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04-27-92 agendaCITY OF RICHFIELD, MINNESOTA MONDAY, APRIL 27, 1992 SPECIAL CITY COUNCIL MEETING 6:15 P.M. LOBBY CONFERENCE ROOM CALL TO ORDER 1. INTERVIEW OF PERSONS INTERESTED IN SERVING ON CITY'S BOARDS/COMMISSIONS ADJOURNMENT REGULAR CITY COUNCIL MEETING 7:00 P.M. COUNCIL CHAMBERS AGENDA CALL TO ORDER INTRODUCTORY PROCEEDINGS PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES OF REGULAR CITY COUNCIL MEETING OF APRIL 13, 1992 PRESENTATIONS 1. OPPORTUNITY FOR PERSONS TO ADDRESS THE COUNCIL ON ITEMS NOT LISTED ON THE AGENDA 2. PRESENTATION OF PROCLAMATION DESIGNATING MAY 9, 1992 U.S. PROFESSIONAL TENNIS ASSOCIATION'S ACROSS AMERICA TENNIS DAY IN RICHFIELD 3. PRESENTATION OF PROCLAMATION DESIGNATING MAY 2, 1992 AS NATIONAL DRINKING WATER DAY AND MAY 3-9, 1992 AS NATIONAL DRINKING WATER WEEK IN RICHFIELD COUNCIL LETTER NO. 92 AGENDA APPROVAL 4. COUNCIL APPROVAL OF AGENDA CONSENT CALENDAR NOTE: CONSENT CALENDAR CONTAINS SEVERAL SEPARATE ITEMS WHICH ARE ACTED UPON BY THE CITY COUNCIL IN ONE MOTION. ONCE THE CONSENT CALENDAR HAS BEEN APPROVED, THE INDIVIDUAL ITEMS AND RECOMMENDED ACTIONS HAVE ALSO BEEN APPROVED. NO FURTHER COUNCIL ACTION IS NECESSARY. HOWEVER, ANY COUNCIL MEMBER MAY REQUEST THAT AN ITEM BE REMOVED FROM THE CONSENT CALENDAR AND PLACED ON THE REGULAR AGENDA FOR COUNCIL DISCUSSION AND ACTION. ALL ITEMS LISTED ON THE CONSENT CALENDAR ARE RECOMMENDED FOR APPROVAL. 5A. CONSIDERATION OF APPROVAL OF RESOLUTION AUTHORIZING SUBMITTAL OF PRELIMINARY RIGHT-OF-WAY ACQUISITION LOAN FUND APPLICATION FOR PURCHASE OF PROPERTY AT 7644 GRAND AVENUE C.L. 93 B. CONSIDERATION OF APPROVAL OF RESOLUTION ADOPTING POLICY DIRECTING CONSTRUCTION OF PEDESTRIAN/HANDICAPPED RAMPS AT ALL CROSSWALKS WITHIN CITY AS REQUIRED BY AMERICANS WITH DISABILITIES ACT C.L. 94 C. CONSIDERATION OF APPROVAL OF BID MINUTES/TABULATION FOR SITE REDEVELOPMENT AT JEFFERSON PARK: AWARD OF CONTRACT, INCLUDING BASE BID AND ALTERNATES 1, 2, 3, 5 AND 6 TO VEIT CONSTRUCTION COMPANY FOR AN AMOUNT OF $152,660 C.L. 95 D. CONSIDERATION OF APPROVAL OF BID MINUTES/TABULATION FOR BUILDING CONSTRUCTION AT JEFFERSON PARK: AWARD OF CONTRACT, INCLUDING BASE BID AND ALTERNATE 4 TO FIELD COMPANY FOR AN AMOUNT OF $160,755 C.L. 96 E. CONSIDERATION OF APPROVAL OF BID MINUTES/TABULATION AND AWARD OF 1992 SIDEWALK CURB AND GUTTER REPAIR PROJECT TO RYAN CONTRACTING, INC. FOR AN AMOUNT OF $20,774.90 C.L. 97 F. CONSIDERATION OF APPROVAL OF APPLICATION FOR COMMERCIAL ADULT-ORIENTED SERVICE (MASSAGE) LICENSE FOR KAREN AVERY dba KREATIVE HAIR COMPANY, 6625 LYNDALE AVENUE C.L. 98 G. CONSIDERATION OF APPROVAL OF APPLICATION FOR RESIDENTIAL KENNEL LICENSE, 7544 SECOND AVENUE, 4 DOGS AND 1 CAT C.L. 99 PUBLIC HEARING 6. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION APPROVING FINAL PLAT OF RICHFIELD BANK ADDITION AT 6625 LYNDALE AVENUE COUNCIL LETTER NO. 100 ADMINISTRATIVE REPORTS & OTHER BUSINESS 7. CONSIDERATION OF AWARD OF CONTRACT FOR PROFESSIONAL ENGINEERING SERVICES FOR 77TH STREET PROJECT TO THE TEAM OF BRW, INC. AND ORR, SCHELEN, MAYERON & ASSOCIATES COUNCIL LETTER NO. 101 8. CONSIDERATION OF RETAINING PROFESSIONAL SERVICES FOR LAND ASSEMBLY ACTIVITIES RELATED TO 77TH STREET PROJECT COUNCIL LETTER NO. 102 9. CONSIDERATION OF APPOINTMENTS TO CITY'S BOARDS/COMMISSIONS COUNCIL LETTER NO. 103 10. CONSIDERATION OF AUTHORIZATION TO CONTINUE RICHFIELD REDISCOVERED (FORMERLY EXPANDED NEW HOME PROGRAM) COUNCIL LETTER NO. 104 11. CONSIDERATION OF APPROVAL OF WORKERS' COMPENSATION STIPULATION FOR SETTLEMENT COUNCIL LETTER NO. 105 AIRPORT BUSINESS 12. AIRPORT STATUS REPORT CORRESPONDENCE 13. LEGISLATIVE REPORT 0 COUNCIL CHOICE 14. COUNCIL DISCUSSION ITEMS 15. CLAIMS AND PAYROLLS ADJOURNMENT is • CITY OF RICHFIELD, MINNESOTA Council Letter No. 105 Agenda April 27, 1992 Issue Statement: Consideration of.approval of workers' compensation stipulation for settlement. Background: In 1990, a Richfield Equipment Operator III was injured when he slipped on some ice while checking the damage after he hit a manhole while plowing snow. As a result of the effect of the injury, the Equipment Operator III was unable to perform the duties and responsibilities of the -position and was `paid temporary" totaldisability benefits. The employee was partially paid the permanent partial disability amount, and was paid the various rehabilitation and medical expenses since the injury in 1990. The stipulation shows that the Operator and the City have agreed as follows: ? The Operator has been permanently and partially disabled since the injury. • ? As of April 20, 1992, the City has a claim against the Operator for an overpayment of $2,028.36 in permanent partial disability benefits. ? The Operator has voluntarily refunded $1,501.00 in temporary total benefits. ? The parties have agreed to reduce their respective claims to facilitate settlement. It is the position of the legal staff representing the City that the settlement is a reasonable one. The stipulation provides for a $20,000 lump sum payment in return for a full, final and complete settlement with future reasonable medical expenses left open. The City is entitled to discontinue matching payment on the permanent partial disability amount, saving six weeks worth of economic recovery compensation benefits. Recommended Motion: Approve the stipulation for settlement. Basis of Recommendation: 1. City staff and Attorney consider this settlement to be reasonable and recommend accepting it. • 2. The City will be relieved of exposure for permanent total or ongoing temporary partial disability payments. I/-/ • 3. The City will no longer need to monitor the Operator's current employment status and job search efforts relative-to establishing a higher capacity to earn. 4. Additional time and expense of additional litigation as well as future discontinuance proceedings are avoided. Alternative Recommendation: 1. Do not approve the settlement. Discussion/Decision Mode: This item has been scheduled for April 27, 1992 so legal staff may execute a signed stipulation with the Operator in a timely manner prior to May 1, 1992. Action on this item is suggested for April 27, 1992 in order to take advantage of all essential elements'of«constructing the settlement agreement. Respectfu)-?y submitted, Jame Prosser Cit M aster JDP:ds is CJ to CITY OF RICHFIELD, MINNESOTA Council Letter No.104 Agenda April 27, 1992 Issue Statement: Authorization to continue Richfield-Rediscovered (formerly the Expanded New Home Program). . Background: At their meeting of April 20, the HRA adopted a motion requesting the City Council to continue to fund Richfield Rediscovered. The first phase of Richfield-Rediscovered has been a success: ? Sixteen substandard properties have been acquired and cleared, creating 17 building sites. ? Eleven new homes have been completed. ? Five homes are under construction or nearing construction start. (One site is proposed to be used by Vo-Tech. The HRA will consider the project in May 1992.) ? One lot, at 6415 15th Avenue, is available for sale. There has been interest but no sale. A builder/buyer team should be identified shortly. • The program has several objectives: ? Create a voluntary market for the purchase and removal of substandard, poor quality housing. ? Provide sites for new homes by working closely with a qualified builder/buyer team. ? Provide a continuing program presence which maintains the interest and market momentum already achieved. ? Provide a financial structure which generates a sufficient cash flow to pay off principal and provide interest payments if funds are available. A survey of purchasers indicates that Richfield-Rediscovered has met the needs of a variety of buyers. They include young families and empty nesters, singles, move-up buyers, and first time buyers. A summary of the responses received is attached. The net increase in the number of bedrooms permanently added to the housing supply is 25. There were relatively few school age children in the acquired housing units. Staff is confident that this increase in dwelling unit size will result in a net increase in school age children when all the new units are occupied. During the past several months, staff has assembled a list of approximately 60 sellers and 15 buyers that are interested in participating in a continued program. Sellers, builders, and buyers continue to contact staff to indicate their program interest in the program. 10-1 • In July 1990, the HRA and City Home Program.. The City Council be borrowed equally from the wa LHN, to finance the acquisition housing. Council approved the Expanded New and HRA authorized $1,000,000 to ter and sewer utilities, and the n and clearance of substandard A summary of the program finances indicates: ? To date, expenditures total $1,007,322 (see attached activity report). ? Acquisition, site clearance, environmental evaluation and appraisal costs averaged $57,704. (These activities have halted because of lack of revenues.) ? Cash revenues from land sales completed and anticipated total $487,148, an average of $28,656. ? A recent Publicorp analysis indicates that the land sales revenues, when combined with the projected tax increment of $656,000 over 25 years, will result in revenues of $1,143,000. Consistent with the original cashflow projections this assumes an average annual housing valuation appreciation of 2$. ? The combination of land proceeds and tax increment ended up slightly better than expected. The average write down per property was $29,048 rather than a projected $30,498. Housing valued at $848,000 has been replaced with housing valued at $2,047,930. Additional funds are needed to continue the program momentum. To provide for the redevelopment of approximately eight sites would require $500,000. Sufficient staff resources are available to manage this number of projects and the market presence at this number would be adequate. Funds would continue to be drawn from the water and sewer utilities and the LHN TIF. Proceeds of sale and the tax increment would again be utilized to amortize the debt. To date, the water and sewer utilities and the LHN TIF funds each have a net total of $222,183 in loans to the program. Repayment of principal over 25 years would result in principal payments to each fund in the amount of $8,887 per year. Assuming a 7% interest rate, the amount of interest that each fund would receive is $10,178 annually. If tax increment receipts are sufficient, each fund would recover the full amount loaned plus interest at 7%. However, if tax increment receipts are not sufficient, the amount that each fund would not recover would be the interest of $10,178 per year. See supporting schedule for figures. An analysis of the capital requirements for the water, and sewer funds shows the loans should pose no cash flow problems • for these funds. /D_ Z Recommended Motion: • Authorize staff to take those actions necessary to continue the Richfield-Rediscovered program by making $500,000 available in equal amounts from the water, sewer and the LHN funds. Basis of Recommendation: 1. The Richfield-Rediscovered Program has been successful. 