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9-13-93 agendaCITY OF RICHFIELD, MINNESOTA MONDAY, SEPTEMBER 13, 1993 REGULAR CITY COUNCIL MEETING 7:00 P.M. COUNCIL CHAMBERS AGENDA INTRODUCTORY PROCEEDINGS CALL TO ORDER PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES OF THE (1) REGULAR CITY COUNCIL MEETING OF AUGUST 23, 1993; AND (2) SPECIAL CITY COUNCIL MEETING BUDGET HEARING OF SEPTEMBER 1, 1993 PRESENTATIONS • 1. OPPORTUNITY FOR PERSONS TO ADDRESS THE COUNCIL ON ITEMS NOT LISTED ON THE AGENDA 2. PRESENTATION OF PROCLAMATION DESIGNATING SEPTEMBER 19-24, 1993 WOMEN OF TODAY WEEK 3. PRESENTATION OF RESOLUTION FROM BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT 280, RICHFIELD PUBLIC SCHOOLS, CONGRATULATING CITY ON 1993 INNOVATIVE CITY AWARD 4. PRESENTATION BY PARAGON CABLE REPRESENTATIVE KIM RODEN CONCERNING IMPACT OF 1992 FEDERAL CABLE ACT COUNCIL LETTER NO. 250 5. PRESENTATION OF UPDATED 1992-1995 COMMUNITY HEALTH SERVICES PLAN COUNCIL LETTER NO. 251 AGENDA APPROVAL 6. COUNCIL APPROVAL OF AGENDA CONSENT CALENDAR NOTE: CONSENT CALENDAR CONTAINS SEVERAL SEPARATE ITEMS WHICH ARE ACTED UPON BY THE CITY COUNCIL IN ONE MOTION. ONCE THE CONSENT CALENDAR HAS BEEN APPROVED, THE INDIVIDUAL ITEMS AND RECOMMENDED ACTIONS HAVE ALSO BEEN APPROVED. NO FURTHER COUNCIL ACTION IS NECESSARY. HOWEVER, ANY COUNCIL MEMBER MAY REQUEST THAT AN ITEM BE REMOVED FROM THE CONSENT CALENDAR AND PLACED ON THE REGULAR AGENDA FOR COUNCIL DISCUSSION AND ACTION. ALL ITEMS LISTED ON THE CONSENT CALENDAR ARE RECOMMENDED FOR APPROVAL. 7A. CONSIDERATION OF APPROVAL OF RESOLUTION AUTHORIZING EXECUTION OF 1993 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SUBRECIPIENT AGREEMENTS C.L. 252 B. CONSIDERATION OF APPROVAL OF RESOLUTION CERTIFYING UNPAID SEWER AND WATER SERVICE CHARGES TO COUNTY AUDITOR TO BE COLLECTED WITH OTHER TAXES ON SAID PROPERTIES C.L. 253 C. CONSIDERATION OF APPROVAL OF RESOLUTION LEVYING SPECIAL ASSESSMENT FOR WEED DESTRUCTION C.L. 254 D. CONSIDERATION OF APPROVAL OF RESOLUTION LEVYING SPECIAL ASSESSMENT FOR NUISANCE ABATEMENT C.L. 255 E. CONSIDERATION OF APPROVAL OF PURCHASE IN EXCESS OF .$5,000 FOR ELECTRIC FEEDER CABLE AT WELL HOUSES NUMBER 4, 5, AND 6 LOCATED IN VETERANS MEMORIAL PARK OF RICHFIELD FROM LINDEN ELECTRIC CO., INC. IN AMOUNT OF APPROXIMATELY $9,999 C.L. 256 F. CONSIDERATION OF APPROVAL OF PURCHASE IN EXCESS OF $5,000 FOR SOFTWARE INTERFACE COMPUTER PROGRAM FOR WATER PLANT RENOVATION PROJECT FROM SY/COM IN AMOUNT OF $7,995 C.L. 257 G. CONSIDERATION OF APPROVAL OF PURCHASE IN EXCESS OF $5,000 FOR INSTALLATION OF TEMPORARY ASPHALT SIDEWALK ON SOUTH SIDE OF 77TH STREET FROM NICOLLET AVENUE TO PORTLAND AVENUE FROM PLEHAL BLACKTOPPING, INC. IN AMOUNT OF $5,600 C.L. 258 H. CONSIDERATION OF APPROVAL OF PURCHASE IN EXCESS OF $5,000 FOR INSTALLATION OF HEATING SYSTEM IN STALLS NO. 28 TO 42 AT CENTRAL GARAGE, 7700 PILLSBURY AVENUE, FROM MIDLAND HEATING AND AIR CONDITIONING IN AMOUNT OF $12,300 C.L. 259 I. CONSIDERATION OF APPROVAL APPLICATION FOR COMMUNITY CELEBRATION EVENT LICENSE WITH FEE WAIVER FOR RICHFIELD CATTAIL DAYS EVENTS ON SEPTEMBER 18 AND 19, 1993 C.L. 260 J. CONSIDERATION OF APPROVAL OF APPLICATION FOR RENEWAL OF RESIDENTIAL KENNEL LICENSE; 7600 GRAND AVENUE; FIVE CATS C.L. 261 K. CONSIDERATION OF APPROVAL OF APPLICATION FOR NEW RESIDENTIAL KENNEL LICENSE; 6533 19TH AVENUE; THREE DOGS C.L. 262 L. ESTIMATE #4 PAYMENT FOR CONSTRUCTION OF SHELTER BUILDING AT NICOLLET PARK; EBERT CONSTRUCTION; $20,478.20 • M. ESTIMATE #2 PAYMENT FOR WATER TREATMENT PLANT MODIFICATIONS; BOR-SON CONSTRUCTION; $98,469.00 N. FINAL PAYMENT FOR RICH ACRES GOLF COURSE FAIRWAY IRRIGATION UPGRADE; NORTHERN IRRIGATION SYSTEMS, INC., $8,564.82 PUBLIC HEARING 8. PUBLIC HEARING REGARDING REQUEST FOR TRANSITIONAL ACTIVITY PERMIT AND RESOLUTION AUTHORIZING SUBDIVISION WAIVER TO ALLOW RICHFIELD- BLOOMINGTON HONDA TO DEVELOP AUTOMOBILE SALES LOT ON PROPERTY AT 7701 HARRIET AVENUE COUNCIL LETTER NO. 263 RESOLUTION 9. CONSIDERATION OF RESOLUTION ESTABLISHING A FORMAL EARLY RETIREMENT INCENTIVES CHOICE COUNCIL LETTER NO. 264 PROPOSED ORDINANCES 10. CONSIDERATION OF FIRST READING OF ORDINANCE AMENDMENT TO CLASSIFY PAWN OPERATIONS, SECONDHAND GOODS OPERATIONS WHICH REQUIRE LICENSE UNDER SECTION 1186 OF CITY CODE, AUCTION HOUSES AND CONSIGNMENT AUCTION HOUSES AS CONDITIONAL USES IN THE GENERAL COMMERCIAL AND INDUSTRIAL DISTRICTS COUNCIL LETTER NO. 265 11. CONSIDERATION OF FIRST READING OF ORDINANCE AMENDMENT TO REZONE THE FOLLOWING MULTIPLE RESIDENCE PROPERTIES: 1) 7001 & 7005 FIFTH AVENUE AND 7000 PORTLAND TO SINGLE FAMILY RESIDENTIAL; 2) 6919-21 CHICAGO AVENUE TO TWO FAMILY RESIDENTIAL; 3) 7608, 7614, 7620, 7626, 7632 AND 7638 PLEASANT AVENUE TO MULTIPLE FAMILY RESIDENTIAL; AND 4) 7701 PORTLAND AVENUE TO GENERAL COMMERCIAL AND 631 EAST'77TH STREET TO HIGH DENSITY MULTIPLE RESIDENTIAL COUNCIL LETTER NO. 266 ADMINISTRATIVE REPORTS & OTHER BUSINESS 12. CONSIDERATION OF BID MINUTES/TABULATION, ACCEPT BASE BID OF $149,500 LESS ALTERNATE #2 OF $2,000, AND AWARD CONTRACT TO PAGE ELECTRICAL CONTRACTING, INC. FOR ELECTRICAL INSTALLATION AS SPECIFIED FOR WATER PLANT RENOVATION PROJECT IN AMOUNT OF $147,500 COUNCIL LETTER NO. 267 13. CONSIDERATION OF BID MINUTES/TABULATION AND AWARD OF CONTRACT TO NORTHERN IRRIGATION SYSTEMS, INC. FOR FAIRWAY IRRIGATION UPGRADE OF REGULATION HOLES NUMBER 10-18 AT RICH ACRES GOLF COURSE IN AMOUNT OF $75,092.84 COUNCIL LETTER<NO. 268 14. CONSIDERATION OF AWARD OF CONTRACT FOR PROFESSIONAL TRANSPORTATION PLANNING AND ENGINEERING SERVICES FOR 76TH STREET WEST OF I-35W STUDY • TO STRGAR, ROSCOE & FAUSCH, INC. COUNCIL LETTER NO. 269 15. CONSIDERATION OF RESOLUTION ADOPTING PROPOSED BUDGET AND PROPERTY TAX LEVY FOR 1994 AND SETTING TRUTH-IN-TAXATION HEARING DATES, AND. RESOLUTIONS CANCELLING CERTAIN 1994 BONDED DEBT LEVIES COUNCIL LETTER NO. 270 AIRPORT BUSINESS 16.'AIRPORT STATUS REPORT CORRESPONDENCE 17. LEGISLATIVE REPORT COUNCIL CHOICE 18. COUNCIL DISCUSSION ITEMS 19. CLAIMS AND PAYROLLS ADJOURNMENT • Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the Administrative Services Director at 861-9702. CITY OF RICHFIELD, MINNESOTA Council Letter No. 270 Agenda September 13, 1993 Issue Statement: Resolution adopting the proposed budget and property tax levy for the year 1994 and setting Truth-in-Taxation hearing dates, and resolutions cancelling certain 1994 bonded debt levies. Background: As required by the Truth-in-Taxation legislation (M.S. 275.065), each "taxing authority" must certify its proposed property tax levy for payable year 1994 to the County Auditor on or before September 15, 1993. "Taxing authority" includes all counties, all school districts, all cities regardless-of population, all towns and all special taxing districts. No local units of government are exempted from this requirement. In addition, each "taxing authority" must certify to their County Auditor the date that has been selected for the Truth-in-Taxation hearing by September 15, 1993. The date for this hearing must not conflict with the hearing dates of the County or of the school district in which the "taxing authority" is located. This Truth-in-Taxation public hearing must be held between November 29 and December 20, 1993. • Pursuant to City Charter, a 1993 Revised/1994 Proposed budget and tax levy was presented to the City Council at the September 1 and September 8, 1993 Special City Council meetings. The proposed property tax levy of $7,348,600 is an increase of 3.18% over the previous year's levy. In addition to the 1993 Revised/1994 Proposed budget and preliminary property tax levy, City staff is also recommending dates for this year's Truth-in Taxation public hearing. It is recommended that this year's hearings be set for 7:00 p.m., Wednesday, December 1, 1993 with a continuation date of 7:00 p.m., Wednesday, December 8, 1993. As Council Members are aware, at that public hearing, the tax levy may be reduced from the preliminary tax levy, but not increased. In addition, Hennepin County has requested that the City submit resolutions cancelling any 1994 bonded debt levy. In the past, these resolutions were discussed in December and simultaneously approved with the final tax levy and budgets. Hennepin County has requested the resolutions at this time to reflect the cancellations in the parcel specific property tax notices mailed in November. The total amount of the 1994 bonded debt levy that staff recommends be cancelled is $1,669,314. There are sufficient funds available in the Debt Service Funds to meet 1994 debt service payments. 0 10 Recommended Motion: Adopt the attached resolution certifying a proposed property tax levy and budget for 1994 and setting a public hearing for 7:00 p.m., December 1, 1993 with a continuation date of 7:00 p.m., December 8, 1993, if necessary, and adopt the attached resolutions cancelling certain 1994 bonded debt levies. Basis of Recommendation: 1. Truth-in-Taxation timelines establish the process that must be followed to adopt a preliminary property tax levy. September 15 is the deadline for cities to submit a 1994 proposed property tax levy, Proposed 1994 budget and Truth-in-Taxation hearing dates to the County Auditor. 2. The recommended dates are available according to the Hennepin County Auditor. 3. The budget and tax levy are ready for consideration. 4. Discussions regarding the budget and tax levy were held on September 1 and September 8, 1993. Alternative Recommendation: 1. The City Council could adopt either a greater or lesser 1994 preliminary property tax levy, 1993 Revised/1994 Proposed budget or select other allowable Truth-in-Taxation hearing dates. 2. The City Council could defer the cancellation of 1994 bonded debt levies until a subsequent Council meeting. Discussion/Decision Mode: The September 13, 1993 City Council meeting date is critical in the process. The proposed 1994 levy and Truth-in-Taxation must be presented to the County Auditor's office on September 15, 1993. Failure to do so would place the City out of compliance with the Truth-in-Taxation Statute and would, at minimum, forfeit the City's tax levy increase over the previous year's levy. Resp c lly submitted, Jam D. Prosser City Manager JDP:cak RESOLUTION NO. 8049 RESOLUTION ADOPTING A PROPOSED BUDGET AND TAX LEVY FOR THE YEAR 1994 WHEREAS, the Minnesota Truth in Taxation law provides for a proposed tax levy to be certified to the County Auditor by September 15, 1993, and then recertified before December 31, 1993. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield as follows: 1. The proposed budget for the City of Richfield for the year 1994 is hereby approved and adopted with appropriations for each of the departments to be as follows: GENERAL FUND Legislative $ 183,600 Executive 407,350 Administrative Services 943,070 Community Development 261,280 Public Safety 6,581,080 Community Services 3,833,690 TOTAL GENERAL FUND $112,210,070 . 2. The estimated gross revenue of the City of Richfield from all sources, including general ad valorem tax levies as hereinafter set forth for the year 1994, which are more fully detailed in the'City Manager's official copy of the budget, are hereby found and determined to be as follows: TOTAL GENERAL FUND 12,210,070 3. There is hereby levied upon all taxable property in the City of Richfield a direct ad valorem tax in the year 1993, payable in 1994 for the following purposes and in the following amounts: PURPOSE GENERAL FUND* AMOUNT $7,348,600 *Provision has been made in the General Fund for the payment of the City's contributory share to Public Employees' Retirement Association and Fireman's Relief Associations. Provision has also been made in the General Fund revenues for a general levy that includes a debt service levy in the amount of $250,000 for Bonds of 1977 and 1983. See separate resolutions on other bond issues. /5-3 No. 8049 Page 2 4. The budget for the Housing and Redevelopment Authority of Richfield for the year 1994 is hereby ratified and approved. There is hereby levied upon all taxable property in the City of Richfield a direct ad valorem tax in the year 1993, payable in 1994 for the following purposes: PURPOSE AMOUNT Housing and Redevelopment Authority $148,392 Relocation Information, Services and Assistance $ 14,726 5. A certified copy of this resolution shall be transmitted to the County Auditor. 6. The Truth in Taxation public hearings shall be set for 7:00 p.m. December 1, 1993 and 7:00 p.m. December.8, 1993. Passed by the City Council of the City of Richfield, Minnesota, this 13th day of September, 1993. 0 Martin J. Kirsch Mayor ATTEST: Thomas P. Ferber City Clerk RESOLUTION NO. 8050 /'5 - ? RESOLUTION AUTHORIZING CANCELLATION OF CERTAIN AD VALOREM TAX LEVIES ON IMPROVEMENT BONDS OF 1973 is WHEREAS, Resolution No. 4990 provided for the sale of $6,300,000 Improvement Bonds of 1973 and provided for taxes to be levied for the payment of principal and interest thereon, and WHEREAS, It appears desirable to cancel or reduce ad valorem tax levies to be levied for 1994, due to the extent that such reduction is possible by reason of substantial prepayment of special assessments and the investment return on these funds, and WHEREAS, There is presently funds available in the Improvement Bonds of 1973 Fund to pay current principal and interest on such bonds, and WHEREAS, The ad valorem tax levy requirement includes a 5 percent excess provision. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. That the amount levied in 1993, collectible in 1994, on Resolution No. 4990 in the amount of $133,218 is hereby canceled. .2. That a copy of this resolution shall be sent to the Hennepin County Auditor. Passed by the City Council of the City of Richfield, Minnesota, this 13th day of September, 1993. Martin J. Kirsch Mayor ATTEST: Thomas P. Ferber City Clerk F- r -I LJ c? RESOLUTION NO. 8051 RESOLUTION AUTHORIZING CANCELLATION OF CERTAIN AD VALOREM TAX LEVIES ON REDEVELOPMENT BONDS OF 1977 WHEREAS, Resolution No. 5752 provided for the sale of $4,700,000 Redevelopment Bonds of 1977 and provided for taxes to be levied for the payment of principal and interest thereon, and WHEREAS, It appears desirable to cancel or reduce certain ad valorem tax levies to be levied for 1994, due to funds on hand from tax increments and the investment from the Project Area exceed the amount necessary to pay principal and interest on such bonds, and WHEREAS, The ad valorem tax levy requirement includes a 5 percent excess provision. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. That the amount levied in 1993, collectible in 1994, on Resolution No. 5752 in the amount of $718,400 is hereby canceled. 2. That a.copy of this resolution shall be sent to the Hennepin County Auditor. Passed by the City Council of the City of Richfield, Minnesota, this 13th day of September, 1993. Martin J. Kirsch Mayor ATTEST: Thomas P. Ferber City Clerk f5'6 RESOLUTION NO. 8052 • RESOLUTION AUTHORIZING REDUCTION OF CERTAIN AD VALOREM TAX LEVIES ON REFUNDING BONDS OF 1978 WHEREAS, Resolution No. 5836 provided for the sale of $6,500,000 Refunding Bonds of 1978 and provided for taxes to be levied for the payment of.principal.and interest thereon, and WHEREAS, Resolution No. 5852 certified an ad valorem tax levy for 1993 of $283,800 for payment of principal and interest on the Refunding Bonds of 1978, and WHEREAS, It appears desirable to cancel or reduce certain ad valorem tax levies to be levied for 1994, due to the extent that such reduction is possible by reason of substantial prepayment of special assessments and the investment return on these funds, and WHEREAS, There is presently partial funds available in the Refunding Bonds of 1978 Fund to pay current principal and interest on such bonds, and WHEREAS, The ad valorem tax levy requirement includes a 5 percent excess provision. NOW, THEREFORE, BE IT RESOLVED by the City Council of the . City of Richfield, Minnesota as follows: 1. That the amount levied in 1993, collectible in 1994, on Resolution No. 5852 in the amount of $283,800 is hereby canceled. 2. That a copy of this resolution shall be sent to the Hennepin County Auditor. Passed by the City Council of the City of Richfield, Minnesota, this 13th day of September, 1993. Martin J. Kirsch Mayor ATTEST: Thomas P. Ferber City Clerk /5-- 7 RESOLUTION NO. 8053 RESOLUTION AUTHORIZING CANCELLATION OF CERTAIN AD VALOREM TAX LEVIES ON THE IMPROVEMENT BONDS OF 1980 .WHEREAS, Resolution No. 6310 provided for the sale of $6,100,000 Improvement Bonds of 1980 and provided for taxes to be levied for the payment of principal and interest thereon, and WHEREAS, Resolution No. 6310 certified an ad valorem tax levy for 1993 of $483,900 for payment of principal and interest on the Improvement Bonds of 1980, and WHEREAS, It appears desirable to cancel or reduce certain ad valorem tax levies to be levied for 1994, due to the extent that such reduction is possible by reason of substantial prepayment of special assessments and the investment return on these funds, and WHEREAS, There is presently funds available in the Improvement Bonds of 1980 Fund to pay current principal and interest on such bonds, and WHEREAS, The ad valorem tax levy requirement includes a 5 percent excess provision. NOW, THEREFORE, BE IT RESOLVED by the City Council of the • City of Richfield, Minnesota as follows: 1. That the amount levied in 1993, collectible in 1994, on Resolution No. 6310 in the amount of $483,900 is hereby canceled. 2. That a copy of this resolution shall be sent to the Hennepin County Auditor. Passed by the City Council of the City of Richfield, Minnesota, this 13th day of September, 1993. Martin J. Kirsch Mayor ATTEST: Thomas P. Ferber City Clerk 0 /S-8 RESOLUTION NO. 8054 RESOLUTION AUTHORIZING CANCELLATION OF CERTAIN AD VALOREM TAX LEVIES ON IMPROVEMENT BONDS OF 1985 WHEREAS, Resolution No. 7100 provided for the sale of $1,940,000 General Obligation Improvement Bonds of 1985 and provided for taxes to be levied for. the payment of principal and interest thereon, and WHEREAS, It appears desirable to cancel or reduce certain ad valorem tax levies to be levied for 1994, due to funds on hand from tax increments and the investment from the Project Area exceed the amount necessary to pay principal and interest on such bonds, and WHEREAS, The ad valorem tax levy requirement includes a 5 percent excess provision. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. That the amount levied in 1993, collectible in 1994, on Resolution No. 7100 in the amount of $31,116 is hereby canceled. • 2. That a copy of this resolution shall be sent to the Hennepin County Auditor. Passed by the City Council of the City of Richfield, Minnesota, this 13th day of September, 1993. Martin J. Kirsch Mayor ATTEST: Thomas P. Ferber City Clerk is- 9 RESOLUTION NO. 8055 • RESOLUTION AUTHORIZING REDUCTION OF CERTAIN AD VALOREM TAX LEVIES ON IMPROVEMENT BONDS OF 1977 WHEREAS, Resolution No. 5753 provided for the sale of $4,500,000 General Obligation Improvement Bonds of 1977 and provided for taxes to be levied for the payment of principal and interest thereon, and WHEREAS, Resolution No. 5753 certified an ad valorem tax levy for 1993 of $237,200 for payment of principal and interest on the Improvement Bonds of 1977, and WHEREAS, It appears desirable to cancel or reduce certain ad valorem tax levies to be levied for 1994, due to the extent that such reduction is possible by reason of substantial prepayment of special assessments and the investment return on these funds, and WHEREAS, There is presently partial funds available in the Improvement Bonds of 1977 Fund to pay current principal and interest on such bonds, and WHEREAS, The ad valorem tax levy requirement includes a 5 percent excess provision. • NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. That the amount levied in,1993, collectible in 1994, on Resolution No. 5753 in the amount of $18,880 is hereby canceled. 