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1-13-92 agenda0 s CITY OF RICHFIELD, MINNESOTA MONDAY, JANUARY 13, 1992 CITY COUNCIL CLOSED EXECUTIVE SESSION 6:00 P.M. LARGE CONFERENCE ROOM CALL TO ORDER 1. DISCUSSION REGARDING CITY MANAGER EVALUATION AND COMPENSATION DETERMINATION COUNCIL LETTER NO. 1 ADJOURNMENT REGULAR CITY COUNCIL MEETING 7:00 P.M. COUNCIL CHAMBERS AGENDA INTRODUCTORY PROCEEDINGS 0 CALL TO ORDER PRESENTATION OF COLORS BY BOY SCOUT TROOP NO. 262 PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES OF (1) REGULAR CITY COUNCIL MEETING OF .DECEMBER 9, 1991 AND (2) CITY COUNCIL STUDY SESSION OF JANUARY 6, 1992 PRESENTATIONS 1. OPPORTUNITY FOR PERSONS TO ADDRESS THE COUNCIL ON ITEMS NOT LISTED ON THE AGENDA 2.. PRESENTATION OF CERTIFICATES TO ETHNIC CELEBRATION POSTER WINNERS BY ALL — RICHFIELD ETHNIC CELEBRATION COMMITTEE COUNCIL LETTER NO. 2 3. DISCUSSION OF HENNEPIN COUNTY BUDGET BY COMMISSIONER RANDY JOHNSON 4. PRESENTATION OF PROCLAMATION IN SUPPORT OF RICHFIELD DECA- FREE ENTERPRISE WEEK, JANUARY 13 -17, 1992 - 5. PRESENTATION OF RECOMMENDATIONS FOR 1992 SOCIAL SERVICE • FUNDING ASSISTANCE COUNCIL LETTER NO. 3' 6. PRESENTATION OF CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING AWARDED BY GOVERNMENT FINANCE OFFICERS ASSOCIATION COUNCIL LETTER NO. 4 AGENDA APPROVAL 7. COUNCIL APPROVAL OF AGENDA CONSENT CALENDAR NOTE: CONSENT CALENDAR CONTAINS SEVERAL SEPARATE ITEMS WHICH,ARE ACTED UPON BY THE CITY COUNCIL IN ONE MOTION. ONCE THE CONSENT CALENDAR HAS BEEN APPROVED, THE INDIVIDUAL ITEMS AND RECOMMENDED ACTIONS HAVE ALSO BEEN APPROVED. NO FURTHER COUNCIL ACTION IS NECESSARY. HOWEVER, ANY COUNCIL MEMBER MAY REQUEST THAT AN ITEM BE REMOVED FROM THE CONSENT CALENDAR AND PLACED ON THE REGULAR AGENDA FOR COUNCIL DISCUSSION AND ACTION. ALL ITEMS LISTED ON THE CONSENT CALENDAR ARE RECOMMENDED FOR APPROVAL. 8A. CONSIDERATION OF APPROVAL OF CONTINUATION OF AGREEMENT WITH CITY OF BLOOMINGTON FOR THE PROVISION OF INSPECTIONAL SERVICES FOR RICHFIELD FOR THE YEAR 1992 C.L. 5 B. CONSIDERATION OF APPROVAL OF RESOLUTION ESTABLISHING JUST COMPENSATION AND AUTHORIZING PURCHASE OF 7644 NICOLLET AVENUE AND SUBMITTAL OF RIGHT -OF -WAY ACQUISITION LOAN FUND - APPLICATION; 77TH STREET PROJECT C.L. 6 C. CONSIDERATION OF APPROVAL OF REQUEST FOR ONE YEAR EXTENSION TO SETBACK VARIANCE FOR METRO SALES, INC., 1620 EAST 78TH. STREET C.L. 7 D. CONSIDERATION OF APPROVAL OF AGREEMENTS WITH BARTON - ASCHMAN ASSOCIATES, INC. FOR SITE IMPROVEMENTS AND WITH RAFFERTY RAFFERTY TOLLEFSON ARCHITECTS INC. FOR BUILDING IMPROVEMENTS RELATED TO REDEVELOPMENT OF JEFFERSON PARK C.L. 8 E. CONSIDERATION OF APPROVAL OF PURCHASE IN EXCESS OF $5,000 FOR ROCK SALT FOR REMAINDER OF 1992 WINTER SEASON FROM CARGILL, INC. SALT DIVISION FOR AN AMOUNT OF $18,460 C.L. 9 F. CONSIDERATION OF APPROVAL OF ISSUANCE OF ON -SALE NON - INTOXICATING MALT LIQUOR LICENSE, VINA RESTAURANT, 6401. NICOLLET AVENUE C.L. 10 G. ESTIMATE #3 PAYMENT FOR STORM SEWER IMPROVEMENTS AT 69TH. STREET AND XERXES AVENUE, S.M. HENTGES-& SONS, INC., $6,712.81 H. ESTIMATE #3 PAYMENT FOR WATER PLANT FILTER UNDERDRAIN REHABILITATION,.TONKA EQUIPMENT COMPANY, $23,275.00 I. FINAL PAYMENT FOR REPAIR OF WELL PUMP #7, E.H. RENNER & SONS, INC., $4,432.85.- J. CONSIDERATION OF APPROVAL OF NEW GARBAGE HAULER LICENSE, BOONE TRUCKING, INC., 3 VEHICLES K. 1992 LICENSE RENEWALS: A & A RUBBISH REMOVAL, INC.: GARBAGE HAULER, 1 VEHICLE AAGARD SANITATION: GARBAGE HAULER, 3 VEHICLES AIRPORT BOWL: FOOD ESTABLISHMENT, CIGARETTE RETAIL, BOWLING ALLEY, RETAIL ON -SALE NON - INTOXICATING MALT LIQUOR, FOOD- VENDING MACHINES BROWNING FERRIS IND.: GARBAGE HAULER, 11 VEHICLES BUCKINGHAM DISPOSAL, INC.: GARBAGE HAULER, 1 VEHICLE DICK'S SANITATION SERVICE: GARBAGE HAULER, 2 VEHICLES FRENCHMEN'S, INC.: FOOD ESTABLISHMENT, CIGARETTE RETAIL, ON -SALE NON - INTOXICATING MALT LIQUOR, SOFT DRINK GODFATHER'S PIZZA: SOFT DRINK, FOOD ESTABLISHMENT, FOOD- VEHICLE, RETAIL ON -SALE NON - INTOXICATING MALT LIQUOR KINHDO RESTAURANT: FOOD ESTABLISHMENT, SOFT DRINK, ON -SALE NON - INTOXICATING MALT LIQUOR KNUTSON RUBBISH SERVICE: GARBAGE HAULER, 2 VEHICLES LARIAT LANES: FOOD ESTABLISHMENT, SOFT DRINK, BOWLING ALLEY, ON-SALE-NON-INTOXICATING MALT LIQUOR NITTI DISPOSAL, INC.: GARBAGE HAULER, 4 VEHICLES PENN AVENUE MOTORS, INC.: MOTOR VEHICLE DEALER PROPERTY REFUSE REMOVAL: GARBAGE HAULER, 1 VEHICLE QUALITY WASTE CONTROL, INC.: GARBAGE HAULER, 2 VEHICLES RICHFIELD - BLOOMINGTON HONDA: MOTOR VEHICLE DEALER RICHFIELD MITSUBISHI: MOTOR VEHICLE DEALER SANDY'S TAVERN: ON -SALE NON- INTOXICATING MALT LIQUOR, SOFT DRINK, POOL /BILLIARD, CIGARETTE RETAIL, OFF -SALE NON - INTOXICATING MALT LIQUOR, FOOD ESTABLISHMENT SUBURBAN GREEN AND WHITE TAXI: 69 VEHICLES THE SILVER SPOON REST.: FOOD ESTABLISHMENT, SOFT DRINK, ON- SALE NON - INTOXICATING MALT LIQUOR TIP TOP CAR WASH: CAR WASH TOWN TAXI, INC.: 7 VEHICLES VASKO RUBBISH REMOVAL, INC.: GARBAGE HAULER, 1 VEHICLE WALSER BUICK: MOTOR VEHICLE DEALER WALSER IMPORTS: MOTOR VEHICLE DEALER WASTE MANAGEMENT- SAVAGE: GARBAGE HAULER, 16 VEHICLES WOODLAKE SANITARY SERVICE: GARBAGE HAULER, 8 VEHICLES YELLOW TAXI SERVICE CORP.:. 14 VEHICLES PUBLIC HEARING 9. CONSIDERATION OF REQUEST FOR AMENDMENT TO FINAL DEVELOPMENT PLAN, CONDITIONAL USE PERMIT, AND OFF - STREET PARKING PERMIT FOR COPY DUPLICATING PRODUCTS, 6636 CEDAR AVENUE COUNCIL LETTER NO. 11 PROPOSED ORDINANCES 10. CONSIDERATION OF FIRST READING OF TRANSITORY ORDINANCE PROVIDING FUNDING FOR CERTAIN CAPITAL IMPROVEMENTS FROM THE SPECIAL REVENUE FUND COUNCIL LETTER NO. 12 11. CONSIDERATION OF FIRST READING OF ORDINANCE AMENDMENT RELATING TO COUNCIL SALARIES COUNCIL LETTER NO. 13 RESOLUTIONS 12. CONSIDERATION OF RESOLUTION TO AMEND LETTER OF UNDERSTANDING BETWEEN CITY OF RICHFIELD AND CITY MANAGER, ADJUSTING COMPENSATION (DEFERRED FROM NOVEMBER 25, 1991) COUNCIL LETTER NO. 14 13. CONSIDERATION OF APPROVAL OF RESOLUTION APPROVING IMPROVEMENT OF PENN AVENUE BY WIDENING BOTH SIDES OF THE STREET, AND IMPROVEMENT OF 76TH STREET BY SHIFTING ALIGNMENT TO THE NORTH COUNCIL LETTER NO. 15 14. CONSIDERATION OF RESOLUTIONS DESIGNATING OFFICIAL DEPOSITORIES FOR THE CITY OF RICHFIELD FOR 5992, INCLUDING APPROVAL OF COLLATERAL COUNCIL LETTER NO. 16 ADMINISTRATIVE REPORTS & OTHER BUSINESS 15. CONSIDERATION OF SETTING DATE FOR 1992 LOCAL BOARD OF REVIEW COUNCIL LETTER NO. 17 16. CONSIDERATION OF DESIGNATION OF OFFICIAL NEWSPAPER FOR 1992 COUNCIL LETTER NO. 18 17. CONSIDERATION OF COUNCIL DESIGNATION OF ACTING CITY MANAGER FOR 1992 COUNCIL LETTER NO. 19 18. CONSIDERATION OF COUNCIL DESIGNATION OF MAYOR PRO TEMPORE FOR 1992 COUNCIL LETTER NO. 20 19. CONSIDERATION OF COUNCIL DESIGNATION OF COUNCIL LIAISON APPOINTMENTS FOR 1992 COUNCIL LETTER NO. 21 AIRPORT BUSINESS 20. AIRPORT STATUS REPORT 4) CORRESPONDENCE 21. LEGISLATIVE REPORT COUNCIL CHOICE 22. COUNCIL DISCUSSION ITEMS 23. CLAIMS AND PAYROLLS ADJOURNMENT 40 0 • l CITY OF RICHFIELD, MINNESOTA Council Letter No. 21 .Agenda January 13, 1992 Issue Statement: Designation of Council liaison appointments for 1992. Background: Members of the City Council serve as the City's representative on various metropolitan agencies and the City's Boards and Commissions. Each year, the Council appoints Council Members to serve on the various agencies. Recommended Motion: Designate representatives for the various boards and agencies. Basis for Recommendation: 1. The City needs representation on these boards and agencies. Alternative Recommendation: 1. Defer the designation until a future Council meeting. Discussion /Decision Mode: This item has been placed on the January 13, 1992 City Council agenda for Council consideration. JDP:ds Respectf ly submitted, JameTnagrer osser City, 0 • AGENCY ASSOC. METRO MUNICIPALITIES SOUTHWEST CABLE COMMISSION NOISE LEAGUE OF MINNESOTA CITIES MASAC RICHFIELD'SCHOOL DISTRICT STOREFRONT /YOUTH ACTION ADVISORY BOARD OF HEALTH COMM. SERVICES COMMISSION HUMAN-RIGHTS COMMISSION HUMAN SERVICES COMMISSION PLANNING COMMISSION SISTER CITY COMMISSION 1991 LIAISON 1992 LIAISON IVAN LUDEMAN, REP. MARTIN KIRSCH, ALT. JAMES PROSSER, DIR. IVAN LUDEMAN, DIR. WILLIAM BULLOCK, ALT. STEVE DEVICH, ALT. MICHAEL SANDAHL, REP. IVAN LUDEMAN, REP. JAMES PROSSER, ALT. KRISTAL STOKES, REP. GEORGE KARNAS, REP. MICHAEL SANDAHL, ALT. JAMES PROSSER, ALT. MICHAEL SANDAHL, REP. KRISTAL STOKES, ALT. JACK ERSKINE, LIA. IVAN LUDEMAN, ALT. MARTIN KIRSCH, LIA. KRISTAL STOKES, ALT. WILLIAM BULLOCK, LIA. IVAN LUDEMAN, ALT. WILLIAM BULLOCK, LIA. KRISTAL STOKES, ALT. MARTIN KIRSCH, LIA. WILLIAM BULLOCK, ALT. MARTIN KIRSCH, LIA. WILLIAM BULLOCK, ALT. MARTIN KIRSCH, LIA. JAMES PROSSER, ALT. WE XWA CITY OF RICHFIELD, MINNESOTA Council Letter No. 20 Agenda January 13, 1992 Issue Statement: Council designation of Mayor Pro Tempore. Background: It is necessary to designate a Council Member to serve as the Mayor Pro Tempore for those times when the Mayor is absent from the City. Past Mayor Pro Tempores are: 1991 Kristal Stokes 1990 Edwina Garcia 1989 Martin Kirsch 1988 Michael Sandahl 1987 Ivan Ludeman 1986 Ivan Ludeman Recommended Motion: Designate a Council Member to serve as Mayor Pro Tempore for 1992. Basis for Recommendation: 1. This appointment is necessary to insure continuation of City operations during an absence of the Mayor. Alternative Recommendation: 1. Defer this appointment to a later Council meeting. Discussion /Decision Mode: This item has been placed on the January 13, 1992 Council agenda for Council consideration. JDP :ds • Respectf ly submitted, Jame Prosser City nager /17 ACITY OF RICHFIELD, MINNESOTA Council Letter No.-19 Agenda January 13, 1992 Issue Statement: Council designation of Acting City Manager. Background: It is necessary to designate a person to serve as the Acting City Manager for those times when the City Manager is absent from the City. The Director of Administrative Services has previously been designated as.the Acting City Manager. Recommended Motion: Designate Steven L. Devich, Director of Administrative Services, as the Acting City Manager. Basis for Recommendation: 1. This appointment is necessary to ensure continuation of City operations during the absence of the City Manager. Alternative Recommendation: 1. Defer this appointment to a later Council meeting. Discussion /Decision Mode: . This matter has been placed on the January 13, 1992 Council agenda for Council consideration. Respe submitted, James 1D.Prosser City Manager JDP:ds / CITY OF RICHFIELD, MINNESOTA Council Letter No. 18 Agenda January 13, 1992 Issue Statement: Designation of Official Newspaper for 1992. Background: . The Richfield Sun - Current, published by Minnesota Sun Publications, has been the City's official newspaper for many years. Attached is a copy of a letter from Minnesota Sun Publications requesting that they be designated the official newspaper for the City of Richfield for 1992. Recommended Motion: Designate the Richfield Sun - Current as the official newspaper for the City of Richfield for the year 1992. Basis for Recommendation: 1. The paper has served well as the official newspaper for several years. 