3-22-93 agendaCITY OF'RICHFIELD, MINNESOTA
MONDAY, MARCH 22, 1993
SPECIAL CITY STUDY SESSION
6:00 P.M.
COUNCIL CHAMBERS
CALL TO ORDER
I. PRESENTATION FROM RICHFIELD FIRE DEPARTMENT RELIEF
ASSOCIATION (RFDRA), RFDRA FUND CUSTODIAN AND RFDRA
PERFORMANCE APPRAISER REGARDING STATUS, DESCRIPTION AND
HISTORY OF THE FUND
ADJOURNMENT
REGULAR CITY COUNCIL MEETING
7:00 P.M.
COUNCIL CHAMBERS
AGENDA
INTRODUCTORY PROCEEDINGS
CALL TO ORDER
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES OF (1) SPECIAL-CITY COUNCIL STUDY SESSION OF
MARCH 8, 1993 AND (2) REGULAR CITY COUNCIL MEETING OF MARCH 8,
1993
PRESENTATION
1. OPPORTUNITY FOR PERSONS TO ADDRESS THE COUNCIL ON ITEMS NOT
LISTED ON THE AGENDA
AGENDA-APPROVAL
2. COUNCIL APPROVAL OF AGENDA
CONSENT CALENDAR
NOTE: CONSENT CALENDAR CONTAINS SEVERAL SEPARATE ITEMS WHICH-ARE
ACTED UPON BY THE CITY COUNCIL IN ONE MOTION. ONCE THE CONSENT
CALENDAR HAS BEEN APPROVED, THE INDIVIDUAL ITEMS AND RECOMMENDED
ACTIONS HAVE ALSO BEEN APPROVED. NO FURTHER COUNCIL ACTION IS
NECESSARY. HOWEVER, ANY COUNCIL MEMBER MAY REQUEST THAT AN ITEM
BE REMOVED FROM THE CONSENT CALENDAR AND PLACED ON THE REGULAR
AGENDA FOR COUNCIL DISCUSSION AND ACTION. ALL ITEMS LISTED ON
THE'CONSENT CALENDAR ARE RECOMMENDED FOR APPROVAL.
ADMINISTRATIVE REPORTS S OTHER BUSINESS
6. CONSIDERATION OF HUMAN SERVICE PRIORITY RECOMMENDATIONS TO
HENNEPIN COUNTY COMMUNITY SERVICES DEPARTMENT AND HENNEPIN
COUNTY COMMISSIONERS
COUNCIL LETTER NO. 91
7. CONSIDERATION OF APPROVAL OF AWARD OF CONTRACT FOR PURCHASE
OF FIRE ENGINE RESCUE ENGINE-AND EQUIPMENT FROM GENERAL
SAFETY EQUIPMENT CORPORATION IN AMOUNT OF $224,617 AND
PURCHASE OF HOLMATRO RESCUE TOOL FOR ADDITIONAL AMOUNT OF
$16,380, TO BE INSTALLED ON TRUCK BY GENERAL SAFETY.
EQUIPMENT CORPORATION AT NO EXTRA CHARGE
COUNCIL LETTER NO. 92
8. CONSIDERATION OF SCHEDULING SPECIAL CITY COUNCIL MEETING AT
6:00 P.M. ON THURSDAY, APRIL 15, 1993 FOR PURPOSE OF MAKING
RECOMMENDATION RELATED TO PHASE I RIGHT OF WAY CLEARANCE FOR
77TH STREET IMPROVEMENT PROJECT
COUNCIL LETTER NO. 93
9. CONSIDERATION OF RECEIPT OF UNAUDITED 1992 FINANCIAL REPORT
COUNCIL LETTER NO. 94
AIRPORT BUSINESS
9. AIRPORT STATUS REPORT
CORRESPONDENCE
10. LEGISLATIVE REPORT
COUNCIL CHOICE
11. COUNCIL DISCUSSION ITEMS
12. CLAIMS AND PAYROLLS
ADJOURNMENT
Auxiliary aids for individuals with disabilities are available
upon request. Requests must be made at least 96 hours in advance
to the Administrative Services Director at 861-9702.
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 94
Agenda March 22, 1993
Issue Statement:
Council receipt of the unaudited 1992 Financial Report.
Background:
The annual •Financial Report for the period ending December 31,
1992, has been completed by the Administrative Services
Department. The audited Financial Report is not available at
this time, due to the audit provision which requires Richfield's
financial reports to be audited by Deloitte and Touche subsequent
to April 15. As Council Members may be aware, the City receives
a reduced audit fee in turn for approval for the Auditors to
delay their audit work until after April 15. The audit is
scheduled to begin April 19, 1993.
The Richfield City Charter requires the Financial Report to be
submitted to the City Council for fiscal year-end information by
April 10 of each year. The report is submitted for official
receipt at the March 22, 1993 City Council meeting.
The attached summary report reflects the performance of the
General Fund, Utility Funds, Recreation Fund and Liquor Fund.
• Recommended Motion:
Receive the unaudited 1992 Financial Report of the City.
Basis of Recommendation:
1. City Charter provides that the Financial Report of the City
be submitted to the City Council by April 10 of each year.
2. Audited financial reports for 1992 will not be available for
several weeks.
3. The Administrative Services Department has just completed
their financial reporting for 1992.
Alternative Recommendation:
1. The City Council could request the staff to make a more
detailed presentation of the unaudited 1992 Financial Report
at this time or at a future Council Study Session. However,
a detailed presentation of the audited report will be
presented in the month of June 1993.
Discussion/Decision Mode:
The Financial Report should be formally accepted at the March 22,
1993 City Council meeting.
Respectfully submitted,
•
Jame Prosser
Cit nager
JDP:cak
FINANCIAL REPORT SUMMARY - 1992 ?-?
The following is a summary of fund highlights for the General Fund,
Utility Funds, Recreation Fund and Municipal Liquor Fund. A thorough
audited report will be presented to the City Council as soon as it
becomes available.
General Fund
C?
J
•
Revenues
Expenditures
Net Transfers
Increase (Decrease)
to Fund Balance
12/31 Fund Balance
1992 Actual
11,853,740
11,388,799
(204,775)
260,166
$ 2,497,643
1992 Budget
$11,383,115
11,544,315
161,200
$ 2,237,477
1991 Actual
$11,704,642
11,938,423
173,542
(60,239)
S 2,237,477
The General Fund of the City has a 1992 year-end fund balance of
$2,497,643 as compared to $2,237,477 at year-end 1991. The General
Fund performed very well in 1992 due to the receipt of $256,715 of
unanticipated local government aid from the State of Minnesota,
license and permit revenues exceeding budget, and interest rates
exceeding expectations. In addition, all departments incurred
expenditures that were less than budgeted. Legal charges incurred in
1992 were $54,000 lower than budgeted and an annual contribution to
the PERA Police and Fire fund was not required. This contribution was
budgeted at $100,000 in 1992. The General Fund transferred $145,000 to
the HRA to cover airport expenditures and $365,000 to the Capital
Improvement Fund to reimburse a portion of the acquisition cost of the
Lampert Lumber building.
The December 31, 1992 fund balance is designated
to meet the subsequent year's expenses until
collected in July of the next year and for antic
local government aid from the State of Minnesota.
has been established for the $265,715 excess LGA
City Council direction.
Water Utility Fund
Revenues
Expenses
Net Transfers
Net Income
12/31 Retained
Earnings
1992 Actual
$ 1,946,546
1,492,760
453,786
$ 4,686,864
for working capital
property taxes are
ipated reductions in
A separate account
payment pursuant to
1992 Budget
$ 1,870,900
1,574,800
(20,000)
276,100
$ 4,376,178
1991 Actual
$ 1,839,017
1,527,658
(20,b00)
291,359
$ 4,265,078
The Water Utility Fund experienced a stronger year from a financial
perspective in 1992 compared to 1991. Net income for 1992 was $453,786
compared to $291,359 in 1991. This represents a 56% increase in net
income. The stronger performance in 1992 is attributed to increased
sales and decreased expenses. Operating revenues increased 7.2% in
1992 compared to 1991 and operating expenses decreased 2.3%, primarily
due to decreases in maintenance and repair expenses, rents and leases,
and professional services.
At year-end 1992, retained earnings in the Water Fund totalled
$4,686,864. The retained earnings and available cash in the Water
Utility Fund are necessary to support capital improvements and
maintenance of the operation. This cushion greatly reduces the
!-C?-
U
•
possibility that the City would be required to issue bonds to make
emergency repairs, upgrades or maintenance in the water utility
system. Constant renovations and repairs in the water treatment plant
and the associated City wells are being undertaken by the City to
maintain the high quality of water provided to Richfield citizens. In
1993, the water plant accelator is being replaced and generators will
be acquired to expand plant capacity. In addition in 1992, $32,000 of
retained earnings was transferred as a loan to the Expanded New Home
Program.
Sewer Utility Fund
Revenues
Expenses
Net Transfers
Net Income (Loss)
12/31 Retained
Earnings
1992 Actual
$ 1,615,758
1,765,785
(150,027)
$ 2,869,233
1992 Budget
$ 1,524,200
1,699,510
(175,310)
$ 2,710,950
1991 Actual
$ 1,451,557
1,540,899
(15,000)
(104,342)
$ 3,051,260
The Sanitary Sewer Fund showed a net loss in 1992 of $150',027. This
is roughly $46,000 below the net income of 1991 but is $25,283 better
than the 1992 revised budget. The decrease in the net income is tied
directly to the increasing charges of Metropolitan Waste Control
Commission (MWCC). MWCC rates for 1992 were $174,796 greater than
they were in 1991. Rate increases for 1993 in the Sanitary Sewer Fund
took into consideration the increases faced by the fund in payments to
the Metropolitan Waste Control Commission. As with the Water Fund,
$32,000 of the retained earnings was transferred to the Expanded New
Home Program as a loan.
Storm Sewer Utility Fund
1992 Actual
Revenues $_ 703,285
Expenditures 548,356
Net Income 154,929
12/31 Retained
Earnings $ 1,026,512
1992 Budget
$ 655,000
532,900
122,100
$ 993,683
1991 Actual
$ 696,699
451,053
245,646
$ 8'71, 583
Revenues for the Storm Sewer Utility Fund increased from $696,699 in
1991 to $703,285 in 1992. The increase in expenses in 1992 resulted
primarily from a $26,655 loss on the sale of 7300 First Avenue and the
accrual of a $31,350 call premium relating to the refinancing of the
storm sewer utility revenue bonds. The refunding bonds will provide a
$118,000 savings over the term of the bonds. Storm sewer rates were
increased approximately 4% in 1993 to offset the cost of anticipated
capital improvements in the storm sewer system.-
Recreation-Fund
1992 Actual 1992 Budget 1991 Actual
Revenues $ 1,678,160 $ 1,767,340 $ 1,194,662
Expenditures 1,624,890 1,667,970 1,095,980
Net Transfers 564,230 (35,770)
Net Income 617,500 63,600 98,682
12/31 Retained
Earnings $ 1,126,034 $ 570,814 $ 507,214
The 1991 actual figures include the golf course operations only.
9-3
•
In 1992, the Recreation Fund was created and includes the golf course,
ice arena and swimming pool operations. In 1992, the Golf Course Fund
defeased the outstanding recreation revenue bonds using current
revenues and a $600,000 transfer from the Special Revenue-Cable Fund.
Net income for the golf course was $712,226 and net losses for the ice
arena and swimming pool were $33,688 and $61,038 respectively. The
swimming pool transferred $35,770 to the PIR Fund in accordance with
the revised 1992 budget.
Liquor Fund
Revenues
Expenditures
Net Transfers
Net Income (Loss)
12/31 Retained
Earnings
1992 Actual
$ 6,837,794
6,254,481
(539,200)
44,113
$ 2,167,113
1992 Budget
$ 6,748,000
6,217,410
(539,200)
(8,610)
$ 2,114,390
1991 Actual
$ 6,652,388
6,110,719
(428,190)
113,479
$ 2,123,000
Year-end revenues for 1992 reached $6,837,794 as compared to
$6,652,388 in 1991. For 1992, customer volumes increased approximately
7,040 customers at Cedar and 5,300 customers at Lyndale. The volume
of customers at Penn decreased approximately 3,600 customers, however
higher dollar purchases per customer resulted in only a slight
decrease in Penn's total sales. Gross margins in 1992 were consistent
with 1991 and operating expenses were slightly higher due to increases
in insurance expense and personal services. Transfers include $400,000
transferred to the Special Revenue Fund for Capital Improvements.
Summary
This financial summary represents the highlights of the overall
financial report for the City of Richfield. Financial reports for all
funds discussed are attached to this letter.
A comprehensive review of the 1992 financial operations will be
presented to the Council once the auditor's report has been completed.
In general, 1992 was a favorable year for the City's financial
operations. The General Fund performed extremely well due to
unanticipated local government aid, however, a reduction in 1993 local
government aid is expected. To offset these cuts, the City invested
the unanticipated aid in a reserve fund to be used at City Council
direction. The steady increase in charges by the Metropolitan Waste
Control Commission for sewer treatment resulted in a 16.8% increase in
sanitary sewer rates and Sewer Fund performance will have to be
carefully monitored in setting rates for 1994 and future years.