2. That the amount of $218,320 is levied in 1993 for collection in 1994. 3. That a copy of this resolution shall be sent to the Hennepin County Auditor. Passed by the City Council of the City of Richfield, Minnesota, this 13th day of September, 1993. Martin J. Kirsch Mayor ATTEST: Thomas P. Ferber City Clerk • • CITY OF RICHFIELD, MINNESOTA Council Letter No. 269 Agenda September 13, 1993 Issue Statement: Award of contract for professional transportation planning and engineering services for the 76th Street West of I-35W Study to Strgar, Roscoe & Fausch, Inc. Background: As the 77th Street improvement project east of I-35W progressed, staff was aware of a need to continue to study roadway improvements west of I-35W. Several years ago, an Ad Hoc Traffic Committee study of the 76th/77th Street Corridor resulted in an advancement of the 77th Street Project east of I-35W. However, no conclusion was reached west of I-35W. Continuing telephone and personal contact with residents along 76th Street west of I- 35W also indicated a need to continue study for roadway improvements. A limited study of noise and vibration on 76th Street was conducted by OSM in 1992. The study results were presented to the residents who lived along the street. For the short term, it was agreed some resurfacing of 76th Street will be done west of Penn Avenue in 1993 to reduce noise and vibration. The City Council approved a request for proposals to conduct a more extensive study of possible solutions and to estimate their costs in 1993. Five consulting firms submitted proposals. They are: ? Strgar, Roscoe, Fausch, Inc. ? Orr, Schelen, Mayeron & Associates ? The team of RLK Associates, Ltd. and Benshoof & Associates ? Howard, Needles; Tammen & Bergendoff ? Bather, Ringrose, Wolsfeld, Inc. The proposals included a work program for analyzing issues in the study area and the preparation of a report of findings including cost estimates of several alternative solutions. A copy of the work program and budget of the recommended firm is attached. Each firm submitted a written proposal and gave an oral presentation. All five firms were evaluated by a three member committee of City staff based on the following criteria: ? Firm's experience with planning studies similar to 76th Street; e Qualifications of staff assigned to the project; ? General project understanding; ? Quality of proposal for community involvement; ? Quality of the process to identify and analyze issues; and, e Quality of overall presentation. N-1 The work will be performed over a six-month period. The cost of the study is estimated at $45,550. The work plan includes an origin-destination survey to determine the number of people using 76th Street who live or do business in Richfield. Due to its status as a professional services contract, this agreement need not be awarded to the low bidder. The funds for the study will come from the City's Municipal State-Aid Streets fund. Recommended Motion: Authorize the Mayor and City Manager to enter into an agreement with Strgar, Roscoe, Fausch, Inc. to provide the City with professional transportation planning and engineering services for the 76th Street West of I-35W Study. Basis of Recommendation: 1. Strgar, Roscoe, Fausch, Inc. best met the six criteria for evaluating consultant proposals. 2. Strgar, Roscoe, Fausch, Inc. has having worked on the I-35W Draft Statement. 3. Strgar, Roscoe, Fausch, Inc. has solutions to the 62 Crosstown Coi 494/I-35W interchange as part of experience in Richfield Environmental Impact developed innovative umons section and the I- the I-35W Study. Alternative Recommendation: Reject all proposals and begin the selection process again by soliciting additional proposals from other qualified firms. However, staff believes proper procedure has been followed throughout this process and no other firm can provide Richfield with better service than Strgar, Roscoe, Fausch, Inc. Discussion/Decision Mode: A decision is needed soon to enable the consultant to begin the work in September 1993. lly submitted, Ja Ci JDP:cak Prosser 40 .p z0 c Q Q W arc LLI a?Q oZ oa O 0 W j-- 9 SOH U ZO JOQ C-?- co 0- LU U- 0- Ww0O W ()- QU-z W z Q r Q V k Q '^ V O d cn F - -, d > 05 W W = Q cl N > w U0 >. LU ap LL o o Q z o cn u pQO .p ad U cn } O N N v o LL Q CL U- 0 w C d o n L 1.- O m LL _ m z Q N C m m J W C o O aZ U O z Q> w? O 00r= O N U o" O D W v ~ N M %. O Q t N Q y W Q = zu NizU W a J m o U ? a W a N 3 LO M LL 2O LLI V Q w 0 w C W a = U Q ^ LL O O UJ >- ?O? O z lz O d C 0 cn z Q I w cn 0 O Lo 2 ? N 2 8 2 I 8 $ 8 V C r r r r Im W J U N _ s W Z r O N W a W LL a O ? a W aLL. U? o? Nw NN Q O CD N M 8 CD CD O? C- O N N N L 0 N U ' N N N N c Or r .J d z rx a. ca u') o u') o u') 0 0 0 c,2 d ^ °' C ; C) y t .n V S C 0 y Z y O . c C ?- N N O N O i p _ ca c N _ ii ' O v c ?' C O V 018 -4 O N a } CL. Z5 W V .9 N O C p Qao g N q- o t? v 0 0 O U C (D p O ? _ p N Z O 7 - .Z'a) O p E C J d p Q c c CL cc ?° o. 11.0 E 0 U a - U W U O CL O Q W W W e - N M -T Ln ?6 r-: OD oz W a M w LL , N w 03r w S `- w Z n w O = LL = N U ? ^ W C 0 0. o U Lu N Q z O H ? h LU O Cl) z r? L V J i CITY OF RICHFIELD, MINNESOTA Council Letter No. 268 Agenda September 13, 1993 Issue Statements Award of contract for construction and installation of fairway irrigation system upgrade at Rich Acres Golf Course. Background: The 1993 Capital Budget includes $72,000 for upgrading fairway irrigation holes 10-18 of the regulation course at Rich Acres Golf Course. The completion of the irrigation upgrade on the regulation course is in the 1993 Capital Budget. To keep disruption of play to a minimum, the work is to be performed in the fall of 1993 with start up of the system in 1994 also a part of the contract specifications. To provide the greatest latitude, the specifications were prepared with regulation holes #10 through #18 as the base bid and an alternate was written for the par 3 course. The irrigation upgrade is to connect to an existing control system, provide new fairway sprinklers and field controllers and add flexibility in the operation and repair of the system; i.e., additional zoning will permit one hole to be started up or shut down rather than a whole section of the course. • Three bids were received at a formal bid opening held August 25, 1993. A copy of the bid minutes and tabulation is attached. Staff has reviewed the bids and checked references for the apparent low bidder, Innovative Irrigation. The specifications required previous experience similar to the upgrade of golf course fairway irrigation installation and for three references from similar construction projects the bidder completed in the last two years. The purpose is to ensure the contractor has had some experience with electronic golf systems. Innovative Irrigation supplied three references for ball field irrigation systems. Checks with those references indicated that the systems types of equipment installed on listed jobs is far less technical than that required on Rich Acres. Innovative Irrigation has had no experience with golf course irrigation. Two of the three referenced projects took over one year to complete. The third took longer than expected although there was no deadline in the contract. City specifications require completion no later than April 15, 1994. This requires the majority of the work to be completed in late September and October. At this time, the irrigation system is shut down. The grass is dormant and lack of consistent water does not cause any problems. If it is not completed in time to turn the water on in the spring, the course could sustain heavy damage to both fairways and greens. Staff would be unable to water consistently during the first important growth cycle of early spring. Two years ago, when the pump was out of commission for several weeks, the course came close to losing some greens. It costs approximately $30,000 to rebuild a green. /3-I Northern Irrigation Systems, Inc. the second low bidder, is a reputable company that has installed irrigation systems on over 100 golf courses in this area. They did an outstanding job on the front nine last year, and completed the project on time. Staff recommends not installing the alternate of the par three course at this time, as the base bid covers funds available. Recommended Motion: Accept the bid minutes/tabulation and award a contract to Northern Irrigation Systems, Inc. in the amount of $75,092.84 for fairway irrigation upgrade of regulation holes number 10-18 at Rich Acres Golf Course. Basis of Recommendation: 1. The project is included in the 1993 Capital Budget. 2. The project will greatly improve the flexibility of operating and maintaining the irrigation system at Rich Acres Golf Course. 3. Northern Irrigation Systems, Inc. submitted the lowest bid by a responsible bidder meeting specifications. 4. There is sufficient funding available. Alternative Recommendation: • 1. Reject all bids and do not do the project. However, it is becoming more difficult to operate and maintain the current irrigation system. 2. Reject all bids and authorize staff to pursue the project at a later date. However, staff believes the bids received were reasonable and better prices may not be received at a later date. 3. Award the contract to another bidder. However, Northern Irrigation Systems, Inc. bid a reasonable price for the work and has a good reputation for the work to be performed. Discussion/Decision Mode: This item is scheduled for consideration at the September 13 Council meeting. Action is requested at this time. ly submitted, Jame p Prosser City nager JDP:ds 40 Attachment CITY OF RICHFIELD, MINNESOTA Bid Opening August 25, 1993 10:30 A.M. Fairway Irrigation System Upgrade Bid 93-15 Project No. 705-1584 Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Thomas P. Ferber, City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for fairway irrigation system upgrade, bid no. 93-15, as advertised.in the official newspaper on July 28, 1993. Present: Thomas Ferber, City Clerk Steven Devich, Administrative Service Director Doris Swanson, City Manager Representative • The following bids were submitted and read aloud: VENDOR ; BID ; BASE BID ; ALTERNATE 1 ; SECURITY PAR 3 ;Northern Irrigation ; Cashier's; $75,092.84 ; $13,607.27 ; ;Fridley Check ;Innovative Irrigations; 5% ; $69,863.00 ; $ 7,959.00 ; Bid Bond ;Albrecht Co. ; Cashier's; $89,725.00 ; $ 11,200.00 ; ;Co. Inc. Bloomington Check The City Clerk announced that the bids would be tabulated and considered at the September 13, 1993 City Council Meeting. Thomas P. Ferber City Clerk 0 CITY OF RICHFIELD, MINNESOTA Council Letter No. 267 Agenda September 13, 1993 Issue Statement: Award of contract for electrical installation as part of the Water Plant Renovation Project. Background: The Water Plant project requires that an electrical contractor be retained to install the equipment that was purchased under procurement package number 2. The installation involves installing the electrical switch gear equipment, generators and other miscellaneous equipment. In addition to providing all the labor, the contractor will also provide the necessary material to connect all the new equipment plus reconnection of the existing equipment that is not being replaced. The bid that was rejected July 26, 1993 included two drives, control packages as well as software to operate the systems, work in the well fields plus the demolition of the old equipment. The costs for this equipment and labor, which was deleted in the readvertisement, will be provided separately by the City for an estimated cost of $33,000. The readvertisement called for a base bid to furnish and install • electrical work as described in the plans and specifications, alternate #1 to delete all electrical work associated with the conference/training room, front entry and toilets, and alternate #2 to furnish and install cable tray raceway routed from loading dock area to high service pump room in lieu of conduit and raceways in the basement of the Water Treatment Plant. Alternate #1 must be provided either by this contract or separately. The bid amount will help the City determine the most economical way to provide this electrical work. Alternate #2 is optional. Although conduit may be the most typical method used, there are some advantages to using cable tray raceway in terms of original installation and long term maintenance. Both alternates are deducts from the base bid. Bids were again opened August 25, 1993 with the following contractors submitting bids for the project: Contractor Base Bid Alt. #1 Alt. #2 Linden Electric Co., Inc. $197,444 -$14,600 -$0 Bacon's Electric Co. $183,500 -$15,700 -$0 .Electric Service Company $149,300 -$15,700 -$0 Page Electrical Cont., Inc. $147,500 -$14,000 -$2,000 Water Plant Renovation Project budget status including items under consideration at the September 13, 1993 City Council meeting is as follows: Equipment $ 1,222,128 • Remodel/install equipment 1,942,029 Electrical contract 147,500 (under consideration at City Council agenda 9/13/93) Control software and electric 17,994 feeder cable (included in 9/13/93 consent agenda Miscellaneous equipment and 22,097 expenses to date including electrical switches and motor for well houses Installation of miscellaneous 33,000 equipment including software and controls (est.) Engineering (80% expended) 300,000 Contingency 15,252 Project budget total $3,700,000 Recommended Motion: Accept the bid minutes/tabulation, accept the base bid of $149,500 less alternate #2 of $2,000 and award a contract to Page Electrical Contracting, Inc. in the amount of $147,500 for electrical installation as specified for the Water Plant Renovation Project. Basis of Recommendation: 1. The work is necessary as part of the Water Plant improvement project. • 2. Page Electrical Contracting, Inc. submitted the low bid and is a highly qualified contractor. 3. The engineer's estimate for the work was $145,000-$155,000. 4. There is sufficient funding in the Revised 1993 budget. Alternative Recommendation: Council may reject all bids and again readvertise the work; however, time to coordinate the renovation work is short. Discussion/Decision Mode: Council may choose to delay a decision on this item; however, to provide minimum disruption of actual construction it is necessary to provide a timely decision. Res fully submitted, Jam D. Prosser City Manager JDP:cak 0 ,p;2-cP- CITY OF RICHFIELD, MINNESOTA Bid Opening August 25, 1993 10:00 A.M. Electrical Modifications Richfield Water Treatment Plant Bid No. 93-16, C.P. 703-1592 OSM Project No. 4974.00 Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Thomas P. Ferber, City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for Richfield water treatment plant electrical modifications, bid no. 93-16, as advertised in the official newspaper on August 4, 1993. Present: Thomas Ferber, City Clerk Byron Wallace, Community Development Director Doris. Swanson, City Manager Representative John Thom, Utility Superintendent The following bids were submitted and read aloud: 1 I I i 1 1 1 I I I I 1 VENDOR ; BID ; TOTAL ;Deductible;Deductible; ;SECURITY; BID ;Alternate ;Alternate #1 ? I 1 1 1 I 1 1 I I 1 I Linden Electric ; Check ; $197,444.00 1$14,600.00; None ; Richfield 1 1 1 1 I I I 1 1 I I I I I 1 I I I Electric Service ; 5% ; $149,300.00 ;$15,700.00; None Co. of Mpls. ;Bid Bondi 1 I I 1 1 1 1 1 I 1 1 I 1 I I 1 I I Bacons Electric ; 50 ; $183,500.00 1$15,700.00; None ; Fridley ;Bid Bond; ; 1 I 1 1 ? ? J I I i I I 1 I 1 1 I 1 1 Page Electrical 5% ; $149,500.00 1$14,000.001$2,000.00 ; Plymouth ;Bid Bond; 11 I I 1 I 1 1 The City Clerk announced that the.bids would be tabulated and considered at the September 13, 1993 City Council Meeting. Thomas P. Ferber City Clerk 0 /I CITY OF RICHFIELD, MINNESOTA Council Letter No. 266 Agenda September 13, 1993 Issue Statement: First reading consideration of an ordinance amendment to rezone the following MR (multiple residence) properties: 1) rezone 7001 & 7005 Fifth Avenue and 7000 Portland Avenue to R (single family residential);. 2) rezone 6919-21 Chicago Avenue to MR-1 (two family residential); 3) rezone 7608, 7614, 7620, 7626, 7632, and 7638 Pleasant Avenue to MR-2 (multiple family residential); and 4) rezone 7701 Portland Avenue to C-2 (general commercial) and 631 East 77th Street to MR-3 (high density multiple residential). Background: Staff is reviewing the zoning ordinance for revision and update. Initial analysis indicates that the MR district is not effective because its provisions are incomplete, outdated and ambiguous. The MR,district has no density limitation and incorporates the single family uses of the R district as well as the two family, multi-family and group housing developments. The MR district was the original and only multi-family district when Richfield's growth occurred. Later, the MR-1, MR-2, and MR- 3 districts were created to provide more precise controls for the expanding variety of multi-family housing. When the MR-1, MR-2 S and MR-3 districts were added, most MR zoned land was rezoned to fit into that classification system. The intention was for all MR zoned land to be rezoned but approximately 70 parcels of land in about 22 areas of the City are still zoned MR. These parcels are being evaluated and presented for reclassification to the most appropriate land use zone. The proposed zoning designation for the subject parcels are consistent with existing land use and, therefore, will remain conforming uses. Recommended Motion: Approve first reading of an amendment rezoning 7001 & 7005 Fifth Avenue and 7000 Portland Avenue to R, rezoning 6919-21 Chicago Avenue to MR-1, rezoning 7608, 7614, 7620, 7626, 7632, and 7638 Pleasant Avenue to MR-2, rezoning 7701 Portland Avenue to C-2, and rezoning 631 East 77th Street to MR-3; and set a second reading and public hearing for October 11, 1993. Basis of Recommendation: 1. This rezoning will help to bring the zoning map up to date with current land use practices and the comprehensive plan. None of the use's will become nonconforming as a result of the rezoning. • 2. An MR zone is no longer an appropriate zoning district in the City and an update to a more appropriate district is called for whether or not the text of the zoning ordinance is changed. 3. If the text of the zoning ordinance is updated later this year eliminating the MR district, then it would be appropriate to have rezoned such designated areas before the text change. 4. The proposed R zoning is most appropriate for the existing single family uses at 7001 & 7005 Fifth Avenue and 7000 Portland Avenue, and would eliminate an inconsistent spot zone of MR. 5. The proposed MR-1 zoning is most appropriate for the existing. duplex use at 6919-21 Chicago Avenue, and would ensure that higher density development (as allowed under the MR provisions) does not occur. 6. The proposed MR-2 zoning is most appropriate for the existing fourplex uses at 7608, 7614, 7620,. 