09-10-90 agendaCITY OF RICHFIELD, MINNESOTA
Council Letter No. 216
Agenda September 10, 1990
Issue Statement:
Joint meeting of City Council and Community Services Advisory
Commission to discuss items of mutual concern.
Background
At the August 13 City Council meeting, the Council unanimously
directed City staff as follows:
1. That consideration of the approval of the award of contract
for Augsburg Park tennis court repair and resurfacing be
referred to the Community Services Commission for review and
recommendation.
2. That a Special City Council Study Session be scheduled for
discussion of park improvements for the five uncompleted
neighborhood parks and funding for such improvements.
At the July 10, 1990 Community Services Commission meeting the
Commission indicated a desire "to further discuss funding for
park improvements and how funds may best be used; i.e.,
completing major improvements at neighborhood parks versus
continuing improvement of Veterans Memorial Park of Richfield
versus 'fix up' of park improvements to date." It was also noted
"that the City Council had not invited the Community Services
Commission to a meeting to discuss mutual concerns for some time.
Commission members briefly discussed the possibility of
requesting an informal meeting with the City Council." At the
August 14 Commission meeting, there was brief discussion of the
proposed work at the Augsburg Park tennis courts, as directed by
Council, and the Commission again expressed a desire to meet with
the Council to discuss items of mutual concern.
A Special .City Council Study Session has been scheduled for 5:30
PM, Monday, September 10 with members of the Community Services
Advisory Commission invited to join the Council for discussion
purposes.
Recommended Motion:
As this is a Study Session, no formal action is requested.
Basis of Recommendation:
1. The Council requested a Special Study Session be scheduled
for discussion of park improvements.
2. The Community Services Commission was specifically directed
to review and make recommendation on award of contract for
tennis court repair.
3. The Community Services Commission helps the Council determine
park and program priorities.
Alternative Recommendation:
Do not meet in point session with the Community Services
Commission.
Discussion/Decision Mode:
This Special Study Session, to be held jointly with the Community
Services Advisory Commission, is scheduled for 5:30 PM, Monday,
September 10, 1990. This Special Study Session is anticipated to
last one hour.
Respectf ly submitted,
James Prosser
City Ma ager
JDP/e~ a
CITY OF RICHFIELD, MINNESOTA
CITY COUNCIL STUDY SESSION
August 27, 1990
MEMBERS PRESENT: .Steven Quam, Mayor; Ivan Ludeman; Martin
Kirsch; Michael Sandahl; and Edwina Garcia.
STAFF PRESENT: James Prosser, City Manager; Steven Devich,
Administrative Services Director; Thomas P.
Ferber, City Clerk; Donald Fondrick,
Community Services Director; Byron Wallace,
Community Development Director; John Erskine,
Public Safety Director; Jean Mitchell,
Finance Manager; and Bill Fillmore, Liquor
Operations Director.
The meeting was called to order by Mayor Quam at 5:30 p.m.
Item #I DISCUSSION OF THE REVISED 1990 BUDGET, PROPOSED 1991
BUDGET, AND PROPOSED PROPERTY TAX TEVY FOR THE YEAR
1991.
City Manager Prosser reviewed and outlined the Revised 1990
Budget, Proposed 1991 Budget, and the proposed property tax levy
for the year 1991.
r"'`~ Administrative Services Director Devich reviewed information
and graphics regarding the following: tax capacity rates,
general fund revenues, general fund expenditures, Local
Government Aid (LGA), personal services, costs, number of
employees, and property tax comparisons.
Community Services Director Fondrick reviewed the Revised
1990 and Proposed 1991 Budgets of the Community Services
Department. ~.
Administrative Services Director Devich reviewed the Revised
1990 and Proposed 1991 Budgets of the Administrative Services
Department.-
Community Development Director Wallace reviewed the Revised
1990 and Proposed 1991 Budgets of the Community Development
Department.
City Manager Prosser reviewed the revised 1990 and Proposed
1991 Budgets for the Legislative Executive Department.
Public Safety Director Erskine reviewed the Revised 1990 and
Proposed 1991 Budgets for the Public Safety Department.
Discussion followed regarding the budget reductions outlined
by the staff, policy and program issues related to staffing,
service levels, and operational efficiencies.
Mayor Quam requested that staff provide information
regarding metropolitan average cost comparisons for firefighters
and police officers.
Study Session Minutes -2- August 27, 1990
ADJOURNMENT
The meeting was adjourned by unanimous consent at 6:51 p.m.
Date Approved:
Steven J. Quam Mayor
Thomas P. Ferber James D. Prosser
City Clerk City Manager
CITY OF RICHFIELD, MINNESOTA
REGULAR CITY COUNCIL MEETING
August 27, 1990
MEMBERS PRESENT: Steven Quam, Mayor; Edwina Garcia; Ivan
Ludeman; Martin Kirsch; and Michael Sandahl.
STAFF PRESENT: James Prosser, City Manager; Steven Devich,
Administrative Services Director; Thomas P.
Ferber, City Clerk; Donald Fondrick,
Community Services Director; Byron Wallace,
Community Development Director; Jack Erskine,
Public Safety Director; William Fillmore,
Liquor Operations Director; and Ron Batty,
Acting City Attorney.
The meeting was called to order by Mayor Quam at 7:00 p.m.
PRESENTATION OF COLORS AND PLEDGE OF ALLEGIANCE
Mayor Quam led the audience in the Pledge of Allegiance.
~' APPROVAL OF MINUTES
M/Kirsch, S/Ludeman to~approve the minutes of the Studv
Session Meeting of August 6, 1990; and the minutes of the regular
City Council Meeting of August 13, 1990.
Motion carried 4-0. (Sandahl absent when vote was recorded.)
Item #1 OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL
ON ANY ITEM NOT LISTED ON THE AGENDA.
Verlyn Ness, 7338 14th Avenue, complimented City staff for
the excellent maintenance and mowing service provided for the
City's parks.
Item #2 COUNCIL APPROVAL OF AGENDA
M/Ludeman, S/Quam to approve the agenda.
Motion carried 5-0.
Council Meeting Minutes -2- August 27, 1990
Item #3 CONSENT CALENDAR
Mayor Quam recommended that Item 3C "Consideration of
Memorandum of Agreement between the City of Richfield and Walser
Automotive relating to Resolution of the Sign Issue" be removed
from the Consent Calendar and placed on the regular agenda as
Item 8A.
Council Member Ludeman requested that Item 3A be removed
from the Consent Calendar and placed on the regular agenda.
Mayor Quam recommended that Item 3A "Consideration of
Approval of Purchase in Excess of $5,000 for Replacement of Pump
at Adams Hill Lift Station from Waldor Pump in the Amount of
$11,256." be removed from the Consent Calendar and placed on the
regular Agenda as Item 8B.
A. Removed from Consent Calendar and considered on regular
agenda as Item #8B.
B. APPROVED PURCHASE IN EXCESS OF $5,000 FOR PURCHASE OF
FOUR SQUAD CARS FROM GROSSMAN CHEVROLET IN THE AMOUNT
OF $51,786. C.L. NO. 209
C. Removed from Consent Calendar and considered on"regular
agenda as Item #8A.
D. APPROVED RENEWAL OF RESIDENTIAL KENNEL LICENSE, 7033
FIRST AVENUE, 3 DOGS.
E. APPROVED ESTIMATE N0. 2, HADER FARMS, INC. ZUMBROTA, MN
LIME SLUDGE REMOVAL $42,700.
M/Ludeman, S/Garcia to agprove the Consent Calendar as
amended.
Motion carried 5-0.
Item #2 CONSIDERATION OF A RESOLUTION AUTHORIZING THE SISTER
CITY INTERNATIONAL ADVISORY BOARD TO FORMALLY ENTER
INTO A SISTER CITY RELATIONSHIP WITH A CITY IN COSTA
RICA. C.L. N0. 211
Mayor Quam reviewed Council Letter No. 211 recommending that
the City execute an agreement entering into a Sister City
relationship with Heredia, Costa Rica.
Council Meeting Minutes -3- August 27, 1990
Cynthia Mandl,. Vice Chair of the Sister City International
Advisory Board, stated the Board recommended that the City enter
into a Sister City relationship with Heredia, Costa Rica.
