4-23-90 agendasg
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 116
Agenda April 23, 1990
Issue Statement:
Public Hearing and first reading of an ordinance amendment to
Chapter I, Section 115.11, adding subdivision 6 - "Youth Resource
Specialist".
Background:
The Department of Public Safety has recently added a new civilian
position of Youth Resource Specialist. This position assists the
Police Division in handling juvenile cases and school liaison
functions. This position works primarily with children in need
of protective services, diverting juveniles from more extensive
involvement in the Juvenile Justice System. This effort prevents
occurrence of delinquent behavior by developing, implementing,
and participating in prevention programs that provide for the
best interests of children and community.
This person will be responsible for issuing citations for
juvenile status offenses, such as runaway, truancy, and tobacco
use. This person will also be responsible for issuing citations
for juvenile petty misdemeanors such as use of alcohol or
controlled substances. Other cities, such as Crystal, have
similar positions and have adopted similar ordinance amendments
• to allow the Youth Resource Specialist to issue citations for
these limited violations by juveniles.
Recommended Motion:
Approve first reading of an ordinance amendment to Chapter I,
Section 115.11, adding Subdivision 6 - "Youth Resource
Specialist".
Basis for Recommendation:
This ordinance addition should effectively provide the Youth
Resource Specialist with the authority to issue citations to
juvenile status offense violators.
Alternative Recommendation:
Do not approve first reading of this ordinance
amendment/addition.
Discussion/Decision Mode:
The Public Hearing and second reading is scheduled for the May
14, 1990 City Council meeting.
Respectfu ly submitted,
. Jame . Prosser
City anager
JDP:ff
% 49
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 117
Agenda April 23, 1990
Issue Statement:
Appointments of persons to various advisory boards and
commissions.
Background:
Several terms of City boards and commissions expired January 31,
1990. In addition, some commissions have vacancies resulting
from resignations. Vacancies were advertised in the Richfield
Sun Current and the Your City & Schools.
Applicants were interviewed on April 17.
Recommended Motion:
Appoint members to fill the terms on the various boards and
commissions.
Basis for Recommendation:
1. Terms of members expired on January 31. In order to assure
quorums for future meetings, appointments should be made at
this time.
Alternative Recommendation:
. 1. Defer appointments to a later Council meeting.
Discussion/Decision Mode:
This item has been placed on the April 23, 1990 Council agenda
for Council consideration. Appointments will begin immediately.
Respect/fully submitted,
QVII
Jam s D. Prosser
Cit Manger
JDP:ff
BILL NO. 1990-
AMENDMENT TO CHAPTER I
OF THE ORDINANCE CODE
OF THE CITY OF RICHFIELD
CITY OF RICHFIELD DOES ORDAIN:
Chapter I, Subsection 115.11 of the Ordinance Code of the
City of Richfield entitled "Enforcement" is hereby amended by
adding the following new subdivision.
Subd. 6. Youth Resource Specialist. A person holding the
position of Youth Resource Specialist in the Police Division may,
under the direction of the Public Safety Director, issue
citations in lieu of arrest for juvenile status offenses and
netts misdemeanors. but may not take persons into custodv for
refusal to sign such citations.
Passed by the City Council of the City of Richfield,
• Minnesota this day of
1990.
Steven J. Quam, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
E
• City of Richfield, Minnesota
Council Letter No. 115
Agenda April 23, 1990
Issue Statement:
Public hearing on a request for a conditional use permit for a
used car lot at 6529 Penn Avenue South.
Background:
A conditional use permit has been requested by Ray and Kevin
Tharp to establish a 30 space.used car lot at 6529 Penn Avenue
South. This former Arby's site has been underutilized for the
last three years. In 1988, a conditional use permit for a
restaurant with a drive up window was not allowed. The owners
consider this to be a temporary use until a more intensive
development can be worked out.
The site is located in the PASSS Redevelopment area and is zoned
"I", Industrial. A car sales lot of this type is allowed with a
conditional use permit.
Recommendation:
Approve the conditional use permit request with the following
stipulations:
1. That two (2) handicapped parking spaces be striped and
• signed and the building made accessible to handicapped
persons.
2. That all signage be approved by City staff and comply with
PASSS design guidelines.
3. That storm sewer improvements be made to the site and
approved by the City Engineer.
4. That a 22 foot minimum drive aisle be maintained in the
parking area.
5. That landscaping and on-site improvements comply with PASSS
design guidelines.
6. That the building be upgraded to meet all applicable
building and fire code requirements.
Basis of Recommendation:
1. The Planning Commission has reviewed and recommended
approval of the conditional use permit request.
2. The PASSS redevelopment plan is intended to introduce a
sense of cohesiveness in this corridor.
3. No extensive improvements are required for this use and,
therefore, will not impede long term development.
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4. The operational characteristics of this proposed use will
not adversely impact the neighboring properties. The
proposed hours of operation will be 8:00 a.m. to 10:00 p.m.
Monday through Friday and until 8:00 p.m. on Saturday. Auto
detailing is included in the operation but not mechanical
or body work. It would appear that the operation would not
generate substantial noise.
Alternative Recommendation:
1. The City Council may recommend denial of the conditional
use permit if a finding of fact determines that the
conditional use permit would have an adverse impact on the
surrounding properties.
2. The City Council may recommend denial of the conditional
use permit if any of the stipulations cannot be met.
Decision Mode:
A public hearing is scheduled for 7:00 p.m. on April 23, 1990.
The hearing will be held in the City Council Chambers of
Richfield City Hall, 6700 Portland Avenue South.
Notice of hearing was published in the Sun-Current and mailed to
property owners within 350 feet of the property.
Respectfully submitted,
Jame . Prosser
City anager
JDP:cak
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CITY OF RICHFIELD, MINNESOTA Ip?
Council Letter No. 114
Agenda April 23, 1990
0
Issue Statement:
Application for a new on-sale non-intoxicating malt liquor
license for The Silver Spoon Restaurant, 6700 Penn Avenue.
Background:
The application for the new on-sale non-intoxicating malt liquor
license has been submitted by Gin Ng, owner of the Silver Spoon.
The required license fee has been paid.
The public safety investigation has been conducted and revealed
the following:
- The applicant has submitted the required liquor liability
insurance coverage.
- The applicant has paid all general real estate, state
sales, and withholding taxes.
- Mr. Gin Ng is an owner and is the manager, the other
owner is Oi Lau. Neither has a known criminal record.
- Mr. Ng opened the restaurant for business on April 4, 1990
and does hold a current Richfield restaurant license.
There have been no calls for public safety service to
6700 Penn Avenue since Mr. Ng took over the business.
Recommended Motion:
Approve the license application for the on-sale non-intoxicating
malt liquor license for The Silver Spoon Restaurant.
Basis for Recommendation:
1. The applicant has complied with all of the provisions of
both the City code and State statutes pertaining to
3.2 beer licensing.
2. Based on the information supplied by the applicant and
the investigation conducted by the Public Safety
Department, there appears to be no reason to deny the
application for the license requested.
Alternative Recommendation:
1. The Council could decide to continue the application
hearing.
2. The Council could deny the applicant's request for
a license for On-Sale Non-Intoxicating Malt Liquor.
Discussion/Decision Mode:
The request for the renewal of this license has been placed on
the consent calendar for April 23, 1990.
Respec lly submitted,
Jam Prosser
Cit anager
JDP:ff
#49
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 113
Agenda April 23, 1990
Issue Statement:
Approval of the•1990 and 1991 agreement with the City of
Minneapolis for participation in the Urban Corps Intern Program.
