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08-08-94 agendaCITY OF RICHFIELD, MINNESOTA MONDAY, AUGUST 8, 1994 REGULAR CITY COUNCIL MEETING 7:00 P.M. COUNCIL CHAMBERS AGENDA INTRODUCTORY PROCEEDINGS CALL TO ORDER PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES OF THE (1) SPECIAL CITY COUNCIL MEETING OF JULY 25, 1994; (2) REGULAR CITY COUNCIL MEETING OF JULY 25, 1994; (3) SPECIAL CITY COUNCIL MEETING HELD CONCURRENTLY WITH SPECIAL HRA MEETING OF AUGUST 1, 1994; (4) CITY COUNCIL STUDY SESSION OF AUGUST 1, 1994; AND (5) SPECIAL CITY COUNCIL MEETING OF AUGUST 3, 1994 PRESENTATIONS 1. OPPORTUNITY FOR PERSONS TO ADDRESS THE COUNCIL ON ITEMS NOT LISTED ON THE AGENDA 2. PRESENTATION FROM RICHFIELD SOCCER ASSOCIATION TO RICHFIELD • SISTER CITY COMMISSION AND CITY COUNCIL COUNCIL LETTER NO. 215 AGENDA APPROVAL 3. COUNCIL APPROVAL OF AGENDA CONSENT CALENDAR NOTE: CONSENT CALENDAR CONTAINS SEVERAL SEPARATE ITEMS WHICH ARE ACTED UPON BY THE CITY COUNCIL IN ONE MOTION. ONCE THE CONSENT CALENDAR HAS BEEN APPROVED, THE INDIVIDUAL ITEMS AND RECOMMENDED ACTIONS HAVE ALSO BEEN APPROVED. NO FURTHER COUNCIL ACTION IS NECESSARY. HOWEVER, ANY COUNCIL MEMBER MAY REQUEST THAT AN ITEM BE REMOVED FROM THE CONSENT CALENDAR AND PLACED ON THE REGULAR AGENDA FOR COUNCIL DISCUSSION AND ACTION. ALL ITEMS LISTED ON THE CONSENT CALENDAR ARE RECOMMENDED FOR APPROVAL. 4A. CONSIDERATION OF APPROVAL.OF RESOLUTION PROVIDING FOR POLLING PLACES AND DESIGNATING ELECTION JUDGES FOR SEPTEMBER 13, 1994 STATE PRIMARY ELECTION C.L. 216 B. CONSIDERATION OF APPROVAL OF 1994-1995 I-494 JOINT POWERS AGREEMENT C.L. 217 C. CONSIDERATION OF APPROVAL OF RESOLUTION APPROVING ADEQUACY OF SAINT NICHOLAS EPISCOPAL CHURCH SPECIAL ASSESSMENT PETITION; AUTHORIZING EXECUTION OF MEMORANDUM OF AGREEMENT BETWEEN PETITIONER AND CITY OF RICHFIELD; AND ORDERING CERTAIN FIRE PROTECTION IMPROVEMENTS C.L. 218 D. CONSIDERATION OF APPROVAL OF REQUEST FOR OFF-STREET PARKING PERMIT TO ALLOW CONSTRUCTION OF NEW EMERSON AVENUE CONGREGATIONAL CHURCH, 7601 GIRARD AVENUE C.L. 219 E. CONSIDERATION OF APPROVAL OF PURCHASE IN EXCESS OF $5,000 FOR ADDITIONAL LABOR AND MATERIAL RELATED TO EMERGENCY REPAIR OF AIR CONDITIONING EQUIPMENT AT CITY HALL FROM GARTNER REFRIGERATION AND MANUFACTURING, INC. IN AMOUNT OF $5,918.27 C.L. 220 F. CONSIDERATION OF APPROVAL OF APPLICATION FOR RENEWAL OF RESIDENTIAL KENNEL LICENSE; 7209 12TH AVENUE; FOUR DOGS C.L. 221 G. CONSIDERATION OF APPROVAL OF APPLICATION FOR RENEWAL OF RESIDENTIAL KENNEL LICENSE; 7600 GRAND AVENUE; FIVE CATS C.L. 222 H. CONSIDERATION OF APPROVAL OF APPLICATION FOR RENEWAL OF RESIDENTIAL KENNEL LICENSE; 6914 CEDAR AVENUE; THREE DOGS AND TWO CATS C.L. 223 PUBLIC HEARINGS 5. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION ADOPTING ASSESSMENT ON CITY PROJECT NO. 883, ALLEY MAINTENANCE FOR PERIOD JANUARY 1 THROUGH DECEMBER 31, 1993 COUNCIL LETTER NO. 224 6. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION ADOPTING ASSESSMENT ON CITY PROJECT NO. 881, LHN MAINTENANCE FOR PERIOD • JANUARY 1 THROUGH DECEMBER 31, 1993 COUNCIL LETTER NO. 225 7. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION ADOPTING ASSESSMENT ON CITY PROJECT 882, ILN MAINTENANCE FOR PERIOD JANUARY 1 THROUGH DECEMBER 31, 1993 COUNCIL LETTER NO. 226 8. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION ADOPTING ASSESSMENT ON REMOVAL OF DISEASED TREES FROM PRIVATE PROPERTY FOR PERIOD JANUARY 1 THROUGH DECEMBER 31, 1993 COUNCIL LETTER NO. 227 9. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION ORDERING UNDERTAKING OF CURRENT SERVICES PROJECT FOR ALLEY MAINTENANCE FOR PERIOD JANUARY 1 THROUGH DECEMBER 31, 1995; CITY PROJECT NO. 902 COUNCIL LETTER NO. 228 10. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION ORDERING UNDERTAKING OF CURRENT SERVICE PROJECT FOR LHN MAINTENANCE FOR • PERIOD JANUARY 1 THROUGH DECEMBER 31, 1995; CITY PROJECT NO. 900 COUNCIL LETTER NO. 229 11. PUBLIC HEARING AND CONSIDERATION OF SECOND READING OF ORDINANCE • AMENDING SECTION 815 OF CITY CODE RELATED TO USE OF STREETS, SPECIFICALLY SEASONAL LOAD LIMIT REGULATIONS COUNCIL LETTER NO. 230 RESOLUTION ADMINISTRATIVE REPORTS & OTHER BUSINESS 12. CONSIDERATION OF PURCHASE IN EXCESS OF $5,000 FOR CITY COUNCIL CHAMBERS AUDIO/VISUAL RENOVATION FROM ALPHA VIDEO IN AMOUNT OF $36,925.67 COUNCIL LETTER NO. 231 13. CONSIDERATION OF RECOMMENDATION TO COMMISSIONER OF TRANSPORTATION THAT 77TH STREET PHASE II CONTRACT 157-108-14 BE AWARDED TO SHAFER CONTRACTING COMPANY, INC. AND APPROVAL OF PAYMENT OF LOCAL SHARE FROM WATER AND STORM SEWER ACCOUNTS COUNCIL LETTER NO. 232 • 14. CONSIDERATION OF SETTING SPECIAL MEETINGS TO DISCUSS 1994 REVISED/1995 PROPOSED BUDGET AND 1995 PRELIMINARY LEVY COUNCIL LETTER NO. 233 AIRPORT BUSINESS 15. AIRPORT STATUS REPORT 77TH STREET PROJECT BUSINESS 16. 