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10-12-92 agenda• CITY OF RICHFIELD, MINNESOTA MONDAY, OCTOBER 12, 1992 REGULAR CITY COUNCIL MEETING 7:00 P.M. COUNCIL CHAMBERS AGENDA INTRODUCTORY PROCEEDINGS CALL TO ORDER PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES OF (1) REGULAR CITY COUNCIL MEETING OF SEPTEMBER 28, 1992 AND (2) CITY COUNCIL STUDY SESSION OF OCTOBER 5, 1992 PRESENTATION 1. OPPORTUNITY FOR PERSONS TO ADDRESS THE COUNCIL ON ITEMS NOT LISTED ON THE AGENDA AGENDA APPROVAL 2. COUNCIL APPROVAL OF AGENDA CONSENT CALENDAR NOTE: CONSENT CALENDAR CONTAINS SEVERAL SEPARATE ITEMS WHICH ARE ACTED UPON BY THE CITY COUNCIL IN ONE MOTION. ONCE THE CONSENT CALENDAR HAS BEEN APPROVED, THE INDIVIDUAL ITEMS AND RECOMMENDED ACTIONS HAVE ALSO BEEN APPROVED. NO-FURTHER COUNCIL ACTION IS NECESSARY. HOWEVER, ANY COUNCIL MEMBER MAY REQUEST THAT AN ITEM BE REMOVED FROM THE CONSENT CALENDAR AND PLACED ON THE REGULAR AGENDA FOR COUNCIL DISCUSSION AND ACTION. ALL ITEMS LISTED ON. THE CONSENT CALENDAR ARE RECOMMENDED FOR APPROVAL. 3A. CONSIDERATION OF APPROVAL OF EXTENSION OF CONTRACT NO. A09689 WITH HENNEPIN COUNTY TO ALLOW CONTINUED ACCESS TO PROPERTY INFORMATION SYSTEM C.L. 232 B. CONSIDERATION OF APPROVAL OF PURCHASE IN EXCESS OF $5,000 FOR 300 TON ROCK SALT FROM NORTH AMERICAN SALT FOR TOTAL PURCHASE PRICE OF $6,591 AND 700 TON ROCK SALT FROM CARGILL INCORPORATED-SALT DIVISION, MINNEAPOLIS, MINNESOTA FOR TOTAL ESTIMATED PURCHASE PRICE OF $17,962 FOR 1992/93 WINTER SEASON C.L. 233 C. ESTIMATE #4 PAYMENT FOR PARK BUILDING AT JEFFERSON PARK; C.O. FIELD COMPANY; $53,350.10 D. ESTIMATE #2 PAYMENT FOR SITE CONSTRUCTION AT JEFFERSON PARK; VEIT & CO.; $80,274.96 0 PUBLIC HEARING 4. CONSIDERATION OF REQUEST FOR AMENDED CONDITIONAL USE PERMIT/FINAL DEVELOPMENT PLAN TO ALLOW INSTALLATION OF NEW IDENTIFICATION SIGN AND SCREENING ENCLOSURE FOR BALCONY OF UNIT #1104 AT WOODLAKE POINT CONDIMUNIUMS, 6500 WOODLAKE DRIVE COUNCIL LETTER NO. 234 RESOLUTION 5. CONSIDERATION OF RESOLUTION CERTIFYING DEFERRAL OF SPECIAL ASSESSMENTS AGAINST AN OWNER-OCCUPIED HOMESTEAD PROPERTY COUNCIL LETTER NO. 235 ADMINISTRATIVE REPORTS & OTHER BUSINESS 6. CONSIDERATION AS TO WHETHER TO HOLD CITY COUNCIL STUDY SESSION ON NOVEMBER 2, 1992 COUNCIL LETTER NO. 236 AIRPORT BUSINESS 7. AIRPORT STATUS REPORT CORRESPONDENCE 8. LEGISLATIVE REPORT COUNCIL CHOICE 9. COUNCIL DISCUSSION ITEMS 10. CLAIMS AND PAYROLLS ADJOURNMENT AUXILIARY AIDS FOR INDIVIDUALS WITH DISABILITIES ARE AVAILABLE UPON REQUEST. REQUESTS MUST BE MADE AT LEAST 96 HOURS IN ADVANCE TO THE ADMINISTRATIVE SERVICES DIRECTOR AT 861-9702. CITY OF RICHFIELD, MINNESOTA Council Letter No. 236 Agenda October 12, 1992 Issue Statement: Council consideration as to whether to hold a City Council Study Session on November 2, 1992. Background: The City Council regularly conducts a Study Session on the first Monday evening of each month. However, the first Monday in November 1992 is one day prior to the General Election on November 3. Council Members have indicated that they may wish to consider cancelling the November 2 Study Session. Recommended Motion: Cancel the City Council Study Session regularly scheduled for November 2, 1992. Basis of Recommendation: 1. November 2 is one day prior to the General Election. 2. Council Members have indicated that they may wish to consider cancelling the November 2 Study Session. 3. The business can be carried over to the December 7 regularly scheduled City Council Study Session. Alternative Recommendation: 1. Reschedule the first City Council Study Session in November. Discussion/Decision Mode: This item has been placed on the October 12, 1992 City Council agenda so proper notification can be made if the Study Session is cancelled. Respectfully submitted, James . Prosser City anager JDP:cak U 5 C? E n U CITY OF RICHFIELD, MINNESOTA Council Letter No.235 Agenda October 12, 1992 Issue Statement: Resolution certifying deferral of special assessments for certain eligible homeowners. Background: Resolution .No. 7310, approved by the City Council on June 22, 1987, authorizes the City to approve requests for the deferment of special assessments upon homestead properties owned by persons 65 years of age or older or by persons of permanent total disability for whom it would be a hardship to pay such special assessments. One