M/Sandahl, S/Garcia that the following resolution be
adopted; that it be spread in the resolution book and that it be
made part of these minutes:
RESOLUTION NO. 7661
RESOLUTION AUTHORIZING THE CITY OF RICHFIELD
TO ENTER INTO A SISTER CITY RELATIONSHIP
Motion carried 5-0. This resolution appears as Resolution
No. 7661 in Resolution Book No. 59.
Item #5 CONSIDERATION OF RESOLUTION RELATING TO YARD WASTE
REBATE. APPLICATION. C.L. 212
City Manager Prosser reviewed Council Letter No. 212
recommending that in 1990 the Hennepin County yard waste rebate.
of $33,045 be returned to citizens via a credit on their utility
bill.
Discussion followed regarding recycling, composting, leave
~. collection, landfill capacities, and the Hennepin County trash
burning facility. The City Council stressed the importance of
communicating to citizens these solid waste issues and their
impact.
M/Ludeman, S/Sandahl that the following resolution be
adopted; that it be spread in the resolution book and that it be
made part of these minutes:
RESOLUTION NO. 7662
HENNEPIN COUNTY YARD WASTE REBATE APPLICATION
Motion carried 5-0. This resolution appears as Resolution
No. 7662 in .Resolution Book No. 59.
Item#6 CONSIDERATION OF A RESOLUTION RELATING TO REQUEST FOR
77TH STREET VARIANCE TO MSA (MINNESOTA STATE AID)
FUNDING. C.L. 213
City Manager Prosser reviewed Council Letter No. 213
regarding a resolution to submit a variance request to the
Minnesota State Aid office to permit the City to spend Municipal
State Aid funds to build a screen wall, loop streets,- and related
landscaping as part of the 77th Street Reconstruction Project.
Council Meeting Minutes -4- August 27, 1990
Ken Jackson, 7626 14th Avenue, stated concerns regarding
traffic on 77th Street near 12th Avenue, the southbound 12th
Avenue left turn arrow, the status of the I494 construction, and
the status of the proposed 77th Street Reconstruction.
City Manager reviewed the status of the I494 Environmental
Impact Statement, Richfield's negotiations with the State for
scheduling and funding of the 77th Street Reconstruction, and
staff efforts to obtain a decision from the State.
Community Services Director Fondrick indicated he would
check on the status of the left turn signal at I494 and 12th
Avenue.
M/Kirsch, S/Ludeman that the following resolution be
adopted; that it be spread in the resolution book and that it be
made part of these minutes:
RESOLUTION N0. 7663
REQUEST FOR 77TH STREET VARIANCE
Motion carried 5-0. This resolution appears as Resolution
No. 7663 in Resolution Book No. 59.
Item #7 CONSIDERATION RELATING TO CANCELLATION OF SEPTEMBER 3
CITY COUNCIL STUDY SESSION AND SETTING SPECIAL COUNCIL
MEETING FOR SEPTEMBER 10, 1990 AT 5:15 P.M. C.L. N0.214
City Manager Prosser reviewed Council Letter No. 214
regarding cancellation of the regularly scheduled Study Session
of September 3, 1990 and scheduling a Special City Council
Meeting for September 10, 1990.
M/Ludeman, S/Sandahl to cancel the regularly scheduled City
Council Study Session of September 3 1990 and. to schedule a
~ecial City Council Meeting for 5.15 p m September 10 1990.
Motion-carried 5-0.
Item #8 CONSIDERATION OF APPROVAL OF PROPOSED 1991 BUDGET AND
PROPERTY TAX LEVY FOR PAYABLE YEAR 1991 FOR
CERTIFICATION TO THE HENNEPIN COUNTY AUDITOR AND SET
DATES FOR PUBLIC BUDGET HEARINGS FOR THE 1990
REVISED/1991 PROPOSED BUDGET AND TAX LEVY.
C.L. NO. 215.
City Manager Prosser reviewed Council Letter No.-215
regarding a resolution certifying a proposed property tax levy
and budget for 1991. He recommended scheduling the public budget
hearing for 7:00 p.m. November 28, 1990 with a reconvened date of
7:00 p.m. December 5, 1990.
Council Meeting Minutes -5- ~ August 27, 1990
M/Sandahl, S/Ludeman that the following resolution be
_ adopted• that it be spread in the resolution book and that it be
made part of these minutes:
RESOLUTION NO. 7664
RESOLUTION ADOPTING A PROPOSED BUDGET AND TAX LEVY
FOR THE YEAR 1991
Motion carried 5-0. This resolution appears as Resolution
No. 7664 in Resolution Book No. 59.
M/Ludeman, S/Sandahl to schedule the public hearing for the
Revised 1990, Proposed 1991 Budaets and proposed 1991 tax levy
for 7:00 p.m. Wednesday, November 28, 1990 with a reconvened date
of 7:00 p.m. Wednesday, December 5, 1990 if necessary.
Motion carried 5-0.
Item #8A CONSIDERATION OF MEMORANDUM OF AGREEMENT BETWEEN THE
CITY OF RICHFIELD AND WALSER AUTOMOTIVE RELATING TO
RESOLUTION OF THE SIGN ISSUE. C.L. NO. 210
(Removed from Consent calendar)
Mayor Quam stated support for notifying the neighborhood of
consideration of this proposed agreement to allow them to be
heard on the issue.
M/Quam, S/Garcia to continue the consideration of the
memorandum of agreement between the City of Richfield and Walser
Automotive regarding bill board signs to the September 10, 1990
City Council meetings.
Motion carried 5-0.
The City Council directed staff to mail a notice of the
conditional use permit hearing to the properties within the area.
.Item #8B CONSIDERATION OF APPROVAL OF PURCHASE IN EXCESS OF
$5,000 FOR REPLACEMENT OF PUMP AT ADAMS HILL LIFT
STATION FROM WALDOR PUMP IN THE AMOUNT OF $11,256.
C.L. N0. 208
(Removed from Consent Calendar)
Council Member Ludeman discussed issues regarding the
~ flooding of the 69th Street and Xerxes Avenue area. He asked
what could be done to urge Edina to address the drainage problems
which exacerbate the flooding in this area.
Council Meeting Minutes -6- August 27, 1990
Community Services Director Fondrick reviewed the potential
solutions, costs, and interrelations of adjacent drainage areas.
Acting City Attorney Batty reviewed the legal aspects
related to drainage issues.
City Manager Prosser indicated city staff would provide a
review report regarding the 69th Street and Xerxes Avenue
drainage area.
M/Ludeman, S/Kirsch to approve the 1990 purchase order to
Waldor Pump and equipment for the purchase of one Flyght Lift
Station Pump for $11,256.
Motion carried 5-0.
Item #9 LEGISLATIVE REPORT
City Manager Prosser reviewed 77th Street funding and tax
increment financing legislative initiatives.
Item #10 COUNCIL DISCUSSION ITEMS
Council Member Garcia commented favorably about the Planning
Commission Agenda format. _
Item #il CLAIMS AND PAYROLLS
' M/Kirsch, S/Ludeman that the following claims and payrolls
be approved• -
RICHFIELD STATE BANK
Checks 13075-13126; 21100-21332 S 865,852.31
FIRST MINNESOTA
Check 1109
FIRST WESTERN BANK
$ 25,000.00
Checks 5706-5727 $ 557,172.94
Checks 39061-39096; 39769-40212 Payroll $ 378,702.24
` Motion carried 5-0.
Council Meeting Minutes -7- August 27, 1990
ADJOURNMENT
The meeting was adjourned by unanimous consent at 8:15 p.m.
Date Approved:
Thomas P. Ferber
City Clerk
Steven J.~Quam Mayor
James D. Prosser
City Manager
c ~_.
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 217
Agenda September 10, 1990
Issue Statement:
Presentation of a proclamation supporting the United Way Campaign
in Richfield
Background•
Local business persons and volunteers will conduct the United
Way's Richfield Community Campaign from September 10 through
September 21, 1990. They have requested a proclamation
designating this United Way Week. Representatives from the
campaign committee will be present at the September 10 council
meeting to accept this. proclamation.
Recommendation;
Present the proclamation to representatives of the Richfield
United Way Community Campaign.
Basfs for Recommendation:
1. The proclamation will serve as council support for the
campaign.
Alternative Recommendation:
1. Do not proclaim September 10 through September 21 as
Richfield United Way Community Campaign.
