12-04-89 agendaCITY OF RICHFIELD, MINNESOTA
Study Session Letter No. 40
Agenda December 4, 1989
Issue Statement:
Recommendations on staffing issues for the housing maintenance
program.
Background•
On October•9, 1989, the City Council approved the ordinance
requiring the inspection of homes at the point of sale and .the
licensing of rental residential property. The approval carried a
stipulation that the staffing for implementing the ordinance be
deferred until review at a Council Study Session.
The Public Safety Department has analyzed the staffing needs for
implementation and has prepared a recommendation for discussion
at this study session. The recommendation is based upon the
average number of home sales in Richfield and actual experience
in St. Louis Park with rental unit inspections.
After considering the amount of time needed per inspection, the
number of inspections as well as travel time and related
activity, the department concluded that at best the rental unit
inspections will require a minimum of 18 months to complete. The
senior housing innpector will have the primary duty to inspect
point-of-sale homes, but also will assist the housing inspector
with rental unit inspections. With this arrangement the
department can complete all point-of-sale inspections upon
request, and all rental unit inspections every 18 months.
Recommendation•
Authorize hiring one Senior Housing Inspector, one Housing
Inspector and one Clerk Typist.
Basis of Recommendation:
Based upon data supplied in Attachment 1, the Public Safety
Department has determined that three staff positions are
necessary for implementing the inspection and licensing
ordinance. The attachment also includes the recommended salary
levels, which are based upon similar positions in other cities.
The positions are:
® Senior Housing Inspector - Responsible for point-of-sale
inspections, and for assisting with rental unit
inspections.
® Housing Inspector - Responsible for rental property
inspections.
® Clerk-typist - Responsible for processing license
applications, scheduling inspections and data entry.
The Public Safety Department further recommends that the
implementation date be moved to October 1, 1990. This date will
give the time to make the necessary preparation for
implementation, including:
® Notification and education of area realtors, mortgage
lenders and title companies of the point-of sale
requirements. This process will begin in February, 1990 and
will take at least six months.
® Selection and implementation of a data processing program
to manage the license application and inspection records
process. The selection will be made by March 1, 1990, and
implementation (purchase, forms creation, training) will
take an additional three to four months.
® Hiring and orientation of new staff. The hiring process
will begin when the record-keeping system is complete,
about August 1, 1990. The timing will allow the department
to adequately prepare the new clerical person before the
implementation date, which will enhance the chances for a
smooth and error-free implementation.
The timing will give the department adequate time to recruit and
select qualified inspectors. Because the job will require the
inspectors to enter private homes and dwellings, it is important
that the persons selected have good interpersonal skills as well
as a high degree of technical knowledge. The department wants to
take enough time to find the right persons, and the October 1,
1990 implementation date will give them adequate time to get the
inspectors hired and well-oriented before beginning the
inspections.
The data in attachment 1 show that a minimum of two full-time
inspectors is necessary just to complete an inspection cycle in
18 months. A full-time clerical position is also necessary to
schedule daily appointments, process the volume of applications
expected each month, and enter the data needed to manage and
evaluate the program.
We want to note that we considered the feasibility of using
existing Public Safety Department staff for the program, and
asked the members, of the fire division to determine if they were
capable of performing the tasks. They concluded that they were
not capable of taking on the new tasks, and our analysis agrees
with their conclusion. A copy of the firefighters report is
.included as Attachment 2. A copy of the memo requesting their
input is included as Attachment 3.
Alternative Recommendations:
1. The Council could ask the Public Safety Department to study
other staffing methods. The department has already
considered all possible staffing arrangements and has not
discovered a viable alternative to the three recommended
positions.
2. The Council could ask for an earlier implementation date.
The recommended date has been selected to give the
department adequate time to prepare for a smooth, error-free
.implementation.
Decision/Discussion Mode:
The Public Safety Department has prepared staffing
recommendations for discussion at the December 4, 1989 council
study session.
Respect u y submitted,
t
James Prosser
City Manager
JDP/eja
Attachment 1
Data for Council Study Session on Housing Maintenance Ordinance
The following data is based uppon information from the Richfield Housing and Redevelopment
Division and interviews with St. Louis Park inspection personnel who conduct a rental licensing and
inspection program.
Type of Volume Inspection Total
Inspection Time (Hrs) Time
Initial POS 500 1.00 500
(Pt. of Sale)
Follow-up 500 .50 250
POS
Initial 4,575 .33 1,510
Rental ,
Follow-up 4,575 .16 732
Rental
TOTAL HOURS 2,992
- Available hours per day for inspections = 6 hours
- Weeks available per year = 44 - 46, after vacation, holidays, training and sick leave are
deducted.