0
9-y
CITY OF RICHFIELD, MINNESOTA
GENERAL FUND
COMPARATIVE BALANCE SHEET
December 31, 1992 and 1991
ASSETS'
Cash and investments
Receivables:
Taxes
Special assessments
Accounts
Due from other funds
Due from other governments
Total Assets
LIABILITIES AND FUND BALANCE
Liabilities:
Accounts payable
Accrued salaries and employee benefits
payable
Due to other funds
Due to other governments
Deferred revenue
0 Total Liabilities
Fund Balance:
Reserved for:
Encumbrances
Unreserved:
Designated for state aid reductions
Designated for working capital
Total Fund Balance
Total Liabilities and Fund Balance
0
1992
$ 3,394,143
149,931
3,313
140,473
56,758
44,394
$3,789,012
$ 107,612
932,353
122,852
128,552
1,291,369
256,715
2,240,928
2,497,643
$3,789,012
FORM F
1991
$3,712,033
138,891
7,129
66,680
11,678
61.639
$3,998,050
$ 95,509
1,165,907
50,000
333,783
115,374
1,760,573
52,000
2,185,477
2,237,477
$3,998,050
-40-
9-S
CITY OF RICHFIELD, MINNESOTA FORM F-1
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES
IN FUND BALANCE - BUDGET AND ACTUAL
For the Year Ended December 31, 1992
With Comparative Actual Amounts for the Year Ended December 31, 1991
Revenues:
Taxes
Licenses and permits
Intergovernmental revenue
Charges for services
Fines and forfeits
Miscellaneous revenues
Total Revenues
Expenditures:
General government
Administrative services
Public safety
Community development
Community services
Total Expenditures
Deficiency of Revenues
over Expenditures
Other Financing Sources (Uses) -
Operating transfers in (out):
Special Revenue Funds
Enterprise Funds
Internal Service Funds
Net Other Financing
1992
Over
Final (Under) 1991
Budget Actual Budget Actual
$4,655,600 $4,661,531 $ 5,931 $ 4,552,015
313,770 386,511 72,741 329,490
5,151,610 5,444,557 292,947 5,136,858
840,690 894,872 54,182 1,190,362
201,175 190,693 (10,482) 189,109
220,270 275,576 55,306 306,808
11,383,115 11,853,740 470,625 11,704,642
562,360 502,550 (59,810)
850,200 846,574 (3,626)
6,065,830 6,022,454 (43,376)
233,450 217,352 (16,098)
3,832,475 3,799,869 32 606)
11,544,315 11,388,799 (155,516
(161,200) 464,941 626,141
139,200 139,200
22,000 17,345 (4,655)
Sources 161,200 156,545 (4,655)
Excess (Deficit) of Revenues and Other
Sources Over Expenditures and
Other Uses 621,486 621,486
Fund Balance - January 1
Equity Transfer In
Equity Transfer Out
2,237,477 2,237,477
524,846
874,840
6,145,877
203,258
4,189,602
11,938,423
(233,781)
(31,550)
128,190
(16,500)
80,140
(153,641)
2,297,716
100,000 150,000 50,000 143,402
(100,000) (511,320) (411,320) (50,000)
Fund Balance - December 31
•
$2,237,477 $2,497,643 $ 260,166 L2,237,477
-41-
CITY OF RICHFIELD, MINNESOTA JFORM -2
GENERAL FUND
SCHEDULE OF REVENUES COMPARED TO BUDGET (CONTINUED)
• For the Year Ended December 31, 1992
With Comparative Actual Amounts for the Year Ended December 31, 1991
1992
Over
Final (Under) 1991
Budget Actual Budget Actual
Taxes:
Current ad valorem $3,654,403 $3,649,104 $ (5,299) $3,547,463
Fiscal disparities 986,197 986,197 915,411
Delinquent ad valorem 10,000 23,320 13,320 (2,750)
Penalties, interest, and forfeited
tax sales 5,000 2,910 (2,090) .3,396
Hotel/Motel lodging 88,495
Total Taxes 4,655,600 4,661,531 5,931 4,552,015
Licenses and Permits:
Business licenses 143,770 171,749 27,979 141,230
Nonbusiness licenses and permits 170,000 214,762 44,762 188,260
Total Licenses and Permits 313,770 386,511 72,741 329,490
Intergovernmental Revenue:
Federal -
.
Civil defense reimbursement 6,000 11,815 5,815 14,215
State:
Local government aid 2,985,710 3,272,425 286,715 3,057,363
Homestead credit 1,755,900 1,756,884 984 1,683,765
Law officer training 16,000 12,856 (3,144) 16,297
State-aid street maintenance 251,180 251,184 4 242,296
Primary reimbursement 5,500 5,562 62
County -
Community health services 122,400 124,904 2,504 122,922
Redistricting revenue 8,920 8,927 7
Total Intergovernmental Revenue 5,151,610 5,444,557 292,947 5,136,858
•
-42-
CITY OF RICHFIELD, MINNESOTA FORM F-2
GENERAL FUND
SCHEDULE OF REVENUES COMPARED TO BUDGET (CONCLUDED)
For the Year Ended December 31, 1992
•
With Comparative Actual Amounts for the Year Ended December 31, 1991
1992
Over
Final (Under) 1991
Budget Actual Budget Actual
Charges for Services:
General Government $ 22,500 $ 24,850 $ 2,350 $ 29,630
Deputy Registrar 275,000 280,391 5,391 274,851
Public Safety 180,500 230,361 49,861 146,380
Community Development 10,150 7,719 (2,431) 9,888
Community Services 5,000 8,542 3,542 5,283
Health 3,000 8,667 5,667 5,356
Park and Recreation 142,070 139,931 (2,139) 128,700
Swimming Pool 180,284
Ice Arena 265,057
Nature Center 39,560 42,500 2,940 39,771
Community Center 162,910 151,911 10 999) 105,162
Total Charges for Services 840,690 894,872 54,182 1,190,362
Fines and Forfeits:
Municipal court fines 196,175 182,227 (13,948) 179,815
• Forfeited bail
h
t
l fines
Hi 2,000
000
3 5,342
3
124 3,342
124 6,263
3
031
way pa
ro
g , , ,
Total Fines and Forfeits 201,175 190,693 (10,482I 189,109
Miscellaneous Revenues:
Interest 200,000 247,245 47,245 283,546
Rent 15,800 16,283 483 15,664
Contributions 6,684 6,684 2,044
Recovery - damage to City property 3,000 3,975 975 3,094
Other 1,470 1,389 81) 2,460
Total Miscellaneous Revenues 220,270 275,576 55,306 306,808
Total Revenues $11,383,115 $11,853,740 $470,625 $11,704,642
•
-43-
CITY OF RICHFIELD, MINNESOTA
?f
FORM F-3
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED TO BUDGET (CONTINUED)
• For the Year Ended December 31, 1992
With Comparative Actual Amounts for the Year Ended December 31, 1991
1992
Over
Final (Under) 1991
Budget Actual Budget Actual
GENERAL GOVERNMENT:
Mayor-Council:
Personal services $ 33,620 $ 31,593 $ (2,027) $ 33,762
Other services and charges 44,880 41,018 (3,862) 47,015
Supplies 9,400 8,042 (1,358) 7,754
Total 87,900 80,653 (7,247) 88,531
Other Agencies:
Share a Home 1,500 1,500 1,000
Senior Outreach Services 5,000 5,000 2,810
Cornerstone Advocacy 3,000 3,000 3,000
Storefront/Youth Action 55,000 55,000 53,400
Senior Inform & Referral 2,196 2,196 2,657
Shared Transportation 4,114 4,114 3,000
South Hennepin Human Services 11,000 11,102 102 6,083
Total 81,810 81,912 102 71,950
City Manager:
Personal services
980
96
107
424
10
444
106
594
, , , ,
Other services and charges 49,010 43,271 (5,739) 42,139
Supplies 6,120 3,169 (2,951) 5,387
Total 152,110 153,864 1,754 154,120
Airport Project:
Personal services
Other services and charges
Supplies
Total
Legal -
Other services and charges
Total
Total General Government
ADMINISTRATIVE SERVICES:
Administration:
Personal services
Other services and charges
Supplies
Total
•
2,238
9,305
375
11,918
240, 540 186, 121 54 419) 198, 327
240, 540 186, 121 54 419) 198, 327
562, 360 502, 550 59 810) 524, 846
86,440 94,030 7,590 95,578
11,690 10,472 (1,218) 11,107
5,360 3,578 (1,782) 4,751
103,490 108,080 4,590 111,436
-44-
7 _q CITY OF RICHFIELD, MINNESOTA FORM F-3
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED TO BUDGET (CONTINUED)
For the Year Ended December 31, 1992
With Comparative Actual Amounts for the Year Ended December 31, 1991
1992
Over
Final (Under) 1991
Budget Actual Budget Actual
ADMINISTRATIVE SERVICES: (Continued)
Finance:
Personal services $132,780 $136,838 $ 4,058 $147,059
Other services and charges 31,850 27,958 (3,892) 30,943
Supplies 14,220 12,227 (1,993) 11,534
Total 178,850 177,023 (1,827) 189,536
Tourism Administration -
Other services and charges 83,829
Total 83,829
Personnel:
Personal services 33,240 44,301 11,061 32,520
Other services and charges 25,500 15,204 (10,296) 24,159
Supplies 9,900 5,829 (4,071) 6,796
Total 68,640 65,334 (3,306) 63,475
Youth Employment - Counseling:
Personal services
Other services and char
es 25,750
890 25,392
891 (358)
1 25,890
762
g
Supplies 1,130 913 217) 362
Total 27,770 27,196 574) 27,014
City Clerk:
Personal services 173,990 168,684 (5,306) 175,061
Other services and charges 21,030 20,877 (153) 21,296
Supplies 9,300 7,117 (2,183) 8,292
Total 204,320 196,678 (7,642) 204,649
Election:
Personal services 59,000 61,226 2,226 7,785
Other services and charges 6,510 5,980 (530) 2,055
Supplies 6,800 12,123 5,323 845
Capital Outlay 4,582
Total 72,310 79,329 7,019 15,267
Assessing:
Personal services 42,670 42,182 (488) 39,855
Other services and charges 146,860 145,382 (1,478) 135,914
Supplies 5,290 5,370 80 3,865
Total 194,820 192,934 (1,886) 179,634
Total Administrative Services 850,200 846,574 (3,626) 874,840
-45-
CITY OF RICHFIELD, MINNESOTA FORM F-3
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED TO BUDGET (CONTINUED)
For the Year Ended December 31, 1992
With Comparative Actual Amounts for the Year Ended December 31, 1991
1992
Over
Final (Under) 1991
Budget Actual Budget Actual
PUBLIC SAFETY:
Administrative Support Services:
Personal services $ 188,150 $ 177,580 $ (10,570) $ 181,589
Other services and charges 249,260 242,158 (7,102) 258,397
Supplies 750 1,274 524 1,935
Total 438,160 421,012 17 148) 441,921
Police Protection:
Personal services 2,238,940 2,210,911 (28,029) 2,483,812
Other services and charges 394,970 340,745 (54,225) 285,266
Supplies 45,500 44,366 (1,134) 42,511
Capital outlay 3,250 4,095 845 8,593
Total 2,682,660 2,600,117 82 543) 2,820,182
Fire Protection:
Personal services 1,611,540 1,682,198 70,658 1,548,061
Other services and charges 111,200 111,465 265 128,129
Supplies 24,740 22,101 (2,639) 22,107
Capital outlay 7,000 2,995 (4,005) 9,250
T
tal 1
754
480 1
818
759 64
279 707
547
1
o ,
, ,
, , ,
,
Police Ancillary Service:
Personal services 647,150 645,256 (1,894) 659,435
Other services and charges 199,890 185,296 (14,594) 174,388
Supplies 31,600 26,719 (4,881) 30,992
Capital outlay 20,140 13,244 (6,896) 6,995
Total 898,780 870,515 28 265) 871,810
Inspection:
Personal services 239,160 270,550 31,390 243,690
Other services and charges 17,550 16,473 (1,077) 16,061
Supplies 750 1,986 1,236 3,516
Capital outlay 3,200 (3,200)
Total 260,660 289,009 28,349 263,267
Emergency Services:
Personal services 6,870 6,100 (770) 6,096
Other services and charges 14,370 11,095 (3,275) 12,516
Supplies 7,850 5,847 (2,003) 5,348
Capital outlay 2,000 (2,000) 17,190
Total 31,090 23,042 (8,048) 41,150
Total Public Safety 6,065,830 6,022,454 43 376) 6,145,877
0
-46-
?I r
CITY OF RICHFIELD, MINNESOTA FORM F-3
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED TO BUDGET (CONTINUED)
Fo r the Year Ended Decem ber 31, 1992
•
With Comparative Actual Amounts for the Year Ended De cember 31, 1991
1992
Over
Final (Under) 1991
Budget Actual Budget Actual
COMMUNITY DEVELOPMENT:
Administration:
Personal services $123,400 $ 97,279 $(26,121) $113,130
Other services and charges 9,340 7,395 (1,945) 9,236
Supplies 1,870 1,860 (10) 1,107
Capital outlay 3,320 2,875 445) 3,500
Total 137,930 109,409 28 521) 126,973
Planning and Zoning:
Personal services 87,890 95,299 7,409 69,415
Other services and charges 9,310 9,019 (291) 9,212
Supplies 7,260 7,034 (226) 6,467
Capital outlay 6,040 6,040 9,762
Total 110,500 117,392 6,892 94,856
Housing Authority:
Personal services
Other services and charges
Capital outlay
Total
Total Community Development
COMMUNITY SERVICES:
Administration:
Personal services
Other services and charges
Supplies
Total
Ice Arena:
Personal services
Other services and charges
Supplies
Capital outlay
Total
•
(16,240) (10,646)
1,260 1,197
(14,980)
233,450
174,380
49,850
6,640
230,870
5,594
(63)
(9,449) 5,531
217,352 16 098)
193,207
42,257
(4,239)
231,225
18,827
(7,593)
10 879)
355
(20,934)
1,174
1,189
18 571)
203,258
167,846
79,001
2,831
249,678
178,994
94,001
26,647
1.616
301,258
-47-
?-la-
CITY OF RICHFIELD, MINNESOTA FORM F-3
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED TO BUDGET (CONTINUED)
For the Year Ended December 31, 1992
With Comparative Actual Amounts for the Year Ended December 31, 1991
1992
Over
Final (Under) 1991
Budget Actual Buffet Actual
COMMUNITY SERVICES: (Continued)
Swimming Pool:
Personal services $105,060
Other services and charges 28,787
Supplies 23,167
Capital outlay 6,716
Total 163,730
Community Center:
Personal services $265,110 $259,722 $ (5,388) $269,247
Other services and charges 155,620 144,949 (10,671) 97,248
Supplies 22,660 22,701 41 24,466
Total 443,390 427,372 16 018) 390,961
Recreation:
Personal services 261,180 243,659 (17,521) 234,710
Other services and charges 91,190 91,145 (45) 85,405
Supplies 38,840 43,529 4,689 40,483
Capital outlay 15,000 9,198 (5,802) 3,278
Total 406,210 387,531 18 679) 363,876
Nature Center:
Personal services 236,255 232,358 (3,897) 236,892
Other services and charges 38,120 36,754 (1,366) 37,575
Supplies 12,690 11,447 (1,243) 11,615
Total 287,065 280,559 (6,506) 286,082
Forestry:
Personal services 116,350 123,866 7,516 104,416
Other services and charges 85,670 97,985 12,315 97,411
Supplies 4,180 7,867 3,687 5,213
Capital outlay 13,530 13,012 518 13,773
Total 219,730 242,730 23,000 220,813
Lyndale/Nicollet Maintenance:
Personal services 1,630 538 (1,092) 4,479
Other services and charges 2,300 3,307 1,007 83
Supplies 11190 1,620 430 1,390
Total 5,120 5,465 345 5,952
is
-48-
9 -'?) CITY OF RICHFIELD, MINNESOTA FORM F-3
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED TO BUDGET (CONCLUDED)
For-the Year Ended December 31, 1992
With Comparative Actual Amounts for the Year Ended December 31, 1991
1992
Over
Final (Under) 1991
Budget Actual Budget Actual
COMMUNITY SERVICES: (Continued)
Government Buildings:
Personal services $ 170,950 $ 166,821 $ (4,129) $ 175,631
Other services and charges 153,350 142,495 (10,855) 145,422
Supplies 17,000 14,452 (2,548) 16,859
Total 341,300 323,768 17 532) 337,912
Park Maintenance:
Personal services 450,060 476,698 26,638 407,593
Other services and charges 166,270 175,608 9,338 180,401
Supplies 51,790 66,170 14,380 47,246
Capital outlay 20,580 9,320 (11,260) 7,932
Total 688,700 727,796 39,096 643,172
Streets:
Personal services 394,810 430,629 35,819 469,992
Other services and charges 606,970 513,318 (93,652) 529,740
Supplies 92,940 115,732 22,792 116,868
• 094
720 1
059
679 35 041 1
116
600
Total ,
1, ,
, ) ,
,
Engineering:
Personal services 54,700 53,510 (1,190) 61,211
Other services.and charges 56,820 58,888 2,068 46,424
Supplies 3,420 1,346 (2,074) 1,379
Capital outlay 430 (430) 554
Total 115,370 113,744 (1,626) 109,568
Total Community Services 3,832,475 3,799,869 32 606) 4,189,602
Total Expenditures $11,544,315 $11,388,799 155 516) $11,938,423
-49-
CITY OF RICHFIELD, MINNESOTA
MUNICIPAL LIQUOR FUND
COMPARATIVE BALANCE SHEET
December 31, 1992 and 1991
ASSETS
Current Assets:
Cash and cash equivalents
Accounts receivable
Inventory
Total Current Assets
Property and Equipment:
Land
Buildings
Office equipment
Machinery and equipment
Other improvements
Less accumulated depreciation
Net Property and Equipment
Total Assets
LIABILITIES AND EQUITY
Current Liabilities:.