2. The City Council, in a March 27 goal setting session, identified the continuation of Richfield-Rediscovered as a strategic goal. 3. The program has established a presence in the marketplace and the momentum should be continued. There is a voluntary market of sellers approximating 60.,,The voluntary market of builders/buyers approximates 15. 4. A source of funding is available. 5. Cash flow analysis and costs indicate that the program will continue to be self-supporting excluding staff costs.which are covered by the New Home Program. Alternative Recommendation: Do not authorize a program at this time. Discussion/Decision Mode: With :timely support, construction starts late in the summer could be achieved. Respectfully submitted, JameY've Prosser ExecDirector JDP:ds /0-3 • IMtlN AppigpHatfon EXPENSES -j Expenditures through 3/31/92 Marketing 6318 Nicollet (net expense) TOTAL Expenses Balance of Original Appropriation REVENUES Revenues through 3/31/92 Sale proceeds Participation Fees Sub-Total Revenues TIF TOTAL Revenues NET PROGRAM FUND BALANCE Anticipated Actual Total $0 $970,823.00 $970,823.00 $0 $10,138.00 $10,138.00 $0 $26,361 $26,361 $0 $1,007,322.00 $1,007,322.00 $1,007,322.00 ($7,322.00) $0 $483,648.00 $483,648.00 $0, $3,500.00 $3,500.00 $0 $487,148.00 $487,148.00 $487,148.00 $656,000.00 $0 $656,000.00 $656,000.00 $656,000.00 $487,148.00 $1,143,148.00 $1,143,148.00 $135,826.00 0 r%vu.iay nvNVr l - MPFIll I VU49 n LJ IO-q &mop Ovol Activity Report • ADIM.1992 Property Address Purchase Authorization For Sale HRA Sold to Construction Construction Builder Agreement by HRA to by HRA Public Builder Underway Complete Sells to with Purchase . Hearing (demolition End Voluntary for through Buyer Seller Disposition oonstruction) (closed) of Property 642515th 6518 15th 6809 Logan 6424 James i3 7129 First 6612 Second 6401 Blmtn 6407 15th 6318 Nicoilet '•••• one large lot was purchased and subdivided into two lots "double lot, left as one *'*second public hearing required as first public hearing was for sale to Marv Anderson Homes "Vo-TeetVHRA preparing plans for development (project projected to be underway in June, 1992) "'the existing structure will be rehabilitated by Vo-Tech to be offered for We during Summer 1992 Current months activity 1 ©-S 0 c ? Q 4 9) c 4) v ) cc d It Ix Ix C Ix w y pit 0 4) .r "1 'C C A w w w U) N f.r W 4 W :0 .4 ' Ch C c C ac H d A U U U 4 U U 6 4) a ? W oc a ? m ..d ac +1 ? L) a a a a a v %W 0 > > 7 7 Irt ? d Q? 0? d N d 01 N sw D? ?m f f ? W Z I V , :04 U5 W4 v ..? C 1w v v d .? w ?. O ?' O OJ C ??? A v !T c M ME a c 4d 4d 0.0 7 E OF • O? , it V1 V1 O A Y w E 0 d WZ -+ N 4) E d WZ O A :0.w s+r E-N ii I Z ? ? ? ? C ?! v8 00 04) 00) Od > 04) 00 00 0 0$ O p 0 ?O 0 2 O > D C? Lm 0 m N A N A i+ O 0 IO MI m m N N N N V! ? N N p d +1 N A O d t Z ? N O = V) N th N ?D !? Ch ?D M CI- ? d t O r. ?i ri a Sri .c t? • S N d Ir C N Y1 w dQ O U Of .r d +1 W t U 1? w O s 10--6 HRA OF RICHFIELD REPAYMENT OF EXPANDED NEW NOME PROGRAM FUNDING • WATER FUND $222,183.33 SEWER FUND 8222.183.33 LNN TAX INCREMENT $222.183.33 TOTAL $666.550.00 INTEREST RATE: 7.0% 88.887.33 PAYMENT SCHEDULE PER FUND: PRINCIPAL REMAINING PAYMENTS YEAR PRINCIPAL INTEREST TOTAL PRINCIPAL ONLY 222.183.33 222.183.33 1992 3.512.83 15.552.83 19,065.66 218.670.50 213,296.00 1993 3.758.72 15.306.94 19,065.66 214.911.78 204.408.67 1994 4.021.84 15.043.82 19,065.66 230.889.94 195.521.34 1995 4,303.36 14,762.30 19,065.66 206.586.58 186,634.01 1996 4.604.60 14.461.06 19.065.66 201.981.98 177,746.66 1997 4.926.92 14.13.8.74 19.065.66 197,055.06 168,859.35 1996 5.271.81 13.793.85 19.065.66 191.783.25 159.972.02 1999 5,640.83 13.424.83 19.065.66 186,142.42 151.084.69 2000 6.035.69 13,029.97 19.065.66 180.106.73 142.197.36 2001 6.458.19 12.607.47 19.065.66 173.648.54 133.310.03 2002 6.910.26 12.155.40 19.065.66 166,738.28 124,422.70 2003 7.393.98 11.671.68 19.065.66 159.344.30 115.535.37 2004 7,971.56 11.154.10 19.065.66 151.432.74 106,648.04 2005 8.465.37 f0.E00.29 19.065.66 142.967.37 97.760.71 2006 9.057.94 10.007.72 19.065.66 133.909.43 88.873.38 2007 9,692.00 9.373.66 19,065.66 124,217.43 79.986.05 2008 10.370.44 8.695.22 19.065.66 113.846.99 71.098.72 2009 11.096.37 7.969.29 19.065.66 102.750.6.1 62.211.39 2010 11.873.12 7,192.54 19.065.66 90,877.50 S3.324.06 2011 12.704.24 6.361.42 19.065.66 78.173.26 44.436.73 2012 13.593.53 5.472.13 19.065.66 64.579.73 35.549.40 2013 14.545.08 4.520.58 19.065.66 50,034.65 26.662.07 2014 15.563.23 3.502.43 19.065.66 34.471.42 17,774.74 2015 16.652.66 2.413.00 19.065.66 17.818.76 8.887.41 2016 17.818.76 1.247.31 19.066.07 (0.00) 0.00 ----------- 222.183.33 ----------- 254.458.58 ----------- 476.641.91 Average interest per year 10.178.34 /0 -7 FUNDING SCHEDULE FOR RICHFIELD-REDISCOVERED Approximately $500,000 is requested to provide for the redevelopment of eight sites. The $500,000 would be borrowed from the Water and Sewer Utilities and LHN tax increment in equal amounts of $166,667. These are the same funding sources used for the initial program funding. A summary of the impact on these funds is shown below. Approximately 40% of this amount will be repaid in two years. The balance will be repaid over a 25 year period. MARCH 31, 1992 BORROWINGS REMAINING FUND CASH BALANCE TO PROGRAM CASH BALANCE Water Utility $ 2,995,611 $ 166,677 $ 2,828,944 Sewer Utility 1,781,435 166,667 1,614,768 LHN Tax Incr. 2,196,232 166,667 2,029,565 Water Utility - A rehabilitation of the Water Treatment Plant to increase capacity from 15 million gallons per day (M.G.D.) to 20 M.G.D. is scheduled for 1994. The cost of the project is estimated at $3,000,000, utilizing the conversion of the existing accelerator into two units. The budgeted net increase in cash for the Water Utility Fund is $503,790 for 1992 and $501,700 for 1993. Thus, based upon those assumptions, the estimated cash. available in 1994 for the rehabilitation of the Water Treatment • Plant, after the $166,667 loan, is projected to be $3,834,434. Sewer Utility - Currently, no major improvements are scheduled for the sewer utility for the next two years. However, some maintenance improvements have been targeted for that period of time. The total cost of those maintenance projects are unlikely to exceed a total of $200,000. The remaining cash balance will safely cover the cost of such projects and should provide a safety margin in the event some unanticipated construction needs arise.. LHN - LHN tax increment is used for debt service on LHN bond issues. Projected income and debt service for the LHN for 1992 indicate that 1992 tax increment revenues will exceed debt service by over $500,000. Under such conditions, there would be no need to utilize any fund balance to make debt service payments. The impact of the loss of the $10,000 interest payment to both the water and sewer utilities could be best described in terms of the application to a typical water bill. A residential customer with a quarterly consumption of 15,000 gallons would be impacted 260 on a quarterly bill of $45.15. 0 9 • CITY OF RICHFIELD, MINNESOTA Council Letter No. 103 Agenda April 27, 1992 Issue Statement: Appointments to•the City's Boards/Commissions. Background: In January 1992, the City Council made several appointments to the City's Boards/Commissions. However, not all openings were filled and vacancies still existed. Persons interested in serving on the City's Boards/Commissions were interviewed on April 27, 1992 at a Special City Council meeting. Recommended Motion: Appoint members to fill the vacancies that exist on the City's Boards/Commissions. Basis of Recommendation: 1. In order to assure a quorum for future meetings, appointments should be made at this time. 2. These appointments will complete the membership on the City's Boards/Commissions. • Alternative Recommendation: 1. Defer the appointments to a later Council meeting. Discussion/Decision Mode: This item has been placed on the April 27, 1992 Council agenda for Council consideration. The appointments will begin immediately. y submitted, RespFD.iProsser JameCity /r JDP:cak 0 R • CITY OF RICHFIELD, MINNESOTA Council Letter No. 102 Agenda April 27, 1992 Issue Statement: Retaining professional services for land assembly activities related to the 77th Street upgrade. These appraisals and reviews are needed now to meet construction schedules of 1993. Background: The purchase of property for the upgrading of 77th Street not only involves considerable staff time but also requires assistance from outside professionals. In order to comply with federal and state legal requirments, staff has assembled a team with considerable experience in purchasing property for public infrastructure projects. They are listed below along with the estimated cost of their work. The site assembly process is just beginning. The dollar estimates were