77TH STREET PROJECT STATUS REPORT CORRESPONDENCE 17. LEGISLATIVE REPORT COUNCIL CHOICE 18. COUNCIL DISCUSSION ITEMS 19. CLAIMS AND PAYROLLS ADJOURNMENT Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the is Administrative Services Director at 861-9702. 14 . CITY OF RICHFIELD, MINNESOTA Council Letter No. 233 Agenda August 8, 1994 Issue Statement: Setting special meetings for 1994 Revised/1995 Proposed budget and setting preliminary tax levy. Background: City staff •is now in the process of preparing the draft 1994 Revised/1995 Proposed budget. Included in that draft document is the proposed preliminary property tax levy for the City of Richfield. The Truth in Taxation statute requires that a preliminary levy be adopted by the local units of government and certified to the County Auditor on or before September 15 of each year. There is no allowable extension to that deadline. In order to review the draft budget document with the City Council prior to the September 15 deadline, it is necessary to establish at least one Special City Council meeting. For the current year, staff is proposing that such special meetings be set for the following dates: 7:00 p.m.; Wednesday, August 31, 1994 7:00 p.m.; Wednesday, September 7, 1994 (if necessary) . The above suggested meetings should provide adequate time to review the budget document and proposed tax levy. The adoption of the preliminary levy and dates for the Truth in Taxation public hearings could either be adopted at one of the special meetings listed above or at the September 12, 1994 regular City Council meeting. Recommended Motion: Set the dates of August 31, 1994 and September 7, 1994 (if necessary) as Special City Council meetings to review and discuss the 1994 Revised/1995 Proposed budget and 1995 preliminary tax levy prior to certification to the county on September 15, 1994. Basis of Recommendation: 1. It is necessary to review and discuss the 1994 Revised/1995 Proposed budget and 1995 preliminary tax levy prior to certification to the county on September 15, 1994. 2. Draft budget documents will be available to City Council Members on August 12. This will allow some time for Council Members to review the draft budget before the scheduled meetings. Alternative Recommendation: 1. The City Council could schedule meetings on a different date(s) than those suggested. / 4- C?2- 0 2. The City Council could schedule additional sessions than those suggested. 3. The City Council could decide not to schedule any budget meetings and proceed with the preliminary levy at a regular City Council meeting before September 15, 1994. Discussion/Decision Mode: Because of the strict timeframe associated with the Truth in Taxation process, this issue should be considered at the August 8, 1994 meeting so dates for special meetings may be established if the City Council wishes to use that process. Respectfully submitted, Jam D. Prosser City Manager JDP:cak C? 0 /3 • CITY OF RICHFIELD, MINNESOTA Council Letter No.232 Agenda August 8, 1994 Issue Statement: Recommendation to the Commissioner of Transportation that 77th Street Phase II Contract 157-108-14 be awarded to Shafer Contracting Company Inc. and approval of payment of local share. from water and storm sewer accounts. CJ Background: On August 1, 1994, the City Clerk opened bids for Phase II of the 77th Street Project with the following results: Shafer Contracting Company Inc. $4,802,235.00 PCI $4,908,057.27 C.S. McCrossan $5,163,027.96 Carl Bolander & Sons $5,188,328.30 S.M. Hentges & Sons Inc. $5,469,817.65 The apparent low bidder is the same contractor as for Phase I. The Shafer bid compares favorably to the engineer's estimate of $4,715,000. Shafer has performed well in Phase I, and so staff recommends that the Council forward their recommendation of a Shafer Contracting Company Inc. award to the Commissioner of Transportation. As with all federal highway projects, the Minnesota Department of Transportation (MnDOT) is the contracting