application for deferral of payment of special assessments has been received. The request is for a tree removal assessment in the amount of $778.13. Staff has determined that the applicant is eligible according to the provisions contained in Resolution No. 7310. A resolution certifying the deferral of this special assessment for an owner occupied homestead property has been prepared for Council consideration. Recommended Motion: Approve the resolution approving eligible deferral of special assessments against an owner-occupied homestead property. Basis for Recommendation: 1. Resolution No. 7310 provides that the City may grant such deferrals. 2. Resolution No. 7310 sets forth the procedure and criteria necessary to qualify for a deferral. 2. City staff has determined that the applicant has met all criteria and is eligible for this deferral. Alternative Recommendation: 1. Do not approve the resolution deferring the special assessment. However, this may cause severe financial hardship for the applicant. Discussion/Decision Mode: This resolution has been placed agenda for action. on the October 12, 1992 Council Respectfu y submitted, James Prosser City pager JDP:ds 5-1 RESOLUTION NO. RESOLUTION APPROVING ELIGIBLE DEFERRAL OF SPECIAL ASSESSMENTS AGAINST OWNER OCCUPIED HOMESTEAD PROPERTIES OF PERSONS 65 YEARS OF AGE OR OLDER WHEREAS, Resolution No. 7310 was passed by the City Council on June 22, 1987, establishing procedures for deferment of special assessments against owner-occupied homestead properties of persons 65 years of age or older and persons permanently and totally disabled; and WHEREAS, application for deferral of payment of special assessments have been made on forms prescribed by the County Auditor and the homeowner has furnished the City the necessary information for determining eligibility in compliance with Minnesota Statutes, Section 435.193 to 435.195. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, that the following owner-occupied property be approved for deferral of special assessments as listed below: PROPERTY ID ADDITION NO. AMOUNT 33-02824-13-0085 45605 $778.13 1. Such deferral of payment of special assessments shall • terminate and all amounts accumulated, plus applicable interest, shall become due upon the occurrence of any of the following events: (a) death of the owner, provided that the surviving spouse is not eligible for the benefits hereunder; (b) the sale, transfer or subdivision of the property or any part thereof; (c) if the property should for any reason lose its homestead status; or (d) if for any reason the taxing authority deferring the payments shall determine that there would be no hardship to require immediate of partial payment. 2. That the City Clerk is hereby authorized to certify a copy of this resolution to the County Auditor of Hennepin County, Minnesota. Passed by the City Council of the City of Richfield, Minnesota, this 12th day of October, 1992. Martin J. Kirsch ATTEST: 9 Mayor Thomas P. Ferber City Clerk RESOLUTION NO. 7310 5- pl RESOLUTION ESTABLISHING PROCEDURES FOR DEFERMENT OF SPECIAL ASSESSMENTS AGAINST OWNER-OCCUPIED HOMESTEAD PROPERTIES OF PERSONS OVER SIXTY-FIVE YEARS OF AGE OR PERSONS PERMANENTLY AND TOTALLY DISABLED BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. It is the policy of the city to consider requests for the deferment of special assessments upon homestead properties owned by persons 65 years of age or older or by persons retired by virtue of a permanent total disability for whom it would be a hardship to make payments of such .special assessments.. Permanent and total disability for the purpose of this section means a condition which is permanent by nature and totally incapacitates the person from working at an occupation which brings him an income. In the adoption of such policy and the procedures established by this resolution, the city is acting pursuant to authority granted by Minnesota.Statutes, Sections 435.193 to 435.195. 