Background
The Urban Corps provides college students with an innovative
service learning environment. Through a well-planned internship,
students get an in-depth exposure in a specific field and gain
valuable practical experience. At the same time, the City
receives the benefit of the students' enthusiasm and academic
skills at a nominal cost.
For a number of years, the City of Richfield has cooperated with
the Urban Corps to place area college students in internship
positions with the City. This arrangement has been quite
beneficial because it has enabled the City to hire additional
part-time employees, at very little cost, to either undertake
short-term studies or projects, or to supplement our full-time
work force in performing some of the City's ongoing services.
Under the program, undergraduates are paid $5.75 per hour and
graduate students are paid $6.75 per hour. However, the cost to
• Richfield is $2.39 per hour and $2.80 per.hour. During 1989, the
Nature Center used five interns in their programs.
The Urban Corps Program is administered by the City of
Minneapolis. In order for Richfield to continue participating in
this program, it is necessary to execute an agreement with the
City of Minneapolis, a copy of which is attached. This agreement
does not commit the City of Richfield to hire Urban Corps
Interns, but it does provide the City with the option to hire
interns through the Urban Corps Program as we choose.
Recommended Motion:
Authorize the execution of the attached agreement with the City
of Minneapolis for participation in the 1990/1991 Urban Corps
Intern Program.
Basis of Recommendation:
1. The Urban Corps Program provides a supplement to our full-
time work force.
2. The Program also provides a resource for short-term studies
or projects.
3. The cost of Urban Corps participants is relatively low.
0
I&N, I
• Alternative Recommendation:
Do not approve the execution of the agreement, thus terminating
the program.
Discussion/Decision Mode:
This item is placed on the April 23, 1990 agenda for
consideration in order for Departments to consider the internship
program for the coming year.
Respectfully submitted,
Ci
JDP:cak
U
. Prosser
•
t
•
1990 - 1991
AGREEMENT FOR PARTICIPATION IN URBAN CORPS PROGRAM
BETWEEN CITY OF MINNEAPOLIS AND CITY OF RICHFIELD
TIIIS AGREEMENT is entered into this 23rd day of April 19 90
by and between the City of Minneapolis (herein called "Urban Corps") and
City of Richfield (herein called "Agency".).
WIIEP.EAS, the above named Agency, a public organization or private non-profit
tax-exempt organization, desires to participate in the Twin City Area Urban Corps
and in consideration for the assignment of Urban. Corps student interns to the
Agency, we do hereby agree to the following terms and conditions:`
1. The Urban Corps shall have the right to approve or reject requests for
interns submitted by this Agency upon forms provided for that purpose by
the Urban Corps.
2. The Agency will accept a student as an intern by completing and signing
the Assignment section of the student's Urban Corps application form.
3. The Agency shall utilize such students as may be assigned to it in ac-
cordance with the specifications set forth in its written request to
the Urban Corps, and shall immediately notify the Urban Corps of any change
• in nature of assignment, duties, supervisor or work location.
4. The Agency shall provide such students as may be assigned to it with a safe
place to work and with responsible supervision.
5. The Urban Corps shall have the right to inspect the work being performed
by such students as may be assigned to the Agency, and shall have the right
to interview such students and their supervisors.
6. The Urban Corps shall have the right to require such students as may be
assigned to the Agency to attend such general or special meetings, or to
appear at the Urban Corps office, individually or as a group, as shall
be.necessary for the proper functions of the program.
7. In accordance with the requirements of Federal and State law, work
performed by such students as may be assigned to the Agency shall:
a. Be in-the-public interest;
b. Ndt result in the displacement of employed workers or impair existing
contracts for services;
C. Not involve the construction, operation or maintenance of so much
of any facility as is used, or is to be used, for sectarian
instruction or as a place of religious worship;
d. Not involve any partisan or nonpartisan political activity or be
for the Office of Education.
t; k.
X0_3
8. The Agency shall require such students as may be assigned to it to submit
• time reports and follow such other procedures as may be established by the
Urban Corps.
9. The Urban Corps shall have the right to remove any student assigned to the
Agency from said assignment and from the Agency at any time for any reason
without prior notice, and the Urban Corps shall not be obligated to replace
said student.
10. The Agency shall have the right to remove any student assigned to said
Agency at any time with prior notice given to the student and the Urban
Corps.
11. The Agency warrants that it is in compliance with the provisions of the
Civil Rights Act of 1964 (F.L. 88-352, 78 Stat. 252), and Minnesota Statutes
Section 181.59 and Minneapolis Code of Ordinance, Chapter 139 and 141, where
applicable.
12. The Agency shall indemnify, protect and hold harmless the Urban Corps from
all claims, causes or actions which may result from the assignments of
students to the Agency or because of the acts or omissions of the students.
13. The Agency shall obtain at its own expense Worker's Compensation insurance
(or shall be self-insured under State Law) for such students as may be
assigned to it under this Agreement. For the purposes of the Agreement the
Agency shall be deemed the student's employer and that no employment
relationship exists between the student and Urban Corps, and, further. that
• no employment relationship exists between the Agency and Urban Corps.
14. The Agency shall pay to the Urban Corps 45% or other percentage figure as
agreed upon by identifying the percentage figure on the student's Urban
Corps application form of the gross compensation earned by such students
assigned and accepted by the Agency under a Federal or State program. The
Urban Corps will bill the Agency, in accordance with bi-weekly payroll
periods, for its proper share of the compensation of such students as may
have been assigned to the Agency and performed work during said period.
Student hourly rates are set forth in. Section 14(a) and 14(b) of this
Agreement.
a. Hourly compensation for students will be set at minimum rates of $5.75
per hour for entering freshmen through receipt of a Bachelor's degree,
and $6.75 per hour for graduate students; other agreed upon hourly
compensation rates not to be below the specified rates in 14(a); or
other rates for Urban Corps student interns as established by the City
of MirineaQolis, through a salary ordinance replacing current minimum
rates.
b. A graduate student is defined for purposes of this Agreement as one
who has received a B.A., B.S., or equivalent degree or is enrolled
in the fifth year of a five year program.
15. At the election of the Agency, the Urban Corps shall place students to
• intern under a Stipend program. This option will be specified in the
Assignment Form which the intern's Agency supervisor must sign before
commencement of the internship. The Stipend rate which the Agency shall pay
the Urban Corps is $30.00 per week for each week the student works.
j. C
•
04#1 , 4
16. At the election of the Agency, the Urban Corps shall place interns for whom
the Agency will pay the intern's total compensation plus an additional
fifteen percent (15%) for administrative costs. This option will be
specified in the Assignment Dorm which the intern's Agency supervisor must
sign before commencement of the internship. Agency rates for said option
are set forth in Section 16(a) and 16(b) of this Agreement.
a. Agency rates for students will be set at minimum rates of $6.61 per
hour for.entering freshmen through receipt of a Bachelor's Degree,
and $7.76 per hour for graduate students; other agreed upon hourly
compensation rates not to be below specified rates in 16(a); or other
rates for Urban Corps student interns as established by the City of
Minneapolis through a salary ordinance replacing current minimum
rates.
b. A graduate student is defined for purposes of this Agreement as one
who has received a B.A., B.S., or equivalent degree or is enrolled .
in the fifth year of a five year program.
17. Performance under this contract shall commence on July 1, 1990 and terminate
on June 30, 1991 unless amended in writing as mutually agreed upon by both
the Agency and the Urban Corps; however, either party may terminate upon
sixty (60) days written notice.
Based upon the statements and affirmations made by the Agency through the
above document, the Urban Corps hereby agrees to the assignment of students to said
Agency, in accordance with said document and the applicable laws and regulations.
