CITY OF RICHFIELD, MINNESOTA FORM J-7 MUNICIPAL LIQUOR FUND COMPARATIVE STATEMENT OF CHANGES IN FINANCIAL POSITION For the Years Ended December 31, 1989 and 1988 ?8 1988 Sources of Working Capital: Operations: Net income S22,900 S 334,148 Item not requiring working capital: Depreciation 63,773 57,943 (Gain) on disposition of property and equipment -1255,121) Working Capital Provided by Operations 86,673 136,970 Proceeds from sale of property and equipment 318,163 Total Sources of Working Capital 86,673 455,133 Uses of Working Capital: Acquisition of property and equipment 17,895 46,676 Net Increase in Working Capital $68,77 8 408 457. Elements of Net Increase (Decrease) in Working Capital: Cash and investments $32,215 S 213,989 Accounts receivable (5,638) 406 Due from other governments (192) Inventory 26,444 13,584 Accounts payable 18,873 161,014 Accrued salaries and employee benefits payable (2,924) (536) Deferred revenue 20,000 Net Increase in Working Capital $68.77 8 408 457 -118- -/f 3 --02, CITY OF RICHFIELD, MINNESOTA WATER UTILITY FUND COMPARATIVE BALANCE SHEET December 31, 1989 and 1988 ASSETS Current Assets: Cash and temporary cash investments Accounts receivable: Service charges: Billed Certified to County Auditor Unbilled services Due from other governments Inventory Total Current Assets Long-term Assets: Advance - Data Processing Total Long-term Assets Property and Equipment: Land Buildings Office equipment Machinery and equipment Other improvements Less accumulated depreciation 1989 1988 S 2,330,144 $ 1,854,980 303,381 283,051 112,300 81,834 149,228 137,540 304 13,863 11,205 2,908,916 2,368,914 128,000 160,000 128,000 160,000 44,500 44,500 1,847,477 1,468,519 8,216 7,677 2,810,321 3,050,481 6,466,508 6,466,508 11,177,022 11,037,685 4,168,108 3,929,534 Net Property and Equipment Total Assets • 7,008,914 7,108,151 $10,045,830 L i,637,065 -120- y r5 4 FORM J-8 E • 9 LIABILITIES AND EQUITY Current Liabilities: Accounts payable Accrued salaries and employee benefits payable Due to other funds: General Obligation Bonds Total Current Liabilities Equity: Contributed capital: Property owners Special assessments City aid for construction Federal grant Total Contributed Capital Retained Earnings: Unreserved Total Retained Earnings Total Equity Total Liabilities and Equity 1989 1988 S 46,624 S 32,263 39,204 46,546 20,000 20,000 105,828 98,809 533,584 533,584 3,196,500 3,196,500 2,140,118 2,140,118 .30,000 30,000 5,900,202 5,900,202 4,039,800 3,638,054 4,039,800 3,638,054 9,940,002 9,538,256 $10,045,830 $9,637,065 -121- CITY OF RICHFIELD, MINNESOTA FORM J-9 WATER COMPARATIVE STATEMENT UTILITY FUND OF REVENUES, EXPENSES, AND CHANGES IN RETAINED EARNINGS For the Years Ended December 31, 1988 and 1989 19899 1988 Sales: Charges for services $1,718,594 $1,952,009 Operating Expenses: Personal services 447,346 454,512 Other services and charges 458,763 376,780 Supplies 213,671 218,172 Depreciation 239,100 226,793 Total Operating Expenses 1,358,880 1,276,257 Operating Income 359,714 675,752 Nonoperating Revenues (Expenses): Interest 186,586 119,034 Gain (loss) on sale of property y (14,052) 14,052 Total Nonoperating Revenues 186,586 104,982 Income Before Operating Transfers 546.300 780,734 Operating Transfers (Out): General Fund (81,980) (32,670) Debt Service Fund (20,000) (20,000) Data Processing Fund (1,700) (3,580) Self Insurance Fund (30,325) (23,279) Total Operating Transfers (Out) (134,005) (79,529) Net Income 412,295 701,205 Retained Earnings - January 1 3,638,054 2,983,693 Equity Transfers out to Central Garage (10,549) (46,844) Retained Earnings - December 31 $4,039,800 3 638 054 • -122- CITY OF RICHFIELD, MINNESOTA WATER UTILITY FUND COMPARATIVE STATEMENT OF CHANGES IN FINANCIAL POSITION For the Years Ended December 31, 1989 and 1988 Sources of Working Capital: Operations: Net income Item not requiring current working capital: Depreciation Loss on disposition of equipment Working Capital Provided by Operations Disposition of equipment Decrease in long-term assets Contributions from property owners Total Sources of Working Capital Uses of Working Capital: Acquisition of property and equipment Decrease in long-term liabilities Long-term advance Disposition of equipment Total Uses of Working Capital Net Increase in Working Capital Elements of Net Increase (Decrease) in Working Capital: Cash and investments Accounts receivable Due from other governments Inventory Accounts payable Accrued salaries and employee benefits payable Due to other funds Contracts payable Net Increase'in Working Capital • 1989 $412,295 239,100 651,395 5,318 32,000 688,713 155,204 526 155,130 $532,983 $475,164 62,484 (304) 2,658 (14,361) 7,342 1532.98 3 FORM J-10 1988 S 701,205 226,793 _ 14,052 942,050 180 533,584 1,475,814 141,278 532,317 160,000 14,686 848,281 627L,533 S 628,903 (4,444) 4,667 7,857 (14,536) 86 5,000 627 533 -123- ,4)3 • CITY OF RICHFIELD, MINNESOTA WATER UTILITY FUND COMPARATIVE SCHEDULE OF REVENUES For the Years Ended December 31, 1989 and 1988 19899 1988 Sales: Charges for services: Water sales metered 51,610,736 S1,844,174 Water availability 1,227 1,371 Connection charges 135 67 Customer services 11,188 11,358 Sales of material and supplies 1,048 2,614 Certification fee 4,280 3,720 Penalty charge 15,629 14,410 Customer service charge 74,351 74,295 FORM J-11 Total Sales ;1,7 ;1,952,009 • a& • -124- CITY OF RICHFIELD, MINNESOTA FORM J-12 WATER UTILITY FUND COMPARATIVE SCHEDULE OF OPERATING EXPENSES For the Years Ended December 31, 1989 and 1988 989 1988 Treatment and Distribution: Personal Services: Salaries $ 338,455 $ 352,089 Interdepartmental labor (credit) 27,217 23,507 Retirement contributions 38,735 38,810 Health and life insurance contributions 19,992 19,837 Total Personal Services 424,399 434,243 Other Services and Charges: Rents and leases 29,172 35,057 Advertising and publications 321 84 Maintenance and repairs 149,930 51,628 Professional services 21,206 16,366 Communications 2,502 791 Travel and subsistence 6,406 6,350 Subscriptions and memberships 1,085 11118 Utilities 180,875 199,732 Insurance, bonds, and permits 45,674 48,518 Other contractual services 1,478 2,193, Total Other Services and Charges 438,649 361,837 Supplies: Office 1,300 5,372 Clothing 1,230 710 -- Parts, tools, and supplies 39,299 21,444 Chemicals 164,748 183,236 Total Supplies 206,577 210,762 Depreciation 239,100 226,793 Total Treatment and Distribution • 1,3084725 1,233,635 Collection and Billing: Personal Services: Salaries 19,457 17,307 Retirement contributions 2,244 1,938 Health and life insurance contributions 1,246 1,024 Total Personal Services 22,947 20,269 Other Services and Charges: Rents and leases 15,'942 8,486 Maintenance and repairs 219 362 Professional service 3,032 5,610 Insurance 921 485 Total Services and Charges 20,114 14,943 Supplies: Office supplies 71094 7,410 Total Collection and Billing 50,155 42,622 Total Operating Expenses 1 358 8 0 $1,276,257 -125- -4 13 -,U CITY OF RICHFIELD, MINNESOTA SEWER UTILITY FUND COMPARATIVE BALANCE SHEET December 31, 1989 and 1988 1989 1988 ASSETS Current Assets: Cash and temporary cash investments $2,014,210 $1,686,782 Accounts receivable: Service charges: Unbilled services 122,771 117,140 Due from other governments: Metropolitan Waste Control Commission: Interceptor acquisition - current 86,422 83,058 Operating cost adjustment (1988 and 1987) 36,601 53,402 State of Minnesota 5,016 Total Current Assets 2,260,004 1,945,398 Long-term Assets: Due from other governments: Metropolitan Waste Control Commission: Operating cost adjustment (1989 and 1988) (63,819) 36,601 Reserve capacity 17,933 20,507 Interceptor acquisition contract 1,079,086 1,165,546 Total Long-term Assets 1,033,200 1,222,654 PrOperty and Equipment: Land 29,050 29,050 Buildings 527,634 527,634 Office equipment 4,124 4,081 Machinery and equipment 112,789 108,955 Other improvements 65,455 65,455 739,052 735,175 Less accumulated depreciation 370,004 340,861 Net Property and Equipment 369,048 394,314 Total Assets $3.662.252 $3.56 2 366 • -126- --d - FORM J-13 • 1989 1988 LIABILITIES AND EQUITY Current Liabilities: Accounts payable $ 11,303 $ 9,762 Accrued salariesand employee benefits payable 29,867 21,866 Total Current Liabilities 41,170 31,628 Equity: Contributed capital: City 131,110 131,110 Retained Earnings: Unreserved 3,489,972 3,399,628 Total Equity 3,621,082 3,530,738 Total Liabilities and Equity $3,662,252 ?3,5? 62366 11 -127- CITY OF RICHFIELD, MINNESOTA SEWER UTILITY.FUND COMPARATIVE STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN RETAINED EARNINGS For the Years Ended December 31, 1989 and 1988 1989 Sales: Charges for services Miscellaneous revenues Total Sales Operating Expenses: Metropolitan Waste Control Commission: Sewer service charges Personal services Other services and charges Supplies Depreciation Total Operating Expenses Operating Income (Loss) Nonoperating Revenues: Interest Total Nonoperating Revenues Income Before Operating Transfers Operating Transfers (Out): General Fund Data Processing Fund Self Insurance Fund Total Operating Transfers (Out) Net Income Retained Earnings - January 1 Equity Transfers out to Central Garage Retained Earnings - December 31 • $1,144,420 21 1,144,441 882,842 188,257 69,952 14,672 29.143 1,184,866 (40,425) 207,108 207,108 166,683 (20,320) (1,650) (15,540) (37,510) 129,173 3,399,628 (38,829) 3 489 97 171 -? FORM J-14 1988 $1,179,600 1,783 1,181,383 815,420 189,288 62,590 20,411 26,611 1,114,320 67,063 164,776 164,776 231,839 (14,390) (3,510) (13,005) (30,905) 200,934 3,198,694 3 399 628 -128 CITY OF RICHFIELD, MINNESOTA FORM J-15 SEWER UTILITY FUND COMPARATIVE STATEMENT OF CHANGES IN FINANCIAL POSITION For the Years Ended December 31, 1989 and 1988 198 1988 Sources of Working Capital: Operations: Net income $129,173 $200,934 Item not requiring working capital: Depreciation 29,143 26,611 Working Capital Provided by Operations 158,316 227,545 Decrease in long-term assets: Due from Metropolitan Waste Control Commission: Reserve capacity 2,574 9,366 Operating cost adjustment 100,420 16,801 Interceptor acquisition contract 86,460 83,060 Decrease in long-term advance 55,000 Total Sources of Working Capital 347,170 391,772 Uses of Working Capital: Acquisition of property and equipment 42,706 36,255 Total Uses of Working Capital 42,706 36,255 Net Increase in Working Capital $305,064 355 511 Elements of Net Increase (Decrease) in Working Capital: Cash and investments $327,428 $405,545 Accounts receivable 5,631 4,012 Due from other funds (642) Due from other governments (18,453) (55,738) Accounts payable (1,541) (4,019) Accrued salaries and employee benefits payable (8,001) 6,359 Net Increase in Working Capital $305,064 $355,517 11 -129- 4 13-5( CITY OF RICHFIELD, MINNESOTA FORM J-16 SEWER UTILITY FUND COMPARATIVE SCHEDULE OF REVENUES AND EXPENSES For the Years Ended December 31, 1989 and 1988 1989 1988 Sales: Charges for Services: Sewer user charges 51,077,301 $1,116,961 Reserve capacity charges 3,403 192 Sewer certification charges 4,280 3,720 Customer service charges 45,828 49,211 Penalty charge 13,608 9,516 Total Charges for Services 1,144,420 1,179,600 Miscellaneous: Sale of material 21 27 Rental of property 1,756 Total Miscellaneous 21 1,783 Total Sales 1,144,441 1,181,383 Operating Expenses: Sewer service charges 882,842 815,420 Personal services 188,257 189,288 Other services and charges 69,952 62,590 Supplies 14,672 20,411 Depreciation 29,143 26,611 Total Operating Expenses 1,184,866 1,114,320 Operating Income (Loss) 40 425) 67,063 Nonoperating Revenues: Interest: Deferred current value credit 49,944 53,140 Reserve capacity 14 239 Investments 157,150 108,189 Golf Course 3,208 Total Nonoperating Revenues 207,108 164,776 Income Before Operating Transfers 166,683 231,839 • -130- 1 /3-.31 CITY OF RICHFIELD, MINNESOTA SEWER UTILITY FUND 0 COMPARATIVE SCHEDULE OF OPERATING EXPENSES For the Years Ended December 31, 1989 and 1988 1989 Sewer Service Charge - Metropolitan Waste Control Commission: Treatment charges $ 882,842 Maintenance: Personal Services: Salaries 165,328 Interdepartmental labor (credit) (35,543) Retirement contributions 18,152 Health and life insurance contributions 11,061 Other Services and Charges: Rents and leases 24,578 Maintenance and repair of equipment 1,415 , Expert and professional services 4 977 Communications 249 Travel and subsistence 2,899 Utility services 4,988 Insurance, bonds, and permits 9,085 Other contractual services 5,680 Supplies: Parts, tools, and supplies 7,587 Depreciation 29.143 Total Maintenance 249,599 r Collection and Billing: Personal Services: Salaries 24,175 Interdepartmental labor 57 Retirement contributions 2,837 Health and life insurance contributions 2,190 Other Services and Charges: Rents and leases 11,901 Maintenance and repair of equipment 252 Professional service 3,032 Travel and subsistence 96 Insurance and bonds 800 Supplies: Office supplies 7.085 Total Collection and Billing 52.425 Total Operating Expenses $1,184,866 1-J FORM J-17 1988 815 420 144,839 (11,231) 16,991 11,650 24,598 1,091 4,972 744 3,320 5,761 10,357 1,137 13,707 26,611 254,547 22,147 256 2,576 2,060 6,843 362 2,882 25 498 6.104 44,353 1 114 320 -131- -?i3-'' CITY OF RICHFIELD, MINNESOTA MUNICIPAL GOLF COURSE FUND COMPARATIVE BALANCE SHEET December 31, 1989 and 1988 1989 1988 ASSETS Current Assets: Cash and temporary cash investments S 255,236 S 112,778 Accounts receivable 449 2,569 Due from other governments 4,361 Inventory 50,779 -42,448 Total Current Assets 306,464 162,156 Restricted Assets: Cash and investments: Revenue bond debt service 316,184 304,156 Accrued interest receivable 10,078 _ 7,410 Total Restricted Assets 326,262 311,566 Property and Equipment: Land 57,865 57,865 Buildings 429,541 426,722 Office equipment 7,862 7,355 Machinery and equipment 257,083 253,816 Other improvements 1,532,858 1,400,727 2,285,209 2,146,485 Less accumulated depreciation 956,408 814,616 Net Property and Equipment 1,328,801 1,331,869 Total Assets 11,961,527 $1,805,591 • -132- f/ -3 FORM J-I8 1] • • LIABILITIES AND EQUITY Current Liabilities (Payable from Current Assets): Accounts payable Accrued salaries and employee benefits payable Due to other funds Total Current Liabilities (Payable from Current Assets) Current Liabilities (Payable from Restricted Assets): Accrued interest payable Bonds payable (due in one year) Total Current Liabilities (Payable from Restricted Assets) Long-term Liabilities: Bonds payable (due after one year) Total Long-term Liabilities Total Liabilities Equity: Contributed capital: City Retained Earnings: Reserved for revenue bond retirement Unreserved Total Retained Earnings Total Equity Total Liabilities and Equity -133- 1989 1988 S 16,380 S 15,038 18,207 17,341 74,564 109,151 32,379 9,944 10,503 60,000 55,000 69,944 65,503 860,000 _ 920,000 860,000 920,000 1,039,095 1,017,882 579,689 579,689 256,318 246,063 86,425 (38,043) 342,743 208.020 922,432 _ 787,709 $1,961,527 $1,805,591 CITY OF RICHFIELD, MINNESOTA FORM J-19 MUNICIPAL GOLF COURSE FUND COMPARATIVE STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN RETAINED EARNINGS For the Years Ended December 31, 1989 and 1988 1989 1988 Sales and Cost of Sales: User fees $921,595 $880,645 Sales of merchandise and concession 134,746 115,125 Less cost of sales 62 702) 64 104) Gross Profit 993,639 931,666 Operating Expenses: Personal services 374,569 359,454 Other services and charges 111,989 155,649 Supplies 83,381 92,895 Depreciation 142,179 128,905 Total Operating Expenses 778.118 736,903 Operating Income 215,521 194,763 Nonoperating Revenues (Expenses): Interest 46,682 35,760 Miscellaneous Interest and fiscal char es 4,510 (539) g 62 840) (68,911) Total Nonoperating Expenses (11.64 8) 33 690) Income Before Operating Transfers 203,873 161,073 Operating Transfers (Out): General Fund (48,730) (26,000) Data Processing Fund (6,360) (12,230) Self Insurance Fund 14 060) 12 613) Total Operating Transfers (Out) 69 150) -150,843) Net Income 134,723 110,230 Retained Earnings (Deficit) - January 1 208,020 113,074 Equity Transfers out to Central Garage 1( 5,284) Retained Earnings - December 31 $342,743 0 $208,02 • -134- CITY OF RICHFIELD, MINNESOTA FORM J-20 MUNICIPAL GOLF COURSE FUND COMPARATIVE STATEMENT OF CHANGES IN FINANCIAL POSITION For the Years Ended December 31, 1989 and 1988 19899 1988 Sources of Working Capital: Operations: Net income $134,723 5110,230 Item not requiring working capital: Depreciation 142.179 128,905 Working Capital Provided by Operations 276,902 239,135 Net increase in current liabilities payable from restricted assets 4,441 4,499 Disposition of equipment 14 1,198 Total Sources of Working Capital 281,357 244,832 Uses of Working Capital: Acquisition of property and equipment 139,125 80,222 Net decrease in current liabilities payable from restricted asset Net increase in restricted assets 14,696 14,345 Decrease in long-term bonds payable 60,000 55,000 Decrease in long-term advance 55,000 Total Uses of Working Capital 213,821 204 567 N t I , e ncrease in Working Capital 67,536 40 265 Elements of Net Increase (Decrease) in Working Capital: Cash and investments $142,458 $ 13 413 Accounts receivable (2,120) , (1,789) Due from other governments (4,361) Inventory 8, 14, Accounts payable (1 342) 547 Accrued salaries and employee benefits payable (866) (4,763) Accrued interest payable 642 Due to other funds (74,564) Contracts payable 17,940 Net Increase in Working Capital 67,536 40 265 • -135- CITY OF RICHFIELD, MINNESOTA MUNICIPAL GOLF COURSE FUND COMPARATIVE SCHEDULE OF OPERATING EXPENSES For the Years Ended December 31, 1989 and 1988 Personal Services: Salaries Interdepartmental labor Retirement contributions Health and life insurance contributions Total Personal Services Other Services and Charges: Rents and leases Rental of land Advertising and publications Maintenance and repairs Professional services Communications Travel and subsistence Subscriptions and memberships Utilities Insurance, bonds, and licenses Total Other Services and Charges Supplies: Office Parts, tools, and supplies Total Supplies Depreciation Total Operating Expenses • 1989 $320,384 20,287 25,521 8,377 374,569 84,568 29,677 375 7,269 4,091 5,449 6,085 1,103 18,777 20.595 177,989 2,875 80,506 83,381 142.119 $778.11 8 -?f 1.3 -3.4. FORM J-21 1988 $317,109 11,873 23,437 7,035 359,454 64,209 17,955 1,760 14,698 4,785 6,015 3,208 1,197 20,507 21,315 155,649 1,060 91,835 92,895 128,905 $736 ,903 -136- # 1;5-3q CITY OF RICHFIELD, MINNESOTA FORM J-22 MUNICIPAL GOLF COURSE FUND SCHEDULE OF CHANGES IN ASSETS RESTRICTED FOR REVENUE BOND DEBT SERVICE For the Year Ended December 31, 1989 Revenue Bond Debt Service Cash and investments at beginning of year 304 156 Cash Receipts: Interest earnings: Investments 12 028 Transfer from operating cash , 117,840 Total Cash Receipts 129,868 Cash Disbursements: Principal payments 55 000 Interest payments , 62 463 Fiscal agent's fee , 377 Total Cash Disbursements 117,840 Cash and investments at end of year 316 184 • I -137- CITY OF RICHFIELD, MINNESOTA FORM J-23 STORM SEWER UTILITY FUND COMPARATIVE BALANCE SHEET December 31, 1989 and 1988 989 1988 ASSETS Current Assets: Cash and temporary cash investments $ 468,605 $ 465,873 Accounts receivable: Service charges: Unbilled services 64,383 56,105 Due from other governments 35,770 Total Current Assets 532,988 557,748 Restricted Assets: Cash and investments for debt service 128,046 128,046 Property and Equipment: Machinery and equipment 1,624 1,624 Other improvements 2,517,109 2,284,724 2,518,733 2,286,348 Less accumulated depreciation 191,804 115,322 Net Property and Equipment 2,326,929 2,171,026 Total Assets $2,987,963 2 856 820 LIABILITIES AND EQUITY ' Current Liabilities: Accounts payable $ 4,642 $ 17,239 Contracts payable 4,655 Due to other governments 111,846 Total Current Liabilities 121,143 17,239 Current Liabilities (Payable from Restricted Assets): Accrued interest payable 62,821 64,216 Bonds payable (due in one year) 70,000 65,000 Total Current Liabilities (Payable from Restricted Assets) 132,821 129,216 Long-term Liabilities: Bonds payable (due after one year) 2,330,000 2,400,000 Total Liabilities 2,583,964 2,546,455 Equity: Retained earnings: Unreserved 403,999 310,365 Total Equity 403,999 310,365 Total Liabilities and Equity $2,987,963 $2,856,820 CITY OF RICHFIELD, MINNESOTA STORM SEWER UTILITY FUND COMPARATIVE STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN RETAINED EARNINGS For the Years Ended December 31, 1989 and 1988 1989 Sales: Charges for services Customer service charges Penalty charge Total Sales Operating Expenses: Personal services Other services and charges Supplies Depreciation Total Operating Expenses Operating Income Nonoperating Revenues (Expenses): Interest Interest and fiscal charges Total Nonoperating Expenses Income (Loss) Before Operating Transfers ` Operating Transfers (Out): General Fund Data Processing Fund Self Insurance Fund Total Operating Transfers (Out) Net Income (Loss) Retained Earnings - January I Retained Earnings - December 31 • $496,856 16,837 3,539 517,232 110,792 99,725 8,179 _76 , 482 295.178 222,054 49,940 (151.56 0) 0) (101.62 120,434 (20,5.50) (5,400) 850) 26 800) 93,634 310,365 $403,999 -:;t /3 -'3 ` FORM J-24 1988 5401,813 16,830 3,263 421,906 90,253 152,613 1,051 76,482 320,399 101,507 41,395 (154.80 3) (113,40 8) (11,901) (5,250) (1,000) 400) (6.65 0) 18 551) 328,916 310 365 -139- • • • CITY OF RICHFIELD, MINNESOTA , STORM SEWER UTILITY FUND COMPARATIVE STATEMENT OF CHANGES IN FINANCIAL POSITION For the Years Ended December 31, 1989 and 1988 Sources of Working Capital: Operations: Net income (loss) Item not requiring working capital: Depreciation Working Capital Provided by Operations Increase in current liabilities payable from restricted assets Disposition of property Total Sources of Working Capital Uses of Working Capital: Acquisition of property and equipment Decrease in current liabilities payable from restricted assets Decrease in long-term bonds payable Total Uses of Working Capital Net Increase (Decrease) in Working Capital Elements of Net Increase (Decrease) in Working Capital: Cash and investments Accounts receivable Due from other governments Accounts payable Contracts payable Due to other governments Net Increase (Decrease) in Working Capital 1989 $ 93,634 76,482 170,116 3,605 173,721 232,385 70,000 302,385 $(128,664) $ 2,732 8,278 (35,770) 12,597 (4,655) 111 846) S(128,664) :' ? FORM J-25 1988 $(18,551) 76,482 57,931 3,750 8,815 70,496 65,000 65,000 5,496 $ (5,595) 14,108 114 (3,131) 5,496 -140- CITY OF RICHFIELD, MINNESOTA STORM SEWER UTILITY FUND COMPARATIVE SCHEDULE OF OPERATING EXPENSES For the Years Ended December 31, 1989 and 1988 198 Personal Services: Interdepartmental labor Other Services and Charges: Rents and leases Maintenance and repairs Professional services Flood study Travel and subsistence Utilities Insurance Other contractual services Total Other Services and Charges Supplies: Office Parts, tools, and supplies Total Supplies Depreciation Total Operating Expenses • II$0.792 52,392 1,828 40,031 1,275 2,324 1,875 99,725 238 7,941 8,179 76,482 $295.17 8 FORM J-26 1988 90 253 52,980 1,472 44,404 48,645 1,147 1,848 1,787 330 152,613 236 815 1.051 76,482 $320,39 9 .141- 4 /3 - y?