7626, 7632, and 7638 Pleasant Avenue, and would ensure that higher density development (as allowed under the MR provisions) does not occur. The MR-2 classification allows 3-17 units on a lot, based on the size of the lot. The MR-2 designation provides appropriate controls through setback, height, parking, open space and other regulations. If a redevelopment would occur in this area, the number of units per lot could not exceed four under the MR-2 classification. • 7. The proposed C-2 zoning is most appropriate for the existing commercial use at 7701 Portland Avenue, while offering proper regulatory control for future land uses. 8. The proposed MR-3 zoning is most appropriate for the existing 21 unit apartment use at 631 East 77th Street, while offering proper regulatory control for future land uses. 9. On August 24, 1993, the Planning Commission voted unanimously to recommend approval of the rezonings. Alternative Recommendation: Deny this rezoning at first reading. Discussion/Decision Mode: First reading is set for September 13, 1993. If approved, a public hearing and second reading will be held on October 11, 1993. Res ully submitted, Jame Prosser City nager JDP:ds //-01 Bill No. 1993- AMENDMENT TO APPENDIX 1 OF THE CITY ZONING CODE OF THE CITY OF RICHFIELD THE CITY OF RICHFIELD DOES ORDAIN: Appendix 1 which describes the boundaries of the various zoning districts of the City is hereby amended in the following respect: Section 5, Paragraph (22) is amended to read as follows: (22) The north 123 feet of the west 160 feet of the east 320 feet e -Seetien-34, Township 24Ra-nge28. [Repealed]. Section 5, Paragraph (26) is amended to read as follows: (26) The west 1/2 of the north 1/2 of Lot 33, Ba mgartner's First ddit a [Revealed]. Section 5, Paragraph (11) is amended to read as follows: (11) That area lying between the centerline of Bleek 2-91 Sunset Terrace Addition and the Minneapolis, Northfield, and • Railway right of way and Fer line of 77t B?t?-i?r-n r: -=?-between the ?- ee?r - Street and the north line of Lot 2, Bleek 2, of said addition; a also the east 1/2 of lets ,3 , 4, 5, and 6 of said b l eek and addition, except-t-he-east -3feet theree=. [Repealed]. Section 5, Paragraph (20) is amended to read as follows: :=of the (20) The north 132.5 feet of the southwest 1/4 seuthwest 1/4 of the southwest 1/4 Seetien 35, Township 028, Range 24, except-the-west-2-18. 218.99 feet thereof and emeept the north 30 feet thereof. [Repealed]. Section 11, Paragraph (80) is amended to read as follows: (80) The west 1/2 of the north 1/2 of Lot 33, Baumgartner's First Addition. Section 12, Paragraph (32) is amended to read as follows: (32) The east 1/2 of lots 2 through 7, Block 2, Sunset Terrace Addition. Section 3, Paragraph (48) is amended to read as follows: (48) That area lying between the center lines of 78th and 77th Streets and between the east line of Ranft's Addition and the center line of Chicago Avenue except the area described as follows: The north 132.5 feet of the southwest 1/4 of the southwest 1/4 of the southwest 1/4 of Section 35, Township 28, Range 24, except the .west 251.97 feet thereof. I 1-?) 0 Section 13, Paragraph (10) is amended to read as follows: (10) The north 132.5 feet of the southwest 1/4 of the southwest 1/4 of the southwest 1/4 of Section 35, Township 28, Range 24, except the west 251.97 feet thereof and except roads. This amendment constitutes a rezoning of the following properties: 1) rezone 7001 & 7005 Fifth Avenue and 7000 Portland Avenue from MR to R(single family residential); 2) rezone 6919- 21 Chicago Avenue from MR to MR-1 (two family residential; 3) rezone 7608, 7614, 7620, 7626, 7632, and 7638 Pleasant Avenue from MR to MR-2 (multiple family residential); 4) rezone 7701 Portland Avenue from MR to C-2 (general commercial) and 631 East 77th Street from MR to MR-3 (high density multiple residential). Passed by the City Council of the City of Richfield, Minnesota this day of , 1993. Martin J. Kirsch, Mayor ATTEST: is Thomas P. Ferber, City Clerk /1-4 REZONING PIAN EXISTING ZONING PROPOSED ZONING 70TH ST. 70TH ST. r O O r O O O N O .. N O O O LLI W Q W W Q i' Q p Z Q p Z a a 71ST ST. 71ST ST. LAND USE: ALL SINGLE FAMILY 7001 & 7005 Fifth Ave. 7000 Portland Ave. ® MR N rl-? PLANNING ZON N R 0 I G REZONING PLAN EXISTING ZONING PROPOSED ZONING 69TH ST. 69TH ST. T N W Q r N uj a 0 O ? CD O co O U J W Q V O W U U 70TH ST. 70TH ST. ' LAND USE: SUBJECT PROPERTY IS DUPLEX, REMAINDER OF BLOCK IS SINGLE FAMILY. 6919-21 Chicago Ave. ® MR A MR-1 N PLArvNING ZONING R REZONING PLAN EXISTING ZONING PROPOSED ZONING 76TH ST. 76TH ST. 0 0 ti co W N W a Q a ma Z C Z 4 1° vs Q N Q (cc9 o W Q cc ? Q Q a ¢ N a _ cn Q ?o a ¢ ? oc z z J co Z O O O O N N 77TH ST. 77TH ST. LAND USE: 7608 TO 7638 PLEASANT AVE. ARE 4-PLEXES, SOUTH END OF BLOCK IS NEW STREET RIGHT-OF-WAY, REMAINDER IS SINGLE FAMILY 7608-7638 Pleasant Ave. ® MR t?14?? 4P1 MR-2 N PLANNING ZONING R REZONING PLAN EXISTING LAND USE 77TH ST. 631 T Li ^ P.D.A STORE APA RTMENTS (21 UNITS) ; Q Q NURSING HOME APARTMI?NT O J ~ GAS CAR I COMPLEX 0 U O a STA. RENTAL U 78TH ST. EXISTING ZONING 77TH ST. 631 J T Q jj J J1 jJ,JJJJj 0 , F / Q , ------ --------------- V U a U 78TH ST. PROPOSED ZONING 77TH ST. 631 ----------- uj ------ ..•. Qr > a D Q . .J 0 . . /1l U H O a V 78TH ST. 7701 Portland Ave. 631 East 77th St. MR N KAN N ING ZONING • • • • MR-3 •:::: D & K D e d -* *- .pr eu weft /O CITY OF RICHFIELD, MINNESOTA Council Letter No.265 Agenda September 13, 1993 Issue Statement: First reading consideration of an ordinance amendment to classify pawn operations, secondhand goods operations which require a license under Section 1186 of the City Code, auction houses, and consignment auction houses as conditional uses in the C-2 (general commercial) and I (industrial) districts. Background: The zoning •ordinance does not adequately address the classification of pawn shops, secondhand goods dealers, and auction houses. As a result, the City Council adopted an interim ordinance, imposing a one year moratorium on the development of such uses within the City. The moratorium will expire on November 261 1993 or an earlier date as further adopted by ordinance. In addition, the moratorium may be extended beyond the one year period as necessary, to complete the review and adopt any necessary amendments to the zoning ordinance. The moratorium was imposed to protect the planning process; to protect the health, safety, and welfare of City residents; and to allow adequate time to develop regulations for pawn shops, secondhand goods dealers, and auction houses. • Over the past several months, the Planning Commission and staff have been reviewing relevant planning and land use issues, which include the following: ? The particular zoning districts in which such uses shall be allowed as either a permitted or a conditional use. ? The concentration and density of such uses in the City and its neighborhoods. ? The effect of such uses on other uses in the area, and ways to minimize any adverse impacts. ? The possible need for modifications to the licensing regulations. The Planning Commission and staff review found that such uses should be restricted to the C-2 and I districts to prevent inharmonious land uses. Such uses should be reviewed individually through the conditional use permit process. The proposed ordinance regulates the density of such uses by setting minimum spacing requirements between such uses and residentially zoned property, schools, churches, daycare centers, and public institutions. The ordinance has provisions to minimize adverse impacts by addressing parking, screening, noise concerns, and traffic safety. The ordinance also grandfathers in such uses which are legally existing, but which may not meet the specific conditions set by the ordinance. The Business Licensing Division is not recommending any changes to the licensing regulations for such uses at the present time. Recommended Motion: Approve first reading of an amendment which classifies pawn operations, secondhand goods operations which require a license under Section 1186 of the City Code, auction houses, and consignment auction houses as conditional uses in the C-2 and I districts, setting conditions for approval of such uses; and set a second reading and public hearing for October 11, 1993. Basis of Recommendation: 1. The proposed ordinance amendment would classify such uses, allowing them in the C-2 and I districts with a conditional use permit. 2. Conditions for the granting of a conditional use permit have been established to protect and promote the public health, safety, comfort, aesthetics, economic viability, and general welfare of the City and its residents. 3. On August 24, 1993, the Planning Commission voted unanimously to recommend approval of the ordinance amendment. Alternative Recommendation: . 1. Refer the amendment back to the Planning Commission for further study. 2. Deny the amendment at first reading. Discussion/Decision Mode: First reading is set for September 13, 1993. If approved, a public hearing and second reading will be held on October 11, 1993. Res,pecAfully submitted, JaVI D . Prosser Ci v anaaer JDP:ds L' ID-a Bill No. 1993- AMENDMENT TO APPENDIX B OF THE CITY CODE OF THE CITY OF RICHFIELD THE CITY OF RICHFIELD DOES ORDAIN: Section 520 of Appendix B to the Richfield City Code entitled "Zoning: commercial districts" is hereby amended by amending subsection 520.17 and adding subsection 520.22 to read as follows: Section 520.17. (e) pawn operations, secondhand goods operations which require a license under Section 1186 of the City Code, auction houses and consignment auction houses. (fe) other business uses which are determined by the Council to be of the same general character as the uses enumerated in this section and which will not be obnoxious or detrimental to the area in which they would be located. Section 520.22. • 520.22. Pawn operations, secondhand goods operations which require a license under Section 1186 of the City Code, auction houses and consignment auction houses. Subdivision 1. General Rule. A conditional use permit shall not be granted for any pawn operation, secondhand goods operation which requires a license under Section 1186 of the City Code, auction house or consignment auction house, unless the Council finds that the proposed use will comply with the standards set forth in this subsection. Subd. 2. Such uses shall not be permitted within 1,000 feet of any school, church, daycare center or public institution. Subd. 3. Such uses shall not be permitted within 1,000 feet of any other pawn operation, secondhand goods operation which requires a license under Section 1186 of the City Code, auction house or consignment auction house. Subd. 4. Such uses shall not be permitted within 250 feet of any residentially zoned property. City. Subd. 5. Such uses shall be screened, as approved by the Subd. 6. The business operator shall secure all applicable licenses and approvals from the city, county, state, or other • applicable jurisdictions before this permit becomes effective. Subd. 7. Off-street parking standards: 10'3 (a) pawn operations and second hand goods operations which require a license under Section 1186 of the City Code - five spaces • per 1,000 square feet of gross floor area or ten spaces, whichever is greater. (b) auction houses and consignment auction houses - 35 spaces per 1,000 square feet of gross floor area or 70 spaces whichever is greater. Subd. 8. The operation shall be contained within a completely enclosed building, and no outside storage, display, or sale of merchandise shall be permitted. Subd. 9. There shall be no exterior loudspeaker, and any public address system shall not be audible from any residential parcel. Subd. 10. Auction houses and consignment auction houses shall have designated on-site loading and drop-off areas which are designed to avoid interferina with traffic and pedestrian • • movements. Subd. 11. For the purposes of this subsection, all measurements shall be taken from lot line to lot line unless such use is to be located within a multi-tenant building with over 5,000 square feet in area. In such case, measurements shall be taken from the buildina space of such use to the lot lines of other roperties. Subd. 12. Such pawn operations, secondhand goods operations which require a license under Section 1186 of the City Code auction houses and consignment auction houses which were legally established prior to November 20, 1993 shall be classified as legal nonconformina uses subiect to the provisions of Section 510.05 of this code. "Zoning: industrial districts" is hereby amended by adding subsection 525.03 (c) to read as follows: Section 525 of Appendix B to the Richfield City Code entitled 525.03. (c) those uses listed in Section 520.22, subject to the same conditions set forth in Section 520.22. Minnesota ATTEST: Passed by the City Council of the City of Richfield, this day of , 1993. Martin J. Kirsch, Mayor Thomas P. Ferber, City Clerk q • CITY OF RICHFIELD, MINNESOTA Council Letter No. 264 Agenda September 13, 1993 Issue Statement: Adoption of a resolution to establish a one-time early retirement/health insurance program where certain City of Richfield employees choose one of two options. Background: The 1993 Minnesota Legislature adopted an early retirement incentive bill (Laws 1993, Chapter 192). Although the law permits offering a choice between two options, it is very restrictive. Accordingly, under the law, the City may offer the incentive only to employees who meet these eligibility criteria upon retirement: 1. is immediately eligible for a retirement annuity from a PERA defined benefit plan, and 2. retires on or after May 17, 1993 and before January 31, 1994, and 3. is at least a) 55 or older with at least 25 years of service in one or • more covered Minnesota public pension plans or b) age 65 or older with at least one year of combined service credit in one or more covered Minnesota public pension plans. Under these very restrictive guidelines, 12 current employees would meet the early retirement criteria and be eligible for at least one of the options. There are two early retirement incentive options: an improved pension formula (Option 1), and employer-paid health insurance (Option 2). Under the law, the City may offer employees eligible for both incentives a choice between the two options, but eligible employees may not choose both. Employees eligible for only the increased pension formula may not choose the employer- paid health insurance. Option 1 is an increase in the PERA pension formula of h percent (.25%) for each year of service up to the first 30 years. There is no cost to the employee or the City for this option. Option 2 is employer-paid health and dental insurance for employees meeting these eligibility criteria: • A) is currently eligible for employer-paid insurance under a collective bargaining agreement or personnel plan, and q, I • B) is at least age 55 and not yet age 65, and C) has at least as many months of service with the City of Richfield as the number of months younger than age 65 the person is at the time of retirement. It is important to emphasize that the continuation of employer- paid health and dental insurance is specific to this legislative retirement window period only. The City would make,health and dental insurance continuation contributions for eligible employees choosing Option 2 under Chapter 488 of the Laws of Minnesota and fund the coverage from the savings from the early retirements. There are six employees who are eligible to qualify for this insurance continuation option. The 1993 legislation encourages early retirement for certain employees as a solution to some of the budgetary constraints currently experienced by municipalities. It is only in that context that the City is examining offering the incentive choice. The legislation limits the City from hiring a replacement for the early retiree until July 1, 1995, except under position-specific action of the City Council. Citywide, the early retirements under this limited program should render a net cost savings to the City, though this might not be the case for each individual early retirement case. . Recommended Motion: Adopt the attached resolution for a choice between two early retirement incentives limited to the legislative open-window, as prescribed by law. Basis for Recommendation: 1. The 1993 Minnesota Legislature specifically provided a choice of early retirement incentives to save cities' money. 2. The Option 1 increased pension multiplier costs the employee and the City nothing. The Option 2 employer-paid insurance would be paid under Chapter 488 of the Laws of Minnesota, and out of the net cost savings. 3. It is in the best interest of certain retirees to have an increased PERA pension multiplier or employer-paid insurance to facilitate an early retirement. 4. There is an opportunity for overall budget savings overall by a choice of this early retirement window. Alternative Recommendation: The City Council may choose not to approve the resolution establishing the two incentives and window-period, or it may choose to establish only one of the options and the window • period. 9-cp-, • Discussion/Decision Mode: If the City Council wishes would be necessary to take information may be given to decision on retirement may prescribed by law which end to utilize this open-window period, it quick action on this item so appropriate individuals, and a timely be made within the open-window period s on January 31, 1994. Respec fully submitted, Ja D. Prosser Cit anaaer JDP:cak • 0 9-3 RESOLUTION NO. • RESOLUTION ESTABLISHING A FORMAL EARLY RETIREMENT INCENTIVES CHOICE WHEREAS, the 1993 Minnesota Legislature has adopted a choice of two early retirement incentives for public employees who meet certain criteria (Minnesota Laws, Chapter 192); and WHEREAS, the City is able to allow a pension multiplier increase at no cost, or to allow health and dental insurance contributions under Chapter 488 of the Laws of Minnesota and out of the net cost savings; and WHEREAS, it is in the best interests for certain eligible retirees to have an increased PERA pension multiplier, or employer-paid health and dental insurance; and WHEREAS, there is an opportunity for overall budget savings by offering a choice of these incentives in the open-window period. NOW, THEREFORE, BE IT RESOLVED that the City of Richfield adopts a choice of two early retirement incentives with the following provisions, pursuant to Minnesota Laws, Chapter 192: 1. Eligible employees shall have the option of retiring and • receiving: Option 1, an increase in the PERA pension formula of 4 percent (.25%) for each year of service up to the first 30 years; or Option 2, for employees meeting Option 2 eligibility criteria, single or dependent health and dental insurance coverage under the same plan and same employer contribution to which the employee was entitled immediately before retirement, subject to any changes in coverage and employer and employee contributions for employees in positions equivalent to the position from which the employee retired. 2. For employees who are eligible for and choose Option 2, health and dental insurance eligibility ceases when the retired employee attains age 65, or when the person chooses not to receive the retirement benefits for which the person has applied, or when the person is eligible for employer-paid health insurance from a new employer. Coverages must be coordinated with relevant health insurance benefits provided through Medicare. 3. To qualify under either option, an employee: a) must be immediately eligible for a retirement annuity from a PERA defined benefit plan, and b) must retire on or after May 17, 1993 and before January 31, 1994, and 0 9-q c) be at least i) age 55 or older with at least 25 years of service in one or more covered Minnesota public pension plans, or ii) age 65 or older with at least one year of combined service credit in one or more covered Minnesota public pension plans. 