made without full knowledge of special issues which will be encountered. ? BCL Appraisals, Inc., St. Anthony, MN Mr. Brad Bjorklund will appraise the commercial property. He is on the list of qualified appraisers prepared and utilized by the State of Minnesota for state funded projects, a necessity for this project. He frequently appraises commercial property for the HRA. Recent work includes Hub West and the Cloverleaf • site. He also has designations from NAI, SRA, SRPA and SREA. Mr. Ron Lachenmayer will appraise the residential property. He too is a qualified appraiser for State funded projects. He has been appraising the RALF properties. He has also undertaken appraisals for Richfield-Rediscovered. The appraisal of commercial and residential property in Phase I of the 77th Street project will not exceed $30,000. ? Mr. Donald Hennessy, Review Appraiser, Robbinsdale, MN. Regulations require the services of a review appraiser. Mr. Hennessy has been a certified review appraiser for more than 25 years. He has functioned in this capacity for the HRA on several occasions, most recently on the Hub West project. The cost of his services for review of residential and commercial appraisal reports will not exceed $10,000. ? Conworth Inc.. St. Louis Park, MN Conworth Inc. is renowned for their experience and capabilities in relocating both residents and businesses for publicly funded projects. They have been providing relocation services to the HRA for several years. The tact of their staff, particularly Mr. John Connors, has been significant in the success of the RALF property purchase process. • The cost of their services for Phase I will not exceed $20,000. 8-1 i ? Holmes and Graven, Minneapolis, MN Holmes and Graven as legal counsel to both the City and HRA will be involved in this project. They will be responsible for title work, legal review of certain parcels such as MnDot property, railroad property, the Lampert Lumber property, environmental report review and preparation of condemnation documents if needed. This work for Phase I will not exceed $20,000. Cost of this work is reimbursable from the project costs. Recommended Motion: Approve payments for professional services not to exceed the .amounts.indicated for Phase I of the 77th Street improvement project. Basis of Recommendation: 1. Regulations require these professional services. 2. Each of these organizations/individuals is recognized as being highly qualified and professional. 3. Funds are available. 4. They have worked successfully on previous City and HRA • activities and have demonstrated their ability to work not only successfully with staff but also with residents and business people. Alternative Recommendation: 1. Delay action. 2. Identify alternative firms. Discussion/Decision Mode: Approval of this time will permit the site assembly process to continue in a timely manner. RespectguXly, submitted, Jam s 0/- Prosser Cit naaer JDP:ds n U Issue Statement: Award of contract Street project to & Associates. CITY OF RICHFIELD, MINNESOTA Council Letter No.101 Agenda April 27, 1992 for professional engineering services for 77th the team of BRW, Inc. and Orr, Schelen, Mayeron Background: The 77th Street Reconstruction Project is a large project requiring extensive engineering work to design, prepare plans and administer the construction contracts. The work is further complicated by the use of Federal and State highway funds and requisite paperwork and approvals. Pursuant to federal regulations, City staff solicited proposals for this work. Members of the consultant selection committee included Minnesota Department of Transportation (MnDOT) Metro District State Aid Engineer Elmer Morris, Richfield Community Services Director Don Fondrick and Richfield City Engineer Mike Eastling. The Committee solicited proposals from qualified consulting firms and received three. The following firms submitted proposals: U ? Strgar, Roscoe & Fausch, Inc. ? Toltz, King, Duvall & Anderson, Inc. ? The team of BRW, Inc. and Orr, Schelen, Mayeron & Associates. The proposals included all preliminary analysis, studies and reports; preparation of final plans and specifications; contract administration and project management for all phases of the 77th Street Reconstruction Project. A copy of the work plan submitted with the recommended firm's proposal is attached. Each firm's total proposed cost is as follows: ? Strgar, Roscoe & Fausch, Inc . ......................$2,722,617 ? Toltz, King, Duvall & Anderson, Inc . ...............$3,493,000 ? The team of BRW, Inc. & OSM & Associates ...........$3,176,000 • Each firm's proposed work hours necessary reviewed all three p: committee recommends Mayeron & Associates cost reflects the firm's estimates regarding to complete the project. The committee roposals and interviewed the firms. The the team of BRW, Inc. and Orr, Schelen, be awarded the contract. The basic difference in contract amounts is a reflection of the work hours negotiated by BRW, Inc. and Orr, Schelen, Mayeron & Associates after they were selected. Although the consultants submitted proposals for the entire project, the contract is for the preliminary studies and construction plan preparation for roadway west of Cedar Avenue. Once this initial work is completed, the City will be in a position to negotiate the work effort needed to complete the construction plan preparation and contract administration. The contract under consideration is for $1,279,420 for preliminary engineering and plan preparation; however; the amount and details of •- the agreement may be adjusted slightly based upon review and approval of MnDOT State Aid. Staff expects supplemental agreements which would allow increases in the contract of $2 million or more for plan preparation of the underpass at Trunk Highway 77 and contract administration of all phases. The Council would review all major supplements to the contract. Due to its status as a professional services contract, this contract need not be awarded to low bidder. Consultants were compared on the basis of credentials, experience, cost and demonstrated ability to perform. The contract is payable from the proceeds of the Federal Demonstration Grant and State funds. The City has complied with Federal and State consultant selection guidelines. Recommended Motion: Authorize the Mayor and City Manager to enter into an agreement with BRW, Inc. and Orr, Schelen, Mayeron & Associates in the estimated amount stated above to provide the City with professional engineering services for the 77th Street Reconstruction Project from 135W to 24th Avenue. Basis of Recommendation: 1. BRW, Inc. has expertise in transportation planning and engineering services for major transportation projects. • 2. Orr, Schelen, Mayeron & Associates has expertise in drainage, sewer and water systems. 3. BRW, Inc. and Orr, Schelen, Mayeron & Associates possess extensive knowledge and experience in regard to this project and other Richfield projects; they have a very good track record. Alternative Recommendation: 1. Reject all proposals and begin the selection process again by soliciting additional proposals from other qualified firms. However, staff believes proper procedure has been followed throughout this process and no other firm can provide Richfield with the experience and track record that the team of BRW, Inc. and Orr, Schelen, Mayeron & Associates can which is necessary for the success of this project. Discussion/Decision Mode: A decision is needed as soon as possible so as not to set back the right of way acquisitions. Appraisals are scheduled to begin in June 1992. lly submitted, JDP:ds Attachment Ja es/ . Prosser City Manager ?- z 0 WORK PLAN The work tasks have been divided into three phases; preliminary design, final design and contract administration. In addition the final design and contract administration for the segment from I-35W to TH 77 (Stages ,I and II) has been separated from the work tasks for taking 77th Street under TH 77 and the ramps to and from the north on TH 77 (Stage III). VVORK TASKS Stages I, 11, 111 Preliminary Design The preliminary design task has been estimated for the entire project. We believe the best approach will be to establish the preliminary design for the entire project to make sure that all of the project elements work and to better establish project costs for staging of the project relative to funding. Since the extension of 77th Street to 24th is also an important element of the project it is important resolve some of the design issues at this location as soon as possible. Proiect Management The project management task involves planning and coordinating work tasks, establishing budgets for subtasks, monitoring expenditures versus budgets, coordinating the work of subconsultants, refining the scope of work based on changing project conditions. This task would include meetings with the city to discuss work products and project schedule, project team meetings, and progress reports to the city.. Public involvement has also been included in this task. Techniques that will be used to ensure that the project is completed on time, within budget and with high quality are • detailed project scheduling, project work orders, project team meetings, and progress reports. Mapping and Design Surveys This task includes developing the mapping needed to complete final design and the surveying needed to complete final design. The topographic base mapping developed for the I-494 EIS and Preliminary Design would be used as a starting point. The design surveys would collect profile and cross-section information along 77th Street. The surveys would also collect profile information on the intersecting streets to establish the tie in points for the loop streets. The surveys would also establish the elevation and location of buildings and in the second row of parcels north of 77th Street. Other significant topographic information would also be verified. This information would be used to