2. The paper has expressed a desire to continue to provide this service. 3. The newspaper is in close proximity to City offices if it is necessary to hand deliver legal notices before publication deadlines. 4. The paper.is delivered to each residence in the City, thereby providing City -wide coverage of legal notices to residents. 5. The cost for legal publications is reasonable. Alternative Recommendation: 1. Not make a designation and request the City Clerk's office to check into using another publication, such as the Minneapolis Star Tribune. Discussion /Decision Mode: The City publishes legal notices on a frequent basis, therefore, this item has been placed on the January 13, 1992 City Council agenda so that a designation can be made for 1992. Respectfully submitted, Jame Prosser City anager JDP:ds /5- CITY OF RICHFIELD, MINNESOTA Council Letter No. 17 Agenda January 13, 1992 Issue Statement: Setting a date for the 1992 Local Board of Review. Background: Minnesota Statute 274.01 provides that the County Assessor shall establish a date for Local Boards of Review each year, for the purpose of reviewing the assessment of property within each respective city in Hennepin County. The meetings are to be held between March 1 and May 31 and must be preceded by at least 10 days published notice before the date of the first meeting. The Board of Review must complete its work within 20 days of the first local Board meeting each year, unless a longer period of time is approved by the Commissioner of Revenue. However, the Commissioner will not issue an extension past May 31. The County Assessor has recommended Monday, April 27, 1992, as the date of the 1992 Local Board of Review meeting for Richfield. The meeting will be scheduled to begin at 7:00 p.m. The City of Richfield held its Board of Review meeting the last Monday in April for the past two years. Approximately a month prior to the Local Board of Review meeting, the Administrative Services Director and staff of the Hennepin County Assessor's office assigned to Richfield will brief Council Members on the Board of Review process and of typical cases that may come before the Board. Recommended Motion: It is recommended that the City Council confirm the County Assessor's selection of Monday, April 27, 1992 at 7:00 p.m. for the 1992 Board of Review meeting. Basis for Recommendation: 1. The County Assessor coordinates the scheduling of all Local Boards of Review in Hennepin County. He has recommended Monday, April 27, 1992. 2. This meeting date allows ample time for the City to conclude its Board business. Alternative Recommendation: 1. The City Council could select another date for the Local Board of Review Hearing and submit the date to the County. Assessor. Discussion /Decision Mode: Hennepin County must make a schedule of Local Board of Review hearings to facilitate the County Board hearings and to ensure that needed information has been compiled prior to the Local Board of Review meetings. Notification to Hennepin County should be made as soon as possible, especially if an alternative date is requested. In any event, Hennepin County would like this information returned no later than January 10, 1992. However, because of City Council meeting schedules, the County has been informed that it will not receive Richfield's information until January 14, 1992. JDP:ds 0 0 Respectf ly submitted, James Prosser City fager 15-0- DATE: December 6, 1991 ° TO: Thomas Ferber, Richfield City Clerk HENNNEEPIN FROM: Donald F. Monk, Director of Assessment F1SUBJECT: 1992 Local Board of Review Dates Monday April 27, 1992 Day of the Week Date Minnesota Law requires that I, as County Assessor, set the date for your Local Board of Review meeting. After reviewing previous meeting days and your suggestions of last year, the above date was selected. I sincerely hope that it is agreeable with your council. As there must be a quorom, I would suggest that an informal review of your members with a request that they mark their calendars would be appropriate. Please confirm the date set out or call Tom May at 348 -3046 with your alternative date by January 10, 1992, so that our printing order can_, be completed on time. We suggest starting times of 6:30, 7:00 or 7:30 p.m., but will discuss it with you if you wish a different time. Your early completion and return of the attached tear off strip will be appreciated and we will send your official notice for posting as required by law. Please return to JoDee Nelson, A -2103 Government Center, Minneapolis, MN 55487. Municipality: Date: Time: Place: CONFIRMATION Confirmed by For selecting meeting dates in future years, the following information will be helpful . CITY OF RICHFIELD, MINNESOTA Council Letter No. 16 Agenda January 13, 1992 Issue Statement: Resolutions designating official depositories for the City of Richfield for 1992, including the approval of collateral.. Background:• In accordance with Minnesota Statutes Section 475.66 and 118.005, the City of Richfield must designate financial institutions annually. The institutions must pledge the collateral over an4 above the amount of federal insurance, as public depositories. For the year 1992, four institutions have fulfilled this requirement and will be considered as depositories for the City's Deputy Registrar, payroll and vendor accounts and all savings deposits in excess of $100,000. They are Richfield Bank and Trust Company, pledging collateral of $1,000,000; Firstar Bank of Richfield, pledging collateral of $1,000,000; Norwest Bank Minnesota, NA, pledging collateral of $458,531; Twin City Federal, pledging collateral of $145,724. Resolutions designating these institutions as official depositories are attached to the Council Letter. Another resolution must be provided annually, designating certain savings and loan associations and banks as official depositories for investment of certain City funds. With approval of these official depositories, the City will be able to invest funds in these institutions, not exceeding the federal insurance of $100,000. Finally, a resolution is also attached which designates certain financial institutions as depositories for the investment of City funds for 1992. These institutions, such as investment brokerage firms, offer government securities in the manner required by law. These financial institutions include Marquette Bank Minneapolis, Merrill Lynch, Dain Bosworth, First Bank System Investment Services, Inc., Prudential Bache, Kidder Peabody, Norwest Investment Services, Offerman & Company Services, Piper, Jaffray & Hopwood, Dean Witter Reynolds Inc., Shearson Lehman Brothers /E.F. Hutton, and State Street Bank and Trust. Recommended Motions: It is recommended that the City Council adopt the attached resolutions designating official depositories, with the understanding that the City could not invest in any of the depositories beyond the level of insurance coverage of the pledged collateral. 0 1q-1 Basis of Recommendation: 1. The City is required by Minnesota Statute 475.6.6 and 118.005, to designate as a depository of funds, insured banks or thrift institutions as defined in Section 518.01, Subdivision 3, Minnesota State Statutes. Any collateral so deposited is accompanied by an assignment pledged to the City in the amount specified in the attached resolutions. 2. The City has worked with the institutions recommended in the past and has found to have a good working relationship with these institutions. Alternative Recommendation: The City Council could solicit other financial institutions for official depositories, but past relationships with the depositories recommended have proven satisfactory for the City. Discussion /Decision Mode: Action of the City Council is desirable.at the January 13, 1992, City Council meeting so that the City may invest funds in the approved financial institutions for the year 1992 immediately. U JDP:cak n Respectfully submitted, Jame Prosser City nager / q-Q- RESOLUTION NO. RFSOIL)TION DESIGNATING THE RiaWIELD BANK AMID TRUST COMPANY A DEPOSITORY OF FUNDS OF THE CITY OF RIC[WIELD FOR THE YEAR 1992 AND APPROVING COLLATERAL BE IT RESOLVED by the City Council of the City of Richfield as follows: That, in accordance with Minnesota Statues, Section 475.66 and 118.005, the Richfield Bank and Trust Capany be, and hereby is designated a depository of the funds of the City of Richfield, subject to modification and revocation at any time by said City, and subject to the following terms and condItions: The said depository shall not be required to give bonds or other securities for such deposits provided that the total sum thereof shall not at any time exceed in any depository the sums for which its deposits are insured under the Acts of Congress of the United States relating to insurance of bank deposits; but that in case such deposits in any such depository shall at any time exceed such insured spun, said depository shall immediately furnish bonds or other security for such excess according to law, approved by the City Council of said City. That said depository shall pay on demand all deposits therein; and shall pay all time deposits, at or after the end of the period for which the same shall be deposited, on demand. BE IT FURTHM RESOLVED, that there shall be maintained a general account in which shall be deposited all monies from golf course operations and not otherwise specifically provided for. Checks on this account shall be signed by the following officers or their facsimile signatures: JAMES D. PROSSER, CITY MANAGER STEVEN L. DEVICi, TREASURER BE IT FURTHER. RESOLVED, that there shall be a daily interest savings account. All withdrawals from said account will be for transfers to the general checking account. BE IT FURTHER RESOLVED, that collateral in the atmtmt $1,000,000, is deposited for safekeeping at the Federal Reserve Bank of Minneapolis, is hereby approved. Passed by the City Council of the City of Richfield this 13th day of January, 1992. Martin J. Kirsch Mayor ATTEST: • Thomas P. Ferber City Clerk I4-3 RESOLUTION NO. • RESOU"ION DESIGMTING = FIRSTAR BANK - RICHFIELD. A DEPOSITORY OF FUNDS OF THE CITY OF RICHFIELD FOR THE YEAR 1992 AND APPROVING COLLATERAL BE IT RESOLVED by the City Council of the City of Richfield as follows: That, in accordance with Minnesota Statues, Section 475.66 and 118.005, the Firstar Bank - Richfield be, and hereby is designated a depository of the funds of the City of Richfield, subject to modification and revocation at any time by said City, and subject to the following terms and conditions: The said depository shall not be required to give bonds or other securities for such deposits provided that the total spun thereof shall not at any time exceed in any depository the sums for which its deposits are insured under the Acts of Congress of the United States relating to insurance of bank deposits; but not in case such deposits in any such depository shall at any time exceed such insured spun, said depository shall immediately furnish bonds or other