Accounts payable
Accrued salaries and employee benefits payable
Due to other governments
Total Current Liabilities
Equity -
Retained earnings:
Reserved for capital improvement
Unreserved
Total Retained Earnings
Total Liabilities and Equity
1992
$ 844,128
17,241
402,427
1,263,796
273,188
1,058,396
17,151
296,597
57,706
1,703,038
646,876
1,056,162
$2,319,958
$ 27,414
57,299
68,132
152,845
330,000
1,837,113
2,167,113
$2,319,958
17 ?j?
FORM J-5
1991
$ 840,887
15,617
367,812
1,224,316
273,188
1,055,366
17,151
263,786
57,706
1,667,197
626,589
1,040,608
$2,264,924
$ 4,818
71,086
66,020
141,924
330,000
1,793,000
2,123,000
$2,264,924
-86-
CITY OF RICHFIELD, MINNESOTA FORM J-6
MUNICIPAL LIQUOR FUND
COMPARATIVE STATEMENT OF REVENUES, EXPENSES, AND
CHANGES IN RETAINED EARNINGS
For the Years Ended December 31, 1992 and 1991
1992 1991
Operating Revenues:
Sales $ 6,744,436 $ 6,559,238
Less cost of sales (5,316,988) (5,230,929)
Net Operating Revenues 1,427,448 1,328,309
Operating Expenses:
Personal services 589,838 554,930
Other services and charges 242,701 221,844
Supplies 26,454 23,110
Depreciation 58,833 64,608
Total Operating Expenses 917,826 864,492
Operating Income 509,622 463,817
Nonoperating Revenues (Expenses):
Interest income 70,498 72,158
Commissions 22,860 20,992
Miscellaneous expenses (19,667) (15,298)
Net Nonoperating Revenues 73,691 77,852
Income Before Operating Transfers 583,313 541,669
Operating Transfers Out:
General Fund (139,200) (128,190)
Contributions - Liquor Store Fund (400,000) (300,000)
Total Operating Transfers Out (539,200) (428,190)
Net Income (Loss) 44,113 . 113,479
Retained Earnings - January 1 2,123,000 2,009,521
Retained Earnings - December 31 $ 2,167,113 $ 2,123,000
•
-87-
CITY OF RICHFIELD, MINNEOSTA
WATER UTILITY FUND
COMPARATIVE BALANCE SHEET
December 31, 1992 and 1991
ASSETS
1992
9 l62
FORM J-7
1991
Current Assets:
Cash and cash equivalents $ 3,498,340 $ 2,998,592
Receivables:
Accounts 73
Service charges:
Billed 317,102 296,746
Certified to County Auditor 190,208 173,550
Unbilled services 198,110 158,436
Inventory 10,068 9,049
Total Current Assets 4,213,901 3,636,373
Long Term Assets:
Interfund Advance - Data Processing 32,000 64,000
Property and Equipment:
Land 44,500 44,500
Buildings 1,849,261 1,862,943
Office equipment 15,991 13,536
Machinery and equipment 3,079,888 3,005,233
Other improvements 6,557,961 6,466,508
11,547,601 11,392,720
Less accumulated depreciation 5,067,760 4,786,578
Net Property and Equipment 6,479,841 6,606,142
Total Assets $10,725,742 $10,306,515
LIABILITIES AND EQUITY
Current Liabilities:
Accounts payable $ 53,551 $ 41,880
Contracts payable 27,562
Accrued salaries and employee benefits payable 54,254 50,594
Due to other funds 20,000
Due to other governments 30,871 11199
Total Current Liabilities 138,676 141,235
Equity:
Contributed capital:
Property owners 533,584 533,584
Special assessments 3,196,500 3,196,500
City aid for construction 2,140,118 2,140,118
Federal grant 30,000 30,000
Total Contributed Capital 5,900,202 5,900,202
Retained Earnings -
Unreserved 4,686,864 4,265,078
Total Equity 10,587,066 10,165,280
Total Liabilities and Equity -88- $10,725,742 $10,306,515
-
C(-
CITY OF RICHFIELD, MINNESOTA
WATER UTILITY FUND
COMPARATIVE STATEMENT OF REVENUES, EXPENSES, AND
CHANGES IN RETAINED EARNINGS
For the Years Ended December 31, 1992 and 1991
1992
Operating Revenues:
Sales and user fees
Water availability charges
Customer services
Sales of material and supplies
Certification fee
Penalty charge
Customer service charge
Total Operating Revenues
Operating Expenses:
Personal services
Other services and charges
Supplies
Depreciation
Total Operating Expenses
. Operating Income (Loss)
Nonoperating Revenues -
Interest
Income Before Operating Transfers
Operating Transfers (Out) -
Debt Service Fund
Total Operating Transfers Out
Net Income
Retained Earnings -January 1
Equity Transfer to Capital Projects Fund
Retained Earnings - December 31
$1,625,190
1,328
11,727
527
4,370
22,806
75.876
1,741,824
619,134
405,643
183,754
284,229
1,492,760
249,064
204,722
453,786
453,786
4,265,078
(32,000)
$4,686,864
FORM J-8
1991
$1,506,573
1,353
12,844
5,653
3,900
20,342
74.091
1,624,756
582,535
452,816
183,482
308.825
1,527,658
97,098
214,261
311,359
(20,000)
(20,000)
291,359
4,011,752
(38,033)
$4,265,078
-89-
9-19
CITY OF RICHFIELD, MINNESOTA FORM J-9
?J
0 Office supplies
WATER UTILITY FUND
COMPARATIVE SCHEDULE OF OPERATING EXPENSES
For the Years Ended December 31, 1992 and 1991
1992 1991
Treatment and Distribution -
Personal Services:
Salaries $ 372,212 $ 343,322
Interdepartmental labor 125,995 124,949
Retirement contributions 38,586 41,023
Health and life insurance contributions 44,945 39,107
Total Personal Services 581,738 548,401
Other Services and Charges:
Rents and leases 17,814 28,068
Advertising and publications 19 492
Maintenance and repairs 38,213 69,756
Professional services 77,930 94,093
Communications 3,691 4,322
Travel and subsistence 3,164 3,404
Subscriptions and memberships 1,595 1,437
Utilitie 167,382 158,208
Insurance, bonds, and permits 62,687 64,288
Other contractual services 11,602 9.897
Total Other Services and Charges 384,097 433,965
Supplies:
Office 2,584 1,558
Clothing 1,751 1,897
Parts, tools, and supplies 18,709 19,407
Chemicals 155,755 155,406
Total Supplies 178,799 178,268
Depreciation 284,229 308,825
Total Treatment and Distribution 1,428,863 1,469,459
Collection and Billing -
.Personal Services:
Salaries
Interdepartmental labor
Retirement contributions
Health and life insurance contributions
Total Personal Services
26,258
5,400
2,837
2.901
23,873
5,200
2,879
2.182
Other Services and Charges:
Rents and leases
Maintenance and repairs
Professional service
Insurance
Total Services and Charges
Supplies -
Total Collection and Billing
Total Operating Expenses
37,396
17,545
45
3,165
791
21,546
34,134
13,869
80
3,842
1.060
18,851
4,955 5,214
63,897 58,199
$1,492,760 $1,527,658
-90-
9 -1 q CITY OF RICHFIELD, MINNESOTA FORM J-10
SEWER UTILITY FUND
COMPARATIVE BALANCE SHEET
0 December 31, 1992 and 1991
1992 1991
ASSETS
Current Assets:
Cash and cash equivalents $1,905,135 $1,940,464
Receivables:
Accounts 104
Service charges -
Unbilled services 222,349 159,791
Due from other governments -
Metropolitan Waste Control Commission:
Interceptor acquisition - current 97,213. 93,474
Operating cost adjustment (1991 and 1990) (80,279) (110,934)
Total Current Assets 2,144,418 2,082,899
Long-Term Assets:
Due from other governments -
Metropolitan Waste Control Commission:
Operating cost adjustment (1992 and 1991) (139,957) (80,279)
Reserve capacity 9,869 13,910
Interceptor acquisition contract 798,520 895,733
Total Due From Other Governments 668,432 829,364
• Property and Equipment:
Land 9,050 29,050
Buildings 479,245 527,634
Office equipment 9,892 9,892
Machinery and equipment 110,219 101,548
Other improvements 65,455 65,455
673,861 733,579
Less accumulated depreciation 460,262 429,173
Net Property and Equipment 213,599 304,406
Total Assets $3,026,449 $3,216,669
LIABILITIES AND EOUITY
Current Liabilities:
Accounts payable $ 6,366 $ 2,614
Accrued salaries and employee benefits payable 19,740 31,685
Total Current Liabilities 26,106 34,299
Equity:
Contributed capital -
City 131,110 131,110
Retained Earnings -
Unreserved 2,869,233 3,051,260
Total Equity 3,000,343 3,182,370
Total Liabilities and Equity $3,026,449 $3,216,669
-91-
C/
CITY OF RICHFIELD, MINNESOTA FORM J-11
SEWER UTILITY FUND
COMPARATIVE STATEMENT OF REVENUES, EXPENSES, AND
CHANGES IN RETAINED EARNINGS
For the Years Ended December 31, 1992 and 1991
1992 1991
Operating Revenues:
Sales and user fees 1,386,720 $1,194,523
Reserve capacity charges 4,900 6,500
Sewer certification charges 4,370 3,900
Customer service charges 50,117 49,167
Penalty charge 15,061 13,433
Total Operating Revenues 1,461,168 1,267,523
Operating Expenses:
Metropolitan Waste Control Commission -
Sewer service charges 1,288,316 1,113,520
Personal services 301,486 292,131
Other services and charges 101,566 77,876
Supplies 43,327 27,614
Depreciation 31,090 29,758
Total Operating Expenses 1,765,785 1,540,899
Operating Loss (304,617) (273,376)
• Nonoperating Revenues -
Interest:
Deferred current value credit 39,568 43,163
Reserve capacity 126 4
Investments 114,896 140,867
Total Nonoperating Revenues 154,590 184,034
Loss Before Operating Transfers (150,027) (89,342)
Operating Transfers Out -
Capital Projects Fund (15,000)
Net Loss (150,027) (104,342)
Retained Earnings - January 1 3,051,260 3,193,635
Equity Transfers out to Capital Projects Fund (32,000) (38,033)
Retained Earnings - December 31 $2,869,233 $3,051,260
0
-92-
?- ai
CITY OF RICHFIELD, MINNESOTA
FORM J-12
SEWER UTILITY FUND
COMPARATIVE SCHEDULE OF OPERATING EXPENSES
For the Years Ended December 31, 1992 and 1991
1992 1991
Sewer Service Charge - Metropolitan
Waste Control Commission -
Treatment charges $1,288,316 $1,113,520
Maintenance:
Personal Services:
Salaries 160,092 155,321
Interdepartmental labor 26,064 24,992
Retirement contributions 17,352 16,503
Health and life insurance contributions 57,161 55,509
Other Services and Charges:
Rents and leases 29,252 26,758
Maintenance and repair of equipment 18,318 1,123
Expert and professional services 9,457 8,150
Communications 1,843 2,077
Travel and subsistence 3,161 2,546
Utility services 5,302 5,381
Insurance, bonds, and permits 16,878 16,304
Other contractual services 5,013 3,748
Supplies -
Parts, tools, and supplies 38,225 21,826
Depreciation 31,090 29,758
Total Maintenance 419,208 369,996
Collection and Billing:
Personal Services:
Salaries 28,728 28,206
Interdepartmental labor 5,400 5,222
Retirement contributions 2,826 3,053
Health and life insurance contributions 3,863 3,324
Other Services and Charges:
Rents and leases 8,550 6,818
Maintenance and repair of equipment 45 45
Professional service 2,931 3,845
Travel and subsistence 32 28
Insurance and bonds 784 1,054
Supplies -
Office supplies 5,102 5,788
Total Collection and Billing 58,261 57,383
Total Operating Expenses $1,765,785 $1,540,899
0
-93-
9-ate.
CITY OF RICHFIELD, MINNESOTA FORM J-13
STORM SEWER UTILITY FUND
COMPARATIVE BALANCE SHEET
December 31, 1992 and 1991
1992 1991
ASSETS
Current Assets:
Cash and cash equivalents $ 366,785 $ 364,057
Accounts receivable -
Service charges -
Unbilled services 97,868 75,585
Due from other goverments 356
Total Current Assets 465,009 439,642
Restricted Assets -
Cash and cash equivalents for debt service 2 ,264,612 128,046
Property and Equipment:
Machinery and equipment 45,639 29,733
Other improvements 3 ,150,764 2,988,500
3,196,403 3,018,233
Less accumulated depreciation 451,960 362,257
Net Property and Equipment 2, 744,443 2,655,976
Total Assets $5,474,064 $3,223,664
•
LIABILITIES AND EQUITY
Current Liabilities (Payable from Current Assets):
Accounts payable $ 1,677 $ 220
Contracts payable 26,026
Due to other governments 11,263 11,263
Total Current Liabilities3 12,940 37,509
(Payable from Current Assets)
Current Liabilities (Payable from Restricted Assets):
Accrued interest payable 58,262 59,572
Bonds payable 2, 206,350 80,000
Total Current Liabilities
(Payable from Restricted Assets) 2, 264,612 139,572
Bonds payable 2, 170,000 2,175,000
Total Liabilities 4, 447,552 2,352,081
Equity -
Retained earnings -
Unreserved 1,026,512 871,583
Total Liabilities and Equity $5,474,064 $3,223,664
•
-94-
•
•
` J CITY OF RICHFIELD, MINNESOTA
STORM SEWER UTILITY FUND
COMPARATIVE STATEMENT OF REVENUES, EXPENSES,
AND CHANGES IN RETAINED EARNINGS
For the Years Ended December 31, 1992 and 1991
1992
Operating Revenues:
Charges for services
Customer service charges
Penalty charge
Total Operating Revenues
Operating Expenses:
Personal services
Other services and charges
Supplies
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses):
Interest income
Call premium on refunded bonds
Interest expense and fiscal charges
Loss on sale of property
Net Nonoperating Expenses
Net Income
Retained Earnings - January 1
Retained Earnings - December 31
$ 652,896
17,182
5,164
675,242
124,990
106,939
16,055
89.702
337,686
337,556
28,043
(31,350)
(152,665)
(26,655)
(182,627)
154,929
871,583
$1,026,512
FORM J-14
1991
$ 627,772
16,776
4,606
649,154
116,993
89,752
12,010
88.532
307,287
341,867
47,545
(143,766)
(96,221)