modify the I-494 topographic map. Sufficient field information would also be collected to annotate the base map. Both BRW and OSM use total station survey equipment which minimizes the possibility of translation errors and maximizes the efficiency of survey crews. Geometric Layouts This task includes the development of plans and profiles for 77th Street and loop streets and the establishment of construction limits which can be used for preparation of a right-of-way map. This task also includes the development of a staff approved layout for the extension of 77th Street under TH 77 and the improvements needed on TH 77. The geometric layout will also incorporate the urban design elements addressed in the urban design/landscaping task. Urban Design/Landscaping The urban design/landscaping task will include all planning and concept design, final design and preparation of contract documents, and construction observation for - all urban design and landscaping elements for the project. • The planning and concept design stage will consist of evaluation and identification of all acquisition requirements to accommodate the screenwall and landscaping improvements, recommendations for disposition of surplus property, and concept design for the screenwall and 10 '7- 3 landscaping improvements. As part of this task, an evaluation will be made of all pedestrian circulation and linkage requirements in the project area and the recommended pedestrian improvements will be incorporated in the concept plans. Study Reoort/Permits/rraffic Analysis This task includes the preparation and processing of a Study Report for the entire project. The study report would document the project costs and funding, the schedule, the project impacts, mitigation commitments, design criteria and exceptions. This task includes the development of design hour traffic forecasts for the project and the preparation and processing of an application for an Indirect Source Permit for the project. Soils Investigation/Report A quality soil testing firm will be used as a subconsultant for soil investigation and report for the project. The "R" values will be determined for pavement design. The identification of contaminated sites will be part of this task, however, remedial action/cleanup is not included as part of the scope. Stages I & H Plans, Specifications and Estimates Utility Study The study phase will involve identification of the utilities affected by the constriction of 77th Street, and development of concepts to provide for continuation of sewer and water service to existing and planned development. Previous studies and reports including the Water System Analysis and Engineering Report dated February 1991 and the South East Area Utility and Street Review dated May 1990 will be reviewed Proposed approaches to sewer and water service will be closely coordinated with city staff and developed to accommodate potential reconstruction of • I-494 and development of the commercial corridor between 77th Street and I-494. Gas, electric, communications and other privately-owned utilities will be identified and relocation requirements will be developed Schematic drawings showing water, sewer and privately-owned utility layouts and relocations will be developed together with quantity take-offs and cost estimates. The results of the utility study phase will be described in separate report section covering utilities. Drainage Study The hydrologic analysis and design for the Stage I portion of the 77th Street Project. (between 35W and Portland Avenue) will consist of completing three separate hydrologic analyses. For the areas along 77th Street west of Lyndale, the system will be designed to direct runoff either to Woodlake or the City of Bloomington. The analysis will include preliminary design for the 77th Street conveyance system in this area, as well as a preliminary design for retention facilities, either on the Cloverleaf Motel site, or in Woodlake. This system will be designed to accommodate a ten- year return frequency event with no ponding in the streets, and address storm water runoff features to accommodate a 100-year event without inundation of structures in the study area. Issues relating to a gravity outlet from Woodlake to the future 494 drainage system will also be addressed as part of the design. For the areas along 77th Street between Lyndale and Nicollet, and between Nicollet and Portland, the design will direct storm water runoff to Augsburg Park Pond, and Norby's Pond respectively. The Stage II portion of this 77th Street project, (between Portland and Old Cedar Avenue) will provide a system design that will direct storm water runoff into the 494/Bloomington system, or northerly to Wilson Pond. The Stage III portion of this 77th Street project, (Old Cedar to 24th Avenue) will direct runoff either into the 494/Bloomington system, or into a future drainage system which may be constructed along Cedar Avenue. Right-of-Way Documents • A right-of-way plan will be developed for the 77th Street Corridor from I-35W to 24th Avenue using the new design mapping established for this project. This plan will be developed to meet the requirements of State-Aid including Federal requirements. It will include the tabulations of 11 9_y parcels affected by the project along with indicating the necessary right-of-way determined by the construction limits for the project. Descriptions will be written to facilitate the acquisition of the necessary properties. The portion of the project from I-35W to Lyndale will be reviewed to determine if any update of the previous plan is necessary. Roadway Plans, Drainage & Utility Design, Demolition Roadway plans will be developed for the various stages of the project using the updated design mapping and following geometric standards and alignment set forth in the study report and geometric layout for the project. The plan sheets will be developed using a 50 scale layout on the CADD system. The plan will include separate sheets for the roadway and storm sewer design and .the sanitary sewer modifications and water main replacement. Plan sheets developed for traffic control staging, traffic signals, landscaping, urban design, and park restoration will be incorporated into the plan sets. Specifications will be developed for each construction contract in accordance with Mn/DOT Standard Specifications for Construction of 1988 along with Supplemental Specifications dated January 1, 1991. Necessary specifications will be added to the proposal to satisfy the project requirements. The plans and specifications will be developed in accordance with guidelines set forth in the State-Aid Manual and State and Federal requirements. ' A building/site demolition plan will have to be developed for this project. While the project team is capabable of the development of the demolition plan, it is not included in the scope of this proposal. Sienals/SigninwTmffic Control This task includes the preparation of a signal justification report for the project and the preparation of preliminary and final signal plans for five traffic signals in the corridor. The signal justification report would also determine whether pedestrian signals would be warranted at Assumption Church or the House of Prayer Lutheran Church. This task also includes the development of a signal coordination plan for the new signals. Also included in this task is the signing and striping plans and the traffic control/staging plans for 77th Street. Urban Design/L.andscaaing The final design and construction document stage will consist of final design refinement and review with the client and all appropriate groups and organizations of all urban design and landscaping improvements and preparation of contract documents. Besides the design of the screenwall and the landscaping elements, design input and recommendations will also be provided for all urban design features such as street and pedestrian lighting, retaining walls, sign systems, and other streetscape elements. Stage III Plans, Specifications and Estimates Roadway The plans, specifications and estimates for the TH 77 stage of the project would include the construction of 77th Street just west of the Old Cedar Avenue frontage road to 24th Avenue, the realignment of the Old Cedar Avenue frontage road just north of 77th Street, the ramps to and from the north on TH 77, all of the bridges on TH 77, and the reconstruction of TH 77 from 77th Street to the ramp junctions with 77th Street. • Bridges This task includes the design and plans for the bridges that would be required. It assumes there are six bridges that would be required for the project. Bridges would be needed at the southbound ramp to I494, the southbound collector-distributor road. the southbound lanes, the northbound lanes, the northbound ramp to TH 77, and the southbound ramp to 77th Street. 