•
CITY OF MINNEAPOLIS
By
Mayor
ATTEST:
City Clerk -
COUNTERSIGNED:
City Finance Officer
Approved as to Legality:
• Minneapolis Assistant City Attorney
AGENCY
CITY OF RICHFIELD
Agency Name
6.700 Portland Avenue
Address
Richfield, MN 55423-2598
City State Zip Code
By
Title Mayor
By
Title City Manager
ATTEST:
City Clerk
:0 p (T
• CITY OF RICHFIELD, MINNESOTA
Council Letter No. 112
Agenda April 23, 1990
Issue Statement:
Resolution providing for polling places and designating election
judges for the June 5, 1990 special election.
Background:
Minnesota Statute 204B.21, Subd. 2 provides that election judges
for precincts in a municipality shall be appointed by the
governing body of the municipality and that the appointments be
made at least 25 days before the election at which the election
judges will serve.
Recommendation:
It is recommended that the City Council adopt the attached
resolution designating polling places and appointing election
judges for the Special Election to be held on Tuesday, June 5,
1990.
Basis for Recommendation:
1. Compliance with Minnesota Statute 204B.21, Subd. 2
2. The proposed resolution contains names of those who have
. indicated a willingness and ability to serve as an election
judge for the June 5, 1990 Special Election. The
names come from a pool of people who have indicated their
interest in serving as an election judge to the County
Auditor pursuant to the provisions of M.S. 204B.21 subd.l
and those who have previously served or indicated interest
in serving.
Alternative Recommendation:
1. The City Council could chose to appoint others who are not
named in the resolution.
2. If the City Council does not appoint election judges, the
conduct of the election would not be valid.
Discussion/Decision Mode:
The City Council is required by state statute to make election
judge appointments at least 25 days prior to the election.
Therefore, it is recommended the City Council pass the attached
resolution at this meeting.
Res lly submitted,
Jam s Prosser
Cit anager
JDP:ff
46G-I
•
RESOLUTION NO.
RESOLUTION PROVIDING FOR POLLING PLACES
AND DESIGNATING JUDGES FOR
THE SPECIAL ELECTION
OF JUNE 5, 1990
U
1990.
WHEREAS, a special election will be held on Tuesday, June 5,
NOW, THEREFORE BE IT RESOLVED by the City Council of the
City of Richfield, that said election shall be held at the
polling places as herein appear specified:
Precinct No. lA Mt. Calvary Education Building
Ward 3 6541 16th Avenue
Precinct No. 2A St. Peter's Catholic Church
Ward 2 6720 Nicollet Avenue
Precinct No. 3A Sheridan Hills School
Ward 1 6400 Sheridan Avenue
Precinct No. 4A St. Richard's Catholic Church
Ward 1 7540 Penn Avenue
Precinct No. 5B Richfield Junior High School
Ward 1 7461 Oliver Avenue
Precinct No. 6B Central School Building
Ward 2 7145 Harriet Avenue
Precinct No. 7A Hope Presbyterian Education Facility
Ward 2 7201 4th Avenue
Precinct No. 8A Richfield Intermediate School
Ward 3 7020 12th Avenue
Precinct No. 9A Centennial School
Ward 3 7315 Bloomington Avenue
0
. and, that the following are hereby appointed as judges for
said election:
Shirley Gisselquist (DFL)
Ralph Roberts (IR)
Lois Kovach (DFL
Joyce Morrell (IR)
Elaine Gilhousen (IR)
Jean Frenz (IR)
Alice Dickinson (IR)
Jette Floberg (IR)
Sue Lewis (IR)
Lavella Turek (DFL)
Jan Andersen (IR)
Linda Bloomgren (DFL)
Alvina Mjelve (IR)
Helen Moritz (DFL)
Catherine Alfano (DFL)
Ray Johnson (DFL)
Marilyn Wagner (IR)
Corrine Cosgrove (DFL)
Phyllis Reinmuth (IR)
Lois Karnas (IR)
Angela Aylward (IR)
Danette Kamrath (DFL)
James Harkness (DFL)
Vivian Bennis (IR)
Betty Halloran (IR)
Muriel Bernstein (DFL)
Gladys Hayden (DFL)
Helen Peterson (DFL)
Clifford Martinson (IR)
Vernette Carlson (DFL)
Betty Obenchain (DFL)
James Jungels (DFL)
Gertrude Herll (DFL)
Audrey Winslow (IR)
Dee Wilcox (IR)
Barb Cook (DFL)
Alternates:
Helen Hillstrom (DFL)
Ilene Holen (IR)
• Olga Kelash (DFL)
Joanne Holt (IR)
Mae Farr (IR)
Pat Bunting (DFL)
Elinor Kuhl (DFL)
Rosemary Koelln (IR)
PASSED by the City Council of Richfield, Minnesota this 23rd
day of April, 1990.
Steven J. Quam Mayor
ATTEST:
Thomas P. Ferber City Clerk
0
CITY OF RICHFIELD, MINNESOTA 0/ G
Council Letter No. 111 (? r
Agenda April 23, 1990
Issue Statement:
Council affirmation of participation in Hennepin County joint
purchasing program for purchase of gasoline.
Background:
Each year the City of Richfield participates in a joint
purchasing agreement with Hennepin County and several
municipalities within the County for the purchase of certain
services and supplies. One such item is the purchase of
gasoline.
A Hennepin County joint purchasing contract award with Rollins
Oil Company of Roseville, Minnesota will go into effect for the
period May 1, 1990 - April 30, 1993, for the purchase of
gasoline. Rollins Oil Company was also the vendor for the 1987-
1990 contract. Prices may fluctuate throughout the contract
period. The Posted Terminal Prices in effect on a certain day
will be applicable toward the price to be paid for gasoline
delivered on that day.
Recommended Motion:
Approve the master Hennepin County joint purchase agreement for
the purchase of gasoline.
Basis of Recommendation:
• 1. The City uses 100,000 gallons of gasoline annually, and
several individual purchases of gasoline exceed $5,000.
2. Placing individual purchases of gasoline on the Council
agenda is a very time-consuming and unnecessary
administrative action.
3. The Hennepin County joint purchase agreement provides the
City with an extremely competitive price on gasoline.
4. The City currently purchases gasoline from Rollins Oil
Company on a regular basis through the old purchase agreement
which expires April 30, 1990.
Alternative Recommendation:
Council may require each individual purchase of gasoline over
$5,000 be brought to the City Council.
Discussion/Decision Mode:
This item is on the April 23, 1990 council agenda. Staff is
requesting approval at this time.
Respectfully submitted,
Ja D. Prosser
City Manager
JDP/ff
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HENNEPIN COUNTY PURCHASING DIVISION
A-2205 GOVERNMENT CENTER
300 SOUTH SIXTH STREET
MINNEAPOLIS, MN 55487-0225
.#toF-1
This invitation Is Issued to establish a contract to supply Hennepin County
with a commodity or service in accordance with the accompanying specifications.
CONTRACT NO: 1318AO
SPECIFICATIONS FOR: GASOUNE FOR HENNEPIN COUNTY AND CERTAIN
INSTRUMENTALITIES
CONTRACT PERIOD: May 1, 1990 through April 30, 1993
SUBMIT BIDS BEFORE
BID OPENING TIME TO:. Hennepin County Purchasing Division
A-2205 Government Center
Minneapolis, MN 55487-0225
BID OPENING
TIME AND LOCATION: 2:00 p.m., Tuesday, March 20, 1990
Bid Opening Room, 22nd floor of the Administration Tower,
Hennepin County Government Center, 300 South Sixth Street,
Minneapolis, Minnesota
BID DEPOSIT
(SUBMIT WITH BID): Not Required
PERFORMANCE BOND: Not Required
AFFIRMATIVE
ACTION PLAN: May be required Mess an exemption is granted by the
Affirmative Action Programs Department. See section K.5. See
paragraph 10 of the Special Terms and Conditions. See
attached Sample Plan.
