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08-02-93 agendaCITY OF RICHFIELD SPECIAL HOUSING AND REDEVELOPMENT AUTHORITY MONDAY, AUGUST 2, 1993 7100 P.M. COUNCIL CHAMBERS AGENDA CALL TO ORDER I. REVIEW OF CONCURRENT USE OF SOUTH PART OF CLOVERLEAF SITE FOR CONCRETE BATCH PLANT AND ROAD MATERIAL STORAGE AND RECYCLING AREA FOR 77TH STREET PROJECT HRA LETTER N0. 30 ADJOURNMENT AUXILIARY AIDS FOR INDIVIDUALS WITH DISABILITIES ARE AVAILABLE UPON REQUEST. REQUESTS MUST BE MADE AT LEAST 96 HOURS IN ADVANCE TO THE ADMINISTRATIVE SERVICES DIRECTOR AT 861-9702. HOUSING AND REDEVELOPMENT AUTHORITY HRA Letter No. 30 Agenda August 2, 1993 Issue Statement: Review of concurrent use of south part of Cloverleaf site for concrete batch plant and road material storage and recycling area for 77th Street Project. Background: On April 19, the HRA and City Council met concurrently. After discussion, the HRA approved the use of the Cloverleaf site by the 77th Street contractor for a concrete batch plant. Shafer Contracting Co., Inc. has been selected as the 77th Street contractor. The attached letter from Shafer relates a method of operation which would stockpile concrete and asphalt to be ground up for recycling as the new road base. In similar fashion, top soil would be stockpiled for later utilization along 77th Street. Based on the discussions at the April 19 meeting, the major points of an agreement with Shafer are: • permission to utilize the site for a batch plant and if acceptable to the HRA the recycling of top soil asphalt and concrete only as it relates to the 77th Street Project; • before the batch plant may become operational, a portion of the screenwall adjacent to the apartments on Emerson Avenue must be constructed; • if the batch plant won't be used for any 15 day consecutive period, it must be removed; • all operations on the Cloverleaf site must conform with the noise ordinance; • site taken "as is"; • HRA held harmless if there is a discharge of any hazardous waste and contractor must remove; • site to be restored to prior condition, $50,000 performance bond to be provided; • insurance in the minimum amount of $1 million for public liability and a like amount for property damage; • HRA indemnified and held harmless from any claims resulting from use of site; • operation must be conducted safely, liens against property not permitted; s agreement is for one year and may be extended, in writing, for additional period and it may also be terminated immediately for any significant breach of the agreement or by 90 day written notice for any other reason. Recommended Motion: Direct staff to include storage and recycling of road materials in the agreement with the 77 Street contractor for the use of the south part of the Cloverleaf site. Basis of Recommendation: 1. Recycling helps to minimize costs. 2. The temporary storage of recyclable material can help to reduce noise transmitted to adjoining property. 3. Storage at other locations would be more disruptive to the neighbors and benefits of noise reduction lost. Alternative Recommendation: 1. Do not approve use of site for recycling. 2. Delay action. Discussion/Decision Mode: A very early activity will be the removal of asphalt and concrete. A site must be identified now as construction will begin in days. Resp t lly submitted, Jame Prosser Exec t ve Director JDP:ds ~~~~ SHAPER, MINNESOTA 55074 July 23, 1993 Mr. Gary Orlich BRW, Inc. 700 Third Street South Minneapolis, Minnesota 55415 Re: S.P. 157-108-10 City of Richfield - 77th Street Dear Mr. Orlich: We are set to begin construction on this project. Among the first operations will be salvaging topsoil for reuse in the final construction stages and the removal of existing curb, gutter, sidewalk and pavement which we will salvage and recycle for use as aggregate base. We need to stockpile these materials, and we have several choices. One would be to utilize the project right-of-way. The disadvantages of this are that it will, to some extent, be in the way for construction, and also it will be in close proximity to businesses and houses, and the recycling would affect the residents more than the use of a more remote location. I would propose that a better site for this stockpiling/recycling would be the HRA property known as the Cloverleaf site. It is more removed from City residents, and the closest property is the apartment complex which is some distance away. We would arrange the stockpiles such that they would form a noise mound barrier which will further minimize the effect of this construc- tion activity. The cement batch plant would also be located on the property during the fall concrete paving. During the concrete work, we would also use material stockpiling to .act as noise mounds. Our operations will be in accordance with all City. codes and regulations, as well as the guidelines of the various State and Federal agencies on noise and pollution. We will control-dust by the use of water trucks. We will leave the site in as good or better condition than exists today. This includes respreading of top- soil, seeding and mulching. We would propose to furnish a surety bond in the. amount of $50,000 to guarantee our restoration. of the site.