12 • Contract Administration - Construction The consultant will . provide contract administration under the direct supervision of a registered Professional Engineer, and will keep the City of Richfield informed of the status of construction and weekly job site meetings. A technically competent inspection staff with appropriate certification will be provided. Construction staking will be provided by a consultant furnished survey crew to facilitate the contractor's operation. Quality control will be maintained in accordance with current industry standards and Mn/DOT's schedule of testing. The City of Richfield will be provided complete contract administration by the consultant for conformance with construction plans and specifications, including change orders, supplemental agreements, daily and weekly diaries, detour and haul road coordination and handling of public concerns. The project will be documented to conform to procedures established in WDOT's Construction Manual. All applicable State and Federal laws and regulations shall be enforced on the project site. Upon completion of each stage the construction project, the consultant shall furnish the City with a complete set of construction documentation, final pay estimate and as-build plans for future reference. BRW/OSM will provide basic testing services with their certified inspectors. This allows a more efficient method of inspection along with quicker testing results to the contractor. A qualified testing firm will be used for laboratory testing and other specialized tests. BUDGET The table on the following page shows the estimated hours for each task and the estimated dollar amount to complete each phase or stage of the work. The estimate for the third stage work at TH 77 should be considered very preliminary since there is not an approved plan that an estimate can be developed from. The plans that have been developed for the 77th Street Extension in the I-494 EIS and Preliminary Design assume that the TH 77/1-494 interchange will also be reconstructed at the same time. If this entire project were developed the costs would be significantly more than the current $10 million dollar estimate. One of the issues that needs to be determined during the staff approval process is how would the 77th Street extension relates to the future upgrading of the TH 77/I-494 interchange. The resolution of this issue could result in change in the work required on this segment of the project. Therefore the estimates for this section of the project should be reviewed and updated once a staff approved layout has been obtained. SCHEDULE A Detailed Schedule is included in this proposal which extends to the construction of Stage I of the project. The table below indicates a schedule fo staging of the project as a whole conforming to current funding levels anticipated. Funding availability sooner than the current schedule may allow Stage III to proceed earlier. Statue Description Time Period I I-35W - Portland May - November 1993 II Portland - Old Cedar May - October 1994 III Old Cedar - 24th Street April 1995 - November 1996 13 6 • CITY OF RICHFIELD, MINNESOTA Council Letter No. 100 Agenda April 27, 1992 Issue Statement: Request for final plat approval of the Richfield Bank Addition at 6625 Lyndale Avenue. Background: Richfield State Agency has requested the replat of the property at 6625 Lyndale Avenue. The Agency recently acquired full ownership of the two block area consisting of approximately 30 individual lots. The replat would simplify the lengthy legal description, consolidating the property into three lots. The applicant states that the proposed lot arrangement corresponds well with the original subdivision layout, and is the most convenient for any future use of the property. There are no proposed physical changes relating to this application, and the applicant states that there are no current plans for future development. The existing final development plan, conditional use permits, and off-street parking permits will remain in force. Recommended Motion: Adopt the attached resolution approving the final plat for the • Richfield Bank addition with the following stipulation: 1. That the applicant pay all fees for the filing and review of this plat. Basis of Recommendation: 1. The replat would create a simplified legal description to replace the existing lengthy and cumbersome legal description. 2. On March 23, 1992, the City Council duly considered and approved the preliminary plat. 3. On February 25, 1992, the Planning Commission voted unanimously to recommend approval of the replat. 4. The proposal is in compliance with City subdivision regulations. 5. The street and alley within the site have been vacated. Alternative Recommendation: Deny the final plat with a finding of fact that the proposal would not be in compliance with City subdivision regulations. 0 (0-1 • Discussion/Decision Mode: A public hearing is scheduled at 7:00 p.m. on Monday, April 27, 1992. The hearing will be held in the Council Chambers of Richfield City Hall, 6700 Portland Avenue. Notice of public hearing was published in the Sun-Current and mailed to property owners within 350 feet of the subject property. Respectfully submitted, rosser James inager City JDP:ds 0 (-Z RESOLUTION NO. RESOLUTION APPROVING FINAL PLAT OF LAND (RICHFIELD.BANK ADDITION) WHEREAS, an application has been received which request that the following of land lying within the corporate limits of the City of Richfield, Hennepin County, be replatted as Richfield Bank Addition: Lot 1, Block 3; and that part of Lot 2, Block 3, lying North of the South 31.4 feet of said Lot 2; Lots 1, 2, 3, 4, 5, 6 and 7, Block 2; all in "J.N. HAUSER'S ADDITION". Lots 2, 3, 4, 5, 6, 7, 8.and 9, Block 3; and Lots 2, 5 and 10, Block 2; all in LYNDALE SHORES ON WOOD LAKE. Together with vacated Garfield Avenue and vacated Harriet Avenue as dedicated in said plats of "J.N. HAUSER'S ADDITION" and LYNDALE SHORES ON WOOD LAKE, lying between a line drawn from the northeast corner of said Block 3 to the Northwest corner of Block 2 in said "J.N. HAUSER'S ADDITION", and a line drawn from the Southeast corner of said Block 3, to the Northwest corner of Block 2,; in said LYNDALE SHORES ON WOOD LAKE. Together with a vacated alley as dedicated in said plat of LYNDALE SHORES ON WOOD LAKE lying North of the extension across it of the South line of said Block 2, LYNDALE SHORES ON WOOD LAKE. Lots 3, 4, and the South 31.40 feet of Lot 2, Block 3; Lot 8, Block 2; all in "J. N. HAUSER'S ADDITION" Lots 1 and 10, Block 3; Lots 1, 3, 4, 6, 7, 8 and 9, Block 2; all in LYNDALE SHORES ON WOOD LAKE. WHEREAS, in accordance with and subject to the provisions of Section 500 of the Ordinance code of the City of Richfield, and following the giving of a -notice of public hearing as provided therein, the Council has considered the application and the report and recommendation to the City staff. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. The final plat for Richfield Bank Addition is hereby APPROVED subject to the condition that the applicant pay all fees for the filing and review of this plat. 0 ('0-3 • 2. Upon payment of all such fees, the City Manager and Mayor are hereby authorized to do all things and execute all instruments necessary to carry out the intent of this resolution. Passed and adopted by the City Council of the City of Richfield, Minnesota this 27th day of April, 1992. Martin J. Kirsch Mayor ATTEST: Thomas P. Ferber, City Clerk 0 6 -q w Y i : (h SY t( S. ,,....North line of the Northwest Quarter of the Southwest Quarter of Section 27, Township 28, Range 24 $ -- N 8912 '35' E 153.38 Of csrnw • / NaraweR A ri NWSER,s -- - --- Northwest eomer'et Bbck $ ? 3 ' ..... --- , --- 1 - Cr} . /J/ , J. N. HAUSER S MORTON / AMMOV I ` .. .. / C .. , / ' • I 1 1 ........ ... y 2 .... -----...-- a ?,Y. .. 6 ?• r ...............:'............. ' t >(. I .r / ? ..1... .t ; i _ i -*1 db Q CI fn' t`i./.. K ?i1 N8"3.3T.E 300.72 0. _ r j • ; :.?. 1 t.i 1 t . h .............................. ?. ((? `•:.ii .. . to ..................... '..... __ ........._«.................. 01 r ;' ... ......... ` t ` Y............:.....................i............... % ............................ ................ . . ?"?? _ Tyr Jv? Drainage and Wiity Egsement 1 1 N 1 '??? ??? ---116------- sj +------ -?- ------ ?ooiir ----------I / W = sr ? _.. h' 869? - -- r --- I 4 ?? ?' $ Sl ckES' o w? s 89'29 w _.... LYN SGSl E SHORES OR S of ON WooQ O 2' $ t rNw t.vcE LAKr s _ ?? a0 0 a? Richfield Bank Addition Replat of existing parcels into three lots. N PLANNING ZONING 5cs CITY OF RICHFIELD, MINNESOTA Council Letter N0.99 Agenda April 27, 1992 Issue Statement: Consideration of an application for issuance of a residential kennel license for Marilyn Staber, 7544 Second Avenue. Background: On'May 13, 1991, the city Council denied a request from Ms. Staber for a residential kennel license based on information the Council received from Ms. Staber's neighbors relating to a variety of animal related annoyances. On March 31, 1992, Marilyn Staber resubmitted an application for a residential kennel license. This request covers the current license period. She owns four dogs and one cat. At the present time, two of her dogs are being boarded outside of the City of Richfield. The other two dogs and cat are currently licensed. Ms. Staber's application had all contiguous property owner's signatures on it indicating those neighbors approved of the issuance of a license. On April 13, 1992, an interior and exterior inspection of the property was conducted by a Community Service Officer. The inspection found no apparent problems. • Staff was able to make contact with eight of Ms. Staber's neighbors by telephone regarding any concerns they may have with the issuance of a residential kennel license. One resident contacted indicated they had concerns about barking dogs in the neighborhood but agreed it was not only from Ms. Staber's dogs but from other neighborhood dogs as well. The caller was advised by a Community Service Officer as to the appropriate action to take if excessive barking should continue to be an issue. The remaining seven residents either had no opinion or no objections to the issuance of a residential kennel license for Ms. Staber. Although this application is for four dogs and one cat, it does not exceed the maximum number of six animals that can be on the property of a license residential kennel as was approved by the Council in a policy set by them on July 22, 1991. Recommended Motion: Staff recommends that the application for a residential kennel license be approved with the following stipulations: 1. That an animal control officer conduct a mid-year (six month) inspection of the interior and exterior of the property to determine continued compliance with the ordinance requirements. 2. Staff would also contact a sampling of Ms. Staber's neighbors at the mid-year point to determine if there are any problems which need to be addressed. 