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6-28-93 agendaCITY OF RICHFIELD, MINNESOTA MONDAY, JUNE 28, 1993 SPECIAL CITY COUNCIL STUDY SESSION 6:00 P.M. COUNCIL CHAMBERS CALL TO ORDER I. PRESENTATION OF 1992 COMPREHENSIVE ANNUAL FINANCIAL REPORT STUDY SESSION LETTER NO. 18 ADJOURNMENT REGULAR CITY COUNCIL MEETING . 7:00 P.M. COUNCIL CHAMBERS AGENDA CALL TO ORDER PLEDGE OF ALLEGIANCE INTRODUCTORY PROCEEDINGS APPROVAL OF MINUTES OF THE REGULAR CITY COUNCIL MEETING OF JUNE 14, 1993 PRESENTATIONS 1. OPPORTUNITY FOR PERSONS TO ADDRESS THE COUNCIL ON ITEMS NOT LISTED ON THE AGENDA 2. PRESENTATION OF THANK YOU PLAQUE TO VFW RECOGNIZING DONATION COUNCIL LETTER NO. 179 3. PRESENTATION OF AWARD OF MERIT TO THE CITY OF RICHFIELD IN AUDIOVISUAL PRODUCTION CATEGORY OF 13TH CITY HALL PUBLIC INFORMATION AWARDS COMPETITION SPONSORED BY CITY HALL DIGEST COUNCIL LETTER NO. 180 AGENDA APPROVAL 4. COUNCIL APPROVAL OF AGENDA CONSENT CALENDAR NOTE: CONSENT CALENDAR CONTAINS SEVERAL SEPARATE ITEMS WHICH ARE ACTED UPON BY THE CITY COUNCIL IN ONE MOTION. ONCE THE CONSENT CALENDAR HAS BEEN APPROVED, THE INDIVIDUAL ITEMS AND RECOMMENDED ACTIONS HAVE ALSO BEEN APPROVED. NO FURTHER COUNCIL ACTION IS NECESSARY. HOWEVER, ANY COUNCIL MEMBER MAY REQUEST THAT AN ITEM BE REMOVED FROM THE CONSENT CALENDAR AND PLACED ON THE REGULAR AGENDA FOR COUNCIL DISCUSSION AND ACTION. ALL ITEMS LISTED ON THE CONSENT CALENDAR ARE RECOMMENDED FOR APPROVAL. 5A. CONSIDERATION OF APPROVAL OF RESOLUTION ESTABLISHING JUST COMPENSATION AND AUTHORIZING PURCHASE OF 7643-45 PORTLAND AVENUE, 608-10 EAST 77TH STREET AND 7642-44 OAKLAND AVENUE C.L. 181 B. CONSIDERATION OF PURCHASE IN EXCESS OF $5,000 FOR ONE 400 AMP AUTOMATIC SWITCH COMPANY (ASCO) TRANSFER SWITCH AT WATER PLANT FROM NORTHLAND ELECTRIC COMPANY IN AMOUNT OF $7,170 C.L. 182 C. CONSIDERATION OF RESOLUTION SUPPORTING CONTINUING COOPERATION BETWEEN RICHFIELD AND BLOOMINGTON ON TRAFFIC RELATED MATTERS AND SUPPORTING BLOOMINGTON'S INTERMODAL SURFACE TRANSPORTATION EFFICIENCY ACT (ISTEA) APPLICATION FOR TRAFFIC RELATED IMPROVEMENTS C.L. 183 D. CONSIDERATION OF APPROVAL OF REQUEST BY MINNEAPOLIS-RICHFIELD AMERICAN LEGION POST 435 FOR FEE WAIVED, TEMPORARY ON-SALE NON- INTOXICATING MALT LIQUOR LICENSE FOR JULY 4, 1993 C.L. 184 E. CONSIDERATION OF APPROVAL OF APPLICATION FOR RENEWAL OF RESIDENTIAL KENNEL LICENSE, 7232 11TH AVENUE; 4 DOGS C.L. 185 F. ESTIMATE #4 PAYMENT FOR GARAGE MAINTENANCE MODIFICATION; CM CONSTRUCTION COMPANY, INC.; $5,770.60 G. ESTIMATE #4 PAYMENT FOR SITE CONSTRUCTION AT JEFFERSON PARK; VEIT & COMPANY, INC.; $13,755.74 PUBLIC HEARINGS 6. PUBLIC HEARING AND CONSIDERATION OF SECOND READING OF INTERIM ORDINANCE PROVIDING A MORATORIUM ON ESTABLISHING NEW PARKING AREAS IN FRONT YARDS FOR SINGLE AND TWO FAMILY DWELLINGS COUNCIL LETTER NO. 186 7. CONSIDERATION OF APPLICATION FOR NEW RESIDENTIAL KENNEL LICENSE; 7315 THOMAS AVENUE; 4 CATS • COUNCIL LETTER NO. 187 RESOLUTION 8. CONSIDERATION OF RESOLUTION AUTHORIZING EXPENDITURE OF $40,000 OF RICHFIELD'S MUNICIPAL STATE AID FUNDS FOR A STUDY OF TRAFFIC RELATED PROBLEMS ON 76TH STREET WEST OF I-35W AND APPROVAL TO ISSUE A REQUEST FOR PROPOSAL TO PERFORM THE STUDY COUNCIL LETTER NO. 188 PROPOSED ORDINANCE 9. CONSIDERATION OF RESOLUTION AUTHORIZING ACQUISITION OF 6310 15TH AND 7112 FIRST AVENUES TO ALLOW HRA TO PROCEED WITH NEW SINGLE. FAMILY CONSTRUCTION PROJECTS AND FIRST READING OF TRANSITORY ORDINANCES AUTHORIZING SALE OF PROPERTIES TO HRA COUNCIL LETTER NO. 189 ADMINISTRATIVE REPORTS & OTHER BUSINESS 10. CONSIDERATION OF ACCEPTANCE OF CITY OF RICHFIELD COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDED DECEMBER 31, 1992 COUNCIL LETTER NO. 190 • 11. CONSIDERATION OF WHETHER TO HOLD A CITY COUNCIL STUDY SESSION ON JULY 5, 1993 COUNCIL LETTER NO. 191 12. CONSIDERATION OF REQUEST BY FRED BABCOCK V.F.W. POST 5555 FOR FEE WAIVED, TEMPORARY ON-SALE NON-INTOXICATING MALT LIQUOR LICENSE FOR JULY 3, 1993 0 COUNCIL LETTER NO. 192 13. CONSIDERATION OF AMENDMENT TO CITY MANAGER'S EMPLOYMENT AGREEMENT WITH THE CITY OF RICHFIELD REGARDING AUTOMOBILE USE COUNCIL LETTER NO. 193 14. CONSIDERATION OF RICHFIELD PUBLIC SCHOOLS CONTRACT WITH THE CITY FOR A FULL TIME POLICE JUVENILE OFFICER TO WORK AT JUNIOR AND SENIOR HIGH SCHOOLS COUNCIL LETTER NO. 194 15. CONSIDERATION OF AWARD OF CONTRACTS FOR ELECTRICAL SERVICE EQUIPMENT FOR WATER PLANT PROJECT TO: ? GRAYBAR ELECTRIC COMPANY FOR MAIN SERVICE ENTRANCE, SWITCHBOARD AND DISTRIBUTION EQUIPMENT IN AMOUNT OF $84,800 ? ELECTRO MECHANICAL INDUSTRIES FOR MAIN SWITCHBOARD AND DISTRIBUTION EQUIPMENT AS SPECIFIED FOR PUMP HOUSE #5 IN AMOUNT OF $12,100 ? GRAYBAR ELECTRIC COMPANY FOR SOLID STATE MOTOR STARTERS AS SPECIFIED IN AMOUNT OF $21,150 ? SY/COM FOR SUPERVISORY CONTROL SYSTEM TELEMETRY AS SPECIFIED IN AMOUNT OF $47,511 • COUNCIL LETTER NO. 195 16. CONSIDERATION OF BID/MINUTES TABULATION AND AWARD OF CONTRACT FOR GENERAL CONSTRUCTION OF WATER SOFTENING BASINS FOR WATER PLANT PROJECT TO BOR-SON CONSTRUCTION, INC. IN AMOUNT OF $1,942,029 COUNCIL LETTER NO. 196 17. CONSIDERATION OF PAYMENT OF LOCAL SHARE OF 77TH STREET IMPROVEMENT PROJECT CONTRACT COUNCIL LETTER NO. 197 18. AIRPORT STATUS REPORT 19. LEGISLATIVE REPORT AIRPORT BUSINESS CORRESPONDENCE COUNCIL CHOICE 20. COUNCIL DISCUSSION ITEMS 21. CLAIMS AND PAYROLLS ADJOURNMENT Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the Administrative Services Director at 861-9702. i //? CITY OF RICHFIELD, MINNESOTA Council Letter No. 197 Agenda June 28, 1993 Issue Statement: Approval of payment of the local share of 77th Street Improvement Project contract. Background: On June 14, 1993, the City Council reviewed the bid opening for the 77th Street Phase I construction contract and recommended the contract be awarded to Shafer Construction Company, Inc. for $6,877,149.96. The City Council action also included approval for payment of up to $106,109.50 from the water utility for the local share of the costs for improvements in the water system. In addition, the City is also responsible for 5% of the remaining construction costs which amount to $338,552.02 using the City's Municipal State Aid (MSA) street funds. However, the Minnesota Department of Transportation (MnDOT) will give the City credit for funds the City has already spent on the 77th Street Project. Therefore, MnDOT will provide the 5% City share of the construction project. Since the June 14, 1993 Council meeting, City staff has become aware of more recent local share expenditures required for the project from MnDOT. It was also discovered that a local share contribution of $28,000 from the sanitary sewer fund for chimney seals and sewer pipe and $4,000 in the streets fund for street posts and street signs was inadvertently omitted from the Council Letter of June 14, 1993. The City must provide an estimated $150,000 in City funds for improvements not eligible for state and federal highway funding. A breakdown of the total local share contribution for the project is as follows: Water Utility Improvements $118,000 Sanitary Sewer Seals and Pipe $ 28,000 Streets Fund for Posts and Signs $ 4,000 In addition, the 5% MSA share of construction costs which will be provided by MnDOT remains the same. Recommended Motion: Approve payment of up to $118,000 from the water utility fund, up to $28,000 from the sanitary sewer fund and up to $4,000 from the streets fund for the local share of the costs for improvements included in Phase I of the 77th Street construction project that are not eligible for state and federal highway funds. Basis of Recommendation: 19 1. The City is responsible for the local share of the 77th Street improvements that are not eligible for state and federal highway funds. / .11) -/ • C? 2. The local share of the project is estimated at $150,000 and City Council authorization for payment is necessary. 3. The City Council action of June 14, 1993 only provides authorization for $106,109.50 for local share payment. Alternative Recommendation: 1. The City Council could request further information concerning these local share costs. Discussion/Decision Mode: Timing of this authorization complexity of this project. local share authorization is Council meeting in order to provide MnDOT with appropria basis. is important due to the scheduling City Council consideration of this requested at the June 28, 1993 City keep the project on schedule and to to local share costs on a timely Respectfully submitted, &es. Prosser City Manager JDP:cak 0 . CITY OF RICHFIELD, MINNESOTA Council Letter No. 196 Agenda June 28, 1993 Issue Statement: Award of contract for the building remodeling and equipment installation for Water Plant renovation and well house generators. Background: Bids were received on May 27, 1993 for of the Water Plant renovation project; building and well houses to accommodate results are as follows: Contractor Bor-Son Construction, Inc. Sheehy Construction, Inc. the single largest portion i.e., the remodeling of the new equipment. The Base Bid $1,942,029 $2,059,220 The base bid includes seven components: 1) reactor/clarifier modifications, 2) south entry addition, 3) conference/training room addition, 4) landscaping, 5) brick allowance, 6) Well House No. 2 addition and generator installation, and 7) Well House No. 5 addition and generator installation. Project costs to date, either obligated or estimated, are as follows: Equipment (Packages #1 and #2) $1,222,128 Remodel/equipment install (Package #3: Bor-Son bid) 1,942,029 Electrical contract (estimate-to be bid this summer) 150,000 (also includes transfer switch for use on generators) Engineering (consultant and in-house) 300,000 Contingency 85,843 Total $3,700,000 The $3,305,000 project budget, identified in the 1992 and 1993 Capital Improvement Budgets, is $395,000 below the amount obligated or estimated to date as noted above. The attached letter from OSM identifies two reasons the bid is higher than the $1,500,000 identified in the concept design and feasibility report of January 1992. ? First, poor soils (former Legion Lake bottom) require pilings be installed inside the building. This work is more costly and difficult. ? Second, the work must be done while the Plant is in operation. It should also be noted the initial January 1992 estimate did not include the conference/training room. A conference/training room can also be used as part of the water interpretive center. f6-1 The January 1992 estimate of $1,500,000 was then examined by an • independent contract estimator. This estimator concluded that "the preliminary cost estimate may have been low as a result of the complexity and high cost construction means ultimately found to be necessary on this project. It is unlikely that an accurate preliminary cost would have been able to be ascertained on this project prior to bidding the project out." The independent cost estimate was $1,918,330. Based on this estimated package cost figure, the low bid exceeds estimate by 1.24% or $23,699. Attention was also directed to the apparent low bidder. The consultant engineers for the project, Orr-Schelen-Mayeron and Associates, Inc. (OSM), reviewed the bid with Bor-Son Construction, Inc. (Bor-Son). Bor-Son is an experienced general contractor. OSM has had experience with Bor-Son in a water treatment plant renovation in St. Cloud and recommends award to Bor-Son Construction, Inc. Recommended Motion: Approve the bid/minutes tabulation and award a contract to Bor-Son Construction, Inc. in the amount of $1,942,029 for the general construction of the water softening basins for the Water Plant project. Basis of Recommendation: 1. The project for such capital improvements at the Water Plant is included in the Adopted 1993 Budget. The Revised 1993 Capital Budget will reflect the adjusted project amount. There is sufficient funding in the water utility to afford the increased project amount. 