security for such excess acoord xg to law, approved by the City Council of said City. That said depository shall pay on demand all deposits therein; and shall pay all time deposits, at or after the end of the period for which the same shall be deposited, on demand. BE IT FURTHM RESOLVED, that there shall be maintained a general account in which shall be deposited all monies from liquor, swimming pool /ice arena operations and city permits. Checks on this account shall be signed by the following officers or their facsimile signatures: JAMES D. PROSSER, CITY MANAGER STEVEN L. DEVICH, TREASURER BE IT FURTHER, RESOLVED, that there shall be maintained a city payroll account. There shall be issued a single check biweekly for an amount equal to the biweekly city payroll, payable to the Treasurer for deposits in such payroll account. Thereafter, the Treasurer is authorized to issue payroll checks on said accounts for all wages or salaries included in said biweekly payroll. BE IT FURTHER. RESOLVED, that theme shall be a daily interest bearing checking account. All interest earned shall be transferred to the Investment Trust Fund. BE IT FURTBM RESOLVED, that collateral in the amount $1,000,000, is deposited for for safekeeping at the Marquette Bank is hereby approved. Passed by the City Council of the City of Richfield this 13th day of January 1992. Martin J. Kirsch Mayor ATTEST: 0 Thomas P. Ferber City Clerk 1q-V RESOLUTION NO. • RESOLUTION DESI(NATING NORWEST BANK MINNESOM, NA A DEPOSITORY FOR THE IN ERD9 M OF CITY FUNDS IN 1992 AND APPROVING COLLATERAL WEB, pursuant to Minnesota Statutes, Sections 475.66 and 118.005, municipal funds may be deposited in any savings and loan association which has its deposits insured by the Federal Savings and Loan Insurance Corporation, and WHERM, the amount of said deposits may not exceed FSLIC insurance covering such deposits, which insurance presently amounts to $100,000, unless amounts in excess of such insurance coverage is covered by additional collateral pledged to the City, and WHEREAS, the deposit of City funds in savings and loan associations and banks would provide greater flexibility in the City's investment program and maximize interest income thereon. WHEREAS, there shall be maintained a daily interest general checking account in which shall be deposited all monies for the city licenses. Checks on this account shall be signed by the following officers or their facsimile signatures: JAS D. PROSSER, CITY MMVkGER STEVEN L. DEVICH, TREASURER •NOW, FORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, as follows: 1. That Norwest Bank Minnesota, NA, 6445 Nicollet, Richfield, Minnesota be designated as official depository for City funds in 1992. 2. That collateral in the amount of $458,531, is deposited for safekeeping with Federal Reserve Bank of Minneapolis. Passed by the City Council of the City of Richfield, this 13th day of January, 1992. Martin J. Kirsch Mayor ATTEST: Thomas P. Ferber City Clerk . RESOLUTION NO. A RESOLUTION DESIGNATING TWIN CITY FEDERAL SAVINGS AMID LOAN AS A DEPOSITORY FOR THE INVESTMENT OF CITY FUNDS IN 1992 AND APPROVING COLLATERAL mmaw, pursuant to Minnesota Statutes, Section 475.66 and 118.005, municipal funds may be deposited in any savings and loan association which has its deposits insured by the Federal Savings and Loan Insurance Corporation, and WHEREAS, the amount of said deposits may not exceed FSLIC insurance covering such deposits, which insurance presently amounts to $100,000, unless amount is . excess of such insurance coverage is covered by additional collateral pledged to the City, and WHEREAS, the deposit of City funds in savings and loan associations and banks would provide greater flexibility in the City's investment program and maximize interest income thereon. NOW, FORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, as follows: 1. That Twin City Federal Savings and Loan, Marquette at 8th Street, Minneapolis, Minnesota, be designated as an official depository for City funds for 1992. 2. That collateral in the amount of $145,724, is deposited for safekeeping with the Federal Reserve Bank of Minneapolis, is hereby approved. Passed by the City Council of the City of Richfield, this 13th day of January, 1992. ATTEST: Thomas P. Ferber City Clerk • Martin J. Kirsch Mayor tq—(,.o RESOLUTION NO. A RESOLUTION DESIGNATING CERTAIN SAVINGS AMID LOAN ASSOCIATIONS AND BANKS AS DEPOSITORIES FOR THE INVESTMENT OF CITY FUNDS IN 1992 BE IT RESOLVED by the City Council of the City of Richfield, Minnesota W3ERF.AS, pursuant to Minnesota Statutes, Section 475.66 and 118.005, municipal funds may be deposited in any Savings and Loan Association or Bank which has its deposits insured by the Federal Savings and Loan Insurance Corporation (FSLIC) or the Federal Deposit Insurance Corporation (FDIC), and WHEREAS, the amount of said deposits may not exceed the FSLIC /FDIC insurance covering such deposits which insurance amount is presently $100,000, and WHEREAS, the deposit of City funds in Savings and Loan Associations and Banks would provide greater flexibility in the City's investment program and maximize interest income thereon. NOW, TORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, as follows; 1. It is hereby found and determined that it is in the best interests of the proper management of City funds that various Savings and Doan Associations and Banks be designated . as additional depositories for City funds for 1992. 2. It is further found and determined that the purpose of such depository designation is to facilitate the proper and advantageous investments of City funds and that such designation is not exclusive nor does it preclude the deposit of any City funds in other officially designated depositories of the City. 3. The Treasurer is hereby authorized to deposit City funds in various depositories up to the amount of $100,000, or such other amount as may be subsequently permitted by law, such deposits to be in the form of demand accounts for Public Unit Savings Certificates purchased by the City, payable to the City of Richfield on the signatures of the City Treasurer. Such deposits may be made and withdrawn from time to time by the Treasurer as his /her best judgement and the interests of the City dictates. 4. The investment of funds and the reporting thereof pursuant to this resolution shall be conducted in accordance with established policies of the City regarding the investment of City funds. i q--7 • Resolution No. -2- 5. Investment bankers services, First American Investment Group, Inc., 3601 West 29th, Suite 120, Topeka, Kansas, 66604, Adams -Van Dyke, 2942B Wanamaker Drive, Topeka, Kansas 66614, Professional Asset Management, Inc., 331 - 15th Street, Del Mar CA., 92014, Kansas National Investments, 5845 S.W. 29th, Topeka, Kansas, 66614, U.S. Sterling Capital Corporation, 20 Peachtree, Holbrook, New York 11741, and Financial Northeastern, 100 Passaic Avenue, Fairfield, New Jersey, 07004 are being used to service the depositories outside the metropolitan area. Passed by the City Council of the City of Richfield this 13th day of January, 1992. ATTEST: Thomas P. Ferber City Clerk U • Martin J. Kirsch Mayor RESOLUTION No. N-9 A RESOLUTION DESIGNATING CAIN FINANCIAL INSTITUTIONS /BEMERAGE FIRMS AS DEPOSITORIES FOR THE INVESTMENT . OF CITY FUNDS IN 1992 WHEREAS, the City of Richfield has money which is available for investment, and WHEREAS, different financial institutions offer different rates of return on investments, and WMUMS, the City of Richfield shall purchase U.S. Treasury Bills, U.S. Treasury Notes and other such government securities in the mamer required by Minnesota Statutes, Section. 475.66 and 118.005 from the institution offering the highest rate to the City providing greater flexibility in the City's investment program and maximize interest income tberecn. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, as follows: 1. It is hereby found and determined that it is in the best interests of the proper management of City funds that certain financial institutions be designated as additional depositories for City funds for 1992. 2. The following financial institutions/brokerage firms designated as depositories for municipal funds: Marquette Bank, Minneapolis Merrill Lynch, Pierce, Fam-ex & Smith, Inc. • Dain Bosworth, Inc. First Bank System Investment Services, Inc. Prudential - Bache Kidder. Peabody & Ccu pany Norwest Investment Services Piper, Jaffray & Hopwood Dean Witter Reynolds Inc. Shearson Lehman Brothers /E. F. Hutton State Street Bank & Trust, Trust for Short -Term U.S. Government Securities Offerman & Canpany Services 3. The Treasurer is hereby authorized to deposit City funds in any or all of the depositories herein designated. Such deposits may be made and withdrawn fran time to time by the Treasurer as his /her best judgement and the interest of the City dictates. 4. The investment of funds and the reporting thereof pursuant to this resolution shall be conducted in accordance with established policies of the City regarding the investment of City funds. Passed by the City Council of the City of Richfield, this 13th day of January, 1992. Martin J. Kirsch Mayor • ATTEST: Thomas P. Ferber City Clerk CITY OF RICHFIELD, MINNESOTA Council Letter No. 15 Agenda January 13, 1992 Issue Statement: Safety and traffic improvements on Penn Avenue from 80th Street to 75th Street. Background: Hennepin County, in consultation with the Minnesota Department of Transportation (MnDOT), Bloomington and Richfield, has proposed a number of safety improvements and measures to improve traffic flow on Penn Avenue at I494 and nearby intersections from 80th Street in Bloomington to 75th Street in Richfield. The project is estimated to cost in the range of $4.7 to $5.2 million. Richfield's share of 25% to 35% of the total cost will be funded with Municipal State Aid funds. If approved, property acquisition would occur in 1992 and construction in 1993. An attachment to this Council Letter provides some background information on the existing conditions, the proposed improvements and Richfield's Ad Hoc Traffic Committee efforts to obtain citizen input. The proposed improvements, in summary, are: - add left turn lanes on 76th Street at Penn Avenue; . - add left turn lanes on Penn Avenue at 76th Street; - add left turn lane on the Penn Avenue bridge over I494; - add traffic signal on Penn Avenue at north frontage road. Recommended Motion: Adopt the attached resolution approving the proposed layout for widening Penn Avenue and 76th Street as described. Basis of Recommendation: The proposed alignment will minimize the impacts of widening 76th Street and Penn Avenue on the remaining adjacent properties, while providing improved safety and relief from traffic congestion. Alternative Recommendations: 1. Do not support any proposed physical improvements along Penn Avenue or 76th Street because it may involve acquisition of property from residents, businesses and churches. However, traffic congestion and a.high incidence of accidents will increase as traffic increases near I494. 