- Startup costs (case management program, vehicles, desks, supplies) _ $20,000.
- Salary costs:
Senior Housing Inspector = $30,000 - $35,000
Housing Inspector = $26,000 - $30,000
Licensing Clerk = $18,000 - $20,000
Note: Salary costs do not include fringe benefits.
i4TT~9 ~ !a ~, ~ 3
CITY OF RICHFIELD
Memorandum
DATE: October 13, 1989
TO: Todd Werner, President, International Associat n of
Firefighters
FROM: John D. Erskine, Director of Public Safet a'
SUBJECT: Rental Property Licensing/Inspection Ordinance
As you know, the City Council passed an ordinance on October 9,
1989, giving the Department of Public Safety the responsibility
of inspecting and licensing all rental property within the city,
as well as a "point of sale" inspection on all single family
homes sold within the city. This ordinance will go into effect
March 1, 1990.
In previous discussions I have had with you and Dave Buzicky,
there seems to be an interest by the Firefighters in being the
designated staff to conduct these inspections. As you know, our
plan was to hire two building inspectors, working directly for
Sivert, to accomplish this task. However, if the Firefighters
can provide a reasonable alternative to this, I am more than
willing to receive it, review it and make an
assessment/recommendation.
Any plan submitted must address the following:
-- Current workloads, unaccomplished workloads and, of course,
the addition of the Property Maintenance Inspections.
-- You should anticipate that there are over 4,500 rental units
in the city and 500 single family homes sold per year, which
will require a "point of sale" inspection. While we did not
anticipate inspecting all 5,000 every year, we did believe we
could do them every 18 to 24 months. You should assume the
same:
-- Training. You need to describe how Firefighters could be
_" trained in this function, recognizing Sivert's workload to
the extent he may not be available for "all" of the training
necessary.
-- Familiarize yourselves with all of the codes that will be
inspected for under this ordinance. I have attached copies,
but you should seek out the appropriate Public Safety staff.
to assist you in defining what will be required.
T. Werner
10/13/89
Page Two
-- Define any additional costs associated with the Fire Division
providing this task.
-- Define exactly how you would begin to implement this process
to include staffing, forms, procedures, how tenants and
owners would be notified in advance of inspections (we have
assured owners, tenants and the Council that we would not
conduct surprise inspections and appointments would be made
with sufficient notice).
-- Included in the inspection process and things you must also
consider-are: Filling out reports; follow-ups on violations
noted; coordination with our licensing division;
accountability and responsibility; demeanor of employees;
equipment and apparatus utilization; and the overall
objective, "a properly maintained rental property housing
stock."
I recognize this is an enormous task, but we have sweat blood
getting this ordinance enacted. I am, as a result, committed to
making it work and cannot accept anything less. This is too
important to the future of our community, as well as our
reputation.
Now, that's all the bad news. The good news is that I need this
information by October 30, 1989. The reason for this is that we
must provide the Council a complete analysis at their December
workshop, and we must have time (all of us) to review all the
proposals.
As always,,I make myself available to you and your members to
discuss this or any other issues.
Attachments: Building Codes
Health Codes
Property Maintenance Codes
cc: P. Coughlin
S. Hendrickson
B. Christensen
J. Prosser
JDE:lmv
I9 F~faF
' 2e j.
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_.4Fy.C10.~
RlC}-~~~~LD PROFESSIONAL F~R~ ~~G~~"~iZS LOCAL 1215
AFFILIATED WITH
~titinnesota Processional Fire Fighters
International Association Fire Fighters
~~linnesota State Federation of labor
A.F.L. C.LO.
DA'"~: November 1 , 1 989
TO JaC:1 ~rS1ine, Director of Public Sa,ety
PROM: Ric .Meld Pire~ig:~ters Local 1 21 7
S~;DJPC"_' • Peasibi li t;;r Studer - Rental Propert;;r Licensing/
~~1
\~~
As per your request, the Richfield Firefighters have conducted a
study regarding to Rental Property Licensing/Inspection Ordinance.
The purpose of t_; study was to determine the feasibility of
utilizing fire°iV_^_ter s as the inspectors for this program.
As a basis for our study the following data was used:
- L., 500 apartme::~al rental units which will be inspected at 18
month interva_s.
- 200 duplex an double bungalows to be inspected at 13 month
intervals.
- 2G0 s;ngle f~__=~ res_dences used as rental pr:.,perty to be
inspected at '~ month intervals.
. -
- 500 singia faWi=y homes T,,rhi ch are sold in the City of Richfield
.. ___.. .... ._,. emu. :V ^. .. .._"__"__ ... .. .7 ___.. .. v.. ... ._a.._.,~~ ~"... -__-- ~.. .._..._H. .~.J-~vCC.~
- Duple:c and do:.,. e bu= ~~' cT ,~;
- Ren gal '_^_C~':es . .. .. ..
