08-21-2017 Complete AgendaS P E C IAL JO IN T C IT Y C O U N C IL, H O U S IN G AN D R E D E V E LO PMEN T AU T H O R IT Y, AN D EC O N O MIC
D E V E LO PME N T AU T H O R IT Y W O R K S E S S IO N
R IC H F IE L D MU N IC IPAL C EN TER, B AR T H O L O ME W R O O M
AU G U S T 21, 2017
6:30 P M
C all to order
1.E conomic D evelopment A uthority's 2018 B udget
A djournment
Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at
least 96 hours in advance to the City Clerk at 612-861-9738.
CITY OF RICHFIELD, MINNESOTA
Office of City Manager
August 17, 2017
Council Memorandum No. 79 HRA Memorandum No. 25
The Honorable Mayor Housing and Redevelopment
and Authority Commissioners
Members of the City Council City of Richfield
Subject: Economic Development Authority Budget
Council Members and Commissioners:
The newly formed Richfield Economic Development Authority (EDA) will be meeting on
August 21 to consider their 2018 budget. The City Council had expressed an ongoing
desire to provide feedback to the EDA in budgetary matters as well as major
programming. In accordance with that desire, there will be a joint work session of the
City Council and the coincidental Board of Commissioners of the EDA and HRA at 6:30
p.m. on Monday, August 21.
The proposed EDA budget includes the following:
Transformation Home Loans: $131,000
Kids@Home: $130,150
Pilot Apartment Rehabilitation Loan/Grant Fund: $100,000
Pilot Business Development/Assistance Loan/Grant: $100,000
Personnel: $54,980
Professional Services, Memberships, Marketing, etc.: $4,140
Operating Reserve: $37,090
Respectfully submitted,
Steven L. Devich
City Manager
SLD:jcs
Email: Assistant City Manager
Department Directors
E C O N O MIC D E V E L O P ME N T AU T H O R IT Y ME E TIN G
R IC H F IE L D MU N IC IPAL C EN TER, C O U N C IL C H AMB E R S
AU G U S T 21, 2017
7:15 P M (I MMEDI AT ELY FO L L OWI NG THE H R A M EE T I N G)
C all to Order
Approval of the Minutes
A pproval of the mi nutes of the regular E conomic D evelopment A uthority meeting of May 15, 2017.
R E S O L U T IO N S
1.C onsideration of the approval of resolutions approving proposed property tax levy for payable 2018 for
certificati on to Hennepin C ounty.
S taff Report No. 3
2.A djournment
Auxiliary aids for individuals with disabilities are available upon request. R equests must be made at least 96
hours in advance to the C ity Clerk at 612-861-9738.
ECONOMIC DEVELOPMENT AUTHORITY
MEETING MINUTES
Richfield, Minnesota
Regular Meeting
May 15, 2017
CALL TO ORDER
The meeting was called to order by Mary Supple at 7:59 p.m.
ATTENDANCE
EDA Members Present: Mary Supple, Chair; Pat Elliott; Michael Howard; Doris Rubenstein; and
Sue Sandahl
Staff Present: Steve Devich, Executive Director; John Stark, Director of Community
Development; Karen Barton, Assistant Director of Community
Development; Julie Eddington, Attorney to EDA, Kennedy and Graven;
and Kate Aitchison, Housing Specialist.
Item #1
CONSIDERATION OF THE APPROVAL OF A RESOLUTION ESTABLISHING THE
RICHFIELD ECONOMIC DEVELOPMENT AUTHORITY AND APPROVING
CERTAIN MATTERS IN CONNECTION THEREWITH.
Community Development Director John Stark presented Staff Report No. 1.
Commissioner Supple asked about the resolution and the question of bylaws that are not
specified. Attorney Julie Eddington suggested the details do be finalized during the
meeting.
Attorney Eddington suggested that the Treasurer or President of the EDA sign the checks
for the EDA. Community Development Director Stark stated that we can always revise the
bylaws if needed.
Attorney Eddington suggested that the meetings occur on the same date as the HRA
meetings. Community Development Director Stark suggested that the EDA meet following
the regularly scheduled HRA meetings. The meetings shall begin at 7:30pm or immediately
following the adjournment of the HRA.
M/Rubenstein, S/Elliott, to approve a resolution establishing the Richfield Economic
Development Authority and approving certain matters in connection therewith.
Commissioner Howard stated that he thinks this is a positive step forward, and thanked
everyone involved in bringing this forward.
Motion carried 5-0.
EDA Meeting -2- May 15, 2017
Item #2 CONSIDERATION OF THE ELECTION OF OFFICERS FOR THE RICHFIELD
ECONOMIC DEVELOPMENT AUTHORITY.
Attorney Julie Eddington stated that the EDA Act requires the following roles: President,
Vice President, Treasurer, Secretary and Assistant Treasurer. Other members are called
Comissioners.
M/Rub, S/Howard, to nominate Mary Supple as President.
M/Elliott, to close nominations.
Motion carried 4-0.
M/Elliott, S/Howard to nominate Sue Sandahl as Vice President.
Motion carried 4-0.