2. A qualifying hardship shall be deemed to exist if the owner of the homestead property and other occupants of the homestead, taken together (a) had a gross income of less than $13,500 in the previous calendar year and (b) will have an estimated income for the current calendar year and subsequent years which will not exceed said sum. 3. Application for deferral of payment of special assessments shall be made on forms prescribed by the county auditor. The home owner shall furnish the city with such information as it may require at the time of the original application and at any time thereafter while the special assessment remains unpaid, which will permit the city to establish, verify or continue the deferral of special assessments or to determine'whether eligibility for such deferral has ended. 4. Interest on deferred special assessments shall accrue until the special assessment is paid, at the rate established by the city at the time of levying the special assessment. 5. The city manager or his designee shall examine all applications for determination of his/her eligibility for deferral of payment of special assessments (a) in compliance with said statute and (b) in accordance with the standards and guidelines for determining hardships contained in this resolution or any subsequent amendment thereof. 6. No deferment of payment of a special assessment shall be made unless the owner furnishes the city with an application and such supplementary documentation and verification as may be required to establish the following: 1. The legal description, plat and parcel number of the property; 2. The street address of the property; 5-3 3. Its status as homestead property; 4. The description or designation of the local improvement; 5. The name of the homestead owner-occupant; 6. That said owner-occupant is over 65 years of age or permanently and totally disabled; 7. That payment of the special assessment on the ordinary time basis would be hardship as defined herein. 7. Within 30 days after the filing of said application for deferment of special assessments, the city manager shall review the application for consistency with and conformance to, the council prescribed standards and guidelines; and then either grant or deny the application. In the event of the existence of exceptional or unusual.circumstances not covered by the standards and guidelines, the city manager shall make a full report to the city council within 30 days of the filing of said application along with a recommendation as to whether said applicationshould be granted or denied. In the event of the denial of the application by the city manager, any applicant shall have the right to have the application considered by the city council. In those instances where the city council considers an application, it shall, by resolution, either grant or deny the application; and the decision of the city council shall be final. The city manager shall report to the city council on a quarterly basis on deferrals granted by him/her. 8. The option to defer the payment of special assessments • shall terminate and all amounts accumulated, plus applicable interest, shall become due upon the occurrence of any of the following events: (a) the death of the owner, provided that the surviving spouse is not eligible for the benefits hereunder; (b) the sale, transfer or subdivision of the property or any part thereof; (c) if the property should for any reason lose its homestead status; or (d) if for any reason the taxing authority deferring the payments shall determine that there would be no .hardship to require immediate or partial payment. Passed by the City Council of the City of Richfield this 22 day of June, 1987. John Hamilton Mayor ATTEST: Thomas Ferber City Clerk 0 4 CITY OF RICHFIELD, MINNESOTA . Council Letter No. 234 Agenda October 12, 1992 Issue Statement: Request for an amended conditional use permit/final development plan to allow installation of 1) a new identification sign and 2) a screening enclosure for the balcony of Unit #1104 at Woodlake Point Condominiums, 6500 Woodlake Drive. Background: Woodlake Point (WLP) was established as a planned unit development (PUD) in 1985. WLP Management and Homeowners Association are requesting revisions to the following aspects of the approved plan: I. Install Additional Site Signage The approved PUD plan did not provide for any permanent identification signage except for the imprinted sign on the vestibule awning. WLP has recognized a need for an additional sign to aid people in identifying the entrance which can be difficult to locate when considering such factors as traffic volume and speed, curvature of the road and other