....................... 1:3
reinspection rata for
should be e:c~ecte .
V' la n CM ".' ~ '~ _ _
. te a .- ..... V ~ V ... ~..: ~. i r k %1 U w e .. - ~ ~' C i v '., • L o j.i l J
i. sp„
-^-as a similar n Action p rogrc.:a; a 1 GO a
virtually each of the units inspected
Cr' ~:le pUrpOSe ~^,_ phi S StuC~: :Je loosed Into th=ee di _.°;'e:i"'
N
aS~eC:,S OI Wila~ Ne peel 1s regU?reC r e~~?' T r "a C1 y y
. fo fir ~~:1„e s to i li ~a~e
a successful program. These are:
1 .) Technical aptitude and backgrour_d.
2.) Time required to perform inspections.
3.) Availability oi" personnel.
-~-
1.) Technical Aptitude and Background
Currentl~r firs department personnel are res_nensible for
conducting insnections in the areas of fire prevention and
safety, health, ~~.:~ and building codes. Building code inspect-
ions include roofing, framing, footings and siding. While it is
understood t:~at the insnections that are to be conducted in
this new program are mere extensive and i n•rolved than th.e
current i:as~ections the fire department personnel conduct,
we feel. t_ia~ due t0 O~_ inS~eCtiOn backgro'w„d and training,
members of the z_re department who possess a desire to become
~.nvolved in these insnections could in fact be properly trained
to perform ~h ese insnections.
__ ,
~o analyse. _ eva--- - fo t:i~s sl ~ '-
.a pr =s r Judy m.a^;;r s;,a,_ membe»s
wera consul:.~d. _hes~ ..eluded Richfield e.:~p_c~aees as wall as
~C_ ~'_:u__1_ "__ :v ~.. ... "'a= 5 :_a j: v_1 .. `N=~i , v =.. ~:.a~.,, C:~i:! Q ce TJerJr
... _~ _ J. ~/ a V .` ~. -- ~~ J~ a V a J V a~ L 4t v ... ... e~ 1 1 J T U V• L V U.,`
Par_~ es.,_Ta..e t:av _~ Va' e ~r
1 J c.,... ave»agA o- V:Ven'Jy m~n~.i lres to
inspect an average apartment unit. Another source said that it
too_~t about se-ren minutes to complete an inspection.
Tne 10._IOiJ;:a~ are Sole Oi one e~ ~~^a.,es "- i °': by Cu» Ci ~ .~
~- v
staf_ regar.._=ag time needed to properly inspect properties .
- AAart~e„t L'nit3 WOUid requ' re a00Ut 1 ~ ~=nuteS per Uni ~.
- Duplexes and single family rental units would require about
1 hour each.
• - Point of sale properties Would require about 1.5 hours
each.
Reinspections of each of the above would vary depending
upon the number of violations needing repairs.
-2-
In an attempt to determine if fire department personnel do in fact
have tr.e time required to conduct these inspections we tried to
determine the amount of time required to perform current
responsibilities.
Fire Department personnel are. currently respcnsible for public
edueatior_, juvenile fire Setter counseling programs, training,
station and equicment maintenance. For 1990 to fire ins_ections
are projected a X00, health inspections at 400. _dRA and building
nsp
1 _eCt10n Figures were not available. In acCi~_on, the firefighters
will rssp and to s.bout 2, 400 fire and mec'tical emergencies . The
housing maintenance program, along with the-point of sale inspections
would add 3,700 inspections annually. This is based on each rental
~n_ ~ CB---- __^_.5'v?. -tea ..~.^..~ -'r- "i i ~ ^?n?~=..5 _ - _
aca_.~_v~?_ ~_. ve~..1 vrC e - ' -G~
_ _ __ -re_~; ,,; ,, ~, or ac,ou~ ; _ :yore inspect~or_s
-,o;• dam„ . :.: .. ~~ ~--=~ ---~ ~~ ~_.._,..~....~ __~....;e=' .._ _ ~___-: ~c~=~:, .=. :d
ou ar
y ~~ve ao a ,~-rer :gam o= ~9 additional insr..,,eons per da~r. '
_ T r~~ s
i nCreaSe ~'? S^,eC ~iCn CU ~;eS :JOUIC n0 CCUb ~ .,'i ~rNiiel^: t.^_e C'~r"'en-
- -. - _ v
Sta==_~- -° rel., __ ~.'_e _=- ~ ...- __ ~... e.: ~.