- CITY OF RICHFIELD, MINNESOTA FORM J-27 STORM SEWER UTILITY FUND SCHEDULE OF CHANGES IN ASSETS RESTRICTED FOR REVENUE BOND DEBT SERVICE For the Year Ended December 31, 1989 Revenue Bond Debt Service Cash and investments at beginning of year 1Z8 046 Cash Receipts: Transfer from operating cash 216,560 Cash Disbursements: Principal payments 65,000 Interest payments 151,049 Fiscal agent's fee 511 Total Cash Disbursements 216,560 Cash and investments at end of year 1128.04 6 • 3 • -142- INTERNAL SERVICE FUNDS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31, 1989 • 9 CITY OF RICHFIELD, MINNESOTA PERMANENT IMPROVEMENT REVOLVING FUND COMPARATIVE BALANCE SHEET December 31, 1989 and 1988 ASSETS Current Assets: Cash and temporary cash investments Accounts receivable Special assessments receivable: Current Delinquent Due from other funds: Capital Project Fund Work-in-process Total Assets EQUITY Equity: Retained Earnings: Unreserved: Unreserved for permanent working capital Unreserved for work-in-process Unreserved Total Retained Earnings Total Equity • 1989 S 822,979 900 39,937 4,909 124,865 35,119 028,709 $ 78,139 35,119 915,451 1,028,709 1 028 709 FORM K-5 1988 $800,094 655 58,308 4,423 74,865 12,414 $950,759 $ 78,139 12,414 860,206 950,759 $950,75 9 -154- i .tl I ? - yS CITY OF RICHFIELD, MINNESOTA FORM K-6 PERMANENT IMPROVEMENT R EVOLVING FUND COMPARATIVE STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN RETAINED EARNINGS For the Years Ended December 31, 1989 and 1988 1989 1988 Operating Revenues: Special assessments certified 12,361 20 478 Operating Expenses: Other services and charges: Shade tree program 3,903 10,501 Alley maintenance 8X458 9,977 Other 425 6.535 Total Operating Expenses 12,786 27,013 Operating Loss (425) (6.535) Nonoperating Revenues: Interest: Investments 73,099 57,174 Temporary Loans: Shade tree program 318 264 Capital Project Funds 3,521 Certified on special assessments 4.958 6.643 Total Nonoperating Revenues 78.375 67,602 Net Income 77,950 61,067 Retained Earnings - January 1 950.759 889,692 Retained Earnings - December 31 $1,028.709 $950,759 • -155- CITY OF RICHFIELD, MINNESOTA PERMANENT IMPROVEMENT REVOLVING FUND COMPARATIVE STATEMENT OF CHANGES IN FINANCIAL POSITION For the Years Ended December 31, 1989 and 1988 1989 Sources of Working Capital: Operations: Net income Total Sources of Working Capital Net Increase in Working Capital Elements of Net Increase (Decrease) in Working Capital: Cash and investments Accounts receivable Special assessments receivable Due from other funds Work-in-process Net Increase in Working Capital • • 7? 7.950 77,950 77 950 $ 22,885 245 (17,885) 50,000 22,705 71 950 FORM K-7 1988 61 067 61.067 61 067 5117,284 185 (20,164) (32,972) (3,266) 6] 067 -156- 'j - 41? .j / CITY OF RICHFIELD, MINNESOTA FORM K-8 CENTRAL GARAGE AND EQUIPMENT FUND COMPARATIVE BALANCE SHEET December 31, 1989 and 1988 ASSETS 1989 1988 Current Assets: Cash and temporary cash investment $1,513,832 $1,517 753 Accounts receivable 199 , 543 Due from other funds: Housing and Redevelopment Authority 77 234 Due from other governments 3,840 6 422 Inventory - materials and supplies 23,935 , 18,795 Total Current Assets 1,541,883 1,543,747 Property and Equipment: Office equipment 2,672 2 672 Machinery and equipment 3,288,411 , 2,919,914 Less accumulated depreciation 3,291,083 1,480,068 2,922,586 1,372,620 Net Property and Equipment 1,811,015 1,549,966 Total Assets 13,352,898 $3,093,713 LIABILITIES AND EQUITY Current Liabilities: Accounts payable $ 10,609 $ 7 666 Accrued salaries and employee benefits payable 14,790 , 14 640 Due to other governments 185 , 123 Total Current Liabilities 25,584 22,429 Equity: Contributed capital: City Federal grant 1,236,192 1,178,376 State grant 31,598 27,917 31,598 27,917 Total Contributed Capital 1,295,707 1,237,891 Retained earnings: Reserved for fire truck replacement 203,453 186 397 Reserved for communication equipment 124,708 , 114 251 Unreserved 1,703,446 , 1,532,745 Total Retained Earnings 2,031,607 1,833,393 Total Equity 3.32 7 314 3,071,284 Total Liabilities and Equity $3,352,898 $3,093.713 -157- CITY OF RICHFIELD, MINNESOTA FORM K-9 CENTRAL GARAGE AND EQUIPMENT FUND COMPARATIVE STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN RETAINED EARN INGS For the Years Ended December 31, 1989 and 1988 1989 1988 Operating Revenues: Charges for services: Billings to departments and City projects $ 804,372 S 689.843 Operating Expenses: Cost of materials used: Inventory - January 18,795 20,993 Purchases 162.614 139,618 Total 181,469 160,611 Inventory - December 31 (23,935) (18.795) Total Cost of Materials Used 157,534 141.816 Other Operating Costs: Salaries and wages 129,933 116,308 Retirement contributions 14,625 13,946 Health and life insurance contributions 8,006 81089 Rents and leases 23,530 30,357 Contractual maintenance and repairs 24,899 26,393 Travel and subsistence 3,405 4,144 Insurance and bonds Supplies 38,695 14 919 36,374 11 530 _ Depreciation , 348,037 , 311,220 Total Other Operating Costs 606.049 558.361 Total Operating Expenses 763,583 700,177 Operating Income (Loss) 40,789 (10,334) Nonoperating Revenues: Interest 126,907 107,069 Gain on sale of assets 31,172 19,253 Recovery - damage to City property 906 4,633 Total Nonoperating Revenues 158,985 130,955 Income Before Operating Transfers 199,774 120,621 Operating Transfers In (Out): General Fund 18,550 (16,450) Self Insurance Fund (20,110) (21.138) Total Operating Transfers (1,560) (37,588) Net Income 198,214 83,033 Retained Earnings - January 1 1,833,393 1,750,360 Retained Earnings - December 31 $2,031,607 $1,833,393 • -168- CITY OF RICHFIELD, MINNESOTA FORM K-10 CENTRAL GARAGE AND EQUIPMENT FUND COMPARATIVE STATEMENT OF CHANGES IN FINAN CIAL POSITION For the Years Ended December 31, 1989 and 1988 9 1988 Sources of Working Capital: Operations: Net income S198,214 S 83,033 Item not requiring working capital: Depreciation 348,037 311,220 (Gain) on disposition of equipment A31.17 2) (19,25 3) Working Capital Provided by Operations 515,079 375,000 Contributed capital increased: City 57,816 130,216 Proceeds from sale of equipment 65.912 32,953 Total Sources of Working Capital 638,80 538,169 Uses of Working Capital: Acquisition of property and equipment 586,010 239,743 Property and equipment transferred from: Water Utility Fund 10,549 46,844 Municipal Golf Course Fund 15,284 Sewer Utility Fund 38,829 General Fixed Assets T t l 8,438 68,088 o a Uses of Working Capital 643,826 369,959 Net Increase (Decrease) in Working Capital (5,019) $168,21 0 Elements of Net Increase (Decrease) in Working Capital: Cash and investments $ (3,921) $160,561 Accounts receivable (344) 283 Due from other funds (157) 94 Due from other governments (2,582) 6,006 Inventory 5,140 (21198) Accounts payable (2,943) 3 614 Accrued salaries and employee , benefits payable (150) (27) Due to other governments 62) (123) Net Increase (Decrease) in Working Capital (5,019) 168 210 • -159- CITY OF RICHFIELD, MINNESOTA FORM K-11 DATA PROCESSING FUND COMPARATIVE BALANCE SHEET December 31, 1989 and 1988 ASSETS 1989 1988 Current Assets: Cash and temporary cash investments S 38,506 S 62,565 Accounts receivable 439 Due from other funds: Housing and Redevelopment Authority of Richfield 1,132 990 Due from other governments 1,789 Inventory 1,172 1,525 Total Current Assets 40,810 67,308 Property and Equipment: Building improvements 4,635 4,635 Office equipment 6,990 6,990 Machinery and equipment 773,336 707,836 Other improvements 2,556 2,556 787,517 722,017 Less accumulated depreciation 381.04 8 261.642 Net Property and Equipment 406,469 460 375 Total As ets , s $447.27 9 $527,683 LIABILITIES AND EQUITY -- Current Liabilities: Accounts payable S 4,280 S 8,016 Accrued salaries and employee benefits payable 18,251 17,552 Total Current Liabilities 22,531 25,568 Long-term Liabilities: Advance - Water Utility Fund 128,000 160.000 Equity: Contributions: City 12,842 12,842 Retained earnings: Unreserved 283,906 329,273 Total Equity 296.74 342.115 Total Liabilities and Equity `447 7 S2S 7,683 • -160- 4f 13 -S I CITY OF RICHFIELD, MINNESOTA FORM K-12 DATA PROCESSING FUND COMPARATIVE STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN RETAINED EARNINGS For the Years Ended December 31, 1989 and 1988 Im 1988 Operating Revenues: Charges for services: Equipment rental $244,871 S140,182 Professional services 87,712 94,062 Total Operating Revenues 332,583 234,244 Operating Expenses: Cost of materials used: Inventory - January 11,525 1,525 3,628 Purchases 1,762 1.437 Total 3,287 5,065 Inventory - December 31 (1 ,172) l 525) Total Cost of Materials 2,115 3,540 Other Operating Expenses: Salaries and wages 100,614 92,957 Retirement contributions 16,051 13,830 Health and life insurance contributions 7,496 6,347 Equipment rentals 3,557 2,801 Expert and professional services 5,593 1,196 Insurance and bonds 2,520 2,491 Contractual maintenance and repairs 40,515 34,271 General expenses 6,932 4,161 Supplies 12,407 9,087 Depreciation 170,265 113,114 .,. Total Other Operating Expenses 365.950 280.25 5 Total Operating Expenses 368.065 283,795 Operating Loss _(35,482) 49 551) Nonoperating Revenues (Expenses): Interest 5,396 4,920 Insurance claims 210 Capitalized interest (10,640) Loss on sale of assets (23,431) Total Nonoperating Revenues (Expenses) (28,675) 5,130 Income (Loss) Before Operating Transfers A64,157) 44 421) Operating Transfers In (Out): Enterprise Funds 20,840 25,790 Self Insurance Fund 050) (1,747) Total Operating Transfers 18.790 24,043 Net Income (Loss) (45,367) (20,378) Retained Earnings - January 1 329.273 349,651 Retained Earnings - December 31 1283-906 32$ -161- y 13_! ? CITY OF RICHFIELD, MINNESOTA FORM K-13 DATA PROCESSING FUND COMPARATIVE STATEMENT OF CHANGES IN FINANCIAL POSITION For the Years Ended December 31, 1989 and 1988 Sources of Working Capital: 1989 1988 Operations: Net income (loss) S(45,367) S(20,378) Item not requiring working capital: Depreciation 170,265 113,114 Loss on disposition of equipment 23,431 Working Capital Provided by Operations 148,329 92,736 Disposition of equipment 8,600 Long-term advance 160,000 Total Sources of Working Capital 156,929 252,736 Uses of Working Capital: Acquisition of property and equipment 148,390 260 079 Decrease in long-term advance 32,000 , Total Uses of Working Capital 180,390 260,079 Net Decrease in Working Capital $(23,461) (7,343) Elements of Net Increase (Decrease) in Working Capital: Cash and investments $(24,059) S 6 613 Accounts receivable (439) , (9,266) = Due from Housing and Redevelopment Authority 142 45 Due from other governments (1,789) Inventory (353) (2,103) Accounts payable 3,736 1 064 Accrued salaries and employee benefits payable 699) , --L2_,696) Net Decrease in Working Capital S(23,461) (7,343) • -162- CITY OF RICHFIELD, MINNESOTA FORM K-14 CENTRAL SERVICES FUND COMPARATIVE BALANCE SHEET December 31, 1989 and 1988 ASSETS 1989 1988 Current Assets: Cash Due from other funds: $54,842 $42,922 Housing and Redevelopment Authority of Richfield 1,489 1 456 Due from other governments , 1 246 Inventory 13,080 , 13,165 Total Current Assets 69,411 58,789 Property and Equipment: Office equipment 125 125 Machinery and equipment 43,704 42 004 Other improvements 1,318 , 1,318 Less accumulated depreciation 45,147 38,000 43,447 34 138 Net Property and Equipment 7,147 , 9,309 Total Assets $76.55 8 $68,09 8 LIABILITIES AND EQUITY Current Liabilities: Accounts payable $ 2,368 $ 2 822 Accrued salaries and employee benefits payable 5,449 , 5,767 Total Current Liabilities 7,817 8,589 Equity: Contributions: City Retained earnings: 19,477 19,477 Unreserved 49,264 40,032 Total Equity 68,741 59,509 Total Liabilities and Equity $76.55 8 $68,09 8 • -163- -0 i3-S-? CITY OF RICHFIELD, MINNESOTA CENTRAL SERVICES FUND COMPARATIVE STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN RETAINED EARNINGS For the Years Ended December 31, 1989 and 1988 Operating Revenues: Charges for services: Printing services labor services Office services: Office supplies Copying services Postage services Total Operating Revenues Operating Expenses: Cost of materials: Inventory - January I Purchases: Office supplies Copying services Postage services Total Materials Available for Resale Less: Inventory - December 31 Total Cost of Materials Other Operating Expenses: Salaries Retirement contributions Health and life insurance contributions Rents and leases Insurance and bonds Contractual maintenance and repairs General expenses Supplies Depreciation Total Other Operating Expenses Total Operating Expenses Operating Income Nonoperating Revenues: Interest Total Nonoperating Revenues Income Before Operating Transfer Operating Transfer (Out): Self Insurance Fund Net Income Retained Earnings - January 1 Retained Earnings - December 31 1989 S 18,618 3,276 28,135 $4,362 40,305 144,696 13,165 26,730 12,888 30,167 82,950 13.08 0 69.870 26,487 3,144 2,204 26,277 1,075 2,208 1,238 1,895 3,862 68,390 138.26 C306 4.306 10,742 9,232 40,032 49 4 FORM K-15 1988 $ 20,455 10,699 26,174 46,070 40,899 144,297 13,783 826,172 6,929 40,458 87,342 13,165 74.177 26,817 3,232 2,078 22,497 958 3,086 1,684 2,186 4,965 67,503 41 680 2,617 2,926 2.926- 5,543 (1,514) 4,029 36,003 40,032 -164- CITY OF RICHFIELD, MINNESOTA CENTRAL SERVICES FUND COMPARATIVE STATEMENT OF CHANGES IN FINANCIAL POSITION For the Years Ended December 31, 1989 and 1988 1989 Sources of Working Capital: Operations: Net income Item not requiring working capital: Depreciation Working Capital Provided by Operations Total Sources of Working Capital • 11 Uses of Working Capital: Acquisition of property and equipment Total Uses of Working Capital Net Increase in Working Capital Elements of Net Increase (Decrease) in Working Capital: Cash and investments Accounts receivable Due from other funds Due from other governments Inventory Accounts payable Accrued salaries and employee benefits payable Net Increase in Working Capital S 9,232 3,862 13,094 13,094 1,700 1,700 $11,394 $11,920 33 (1,246) 454) 318 $11,394 FORM K-16 1988 $ 4,029 4,965 8,994 8,994 465 465 8 529 $10,214 (160) 319 (618) (658) (568) 8 529 -165- CITY OF RICHFIELD, MINNESOTA FORM K-17 SELF INSURANCE FUND COMPARATIVE BALANCE SHEET December 31, 1989 and 1988 1989 1988 ASSETS Current Assets: Cash and temporary cash investments $1,197,169 $1,026,063 Accounts receivable 838 Total Current Assets $1,1W007 1 026 063 LIABILITIES AND EQUITY Current Liabilities: Accounts and benefits payable $ 390,685 $ 423 546 Due to other governments: , State of Minnesota 17,155 23,855 Total Current Liabilities 407,840 447,401 Equity: Retained earnings: Unreserved 790,167 578,662 Total Equity 790,167 578,662 Total Liabilities and Equity $1,198,007 $1,026,063 • -166- CITY OF RICHFIELD, MINNESOTA SELF INSURANCE FUND COMPARATIVE STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN RETAINED EARNINGS For the Years Ended December 31, 1989 and 1988 1989 Operating Revenues: Charges for services: Employees' contribution Total Operating Revenues Operating Expenses: Expert and professional services Employee benefits, workers' compensation, and other claims Insurance and bonds Total Operating Expenses Total Operating Loss Nonoperating Revenues: Interest Claims and refunds Total Nonoperating Revenues Loss Before Operating Transfers Operating Transfers In: General Fund Home Service Fund Liquor Fund Water Utility Fund Sewer Utility Fund Golf Course Fund Storm Sewer Utility Fund Central Garage Equipment Fund Data Processing Fund Central Services Fund Total Operating Transfers Net Income Retained Earnings - January 1 Retained Earnings - December 31 • 19 908 19,908 83,603 313,066 27,695 424,364 404 456) 90,931 187,276 278.207 026.249) 239,449 440 13,420 30,325 15,540 14,060 850 20,110 2,050 1,510 337,754 211,505 578,662 790,167 FORM K-18 1988 11 508 17,508 18,888 209,426 29,645 257,959 240 451) 72,619 82,558 155,177 x,85 , 274 ) 223,948 570 22,706 23,279 13,005 12,613 400 21,138 1,747 1,514 320,920 235,646 343,016 $ 578,662 -167- -2?13-? CITY OF RICHFIELD, MINNESOTA SELF COMPARATIVE STATEMENT OF CHN GES INNDFINANCIAL POSITION For the Years Ended December 31, 1989 and 1988 Sources of Working C2 oita1 im Operations: Net income Net Increase in Working Capital Elements of Net Increase (Decrease) in Working Capital: Cash and investments Accounts receivable Accounts and benefits payable Due to other governments Net Increase in Working Capital • • $211.505 1211,50 5 $171,106 838 32,861 6.700 211 505 FORM K-19 1988 L235,646 235 646 $118,577 (3,872) 144,340 23 399) V-35,646 -168- _- /,3 -? 1 ADMINISTRATIVE SERVICES DEPARTMENT Personnel Division December, 1989 This Last Year Month This Month Total Budgeted Full-Time Permanent Positions...... 214 208 Total Number of Full-Time City Employees.......... 208 205 Number of Vacant Positions Seeking To Fill........ 3 3 Number of Vacant Positions Not Seeking To Fill.... -------------------------------------------------- 3 ------- 0 ------------- PERSONNEL ACTIONS This To Date Month This Year Additions and Changes Original Appointments: Full-Time Permanent .................. 0 14 ... Full-Time Temporary . 0 ......... ........... Part-Time Permanent .................. 1 1 13 Intermittent . 6 ........................... 39 Promotions ................................... 1 15 Demotions .................................... 1 1 Transfers .................................... 0 7 Reclassifications ...................... 0 22 ...... Separations Resignations: Full-Time Permanent......... 2 13 Full-Time Temporary ................. 1 2 .... Part-Time Permanent ..................... 1 8 Intermittent ... 4 ......................... Di 37 smissals ................................... 0 2 Suspensions ......................... 1 8 ......... Retirements .................................. 0 6 Lay Offs ..................................... 0 0 Deaths ....................................... 0 0 SUMMARY OF RECRUITMENT Positions Filled During the Month: Positions Department Firefighter Public Safety Senior Clerk Typist Community Services. Positions Seeking to Fill: Positions City Planner Zoning Administrator Fire Chief Department Community Development Community Development Public Safety Positions Not Seeking to Fill: Positions Department Senior Housing Inspector Public Safety Housing Inspector Public Safety Licensing Clerk Public Safety Division Fire Central Garage Division Planning and Zoning Planning and Zoning Fire Division Inspections Inspections Inspections .63 Personnel Division 2 December, 1989 SUMMARY OF WORK-RELATED INJURIES This To Date Month This Year Days Days Lost Los Injuries Number of Injuries Resulting in Lost Time.... 0 0 6 Number of Injuries Resulting in No Lost Time. 3 35 Total............ 