BUYER NAME & PHONE: Frank Gedhg, (612) 348-3885
STANDARD TERMS
AND CONDITIONS: See Articles A through M.
SPECIAL TERMS
AND CONDITIONS: See paragraphs 1 through 12.
NOTES: I. This cover sheet Is an integral part of the bidding documents.
2. If your company wishes to be retained on the bid list for the above category of
commodities or services, pleose return either a bid or a 'no bid' response to this
Invitation.
A LP-, A
•
•
r?
L
COUNTY: The term County shop refer to the Comfy of Hennepin controcthg on behalf of itself and
certain Instrumentalities.
1.
INTENT OF SPECIFICATIONS: It Is the Intent of the specN{cotlons to obtain bids on behalf of the
following instrumentalities:
2.
Apple Volley City
Bloomington City
Brooklyn Center City
Brooklyn Park City
Columbia Heights City
Crystal City
Deephoven City
Eden Prairie City
Edina City
Golden Valley City
Hennepin County Public Service
Hennepin Hennepin Technical College
Metro Waste Control Comm.
Minnetonka city
aatyCltv
Roseville City
St. Anthony City
St. Louis Park City
Shakopee City
Other members of the Hennepin County Cooperative Purchodng Group not fisted above may
purchase under this agreement only with the permission of the vendor and Hennepin County.
All locations must be Included in the bidder's proposal. No bid wM be considered unless oil locations
are contemplated by the bidder for all items quoted. Award WO be mode by Hennepin County
on behalf of the Instrumentalities who will each be Issuing purchase orders and are to be billed
separately and will make payment separately. The quantities indcated on the attached bid
Proposal form are ml for a one-time delivery.
Right Is reserved by the purchasers to change delivery points or to odd or delete such points
CONTRACT PERIOD: The contract period shill tommence on date of notification of award and
terminate April 30, 1993.
3.
4. CONTRACT TERMINATION: The contract or any Item In the contract may be terminated throughout
the contract period for any reason by either Hennepin County or the successful bidder after giving
thirty (30) days advance notification In writing of intent to cancel or tem*%Ae the contract or any
Item In the contract. Notification must be sent to or received by Hennepin County Purchasing, A-
2205 Government Center, Minneapolis. Minnesota 55487-0225.
In the event of termination of the =*act or any Item In the contract by the contractor, the
purchasers shall have the right to contract with and/or purchase the terminated Items at the original
bid prices from the other bidder(s) who part4x ed in the origind bid opening If such bidder(s)
ogress at that time.
5. QUAN7TTIES: Quantities indcated on the attached bid Proposal form and distribution list are twelve
(12) month estimates hosed upon the bast information a+okkAe at the tkne these specifications
were prepared. Budge*V considerations and other factors may increase or decrease the
quantities.
b. ORDERS: Various quantities will be ordered by various purchasers at various tirrres throughout the
contract period.
7. PRICE:
a. Section A. Under Section A on the attached Proposal form. biddw= are to quote the fallowing
prices:
1) Vendor's Posted Terminal Prices. Vendor's Potted Tem*nd Prices must inckide all costs
T except State of Minnesota inspection Fee, trarssportatieon oasis, and State of Minnesota
Vendor's Posted Terminal Prices. Axiuole throughout the contract period. The
successful bidder(s) mud subff t a letter of 'Price Charge NoNtcotiom to the purchasers
when the Posted Terminal Prices increaw or decrease and the letter must state the date
that the price change is to be effective. At no time will the Contractor be allowed to
charge Hennepin County and InshurnentaiHies.a price higher than they are charging
other similar customers.
The Posted Terminal Prices in effect for Hennepin County and Instrumentalities on a
certain day will be applicable toward the price to be paid by Hennepin County and
Instrumentalities for Gasoline delivered on that day.
2) State of Minnesota inspection fee, subject to change by the State.
3) State of Minnesota Tax, subject to change by the State.
4) miscount: Bidders who are willing to sell Gasoline at prices lower than their Posted
Terminal Prices should indicate on the Bid Proposal Form the price per gallon to be
deducted from the Posted Terminal Price per gallon. The discount shall not be subject
to change throughout the contract period unless a lower cost for Gasoline for the
purchasers Is the result.
5) Total Price Per Gallon.
6) Total price for quantity of gallons shown.
b. Section B. Under Section B on the attached Proposal form, bidders are to quote transportation
costs per gallon for transport or tar*wagon delivery to each of the purchaser's delivery points
listed.
Transportation costs per gallon that are based on common carrier rates current on the bid
opening date may be increased or decreased during the contract period. If the common
carrier rates are increased or decreased by the amount of the Increase or decrease.
Hennepin County must approve my price changes before they are put into effect. Rage
changes must be submitted to the County for approvai with a copy of applicable Tariff
reference within 21 days after the rate change becomes effective.
• c. At any time during the contract, the County may at Its option solicit bids and/or get posted
pricing from other vendors. If a lower price exists, the contractor:
1) Will have the opportunity to meet the lower price; or
2) Shall permit the County to purchase from other vendors such quantities that may be
available at the lower price.
8. DE1rVEQY:
a. Deliveries shall be made within twenty-four (24) hours after notification unless otherwise
instructed, and must be made as called for by the indicated purchasers to storage tanks at
the locations listed below.
b. The purchasers reserve the right to split a transport delivery between more than one location
within their jurisdiction at no additional charge, unless a specific charge for such split deliveries
is cited In vendor's bid proposal.
C. Deliveries of 8A00 or more gallons shall be construed as transport deliveries.
Deliveries of leas than 8,000 gaNom wW be construed as tankwagon deliveries.
d. Transport deliveries will consist of either all regular or aq unleaded gas; or a combination of
regular and unleaded gas.
e. The purchaser's names, delivery points, estimated quantities for twelve (12) months, and normal
miNmum deliveries are hcicated on the attached bid proposal form.
9. METERING OF PETROLEUM PRODUC75: GasoWie must be metered from the Tanicwagon delivery
. vehicle Into the stor?g tank. The hvolce for materials furnished must have the metered volume
as delivered stamped e1fW9W. FA fteta rust accompany Transport deliveries. Failure to provide
adequate metering devices may be suMctent cause to reject the bid.
-kF,4
10. AFFIRMATIVE ACTION PLAN: Any questions regarding the Afflr mauve Action Plan should be directed
to the Director of Hennepin County Af knx ve Action Programs Department, A-303 Government
Center, 300 South Sixth Street, Minneapolis, Minnesota 55487-0033, telephone number (612) 348-
4096.
An Affirmative Action Plan may be required unless an exemption is granted by the Affirmative Action
Programs Department. See section KS of the Standard Terms and Conditions. See attached
Sample Plan.
11. DETAILED SPECIRCA71ONS: Gasoline to conform to State of Minnesota. Department of Transportation
Specification 3911 attached and to any pertinent supplemental specMcafions or revisions made to
the attached specifications by State of Minnesota, Department of Transportation.
Gasoline delivered shall be subject to pwlodicd sampling, and testing by either the State
Laboratory, or by an independent testing oratory in the Twin City area.
12. RENEWAL OF CONTRACT: The contract may be renewed and extended for additional twelve (12)
month periods If the extension of such is permit l by the contractor and the standard of service
is satisfactory. Unless stated otherwise elsewhere In the specifications, no renewal or extension can
be made by the County unless the ad" bid terms of the contract remain the same during the
renewal or extension period. The County v?Ap contact the contractor prior to the contract
termination date to determine whether or not the contractor will penT* a renewal or extension of
the contract on this basis.