One o' t_^_e concerns t:~at was discussed at t^e Ci ty Council
ieeting was the issue of "surprise inspections". Rightfully
so. :after ail, the inspections-that would be performed
would require access to he e :?t t_~e mee= r~- l 1
m s ~i -e ~~ e Co anci
aS3UreC ti_e Cwner S anC tenan%S t at there :vOUld Oe n0 SUrpriSe
inSpeCtiOnS and that apDOi='1t~entS WOUId be fade. 'Niti1 tC:1S i22
mind, the next question is, "~;Iould the party who made the
appointment always keep the appointment?" Because of the
unpredictable nature of firefighting, the answer in our case
is no. As you know, firefighting and medical response aspects
of our jobs take priority. However,-this is little consolation
to the person-who had to take time off work or drive into town
to allow us access, only to have the appointment not kept.
-3-
The issue of appointments becomes even greater when considering
single family houses and duple;ces whic?^., unlize apartment buildings,
usually have no manager or landlord on site to a11ow the inspector
access.
To summarize, the firefighters feel-that they have the aptitude and
bac~ground to perform t_~ese insx~ections, howe-rer; due to the large
number. of ~ ~snectiorls and the amount of time recuired and the fact
~na~ ~r.. woa_ oe u__a.,l ~o ~.,..p a__ c~. the ap'pc_n~men~~, our
recommendation a, this time is that the Cite e.~rlore the option of
herring 40 hour c=vlian inspectors to implement this program.
As a foot note, we did explore the possibili t;r of having inspectors
t.^_at ;you='? 'oe cresS era=n ea in the area o_ f~„?__ghting, but by
iv._~_ - ~__~ C. ~__, ~__., :J ^.'.._..~ G ....a.,~Onu._ I ;j 'b° i ---' ~-- ' _---e~ `~'e~ C'j
_--AVG.. uv_.. .v __.~ :~.. .~_..~ __., ~ :. __v :4 „a ._. ~,~_ __`..!? v'.. ..~ .. ~..__~..~ .~. .'!~ ! __'~ U1v
T:~.'",~r'i~e O. a_1 in ^eC ~_O:_. ~ he idea than th e,.e _-- TJe:.. ~OrS CGU1.d
S.,_1! _G~~Onu a., ,~'_~~.. a'_=.., O?1 ~:?e :vee'_~e:ld5 .:J a~.._S., a~ C...._1-FJaC_ZS
_.. i.i'_l'_° ., .. ~:. .,_~ .,C::....: G ~._~ ___s:,ec ~:~_ :JV is ~ .".. __~ G j- r __ :_ ~.=r.
-4-
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 39
Agenda December ~ ~_ , 19 8 9
Issue Statement:
Discussion of a request to add a new City position to function as
transportation specialist.
Background•
The City of Richfield is involved with a number of significant
transportation improvement plans. These plans include the
following:
® 135, including Crosstown Commons area.
® I494, including possible reconstruction of 77th Street.
~ Trunk highway 77, including potential impact on New Ford
Town and west Cedar frontage.
® Light rail transit.
The planning for most of these projects will continue to the
design and construction phases. It is likely that these projects
will not be completed for at least-ten years. The city's
responsibility for coordinating these activities is significant.
Richfield staff currently serves. six different formal and
informal organizations involved with the planning and monitoring
of these improvements.
Initially, existing staff members have devoted a portion of their
time to these issues. The staff, including the Director of
Community Services, the City Engineer, and to a lesser extent the
City Planner, the Director of Community Development and the City
Manager all devote a portion of their time to these activities.
It is apparent that the time required to continue to participate
in the planning process will not lessen, but increase.
Currently, two staff positions, the Director of.Community
Services and City Engineer, are devoting 20 to 40$ percent of
their time to these activities. Both of these individuals
indicate that this time requirement will interfer with their
ability to perform their basic functions if the pace of activity
increases. The State, Met Council and staff all expect the time
requirements to increase.
Other communities and organizations with interests not
necessarily similar to the City of Richfield have more staff than
Richfield available to coordinate their participation in these
planning activities.
Addition of a Traffic Planner will not eliminate involvement of
other staff. A Traffic Planner will help reduce some time
committments.
Recommended Motion:
Approval to add a transportation specialist position.
Basis for Recommendation:
1. A full time transportation
better coverage of more of
are now underway.
specialist will give Richfield
important corridor studies which
2. The staff time required to provide the coordination for
these programs is extensive. Attempting to add growing
responsibilities to existing positions may cause problems.
The problems include either reduction of attention to
normal activities, or a reduction in the amount of time to
provide attention to transportation studies.