245,646
625,937
$ 871,583
-95-
9 J ?
CITY OF RICHFIELD, MINNESOTA FORM J-15
STORM SEWER UTILITY FUND
COMPARATIVE SCHEDULE OF OPERATING EXPENSES
For the Years Ended December 31, 1992 and 1991
1992 1991
Personal Services -
Interdepartmental labor $124,990 $116,993
Other Services and Charges:
Rents and leases 63,432 49,636
Maintenance and repairs 270 3,345
Professional services 33,392 16,159
Travel and subsistence 1,451 1,441
Utilities 2,846 2,216
Insurance 4,529 4,894
Other contractual services 1,019 12,061
Total Other Services and Charges 106,939 89,752
Supplies:
Office 4,503 4,324
Parts, tools, and supplies 11,552 7,686
Total Supplies 16,055 12,010
Depreciation 89,702 88,532
• Total Operating Expenses 337 686 307 287
U
-96-
0
•
?aC'
CITY OF RICHFIELD, MINNESOTA FORM J-16
STORM SEWER UTILITY FUND
SCHEDULE OF CHANGES IN ASSETS RESTRICTED
FOR REVENUE BOND DEBT SERVICE
For the Year Ended December 31, 1992
Cash and cash equivalents at beginning of year
Cash Receipts:
Transfer from operating cash
Proceeds from bond sale
Total Cash Receipts
Cash Disbursements:
Principal payments
Interest payments
Fiscal agent's fee
Total Cash Disbursements
Cash and cash equivalents at end of year
Revenue Bond
Debt Service
$ 128,046
211,993
2,157,238
2,369,231
80,000
152,185
480
232,665
$2,264,612
-97-
CITY OF RICHFIELD, MINNESOTA q-C) to
RECREATION FUND
COMPARATIVE BALANCE SHEET
December 31, 1992 and 1991
1992 1991
ASSETS
Current Assets:
Cash and cash equivalents 514,264 $ 357,150
Accounts receivable 107 822
Inventory 72,143 65,513
Prepaid expenses 1,289
Total Current Assets 587,803 423,485
Restricted Assets:
Cash and cash equivalents
Revenue bond debt service 336,257
Accrued interest receivable 6,706
Total Restricted Assets 342,963
Property and Equipment:
Land 57,865 57,865
Buildings 443,692 430,117
Office equipment 9,183 9,677
Machinery and equipment 328,063 304,701
Other improvements 1,707,710 1,601,819
2,546,513 2,404,179
Less accumulated depreciation 1,391,240 1,247,158
Net Property and Equipment 1,155,273 1,157,021
Total Assets $1,743,076 $1,923,469
0
-98-
? - al FORM J-17
n
1992 1991
LIABILITIES AND EQUITY
Current Liabilities (Payable from Current Assets):
Accounts payable $ 13,500 $ 5,796
Contracts payable 3,652 980
Accrued salaries and employee benefits payable 20,180 26,071
Due to other governments 21 71
Total Current Liabilities
(Payable from Current Assets) 37,353 32,918
Current Liabilities (Payable from Restricted Assets):
Accrued interest payable 8,648
Bonds payable 65,000
Total Current Liabilities
(Payable from Restricted Assets) 73,648
Bonds payable 730,000
Total Liabilities 37,353 836,566
Equity:
Contributed capital -
City 579,689 579,689
• Retained Earnings:
Reserved for revenue bond retirement 269,315
Unreserved 1,126,034 237,899
Total Retained Earnings 1,126,034 507,214
Total Equity 1,705,723 1,086,903
Total Liabilities and Equity $1,743,076 $1,923,469
•
-99-
CITY OF RICHFIELD, MINNESOTA F0
RECREATION FUND
COMPARATIVE STATEMENT OF REVENUES,-EXPENSES,
AND CHANGES IN RETAINED EARNINGS
For the Years Ended December 31, 1992 and 1991
1992 1991
Operating Revenues:
User fees $1,400,146 $1,031,210
Sales of merchandise and concession 231,000 111,008
Less cost of sales (73,823) (65,343)
Net Operating Revenues 1,557,323 1,076,875
Operating Expenses:
Personal services 864,781 553,013
Other services and charges 344,294 191,577
Supplies 136,290 86,873
Depreciation 144,632 143,505
Total Operating Expenses 1,489,997 974,968
Operating Income 67,326- 101,907
Nonoperating Revenues (Expenses):
Interest income 42,967 51,537
Loss on sale of disposed equipment (214)
Miscellaneous - 4,047 907
•
Interest expense and fiscal charges (61,070)' (55,455)
Net Nonoperating Expenses (14,056) (3,225)
Income Before Operating Transfers 53,270 98,682
Operating Transfers In (Out):
Special Revenue - Cable Fund 600,000
PIR Fund (35,770)
Total Operating Transfers In 564,230
Net Income 617,500 98,682
Retained Earnings - January 1 507,214 408,532
Equity Transfer In 1,320
Retained Earnings - December 31 $1,161,804 S. 507,214
C
? a?
-100-
9 "aq
CITY OF RICHFIELD, MINNESOTA
FORM J-19
RECREATION FUND
COMPARATIVE SCHEDULE OF OPERATING EXPENSES
For the Years Ended December 31, 1992 and 1991
1992 1991
Personal Services:
Salaries $ 655,174 $383,480
Interdepartmental labor 115,073 117,599
Retirement contributions 55,993 34,538
Health and life insurance contributions 38,541 17,396
Total Personal Services 864,781 553,013
Other Services and Charges:
Rents and leases 100,538 86,325
Rental of land 10,606 8,219
Advertising and publications 7,594 3,331
Maintenance and repairs 21,151 15,215
Professional services 24,997 20,525
Communications 5,967 3,773
Travel and subsistence 4,613 4,838
Subscriptions and memberships 1,673 1,739
Utilities 103,575 13,843
Insurance, bonds, and licenses 63,580 33,769
Total Other Services and Charges 344,294 191,577
• Supplies:
Office 7,143 3,947
Parts, tools, and supplies 129,147 82,926
Total Supplies 136,290 86,873
Depreciation 144,632 143,505
Total Operating Expenses $1,489,997 U74,968
-101-
S
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 93
Agenda March 22, 1993
Issue Statement:
Consideration of scheduling a Special City Council meeting for
6:00 p.m., Thursday, April 15, 1993 for the purpose of making
recommendation related to Phase I right of way clearance for the
77th Street improvement project.
Background:
Phase I construction of 77th Street, I-35W to Portland Avenue, is
scheduled to take place in 1993. Bids will be opened Monday,
April 12, 1993, under direction of the Minnesota Department of
Transportation, for 77th Street right of way clearance. It is
necessary for the City of Richfield to make a recommendation for
action on the award of contract(s); i.e., reject bids or favor
award to apparent low bidder. Because it is important that the
contract award(s) be processed as quickly as possible, Council is
asked to consider a special meeting related to this subject and
action. Information on the bid opening will be provided to
Council Members as quickly as possible. However, it may be that
the details will not be available until the Special Council
meeting.
Recommended Motion:
Schedule a Special City Council meeting for 6:00 p.m., Thursday,
April 15, 1993, in the Council Chambers of City Hall.
Basis of Recommendation:
1. The 77th Street improvement project is important to the City
of Richfield.
2. Bids for right of way clearance of Phase I, I-35W to Portland
Avenue, will be opened April 12, 1993.
3. The City of Richfield must make recommendation for action on
the award of contract(s) as part of the process.
4. Because timing of the process is critical, Council is asked
to hold a special meeting.
Alternative Recommendation:
1. Schedule the Thursday, April 15, 1993 Special Council meeting
for a time other than 6:00 p.m., some time more convenient to
Council Members.
2. Schedule the Special Council meeting for a date other than
Thursday, April 15, 1993. However, an earlier meeting date
may not provide sufficient time for the bids to be analyzed
prior to the Council needing to take action, and a later
is meeting date may detrimentally delay the process. The
earliest suggested date and time for a Special Council
meeting on this subject is noon, Thursday; April 15, and the
latest'suggested date and time is noon, Friday, April 16.
? , I
Discussion/Decision Mode:
Council is asked to determine the date and time of a Special
Council meeting so sufficient notice of the meeting may be given.
Respectfully submitted,
James Prosser
City M ager
JDP:ds
\J
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 92
Agenda March 22, 1993
Issue statement:
Award of contract for purchase of a fire engine and equipment.
Background:
Unit 3788,•a 1973 fire pumper, is fully depreciated and scheduled
to be replaced in 1994. In January 1993, a memorandum was
presented to the Council asking permission to advertise for bids
for this replacement truck in 1993 because it takes a year to
have one of these trucks built. Specifications were written by a
special committee in the Fire Division. A formal bid opening was
held on February 26 with the following results:
General Safety Equipment Corp. Pierce Mfg., Inc.
Vehicle $203,745 $219,069
Along with the base bids for the truck, the bidders were asked to
give bids on optional additions to the truck. Staff selected
options 1, 3 & 4 as additions to the truck. These bids are as
follows:
Options:
1. Air Compressor S+ 850 $+ 873
3. Limited Slip Differential + 707 N/C
• 4. Radio & Opticom (installed) + 540 + 874
Sub-total these items: $ 2,097 $ 1,747
Bidders were also asked to give bids on ten specialized pieces of
equipment. Neither vendor was able to furnish prices on all ten
pieces; staff selected seven of these options. The comparison of
quotes for these pieces of equipment are as follows:
2. Echo Ventilation Saw
4. Dura Pak Fire Hose
5. Nozzles
6. Flashlights
7. SCBA (Self Contained
Breathing Apparatus)
9. Portable Cord Reel
10. Resuscitator
Sub-total these items:
$ 1,200
1,120
3,080
528
8,100
1,000
600
$15,628
$ 875
1,275
2,250
450
9,200
1,200
750
$16,000
One critical piece of additional equipment for which neither
vendor provided a price was the Holmatro rescue tool. Extensive
testing by staff placed the Holmatro as the best rescue tool of
its kind. Pierce Mfg., Inc. gave no bid on this item, and
General Safety bid an unacceptable substitute. In negotiating
with General, staff insisted that this specific piece of
equipment be included with the truck. General Safety can supply
the Holmatro rescue tool for $16,380. Staff has checked with the
supplier of the tool, and obtained quotes on comparable pieces of
equipment, and this is a very competitive price: especially if it
is included in the price of the truck and the City will not have
to pay additional sales tax on the tool as a separate item.
In addition, since the funds to purchase this vehicle and
equipment will not be included in the budget until 1994, both
vendors included a finance fee if a partial payment is not made
when they take delivery of the truck chassis. The City is
willing to pay this fee which is as follows:
General Safety Equipment Corp. Pierce Mfg., Inc.
$ 3,147 $ 3,000*
(*Pierce included the finance charge in their base bid.)
TOTAL W/SELECTED OPTIONS: $224,617 $236,816
Recommended Motion:
1. Award a contract for the purchase of a fire rescue engine and
equipment to General Safety Equipment Corporation in the sum
of $224,617.
2. Authorize the purchase of a Holmatro Rescue Tool for the
additional sum of $16,380, to be installed on the truck by
General Safety Equipment Corporation at no extra charge.
Basis for Recommendation:
1. General Safety was the low bidder on the truck and selected
options and equipment.
2. General Safety was closest in compliance to the
specifications.
3. Staff feels General Safety is giving the best price possible
on the Holmatro Rescue Tool, and will install the tool for no
additional cost beyond the purchase price of the tool.
Alternative Recommendation:
Council could reject both bids and instruct staff to re-bid the
engine and equipment.
Discussion/Decision Mode:
Staff is requesting approval at the March 22, 1993 Council
meeting in order to facilitate delivery in 1994 of this piece of
equipment.
Res c ully submitted,
Jame D. Prosser
City Manager
JDP:ds
Attachment
- ?L
CITY OF RICHFIELD, MINNESOTA
• Bid Opening
February 26, 1993
11:00 A.M.
Bid No. 93-2
One (1) New Fire Rescue Engine & Equipment
Pursuant to requirements of Resolution No. 1015, a meeting of the
Administrative Staff was called by Thomas P. Ferber, City Clerk,
who announced that the purpose of the meeting was to receive,
open and read aloud, bids for one (1) new fire rescue engine &
equipment, bid no. 93-2, as advertised in the official newspaper
on February 3, 1993.
Present: Thomas Ferber, City Clerk
Jack Erskine, Public Safety Director
Cheryl Krumholz, City Manager Representative
Roxi Braa, Administrative Aide
The following bids were submitted and read aloud:
VENDOR ; BID ; TOTAL
SECURITY
Clarey's Safety Equipment, Inc. ; 10% Bid Bond ; $ 219,069.00;
Rochester
w/options ;
Representing Pierce ; ;addt'1 equip.;
Manufacturing, Inc.
$ 18,100.00;
General Safety Equipment Corp. ; 5% Bid Bond 203,745.00;
Wyoming
;w/options ;
;addt'l equip.;
$ 27,128.00;
The City Clerk announced that the bids would be tabulated and
considered at the March 22, 1993 City Council Meeting.
Thomas P. Ferber City Clerk
0
CITY OF RICHFIELD, MINNESOTA
. Council Letter No. 91
Agenda March 22, 1993
Issue Statement:
Consideration of human service priority recommendations to the
Hennepin County Community Services Department and Hennepin County
Commissioners.
Background:
Each year, •South Hennepin Regional Planning Agency (SHeRPA)
presents a report to the Hennepin County Community Services
Department and Hennepin County Commissioners outlining priority
human service issues in South Hennepin County. The cities of
Bloomington, Eden Prairie, Edina and Richfield constitute South
Hennepin County.
The report requirement is a result of the Community Social Services
Act of 1979 which requires that Hennepin County develop a means for
citizen input to be included in the planning and budgeting process
for Hennepin County's human service programs.
The priorities established by Hennepin County are the basis for
allocating resources to meet human service needs. The Community
Services Department has a budget of approximately $209 million and
contracts out many services in addition to the services it provides
directly.
The recommendations from SHeRPA were developed as a result of input
from each of the member communities, citizen advisory commissions
and the Regional Citizens Advisory Commission. The priorities
include:
? Child care subsidies for low income families.
? Services for youth and families.
? Emergency financial assistance for low-income adults and
families.
? Services for domestic violence.
? Mental health services.
? Access to and coordination of services.
? Services for seniors.
These are not ranked in order of importance.
Recommended Motion:
Approve the priority recommendations to Hennepin County.
Basis for Recommendation:
1. It is appropriate that Richfield participate in providing
recommendations for human service priorities.
2. The Richfield Community Human Service Planning Council has
participated in a prioritization discussion for human service
needs. The Council has previously reviewed that report.
(-1
0 3. The Regional Citizens Advisory Commission has approved this
recommendation at their meeting on February 25.
4. These reports are scheduled to be presented to Hennepin County
Community Services Management Team on Monday, March 29.