2. Support an alternative to shift the alignment of 76th Street to the south. This option may cost slightly less than the shift to the north alternative, but it impacts an existing single- family neighborhood and brings 76th Street within 15 feet of 24 apartment units in Century Court Apartments. /3 -/ 3. Support only the proposed widening of Penn Avenue but not the widening of 76th Street to add left turn lanes. The County has indicated they would likely not approve the project if this alternative was selected. The Richfield Ad Hoc Traffic Committee opposed this alternative as not addressing the traffic congestion and safety problems at the 76th /Penn intersection. The Committee believed the widening of 76th Street was necessary and should be constructed at the same time as work is done on Penn Avenue. 4. Connect the east side frontage road to 77th Street and install a traffic signal at this intersection as shown to the Council last spring. This configuration is considered a long -term solution for traffic circulation near I494. However, the owners of the Southtown 76 Service Station claimed that this alternative would drive their station out of business. The recommended alignment avoids the need to totally acquire the gas station. It is understood, nevertheless, that this alternative will be considered if and when I494 is widened. DiscussionJDecision Mode: The City Council is being asked to give final approval at the January 13, 1992 Council meeting to the recommended layout for widening 76th Street and Penn Avenue to add left -turn lanes. Approval of the layout is needed before Hennepin County and the City. of Richfield can proceed to final design and construction. If the Council gives approval now, right -of -way acquisition could begin in the summer of 1992 with construction of the improvements in 1993 as proposed. JDP:ds Attachments 0 Respe?nager ly submitted, James rosser City /3 -a . BACKGROUND INFORMATION ON THE EXISTING CONDITIONS, THE PROPOSED IMPROVEMENTS AND RICHFIELD'S AD HOC TRAFFIC.COMMITTEE EFFORTS TO OBTAIN CITIZEN INPUT RELATED TO 76TH STREET AND PENN AVENUE Traffic congestion in and around the Penn Avenue /I494 interchange is severe during rush hour. Vehicles waiting to make left -turns cause traffic to back up in the left lane on Penn Avenue. Left - turn movements produce a high number of accidents on Penn Avenue in the vicinity of I494 and at the intersection with 76th Street. Traffic volumes on both 76th Street and Penn Avenue are high and are projected to increase after the reconstruction of 135W and I494. Average daily traffic in 1990 and 20 -year projections are shown below: At Penn Ave. /76th Street Intersection 1990 2010 Forecasted Percentage Segment ADT ADT Increase North Leg of Penn Ave. 14,300 20,000 +40% South Leg of Penn Ave. 16,100 19,000 +18% East Leg of 76th St. 12,100 21,300 +76% West Leg of 76th St. 9,950 16,700 +68% • Sources: Hennepin County 1990 Traffic Counts and BRW 77th Street Access Study for 2010 Traffic Forecasts When the intersection is analyzed using projected increases in traffic and adding left turn lanes only on Penn Avenue, the intersection fails to function properly, especially for eastbound traffic on 76th Street. Delays are caused when vehicles cannot make a left turn and force cars behind them to wait. By adding left turn lanes on 76th Street, the analysis shows that traffic congestion can be alleviated. Hennepin County is proposing to add a left - turn lane on the bridge over I494 to provide some relief for traffic obstructed by motorists waiting to enter onto the freeway. A concrete median will be added on Penn Avenue that extends from I494 to 75th Street with openings at intersecting streets except at 77th Street. The Richfield Ad Hoc Traffic Committee sought extensive public involvement before preparing its recommendation through the use of an open house meeting, visits with affected property owners and a public information meeting. Based on resident input, the Richfield Ad Hoc Traffic Committee recommended Penn Avenue be widened on both sides of the street. Some slight adjustments were made to the design shown to the City Council last spring which allowed the curb on the east side to be moved three to six feet to the west. 13 -3 • A new traffic signal would be installed at the intersection of Penn Avenue with the north frontage road. Additional right -of- way would need to be acquired from businesses, a church, apartment buildings and single - family homes along Penn Avenue. At the 76th Street /Penn Avenue intersection, the Richfield Ad Hoc Traffic Committee recommended an alignment that would shift 76th Street 24 feet to the north to add left -turn lanes. The recommended alignment along 76th Street would require the acquisition of one 7 -unit apartment building, and part or all of another 7 -unit apartment building. Partial takes would be needed from open land owned by two churches. A concrete median would be built extending east and west about 600' from the 76th Street and Penn Avenue intersection. • 0 NO LEFT TURN LANES WITH LEFT TURN LANES ►0 t ►a I EFFICIENT LANE USAGE INEFFICIENT LANE THROUGH SIGNAL USAGETHROUGH t SIGNAL rR.AR CCIDENT E LITTLE REA R END t D DUE TO ACCIDENT POTENTIAL OF LEFT URNING VEHICLE • o, a ►o NO LANE CHANGING SIDE SWIPE ACCIDENT NEEDED TO AVOID LEFT POTENTIAL DUE TO ► TURNING VEHICLES ► LANE CHANGING HEAD ON ACCIDENT POTENTIAL DUE TO VIEW OF ONCOMING VIEW OF ONCOMING TRAFFIC NOT TRAFFIC OBSCURED OBSCURED is SRFBenefits of Left Turn Lanes at Signalized Intersections 19 • 0 • RESOLUTION NO. RESOLUTION APPROVING IMPROVEMENT OF PENN AVENUE BY WIDENING BOTH SIDES OF THE STREET, AND IMPROVEMENT OF 76TH STREET BY SHIFTING THE ALIGNMENT TO THE NORTH WHEREAS, Layout No. 6, Hennepin County Project No. 8334, showing proposed improvement of Penn Avenue (County Road 32) and 76th Street, within the limits of the City of Richfield have been prepared and presented to the City. NOW, THEREFORE, BE IT RESOLVED: That said Layout No. 6 be in all things approved, and that Hennepin County and the City of Richfield are hereby authorized.by the City Council to acquire all rights of way, permits and /or easements required for said improvement in accordance with said Layout No. 6. Adopted this 13th day of January, 1992. Martin J. Kirsch Mayor Attest: Thomas P. Ferber City Clerk V a N IL M V i I- [? 7 1 \ 1 ;I I ( I I I P I p _ Im I I I I ? ( I I I l , 1 I -- - - L______ ---- ----------------- -------------------------------- {t I I k I I I i I I O O Q a I a « q ----- a a 4( u 0 ' I I? 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II o I O 'p i 'S '3AV NO1M3N s ??bB 0 9112 - a a a ------------- ------ ------------ 'S *]AV 83AIIO 9 bKL ------------------------- ----------------------- o, D -------- --------- 6, I I. 1. II r>?st ? sK I I 1 1 I o. . I 1 . I 1 I I I t I I Z H DC O Z W Z I- ? W 0 m F- F- N 2 (p 0) 11 I ; ? II ?I 'r ? I Cn B'?9 11 I? ; I I, I, I O 009L I I a 0 ?o O 1091. a O 0 o \A _ ?. 8LZ E 0 /P- CITY OF RICHFIELD, MINNESOTA Council Letter No. 14 Agenda January 13, 1992 Issue Statement: Consideration of a resolution to amend the Letter of Understanding between the City of Richfield and the City Manager, adjusting compensation. Background: Attached is Resolution No. 7797 amending the Letter of Understanding between the City of Richfield and James D. Prosser, City Manager which was approved by the City Council on September 9, 1991. Mayor Kirsch requested that consideration of a resolution adjusting the compensation of the City Manager be placed on the November 25, 1991 Council agenda. Action on this item was then deferred by the City Council to the January 13, 1992 City Council meeting. Recommended Motion: Basis of Recommendation: Discussion /Decision Mode: This has been placed on the January 13, 1992 agenda for Council consideration. CAK:ttf Respectfully submitted, la -i 0 RESOLUTION NO. RESOLUTION AMENDING THE LETTER OF UNDERSTANDING BETWEEN THE CITY OF RICHFIELD AND JAMES D. PROSSER, CITY MANAGER NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: The following sections of the Letter of Understanding between the City of Richfield, Minnesota and James D. Prosser, dated July 14, 1986, is amended as follows: Section 5, Salary: Employer agrees to increase the City Manager's annual base salary of $75,801 by % retroactive to September 1, 1990, and to increase the revised base salary by 2.5% effective September 1, 1991, payable in installments by the same time as other employees of the employer are paid. Passed by the City Council of the City of Richfield, Minnesota, this 13th day of January, 1992. 0 ATTEST: Thomas P. Ferber, City Clerk Martin J. Kirsch, Mayor /a -C,;L- • RESOLUTION NO. 7797 RESOLUTION AMENDING THE LETTER OF UNDERSTANDING BETWEEN THE CITY OF RICHFIELD AND JAMES D. PROSSER, CITY MANAGER NOW, THEREFORE, BE IT'RESOLVED by the City Council of the City of Richfield, Minnesota as follows: The following sections of the Letter of Understanding between the City of Richfield, Minnesota and James D. Prosser, dated July 14, 1986, is amended as follows: Section 5, Salary: Employer agrees to increase the City Manager's annual base salary of $75,801 by 2.5% effective September 1, 1991 through August 31, 1992, payable in installments at the same time as other employees of the employer area. paid . Passed by the City Council of the City of Richfield, Minnesota, this 9th day of September, 1991. • ATTEST: Thomas P. Ferber City Clerk 0 Martin J. Kirsch Mayor . CITY OF RICHFIELD, MINNESOTA Council Letter No. 13 Agenda January 13, 1992 Issue Statement: First reading of an ordinance amendment relating to Council salaries. Background: Chapter II, Section 210 of the City Ordinance establishes the salaries of the City Council and provides that the salaries of the Council Members be reviewed by December 1 of each year in which an election is held. The City Council adopted Council Policy Statement No. 1 on July 13, 1987. The Policy Statement provides that in years a municipal election is to be held, the Council shall establish a revised pay schedule for Council Members and the Mayor. The Policy also provides that the amount of increase granted to employees in the year subsequent to the previous salary adjustment should be used as a guideline. The salary increase for employees in the General Services and Management pay plans for 1991 was 4% and for 1992 is 2.5 %. The last Council salary increase was approved on June 13, 1988, effective January 1, 1989. • At the January 6, 1992 Study Session, the City Council requested that a proposed ordinance amendment to increase Council salaries by 4% be prepared for consideration at the January 13, 1992 City Council meeting. The 4% increase would adjust the Mayor's salary to $7573 per year and Council Member salaries to $5878 per year. Recommended Motion: To approve first reading of an ordinance amendment to Chapter II, Section 210.01 of the Ordinance Code to increase the salaries of Council Members from $5652 to $5878 per year and the salary of the Mayor from $7282 to $7573 per "year, and to schedule the Second Reading and public hearing for the February 10 City Council meeting. Basis of Recommendation: 1. Chapter II, Section 210 of the City Ordinance establishes salaries of the City Council and provides that salaries of Council Members be reviewed by December 1 of each year in which an election is held. 2. The City Charter stipulates that Council Member salaries may be adjusted only by ordinance. • Alternative Recommendation: 1. Continue discussion of this item to another Council meeting. 