4. To qualify under Option 2, the employer-paid insurance, an employee: i) must currently be eligible for employer-paid insurance under a collective bargaining.agreement or personnel plan, and ii) must be at least age 55 and not yet age 65, and • ?"l1 L. J iii) must have at least as many months of service with the City of Richfield as the number of months younger than age 65 the person is at the time of retirement. 5. The City may not exclude any eligible employees. 6. Employees eligible for both options may only choose one option. 7. Employees eligible for only Option 1, the increased pension multiplier, may not choose Option 2, the employer-paid insurance. 8. For purposes of this resolution, a person retires when the person terminates active employment and applies for retirement benefits. 9. Employees participate in this program on a voluntary basis. 10. The City is authorized to offer an increased pension multiplier or administer the Early Retirement Health Insurance Program and to fund this program from the General Fund. 11. The eligibility provision of this resolution shall expire on January 31, 1994. 12. The City is limited from hiring a replacement for the early retiree until July 1, 1995, except under position-specific action of the City Council. Passed by the City Council of the City of Richfield this 13th day of September, 1993. Martin J. Kirsch Mayor ATTEST: Thomas P. Ferber City Clerk SF1620 FIRST ENGROSSMENT [REVISOR ) RM 51620-1 29 Sec. 108. (EARLY RETIREMENT INCENTIVES.) 30 Subdivision 1. [EMPLOYER PARTICIPATION.] The early • 31 retirement incentives provided in this section may be offered to 32 eligible employees by any public employer, as defined in 33 Minnesota Statutes, section 179A.03, subdivision 15. The 34 incentives must be offered to eligible employees of all state 35 agencies if the commissioner of employee relations and the 36 commissioner of finance certify that layoffs in any of the 1 agencies would occur without the incentives. 2 The incentives in this section do not apply to a teacher, 3 as defined in Minnesota Statutes, section 354.05, subdivision 2, 4 or 354A.011, subdivision 27, employed by a local school board. 5 Subd. 2. [ELIGIBILITY.) A person employed by a public 6 employer offering the incentive is eligible to receive the 7 incentive if the person: 8 (1) has at least 25 years of combined service credit in any 9 Minnesota public pension plans governed by Minnesota Statutes, 10 section 356 30, subdivision 3, or for purposes of the incentive 11 in subdivision 3, paragraph '(b) only, is at least 65 years old 12 and has at least one year of combined service credit in these 13 pension plans; 4 14 . (2) upon retirement is immediately eligible for _a j 15 retirement annuity from a defined benefit plan, if the person is 16 a member of a defined benefit plan; 17 (3) is at least 55 years of age; and 18 5..4) retires on or after May 17, 1993, and before January 19 31, 1994. 20 Subd. 3. [INCENTIVE.) (a) A person may not choose both the 21 incentive in paragraph (b) and the incentive in paragraph (c). 22 An employer that is required to or chooses to offer the 23 incentive must offer each employee eligible for both incentives 24 a choice between the incentive in-paragraph-(b) or the incentive i 25 in paragraph (c), except that employers whose employees are 26 covered under Minnesota Statutes, sections 353.29 and 353.30, 27 need not offer both incentives. in 28 (b) For a person covered by a retirement plan established 29 in Minnesota Statutes, section 352.115, 352.116, 353.29 or 30 353 30, or chapter 354 or 422A, who selects the incentive under 31 this paragraph, the multiplier percentage used to calculate the 32 retirement annuity must be increased for each year of service 33 credit up to 30 years The amount of the increase is: (i) .25 34 for each year of service credit calculated under Minnesota 35 Statutes, section 352.115, 352.116, 353.29, or 353.30, or 36 chapter 422A; and (ii) .10 for each year of service credit 1 calculated under Minnesota Statutes, chapter 354 or 354A. If a 2 person has more than 30 years of service credit, the increased 3 multiplier applies only to the first 30 years. 4 (c) Fora person who selects the incentive under this 5 paragraph, the employer must pay for hospital, medical, and 6 dental insurance;. under conditions and limitations specified in 7 this section A person is eligible for this employer-paid 8 insurance only if the person: 9 (1) is eligible for employer-paid insurance under a • 10 collective bargaining agreement or personnel plan in effect on 11 the day before the effective date of this section; 12 .(2) has at least as many months of service with the current 13 employer as the number of months younger than age 65 the person 14 is at the time of retirement; and 15 (3) is less than age 65. 16 (d) An employer that offers incentives under this section 17 may not exclude eligible employees. 18 Subd. 4. (LIMITS'ON REHIRING.) During the biennium ending 19 June 30, 1995: 20 (1) an executive branch state agency may not hire a 21 replacement for a person who retires under this subdivision 22 except for (i) correctional guards and persons who provide 23 direct patient care in state institutions; (ii) other positions 24 listed in a position-specific written directive issued by the 25 governor, or by the employing constitutional officer for 26 positions in a constitutional office; or (iii) in the case of 27 the state universities and community colleges, after review 28 the presidents, the governing boards decide on a case-by-case 29 basis which positions must be replaced to provide for continuity 30 of service'on the campuses; and 31 (2) another public employer may not hire a replacement for 32 a person who retires under this subdivision, except under 33 position-specific action of the governing body.. 34 Subd. 5. [CONDITIONS.] For purposes of this section, a 35 person retires when the person terminates active employment and 36 applies for retirement benefits An employee who retires under 1 this section using the rule of 90 must not be included in the 2 calculations required by Minnesota Statutes, section 356.85. 3 Subd. 6. [CONDITIONS; INSURANCE COVERAGE.] A retired 4 employee is eligible for single and dependent insurance 5 coverages and employer payments to which the person was entitled 6 immediately, before retirement, subject to any changes in 7 coverage and employer and employee payments through collective 8 bargaining or personnel plans, for employees in positions 9 equivalent to the position from which the employee retired. The 10 retired employee is not eligible for employer-paid life 11 insurance. Eligibility ceases when the retired employee attains • 12 the age of 65, or when the person chooses not to receive the 13 retirement benefits for which the person has applied, or when 14 the person is eligible for employer-paid health insurance from a 15 new employer. Coverages must be coordinated with relevant 16 health insurance benefits provided through the federally 17 sponsored Medicare program. 18 Subd. 7. [APPLICATION OF OTHER LAWS.] Unilateral 19 implementation of this section by a public employer is not an 20 unfair labor practice for purposes of Minnesota Statutes, 21 chapter 179A The requirement in this section for an employer 22 to pay health insurance costs for certain retired employees is 23 not subject to the limits in Minnesota Statutes, section 24 179A.20, subdivision 2a. 26 The respo s-bbil tiesof the commissioner of admi.pmkz!?ation 27 for the office of dispute reso a transferred u 28 .03 f ediation services. 31 32 33 34 35 431 0 a nesota Statutes (b) Minnesota. ut?es_ 3; 16A.123; 16A.128; 16A.12 and 3; 16A.80; and-2A .24, .c.innesota Statutes effective August 1, 1995. 1992, section 309.502, is_ ailed. 1992, sections-.I .095, subdivision gl?-.36 .35; 16A.45, subdivisions 2 are repealed. 1992, section 13.072, is repealed CITY OF RICHFIELD, MINNESOTA Council Letter No. 263 Agenda September 13, 1993 Issue Statement: Request for a transitional activity permit and subdivision waiver to allow Richfield-Bloomington Honda to develop an automobile sales lot on the property at 7701 Harriet Avenue. Background: The 77th Street Project required acquisition of the north 30 feet of the Honda site, amounting to 4,929 square feet. In addition, the Project required acquisition of the parcel at 7701 Harriet, amounting to 10,072 square feet. Because only 4,029 square feet of 7701 Harriet is needed for the roadway improvement, the remaining 6,043 square feet will be transferred to Honda to compensate for their loss. Richfield-Bloomington Honda is located in the C-3 district, and operates as a legal nonconforming use. The transitional activity permit is a means to allow expansion of nonconforming uses in the C-3 district if specific criteria, as outlined in the findings of fact, can be met. Honda must secure this permit before.they can utilize any portion of 7701 Harriet as an automobile sales lot. A subdivision waiver is also needed to divide 7701 Harriet into two separate lots. Proposed Parcel A would be utilized in conjunction with the 77th Street Project. Proposed Parcel B would be conveyed to Richfield-Bloomington Honda. The proposed site improvements to Parcel B include new landscaping, lighting, signage, curb and gutter, and paving. The proposal would. also add a new curb cut, providing the dealership with access from 77th Street. Recommended Motion: Approve the transitional activity permit for Richfield- Bloomington Honda in accordance with the attached plans; and adopt the attached resolution approving the subdivision waiver for 7701 Harriet. Findings of Fact: 1. The transitional activity is in connection with an existing . use allowed in the district as a nonconforming use. 2. The transitional activity permit will maintain the vitality and economic success of the applicant's business during the transition of the C-3 district. 3. The transitional activity permit will not have an adverse impact upon development of land within the C-3 district in the manner intended for the district under the City's land use regulations or its Comprehensive Plan. 4. The transitional activity permit will not materially increase the potential public cost of development within the C-3 district. 5. The transitional activity will be compatible with the surrounding uses, will have no adverse impact upon ?l surrounding properties, and will be in full compliance with all standards and requirements contained in this code applicable to uses and structures in the C-2 district. Basis of Recommendation: 1. On July 27, 1993, the Planning Commission voted unanimously to recommend approval of the proposal. 2. The transitional activity permit can allow nonconforming uses to expand if the expansion will not delay the transitional period or increase the public costs connected with such transition. 3. The transitional activity permit will run co-extensively with, and under the same conditions as, the conditional use permit issued for the use in 1984. 4. The proposal would improve Richfield-Bloomington Honda's visibility, increase their frontage and lot area, and provide new access to the upgraded 77th Street. 5. The City Engineering Department has approved the drainage plan. 6. Approval of the subdivision waiver would not interfere with the purposes of platting regulations, Section 500.05. 7. The subdivision waiver would facilitate the upgrade of 77th Street, while mitigating the impacts of the 77th Street Project on Richfield-Bloomington Honda. 8. Approval of the transitional activity permit and subdivision waiver does not indicate or require approval of signage nor permit any signage that does not meet the sign ordinance. Alternative Recommendation: The City Council may deny the transitional activity permit and/or subdivision waiver if a finding of fact determines that the proposal would have an adverse impact on adjacent properties or the potential redevelopment of the C-3 district. Discussion/Decision Mode: A public hearing is scheduled at 7:00 p.m. on Monday, September 13, 1993. The hearing will be held in the City Council Chambers of Richfield City Hall, 6700 Portland Avenue. Notice of hearing was published in the Sun-Current and mailed to property owners within 350 feet of the subject property. JDP:cak Resp lly submitted, Jame Prosser City pager -C?- RESOLUTION NO. g RESOLUTION AUTHORIZING SUBDIVISION WAIVER 0 (7701 HARRIET AVENUE) WHEREAS, an application has been filed which requests approval of a subdivision waiver for the division of a certain parcel of land generally located at 7701 Harriet Avenue, legally described on Attachment One, attached hereto and hereby made a part hereof (hereafter the subject property); and WHEREAS, the proposed division of land for which the subdivision waiver is sought is as legally described on Attachment Two, attached hereto and hereby made a part hereof; and WHEREAS, the proposed division of the subject property would facilitate the upgrade of 77th Street, while mitigating the impacts of the 77th Street Project on the adjacent property (400 West 78th Street); and WHEREAS, the City has fully considered the request for approval of the subdivision waiver; and WHEREAS, the Council finds that compliance with City Code Section 500.05, Subd. 1 would result in unnecessary hardship and that failure to comply therewith will not interfere with the purposes of platting regulations of Section 500.01. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, as follows: 1. A waiver for the subdivision of property legally described on Attachment One is hereby approved subject to the following condition: a. All future transfer of any of the property described in Attachment One shall be by parcel or parcels described in Attachment Two. 2. Upon compliance with such condition, City staff is authorized and directed to take any action necessary to effectuate this resolution and to authorize the recording of conveyances complying with the request of this resolution. Passed and adopted by the City Council of the City of Richfield, Minnesota this 13th day of September, 1993. Martin J. Kirsch, Mayor ATTEST: 0 Thomas P. Ferber, City Clerk 0 0 ATTACHMENT ONE PROPERTY DESCRIPTION The north 75 feet of the west quarter of the southeast quarter of the southwest quarter of the southwest quarter, subject to an easement over the west 30 feet thereof, Section 34, Township 028, Range 24, Hennepin County. 5-5- 77th STREET F I o PARCEL A I U.1 M z W NEW RIGHT-OF-WAY LINE lie Q _ H ? ? I Q PARCEL B i 134.3' EXISTING HONDA SITE 7701 Harriet Ave. So. Subdivision waiver N(T) /? O I _ 1 I `PROPOSED NORTH EDCE , 77TH STREET \ W PI.D ICAIEO -au E%1STINC OOLO LEAF HEA ALONG HARRIET STREET (30• RICH) (PLANTED ® 40. O.C.) - \ \. PROPOSEO 6' CONC. SIDEWALK - ADANPONED R/W LINES 40'-O- - EST 77TH STREET \ CURB L NEI? R/W - - - - - - INE OF NEW STREET LIFE -T_ - - - GOLD L- EAP SP IARHEA I _ SOD PROP65E0 CURB CUT NB l'S2"O8"E 327.15' ? _ COLD EAF 5PIA EA EXISTING R/W NEW PRO T S GN TED W PLANTINGS INDICA A IA R" T AF SP I O STREE .ONG H IET ARHE I S PI (PLANTED ® 40. OG.) (30' HIGH) AREA OF RIVER ROCK AT CURD CLT EXISTING CURD C T REM IN I oI I ? I vI ? I y a ? y n ? o O p Z U I yl I I ?I I F OL Q I zl I I I I R - 15.00' U3 II EDGE OP EXISTING PAVEM ENT O NEW USED CAR PARKING I TO DE REMOVED - - i j O 1`I ?O? T T I y ? TYP. PARKING ST ALL EX35TINC F I 1 .L TO DE REMO N MEW ASPHALT TOPPING OVER I ALL EX ISTINC PAVED AREAS I l I R, EXISTING PA ?I PLAN NOTES: I ALL PLANTINCS SHALL DE LOCATED 8'-0' (-ROM PROPERTY LINES. 2 PROVIDE WOOD CHIP MULCH DEDS Q4PW ALL SPIARHEA WS"_ TO ORIP 1 3 NEW LIC.HT FIXTURE5 TO DE Od LE HEAD 1000 WATT METAL HALIDE ON 2a' 4 ('IRERLANE SHALL 5OLES. MARKED WITH APPROPRIATE SICNACE. ------ AI \2 1/2' CALIPER MAPELS ® 30"-0' O.C. 6 a 1 m r I ? n O IO 0 N a a OC i WEST 78TI-4 STREE-r G6.3T 400 West 78th Street Proposed Site-Plan N "*=PLANNING ZONING 909'32'00'W 162.50" A ?.. - .? 016 ST 777H STREET -- - - - - - - - - - - - - ?? , ^9? 016 O O O - l OA1•`O ( i i i i OA1 J J I 1 I ? ( ? • O OYI' YO Qs 1 ALL oAVING rs?11 AQYA r0 SLOOk TO Y%/111NG Cw!G DA91f+ r -g` - _? ??-_-?-"I 14 PRJV IOD SILK wkwCI :u¢0.?O AN' - - ? ? - ? - - - - ? I I OISTJ4DY0 ARY A! iJ VJ:9 YR0910>. Y+TO I I Y01 I f ` I I ? I ? ( I ?? I I • 0 ? y/ I6 Y%1311!:6 CATGY Owl:•. Ij II a OY ng 1g? I I 6 + t YA SL ? ?ECEND .I I 0.0 ?` OY^ ( I M 1 I i I a e'1 ? ;•? oc I ? _ _ ? ? ? / - p/ R2C?OSkC• GQA: t9 . I R , N7.5 i J.f ? ? I ?' `Ya Y%uiac GRADY9 t Ift 0 I W f N.L tFI3i SNC CRADF^ WYRE T?AH. YRJN APART :A_ 9RvYY 6 r 9 iRJPkR17 OY RW AR..FGER ? ASSBG JA°YS DwtYD 07.7a V. GA G r i ? Q I T I WEST STQetT 400 West 78th Street Proposed Drainage Plan PLANNING ONING Z C?Mnft ?K • 0 Staff recommends that the application for a residential kennel CITY OF RICHFIELD, MINNESOTA Council Letter No.262 Agenda September 13, 1993 Issue Statement: Consideration of an application license for Craig Stodola, 6533 Background: On June 29, 1993, Craig Stodola residential kennel license. He application had all contiguous for a new residential kennel 19th Avenue. submitted an application for a owns three dogs. Mr. Stodola's property owners' signatures on it. On July 12, 1993, an inspection of the property was conducted by a Community Service Officer. There were no apparent problems found at that time. The City has adopted a policy that staff notify neighbors surrounding the area of the residential kennel license. Staff received no calls or complaints from any of the neighbors. Although this application is for three dogs, it does not exceed the maximum number of six animals that was approved by the Council as policy on July 22, 1991. Recommended Motion: license be approved. Basis for Recommendation: 1. It is up to the animal owner to prove that the keeping of more than two dogs does not have an adverse effect on the neighborhood. Mr. Stodola has been able to do this. Alternative Recommendation: 1. The Council could decide to deny Mr. Stodola's residential kennel license. This would mean that he would have to reduce the number of dogs he has from three to two. Discussion/Decision Mode: Recommendation to approve the application for a residential kennel license for Craig Stodola, 6533 19th Avenue, is presented for Council consideration at this time. ly submitted, Jame Prosser City pager JDP:ds 0 ?T r _ L CJ CITY OF RICHFIELD, MINNESOTA Council Letter No.261 Agenda September 13, 1993 Issue Statement: Consideration of an application for a renenwal of a residential kennel license for James Ruedy, 7600 Grand Avenue. Background: On June 25, 1993 James Ruedy submitted an application for a residential kennel license. He owns five cats. Mr. Ruedy's application had all contiguous property owners' signatures on it. In August, 1993, an inspection of the property was conducted by a Community Service Officer. There were no apparent problems found at that time. The City has adopted a policy that staff notify neighbors surrounding the area of the residential kennel license. Staff received no calls or complaints from any of the neighbors. Although this application is for five cats, it does not exceed the maximum number of six animals that was approved by the Council as policy on July 22, 1991. Recommended Motion: Staff recommends that the application for a residential kennel license be approved. Basis for Recommendation: 1. It is up to the animal owner to prove that the keeping of more than two