Discussion/Decision Mode:
This item has been placed on the Presentation Section of the
September 10,1990 city council agenda.
Respectfully submitted,
Jam D Prosser
Cit M nager
JDP/eja
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 218
Agenda September 10, 1990
Issue Statement:
Purchase in excess of $5,000 for asphalt paths at the Rich Acres
Golf Course.
Backarround
The City Council policy resolution in purchasing provides that
when the purchase of merchandise, materials, equipment or
construction exceeds the amount of $5,000 authority to purchase
shall be submitted to the City Council for consideration.
This purchase includes the asphalting of golf car paths on the
#12, #13, #15, and #17 holes of the regulation course, the
pathways east of the clubhouse, and an asphalt range strip on the
Rich Acres Golf Course driving range. Asphalting cart paths
where erosion occurs is an ongoing part of golf course
improvements. The range strip is necessary due to the severe
stress that the range turf incurs during poor weather. The strip
would be used in the early spring, the late fall, and during wet
conditions which would alleviate the stress conditions on the
driving range turf and allow use of the range in times we
currently close it. This expanded use would increase revenues at
the range.
The following quotes have been received:
Plehal - $14,470
Bituminous Roadways - $14,000
Barber Construction - $11,170
The range strip would not be necessary if the driving range mats
are not approved which would lower the cost by approximately
$1,600.
Recommendation•
Approve the purchase of the asphalting for a driving range strip
and asphalt golf car paths at a cost of $11,170 from Barber
Construction Co., Inc.
Basis of Recommendation:
1. The range strip is necessary to maintain quality turf
conditions on the driving range.
2. The golf car paths are much needed as existing rock paths
have an erosion problem.
3. The quality of work by the contractor is high.
4. There are sufficient funds in the Golf Course Enterprise Fund
~ to cover this expense.
4~,- i
Alternative Recommendation:
1. The Council could choose to continue with the existing
conditions.
2. The Council could select another contractor. However, the
costs of other contractors was investigated and proved to be
more costly.
3. The Council could direct staff to look for alternatives, but
staff has researched the project and feels this is the best
choice for the City.
Discussion/Decision Mode:
This item is scheduled for the September 10, 1990 regular City
Council meeting.
Respectfully submitted,
Jame D. Prosser
City Manager
JDP/ck
`1
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 219
Agenda September 10, 1990
Issue Statement:
Purchase in excess of $5,000 for driving range mats at the Rich
Acres Golf Course.
Backaround•
The City Council policy resolution in purchasing provides that
when the purchase of merchandise, materials, equipment or
construction exceeds the amount of $5,000 authority to purchase
shall be submitted to the City Council for consideration.
This proposal would provide for the purchase of 37 range mats
from RB Rubber Products, Inc. for use on the new driving range
asphalt strip and is contingent upon approval of the asphalt.
Golfers cannot hit directly from the asphalt surface.
The mats would be used in the early spring, late. fall, on rain
days, and during maintenance procedures. Mats would be stored,
when not needed, to prolong their life. The cost of the mats is
$210 each for a total outlay of $7,770..
The following quotes have been received:
RB Rubber Products, Inc. - $210 per mat
Mulligan Golf and_Sports - $295 per mat
Ana-Tex Company - $288 per mat
American Golf and Recreation - $239 per mat
Recommended Motion:
Approve the purchase of range mats produced by RB Rubber
Products, Inc.'in the amount of $7,770.
Basis of Recommendation:
1. RB Rubber Products, Inc. produces a superior mat.
2. Range mats are needed to maintain the turf quality of the
Rich Acres driving range and for use during poor weather
conditions.
3. There are sufficient funds in the Golf Course Enterprise Fund
to cover this expense.
Alternative Recommendation:
1. The Council could choose to continue with the existing
conditions, though they are deteriorating yearly.
2. The Council could select another range mat. However, other
mats were more costly and less durable.
4 ~-1
3. The Council could direct staff to look for alternatives.
The staff has researched the project and feel this is the
best choice for the City.
Discussion/Decision Mode:
This item is scheduled for the September 10, 1990 regular City
Council meeting. Staff is asking for approval at this time in
order to make a timely purchase.
Respectfu submitted,
James ..Prosser
City M agar
JDP/ck
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 220
Agenda September 10, 1990
Issue Statement:
Purchase in excess of $5,000 for replacement of decorative
concrete crosswalk at 65th Street and Nicollet Avenue in the
Lyndale/HUB/Nicollet (LHN) redevelopment area.
Backaround•
The City has been. systematically replacing the original LHN
crosswalks as they deteriorate. The crosswalk which crosses
Nicollet Avenue at 65th Street was constructed in about 1978 and
is due for replacement.
The special assessment project budget includes $7,000 for such
replacement and the general fund LHN maintenance budget includes
the balance of funding for this work. The general fund affords
maintenance LHN area typical throughout the City. The special
assessment project, therefore, pays the difference for this
special treatment of crosswalks.
Three vendors were contacted but. only one was willing to submit a
quotation. The quotation received was from Concrete Design in
the amount of $8,705.50. The other vendors indicated they did
not have time to work this project into their schedule.
Recommended Motion:
Approve a purchase order for Concrete Design in the amount of
$8,705.50 for replacement of a decorative concrete crosswalk at
65th Street and Nicollet Avenue.
Basis of Recommendation:
1. The City continues to work through the systematic replacement
of decorative concrete crosswalks in the LHN.
2. Concrete Design submitted the only quotation for the work.
3. Concrete Design has previously performed such work for the
City with satisfactory results.
4. Sufficient funding is available for this work.
5. The City Council policy resolution on purchasing provides
that when the purchase of merchandise, materials, equipment
or construction exceeds the amount of $5,000, authority to
purchase shall be submitted to the Council for consideration.
Alternative Recommendation:
1. Do not replace the crosswalk.
2. Replace the crosswalk with a material other than decorative
concrete; i.e., asphalt.
3. Do not accept the quotation from Concrete Design. Direct
staff to seek additional quotations. However, this would
necessitate postponing the work to 1991.
Discussion/Decision Mode:
This item is scheduled on the September 10, 1990 City Council
agenda. A decision is requested at this time if the work is to
be completed during this construction season.
Respectful y submitted,
James Prosser
City nager
JDP/sdr
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 22.1
Agenda September 10, 1990
Issue Statement:
Purchase in excess of $5,000 to repair engine on fire pumper.
Backaround•
Fire personnel took the fire pumper to Interstate Detroit Diesel,
Inc. when problems were being experienced with the equipment.
Extensive investigation was necessary to identify the problem
and, when it was identified, the engine was already apart so
repairs were made at that time. Due to the inability to estimate
in advance the cost of such repair work, it was .not known until
the repair was complete that the cost would exceed $5,000. A
monthly rental rate, which includes operating costs such as the
engine repair, is paid to the central garage motor pool.
Sufficient funding is, therefore, available for this repair work.
Recommended Motion:
Approve the engine repair on the City's fire pumper performed by
Interstate Detroit Diesel, Inc. in the amount of $5,495.50.
Basis of Recommendation:
1. The fire pumper is a necessary piece of equipment.
2. There was a problem with the equipment that needed to be
identified and repaired.
3. It is not possible to estimate the cost of repair prior to an
extensive examination of the equipment.
4. When the problem was identified, it was expedient and in the
best interest of the community to have the repair work
performed immediately.
5. There is sufficient funding for this engine repair work.
6. The City Council policy resolution on purchasing provides
that when the purchase of merchandise, materials, equipment
or construction exceeds the amount of $5,000, authority to
purchase shall be submitted to the Council for consideration.
Alternative Recommendation:
None.
~' L`-'
Discussion/Decision Mode:
This item is on the consent calendar of the September 10, 1990,
City Council agenda.
Respectfull submitted,
James Prosser
City M ager
JDP/sdr
~.
yc
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 222
Agenda September 10, 1990
Issue Statement•
Council affirmation of participation in Hennepin County joint
purchasing program for purchase of diesel fuel.
Background:
Each year the City of Richfield participates in a joint
purchasing agreement with Hennepin County and several
municipalities within the County for the purchase of certain
services and supplies. One such item is the purchase of diesel
fuel.
A Hennepin County joint purchasing contract award with Tracy Oil
Company of St. Paul, Minnesota has been in effect for the period
April 1, 1990 - March 31, 1991, for the purchase of diesel fuel.