56-/ • 3. All°animals not individually licensed must be licensed immediately after approval of the residential kennel license. Failure to do so would result in the revocation of the residential kennel license. Basis for Recommendation: 1. It is up to the animal owner to prove that the keeping of more than two dogs or cats does not have an adverse effect on the neighborhood. This mid-year inspection and contact by staff of neighbors would provide the City with an opportunity to be assured that Ms. Staber continues to be in compliance with City ordinance and that the neighbors are not being disturbed or inconvenienced by the animals she owns. Alternative Recommendation: 1. The Council could decide to deny Ms. Staber's residential kennel license. This would mean that she would have to reduce the number of animals she currently owns from five to two. Discussion/Decision Mode: Recommendation to approve the application with noted stipulations for a residential kennel license for Marilyn Staber, 7544 Second Avenue is presented for Council consideration at this time. • Respectfully submitted, James Prosser City nager JDP:ds 5F CITY OF RICHFIELD, MINNESOTA a Council Letter No. 9 8 Agenda April 27, 1992 Issue Statement: Consideration of an application for issuance of a commercial adult- oriented service (massage) license for Karen Avery dba Kreative Hair Company located at 6625 Lyndale Avenue. Background: On March 2, 1992, the City received an application and other required documents for a commercial adult-oriented service (massage) license. The applicant has paid the required license fees. The applicant, Ms. Karen Ann Avery dba Kreative Hair Company located at"6625 Lyndale Avenue, would like to-offer therapeutic massage services to her clients. She has recently expanded her business by renting additional space and plans on using some of this space to offer clients the opportunity to receive a massage. Ms. Avery is aware of the ordinance and has indicated she will strictly adhere to those requirements. She will be subcontracting with three individuals who will be conducting the therapeutic massages. The Public Safety background investigation has been completed and • reveals the following: ? Karen Ann Avery is the sole owner of the business and oversees the day-to-day operation of the business. Ms. Avery has been in the hair and skin care business for 35 years. She has been in the City of Richfield since 1983, and for the past six years, been located in the Richfield Bank and Trust building. She has no known criminal record. ? The lease between the applicant and the property owner, Richfield State Agency, Inc., is in effect with all payments current. The property owner has submitted a letter to the City stating they are fully aware of what Ms. Avery is intending to do with her salon and they have no objections as long as it complies with City ordinances. ? A background investigation revealed Ms. Avery's credit rating to be excellent. Ms. Avery has never declared bankruptcy and has no outstanding suits pending in Federal or District Court. She appears to be a responsible business owner and states she will continue to keep the quality and standards she currently enjoys. ? Ms. Avery has supplied all documentation and information requested by the City. Ms. Avery's personal history, references, and work experience, seem to indicate nothing that would preclude her from being issued the massage license. • ? Background checks have been conducted on the three individuals who will subcontract with Ms. Avery to offer clients therapeutic massage services. They are: 5F-1 Chet Van Blaricum . Theresa Jacobson Lyla Lerseth ? Both Mr. Van Blaricum and Ms. Lerseth have completed a 166 hour massage course through the Minneapolis School of Massage located at 220 Lowry Avenue N.E. in Minneapolis. Ms. Jacobson has completed a 54 hour massage course through the same school. ? Ms. Jacobson is currently employed,by Sundial Chiropractic in Minnetonka as a massage therapist. Her employer, Dr. Suppes, was contacted and stated that Ms. Jacobson has been employed there since May 1991, and they have had no problems with Ms. Jacobson. ? References of all three applicants were contacted. They all -:stated'that,the 'individuals got along well with people, were responsible and reliable and would do well in the field of therapeutic massage. ? Criminal history checks were conducted on all three applicants revealing no criminal history. The Police Departments in the communities in which they live were contacted and found no records of calls to any of their addresses. Recommended Motion: Approve the issuance of a commercial adult-oriented service (massage) • license to Ms. Karen Avery dba Kreative Hair Company and individual massage certifibates for the three individuals listed. Basis for Recommendation: 1. The applicants have complied with all of the provisions of City codes and have paid the required fees. 2. Based upon the information supplied by each of the applicants and the investigation conducted, there appears to be no reason to deny the licenses requested. . Alternative Recommendation: 1. The Council could decide not to approve the license applications requested. This would result in Ms. Avery being unable to offer therapeutic massages at her business location. DiscussionJDecision Mode: The request for a commercial adult-oriented service (massage) license for Kreative Hair Company located at 6625 Lyndale Avenue is presented for Council consideration at this time. lly submitted, U JDP:ds James D" Prosser City alter CITY OF RICHFIELD, MINNESOTA Council Letter No. 97 • Agenda April 27,, 1992 Issue Statement: Award of contract for the 1992 sidewalk, curb and gutter repair project. Background: Repair of concrete sidewalks, and concrete curb and gutter work is performed each year as a safety precaution. The maintenance program consists of removal and replacement of deteriorated concrete sidewalks sections and curb and gutter in various areas of the City. Bids from nine contractors were opened on April 10, 1992 with the following results: Ryan Contracting, Inc. $20,774.90 Advanced Concrete, Inc. 21,502.50 West Star Curb & Concrete 22,578.00 Gunderson Bros. 25,390.00 Precision Concrete, Inc. 26,235.15 ,MN State Curb & Gutter 27,032.05 Standard Sidewalk, Inc. 21,433.00 Victor Carlson & Sons 30,391.50 Curb Masters, Inc. 34,510.00 • The adopted 1992 street maintenance budget includes $26,690 for the sidewalk, curb and gutter repair project. This includes both the contractor and City labor costs. The contracts are based upon estimated quantities. Payments will be made on actual work performed. State regulations on sales tax are not definitive. If any or all of this contract is subject to sales tax, 6.5% of $20,774.90, or approximately $1,350, is the anticipated maximum which will need to be added to the 1992 payment. The total amount paid to the contractor for this work in 1991 was $18,255.50. Recommended Motion: Approve the bid minutes/tabulation and award the 1992 sidewalk, curb and gutter repair project to Ryan Contracting, Inc. in the sum of $20,774.90. Basis of Recommendation: 1. Ryan.Contracting, Inc. submitted the lowest responsible bid. 2. Funding for this project is available through the 1992 Street Division operating budget. 3. This repair work includes steps toward meeting the Americans with Disabilities Act (ADA), enacted July 26, 1990, which requires that public entities which employ 50 or more persons • must develop an implementation plan mandating that all existing crosswalks be provided with curb cuts or ramps by January 26, 1995. 5E I Alternative Recommendation: Council may choose to reject all bids and direct staff to obtain new bids; however, the bids received are in line with the amount of work which needs to be completed and staff does not believe we could obtain a better price from any other reputable contractor. Discussion/Decision Mode: This item is scheduled for the April 27, 1992 City Council meeting. Staff is requesting approval at this time in order to facilitate timely completion of this project. Respec y submitted, James Prosser City M Tager JDP:ds Attachment 9 r? U CITY OF RICHFIELD, MINNESOTA Bid Opening ?tr.? April 10, 1992 11:00 A.M. Bid No. 92-3 • Concrete Sidewalk and Concrete Curb and Gutter Repair Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Thomas P. Ferber, City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for concrete sidewalk and concrete curb and gutter repair, bid no. 92-3, as advertised in the official newspaper on March 25, 1992. Present: Thomas Ferber, City Clerk Byron Wallace, Community Development Director Cheryl Krumholz, City Manager Representative Roxi Braa, Administrative Aide The following bids were submitted and read aloud: VENDOR ; BID ; TOTAL ; SECURITY i i West Star Curb & Concrete, Inc. ; 5% Bid Bond ; $22,578.00 Watkins, MN Advanced Concrete, Inc. ; 5% Bid Bond ; $21,502.50 Burnsville, MN ! . Curb Masters, Inc. ; 5% Bid Bond ; $34,510.00 Stillwater, MN ; Minnesota State Curb & Gutter ; 5% Bid Bond ; $27,032.05 a Apple Valley, MN ; Ryan Contracting, Inc. ; 5% Bid Bond ; $20,774.90 ; Burnsville, MN i i Standard Sidewalk, Inc. ; 5% Bid Bond ; $27,433.00 ; Lindstrom, MN Precision Concrete, Inc. ; 5% Bid Bond ; $26,235.15 ; Rogers, MN i Gunderson Bros. Cement ; 5% Bid Bond ; $25,390.00 Contractors Co. Mpls, MN Victor Carlson & Sons, Inc. ; 5% Bid Bond ; $30,391.50 Eden Prairie, MN The City Clerk announced that the bids would be tabulated and considered at the April 27, 1992 City Council Meeting. r 1 Thomas P. Ferber City Clerk . CITY OF RICHFIELD, MINNESOTA Council Letter No. 96 Agenda April 27, 1992 Issue Statement Award of contract for building construction at Jefferson Park. Background: The Capital Improvement Fund includes $400,000 for redevelopment of Jefferson Park including site and building. The building design was created through meetings with the park neighbors. On April 14, 1992, bids were received for the Jefferson Park building and arbor construction. Proposals included a base bid price and assorted alternates. Alternates are generally included to allow for greater flexibility in awarding bids should bids come in significantly higher or'lower than estimates. These alternates included: 1. Deduct metal roof and replace with asphalt shingles. 