agency for local projects within the state. The estimated cost split for this project is as follows: Federal Demonstration Funds $3,608,000 State Funds 882,235 Storm Water Utility 224,000 Water Utility 88,000 $4,802,235 The storm water utility funds will be used to maintain storm water service outside the 77th Street right of way and increase the flood protection, especially around Wilson Pond and Washington Park. The storm water utility estimate has been changed to $224,000 from the $240,000 reported earlier to reflect the bid prices submitted by Shafer. The water utility funds are being used to install a 12" watermain along the length of the project to upgrade the water pressure and fire protection in the southeast corner of Richfield. The City may be reimbursed by MnDOT for this watermain cost in compensation for the loss of the watermain under the frontage road due to I-494 construction. Both payment authorizations include loo contingencies to account for changes in estimated quantities and variation between engineer's estimate and the bid. 0 13-1 Recommended Motion: Make recommendation for award of contract for Phase II construction of the 77th Street improvement project to Shafer Contracting Company Inc. for $4,802,235 and approve payment of up to $96,800 (including contingency) from the water utility and up to $246,200 (including contingency) from the storm water utility for the local share of the costs for improvements that are not eligible for state and federal highway funds. Basis of Recommendation: 1. The City must make a recommendation for action on the award of contract as part of the MnDOT process. 2. Shafer Contracting Company Inc. has submitted the lowest responsible bid and a review by MnDOT and City staffs of their bid gives no cause to reject it. 3. The total amount specified by Shafer Contracting Company Inc. to complete the construction work is in keeping with the engineer's estimate of $4,715,000. 4. The local share is an accurate reflection of improvements that are not eligible for state and federal highway funds. 0 Alternative Recommendation: None. Discussion/Decision Mode: Council is asked to make a recommendation at the August 8, 1994 Council meeting in order to allow construction to proceed this summer. Respectfully submitted, Jame . Prosser City anager JDP:cak 9 / 3-a • CITY OF RICHFIELD, MINNESOTA Bid Opening August 1, 1994 11:00 A.M. 77th Street Phase II Grade, Aggregate Base, Concrete Pavement, Storm Sewer, Noise.Wall Utilities, Signals, Lighting and Fiber Optic System Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Thomas P. Ferber, City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for 77th Street Phase II, as advertised in the official newspaper on July 13, 1994. Present: Thomas Ferber, City Clerk Steve Devich, Administrative Services Director Cheryl Krumholz, City Manager Representative Tom Foley, Transportation Engineer Mike Eastling, City Engineer Robb Urquart, MnDoT Gary Orlich, BRW The following bids were submitted and read aloud: VENDOR ; BOND ; BASE BID ;ADDENDUM ;ACKNOWLEDGED ; SM Hentges & Sons, Inc. ; 5% ; $5,469,817.65 ; Yes i Shakopee ; L Carl Bolander & Sons Co. ; 5% ; $5,188,328.30 ; Yes ; St. Paul Progressive Contractors ; 5% ; $4,908,057.27 ; Yes ; Inc. Osseo ; CS McCrossan, Inc. ; 5% ; $5,163,027.96 ; Yes ; Maple Grove ; Shafer Contracting Co. ; 5% ; $4,802,235.00 ; Yes ; Inc. Shafer The City Clerk announced that the bids would be tabulated and considered at the August 8, 1994 City Council Meeting. 0 Thomas P. Ferber City Clerk Id, CITY OF RICHFIELD, MINNESOTA Council Letter No. 231 Agenda August 8, 1994 Issue Statement: Purchase in excess of $5,000 for City Council Chambers audio/visual renovation. Background: During the 1993 budget meetings, staff to investigate options to presentation in the Chambers. I directed staff to proceed with t City Council Members asked City upgrade the capacity for video n early 1994, the City Council he upgrade. For the past several months, the Director of Administrative Services has worked with a technical consultant and an architect to create a video presentation system and viewing monitor configuration which would meet the City Council's needs, interface with the existing equipment, fit within the existing structure, and be in compliance with provisions of the ADA. The final plan incorporates a movable presentation table which is