visual obstructions along 66th Street. The proposed sign would be a monument-style ground sign designed • to blend with the existing architectural features. The sign base would be constructed of brick which is identical to that of the building. The double face metal sign would have a dark green background with white lettering and would not be illuminated. The sign would be located in the southeast portion of the site, between Woodlake Drive and the main entrance. The sign location would not obstruct traffic visibility because both curb cuts onto 66th Street allow a "right-out only" turning movement. II. Install Screenina Enclosure for Balconv of Unit #1104 WLP hopes to correct problems experienced by the owner of Unit #1104. The roof over the balcony does not extend far enough outward, allowing run-off to splash into the balcony area. The proposed screening enclosure with a four inch roof extension (framing) would eliminate problems associated with the run-off, such as ice build up. The enclosure would also eliminate a pigeon problem, making use of the balcony more enjoyable for the owner. The application states that the enclosure would visually improve the appearance of the balcony by removing the need to hang deterrents (such as plastic owls) to scare the pigeons away. Such deterrents create a visually unaesthetic, cluttered appearance. Recommended Motion: Approve the amended conditional use permit/final development plan • for Woodlake Point to allow installation of a new identification sign and a screening enclosure of the balcony for Unit #1104. Basis of Recommendation: 1. The proposed sign will provide better identification for the property which may also improve traffic flow through the area. 2. The proposed sign materials would complement the building character. 3. The proposed screening enclosure would help to solve problems related to storm water run-off and pigeons. 4. The frame for the screening enclosure would be constructed of dark anodized aluminum which would match the existing window frames. 5. the screening and frame would be mounted inside the balcony railing in order to maintain the rhythm of the exterior facade. 6. The screen would not be operable, however, would be removable with special tools. 7. The frame would be rigidly attached to the balcony floor and would provide drain holes to dispose of trapped water. 8. Unit #1104 is on the highest floor which provides balconies and faces east. • 9. Several other unit owners have indicated an interest in installing a screening enclosure. Approval for Unit #1104 would provide a model for future consideration of balcony screening requests. 10. On September 22, 1992, the Planning Commission voted unanimously to recommend approval of the amended PUD plan. Alternative Recommendation: Deny one or both of the items requested with a finding that the proposal would have an adverse impact on adjacent properties or the City as a whole. Discussion/Decision Mode: A public hearing is scheduled at 7:00 p.m. on Monday, October 12, 1992. The hearing will be held in the City Council Chambers of Richfield City Hall, 6700 Portland Avenue. Notice of hearing was published in the Sun-Current and mailed to property owners within 350 feet of the subject property. Respe ey submitted, James . Prosser City Manager JDP:ds O-L 66th Street -------------------- e point Con dl- y l C location of proposed. identification sign ai e 1 gt?. stree% 6 o X00 00 WoodRake Drn've sign location plan f ::: PLANNING N ZONING Communft Dmok pnsnt Depa ttmnt q-3 C? z ? ? z _ cq Z - Z doi N? Q) biD a? 4 . _ Q ? ?o C 0 rid • 4 r ? a P-4 o F:4 0 o .? o In c? :.. 1 4,4 _ Roof as shown on approved PUD plan . approved drip line Unit # 1:1.04. actual drip line L Cho 500 WoodRaka Dn'VS CITY OF PLANNING Balcony enclosure for #1104 RICHFIELD ZONING INN CMMUNI ty M"WPN n! D"WW" .?J CITY OF RICHFIELD, MINNESOTA Council Letter No. 233 Agenda October 12, 1992 Issue Statement: Master purchase •orders for salt to be used in ice control during the 1992/93 winter season. Background: The City Council policy resolution on purchasing provides that when the purchase of merchandise, materials, equipment or construction exceeds the amount of $5,000, authority to purchase shall be submitted to the City Council for consideration. Each year, the City purchases rock