Alternative Recommendation:
1. The Council may decide to add or delete priorities established.
2. The Council may decide not to provide any recommendations.
Discussion/Decision Mode:
This matter will be presented for action at the City Council
meeting on March 22.
ly submitted,
Jame Prosser
City pager
JDP:cak
Copy: Jeanne Massey, SHeRPA
I*
0
6---
CITY OF RICHFIELD, MINNESOTA
Council Letter No.90
Agenda March 22, 1993
Issue Statement:
Approval of a resolution supporting legislative action to reduce
tobacco use among youth.
Background:
At their February 8, 1993 meeting, the Richfield Advisory Board
of Health made a motion to send a resolution to the State
Legislature in support of the MinnesotaCare bill (Health Care) as
part of that bill contains information relating to controlling
youth access to tobacco products. Specifically, the bill
supports legislative action to reduce tobacco use among youth by
increasing the excise tax, restricting advertising at point of
sale and controlling youth access to tobacco products.
Recommended Motion:
Approve the resolution supporting legislative action to reduce
tobacco use among youth.
Basis of Recommendation:
1. The Richfield Advisory Board of Health is charged by the
City Council to study public health needs in the city
and to recommend to the council policies, ordinances,
and programs necessary to meet these needs.
2. Usage of tobacco and tobacco related products has been
determined to be one of the most serious health problems
facing Minnesota and is the largest contributor to
preventable disease and premature death.
3. Any efforts to restrict access of tobacco products to
youth should be strongly supported.
Alternative Recommendation:
1. The Council could decide not to approve of the
resolution. This would mean the council does not
support this legislation within the MinnesotaCare bill.
Discussion/Decision Mode:
The resolution regarding access of youth to tobacco products
contained in legislation (MinnesotaCare bill) is presented for
Council consideration at this time.
ly submitted,
Jame Prosser
City nager
JDP:cak
5-1
CITY OF RICHFIELD
RESOLUTION NO.
A RESOLUTION SUPPORTING LEGISLATIVE
ACTION REDUCING TOBACCO USE AMONG YOUTH
WHEREAS, the Richfield City Council, as the Community Health
Board, has responsibility to protect and promote the health of
its residents; and
WHEREAS, tobacco is the largest contributor to preventable
disease and premature death; and
WHEREAS, reduction of tobacco use among youth requires a
comprehensive approach such as that recommended by the Minnesota
Health Care Commission to the Governor and Legislature; and
WHEREAS, the Richfield Advisory Board of Health is an
advisory body to the Richfield City Council on health issues in
the community and strongly supports this legislation and
encourages the Richfield City Council to support it as well.
NOW, THEREFORE, BE IT RESOLVED that the Richfield City
Council of the City of Richfield supports legislative action to
reduce tobacco use among youth by increasing the excise tax,
restricting advertising at point of sale, and controlling youth
access to tobacco products.
Passed and adopted this 22nd day of March, 1993.
Martin J. Kirsch Mayor
ATTEST:
Thomas P. Ferber, City Clerk
5-a
CITY OF RICHFIELD
RESOLUTION NO. 1993-1
A RESOLUTION SUPPORTING LEGISLATIVE
ACTION REDUCING TOBACCO USE AMONG YOUTH
WHEREAS, tobacco is the largest contributor to preventable
disease and premature death; and
WHEREAS, reduction of tobacco use among youth requires a
comprehensive approach such as that recommended by the Minnesota
Health Care Commission to the Governor and Legislature; and
WHEREAS, the Richfield Advisory Board of Health.is an advisory
body to the Richfield City Council on health issues in the
community and strongly supports this legislation;
NOW, THEREFORE, BE IT RESOLVED, THAT THE RICHFIELD ADVISORY BOARD
OF HEALTH IN THE CITY OF RICHFIELD, supports legislative action
to reduce tobacco use among youth by increasing the excise tax,
restricting advertising at point of sale, and controlling youth
access to tobacco products.
Passed and adopted this 8th day of February, 1993.
Carlene Ulmer Chair
ATTEST:
Mary Jan Markkula Vice Chair
CITY OF RICHFIELD, MINNESOTA
Council Letter No. $9
Agenda March 22, 1993
• Issue Statement:
Public hearing on the Urban Hennepin County Year XIX Community
Development Block Grant Allocation.
Background:
The City Council is scheduled to conduct a public hearing on
March 22, 1993 to determine Richfield's use of the Year XIX Urban
Hennepin County Community Development Block Grant (CDBG)
allocation of $241,346. Requests for $257,202 of Year XIX funds
have been submitted.
Information concerning Hennepin County's CDBG program objectives,
the project funding requests and the rationale for providing the
funds is attached. Total funds allocated to Richfield in Year
XIX increased 29% from last year. As in past years, Richfield
proposes Public Service and Home Improvement program,components.
Richfield has supported three public service agencies through the
CDBG allocation - Greater Minneapolis Day Care Association
(G.M.D.C.A.), H.O.M.E. and SKILLS 2000 programs. In recent
years, the G.M.D.C.A., H.O.M.E. and SKILLS 2000 programs have
received a combined total of 15 percent of Richfield's
allocation.' This is consistent with the 15 percent cap guideline
Hennepin County recommends. A fourth public service agency
request from Community Action for Suburban Hennepin (CASH) is
• also discussed. The CASH request falls outside the 15 percent
cap.
The H.O.M.E. Program (Household and Outside Maintenance for
Elderly) indicates that the need in Richfield is great and
continues to increase. This program allows elderly residents to
stay in their homes and delays entering nursing home facilities.
H.O.M.E. draws down their CDBG annual funding in six months.
But, due to the flexibility of other funding sources, they are
able to support the demands of Richfield residents for the
remainder of the funding year. However, a waiting list is
maintained indicating the Richfield need. This year H.O.M.E. is
requesting $19,350.
SKILLS 2000, a Richfield based adult education service program
for low income individuals, was funded for the first time last
year. SKILLS 2000 was initially funded by the McKnight
Foundation and is seeking other funding to continue this service.
This year, SKILLS 2000 is requesting $10,000.
Last year, G.M.D.C.A. indicated the possibility of phasing out
CDBG funding. However, as indicated by their request, this will
not occur. G.M.D.C.A. was given additional Federal funding last
year which slowed expenditure of CDBG funding. All other Federal
funds have been expended and they anticipate the need for
• continued CDBG funding. G.M.D.C.A. is requesting $20,000.
CASH has submitted a request for $2,973 to support a tenant
information and advocacy hotline, a tenant community organizer
staff position, and a new mortgage foreclosure prevention
program. Hennepin County has indicated only the mortgage
L)-/
foreclosure prevention program is an eligible CDBG initiative.
The program appears to meet a general housing need but the need
for service to Richfield is not clear nor is the amount or
service that would be provided to the City residents if funds
• were allocated. Apparently one staff member will handle the
program for all of suburban Hennepin County. Further research to
identify needs and alternative means to supply services should be
considered before allocating funds from the existing CDBG funded
public service entities to CASH.
Richfield supports two Home Improvement projects; Housing
Rehabilitation Deferred Loans and New Home Program Scattered Site
Housing. Presently 14 households are waiting to be served by
Rehabilitation Deferred Loans. The CDBG Year XIX funds, when
combined with loans presently in progress, will be sufficient to
serve all those waiting plus approximately six additional
households which either need emergency repairs or seek more major
repairs during the 1993 spring, summer, fall, repair/construction
season. A total amount of $86,424 is requested for
rehabilitation.
Two projects are proposed with a $118,455 request for the New
Home Scattered Site Housing Program. One site is committed to
the HRA's ongoing Vo-Tech project initiative for moderate income
purchasers. The HRA has also expressed an interest in a site
being identified to facilitate a Habitat for Humanity initiative;
home ownership for lower income families. Sufficient funds are
budgeted to provide this additional opportunity.
Since Richfield's total allocation is higher than last year, all
recipient programs increase. It is proposed that Housing
Rehabilitation remain unchanged. The chart below summarizes
previous allocations and requested and recommended funding:
Year XVII Year XVIII
Funded Funded Year XIX Year XIX
Activity Amount Amount Requested Recommended
G.M.D.C.A. -
Child Day Care $ 20,110 $ 7,269 $ 20,000 $ 9,377
H.O.M.E. $ 14,622 $ 15,000 $ 19,350 $ 19,350
Skills 2000 0 $ 6,000 $ 10,000 $ 7,740
CASH $ 0 $ 0 S 2,973 $ 0
Housing Rehab $ 75,865 $ 86,620 $ 86,424 $ 86,424
Scattered Site -
Housing $ 72,210 $ 72,210 $118,455 $118,455
Total $182,807 $187,099 $257,202 $241,346
Recommended Motion:
Approve the attached resolution which identifies the allocation
of Year XIX CDBG funds as follows:
1. Housing Improvement:
a. Housing Rehabilitation $ 86,424
b. Scattered Site Housing $118,455
• 2. Public Service:
a. H.O.M.E. $ 19,350
b. Child Day Care $ 9,377
C. Skills 2000 $ 7,740
Total $241,346
4a
Basis of Recommendation:
1. The County's statement of objectives indicates
communities should limit the number of projects
40 three and the minimum project budget to $7,500.
is divided into two projects, Home Improvement
Service, which meets the objectives stated.
C_1
that
funded to
The proposal
and Public
2. Housing Improvement funding should be allocated for housing
rehabilitation and scattered site acquisitions under the New
Home Program. The $118,455 allocated for scattered site is
the minimum required to complete two scattered site projects.
The $86,424 would be used for rehabilitation of single family
homes through the Deferred Loan program.
3. Public service funding would be allocated for the H.O.M.E.
program to service approximately 20 households. The child
day care subsidy would be used to service approximately five
families. The Skills 2000 allocation would serve up to ten
individuals. The three programs are combined into one
project entitled "public services". The proposal by CASH is
not included because specific need, direct benefit and
alternative means of supply to Richfield are not delineated
such that it would dictate reducing the funding to the other
public service providers.
4. Public service accounts may not be increased beyond the
percent of total level of funding as proposed. This will
allow the County to stay within the 15 percent guideline for
commitment to public service funding.
Alternative Recommendation:
1. Change the amount of funds allocated to each project.
2. Fund other eligible projects which have not been identified
by staff for funding.
Discussion/Decision Mode:
A public hearing on this matter has been scheduled for March 22,
1993. The deadline for submitting the CDBG Year XIX application
to Hennepin County is Thursday, April 15, 1993.
Res t ully submitted,
Jam D. Prosser
City Manager
JDP:cak
0
q-3
RESOLUTION NO.
RESOLUTION APPROVING PROPOSED PROGRAM FOR YEARS XIX
URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDS AND AUTHORIZING ITS SUBMITTAL
WHEREAS, the City of Richfield, through execution of a Joint
Cooperation Agreement with Hennepin County, is a cooperating unit
in the Urban Hennepin County Community Development Block Grant
Program; and
WHEREAS, the City of Richfield has developed a proposal for
the use of Urban Hennepin County CDBG funds made available to it,
following a public hearing on March 22, 1993 to obtain the views
of citizens on local and Urban Hennepin County housing and
community development needs and the City's following proposed use
of $241,346 from the Year XIX Urban Hennepin County Community
Development Block Grant.
Projects Budget
1. Housing Improvement:
a. Housing Rehabilitation $ 86,424
b. Scattered Site Housing $118,455
2. Public Service:
a. H.O.M.E. $ 19,350
b. Child Day Care $ 9,377
• c. Skills 2000 $ 7,740
Total $241,346
NOW, THEREFORE, BE IT RESOLVED that the City Council of
Richfield, Minnesota approves the proposed use of Year XIX Urban
Hennepin County Community Development Block Grant funds and
program related income and authorizes submittal of the proposal
to Hennepin County for review by the Urban Hennepin County
Citizens Advisory Committee and for inclusion in the Year XIX
Urban Hennepin County Community Development Block Grant Program
Statement of Objectives and Projected Use of Funds.
Approved by the City Council of the City of Richfield this
22nd day of March, 1993.
Martin J. Kirsch, Mayor
ATTEST:
. Thomas P. Ferber, City Clerk
q-L)
RATIONALE FOR FUNDING REHABILITATION DEFERRED LOAN PROJECT
Richfield's Rehabilitation Deferred Loan Program provides a means
for low income homeowners to make needed repairs to maintain
their homes, and improves the general condition of Richfield's
housing stock. Improvements-include code compliance, general
improvements, accessibility for the handicapped, and
weatherization.
In 1993:
- $86,424 in CDBG Year XIV assistance is requested.
- 14 households have already applied for assistance.
- The high demand months, the spring/summer/fall
construction season when new requests for assistance
most often occur, are approaching.
- The deferred loan program is the only rehabilitation
program which serves the low income homeowner clientele.
- There are insufficient funds in this request to meet
waiting applicants and anticipated demand.
The 1993 HRA and Housing Division goals are to assist homeowners
in making repairs and maintaining the existing housing stock.
In 1992, 18 low income Richfield homeowners were assisted with
approximately $129,000 in deferred loans. The higher loan total
reflects activity from two years to deferred loan funding which
• overlap during every calendar year. Six of these were emergency
loans which financed furnace replacement and plumbing repairs
where failure occurred. Emergency funds also help low income
homeowners to resolve other seemingly impossible situations:
leaking roofs, unexpected electrical problems, and storm flooding
not covered by insurance programs.
The continued
financial cone
Assistance to
independently
single parent
stability.
demand for deferred loans reflects the increasing
nitment required for households to maintain a home.
elderly homeowners allows them to continue to live
in the community. Assistance to families, often
households, provides a measure of household
1]
q,s
RATIONALE FOR FUNDING SCATTERED SITE PROJECT
• The New Home Scattered Site program provides the HRA the
opportunity to expand affordable housing opportunities and
maintain the existing housing stock for lower income persons.
The project makes long term improvements when:
- substandard housing is cleared
- vacant land suitable for development is acquired
- buildings are acquired and rehabilitated to create
additional housing
- new housing-is developed that increases the affordable
housing stock.
The New Home Program is the most active scattered site
acquisition and clearance program occurring in Richfield. During
the last 10 years, on many occasions, the Richfield HRA produced
the only new affordable housing opportunities for young families
in the city.
Funding this project:
1. Allows further removal of approximately 200.substandard homes
that currently exist.
Those properties are difficult to sell in the market place.
The HRA continually receives offers throughout the year from
• owners interested in selling. During 1992, 46 property
owners indicated interest in selling in 1992.
2. Allows blighted housing conditions or abandoned housing
problems to be resolved.
Foreclosures are occurring more often. Housing conditions
are such that HRA involvement through acquisition and
rehabilitation is appropriate. The housing stock,
particularly the garage homes and older cottages, 45 to 50
years old, are approaching replacement age.
3. Ensures reutilization of Richfield house structures within
the City.
The HRA has reused seven-Richfield house structures by
relocating and remodeling them on scattered sites throughout
the city. Structures were acquired from properties purchased
for park expansion and commercial and residential
developments.
4. Provides affordable first time home buying opportunities.
Larger family households with the Richfield average income of
$30,000 have difficulty-finding 3 and 4 bedroom homes in .
good repair which sell for the Richfield average sale price
• Of $83,000. With cost reductions by Vo-Tech, MHFA mortgages
-and HRA second mortgages, purchasing families range in size
from 3 to 6 members with incomes between $29,000 and $35,000.