We have been purchasing diesel fuel off this contract. Increased
prices have raised the cost of a load of diesel fuel over the
$5,000 limit requiring Council approval.
Recommended Motion:
Approve the master Hennepin County joint purchase agreement for
the purchase of diesel fuel,
Basis of Recommendation:
1. The City uses approximately 25,000 gallons of diesel fuel
annually, and individual purchases of diesel fuel can exceed
$5,000.
2. Placing individual purchases of diesel fuel on the Council
agenda is a very time-consuming and unnecessary
administrative action.
3. The Hennepin County joint purchase agreement provides the
City with an extremely competitive price on diesel fuel.
4. The City currently purchases diesel fuel from Tracy Oil
Company on a regular basis through the Hennepin County
purchase agreement.
Alternative Recommendation:
Council may require each individual purchase of diesel fuel over
$5,000 be brought to the City Council.
~~ ~-_ ~
Discussion/Decision Mode:
This item is on the .September 10, 1990 Council agenda. ..Staff is
requesting approval at this time.
Respectfully submitted,
Jame Prosser
City anager
JDP/reb
`~t
CITY OF RICHFIELD,. MINNESOTA
Council Letter. No. 223
Agenda September 10, 1990
Issue Statement•
Master Purchase•Order for salt to be used. in ice control during
the 1990/91 winter season.
Background: -
The City Council policy resolution on purchasing provides that
when the purchase of merchandise, materials, equipment or
construction exceeds the amount of $5,000, authority to purchase
shall be submitted to the City Council for consideration.
Each year, the City purchases rock salt, which is usually mixed
with sand, to control ice on road surfaces during the winter
season. A recent history of prices for this product is:
Year Unit Price Delivery Total
83/84 16.69/ton 2.00/ton 18.69/ton
84/85 21.41/ton 3.15/ton 24.56/ton
85/86 23.47/ton Included 23.47/ton
86/87 20.05/ton 1.95/ton 22.00/ton
87/88 18.96/ton 1.80/ton 20.76/ton
88/89 24.96/ton 1.43/ton 26.39/ton
89/90 26.48/ton 1.85/ton 27.33/ton
Funding for this purchase is included in the 1990 and 1991
operating budgets for street maintenance.
Recommended Motion:
Approve the purchase of an estimated 1,000 ton rock salt for the
1990/91 Winter season from Cargill Incorporated-Salt Division,
Minneapolis, Minnesota at a unit price of $26.27/ton plus
51.50/ton delivery for a total estimated purchase price of
527, 770.
Basis of Recommendation:
1. The City participates in a point purchasing agreement with
Hennepin County.
2. Hennepin County solicited bids for all the participants in
the point purchase agreement.
3. Under this particular point purchase agreement, the City of
Richfield has an obligation to purchase from the low bidder.
4. Cargill Incorporated-Salt Division was the lowest responsible
bidder for rock salt.
Alternative Recommendation:
None.
`t~'-
Discussion/Decision Mode:
In order to take advantage of a $1.75/ton
orders are placed by October 15, 1990 .and
December 1, 1990, staff is asking approval
the amount of covered storage available at
approximately one-fourth of the estimated
received at the discount rate.
discount offered if
delivery accepted by
at this time. With
the city garage site,
tonnage will be
Respectf ly submitted,
Jame Prosser
City anager
JDP/reb
~,
'~` V
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 224
Agenda, September 10, 1990
Issue Statement:
Resolution levying a special assessment for weed destruction.
Background•
Each year the City of Richfield hires contractors to cut weeds on
certain properties in the City not properly maintained by the
owners. If the owner fails to cut the weeds in a timely manner
after notification by the City, the City undertakes the weed
destruction and bills. the property owner for the service. If the
cost of the weed destruction is not paid by the property owner it
may be assessed against the property for a one year period. The
attached resolution provides for this assessment against the
property for a one year period. The attached resolution provides
for this assessment against six properties in the total amount of
S3,576.49. In addition, the resolution provides for an 8$
penalty.
Recommended Motion:
Adopt the attached resolution levying a special assessment for
weed destruction against the listed property owners in the total
amount of $3,576.49.
Basis for Recommendation:
1. The properties were not maintained by the owners and the City
incurred costs to abate the weed nuisance.
2. Minnesota State Statutes provide that the City may levy a
special one year assessment for these costs.
Alternative Recommendation:
1. Do not approve the resolution, and have the costs absorbed by
the City.
Discussion/Decision Mode:
This item has been placed on the September 10, 1990 agenda so
that this assessment may be filed with Hennepin County along with
the other special assessments.
Respe fully submitted,
Jam D. Prosser
Cit Manager
JDP:ds
~--;' J - I
RESOLUTION N0.
RESOLUTION LEVYING SPECIAL
ASSESSMENT FOR WEED DESTRUCTION
BE IT RESOLVED by the City Council of the City of Richfield,
Minnesota as follows:
1. The following described properties are hereby specially
assessed in the following amounts for expense incurred
by the City in connection with abatement of a nuisance
health hazard pursuant to provisions of Minnesota
Statutes, Section 145.23, to wit:
PROPERTY ID ADDITION ADDRESS AMOUNT
32-028-24-13-0054 45991 7300 LIPTON AVE $ 105.00
25-028-24-24-0100 45880 6417 STANDISH 105.00
27-028-24-21-0095 44827 66TH-78TH PLEASANT 1180.90
29-028-24-41-0162 46790 6636 SHERIDAN 1660.44
28-028-24-22-0038 45340 6344 NEWTON 4$1.40
27-028-24-31-0026 45562 6737 PLEASANT 43.75
$3576.49
2. The above listed-assessment be spread over a period of
one year at the rate of 8$ interest per annum.
3. That the City Clerk is hereby authorized and directed to
certify a copy of this resolution to the County Auditor
of Hennepin County, Minnesota.
Passed by the City Council of the City of Richfield, Minnesota,
this 10th day ,of September, 1990.
Steve Quam Mayor
ATTEST:
Thomas P. Ferber City Clerk
~-1 ~ f
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 225
Agenda, September 10, 1990
Issue Statement•
Resolution levying a special assessment for nuisance abatement.
BackQround•
There is a.resolution on the September 10, 1990, City Council
agenda certifying a special assessment for nuisance abatement to
Hennepin County. This assessment is for costs incurred by the
City in connection with abatement for nuisances on certain
properties in the City which are not properly maintained by their
owners. In each case the owner of the subject property was
notified by the City to correct the nuisance and failed to do so
within a timely limit. Property owners were notified that if the
nuisance was not abated within the proper time limit, the City
would take the corrective action necessary and bill the property
owner. When the cost of the nuisance abatement provided by the
City is not paid by the property owner, it can be assessed
against the property tax for a one year period.
The attached resolution provides for this assessment against five
properties in the total amount of $3,291.50.
Recommended Motion:
Adopt the attached resolution levying a special assessment for
nuisance abatement against the listed property owners in the
total amount of $3,291.50.
Basis for Recommendation:
1. The properties were not maintained by the owners and the City
incurred costs to abate the nuisance.
2. Minnesota~State Statutes provide that the City may levy a
special one year assessment for these costs.
Alternative Recommendation:
1. Do not approve the resolution and have the costs absorbed by
the City.
Discussion/Decision Mode:
This item has been placed on the September 10, 1990 agenda so
that this assessment may be filed with Hennepin County along with
the other special assessments.
Respec ly submitted,
James Prosser
City M ager
JDP:ds
L.~~_ 1
RESOLUTION N0.
RESOLUTION LE~IYING SPECIAL ASSESSMENT
FOR NUISANCE ABATEMENT
BE IT RESOLVED by the City Council of the City of Richfield,
Minnesota. as follows:
1. The following described properties are hereby specially
assessed in the following amounts for expense incurred
by the City in connection with abatement of a nuisance
health hazard pursuant to provisions of Minnesota
Statutes, Section 145.23, to wit:
PROPERTY ID ADDITION ADDRESS AMOUNT
25-028-24-24-0100 45880 6417 Standish $ 40.00
27-028-24-21-0064 45910 6318 Nicollet 53.00
27-028-24-32-0080 45740 6745 Harriet 40.00
29-028-24-41-0162 46790 6636 Sheridan 2858.50
28-028-24-22-D038 45340 6344 Newton 300.00
53291.50
2. The above special assessments are to be spread over one
year at no interest.