16 41 Number of Injuries with Continued Lost Time.. 0 0 Total Days Lost... 108 Corrective Recommendations from Accident Review Board: None at this time. SUMMARY OF PERSONNEL ACTIONS • Date 12/1/89 12/4/89 12/7/89 12/8/89 12/9/89 12/11/89 12/11/89 12/26/89 12/26/89 12/26/89 12/30/89 12/31/89 12/31/89 Employee Daniel Larson Judith Fyten Patrick Preston Ann Mitchell Angela Velardi Sheila Cooley Raymond Wroblewski Laura Hinton Susan Seaberg Todd Sandell Howard Rowland Patrick Coughlin Richard Harrison Classification Custodian Sr. Clerk Typist Meter Repair and Control Worker Home Service Worker 911 Dispatcher 911 Dispatcher Accounting Clerk Liquor Clerk Liquor Clerk Police Officer Personnel Manager Fire Chief Programmer/Analyst Personnel Action Resignation Int. Promotion F.T.P. Suspension F.T.P. Resignation Int. Resignation P.T.P. Appointment P.T.P. Appointment Int. Resignation In t. Resignation Int. Demotion F.T.P. Resignation F.T.P. Resignation F.T.P. Resignation F.T.P. 9 CITY OF RICHFIELD, MINNESOTA Council Letter Number 101 Agenda, April 9, 1990 Issue Statement: Consideration of a motion authorizing the Mayor and City Manager to execute a settlement agreement in the matter of Knutson vs the City of Richfield. Background: Mr. Knutson has filed a lawsuit against the City of Richfield in relation of the failure of the City to grant certain zoning. A settlement on this matter has been prepared. Recommended Motion: Authorize execution of the settlement agreement. Basis For Recommendation: 1. Advice from City Attorney. Alternative Recommendation: 1. Do not approve settlement. 2. Authorize the City Attorney to proceed with trial on this matter. Discussion/Decision Mode: This matter will be placed on the agenda for the meeting of April 9, 1990. Respec ully submitted, (4./ Jame D. Prosser city anager JDP:ff 0 APP 06 '90 11:06 HOLMES & GRP ErA P.2 46/- • f SETTLEMENT AGREEMENT AND RELEASE THIS SETTLEMENT AGREEMENT AND RELEASE is made and entered into this 9th day of April, 1990 by and between the CITY OF RICHFIELD ("City") and KNUDSON/WALTERS, a personal service corporation and PAUL LEONARD KNUDSON (collectively referred to as "Knudson"). RECITALS: The parties enter into this Settlement Agreement and Release ("Agreement") in order to resolve, settle, and discharge upon the terms and conditions set forth in the Agreement all of the claims, promises, duties, or obligations which arose, or might have arisen out of the City's denial of a special use permit for a restaurant at the Viking Center and which is the subject matter of a lawsuit filed in Hennepin County District Court entitled Knudson/Walters, et al. v. City of Richfield, Court File No. 88- 14941 ("Lawsuit"). The parties wish to settle and compromise differences between them arising out of the above matter and therefore the parties agree as follows: 1. Obligations of the City. The obligations of the City, upon approval of this Agreement by the City Council, are as follows: a. One (1) on-sale intoxicating liquor license in the City shall remain available for Knudson to apply for, pursuant to the terms of Paragraph l.C. herein, on or before 0 1 APR 01 '90 11:06 HOLMES & GRAVEN P.3 /; -A April 9, 1993, and t . to receive at such time as same may be granted in the normal course of the City's application process after such application is made. b. The City shall waive the first full year's license fee for an on-sale intoxicating liquor license when issued by the City pursuant to the terms of Paragraph l.c. herein. c. The City shall grant the application of Knudson for an on-sale intoxicating liquor license and waive the first full year's license fee therefor if Knudson and the proposed location qualify for the license under the applicable government laws, rules and regulations pertaining to such license and the business to be operated pursuant thereto. Further, i. the existence of a debt or judgment, paid or = unpaid, or a bankruptcy or discharge in bankruptcy, of such debt or judgment, in favor of Viking Center, or Viking North, or their successors or assigns, and against Knudson-, shall not constitute grounds for denial of Knudson's application for an on-sale intoxicating liquor license pursuant to this Agreement. Ii. for purposes of this paragraph 1, the term "Knudson" includes any partnership or corporation in which Knudson is a principal or has a! controlling interest. E 2 APP 06 '90 11:0e HOLMES & GRAVEN P. 4 iii. the rights granted to Knudson by this Agreement shall not be assignable or transferrable, except to the extent described in Paragraph 1.C.ii. herein. iv the City may charge Knudson the customary and duly approved investigation fee in connection with Knudson's application pursuant to this Agreement. V* the City will not consider in its deliberation on Knudson's application the fact that Knudson commenced or prosecuted the Lawsuit. d. The City shall pay to Knudson's attorney, Richard T. Wylie, Esq., the sum of $5,000.00 in full satisfaction of all attorney's fees and costs associated with the Lawsuit. Such payment shall be made within 10 days after this s Agreement has been signed by the parties. 2. Obligation of Knudson. Knudson agrees to accept the obligations of the City and payment of attorney's f*es and costs by the City described herein in full and complete satisfaction of all Knudson's claims against the City. 3. Obligations of the City and Knudson. Upon approval of this Agreement by the City Council, and payment of Knudson's attorneys fees as provided herein, the parties shall forthwith obtain and file an Order for Dismissal with prejudice of the Lawsuit. is 3 APP 06 '90 11:07 HOLMES & GRAVEN P. `-J"47 ? 4. Mutual Release and Covenant Not to Sue. In consideration of the mutual promises and obligations contained in the Agreement, the parties, and each of them, release and discharge the other parties, and each of them, from any and all claims, demands and causes of action arising to the date hereof, known and unknown, including, but not by way of limitation, the denial(s) of Knudson's applications for special use permits for a portion of the Viking Center in the City, and from all past, present and future damages and consequences thereof, known and unknown; and each party agrees not to sue any other party on account thereof; and each party agrees that this Agreement shall be a complete defense to any such action. 5. Agreement Effective. This Agreement shall be effective immediately upon its approval by the City Council. Dated; April _, 1990 Knudson/Welters, a personal service corporation By its Paul Leonard Knudson, Individually CITY OF RICHFIELD By Its mayor By its city Manager 4 -i // CITY OF RICHFIELD, MINNESOTA Council Letter No. 100 Agenda, April 9, 1990 Issue Statement: Consideration of first reading of a proposed ordinance to authorize the City to levy a lodging tax and establish a Richfield Tourism Promotion Board. E • Background: The owners •of the Hampton Inn Hotel have requested that the City consider establishing a Richfield Tourism Promotion Board. The purpose of the Board would be to provide promotion of Richfield with emphasis on the use of Richfield hotels and motels. The activities of the Board would be funded by a portion of a lodging tax to be levied by the City of Richfield in accordance with the request of the Hampton Inn Hotel. Minnesota Statute Section 169.190 authorizes the tax of up to 6% on the gross receipts of lodging hotels. Of the taxes received, the law requires gross proceeds of the first 3% be used for the pi marketing and promoting the City as a tourist or center. The remainder of the taxes received may City for any lawful purpose. City to impose a from motels and that 95% of the srpose of convention be used by the The owners of Hampton Inn Hotel have requested that.a tax be levied and used to fund a Richfield Tourism Board. They have also agreed that the tax should be in the amount of'4% of gross receipts and the first 3% would be used for the Tourism Promotion Board. The Hampton Inn proposes that if the tax levied by the City is 5$, the City would keep 1%. The principal basis of Hampton Inn's proposal is that a Tourism Board would assist with the marketing of their hotel and their advertised rates. At the present time, Richfield hotels advertise rates which include expenditures for marketing. Many of these expenditures could be made by a Tourism Promotion Board of the City using the proceeds of a lodging tax. Recommended Motion: Approve the establishment of a Richfield Tourism Promotion Board and approve the establishment of a 5% lodging tax. Basis For Recommendation: 1. Hampton Inn has requested the Tourism Board to assist with operation. 2. Hampton Inn has contacted the Motel 6 has not indicated any 3. Proceeds from the lodging tax City resulting with a benefit property values. establishment of the Richfield the marketing of their Motel 6 regarding this concept. opposition to this,concept. would be used to promote the to merchants, employment, and -7!? //-i 4. Twenty-five percent of the 5% tax received under this proposal would go to the General Fund of the City to reduce the tax burden on other tax payers. 5. City Attorney and staff have reviewed the proposals to establish the Tourism Board, including the bylaws of the Richfield Tourism Promotion Board, the Articles of Incorporation, the agreement between the City and the Tourism Board regarding the expenditure of funds. 6. Establishment of the Tourism Board as outlined would not provide a burden to City staff or the Council. Alternative Recommendation: 1. The City could decline the request of the Hampton Inn Hotel. 2. City Attorney has stated a concern that the Richfield Tourism Promotion Board could make expenditures with tax dollars which were not authorized because they do not market or promote the City as a tourist center. To address this concern, the City and the Hampton Inn have developed a proposed contract between the City and the Tourism Promotion Board which provides that expenditures of the Board must be in accordance with law and that if the Tourism Board breaches the agreement, it may be terminated by the City on ten (10) days notice. Discussion/Decision Mode: This matter is presented for general discussion at the Council meeting on April 9, 1990. If this concept is generally acceptable of the Council, the matter will be placed on the agenda for future consideration. The following actions would be required: • Approval of the establishment of the Tourism Board. • Approval of a lodging tax. • Authorization to execute an agreement between ',the Tourism Promotion Board and the City of Richfield. • Appointments to the Tourism Promotion Board. RYeD. lly submitted, J Prosser C ger JDP:ff .* 11-,4 0 BILL NO. 1990 AN ORDINANCE CREATING CHAPTER XIV OF THE CITY ORDINANCES RELATING TO A TAX IMPOSED UPON LODGING THE CITY OF RICHFIELD DOES ORDAIN: The Ordinance Code of the City of Richfield is hereby amended by adding Chapter XIV, thereof to read as follows: Section 1. Chapter XIV is hereby created as follows: 1400.01. General provisions. Subdivision 1. Definitions. For the purpose of this Chapter, the following terms, phrases and words, and their derivations shall have the meaning given therein. When not inconsistent with the context, words used in the present tense include the future, words in the plural number include the singular number and words in the singular number include the plural number. The word "shall" is always mandatory and not merely directory. Subd. 2. The term "director" means the Finance Director of the City. Subd. 3. The term "City" means the City of Richfield. Subd. 4. The term "lodging" means the furnishing for a consideration of lodging by a hotel, motel or rooming house except where such lodging shall be for a continuous period of thirty (30) days or more to the same lodger(s). The furnishing of rooms by religious, educational or nonprofit organizations shall not constitute "lodging" for purposes of this Chapter. Subd. 5. The term "operator" means a person who provides lodging to others or any officer, agent or employee of such person. Subd. 6. The term "person" means any individual, corporation, partnership, association, estate, receiver, trustee, executor, administrator, assignee, syndicate, or any other combination of individuals. Whenever the term "person" is used in any provision of this Chapter prescribing and imposing a penalty, the term as applied to a corporation, association, or partnership, shall mean the officers, or partners thereof as the case may be. Subd. 7. The term "rent" means the total consideration valued in money charged for lodging whether paid in money or otherwise, but shall not include any charges for services rendered in connection with furnishing lodging other than the room charge itself. Subd. 8. The term "lodger" means the person obtaining lodging from an operator. 10 five (5%) 1400.02. Imposition of tax. There is hereby imposed a tax of > w:(4%? percent on the rent charged by an operator for providing lodging to any person after the adoption of this ordinance and upon thirty (30) days following its legal publication. The tax shall be stated and charged separately and shall be collected by the operator from the lodger. The purpose of the tax must be made known to the lodger by either inserting the statement "Proceeds from this tax are used to fund a local convention or tourism bureau" on the lodger's receipt or by posting the statement at the registration desk where it can be clearly seen by the lodger. The tax collected by the operator shall be a debt owed by the operator tot he City and shall be extinguished only by payment to the City. In no case shall the tax imposed by this section upon an operator exceed the amount of tax which the operator is authorized and required by this Chapter to collect from a lodger. 1400.03. Collections. Each operator shall collect the tax imposed by this Chapter at the time the rent is paid. The tax collections shall be deemed to be held in trust by the operator for the City. The amount of tax shall be separately stated from the rent charged for the lodging. 1400.04. Exceptions and exemptions. No tax shall be imposed on rent for lodging paid by any officer or employee of a foreign government who is exempt by reason of express provisions of federal law or international treaty. Any exemption shall be granted to any person as to whom or whose occupancy it is beyond the power of the City to tax. No exemption shall be granted except upon a claim therefor made at the time the rent is collected, and such a claim shall be made in writing and under penalty of perjury on forms provided by the City. Al such claims shall be forwarded to the City when the returns and collections are submitted as required by this Chapter. 1400.05. Advertising no tax. It shall be unlawful for any operator to advertise or hold out or state to the public or any customer, directly or indirectly, that the tax or any part thereof will be assumed or absorbed by the operator, or that it will not be added to the rent or that, if added, it or any part thereof will be refunded. In computing the tax to be collected, amounts of tax less than one cent shall be considered an additional cent. 1400.06. Payment and returns. The taxes imposed by this Chapter shall be paid by the operator to the City monthly not later than 25 days after the end of the month in which the taxes were collected. At the time of payment the operator shall submit a return upon such form and containing such information as the director may require. The return shall contain the following minimum information. 1. The total amount of rent collected for lodging during the period covered by the return. 2. The amount of tax required to be collected and due for the period. 3. The signature of the person filing the return or that of his agent duly authorized in writing. 4. The period covered by the return. 0 5. The amount of uncollectable rental charges subject to the lodging tax. The operator may offset against the taxes payable with respect to any reporting period, the amount of taxes imposed by this Chapter previously paid as result of any transaction the consideration for which became uncollectable during such reporting period, but only in proportion to the portion of such consideration which became uncollectable. 1400.07. Examination of returns, adjustments, notices and demands. The director may rely upon the Minnesota sales return filed by the operator with the state of Minnesota in determining the accuracy of a return filed under this ordinance. However, the director shall be authorized to make any investigation or examination of the records and accounts of the person making the return if the director reasonably determines that such steps are necessary for determining the correctness of the return. The tax computed on the basis of such examination shall be the tax to be paid. If the tax due is found to be greater than that paid, such excess shall be paid to the City within ten (10) days after receipt of a notice thereof, given either personally or sent by registered mail to the address shown on the return. If the tax paid is greater than the tax found to be due, the excess shall be refunded to the person who paid the tax to the City within ten (10) days after determination of such refund. 1400.08. Refunds. Any person may apply to the director for a refund of taxes paid for a prescribed period in excess of the amount legally due for that period, provided that no application for refund shall be considered unless filed within one year after such tax was paid, or within one year from the filing of the return, whichever period is the longer. The director shall examine the claim and make and file written findings thereon denying or allowing the claim in whole or in part and shall mail a notice thereof by registered mail to such person at the address stated upon the return. If such claim is allowed in whole or in part, the director shall credit the amount of the allowance against any taxes due under this Chapter from the claimant and the balance of said allowance, if any, shall be paid by the director to the claimant. 1400.09. Failure to file a return. Subdivision 1. If any operator required by this Chapter to file a return shall fail to do so within the time prescribed, or shall make, willfully or otherwise, an incorrect false, or fraudulent return, the operator shall, upon written notice and demand, file such return or corrected return within five (5) days of receipt of such written notice and shall at the same time pay any tax due on the basis thereof. If such person shall fail to file such return or corrected return, the director shall make a return or corrected return, for such person from such knowledge and information as the director can obtain, and assess a tax on the basis thereof, which tax (less any payments theretofore made on account of the tax for the taxable period covered by such return) shall be paid upon within five (5) days of the receipt of written notice and demand for such payment. Any such return or assessment made by the director shall be prima facie correct and valid, and such person shall have the burden of establishing its incorrectness or invalidity in any action or proceeding in respect thereto. Subd. 2. If any portion of a tax imposed by this Chapter, including penalties thereon, is not paid within thirty (30) days after it is required to be paid, the City 3 0 Attorney may institute such legal action as may be necessary to recover the amount due plus interest, penalties, the costs and disbursements of any action. Subd. 3. Upon a showing of good cause, the director may grant an operator one thirty (30) days extension of time within which to file a return and make payment of taxes as required by this Chapter provided that interest during such period of extension shall be added to the taxes due at the rate of ten (10%) percent per annum. 1400.10. Penalty. Subdivision 1. If any tax imposed by this Chapter is not paid within the time herein specified for the payment, or any extension thereof, there shall be added thereto a specific penalty equal to ten (10%) percent of the amount remaining unpaid. Subd. 2. In case of any failure to make and file a return within the time prescribed by this Chapter, unless it is shown that such failure is not due to willful neglect, there shall be added to the tax in addition to the ten (10%) percent specific penalty provided in subdivision 1 above, ten (10%) percent if the failure is for not more than thirty (30) days with an additional five (5%) percent for each additional thirty (30) days or fraction thereof during which such failure continues, not exceeding twenty-five (25%) percent in the aggregate. If the penalty as computed does not exceed $10, a minimum penalty of $10 shall be assessed. The amounts so added to any tax shall be collected at the same time and the same manner and as a part of the tax unless the tax has been paid before the discovery of the negligence, in which case the amount so added shall be collected in the same manner as the tax. Subd. 3. If any person willfully fails to file any return or make any payment required by this Chapter, or willfully files a false or fraudulent return.or willfully attempts in any manner to evade or defeat any such a tax or payment thereof, there shall also be imposed as a penalty an amount equal to fifty (50%)'. percent of any tax (less any amounts paid on the basis of such false or fraudulent return) found due for the period to which such return related. The penalty imposed by this subdivision shall be collected as part of the tax, and shall be in addition to any other penalties provided by this Chapter. Subd. 4. All payments received shall be credited first to penalties, next to interest, and then to the tax due. Subd. 5. The amount of tax not timely paid, together with any penalty provided by this section, shall bear interest at the rate of eight (8%) percent per annum from the time such tax should have been paid until paid. Any interest and penalty shall be added to the tax and be collected as part thereof. 