0
40
PBQPQaAI
• (To be opened Tuesday. March 20, 1990 at 2:00 p.m.)
CONTRACT NO. 1318AO
PROPOSAL OF
ADDRESS
CITY, STATE, ZIP
PHONE
for the furnishing and delivery of GASOLINE for Hennepin County and certain instrumentalities, in
accordance with the attached specifications which were submitted with this Proposal and upon
which this Proposal is made.
Note:
1. Under Section A bidders are to quote prices that do not include transportation cost
for Item Nos. 1 and 2.
2. Under Section B bidders are to quote prices for delivery only (Transportation Costs) to
each delivery point listed.
3. At the end of Section B bidders ore to quote the Total Amount of Bid (Section A plus
Section B).
r- r -I
LJ
Item No. 1 Unleaded Gasoline - Transport Delivery 1,263,500 gallons
Item No. 2 Regular Gasoline - Transport Delivery 176,500 gallons
Item No. 3 Unleaded Gasoline - Tonkwogon Delivery 130,000 gallons
Item No. 4 Regular Gasoline - Tankwagon Delivery 75,450 gallons
Quote prices for the above items on the following pages.
n
u
Page 1 of 9 Pages
CONTRACT NO. 1318AD PROPOSAL OF
UNLEADED AND REGULAR GASOLINE - TRANSPORT DELIVERIES
Section A
Item No. 1 - Unleaded Gasoline. Trang=rt Delive??
Vendor's Posted Terminal Price as of March 13 $ /gallon
Add State of Minn. Inspection Fee $ /gallon
Add State of Minn. Tax $ /gollon
Deduct Federal Tax - $ /(;ollon
Discount (See paragraph 7.a.4)) - $ /gallon
Total Price Per Gallon $ /gallon
Total Price Total Amount
Estimated Quantity Per Gallon Item No. 1
1263500 gallons $ $
n
LJ
Vendor's Posted Terminal Price as of March 13 $ /gallon
Add State of Minn. Inspection Fee $/gallon
Add State of Minn. Tax $ /gollon
Deduct Federal Tax - $ /gallon
Discount (See paragraph 7.o.4)) - $ /gallon
Total Price Per Galion $ /gallon
Total Price Total Amount
Estimated Quantity Per Galion Item No. 2
176500 gallons $ $
TOTAL AMOUNT - SECTION A (Total Amount Item No. 1
plus Total Amount Item No. 2) .................................... $
0
Page 2 of 9 Pages
?F'?
CONTRACT NO. 1318,00 PROPOSAL OF
UNLEADED AND REGULAR GASOLINE - TRANSPORT DELIVERIES (contd)
SECTION B - Bidders must quote transportation cost per gallon only for transQQ? deliverv of Unleaded
and Regular Gasoline to each of the delivery points listed below.
Est. Qty. trans. Cost
Delivery Point Gallons Per Gallon I=1
Apple Volley City - 6442 West 140th Street West 75,000 $ $
Bloomington City - 9930 Logan Avenue South 175,000 $ $
Brooklyn Center City - 6844 Shingle Creek Parkway 64,000 $ $
Brooklyn Park City
4600 - 83rd Avenue North 50,000 $
S
5800 - 85th Avenue North 85,000 S $
Columbia Heights City - 637 - 38th Avenue Northeast 60,000 $ $
Crystal City, 6125 - 41st Avenue North 50,000 $ $
Eden Prairie City - 7801 Mitchell Road 90,000 $ $
Edina City - 5146 Eden Avenue 87,000 $ $
•
Golden Valley City
7800 Golden Valley Road 23.000 $ $
8200 Western 4,000 $ $
Hennepin County Public Service Bureau
320 Washington Avenue South, Hopkins 72,000 $ $
120 West 81st Street, Bloomington 6,500 S $
3880 Shoreline Drive, Orono 16,000 $ $
8751 Jefferson Highway, Osseo 48,000 $ $
23400 Cty. Rd. 10, Burschville 42.500 $ $
Hennepin Technical College
9000 Brooklyn Blvd., Brooklyn Park 16,000 $ $
9200 Flying Cloud Drv., Eden Prairie 16,000 $ $
Minnetonka City - 11522 Minnetonka Boulevard 90,000 $ $
Richfield City, 7700 Pillsbury Avenue South 82,000 $ $
Robbinsdale City - 4601 Toledo Avenue North 48,000 $ $
Roseville City - 1140 Woodhill Drive 55,000 $ $
Page 3 of 9 Pages
• CONTRACT NO. 1318AQ
St. Anthony City - 3801 Chandler Drive 38A00 S $
St. Louis Park Ctty - 7305 Oxford Street 100A00 .$ $
Shakopee City - 1030 East Fourth Avenue 47D00 $ $
1 A00.000
TOTAL AMOUNT - SECTION B ..................................... $
TOTAL AMOUNT OF BID FOR UNLEADED AND REGULAR GASOLINE -TRANSPORT
DELIVERY (TOTAL AMOUNT SECTION A plus TOTAL AMOUNT SECTION B) ......... $
40
PROPOSAL OF,
Pope 4 of 9 Pages
CONTRACT NO. 1318A0 PROPOSAL OF
•
UNLEADED AND REGULAR GASOLINE - TAN
KWAGON DELIVERIES
Section A
Item No. 3 - Unleaded Gasoline. Tankwaaon Detivepy
Vendor's Posted Terminal Price as of March 13
$ /gallon
` Add State of Minn. Inspection Fee $ /gallon
Add State of Minn. Tax $ /gallon
Deduct Federal Tax - $ /gallon
Discount (See paragraph 7:0.4)) - $ /gallon
Total Price Per Gallon $ /gallon
Estimated Quantity Total Price Total Amount
Per Galion Item No. 3
130,000 gallons $ $
• Item No. 4 - Regular Gasoline. Tankwaaon Delivery
Vendor's Posted Terminal Price as of March 13 $ /gallon
Add State of Minn. Inspection Fee $ /gallon
Add State of Minn. Tax. $ /gallon
Deduct Federal Tax - $ /gallon
Discount (See paragraph 7.a.4)) - $ /gallon
Total Price Per Gallon $ /gallon
Total Price Total Amount
Estimated Quantity Per Gallon Item No. 4
75A50 gallons $ $
TOTAL AMOUNT - SECTION A (Total Amount item No. 3
plus Total Amount Item No. 4) .................... ................ $
Page 5 of 9 Pages
4r_10
CONTRACT NO. 1318A0 PROPOSAL OF
UNLEADED AND REGULAR GASOLIN E - TANKWAGON DELIVERIES (contd)
SECTION B - Bidders must quote transportation cost per gallon only for tankwagon li of
Unleaded and Regular Gasoline to each of the delivery pots ksted below.