3. Richfield is in an extremely important position. 35W,
I494, Crosstown and Trunk Highway 77 are all intergal
elements of the metropolitan region's transportation
system. Ability to assure that planning meets the needs of
our community and has a positive impact upon our residents
is critical.
4. Other cities with similar transportation challenges have
transportation specialists on staff.
5. The cost of the salary expense can be borne within the
budget.
Alternative Recommendation:
1. Continue to rely on existing staff and consultants. The
Community Services Director and City Engineer have been
primarily responsible for coordinating these efforts.
However, as previously described, other work may suffer if
we are to continue to provide appropriate attention to this
matter.
Discussion/Decision Mode:
If .the Council approves this position, an attempt will be made to
fill this position as soon as possible. The salary range for
this position is $32,000 to $44,000.
Respectfu submitted,
James D. Prosser
City alter
JDP/ej a
CITY OF RICHFIELD, MINNES037
Study Session Letter No.
Agenda December 4, 1989
Issue Statement•
Request by Human Rights Commission to expand their membership by
three members.
Background:
The Human Rights Commission has requested that the membership be
increased so that they have more members to work on projects such
as Celebration of Martin Luther King Day, Human Rights Week, and
other projects. Currently, the commission has eight adult
members and two student members.
The Human Rights Commission is authorized by city ordinance, and
any change in membership would require an ordinance amendment.
Recommendation:
Determine if there is a need for additional members.
Basis for Recommendation:
1. The commission has requested council consideration of this
membership increase.
Alternative Recommendation:
1. Leave the current membership as is, and recommend that the
commission solicit volunteer committee members for special
projects.
Discussion/Decision Mode:
If the council determines that the membership should be
increased, first reading of an ordinance amendment to accomplish
that would be scheduled for the first meeting in January.
Respectfu submitted,
James D Prosser
City ager
JDP/eja
CITY OF RICHFIELD, MINNESOTA
Study Session Letter No.38
Agenda, December 4, 1989
Issue Statement:
Consideration of alternative parking arrangements for City Hall.
Background•
City Hall is experiencing a shortage of parking. Residents in
the 6600 block of Fifth Avenue have complained about employees
and patrons of City Hall parking on the residential street. The
parking lot is frequently full and visitors to the City Hall
complain that there is insufficient parking available.
The City Council has previously directed staff to consider
alternatives to resolve the parking problem. Staff has reviewed
a number of alternatives including:
® Car pooling.
® Van pooling with City supplied van.
® Remote parking for employees.
® Use of Memorial Park land.
® Construction of underground garage.
® Acquisition of .residential properties in the
vicinity of City Hall for parking.
General non-contract City employees were surveyed regarding the
first three options. The only option which appeared to be able
to gain support of the employees is an option which would provide
an incentive to employees to park on 68th Street adjacent to
Memorial Park. Other options were either too expensive to
implement, required additional study, or did not gain favorable
review.
The Capital Improvement Budget for 1990 includes $10,000 for a
City facility analysis. The analysis would assess the adequacy
of work and parking space at City Hall, and provide
recommendations to resolve any deficiencies identified.
Recommendation•
The Council should advise staff of their opinion regarding a plan
to provide an incentive to employees who park on the north side
of 68th Street along Memorial Park. The incentive would be one
day of vacation of each six months the employee parks in that
location.
Basis for Recommendation:
1. This option appears to be the only option which may provide
for some temporary relief of the parking shortage at City
Hall.
2. Parking on 68th Street would provide approximately 10 to 12
spaces.
Alternative Recommendation:
1. Do nothing at this time. Wait for the facility report.
2. Do not encourage parking on residential streets, even in
front of the park. Encouraging employees to park in
residential areas is inconsistent with staff direction to
businesses within our community.
3. Advise homeowners on the west side of Portland, south of
City Hall, north of 68th Street, that the City would be
willing to buy their homes should their homes become.
available.
Discussion/Decision Mode:
This matter will be presented for discussion at the November 6,
1989 Study Session.
Respectf y submitted,
JDP:sae
Jame Prosser
City anager
CITY OF RICHFIELD, MINNESOTA
Study Session Letter No. 36
Agenda, December 4, 1989
Issue Statement:
Discussion on status of Energy Awareness Advisory Commission.
Background•
In the mid•to late 1970's, there was what was referred to as an
"energy crunch". In March of 1987 the City Council adopted
Resolution No. 5881, "Resolution Establishing a Citizens Energy
Awareness Committee", a copy of which is attached, for purposes
of establishing a body to advise the City Council on matters
related to conservation and preservation of energy resources.
Impetus for establishing such a body came from the State Energy
Agency which required cities receiving energy grants to have
citizen advisory committees.