2. Bor-Son Construction, Inc. submitted the low bid and is considered to be responsive and reasonable. The consultant has recommended award of contract to this bidder. 3. During the course of construction, attention will be paid as always to unit prices and quantities as well as to other factors which may reduce the contract amount. Alternative Recommendation: 1. Award a contract to other than the recommended bidder; however, this would be additional cost for the project and neither staff nor the consultant have verified the responsiveness and responsibility of the other bidder. 2. Reject bids and authorize readvertising for bids. This was one suggestion of the independent cost estimator. This suggestion was with the proviso that the "City must assure itself of receiving a minimum of four bids and ideally six in this instance." However, staff discussions with other plan holders indicate it is unlikely that other contractors would submit bids. There is also the possibility that, because the two bids which were received May 27, 1993 are now public, new bids could be higher. It is also possible the two contractors submitting bids May 27, 1993 may choose to not bid again. 16 -C) . 3. Do not include one or more of the component parts of the base bid in an award of contract to Bor-Son Construction, Inc. The components which could possibly be eliminated are the south entry addition, the conference/training room addition, landscaping and/or the brick allownace. However, the public is becoming more aware of the Water Plant facility and making greater use of it. These components of the base bid are directed toward increased public relations and/or economic efficiency. Discussion/Decision Mode: This item is scheduled for the June 28, 1993 Council meeting. Action is requested at this time to facilitate timely construction of the improvement and installation of the equipment provided in these contracts. Res, p ct lly submitted, Jam s Prosser Cit anager JDP:ds Attachments 0 1] 1] 0 June 4, 1993 Mr. Mike Eastling, P.E. City of Richfield 6700 Portland Avenue South Richfield, MN 55423 Re: Water Treatment Plant Modifications Bid Review and Recommendation City Project No. 703-1592 OSM Project No. 4974.00 Dear Mike: 300 Park Place Center 5775 Wayzata Boulevard Minneapolis, MN 55416-1228 612-595-5775 1-800-753-5775 FAX 595-5774 Engineers Architects Planners Surveyors We have reviewed the bids received for the Water Treatment Plant Modifications referenced above. Two bids were received for this project. The apparent low bidder was Bor-Son Construction, Inc. of Bloomington, MN with a total project bid amount of $1,942,029. The second bidder was Sheehy Construction Co., Inc. of St. Paul; MN with a total project bid amount of $2,059,220. Budget estimates for the work proposed in this bid package were projected at $1,500,000. This budget estimate was prepared during the pre-design phase for budgeting purposes. These estimates were not updated, as the general scope of the work did not change significantly. The nature of the work was highly unusual and difficult, due to the remodeling of the existing facility while continuing to provide treatment. The speculative nature of the work makes accurate cost estimating difficult. In reviewing the bid values submitted by Bor-Son, it appears that the bid price supplied by Bor-Son is a reasonable price for accomplishing the planned work. This is further verified by the relative closeness of the two bids, which were within 6% of each other. Upon review of the bids, two areas were identified as being responsible for the bids coming in over the design report estimates. In designing the modifications within the existing building, a significant amount of difficult concrete construction was required to construct the new floor area. This was required due to the poor soil conditions in the vicinity of the water treatment plant, and was compounded by the design difficulties encountered in dealing with existing structural limitations. These conditions resulted in approximately $200,000 to $300,000 of additional cost to the project. A second factor identified in the review process is the difficult nature of this type of work. Construction costs involving the rehabilitation and remodeling of existing structures are difficult to estimate, due to the large number of unknown conditions which may be encountered. Thus, the original budget estimate may have underestimated the contractors' level of uncertainty on the project, resulting in a bid above the estimated budget. Schelen °n Mayeron & Associates, inc. Equal Opportunity Employer /?-Y Mr. Mike Eastling, P.E. City of Richfield June 4, 1993 Page 2 Upon completion of our detailed review of the project bids, we feel that the price bid is reasonable for the planned work. It is our recommendation that the City award the contract to Bor-Son, Inc. Bor-Son, Inc. is experienced in this type of work. Currently, Bor-Son, Inc. is constructing the water treatment plant for St. Cloud, MN. This facility, in which OSM participated in the engineering and construction phases, is a rehabilitation of an existing lime softening treatment facility. From our experience with Bor-Son, they are exceptionally capable of this and type of work, and have worked to meet the needs of their client. If you have any further questions, please call me at 595-5607. Sincerely, • ORR-SCHELEN-MAYERON & ASSOCIATES, INC. Jon D. Peterson, P.E. Project Manager /run 0 /? 3 E CITY OF RICHFIELD, MINNESOTA Bid Opening May 27, 1993 10:00 A.M. Richfield Water Treatment Plant Modification Bid No. 93-13, City Project 703-1592 Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Thomas P. Ferber, City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for Richfield water treatment plant modification, bid no. 93-13, as advertised in the official newspaper on May 5, 1993. Present: Thomas Ferber, City Clerk Tom Foley, Community Services Representative Cheryl Krumholz, City Manager Representative John Thom, Utility Superintendent C1 The following bids were submitted and read aloud: VENDOR Bor-Son Co. Mpls. BID SECURITY 5% Bid Bond TOTAL 1$1,942,029.00; Sheehy Construction Co. Inc. St. Paul i 5% Bid Bond i 1$2,059,220.00; The City Clerk announced that the bids would be tabulated and considered at the June 28, 1993 City Council Meeting. Thomas P. Ferber City Clerk . 0 /5 • CITY OF RICHFIELD, MINNESOTA Council Letter No. 195 Agenda June 28, 1993 Issue Statement: Award of contracts for electrical service equipment for the Water Plant project. Background: The 1992 Capital Budget and adopted 1993 Capital Budget include $3,305,000,in water utility funds for expanding water softening capabilities by constructing two side-by-side units using existing space at the Water Plant and for emergency well generators. The second of three bidding procedures related to the above referenced projects took place on May 27, 1993. Four contracts are under consideration as part of this bidding procedure. A copy of the bid minutes/tabulation is attached. Three bids were submitted for the main service entrance, switch board and distribution equipment at the Water Plant. It is the opinion of the consultant the apparent low bidder, Graybar Electric Company of Burnsville, Minnesota, submitted a bid which includes all specified items and that Graybar Electric Company is a responsible bidder. Three bids were submitted for the main switchboard and distribution equipment at Pump House #5. It is the opinion of the consultant the apparent low bidder, Electro Mechanical Industries of Golden Valley, Minnesota, will provide the main switchboard and distribution equipment as specified and that Electro Mechanical Industries is a responsible bidder. Three bids were submitted for solid state motor starters at Well Houses 1, 2, 4 and 6. It is the opinion of the consultant the apparent low bidder, Graybar Electric Company of Burnsville, Minnesota, will provide the equipment as specified, and that Graybar Electric Company is a responsible bidder. One bid was submitted for the supervisory control system telemetry. The bidder, Sy/Com of Richfield, Minnesota, will provide the equipment as specified and that Sy/Com is a responsible bidder. Recommended Motion: 1. Accept the bid minutes/tabulation. 2. Award a contract to Graybar Electric Company in the amount of $84,800 for the main service entrance, switchboard and distribution equipment at the Water Plant. • 3. Award a contract to Electro Mechanical Industries in the amount of $12,100 for furnishing of the main switchboard and distribution equipment as specified for Pump House #5. 4. Award a contract to Graybar Electric Company in the amount of $21,150 for the solid state motor starters as specified. 5. Award a contract to Sy/Com in the amount of $49,911, minus $2,400 for trade in of existing equipment, for a total of $47,511 for the supervisory control system telemetry as specified. Basis of Recommendation: 1. Funding for such capital improvements at the Water Plant is included in the adopted 1993 budget. 2. The low bids submitted for this portion of the project were within the estimated amount. 3. Bidders submitting the low bids are considered to be responsive and reasonable. The consultant has recommended award of contracts to the bidders named in the recommended motion. Alternative Recommendation: 1. Award contracts to other than the recommended bidders. However, this would be additional cost for the project and neither the staff nor the consultant have verified the responsiveness and responsibility of the other bidders. 2. Award only some of the four contracts outlined in this letter. It should be noted that this is the second of three bidding packages for the total project. Discussion/Decision Mode: This item is scheduled for the June 28, 1993 Council meeting. Action is requested at this time to facilitate timely delivery of the equipment provided in these contracts. Resp ully submitted, Ja D. Prosser Ci Manager JDP:ds Attachment 0 CITY OF RICHFIELD, MINNESOTA Bid Opening May 27, 1993 10:30 A.M. Equipment Procurement Package No. 2 Richfield Water Treatment Plant, Bid No. 93-12 Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Thomas P. Ferber, City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for equipment procurement package no. 2 Richfield water treatment plant, bid no. 93-12, as advertised in the official newspaper on May 5, 1993. Present: Thomas Ferber, City Clerk Tom Foley, Community Services Representative Cheryl Krumholz, City Manager Representative The following bids were submitted and read aloud: BID ; TOTAL ; VENDOR .1 ' ' SECURITY CONTRACT NO. 1: MAIN SERVICE ENTRANCE, SWITCHBOARD AND ; DISTRIBUTION EQUIPMENT 4 Waldor Pump & Equip Co. Mpls. ; Cashiers ; $131,634.00 ; Check Graybar Electric Co., Inc. Mpls.; 5% Bond ; $ 84,800.00 ; Electra Mechanical Ind. ; 5% Bond ; $112,000.00 ; Golden Valley CONTRACT NO. 2: MAIN SWITCHBOARD AND DISTRIBUTION EQUIPMENT AT; ' PUMP HOUSE NO. 5 - SECTION 164427 ' Waldor Pump & Equip Co. Mpls. ; Cashiers 49,416.00 ; Check Graybar Electric Co., Inc. Mpls. ; 5% Bond 28,910.00 ; Electro-Mechanical Ind. ; 5% Bond 12,100.00 ; Golden Valley CONTRACT NO. 3: SOLID STATE MOTOR STARTERS AT WELL HOUSES NO. ; 1, 2, 4, AND 6 - SECTION 16481 Waldor Pump & Equip Co. Mpls. ; Cashiers ; $ 32,163.00 ; Check Graybar Electric Co., Inc. Mpls. ; 5$ Bond 21,150.00 ; I l L Electro-Mechanical Ind. ; 5% Bond ; $ 33,000.00 ; Golden Valley ; CONTRACT NO. 4: SUPERVISORY CONTROL SYSTEM TELEMETRY - SECTION 16900 Sy-Com Richfield ; Cashiers ; $ 49,911.00 ; Check ;. i • The City Clerk announced that the bids would be tabulated and considered at the June 28, 1993 City Council Meeting. Thomas P. Ferber City Clerk l? CITY OF RICHFIELD, MINNESOTA Council Letter No. 194 Agenda June 28, 1993 Issue Statement: The Richfield Public Schools is proposing to contract with the City for a full-time Police Juvenile Officer to work with them at the Junior and Senior High Schools. Background: A number of years ago, the City provided at least one full-time Police Officer to the school system to work on juvenile crime and other related problems. As retirements occurred in the Police Division, this concept was abandoned in favor of a non-sworn Youth Resource Specialist (YRS). While this concept has proven valuable, its focus is on social skills, prevention, education and non-criminal matters. The Juvenile Officer program will focus on more police relations with students and criminal investigations involving juveniles. It will not get involved in enforcing school rules. The Officer selected will be an employee of the City and will be under the direction and supervision of the Public Safety.Department. This concept is made possible'by special legislation enacted a . year ago which allows the school districts to levy one dollar per resident of the district for programs like this. In fact, it can only be used for this type of program. The district anticipates an income of about $41,000. This amount should cover the majority of the costs estimated at $45,000 annually. Public Safety can absorb the remainder. The legislation does require a contract with the school district for this purpose. The School Board approved the contract at their last meeting. The position used for this would be one of the two frozen Police Officer positions that have been left unfilled for the past 18 months. Recommended Motion: Approve the contract for the Juvenile Officer position and authorize the City Manager to sign the contract. Basis of Recommendation: 1. The City and school district and, ultimately, the children of the community will benefit by having this person work more directly with problem students. The person will be highly specialized in juvenile law. This will result in improved handling of juvenile criminal cases. • 2. Public Safety currently handles about 670 juvenile cases per year. The school district anticipates an increased lq--I . enrollment in grades 7-12 by about 21% in the next five years. 3. The assignment of a Juvenile Officer will improve Police relations with school faculty, parents and, of course, students. The purpose will also focus on prevention as well. Alternative Recommendation: 1. Do not approve the contract. The school district cannot use the funds for anything else. They could contract with another law enforcement agency in their district such as the Hennepin County Sheriff. Discussion/Decision Mode: Staff recommends the Council approve the contract with the Richfield School District for a Juvenile Officer and authorize the City Manager to sign on behalf of the City. . lly submitted, Jam$/D. Prosser Cit anaaer Is JDP:cak 0 RICHFIELD PUBLIC SCHOOLS CONTRACT FOR SERVICES This is a contract between Richfield Public Schools District 280 and the City of Richfield, Department of Public Safety for the services of a Juvenile Investigator/School Liaison Officer for the 1993-94 school year. Compensation of $41,893 per year shall be paid to the City in monthly checks of $3,491.08 starting on July 1, 1993 and ending on June 30, 1994. INTRODUCTION The primary duty of the proposed Juvenile Investigator/School Liaison Officer will be to investigate juvenile criminal activity. The officer will not be responsible for enforcing school rules or for school security. Most juvenile cases will be handled by this officer. Law enforcement education, crime and drug abuse prevention, and safety programs will continue to be handled by Community Resource Officers and the Youth Resource Specialist. Although the Juvenile Investigator/School Liaison Officer will operate out of an office at the school, the person will be an employee of the City and work under City and Public Safety policies and procedures. DESCRIPTION OF SERVICES The services to be provided by the Juvenile Investigator/School Liaison Officer are the following: 1. Promote the safety and welfare of students by working with the administrators and staff of the District's Junior and Senior High Schools in the prevention of delinquency and the investigation of criminal or delinquent conduct. 2. Encourage positive attitudes toward the law, law enforcement and the responsible exercise of authority. 3. Act to deter crime, delinquency, child abuse and neglect and assist school administration in determining the proper course of action when physical violence, disorder, or similar problems involving the school population arise. 4. Maintain awareness of all investigations or interrogations being done in the . schools, and when necessary, assist other officers in the performance of their duties. • 14-3 Juvenile Investigator/School Liaison Officer Contract Page 2 5. Perform investigations of incidents occurring in the schools, and make proper referrals of petitions to court as serious matters may require. 6. Advise school administration on matters relating to school building security and occupant safety. 7. Perform other duties and assume other responsibilities as may be agreed to between the Superintendent of Schools and the City Manager. 8. To the extent possible and consistent with other responsibilities, the police liaison officer will wear appropriate civilian attire while working in the public schools. 0 DISTRICT REPRESENTATIVE The performance of this contract shall be supervised by the Superintendent of Schools and the City Manager. EVALUATION An evaluation of the program will be completed quarterly by the secondary principals and the Director of Public Safety. E ITERNIINATION i This contract may be canceled by either party at any time, with or without cause, upon a 30-day written notice. Lowell D. Larson Superintendent of Schools Richfield Public Schools District 280 7001 Harriet Avenue South Richfield MN 55423 Jim Prosser City Manager City of Richfield 6700 Portland Avenue South Richfield MN 55423 zc?' -ice -5? 3 Date Date )3 CITY OF RICHFIELD, MINNESOTA Council Letter No. 193 Agenda June 28, 1993 Issue Statement: Consideration of an amendment to the City Manager's Employment Agreement with the City of Richfield regarding automobile use. Background: During the past legislative session, a bill was passed which restricts the use of City-owned vehicles for private purposes including use of the car to and from home and work. Because of exemptions provided, including a blanket exemption for Public Safety vehicles, this bill apparently only impacts the City Manager. Under the terms of an initial Employment Agreement with the City of Richfield, the City Manager has been provided with exclusive and unrestricted use of an automobile supplied by the City. The cost of providing this benefit is approximately $3,400 per year. The cost to replace this benefit with a non-owned City vehicle is estimated at $6,800 per year including vehicle lease cost, insurance, gasoline, miscellaneous maintenance and registration. The reasons for the difference in cost include higher individual insurance costs and higher lease cost. • It is necessary for the Council to amend the City Manager's Employment Agreement as a result of this change. Recommended Motion: The City Council should determine what type of car allowance, if any, should be provided to the City Manager. Basis of Recommendation: 1. The City Manager's Employment Agreement is now inconsistent with the state law. Alternative Recommendation: 1. The Council has a number of alternatives to consider including not providing any replacement to providing a car allowance. The current car allowance provided to other City employees is $200 per month. Discussion/Decision Mode: This matter will be presented for Council discussion at the meeting of June 28. It is necessary for the Council to take action on a timely basis since the state law takes effect August 1. Res f lly submitted, Jam D. Prosser Cit Manager JDP:ds /a . CITY OF RICHFIELD, MINNESOTA Council Letter No. 192 Agenda June 28, 1993 Issue Statement: Request by Fred •Babcock V.F.W. Post 5555 for a temporary on-sale non-intoxicating malt liquor license for July 3, 1993. Background: On June 14, 1993, Fred Babcock V.F.W. Post 5555 submitted a request for a temporary license to serve non-intoxicating malt liquor (3.2 beer) on July 3 from 5 p.m. to 12 midnight. They are requesting that any fee be waived. This request is in conjunction with the Richfield Fourth of July Celebration and has been organized by the Fourth of July Committee. Their plans include an open house and community dance outside on their property and they would like to serve refreshments, including beer. Recommended Motion: Approve a fee waived, temporary license for July 3, 1993 with the stipulations that the sale of 3.2 beer cease no later than 11 p.m., and that the applicant submit proof of liquor liability insurance coverage for the outside property on which the beer will be served and consumed. • Basis of Recommendation: 1. The applicant has complied with the City codes pertaining to a temporary on-sale beer license. 2. The applicant has supplied the additional liquor liability insurance coverage. 3. The City has previously issued temporary on-sale beer licenses in conjunction with the Fourth of July Celebration. 4. An 11 p.m. closing time appears appropriate for this activity. Alternative Recommendation: 1. The Council could decide to deny the request. The Public Safety Department has not found any basis for a denial. In addition, the Council has previously granted temporary on- sale beer licenses in conjunction with the Fourth of July Celebration. 2. The City has received a complaint from a neighbor last year regarding this activity. The City will request that the V.F.W. and the neighbor address the neighbor's concern before this year's activities. is-1 'Discussion/Decision Mode: The request for the temporary non-intoxicating malt liquor license has been placed on the June 28 City Council agenda. • JDP:cak Jame . Prosser City nager Respect-fully submitted, 9 4 i • 0 June 18, 1993 Warren Nilsson 6816 Garfield Avenue South Richfield, MN 55423 Mr. Jim Prosser City of Richfield 6700 Portland Avenue South Richfield, MN 55423 Dear Mr. Prosser: Mayor ?. Aft $ve- Council Comm: Dev: Atty. Comm. Svc. CM Uq. Dir. -----/ / Clerk ..?..• ......-- Pub. Safety The 4th of July weekend will be here soon. I wish to remind you of the problem which occured last year, our conversation and the letter you asked me to write confirming this conversation. A copy of this letter is attached. Can I count on your, and the cities, assistance, so what happened last year will not be repeated, this year or ever? S incerely, Warren Nilsson ? 0 } July 10, 1992 Y Warren Nilsson 6816 Garfield Avenue South Richfield, MN 55423 Mr. Jim Prosser City of Richfield 6700 Portland Avenue South Richfield, MN 55423 Dear Mr. Prosser: This letter is in response to our conversation on July 7, concerning the late-night noise from the VFW's concert on friday, July 3. IV As you may recall, my basic reason for calling was that this concert, and the noise it created, lasted until 11:30, when the scheduled ending time was 11:00. First let me say that to end at 11:00 was already too late, 10:00 or 10:30 at the latest should be the ending time for an event which creates so much noise. But to end at 11:30, ?2 hour after the scheduled end, was unexeusable! I presume that the VFW had to get the city's permission (a permit or license) to have this event, and that permit/license had a specified ending time. If this is correct, the concert should have been stopped at 11:01:: I called the VFW at 11:15. I was told that they paid for 4 hours of music and that the band started ? hour late, so it would end at 11:30. Obviously the VFW has no consideration or sympathy for those of us who live nearby, but must suffer the consequences. At 11:20,. 