2. Deduct interior face brick and replace with paint. 3. Deduct exterior face brick and replace with stucco. 4. Add full height glazed wall tile in bathrooms. Staff recommends not accepting any of the deduct alternates. All . of the preferred surfaces have longer wear lives and less maintenance than the proposed alternates. They are also more vandal resistant. However, staff recommends accepting the add alternate of ceramic tile in the bathrooms. Tile is recommended by public health officials over the epoxy paint base. Again, tile needs far less maintenance than paint, and is a superior surface for cleaning. All of these options also add to the aesthetics of the building. The prices bid for the base and add alternate #4 are within the budgeted amount for the redevelopment project. The work done or committed to date plus the proposed contracts for site and building work total approximately $369,000. The $31,000 balance provides a contingency, tree purchase/planting and other miscellaneous improvement items. The architect, Rafferty Rafferty Tollefson Architects Inc. has verified the prices bid, contacted references and reviewed subcontractors for the apparently successful bidder, C. 0. Field Company. The architect recommends award of contract to this bidder. Recommended Motion: Accept the bid minutes/tabulation, accept alternate#4, and award a contract, including base bid and selected alternates, to C. 0. • Field Company in the amount of $160,755. 5b r' • Basis of Recommendation: 1. Redevelopment of Jefferson Park has been determined to be of merit to the Richfield community. LJ City 2. Funding for redevelopment of Jefferson Park has been included in the 1992 Capital Improvement Program. 3. C. O. Field Company submitted the lowest responsible bid for base price plus selected alternates. 4. The building work can be performed within the project funding allocation. Alternative Recommendation: 1. Do not award any contract for a building at Jefferson Park. 2. Select different alternates to be used in the award of contract. 3. Award a contract to another bidder. Discussion/Decision Mode: This item is scheduled for the April 27, 1992 Council meeting. Action is requested at this time to meet construction deadlines which would allow use of the redeveloped park beginning with the 1992/93 winter season. Respectfully submitted, Prosser JDP:ds Attachment 0 0 4 m 4 O 0 3 3 w U w tT roc [n 4-) 0 Q) +i 4) 4) 4-) > E U ? 0 N M C 4-) W 4-) U) N M w 0 ON ,4OU1-1 c E m C M 'O 0 v4 N a O d t- oo Q Z 0 N 0 E 0 0 z 44 ? U > ? O 0 a c i0 y a 4-) ° 4) -4 (?3 4.) -I b) 4.) r w 4j -r4 O ? W C 4-) Q O 0 m 0 m 0 0 0),4 N w` W 'C3 -X CL w` W m u C G. t E N O • Uc 03 i m + a d m a C la) > Q) W 4-) z S -i U .. ~ ad -ri 0 C O w •.i 10 O U 1 O N rad • C% i c 0 C U w ? O _ Q CO a) ? U U tM N x do x CA ,4 ww C . - •r C 0 0) ro U z30 z? 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LT Ct !n M M !n W 4^ M M O O O O G O O O 0 0 0 0 0 0 0 0 C) Q t0 0 6 0 0 6 < ° ° CD ° ° LLn w 0) Co w o w n G7 ?f V •7 O cf Ln V" .n .n V') vt yr .n .n to 0 0 0 0 0 0 ° 0 0 0 0 0 0 0 9 cf O m O O O (V Ln 0 o C, M 00 C) 0 0 to cf O^ O C tC Cl tD L!7 M I" Q to Q' co co r? t\ co t\ . tp n Ln fsr rn an 4..q M M an x x x x x x x x x x x x x x x o mm z 0 F W z O z O l 0 W ; u 1 O u i V it 0. W N t i 0 W z ? L) U. C ¢ Y W W ! ?g O WwV J W Y O . 5 V = i _ z N 5C CITY OF RICHFIELD, MINNESOTA Council Letter No. 95 Agenda April 27, 1992 Issue Statement: Award of contract for site redevelopment at Jefferson Park. Background: The Capital Improvement Fund includes $400,000 for redevelopment of Jefferson Park including.site and building. The site design was created through meetings with the park neighbors. On April 14, 1992, bids were received for the Jefferson Park site construction. Proposals included a base bid price and assorted alternates. The alternates are partof the original site plan that were selected to allow the greatest flexibility in awarding bids and completing the park should bids come in significantly higher or lower than estimated. In this case, the apparent low bidder was sufficiently lower than estimates to allow for the .inclusion of the alternates. These alternates included: 1. Completion of the playstructure. 2. Add two players benches, footings, and concrete pad. 3. Add tennis court fencing. 4. Plant six additional Japanese Tree Lilacs. 5. Plant two additional Norway Maples. 6. Plant nine additional Black Hills Spruce. The completion of the playstructure will allow for a greater variety of activities for different age groups and abilities. The players benches allow neighbors use of the ballfield without having to sit or place equipment and/or clothing on the grass. The additional trees allow complete landscaping of the bermed areas and the main entrance. Neighbors were very concerned about sufficient trees being included on the site. Because the prices bid are within the budgeted amount for the redevelopment project, alternates 1, 2, 3, 5, and 6 are recommended for inclusion in the contract award. Staff has recommended against alternate 4 because they prefer to use Flowering Crab Trees in place of the Japanese Tree Lilacs. City crews will purchase and install the flowering crabs. There is sufficient funding in the project to accomplish this. The work performed or committed to date plus the proposed contracts for site and building work total approximately $369,000. The $31,000 balance provides a contingency, tree purchase and planting, and other miscellaneous items for the park improvement. The architect, Barton-Aschman Associates, Inc. has verified the prices bid, contacted references, and reviewed subcontractors for the apparently successful bidder, Veit Construction Company. The architect recommends award of contract to this bidder. 5c-1 . Recommended Motion: Accept the bid minutes/tabulation; accept.alternates 1, 2, 3, 5 and 6; and award a contract, including base bid and selected alternates, to Veit Construction Company in the amount of $152,660. Basis of Recommendation: 1. Redevelopment of Jefferson Park has been determined to be of merit to the Richfield community. 2. Funding for redevelopment of Jefferson Park has been included in the 1992 Capital Improvement Program. 3. Veit Construction. Company submitted the lowest responsible bid'for'base'price plus selected alternates. 4. The site work can be performed within the project funding allocation. .Alternative Recommendation: 1. Do not award any contract for site work at Jefferson Park. 2. Select different alternates to be used in the award of contract. • 3. Award a contract to another bidder. Discussion/Decision Mode: This item is scheduled for the April 27, 1992 Council meeting. 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U U 4-) O HU U 0) -P .C M E- L) w u 56 CITY OF RICHFIELD, MINNESOTA Council Letter No. 94 Agenda April 27, 1992 Issue Statement: Policy requiring installation of curb cuts and pedestrian ramps at all crosswalks within the City as required by the Americans with Disabilities Act accessibility requirements. Background: The Americans with Disabilities Act (ADA), enacted July 26, 1990, .requires that public entities which employ 50 or more persons must develop an implementation plan mandating that all existing crosswalks be provided with curb cuts or ramps by January 26, 1995. This implementation plan must be adopted by July 26, 1992. The,'implementation plan must indicate where pedestrian ramps need to be provided and must prioritize the installations. ADA also requires that any such public entity establish a policy requiring that newly constructed sidewalk be constructed with pedestrian ramps at all crosswalks. Only 32 existing locations require the addition of pedestrian ramps and Richfield has three years to install them. The City can install the needed ramps within the annual concrete curb, gutter and sidewalk replacement program without need for additional funding. Based on requests for installation of these • ramps from disabled residents who would benefit from these installations and on current conditions of existing locations, an implementation plan has been developed. This plan, Exhibit A for the proposed resolution, should be considered a minimum schedule. If there are excess funds during any year, generally due to lower than anticipated bid prices, the City will also begin to construct ramps targeted for the next season's construction. It has been the City's practice to systematically improve pedestrian ramps through the annual budget process. It has also been the City's practice to require installation of ramps at all new crosswalks. To ensure compliance with the ADA, an official implementation plan and policy is outlined in the proposed resolution. Recommended Motion: Approve the attached resolution adopting a policy directing the construction of pedestrian/handicapped ramps at all crosswalks within the City of Richfield, Minnesota. Basis of Recommendation: 1. The adoption of both an implementation plan and a policy requiring pedestrian ramps on new projects will satisfy the requirements of the Americans with Disabilities Act. 2. Pedestrian ramps at existing locations can be installed within the time frame provided and without need for any additional funding. 5A3- f 3. It has been the City's practice to systematically improve pedestrian ramps and to require installation of ramps at all new crosswalks. Alternative Recommendation: 1. Council could modify the attached implementation plan to speed up construction of the mandated ramps. However, this could require significantly more work in one year and additional funding. The proposed plan already provides for increasing ramp construction during a year that may have sufficient funding available. 