Increased supply and decreased prices for fossil fuels have
lessened the need for an intensive study of energy issues. The
State has reacted to this change in energy policy issues by
incorporating the former State Energy Agency into the Department
of Public Service. Hence, energy became a program within another
department rather than being left an agency unto itself.
When the City Council established the local energy advisory body,
- there was discussion about whether it should function as a
committee or as a commission. A committee typically has a single
topic while a commission deals with a broad range`of matters.
The resolution of creation named the advisory body a Committee.
However, its title for some years has used the word Commission.
As a general rule, there have been nine members on the Energy
Awareness Committee. Attendance has been variable, typically
about four to six members at any given meeting. For 1990, the
Commission has one term vacant and the two remaining members with
terms scheduled to expire have indicated they do not wish
reappointment at this time. These two people have been very good
about attending meetings during their term.
In the early years of its existence, the Commission assisted in a
number of energy related projects and provided recommendations to
Council pertaining to street lighting, infrared .scanning, solar
access and other energy conservation matters. The City Council
has not sought recommendations on energy issues for quite some
time. In recent years the Energy Awareness Committee/Commission
has shifted its focus from energy related issues to the recycling
program and related recycling and solid waste policy issues. It
might be said that these same issues are considered by other
advisory bodies such as the Advisory Board of Health.
City staff has not recently discussed the status of the Energy
Awareness Committee/Commission with its members. However, in
1988 the Committee/Commission membership apparently felt a need
__ for specific focus and direction by adopting Commission
Resolution No. 24 suggesting a name change to the Richfield
Recycling Commission with a purpose of advising the City Council
on matters related to recycling and with specific goals to
include 1) furthering multifamily and commercial recycling
opportunities, 2) investigating types of containers used for
source separating recyclables and 3) monitoring recycling
activities within the City of Richfield to ensure compliance with
Hennepin County goals. These three goals have either been met or
could continue to be handled by existing bodies. Whether the
Energy Awareness Committee/Commission is an appropriate body is
the purpose of this discussion.
It appears there are several options:
1. Continue-the Citizens Energy Awareness Committee/Commission
as it now exists.
2. Continue the Energy Awareness Committee with some change in
its direction/focus. This might mean a broader scope of
responsibility and a change to a truer Commission function.
3. Continue the Energy Awareness Committee under a committee
type format. This would mean a small, specific focus. It
has been common to have committees on a ad hoc basis which
means that it functions for a specific purpose only. When
the purpose has been achieved or completed, the committee
discontinues its function. Examples of ad hoc committees
include one for the establishment of the Rich Acres Golf
Course and the Ad Hoc 135W/I494 Traffic Committee which is
currently functioning.
4. Discontinue the Citizens Energy Awareness
Committee/Commission as an official body and redirect any
responsibilities to another existing body(ies).
Recommended Motion:
If the Council should decide to take action, the Citizens Energy
Awareness Committee/Commission being discontinued seems the most
likely step to be taken.
Basis of Recommendation:
1. The original concept for the establishment of the
Committee/Commission is no longer viable.
2. The Committee/Commission has acknowledged a change in
focus.
3. The activities of the Committee/Commission could become the
responsibility of others.
Alternative Recommendation:
Establish that the focus/direction is indeed that of a committee
and determine the specific responsibility of such a committee and
whether it should serve in an ad hoc capacity.
Discussion/Decision Mode:
This item has not been discussed in any depth with the Energy
Awareness Committee/Commission although there has been some
related discussion in the past. The members, of the Council,
Committee/Commission and staff will feel much more comfortable
when the role, if any, of the Committee/Commission has been
clarified. The Council does have the prerogative to take action
at a study session but also has the options of taking action at a
later time or taking no action now or in the future.
Respectful y submitted,
James Prosser
City M ager
JDP/sdr
Attachment
cc: Donald A. Fondrick, Community Services Director
._. ~
'-~-,f RESOLUTION NO. 5881
~~r
r RESOLUTION ESTABLISHING A CITIZENS
ENEi.G~ AVJHREl~t~3~ C...:..:..~~ ~..:.
WHEREAS, the City Council is of the opinion that all citizens should take
an active role in promoting and encouraging the wisest and most efficient
use of our natural energy resources; and
WHEREAS, the State Energy Agency has established a program entitled
the Minnesota Energy Agency Outreach Program for the purpose of conserving
and preserving these energy resources; and
WHEREAS, the establishment of an Energy Awareness Committee to act
as a forum for public and private employed individuals concerned with
promoting, preserving, and fostering the efficient use of these resources
is an integral component of this. program; and
WHEREAS, the City Council wishes to cooperate with the intent and
purpose of this program;
BE IT RESOLVED, THEREFORE, by this City Council of the City of
Richfield, Minnesota, as follows:
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A. There shall hereby be created a Citizens Energy Awareness
Committee for the City of Richfield, Minnesota.