3. That the City Clerk is hereby authorized and directed to
certify a copy of this resolution to the County Auditor
of Hennepin County, Minnesota.
Passed by the City Council of the City of Richfield, Minnesota
this 10th day of September, 1990.
Steve Quam Mayor
ATTEST:
Thomas P. Ferber City Clerk
~S
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 226
Agenda September 10, 1990
Issue Statement:
Resolution certifying delinquent sewer and water utility accounts
to the County Auditor.
Background:
Chapter VII of the Richfield Ordinance Code provides that unpaid
water and sewer charges may be certified to the County Auditor to
be included in a property owner's annual property tax bill. The
Ordinance Code also authorizes a $20.00 certification fee to be
charged against each delinquent account. By certifying the
delinquent charges to the property taxes of the delinquent
properties, the City is assured of ultimately collecting the
delinquent charges.
In 1990, the water certifications were significantly increased.
In 1989, the City Council certified $94,807.29 of delinquent
charges for 428 properties, an average of 5221.51 per account.
The 1990 certification currently under consideration totals
$128,420.97 for 548 properties, an average of 5234.00 per
.account.
Property owners owing water and sewer charges are notified on
their summer quarter water bill that failure to pay the amount
owed will result in certification to the property owner's taxes,
plus a $20.00 certification fee.
Recommended Motion:
Adopt the resolution certifying unpaid sewer and water service
charges to the County Auditor to be collected with other taxes on
said properties.
Basis of Recommendation:
1. State Statute and City Ordinance provide that delinquent
utility charges may be collected in this manner.
2. The delinquent accounts must be certified to the County
Auditor in order for the City to collect the charges through
the property tax process.
Alternative Recommendation:
1. Do not approve the .resolution. However, the certification
process is the only process the City has to collect these
delinquent charges.
~.~ - i
Discussion/Decision Mode:
This matter has been placed on the September 10, 1990 City
Council agenda to allow sufficient time for the charges to be
certified to the County Auditor.
Resp lly submitted,
Jame Prosser
Cit anager
JDP:ds
yr- z
RESOLUTION N0.
RESOLUTION CERTIFYING UNPAID SEWER AND WATER SERVICE
CHARGES TO THE COUNTY AUDITOR TO BE COLLECTED WITH
OTHER TAXES ON SAID PROPERTIES
WHEREAS, Ordinance Code 715 establishes rules, rates and
charges for water service in the City of Richfield; and
WHEREAS, Minnesota Statutes 44.075, subd. 3, provides that
all delinquent water service charges not paid may be certified to
the County Auditor and shall be collected. with other taxes on
such property; and
WHEREAS, Ordinance Code 705 established rules, rates and
charges for sanitary sewer, service in the City of Richfield; and
wHEREAS, 705.19 thereof provides that all sewer services
charges not paid within fifteen (15) days after the quarterly due
date may be certified to the County Auditor with taxes against
such property, and shall be collected with other taxes on such
property; and
WHEREAS, an assessment roll has been prepared specifying the
amount which shall. be certified against each particular property.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Richfield, Minnesota that:
~~
1. There is hereby determined to be a total uncollected
amount for water and sanitary sewer of $117,460.97.
2. That a 520.00 certification charge shall be levied
against each delinquent account; such charges totalling
510,960.00.
3. That such amount be hereby certified to the County
Auditor for collection with other taxes on said
properties.
4. That a copy of the resolution shall be sent to the
Hennepin County Auditor.
Passed by the City Council of the City of Richfield,
Minnesota this 10th day of September, 1990.
Steven J. Quam Mayor
ATTEST:
Thomas P. Ferber City Clerk.
y ~-
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 227
Agenda. September 10, 1990
Issue Statement•
Application fora motor vehicle dealer license for Penn Avenue
Motors located at 6529 Penn Avenue South.
Background:
On June 28, 1990, Kevin Tharp submitted an application for a
motor vehicle dealer license for the location at 6529 Penn Avenue
South.
Before the property could be used as a motor vehicle dealer
location, a letter was hand delivered to Mr. Tharp on July 17,
1990 outlining stipulations which needed to be completed before
the license could be issued. Those stipulations were as follows:
• Two (2) handicapped parking spaces must be striped and
signed and the. building must be made accessible to
handicapped persons
• All signage must be approved by City staff and must comply
with PASSS design guidelines
• A 22 foot minimum drive aisle must be maintained in the
parking area
• Landscaping and on-site improvements must comply with
PASSS design guidelines
• The building must be upgraded to meet all applicable
building and fire code requirements. Permits are required
for any work done and must be obtained through the
inspection division.
The letter stated that all stipulations must be complied with
before the motor vehicle dealer application would be brought
before the City Council for their consideration.
The property has been inspected by Inspections and Community
Development staff and found that all of the stipulations have
been complied with at this time.
Recommended Motion:
Approve the motor vehicle dealer license for Penn Avenue Motors
located at 6529 Penn Avenue South.
Basis for Recommendation:
1. The applicant has complied with all of the provisions of the
city license application process.
2. The applicant has complied with the stipulations outlined in
the July 17 letter from the City to the applicant.
4~.T J
Alternative Recommendation:
1. The Council could decide not to grant the license. This
would result in the applicant not being able to operate a
motor vehicle dealership in Richfield.
Decision/Discussion Mode:
Consideration of the request. for the issuance of a motor vehicle
dealer license for 1990 for Penn Avenue Motors is presented. at
this time.
Respect~lly submitted,
Jame~~ Prosser
City nager
JDP:ds
L --
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 228
Agenda September 10, 1990
Issue Statement:
Resolution adopting assessment on installation of a fire
protection system for Richfield Floral and Nursery.
Background: -
On August 13, 1990 the City Council adopted a resolution
declaring costs to be assessed for the installation of a fire
suppression system for Richfield Floral and Nursery and set
September 10, 1990 as the date of public hearing for the
assessment.
The fire suppression improvements were completed at the Richfield
Floral and Nursery, 811-13 East 66th Street, Richfield,
Minnesota. The improvements were petitioned for by the owner of
the property. The process was conducted under provisions of MN
Statutes Chapter 429 governing special assessments. Proper
notice was given of the hearing and consideration for the special
assessment should be given at the September 10, 1990 hearing.
The total amount of the special assessment is $14,450.36. The
assessment will bear an interest rate of eight (8$) percent from
the date of adoption of the assessment resolution. The entire
assessment will be repaid within a five year period.
Recommended Motion:
Adopt the attached resolution adopting assessment on installation
of a fire protection system for Richfield Floral and Nursery.
Basis for Recommendation:
1. Richfield Floral and Nursery has petitioned the City Council
for said improvements.
2. The petition for improvements was approved by the City
Council and work was authorized under a Memorandum of
Agreement between the City of Richfield and Richfield Floral
and Nursery.
3. All of the costs associated with the completed project have
been determined and are included, along with capitalized
interest in the attached resolution adopting the assessment.
4. Proper notice of the public hearing was given and provisions
of MN Statute 429 were followed.
Alternate Recommendation:
1. The City Council could determine that the special assessment
not be adopted or that it be postponed to a future meeting.
However, any such postponement would prevent the timely
processing of this special assessment prior to the November
15, 1990 deadline for adopting the assessment roll.
~ ~
J -:
Discussion/Decision Mode:
City Council should take action on this item on September 10,
1990 in order to ensure timely processing of this special
assessment for collection beginning in the 1991 payable year.
Resp lly submitted,
Jam s Prosser
Cit anager
JDP:ff
~ ~
~~
RESOLUTION NO.
RESOLUTION ADOPTING. ASSESSMENT ON
INSTALLATION OF A FIRE PROTECTION SYSTEM
FOR RICHFIELD FLORAL AND NURSERY
WHEREAS, pursuant to proper notice duly given as required by
law, the City Council has met and passed upon all objections to
the proposed assessment on the installation of a fire protection
system for Richfield Floral and Nursery, located on 811-813 East
66th Street;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Richfield, Hennepin County, Minnesota as follows:
1. Such proposed assessment roll is hereby accepted and
constitutes the special assessment against the property
named therein - PID number 26-028-24-31-0045, addition
number 46750 811-813 East 66th Street.