• The New Home program has provided a stable tenancy. Since
the Vo-Tech program started in 1978, the fourteen properties
developed, have continued with the original owner.
5. Continues a cost effective construction relationship with the
Vo-Tech School.
Working with the Vo-Tech School,
cost of approximately $65,000 to
sell for $83,000 on the average.
construction by contractors has
6. Increase property tax revenue.
new homes can be built at a
$75,000 while existing homes
Recent private new
cost in excess of $100,000.
The increase in tax revenues from properties redeveloped by
the HRA approximates $1,000 per property annually.
7. Continues housing distribution on scattered sites.
Blighted housing conditions and HRA solutions occur on
scattered sites throughout the city as properties become
available. This achieves uniform upgrading of.neighborhoods
throughout the city without concentrating assistance in one
location.
• 8. Provides housing stability in neighborhoods where blight has
continued for lengthy periods of time.
Most acquisitions are encouraged by surrounding neighbors
who seek a solution to a substandard house, which experiences
frequent changes in ownership and progressive deterioration.
9. Continues A process where one scattered site purchase each
year ensures that Vo-Tech will exclusively provide new homes
in a timely manner for sale to low and moderate first time
buyers.
CDBG funds expended in 1993, provide a completed home in
at 6634 Fourth Ave. So. CDBG funds in 1993 also
provide the opportunity for completed homes in 1994 on
sites to be determined.* Approximately two homes are built
each year if yearly CDBG allocations continue.
10. Complements new program initiatives by enabling the HRA to
address a variety of housing needs.
Staff utilizes the Richfield Rediscovered (RR) Program to
increase the rate at which substandard structures are
removed and new single family homes are built. Given this
new program, a question might be raised as to the continued
role of CDBG funds for acquisition of one or two properties
each year. CDBG funds are important in enabling the HRA to
meet specific needs:
- New housing opportunities are provided for low and
• moderate income first time homebuying families, while
RR homes have above average values and will be sold at
market rates.
CDBG funds enable the HRA to provide a housing program
continuum that meets modest cost housing needs as well as
housing needs for middle income persons.
- CDBG funds provide.a mechanism to ensure a continued
affordable housing construction relationship with Vo-Tech.
RR would use private developers, not Vo-Tech.
The CDBG funds, as a write down subsidy that does not
require repayment, allow the HRA to also work with non
profits such as Habitat for Humanity.
<Scattered/NewHome>
LI
0
t
ENE SENIOR COMMUNITY SERVICES
• .10709 Wayzata Boulevard, Suite 111, Minnetonka, MN 55305 541-1019 FAX 541-0841
BOARD of DIRECTORS
Tom Ticen
President February 17, 1993 '
Daralyn Peifer
1st Vice President
Marty Guritz Ms. Judith L.Kunz,
2nd Vice President Community Development Assistant
Bob Zagaros City of Richfield
Secretary 6700 Portland Ave.
Richfield, MN 55423-2599
Ryan Schroeder
Treasurer Dear Ms. Kunz :
Walter Levesque
Past President Senior Community Services is requesting $19,350
• from the City of Richfield in CDBG Year XIX (July
Bob Miller 1, 1993 - June 30, 1994) to support the HOME
Mem6eratLarge Program. This amount would provide an increase
Carla Pavone proportionate to the anticipated increase that the
Akmber-at-Large City is expecting in it's allocation.
Lucille Crow Richfield's CDBG funds are leveraged or matched
Karl Density more than twice over from client fees, funding from
the Greater Minneapolis Council of Churches (GMCC)
Robert DeGhetto and from donations.' The HOME Program operates on a
sliding fee scale. On average clients cover
Jim Fisher approximately one-third of the Programs' cost.
Alison Fuhr GMCC funding, utilizing Federal Title III monies,
helps to subsidize chore services. Friends of
Tad Jude HOME, an organization that solicits private
donations, helps to fill the remaining gap between
Leonard Kopp the City's CDBG funds and the total Program
John Nelson expense.
Senator Gen Olson I have enclosed a copy of the 1992 Summary of
Service including that in the City of Richfield.
William G. Weiler If you have any questions, or if the Mayor and City
John Young Council would like to have an informational
presentation, please don't hesitate.to let me know.
Benjamin F. Withhart
Executive Director & C.E.O.
Q y?
I
A United Way
Supported Agency
Sincerely,
12??V15
Ron Bloch
Program Administrator
0 recycled paper
•
q -Ci
H.O.M.E. (Rousenola & Outsiee Maintenance for Norm
{ Summar'v of Service 1992
i t
Maintenance ( HOmemaKer I i Total
SLCCtIlN3TCN '
' of Customers 252! 120 372
• of Households 188 1021 1 290
• of lobs 777i 1621 2398
' of hours 2550 3698 62 0
RICHFIELD 1
' of Customers 119 1 491 168
' of Households 102 43 145
' of jobs 5481 900 1448
' of hours 1586 1 19521 3538
l f i i
EDINA
' of Customers 97 80, 177
' of Households 80 77
1
157
' of jobs 400 1425 1825
of hours 1243 3216 4459
EDEN PRAIRIE
' of Customers 22 211
43
' of Households 15` 20 35
s of jobs 34 300 334
' of hours 114 625 739
ST. LOUIS PARK
' of customers 17 1
• of Households
1 1 1
11
' of jobs 36 ( 36
' of hours 345 ' 345
I
CHANHASSEN 1
' of Customers { 12 { 1 ( 13
of Households 9 1 10
' of jobs 33 1 f { 34
' of hours 221 6 . ( 227
I {
MINNETONKA
' of Customers 56 j 7 63
' of Households 46 6 52
' of jobs 68 7 75
' of hours 196 17 213
I
BROOKLYN CENT ER
' of Customers 10 ! 10
' of Households 9 • 4
' of jobs 10 1 1 i 10
' of hours 148 148
TOTAL
' of Customers ' 585 i I 278 1 863
' or Households 460 249 709
'obs
:
-
o-' 1906 4254 6160
[
0
o
f
hours 6433 1 95 t 4 1 ! 15947
0
•
SKILLS 2000.
Adult Education for Employment Success
February 18, 1993
Ms. Judith L. Kunz
Community Development Assistant
Community Development Department
City of Richfield-
6700 Portland Avenue
Richfield, MN 5542372599
Dear Judy:
I am pleased to once again request funding for
City of Richfield and its Community Development
requesting $10,000 in Block Grant Funds to serv
-/ D
6315 Penn Avenue South
Richfield, Minnesota 55423-1140
(612) 861-2361 FAX (612) 861-2653
SKILLS 2000 through the
Block Grant Funds. I am
e Richfield residents.
Fof nearly five years, SKILLS 2000 has served residents of Hennepin County
with an innovative program that promotes the economic self-sufficiency of
low skilled, unemployed or underemployed parents who face multiple barriers
to employment. SKILLS 2000 combines adult basic education for workplace
literacy; vocational counseling, job-specific training, and other job-related
services; and family counseling and support. Services are-provided through
the collaboration of employers, educators, vocational experts and social
service professionals.
In 1992, SKILLS 2000 provided educational, vocational and employment services
to 75 individuals. Sixteen of these program participants were residents of
Richfield. Of these sixteen:
° 100% were economically disadvantaged.
° 88% were unemployed.
° 88% were single parents.
° Seven are currently.employed.
° One entered post-secondary training.
° Four are continuing in the program.
I am pleased with the program outcomes from 1992 and anticipate continued
success in the future. It appears that the carefully designed, comprehensive
services provided by the program makes SKILLS 2000 a model for the integra-
tion of education and employment training for adults.
Estimates for program costs are based on the following information. A
SKILLS 2000 participant in a high school diploma track will spend, on
average, six months completing academic requirements. That participant
will continue working with program staff an additional two months to develop
a vocational plan, to build skills, and to find employment. The cost in
1993 of providing services will be approximately $7.00 per hour or $3,500
per participant annually. I anticipate that the SKILLS 2000 program will
serve at least ten Richfield residents in 1993.
A Program of
Employment Action Center, A Division of Multi Resource Centers, Inc.,
and South Hennepin Adult Programs in Education, A Community Education Service
q4l
Ms. Judith L. Kunz
- 2 -
February 18, 1993
I am grateful for the support that the City of Richfield has provided to
SKILLS 2000 through CDBG funds. This cooperation has resulted in several
Richfield families reaching self-sufficiency in a relatively short period
of time. I hope that the City Council will approve this request and that
our mutually beneficial relationship continues. A complete program budget
for 1993 is included with this letter. Please contact me with any questions
or for additional information.
Sincerely,
Jack Swanson
Director
JS /hk
Encl.
•
Skills 2000 Budget 1993
1993
Personnel
Director/Case Manager F.T.E
1
$37,805
Intake/Information Specialist 0.6 $11,860
Secretary 1 $22,091
Job/Training Coordinator 0.6 $17,649
Instructors 1 $34,000
Paraprofessionals 0.6 $8,480
Outreach Coordinator 0.25 $5,904
Total Salary $137,789
Fringe Benefits $28,247
Total Personnel $166,036
Contracted Services
Curriculum Development $1,200
Vocational Evaluation $200
Family Counseling $300
Total Contracted Services $1,700
Client Services
Test Materials $100
ABE Books/Materials $2,000
Child Care $7,000
Personal Welfare $1,000
Transportation $200
Tuition/Books $1,500
Total Client Services $11,800
Operating Costs
Career Resource Materials $200
Space Rental $22,000
Equipment $600
Copier Rental $3,200
Telephone $3,700
Office Supplies $2,000
Postage $800
Outside Printing $1,500
Staff Training $800
Local Travel $2,000
Miscellaneous $1,300
Total Operating Costs $38,100
Administration $27,558
TOTAL PROGRAM BUDGET $245,194
q-1 0,
FROM GMDCR 02.19.1993 16109 P. 2
2/19/93
Judith Kunz
City of Richfield
M6 Portland Ave. S.
Richfield, MN 55423
Dear Ms. Kunz:
LO
1*
I am requesting that Richfield use $20,000 of its CDBG money to oontinuo funding the child
care sliding fee program, The Richfield child care sliding fee program has been an important
support to Richfield families who are working or in school, I know that this is more than last
years amount, but it is a level of funding Richfield had provided in previous years.
Between 1991 and 1993 the Federal child care funds reduced waiting Usti and allowed us to
move many Richfield families onto Federal and State Sliding Fee Child Care assistance,
However since last spring we have seen a steady increase in the waiting lists. Continued
funding from Richfield is crucial until we can convince the Federal or State Governments to
fully fund this money saving and effective program to support families who are worldng or in
school.
Durhj the period from July 1, 1991 through June 30th, 1992 Richfield CDBQ minds provided
the fo owing service:
0
Children Served: 20
Families Served: 14
There are presently three families with five children on the Richfield child care sliding fee
program. The Year XVII money was all spent by 12/31/92 and we have committed a2i of the
remaining Year XVIII funds. There are over 109 Richfield families on the waiting list for
sliding oo child care assistance.
I know that with such a long waiting list the $20,000 request may sound insignificant, For the
families we are able to help however, it is often the difference between keeling a job, going
on AFDC or putting their c1ildren in less than adequate care arrangements. We are continuing
our efforts to obtain full funding from the State and Federal levels. In the mean time I hope
that the City of Richfield will renew its commitment to this program.
Sincerely,
Jim N'icholie
Associate Director
E
Greater Minnea 'potis Day Care AsSociation
Constance C. Bell. Executive Director. 1628 Elliot Avenue South • Minneapolis, MN 55404
(612) 341-1177 • flax (612) 341-4356 • An Equal Opportunlty Employer
Gnaparatfnp Pond pr{+e
Memtner Orpanl:etMn
Norwest Bank 4uun
1011 first Street S., Suite 301
Commune Action g
Hopkins, MN 55343
(612) 933-9180
for Suburban Hennepin FAX (612) 933-6147
Ms. Judith Kunz
City of Richfield
6700 Portland Avenue South
Richfield, MN 55423 March 5, 1993
Dear Ms. Kunz:
Community Action for Suburban Hennepin is the designated anti-poverty agency which serves our
municipalities. After this fiscal year, we will be looking at greatly reduced funds due to a change in federal
regulations.
Community Action has established several very valued programs in the area of housing. HOME Line, our
housing service, offers tenant information and advocacy through a hotline. We employ a tenant organizer
who has assisted tenants in apartment buildings with multiple problems to come together to solve those
problems. We also recently opened a mortgage foreclosure prevention program which has helped
homeowners faced with a* crisis renegotiate loans, and helped those families preserve their homes. HOME
Line services assisted more than 2,400 households last year, and as you are aware, preserving housing
stability is key to maintaining strong communities.
We are requesting that the City of Richfield allocate $$2,973 from its CDBG grant to support our housing
services in FY 94. This amount is Richfield's proportional share of the total CDBG we are requesting from
• our most heavily served suburban municipalities as shown in the enclosed listing.
We have worked hard to arrive at a request that we feel is appropriate and proportional. We also believe
that our services truly help preserve affordable housing in your community, and we hope you will view
our request favorably.
As we look ahead to our future, Community Action intends to continue to provide direct services in selected
areas of unmet need, and work closely with other human service providers as a leader, networker, and
catalyst in bringing us together around issues that impact the poor in our communities. For example,
Community Action will be supporting Sustainable Resource Center in a joint contract to deliver
weatherization services. Particularly with utility increases and proposed energy taxes, we will be looking
for ways to minimize the impact on poor residents whose budgets are already stretched by the high costs of
housing. We will also welcome the opportunity to work more closely with municipalities on understanding
your particular concerns in meeting the needs of your most vulnerable residents.
I and my staff would be pleased to meet with you to discuss this request in more detail. If you have
questions or need additional information, please feel free to contact me at 933-9180.
Thank you for your consideration.
Very truly yours, Sharon A. ohnson
i Executive Director
Enclosure Working to eliminate the causes of poverty,
y-i5
i
RATIONALE AND SUMMARY
for
MUNICIPAL CDBG SUPPORT FOR HOME Line
ENCLOSURE
March 5, 1993
During its first year of operation in 1992, HOME Line's tenant advocacy service handled
approximately 2,400 cases. About 400 of these were from areas outside suburban Hennepin
County--Minneapolis and other counties.
The 15 municipalities from which CASH is seeking partial support of its HOME Line operation
accounted for 80% of the suburban Hennepin volume of service. The chart below shows the
proportional share by municipality and forms the basis of our request to each.
CASH is requesting $35,000 in CDBG support for HOME Line from benefitting suburbs. The
amount requested represents 20% of the current HOME Line budget.