2. Propose alternative salary adjustments other than the proposed amount. 3. To not approve first reading of the ordinance and take no further action. Discussion /Decision Mode: This items has been scheduled for first reading at the January 13, 1992 City Council meeting. If the ordinance is approved on second reading at the February 10 City Council meeting, salary increases would become effective in 1993. JDP:cak LJ • Respectfully submitted, James Prosser City Manager 0 • /1 -�L Bill No. Amendment to Section 210 of the Ordinance Code of the City of Richfield City of Richfield does Ordain: Section 210 of the Ordinance Code of the City of Richfield is hereby amended by amending Subdivisions 1 and 2 of Subsection 210.01 to read as follows: Subdivision 1. Mayor. The salary of the mayor is $7,282 $7,573 per year. Subd. 2. Council. The salary of a member of the council is $5,652 $5,878 per year. Passed this day of Council. ATTEST: Thomas P. Ferber, City Clerk , 1992 by the Richfield City Martin J. Kirsch, Mayor BILL NO. 1988- 18 AME ZMENT TO SECTION 210 OF THE RICHFIELD CITY CODE THE CITY OF RICHFIELD DOES ORDAIN: H -3 Section 210.01, Subdivision 4 of the Richfield City Code relating to council review of salaries is hereby amended to read as follows: Subd. 4. Amnaal Salary review. The council shall review the salaries suet by' this sin amnuailiy by' December 1 in each year in which an elaction is held .pursuant to section 200 of this code. Passed this 22nd day of August, 1988 by the Pic field City,,C;6uncil,,. ven =J . Qus, ,Mayor Attest: �• Thomas Ferber, City Clerk /O CITY OF RICHFIELD, MINNESOTA Council Letter No. 12 Agenda January 13, 1992 Issue Statement First reading of transitory ordinance providing funding for certain capital improvements from the Special Revenue Fund. Background At the January 13, 1992 City Council meeting, the 1992 Capital Improvement Budget (CIB) will be considered. The Proposed CIB contains recommendations for expenditure for all types of funds outlined in the budget document including county funds, donations, municipal state aid, user fees, state grants, tax increment financing and special revenue. While the total proposed 1992 CIB includes total budgeted expenditures of $6,286,000, the portion of the CIB concerning proposed funding from the Special Revenue Fund is $310,000. The allocation of the $310,000 is outlined below: Jefferson Park $300,000 Taft Park Play Features 10,000 • $310,000 A transitory ordinance is necessary to finalize these appropriations pursuant to City Charter. Charter Section 7.12, Subdivision 2 allows expenditures for capital improvements from the Special Revenue Fund only by ordinance. Recommended Motion Approve first reading of the attached transitory ordinance providing for the expenditure of funds from the Special Revenue Fund for certain capital improvements and schedule second reading and public hearing for January 27, 1992. Basis of Recommendation 1. On November 20, 1991, the City Council approved the 1992 CIB. 2. Under Section 3.09 of the City Charter, a transitory ordinance becomes effective 30 days after publication of the second hearing notice. The ordinance requirements must be completed early enough in 1992 so that the capital projects can be initiated on a timely basis, completed, and the funds expended. 3. In order for the timely start of a number of projects under consideration in the CIB, it is suggested that the second reading and public hearing be completed at the January 27, 1992 City council meeting. jo -/ Alternative Recommendation 1. The City Council could postpone the first reading of the transitory ordinance to a future City Council meeting. 2. The City Council could decide to authorize none or only a portion of the expenditures identified from special revenues in the CIB. Discussion /Decision Mode In.order to proceed with improvements approved on a timely basis, first reading approval of this transitory ordinance would be' desirable on January 13, 1992 so that second reading and the public hearing could take place on January 27, 1992. Respect lly submitted, JameSIT Prosser City Manager /O -D- BILL NO. TRANSITORY ORDINANCE NO. AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF MONEY FROM THE SPECIAL REVENUE FUND FOR CERTAIN CAPITAL IMPROVEMENTS City of Richfield Does Ordain: Section 1: It is found and determined to be necessary and expedient for the City to expend money from the Special Revenue Fund for the making of capital improvements listed in Section 2 hereof, for which the City would be authorized to issue general obligation bonds. Section 2: The capital improvements and amounts of expenditures for such improvements which are authorized to be paid from the Special Revenue Fund under Section 7.12, Subdivision 2 of the City Charter, are as follows: Jefferson Park $300,000 Taft Park Play Features 10,000 Total 5310,000 Section 3: The expenditures herein authorized shall be made pursuant to such contracts as are authorized from time to time by Council action. Passed by the City Council of the City of Richfield this day of January, 1992. ATTEST: Thomas P. Ferber City Clerk Martin J. Kirsh Mayor CITY OF RICHFIELD, MINNESOTA Council Letter No.11. Agenda January 13, 1992 Issue Statement: Request for an amendment to the final development plan, conditional use permit, and off - street parking permit for Copy Duplicating Products, 6636 Cedar Avenue. Background: In 1988, CDP was given approval for a 67,000 square foot office building to house their corporate headquarters. A three level parking ramp was also constructed to provide on site parking. A recent Fire Division inspection noted that the lower level of the ramp was being used for storage of copy machines and supplies. CDP is requesting this amendment in order to receive formal approval to use the lower level of the ramp as a storage area. CDP would use the lower level ramp exclusively for storage of inventory, primarily copy machines and supplies. There would not be hazardous waste stored. in this area. The lower level is fully enclosed and secured with a card key entry system. There are currently 376 parking spaces on the site. The normal requirement for a development of this use and size is 295 parking spaces. There are 92 parking spaces in the lower level of the ramp. This proposal would reduce the total number of parking spaces to 284. A planned unit development district allows flexibility to the normal requirements. A review of the operations and use of the building indicates that the reduced parking is adequate. CDP has approximately 350 employees. Of these, approximately 187 are either outside salespeople or field service technicians. These people spend all or most of their day outside the office. Approximately 163 employees are in the office on a daily basis. There is a demonstration and sales area in the building which is open to the public, however, most in -house demonstrations and sales are set up by appointment. The existing sprinkler system on the lower level ramp would require modification to meet the Fire Code. CDP has retained a sprinkler company, and is ready to make the required modification upon Council approval. Recommended Motion: Approve the amendment to the final development plan, conditional use permit, and off - street parking permit for CDP with the following stipulations: 1. That the required sprinkler system modifications be completed within 60 days from any final approval. L1 9 -I 2. That if CDP is required to provide additional parking space in the future, this area or a portion thereof, would be made available for parking. Basis of Recommendation:. 1. The Planning Commission voted unanimously to recommend approval of this amendment. 2. The lower level of the parking garage has been used for storage space for the past three years without any significant parking problems. 3. The Richfield Fire Marshall has given approval of the proposed sprinkler system modifications. Alternative Recommendation: Deny the request with a finding of fact that the request would have an adverse impact on adjacent properties. Discussion /Decision Mode: A public hearing is scheduled at 7:00 p.m. on Monday, January 13, 1992. The hearing will be held in the City Council chambers of Richfield City Hall, 6700 Portland Avenue. Notice of hearing was published in the Sun - Current and mailed to property owners within 350 feet of the subject property. JDP:ds Respectfully submitted, Jame Prosser City anager 1f111 AWt i «—» 18th Ave. OW- vacated R.O.W. Cedar Ave. existing parking & site plan 001M AVt 0 ~- M' 18t 2N—e. "� lower level of parking converted to storage vacated R.O.V. Cedar Ave. proposed parking & site plan � Conversion of lower level of parking ramp to storage. Conversion will reduce par king capacity by 92 spaces. N -r7J �1iP�A.IM lel�� PLANNING ZONING site ® MR -1 Multiple Residence C - 2 Commensal zoning Duplex Commercial "IN ST E Apartment a a °A site i NdTE =_ land use �iie c•�e��•l�i��i i I PLANNING ZONING CITY OF RICHFIELD, MINNESOTA 3F Council Letter No.10 Agenda January 13, 1992 Issue Statement: Issuance of on -sale non - intoxicating malt liquor license for Vina Restaurant Inc., 6401 Nicollet Avenue. Background: The application for the issuance of the on -sale non - intoxicating malt liquor license has been submitted by Vina Restaurant Inc. The required license fee has been paid. The public safety investigation has been conducted and revealed the following: The applicant has paid all general real estate, state sales, and withholding taxes. Mr. Huyen Nguyen and Ms. Yen Bui are the owners of the establishment. Ms. Yen Bui is the manager. Neither of these persons has any known criminal record. During the previous 12 months there were seven public safety contacts with Vina Restaurant. Of the seven contacts, two were of a criminal nature. Recommended Motion: Approve the issuance of the on -sale non - intoxicating malt liquor license for Vina Restaurant. Basis for Recommendation: 1. The applicant has complied with all of the provisions of both the City Code and State Statute pertaining to 3.2 beer licensing. 