B. The Committee shall serve in an advisory capacity to the
city council.
C. The Committee shall be comprised of no more than fifteen
members who shall reside or own property in the City.
Members will be selected, appointed, a;:u =cmoved with
or without cause by majority vote of the City Council
members .
D. In selecting candidates for appointment to the Committee,
the City Council shall give due consideration to individuals
employed in capacities listed below or as spokespersons
for the following industries , institutions , or professions:
1 . Finance, banking, or lending institutions;
2. Heavy industr;~, manufacturing, or commerce enterprise;
r ~ 3. Residential homemaking, home economics, or household
~l services;
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4. Agriculture, farming, or land conservation;
5 . Scientists , physists , engineers , architects , or
computer systems;
6. Building code administrators, construction contractors,
builders , or land developers;
7. Educators , primary or secondary teachers , professors or
college instructors;
8. Promotion, advertising, communications, broadcasting,
Gr pui;iic rel?'icrs execu*.?ves;
9. Labor officials, building trade or manufacturing union
representatives;
10. Environmentalists, special interests representatives,
conservationists , or naturalists;
11. Low and moderate income representatives or senior citizens;
12. Energy supplier, utility official or petroleum product distributor;
13. City staff member or energy coordinator;
14. Transportation representative; bus, air, or railroad official,
land planner, regional transportation coordinator;
15. City council member and/or Mayor.
E. Members from the above categories shall be appointed to serve
staggered terms of one, two, or three years or as determined by
city council.
F. Committee members shall be called to order by the city council
member and/or Mayor for their initial meeting. Subsequent meetings
shall be scheduled and conducted by the chairman, who shall be
elected from the members of the committee. All actions shal'_ be in
resolution form and must receive majority vote approval of the members
present.
G. The purpose of the Committee is to advise the city council on all matters
relating to conserving and preserving natural energy resources. Specific
goals would include:
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1. To assist in helpir-~g the public become more aware of
the reasons and needs to extend and optimize energy:
~~ L2. To aid in the establishment of a comprehensive citywide
energy reduction program.
~-.^;. To promote, stimulate, and motivate energy conservation
efforts . '
4. ~'o act as liason between the State Energy Agency and the
city cou::cil.
S. T'o help inform and educate the public on energy issues.
6 . To collect information on energy consumption levels , to
quantify energy conservation efforts, and to appraise.
energy reduction results .
7. To carry out other energy conservation studies on efforts
requested by the city council.
H. Staff support, materials, and facilities shall be provided by the
city at the direction of the city manager. Requests for reports ,
statistics, studies, etc., requiring excessive or lengthy amounts
of time and effort by staff personnel shall be made in writing to
the city manager.
I. Any of the following shall cause the office of a regular member to
become vacated:
1 . Death.
2. Disability or failure to serve, shown by failure to attend
three consecutive regular meetings of the commission.
3. Removal of legal residence or property ownership from the
city .
4. Resignation in writing.
5. Removal by the council.
6. Election or appointment to a public office.
Passed by the city council of the City of Richfield, *"_innesota, this
13th day of March 197II
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ATTEST: Loren L. Law Mayor
.'`:c-nas ; . vlorar. C:'_y Cle:
CITY OF RICHFIELD, MINNESOTA
Study Session Letter No. 35
Agenda, December 4, 1989
Issue Statement:
Update and discussion of various airport related issues.
Background:
Recent developments regarding the airport include the following:
Runway Use System. On October 24, 1989 the Metropolitan Aircraft
Sound Abatement Council (MASAC) voted to approve the new Runway
Use System (RUS) that should be implemented at MSP Airport. An
amendment was made by Richfield MASAC representatives Don Priebe
and Edwina Garcia at the meeting which would have placed
identical priorities for Richfield, Bloomington, Minneapolis and
St. Paul. This amendment was not approved. The MAC's Planning
and Environmental Committee passed a motion on November 6, 1989
to move the RUS to the full commission for approval. At the MAC
full commission meeting on November 20, 1989 the full commission
approved a motion to have an environmental study prepared on the
MASAC approved RUS in compliance with the state Environmental
Qaulity Board regulations. The commission will hold public
hearings on the runway use plan before a final decision. Don
Priebe gave public testimony at the session in support of the new
plan. He added that the amendment to the RUS he presented at
the MASAC meeting on October 24, 1989 would have dispersed
aircraft operations around the surrounding suburbs more
equitably.