1. called the Police department. I was told that they had received other calls about the noise. I was also told that due to the holiday, it was not known how long it would be until the Police could check out the noise. I asked if the VFW needed a permit/license an& would an ending time be shown. The person gave me the imprese-ion that the Police do not have access to these things. In finishing, I must insist that what happened this year must not happen again. Events such as this must not be allowed after le:00 or 10:30 at the absolute latest. The sponsor must 1*., held rr:sponsible. The Police must have the information and the authority necessary for emforcement. I ask that when the VFW requests permission for a similar event in the future, that it be denied as punishment for what happened this year. Maybe then they will appreciate the needs of their neighbors. S incerely, Warren Nilsson n /I CITY OF RICHFIELD, MINNESOTA Council Letter No.191 Agenda June 28, 1993 Issue Statement: Council consideration as to whether to hold a City Council Study Session on July 5, 1993. Background: The City Council regularly conducts a Study Session on the first Monday evening of each month. However, the first Monday in July 1993 is a holiday and City offices will be closed. (July 4 is a Sunday, therefore, the holiday will be observed the following. Monday, July 5). Any business can be carried over to the August 2 Study Session. Recommended Motion: Cancel the City Council Study Session regularly scheduled for July 5, 1993. Basis of Recommendation: 1. July 5 is a holiday and City offices will be closed. 2. The holiday may cause a problem with a quorum for the Council. 3. Any business can be carried over to the August 2 regularly scheduled City Council Study Session. Alternative Recommendation: 1. Do not cancel the Study Session. 2. Reschedule the Study Session. Discussion/Decision Mode: This item has been placed on the June 28, 1993 City Council agenda so proper notification can be made if the Study Session is cancelled or rescheduled. Respectfully submitted, Jai VeD. Prosser Ci ager JDP:cak 0 CITY OF RICHFIELD, MINNESOTA Council Letter No.190 Agenda June 28, 1993 Issue Statement: Presentation of the City of Richfield Comprehensive Annual Report (CAFR) for the fiscal year ended December 31, 1992. Background: The City's auditing firm of Deloitte & Touche completed the audit of the City's fiscal year ended December 31, 1992 in June 1993. The CAFR was subsequently submitted to the State of Minnesota as required and to the Government Finance Officers Association for compliance review. At the June 28, 1993 City Council Study Session meeting representatives from Deloitte & Touche made a presentation of the CAFR to the City Council and answered any questions concerning the report. The action to be taken at the June 28, 1993 City Council meeting is the official receipt of the CAFR by the City Council. Recommended Motion: It is recommended that the City Council accept the Comprehensive Annual Financial Report of the City for the year ended December • 31, 1992. Basis of Recommendation: 1. The City's auditor has performed an audit of the City's financial records for the year ended December 31, 1992 and prepared reports to the City Council concerning legal compliance and internal control. Alternative Recommendation: 1. The City Council could ask the auditors for further explanation of their findings. Discussion/Decision Mode: Action on this item is requested at the June 28, 1993 City Council meeting. The Comprehensive Annual Financi.al'Report has been previously submitted to the State of Minnesota, pursuant to State law. Resp lly submitted, Jame Prosser City nager JDP:ds 9 • CITY OF RICHFIELD, MINNESOTA Council Letter No. 189 Agenda June 28., 1993 Issue Statement: Authorization to acquire 6310-15th and 7112 First Avenues to allow the HRA to proceed with new single family construction projects, and first reading of ordinances authorizing sale of the properties to the HRA. Background The HRA has utilized the Voluntary Acquisition Program to acquire substandard residential properties for redevelopment since 1980. These sites are developed with new housing units for low to moderate income families. When utilizing federal CDBG monies, HUD rules require that the City purchase the property and subsequently transfer it to the HRA to re-sell at.the appropriate time. The City would acquire the properties using the CDBG YR XVIII and YR XIX funds. Funds are reserved in the HRA's New Home budget for these acquisitions. City revenues would not be used for this purchase. The house structures at 6310-15th and 7112 First Avenues are substandard as to size, room arrangement and physical condition. Individual owners, through participation in the Voluntary . Acquisition Program, have stated an interest in selling their • property to the HRA. An independent appraiser valued 6310-15th Avenue at $45,000 and 7112 First Avenue at $36,000. Staff has negotiated purchase prices equal to this valuation. The HRA authorized acquisition at these prices pending City Council approval. Upon authorization, the City would enter into purchase agreements with the owners to acquire the properties with CDBG funds. The City would then sell the properties to the HRA for $1.00 each. . The site at 6310-15th Avenue is sought by the HRA to initiate a new home construction project with Twin Cities Habitat for Humanity. This would be the second project of this new partnership. The first is anticipated to begin in July 1993 at 6225-14th Avenue. Upon completion, a qualified family that has fulfilled Habitat's income and sweat equity requirements can purchase the property. Additional information about Habitat is attached. The HRA is considering a construction project with Vo-Tech for the 7112 First Avenue site. Development plans and contracts will be finalized by the HRA in August 1993. Upon completion, an income qualified, first-time buying family can purchase the property. It is anticipated that the City could acquire the property as . soon as July 1993. Sale of the property to the HRA could occur following the second reading and publication period for the transitory ordinances. 9-I • The lot at 7112 First Avenue has a lot area of approximately 5,880 sq. ft. City ordinance requires a minimum of 6,000 sq. ft. The Hearing Examiner is being requested to consider a variance for development. Purchase of the property is contingent on a favorable finding. The Hearing Examiner has supported similar situations in the past. Since federal funds are being used, both property acquisitions are contingent on environmental assessments that find no significant impacts to the sites and surrounding community. The HRA would be responsible for any holding or maintenance costs incurred at the properties after acquisition by the City. Site clearance and construction would not begin on the sites until the properties are transferred to the HRA. Recommended Motion: It is recommended that the City Council take the following actions: 1. Adopt the attached resolution which authorizes the City Manager and Mayor to: A. Enter into a purchase agreement and take other actions necessary to acquire the property at 6310-15th Avenue • from the owner, Victor Schleiss, for $45,000. B. Enter into a purchase agreement and take other actions necessary to acquire the property at 7112 First Avenue from the owner, Grace Church, for $36,000, contingent on the HRA obtaining a variance for that property. C. Enter into a sale agreement with the HRA and take other actions necessary to transfer each of the properties to the HRA for $1.00. 2. Give first reading to the attached transitory ordinances. Schedule a public hearing and a second reading of the transitory ordinances to accomplish the sales to the HRA for July 12, 1993. Basis of Recommendation: 1. The HRA has identified these properties for New Home projects and has authorized staff to acquire the properties. 2. The property owners are interested in selling the properties through the Voluntary Acquisition Program. 3. The properties are substandard and qualify for acquisition in accordance with the Voluntary Acquisition Program Guidelines. • 4. Property purchases will be subject to findings of no significant impact from HUD required environmental assessments. 9-a • 5. Funds have been budgeted for acquisition, clearance and maintenance from federal YR XVIII and XIX CDBG funds. The funds must be utilized for this purpose and to subsequently provide new homes for modest income, first time buying families. 6. Findings have been made by the Planning Commission that acquisition and disposition of the properties are in conformance with the Comprehensive Plan. 7. The purchase of 7112 First Avenue is contingent on the granting of a variance for that property. 8. HUD rules require a process in which the City acquires the property and transfers it to the HRA. 9. The HRA is interested in initiating a Habitat for Humanity project at 6310-15th Avenue. 10. The HRA would like to initiate a project during fall 1993 at 7112 First Avenue with Vo-Tech. 11. City owned property requires the adoption of a transitory ordinance to effectuate a sale. . Alternative Recommendation: The City can choose not to acquire the properties. However, the HRA would not be able to proceed with the Habitat and Vo-Tech projects in a timely manner. No better property acquisition sites have been identified for these projects. Discussion/Decision Mode: The sale from the City to the.HRA will require a public hearing and second reading of the transitory ordinances scheduled for July 12, 1993. Resp t 1y submitted, Jam D. Prosser Cit. Manager JDP:ds 0 43 0 RESOLUTION NO. THE CITY OF RICHFIELD, MINNESOTA CALLING FOR ACQUISITION AND A PUBLIC HEARING ON THE SALE OF CERTAIN LAND WHEREAS, the City of Richfield, Minnesota (the "City") has considered purchase of 6310-15th Avenue with federal CDBG funds on behalf of the Housing and Redevelopment Authority in and for the City of Richfield (the "HRA") for $45,000. The property is further described as: Lot 3, Block 2, Nokomis Gardens Rearrangement of Block 1, 2, 3, 4, and 5 Girard Parkview Addition; and WHEREAS, the City has considered the purchase of 7112 First Avenue with federal CDBG funds on behalf of the HRA for $36,000. The property is further described as: Lot 4, Block 2, Sheldon Blair's Wooddale Fourth Addition; and WHEREAS, the City proposes to sell each real property to the HRA for $1.00 in furtherance of HRA housing programs; and WHEREAS, pursuant to the City Charter, Section 13.04, the City • is authorized to sell its property following a public hearing and second reading of the transitory ordinances for which notice was published not less than ten days before such hearing. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. The City Manager and Mayor are authorized to take those actions necessary to purchase 6310-15th Avenue for $45,000 and 7112 First Avenue for $36,000. 2. The City shall hold a public hearing and second reading of the ordinances regarding the sale of these properties to the HRA for $1.00 each on Monday, July 12, 1993. 