Est, Qty. Trans. Cost
Delivery Point Gallons Per Gallon I4L9-I
Bloomington City
3315 West 110th Street (Dwon Golf Course) 5.000 $ $
102nd & Normandale (Hyland Golf Course) 2,000 $ $
Deephaven City, 20225 Cottagewood Road 15.500 S $
Hennepin County Public Service Bureau
4141 Shoreline Drive, Spring Pork
(Sheriff's Water Patrol 6,500 $ $
1145 Shenandoah Lane, Plymouth
(Adult Corrections Facility) 6,000 $ $
14300 Co. Rd. 67, Glen Lake
(County Home School 10.000 $ $
• Hennepin Parks
12300 Elm Creek Park Road, Maple Grove
(Elm Creek Park) 11,000 $ $
County Road 19 & 24, Maple Plain
(Baker Pork) 28,500 $ $
6246 - 190 Street East, Prior Lake
(Cleary Lake Park) 5,500 $ $
2640 North Drive, Wayzata
(Noerenberg Park) 650 $ $
8800 Chalet Road, Bloomington
(Hyland Pork) 14,500 $ $
Route 1, Excelsior (Carver Park) 3.000 $ $
Route 2, Rockford (Lake Rebecca Park) 2,000 $ $
Rogers (Crow-Hasson Park) 5.000 $ $
French Park, Plymouth 11.000 S $
Hennepin Technical College
9000 Brooklyn Boulevard, Brooklyn Pork 8,000 $ $
Metro Waste Control Comm.
• 3565 Kannebec Drive, Eagan 24.000 $ $
Page 6 of 9 Poges
CONTRACT NO. 1318A0 PROPOSAL OF
•
Orono City
1285 South Brown Rood 42.000 $ $
265 Orono Orchard Rood 1,000 $ $
Richfield City, 2201 East 66th Street 4.300 $ $
205A50
TOTAL AMOUNT - SECTION B . . .................................... $
TOTAL AMOUNT OF BID FOR UNLEADED AND REGULAR GASOLINE - TANKWAGON
DELIVERY (TOTAL AMOUNT SECTION A .plus TOTAL AMOUNT SECTION B) ......... $
0
0
Pope 7 of 9 Popes
* ?F? /A
CONTRACT NO. 1318AO PROPOSAL OF
TOTAL AMOUNT OF BID FOR UNLEADED AND REGULAR GASOLINE
- TRANSPORT DELIVERY (from page 4) ............................... $
TOTAL AMOUNT OF BID FOR UNLEADED AND REGULAR GASOLINE
- TANKWAGON DELIVERY (from page 7) ............................. $
TOTAL BID .. .................. ..... .....
Split Delivery Charges (See paragraph 8.b.)
Quote charge, If any, for split transport delivery
Quote charge, 9 any, for split tankwagon delivery
Discount for payment within thirty (30) days .......................... %
Please verify that the Affirmative Action Plan has been submitted
with this bid. See paragraphs 10. K.5, and N.1. Failure to submit
this Information with the bid is cause for rejection of bid ................. Yes_ No_
Soles Representative (for placing orders):
Nome Phone
• By signs this
signing Proposal, the Bidder understands and ogress to the attached Terms, Conditions and
Specifications, Including Paragraph L l entitled 'NON-COLLUSION'.
STATE YOUR FIRM'S FULL LEGAL NAME
(This information is for preparation of contract forms if award is made to your firm.)
SIGNATURE
NAME
(Please type name of contact person for contracts.)
INCORPORATED IN THE STATE OF
Payment should be made to: NAME
Of different from above.)
ADDRESS
CITY, STATE, DP
FEDERAL IDENTIFICATION
• OR SOCIAL SECURITYNO.
(Necessary before payment can be made.)
Page 8 of 9 Pages
CONTRACT NO. 1318A0 PROPOSAL OF
The Hennepin County Board of Commissioners approved a Republic of South Africa Divestiture Compliance
Program. The program requires that bidders respond to the following questions:
1. Do you have direct business involvement within the Republic of South Africa?
Yes No
a. If yes, describe the business involvement:
b. If yes, are there divestiture plans?
•
Yes No
2. Do you adhere to the Sullivan Principles?
Yes No
1. Nonsegregation of the Races in All Eating, Comfort, Locker Rooms, and Work Facilities.
2. Equal and Fair Employment Practices for Ali Employees.
3. Equal Pay for All Employees Doing Equal or Comparable Work for the Same Period of Time.
4. _ Initiation and Development of Training Programs that Will Prepare Blacks, Coloureds, and Asians in
Substantial Numbers for Supervisory, Administrative, Clerical and Technical Jobs.
5. Increasing the Number of Blacks, Coloureds, and Asians in Management and Supervisory Positions.
6. Improving the Quality of Employee's Lives Outside of the Work Environment in Such Areas as Housing,
Transportation, Schooling, Recreation, and Health Facilities.
State Your Firm's FLA Legal Name:
Signature of Some Person xgNng the Bid
0
Page 9 of 9 Pages
? G?
• CITY OF RICHFIELD, MINNESOTA
Council Letter No.110
Agenda April 23, 1990
Issue Statement:
Award of contract for an aerial bucket and utility body.
Background:
The approved 1990 Central Garage Motor Pool budget contains
$68,000 for the purchase of a new truck, aerial bucket and
utility body for use by the Street Maintenance Division. A 22000
GVW cab and chassis has been purchased through the Hennepin
County bidding process. The aerial bucket and utility body
needed to complete this truck for street light and sign
maintenance was not available through the County bid process. A
formal bid opening was held April 13, 1990 with the following
results:
Simon-Midwest, Inc. $45,846
Truck Utilities & Mfg. Co. $60,000
The bid submitted by Truck Utilities & Mfg. Co. did not meet
specifications as written. The unit bid included a demonstrator
truck and bucket. The bucket would take many modifications to
meet specifications.
• Recommended Motion:
Approve the purchase of an aerial bucket and utility body from
Simon-Midwest, Inc. for the sum of $45,846.
Basis of Recommendation:
1. Simon-Midwest submitted the low bid and met specifications.
2. There is adequate funding in the budget for this purchase.
Alternative Recommendation:
Council may choose to reject the bids and direct staff to obtain
new bids, however, staff does not believe we can obtain a better
price from a reputable manufacturer.
Discussion/Decision Mode:
This item appears on the April 23, 1990 Council agenda. Staff is
requesting approval at this time.
Respe t ully submitted,
Jam s Prosser
Cit anager
0 JDP/ff
*41>
CITY OF RICHFIELD, MINNESOTA
Council Letter No.109
Agenda April 23, 1990
Issue Statement:
Award of contract for construction and installation of playground
equipment at Veterans Memorial Park of Richfield.
Background:
The Veterans Memorial Park of Richfield plan for improvements in
1990 includes playground equipment adjacent to the picnic shelter
which was built in 1989. Special revenues in 1990 are
anticipated to provide $245,000 to fund the Veterans Memorial
Park of Richfield project, which included a playfeature,
boardwalk, and possibly bridges and pathwork.
Five sets of specifications were requested from various
contractors.
® The base bid was for the base play structure.
® Alternate #1 is an expansion of the base play structure.
® Alternate #2 is early childhood play equipment.
® Alternate #3 is for a resilient surface to allow handicapped
accessibility to the early childhood area.
® Alternate #4 is for swing features and ornamentation to the
base play structure.
Two bids were received at a formal bid opening Tuesday, April 10,
1990. A copy of the bid minutes/tabulation is attached. The bid
from Flanagan Sales, Inc. contains features which appear to be
inconsistent with the specifications. Should the Council decide
to choose alternates which would make them low bidder, the staff
would like time to investigate these inconsistencies.
Recommended Motion:
Accept the bid minutes/tabulation and award a contract for the
construction and installation of playground equipment at Veterans
Memorial Park of Richfield to Earl F. Anderson in the amount of
$120,318.45 for the base bid and Alternates #1, #2,,#3 and #4.
Basis of Recommendation:
1. Earl F. Anderson submitted the lowest responsible bid.
2. There is sufficient money in the $245,000 for the playfeature
and boardwalk planned for this summer.
3. The base bid and Alternates #1, #2, #3 and #4 give us a
large, attractive playfeature for the community as well as
special features for the preschool and adaptive programs.