salt, which is usually mixed with sand, to control ice on road surfaces during the winter season. A history of prices for this product is: Year Unit Price Delivery Total 83/84 16.69/ton 2.00/ton 18.69/ton 84/85 21.41/ton 3.15/ton 24.56/ton 85/86 23.47/ton Included 23.47/ton 86/87 20.05/ton 1.95/ton 22.00/ton 87/88 18.96/ton 1.80/ton 20.76/ton 88/89 24.96/ton 1.43/ton 26.39/ton 89/90 26.48/ton 1.85/ton 28.33/ton 90/91 26.27/ton 1.50/ton 27.77/ton • 91/92 26.27/ton 1.50/ton 27.77/ton 92/93 25.66/ton Included 25.66/ton Funding for this purchase is included in the 1992 and 1993 operating budgets for street maintenance. In past years, the City has participated in a joint purchasing agreement with Hennepin County. This year, the County decided to become part of the State of Minnesota joint purchasing for rock salt. Richfield was listed under the Hennepin County group. The State divided the bids into two categories; one price for early delivery, and one price for the remaining tonnage. It has been Richfield's practice to purchase approximately 1,000 ton of rock salt during a season. North American Salt in Overland, Kansas, was the low bidder on the early delivery salt at $21.97/ton. Richfield is listed at 300 ton for early delivery. Cargill Incorporated, our vendor for the past two years, submitted the low bid on the remaining 700 ton of salt at $25.66/ton delivered. The State of Minnesota did not list out a delivery price, only a total unit price delivered. Recommended Motion: Approve the purchase of 300 ton of rock salt from North American Salt at $21.97/ton for a total purchase price of $6,591; and approve a master purchase order for an estimated 700 ton rock salt for the 1992/93 winter season from Cargill Incorporated-Salt Division, Minneapolis, Minnesota at a unit price of $25.66/ton delivered for a total estimated purchase price of $17,962. 38-1 • Basis of Recommendation: 1. The City participates Hennepin County, who this bid process. in a joint purchasing agreement with joined with the State of Minnesota for 2. The State of Minnesota solicited bids for all the participants in the joint purchase agreement. 3. Under this particular joint purchase agreement, the City of Richfield has an obligation to purchase from the low bidder(s). 4. North American Salt was the lowest responsible bidder for early delivery of 300 ton of rock salt and Cargill Incorporated-Salt Division was the lowest responsible bidder for the remaining 700 ton of rock salt that the City of Richfield generally purchases. 5. The price of the rock salt is lower than the 1991/92 season. Alternative Recommendation: None. Discussion/Decision Mode: Under the State of Minnesota purchase agreement, the early . delivery salt is due in early October. Their vendor only has an obligation to give three day's notice to the participating group members before delivery. Some of the early delivery salt may be delivered as soon as October 8 or 14, 1992. Late delivery of the bids and some resulting confusion about the State's bid process resulted in a delay in the submittal of this Council Letter. Staff is asking approval at the October 12, 1992 Council meeting. With the amount of covered storage available at the City garage site, approximately one-third of the estimated tonnage will be received at the discount rate. Respectf ly submitted, James Prosser City pager JDP:ds CITY OF RICHFIELD, MINNESOTA Council Letter No. 232 Agenda October 12, 1992 Issue Statement: Council authorization to extend Contract No. A09689 with Hennepin County to allow continued access to the property information system. Background: Since September 19, 1978, Hennepin County and the City have had a contractual agreement which provides the City with access to the County's real estate tax information. From 1978 through October 1989, the City had access to the County's real estate data via a leased Hennepin. County data terminal and printer. In November 1990, the City Council approved the purchase of the Hennepin County data terminal, software and printer when the County announced that it was getting out of the leasing business. After purchase of the equipment, the City entered into Contract No. A09689 with Hennepin County to provide continued access to the County data with the City's owned equipment. That contract has provided the City with a very