3. The City Clerk is directed to publish notice of such hearing in the official newspaper of the City. Passed by the City Council of the City of Richfield this 28th day of June, 1993. Martin J. Kirsch, Mayor ATTEST: 0 Thomas P. Ferber, City Clerk 9-4 • TRANSITORY ORDINANCE NO. AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE SALE, TRANSFER OR OTHER DISPOSITION AND CONVEYANCE OF CERTAIN CITY OWNED REAL PROPERTY LOCATED IN THE CITY OF RICHFIELD, COUNTY OF HENNEPIN, STATE OF MINNESOTA (6310-15th AVENUE) THE CITY OF RICHFIELD DOES ORDAIN: Section 1. The following described real property located in the City of Richfield, County of Hennepin, State of Minnesota, is hereby authorized to be sold, transferred or otherwise disposed of, and conveyed by the City as herein provided: 6310-15th Avenue Lot 3, Block 2, Nokomis Gardens Rearrangement of Blocks 1, 2, 3, 4, and 5 Girard Parkview Addition Section 2. The Mayor and City Manager are hereby authorized to take all action as is required to sell, transfer, or otherwise dispose of and convey the real property described in the foregoing Section 1, including, by way of illustration and not limitation, the execution of all documents, purchase agreements, deeds of conveyance, and other instruments connected with such sale, transfer or disposition and conveyance. Passed this day of City Council. , 1993 by the Richfield Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk 0 0 TRANSITORY ORDINANCE NO. AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE SALE, TRANSFER OR OTHER DISPOSITION AND CONVEYANCE OF CERTAIN CITY OWNED REAL PROPERTY LOCATED IN THE CITY OF RICHFIELD, COUNTY OF HENNEPIN, STATE OF MINNESOTA (7112 FIRST AVENUE) THE CITY OF RICHFIELD DOES ORDAIN: Section 1. The following described real property located in the City of Richfield, County of Hennepin, State of Minnesota, is hereby authorized to be sold, transferred or otherwise disposed of, and conveyed by the City as herein provided: 7112 First Avenue Lot 4, Block 2, Sheldon Blair's Wooddale Fourth Addition Section 2. The Mayor and City Manager are hereby authorized to take all action as is required to.sell, transfer, or otherwise dispose of and convey the real property described in the foregoing Section 1, including, by way of illustration and not limitation, the execution of all documents, purchase agreements, deeds of conveyance, and other instruments connected with such sale, transfer or disposition and conveyance. Passed this day of 1993 by the Richfield City Council. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk 9 EXHIBIT $ 11 . Twin Cities Habitat for Humanity q'o Habitat for Humanity wants to eliminate substandard housing throughout the world! Habitat for Humanity was founded 17 years ago In Americus, Georgia for just this purpose. Since then it has grown tremendously and Habitat for Humanity affiliates are now creating simple, decent, affordable housing in more than 750 cities and towns in the United States and 38 counties around the world. Habitat volunteers have built nearly 20,000 homes worldwide) • . Twin Cities Habitat for Humanity began operating In the Twin Cities 8 years ago. In our first seven years, 60 low-income families received the opportunity to purchase their own homes. Last year atone, Twin Cities Habitat completed eighteen homes and started eight more! In the months ahead, we hope to repeat our 1992 successes and work on creating 30 more homes for families-in-need. Twin Cities Habitat for Humanity obtains properties as donations from private individuals and congregations. Both St. Paul and Minneapolis make available to Twin Cities Habitat, for a cost of $1.00, vacant, boarded-up homes. These comprise a majority of homes we can.rehablidate for $20,000 on average. Twin Cities Habitat builds new homes for an average cost of 535,000. The families to whom Twin Cities Habitat sells homes have an average annual gross income of 512,000. This income level precludes these families, from obtaining traditional mortgages, and therefore lessens the chance for them to own their home. Habitat for Humanity exists for these families. Habitat for Humanity believes families need more than charity to break out of poverty - they need capital. The most effective way for the poor to acquire capital is to enable them to own their homes. For several generations, home ownership has been the primary means whereby families in the United States have been able to secure a better future for themselves. In the Twin Cities and around the country; Habltat for Humanity does what no other organization Is able to dos create good, quality homes which families living at or.near the poverty level can afford to own. Each family selected to purchase a home from Twin Cities Habitat for Humanity invests themselves in the Habitat program by working 250 hours on their own house and 100 hours on another Habitat home. Twin Cities Habitat then sells them the home without charging any interest. Home payments are scheduled so monthly payments do not exceed $265.8300. Habitat for Humanity supporters In the 7-county metro area include more than 3,000 volunteers, 4,000 Individual and bwsiness donors. and 250 congregations. There is always room within Habitat for additional people to join the company of generous citizens who share the belief that all people deserve a decent home In which to live. Because to much of our work Is done by volunteers, Twin Cities Habitat Is able to keep administrative and fund-raising costs at a. minimum. For every dollar donated to our work, more than 68 cents goes to help families in need: Everyone who makes a gift to Twin Cities Habitat receives our quarterly newsletter, Habhet Herald which keeps you-updated on all our building activity! P.O. Box 7053 Minneapolis, MN SS407.0053 622-332.3372 (Office) 622-332-0640 (Fax) IR CITY OF RICHFIELD, MINNESOTA Council Letter No. 188 . Agenda June 28, 1993 Issue Statement: Approval to issue a request for proposals to study alternative solutions to address traffic, safety, noise, vibrations and general environmental conflicts of 76th Street west of I-35W with a single- family residential neighborhood. Background: As the 77th Street improvement project east of I-35W progressed, staff was aware of a need to continue study for roadway improvements west of I-35W. Continuing telephone and personal contact with residents along 76th Street west of I-35W also indicate a need to continue study for roadway improvements. To date, a limited study of noise and vibration on 76th Street was conducted by OSM in 1992. The study results were presented to the residents who lived along the street.' For the short term, it was agreed some resurfacing of 76th Street will be performed east of Penn Avenue in 1993 to reduce noise and vibration. City staff also offered, contingent on Council approval, to conduct a more extensive study of possible solutions and to estimate their costs in 1993. The proposal is to hire a transportation planning consultant to study various solutions to traffic, safety, noise, vibrations and general environmental conflicts of 76th Street west of I-35W. The attached request for proposal (RFP) gives both the background of the problem and a description of the work to be performed. The work will be performed over a six-month period. The cost of the study is estimated at about $40,000. The RFP will be sent to at least five transportation consultants encouraging them to submit proposals. The cost of the study has not been approved in the 1993 City budget but will be submitted as part of the revised 1993 budget. The funds for the study will come from the City's Municipal State Aid Streets fund. Recommended Motion: Approve the issuance of the attached request for proposals and adopt the attached resolution authorizing the expenditure of $40,000 of Richfield's Municipal State Aid funds to study traffic, safety and environmental conflicts along 76th Street west of I-35W to Xerxes Avenue. Basis of Recommendation: 1. The need for additional study of possible long term solutions to traffic,problems on 76th Street west of I-35W has been anticipated for some time, especially in light of 77th Street . improvements east of I-35W and in anticipation of I-494 improvements. Following specific conversation about the need for a study during a 1992 neighborhood meeting, the residents are aware of the City's intent for such study. 3-? 2. The City prepared a detailed design for 77th Street that can help provide answers to environmental problems along 76th Street west of I-35W. It can also provide fairly accurate cost estimates for making any proposed improvements on 76th Street. Alternative Recommendations : 1. Reject any further study of traffic and environmental problems along 76th Street. However, the inherent conflicts between single-family residential areas and traffic will continue to increase as traffic volumes grow in the I-494 corridor. 2. Delay the study until a later date. Residents living along 76th Street will become increasingly impatient if no progress is made to address the traffic related problems. The proposed improvements being discussed for the I-494 corridor offer the City of Richfield an opportunity to draw on readily available information to assist local officials in making a wise decision. • Discussion/Decision Mode: The City Council is being asked to approve the issuance of the attached request for proposal to study traffic related problems on 76th Street west of I-35W. Approval of the RFP is needed before City staff can ask consultants to submit proposals to perform the work. Council approval on June 28, 1993 will allow the study to begin this summer. Respectfully submitted, Jame Prosser City anager JDP:ds Attachments 0 9-D RESOLUTION NO. RESOLUTION AUTHORIZING EXPENDITURE OF $40,000 OF RICHFIELD'S MUNICIPAL STATE AID FUNDS FOR A STUDY OF TRAFFIC RELATED PROBLEMS ON 76th STREET WEST OF I-35W AND APPROVAL TO ISSUE A REQUEST FOR PROPOSAL TO PERFORM THE STUDY WHEREAS, 76th Street west of I-35W is a Municipal State Aid Street (MSAS) and has experienced traffic related conflicts with the single family residential area; and, WHEREAS, the City of Richfield is calling for a request for proposals estimated to be approximately $40,000 to address the traffic related problems along 76th Street west of I-35W; and WHEREAS, City Council approval is needed to expend Municipal State Aid funds for the study. NOW, THEREFORE, BE IT RESOLVED that the City of Richfield does hereby authorize the expenditure from its Municipal State Aid account the sum of $40,000 to study traffic related conflicts on 76th Street west of I-35W and does approve the issuance of a request for proposals to perform the study as described in the attached work program included in the attached request for • proposals. Adopted by the City Council of the City of Richfield this 28th day of June, 1993. Martin J. Kirsch Mayor ATTEST: Thomas P. Ferber City Clerk 9 3-3 • REQUEST FOR PROPOSALS June 18, 1993 The City of Richfield is interested in hiring a transportation planning and engineering consultant to conduct a study of 76th Street west of I-35W. The study will prepare a set of recommendations to the Richfield Ad Hoc Traffic Committee and the Richfield City Council to correct deficiencies in traffic operations and roadway design along 76th Street from I-35W to Xerxes Avenue (Edina city limits). The City estimates a six-month study with completion by the end of 1993 of several alternate solutions including new and existing alignments and associated costs to implement them. Although the City has budgeted $40,000 for this study, we are interested to see alternative proposals higher and lower than this amount, if appropriate. BACKGROUND Seventy-sixth Street has evolved over time to become a major east-west travel route through Richfield. The construction of I- 35W reinforced this function by limiting Richfield to only two east-west routes across the City. The land use adjacent to 76th Street is single-family residential. There has been a running • conflict between this land use and the traffic on 76th Street. ? In 1955, 76th Street street." ? In 1961, 76th Street Road meaning that it streets and qualifies Account. was designated as a "village arterial was designated as a Municipal State Aid was one of the City's more important I for funding from the City's State Aid ? From 1966 through 1973, 76th Street was improved in stages to meet State Aid design standards for a four-lane divided road. ? In the 1970's, stop signs were installed at Sheridan and Upton Avenues in response to citizens' concern for noise, safety and general neighborhood disruption. ? In 1973, the City's Comprehensive Plan designated 76th Street as a major arterial thoroughfare. ? In 1977, the Metropolitan Council classified 76th Street as a collector. ? In the 1982 City Comprehensive Plan, the Planning