2. Based upon the information supplied by the applicant and the investigation conducted by the Public Safety Department, there appears to be no reason to deny the issuance of the license requested. Alternative Recommendation: 1. The Council could decide to deny the on -sale non - intoxicating malt liquor license for Vina Restaurant. Discussion /Decision Mode: The request to consider the issuance of Vina Restaurant's on -sale non - intoxicating malt liquor license has been scheduled for January 13, 1992. If the Council decides to continue the hearing beyond January 13, any subsequent hearing should be scheduled appropriately. Respectfully submitted, Jam Prosser Cit anager JDP:ds no CITY OF RICHFIELD, MINNESOTA Council Letter No. 9 Agenda January 13, 1992 Issue Statement: Purchase of salt for remainder of 1992 winter season in excess of $5,000. Background: The City Council policy resolution on purchasing provides that when the purchase of merchandise, materials, equipment or construction exceeds the amount of $5,000, authority to purchase shall be submitted to the City Council for consideration. Each year, the City purchases rock salt, which is usually mixed with sand, to control ice on road surfaces during the winter season. On September 23, 1991, Council approved a master purchase order to Cargill, Inc., for approximately 1,000 ton of rock salt for the 1991/92 winter season. However, the unprecedented snowfall from the Halloween Megastorm, the Thanksgiving weekend storm, and a few smaller storms used up the entire amount of salt budgeted for the season. Cargill, Inc. extended the Hennepin County contract price for an additional 200 ton but that salt is also used. Staff estimates an additional 500 ton of salt will be needed for the remainder of the 1992 • winter season. Staff contacted Cargill, Inc. and International Salt in Chicago, the other bidder on the Hennepin County contract, for a price for the remainder of the 1992 season. International Salt does not have adequate supplies of salt to supply Richfield's needs. Cargill, Inc. does have an adequate supply and is willing to provide the salt at a delivered.price of $36.92/ton, which is $9.15 /ton over the Hennepin County contract price of $27.77/ton. Recommended Motion: Approve the purchase of an estimated 500 ton of rock salt for the remainder of the 1992 winter season from Cargill, Inc. -Salt Division, Minneapolis, Minnesota for a delivered price of $36.92 /ton for a total estimated purchase price of $18,460. Basis for Recommendation: 1. Additional rock salt is needed for the remainder of the 1992 winter season. 2. Cargill, Inc. has the supply needed at a reasonable price. 3. Staff has accepted delivery on approximately 100 ton of salt under the.new price. 0 4. There is $25,000 in the 1992 Street Maintenance budget for purchase of rock salt. S -I Alternative Recommendation: None. Discussion /Decision Mode: Staff is requesting approval of a new master purchase order for the remainder of the 1992 winter season at the January 13, 1992 Council meeting. Respei.Prosser y submitted, James City Manager JDP:ds CITY OF RICHFIELD, MINNESOTA Council Letter No. 8 Agenda January 13, 1992 Issue Statement: Approval of agreements with Barton - Aschman Associates, Inc. site improvements and with Rafferty Rafferty Tollefson Architects Inc. for building improvements related to the redevelopment of Jefferson Park. Background: The adopted 1992 Capital Budget includes $400,000 for the redevelopment of Jefferson Park, located between 67th Street and 68th Street, Thomas Avenue and Upton Avenue. Funding includes $300,000 from the Special Revenue Fund and $100,000 from General Fund balance. The firm of Barton - Aschman Associates, Inc. is recommended as the consultant for site and park equipment improvements traditionally associated with landscape architecture and civil engineering. Barton - Aschman Associates, Inc. proposes to provide services, including design, construction document and construction phases, for $23,375. Mr. Lee Tollefson has previously provided architectural services for Richfield in the renovation of the Memorial Park shelter building. Rafferty Rafferty Tollefson Architects Inc. proposes to provide services, including design, construction document and construction phases, for $9,600. Recommended Motion: Approve the agreements between the City of Richfield and with Barton - Aschman Associates, Inc. in the amount of $23,375 and with Rafferty Rafferty Tollefson Architects Inc. in the amount of $9,600 for consulting services related to the Jefferson Park redevelopment project. Basis of Recommendation: 1. Jefferson Park is scheduled for redevelopment as part of the adopted 1992 Capital Budget. 2. Council has indicated a willingness to proceed with the project in 1992; therefore, timely completion depends on early preparation. 3. Barton - Aschman Associates, Inc. and Rafferty Rafferty Tollefson Architects Inc. are firms qualified in the field of park redevelopment. 4. The proposed agreement amounts are typical for projects such as the Jefferson Park redevelopment. 5. There are sufficient funds available for the two agreements. • Alternative Recommendation: None. Discussion /Decision Mode: Approval is requested at the January 13, 1992 Council meeting. JDP:ds is Respectf ly submitted, Jame Prosser City anager m • CITY OF RICHFIELD, MINNESOTA Council Letter No. 7 Agenda January 13, 1992 Issue Statement: Request for a one year extension to the setback variance for Metro Sales, Inc. at 1620 East 78th Street. Background: On January 23, 1991, the Richfield Hearing Examiner granted a front yard setback variance to allow Metro Sales to construct a 26 foot by 87 foot building addition. Metro Sales is requesting the one year extension in order to utilize the variance in 1992. Metro Sales plans to build in accordance with the approved plan. Recommended Motion: Approve the request for a one year extension of the setback variance. Basis of Recommendation: 1. Extensions have been routinely granted to petitioners in cases where there are no changes in the proposed development. 2. If extended, the variance would expire on January 23, 1993. • Alternative Recommendation: Deny the extension request for the front yard setback variance at Metro Sales, Inc., 1620 East 78th Street. Discussion /Decision Mode: Consideration of this item is scheduled on the consent calendar for the January 13, 1992 City Council meeting. JDP:ds • Respec ully submitted, Jam s . Prosser Cit anager November 25, 1991 SKAADEN- HELMES ARCHITECTS INC. City Council City of Richfield City Hall 6700 Portland Avenue So. Richfield, MN 55423 -2599 RE: Metro Sales Inc. 1620 E. '78th Street Dear Council: This letter is to respectfully request an extension of the variance granted Metro Sales Inc. in January, 1991 for the above referenced location. Metro Sales Inc. was not able to begin this project withir, the necessary time limit because of the delay in completing a building project in- Owatoruia, MN and the recent slow down in the business economy. It is Metro Sales intent, at this time, to begin this project as of December 1, 1992. Thank you for you review of this request. - Sincerely, Ska en- Helmes .ArchiL-cs, Inc. Scott Helmes, AIA - SH/LP cc: Jerry Mathwig, President, Metro Sales Inc. 4510 W. 77TH STREET SUITE 200 .a EDINA, MINNESOTA 55435-5503,m 612/893 -0928 .if FAX: 893 -0332 • • CITY OF RICHFIELD, MINNESOTA Council Letter No. 6 Agenda January 13, 1992 Issue Statement: Adoption of resolution establishing just compensation and authorizing the purchase of 7644 Nicollet Avenue and the submittal of a Right -of -Way Acquisition Loan Fund (RALF) application; 77th Street Project. Background: On September 9, 1991, the City Council approved the submittal of a preliminary RALF application to the Metropolitan Council. The RALF would provide a no interest loan to the City for the purchase of 7644 Nicollet Avenue. The loan would be repaid when financing for the 77th Street project is provided. RALF is designed to provide funds to cities to purchase homes when it can be determined that continued ownership would be a hardship for the current owner. Recently, the Metropolitan Council and its System Committee gave preliminary approval for the use of RALF to purchase this property. As part of the final application process, the regulations require MnDOT to review the appraisal report. MnDOT completed its review and approved the report setting value at $78,000. It is anticipated that relocation benefits may approximate $43,000. They may be entitled to benefits in this amount as homeowners and as the operators of two home occupations. The RALF loan may include all costs related to the purchase. In addition to acquisition and relocation expenses, appraisal report and staff time may be included. the total amount of the loan for this property may approximate $125,000. Recommended Motion: Adopt the attached resolution which authorizes the following: 1. Sets just compensation and authorizes staff to negotiate and purchase the property at the value indicated. 2. Directs the City Manager and Mayor to execute a purchase agreement in the amount of just compensation. 3. The preparation and submittal of a final loan application to the Metropolitan Council for the use of RALF. 4. Execution of loan related documents by the City Manager and Mayor. Basis of Recommendation: • 1. The City Council previously approved submittal of a preliminary RALF application for this property. 2. The sale would relieve a hardship which qualifies under the RALF program. 3. The Metropolitan Council has approved the preliminary application for RALF. 4. MnDOT authorized purchase at.the amount indicated in the resolution. Alternative Recommendation: 1. Do not authorize purchase and submittal of the loan application. 2. Authorize purchase at a different price. Discussion /Decision Mode: This process is time consuming and for this property began in July 1991. The owner's hardship situation recently intensified. Approval of this resolution would permit processing to proceed in a timely manner. Res f lly submitted, JamProsser • City ger JDP:ds • RESOLUTION NO. RESOLUTION ESTABLISHING JUST COMPENSATION, AUTHORIZING PURCHASE OF REAL PROPERTY AND SUBMITTAL OF LOAN APPLICATION FOR 7644 NICOLLET AVENUE WHEREAS, the City of Richfield, Minnesota desires to purchase certain real property pursuant to and in furtherance of the 77th Street Project (Project) heretofore adopted by the City of Richfield (City) said real property being described as follows: Lot 7, Block 1, R. C. Soens Add. WHEREAS, the City has adopted an official map for improvements to 77th Street; and WHEREAS, the improvements to 77th Street necessitate the purchase of real estate; and WHEREAS, the City is authorized by Minnesota Statutes to acquire real property within its jurisdiction; and WHEREAS, City funds are presently not available for purchase of real estate; and • WHEREAS, the Metropolitan Council administers RALF which is made available to cities for the purchase of "hardship properties "; and WHEREAS, preliminary approval has been given by the City Council and Metropolitan Council to utilize RALF; and WHEREAS, continued ownership of the subject property by the current owner constitutes a hardship as defined by the RALF program guidelines; and WHEREAS, the City has caused an appraisal of the subject property to be made by a qualified independent professional real estate appraiser to determine fair market value; and WHEREAS, the Minnesota Department of Transportation (MNDOT) has reviewed the appraisal report as to conformity with appraisal standards. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. That just compensation is determined to be $78,000. • 2. That the City Manager is authorized and directed to commence negotiations for the purchase of said real property. I r , . 3. That the City Manager and Mayor are authorized to execute a Purchase Agreement for the amount of just compensation set forth in this resolution. 4. That the City Manager is hereby directed to notify, in writing, the owner of subject property as soon as possible that the City intends to acquire his /her property and establish eligibility for relocation benefits. 5. That the City Manager and Mayor are directed to execute appropriate documents for submittal of an application to the Metropolitan Council for RALF to effectuate the purchase of the subject property. Adopted by the City Council of the City of Richfield, Minnesota this 13th day of January, 1992. Martin J. Kirsch, Mayor ATTEST: • Thomas P. Ferber, City Clerk U CITY OF RICHFIELD, MINNESOTA Council Letter No. 5 Agenda January 13, 1992 Issue Statement: Approval of the continuation of the agreement with the City of Bloomington for the provision of.inspectional services for Richfield for the year 1992. Background: The City of Bloomington has provided inspectional and enforcement services in the areas of plumbing, heating and air conditioning, food service, forestry and plan check for food services for several years. The proposed contract for 1992 is $87,170 compared to the 1992 contract amount of $91,610. The decrease in the contract amount is a result of Richfield's Electrical Inspector conducting the City's own HVAC permit inspections on residential furnace and air conditioning replacements rather than using Bloomington inspectors as in the past. Recommended Motion: It is recommended that the City Council approve the agreement with the City of Bloomington for the provision of inspectional and enforcement services for the year 1992. • Basis for Recommendation: 1. The City of Bloomington has sufficient resources to provide a professional level of inspectional services to Richfield residents. Annual evaluations of their services has shown that they are providing effective services in a very cost effective manner. Alternative Recommendation: 1. The Council could decide to have Richfield provide its own plumbing, heating and air conditioning, food inspection and forestry services. The cost of hiring the staff necessary to provide the same level of services and administrative support would be more than our current expenditures and would require .a budget increase. 2. The Council could decide to compensate the City of Bloomington at a lower rate which would require designated reduction in services or programs. Discussion /Decision Mode: The renewal of the agreement between Richfield and the City of Bloomington for the provision of inspectional services is being presented for Council approval. Respectfully submitted, Jam' D. Prosser it` C Manager JDP:ds 0 I This Agreement is made this day of , 1992, by and between the City of Richfield (hereinafter "Richfield ") and the City of Bloomington ( "Bloomington "). WHEREAS, Richfield is authorized and empowered to provide for various types of inspections and code enforcement to ensure the public health, welfare and safety; and WHEREAS, it is the desire of the parties and the purpose of this agreement that certain of such services be performed by Bloomington on behalf of Richfield; NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth below, the above parties hereto agree as follows: 1. The _period of this agreement shall be from January 1, 1992 through December 31, 1992, unless termination occurs. 2. For the period of this agreement, Bloomington shall provide Richfield with the following services, in an on behalf of Richfield: a. Plumbing inspections and code enforcement as necessary. b. Heating, ventilation, and air conditioning inspections and code enforcement as necessary. C. Food service inspections and code enforcement as necessary (a minimum of two inspections will be done of all restaurants and at least one inspection will be done of all grocery stores). d. Tree inspections and code enforcement as necessary. e. Plan Check for food services. f. Public swimming pool inspections as necessary. g. Lodging inspections as necessary. 3. Bloomington shall have control over the manner in which the inspections and code enforcement activities are conducted and over the determination of what enforcement action is appropriate. 0 IWO 4. Bloomington shall assume the expense of performing the inspections and code enforcement. 5. Richfield shall pay Bloomington the sum of $87,170.00 for services provided pursuant to this agreement. One -half of this amount shall be due on June 30, 1992, and the remainder shall be due on November 30, 1992. 6. This agreement shall terminate as follows: a. Upon the expiration of 30 days after service of written notice upon the other party; b. At any time, upon agreement of the parties; or C. In any event on December 31, 1992. 7. In the event of a termination prior to December 31, 1992, a pro -rata reduction of the compensation owed by Richfield to Bloomington shall occur which reflects the period remaining on the agreement at the time of termination. 8. Bloomington agrees to defend, indemnify and hold harmless Richfield, its officers, agents and employees from all actions, liability and damages for property damage, personal injury or death resulting form the acts, omissions or neglect of • Bloomington's employees relating to the performance of its obligations hereunder. 9. Any employee assigned by Bloomington to perform its obligations hereunder shall remain the exclusive employee of Bloomington for all purposes including, but not limited to, wages, salary and employee benefits. 10. In addition to the services listed in Paragraph 2 above, Bloomington shall, upon request, also provide for and on behalf of Richfield: 1. Electrical inspection and code enforcement services; 2. Inspection of replacement residential heating and air conditioning equipment. Such services shall be paid for by Richfield on an hourly basis at the rate of $32.80 per hour, and said hourly rate shall be separate from, and in addition to, the payment provided for by Paragraph 5 of this Agreement. All other provisions of this Agreement shall remain applicable with respect to the electrical and heating, ventilation and air conditioning inspection services being provided. 11. In addition to the services listed in Paragraph 2 above, Bloomington shall, upon request, also provide building plan checking services for and, on behalf of Richfield. Such services e 5A-3 shall be paid for by Richfield on an hourly basis at a rate of • $39.80 per hour, and said hourly rate shall be separate from, and in addition to, the payment provided for by Paragraph 5 of this Agreement. All other provisions of this Agreement shall remain applicable with respect to the building plan checking services being provided. Upon proper execution, this Agreement shall be a legal and binding obligation upon the City of Bloomington. City Attorney CITY OF BLOOMINGTON By: Its Mayor By: Its City Manager CITY OF RICHFIELD By: Its Mayor • By: Its City Manager CITY OF RICHFIELD, MINNESOTA Council Letter No. 4 Agenda January 13, 1992 Issue Statement: Certificate of Achievement for Excellence in Financial Reporting awarded by the Government Finance Officers Association (GFOA). Background: The City was recently notified that its Comprehensive Annual Financial Report for the fiscal year ended December 31, 1990 qualifies for a Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting and its attainment represents a significant accomplishment by government and its management. The GFOA, which is responsible for presenting the certification, is a nonprofit professional association serving 9,500 government finance professionals. The association provides a variety of technical publications in various fields of government finance and represents the public finance community in Washington, D.C. The specific Comprehensive Annual Financial Report was judged by an impartial panel to meet the high standards of the program established by GFOA, including demonstrating a constructive spirit of full disclosure effort to clearly communicate its . financial story and motivate potential persons and users to read the financial report. When a Certificate of Achievement is awarded to a government, an award of Financial Reporting Achievement is also given to the individual designated as primarily responsible for having earned the certificate. This award of Financial Reporting Achievement has been presented to Jean Mitchell, the former Finance Manager who retired on December 13, 1991. Richfield has earned the GFOA Certificate of Achievement (formerly a Certificate of Conformance) for its annual financial reporting for the years: 1976 1985 1978 1986 1981 1987 1982 1988 1984 1989 Thus, for the City of Richfield and Finance Manager Jean Mitchell, this represents the ninth time since 1980 that the prestigious award has been attained. Recommended Motion: It is recommended.that the City Council present the Certificate of Achievement for Financial Reporting to Bridget Wahlstrom, Finance Manager, on behalf of the Government Finance Officers Association. � -I Basis for Recommendation: 1. The City has been notified by the GFOA that the certificate has been attained and that presentation to Bridget Wahlstrom would be appropriate. 