cats does not have an adverse effect on the neighborhood. Mr. Ruedy has been able to do this. Alternative Recommendation: 1. The Council could decide to deny Mr. Ruedy's residential kennel license. This would mean that he would have to reduce the number of cats he has from five to two. Discussion/Decision Mode: Recommendation to approve the application for a residential kennel license for James Ruedy, 7600 Grand Avenue, is presented for Council consideration at this time. lly submitted, Jam . Prosser Cit anaaer JDP:ds 0 171 CITY OF RICHFIELD, MINNESOTA Council Letter No. 260 Agenda September 13, 1993 Issue Statement: Application for a community celebration event license with a request for a fee waiver for Richfield Cattail Days events scheduled to take place on September 18 and 19, 1993. Background: This year, •Visions 2004 has applied for a celebration event license and requests that the fee be waived for the activities that take place in Veterans Memorial Park on September 18 and 19, 1993. The committee has contacted food sanitarians from the City of Bloomington to ensure that proper food handling practices are followed. They will work with Bloomington sanitarians and follow their recommendations for safe and wholesome food handling. Recommended Motion: Staff recommends the approval of a community celebration event license for the Richfield Cattail Days to be held on September 18 and 19, 1993. Basis for Recommendation: • 1. The applicant has complied with all of the provisions of the City application process and meets requirements for the fee to be waived. Alternative Recommendation: 1. The Council could decide not to grant the license. This would result in the applicant not being able to conduct activities, especially those concerning food preparation, on September 18 and 19, 1993. Discussion/Decision Mode: Consideration of the request for the issuance and fee waiver of a community celebration event license for September 18 and 19, 1993 for the Richfield Cattail Days is presented at this time. Respectfully submitted, James Prosser City a ager JDP:cak 0 10 CITY OF RICHFIELD, MINNESOTA Council Letter No. 259 Agenda September 13, 1993 Issue Statement: Purchase in excess of $5,000 to install heating system in storage area at the Central Garage. Background: The City Council policy resolution on purchasing provides that when the purchase of merchandise, materials, equipment or construction exceeds the amount of $5,000, authority to purchase shall be submitted to the City Council for consideration. As a part.of the 77th Street reconstruction, nine heated stalls were removed from the Central Garage at 77th and Pillsbury this past spring. Displaced equipment and staff have been rearranged between the two remaining buildings at 7644 Pillsbury and the old Lampert Lumber site (300 West 78th Street). To accommodate this reorganization, this winter it will be necessary to store diesel equipment in the west building of the Central Garage. The heating units to be installed would provide a minimum heat to keep the area above freezing, and are not intended to provide 70°F working conditions. • Two quotations were obtained to perform this work, using some equipment salvaged from the garage demolition project. The quotes are as follows: Midland Heating & Air Conditioning $12,300 Seasonal Control, Inc. $12,900 Recommended Motion: Approve a purchase order to Midland Heating and Air.Conditioning in the sum of $12,300 for installation of a heating system in Stalls No. 28 to 42 at the Central Garage, 7700 Pillsbury Avenue. Basis for Recommendation: 1. Diesel equipment must be stored in temperatures above 32°F. Loss of the nine stalls necessitates heating an area to accommodate this need. 2. Midland Heating and Air Conditioning submitted the low quote. 3. Midland Heating and Air Conditioning is a reliable company that has performed satisfactorily for the City in the past. Alternative Recommendation: Reject the quotes and instruct staff to obtain new quotations; however, the prices obtained were in line with the estimated cost of this work. 'I N, I Discussion/Decision Mode: Staff is asking for approval at the September 13, 1993 Council meeting in order to facilitate completion of this work. RespectfAlly submitted, Jam Cit s I p. Prosser anaaer JDP:ds 0 6- CITY OF RICHFIELD, MINNESOTA Council Letter No. 258 • Agenda September 13, 1993 Issue Statement: Construction of a temporary sidewalk on the south side of 77th Street from Nicollet Avenue to Portland Avenue. Background: The City Council policy resolution on purchasing provides that when the purchase of merchandise, materials, equipment or construction exceeds the amount of $5,000, authority to purchase shall be submitted to the City Council for consideration. The existing sidewalk on the south side of 77th Street from Nicollet Avenue to Portland Avenue was removed in 1993. Private utilities; i.e., USWest, Minnegasco and Northern States Power, provided their construction under the sidewalk area. This was designed so that, in the future, access would be obtained through a sidewalk section rather than through the street. This should cause less disruption of traffic and be less costly to maintain. Provision of a temporary asphalt was not originally considered as part of the project work. However, delay of construction start meant it would not be possible to provide a permanent sidewalk .replacement in 1993. For the safety and convenience of the residents, it was determined a temporary sidewalk should be • installed. Now that the underground private utility work is nearly completed, quotations were obtained to provide a temporary asphalt sidewalk. The temporary sidewalk will be in place until such time as the street construction contractor, Shafer Contracting Co., Inc., removes the temporary sidewalk to install the permanent concrete sidewalk. The temporary sidewalk is expected to be in place until the late spring or early summer of 1994. Three vendors provided quotations on installing an estimated 11,635 square feet of temporary asphalt sidewalk. Those quotations were: Plehal Blacktopping, Inc. $5,600 Northwest Asphalt, Inc. $8,220 H & H Blacktopping Service $9,540 Final payment would be based on actual square footage of the installed temporary sidewalk. Because the work may not be eligible for federal funding through the 77th Street Improvement Project, Municipal State Aid is the most likely funding source. Recommended Motion: • Authorize a purchase order in the amount of $5,600 to Plehal Blacktopping, Inc. to install a temporary asphalt sidewalk on the south side of 77th Street from Nicollet Avenue to Portland Avenue. I &-I Basis of Recommendation: 1. The existing sidewalk needed to be removed for private .utilities to do their work underground. 2. A temporary sidewalk should be provided for the safety and convenience of the public from now until such time as the permanent concrete sidewalk can be installed. 3. Plehal Blacktopping, Inc. provided the lowest quotation and is a contractor the City has'satisfactorily worked with previously. Alternative Recommendation: 1. Do not provide a temporary sidewalk. However, a temporary sidewalk is recommended for the safety and convenience of the residents. 2. Authorize the work to be done by another vendor. However, Plehal Blacktopping, Inc. provided a very reasonable quotation and is a reliable contractor. 3. Provide a temporary sidewalk of a material other than asphalt. However, asphalt is a relatively inexpensive material for the temporary sidewalk and can be maintained during the winter and spring months. Discussion/Decision Mode: This item is on the consent calendar of September 13, 1993. Action is recommended at this time to keep to a minimum the period of time without a sidewalk on the south side of 77th Street from Nicollet Avenue to Portland Avenue.. Resp ully submitted, Jam Prosser Cit anager JDP:ds ?F CITY OF RICHFIELD, MINNESOTA Council Letter No. 257 Agenda September 13, 1993 Issue Statement: Purchase in excess of $5,000 for one software interface computer program for the Water Plant Renovation Project. Background: The City Council policy resolution on purchasing provides that when the purchase of merchandise, materials, equipment or construction exceeds the amount of $5,000, authority to purchase shall be submitted to the City Council for consideration. The purchase of the graphics based monitoring and control package is required in connection with the Water Plant Renovation Project. The software package provides graphic animation, communicates with plant programmable controllers, accepts operator input,. handles alarms and generates reports. The purchase of the software is included in the Water Plant Renovation Project. Two vendors were contacted and quotations were received for the software interface program and the results are as follows: • SY/COM $7,995 Trihedral Engineering Limited 8,195 Water Plant Renovation Project budget status including items under consideration at the September 13, 1993 Council meeting is as follows: Equipment $ 1,222,128 Remodel/install equipment 1,942,029 Electrical contract 147,500 (under consideration at City Council agenda 9/13/93) Control software and electric 17,994 feeder cable .(included in 9/13/93 consent agenda Miscellaneous equipment and 22,097 expenses to date including electrical switches and motor for well houses Installation of miscellaneous 33,000 equipment including software and controls (est.) Engineering (80% expended) 300,000 Contingency 15,252 Project budget total $3,700,000 Recommended Motion: Authorize a purchase order to SY/COM in the amount of $7,995 for the software interface computer program. 0 Basis of Recommendation: • 1. SY/COM has successfully completed many projects for the City and deemed a reputable contractor. 2. SY/COM submitted the low quotation for the computer software. 3. The computer software interface program purchase is included in the Water Plant Renovation Project. Alternative Recommendation: Council may choose not to accept any of the quotations and instruct staff to obtain new quotes. However, staff does not believe better prices will be offered for the purchase. Discussion/Decision Mode: Staff is requesting approval at the'September 13, 1993 Council meeting. lly submitted, Prosser • JDP:cak 0 "h? CITY OF RICHFIELD, MINNESOTA Council Letter No. 256 Agenda September 13, 1993 Issue Statement: Purchase in excess of $5,000 for electric feeder cable at well houses Number 4, 5, and 6, located in Veterans Memorial Park of Richfield. Background: The City Council policy resolution on purchasing provides that when the purchase of merchandise, materials, equipment or construction exceeds the amount of $5,000, authority to purchase shall be submitted to the City Council for consideration. The purchase of electric feeder cable is required to connect the well houses in Veterans Memorial Park of Richfield to the generator at well house number 5, located at 66th and Elliot Avenue. Electric feeders will be buried from well house number 5 to well house number four 4, located at 64th Street and Oakland Avenue, and to well house number 6, located at 66th Street and 11th Avenue. The generator will provide electric power to all three well houses during load sharing as well as emergency power during power outages. Quotations were requested from two electrical companies with the • following results: Linden Electric Co., Inc. $ 9,999 Northland Electric 10,532 Water Plant Renovation Project budget status including items under consideration at the September 13, 1993 City Council meeting is as follows: Equipment $ 1,222,128 Remodel/install equipment 1,942,029 Electrical contract 147,500 (under consideration at City Council agenda 9/13/93) Control software and electric 17,994 feeder cable (included in 9/13/93 consent agenda Miscellaneous equipment and 22,097 expenses to date including electrical switches and motor for well houses Installation of miscellaneous 33,000 equipment including software and controls (est.) Engineering (80% expended) 300,000 Contingency 15,252 Project budget total $3,700,000 Recommended Motion: • Approve a 1993 purchase order to Linden Electric Co., Inc. for approximately $9,999 for the purchase of the electric feeder cable. '? - ! • Basis of Recommendation: 1. The electric feeder cables are needed to connect the well houses to the generator to provide an additional source of power. 2. Linden Electric Co., Inc. provided the lowest quotation. 3. The 1993 Water Plant Renovation Project includes the purchase of electric feeder cable. This was originally included in the electrical bid package which was rejected by Council on July 26, 1993. Staff reviewed the rejected bid with the contractors and discovered that the City could save $8,000 by purchasing the cable separately. Alternative Recommendation: Council may choose not to accept any of the quotations and instruct staff to obtain new quotes. Discussion/Decision Mode: Staff requests approval at the September 13, 1993 Council meeting. • JDP:cak Resp lly submitted, Jame D. 'Prosser City Manager E CITY OF RICHFIELD, MINNESOTA Council Letter No.255 • Agenda September 13, 1993 Issue Statement: Resolution levying a special assessment for nuisance abatement. Background: There is a resolution on September 13, 1993, City Council agenda certifying a special assessment for nuisance abatement to Hennepin County. This assessment is for costs incurred by the City in connection with abatement for nuisances on certain properties in the City which are not properly maintained by their owners. In each case the owner of the subject property was notified by the City to correct the nuisance and failed to do so within a timely limit. Property owners were notified that if the nuisance was not abated within the proper time limit, the City would take the corrective action necessary and bill the property owner. When the cost of the nuisance abatement provided by the City is not paid by the property owner, it can be assessed against the property tax for a one year period. The attached resolution provides for this assessment against ten properties in the total amount of $8,094.52. One property where a fire damaged house was demolished and removed represents $4,460 of the total. A second property which required extensive cleanup and repair represents $2,010 of the assessment. • Recommended Motion: Adopt the attached resolution levying a special assessment for nuisance abatement against the listed property owners in the total amount of $8,094.52. Basis for Recommendation: 1. The properties were not maintained by the owners and the City incurred costs to abate the nuisance. 2. Minnesota State Statutes provide that the City may levy a special one year assessment for these costs. Alternative Recommendation: 1. Do not approve the resolution and have the costs absorbed by the City. Discussion/Decision Mode: This item has been placed on the September 13, 1993 agenda so that this assessment may be filed with Hennepin County along with the other special assessments. Resp ully submitted, Jam s , Prosser Cit anager JDP:ds • RESOLUTION NO. RESOLUTION LEVYING SPECIAL ASSESSMENT FOR NUISANCE ABATEMENT BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. The following described properties are hereby specially assessed in the following amounts for expense incurred by the City in connection with abatement of a nuisance health hazard pursuant to provisions of Minnesota Statutes, Section 145.23, to wit: 0 27-028-24-41-0084 45810 6625 3rd Ave 450.00 PROPERTY ID ADDITION ADDRESS AMOUNT 25-028-24-24-0117 45880 6520 23rd Ave $4,460.00 34-028-24-31-0116 45930 7532 Nicollet 53.25 33-028-24-42-0091 45603 7537 Girard Ave 19.05 34-028-24-41-0038 44834 7424 5th Ave 69.23 25-028-24-23-0127 45880 6443 20th Ave 585.75 34-028-24-42-0049 45890 7400 1st Ave 127.80 29-028-24-42-0017 46790 6637 Upton Ave 106.50 35-028-24-24-0042 45382 7339 10th Ave 213.00 28-028-24-22-0038 45340 6344 Newton Ave 2,009.94 Total $8,094.52 2. The above special assessments are to be spread over one year at no interest. 3. That the City Clerk is hereby authorized and directed to certify a copy of this resolution to the County Auditor of Hennepin County, Minnesota. Passed by the City Council of the City of Richfield, Minnesota this 13th day of September, 1993. Martin J. Kirsch Mayor ATTEST: Thomas P. Ferber City Clerk C? ICI • CITY OF RICHFIELD, MINNESOTA Council Letter No. 254 Agenda September 13, 1993 Issue Statement: Resolution levying a special assessment for weed destruction. Background: Each year, •the City of Richfield hires contractors to cut weeds on certain properties in the City not properly maintained by the owners. If the owner fails to cut the weeds in a timely manner after notification by the City, the City undertakes the weed destruction and bills the property owner for the service. If the cost of the weed destruction is not paid by the property owner, it may be assessed against the property for a one year period. The attached resolution provides for this assessment against 11 properties in the total amount of $946.46. In addition, the resolution provides for an 8% penalty. Recommended Motion: Adopt the attached resolution levying a special assessment for weed destruction against the listed property owners in the total amount of $946.46. Basis for Recommendation: 1. The properties were not maintained by the owners and the City incurred costs to abate the weed nuisance. 2. Minnesota State Statutes provide that the City may levy a special one year assessment for these costs. Alternative Recommendation: 1. Do not approve the resolution and have the costs absorbed by the City. Discussion/Decision Mode: This item has been placed on the September 13, 1993 agenda so this assessment may be filed with Hennepin County along with the other special assessments. y submitted, Jame. Prosser City anager JDP:ds 0 RESOLUTION NO. RESOLUTION LEVYING SPECIAL ASSESSMENT FOR WEED DESTRUCTION BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. The following described properties are hereby specially assessed in the following amounts for expense incurred by the City in connection with abatement of a nuisance health hazard pursuant to provisions of Minnesota Statutes, Section 145.23, to wit: PROPERTY ID ADDITION ADDRESS AMOUNT 28-028-24-22-0038 45340 6344 Newton 131.78 35-028-24-44-0029 46790 1600 E 77th St 213.00 34-028-24-13-0014 44834 7311-15 Nicollet 55.91 25-028-24-23-0039 45880 6532 20th Ave 47.92 35=028-24-24-0042 45382 7339 10th Ave 47.92 29-028-24-43-0020 46793 6817 Upton Ave 138.44 27-028-24-23-0059 45725 515 W 64th St 46.59 25-028-24-21-0036 45880 6345 Standish Ave 18.64 29-028-24-11-0067 45675 6345 Russell Ave 95.84 27-028-24-42-0090 45506 6644 2nd Ave 46.59 25-028-24-24-0117 45880 6520 23rd Ave 103.83 Total $946.46 2. The above listed assessment be spread over a period of one year at the rate of 8% interest. per annum. 