1400.11. Administration of tax. The director shall administer and enforce the assessment and collection of the taxes imposed by this chapter. The director shall cause to be prepared blank forms for the returns and other documents required by this chapter and shall distribute the same throughout the City and furnish them on application, but failure to receive or secure them shall not relieve any person from any obligation required of him under this chapter, unless it can be established that the required forms were not available from the City. 4 -7?( ii - ?-; 1400.12. Examine records. The director and those persons acting on behalf of the director authorize in writing by the director may examine the books, papers and records of any operator in order to verify the accuracy of any return made, or if no return was made, to ascertain the tax as provided in this chapter. Every such operator is directed and required to give to the said director or to his duly authorized agent or employee the means, facilities and opportunity for such examinations and investigations as are hereby authorized. 1400.13. Contract with state. The City Manager is authorized to confer with the Minnesota Commissioner of Taxation to the end that an agreement between the City and the Commissioner of Taxation may be entered into for the purpose of providing for the administration and collection of the taxes imposed by this chapter. Such an agreement shall not become effective until presented to the Council for its approval, and when so approved the tax imposed by this chapter shall be collected and administered pursuant to the terms of said agreement. 1400.14. Violations. Any person who shall willfully fail to make a return required by this chapter; or who shall fail to pay the tax after written demand for payment; or who shall fail to remit the taxes collected or any penalty or interest imposed by this chapter after written demand for such payment; or who shall refuse to permit the director or any duly authorized agents or employees to examine the books, records and papers under his or her control; or who shall willfully make any incomplete, false or fraudulent return shall be guilty of a misdemeanor. 1400.15. Use of proceeds. Proceeds obtained from the collection of taxes pursuant to this chapter shall be used in accordance with the requirements of law. 1400.16. Appeals. Subdivision 1. Any operator aggrieved by any notice, order or determination made by the director under this chapter may file a petition for review of such notice, order or determination detailing the operator's reasons for contesting the notice, order or determination. The petition shall contain the name of the petitioner, the petitioner's address and the location of the lodging subject to the order, notice or determination. Subd. 2. The petition for review shall be filed with the City Clerk within ten (10) days after the notice, order or determination for which review is sought has been mailed or served upon the person requesting review. Subd. 3. Upon receipt of the petition the City Manager, or his designee, shall set a date for a hearing and give the petitioner at least five (5) days prior written notice of the date, time and place of the hearing. Subd. 4. At the hearing, the petitioner shall be given an opportunity to show cause why the notice, order or determination should be modified or withdrawn. The petitioner may be represented by counsel of petitioner's choosing at the petitioner's own expense. Subd. 5. The hearing shall be conducted by the City Manager of his designee, provided only that the person conducting the hearing shall not have participated in the drafting of the order, notice or determination for which review is sought. • 5 -e i/- Subd. 6. The person conducting the hearing shall make written findings of fact and conclusions based upon the applicable sections of this chapter and evidence presented. The person conducting the hearing may affirm, reverse or modify the notice, order or determination made by the director. Subd. 7. Any decision rendered by the City Manager pursuant to this subdivision may be appealed to the City Council. A petitioner seeking to appeal a decision must file a written notice of appeal with the City Clerk within ten (10) days after the decision has been mailed to the petitioner. The matter will thereupon be placed on the Council agenda as soon as is practical. The Council shall then review the findings of fact and conclusions to determine whether they were correct. Upon a determination by the Council that findings and conclusions were incorrect, the Council may modify, reverse or affirm the decision of the City Manager or his designee upon the same standards as set forth in subdivision 6. Section 2. This ordinance shall become effective after adoption and upon thirty (30) days following its legal publication. Passed by the City Council of the City of Richfield, Minnesota this day of . 1990. = ATTEST: Thomas P. Ferber, City Clerk RC145-038 0 CITY OF RICHFIELD By Steven J. Quam - Mayor 6 .Z/ /c 0 CITY OF RICHFIELD, MINNESOTA Council Letter No. 99 Agenda, April 9, 1990 Issue Statement: Public hearing on a request for an amendment to the planned unit development for the Hub Shopping Center. Background: Bradley Real Estate Trust, owner of the Hub Shopping Center, received approval of a planned unit development plan and a conditional use permit for the center on September 26, 1988. The amendment proposal is to include an electronic readerboard at 66th Street and Nicollet Avenue South and a tenant signage pylon sign on 66th Street at the main center entrance. The property is within the LHN Redevelopment Area and is zoned PC-2, planned general commercial. Recommendation: Approve the amendment to the PUD plan with the following stipulation: That the landscape plan implementing the "Energizing 66th Street" plan be approved by staff. Basis of Recommendation: 1. The Planning Commission has reviewed and recommends approval of the amendment. 2. The proposal does not substantially change the aesthetics of the center. The replacement pylon sign will be smaller -- than the existing sign and will be constructed of materials consistent with other signage at the Hub Center. The existing Hub sign at the corner of 66th Street and Nicollet Avenue will be reskinned and be fitted with an electronic readerboard. This sign will also be consistentlwith the design of the Hub Center. 3. The Sign Ordinance requires that more than half of the time that the readerboard is in operation must be devoted to "public service information including time, date, temperature, weather and public events." Applicant is aware of this requirement. 4. A meeting was held with the applicant and city's consultant on the 66th Street plan. The applicant indicated intention to help implement the plan. The landscape techniques suggested for this area include some transplanting of existing trees to the boulevard area and moorheim blue spruce to create a back drop for flowering annual plantings. In addition, a row of hedges is suggested to help screen the cars yet allow the Hub Shopping Center to be clearly viewed. This would be a major starting point in giving a sense of place to 66th Street and introducing a sense of cohesiveness along the corridor. -;6f /& - I Alternative Recommendation: The City Council may deny the PUD amendment if a finding of fact determines that the amendment would have an adverse impact on the surrounding properties. Discussion/Decision Mode: A public hearing is scheduled at 7:00 p.m, on, April 9, 1990. The hearing will be held in the City Council Chambers of Richfield City Hall, 6700 Portland Avenue South. Notice of hearing was published in the Sun-Current and mailed to property owners within 350 feet of the property. Respectfully submitted, Jam D. Prosser Cit anager JDP:cak E • 4z tG _ ws,of•u ° - ? •.., •. O wt`NaC -- - _ ,'?^•P`T Nab IIIAt .7",001• .?'••• =- ,/' I., ??GfltlO X11 ???_ 7At _]_??Iw 1 \ •?Y artftj`+ 'spa ?w? ?? .•n?f ?N IMIIIIIIIII 41 Zzz JAT )AT MIT arOfnO n14 ? Y .,???.? 1 sl at.,_. AA • J fir wl • II e r a == h .•OanO NOS•Iw7 II Or,Ar' BONN II'-_- ?_ • ?? ??I ]wt• r•O0? BOw. ?' 1. -???• rt7rOw NOa•]r ?- a]A„O • ?? JIM ?. ? I MO••]M .71 3AT as). .33 no 11AT *"I. Be-O., -C..?=-J? N•0?•)ri e a f 66TH ST AND NICOLLET AVE. S. C•, BLISI IESS C-2 GENERAL COMMERCIAL MR MULTPLE DWELLING I I J i, ZONING MR-1 MLILTPLE RESIDENCE MR-2 MLILTPLE RESIDENCE ® MR-3 KUPLE RESIDENCE ?r ?t i J S PC-2 PLANED GENERAL COMMERCIAL c°o PMR PLANED MtETPLE RESIDENTIAL N 1 I I I 1 I I I I I I I 1 r 1 I I I I ? I I I i 1 1 I 1 I I 1 I I I I ' I I I I i I I I I I I I I I LrL I I I I ?o 66TH ST AND NICOLLET AVE. S. LAND USE 19 COMMERCIAL El MIXED LAND USE OUASI•PUBLIC ® APARTMENT Q DUPLEX PARK VACANT Z!Y./C_? N ./ I c - !?, 66TH ST AND NICOLLET AVE. S. COMPREHENSIVE DEVELOPMENT PLAN MEDIUM DENSITY/BUFFER ® CENTRAL BUSINESS DISTRICT Q INSTITUTIONAL PARKS AND OPEN SPACES .?. N OX r. ' Q in W :•? i Lo-j ::•7 I "Ap I :, i t ;ice •??C;?y;;;:3\. ??.t• ??'•;•'t«?` ,::sue •?x 1 2". -*AW Id-OnMdl 0 Allttaltgs ? ? 111ARAAAAAA? W A 3z . t IT w ? 5??tt;tatt??? : } t- U tl-..........• i s N u .r c 0 c ?. 00 L ? u cn d c w o V X ? u ep w •?0 O 'C ..? lu ;N IV m R • 0 a • a M A A 'DAY AJIMW ?? Trw 6 go I I F----- I < 4- 3i N .0 0 N -il N C gI s? EI ail JS(! "I?1 ? QI 1 ?I tb Z X W, I i I I ? ,a W W ..1 W 1 i r i S . 1i , - .Z?/o-Y o l? 0 ec i I : ? ? 1I k o ` y Z Y?. ?D S ? ,o J ?/&-I *1 9 e ? 4 Q V PIT c A. it 'Q L°J r 0 ALI 1 I? ? ?IIIIi??? ? Y fit L I? : C = 0[ : ? s Z Q . -a' • ?TAPPM6 SCREWS 2 PER PANEL FRONT VIEW -2yiG - iC c 0 I i FIG 15 - FRONT ACCESS MODULE i 1.9 - 10.6 2.0" .LND VIEW SECT ION A . L /0 ,-// w w 1 4w Ill REAR VIEW W P P ALT HOLE DETAIL 1000 II II ?I I? 1 I 11 II ? 0.67 3.60 • CLE TRA S --l W X 7/K dA. MOLE GKARACTU? HEIGHT V W x y Z 2 PLACES 18 INCH 13.0" 21.5 22.2" 46.4" 42.2" 21 INCH 19.0" 262" 26.9" 54.3" 50.2" 24 INCH 26.0' 29.4 30.0" 62.4" 58.0" SEE TABLES 3,4 a 5 FOR H 5 L DIMENSIONS FOR 2V 6 3V FRAMES LARGER THA " N T ROWS ' THIS DIMENSION IS 15.0 _FIG 13 - FRAME DISPLAY DIMENSIONS 26 V V n C O 1 Q O NOTES: 1) SEE TABLE I FOR H 8 L DIMENSIONS 2) 4" CABLE CABINET IS REOUIRED ON 2V 8 3V DISPLAYS LARGER THAN T ROWS FIG .5-SING LE FACE CABINET DIMENSION wmn I mvrj1{i5 1 YIGn LABEL -7?17 CITY OF RICHFIELD, MINNESOTA Council Letter No. 98 Agenda, April 9, 1990 Issue Statement: Public hearing on a request for a conditional use permit to allow a retail glass replacement and repair company in an existing structure at 1201 East 66th Street. Background: City Auto Glass has requested a East 66th Street. The existing would be utilized for a retail company. City Auto Glass would mobile repair van as well as at conditional use permit for 1201 service station type building auto glass replacement and repair service their customers from a this site. The site is located in a C-2, general commercial zoning district. An auto related operation of this type is a permitted use with a conditional use permit. Recommendation: Approve the conditional use permit request with the follow stipulations: 1. That three of the four driveways be eliminated with the southwest driveway remaining. 2. That the remaining driveway be widened to no less than 26'- 0" and no more than 321-0". 3. That one handicapped parking space and a ramp be provided for access for handicapped individuals. 4. That a landscape plan as part of the Energizing 66th Street plan be approved by staff. Basis of Recommendation: 1. The Planning Commission reviewed the request and recommends approval with closure of the two driveways closest to the intersection. A City Ordinance precludes a driveway within 40 feet of an intersection because of safety concerns. The owner of the property requested _a driveway onto 66th Street so that after the expiration of the lease with City Auto Glass, there would be a driveway available for truck access for his sign painting business. 2. A meeting was held with the owner and the City's consultant on the 66th Street plan. The consultant stated,that this location was important in helping to give a sense of place and cohesiveness to the 66th Street corridor. He suggested pollarded silver maples 25 foot on center as well as deciduous and evergreen hedges to screen cars which would not impede corner visibility. This can only be accomplished by closing both driveways on 66th Street. There is no agreement between the owner and the City on the closure of both driveways on 66th Street, the landscaping, or the submission of a cash escrow or other security to ensure that improvements will take place. (-? - / 3. A City Ordinance requires a driveway to be no less than 26 feet nor more than 32 feet in width. None of the existing driveways meet this requirement. 4. There is ample parking available for the two or three employees and the anticipated need (six) for customer spaces. At least one handicapped parking space with ramp access to the commercial building is required by the off-street parking provisions. 5. Repairs are normally made while the customer waits and hours of operation are 7:00 a.m. to 7:00 p.m. Monday through Saturday. Alternative Recommendation: 1. The City Council may recommend denial of the conditional use permit if a finding of fact determines that the conditional use permit would have an adverse impact on the surrounding properties. 2. The City Council may recommend denial of the conditional use permit if any of the stipulations cannot be met. Discussion/Decision Mode: A public hearing is scheduled at 7:00 p.m. on, April 9, 1990. The hearing will be held in the City Council Chambers of Richfield City Hall, 6700 Portland Avenue South. Notice of hearing was published in the Sun-Current and mailed to property owners within 350 feet of the property. .or JDP:eja Respectfully submitted, Jame . Prosser City Manager • • • to LLI T O N T • Z O IIIIIIIIIIIIIM Q V O J M M ? N M M 1-A w • w ! f t ? MflOwtiS ??? 77 =_ G? u V= _ w n12 W I( -"(I N N rl OZ Jl ?l ?I N M N M M M A i1 CS= ?T I p! ? t ? r W %lei ?1 ?? _L' ill F w ? R I. ?? _ .oT7lew01 3AT VTC3D ==y=" , tie, I--"-41_ I?i .Ili : ??JC w010w1w001 ??-?L-????;r1 t1 I t..1 ?Ir-ICILY (1 ?1 ?= I LEI I u n .ice-'? I 101113 I Oe.01w? N W snewmpp ONt1rW0 I ! ?^ .- I '3At ONt1LYO• _ life MO1w1,O `_ SN3A315 3AT 13,1001% T30f1t,e i' N1Y01r1N3l• II?--l -?1 Iil?Cll `` I lYnefTl• I I I i`r?i1 =y\I 1)1YYtw r--='?+ 1 0,7uwO I. ?- / 11 3A• 3iWOwAl I V M01rQ,t LNW/re ;,• ?? • 1NO•n0 NOfr)w3 I I' oY•Y1e lo,oewnw ON1Ari 3 ??-?-J? SOWN I' QQQ? iONr M•OC1 C? rr NWeYOw NOL?N)N ?OO` Y 7AIl0 ! C-?-JO? '7At wN)r ? ? rte: JI E no 1 ?D )S: ng s•woN, -• I 1- t ? WO.LdA 1N30NiA it I! r, 11 01 10-13 -- -?o, OJ/31 w3 snamn-JOD ? i L-- ? -- Owt,ft0 O1 w1Y? =L??=L7-= I?•`_I 1 r, 3AT 1311001N ? I 11)0 S1t,f wLf01•lw3• !11 lYneS?11. LN•SW31. '? OMtY7 131YYtN 0131IYto 3AT 31.ONA1 9MIAri f3wtN iOMI MWeO, N•epon NOL•711 Y7A1,o --?? '7At 11017. M37n0 Unu 11I r IL._,u???1fCl "0163"s Ire,---,I NOLn - =.t ?, NYneNffr. r-t9 rJ 3At S3i Y33 ?M N N M N N M M M N M M N N M M M M M ?? r r r ? ' w ,?'' w ? t a N ? N g V 1201 E. 66TH ST. ZONING 0 MR MULTIPLE DWELLING El C-2 GENERAL COMMERCIAL OMR-2 3-16 UNIT RESIDENCES •ORIAL VETERANS C PARK • . . 1 . . . 1 . . . -4- . . 4 N E. 66TH ST. 1201 E. 66TH ST. LAND USE . QUASI-PUBLIC PARKS VACANT E. 66TH ST. d? . . .ni.? t f _ .Q N Y i I ® COMMERCIAL APARTMENTS 1201 E. 66TH STo COMPREHENSIVE DEVELOPMENT PLAN ® PARKS .Q. N 1 I '79.??T):???0?:..),.'Eiatt+?.°? ?'»~9.Y ._ f'ra Ot.? •' pis ? • !;:????????I??fiir %i5•'tU, ?, ;f?yf ri -i: i•1;.. "' tZ:(tr e.3rp t?1l. ?°r f •>t ??, (, p•A:?Oiy a Its e?, 7r' i't'r "ne ,?+ „? ? • n rt 9 p Sj1 0. yl {i?, r . t FT J. tlj :? ? V,t , n1j??.' ?':??.e 7 ???.'rf,?.??A.i?1. ??•rn•nf?.:r14?.0 ,f'•??e,)dl?e. ?;'3, ,! y?•?'r'rij.9?n? •yf':? .?"?°7??n. a"?'r„?„'?,r•? qf?? ?'? ri ' ' .9 n • •,f''t t iY?(r) ?8.^ ?` •.ry A?+:'!F'` f'?'e? nr).•. ..1+: ? '>>b..,'+ n`?'? ?p!t?....(?^'Y•?,iSG^t•_.r,•?i ??;'•. it •ri•+?7: /+ wY a r M' !,';?.f'????i'`... yi77• r ^r r?.t y !r• 4r?' ?.a. .R>? t ftii??. t ??, t•_ . . . r . + . r r r . r 1 t I I Willi + . . . f . t . OMEDIUM DENSITY/BUFFER OINSTITUTIONAL E. 66TH ST. ? - 4 I0 1201 E. 66TH ST. EXISTING SITE PLAN 7 C.GiTM lTZ==7 -------------- 27'•6' 221-Oll -- Solt o I . I I) I 1 1 • . , 1 Q S I , ? rt V • 1 . 1 . r 1 1 CY N ' ' 1 -late t ? r"a ?'Z._•:? .tfsa ? ? ? sec { 1 .. . i r- 1 I 1 a I Ka+ rye- - 1 ..?J 22'• J« .or I v _ r 0 1201 E. 66TH ST. RECOMMENDED SITE PLAN EXHIBIT "A" :?-/ ? -7 AST 66TH STREET H; F N r i I o i? ? N • EXISTING PAVEMENT 1201 EAST 66TH ST. I I O O? 1 SITE AREA -139050 SO.FT. N SCALE I"=25' a `r r: O 23 7 • -Karl Flick Sales Company, Inc.* 1313-E 66th Street Minneapda; Minnesota 55423•;612)86?,-486' February 19, 1990 Mr. Mark J. Noble Planning Commission City of Richfield 6700 Portland Avenue South Richfield, MN 55423 RE: Property at 1201 East 66th Street Dear Mark and Planning Commission: As owner of 1301 and 1309-1325 East 66th Street, and a property owner within 350 feet of 1201 East 66th Street, I an in favor of granting a use permit at 1201 East 66th Street to allow City Auto Glass, a retail glass replacement and repair company, in the existing structure. Best regards, Karl Flick gw/KF 0 F City of Richfield, Minnesota Council Letter No. 97 Agenda, April 9, 1990 Issue Statement: Public Hearing on revocation of conditional use permit previously issued to Walser Corporation at 2100 West 78th Street. Background: The,City Council approved an amended conditional use permit on September 12, 1988 and conditioned that approval, in item 2, on the removal of the three billboard type signs "within one year". This condition was subsequently reconfirmed on January 8, 1990. The billboards have not been removed. A notice of violation was sent to Walser with a demand that such violation be remedied within ten days. The signs have not been removed. Pursuant to ordinance, it was referred to the City Manager who concurred that a hearing be held and that such hearing be scheduled for March 26, 1990. The City Council granted a continuance to April 9, 1990 at the request of Peter K. Beck, attorney for Walser. Walser Attorney has sent a letter to the City stating that the City's requirement to remove the signs violate a State Statute. The Statute referenced requires compensation for removal of certain signs. Recommendation: The City Attorney be directed to seek a declaratory judgement on this issue. Basis of Recommendation: 1. The conditional use permit amended September 12, 1988 was conditioned on the removal of the three billboard type signs "within one year". 2. The condition was reaffirmed on January 8, 1990. 3. The billboards have not been removed. 4. The process set forth in the Zoning Ordinance for revocation of a conditional use permit has been followed. 5. Notices and responses are attached along with a copy of the applicable Zoning Ordinance provisions. Alternative Recommendation: The City Council may, after the public hearing, choose to take no action. Discussion/Decision Mode: A public hearing was scheduled for 7:00 p.m. on Monday, March 26, 1990. Notice of hearing was mailed to property owners within 350 feet of the property. Upon receipt of the letter requesting a 41 ?'_ r continuance, another notice was sent to the adjoining property owners informing them that such request had been made and that the next available date was April 9, 1990 if the matter was continued by the City Council. The City Council continued the hearing to April 9, 1990 at 7:00 p.m. Respectfully submitted, Ja a D. Prosser Ci Manager JDP:cak • 9 -W?--?- Council Meeting Minutes -3- September 12, 1988 E. APPROVED PURCHASE IN EXCESS OF $5,000 TO REMOVE EXISTING CROSSWALK AND INSTALL COLORED CONCRETE CROSSWALK AT 64TH STREET AND NICOLLET AVENUE. C.L. 213 F. APPROVED AWARD OF CONTRACT FOR THE PURCHASE OF COMPJTER HARDWARE, SOFTWARE AND IMPLEMENTATION. C.L. 214 RESOLUTION NO. 7440 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR COMPUTER HARDWARE, SOFTWARE AND RELATED SERVICES G. APPROVED RENEWAL OF RESIDENTIAL KENNEL LICENSE FOR JOHN RICHARDS, 7404 FIFTH AVENUE - THREE DOGS. H. APPROVED CONSIDERATION OF APPROVAL OF 3.2 BEER LICENSE FOR LARIAT LANES, 6320 PENN AVENUE. 