capable of projecting drawings, transparencies, video tapes and accepting direct computer input. The monitors incorporated into the plan feature four ceiling • suspended 35" color monitors. Two of the monitors are for City Council viewing while the other two are for viewing by the audience inside the Council Chambers. Two additional monitors for audience viewing may be added in the future if needed. The final major component of the upgrade provides for the replacement of the current ceiling mounted camera with a new high quality camera comparable to the two manually operated tripod mounted cameras. All equipment will integrate with the City's current studio equipment. A request for quotations was sent to eight vendors in the Twin Cities area that specialize in the type of equipment needed for this upgrade. A separate request for quotations was sent to cabinet shops that specialize in commercial pieces such as the custom designed movable presentation table. On July 28, 1994, bids were opened for the Council Chambers Audio/Visual Renovation Project. Only one vendor, Alpha Video, submitted a bid for the audio and video equipment component of the bid. However, the Alpha Video bid was very competitive and fell well within the consultant's estimate of the total cost of equipment and installation charges. Moreover, Alpha Video has supplied the City with virtually all of its prior video equipment purchases since the City began cable casting City Council meetings in the early 1980's and is very familiar with the City's current equipment. The Alpha bid is as follows: • Base Bid Alt. 1 Alt. 2 Alpha Video $32,324.67 $2,201.00 $2,400.00 jc? -1 • • • Alternate #1 provides for a gated module to replace the current audio mixers. This change would upgrade the audio portion of City Council meetings. Alternate #2 provides for a custom multi-pin connector containing all audio, visual and control signals for the presentation table. It would allow the table to be moveable. The quotations for the wooden frame presentation table will be awarded separately and will be approximately $1,500. Recommended Motion: Accept the bid minutes/tabulation and approve the purchase of Council Chambers audio/visual renovations from Alpha Video for a net bid price of $36,925.67, including both alternates. Basis of Recommendation: 1. The bid submitted by Alpha Video fully meets specifications prepared by the City. 2. The bid submitted by Alpha Video was within the consultant's estimate for this project. 3. The City has purchased several other pieces of equipment from Alpha Video in the past and found them to be an extremely reliable vendor that provides excellent customer service. 4. There are sufficient funds available in the Cable TV/Public Information Budget to pay for this equipment. Alternative Recommendation: 1. The City Council could decide to reject the single bid and re-bid this project. However, it is unlikely that this relatively small contract which requires careful integration with existing equipment, would attract additional bidders. It would also delay the installation of this equipment to late in the year. Discussion/Decision Mode: This item has been scheduled for the August 8, 1994 City Council meeting to enable the vendor to immediately place an order for the cameras included in the bid. Staff is targeting the installation of this equipment for within a period of about 30 days. Respectfully submitted, Prosser Jame4Maager City JDP:ds /a a • CITY OF RICHFIELD, MINNESOTA Bid Opening July 28, 1994 10:30 A.M. Audio Visual Renovation Project City Hall Council Chambers Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Thomas P. Ferber, City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for audio visual renovation project, as advertised in the official newspaper on July 28, 1994. Present: Thomas Ferber, City Clerk Steve Devich, Administrative Services Director Cheryl Krumholz, City Manager Representative The following bids were submitted and read aloud: VENDOR ; BID ; TOTAL ; SECURITY Alpha Video Edina, MN ; 5% Bid Bond ; $32,324.67 The City Clerk announced that the bids would be tabulated and. considered at the August 8, 1994 City Council Meeting. Thomas P. Ferber City Clerk CITY OF RICHFIELD, MINNESOTA Council Letter No. 230 Agenda August 8, 1994 Issue Statement: Public hearing and second reading of an ordinance amending Section 815 of the City