3. That the City Clerk is hereby authorized and directed to certify a copy of this resolution to the County Auditor of Hennepin County, Minnesota. Passed by the City Council of the City of Richfield, Minnesota, this 13th day of September, 1993. Martin J. Kirsch Mayor ATTEST: 9 Thomas P. Ferber City Clerk 126 • • L? CITY OF RICHFIELD, MINNESOTA Council Letter No.253 Agenda September 13, 1993 Issue Statement: Resolution certifying delinquent sewer and water utility accounts to the County Auditor. Background: Chapter VII of the Richfield Ordinance Code provides that unpaid water and sewer charges may be certified to the County Auditor to be included in a property owner's annual property tax bill. The Ordinance Code also authorizes $20.00 certification fee to be charged against each delinquent account. By certifying the delinquent charges to the property taxes for the delinquent properties, the City is assured of ultimately collecting the delinquent charges. In 1992, the City Council certified $172,134.64 of delinquent charges including certification fees for 477 properties, for an average of $360.00 per account. The 1993 certification currently under consideration totals $130,980.01 for 445 properties, for an average of $294.00 per account. Property owners owing water and sewer charges are notified on their summer quarter water bill that failure to pay the amount owed will result in certification to the property owners's taxes, on said properties. Recommended Motion: Adopt the resolution certifying unpaid sewer and water service charges to the County Auditor to be collected with other taxes on said properties. Basis for Recommendation: 1. State Statute and City Ordinance provide that delinquent utility charges may be collected in this manner. 2. The delinquent accounts must be certified to the County Auditor in order for the City to collect the charges through the property tax process. Alternative Recommendation: 1. Do not approve the resolution.. However, the certification process is the only process the City has to collect these delinquent charges. Discussion/Decision Mode: This matter has been placed on the September 13, 1993 City Council agenda to allow sufficient time for the charges to be certified to the County Auditor. Res e t ully submitted, Jam . Prosser Cit anager JDP:ds /)B-/ RESOLUTION NO. RESOLUTION CERTIFYING UNPAID SEWER AND WATER SERVICE CHARGES TO THE COUNTY AUDITOR TO BE COLLECTED WITH OTHER TAXES ON SAID PROPERTIES WHEREAS, Ordinance Code 715 establishes rules, rates and charges for water service in the City of Richfield; and WHEREAS, Minnesota Statutes 44.075, subd. 3, provides that all delinquent water service charges not paid may be certified to the County Auditor and shall be collected with other taxes on such property; and WHEREAS, Ordinance Code 705 established rules, rates and charges for sanitary sewer service in the City of Richfield; and WHEREAS, 705.19 thereof provides that all sewer services charges not paid within fifteen (15) days after the quarterly due date may be certified to the County Auditor with taxes against such property, and shall be collected with other taxes on such property; and WHEREAS, an assessment roll has been prepared specifying the amount which shall be certified against each particular property. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota that: 1. There is hereby determined to be a total uncollected amount for water and sanitary sewer service of $122,080.01. 2. That a $20.00 certification charge shall be levied against each delinquent account; such charges totalling $8,900.00. 3. That such amount be hereby certified to the County Auditor for collection with other taxes on said properties. 4. That a copy of the resolution shall be sent to the Hennepin County Auditor. Passed by the City Council of the City of Richfield, Minnesota this 13th day of September, 1993. Martin Kirsch Mayor • ATTEST: Thomas P. Ferber City Clerk V4 CITY OF RICHFIELD, MINNESOTA Council Letter No. 252 Agenda September 13, 1993 Issue Statement: Consideration of a resolution authorizing execution of the 1993 (Year XIX) Urban Hennepin County Community Development Block Grant (CDBG) Program Subrecipient Agreements. Background: Subrecipient agreements have been prepared by Hennepin County which provide the basis for implementing the specific activities of the 1993 (Year XIX) Urban Hennepin County Community Development Block Grant Program approved March 22, 1993. The agreements are required pursuant to the Community Development Block Grant Program Entitlement Grant Regulation. Before Hennepin County may disperse any Year XIX CDBG funds, the agreements must be signed between Hennepin County, the recipients, and the City of Richfield (the subrecipient). Recommended Motion: Adopt the proposed resolution authorizing execution of the subrecipient agreements. Basis of Recommendation: The Year XIX CDBG Program was March 22, 1993 (see Attachment execution of the subrecipient County to disperse the funds. approved by the City Council on A), and the signature authorizing agreements would allow Hennepin Alternative Recommendation: None. Discussion/Decision Mode: The resolution must be acted upon at the September 13, 1993 meeting to meet Hennepin County processing deadlines. Q R c fully submitted, JDP:ds J m D. Prosser C t Manager 0 • RESOLUTION NO. RESOLUTION AUTHORIZING MAYOR AND CITY MANAGER TO EXECUTE SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY FOR THE URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM WHEREAS, the City of Richfield has executed a Joint Cooperation Agreement with Hennepin County for the purpose of participating in the 1993 (Year XIX) Urban Hennepin County Community Development Block Grant Program; and WHEREAS, Hennepin County is the recipient of an annual grant from the U.S. Department of Housing and Urban Development for purposes of the program and the City is a subrecipient under the program and receives a share of the grant; and WHEREAS, program regulations require that the City and County execute a subrecipient agreement which sets forth the specific implementation processes for activities to be undertaken with program funds. BE IT RESOLVED, that the Richfield City Council hereby authorizes and directs the Mayor and City Manager to execute subrecipient agreements on behalf of the City. Adopted this 13th day of September, 1993. Martin J. Kirsch Mayor ATTEST: Thomas P. Ferber City Clerk 11 • RESOLUTION NO. 7995 ATTACHMENT A RESOLUTION APPROVING PROPOSED PROGRAM FOR YEARS XIX URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT .FUNDS AND AUTHORIZING ITS SUBMITTAL 43 17A .A WHEREAS, the City of Richfield, through execution of a Joint Cooperation Agreement with Hennepin County, is a cooperating unit in the Urban Hennepin County Community Development Block Grant Program; and WHEREAS,-the City of Richfield has developed a proposal for the use of Urban Hennepin County CDBG funds made available to it, following a public hearing on March 22, 1993 to obtain the views of citizens on local and Urban Hennepin County housing and community development needs and the City's following proposed use of $241,346 from the Year XIX Urban Hennepin County Community Development Block Grant. Projects Budget i( 1. Housing Improvement: a. Housing Rehabilitation $ 86,424 b. Scattered Site Housing $118,455 2. Public Service: a. H.O.M.E. $ 19,350 b. Child Day Care $ 9,377 c. Skills 2000 $ 7,740 Total $241,346 NOW, THEREFORE, BE IT RESOLVED that the City Council of Richfield, Minnesota approves the proposed use of Year XIX Urban Hennepin County Community Development Block Grant funds and program related income and authorizes submittal of the proposal to Hennepin County for review by the Urban Hennepin County . Citizens*Advisory Committee and for inclusion in the Year XIX Urban Hennepin County Community Development Block Grant Program Statement of Objectives and Projected Use of Funds. . Approved by the City Council of the City of Richfield this '22nd day of March, 1993. Martin J. KiJrsch, Mayor l.. ATTEST: it Thomas P. Ferber, City Clerk CITY OF RICHFIELD, MINNESOTA Council Letter No. 251 Agenda September 13, 1993 Issue Statement: Approval of an updated 1992-1995 Community Health Services Plan. Background: In 1976, the State Legislature passed the Community Health Services Act. The purpose of the act is to develop and maintain a system of community health services under local administration. Community health services are those services provided to protect and improve people's health by preventing illness, disease and disease disability. Through this Act, Richfield receives community health services subsidy funds from the State to support the provision of services such as home health, disease prevention and control, health promotion, family health, environmental health and emergency medical services. Since 1977, Richfield has contracted with the City of Bloomington for the provision of personal public health services. The community health services provided in Richfield meet the requirements of the State Community Health Services Act, and have continually qualified for a subsidy. This state subsidy funding, . in part, supports these community health service programs through this agreement with Bloomington. The Community Health Services Act requires that each agency prepare and submit a four year plan which addresses current and potential public health problems within their community. Richfield's 1992-1995 CHS plan was approved by the City Council and submitted to the State in July 1991. However, the State requires that each agency review their plan in the middle of the plan cycle (two years) to make any changes or updates. The review of the plan has been completed by the Richfield Advisory Board of Health and approved by them on July 19, 1993. Before the plan is submitted to Hennepin County and finally on to the State, it must receive the approval of both the Board of Health (City Council) and the Advisory Board of Health. A copy of the updated plan is attached for Council's review. Recommended Motion: Approve the updated 1992-1995 Community Health Services Plan. Basis of Recommendation: 1. By approving the updated plan, the City will meet the requirements necessary in order to continue to receive State subsidy money for 1994-1995. Alternative Recommendation: 1. The Council could decide not to approve the updated 1992 - 1995 Community Health Services Plan. This would mean that the City of Richfield would not meet the requirements necessary in order to continue to receive State subsidy money for the remaining years of the four year plan (1992- 1995). Discussion/Decision Mode: The updated 1992-1995 Community Health Services Plan is being presented for City Council approval at this time. ResfsD. ec ully submitted, Ja Prosser Ci ager JDP:cak M ` cz COMMUNITY HEALTH S 5 R V I C E S s 0 Phone: (612)887-9603 Rioomington s ..?, ,no ,, Lurl Fax: (612)887-9693 ? ti .. } Richfield LL ,A ¦ .i1C+li TDD: (612)887-9677 Ar IfA P R O T E C TI N G A N D P R O M O T I N G H E A L T H .. Is • COMMUNITY HEALTH SERVICES PROGRESS REPORT & PLAN UPDATE (1994-1995) Preliminary Plan 0 PUBLIC HEALTH CENTER - 1900 West Old Shakopee Road - Bloomington. MN 55431-3095 Affirmative Action/Eauai OooortmiN Err+olover TALE OF CONTENTS I. Introduction ........................ II. Progress Highlights .......... III. CHS Plan Update (1994-1995) ••••••••••••••••......•• IV. Index of CHS Methods ............................... V. Plan Update Summary ••••••••••••............••• 0 Page 1 2 8 10 23 DRAFT - CHS PLAN UPDATE City of Bloomington 1993 Z INTRODUCTION The City of Bloomington's Community Health Services (CHS) Plan Update for 1994 -1995 has been developed and reviewed through a variety of planning and communication activities. These included: • Meeting with Hennepin Caunty CHS administrators and staff (Hennepin Community Health Department, Minneapolis Department of Health and Family Support and Bloomington Health Division) to develop a timetable for the county-wide CHS plan update process, identify emerging health issues and determine areas of mutual interest. • Reviewing the 1992 Minnesota Health _Profiles _for_Bloomin2ton, Edina and Richfield , 1990 census data, local surveys and focus group results. This information was presented and discussed with Bloomington Health Division staff, local Advisory Boards of Health, South Hennepin Regional Planning Agency (SHERPA) staff and at a public meeting. Reviewing the MDH's Statewide Goals for Communitv Health Services and other local planning documents to determine how the City of Bloomington's CHS Plan addressed goals and priorities established by other local and state agencies. • Meeting with local CHS Administrators and leadership from the Bloomington, Edina and Richfield's Advisorv Board of Health to review plan progress and recommend changes to the 1992-1995 CHS Plan. • Communicating with persons county-wide and inviting them to attend a public meeting to review the CHS Plan Update. (See Attachment A, Memo from Sue Zuidema, Director, Hennepin Community Health Department, April 28, 1993.) • Conducting local public hearings in conjunction with regularly scheduled advisory board of health meetings on the CHS Plan Update. These meetings were held July 19 (Richfield), August 24 (Bloomington), and August 25 (Edina). • K n4Pf ,n-iT will take place by the Richfield and Edina City Councils. Subsequent reviews 2 IL PROGRESS REPORT HIGHLIGHTS OF THE 1992-1995 CHS PLAN 0 The following section highlights progress in implementing the 1992-1995 Bloomington CHS Plan including the portions relevant for the cities of Edina and Richfield through the purchase of services. It is an assessment of major accomplishments and factors that have helped and hindered accomplishing the CHS. Plan. The categories reflect the CHS program and priority policy areas. These are Disease Prevention and Control, Emergency Medical Services, Environmental Health, Family Health, Health Promotion, and Home Health Care. A seventh category focuses on the health care system. A Disease Prevention and Control Problem Priorities Identified in the 1992-1995 Plan: Hepatitis B, Vaccine Preventable Diseases, AIDS /HIV Related Diseases, Sexually Transmitted Diseases and Tuberculosis • Developed video education program and conducted trainings on preventing the spread of bloodborne pathogens, as required by OSHA. These trainings were intended for health care workers and others at risk of exposure. High participation in these training programs. • Produced a cable TV program on Hepatitis A and B which was aired in six suburbs, including Bloomington, Edina and Richfield. • Coordinated a Hepatitis B vaccination program for staff employed in public entities in the metro area and infants/children seen in our clinics. Need to increase educational efforts and vaccinate high risk adolescents. • Follow-up of Hepatitis B immunizations of newborns is a new issue that is often complicated by the need for interpreter services and written material in other languages. • Continued to coordinate or provide AIDS/HIV education in high school classes making use of media center. Dispelled misinformation regarding high school blood drives and HIV positive students. • Increased number of calls and questions regarding tuberculosis and the spread of the disease. Will continue to monitor questions and concerns. • Retrospective study of all kindergartners in Bloomington, Edina and Richfield was completed with the Minnesota Department of Health to determine the status of immunizations when these children were two years old. Results of the survey has been shared with area school nurses. A, county-wide immunization action plan has been developed and a grant was submitted to MDH. 3 B. Family Health Priority Problem Identified in the 1992-1995 CHS Plan: Disease and Disability in Children, Inadequate Childhood Environment and Lack of Support for Parents, Lack of Affordable and Convenient Quality Child care, Unintended or Unwanted Pregnancy, Infant Morbidity and Mortality, Morbidity and Mortality among Minority People • Transportation provisions have been developed for low income residents to be seen at BHD's clinics and demand for service continues to increase. • Interpreter'services are now available to non-English speaking clients for both clinical and home visiting services. Material translation is also needed. • Follow-up of elevated blood lead levels of more children is an emergent issue and staff are providing more screening and follow-up. • Due to difficulties to coordinate high risk perinatal services with managed care providers, a lower number of eligible clients are being referred to public health for these services. Need to continue dialogue with managed care to improve service coordination and case management. • Central intake system for the SHIELD (for handicapped children) process is developed and proceeding well. A client satisfaction survey of services is being conducted. • Staff changes and vacancies have resulted in delays in implementing some programs and services. • Community concerns about domestic violence are increasing. Both Bloomington and Richfield have organized community coalitions against violence. Bloomington's Coalition Against Violence of which Bloomington Health Division is a part, has held two community rallies to raise awareness and educate the public about violence in their community. Additional grant funding has been solicited for several community violence prevention initiatives. • Family Planning and Sexually Transmitted Disease Clinic outreach efforts have been increased in high risk populations, including high school students and young adults attending alternative school programs and community college. • Family Planning clinic clients have participated in a pregnancy research study conducted by John Hopkins University to learn more about adolescent sexual behaviors and interventions. • Several focus groups and client satisfaction surveys have been conducted to gather information about community needs and service perceptions. 4 C Health Promotion Problem Priorities Identified in the 1992-1995 CHS Plan: Cardiovascular Disease, Cancer, Preventable Unintentional Injuries, Tobacco, Alcohol, and Drug Use /Abuse and Dental Disease • Developing a strategic plan for Vanguard Health Promotion services targeting employees and chronic disease risk factors . • Health advisory boards in Bloomington, Edina and Richfield are developing a tobacco control policy to reduce youth access to tobacco products. • Local boards of health are increasingly concerned about allowing beer sales at local ball tournaments and the message youth receive about alcohol use. • Collaborating with the Hennepin County Community Prevention Coalition in assessment, planning and policy activities in Chemical Health area. • All school districts in area participated in the 1992 Minnesota Student Health Survey. Meetings have been held with school personnel to discuss results and appropriate response. • • As a participant in the Minnesota Breast & Cervical Cancer Control Program (MBCCCP), eligible clients receive free pap smears, pelvic exams, breast exams and mammograms. D Home Health Care Priority problem identified in 1992-1995 CHS Plan: Inability to Manage Personal Health Care and Activities of Daily Living • Increased number of nursing visits for special needs clients, particularly vulnerable adults, mental health, environmental and physical health concerns, and police referrals. • Increased and extended home health aide visits as a result of a growing aging population with more needs for assistance in order to prevent institutionalization. Organization of a new local volunteer respite program allows care-givers some free time and support. • Blood pressure screening and education continues to be offered at senior centers with a significant number of those screened needing physician follow-up. . • Increased number of people received vaccines for influenza, pneumonia, and diphtheria/tetanus. 