2. Such assessment in the amount of $14,450.36 shall bear
interest at the .rate of eight (8$) percent from date of
adoption of this assessment resolution, and shall be
spread, over a five (5) year special assessment roll.
3. The owner of the property so assessed may, at any time
prior to certification of the assessment to the County
Auditor or prior to November 15, 1990, pay whole of the
assessment on such property to the City's Assessment
Division and he may, at anytime thereafter, pay to the
City's Assessing Division the entire amount of the
assessment remaining unpaid.
4. The City Clerk shall forthwith transmit a certified
duplicate of this assessment roll to the County Auditor
to be extended on the proper tax lists of the County, and
.such assessment shall be collected and paid over in the
same manner as other municipal taxes.
PASSED by the City Council of the City of Richfield,
Minnesota, this 10th day of September, 1990.
Steven J. Quam Mayor
ATTEST:
Thomas P. Ferber City Clerk
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 229
Agenda September 10,.1990
Issue Statement:
Second reading and public hearing to consider approval of
amendments to gender neutralize the City Charter.
Back round:
The Charter Commission is appointed to make recommendations for
changes to the City Charter. The Charter Commission recently
undertook the task of amending the charter to delete any specific
gender references. The amendment was given first reading
approval by the City Council on July 23, 1990. The public
hearing and second reading were scheduled for September 10.
The Charter Commission met on September 6, 1990 to review the
final amendments. The City Attorney has incorporated the
recommended changes into ordinance form.
Recommended Motfon:
Hold the public hearing and approve second reading of the charter
amendment to gender neutralize.
Basis for Recommendation:
1. The Charter Commission has requested this change.
2. It is appropriate to have a gender neutral City Charter.
Alternative Recommendation:
1. The City Council could elect not to approve the amendments.
This would have no legal impact upon the City. It is
appropriate symbolically to have a gender neutral charter.
2. The Charter Commission could also request a change by
referendum.
Discussion/Decision Mode:
This item is scheduled for a public hearing and second reading at
the September 10, 1990 council meeting.
y submitted,
Ja~~~D. Prosser
Ci y anager
JDP/e~ a
~-/
BILL NO.
AN ORDINANCE AMENDING THE CITY
CHARTER OF THE CITY OF AICHPIELD
City of Richfield Does Ordain:
The City Charter of Richfield.is hereby amended in the following respects:
I. Section 2.04 is amended to read as follows:
Sec. 2.04. Incompatible Offices.. No member of the Council shall be
appointed City Manager, nor shall any member hold any paid municipal office of
employment under the City; and until one year after the expiration of the
member's term as Mayor or eoafle-i}~tre~ Council Member, no former member shall
be appointed to any paid appointive office or employment under the City which
were increased during 1Ti~s the Council Member's term in office -- --••--~'---.
II. Section 2.05 is amended to read as follows:
Sec. 2.05. Vacancies in Council. A vacancy in the Council shall be
deemed to exist in case of the failure of any person elected thereto to qualify on or
before the date of the second regular meeting of the new Council, or by reason of
death, resignation, removal from office, removal from the City, continuous
absence from the City for more than three months, or conviction of a felony of any
such person whether before or after ~ qualification, or by reason of the failure of
any eouncil~rrerz member without good cause to perform any of the duties. of the
membership in the Council for a period of three months. In each such case the
Council shall, by resolution, declare a vacancy to exist and shall forthwith appoint
an eligible person to fill the same until the next regular municipal election, when
the. office shall be filled for the unexpired term. If the Council shall be unable to
agree on an appointee to fill the vacancy within thirty (30)-days, the Mayor shall
appoint a person to fill such vacancy.
III. Section 2.06 is amended to read as follows:
Sec. 2.06. The Mayor. The Mayor shall be the presiding officer of the
Council, except that the Council shall choose from its members a president pro
tam who shall hold office at the pleasure of the Council and shall serve as
president in the Mayor's absence and as Mayor in case of the Mayor's disability or
absence from the City. The Mayor shall have a vote as a member of the Council:
~ and shall exercise all powers and perform all duties conferred and imposed upon
Imr~ ththe office by this Charter, the ordinances of the City and the laws of the
State. >~ The Mayor shall be recognized as the official head of the City for all
ceremonial purposes, by the courts for the purpose of serving civil process, and by
the governor for the purpose of martial law. i`Fe The Mayor shall study the
operation of the City Government and shall report to the Council any neglect,
dereliction of duty, or waste on the part of any officer or department e€ in the
City. In time of public danger or emergency ~ the Mayor may, with the consent
of the Council, take command of the police, maintain order and enforce the law.
~L./ r'~
IV. Section 3.01 is amended to read as follows:
Sec. 3.01. Council meetings. On the first business day of January
following a regular municipal election, the Council shall meet at the usual place
and time for the holding of Council meetings. At this time the newly elected
Members of the Council -shall assume their duties. Thereafter the Council shall
meet at such times each month as may be prescribed by ordinance or resolution.
The Mayor or any two Members of the Council may call special meetings of the
Council upon at least twelve hours notice to each Member of the Council. Such
notice shall be delivered personally, to each Member or shs~l be left at his the
Member's usual place of residence with some responsible person. All meetings of
the Council shall be public, and any citizen shall have access. to the minutes and
records thereof at all reasonable times.
V. Section 3.02 is amended to read as follows:
Sec. 3.02. Secretary of the Council. -The City Clerk shall act as
secretary of the Council: ~e and shall keep a journal of Council proceedings and
such other records and perform such other duties as may be required by this
Charter or as the Council may require. The Council may choose such other
officers and employees as may be necessary to serve at its meetings. In the
absence of the City Clerk, the Council may designate any other official or
employee of the City (except the City Manager or a Member of the City Council)
to act as secretary of the Council.
VI. Section 4.05 is amended to read as follows:
Sec. 4.05. Nomination Petitions.
voters of the City of Richfield, hereby
residence is -
to be voted for at
day of ,
election to be held -on the day of
We, the undersigned registered
nominate , whose
for the office of
the primary election to be held on the
19_, and/or the regular municipal
19 ,and we individually
certify that we are qualified registered voters and that we have not signed more
nomination petitions of candidates for this office than there are persons to be
elected thereto.
Name ~ Street and Number
being duly sworn, deposes and says that he
or she is the circulator of the foregoing petition paper containing
signatures, and that the signatures appended thereto were made in his or her
presence and are the signatures of the persons whose names they purport to be.
Signed:
2
(~-3
Subscribed and sworn to before me this day of
19
Notary Public
This petition, if found insufficient by the City Clerk, shall be addressed to
at
(address).
I hereby indicate my willingness to accept the office of
if elected.
Signed:
VII. Section 4.06 is amended to read as follows:
Sec. 4.06. Withdrawal of Candidate. Any person whose name has been
presented in the manner provided for in the foregoing section as a candidate may,
not later than 12 O'clock noon on the day after the last day for filing, cause his or
her name to be withdrawn from the nomination by filing with the City Clerk a
request to do so in writing, and no name so withdrawn shall be printed upon the
ballot.
VIII. Section 5.06 is amended to read as follows:
Sec. 5.06. Filing of Fetition and Action Thereon. All the signature
papers shall be filed in the office of the City Clerk as one instrument. Within five
days after the filing of that petition, the City Clerk shall ascertain by examination,
the number of registered voters whose signatures are appended thereto and
whether this number is at least five .percent of the total number of registered
voters at the time of the last regular election. If bt#~t~ds the petition is found to
be insufficient or irregular, ire the City Clerk shall at once notify one or more of
the sponsoring committees of that fact certifying the reasons for ~ the findings.
The committee shall then be given thirty (30) days in which to file additional
signature papers and to correct the petition in all other particulars. If at the end
of that period the petition is found to be still insufficient or irregular,n,z-~R
it shall be filed by the City Clerk in the
City Clerk's. office a_nd each member of the committee shall be notified of that
fact ~ the City Clerk. The final findings of the insufficiency of irregularity of a
petition shall not prejudice the filing of a new petition for the same purpose, nor
shall it prevent the Council from referring the ordinance to the voters at the next
regular or special election.