Number Amount
Municipality of calls Percentage Requested
City of Bloomington 230 14.4 $5,028
City of Brooklyn Center 121 7.6 $2,645
City of Brooklyn Park 204 12.7 $4,460
City of Crystal 67 4.2 $1,465
City of Eden Prairie 76 4.7 $1,661
City of Edina 74 4.6 $1,618
City of Golden Valley 24 1.5 $ 525
City of Hopkins 172 10.7 $3,760
City of Minnetonka 55 3.4 $1,202
City of New Hope 84 5.2 $1,836
City of Plymouth 142 8.9 $3,104
City of Richfield 136 8.5 $2,973
City of Robbinsdale 35 2.2 $765
City of St. Louis Park 152 9.5 $3,323
City of Wayzata 29, 1.8 $634
TOTALS 1,601 100.0 $35,000
11
•
??r
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 88
Agenda March 22, 1993
Issue Statement:
Purchase of a tractor in excess of $5,000 for use by Rich Acres
Golf Course.
Background:
The City Council policy resolution on purchasing provides that
when the purchase of merchandise, materials, equipment or
construction exceeds the amount of $5,000, authority to purchase
shall be submitted to the City Council for consideration.
Unit #40, a 1987 Ford tractor used by Golf Course maintenance
staff to power the driving range ball picker, is fully
depreciated and requires replacement. Staff specifications asked
for a list price for a new tractor, as well as a trade-in
allowance on the 1987 tractor. The quotes from two local
distributors are as follows:
Carlson Tractor & Equipment Co. - Ford Tractor Model
#1120 (diesel)
List Price $11,269.00
Less Trade-In:
1987 Ford Tractor -6,369.00
6h% Sales Tax 318.50
Total $5,218.50
Long Lake Tractor & Equipment - Ford Tractor Model
#1120 (diesel)
List Price $9,125.00
Less Trade-In:
1987 Ford Tractor -3,400.00
6?% Sales Tax 372.13
Total $6,097.13
Recommended Motion:
Approve a purchase order to Carlson Tractor & Equipment Company
in the amount of $5,218.50 for the purchase of a Ford Model #1120
tractor.
Basis for Recommendation:
Carlson Tractor & Equipment Co. provided the low bid with trade-
in and is a reliable vendor.
Alternative Recommendation:
Council may reject both quotes and direct staff to obtain new
quotes for this piece of equipment.
Discussion/Decision Mode:
Staff is requesting approval of
1993 Council meeting. Ordering
delivery early enough to install
season begins.
JDP:ds
0
this purchase at the March 22,
this equipment now will ensure
a cage on the machine before the
Respect ul submitted,
James D. rosser
City Ma ger
3H
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 87
Agenda March 22, 1993
Issue Statement:
Award of contract for 1993 removal of diseased trees on private
property.
Background :
In the early 1970's, the City of Richfield began a shade tree
disease program to assist homeowners in the removal of diseased
elm and oak trees on private property. When the City's Tree
Inspector marks a diseased tree on private property for removal,
the homeowner has three options:
- removal of the tree by the homeowner;
- homeowner hires a contractor to perform the work; or
- homeowner authorizes the City's contractor to perform the work.
If the City contractor performs the tree removal, the homeowner
has the option to pay the removal costs immediately, or have the
cost assessed to the property taxes over a three-year period.
The City's bidding process for removal of diseased trees on
private property was revised and streamlined in 1985. A single
• contractor is hired to remove the trees rather than bidding out
each tree individually.
This year, specifications for this work were sent to eight tree
removal companies in the metropolitan area. The companies were
asked to bid a per-inch cost, based on the actual number and
sizes of trees removed in 1992. Two bids were received and
opened on Friday, March 5, 1993 with the following results:
Ceres Tree Company $123,553
Precision Landscape & Tree, Inc. $145,959
The 1992 bid for tree removal was $102,641. Rising disposal
costs and an estimated increase in Dutch Elm disease, based on
last year's figures, has contributed to the higher bid in 1993.
Recommended Motion:
Accept the bid minutes/tabulation and award the 1993 contract for
removal of diseased trees on private property to Ceres Tree
Company in the total estimated amount of $123,553.
Basis of Recommendation:
1. Ceres Tree Company was the lowest responsible bidder for this
work.
2. Ceres Tree Company has worked for Richfield before and has
proven to be a reliable contractor.
3N1
Alternative Recommendation:
Council may choose to reject
advertise in an attempt to ri
believes the per-tree prices
homeowners with a reasonable
have the City coordinate the
all bids and direct staff to re-
Bceive a lower bid. However, staff
are low enough to provide Richfield
removable cost should they decide to
removal of their diseased tree(s).
Discussion/Decision Mode:
To assure sufficient time to process the necessary paperwork
before the first trees are marked for removal, this item is
scheduled for the City Council agenda of March 22, 1993.
Respectf ly submitted,
James D Prosser
City ager
JDP:ds
Attachment
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3fia
•
CITY OF RICHFIELD, MINNESOTA
Bid Opening
March 5, 1993
11:00 A.M.
Bid No. 93-7
Removal and Disposal of Diseased Trees on Private Property
Pursuant to requirements of Resolution No. 1015, a meeting of the
Administrative Staff was called by Thomas P. Ferber, City Clerk,
who announced that the purpose of the meeting was to receive,
open and read aloud, bids for removal and disposal of diseased
trees on private property, Bid no. 93-7, as advertised in the
official newspaper on February 24, 1993.
Present: Thomas Ferber, City Clerk
Donald Fondrick, Community Services Director
Cheryl Krumholz, City Manager Representative
•
The following bids were submitted and read aloud:
VENDOR
BID
SECURITY
TOTAL
i
i
i
Ceres Tree Co.
Roseville
5% Bid Bond
$123,553.00
The Precision Tree Co. ; 5% Bid Bond ; $145,959.00
Little Canada
The City Clerk announced that the bids would be tabulated and
considered at the March 22, 1993 City Council Meeting.
Thomas P. Ferber City Clerk
? 41
3G-
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 86
-Agenda March 22, 1993
Issue Statement:
Award of contract for pole building at Rich Acres Golf Course.
Background:
This construction would finish the infrastructure for the Rich Acres
maintenance building storage facilities. It will house expensive
equipment which is presently left outdoors year round. The structure
will also house a self contained hazardous materials storage unit which
complies with all regulatory standards. This pole building will also
be used to store materials such as top dressing and sand, and would
prevent their contamination which presently exists outdoors.
On March 3, bids were opened in accordance with legal requirements.
One bid was received from Ebert Construction in the amount of $37,890.
The engineering estimate was $37,600. Background information about the
current bid and comparisons to the first pole building at the golf
course are attached.
Recommended Motion:
Accept the bid minutes/tabulation and approve the construction of the
Rich Acres pole building by Ebert Construction in the amount of
$37,890.
• Basis of Recommendation:
1. Rich Acres is in need of upgrading its maintenance storage
facilities. This building will finish that process.
2. The hazardous materials storage facility will comply with all State
and Federal regulations as well as protect the environment in case
of a toxic spill.
3. There are sufficient funds available in the golf course enterprise
fund to cover this purchase.
Alternative Recommendation:
1. Council could choose to continue with existing conditions.
2. The Council could reopen the bidding process.
3. The Council could direct staff to look for alternatives, although
staff believes this is the best choice.
Discussion/Decision Mode:
This item is scheduled for the March 22, 1993 regular City Council
meeting. Staff is asking for approval at this time in order to
expedite construction before the busy golf season.
Respe ly submitted,
• James D. Prosser
City alter
JDP:ds
Attachments
-? (5- /
0
CITY OF RICHFIELD, MINNESOTA
Bid Opening
March 3, 1993
11:00 A.M.
Bid No. 93-3
Pole Building for Rich Acres Golf Course
Pursuant to requirements of Resolution No. 1015, a meeting of the
Administrative Staff was called by Thomas P. Ferber, City Clerk,
who announced that the purpose of the meeting was to receive,
open and read aloud, bids for pole building for Rich Acres Golf
Course, Bid no. 93-3, as advertised in the official newspaper on
February 17, 1993.
Present: Thomas Ferber, City Clerk
Donald Fondrick, Community Services Director
Cheryl Krumholz, City Manager Representative
The following bids were submitted and read aloud:
VENDOR
I
i
i
i
BID ; TOTAL
SECURITY
i
Ebert, Inc.
Loretto
i
5% Bid Bond ; $37,890.00
The City Clerk announced that the bids would be tabulated and
considered at the March 22, 1993 City Council Meeting.
i
i
i
Thomas P. Ferber City Clerk
? 0
• RICH ACRES BUILDING - BACKGROUND
OSM Engineering Estimates For New Building
Building - $17,000 30' x 56'
Insulation/Liner - $6,000
Concrete Slab - $4,500
Eves - $2,000
4 Bollards - $1,000
Heat - $3,.200
Gas Service - $1,000
2 Door Openers - $1,000
Engineering Plans by Bidder - $1,000
Site Prep & Asphalt Removal - $1,000
*Estimates as per 3/3/93 telephone conversation - Bob Borovansky
. & Reed Wronski, OSM
TOTAL - $37,600 BID - $37,890
Ten contractors were either mailed or picked up specifications.
Two were out of state and one was from Detroit Lakes. Three
contractors indicated that they wanted to subcontract the job and
not have to do the whole thing or meet all the City requirements.
The bid opening date could have been moved back a week which
might have given contractors more time to put their packages
together and talk to subcontractors.
History of First Pole Building
Built in 1987 - 40' x 70' pole building
Did not have: slab, site prep and cleanup,electrical
insulation, heat, 2-way roof, door openers, and
utility service.
Two bidders: One qualified
Holst Construction - $17,940
In 1988 slab and apron was added for $5,240
II0
CITY OF RICHFIELD, MINNESOTA 3F
Council Letter No. 85
Agenda March 22, 1993
. Issue Statement:
Payment in excess of $5,000 for processing permit from the Minnehaha
Creek Watershed District for 77th Street Project and authorization to
enter a hold harmless agreement.
Background:
City staff •and the staff of the Minnehaha Creek Watershed District
(MCWD) have been working together to arrive at an acceptable plan for
handling the storm water generated by the 77th Street Project. The
solution includes a boundary change of the watershed district. All of
MCWD's engineering and attorney fees are included in the permit fee at
a total cost of $17,250. The MCWD is also requesting a hold harmless
agreement as part of the boundary change.
The stormwater solution includes the provision for an outlet to Wood
Lake. This outlet is designed to accommodate an overflow outlet from
the Richfield Lake to Wood Lake. The payment and agreement were
included as a stipulation needed for Minnehaha Creek Watershed
District concurrence with the planned boundary change.
Recommended Motion:
Approve payment of $17,250 to Minnehaha Creek Watershed District for
processing the permit to provide an outlet to Wood Lake and authorize
entering a hold harmless agreement as part of the boundary change.
• Basis of Recommendation:
1. The payment and agreement are needed as a stipulation to MCWD
concurrence with the boundary change.
2. The costs are a reasonable reflection of MCWD engineering and
legal fees.
3. The boundary change moves the Wood Lake basin out of the MCWD and
into the Richfield Bloomington Water Management Organization.
The hold harmless agreement with MCWD does not expose the City to
any additional risk related to the Wood Lake basin above the risk
accepted for other areas of the Richfield Bloomington Water
Management Organization.
Alternative Recommendation:
None.
Discussion/Decision Mode:
The Board of Water and Soil Resources (BWSR) will be concluding this
public hearing on the boundary change on March 23, 1993. Action by
the City Council on March 22, 1993 will fulfill the MCWD's last
stipulation needed for their concurrence.
y submitted,
Jame Prosser
City M ager
JDP:cak
•
•
0
3P/
INDEMNIFICATION AGREEMENT FOR THE
• 77TH STREET PROJECT AND WOOD LAKE BASIN
WATERSHED BOUNDARY CHANGE BETWEEN THE
MINNEHAHA CREEK WATERSHED DISTRICT AND THE CITY OF RICHFIELD
WHEREAS, the City of Richfield intends to construct a storm
sewer system and outlet to Wood Lake as part of the 77th Street
Project; and
WHEREAS, the City has petitioned the Board of Soil and Water
Resources for a change of boundary which would remove the area
tributry to Wood Lake from the Minnehaha Creek Watershed District
and attach it to the Richfield Bloomington Water Management
Organization; and
WHEREAS, the Minnehaha Creek Watershed District agreed to
withdraw its opposition to Richfield's boundary change petition
subject to stipulations including a written expression of the
City of Richfield's acceptance of responsibility for the 77th
Street project.
NOW, THEREFORE, in consideration of the foregoing it is
agreed that the City of Richfield ("City") will defend,
indemnify, and hold the Minnehaha Creek Watershed District
("District") harmless from and against any and all claims,
demands, actions, or causes of action arising directly or
indirectly from the construction, use, maintenance or operation
of the 77th Street Project, including its outlet to Wood Lake.
Nothing herein shall be deemed a waiver by the City or the
District of the limitations on liability set forth in Minnesota
Statutes 466.04, and the obligation of the City to pay any claim
or claims on behalf of itself and the District shall not exceed
the limits set forth therein.
Dated:
•
CITY OF RICHFIELD
By
Its Mayor
By
Its City Manager
MINNEHAHA CREEK WATERSHED DISTRICT
By
Its
3E-
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 84
Agenda March 22, 1993
Issue Statement:
Payment to the League of Minnesota Cities Insurance Trust in excess
of $5,000.
Background:
The City purchases general liability insurance from the League of
Minnesota Cities Insurance Trust with Berkley Risk Services, Inc.
as Administrator. The City's insurance policy has a $50,000
deductible for liability claims. In 1986, the City significantly
reduced its premium by having a large deductible. The premium
savings and additional monies have been used to create a Self-
Insurance Fund to cover payments made which are under the
deductible as claims arise.
On November 24, 1992, a Richfield police officer made a left turn
in front of oncoming traffic and was struck by an oncoming car.
The other driver submitted a claim for the damage done to her car.
A compromise settlement was agreed to by the claimant and the
City's insurance administrator through the League of Minnesota
Cities Insurance Trust. The settlement includes a lump sum payment
of $5,210.45. Since the settlement and costs fall within our
deductible limit, the City is directly responsible for the payment.
• Recommended Motion:
Approve the payment to the League of Minnesota Cities Insurance
Trust in the amount of $5,210.45.
Basis for Recommendation:
1. The City's insurance policy provides that the insurance carrier
shall, at its discretion, investigate, settle, or defend any
claims or suit against the City. The insurance carrier has
settled this claim.
2. Funding is provided for defense or payment of claims costing
less than the $50,000 deductible.
Alternative Recommendation:
None.
Discussion/Decision Mode:
This item is on the March 22, 1993 regular City Council meeting
consent calendar. Payment should be made to reimburse the
insurance carrier as quickly as possible.
Resp ly submitted,
rosser
Jame7mager
City JDP:ds
3D
9,
•
0
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 83
Agenda March 22, 1993
Issue Statement:
Authorization for payment over $5,000 for legal services for a
workers' compensation matter.
Background:
For approximately the last two years, the City of Richfield has
been attempting to resolve a workers' compensation claim
concerning a Richfield firefighter. The claim involved an injury
which was sustained at a fire scene and ultimately resulted in
the firefighter's disability and termination of employment.
This workers' compensation matter was a complex case which
included numerous hearings, depositions, meetings and
negotiations structuring a reasonable settlement. The case was
concluded with a stipulated settlement which was approved by the
City Council on March 8, 1993. Court action on this matter was
to start within a day of the time the tentative settlement was
reached.