Commission recommended that 76th Street be classified as a collector, but • the City Council made 76th Street a minor arterial west of Nicollet Avenue. S,q ? In 1986-87, the planning firm of BRW, Inc. studied 76th Street as part of a study to develop a reliever minor arterial through Richfield parallel to I-494. The study concluded that west of I-35W there was no easy solution to create an alternate route for arterial traffic. ? In 1992, OSM was hired to measure traffic noise and vibration along 76th Street and to recommend short-term and long-term solutions. The study outlined three alternatives to address the traffic problems. ? In 1993, reconstruction of 77th Street will begin to serve as a reliever minor arterial through Richfield parallel to I-494. ? In 1994, reconstruction of 76th Street/Penn Avenue intersection to provide protected left-turn lanes on all four approaches is programmed by Hennepin County. WORK PROGRAM TASK 1 - DATA COLLECTION All available data from the City of Richfield, Hennepin County, Twin Cities Metropolitan Council and MnDOT will be assembled and received. The data will include but is not limited to: • ? Existing and projected land use; ? Existing and projected population; ? Development patterns; ? Traffic volumes, peak hour and average daily traffic for all I-494 alternatives; and, ? Programmed and anticipated roadway improvements. Should additional traffic counts be required, they would be the responsibility of the City. TASK 2 - MODEL DEVELOPMENT Based on the existing roadway and traffic data collected, a computer model will be developed using a transportation modeling software program. The computer model must be consistent with the traffic forecasting model used by the Twin Cities Metropolitan Council. The modeling area would be bounded by T.H. 62 on the north, I-494 on the south, Lyndale Avenue on east and France on the west. This task assumes that all data necessary to run the model for the existing and future conditions would be available. If the data is not available, additional fees would be required in order to develop a workable calibrated mode. 9-5, • TASK 3 - ALTERNATIVE ANALYSIS Once the model has been developed, a 20-year (year 2015) alternative analysis will be conducted. At least three 20-year alternatives will be generated. These alternatives are: 1. No build. 2. Upgrading of 76th Street similar to 77th Street. 3. Minimal upgrade to 76th Street and the diversion of traffic to alternative routes. Should the City request additional alternatives, an additional fee will be required. TASK 4 -DEVELOPMENT OF CONCEPT LAYOUTS At least two future year concept layouts will be developed. It is assumed that all base mapping would be available from MnDOT's I-494 study in electronic format. The concepts would be developed to include: the lane configuration; right of way required; and, cost estimates. Should additional concept layouts be requested, additional fees would be required. IS TASK 5 - REPORT PREPARATION A draft report will be prepared outlining the study methodology, data collection, alternatives analysis, concept layouts, recommendations and conclusions. The draft report will be distributed to the City, Hennepin County, MnDOT and Metropolitan Council for comments. The final report will be developed addressing all comments. The final report would then be presented to the City Council and recommended for adoption. The report will contain a discussion of the following issues: TRAFFIC ? Existing traffic volumes. Traffic forecasts for 20 years depending on: A. No build alternative on 76th Street. B. All the alternatives outlined in the draft I-494 EIS. C. The widening of 76th Street similar to 77th Street design through right of way acquisition on one side. . D. The widening of 76th Street similar to 77th Street design through right of way acquisition on both sides. E. Reducing 76th Street to a collector and diverting arterial traffic elsewhere to a new alignment on 77th/78th Street or to the new I-494 frontage road. DESIGN ALTERNATIVES ON EXISTING OR NEW ALIGNMENT A. Minor improvement within existing right of way. B. Widen to reduce environmental impact of noise, vibration and air quality similar to 77th Street through right of way acquisition on one side of road. C. Widen to eliminate environmental impacts through right of ways on both sides of road. IMPACTS OF ALTERNATIVES Discussion of impacts of all alternatives on residential areas on north and south sides of 76th Street including: ? The Level of Service (LOS) offered by the improvement; ? Noise, air and vibration; ? Access to residential areas on both the north and south sides of 76th Street; ? The amount of right of way need for each alternative; ? Capital and operating costs of each alternative; ? Financial feasibility versus neighborhood expectations; ? The improvement's relationship to the alternatives contained in the I-494 EIS, the City of Bloomington's proposed 79th/80th Street project, and the proposed I-494 signal coordination project proposed by MnDOT; ? The amount of right of way need for each alternative; ? The eligibility of each alternative for inclusion in the Metropolitan Council's Transportation Improvement Program; and, ? Likely success of obtaining various types of financing for the improvement. DESIGN CONSIDERATIONS Design will include consideration for: ? An east-west bikeway along the existing or new alignment as a continuation of a bikeway proposed on 76th Street east of I- 35W; ? The provision for pedestrian movement parallel to and across 76th Street; S _? ? The possible use of noisewalls on one or both sides of 76th Street similar to the design of the new 77th Street Project in Richfield; ? The need for protected left-turn lanes; ? The type of traffic control, specifically traffic signals or four-way stop signs; and, ? The provision for public transit stops. TASK 6 - MEETINGS It is anticipated that six meetings will be held, five with either neighborhood residents or the City's Ad Hoc Traffic Committee, and one with Hennepin County, the Twin Cities Metropolitan Council and MnDOT. TASK 7 - KEY PERSONNEL The consultant will identify the key personnel that will be working on this study and include a summary of their qualifications. 0 9 . CITY OF RICHFIELD, MINNESOTA Council Letter No. 187 Agenda June 28, 1993 Issue Statement: Public hearing for consideration of an application for a new residential kennel license for Philip Mortenson, 7315 Thomas Avenue. Background: On May 5, 1993, Philip Mortenson submitted an application for a residential kennel license. He owns four cats (all are Domestic Short Hairs). Mr. Mortenson's application had all contiguous property owner's signatures on it with the exception of the resident living behind them at 7314 Sheridan Avenue. In April 1993, an inspection of the property was conducted by a Community Service Officer. The Community Service Officer did note that one of the abutting property owners had not signed the petition. A kennel inspection of the property found no apparent problems at that time. Staff has received.letters from five of Mr. Mortenson's neighbors who do not support the issuance of a kennel license. They have had problems with feces in their yards and do not feel the cats should be allowed to run free. Staff also received a call from a neighbor who is considering moving out of Richfield. She has one small child and would like to have more. However, because cats are a safety hazard to pregnant women, she feels no young couple would want to live in this type of environment. The cats in question are always running free and she doesn't feel this should be happening in a residential area. Mr. Mortenson's kennel license was denied on June 10, 1991. After the denial of his application, he had to reduce the number of cats he had from ten to two. At this time, staff received three complaints from people who went to his home to see about adopting a cat. The complaints consisted of the number of cats in the home, urine smells and the apparent presence of cat feces. Although this application is for four cats it does not exceed the maximum number of six animals that was approved by the Council as policy on July 22, 1991. At this time, Mr. Mortenson would like to re-apply for his residential kennel license. Recommended Motion: • Staff recommends that the application for a residential kennel license be denied. Basis for Recommendation: 1. It is up to the animal owner to prove that the keeping of more than two cats does not have an adverse effect on the neighborhood. The City has been contacted by neighbors who have concerns that staff believes have caused an adverse effect on the neighborhood. Alternative Recommendation: 1. The Council could decide to approve Mr. Mortenson's residential kennel license. This would mean he would be able to keep,his four cats. Discussion/Decision Mode: Recommendation to deny the application for a residential kennel license for Philip Mortenson, 7315 Thomas Avenue, is presented for Council consideration at this time. Respectfully submitted, Jame/q D. Prosser Cit Manaaer l__J JDP:ds 0 ?--, C, )0--ce0_ (P11019.3 June 9, 1993 Dear Betsy Christensen: We are writing to express our strong opposition to the issuance of a residential kennel license to Philip Mortenson, 7315 Thomas Ave. S. at the June 28, 1993 council meeting. The large number of cats Mr. Mortenson had in the past caused many problems. Their roaming on our property was a nuisance and their feces fouled our environment. We ask that the members of the city council consider the wishes of the people in the area and again deny Mr. ; crtenson's apolication for residential i;ernel license. Sincerely, y ? n Kenneth & Helen :-filler 7301 Thomas Ave. S. Richfield, in. 55423 ? 0 ?-3 C June 16, 1993 MR BETSY CHRISTIANSEN CITY OF RICHFIELD 6700 PORTLAND AVE S RICHFIELD MN 55423 Re: Issuance of Kennel License to 7315 Thomas Ave. S. As neighbors who share our rear property line with the Mortenson's, we would like to register our strong opposition to granting this residence a kennel license. Since the denial of their previous request for a kennel license we have witnessed no better control of the cats housed by the Mortenson's. An increase in the number of animals allowed will only cause an exponential increase in feces under our swingset and in more frequent witnessing of their cats chasing and killing small birds and other animals. I expect people to allow their animals to behave this way on a farm • or out in the country, but not in an inner ring suburb where people keep cats for house pets. As the warm weather approaches, our three small children enjoy playing outside barefoot. However the cat feces under the swingset is not conducive to an enjoyable playtime for our children. Moreover, it is enjoyable to open windows in the summer to enjoy the fresh air. However it is extremely irritating to hear the cats sneaking around our yard in the evening hours. We should not have to police these animals and do not appreciate the inconvenience it has brought to our lifestyle. In addition, the residence on 7309 Thomas Ave. S. was recently sold. (This home is immediately adjacent to the Mortenson's.) Therefore, our concern is that their opinion on this kennel license may not be compatible with the future tenants of this home. Please take this into account as you review this license request. We urge you to deny the request for a kennel license at 7315 Thomas. Thank you for this opportunity to provide our input on this matter. If you have any questions or concerns, please feel free to contact us at 869-2206. Sincerely, ?? Steve & Jan t Benner PRISCILLA & BILL DAILEY 7320 Sheridan Avenue South Richfield, MN 55423 (612) 961-6095 June 14, 1993 Betsy Christensen Health Administrator Richfield Public Safety Department Re: Philip Mortenson "residential kennel license" We have found that our yard has been free of cat feces since the city council refused to issue a license for a kennel to this party. We love animals but feel it is not fair to the residential neighborhood to have large numbers of any animals loose in the city day or night. We found the "cats" on our cars, steps and window boxes. Signs of the cats could be found in several locations. We are sure they would not be under control. Keeping a large number of cats inside can't be healthy. Philip Mortenson has not called on us to explain this application. The corner- of our yard touches his yard. We ash:: that the council vote ND. 0 Priscilla & Bill Bailey . -7-5" J Lam'" ? '"?" ? ???