Code related to use of streets, specifically seasonal load limit regulations. Background: Section 815.01 addresses seasonal load limit regulations. The proposed ordinance amendment to Subdivision 815.5 is a housekeeping matter to exempt solid waste collectors and recyclers. The proposed ordinance amendment to Subdivision 815.6 eliminates the bond now required and requires, instead, a per load fee. The fee would be established annually during the Council's budget considerations. Since the type of damage caused by overweight loads is cumulative in effect and a change in street condition is seldom visible after only a few repetitions, bonding for this type of damage is not effective. A fee will provide 1) funds for maintaining streets and 2) a financial deterrent to those who wish to use a permit for "conducting business as usual." It is staff's opinion that the best way to protect Richfield streets during seasonal load restrictions is to severely limit or prevent overweight • loads. A minor fee, proposed to be $20 per load in 1995 if the Council agrees to the proposed ordinance amendment, will allow for emergency types of overweight loads but will tend to force others to wait until seasonal load restrictions are removed after the streets are more stable. In 1994, about 25 waivers, involving 50 to 60 loads, were granted. Recommended Motion: Conduct a public hearing and approve the second reading of the ordinance amendment to 1) exempt solid waste collectors and recyclers from seasonal load limits and 2) replace the bond requirement with a per load fee to be determined during the annual budget process. Basis of Recommendation: 1. Amending the ordinance as proposed is in the best interest of the community. 2. Approval of the ordinance amendment at this time would enable the Council to consider a 1995 fee during coming budget hearings. 3. First reading was on July 11, 1994. The public hearing and second reading were then scheduled for August 8, 1994. • Alternative Recommendation: Council could choose not to implement the ordinance amendment; however, this may mean continuing and more rapid deterioration of City streets. Discussion/Decision Mode: The public hearing and second reading 8, 1994, Council meeting. A delay in new fee structure proposed as part of be delayed until 1996. is scheduled for the August action could mean that any the amended ordinance would ly submitted, ResTanaaer Jamrosser CitLJ JDP:ds Attachment 9 -C-? BILL NO. AMENDMENT TO SECTION 815 OF THE ORDINANCE CODE OF THE CITY OF RICHFIELD THE CITY OF RICHFIELD DOES ORDAIN: 1. Subsection 815.01 of the ordinance code of the City of Richfield entitled "Seasonal load regulations" is hereby amended by adding (or deleting) the following: 815.01. Seasonal load reaulations. Subd. 5. Exceptions. The restrictions contained in subdivision 4 do not apply to: (a) emergency vehicles; (b) vehicles of a public utility used in making repairs to its plant and equipment; or (c) any county or state highway within the city.- ; or (d) vehicles operated by solid waste collectors and recyclers beina at the time used by the operator for the purpose of collecting • solid waste and recyclable materials. Subd. 6. Special authorization: bond. If a person desires to use an alley, street or public highway of the city in a manner not authorized by reason of the prohibitions or restrictions imposed by this section, the director may, in his discretion, grant permission upon such conditions as he may prescribe, provided that the person shall first furnish to she--eity a bond in an amount established by the director with good and sufficient eerporate surety, guaranteeing the amount thereof to be-aw eved by the director. in lieu of a surety bond a persen seeking permission pursuant to this seetion may furnish a eertified cheek in an amount established by the direeter. request a seasonal load limit exemption from the director and pay a fee in amount established by the city council. Passed by the City Council of the City of Richfield, Minnesota this 8th day of August, 1994. Martin J. Kirsch, Mayor ATTEST: E Thomas P. Ferber, City Clerk /0 i CITY OF RICHFIELD, MINNESOTA Council Letter No. 229 Agenda August 8, 1994 Issue Statement: Public hearing to consider specially assessing the Lyndale/HUB/Nicollet (LHN) area for current maintenance services for the period of January 1 through December 31, 1995 - City