5 E. Health Care Svstem and Access Considerations Priority Problems Identified in the 1992-1995 CHS Plan: Preventable Health Problems still Occurring, a Difcult and Complex Health Care- System, and Lack of Financial Access to Health Care Services for the Working Poor Through representation on the Minnesota Health Care Commission, staff has had opportunity to forward multiple CHS objectives related to improving the health care system and access. The portion of the Commission's report to the legislature on Public Health, prevention and consumer issues included: • The development of Integrated Service Networks (ISN) that would be required to serve all applicants and would be held accountable for measurably improving the health status of enrollees including those with special needs and diverse cultural backgrounds. • Developed recommendations to incorporate the U.S. Preventative Task Force Guidelines in the basic set of benefits for which no co-pays and deductibles would be charged. • Inclusion of specific policy and funding strategies to reduce the level of preventable disease and injury. • Formation of a statewide consumer resource center to assist individuals in making cost-effective decisions about their health care and personal health behaviors. • Developed survey instrument with local housing agency. Data will provide information on what experiences and barriers low-income residents face when accessing health care services. 0 6 F Emergency Medical Services Priority Problems Identified in the 1992-1995 CHS Plan: Lack of Consistent data Collection Methods in order to evaluate EMS trends and issues, Inadequate awareness, education and response to medical emergencies by the public and Public Safety Answering Point personnel, EMS personnel safety, Unnecessary cardiac deaths due to lack of availability of automatic defibrillator units • In Bloomington, the First Responder, Basic Life Support and Advanced Life Support Systems have been reviewed during the past two years. Two major reports have been produced and recommendations made to City Council. • Action which has been taken on recommendations from the EMS report (i.e. First Responder) included: improved data collection methods on response times as a result of new Computer Aided Dispatch (CAD) system, relocation of an ALS ambulance in west Bloomington during certain times of the day, the ALS Medical Director will provide training and consultation for the First Responders (i.e. police), the purchase of automatic defibrillators for the five patrol areas ,and the training of officers on their use. • Although public education efforts on the appropriate use of the 911 system and CPR training is part of the CHS plan, funds are not available to support these activities. • Bloomington's EMS personnel were trained by Bloomington Health Division staff on the prevention of bloodborne pathogens, as required by O.S.H.A. • The need for a detoxification center in Hennepin County still exists. With Hennepin County Detox closing, the problem of what to do with intoxicated persons has increased. Environmental Health Priority Problems Identified in the 1992-1995 CHS Plan: Pollution of the Drinking Water, Pollution of Exterior Air, Foodborne Illness, Work Related Illness and Injury, Substandard Housing Signed a new delegation agreement for licensing and inspection of water wells, dewatering wells, observation wells and abandonment of wells. • With the opening of the Mall of America, including 111 food establishments, there has been an increased demand for inspections and training. Additional animal control regulation and training has been needed in Camp Snoopy. An additional staff person has been added to cover these activities. 7 • New Bloomington city ordinance requires mandatory training in food . sanitation procedures of at least one manager in all food facilities. Currently, staff is working on an amendment that would also require training of food handlers. • Legislation passed requiring all single family rental housing be licensed and inspected. • Currently, developing a restaurant training which will be taught in the school district since so many high school students are working part time in the restaurant industry. • With the increase of foreign born restaurant owners/managers with limited English proficiency, there has been a need to provide restaurant manager training in Asian languages. • A program on Residential Lead Abatement was started in cooperation with Bloomington Public Health. • Some sanitarian staff turnover resulted in replacement with inexperienced personnel. Will delay some programs and services until replacements are fully trained. 0 0 8 1!. CHS PLAN UPDATE (1994-1995) The City of Bloomington's Community Health Services Plan (1992-1995), submitted to the Minnesota Department of Health in 1991, continues to reflect the major health problems in the community and what we plan to accomplish. Although progress has been made in reaching our goals and objectives, there is still more to do. The City of Bloomington's Community Health Service Plan (1992-1995) essentially remain the same for the next two years. However, the following items in italics are being added in this CHS Plan Update. Disease Prevention and Control Problem Statement: The continued occurrence of Hepatitis B among Hennepin County residents. (City of Bloomington's CHS Plan, pgs. 3-4) Add Method - (Ie.) Family Planning Clinic staff will increase their efforts to provide Hepatitis B education and vaccination to adolescent clients. Add Evaluation - Tracking of Hepatitis B immunizations will occur. Problem Statement: The continued occurrence of vaccine-preventable diseases among Hennepin County residents. (City of Bloomington's CHS Plan, 1992-1995, pgs. 5-7) Add Method - (Ih.) Implement components of the Immunization Action Plan of Hennepin County if funding is available. Add Evaluation - Evaluation methods are identified in the Immunization Action Plan of Hennepin County. Family Health Problem Statement: The existence of disease and disability among children in Hennepin County. (City of Bloomington's CHS Plan, pgs. 14-18) Add Method -(3f.) Lead education and screening wilZ be provided through the Bloomington Health Division's Child & Youth Clinic. Follow-up of children with elevated lead levels is provided through home visiting services. Add Evaluation - Number of children screened and referred for elevated lead levels will be tracked. Add Administrative & Program Support: Funding for lead screening of children is needed so more low income children can be screened. 9 Health Promotion Problem Statement: Cancer causes deaths and disability among many Hennepin County residents. (City of Bloomington's CHS Plan, pgs. 34-36) Add Method (Ih.) -Through the Minnesota Breast & Cervical Cancer Control Program (MBCCCP), women who meet the eligibility criteria will receive free pap smears, pelvic and breast exams and mammograms through the Bloomington Health Division or contracted service providers. This grant program is funded through the Minnesota Department of Health. Add Evaluation - Staff will gather and analyze client data. Health Care System and Access Considerations Problem Statement: There is a lack of financial access to health care services for low income, working poor individuals and families. Primary care needs are not being met for some in Hennepin County. (City of Bloomington's CHS Plan, pgs. 54-55) Add Under Obiective # 2_- To study the unique needs of adolescent health and the means by which services can better meet the needs of this population. Add Under method: (2a) Participate on the Suburban Hennepin County Adolescent Task Force, assess adolescent health problems l needs and determine ways to improve the delivery of services and programs to adolescents. (2b.) To network with other interested organizations in examining new models of outreach and service delivery to teens. • 10 IV. INDEX OF ALL CHS METHODS BY PROGRAM CATEGORY (1992-1995) BLOOMINGTON HEALTH DIVISION Note: The italics portions indicate new areas identified in the CHS Plan Update DISEASE PREVENTION AND CONTROL GOAL I Objective 1 Page (Method la) Hepatitis B education to health care 3 workers and high-risk populations (Method lb) Surveillance, investigation, reporting 3 and counseling (Method lc) Vaccination program to workplace employees 3 (OSHA) (Method ld) Vaccination program for high-risk groups 4 (Method la) Prevention of communicable disease exposures 65 (Method lb) Manage exposure situations 65 (Method lc) Statistical information 65 (Method lg) Employee Hepatitis B Vaccination Program 79 (Method le) Hepatitis education & vaccination to 8 adolescent clients (CHS Plan Update) GOAL II Objective 1 (Method la/lb) Education and technical assistance to 5,6 targeted populations (Method lc) Low-cost immunization services to children 6 (Method ld) Outbreak control measures and special 6 vaccination initiatives (Method le) Epidemiologic surveillance investigation, 6 reporting, and counseling (Method lf) Case management coordination with other 6 providers (Method lg) Provide immunization guidelines to day care 6 providers and schools (Method 5a) Monthly public immunization clinics 16 (Method 5b) Parent education regarding childhood 16 immunizations (Method 5c) "Keep 'Em On Track" program for parents 16 (Method 5d) Day care consultation services 16 (Method 2b) Day care provider educational programs 20 (Method lh) Immunization Action Plan (CHS Plan Update) 8 GOAL III Objective 1 (Method la) Provide home health care for HIV positive 8 persons (Method lb) Facilitate Tri-City HIV Coalition 8 (Method lc) Provide space for HIV counseling & testing 8 11 Objective 2 r (Method 2a) Information and education about HIV/AIDS 8 (Method 2b) Coordination of HIV/AIDS education with 9 other community groups (Method 2c) Media campaign 9 Objective 3 (Method 3a) Technical assistance/consultation for 9 personnel policy development (Method la) Prevention of communicable disease exposures 65 (Method lb) Manage exposure situations 65 (Method lc) Statistical information 65 GOAL IV Objective 1 (Method la) Education and treatment to targeted 11 population regarding STD (Method lb) Low-cost STD clinical services 11 (Method lc) Participate in health surveys 11 (Method ld) Reporting of STDs 12 GOAL V • Objective 1 (Method la) Mantoux screening 13 (Method lb) Information and referral 13 FAMILY HEALTH GOAL VI Objective 1 (Method la) Coordinate services for low income, 15 handicapped children (Method lb) Intake and coordination for SHIELD program 15 (Method lc) Direct services to families and children 15 with handicaps objective 2 (Method 2a) Public Health/Public Safety Family 15 Violence Prevention Program (Method 2b) Assist persons at risk for abuse and 15 neglect (Method 2c) Community initiatives to modify conditions 16 leading to violence 12 • Objective 3 (Method la) Hepatitis B education to high-risk 3 populations (Method ld) Hepatitis B vaccination 4 (Method lf) Case management coordination with other 6 providers (Method 2a) Information & education about HIV/AIDS 8 (Method ,la) Home health care for HIV positive persons 8 (Method la) Education and treatment to targeted 11 population regarding STD (Method lb) Low-cost STD clinical services 11 (Method lc) Participate in health surveys on youth 11 (Method ld) Reporting of STD cases 12 (Method 3a) Seatbelt useage reinforced 16 (Method 3b) Injury risk reduction activities 16 (Method 3c) Smoking cessation support for parents 16 (Method 3d) Nutritional services 16 (Method 3e) Information and referral for affordable 16 dental health care (Method 3f) Lead education, screening, and follow up 8 (CHS Plan Update) (Method lg), Cardiovascular risk reduction programs 32 (Method 4a) Community-wide chemical health education 25 initiative (Method 4b) Prenatal chemical use reduction services 25 • (Method 2a) Assess need for low-cost car seat program 38 (Method 2b) Day care consultation regarding home safety 39 (Method 2c) Public awareness campaigns and stricter 39 policies regarding seat belt usage (Method lb) Smoking cessation programs 41 (Method lc) Coordinate chemical health efforts with 41 Hennepin County Prevention Center (Method id) Parent education programs on chemical health 41 (Method le) Training of adult and peer influences 41 (Method lf) Media campaign 41 (Method lg) Integrated plan targeting high-risk 41 populations (Method li) Support chemical health youth organizations 42 (Method lj) Client assessment and referral 42 (Method lk) Support given to school health surveys 42 (Method 2a) Dealing with severely mentally ill persons 70 (Method ld) Coordinated efforts to remedy substandard 81 housing situations (Method le) Organization/individual collaboration to 81 resolve substandard housing problems Objective 4 (Method 4a) Follow up and referral on attempted teen 16 suicides (Method 4b) Community initiatives 16 Objective 5 (Method la) Technical assistance on age-appropriate 5 immunizations (Method lb) Education to target population on 6 vaccine-preventable diseases (Method lc) Low-cost immunization services 6 (Method lg) Provide immunization guidelines to 6 day care providers and schools (Method 5a) Monthly public immunization clinics 16 (Method 5b) Parent education regarding childhood 16 immunizations (Method 5c) "Keep 'Em On Track" program for parents 16 (Method 5d) Day care consultation on appropriate 16 immunizations (Method 3e) Flu immunization clinics 47 Objective 6 (Method 6a) Early and Periodic Screening for children 17 (Method 6b) Assist parents in accessing health care 17 resources objective 7 (Method 7a) Positive parenting skills education 17 (Method 7b) Parenting information and referral network 17 (Method 7c) Community initiatives 17 (Method le) Emotional health presentations 32 GOAL VII Objective 1 (Method la) Expand Head Start Program 19 (Method lb) Community support to enhance affordable 20 day care options (Method lc) Community initiatives to create day care 20 resources for low-income families objective 2 (Method 2a) Annual consultation with licensed infant 20 care providers (Method 2b) Education program for day care providers 20 (Method 2c) Coordinate health-related day care services 20 (Method 2d) Needs and resource identification for day 20 care services for children with special needs (Method 2e) Epidemiologic surveillance investigation, 20 reporting, counseling, and consultation on communicable diseases 13 • 0 0 14 • Objective 3 (Method 3a) Referral resources for special needs or 20 sick child care GOAL VIII Objective 1 (Method la) Family planning services provided 22 (Method lb) Community initiatives 22 (Method lc) Parent education 22 (Method ld) Outreach educational strategies to high- 23 risk populations (Method le) Family planning clinics provided 23 GOAL IX Objective 1 (Method la) Initiatives to improve prenatal outcomes 25 (Method lb) WIC services to eligible women & infants 25 (Method lc) Information and referral services 25 Objective 2 (Method 2a) Early identification of pregnant females 25 for prenatal care (Method 2b) Work with provider community to meet 25 diverse prenatal needs Objective 3 (Method 3a) Linkages with other community providers 25 Objective 4 (Method 4a) Community prenatal chemical health 25 initiative (Method 4b) Prenatal chemical use reduction education 25 services to pregnant females GOAL X Objective 1 (Method la) Survey needs of minority populations 28 Objective 2 (Method 2a) Collaborate with minority residents and 28 • providers to better meet needs 15 Objective 3 (Method 3a) Risk condition assessment and education 28 (Method 3b) Information and referral services 28 HEALTH PROMOTION GOAL XI Objective 1 (Method lc) Risk reduction services to children and 15 families (Method 3c) Smoking cessation for parents 16 (Method la) Health risk screening and education 31 (Method lb) Increase availability of nutritious foods 31 at point of purchase (Method lc) Collaboration with BH&HP 32 (Method ld) Target nutrition education 32 (Method le) Presentations on emotional health 32 (Method lf) Worksite education programs 32 (Method lg) Information, assessment, and referral for 32 cardiovascular disease risk factors (Method lh) Policy development to decrease use of 32 tobacco products (Method 3a) Healthy Lifestyle Program (HLP) 47 • (Method 3b) Annual work plan developed for HLP 47 (Method 3c) Healthy Lifestyle articles 47 (Method 3d) Blood pressure screenings 47 (Method le) Smokefree worksite environments 79 GOAL XII Objective 1 (Method la) Lifestyle modification education to public 35 (Method lb) Breast and testicle self exam programs 36 (Method lc) BSE/TSE and pap test clinical services 36 (Method ld) Cancer risk factor reduction assessment 36 and information (Method le) Collaboration with-community groups 36 (Method lf) Policy development to decrease use of 36 tobacco products (Method 1g) Comply with PCA and OSHA regulations 36 (Method 3a) Healthy Lifestyle Program (HLP) 47 (Method 3b) Annual work plan developed for HLP 47 (Method 3c) Healthy Lifestyle articles 47 (Method le) Smokefree worksite environments 79 (Method lh) Breast & Cervical Cancer Program (CHS Plan 9 Update) • 11 16 • GOAL XIII Objective 1 (Method la) Home safety assessment and education 38 (Method lb) Chemical health education programs for high 38 risk populations objective 2 (Method 3b) Injury risk reduction activities 16 (Method 2a) Assess need for free or low-cost child car 38. seat program (Method 2b) Day care consultation regarding home safety 39 (Method 2c) Public awareness campaigns and stricter 39 policies regarding seat belt usage (Method 2d) Consultation and support to other agencies 39 working with high-risk families (Method lf) Employee Hearing Conservation Program 79 (Method li) Employee Back Injury Prevention Program 80 GOAL XIV Objective 1 (Method 2b) Community initiatives to modify conditions 16 leading to violence (Method 4a) Community prenatal chemical health 25 initiative (Method 4b) Prenatal chemical use reduction education 25 services to pregnant females (Method la) Develop policies that decrease use of 41 tobacco products (Method lb) Smoking cessation programs 41 (Method lc) Coordinate chemical health efforts with 41 Hennepin County Prevention Center (Method ld) Parent education programs on chemical health 41 (Method le) Training of adult and peer influences 41 (Method lf) Media campaign 41 (Method 19) Integrated plan targeting high-risk 41 populations (Method lh) Pharmacists education program 42 (Method li) Support chemical health youth organizations 42 (Method lj) Client assessment and referral 42 (Method lk) Support given to school health surveys 42 GOAL XV Objective 1 (Method 3e) Information and referral for affordable 16 dental health care (Method la) Community and clinic education 43 (Method lb) Dental health education 44 17 (Method lc) Assessment and referral for dental problems 44 . (Method ld) Dental hygiene education and referral 44 Objective 2 (Method 2a) Volunteers in dental health services/ 44 education HOME HEALTH GOAL XVI Objective 1 (Method lg) Information, assessment, and referral for 32 cardiovascular disease risk factors (Method lj) Client assessment and referral 42 (Method la) Professional staff home health visits 46 (Method lb) Home health aide and homemaker services 46 Objective 2 (Method 2a) Respite care for homebound patients 46 (Method 2b) Caregiver educational video 46 (Method 2c) Variation of Block Nurse Program 47 Objective 3 (Method lh) Pharmacists education program 42 (Method 3a) Healthy Lifestyle Program (HLP) 47 (Method 3b) Annual work plan developed for HLP 47 (Method 3c) Healthy Lifestyle articles 47 (Method 3d) Blood pressure screenings 47 (Method 3e) Flu immunization clinics 47 Objective 4 (Method 4a) Community initiative regarding alternative 47, housing (Method 