-tee/ ?2`"`?,??/ , v At? 12 June 22, 1993 LJ • Betsy Christensen Health Administrator Richfield Public Safety Department City of Richfield 6700 Portland Avenue Richfield, Minnesota 55423-2599 Dear Ms. Christensen: I am writing in response to a letter I received from youbdated response May 28, 1993. I apologize for the delay in my to an unexpected family crisis I was unable to respond by Friday, June 18, 1993. . Mort My response is against the No one licnsewithinfor cityslimits 7315 Thomas Avenue Sout urebred breed should have more than two pets unless raising a p and even then it should be done outside city limits so not to disturb neighbors. Since the Mortenson's had to limit their cats to twokI have not had to buy.any products to spray around my house the cats The cats used to spray my house and the smell was horrible away. made: A household having more rest not to mention the messes they the than two 'pets puts unwburdenanted care to have. I neighborhood and it have lived in my house for 16 years, alot longer than Mr. Mortenson has rented hishouse, at bfeel efore Mr. Mortensons and those of my neighbors should be put Call the Animal Humane Society and find out how many unwanted f how cats and kittens thatwothey have uld want toeraisedmothe ren yourseIlwould and why these people classify it as cruelty to animals. I would like to be there in person and make my convents but I am unable to attend on June 28th. Thank you. Resident of the 7300 block of Thomas Avenue South 0 CITY OF RICHFIELD, MINNESOTA Council Letter No. 186 Agenda June 28, 1993 Issue Statement: Public hearing and consideration of second reading of an interim ordinance providing a moratorium on establishing new parking areas in front yards for single and two family dwellings. C? Background: The City zoning ordinance currently does not regulate how much front, rear and side yard can be paved with stone, asphalt or concrete for parking areas. The ordinance also does not prohibit the number of cars that can be parked in front, rear or side yards. The City has recently received a number of complaints regarding the expansion of paved parking areas in front yards and the number of vehicles that are parked in these areas. The purpose of this ordinance would be to provide a moratorium on establishing new paved parking area to provide an opportunity for the City Planning Commission to determine if there should be restrictions for paving these areas and restrictions on the number of vehicles that can be parked in front yards. The Planning Commission can also determine, if appropriate, what restrictions should be in place. This ordinance would not prohibit the continued use of previously installed parking areas nor would the ordinance restrict repair and maintenance or previously established parking areas. First reading was conducted on May 24 and the public hearing and second reading were scheduled for June 28, 1993. Recommended Motion: Conduct the public and approve second reading of the interim ordinance providing for a moratorium on establishing new parking areas in front yards. Basis for Recommendation: 1. The Council may want to provide a moratorium in order to avoid establishing new parking areas which might conflict with recommendations from the Planning Commission. 2. First reading was conducted on May 24 and the public hearing and second reading were scheduled for June 28, 1993. 0 Alternative Recommendation: 1. The Council may decide to act on this item at a later time. 2. The Council may decide that it is not necessary to establish an interim ordinance. 3. The Council may decide that there is not a need for an interim ordinance and that there is not a need for the Planning Commission to consider regulations regarding parking in front yards. Discussion/Decision Mode: This matter will be presented for consideration at the June 28, 1993 City Council meeting. Respectfu ly submitted, James Prosser City pager JDP:cak 0 6 -c)- • TRANSITORY ORDINANCE NO. CITY OF RICHFIELD AN INTERIM ORDINANCE PROVIDING FOR A MORATORIUM ON ESTABLISHMENT OF NEW PARKING AREAS IN FRONT YARDS FOR SINGLE FAMILY AND TWO FAMILY DWELLINGS THE CITY COUNCIL OF THE CITY OF RICHFIELD ORDAINS: Section 1. Background. The City's zoning ordinance currently does not prohibit the use of front, rear or side yards for offstreet parking for single family or two family dwellings. The City Council has authorized a study to be conducted for the purpose of considering an amendment to the city's zoning ordinance regulating parking in such areas. Minnesota Statutes, Section 462.355, subd. 4, allows the City to adopt an interim ordinance restricting the use of property during the time that such a study in ongoing. The City Council finds that in order to protect the planning process it is necessary to adopt such an interim ordinance. Section 2. Restriction. During the time period that this interim ordinance is in effect, no new offstreet parking shall be allowed in the front yards of property located in a single family residential zone or on property occupied by a single family or • two family dwelling unless such area has been previously used for such parking and unless the area has been previously surfaced as required by Section 800.13, subd. 6, of the City Code. No new parking areas in the front yards of a property shall be allowed in the City for any such parking during the time period that this ordinance is in effect, unless the parking area meets the administrative standards established by the City Council by resolution. Section 3. Variance. Variances from this interim ordinance may be submitted to the City Council which shall follow the standard set forth in Section 545.05, subd. 2, of the City's zoning ordinance in determining whether to approve such a request. Section 4. Duration. This ordinance shall remain in effect for a period of six months, unless it is otherwise extended by the City Council. Passed by the City Council of the City of Richfield, Minnesota this 28th day of June, 1993. • ATTEST: Martin J. Kirsch, Mayor Thomas P. Ferber, City Clerk 5 C? • CITY OF RICHFIELD, MINNESOTA Council Letter No. 185 Agenda June 28, 1993 Issue Statement: Consideration of an application for a renewal of a residential kennel license for Carolyn Kretchmer,, 7232 11th Avenue. Background: On May 28,•1993, Carolyn Kretchmer submitted an application for a residential kennel license. She owns four dogs. Ms. Kretchmer's application had all contiguous property owner's signatures on it. On June 4, 1993, an inspection of the property was conducted by a Community Service Officer. There were no apparent problems found at that time. The City has adopted a policy that staff notify neighbors surrounding the area of the residential kennel license. Staff received a call from one neighbor that feels no one should be allowed to have four dogs. No other neighbor has notified the City of any problems. Although this application is for four dogs, it does not exceed the maximum number of six animals that was approved by the Council as policy on July 22, 1991. Recommended Motion: Staff recommends that the application for a residential kennel license be approved. Basis of Recommendation: 1. It is up to the animal owner to prove that the keeping of more than two dogs does not have an adverse effect on the neighborhood. Ms. Kretchmer has been able to do this. Alternative Recommendation: 1. The Council could decide to deny,Ms. Kretchmer's residential kennel license. This would mean that she would have to reduce the number of dogs she has from four to two. Discussion/Decision Mode: Recommendation to approve the application for a residential kennel license for Carolyn Kretchmer, 7232 11th Avenue, is presented for Council consideration at this time. Respectfully submitted, • Jam Prosser Cit anager JDP:cak CITY OF RICHFIELD, MINNESOTA Council Letter No. 184 Agenda June 28, 1993 . Issue Statement: Request by Minneapolis-Richfield American Legion Post 435 for a temporary on-sale non-intoxicating malt liquor license for July 4, 1993. Background: On June 14, 1993, the Minneapolis-Richfield American Legion Post 435 submitted a request for a temporary license to serve non- intoxicating malt liquor (3.2 beer) on July 4 from 1 p.m. to 12 midnight. They are requesting that any fee be waived. This request is in conjunction with the Richfield Fourth of July Celebration and has been organized by the Fourth of July Committee. Recommended Motion: Approve a fee waived, temporary license for July 4, 1993 with the stipulations that the sale of 3.2 beer cease no later than midnight, and that the applicant submit proof of liquor liability insurance coverage for the outside property on which the beer will be served and consumed. Basis of Recommendation: 1.- The applicant has complied with the City codes pertaining to a temporary on-sale beer license. 2. The applicant has supplied additional liquor liability insurance coverage. 3. The City has previously issued temporary on-sale beer licenses in conjunction with the Fourth of July Celebration. Alternative Recommendation: 1. The Council could decide to deny the request. The Public Safety Department has not found any basis for a denial. In addition, the Council has previously granted temporary on- sale beer licenses in conjunction with the Fourth of July Celebration. Discussion/Decision Mode: The request for the temporary non-intoxicating malt liquor license has been placed on the consent calendar for June 28, 1993. Respectfully submitted, James Prosser • City Manager JDP:cak 5C- CITY OF RICHFIELD, MINNESOTA . Council Letter No. 183 Agenda June 28, 1993 Issue Statement: Support for the•City of Bloomington's Intermodal Surface Transportation Efficiency Act (ISTEA) application. Background: The cities of Richfield and Bloomington have been working to provide alternate traffic routes in lieu of I-494 for short and medium range trips. In Richfield, the route is 77th Street, a four lane divided arterial between 24th Avenue and I-35W using a tunnel under Trunk Highway 77. In Bloomington, the route is reconstruction of 79th Street as a four lane divided arterial with continuous right turn lanes between 24th Avenue using a connection between 79th Street and 80th Street near 24th Avenue and reconstructing 80th Street to 34th Avenue. A bridge over I- 35W will connect 79th Street and 80th Street. The continuation of Bloomington's route is reconstruction of 80th Street as a four lane divided arterial with continuous right turn lanes from I-35W to East Bush Lake Road. The benefits of these alternate routes are many: ? Reduces traffic on residential streets. • ? Protects residential areas adjacent to 77th Street, 79th Street or 80th Street. ? Provides redevelopment opportunities for both cities. ? Provides alternatives to I-494 for short and medium length trips. ? Reduces congestion on I-494 and allows closure of existing interchanges. ? Increases overall capacity of corridor. ? Enhances opportunities for transit, pedestrians and bicycles. ? Helps contain future I-494 right-of-way costs. ? Reduces impacts of I-494 construction. ? Reorients frontage road access to parallel arterials. ? Allows use of existing frontage road space for I-494 expansion. • Because the two cities have been working cooperatively, a mutual support system is continuing and growing. To that end, it is important for each city to reaffirm its support of the other. A S-C- I resolution at this time efforts toward traffic cooperation between the application Bloomington related improvements. of Richfield's support for Bloomington's related benefits would not only affirm the two cities, it would be beneficial for an is about to submit to ISTEA for traffic Recommended Motion: Adopt the attached resolution supporting continuing cooperation between Richfield and Bloomington on traffic related matters and supporting Bloomington's ISTEA application for traffic related improvements. Basis of Recommendation: 1. Richfield and Bloomington cooperation on traffic related issues is beneficial to residents of the two communities. 