2. The City Council wishes to take such opportunities to recognize achievement of City staff, especially at a public forum, such as the Council meeting. Even though Jean has retired, Ms. Wahlstrom and the Finance Division staff should be recognized for this notable achievement. Alternative Recommendation: 1. The City could accept the award and make no mention of it at the meeting. Discussion /Decision Mode: Action on this item is suggested for January 13, 1992. Respect ully submitted, Jame Prosser City anager • JDP:ds Ll GOVERNMENT FINANCE OFFICERS ASSOCIATION 180 North Michigan Avenue, Suite 800, Chicago, Illinois 60601 312/977 -9700 • Fax: 312/977 -4806 December 6, 1991 Ms. Jean Mitchell Finance Manager City of Richfield •67 <00:Portland Avenue- :South Richfield, Minnesota 55423 Dear Ms. Mitchell: We are pleased to notify you that your comprehensive annual financial report (CAFR) for the fiscal year ended December 31, 1990 qualifies for a Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and.its attainment represents a significant accomplishment by a government and its management. Congratu- lations for having satisfied the high standards of the program. We hope that your example will encourage others in their efforts to achieve and maintain an appropriate standard of excellence in financial reporting. Each entity submitting a report to the Certificate of Achievement review process is provided with a "Summary of Grading Results" form and a confidential list of comments and suggestions for pos- sible improvements in its financial reporting techniques. Your list has been enclosed. You are strongly encouraged to implement the recommended improvements into the next report and submit it to the program. Accompanying future submissions should be your detailed response to each comment appearing on the list. These responses will be provided to those Special Review Committee mem- bers participating in the review. WASHINGTON OFFICE 1750 K Street, N.W., Suite 200, Washington, D.C. 20006 202/429 -2750 • Fax: 202/429 -2755 6-3 Ms. Jean Mitchell December 6, 1991 Page 2 Your Certificate of Achievement plaque will be shipped under separate cover in about eight weeks. A holder of a current Certi- ficate of Achievement may include a reproduction of the plaque in its immediate subsequent CAFR. A camera ready copy of your certificate will be forwarded to you for this purpose under separate cover in about eight weeks. A Certificate of Achievement is valid for a period of one year. To continue to participate in the Certificate of Achievement Pro- gram it will be necessary for you to submit your next CAFR to our review process. In order to expedite your submission we have enclosed a Certificate of Achievement Program application form and a preprinted supplement . to facilitate a timely submission of your next report. This form should be completed and mailed (postmarked) with five copies of your report; five copies of your application, five copies of your written responses to the program's comments and suggestions for improvement from the prior year, and any other pertinent material with the appropriate fee by June 30, 1992. • Your continued interest in and support of the Certificate of Achievement program is most appreciated. If we may be of any further assistance, please do not hesitate to contact us. Sincerely, GOVERNMENT FINANCE OFFICERS C� Frederick G. Lantz Assistant Director /Technical FGL /kas Enclosures 0 ASSOCIATION Services Center 5 CITY OF RICHFIELD, MINNESOTA Council Letter No-3 Agenda January 13, 1992 Issue Statement: Consideration of a resolution approving the Social Service Agency Committee report and recommendations, and authorizing the City Manager to execute agreements for service with those agencies funded by the City. Background: In 1986, the City established a Social Service'Agency Committee to review requests of various agencies seeking funding assistance. The Committee is comprised of members of the Richfield Foundation Distribution Committee (Mery Becker, Tollie Flippin, Robert Hall, Jean Fox, John Hamilton and Bill Kirchner) and members of the Richfield Community Human Service Planning Council (James Clinite, Nathan Nelson, Morris Nilsen, Jr. and Sister Joyce Willenbring). Grant applications totalling $21,916 were received. The amount of funding available in the 1992 budget for these agencies is $15,810. The Committee interviewed the applicants on January 2, 1992 and formulated their recommendations. Their report is attached. Recommended Motion: Approve the resolution providing funding of certain social service agencies in the following amounts: VEAP $ 4,114 Cornerstone Advocacy 3,000 Senior Community Services 5,000 Share -A -Home 1,500 Senior Answer Line 2,196 TOTAL $15,810 Basis for Recommendation: 1. The Committee carefully considered the individual requests of each agency and has addressed the community needs and merit of each request. The Committee is sensitive to community concerns and their recommendations should be followed. Alternative Recommendation: 1. Reject the commendation of the Committee. The City Council would then make their own determinations. 5-1 Discussion /Decision Mode: ' This item has been placed on the Presentation Section of the January 13, 1992 City Council agenda. Members of the Committee will be present to respond to any questions from the Council. Respectfully submitted, James Prosser City Manager JDP:ds C� J 5--a AGENCY 1992 AMOUNT RECOMMENDED 1992 AMOUNT REQUESTED 1991 FUNDS RECEIVED VEAP $ 4,114 $ 5,000 $ 3,000 CORNERSTONE ADVOCACY 3,000 6,000 3,000 SENIOR COMMUNITY SERVICES 5,000 7,220 2,810 SHARE -A -HOME 1,500 1,500 1,000 SENIOR ANSWER LINE 2,196 2,196 3,000 $15,810 521,916 $12,810 L� �r=-3 RESOLUTION NO. RESOLUTION AUTHORIZING A REVISION OF THE 1992 BUDGET FOR OTHER AGENCIES DIVISION WHEREAS, the City Council adopted the 1992 budget document on November 20, 1991, appropriating funds for personal services and other expenses and capital outlays for each department of the City for the year 1992; and WHEREAS, the City Manager has requested revision of the 1992 budget appropriation in accordance with Charter provisions for determining the specific allocation of $15,810 of unallocated funds for the Legislative Division - Other Agencies Division of the General -Fund. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield as follows: VEAP $ 4,114 Cornerstone Advocacy 3,000 Senior Community Services 5,000 Share -A -Home 1,500 Senior Answer Line 5,810 • Total $15,810 BE IT FURTHER RESOLVED that the City Manager be authorized to execute contractual agreements with the above -named agencies summarizing services to be provided to Richfield residents. PASSED by the City Council of the City of Richfield this 13th day of January, 1992. ATTEST: Thomas P. Ferber, City Clerk Martin J. Kirsch, Mayor RECEIVED JAN G 1�9Z rc,��teQaG ?Avenue fr uN� C., _ AN INDEPENDENT BANK 5-4 6625 Lyndal So. Richfield, Minnesota 55423 /Telephone: 861 -7355 January "3, 1992 Mr. Jim Prosser° City Manaer City of Richfield 6700 Portland Avenue Richfield, MN 55423 Dear Jim: I enclose a report of the work of the Advisory Committee of the Richfield Foundation. This committee is composed of the Foundation ' Distribution Subcommittee and a representative of the Richfield Human Services Council. I believe it is self explanatory. If you have any questions or proposals to adjust the presentation of the report, I would be glad to cooperate. sincerely; 7 W. G. Kirchner Committee Chairman WGK:jg Enc. is t,Cti?Avenue � uN� . 6625 Lyndal So. Aichfiel d January 3, 1992 Richfield City Council 6700 Portland Avenue Richfield, MN 55423 Deer Council Members: • AN INDEPENDENT BANK , Minnesota 55423 /Telephone: 861 -7355 Per your request, the Richfield Foundation Distribution Committee along with a representative of the Richfield Human Services Council met on the evening of January 2 to make recommendations to the Richfield City Council regarding she distribution of social, service funds. We met at 6:30 p.m. Previous to the meeting letters had gone out to those agencies that had previously expressed a request for Council. funding. Those agencies were invited to present a request for funding ,fo.r 1992 and.were given guidelines as to the content of that request. Five of the agencies responded and were assigned a specific time to. present their request to the committee. All five appeared as scheduled, presented their request, and then were questioned vigorously by the committee. The Advisory Committee understood that she City of Richfield had budgeted -the suM of.$15,810 to be made available for these grants. Accordingly, our recommendatiur*e were patterned to fit into that total. We considered. carefully the service rendered to the City of Richfield by the agency, the significance of the service, the total budget and availability of funds for the agency in question, and the past history of the relationship between the city and the applicant agency. The agencies were ably represented. We indicate here the names of the agencies and their representatives and phone - numbers: Frank Uvodich (VEAP) 884 -1766 Adele Mehta (SENIOR COMMUNITY SERVICES) 933 -9311 Patrice Hagmann (LUTHERAN SOCIAL SERVICE SHARE -A -HOME PROGRAM) 888 -1684 Sally Kundert (LUTHERAN SOCIAL SERVICE SHARE -A -HOME PROGRAM) 879 -5354 Judit Nagy (LUTHERAN SOCIAL SERVICE SHARE -A -HOME PROGRAM) 869 -1440 Julie Bentz (SENIOR RESOURCES - SENIOR ANSWER LINE NETWORK) 331 -4354 Susan Neis (CORNERSTONE ADVOCACY SERVICES) 884 -0376 A n Here is a report on the amount-of the request by each agency and the recommendation from our Advisory Committee to the Council. Senior Community Services Senior Share -A -!come . Senior Answer Line Network Cornerstone Advocacy Services VEAR :Shared Transportation Request $ 7,220.00 1,500.00 2,196.00 6,000.00 5,000.00 211--j -9 16 Off The members of our Advisory Committee were as follows: S (O Recommendation $ 5,000.00 1,500.00 2,196. Oa 3,000.00 _4,114.00 $.TAO -00 Mervin Becker Jean Fox Morris Nielsen Camillo DeSantis Tollie Flippin Jim Clinite Bill Kirchner, Chairman Any one of us would be available to visit with the Council or Council Members if there are questions about the procedure Sincerely, v W. G. Kirchner, Chairman Advisory Committee WGK: ,jg CC: Advisory Committee Membors �I 0 CITY OF RICHFIELD, MINNESOTA Council Letter No.2 Agenda January 13, 1992 Issue Statement: All- Richfield Ethnic Celebration Committee presentation of certificates to Ethnic Celebration poster winners Ramona Mahodeo and Erin Snaza from Spartan School; Stephanie Simons from Sheridan Hills; Nathan Morre from Richfield Intermediate; Sarah Olson, Ailene Bui and Janell Wyckoff from St. Richard's. Background: As part of its third annual Ethnic Celebration, the Human Rights Commission sponsored a poster contest. The winners of the contest have been invited to attend the January 13, 1992 City Council meeting to receive certificates. Jean Fox, Project Director, will make the presentations. Recommended Motion: Present the certificates with congratulations from the City Council. Basis of Recommendation: 1. The students have been invited to attend this Council meeting. 2. The Ethnic Celebration is a worthy effort. Alternative Recommendation: 1. None. Discussion /Decision Mode: This item has been placed on the Presentation section of the January 13, 1992 City Council agenda. JDP:ds r Respectfully submitted, Jame . Prosser City anager CITY OF RICHFIELD, MINNESOTA Council Letter No. Agenda January 13, 1992 Issue Statement: Special City Council meeting to discuss the City Manager's evaluation and compensation determination. Background: Mayor Kirsch has scheduled a Special Council meeting at 6:00 p.m. on Monday, January 13, in the Large Conference Room prior to the regular Council meeting. This Special meeting is to discuss the City Manager's performance evaluation and compensation determination. Recommended Motion: Attend the Special Council meeting to discuss the City Manager's evaluation and compensation. Basis -of Recommendation: 1. The meeting was called by Mayor Kirsch. Alternative Recommendation: 1. None. Discussion /Decision Mode: • A special meeting has been scheduled January 13. A resolution relating to City Manager is placed on the regular Resolution. CAK:ttf for 6:00 p.m. Monday, the compensation of the Council agenda under Respectfully submitted,