04-03-89 agenda~~
CITY OF RICHFIELD, MINNESOTA
Study Session Letter No.1
Agenda April 3, 1989
Issue Statement:
Presentation by Camillo DeSantis, Chair of the Richfield
Foundation
Background•
Council members have requested additional information on the
Richfield Foundation, which was formed by a group of volunteers
in early 1988. The main goal of the nonprofit organization is to
develop a permanent endowment fund and use the earned interest to
make grants to local worthy causes.
Camillo DeSantis, Chair of the Foundation, will be present at the
April 3 study session to provide council members with information
on the Foundation, and to answer any questions council members
may have.
Recommended Action:
Hear the presentation by Mr. DeSantis.
Basis for Recommendation:
1. Council members have requested additional information about
this organization.
Alternative Action:
1. Receive this information in some other manner.
Discussion/Decision Mode:
Mr. DeSantis will be present at 5:30 p.m. on Monday, April 3 to
make his presentation.
Respectfully submitted,
Jame Prosser
City ' anager
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CITY OF RICHFIELD, MINNESOTA
Study Session Letter No . `f 2:;,
Agenda April 3, 1989 '
Issue Statement:
Consider an alternative residential recycling program which:
- provides for weekly collection of recyclables and yard
wastes on the .same day as trash pickup.
- utilizes waste haulers as collectors of recyclables.
- qualifies Richfield for maximum reimbursement of recycling
.expenses.
- accommodates current volunteer recycling activities.
- allows residents the right to continue to choose their own
trash/recyclables collector.
Background•
Hennepin County requires municipalities to provide recyclables
collection service and has followed up this mandate with specific
recycling goals for cities to meet. While Richfield has exceeded
county recycling goals through 1988, it is doubtful the City will
achieve the ambitious goals for 1989 and 1990. The City's ability
to meet their goals is limited because we currently collect
recyclables only once per month. In order to meet current and
anticipated recycling goals, staff is proposing that recyclables
be collected by refuse haulers on a weekly basis, the same day
refuse is collected. A supplemental container should also be
provided exclusively for recyclables. The monthly newspaper
collection would continue as long as volunteer groups remain
interested. At their March 29 special meeting, the Energy
Awareness Commission approved a motion to adopt this type of
program. The motion included a stipulation that volunteer groups
be contacted to discuss whether or not they want to continue to
pick up newspapers. A recommendation on which items should be
collected by which collector would not be made by the Commission
until volunteers have been contacted.
The following would be required in order to accommodate the
program outlined in the Issue Statement:
- rewriting the "garbage" ordinance.
- revising the refuse hauler license application and rate.
- contracting with haulers.
- purchasing of containers.
Staff has met with refuse haulers on numerous occasions
discussing the ordinance changes and recycling program specifics.
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Haulers are in agreement that this is the preferred method of
recyclables collection and are willing to provide the service.
Hennepin County reimburses communities for up to 80% of recycling
expenses using a formula based on recycling performance. This
program would qualify the City for maximum reimbursement. In
order to receive 80~ reimbursement, the City, must incur the
remaining 20% of recycling costs. It is proposed that these
costs will be recovered through an increase in license fees paid
by haulers. Hennepin County also reimburses cities up to S5 per
household for the purchase of recycling containers in 1989.
Recommended Motion:
Since this is a study session no formal action may be taken,
however staff and the Energy Awareness Commission would like to
know if Council agrees that the recycling program alternative
outlined would best suit Richfield.
Basis of Recommendation:
This alternative would accomplish the following:
1. Increase the probability of Richfield meeting
recycling goals.
2. Maintain the private scavenger service within Richfield.
3. Avoid significant City investment for recycling efforts.
4. Maintain choice options for resident recycling and
garbage hauler selection.
Alternative Recommendation:
1. Council could choose to have the program remain as is.
2. Council could choose to direct staff and the Energy
Awareness Commission to research other methods of
recyclables collection.