2. The mutual support and cooperation between the two communities should be acknowledged. Alternative Recommendation: None. Discussion/Decision Mode: This item is on the June 28, 1993 Council consent agenda. • JDP:ds Attachment Jame . Prosser City nager Respectf ly submitted, 0 5-L-2- 0 RESOLUTION NO. RESOLUTION SUPPORTING CONTINUING COOPERATION BETWEEN RICHFIELD AND BLOOMINGTON ON TRAFFIC RELATED MATTERS AND SUPPORTING BLOOMINGTON'S ISTEA APPLICATION FOR TRAFFIC RELATED IMPROVEMENTS WHEREAS, the City of Richfield and the City of Bloomington are working cooperatively on traffic related matters to provide such benefits as reduced congestion and increased capacity for the I-494 traffic corridor, creation of parallel arterials as alternate traffic routes for short and medium range trips, increased protection of residential areas, and increased opportunity for redevelopment; and WHEREAS, such cooperative traffic related ventures are economically and environmentally prudent for all persons and parties concerned; and WHEREAS, the City of Richfield supports continuation of cooperative efforts and mutual support. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. The City of Richfield extends its appreciation to the City of Bloomington for the cooperation provided in • traffic related matters. 2. The City of Richfield recognizes the value of the mutual support system which has developed and continues to grow between the City of Richfield and the City of Bloomington. 3. The City of Richfield supports the City of Bloomington in its efforts to continue to provide traffic related improvements and, further, supports the City of Bloomington in its application through the Intermodal Surface Transportation Efficiency Act (ISTEA). Adopted by the City Council of the City of Richfield, Minnesota, this 28th day of June, 1993. Martin J. Kirsch Mayor ATTEST: 0 Thomas P. Ferber City Clerk • CITY OF RICHFIELD, MINNESOTA Council Letter No. 182 Agenda June 28, 1993 Issue Statement: Purchase in excess of $5,000 for a transfer switch for use on generators. Background: One of the pieces of equipment for the water plant project includes a transfer switch to be used on the generator set for Wells #1 and #2. The switch will enable water plant staff to transfer power from the Northern States Power (NSP) system to the standby generator during power outages or during peak demand times on the NSP system. Quotations were received from three vendors for an Automatic Switch Company (ASCO) switch that meets required specifications as follows: United Electric Company $7,740 Viking Electric Company 7,500 Northland Electric Company 7,170 0 Recommended Motion: Approve a purchase order to Northland Electric Company for one 400 amp ASCO transfer switch for the sum of $7,170. Basis for Recommendation: 1. Northland Electric Company submitted the low quotation for the type of equipment desired. 2. Northland Electric Company met all specifications for the switch. Alternative Recommendation: Council could instruct staff to obtain new quotes for the switch, but staff does not believe a better price could be obtained for the specified equipment. Discussion/Decision Mode: Staff is asking for approval at the June 28, 1993 Council meeting. submitted, Jame Prosser City nager JDP:ds 6-1? • CITY OF RICHFIELD, MINNESOTA Council Letter No.181 Agenda June 28, 1993 Issue Statement: Adoption of resolution establishing just compensation and authorizing the purchase of 7643-45 Portland Avenue, 608-10 East 77th Street and 7642-44 Oakland Avenue. Background: These double bungalows have recently been appraised. They are part of the Phase II area of 77th Street. Recommended Motion: Adopt the attached resolution which does the following: 1. Sets just compensation at the values listed and authorizes .staff to negotiate and purchase the properties at the indicated values: 7643-45 Portland Avenue $109,000 608-10 E. 77th Street $112,000 7642-44 Oakland Avenue $119,000 2. Authorizes the City Manager and Mayor to execute purchase agreements in the amounts of just compensation. is Basis of Recommendation: 1. MnDOT and FHWA appraisal procedures were followed. 2. Project funds are available from MnDOT and FHWA. Alternative Recommendation: Do not set the purchase price and authorize purchase. Discussion/Decision Mode: Approval will make it possible for the process to proceed in a timely manner. Respectfully submitted, Jame Prosser City M pager JDP:cak 0 5-1-1 0 • RESOLUTION NO. THE'CITY OF RICHFIELD, MINNESOTA RESOLUTION ESTABLISHING JUST COMPENSATION, AUTHORIZING PURCHASE OF REAL PROPERTY WHEREAS, the City of Richfield, Minnesota desires to purchase certain real property pursuant to and in furtherance of the 77th Street Project (Project) heretofore adopted by the City of Richfield (City) said real property being described as: Lot 9, Block 3, Mattson Heights 3rd Addition aka 7643-45 Portland Avenue Lot 8, Block 3, Mattson Heights 3rd Addition aka 608-10 East 77th Street Lot 7, Block 3, Mattson Heights 3rd Addition aka 7642-44 Oakland Avenue WHEREAS, the City has adopted an official map for improvements to 77th Street; and WHEREAS, the City is authorized by Minnesota Statutes to • acquire real property within its jurisdiction; and WHEREAS, the Minnesota Department of Transportation (MnDOT) and Federal Highway Administration (FHWA) are funding this project; and WHEREAS, the City has caused appraisals of the subject property to be made by qualified independent professional real estate appraisers to determine fair market value; and WHEREAS, a qualified review appraiser has certified the appraisal report as to conformity with appraisal standards and has certified same. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. That just compensation is determined to be: 2. That the negotiat, • 3. That the purchase forth in $109,000 for 7643-45 Portland Avenue $112,000 for 608-10 E. 77th Street $119,000 for 7642-44 Oakland Avenue City Manager is authorized and directed to commence ions for the purchase of said real property. City Manager and Mayor are authorized to execute a agreement for the amount of just compensation set this resolution. 5h - C- 4. That the City Manager is hereby directed to notify, in writing, the owners of subject property as soon as possible that the City intends to acquire his/her property and establish eligibility for relocation benefits. Adopted by the City Council of the City of Richfield, Minnesota this 28th day of June, 1993. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk • 0 3 CITY OF RICHFIELD, MINNESOTA Council Letter No. 180 Agenda June 28, 1993 Issue Statement: Presentation of the Award of Merit to the City of Richfield in the audiovisual production category of the 13th City Hall Public Information Awards Competition sponsored by City Hall Digest. Background: The City of Richfield won an Award of Merit in the 13th City Hall Public Information Awards Competition sponsored by City Hall Digest. The international contest honors American and Canadian cities for excellence in communicating with the public. . Richfield was honored for its entry of the audiovisual tape, "Tracking a Decision." The City developed the 30-minute tape to explain the Dual Track Airport Planning Process established by the Minnesota Legislature in 1989. It provides an objective overview of the dual track airport strategy and raises important questions that need to be addressed and studied as the airport issues are explored in the planning process. The half-hour video has been shown on the cable government access channels throughout the metropolitan area and the state. It also has been presented to various community and government . organizations. The contest judges said the video tape was well written and gave a good presentation of the issues. The graphics were clear and made the complex issues covered easier to understand. The award was announced by Raymond L. Bancroft, editor-publisher of City Digest, the monthly municipal government newsletter that has sponsored the competition since 1977. Almost 150 entries from cities of all sizes in the U.S. and Canada were entered in the 1992 contest's eight categories which included publications, public information projects, and audiovisual productions. The goal of the contest is to encourage the improvement of various modern communications techniques used by city governments to inform their employees and residents about municipal developments. Recommended Motion: Accept the Award of Merit presented to the City of Richfield in audiovisual category of the 13th City Hall Public Information Awards Competition sponsored by City Hall Digest. Basis for Recommendation: The award is a welcome recognition of efforts by the City of Richfield in recent years to improve the quality of its 8-I publications as a way to keep the citizens informed of government issues that will impact their lives and community. Discussion/Decision Mode: Presentation of the award is scheduled for the June 28, 1993 City Council meeting. Respectfu)ly submitted, City JDP:cak 0 . Prosser • 1992 CITY HALL PUBLIC INFORMATION AWARDS COMPETITION AWARD OF MERIT for Municipal Audio-Visual Productions ,Minn. RichPteI4 by CITY HALL DIGEST RAYMOND L. Editor-Publisher CITY OF RICHFIELD, MINNESOTA Council Letter No. 179 Agenda June 28, 1993 Issue Statement: Presentation of•thank you plaque to VFW recognizing donation. Background: In the fall of 1992, one of two defibrillators (heart rhythm monitors and "shockers") used by the Richfield Fire Division Rescue personnel was in need of repairs estimated at $1,000. Because the machines are three years old, it was questioned whether they should be repaired or replaced. Money for replacement was not available so the Public Safety Director contacted the VFW to see if they would be interested in helping the community's life saving efforts. ? Heart attacks are one of the leading causes of death in Richfield. Early intervening by emergency medical personnel and, in some cases of cardiac arrest, early defibrillation can improve one's chances of survival greatly. ? Since late 1990, Richfield Fire Rescue crews have used defibrillators and several lives have been saved. The units purchased for $10,000 each are now in need of repair or replacement. ? Firefighter/EMTs field tested several new and improved defibrillators available and recommended Model 610 from SpaceLabs Medical for about $5,420. Knowing that defibrillators can save lives and committed to service, VFW Post 5555 donated the $5,420 necessary to purchase one defibrillator which is now carried on the rescue truck responding from the Portland Avenue Fire Station. A plaque has been prepared to signify appreciation of the gift. Recommended Motion: Present the engraved plaque to representatives of the VFW Post 5555 at the June 28 City Council meeting., Basis of Recommendation: It is right to publicly recognize significant contributions of individuals and service organizations to the betterment of the community. Alternative Recommendation:. None. Discussion/Decision Mode: This presentation is scheduled for the June 28 City Council meeting. Respectfully submitted, Ja D. Prosser Cit anager