Alternative Recommendation:
1. Council may choose to reject all bids and to instruct staff
to obtain new bids; however, staff does not believe a better
price can be obtained from a reputable contractor.
4D-1
• 2. Council may choose to award a contract for the base bid and
not include any of the add alternates. Because there is
sufficient funding available and because effort is being made
to make Veterans Memorial Park of Richfield a truly
outstanding component of Richfield's park system, staff
believes a comprehensive playground equipment feature would
add not only to Veterans Memorial Park of Richfield but to
the City of Richfield as a whole.
3. The Council may decide to delete some of the alternatives.
Staff recommends any deletions be made in the following
order. Alternate #4 (the swings) could be added at another
time. However, the cost would probably be significantly
higher if ordered at a later date. Secondly, Alternate #1
(expansion of the base) could be added at a later date
although it would be inconvenient and again more expensive.
Lastly, Alternates #2 (early childhood play equipment) and
#3 (resilient surfacing in the early childhood area) should
be considered together. Alternate #2 could be installed
without #3, however, the resilient surfacing provides
additional handicapped accessibility which greatly enhances
the play area. Alternate #2 (early childhood play
equipment) should be added at this time to provide the
broadest range of activities for all ages. Alternate #3
(resilient surfacing in the early childhood area) could be
• installed at a later date, but the costs and difficulty of
doing so make installation now preferable.
4. Council may choose not to install any playground equipment at
Veterans Memorial Park of Richfield at this time.
5. If Council wishes to consider awarding the bid to Flanagan
Sales, Inc., staff recommends that the council defer action
until the next Council meeting. This will allow time for
staff to investigate the inconsistencies in Flanagan's bid.
Discussion/Decision Mode:
In order to have the project completed according to the bid
specifications for the Fourth of July Celebration, staff is
requesting a contract be awarded at this time.
Respectf ly submitted,
QV
Jame . Prosser
City anager
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CITY OF RICHFIELD, MINNESOTA
• Council Letter N0.108
Agenda April 23, 1990
Issue Statement:
Purchase of seasonal street maintenance supplies in excess of
$5,000.
Background:
The City Council policy resolution on purchasing provides that
when the purchase of merchandise, materials, equipment or
construction exceeds the amount of $5,000, authority to purchase
shall be submitted to the City Council for consideration.
Each year, the Street Maintenance Division purchases asphalt and
tar to use in the general street maintenance operation. The
materials are used for cracksealing and patching throughout the
summer months. Staff received two informal quotes from suppliers
as listed below:
Commercial Asphalt Co. Tower Asphalt
2341 Mix 17.50/Ton; $5,250 18.48/Ton; $5,544
Driveway Mix 18.60/Ton; $1,860 18.74/Ton; $1,874
Subtotal $7,110 $7,418
SSI Tack 4.00/Gallon; 800 No Bid
Total $7,910 Not Applicable
• The 1989 purchase price for this material was $7,926. The 1989
supplier was Commercial Asphalt Company.
Recommended Motion:
Approve a Master Purchase Order for the purchase of these
seasonal street maintenance materials from Commercial Asphalt
Company in the amount of $7,910.
Basis of Recommendation:
1. The materials are needed for the summer street maintenance
operation.
2. Commercial Asphalt Company submitted the low quotation.
3. Commercial Asphalt Company provided a quality product for the
City in 1989.
Alternative Recommendation:
1. Do not crackseal and patch during 1990. However, staff would
consider this a detriment to our street system and it would
not be in accordance with our Pavement Management Program.
2. Purchase the materials from another vendor although this
option would probably be more expensive.
0
vor l
Discussion/Decision Mode:
• This item appears on the April 23, 1990 regular City Council
meeting consent calendar.
Respectfully submitted,
Jame Prosser
City Manager
JDP/sdr
U
06p'?
CITY OF RICHFIELD, MINNESOTA
Council Letter No.107
Agenda April 23, 1990
Issue Statement:
Purchase of two reversible plows and one underbody plow in excess
of $5,000.
Background:
The City Council policy resolution on purchasing provides that
when the purchase of merchandise, materials, equipment or
construction exceeds the amount of $5,000, authority to purchase
shall be submitted to the City Council for consideration.
Two dump trucks have been purchased through the Hennepin County
joint purchasing agreement to replace two fully depreciated
units. Two reversible plows and an underbody blade will complete
the units. These attachments are not available through the
Hennepin County joint purchasing agreement, so staff solicited
quotations. We received quotations from three companies as
follows:
Two Plows One Blade Total
Ruffridge-Johnson Equipment $9,686 $2,350 $12,036
Root Spring & Scraper Co. 9,990 2,750 12,740
MacQueen Equipment Co., Inc. 10,296 3,714 14,010
Recommended Motion:
Approve the purchase of two reversible plows and one underbody
plow from Ruffridge-Johnson Equipment Co. for the total sum of
• $12,036.
Basis of Recommendation:
1. Ruffridge-Johnson quoted the above prices on Root equipment.
We have used Root equipment on other vehicles and it has
proved to be satisfactory.
2. The approved 1990 Garage Capital Outlay budget contains
adequate funding for this purchase.
Alternative Recommendation:
Council could choose to reject all quotations and direct staff to
obtain new proposals; however, it is doubtful whether we could
obtain better prices from reputable manufacturers for this
equipment.
Discussion/Decision Mode:
This item is scheduled for the April 23, 1990 Council meeting.
Staff is asking for approval at this time in order to place
timely order for this equipment.
Respectf lly submitted,
• Jam D. Prosser
City Manager
JDP/ff
9 op(
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 106
Agenda April 23, 1990
• Issue Statement:
Purchase of Cushman Utility Vehicle in Excess of $5,000.
Background:
The City Council policy resolution on purchasing provides that
when the purchase of merchandise, materials, equipment or
construction exceeds the amount of $5,000, authority to purchase
shall be submitted to the City Council for consideration.
The approved 1990 Central Garage Motor Pool budget contains
$8,000 for the replacement of a Utility Vehicle for Rich Acres
Golf Course. Staff solicited quotations in an informal bidding
process, and received three bids for a 1990 Cushman Model #530
Turf Truckster Chassis. The proposal also asked for a trade-in
price on a 1982 Cushman Model with top dresser, City Unit #26.
Base Bid Less Trade-In Total
Cushman Motor Co. $8,200 ($1,450) $6,750
Horst Distributing, Inc. 8,795 ( 1,195)- $7,600
Illinois Lawn Equipment, Inc. 8,997 ( 750) $8,247
Recommended Motion:
Approve a purchase order to Cushman Motor Company in the amount
of $6,750 for the purchase of a new utility vehicle.
• Basis of Recommendation:
1. Cushman Motor Company submitted the lowest responsible bid.
2. There is adequate funding in the approved budget for this
purchase.
Alternative Recommendation:
1. Council may choose to reject all quotations and instruct
staff to obtain new, additional quotations.
2. Council could authorize purchase of the equipment from
another vendor although the cost would be higher.
Discussion/Decision Mode:
This item is on the April 23, 1990 consent calendar. Staff is
requesting approval at this time in order to facilitate timely
delivery of the unit.
Respectfully submitted,
Jame f-Prosser
City Manager
JDP/ff
*4 3
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 105
Agenda April 23, 1990
Issue Statement:
Proclamation designating May 6-12 as Water Works Week and May 12,
1990 as Water Works Day.
Background:
The American Water Works Association has declared May 6-12 as
National Water Works Week. This recognition has been nationwide
for several years, however, this will be the first year Richfield
has participated with a local celebration.