IX. Section 6.01 is amended to read as follows:
Sec. 6.01. The City Manager. The City Manager shall be the chief
executive and head of the administrative branch of the City Government--fie and
shall be chosen by the council solely on the basis of l~ training, experience, and
administrative qualifications. ~Fe The Citv Manager need not be a resident of the
City or State at the time of iris appointment, but during ~ tenure of office, !+e
(~ " `7
shall reside within the City. The City Manager shall be appointed for an indefinite
/ period and may be removed by the council at any time; but after he-~-as-served
servin as Manager for one year, Ott the Manager may demand written charges and
a public hearing before the date of hts final removal takes effect. Written charges,
if demanded, shall be furnished a reasonable time before the public hearing. After
such hearing, if one is demanded, the council shall have unlimited discretion either
to reinstate the Manager or make #ris removal final. Pending such hearing and
removal, the council may suspend the Manager from office. The council may
designate some properly qualified person to perform the. duties of the Manager
during leis the Manager's absence, disability, suspension, or while the office of the
Manager is vacant.
X. Section 6.02 is amended to read. as follows:
Sec. 6.02. Powers and Duties of the City Manager.
Sub. 1. Subject to the provisions of this .Charter, any council
regulations consistent therewith, and any other applicable laws, the City Manager
shall control and direct the administration of the City's affairs. l;Ie The City
Mana er shall have the powers and duties set forth in the following subdivisions:
Sub. 2. i4e The City Manager shall see that this Charter and the laws,
ordinances, and resolutions of the City are enforced.
Sub. 3. The City Manager shall appoint and remove, upon the basis of
merit and fitness and subject to applicable civil service provisions, if any, the City
Clerk, all heads of departments and all subordinate officers and employees in the
departments. The Director of Public Safety, having administrative and supervisory
control over the police and fire divisions of the Department of Public Safety, is not
under the jurisdiction of the police and fire civil service commission of the City.
Appointments or removal of department heads shall be made final only upon a
majority vote of .the Council. (Bill 1981-35) 12/28/81
Sub. 4. ~k The City Manager shall exercise control over all -
departments and divisions of the City Administration created by this Charter or by
the Council.
Sub. 5. i«it The City Manager shall recommend to the Council for
adoption such measures as he or she may deem necessary for the welfare of the
people and the efficient administration of the City's affairs.'
Sub. 6. ~t The City Manager shall attend all meetings of the Council
with the right to take part in the discussion, but not to vote; but he may not attend
any meetings at which the Council is considering his or her dismissal.
Sub. ?. ~ The City Manager shall keep the Council fully advised as to
the financial condition and needs of the City, and he shall prepare and submit to
the Council the annual budget.
4
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Sub. 8. i~t The City Manager shall prepare and submit to the Council
for adoption an administrative code incorporating the details of administrative
procedure, and from time to time he shall suggest amendments to such code.
Sub. 9. ~It The City Manager shall perform such other duties as may
be prescribed by this Charter or by law or required a€-~tittr by ordinance or
resolutions adopted by the Council.
XI. Section 7.05 is amended to read as follows:
Sec. 7.05. Preparation and Submission of Annual Budget. The City
Manager shall, at a special budget meeting of .the Council on or before the first
Tuesday of September, submit to the Council a budget and an explanatory budget
message in a form and manner as prescribed in Section 7.06. For such purpose and
at such date as he or she shall determine, the City Manager shall obtain from the
head of each department the character, object, and details Of prOpOSed
expenditures together with such other supporting data as he or she may request,
including an estimate of all capital projects or capital expenditures which each
department head considers should be undertaken in his or her department for the
budget year and the next five years. In preparing the budget. the City Manager
shall review the estimates, shall hold hearings thereon, and may revise estimates as
he or she may deem advisable.
XII. Section ?.06 is amended to read as follows:
Sec. 7.06. Form of Annual Budget. The budget shall provide a complete
financial plan of all funds for the budget year, which shall include: (a) A budget
message, (b) A general summary, (c) Detailed estimates of all anticipated revenues
applicable to proposed expenditures, and 4t} Id All proposed expenditures. The
proposed expenditures shall not exceed the proposed revenues. The expenditures
for general and special revenue funds shall be by organization unit or activity and
shall be in parallel columns opposite the character and major or minor object of
expenditure showing the amount of such expenditure for the last completed fiscal
year, the amount estimated for the current budget year, and the proposed -
expenditures for the ensuing budget year. In funds other than general and special
revenue, the proposed expenditures shall be presented in an understandable manner
according to the discretion of the City Manager. The City Manager shall submit a _
detailed statement of revenues in columns for. the general and special revenue
funds for the last completed fiscal year, the amount established for the current
budget year, and the amount estimated for the next budget year. Such detail shall
include the source of miscellaneous revenues, the amount of surplus of prior year
revenues, and the amount raised by property taxes. Revenues for self-supporting
and other funds shall be presented in an understandable manner according to the
discretion oP the City Manager. The explanatory budget message.. may be separate
but still accompanying the budget, and be in the form and contents as follows:
Budget Message -Current Operations: The budget message submitted by
the City Manager for the Council shall be explanatory of the budget, shall contain
an outline of the proposed financial policies of the City for the budget year, and
shall describe in connection therewith the important features of the budget plan.
~-~
It shall set forth the reasons for the major changes from the previous year in cost
and revenue items and shall explain any major changes in financial policy.
Budget Message -Capital Improvements: As part of the budget message
with relation to proposed expenditures for capital projects. stated in the budget, the
City Manager shall include a statement of pending capital projects and proposed
new capital projects, relating to the respective amounts proposed to be raised
therefor by appropriations in the budget and the respective amounts, if any,
proposed to be raised therefor by the issuance of bonds during the budget year.
Budget Message -Capital Program: The City Manager shall also include in
the message, or attached thereto, a capital program of proposed capital projects
for the five fiscal years next succeeding the budget year, prepared by the planning
commission, if such there be, together with ~ the City Manager's comments
thereon and any estimates of costs prepared by the department of public works or
other office or department. For the use of the planning commission in preparing
such capital program, copies of the departmental estimates of capital projects,
filed with the City Manager pursuant to Section ?.05 of this article, shall be filed
with the commission.
Attached to the budget message shall be such supporting schedules, exhibits,
and other explanatory material, in respect to both current operations and capital
improvements as the City Manager shall believe useful to the Council.
XIII. Section 7.08 is amended to read as follows:
~-~ Sec. 7.08. Enforcement of the Budget. The City Manager shall strictly
enforce the provisions of the budget as specified in the resolution. ~t The City
Mana er shall not authorize or approve any expenditure unless an appropriation has
been made in the budget resolution and there is an available unencumbered balance
of the appropriation sufficient to pay the liability to be incurred. No officer or
employee of the City shall place any orders or make any purchase except for the
purpose authorized. ~in the budget. Any obligation incurred by any person in the
employ of the City for any purpose not in the approved budget or for any amount in _
excess of the amount appropriated in the budget resolution or in excess of available
monies in any fund of the City may be considered a personal obligation upon the
person incurring the expenditure. _
XIV. Subdivision 8 of Section 7.12 is emended to read as follows:
Sub. 5. Discretionary Fund. A Discretionary Fund is established for
payment of reasonable and necessary expenses, not otherwise payable by the City,
incurred by the Mayor and Councils Members for the benefit of the City and its
people. Appropriations to and expenditures from this fund shall not. exceed 5500
per year. The Council may by resolution establish the purpose and procedures for
the making of disbursements from this fund, but disbursements made without
previous Council authorization shall be subject to audit and allowance by the
Council. (Bill 1968-16) 11/25/68
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XV. Section 13.02 is amended to read as follows:
Sec. 13.02. Oath of Office. Every officer of the City shall, before
entering upon the duties of leis office, take and subscribe an oath of office in
substantially the following form: "I do solemnly swear (or affirm} to support the
Constitution of the United States and of this State and to discharge faithfully the
duties devolving upon me as (Mayor, Councils Member, City Manager, etc.) of
the City of Richfield to the best of my judgment and ability."
XVI. Section 13.03 is amended to read as follows:
Sec.13.03. Official Bonds. The City Manager, the City Clerk, the City
Treasurer, and such other officers or employees of the City as may be provided for
by ordinance shall .each, before entering upon the duties of his or her respective.
office or employment, give a corporate surety bond to the City in such form and in
such amount as may be fixed by the Council as security for the faithful
performance of his or her official duties and the safekeeping of the public funds.
Such bonds may be either individual or blanket bonds in the discretion of the
Council. They shall be approved by the City Council, and approved as to form by
the City Attorney, and filed with the City Clerk. The premiums on the bonds shall
be paid by the City.