The City was represented in this matter by the law firm of Rider,
Bennett, Egan & Arundel, a firm that specializes in the area of
workers' compensation. Leslie Altman, the attorney who
represented the City is an expert in this area of practice and
previously served as a Judge on the Workers' Compensation Court
of Appeals. Ms. Altman's expertise in this area helped the City
secure a payment of $87,500 from the Special Compensation Fund in
this matter, which represented 47% of the total settlement. She
was also able to gain a full and final settlement of the claim
including all non-workers' compensation issues. The City
received excellent representation from Ms. Altman in every aspect
of this difficult case.
Ms. Altman's attorney fees for this case have now been presented
to the City for payment. The total payment due is $6,519.71.
Recommended Motion:
Approve the payment of $6,519.71 legal fees to Rider, Bennett, et
al. for services provided in a workers' compensation matter.
Basis of Recommendation:
1. The City was recently faced with a very difficult workers'
compensation case which required legal representation.
2. The City hired the above named law firm to provide legal
services for this workers' compensation matter.
3. The case has now been satisfactorily concluded and a payment
for services is due.
3I)l
Alternative Recommendation:
1. None, the services have been provided and prompt payment
should now be made.
Discussion/Decision Mode:
This item has been scheduled for the March 22, 1993 City Council
meeting so that timely payment of the bill may occur.
Resp ly submitted,
Jame Prosser
City pager
JDP:cak
C?
3c
CITY OF RICHFIELD, MINNESOTA
Council Letter No.82
Agenda March 22, 1993
`Issue Statement:
Adoption of resolution authorizing the initiation of condemnation
proceedings against property for which a partial taking is needed
to provide for construction of 77th Street, a portion of 400 West
78th Street (Richfield-Bloomington Honda) and a portion of the
Soo Line property.
Background:
The Council has authorized purchase and set just compensation for
the following properties:
? Richfield-Bloomington Honda
- $15,400 (including land trade for 7701 Harriet Avenue office
building residual); and
? Soo Line
- $9,000 for a permanent easement,
- $400 for a temporary construction easement, and
- $14,300 for a permanent easement over for the 77th Street
railroad crossing.
Discussions have been underway and are friendly and of a good
faith nature. However, it is clear that value will be an issue.
To maintain the schedule, it would be appropriate to authorize
condemnation on these parcels as the next Council meeting is
three weeks away.
Recommended Motion:
Adopt a motion approving the attached resolution which authorizes
the initiation of condemnation on a portion of the Richfield-
Bloomington Honda property and a portion of the Soo Line property
depicted in the attached drawings.
Basis of Recommendation:
1. Ownership of these parcels is necessary to receive MnDOT/FHWA
approval to initiate construction in the spring of 1993.
2. Negotiations to date have been friendly and there is no
reason to believe that it will change, but there is clear
disagreement on value.
3. Condemnation procedures should be initiated to avoid
construction delays. However, it is still possible that an
agreement on values can be reached.
Alternative Recommendation:
1. Delay action.
0 2. Refuse to initiate condemnation.
3C-
Discussion/Decision Mode:
IV Adoption of the resolution is critical to the timing of the
initiation of construction for Phase I.
Respectfu y submitted,
osser
James jMger
City r?
JDP:cak
0
3 C- CPI
RESOLUTION NO. -B-
THE CITY OF RICHFIELD, MINNESOTA
RESOLUTION AUTHORIZING CONDEMNATION PROCEEDINGS
AND ACQUISITION OF REAL PROPERTY
WHEREAS, the City of Richfield, Minnesota ("City") is a
municipal corporation and subdivision of the State of Minnesota
organized and operating under Minnesota law, as amended, and is
authorized by Minn. Stat. S 413.211 to acquire real estate by
exercising the power of eminent domain under and pursuant to Minn.
Stat., Ch. 117; and
WHEREAS, the City Council finds that its citizens and property
owners desire that the City widen 77th Street between Interstate
Highway No. I-35W ("I-35W") and TH 77; and
WHEREAS, Minnesota Department of Transportation ("MnDOT") has
advised the City of MnDOT's intention to improve Interstate Highway
No. I-494 (11I-49411) by widening I-49.4; and
WHEREAS, MnDOT and the City have agreed that it is necessary
and convenient to widen 77th Street to replace the "frontage road
• function" for I-494 which is currently being served by 78th Street;
and
WHEREAS, the widening of 77th Street ("77th Street Project")
is becoming increasingly more necessary in order to accommodate
substantial amounts of present traffic which is: (a) likely to
considerably increase at such time as 78th Street is eliminated and
(b) provide an additional East-West arterial within the City; and
WHEREAS, the City has obtained commitments of substantial
financial assistance from the federal and state governments to
undertake the 77th Street Project; and
WHEREAS, BRW, Inc. and Orr, Schelen & Mayeron, Inc., the
consulting engineers retained by the City to design the proposed
improvements for the 77th Street Project have identified various
parcels of real estate which must be acquired by the City in order
to construct the 77th Street Project ("Subject Property");
WHEREAS, a substantial amount of the real estate which is
required for the project has already been acquired by the City; and
WHEREAS, the Subject Property (all of which is located in the
City of Richfield, Hennepin County, Minnesota) is legally described
in Exhibit A; and
• WHEREAS, in order to construct, operate, maintain and
reconstruct the 77th Street Project, the acquisition of the Subject
Property is necessary and convenient for the promotion of the
RJL50494
RC145-175
3c-3
public health, safety and welfare of the City and its residents;
and'
WHEREAS, City staff members have been unsuccessful in their
efforts to acquire the Subject Property by negotiation upon terms
and conditions acceptable to the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of Richfield, as follows:
1. The City Council hereby finds acquisition of the Subject
Property to be suitable, necessary, convenient and
reasonable and for a public purpose to serve the needs of
the citizens and property owners of the City.
2. Pursuant to and in accordance with said Minn. Stat. Ch.
117, the City Council further finds that it is in the
public interest to authorize and to direct the
acquisition of the Subject Property for the construction,
operation, maintenance and reconstruction of the 77th
Street Project.
3. The City Council hereby finds that -it is desirable,
reasonable, necessary and convenient, and for a public
purpose, for the City to acquire the Subject Property by
eminent domain proceedings in accordance with the
provisions of Minn. Stat. Ch. 117, including the early
l• transfer of title and possession of the Subject Property
under Minn. Stat. S 117.042.
4. The City Attorney is authorized and directed to acquire
the Subject Property by use of eminent domain proceedings
pursuant to this Resolution.
Adopted by the City Council of the City of Richfield,
Minnesota this day of 1993.
Martin J. Kirsch, Mayor
Thomas P. Ferber, City Clerk
l_0
RJL50494
RC145-175 2
3c-y
• EXHIBIT A
TO RESOLUTION NO.
i
' RESOLUTION AUTHORIZING CONDEMNATION PROCEEDINGS AND
ACQUISITION OF REAL PROPERTY
? ?10
•
CITY
PARCEL NO. PROPERTY ADDRESS LEGAL DESCRIPTION
34 400 West 78th Street Fee Taking for Right of Way
The North 30.00 feet of that
part of the Last 3/4 of the
Southeast Quarter of the
Southwest Quarter of the
Southwest Quarter of Section
34, Township 28, Range 24,
Hennepin County; Minnesota,
lying.west of the East 330.00
feet thereof.
35A 250 West 77th Street Permanent Easement for Right of
Way
The North 30.100 feet of the
West 66.00 feet of the East
91.00 feet of the South Half of
the Southwest Quarter of the
Southwest Quarter of Section
34, Township 28, Range 24,
Hennepin County, Minnesota.
Together with a temporary
construction easement over,
under and across the South 22.5
feet of the North 52.5 feet of
said West 66.00 feet.
Said temporary easement expires
December 31, 1993.
36A-R 200 West 77th Street Permanent Easement for Right of
Minneapolis, MN Way
A permanent easement for public
roadway and utility purposes
over under and across the
North 100.00 feet of the South
724.00 feet of the East 25.00
feet of the Southwest Quarter
of the Southwest Quarter of
Section 34, Township 28, Range
24, Hennepin County, Minnesota
and over, under and across the
North 100.00 feet of the South
724.00 feet of the West 25.00
feet of the Southeast Quarter
of the Southwest Quarter of
said Section 34.
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CITY OF RICHFIELD, MINNESOTA
. Council Letter No. 81
Agenda March 22, 1993
Issue Statement:
Adoption of a resolution establishing just compensation and
authorizing the purchase of Soo Line right-of-way at its
intersection with to be constructed 77th Street; 77th Street
Project.
Background:
The City is obtaining a crossing permit from the Soo Line for
77th Street to cross over the main line railroad track. Staff
was recently informed that the City will also be required to take
an easement on the land over which the track and crossing are
located.
Recommended Motion:
Adopt the attached resolution which does the following:
1. Sets just compensation at $14,300 and authorizes staff to
negotiate and purchase the property at that value.
-2. Authorizes the City Manager and Mayor to execute a purchase
agreement in the amount of just compensation.
Basis of Recommendation:
1. MnDOT and FHWA appraisal procedures were followed.
2. Project funds are available from MnDOT and FHWA.
Alternative Recommendation:
Do not set the purchase price and authorize purchase.
Discussion/Decision Mode:
To maintain the project timetable, this interest must be owned by
the City prior to April 30, 1993.
lly submitted,
Jame Prosser
City pager
JDP:ds
E
38-1
0
RESOLUTION NO.
THE CITY OF RICHFIELD, MINNESOTA
RESOLUTION ESTABLISHING JUST COMPENSATION,
AUTHORIZING PURCHASE OF REAL PROPERTY
1"1
?J
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WHEREAS, the City of Richfield, Minnesota desires to
purchase certain real property pursuant to and in furtherance of
the 77th Street Project (Project) heretofore adopted by the City
of Richfield (City) said real property being described as follows
and depicted on the attached Exhibit A:
A permanent easement for public roadway and utility purposes
over, under and across the North 100.00 feet of the South 724.00
feet of the East 25.00 feet of the Southwest Quarter of the
Southwest Quarter of Section 34, Township 28, Range 24, Hennepin
County, Minnesota and over, under and across the North 100.00
feet of the South 724.00 feet of the West 25.00 feet of the
Southeast Quarter of the Southwest Quarter of said Section 34.
(Soo Line track and 77th Street intersection as depicted in
attached drawing).
WHEREAS, the City has adopted an official map for
improvements to 77th Street; and
WHEREAS, the City is authorized by Minnesota Statutes to
acquire real property within its jurisdiction; and
WHEREAS, the Minnesota Department of Transportation (MnDOT)
and Federal Highway Administration (FHWA) are funding this
project; and
WHEREAS, the City has caused an appraisal of the subject
property to be made by a qualified independent professional real
estate appraiser to determine fair market value; and
WHEREAS, a qualified review appraiser has certified the
appraisal report as to conformity with appraisal standards and
has certified same.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Richfield, Minnesota as follows:
1. That just compensation is determined to be $14,300.
2. That the City Manager is authorized and directed to commence
negotiations for the purchase of said real property.
3. That the City Manager and Mayor are authorized to execute a
purchase agreement for the amount of just compensation set
forth in this resolution.
389
4. That the City Manager is hereby directed to notify, in
writing, the owners of subject property as soon as possible
that the City intends to acquire their property and establish
eligibility for relocation benefits.
Adopted by the City Council of the City of Richfield,
Minnesota this 22nd day of March, 1993.
Martin J. Kirsch, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
is
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 80
Agenda March 22, 1993
Issue Statement:
Appointment to the 1993 Board of Equalization (Board of Review).
Background:
City Charter provides that the Local Board of Equalization shall
consist of all of the City Council Members and two Richfield
residents experienced in real estate matters. The purpose of the
Board is to hear appeals from the property owners concerning
their property values.
Mr. Larry Emond, 6325 Russell Avenue, has indicated his
willingness to once again serve as a residential representative
to the Board. He has been an independent property appraiser for
over 20 years and has served on the Richfield Board of Review
since 1983. Mr. Emond holds a Federal Appraisers License and is
working primarily in conducting property appraisals for financial
institutions. He is also experienced in building construction
and held a real estate license. Mr. Emond has been a Richfield
resident for 30 years and he is very knowledgeable of the City.
His previous input on the Richfield Board of Equalization has
been extremely valuable as determinations and appeals presented
by Richfield citizens were considered.
The second Richfield resident under consideration for appointment
for the 1992 Board of Equalization is Glenn Erickson, 7240 Bryant
Avenue. Mr. Erickson has been a resident of Richfield since 1950
and has been in the property appraisal business since 1951. He
first served on the Richfield Board of Review in 1991. His
business has predominately included appraisal of single family
residential, duplex and fourplex properties. The appraisals have
included those for a mortgage loan business and a number of
appraisal audits. Mr. Erickson currently holds both an
appraisers and real estate brokers license.
It is recommended that the compensation for resident members be
set at $42.50 per session or $17.00 per hour per session,
whichever is greater. This rate was last increased in 1991, when
it was set at $40.00 per session or $16.00 per hour per session,
whichever is greater. The proposed rate would remain in effect
until the 1995 Board of Review.
Recommended Motion:
Approve the attached resolution confirming the appointment of Mr.
Emond and Mr. Erickson to the 1993 Board of Equalization, at the
proposed level of compensation stated herein.
Basis for Recommendation:
1. Both Mr. Emond and Mr. Erickson are very knowledgeable and
experienced in the areas of real estate appraisals. They are
also both licensed appraisers.
3fq-1
2. Mr. Emond and Mr. Erickson have served on the Richfield Board
of Equalization in the past and have done a very good job in
that capacity.
3. It is required by City Charter that there be two resident
representatives on the Board of Equalization who are
knowledgeable in real estate matters.
Alternative Recommendation:
1.. The City Council could select other qualified individuals
as expert resident-representatives on the Board of
Equalization, in place of either Mr. Emond or Mr. Erickson or
both.
Discussion/Decision Mode:
It is requested that the City Council set the appointment of Mr.
Emond and Mr. Erickson at the City Council meeting of March 22,
1993. The Board of Equalization will meet at 7:00 p.m.,
Monday, May 3, 1993. The appointment at the City Council
meeting of March 22, 1993 ensures that the City staff has
adequate time to establish appointments to the Board.
lly submitted,
•
JDP:ds
Jame . Prosser
City nager
0
3p -d-
• RESOLUTION NO.
A RESOLUTION CONFIRMING CITY MANAGER'S APPOINTMENT OF
TWO RESIDENT MEMBERS TO THE BOARD OF EQUALIZATION
BE IT RESOLVED, that the City Council of the City of
Richfield, Minnesota hereby approves the City Manager's
appointment of Mr. Lawrence Emond and Mr. Glenn Erickson as 1993
resident members of the Board of Equalization as provided in
Chapter 7 of the City Charter.
BE IT FURTHER RESOLVED, that compensation for the two .
resident members of the Board of Equalization be set at a minimum
of $42.50 per session of the Board or $17.00 per hour per session
of the Board, whichever is greater.
Adopted by the City Council of the City of Richfield,
Minnesota this 22nd day of March, 1993.
Martin J. Kirsch, Mayor
• ATTEST:
Thomas P. Ferber, City Clerk