Water personnel have planned an Open House at the Water Plant on
Saturday, May 12 from 9 a.m. - 3 p.m. Several pieces of
equipment will be available for the public to inspect, along with
tours of the Water Plant all day.
Recommended Motion:
Approve an official proclamation, to be signed by the Mayor,
designating May 12, 1990 as Water Works Day and May 6-12, 1990 as
Water Works Week in the City of Richfield.
Basis of Recommendation:
• Richfield has an outstanding water treatment plant and
distribution system, and should be recognized.
Alternative Recommendation:
None
Discussion/Decision Mode:
This item is scheduled for
Community Services Director
accept the proclamation.
the April 23, 1990 Council meeting.
Don Fondrick will be present to
Respectf ly submitted,
Jam Prosser
City anager
JDP/ff
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• CITY OF RICHFIELD, MINNESOTA
Council Letter No. 104
Agenda April 23, 1990
Issue Statement:
Proclaim April 22-28, 1990 as Disability Awareness Week in the
City of Richfield.
Background:
The Governor of the State of Minnesota and each of the South
Hennepin communities are proclaiming Disability Awareness Week in
recognition of the contributions individuals who are disabled
make within the State and the communities in which they live.
Recommended Motion:
Approve the attached Proclamation declaring April 22-28 as
Disability Awareness Week for the City of Richfield in 1990.
Basis 'of Recommendation:
The City of Richfield supports individuals with disabilities
through their equal employment standards, building codes
regarding physical accessibility and their recreation programs.
Alternative Recommendation:
1. Do not declare any Disability Awareness Week for the City of
Richfield.
• 2. Declare some other week as Disability Awareness Week for the
City of Richfield.
Discussion/Decision Mode:
This item is scheduled for the April 23 City Council meeting. A
member of the Human Services Commission will be present to
receive the proclamation.
Respectfully submitted,
James rosser
city JDP/ff
Ia
r
A6 AA6&.
Todamati,n
DISABILITY AWARENESS WEEK
APRIL 22-28, 1990
WHEREAS: Many individuals with disabilities are living independently in our
community and are participating in educational, social, religious and
recreational activities, and
WHEREAS: A significant effort is being made Statewide to eliminate barriers
for persons who are disabled in the areas of employment, housing,
transportation, education, and public accommodations; and
WHEREAS. City officials and school administrators desire public awareness as to
the issues and concerns facing persons who are disabled, and
WHEREAS: Residents of our community need to become more aware of the
talents and abilities of persons who are disabled; and
WHEREAS: The Governor of the State of Minnesota, and each of the -South
Hennepin communities, are proclaiming Disability Awareness Week in
recognition of the contributions individuals who are fabled make
within the State and tJse communitiesn which rhy Live; =
NOW, THEREFORE, I, Steven Quam mayor ty O'lUxMield ,
(Name) (Title) (Entity)
do hereby . proclaim the week of April 22-28, 1990 as
-DISABILITY AWARENESS WEEK
in the city of gichfield Further, I urge -all residents of
our City to be more open an attentive to the needs and abilities
of persons with disabilities.
Y
y
:Dated this ? b
_333a day of ern-; 7 1990. '
.
,-
fSigndture)
.. MUM)
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 103
Agenda April 23, 1990
Issue Statement:
Request by Eden .Prairie to support their resolution opposing the
expansion of Flying Cloud Landfill.
Background:
The City of Richfield has been contacted by the City of Eden
Prairie. Eden Prairie is requesting political support to oppose
the expansion of Flying Cloud Landfill. Metropolitan Council
Member Gertrude Ulrich is familiar with this issue and has agreed
to provide background to the Council.
Recommended Motion:
Discuss the Eden Prairie proposal prior to the City Council
meeting on April 23, 1990 with Metropolitan Council Member
Gertrude Ulrich.
Basis for Recommendation:
1. To gather additional information prior to making a decision
on this matter.
Alternative Recommendation:
1. The Council could decide to support the resolution without
• further discussion.
2. The Council could decide not to support without further
discussion.
3. The item could be delayed for discussion until a later date.
Discussion/Decision Mode:
This item will be presented for discussion at 6:45 p.m. on April
23, 1990.
Respectfully submitted,
Jame D. Prosser
City anager
JDP:ff
0
y of Eden Prairie
9g Offices
7600 Executive Drive •
•
Eden Prairie, MN 55344-3677 • Telephone (612) 937-2262
March 30, 1990
Honorable Steve Quam
Mayor of Richfield
6700 Portland Avenue South
Richfield, MN 55423
Subject: Flying Cloud Landfill
Dear Mayor Quam:
Recently the Eden Prairie City Council adopted the enclosed Resolution
No. 90-72 relating to the proposed expansion of the Flying Cloud
Landfill. As you may be aware, we have been consistently opposing
this expansion since 1981. Currently we are in a contested case
hearing process at the Minnesota Pollution Control Agency, and a
decision on the expansion may come later this year.
We are hopeful that we can defeat the proposed expansion on the site
suitability issue alone. However, we realize that politics are also
involved in this decision and, for that reason, we are herein
requesting the political support of fellow suburban councilmembers who
would likewise object to an ongoing "dump" in the middle of a
developed residential neighborhood. Accordingly, we would sincerely
appreciate any form of political support you may lend to your friends
in Eden Prairie, such as a Council resolution or other written
communication expressing your support for our position.
Please call me or City Manager Carl Jullie if you should desire
additional information or supporting data regarding this issue.
Sincerely,
Gary D. Peterson
Mayor of Eden Prairie
GDP:jdp
Enc.
cc: City Manager James Prosser
0
CITY OF EDEN PRAIRIE
HENNEPIN COUNTY, MINNESOTA
1 RESOLUTION NO.- 90- 72
A RESOLUTION OPPOSING THE
EXPANSION OF THE FLYING CLOUD LANDFILL
WHEREAS, Woodlake Sanitary Service, Inc., a subsidiary of BFI Waste
Systems, has applied to the Minnesota Pollution Control Agency for a permit to
expand the Flying Cloud Landfill in Eden Prairie by adding approximately 5,000
acre feet of waste to the existing, contaminated waste deposits, and
WHEREAS, the City has retained experts in toxicology and related sciences
who have warned that such expansion may lead to a public health hazard for the
approximately 900 persons living between 750 to 2,000 feet from the proposed
expansion limits, and
WHEREAS, the present landfill which was proposed to be closed permanently
in 1982 has caused contamination of the groundwater, escape of methane gas,
noise, odor and dust problems for nearby residents, and
WHEREAS, the Federal Aviation Administration has recently indicated its
opposition to the expansion due to adverse impacts on the nearby Flying Cloud
Airport, and
WHEREAS, the expansion would occur on sandy, porous soils which do not
provide the natural safeguards needed to protect against the escape of
0 contaminants to the groundwater, adjacent residences, and the Minnesota Valley
Wildlife refuge and the Minnesota River, and
WHEREAS, for these and other reasons, the proposed expansion represents a
serious threat to the health, safety, and welfare of the residents and
environment of the City of Eden Prairie.
NOW, THEREFORE BE IT RESOLVED BY THE EDEN PRAIRIE CITY COUNCIL AS FOLLOWS:
1. That the City of Eden Prairie remains unalterably opposed to
any expansion of the Flying Cloud Landfill;
2. That copies of this resolution be directed to other city,councils
requesting their understanding and political support of our
efforts to defeat this unthinkable intrusion into a fully developed
residential neighborhood.
ADOPTED BY THE EDEN PRAIRIE CITY COUNCIL THIS 13TH DAY OF MARCH, 1990.
Mayor Gay D'. a erson
SEAL
John 0. Frane, City Clerk