Discussion/Decision Mode:
Staff and the Energy Awareness Commission requests direction from
the City Council so they can either proceed with this program or
begin researching other alternatives.
Respectf ly submitted,
Jame Prosser
City Manager
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MOTION, by Roden to adopt the program outlined in the Council
Letter with the addition that volunteer groups be contacted to
'~ discuss whether or not they want to continue to pick up
newspapers. A decision by Commissioners on which. items should be
collected by whom would not be made until volunteers have been
contacted.
SECOND, by Schoewe
6 YEAS
1 NAY
CITY OF RICHFIELD, MINNESOTA
Study Session Letter No. 11
Agenda April 3, 1989
Issue Statement:
Discussion of Selection Process for Team Building Consultant
Background:
The city council requested that a list of potential team building
consultants be selected for their review. Information about
potential consultants is attached to this study session letter.
Recommended Action:
The council should discuss the procedure they wish to follow in
selecting a team building consultant.
Basis for Recommendation:
1. The council may feel more comfortable working with a
consultant whom they have helped to select.
Alternative Recommendation:
1. Leave the selection of a consultant to the city staff.
Discussion/Decision Mode:
This item has been placed on the April 3, 1989 study session
agenda for discussion purposes.
Respectfully submitted,
Ja D. Prosser
Ci Manager
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LYNN & ASSOCIATES
20 March 1989
Mr. James Prosser, City Manager
City of Richfield
6700 Portland .Avenue
Richfield, Minnesota 55423
SUBJECT: Proposal For Services -Team Building
Dear Mr. Prosser:
NEED STATEMENT:
Richfield, as a "first ring bedroom community" faces a number of challenges.
Airport expansion, freeway construction and an influx of new home owners
are but a few of the issues facing Richfield. In addition, a new Mayor has been
elected and a Team Building Process needs to be instituted with the Mayor,
City Manager, and Council Members. Lynn & Associates proposes to assist
the City of Richfield by working with the Richfield City Council in an
Assessment and Team Building Process.
GOALS AND OBJECTIVES:
The general goal of this proposal is to help the Richfield City Council work
together more effectively. Specific objectives of this proposal include:
• Conduct a Needs Assessment to clarify the issues that need to be
addressed,
• Facilitate a one-day session with Council Members to address issues
that surface during the Needs Assessment,
• Develop a Plan of Action to resolve the key issues surrounding how
the Mayor, City Manager and Council Members interact.
5435 Wedgewood Drive / Shorewood, Minnesota 55331 / (612) 474-2193
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METHOD OF IMPLEMENTATION:
Dr. James J. Lynn will personally perform the services in this proposal. The
following steps will be taken in implementing this effort.
1. Construct a Structured Interview Form.
2. Interview the Mayor, City Manager, and Council Members using the
Structured Interview to help identify issues/problems to address. Two
hours will be allotted for each interview.
Note: Confidentiality will be assured...the consultant will report findings
to the whole Council.
3. Based on the types of issues surfaced during the Individual Interviews, a
customized one day session will be put together for the whole City Council
and conducted within 2-4 weeks after the Interviews. Examples of topics
that may be covered at this one day session include:
• Social Style and Interaction Strategies
• Myers-Briggs Type Indicator -Team Building
• Situational Leadership Skills
• Input/Output Analysis to clarify roles and responsibilities
• Situational Analysis -Action Planning
4. Prepare a Summary Report with recommendations for follow-up actions
as appropriate.
5. Present the Summary Report to the Richfield City Council for their review
and discussion. If appropriate, afollow-up proposal will be submitted to
include the desired level of support to help the Council achieve its
objectives.
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FEES AND TIMELINE:
This proposal can begin within 10 days of signing this Letter of Agreement.
Consulting fees are based on per diems and workshop training fees (WSTs).
Dr. Lynn's per diem rate is $1200.00/day and three days of consulting time is
estimated for this effort. In addition, the Workshop Training Day (WSTs) fee
is $2,000.00 and includes preparation for the workshop, assessment
instruments and laser printed participant workbooks for the participants. The
total fee for this phase of the assignment is $5,600.00. Half the fee would be
invoiced upon signing this Letter of Agreement and the second half would be
invoiced when the final report is submitted.