This ordinance shall be effective ninety days after its publication, subject to the
provisions of Minnesota Statutes, Section 410.12, Subd. 7.
i'"`~ Passed by the City Council of the City of Richfield this day of
1990.
Steven J. Quam, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
RC160-1
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 230
Agenda September 10, 1990
Issue Statement:
Public hearing and second reading regarding consideration of an
ordinance establishing holiday pay for 911 Dispatchers.
Backaround•
The City's•dispatch center is staffed by full-time and part-time
911 Dispatch personnel. As a necessary aspect of providing a
year around Public Safety service for the community, it is
essential that the dispatch center be staffed 24 hours per day,
everyday. That means that 911 Dispatch personnel must work on
holidays. Certain of the holidays worked each year are normally
considered more of a family oriented holiday, such as
Thanksgiving, Christmas and New Year's Day, while others are more
typically associated with vacations such as Memorial Day, 4th of
July and Labor Day. As a result, it is difficult to schedule
employees to work on these holidays, especially when the only
extra compensation now granted those employees is that they
receive eight hours of holiday leave to be taken at another time.
This holiday leave is granted whether they are scheduled to work
during the particular holiday or if it falls on their normal days
off .
In an effort to provide a greater incentive for 911 Dispatchers
to work on holidays and to provide a holiday benefit that
~- recognizes work on certain normal holidays, more similar to that
of Police personnel who work similar schedules, an ordinance
change in recommended which pays employees one and one-half times
for hours worked on six named holidays: New Year's Day, Memorial
Day, 4th of Jury, .Labor Day, Thanksgiving, and Christmas.
The cost to the City for implementing this change is
approximately $1,368 for the first full year.
Recommended Motion:
Approve the second reading of an ordinance amendment to Ordinance
Section 310.31 Holidays to provide for holiday pay for 911
Dispatchers.
.Basis of Recommendation:
1. The 911 Dispatchers are required to work on a schedule which
encompasses 365 days per year, 24 hours per day.
2. With such a schedule, 911 Dispatchers are required to work on
all holidays.
3. While equal time is given for holidays, it would be desirable
to pay time and one-half for certain normal holidays in order
to provide incentive to work such days.
4. It would be desirable to treat the 911 Dispatchers similar to
the Police Officers who work the same type of 365 day
schedule.
Alternative Recommendation:
1. Do not approve such holiday pay for 911 Dispatchers.
2. Approve holiday pay for a different number of holidays,
either fewer or greater. -
Discussion/Decision Mode:
First reading regarding consideration of an ordinance
establishing holiday pay for 911 Dispatchers was held on August
13 ,1990. Action on the second reading is requested at the
September 10, 1990 City Council meeting.
Respe lly submitted,
Jame Prosser
Cit anager
JDP:cak
~- L.
BILL N0. 1990-
AMENDMENT TO CHAPTER III OF THE ORDINANCE CODE
OF THE CITY OF RICHFIELD
CITY OF RICHFIELD DOES ORDAIN:
Chapter III, of the Ordinance Code of the City of Richfield
entitled "Section 310 31 Subd. 6 - Holidays for shift employees;
is hereby amended in the following respect:
Subd. 6. Holidays for shift employees. Employees engaged
in shift work who are unable to observe a holiday will be
permitted to take equivalent time off within twelve months of the
designated holiday. Permanent and probationary permanent
employees who are classified as 911 Dispatchers and who work on
the following named holidays at the expressed authorization of
the City Manager will be compensated at time and one half ll~) of
the employee's regular base rate of pay for all hours worked in
addition to .the holiday leave granted:
New Year's Dav
Memorial Dav
4th of July
Labor Dav
Thanksgiving
Christmas.
Passed by the City Council of the City of Richfield,
Minnesota this 10th day of September, 1990.
Steven J. Quam Mayor
ATTEST:
Thomas P. Ferber City Clerk
C
City of Richfield, Minnesota
Council Letter No. 231
Agenda September 10, 1990
Issue Statement•
Public hearing and second reading to consider an amendment to
Subsection 545.31 of the Zoning Ordinance, which would delete the
hearing examiner sunset .provision.
Back. round:
The City Council established a hearing officer procedure in 1985
to hear and decide requests for variances from the literal
provisions. of the Zoning Ordinance. The procedure was .set up on
a year to year basis so that it could be reviewed before making
it permanent. It has been reviewed annually and found to be an
appropriate procedure.
Recommendation• -
Approve second reading of a proposed amendment to delete
Subsection 545.31 of the Zoning Ordinance.
Basis of Recommendation:
1. Planning Commission. on July 24, 1990 recommended approval of
deleting the sunset provision.
2. The hearing officer procedure has been reviewed annually since
1985 and found to be appropriate and beneficial.
3. A hearing examiner is most appropriate for this quasi-judicial
function.
4. Five years is an adequate review time to determine the
effectiveness of the hearing examiner procedure.
Alternative Recommendation:
The Council may consider the existing provision adequate and
recommend that the hearing examiner procedure be extended for
another year.
Discussion/Decision Mode:
A public hearing is scheduled at 7:00 P.M. on Monday, September
10, 1990. The hearing will be held in the City Council Chambers
of Richfield City Hall, 6700 Portland Avenue South. Notice of
hearing was. published in the Sun-Current.
Res a tfully submitted,
J D. Prosser
Ci Manager
JDP:ds
~'- l
BILL N0. 1990
AMENDMENT TO SECTION 545
OF APPENDIX 8 TO THE
RICHFIELD CITY CODE
THE CITY OF RICHFIELD DOES ORDAIN:
Section 545 of Appendix B to the Richfield City Code
entitled: Zoning: adjustment: appeals: administration, is hereby
amended by repealing Subsection 545.31 thereof which is entitled:
Sunset.
Passed by the City Council of the City of Richfield,
Minnesota this day of 1990.
CITY OF RICHFIELD
By
Steven J. Quam - Mayor
ATTEST:
Thomas P. Ferber, City Clerk
P90-3-0128
City of Richfield, Minnesota
Council Letter No. 232
Agenda September 10, 1990
Issue Statement:
First reading consideration of an amendment to Zoning Ordinance
Subsection 545.15,. relating to term of Hearing Examiner
appointments.
Background•
The hearing examiner process has been reviewed on a yearly
"sunset" basis for the past five years. Concurrent with deleting
the "sunset" provision, it is appropriate to set a two year term
of appointment for the hearing examiners.
Recommended Motion:
Approve first reading of an amendment to Subsection 545.15
setting the term for two years, and schedule second reading and
public hearing for the October 8, 1990 City Council meeting.
Basis of Recommendation:
1. The Planning Commission reviewed the proposed amendment on
August 28, 1990 and unanimously recommended approval.
2. Two years is an appropriate term of appointment for a
hearing examiner.
Alternative Recommendation:
1. The City Council could modify the amendment, setting a
different term for Hearing Examiners.
Discussion/Decision Mode:
First reading .is scheduled for September 10, 1990. If approved,
second reading and public hearing of the proposed amendment to
Section 545.15 of the Zoning Ordinance will be held on October 8,
1990. The ordinance would become effective 30 days after
publication in the City's official newspaper.
_ Respe tfully submitted,
Jam D. Prosser
Cit anager
JDP:ds
c7
i-
BILL N0. 1990-
AMENDMENT TO SECTION 545
OF APPENDIX H TO THE
RICHFIELD CITY CODE
THE CITY OF RICHFIELD DOES ORDAIN:
Section 545 of Appendix B to the Richfield City Code
entitled: Zoning: adjustment: appeals: administration. is hereby
amended by amending Subsection 545.15 thereof to read as follows:
545.15. Committee of hearing examiners. There is hereby created
and continued the committee of hearing examiners. The committee
is a special committee of the board of adjustments and appeals to
be administered by the director of community development. The
committee shall assist the board in all matters within the
jurisdiction of the board. The committee is appointed by the
manager for a term of two years subject to confirmation by the
council- aAd During the term of appointment members serve at the
pleasure of the manager. Hearing examiners may be city employees
and shall have experience in municipal administration and
procedures of law.
Passed by the city Council of the City of Richfield,
Minnesota this day of 1990.
- Steven J. Quam Mayor
ATTEST:
Thomas P. Ferber City Clerk