1. APPROVED ESTIMATE #1, AD CON, INC. CONCRETE, CURB AND GUTTER REPAIR. $30,227.30 J. APPROVED ESTIMATE #1 AND FINAL, BITUMINOUS ROADWAYS, SEALCOATING $50,624.21. K. APPROVED ESTIMATE #1, GORHAM-OIEN MECHANICAL FOR ACADEMY OF HOLY ANGELS FIRE AND LIFE SAFETY RENOVATIONS. $42,525.00 L. APPROVED ESTIMATE #3, NEWMECH COMPANIES FOR ACADEMY OF HOLY ANGELS FIRE AND LIFE SAFETY RENOVATIONS $10,399.50 M/Ludeman, S/Sandahl to approve the consent calendar. Motion carried 5-0. Item #5 CONTINUATION OF THE PUBLIC HEARING ON AN'AMENDMENT TO THE CONDITIONAL USE PERMIT FOR WALSER BUICK FACILITY AT 2100 WEST 78TH STREET AND 7745 PENN AVENUE. C.L. 215 City Manager Prosser reviewed Council Letter No. 215 regarding an amendment to the conditional use permit for the Walser Buick Facility at 2100 West 78th Street and 7745 Penn Avenue. Peter Beck, 7900 Xerxes Ave. So., representing' Walser Buick, summarized the improvements made to the Walser facility in compliance with past city approved upgrades to the Walser business and good faith compliance with the condition stipulated by the City. Council Meeting Minutes -4- September 12, 1988 Mr. Beck described the new proposal for the Walser facilities. He indicated that the building size is smaller than what was previously approved in July. Mr. Beck further stated the use would be less intense and provide for better traffic flow. Mr. Beck said that Walser would remove the time and temperature sign, however, the other signs on the property are seen as important for screening. Walser asked the Council to allow them to keep those signs. Mayor Quam asked if the parking inventory area has the potential for greater inventory because of no marking. Mr. Beck responded that overall there was no increase. City Manager Prosser asked if the main purpose of the three billboard signs was advertising. Mr. Beck responded that screening is the primary reason. City Manager Prosser asked if Walser would be willing to use another screening device and remove the billboards. Mr. Beck did not agree to do so. City Manager Prosser stated that stipulations for parking for Walser Mazda were not adhered to and Walser has received a notice of noncompliance. He questioned whether Walser can now live with the new stipulation. Mr. Beck responded that once Walser management received the notice, they began working on rectifying of the problem. All other stipulations have been adhered to. , Council Member Sandahl said that with respect 'to billboard signs, he was concerned that the elimination of the billboard sign will create a greater screening 1 problem. City Manager Prosser said that the only real value of the billboards is for advertising. The billboards are very ineffective as screening. Council Member Ludeman commended Walser for their project. He stated that parking on 77th Street by employees continues. Mayor Quam asked what the height was of the current screening fence. City Manager Prosser described the screening and landscaping currently on the site and what was needed to provide appropriate screening. Council Member Kirsch asked if the lights are the same as the Mazda facility. Council Meeting Minutes -5- September 12, 1988 Mr. Beck responded yes; tall and short lights will be gone. Mayor Quam read a letter (Clerks File No. C-300) into the record from Lois Lovdal, 7644 Newton Avenue, supporting Walser Buick as long as traffic did not get worse. Lorraine Guthe, 7634 Oliver Avenue, spoke in opposition to the Walser improvements requested, citing parking as a major concern. Loren Law, 7220 York Avenue South, owns a piece of property adjacent to the Walser property. He spoke in support of the Walser proposal. He suggested that staff should check the property between 77th and 78th Morgan on east side of the street. M/Ludeman, S/Kirsch to close the public hearing. Motion carried 5-0. Council Member Garcia summarized the letters received concerning the proposal, most being in opposition. She indicated Walser's track record is not a good one with respect to complying with provisions of conditional use permits. M/Garcia to deny the conditional use permit for Walser Buick. Motion failed for lack of a second. Council Member Ludeman stated his support for the improvement with the removal of three billboard signs. He questioned how the billboard issue could be resolved. Council Member Kirsch questioned if no action is taken tonight, would we be back to the current conditional use permit. City manager Prosser stated he would have to check how long that permit lasts and indicated that there are some violations. He stated the signs would have to conform in 10 years. Community Development Director Wallace stated under previous approval existing signs would be allowed. City Attorney Dean stated a conditional use permit lapses unless actual use commences within one year of issuance. There is the possibility that if the council denies the request, the current Conditional Use Permit could lapse. Council Member Kirsch indicated if the council approves the request, the city is in a better position to address problems such as signs. .-6? ?- Council meeting Minutes -6- September 12, 1988 M/Ludeman, S/Sandahl to approve the conditional use permit amendment with the following stipu lations: 1. The applicant provide a detailed sign plan for staff review and approval, to include signage designating stalls for customer and employee parking. 2. All the existing and new signs conform with the city,s sign regulations within one year. This includes the three billboards and the time/temperature sign. 3. No inventory cars to be parked in the area designatec for employee/customer (s ales, service and parts) parking. 4. The fire protection plan be approved by staff. 5. All landscaped areas be maintained free from car overhangs at all times. 6. The applicant provide a cash escrow as security for completion of improvements, including lighting to be constructed in accordance with a lighting plan to be approved by the Building Official. The amount of such security shall be equal to the cost of completion of the improvements as determined by the Building Official. 7. The existing and new curb cuts meet the City requirement of a minimum of 26 feet. 8. The occupancy permit not be issued until all other approved improvements are completed. Motion carried 4-1. (Garcia opposed) ' Mayor Quam indicated this was a difficult decision to go ahead with, but it does give the City a better opportunity to deal with some of the problems the City is facing with the facility. Council Member Sandahl indicated that he felt'this was a positive improvement for the community. Item #6 PUBLIC HEARING ON ADOPTION OF THE ASSESSMENT ROLL FOR REMOVAL OF DISEASED TREES FROM PRIVATE PROPERTY FOR THE PERIOD AUGUST 1, 1987 THROUGH JULY 319 1988. C.L. 216 City Manager Prosser reviewed Council Letter No. 216 regarding adoption of the assessment roll for removal of diseased trees from property for the period August 1, 1987 through Jul y 31, Council meeting minutes -7- January 8, 1990 M/Kirsch, S/Ludeman to annrove the amendment to the e i amended Avenue. x s ng conditional use Qermit for Walser Mazda 7700-7750 Morgan with the following additions or changed conditions: 1. That a lighting plan, including the disposition of the light bases installed without inspections, be approved by staff. 2. That any changes in the drainage plan necessitated by the demolition of the Viking Center be approved by the City Engineer. 3. That a complete final landscaping plan, including fencing, and showing areas of landscaping material by species, size and exact location be approved by staff. 4. That there should be a minimum of eighty five outside parking spaces specifically designated and maintained for customers, employees, and service vehicles. Employees may not park on adjacent residential streets. 5. That the existing curb cuts on 77th Street be eliminated. 6. That the sidewalk on Morgan be extended to 77th Street with a wheel chair access ramp meeting city and state requirements. 7. That a 22 foot minimum drive aisle be maintained in the employee parking area. 8. That the existing landscape escrow be reviewed by city staff for determination of appropriate amount of release. 9. That city staff will review for final resolution in 120 days the traffic barrier issue at 77th Street and Morgan Avenue and disposition of the escrow, funds dedicated for it. Motion carried 5-0. f Item $8 PUBLIC HEARING ON AN AMENDMENT TO THE CONDITIONAL USE PERMIT OF WALSER-BUICK, 2100 WEST 78TH STREET AND 7745 PENN AVENUE. C.L. NO. 12 cfe City Manager Prosser reviewed Council Letter No. 12 regarding a request by Walser Buick, 2100 West 78th Street and 7745 Penn Avenue, for an amendment to the existing conditional use permit. ?, ._ e- Council Meeting Minutes -8- January 8, 1990 Council Member Ludeman suggested that the requirement for removal of the billboards imposed in September, 1989 be reconsidered. He stated that the sign ordinance will require removal in seven years and he supported allowing the billboards to remain until then. City Attorney Dean reviewed the provisions of the sign ordinance as it applies to the elimination of such billboards. Peter Beck, attorney representing Walser Buick, reviewed the proposed amendments. He indicated that the applicant could not meet the 30 day stipulation for designation of the parking spaces until spring weather would permit painting. He reviewed the history of the development of the site. He asked that the billboards be allowed to remain. He indicated that they provided noise and light screening, carried utilities, and provided a divider between inventory and service cars. He stated that Henry Reget, owner of 2101-2121 West 77th Street, had submitted a letter (Clerks File No. C-310) in support of Walser's request to keep the billboards. James Bergin, 7627 Oliver Avenue, spoke in opposition to allowing Walser change the conditions and keep the billboards. City Manager Prosser indicated that the City must work with businesses and the neighborhood on this type of issue. He stated Walser received their conditional use permit to expand with • stipulations and now want to eliminate a stipulation. He stated that noise experts from MnDot and David Braslau Associates indicate the wall does not provide any buffer. He indicated that the neighborhood has been frustrated that Walser has not always met stipulations or done as they promised. Mayor Quam reviewed a letter from Robert E. Guthe, 7634 Oliver Avenue (Clerks File No. C-309), asking that Walser comply, with the condition of their conditional use permit by removing the billboards. Mayor Quam stated this was a City issue. He stated Walser was issued the permit with the stipulation that the billboards be removed and should honor their commitment. He stated that he does not support waiting 7 more years to eliminate the billboards. Council Member Garcia stated that Walser should not be allowed to go back on their commitment. Council Member Ludeman noted other stipulations had been met and the neighborhood parking problem had been resolved. He stated he had reservations about requiring one dealer to remove these type of billboards when another dealers remained Council Meeting Minutes -9- January 8, 1990 It was the consensus of the council to change the completion date for condition No. 1 from 30 days to May 30, 1990. M/Garcia, S/Quam to close the public hearing. Motion carried 5-0. M/Garcia, S/Quam to a2prove the amendment to the existina amended conditional use permit for Walser Buick 2100 West 78th Street. with the following additional or changed conditions: 1. That the signage designating parking spaces be approved by staff, installed by May 30, 1990 and that parking conform to the approved layout. 2. That no change be made in the condition previously imposed relating to the billboards. Motion carried 3-2. (Ludeman, Kirsch opposed) Item #9 FIRST READING OF AN ORDINANCE AMENDING THE COMPOSITION OF THE HUMAN RIGHTS COMMISSION FROM TEN MEMBERS TO THIRTEEN MEMBERS. C.L. NO. 13 City Manager Prosser reviewed Council Letter No. 13 regarding a proposed ordinance amendment to increase the membership of the Human Rights Commission from ten members to thirteen members. M/Sandahl, S/Ludeman that this constitute the First Reading of this ordinance and that the Public Hearing and Second Reading of the ordinance be scheduled for the February 12 1990 City Council Meeting. Motion carried 5-0. Item #10 CONSIDERATION OF A RESOLUTION DESIGNATING OFFICIAL DEPOSITORIES FOR THE CITY OF RICHFIELD FOR 1990, INCLUDING THE APPROVAL OF COLLATERAL. C.L. NO. 14 City Manager Prosser reviewed Council Letter No 14 regarding the designation of official depositories for the City of Richfield for 1990. 1] Richfield City Code (Zoning) 545.09, Subd. 6 40 (Rev. 1988) Subd. 6. Other conditions. The council may not grant a conditional use permit unless it finds that the establishment, maintenance or operation of the use for which the conditional use permit is sought is in compliance with the (i) comprehensive municipal plan, (ii) an officially adopted redevelopment plans and urban design guidelines, and (iii) applicable parking regulations and landscape guidelines. (Amended, Bill No. 1988-7) Subd. 7. Compliance. The council may impose conditions and require guarantees in the granting of conditional use permits. Any use permitted under the terms of any conditional use permit shall be established and conducted in conforr-1ty to the terms of the permit and of any conditions imposed. If any person, violates a term of the permit or any condition imposed by the council in connection with the grant or issuance of a conditional use permit, the council may revoke such permit and all rights attributable to such permit. In considering the revocation of a conditional use permit, the city shall proceed as follows: (a) Complaint. The director shall review any complaints received by the city involving property which is subject to a conditional use permit, and shall determine whether, in the director's judgment a violation of the terms or conditions of any conditional use permit appears to have occurred. (h) Notice of apparent violation. If the director determines that an apparent violation of such terms and conditions exists, the director shall cause a notice of violation to be mailed to the owner of the property or owner's agent and tc any other person known tc the city to be conducting the use for which the conditional use permit was granted. The notice shall: s (1) be In writing; (2) particularize the violation or violations found to apparently exist and particularize the remedial actions which must be taken to achieve compliance with the terms and conditions of the conditional' use permit; (3) provide a reasonable time, but not less than ten days, for the recipient to remedy the violation or violations particularized in the notice; and (4) inform the recipient that if the particularized! violations are not remedied within the stated time period, the director will request the council to consider revocation of the conditional use permit. (c) Failure to comply. When notice has been given in accordance with clause (b) above and the recipient has failed to correct the violations particularized in the notice within the time allowed, the director shall refer the matter to the city manager with a recommendation that a hearing be held by the council to consider the revocation of the conditional use permit. A copy of the director's recommendation shall be mailed to the same persons who previously were mailed the notice of violation. W Scheduling of hearing. If the city manager concurs in the recommendation of the director, the manager shall schedule a hearing before the council to consider revocation of the conditional use permit. The date of the hearing shall be as soon as is reasonably convenient. 61 Richfield City Code (Zoning) 545.09, Subd. 7(e) 0 (Rev. 1988) (e) Upon the scheduling of the hearing, the director shall furnish mailed notice of such to the same persons who were mailed notice of the violation. The notice shall: (1) state the time, date and location of the hearing; (2) describe with particularity the violations or violation which will form the basis of the director's recommendation to the council; (3) describe the recommendation which the director intends to make to the council with respect to revocation; and (4) inform the recipient of its opportunity to be present at the hearing, to be represented by legal counsel during the hearing, to present testimony and evidence and to cross-examine witnesses. The director shall also provide a notice containing the information described in subparagraphs (1), (2) and (3) of this paragraph to all other persons who would have been entitled to notice had the hearing been to consider the granting of the conditional use permit. (f) Determination. At the conclusion of the hearing, or as soon thereafter as is reasonably possible, the council shall render its written decision. The decision shall state the terms and conditions of the conditional use permit found to have been violated; and shall state the determination of the council with regard to revocation of the conditional use permit. The council may, in lieu of revocation, permit the conditional use permit to continue subject to such further or additional terms and conditions as in its judgment are necessary to insure compliance with the conditional use permit. The council's written findings and determination shall be mailed to the persons who were mailed the director's notice of violation. If a conditional use permit is revoked, all uses and activities which are permitted only by such conditional use permit shall immediately cease. And all other licenses and permits issued by the city which require, as a condition of their Issuance, 'the existence of the conditional use, shall be subject to termination in the manner set forth in this code or other applicable law. (Added (a)-(f), Bill No. 1988-7) Subd. 8. Time limitations. A conditional use permit expires one year after it has been issued unless (i) the use for which the permit has been granted has commenced within one year or (ii) upon written application of the owner of the affected land the board extends the expiration date of such permit for an additional period not to exceed one year. Subd. 9. Fee. The fee for a conditional use permit is set by appendix D. Subd. 10. Other remedies. In addition to the procedure' set forth in subdivision 7, the city may exercise, with or separately from such procedure, all and any other remedies and actions available to the city including, but not limited to those contained in sections 320 and 115 of this code. (Added, Bill No. 1988-7) 0 • • City of Richfield • 6700 Portland Avenue - N innesota 65423-2599 City Mar.agal Mayor Council ,;arses D F'. s6Zr Steve clam Ec wina Oar.-;a /van CuCemer i erftY, Kirsch Michael SarCahl f .?ar.uary le, 1590 Dear R--ck: Walser ALI-11-onlotive 5555 W. 78th St. Edina, ?^N 55435 -/v ?? -/I "u In cv nic.ated ?re`•'ioL:sI- regards ? remOva1 o2 t?:C J b__1'ocarir +v-'e signs st -:CJ !•.. 76-h Street 12u-ck Site). vc. o=? also a:Ja-= -!-at _+,, c^uncil Aenl ed y^u_ appeal on re*?:c•..._ Ja^.,;ar-; 8t. ;t is no,,,; necessary to begin t:le prccess of o_ the signs pursuant tc t^e stioulatic?ns of your sped.;.! ,.se permit. ThEEy r.,,st be removed within 30 days of raceI_ % O. t}i_S Nota C of \OI2cO:?O__cliCe. If s',.u have any ques-_.-n regarding th-'s not_ce, please contact me at 661-9861. Sincerely, Sivert Hendrickson Building Official' SH/dg CC: Jim Prosser Jack Erskine Byron Wallace Mark Noble • Te!ephone 861-9700 (612) Fax 861-9749 An Equal Opportunity "Employer .s P LA..Ih .OSC•T , .Orr.•w J•C. r DAL• D Al...r LI«DGw[w w CNDCLI • ANOt. SO. .C,ALD « rwlro[.L ocw, J c.NcaSC• Lw N C rM :s c. c. 'c"01 wF ,,. D.IiC O.L LN[ rVLLC. D.I.D c ScLIC•G.C. wlc.••D J. tt w•. JO.w O FULL. t. rwA«w I. wvt• c...LCa a •oou. cH.Is+o?.cw _ DlcTZCw JO«N ¦. III, AT71[ il«D• w "S«[w T.Or•f • STOLT.•h M!TrP«.E. a..tY' K CA[, C. J•C..Ah JON. C. DIc NL JO. S S-C.2E.S., T.DMAS J. rL•«« J.MCS .. oVINw. Tooo.?. rwCE.AN S'ePch 1.50,0..0. w Cc . Jt.O.c A....[ S.C..ILL A. D.A. "'AID L Sec. J0.. •. IJw DOUI ST 0-LE NOLA«• TNOrA! • ?WrPr w[•. .: w. YIC H•[I' rc.lr C. •. LCi • w4vC• -cc.' O CLV A.O.E. •, .ITC.C„ LARKI\, HOFF-IAN, DALY & Li- DGRE\, LTD. ATTORNEYS AT LAW JON. A cc-C. 1 [A'.ICE • w0•?wC.CP PAUL • PLV n.C^ .A N I. RI Ly Ow T«Lt ?I D- nCw.AN rIC.AL, • A LC 1•O. ,:A.clS. c allt•scw AC, •. r c.No- ..c.s • A- DAA. a.AD+ C.LT H[.Iw[ •A•.[^ w?LSON JtII.tT C A«D[•SO« DANItL I DOwLCS Tooo LAT.o..c. 71r01«1 J. .-,5 01tGOP• c..0•STAD u1A A. a..r OAP, A. at«n t.[ THOMAS n, w4v[. 1r.««o« . .cc.rSP?ccE O[NIi[ r «OP+Gw O•w, • vN c Y.C. -CL • 1P•rAw JOit P. W D-C.EP JACOVELINE r :,."2 OA, Lt. L .N•Cr wODNC• O IVES JVL.t A ww.SE i«A.ow CA.-GA«A 7-0'- 1r.-L. JON w NOwa C.G wILLIAY C. Gwlrr?. ,, ?• TYcooooe . rc.c-t LID- J. ST[r'E-Gcw DA«ICL w vOaS MARR A.RVwIn JO.w. NIL. JAr CS . r•P-w STCVC. • MT. Cv TNOr.s :. Sc-rcuP February 12, 1990 ISOC NORTHWESTEON FINANCIAL CENTER 2000 PIPER JAFFPAY TOWCQ 7900 XERXES AVENUE SOUTH 222 SOUTH NINT. STREET BLOOMINGTON, MINNESOTA 55431 MINNEAPOLIS, MINNESOTA 55402 TELEPHONE 612. 835.3800 7ELEP.ONE '6.2 338.6610 FAX 1612 896.3333 FAX x.612 336.9760 NORTH SUBURBAN OFFICE 6990 SPRINGBROOK DRIVE, SUITE 250 COON RAPIDS, MINNESOTA SSA33 TELEPHONE 612; 786-7117 FAX 1612. 786-6711 Reply to Bloomington John Dean, Esq. City Attorney City of Richfield Holmes & Graven Suite 470, Pillsbury Center Minneapolis, Minnesota 55402 Re: Walser Buick Billboards Dear John: Or COW«SCL JOSc?