RESPECTFULL SUBMITTED, ACCEPTED SY,
JAMES J. LYNN, EdD. JAMES PROSSER
President City Manager
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LYNN & ASSOCIATES
MAKING PERFORMANCE MATTER
1988
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WORKING WITH CLIENTS
Our goal is to build productive Win/Win relationships with all of our clients.
To achieve this goal, we use the following four step process.
I. Assessment
Our first step is to clearly identify and evaluate current issues, challenges,
problems and concerns which affect business growth and development.
Assessment methods include: focus groups, sensing interviews, situational
analysis and/or climate surveys. '
II. Strategy
The second step is to define goals and objectives; clarify expectations and set
priorities for what needs to be accomplished. Specific elements considered
include: people, systems, investments (capital/technology) and work group
managers. During this planning stage, roles and responsibilities are set for
Lynn & Associates and the client. Results include: strategic and tactical action
plans.
III. Implementation
The third step is to implement the strategies and action plans through
installing the appropriate human resource systems including: training and
development; wage and salary administration; performance appraisals;
employee involvement and productivity improvement.
IV. Follow-Up
The fourth step is to periodically measure and evaluate results and to
recommend appropriate follow-up actions or revisions to strategic and tactical
plans.
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BIOGRAPHY
JAMES J. LYNN, Ed.D.
Dr. James J. Lynn is the President of Lynn & Associates, a management development and
consulting company. The mission of Lynn & Associates is to assist top management in
improving productivity by providing a wide variety of high quality training programs and
related consulting services in the general human resource area. Consulting assignments
aze typically geazed towazds comprehensive performance management efforts that
significantly change the way people work in an organization. Dr. Lynn has held senior
management consulting positions with Tazkenton & Company and has worked with Hay
Associates in providing a wide variety of human resource consulting services.
Dr. Lynn earned a Bachelor of Science in Psychology from Columbia University in the
City of New York, a Master of Science in Cybernetic Systems from San Jose State
University and a Doctorate in Educational Psychology and Counseling from the University
of the Pacific. He is a licensed consulting psychologist in the State of Minnesota and a
member of the American Psychological Association, the American Society for Training and
Development, and the American Management Association. His publications include:
Making Decisions Work and Making Communication Work (1976) McCrraw Hill,
Individual Education Program Handbook (1978), Making Performance Matter -Behavior
Mana ement (1981), Making Performance Matter -Communication Skill (1983), The
Performance Management Series (1987). In addition, Dr. Lynn has authored many
training programs and manuals in the azeas of productivity improvement, sales
management, and leadership development.
As the President of Lynn & Associates, Dr. Lynn has had considerable experience
managing complex consulting relationships. Consulting assignments have ranged from
executive team development and assessment center work to organizational behavior
modification and employee improvement/qualitydrele training and implementation. More
recent assignments have focused on such issues as designing and implementing
performance management projects including wage and salary and performance review
systems, and developing sales training programs for a national field sales force and their
managers. The principal focus of these consulting activities centered on the improvement
of human performance through the introduction of systematic behavior management
principles. Consulting follow-up after the needs analysis and training phases has helped to
ensure that clients receive the long term value of the culture change effort.
Dr. Lynn has worked with a wide variety of clients in the manufacturing and service
industries. Some of his more recent clients have included Honeywell, In Home Health
Inc., Air-vend, Enhanced Telemanagement Inc., Midwest Importers, Beecham
Laboratories, 3M, ADC Telecommunications, General Mills, Fairview Community
Hospitals, Cytrol, First Bank Systems, Lifetouch Pomait Studios, Gelco Corporation,
Lear Sieglar and Benson Optical Co.
Dr. Lynn is married and lives near Lake Minnetonka, a suburb of Minneapolis, with his
wife, Anita.
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