Amendments to the Aviation Guide/Policy Plan. The Metropolitan
Council is in the process of making amendments to the Aviation
Development Guide/Policy Plan of its Metropolitan Development
Guide. The public has been encouraged by the Met Council to
review the proposed changes and provide the Council with comments
and suggestions. The deadline for written comments is due by
December 4, 1989.
On November 9, 1989, Richfield staff and airport consultants met
to review the amendments being made in the Aviation Development
Guide/Plan and what implications they will have on Richfield.
The consultants and staff were assigned to review sections they
had expertise and return their written comments to staff.
Part 150 Funding Application. The deadline to submit the
application for funding is January 31, 1989. Funds will become
available from the FAA by April 2, 1990. The City needs to
determine if they will participate in the administration of these
funds.
As a first priority in the Recommended Land Use Management Plan,
the MAC has basically completed the school retrofit program. The
next priority is the purchase or retrofitting of homes in the
highest noise impacted areas (Ldn 70 or above). The cities of
Bloomington, Minneapolis and Richfield have impacted areas that
fit this description with Richfield having the greatest contour
of homes within the Ldn 70 or above (New Ford Town). Therefore,
it would seem the funding priority will be first to Richfield.
The amount available for FY 1990 will be S2 million. David
Braslau spoke to Glenn Orcutt, FAA to get his opinion on the
best strategy for the City to submit its application. He did not
have an opinion as to whether Richfield should team up with the
MAC or to submit a request for funding separately. He did state
that the current requests have already exceeded the amount of
funding available for FY 1990 (ending September 30, 1990).
On November 15, 1989 David Braslau gave a presentation at the
DRAC Meeting to explain the Part 150 Application for funding
process and what actions the City of Richfield might take to
initiate the process. At the meeting, Richfield staff members
decided the best strategy for the City was to work in cooperation
with Bloomington in submitting the funding request because of the
good working relationship the two cities have had on past
projects. MAC will be setting up a plan to implement this
project but DRAG staff members have found historically the
Commission not efficient in its process.
Airport Adequacy Study. The study is near completion. A series
of meetings are scheduled December 18-19, 1989 with Mendelsohn
Associates, Inc. A schedule of the sessions planned is attached.
Discussion/Decision Mode:
These matters will be discussed at the December 4, 1989 Study
Session.
Respe fu y submitted,
Jame Prosser
City anager
JDP:kab
Bloomington-Richfield
Airport Adequacy Study
SCHEDULE
Mondax, December 18, 1989
9:00 AM Interactive Technical Session on MSP
Capacity and Operations Forecasts
Purpose: Further define extent of
disagreement and reasons for MSP
capacity and operations forecasts.
Participants:
John Kari, Met Council
Jeff Hamiel, MAC
Frank Benson, FAA
Consultant Team (Mendelsohn, Gillfillan,
Collette)
Bloomington and Richfield Staff
Location: Richfield Council Chambers
11:30 AM Briefing Lunch
Purpose: Brief representatives of
cooperating cities on study
outcomes.
Participants:
Representatives from cities of Edina,
Burnsville and Eden Prairie
Morning participants (Kari, Benson,
Hamiel, at their option)
Bloomington and Richfield Staff
Consultant Team (Mendelsohn, Gillfillan,
Collette)
Location: Richfield Council Chambers
1:00-4:00 PM Discuss Report Draft
Participants:
Bloomington and Richfield Staff
Consultant Team (Mendelsohn, Gillfillan,
Collette)
Location: Large Conference Room
3:00-5:00 PM Mayors Briefing
Purpose: To brief mayors on study's content
and conclusions prior to council
meetings and Tuesday press
conference.
Discuss presentation at press
conference.
Participants:
Mendelsohn, Laughinghouse, Quam, Peterson,
Pidgeon, Prosser
Location: Board Room, Decathlon Club
5:30 Presentation of Report to Richfield City
Council by Mendelsohn/Gillfillan
Location: Richfield Council Chambers
7:00 Presentation of Report to Bloomington
City Council by Mendelsohn/Gillfillan
Location: Bloomington Council Chambers
NOTE: Larry Lee has made an agreement with Bob Mendelsohn that
events on Tuesday, December 19 will be postponed if the meetings
on Monday, December 18 indicate the need for more work or more
time before holding a press conference.
Tuesday, December 19, 1989
8:00 AM-2:00 PM Complete modifications to Consultant Report
and prepare materials for press conference.
Participants:
Consultant Team
Bloomington and Richfield Staff
2:00 p.m. Closing Workshop
Participants:
Consultant Team
Bloomington and Richfield Staff
Location: MSP Airport
4:00-5:00 Press Conference
Participants:
Consultant Team
Mayors
Managers
Location: MSP Airport