« G-S 01c...0 A wc•ci•c DAVIC J. PLA- •.LSO•orlTTCC In w.acD«il« This letter will constitute Walser Corporation's formal response to = the notice of non-compliance (copy enclosed) which Mark Hammerstrom has received from Sivert Hendrickson with respect to the 'three billboards on the Walser Buick site. As you know, Walser Corporation (Walser) recently applied for an amendment to the Conditional Use Permit for the Walser Buick site. Included in this application was a request to delete the condition of approval requiring the three billboards on the Buick site to be removed. This request was denied by'the City Council on a 3-2 vote at its January 8, 1990 meeting. All other requested amendments to the Conditional Use Permit were approved. The requirement that the billboards be removed first surfaced during City Council consideration of Walser's September 1988 amendment to the Conditional Use Permit for the Buick dealership. This was after the City had twice approved, in 1986 and early 1988, a Conditional Use Permit for the Buick site with no mention of removal of the billboards. In fact, the 1986 approval exempts existing signs from the requirement of complying with the City's sign ordinance. The requirement for removal of the signs was an eleventh hour addition to the list of conditions for approval of the September 1988 amendment to he Conditional Use Permit. Walser did not agree to this condition at _!Y ? -ice LARRi,,, HOFFMAN, DAL1 & LINDGRE_, LTD. John Dean, Esq. February 12, 1990 paqtz 2 the time and has not agreed to it at any time since. The Minutes of the City's September 12, 1988 meeting confirm this. Walser has requested that the condition requiring removal of the billboards be deleted for a number of reasons, including: 1. The three billboards in question are vitally important to the ability of Walser Buick to operate its business. The billboards form a backdrop for the new car display areas on the Buick site. They make the entire dealership significantly more visible by attracting attention to the Buick building and the display cars. Their importance has been significantly magnified because the City has required removal, as a condition of Walser Buick's Conditional Use Permit, of the former "time/temperature sign" and virtually all other attention-getting devices. The billboards in question are similar to but smaller than a series of billboards located on the Wally McCarthy Oldsmobile site to the east of Walser Buick. The McCarthy dealership also has numerous other banners, pennants, signs and other attention-getting devices. It is very difficult for Walser Buick to compete with this circus. In Walser's opinion removal of the remaining three billboards from its site would make it all but impossible for Walser to compete with Wally McCarthy Oldsmobile in attracting potential automobile buyers onto the property. 2. The cost of removing the billboards would be prohibitively expensive. It would cost tens of thousands of dollars to remove the three billboards from the Walser site and relocate underground the utility wires which are supported by these billboards. In addition to these costs, the automobile sales lost as a result of removal of these billboards'makes it impossible for Walser to agree to take them down. 3. They are irreplaceable as advertising and attention-getting devices. If the three billboards were removed, current City Ordinance would not allow their replacement with similar structures, or any structures or devices which could play the same role as an advertising, attention-getting and backdrop device. 4. The only directly affected property owner supports the billboards. The only property directly affected by the billboards in question is the apartment building located at 2101-2121 West 77th Street. The owner of this property, Mr. -Z ? LARhI?, HOFFMA\; DALY &- LIN-DGR€\, LTD. John Dean, Esq. February 12, 1990 Page 3 Henry C. Reget, has written the Council to request that the signs be maintained to screen views of the Walser lot and to reduce the noise and lights of the freeway for his tenants. 5. The Planning Commission supports allowing the billboards to remain. These reasons seemed compelling enough and Walser was very hopeful that the City Council would drop the requirement that the billboards be removed as a condition of approval of the Amended Conditional Use Permit. However, that was not the case. Following the January 8, 1990 City Council meeting Walser instructed me to research further its legal right to maintain these billboards on the Buick-site, because of Walser's conviction that they cannot compete effectively with Wally McCarthy Oldsmobile without the billboards. My research has led me to Minnesota Statutes Section 173.17(4), which reads, in part, as follows: (4) Notwithstanding any other provision of this chapter, including Section 173.20, no advertising device which was lawfully erected shall be removed until all rights in the property, personal or real, have been acquired by purchase, gift, or eminent domain proceedings under Chapter 117, whether or not the advertising device is removed pursuant to this chapter or any other statute, ordinance, or regulation of any political subdivision of the state or local zoning authority. Advertising device is defined in Minnesota Statutes Section 173.02, Subd. 2 as follows: "Advertising device" means any billboard, sign, notice, poster, display, or other device visible to and primarily intended to advertise and inform or to attract or which does attract the attention of operators and occupants of motor vehicles and shall include any structure erected primarily for use in connection with the display of any such device and all lighting or other attachments used in connection therewith except "Star City" signs erected under Section 173.085. It has always been agreed by all parties that the three billboards in question were lawfully erected prior to adoption of the City's sign ordinance. This being the case, the statute set forth above prohibits the City of Richfield from requiring removal of the billboards pursuant to its zoning ordinance until all rights in the property have `peen acquired by purchase, gift or eminent domain proceedings. -iL,7-/S' LARKI\, HOFFMAN, DALY &- LINDGREN. LTD. John Dean, Esq. February 12, 1990 Pqe 4 Therefore, the billboards will not be removed and we would appreciate your advising Mr. Hendrickson and other affected City officials that the condition requiring their removal is unlawful and unenforceable. During the course of researching this issue further I came across the enclosed memorandum from Desyl Peterson in one of our files from the City of Minnetonka. As you can see, Desyl also interprets the language of this statute as prohibiting cities from making removal of a billboard a requirement for a development approval. During the period of time that this firm has represented Walser we have worked hard with Walser and the City to avoid a legal confrontation and to comply with all reasonable City requirements for the Mazda and Buick dealerships. Walser has agreed to and has complied with all other conditions imposed by the City Council on the issuance of its original and amended Conditional Use Permits for the Buick and Mazda sites, including a number which impose substantial burdens on the dealerships. However, Walser has not and cannot agree to removal of the billboards, because of the severe impact which this would have on its ability to operate its business. We hope that the positive attitude towards Walser which has emerged as the dealerships "lave been remodeled and employee parking has moved on site will Ocontinue notwithstanding this disagreement with respect to the billboards. Peter K. Beck, for LARKIN, HOFFMAN, DALY & LINDGREN, Ltd. kw Enclosure • PKB:FH5s ME M 0 TO: P?I?:IN:N. G CC.'"^_r'._SS C`i FPCM: Desvl L. Peterson, C- -t,,, Attorney _?I> DAT,", u:. e 27, 1985 SUBJ Removal of Advertising S_ .,?_„ c ca You have asked for a fecal o=inion on the City's authority tc remove advert_s_nc s_cr.s, part_c-Iar?v o-prem4 se roadside s_cns cc.-nnon._v te..,ed bil boards . S__C_^C scale c_ C_ _ C.. c_ _t _ an^; _-:C frv- e=-- dc-main tc necc tat on. on t*--- cre e^c, C_?v -.'-e cleazlv has =ewe= cc-ce_. t::e s_cns and t`e under__?_::c property tu_suant t_ e=_nent dc' Th-4 s involves a cCL'rt roceeC_^c and nud_c_al Gete^:..= ?:0. c- t -e -a-- .;:a= °_L' va_, e d :_C T?St e a_C ^V_ t'c C _ _ , . An _nte=ed_ate device used ..v score cities a•nd recocn__ed as valid by te Minnesota Soarer^e Court in a well-Know. ? .._^.e=cn:ca case Is a_:,ezt_zat_c... Neecle Out^ccr =.d•:=_rt_sinc C--. v V_ ? ace cz Minne? nkz, 281 Minn. 492, _62 NW 2d 206 (1968) . r?-o tau_.,.. recuizes tine removal of a s_cn within a certain period of t--::-.e established by ordinanc The ueried must be sufficient to allow the recart::re of the capital inves 'ent. No cor„pensaticn is recurred. recent lecislaticn has restrict=_d the ability to a_ncrtize b,illhcards. Chapter 173 of the Minnesota Statutes requires that compensation must be paid for all billboards re,noved, by whatever covernmrental action, along interstate and state trunk highways. I believe that the law is restricted only to those hichwavs and that amortization is peritted on other roads. The Naecele Companv has,in.the past disacreed with my interpretation, but I still believe it to be Valid. On the other end of the authority spectru-m, is negotiation. There are two kinds of necotiation: direct and indirect. Direct necctiaticn wit_^. the sign company is cle=arly permitted and generally will result in t:-?e : avnent of compensation. Indirect necotiation involves negc- tiation with the underlying landowner to =ecuire the .-e:-,oval of the sicn, and must be used very cautiously. In a -recent case, a 'Pennlvlvar.-ia-city--wa ' `' asked a landowner to remove billboards on t^.e property. 8 C.'Maxzrell Co. v_. 3orouch of New Eope, 735 = 2d 85 (3rd Cir. 1984).. The sign 'eC allecinc violations of the constitutional rights tree speech ana .6 k? - / - Planning Ccmmission em.cval of Advertising Signs • with a cent_actual relat_onsh?__ The ccr.:,anv a_leced that the C. coerced, t o landlord into evicting it. The court held that t^e..-was no ccercicn because the landcwner testified that his decision t= re:^cve the billboards, while zrom=ted by the Citv's request to d: sc, was enti_ elv volunta= The landowner testified that he wanted =c stay in t e good graces of the C_tv, but did net exc.^ance the re-c•? a_ cf the b_l_boa=ds fcr the aoc-ova_ of ^_s aeveloor:e:t. fact, t e development took place a year ?and a half after the lar.dcw;:er as :ec -or the sicn removal. TL__= case c=ves us some cu_dance for indirect necot_at_cns. The C_ v can a_er_ landcw-ers to its des__e fc_ s_ - _=_mcva_, iuc ac?_.... .....st to voluntary. T-e clcse_ t e-C_tv's recces- cc-:es t, a _ecu__e:-emt for develo.:^.ent ap- cval, the -ore _.npe^:_ss_z'e _t ce- cc-:es. At no feint s .cu_c _t actual l"; be mace a t.-e s_cn cs-m-any -as a lease for t^e site, that wcu_d li:{e_v cam,^.st't:.t_ ter:e_ence with an existing cort_=c_ua: relationship, sc?ect_. c t::e C-tv to Lability for da_:.ages. _ hcpe "at the move -s he!.'::1. m know. I- You have questions, please let DLp/p_ a i 9 City of Richfield • em Portland Avenue • Minnesota 55423-2599 City Meneper Mayor Council James D. Prosser Steve Ousm Edwina Garcia Nan Ludeman Martin Kirsch Michael Sandahl March 1, 1990 Mr. Rick Hammerstrom Walser Automotive 5555 W. 78th Street Edina, MN 55435 SUBJECT: Notice of Violation Dear Mr. Hammerstrom: It has been brought to my attention that the Walser Corporation is in apparent violation of a condition of the Conditional Use Permit granted to Walser for the Buick site located at 2100 W. 78th Street in Richfield. I have reviewed the conditions under which the Conditional Use Permit was granted and I have made an onsite inspection of the property. The Conditional Use Permit that was approved on September 12, 1988 by the City Council, conditioned that approval, in item 2, on the removal of the three billboard type signs "within one year". The time has expired and those signs are still in place. The remedial action which you must take to achieve compliance with the terms and conditions of the Conditional Use Permit is the removal of the three billboard type signs. The ',signs must be removed within ten days of receipt of this notice or I, as Director of Community Development, will request the 'City Council to consider revocation of the Conditional Use Permit. If you have any questions or wish to discuss this matter, please contact me. zDire ly, J: W lace cto of Community Development BJW:dkh 9 CC: Peter Beck Larkin Hoffman Tilapix" 661.9700 (612) Fax 661.9749 An Equal Opportunity Employer .o¦[¦TL orrr.w L?R}iI\ HOFF?IA\ DALY LI\DGRE? LTD Jo«w. co--c.• , , , . ?Ca uw, ["' ?AU: • w .CNNCT« .IwDGw[N [w0[L.¦.w0[¦sOw. ATTORNEYS AT LAW ^' G[¦ALD w r¦I[D[LL T"LCCM CGT"C NC.- `L`^' [ rVLLIGAh I¦A1G1f [ GIf C•SON Of[.T wtlwt S3[• 1Ar[f C C.IC"Ow ISOO NORTHWESTERN FINANCIAL CENTER 2000 PIPER JArFRA• TOWER i¦.C• •, tIC..O A, A_• 0.¦¦ G¦.D• DwA¦D J. D¦IfCO.I G[N[ w r1LLt¦ 7900 XERxES AVENUE SOUTH 222 SOUTH NINTH STREET CAT"1¦1,t !.•w[-T wtL301 Jtrr¦" c .NDC•soN CAVI0 C. S(LLt¦G¦tw DA«I(L L. lOw wlc«.¦o RCCw.w BLOOMINGTON, MINNESOTA 55431 MINNEAPOLIS, MINNESOTA 55102 TODD r vLA 1,0- C« JO«w D. ry llr C¦ *0 at. [. ,0`:t TELEPHONE :612' 835 3800 TELEPHONE 612 3386610 TIrOTw• _ « D¦(DO¦• t .0.3 -AM C «.¦Lts s "00[11 FAX 1612: 8963333 FAX 1612: 3369760 L.S. A G¦.• sA¦, A ¦c„ C«¦If,O?«(¦ ,,. OlC•2 [•1 JO1w ¦. fCATT1( , c.t T.Or.f « w[.v[D LINDA " 11SHC¦ f.A1,Ow • ,f DDGC I.C.AS • 210IT".1 NORTH SUBURBAN OFFICE O-: " OA¦' A fTNCk O. L[Vlw ..C..., C. JAC..A. 8990 SPRINGBROOK DRiVE 1•E 25 . Su? 0 v w CLIWC . • ••. r., aosDfco r w . JoHw c Dlt«L S f ¦ICw3.l COON RAPIDS MINNESOTA SS'33 ,c _.' T.O JA"cf 0111, . TELEPHONE 1612. 7867117 Lt. .00-C' -VES Juut A ..s( •' TODD I, r¦(tr.. fTt?«Cw f. solo"O, FAX :612' 286-6711 Cw¦IfTO?r[• _ ... ¦s•wA• ¦ ? ?CTC¦ .. •cC. f". ow : a¦C,w. 14C¦Ort w ..•.1,[ r?l l•.. C. h.G. •..Z?? s"c.¦Ili ¦ or., ,1 0TH. _ ,(.ht Ot¦ALD L. SEC- JOw A C. JO«1 l. Luw DOVIS• C G. wILUAr C . 11 ft .• OA,LC ..OLAN• T"t000¦C A w0, 0.L[ T"01A!a."Ur?«¦[•. JD Reply to Bloomington JO«1 J.! V[,rc-AGE, DA"ICL W OSS CwA[: «A.LCf ¦ wt. yC¦ . rA¦. A. 1U¦i. « (¦.-- L. TALLC JO«« ¦. .' VIwG C wT O. L:.. ?-" JAM[! . " M A1o.cw .. ,c«t., fTCVCN . .A!,Cv T«o".a J. sc-"ou• March 5, 1990 Or collftl JOf [." G•'•s hC"A¦D .. hO¦Df•C DAVID J. •U* ALSO .0-CL -Sco,s.. Byron J. Wallace Director of Community Development City of Richfield 6700 Portland Avenue Richfield, Minnesota 55423-2599 Re: Walser Buick Dear Mr. Wallace: This letter will constitute Walser Corporation's response to the March 1, 1990 Notice of Violation which Mark Hammerstrom has received from you with respect to the three billboards on the Walser Buick site. Enclosed please find my letter of February 12, 1990 to the City Attorney responding to Sivert Hendrickson's January 18, 1990 Notice of Non-Compliance. As pointed in out in our February 12, 1990 letter, state law prohibits cities from making removal of billboards a requirement for development approval. Accordingly, the condition in Walser Buick's Conditional Use Permit requiring removal of the three billboard type signs is unlawful and unenforceable. As you know, Walser Buick has worked long and hard with you, your staff, the Planning Commission and the City Council to improve the Walser Buick and Mazda Dealerships and to comply with all requested conditions. However, for the reasons set forth in our letter of February 12, 1990, Walser simply cannot agree to forego its legal right to keep the three billboards. Removal of the billboards would have a severe impact on Walser's ability to operate its business and on its ability to compete with adjacent automobile dealerships. IT - ??. LARKIN, HOFF?IAN, DALZ &- LINDGREN, LTD. Byron J. Wallace March 5, 1990 Page 2 We sincerely hope that this position will not adversely affect the good relations which Walser has enjoyed with you and your staff over the past few years, and we look forward to working with you and your staff in the future on issues of common interest such as the final parking plan for Walser Buick, the proposed traffic diverter at West 77th Street and Morgan Avenue South, etc. Si e ely, Peter K. Beck, for LARKIN, HOFFMAN, DALY & LINDGREN, Ltd. kw cc: John Dean, Esq. • • PKB:FJ4s -Z5? ?- -'.-2 ( CITY OF RICHFIELD, MINNESOTA Memorandum DATE: March 16, 1990 TO: James Prosser, City Manager FROM: Byron a l A4omanu y Development Director SUBJECT: Walser Buick Notice of Violation and Failure to Comply A notice of violation, pursuant to Section 545.09, Subd. 7(b), was mailed to Walser Automotive and received by them on March 5, 1990. The violation particularized in the notice is as follows: The Conditional Use Permit that was approved on September 12, 1988 by the City Council, conditioned that approval, in item 2, on the removal of the three billboard type signs "within one year". The time has expired and those signs are still in place. Walser was given ten days to remedy the violation and the ten days have expired. I have again reviewed the property and the violation has not been remedied. In addition, I received a letter from Peter Beck, the attorney representing Walser Corppration, stating their position that they have a "legal right to keep the three billboards". I am recommending to you as City Manager, pursuant to Section 545.09, Subd. 7(c), that a hearing be held by the Council to consider the revocation of the Conditional Use Permit approved on September 12, 1988. cc: Peter Beck Y S?'- a? C • 11 PUBLIC HEARING NOTICE CITY OF RICHFIELD, MINNESOTA CITY COUNCIL TO: Mr. Rick Hammerstrom Walser Automotive 5555 W. 78th Street Edina, MN 55435 LOCATION OF PROPERTY: Walser Buick, 2100 W. 78th Street Richfield, MN 55423 PURPOSE: To hear reasons for or against the revocation of a conditional use permit approved September 12, 1988. TIME OF HEARING: 7:00 P.M., Monday, March 26, 1990 PLACE OF HEARING: Council Chambers Richfield City Hall 6700 Portland Avenue South Richfield, MN 55423 VIOLATION: Violation of the Conditional Use Permit, approved on September 12, 1988 by the City Council, which conditioned that approval, in item 2, on the removal of the three billboard type signs "within one year". The time has expired and those signs have not been removed. RECOMMENDATION: That the City Council revoke the Conditional Use Permit approved September 12, 1988 for violation of a specific condition of the approval. NOTIFICATION: You are hereby notified that you have the right to: 1. Be present at the hearing; 2. be represented by legal council during the hearing and; 3. present testimony and evidence and cross examine witnesses; and, 4. a copy of the staff report will be available for your review at City Hall on Friday, March 23, 1990 after 3:00 P.M. ANY QUESTIONS: Byron Wallace City of Richfield 6700 Portland Avenue South Richfield, MN 55423 861-9760 MAILING DATE: March 16, 1990 • PUBLIC HEARING NOTICE CITY OF RICHFIELD, MINNESOTA • CITY COUNCIL TO: Property owners within 350 feet. LOCATION OF PROPERTY: Walser Buick, 2100 W. 78th Street Richfield, MN 55423 PURPOSE: To hear reasons for or against the revocation of a conditional use permit approved September 12, 1988. TIME OF HEARING: 7:00 P.M., Monday, March 26, 1990 PLACE OF HEARING: Council Chambers Richfield City Hall 6700 Portland Avenue South Richfield, MN 55423 VIOLATION: Violation of the Conditional Use Permit, approved on September 12, 1988 by the City Council, which conditioned that approval, in item 2, on the removal of the three billboard type signs "within one year". The time has expired and those signs have not been removed. RECOMMENDATION: That the City Council revoke the Conditional Use Permit approved September 12, 1988 for violation of a specific condition of the approval. HOW TO PARTICIPATE: I. To attend the hearing and give testimony for or against the proposal. 2. Submit a letter to the City Council expressing your views. 3. A copy of the staff report will be available for your review at City Hall on Friday, March 23, 1990 after 3:00 P.M. ANY QUESTIONS: Byron Wallace City of Richfield 6700 Portland Avenue South Richfield, MN 55423 861-9760 MAILING DATE: March 16, 1990 „AW[S r ?MwaIN wD.EP- Drr«,N LARF]\ HOFFMAN DALY ? LINDURE\ LTD JO«N A CO-EF , , . JAC. D,l• . .c.,.I[E. PG,_w(,a[F [NDCl, A'DC•SO1 AT T 0 R N E v S A. LAW .DO•N UN L[C N `C-•E n'E w..An AaEAN C •IU.- IG• Z C *Dec., .. .I C.•C Sl. , ANC S C G'eCPSGN JAwCS C C-C.SON '5CC NORTMWES,ERN FINANCIAL CENTER 200G PIPER JArFRA• 10WER C DwA•C . Do'S O.a 'MAC• P (•CN«GPn A..• DA•P '•'Crc . GPAOr GCNC N '-1- D-C C scu(•G•CN 790G xERxE$ AVENUE SOUTH 222 SC:;T., NINTI-• STREET C•, «[w•NC :AO,•'C-' w:SO., J[rrw_c• C NGCPSGn wIC.APC _ ItNAN B.CO- JO••N r , CP NGTON. MINNESOTA $543 MIN NE APC.'$, MINNESOTA $5402 0 o•N •ow.cs +oo .+ v •••?,.^.. •osc P• c •°"E TELEPHONE 1612 635 3800 T aAN• «.vc• ELEP•CINE 6,2 336 6610 C'..oi«• AN s owc GOerE oos•._ C«APECSS -ODE,, FAX 612 69E 3333 F- F-121 c«•'S•o-Cp _ c C^cF-121 33E c76' _ 6.