economical way to access Hennepin County real estate data. The contract is not automatically renewable and must be renewed each year by the City and County. The City has now received information from Hennepin . County announcing the fees for the contract year 1993 and is asking if the City is interested in renewing. The Council action here would be to take advantage of the renewal. Recommended Motion: Authorize the City Manager to extend Contract No. A09689 with Hennepin County for access to the property information system for the period beginning January 1, 1993 and ending December 31, 1993. Basis of Recommendation: 1. The current contract with Hennepin County expires as of December 31, 1992. 2. The contract is a necessary part of the City of Richfield's ability to deliver property data to the public through the on-line connection to Hennepin County records. 3. The County has announced that inquiry fees will be charged at the rate of $.0222 per transaction, which is the same fee charged in 1992. 4. The network support charge will remain at $39 per month for the one workstation. The telephone line charge will remain at $74.60 per month, subject to rate increases/decreases in phone line charges. 0 3)q^l 5. The contract with Hennepin County is a very economical way for the City to provide this data to the public. Alternative Recommendation: 1. The City could elect not to renew this contract with Hennepin County. However, if this contract is not renewed, the City would lose its on-line access to County property tax records, leaving the City's Assessing Division a very ineffective function. Discussion/Decision Mode: Action on this item needs to be taken sometime prior to the end of 1992. However, since City staff finds no problem with the arrangement proposed by Hennepin County, it is preferred that the agreement be signed and returned to Hennepin County as soon as possible. Respectf ly submitted, James Prosser City pager JDP:ds 0 • 0 FM HENNEPIN INFORMATION SERVICES ADMINISTRATION A-015 Government Center Minneapolis, Minnesota 55487-0005 September 29, 1992 City of Richfield Steve Devich, City Manager 6700 Portland Avenue Richfield, MN 55423 Dear Mr. Devich: ?"q-a- Hennepin County intends to extend Contract No. A09689 through the year 1993. Attached is an updated Exhibit A which includes rates for 1993. The changes to Exhibit A include the file inquiry fee which will be charged at $.0222 per transaction in 1993 which is no change from 1992. The network support charge, in section III, will be charged at $39.00 per workstation in 1993 which is no change from 1992 and the phone line charge in section IV will be $74.60 but will be adjusted accordingly to new rate increases/decreases. These rates will go into effect as of January 1, 1993 and remain in effect through December 31, 1993. Please call my office at 348-3234 if you have any questions. Sincer , Gary M. Kamp Director, Information Services Department ox Please indicate below your intention to extend or not to extend this contract through the year 1993 and return this document to us. It is E is not? our intention to extend this contract through the year 1993. Signature CC Jean Myers Date HENNEPIN COUNTY an equal opportunity employer o? 3 • • W EXHIBIT A TO CONTRACT NO. A09689 City of Richfield 1993 I. COUNTY will provide inquiry-only access to the following information systems: Property Information System: Access to this system will permit viewing of current real estate tax information, including legal descriptions, valuations, special assessments and other public data retained in the Property Information Systems. II. Usage Charge A File Inquiry fee of $.0222 per transaction will be charged monthly for each inquiry to the system. III. Network Support Charge The USER will be charged $39.00 monthly for one workstation connected to Hennepin County's teleprocessing network. The USER will be charged an additional $39.00 monthly for each additional workstation connected to Hennepin County's teleprocessing network. IV. Telephone Line Charge The USER will be charged. the monthly cost of the telephone line. The current charge is $74.60 but will be adjusted accordingly to new rate increases/decreases. Charges relating to the de-installation of telephone lines may be included in a monthly billing or included in a separate billing.