Vice President Sandahl asked what the duties of the Treasure will be.
Attorney Julie Eddington added that it is more of a figurehead role and does not have any
direct influence over funds.
M/Supple, S/Elliott to nominate Michael Howard as Treasurer.
Motion carried 4-0.
M/Sandahl, to nominate Chris Regis as Assistant Treasurer.
Motion carried 5-0.
M/Sandahl, S/Elliott, to nominate Kate Aitchison as Secretary.
Motion carried 5-0.
ADJOURNMENT
The meeting was adjourned by unanimous consent at 8:17 p.m.
Date Approved: August 21, 2017
Mary B. Supple
EDA President
Kate Aitchison Steve Devich
Housing Specialist Executive Director
AGENDA SECTION:RESOLUTIONS
AGENDA ITEM #1.
STAFF RE P ORT NO. 3
E CONOMIC DEVELOPME NT AUT HORIT Y
ME E T ING
8/21/2017
RE P O RT P RE PA RE D B Y: C hris Regi s, F inance Manager
D E PA RTM E NT D IRE C TOR RE V IE W: S teven L . D evich, E xecutive D irector
O TH E R D E PA RTM E NT RE V IE W: N/A
C ITY M A NA G E R RE V IE W: S teven L . D evich, E xecutive D irector
I T E M F O R C O UNC I L C O NS I D E RAT IO N:
Consideration of the approval of resolutions approving proposed proper ty tax levy for payable 2018 for
certification to H ennepin C ounty.
E X E C UT IV E S UM M ARY:
The bylaws of the Richfield Ec onomic Development Authority (E D A) require that an annual budget be
submitted to the E D A C ommissioners for approval. Ac cordingly, the 2018 Proposed Budget and Tax Levy are
presented for approval.
I n addition, Minnesota State Statutes require adoption of a preliminary tax levy from each taxing authority.
The proposed tax levy must be c ertified to the Hennepin County Auditor by September 29, 2017. Any
amendments to the proposed budget, which would increase the property tax levy, must be made prior to
September 29, 2017. No inc reases in the tax levy are permissible after that date, only reduc tions. Final
certific ation of the E D A tax levy is part of the C ity’s budget process.
The tax levy as proposed is the maximum levy established by law.
RE C O M M E ND E D AC T IO N:
By motion: Adopt a resolution approving the 2018 Proposed Economic D evelopment Authority Budget
and Tax Levy.
B AS IS O F RE C O M M E ND AT IO N:
A.H IS TOR IC AL C ON TEXT
None
B.P OL IC IE S (resolutions, ordinances, regulations, statutes, etc):
Minnesota Statutes require adoption of a preliminary levy from each taxing authority.
The budget and acc ompany ing proposed levy for 2018 are ready for consideration.
Even though a public hearing for the E D A tax levy is not required by S tate Statute, this does not
preclude the E D A from opening this item up for public discussion if the E D A desires to do so.
C.C R IT IC AL T IMIN G ISSU E S:
As required by State Statutes, eac h taxing authority must certify its proposed tax levy for the
payable year 2018 to the County A uditor on or before September 29, 2017.
D.F IN AN C IAL IMPAC T:
The Proposed 2018 E D A levy represents is the maximum allowed by law and is c urrently set at
$560,467.
The levy as proposed is for the maximum levy established by law of the .01813% of the City’s total
taxable market value net of the market value exc lusion.
E.L E GAL C ON S ID E R AT ION :
N/A
ALT E R N AT IV E R E C O MME N D AT IO N(S):
The E D A could adopt a preliminary levy less than the one proposed herein. However, that would not
provide for programs that are recommended in the 2018 Proposed budget.
P R IN C IPAL PAR TIE S EXP E C T E D AT ME E T IN G:
None
AT TAC H ME N TS :
D escripti on Type
2018 E D A P roposed B udget and Tax L evy Resolution Resolution L etter
EDA RESOLUTION NO.
RESOLUTION APPROVING PROPOSED 2018 ECONOMIC DEVELOPMENT
AUTHORITY BUDGET AND CERTIFYING THE 2018 TAX LEVY
BE IT RESOLVED by the Housing and Redevelopment Authority of the City of
Richfield, Minnesota as follows:
Section 1. The budget for the Economic Development Authority
General Fund of Richfield for the year 2018 in the amount of
$520,270 is hereby ratified.
Section 2. The estimated gross revenue of the Economic Development
Authority General Fund of Richfield from all sources, including
general ad valorem tax levies as hereinafter set forth for the year
2018, and as the same are more fully detailed in the Executive
Director’s official copy of the budget for the year 2018, in the
amount of $557,360 is hereby approved.
Section 3. There is hereby levied upon all taxable property in the City of
Richfield an ad valorem tax in 2017, payable in 2018 for the
following purposes:
Economic Development Authority $560,467
Section 4. A certified copy of this resolution shall be transmitted to the County
Auditor.
Adopted by the Economic Development Authority in and for the City of Richfield,
Minnesota this 21st day of August, 2017.
Mary Supple, President
ATTEST:
Kate Aitchison, Secretary