- .V•E-E•E JO«N P SCA-,.E T«O. ? wf A IEF :i DA « -S.C. S o :•An ,. O•.-A G S•O• NORTH SUBURBAN OFFICE . - S« ,NGn «-A..SC C^vE OCNSC v NGP•Gn A C- v n C' ..IC «A C. C JAC•..AN 8990 SPRINGBRp0Y DRIV Jo«N E DIE— E. Si_"E 25C -C I e P.NAn e AC. Josc o<„ cc•Ea " "' JoN S S_r.. hE• 1"O"AS _ COON RAPIDS. MINNESCTA $5433 - n JAC Ga.C. NC G r: GA-[n • , acs P oo N n iELEP.IONC 612 7 *ODC rPEE- I 86 7..'7 woDNC• +EL C uLIC ? PA SC Si[•«Cn a SG_G«Cn P[*[• s(cA rAX 612 766671, vr•o"C - MA«N,, C«P-S,o-c[P ..A , s«APDN , e•c A • I. D A, GCPA_C : S[C. JO«n • uN DC 'S• '. O_ .•O,«• •C,nC JON P e; . C G. P . «D.AS w .,.P-.El. -P Reply to Bloomington ,0- w'?.,(;-= rn C.E. DA*, «C•«An ..C C[ N• G •C.J JO«N P w -ES ANOPCM _ -C•.C_. S, level P •Ov f«O.AS - .. SC•«G..c March 19 1990 , o•COUNSE. Jose- G T•S wIC«AOC A NO=De•E OAVID . PCA, Byron J. Wallace AESD AD« •, EC N +r'SCONS- Community Development Director City of Richfield 6700 Portland Avenue Richfield, Minnesota 55423-2599 Re: Walser Buick Dear Byron: I have received today, March 19, 1990, a "public hearing not ice" addressed to Mark Hammerstrom at Walser Automotive advising of a hearing before the Richfield City Council on March 26, 1990 to consider revocation of the Conditional Use Permit for Walser Buick. The stated ground for revocation is failure to remove three billboard type signs from the Buick site. Enclosed are letters from myself to the City Attorney dated February 12, 1990 and to you dated March 5, 1990 pointing out that it is unlawful under Minnesota state law to condition a land use approval on the removal of an advertising device. Revocation of the Walser Buick Conditional Use Permit for failure to remove the three billboard signs on the property would be in direct violation of this state statute. If and when the City Attorney is consulted, I am sure he will agree that this is the case. Nevertheless, we will be happy to meet with the City Council to explain the impact of this state law on the situation and to discuss the importance of these signs to Walser's business. Unfortunately, however, I have a long-standing commitment to be out of town from March 23 to April 1, 1990. The principals at Walser, including Mike Shrank and Mark Hammerstrom, will also be out of town at a seminar on March 26, 1990. We would appreciate it very much if this hearing Sl P- Ile LARHIN, BOFFMA\, DALY L1 IANDOREN, I.TI) Byron J. Wallace March 19, 1990 Page 2 could be continued from March 26, 1990 to sometime on or after April 2, 1990. This would also give us and the City Council an opportunity to review the staff report and prepare for the hearing before the City Council. Even if we were not out of town, seven days notice of the hearing and one business day to review the staff report is an awfully short period of time to prepare for a hearing which could potentially put Walser Buick out of business. Please let me know as soon as possible if the hearing will be continued, so that we can make the necessary arrangements. irylp P rely, Peter K. Beck, for LARKIN, HOFFMAN, DALY & LINDGREN, Ltd. kw Enclosures cc/enc: Mark Hammerstrom Jim Prosser, City Manager John Dean, City Attorney • PKB:FK5s • NOTE!!! • The attorney for Walser Automotive, Peter K. Beck, has requested a continuance of the attached hearing until April. If this matter?is continued by the City Council, the next available date is April 9, 1990. Any Questions: Byron Wallace City of Richfield 6700 Portland Avenue South Richfield, MN 55423 861-9760 NOTE!!! The attorney for Walser Automotive, Peter K. Beck, has requested a continuance of the attached hearing until April. 'If this matter is continued by the City Council, the next available date is April 9, 1990. Any Questions: Byron Wallace City of Richfield 6700 Portland Avenue South Richfield, MN 55423 861-9760 9 PUBLIC HEARING NOTICE CITY OF RICHFIELD, MINNESOTA CITY COUNCIL TO: Property owners within 350 feet. LOCATION OF PROPERTY: Walser Buick, 2100 W. 78th Street Richfield, MN 55423 PURPOSE: To hear reasons for or against the revocation of a conditional use permit approved September 12, 1988. TIME OF HEARING: 7:00 P.M., Monday, March 26, 1990 PLACE OF HEARING: Council Chambers Richfield City Hall 6700 Portland Avenue South Richfield, MN 55423 VIOLATION: Violation of the Conditional Use Permit, approved on September 12, 1988 by the City Council, which conditioned that approval, in item 2, on the removal of the three billboard type signs "within one year". The time has expired and those signs have not been removed. RECOMMENDATION: That the City Council revoke the Conditional Use Permit approved September 12, 1988 for violation of a specific condition of the approval. HOW TO PARTICIPATE: 1. To attend the hearing and give testimony for or against the proposal. 2. Submit a letter to the City Council expressing your views. 3. A copy of the staff report will be available for your review at City Hall on Friday, March 23, 1990 after 3:00 P.M. ANY QUESTIONS: Byron Wallace City of Richfield 6700 Portland Avenue South Richfield, MN 55423 861-9760 MAILING DATE: March 16, 1990 • • 3/19/90 CIT? 1420 To: Richfield City Counc TO: LOCATION OF PROPERTY: PURPOSE: TIME OF HEARING: PLACE OF HEARING: We vote that Walser be allowed to keep the billboards up. They provide a screen for nearby neighborhoods. Louise Ragatz (Pa 1 F. C1VP1VVCU JC?lClllilCt 1L, 1700. 7:00 P.M., Monday, March 26, 1990 Council Chambers Richfield City Hall 6700 Portland Avenue South Richfield, MN 55423 VIOLATION: Violation of the Conditional Use Permit, approved on September 12, 1988 by the City Council, which conditioned that approval, in item 2, on the removal of the three billboard type signs "within one year". The time has expired and those signs have not been removed. RECOMMENDATION: That the City Council revoke the Conditional Use Permit approved September 12, 1988 for violation of a specific condition of the approval. "aRTICIPATE: 1. To attend the hearing and give testimony for or against the proposal. 2. Submit a letter to the City Council expressing your views. • 3. A copy of the staff report will be available for your review at City Hall on Friday, March 23, 1990 after 3:00 P.M. ANY QUESTIONS: Byron Wallace City of Richfield 6700 Portland Avenue South Richfield, MN 55423 861-9760 MAILING DATE: March 16, 1990 0 6506 Wi1roan Avenue Edina, Minnesota 55435 Byron Wallace Cite of Richfield 6700 Portland Avenue South Richfield, Minnesota 55423 Dear Mr. Wallace. I own property within 350 feet of Walser Buick and I received a letter about the conditional use permit used by Wlser Buick. There was a hearing to be held on Monday March 26, 1990 and now changed until April 9, 1990 for the convience of Walser Buick. I had planned to appear in person on the 26th to voice my opinion about removing the signs at Walser Buick. Let us be realistic about this!!! Walser Buick was told that on September 12, 1989 there had to remove three signs on their property. This time has come and gone. In fact several months have gone by and both Walser and the City of Richfield have taken no action. 0 Walser Buick has been given enough breaks! There should be no extension for those signs to remain up. Buick was ordered to take them down and they should be taken down. Or the, City of Richfield should take them down for Walser and charge Walser for the cost of taking them down. Walser violated the Conditional Use Permit. They must be made to comply and they must be told to take down . Walser Buick is not above and beyond the law. Just bU use they got a staff of lawye rs to get continuances should theyAbe allowed to break the law. Every resident of Richfield and those people that have any connection with Richfield have to obey the laws of Richfield. If we don't, we must pay in some way. Walser Buick is no and I mean no exception. Walser Buick must be made to comply with the law and that means taking those signs down. Another point is if you look at those signs,more than 60% of the time they are not used. The eyesore should be taken down. Again Walser Buick has broken the law, has had plenty of time to correct their problem, took no action and should now comply with the law and remove those signs. incerely, John D. Alt 296-8240 (days) -2!?' ?-S/ • 7634 Oliver Avenue South Richfield, Minnesota 'SU23 March 26, 1990 Mr. James D. Prosser, City Manager Richfield Municipal Building 6700 Portland Avenue Richfield, Minnesota 55423 Dear Mr. Prosser: When we attended the last City Council meeting which discussed the revocation of a conditional use permit for Walser Buick we thought it was settled that the Council would enforce the removal of the billboard signs on Walser Buick property. We assumed this matter would finally be resolved by the Council as it is a city matter. We will be out of town April 9th, the new date requested by the Walser attorney. We feel that sufficient time and money has been spent on Walser issues but if it is necessary to bring legal action against Walser Buick we would be in favor of this action. Time and money can better be spent on new projects that Richfield is considering for improvement of our city. Yours truly, ARob rt and Lorraine Guthe Richfield residents 'since 1956 Mayor ? Aim _- Ahy ?L ,-- - CM y t Clerk P 7-/ CITY OF RICHFIELD, MINNESOTA Council Letter No. 93 Agenda April 9, 1990 Issue Statement: Purchase in excess of $5,000 for one Groutmaster Mini Pump for use in storm sewer catchbasin-and manhole repair. Background: The City Council policy resolution on purchasing provides that when the purchase of merchandise, materials, equipment or construction exceeds the amount of $5,000, authority to purchase shall be submitted to the City Council for consideration. The Groutmaster Mini Pump would allow us to pump concrete into voids in catchbasins and manholes, thus stabilizing the street and also seal the catchbasins and manholes. In the past these repairs have involved major excavation. Two vendors were contacted and proposals were received from two manufacturers'for the Groutmaster Pump: Boundary Waters Drilling Supply $8,225 E.H. Renner & Sons $8,600 Recommended Motion: Approve a 1990 Purchase Order to Boundary Waters Drilling Supply for one Groutmaster Mini Pump for an estimated total purchase price of $8,225. Basis of Recommendation: 1. This pump would allow us to pump concrete into the voids around the catchbasins and manholes without the major excavation, as in the past. 2. Boundary Waters Drilling Supply submitted the lowest quotation. 3. There is $12,000 in the 1990 Storm Sewer budget for the purchase. Alternative Recommendation: Council may choose not to accept any of the quotations and instruct staff to obtain new quotes. However, staff does not believe better prices can be obtained at this time. Discussion/Decision Mode: Staff requests approval at the April 9, 1990 Council meeting. Res a fully submitted, Jam D. Prosser Cit Manager JDP/cpk _2y '7-,6 CITY OF RICHFIELD, MINNESOTA Council Letter No. 94 Agenda April 9, 1990 Issue Statement: Award of Contract for City Hall Space Utilization Study. Background: The adopted 1990 Capital Budget includes $10,000 for a City Hall Space Utilization Study. Consulting services were sought for a needs assessment to determine the size and type of facility or facilities needed to handle the operations currently housed at. City Hall. Potential consultants were also informed the assessment may also need to consider possible operations, services and/or needs of the future. Of the 47 firms receiving the Request for Proposals, 18 firms submitted proposals. These proposals were reviewed by the City Manager and Department Directors. Six firms were selected for interviews'. References were contacted for two firms. These reference checks included visiting sites of similar work performed by the firm. Boarman and Associates has a wide range of experience working on similar studies with municipal governments. They propose to do a needs assessment, a schematic analysis and to look at cost impacts. The work is anticipated to be completed within 90 days. Boarman and Associates would be compensated on an hourly basis with a "not to exceed" $10,000 maximum. Recommended Motion: Award a contract, not to exceed $10,000, to Boarman and Associates for consulting services related to a City Hall Space Utilization Study. Basis of Recommendation: 1. Expansion of both the size and number of departments using City Hall, and the amount of equipment and other materials housed there, has resulted in a facility not presently meeting our indoor or outdoor needs. 2. The most effective approach to solving space utilization problems at City Hall is to look at the total situation and propose the logical system of problem correction. 3. It is the opinion of staff that, based on the proposals. received and information gathered, Boarman and Associates is the firm best suited to the study. Alternative Recommendation: 1. Do not conduct a City Hall Space Utilization Study. 2. Select a different consulting firm to conduct the City Hall Space Utilization Study. Discussion/Decision Mode: This item is scheduled for the April 9, 1990 City Council meeting. The Council need not take action at this time but the sooner the contract is awarded, the sooner the work may begin and the study completed. There should be some consideration given to completion of the study prior to budget preparation for 1991. Respectfully submitted, (2?1 James Prosser City pager JDP:sdr is 9 - i?_ 7C , CITY OF RICHFIELD, MINNESOTA Council Letter No. 95 April 9, 1990 Agenda Issue Statement: Approval of the•request for funding from the 1990 Urban Hennepin County CDBG Discretionary account. Background: Hennepin County has provided the opportunity for all Urban Hennepin County Cooperating Units to request funding from the County-wide Discretionary Account. The 1990 Discretionary Account contains $158,251. A local public hearing is not required for the application of these funds. However, Council approval is necessary. Richfield proposes to request $60,000 from this account to serve the 21 rehabilitation loan applicants who are currently on a waiting list with the HRA. Recommendation: Approve the request of $60,000 from the 1990 Urban Hennepin County CDBG Discretionary Account for the Rehabilitation Deferred Loan project. Basis of Recommendation: 1. The Hennepin County Board of Commissioners established the following program priorities for the allocation of 1990 s discretionary funds. a. The development of new owner/renter housing affordable to low-and moderate-income families and handicapped persons. b. The rehabilitation of existing rental and single-family dwellings. c. The development of transitional housing facilities for persons who are homeless or at risk of becoming homeless. d. The maintenance and preservation of viable neighborhoods. e. The removal of material and architectural barriers which restrict the mobility and accessibility of handicapped persons to public facilities and housing. 2. Currently there are 21 homeowners awaiting the availability of funding for rehabilitation loans. Three of these applicants have emergency requests. The $60,000 will provide approximately nine homeowners with needed assistance. Alternative Recommendation: 1. Change the amount of funds requested from the 1990 Discretionary Account. 2. Fund other eligible projects which have not been identified by staff. 7 e, Discussion/Decision Mode: Requests to Hennepin County for 1990 Discretionary funds must be received no later than May 1, 1990. Respectfully submitted, Jame Prosser City anager JDP:cak • 0 7 RATIONALE FOR FUNDING REHABILITATION DEFERRED LOAN PROJECT The Deferred Loan Program provides the following: 1. Virtually the only means for low income homeowners to fund major improvements. The average age of Richfield homes is 35 to 45 years. At this age, major improvements are needed; furnace replacement, electrical update, roof replacement, window and siding update. Weatherization and handicapped accessibility improvements are also funded by this program. 2. There are 21 homeowners currently waiting for assistance. The YR XVI request for $68,236 will only fund approximately 11 of those waiting homeowners. This application for $60,000, is needed to fund the remaining 10 homeowners. Many of them have been waiting for assistance for more than a year. The 21 homeowners currently waiting do not yet 'reflect the requests usually received in the spring. There are an estimated 1,800 lower income homeowners who need deferred loan assistance. 3. Funds are needed for potential emergency situations. Three applicants are currently waiting for emergency assistance. Discretionary funds would be used to fund these applicants. 4. Deferred loans provide for household stability and independent living. Having deferred loans available to elderly home owners often makes it possible for them to continue to live independently. The availability of deferred loans to families helps them resolve seemingly impossible situations which threaten their stability. • CITY OF RICHFIELD, MINNESOTA Council Letter No. 96 Agenda, April 9, 1990 Issue Statement: Award of contract for New Ford Town Redevelopment Plan Video Tape. Background: City Council directed staff to prepare a video production to accomplish the following purposes. Increase the awareness of the New Ford Town Redevelopment and Rich Acres Plan. Promote an interactive airport planning process for future airport needs. Proposals were submitted to the city from three video production firms on Friday, March 30, 1990 interested in producing the New Ford Town Video Project. These proposals were reviewed by staff and the three potential firms were interviewed by the city manager, D.J. Leary and Rob Smith for final selection on April 5, 1990. Greatapes has a wide range of experience working on similar projects for other clients. The firm has the qualifications to produce this program because of its experience in production of policy issue videos and also because of its overall creative and technical capabilities. In addition, the firm has a full- service, broadcast quality production facility to produce programs that will meet the technical criterial for a quality broadcast production. The work is anticipated to be completed in 30 days. The firm would not be compensated in excess of $19,201. Recommended Motion: Award a contract, not to exceed $19,201, to Greatapes for video production services related to the New Ford Town Redevelopment Plan. Basis of Recommendation: 1. The video tape will give the New Ford Town Redevelopment Plan broad exposure to the state and increase the awareness of the airport issues to the community as a whole. An interactive community approach will be major theme throughout the video tape. The Bloomington-Richfield Airport Adequacy Report will be used in the video for background and data information. 2. Greatapes personnel will work closely with a Video Production Committee which will include staff and R.A.S.G. consultants. Greatapes will provide the technical expertise and the Production Committee will provide content expertise. 