4b) Healthy living environments 47 (Method 4c) Senior information and referral 47 (Method 4d) Data collection on home health care service 48 needs (Method 2a) Dealing with severely mentally ill persons 70 (Method ld) Coordinated efforts to remedy substandard 81 housing situations (Method le) Organization/individual collaboration to 81 resolve substandard housing problems 18 • I• HEALTH CARE SYSTEM;,AND ACCESIS CONSIDERATIONS GOAL XVII Objective 1 (Method la) (Method lb) Objective 2 (Method 2a) (Method 2b) Objective 3 (Method 3a) GOAL XVIII Objective 1.. (Method la) (Method lb) (Method lc) GOAL XIX Objective 1 (Method la) (Method lb) (Method lc) Objective 2 (Method 2a) (Method 2b) Community collaboration to identify needs 50 and secure resources Health promotion services 50 Recommendations developed to prevent health 51 problems Community organization efforts 51 Risk factor data reporting 51 Public financing initiatives of health 52 services Support efforts to develop "universal forms" 52 Consumer information service for subsidized 52 health care services Health services for low income Enhancement of provider services for low income Community initiatives to ensure access to health services Adolescent health needs and services (CHS Plan Update) Suburban Hennepin County Adolescent Task Force Community Organizations EMERGENCY MEDICAL SERVICES GOAL XX Objective 1 . (Method la) Cooperate and encourage promulgation of uniform data collection methods 54 54 55 9 9 9 57 19 (Method lb) Plan and facilitate automated methods of 57 • capturing & reporting data related to EMS service objective 2 (Method 2a) Cooperate and encourage a system of 57 collecting EMS data (Method 2b) Conform to assure reliable information is 58 available (Method 2b) Facilitate methods of providing EMS data 58 Objective 3 (Method 3a) Cooperate and encourage development of 58 specific EMS data GOAL XXI Objective 1 (Method la) Public awareness regarding first aid/CPR 61 training (Method lb) Utilize cable television channels and 61 public access for public education • Objective 2 (Method 2a) First aid/CPR training in Bloomington 61 schools (Method 2b) Public agency initiatives regarding 62 first aid/CPR training (Method 2c) Encourage employers to pr ovide regular 62 first aid/CPR training to employees Objective 3 (Method 3a) Identify viable and proven on-line first 62 aid instruction method (Method 3b) Identify.alternative methods of first aid 62 instruction (Method 3c) First aid instruction for personnel 62 GOAL XXII Objective 1 (Method la) Prevention of communicable disease exposures 65 (Method lb) Manage exposure situations 65 (Method lc) Statistical information 65 0 20 Objective 2 (Method 2a) Responding to hazardous material locations 65 (Method 2b) Recognizing and dealing with hazardous 65 materials Objective 3 (Method 3a) Information integration into dispatch system 65 (Method 3b) Personnel training to access and evaluate 65 information (Method 3c) Information integration to responding EMS 65 personnel GOAL XXIII Objective 1 (Method la) Automatic defibrillator training for 67 personnel (Method. lb) Automatic defibrillator acquisition 68 GOAL XXIV Objective 1 0 (Method la) Availability and use of exisiting facilities 70 (Method lb) Need for localized facility 70 (Method lc) Cost for localized facility 70 (Method ld) Projected usage of localized facility 70 (Method le) Alternatives to detoxification centers 70 Objective 2 (Method 2a) Dealing with severely mentally ill persons 70 (Method 2b) Training of EMS personnel 71 (Method 2c) Statistical information regarding crisis 71 centers (Method 2d) Alternatives to crisis centers 71 Objective 3 (Method 3a) Dealing with severely mentally ill persons . 71 (Method 3b) Appropriate use training for personnel 71 (Method 3c) Statistical information regarding crisis 71 centers (Method 3d) Alternatives to crisis centers 71 GOAL XXV Objective 1 (Method la) Information communication 73 (Method lb) Simultaneous dispatching of EMS units 73 21 Objective 2 (Method 2a) Viability of common frequency utilization 73 for responding personnel (Method 2b) Automated methods for communication to 73 responding personnel (Method 2c) Technology to provide link between all 73 responding personnel ENVIRONMENTAL HEALTH GOAL XXVI Objective 1 (Method la) Complaints involving drinking water 75 (Method lb) Permits and inspections on water sources 75 (Method lc) Prevention of cross connections 75 (Method ld) Continuation of water sampling 75 GOAL XXVII Objective 1 (Method la) Complaints involving air pollution 76 (Method lb) Permits and inspections on air pollution . 76 control devices (Method lc) Air quality measurements 76 (Method ld) Cooperative investigations to mitigate 76 pollution sources GOAL XXVIII Objective 1 (Method la) Ensure compliance of written orders 77 (Method lb) Inspection of licensed, readily perishable 77 food vehicles (Method lc) Complaints involving food 78 (Method ld) Investigation and reporting of foodbor.ne 78 episodes. (Method le) Food sampling and analysis to compliment 78 inspection efforts (Method lf) Quality Assurance Training for food 78 management personnel Objective 2 (Method 2a) Plan review to assure new or remodeled 78 food facility compliance 0 22 E GOAL XXIX Objective 1 (Method lg) Comply with PCA and OSHA regulations 36 (Method la) Complaints involving occupational hazards 79 (Method lb) Personnel training of hazardous materials, 79 infectious disease, harmful physical agents, and personal protection safety-related equipment and gear (Method lc) Noise level and air contaminant measurements 79 (Method ld) Maintenance of product safety data sheets 79 (Method le) Smokefree worksite environments 79 (Method lf) Employee Hearing Conservation Program 79 (Method lg) Employee Hepatitis B Vaccination Program 79 (Method lh) Employee Right-To-Know Program 79 (Method li) Employee Back Injury Prevention Program 80 GOAL XXX Objective l (Method,4b) Healthy living environments 47 (Method la) Multiple Dwelling Maintenance Code 81 compliance (Method 1b) Complaints involving rental housing 81 (Method lc) Investigation and reporting of referred 81 requests (Method ld) Coordinated efforts to remedy substandard 81 housing situations (Method le) Organization/individual collaboration to 81 resolve substandard housing problems • 23 V. PLAN UPDATE SUMMARY DISEASE PREVENTION & CONTROL Problem Statement: The continued occurrence of hepatitis B among Hennepin County residents. Goal Statement I: There will be no cases of hepatitis B in the community. Relationship to State-wide Goal(s): Relates to Goal-#6 Problem Statement: The continued occurrence of vaccine- preventable diseases among Hennepin County residents. Goal Statement II: There will be no cases of vaccine- preventable disease in Hennepin County. Relationship to State-wide Goal(s): Relates to Goal #6 Problem Statement: The continued incidence of AIDS and other HIV-related diseases. Goal Statement III: Human immunodeficiency virus transmission will be prevented. Relationship to State-wide Goal(s): Relates to Goal #6 Problem Statement: The continued incidence of sexually transmitted diseases among Hennepin County residents. Goal Statement IV: There will be no cases of sexually • transmitted diseases in Hennepin County. Relationship to State-wide Goal(s): Relates to Goal #6 Problem Statement: The continued existence of tuberculosis among Hennepin County residents. Goal Statement V: There will be no new indigenous cases of tuberculosis in Hennepin County. Relationship to State-wide Goal(s): Relates to Goal #6 FAMILY HEALTH Problem Statement: The existence of disease and disability among children in Hennepin County. Inadequate childhood environment and lack of support for parents. Goal Statement VI: Children in Hennepin County will be free of disease and disability. Children in Hennepin County will grow up in a safe, healthy, and nurturing family environment and community values will support parents' efforts to provide the same. Relationship to State-wide Goal(s):- Relates to Goal #2, 3, 4, 6 Problem Statement: Lack of affordable and convenient quality child care. Goal Statement VII: Parents in Hennepin County will have a range of affordable, convenient quality child care options • available to them. Relationship to State-wide Goal(s): 24 Problem Statement: The continued occurrence of unintended or . unwanted pregnancy among Hennepin County residents. Goal Statement VIII: Unintended and unwanted pregnancies will not occur. Relationship to State-wide Goal(s): Relates to Goal #2 Problem Statement: The existence of maternal and infant morbidity and mortality among Hennepin County residents. Goal Statement IX: Morbidity and mortality among mothers and infants in the community will be eliminated. Relationship to State-wide Goal(s): Relates to Goal #2 Problem Statement: Morbidity and mortality among minority people. Goal Statement X: The overall health status of minority residents of Hennepin County will be no worse than the health status of White residents. Relationship to State-wide Goal(s): Relates to Goal #1, 2, 3, 4, 6, 9 HEALTH PROMOTION Problem Statement: Cardiovascular disease continues to exist among Hennepin County residents. Goal Statement XI: Deaths and disability due to cardiovascular disease will be reduced. Relationship to State-wide Goal(s): Relates to Goal #1. Problem Statement: Cancer causes deaths and disability among many Hennepin County residents. Goal Statement XII: Deaths and disability due to cancer disease will be reduced. Relationship to State-wide Goal(s): Relates to Goal #2 Problem Statement: Preventable unintentional injuries cause death and disability to Hennepin County residents. Goal Statement XIII: Deaths and disability due to unintentional injuries will be minimized. Relationship to State-wide Goal(s): Relates to Goal #4 Problem Statement: Tobacco, alcohol, and drug use and abuse cause multiple problems for residents of Hennepin County. Goal Statement XIV: Eliminate tobacco use, alcohol and drug abuse, and illegal drug use among Hennepin County residents. Relationship to State-wide Goal(s): Relates to Goal #1 Problem Statement: Dental disease continues to exist among Hennepin County residents. Goal Statement XV: Dental disease will no longer exist. Relationship to State-wide Goal(s): Relates to Goal #2 • 25 IS HOME HEALTH CARE Problem Statement: Inability to manage personal health care and activities of daily living. Goal Statement XVI: Hennepin County residents will receive adequate assistance in managing their personal health care and activities of daily living. Relationship to State-wide Goal(s): Relates to Goal #7 HEALTH CARE SYSTEM AND ACCESS CONSIDERATIONS Problem Statement: Preventable health problems are still occurring in Hennepin County. Goal Statement XVII: All Hennepin County residents will have access to prevention and health promotion services. Relationship to State-wide Goal(s): Relates to Goal #1, 9 Problem Statement: Consumers, providers, and payers find the health care system difficult and complex. Goal Statement XVIII: The health care system will become simplified and more easily used by consumers. Relationship to State-wide Goal(s): Relates to Goal #9 Problem Statement: There is a lack of financial access to health care services for low income, working poor individuals and • families. Primary care needs are not being met for some in Hennepin County. Goal Statement XIX: All Hennepin County residents will have financial access to health care services. All Hennepin County residents will have their primary care needs met. Relationship to State-wide Goal(s): Relates to Goal #9 EMERGENCY MEDICAL SERVICES Problem Statement: The inability to evaluate trends and identify specific EMS issues. Goal Statement XX: To develop processes and practices necessary to collect accurate and appropriate data on EMS usage and calls for service, and to provide for the analysis and usage of that data in planning and allocation of EMS resources. Relationship to State-wide Goal(s): Relates to Goal #10 Problem Statement: Inadequate education, awareness and response to medical emergencies by the public and Public Safety Answering Point (PSAP) personnel. Goal Statement XXI: To provide a mechanism where all citizens are educated in basic first aid techniques and assure that when citizens call for emergency medical assistance they are able to receive instruction in basic • first aid that can be applied immediately to sustain life. Relationship to State-wide Goal(s): Relates to Goal #10 26 Problem Statement: The safety of EMS personnel is a growing concern. Goal Statement XXII: To develop procedures to assure a safe work environment for EMS personnel and to assure that information on known hazards is available to responding EMS personnel prior to their arrival. Relationship to State-wide Goal(s): Relates to Goal #10 Problem Statement: Unnecessary cardiac deaths are occurring due to lack of uniform availability of automatic defibrillator units. Goal Statement XXIII: To acquire sufficient numbers of automatic defibrillators and develop a deployment strategy to assure that an automatic defibrillator is immediately available with the arrival of first responders to all medical emergencies where cardiac arrest is suspected. Relationship to State-wide Goal(s): Relates to Goal #10 Problem Statement: Insufficient resources to address emergency medical services (EMS) needs for detoxification and severe mental health problems. Goal Statement XXIV: To develop detoxification and crisis intervention resources sufficient to address the needs of EMS. Relationship to State-wide Goal(s): Relates to Goal #10 Problem Statement: Insufficient resources or the inability to use existing resources to address the needs of emergency medical service. Goal Statement XXV: To develop resources and coordinate existing and future resources to adequately address the needs of the emergency medical service. Relationship to State-wide Goal(s): Relates to Goal #10 ENVIRONMENTAL HEALTH Problem Statement: The pollution of drinking water. Goal Statement XXVI: Waterborne illness will be prevented. Relationship to State-wide Goal(s): Relates to Goal #8 Problem Statement: The pollution of exterior air. Goal Statement XXVII: The pollution of exterior air will be prevented. Relationship to State-wide Goal(s): Relates to Goal #8 Problem Statement: Foodborne illness. Goal Statement XXVIII: The occurrence of foodborne illness will be prevented. Relationship to State-wide Goal(s): Relates to Goal #8 Problem Statement: work related illness and injury. Goal Statement XXIX: Work related illness and injury will be prevented. • Relationship to State-wide Goal(s): Relates to Goal #8 27 • Problem Statement: Substandard housing. Goal Statement XXX: To protect residents of from exposure to hazards of unhealthy living single and multiple family dwellings. Relationship to State-wide Goal(s): Relates Hennepin County environments in to Goal #8 0 HENNEPIN DATE: TO: FROM: COMMUNITY HE, L H GE ?JTMENT Health Services Building - Level 3 525 Porn clnd Avenue South Minneapolis, Minnesota 5.5-415 April 28, 1993 Persons Interested in Community Health Services (CHS) in Hennepin County Sue Zuidema, Director ,?---??--?`-K- Community Health Department SUBJECT: Planning Process For the 1994-1995 CHS Plan Update The Hennepin County Community Health Department has initiated its planning process for completion of the 1994-1995 Community Health Services Plan Update. As a local board of health, Hennepin County, through its Community Health Department, has been receiving State CHS funds for eligible community health services since 1977. Funding is based on two year K fans approved by the Hennepin County Board of Commissioners and the Minnesota Department f Health. The major steps involved include: 1 . Assessing progress towards reaching the goals and objectives contained in the 1992-1995 Hennepin County CHS Plan, 2. Updating and reviewing community health services problems/needs and priorities, 3. Proposing and reviewing program plans for 1994 and 1995, and 4. Datermining program and CHS budget priorities. Preliminary plans will be developed and available for public review by July 15, 1993. Currently, copies of the Hennepin county 1992-1995 CHS Plan are available for public review at the following locations: Brookdale-Hennepin Area Library Information Services Desk 6125 Shingle Creek Parkway Brooklyn Center, MN 55430 0 - Ridgedale Library Information Services Desk 12601 Ridgedale Drive Minnetonka, MIN 55343 (over) HENNEPIN COUNTY an equal opporturntty empioyer Memo RE: 1994-1995 CHS Planning Process • Page 2 Southdale-Hennepin Area Library Minneapolis Central Library Information Services Desk Government Documents 7001 York Avenue South 300 Nicollet Mali Edina, MN 55435 Minneapolis, MN 55401 Public hearings will be held in conjunction with regularly scheduled meetings of the advisory committees of the five CHS agencies in Hennepin County. They are tentatively scheduled for: Date: July 19, 1993 Time: 7:00 P.M. Host: Richfield Advisory Board of Health Location: Richfield City Hall (Large Conference Room), 6700 Portland Avenue South For Additional Information Contact: Betsy Christensen at 861-9881 Date: August 17, 1993 Time: 7:00 P.M. Host: Minneapolis Public Health Advisory Committee Location: Sabathani Community Center (Room 02), 310 East 38th Street For Additional Information Contact: Jerry Theien at 673-3798 or Mary Manning at 673-3009 Date: August 18, 1993 Time: 11:00 A.M. Host: Hennepin County Community Health Services Advisory Committee Location: Health Services Building (Room To Be Determined), 525 Portland Avenue South . For Additional Information Contact: Jim Mara at 348-3969 or Monica Sausen at 348-3906 Date: August 24, 1993 Time: 7:30 P.M. Host: City of Bloomington Advisory Board of Health Location: Bloomington City Council Chambers, 2215 West Old Shakopee Road For Additional Information Contact: Roz Johnson or Gayle Hallin at 887-9603 Date: August 25, 1993 Time: 7:30 P.M. Host: Edina Community Health Board Location:. Edina City Hall, 4801 West 50th Street For Additional Information Contact: David Velde at 927-8861 0 CITY OF RICHFIELD, MINNESOTA Council Letter No.250 Agenda September 13, 1993 Issue Statement: Presentation by Paragon Cable Representative Kim Roden concerning the impact of the 1992 Federal Cable Act. Background: The 1992 Federal Cable Act became effective September 1, 1993. The Cable Act has significant impact upon local cable franchises throughout the country, affecting both service tier packages and fees for a variety of cable related services. Kim Roden, who is the Director of Public Affairs for Paragon Cable, will make a brief presentation to the City Council to explain the impact of the Cable Act on customers in the Southwest Suburban Cable Commission, which includes Richfield. Recommended Motion: Discussion of 1992 Federal Cable Act with Paragon Cable representative. Basis for Recommendation: 1. There is no action to be taken at this time with respect to this matter. However it may be beneficial to hear a concise explanation of the changes that will affect Richfield cable • television subscribers due to the Cable Act. Alternative Recommendation: 1. None. Discussion/Decision Mode: The Cable Act became effective on September 1, 1993. Richfield customers have received letters from Paragon Cable informing them of the changes that will be forthcoming in the immediate future. Thus, it is timely to hear a brief presentation concerning these matters at this time. Resp ly submitted, James Prosser City ager JDP:ds •