2. Council could modify the attached implementation plan to delay the construction of the mandated ramps. However, delaying the 'scheduled work could mean not meeting the January 26, 1995 deadline. Discussion/Decision Mode: This item is on the consent calendar for the April 27, 1992 City Council meeting. Respectf lly submitted, • James Prosser City pager JDP:ds Attachment 5t3-2 RESOLUTION NO. RESOLUTION ADOPTING A POLICY DIRECTING THE CONSTRUCTION OF PEDESTRIAN/HANDICAPPED RAMPS AT ALL CROSSWALKS WITHIN THE CITY OF RICHFIELD, MINNESOTA WHEREAS, the Federal Highway Administration, through the Minnesota Department of Transportation, has required that the City of Richfield provide pedestrian/handicapped ramps at all existing crosswalks by January 26, 1995; and WHEREAS, the Federal Highway Administration, through the Minnesota Department of Transportation, has required that the City of Richfield adopt a policy requiring the installation of pedestrian/handicapped ramps at all new crosswalks when they are constructed; and WHEREAS, the City of Richfield finds it advisable and necessary to provide pedestrian/handicapped ramps at all crosswalks within the City to serve the transportation needs of all Richfield residents; and WHEREAS, it is financially feasible to install pedestrian/handicapped ramps at all existing crosswalks which are not currently provided with such ramps by January 26, 1995 without need for any special funding. • NOW, THEREFORE, BE IT RESOLVED that the City of Richfield hereby officially adopts a policy directing the installation of pedestrian/handicapped ramps at all new crosswalks at the time of their construction; and BE IT FURTHER RESOLVED that the City of Richfield hereby officially directs the installation of pedestrian/handicapped ramps at all existing crosswalks that are not provided with such ramps in accordance with the attached Exhibit A, or sooner if funding allows. Adopted by the City of Council of the City of Richfield, Minnesota, this 27th day of April, 1992. ATTEST: Martin J. Kirsch Mayor is Thomas P. Ferber City Clerk 56-3 • EXHIBIT.A FOR RESOLUTION NO. CITY OF RICHFIELD, MINNESOTA Transition Plan For the Installation of Pedestrian Ramps In Compliance with the Americans With Disabilities Act Year of Construction.... 1992 66th Street at 135W 66th Street at Girard Avenue 66th Street at Humboldt Avenue 66th Street at Logan Avenue Total for Year 1992 Year of Construction .... 1993 66th 66th 66th • 66th 66th 66th Ti Street Street Street Street Street Street :)tal fo: at at at at at at r Yi Girard Avenue Humboldt Avenue Logan Avenue Knox Avenue Irving Avenue James Avenue Bar 1993 Year of Construction .... 1994 66th 66th 66th 66th 66th 66th Ti Street Street Street Street Street Street :)tal fo: at at at at at at r Y1 Irving Avenue Oliver Avenue Newton Avenue Morgan Avenue Morgan Avenue Knox Avenue Bar 1994 4 Ramps Necessary 2 Ramps North Side 2 Ramps North Side 2'Ramps North Side 10 Ramps 2 Ramps 2 Ramps 2 Ramps 2 Ramps 2 Ramps 2 Ramps 12 Ramps South Side South Side South Side North Side North Side North Side 1 Ramp South Side 2 Ramps South Side 2 Ramps South Side 2 Ramps South Side 1 Ramp North Side 2 Ramps South Side 10 Ramps 5A CITY OF RICHFIELD, MINNESOTA Council Letter No. 93 Agenda April 27, 1992 Issue Statement: Adoption of a resolution authorizing the submittal of preliminary Right-of-Way Acquisition Loan Fund (RALF) application for the purchase of property at 7644 Grand Avenue. Background: The City Council has approved the official map which calls for the upgrading of 77th Street between 135W and TH77. The upgrading will necessitate the purchase of property. At present, the timing of the construction of these improvements is uncertain; 'however,°people who own and reside in these homes must continue to make decisions about their lives. In some instances, these people must sell their home; but the pending project makes it impossible to sell. Buyers do not want to purchase uncertainty. To meet this need, the Metropolitan Council has established the Right-of-Way Acquisition Loan Fund (RALF). The fund is designed to permit cities to purchase owner-occupied dwellings when continued ownership of the property would be a hardship for the owner. The loan bears no interest A loan would be equal to the value of the real estate, plus relocation benefits minus the salvage value of the houses. The City would . pay back the loan when funding for the 77th street project became available. The process for securing a loan is generally as follows: ? After the owner of a property has listed their home for sale for a period of at least 90 days, a preliminary application is submitted to the Metropolitan Council. The attached resolution is part of the preliminary application. ? The Metropolitan Council then reviews the preliminary application. If the preliminary application is approved, negotiations for the purchase of the property may commence and a loan agreement with Metropolitan Council must be drafted. Staff has been working with the owner of the property at 7644 Grand Avenue which appears to qualify for RAL'F. The property has been listed with a realtor. The 90 day listing period has ended. Potential purchasers looked at the property but when told of the pending street project they lost interest. Recommended Motion: Adopt the attached resolution which authorizes staff to proceed with the filing of a preliminary RALF application. 5p-1. • Basis of Recommendation: -1. The City Council has approved the official map for upgrading 77th street. 2. The upgrading will require the purchase of the property. 3. The City has no funds currently available to purchase this property. 4. The Metropolitan Council operates RALF and has previously approved the purchase of six properties under the program and is now processing two additional properties. 5. The owner of the subject property appears to have an eligible hardship and has been unable to sell the.home during the 90 -day listing period. 6. The City Council during deliberations on the 77th Street project, indicated they would assist property owners in minimizing the difficulties this project imposed on them. Alternative Recommendation: 1. Refuse to authorize the application. 2. Delay action until a future date. • Discussion/Decision Mode: While the RALF program provides assistance, it does not provide immediate relief. Staff has been working with this owner since August. It will likely require an additional four to five months to complete the process. Action to adopt the resolution on April 27 would facilitate the processing. Respectfu ly submitted, James Prosser City ager JDP:ds CJ 5)+2. RESOLUTION NO. .RESOLUTION AUTHORIZING LOAN APPLICATION FOR ACQUISITION OF 77TH STREET RIGHT-OF-WAY 7644 GRAND AVENUE WHEREAS, the City of Richfield has adopted an official map for improvements to 77th Street; and WHEREAS, the improvements to 77th street necessitate the purchase of real estate including the property at 7644 Grand Avenue; and WHEREAS, City funds are presently not available for purchase of real estate; and WHEREAS, the Metropolitan Council under Minnesota Statute 473.167, Subd. 2 a. Administers the Right-of-Way Acquisition Loan Fund (RALF) to acquire properties so situated with owners who are experiencing a hardship; and WHEREAS, the Metropolitan Council has indicated that RALF monies would be made available for the purchase of "hardship . properties" along 77th Street; WHEREAS, the owner of this property may qualify for purchase under the hardship provisions of RALF. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota that the City Manager submit an application to the Metropolitan Council under the RALF program for purposes of initiating the process which may result in the acquisition of the property at 7644 Grand Avenue. . Adopted by the City Council of the City of Richfield, Minnesota this 27th day of April, 1992. Martin J. Kirsch Mayor ATTEST: Thomas P. Ferber, City Clerk 0 3 CITY OF RICHFIELD, MINNESOTA Council Letter N0.92 Agenda April 27, 1992 C? Issue Statement: Proclamation designating May 3-9 as National Drinking Water Week and May 2, 1992 as National Drinking Water Day. Background: The American Water Works Association has declared May 3-9 as National Drinking Water Week. This recognition has been nationwide for several years; however, this will be the third year Richfield has participated with a local celebration. Water personnel have planned an Open House at the Water Plant on Saturday, May 2 from 9:00 a.m. - 3:00 p.m. Several pieces of equipment will be available for the public to inspect and there will be tours of the Water Plant including the Water Interpretive Center. Recommended Motion: Approve an official proclamation by the Mayor, designating May 2, 1992 as National Drinking Water Day and May 3-9, 1992 as National Drinking Water Week in the City of Richfield. Basis of Recommendation: 1. Richfield has an outstanding water treatment plant and distribution system, and should be recognized. Alternative Recommendation: None. Discussion/Decision Mode: This item is scheduled for Community Services Director accept the proclamation. the April 27, 1992 Council meeting. Don Fondrick will be present to ly submitted, James Prosser City M ager JDP:ds Attachment 0 0 E: •;t ' - 7 y 4 JqD ?T ^?? i I vJ ! t? ? t ?c ifff/ll? - eCi .. O 1 c (? cis Z m CL CL N 'a O (DR 0) , Z ° M C.4 y. , 4- C 3 O (D •0 0) CQ CY cis Cc C C -0 a) -o • C 0 r (tS Q m O Z AD Co c m O . p L- C ° M L Q)0=4- U F- M N Y C C N . y.3 E4- 3 N - CQ??: !?Z C C o) W E C O CD C C 0 'd •W V Oi O CL -0 N C 0 +- •ca L I W !9 W M ) a) 0 -O .- C 2 U O ?? o? 0) W Q a) a) ca W 1 . -C 0) ) ?? C C LD 3 . •V C 0) 0 = 0 UMY M : ° m c (D F- M o ' ? ? E ca (D >Y O ZZ COY c w d ° . ?a a) M a) ca O n YCQO 0°°E a 0 L 3 `?- O C -0 0 U O CC (D 3 Z ' ? CD .O N ? Z% E t6 Y )a) .C .O ... 70 0-i 3 a) c We 30 LE° ° HZ Q a) m ?m Q• E C +r Ycu?°? U WOW UO E -C '0 ? ?. i- Q JZ v ?Co E( co > ,_6a) a ? a0) ?.3 07 ?rn E° ? 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