3. It is the opinion of staff that, based on proposals received and information gathered through interviews, Greatapes is the firm best suited for the project. t 4 7-b i Alternative Recommendation: 1. Do not produce a video tape on the New Ford Town Redevelopment Plan. 2. Select a different production firm for the New Ford Town Redevelopment Plan video. Discussion/Decision Mode: Staff requests approval at the April 9, 1990 Council Meeting. Respec V y submitted, Prosser Jame fanager City JDP:kab Enclosure • r • GREPORPES 1523 NICOLLET AVE MPLS. MN 55403 (612) 872-8284 0 Date: March 29, 1990 To: Jim Prosser. Karen Batchelder City of Richfield Video Production Committee From: Casey Thompson, Roger Rude Greatapes Re: RFP Video Production Services Thank you for the opportunity to bid on the "Development Options Through Interaction" Video Project. Greatapes is uniquely qualified to produce these programs because of its vast experience in production of policy issue videos and also because of its overall creative and technical capabilities. Greatapes has been in business since 1975. From its inception, Greatapes has dedicated its staff and resources toward the development of audio/video programs for corporate or public use that - "Make A Difference." Programs that help "Make A Difference" for a privately held company, for education, for 0 government. Programs that help sell, educate and train - people. This philosophy helps Greatapes attract and maintain a diverse client base - from the Advance Machine Corporation to the University of Minnesota -'clients who view Greatapes as a production company that help them "Make A Difference" in their private or public world. The following is a budget and proposal breakdown per the committees request: ITEM al Gods and Objectives x Illustrate why an interactive planning process is beneficial to the equitable development of the Minneapolis/St. Paul International Airport. Explain some of the economic, social, environmental & geographic implications. related to the development of a new airport. Show why the concept, site acquisition and construction of a new airport is 15- 20 years and 2-3 billion dollars away. s Explore some of the livability issues through residential opinion regarding air traffic noise, site accessibility and service availability of the existing site. tf " b` Greatapes/Richfield Page 2 Raise the question "what if? "What if" we look at modifying the present airport location. Is this a viable option for the next 15-20 years and beyond. s Identify some of the key players in the airport development Process ( MAC, Met Council, MNDot, Mpls, St. Paul) and what their relative positions are for airport development (i.e. two-track etc.) Highlight some development options now available that can cost effectively accomodate and mitigate the present and future needs of Minneapolis, St Paul, and their surrounding communities. ITEM e2 Proposed Schedule s April 9 Production Facility/Committee Meeting "Roles & Expectations First Draft Begins _ April 16 First Draft Review/Revisions Coordinating/Com puterGraphics April 23 Final Draft Approval Shoot/Location Schedule Coordinating Continues April 30 On-Location Recording Computer Graphics Finalized Audio Record Narration & Music May 7 Postproduction Finalize & Sign-Off Video Tape Duplication ;Note: This schedule is contingent upon an efficient script approval process (i.e. production committee is responsible for making recommendations for changes or 0 approval within 72 hours of script delivery. IL significant changes occur during production timeline (interviews, site locations, committee members, weather etc.) production schedule may need to change accordingly. / 2Y ' It DEVELOPMENT OPTIONS THROUGH INTERACTION VIDEO TREATMENT Program Alternatives While this video treatment follows a certain format, style and theme, we are also proposing an alternative approach to the program which would be similar in objectives and content, but which would allow for more depth of the issues involved, and employ more state-of-the-art video production and post-production techniques. The first program (9 to 12 minutes in length) would emphasize sections from location interviews and a minimal amount of static graphics. The second program (15 to 18 minutes in length) would allow for a wide variation of interviews, computerized animated graphics, digital video effects and aerial footage. The cost difference of the two types of programs is reflected in the enclosed program budgets. Program Obiectives First, to create for the various audiences a more definitive awareness of the development options available concerning the future of the Minneapolis/St. Paul International Airport, the future of the region in question west of the current airport and the communities adjacent to the airport. Second, to make those audiences aware of the existing and potential interaction between communities and agencies who are stakeholders in those issues in planning, refining and eventual decision-making concerning those development options. a Program Tone Objective, honest, straight forward, non-threatening' and non-confrontational. Program Open The program would open with a rapid visual montage of the various locations being addressed (New Ford Town, the airport, Rich Acres, Interstate 494, Cedar Avenue, Crosstown Highway), and aerial shots of the surrounding communities (Mendota Heights, Eagan, Bloomington, Minneapolis and St. Paul), and would be interspersed with short comments from local residents concerning their current awareness of the airport and surrounding area as it relates to themselves, their homes, businesses or their community in general. 0 _# 7-b '5- 2 Program Approach By means of graphics and short interview segments from community and agency representatives, the Two-Track Plan would be briefly outlined following the program open. General shots of airport activity and the area surrounding the airport would be used to supplement this section. While it will be pointed out that the feasibility of the Track II/new airport concept is some time away and the costs of such a plan quite high, the focus will then turn to the fact that local communities and agencies have an opportunity to develop an interactive approach to evaluate the plausible options, options which fall under Track I--"working to improve the current Minneapolis/St. Paul International Airport". Using aerial shots of the specified area, short interview selections from the various players involved (community and agency representatives as well as local residents), and various graphics, those options would be briefly highlighted, stressing the importance of interaction related to the prioritizing of those options which include: -the option of a second terminal built to the west of the present terminal facility -the option of an additional north-south runway to accomodate the capacity traffic now experienced by the current airport -the options of redeveloping the New Ford Town region into various types of business complexes -the option of an airport maintenance facility in the New Ford Town area -the option of developing noise insulation or, control for adjacent residents and businesses Each of these options would be presented in a comparative style, wherein the current area or region would be depicted through location video, and the future option which follows would be depicted through animated or static graphics. 0 • • 3 Program Close While summarizing the program highlites, it would be stressed that the awareness that has been created concerning interaction on development options could lead to a forum in which those options could be further shared and expanded, and that such forums could help to further shape public opinion on the various issues involved. This close would be visualized in a similar manner to the program open in which the locations would be depicted and the players involved would have a brief closing statement. 0 -Y,/ 7--6 7 • Greatapes/Richfield Page 6 ITEM +3 "Development Options Through Interaction" Video Production Budget (Version I 9 - 12 Minutes) (Version II 15 - 18 Minutes) • A. Script Design Script will be developed by Rich Reeder for Greatapes and the Production Committee. Script includes research and design (outline will be provided by committee) and up to 2 revisions. Script will be approved by all interested parties before production begins. Script Development (t 100/min. plus research) Version I Version II B. Pre-production = 1,800 $ 2,400 An Executive Producer (Casey Thompson), Writer/Director (Rich Reeder) and a Production Assistant will be assigned to coordinate all aspects of production Select talent, interpret script for visual content, arrange shooting schedule, review archival material, obtain necessary clearances, select recording locations, technical crew and direct professional and non-professional talent. The producer and director will basically oversee project from start to finish. I=: the Production Committee will be asked to assist in coordinating talent, archival material and determining site location(s). Pre-production (=40/hr.) Version I Version II z 1.200 t 2,300 C. Production Video production will be all on-location in and around the Twin Cities. Greatapes will utilize broadcast quality equipment (Betacam recording) and professional camera and lighting crew to record location footage. 2?/ 7-D3" Greatapes/Richfield Page 7 C. Production (continued) Version I Production Recording on Betacam (2 1 /2 days video recording on location P$ 1150/day) = 2,875 Helicopter for aerial shots (2hrs 9 275/hr.) j 550 12 Betacam BC20 videocassettes P 9.75ea Z 117 Version II Production Recording on Betacam (3 1 /2 Days video recording on location PS 1150/day) j 4,025 Helicopter for aerial shots (2hrs to 275/hr.) Z 550 15 Betacam BC20 @ 9.75ea Z 146 D. Audio Production & Editing Audio record narration, sound effects and music for video soundtrack. Music and sound effects will be added to create a mood and provide transitions between scenes. Audio recording & editing j 150 CD music cuts/sound effects j 200 Version II Audio recording & editing j 200 CD music cuts/sound effects Z 300 E. Talent Voice over talent will be selected by producer with client's approval. If necessary, auditions for narrator will be conducted using a pool of professional talent and will take place at Greatapes. This category includes professional voice-over narrator only. 4 7-2?? Greatapes/Richfield Page 8 E. Talent (continued) Narrator-voice over fee F. Off-Line Editing Version I Z 450 Version II S 550 Off-line editing or logging will be completed prior to postproduction. This helps provide a preview of the program for the editor & if necessary the committee. Version I 3/4" and vhs window dubs for preview/off-line Z 160 Off-line editing/logging 02hrs. P$35/hr.) Z 425 Version II 3/4" and vhs window dubs for preview/off-line = 225 Off-line editing/logging 07hrs. P$35/hr.) Z 595 G. Computer Graphics Computer graphics will be designed by producer and artist with clients approval. Graphics will consist of a static or animated open and a variety of explanatory graphics (i.e. development options etc.). The number of graphics and degree of complexity is contingent upon the production budget. Computer Graphics (mostly static renditions) = 1,000 Version II Computer Animation & Graphics t 3,100 H. Post-production Greatapes will edit this project on 1" videotape to insure maximum visual and audio quality. Special effects will be used to provide transitions between scenes and highlight key elements. 7 • s Greatapes/Richfield Page 9 Greatapes will utilize ".'state of the art" editing techniques and graphics G.e. similar to the effects used in the STEP "Wellhead Protection Program). Special effects will help illustrate different development options. Version I ...A/B roll computer editing to I" (16 hrs. @ i 1 55/hr) ADO-digital video effects 4hrs I" tape for master, 2 vhs approval dubs Version I "Interaction" Video Production Budget A/B roll computer editing to 1" (24 hrs @ =155/hr) ADO-digital video effects ( l Ohrs # $100) 1" tape for master,2 vhs approval dubs Version II "Interaction" Video Production Budget ITEM s4 Facility Z 2,480 S 400 S 7s = 11,882 t 3,720 t 1,000 90 Z 19,301 Greatapes can be described as a "full-service," "broadcast quality" production facility. This essentially means that Greatapes has the talent and the resources to produce programs at a level that meets the technical criteria for broadcast production. This definition is important in that it ensures your program would be of quality to "air" or what's most important - to insure the quality of your duplicate copies. The better the quality of your "Master" the better the quality of your distribution medium - in this case VHS or 3/4". Greatapes will shoot on the broadcast quality "Betacam" format and master or edit on I" videotape. All necessary graphics or visuals will also be recorded on Betacam. Greatapes will serve as the creative and technical producer on this project. Which means developing script, recording on-location footage, creating graphics or visuals, producing soundtrack with professional narrator and editing all elements into the final "Master" program. I- L Greatapes/Richfield Page 10 ITEM #5 Roles & Expectations Greatapes personnel will work closely with the Video Production Committee and its designated representative on all aspects of the production. A preliminary meeting will be set-up where we can identify roles and expectations (i.e. Greatapes is the technical expert - Production Committee is the content expert) and also identify pertinent research materials and site locations. We will then submit for approval when: ` There are any revisions on the outline or script. There are any changes or additions on interview or locations than those agreed upon by the team. ` There are graphics or visuals to be used in the production. Ow ` Talent is to be selected for narration and any music or sound effects. The off-line or preliminary edit is completed (if necessary) and when the video is in its final edit stage. We may ask for research assistance, site coordination and a representative of the Production Committee to accompany production crew on-location and/or in postprod uction. ITEM e6 Deadlines Greatapes is proud of the fact that our client on-time deadline production rate is 100%! A recent production with the Minnesota Environmental Education Board was produced in 35 days from concept to completion. Because we are a full- service facility we can schedule and control production factors (i.e. 2 shifts of editing, staff videographer, audio recording & editing and video duplication) much more closely than those who have to schedule work with outside facilities. This full-service capability allows us to continuously monitor a project from start to finish. If changes occur during production Greatapes can accommodate our clients needs more efficiently by rescheduling at our discretion without restructuring production timeline or budget. _17_?i1 Greatapes/Richfield Page 1 1 ITEM s 7 Clients Some of Greatapes most recent prod uction/postprod uction projects include: Minnesota Environmental Education Board, Recycling Services, Inc. University of Minnesota Education Development Systems, Minnesota Department Of Jobs & Training, Wanner Engineering/Chemlawn Training Program, Northwest Airlines In-Flight Services, Cenex/Land O' Lakes, American Hardware Insurance, Elmer Andersen Tribute, Minnesota Department of Administration and I.C. System. The above programs represent a small sample of works that Greatapes produced in conjunction with our corporate or public sector clients. This experience helps us understand the requirements of working with a project committee and especially one that is dealing with public service issues. ITEMs8 Staff Executive Producer - Casey Thompson. In 1988 Casey Thompson was selected for an Award of Excellence by the International Television Association. This award was for the the public service program 'Take A Giant Step" which aired on the Goodwill/Easter Seals Telethon. He has 8 years experience as an editor, director and producer. This experience has enabled him to work on programs such as national sales meeting videos for fortune 500 companies to public service programs for clients such as the University of Minnesota. Producer /Director - Rich Reeder. Rich has won numerous national & international awards for documentary, dramatic and promotional programs. His experience in educational media has extended to national satellite conference production and interactive television project coordination. Corporate media projects include training, public relations and marketing for such clients as Northwest Airlines, Toro, Mona, Meyer & McGrath, Farm Credit Services & the Dept. of Transportation. Editor - Steve Kent has 9 years of video editing experience. From documentaries to educational training programs - Steve understands the video medium and uses this understanding to consistently edit award winning programs. He is adept at being able to "tell a story" with the footage that is available. He does not overemphasize special effects, but instead, uses them to highlight key points for emphasis. -74Z 7-I') , Greatapes/Richfield Page 12 Computer Graphics/Editor - Anne Breckenridge. She is involved in Special Projects Production at Greatapes and also coordinates the development of our computer graphics. From special effects to custom 3-D computer animation Annie helps create the "look" for a custom video program. Videggrrpher - Pete Pesek has over 8 years experience in film and video. Pete is familiar with all facets of on-location and in-studio recording and lighting. Whether it is dolly/crane operation, vehicle mounted shooting, handheld recording, in-office lighting or aerial footage Pete knows how to maximize his equipment to obtain the best possible video image. In summary, Greatapes' full-service capability and award winning experience help us create a productive partnership with our clients. A partnership that produces video programs that "Make A Difference." We hope you will view our demo tape of samples that are relevant to this project. If you have any questions regarding this proposal, please call. We look forward to the opportunity to work with you and the "Interactive" Production Committee on this project. Sincerely, Casey Thompson Sr. Account Executive Video Services 9 5TQIVE TOWARD EXCELLENCE IN FORMANCE 'S=TE Department of Administration • 50 Sherburne Ave. • St. Paul, Minnesota 55155 • 612/296-8034 STATE OF MINNESOTA September 26, 1989 Casey Thompson Senior Account Executive Greatapes 1523 Nicollet Avenue Minneapolis, MN 55403 Dear Casey: On behalf of the STEP Policy Video Project team, I would like to thank the Greatapes staff and you for your fine work and terrific cooperation on "Protecting the Source," the video project of the STEP Policy Video Team. In particular, we are pleased that Greatapes was willing to set aside stereotypical ideas about working with government and risk working with four state different state agencies on a low budget project! The purpose of the STEP program is to encourage innovation in state government and to introduce creative management techniques; so the project was an experiment from our point of view, too! We are very pleased with the solid content and high visual quality of "Protecting the Source." I am sure it will get much use by state agencies and the legislature. Sincerely, /01 MICHELE JIMENEZ STEP Policy Video Project Manager • CITY OF RICHFIELD, MINNESOTA y Council Letter No. 92 Agenda April 9, 1990 Issue Statement: Proclamation Designating April 22 as Arbor Day and May as Arbor Month. Background . Richfield traditionally has noted Arbor Day and Arbor Month in an informal manner. The Forestry and Park Divisions will coordinate a tree-planting with the schools and Mayor; and the press usually notes the occasion with a brief article and/or picture. These observations of Arbor Day and Arbor Month (along with meeting other requirements) were sufficient to grant Richfield a "Tree City, USA" status in 1986, 1987 & 1988. However, in 1990, the National Arbor Day Foundation requires a proclamation for recertification. Recommended Motion: Approve an official proclamation designating April 22, 1990 as Arbor Day and May, 1990 as Arbor Month in the City of Richfield. Basis of Recommendation: 1. Richfield has a tradition of acknowledging Arbor Day and Arbor Month. 2. The proclamation is necessary to retain "Tree City, USA" status in 1990. Alternative Recommendation: 1. Do nothing to observe Arbor Day or Arbor Month. 2. Do not approve the proclamation for Arbor Day and Arbor Month thereby losing Tree City, USA status. Discussion/Decision Mode: This item is scheduled for the April 9, 1990 Council meeting. Respectfully submitted, Jame". Prosser City `Manager JDP:sdr Attachment tf mil- l • jj? SIN ;j; 41 ' •+' \?- \_a-.i?. •rt : ?. ltf? L tel: ril l? 1 L ? ??...•i) s? ?f.?/ . ` !Y}K l; ? y? ? ? ? O NC ..: - + 4.) rt'p? 3 ? X00 C .0 $4 4J 4J _ • . O 4 4w C C C 0 CL? N ` C C 0 C W U) W -? > f i ° 0° t 1 +? 0 r? 4-) 4.) W c 0 4J w? MU) $4 C: C: 0 0 ?(ow 'v b O C NrI Z L) P-4 ro 0 •H PO ? 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O C a r-4 w 07 N 0 0 t0 W $4 0UH 4J C0 ?. ,? 4444 0 ,-r O w N ' 0 0 O 4 • O t4J C0 to C 4J C 00t0C: ro., 41 000 E 0 w W u -H x.C+4U .C -H 0 c ? a N 110 $4 0 -H $4 0 X4 0 4J P-1 k* r. $4 ? C Ct ?tov) 1 19E.40- w 902 C V! f0A M to fa C y U iL•" 0 >4 W MC \ 4U C ? 4C:to3 W 47•r4 ° ic o 4J W Et400?) J , dJ ) C O G U im 41 C O G 4 G C I W 3 W C C W C 4 1 rd W 3 E W 4J -,4 0 4J z 0 0 Z O N G? w 0 it 44 N M 0 $4 '0 0 CL> O 0 E 0 +1 i U4+ a 0 w w .C CL rC +J M -H U NOcd CL .G $t IM .. 'cvx .r y '? •? _ oo .?...'h.. Y6n. S _ • • :?y A CITY OF RICHFIELD, MINNESOTA Council Letter No. 91 Agenda April 9, 1990 Issue Statement: Presentation of.Youth Leadership Awards. Background: In 1987, the Youth Leadership Award program to recognize the achievements of the youth in our community was initiated. The program seeks to recognize those students who pursue academic excellence, offer service to the community and continue to develop their leadership skills. The following criteria has been established for this award: • Recommendation by the school administration; • Rank in the top 20% of their class; • Demonstrate evidence of involvement in community and school services; and • Demonstrated leadership skills through election to student office, committees or athletic captaincy. Both the Richfield High School and the Academy of the Holy Angels were invited to nominate students for this award. Recommended Motion: Present the seven students, James Wyckoff from Richfield High School and Daniel O'Rourke, Eric Meyer, Brian Lieser, Heather Rybak, Mandy Potter and Lynnae Schmitt from the Academy of the ?- Holy Angels. Basis of Recommendation: 1. Nominations for this award have been submitted. 2. The students have been invited to attend the Council meeting to receive these awards. Discussion/Decision Mode: This item has been placed on the Presentation section of the April 9, 1990 City Council agenda. Respectfully submitted, J D. Prosser Ci Manager JDP:cak 0