Project No. 900. Background: The City Council has scheduled a public hearing for August 8, 1994 to consider the establishment of a special assessment district for current maintenance service costs in the LHN Redevelopment Area. Notice of this public hearing was mailed to all owners of commercial property in the area and published in the official newspaper as required by law. The higher level of maintenance proposed to be provided in the area includes the trimming and watering of trees and plants, operation of a special street lighting system, removal of snow and ice from sidewalks and performance of other specialized maintenance functions. The estimated maintenance cost for the period January 1 through December 31, 1995 is $45,516. All commercial properties would be assessed on the basis of area, with each square foot of assessable property to be assessed equally, for the costs incurred in the maintenance of common areas such as street islands, the civic plaza and sidewalks. There is an agreement between the City and the businesses that the business shall maintain the property behind the curb. In the event the City must perform this maintenance, the particular business is assessed for the cost of the special, individual maintenance of direct benefit to the given property. For comparison purposes, the following is provided related to the LHN maintenance special assessments for current services: Year Estimated Actual 1985 $35,726.00 1986 $52,900 $40,110.00 1987 $49,936 $45,694.16 1988 $50,142 $44,405.24 1989 $40,614 $43,151.19 1990 $44,560 $43,539.10 1991 $44,153 $43,825.22 1992 $46,484 $47,005.26 1993 $45,050 $34,866.01 1994 $45,115 • 1995 $45,516 /O- I • Recommended Motion: Following the close of the public hearing, adopt the resolution ordering the LHN maintenance work for the period January 1, 1995 through December 31, 1995 (City Project No. 900) to be done and the costs to be specially assessed. Basis of Recommendation: 1. Notice of proposed assessment has been published in the official newspaper. 2. Each affected property owner has been notified of the proposed assessment. 3. Continued maintenance service for this commercial area is recommended in order to sustain the current standards for landscaping and maintenance which have been successful over the past years. Alternative Recommendation: None. Discussion/Decision Mode: A public hearing has been scheduled for the August 8, 1994 City Council meeting. 0 JDP:ds Attachment Respec 1 submitted, James Prosser City pager IF-] ID • RESOLUTION NO. RESOLUTION ORDERING UNDERTAKING OF CURRENT SERVICE PROJECT LYNDALE/HUB/NICOLLET (LHN) MAINTENANCE JANUARY 1 THROUGH DECEMBER 31, 1995 CITY PROJECT NO. 900 WHEREAS, pursuant to ordinance, the City Council of the City of Richfield did establish a special assessment district and did propose that certain current services be undertaken by the City in the Lyndale/HUB/Nicollet (LHN) Redevelopment Area approximately bounded by 64th Street, First Avenue, 67th Street and Emerson Avenue and that the cost of such services be specially assessed against benefited property; and WHEREAS, the City Council of the City of Richfield did also by such resolution set the date of public hearing on the undertaking of such current service project and the levying of special assessment to bear the cost thereof; and WHEREAS, following due notice, such public hearing was held on August 8, 1994 at which time all interested parties desiring to be heard were given an opportunity to be heard. 0 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, as follows: 1. That the following examples of current services of the City shall be undertaken by the City within the LHN Redevelopment Project Area, which area constitutes the special assessment district with the exception of single family, two family and multifamily residential properties, with the cost of such services to be specially assessed against the benefited property within the district: a. Snow, ice or rubbish removal; b. Weed elimination; c. Elimination or removal of public health or safety hazards from private property, excluding and structure included under the provisions of Minnesota Statutes Section 463.15 to 463.26; d. Installation and repair of water service lines; e. Street sprinkling or other dust treatment of streets; f. Trimming and care of trees and the removal of unsound trees; g. Repair of sidewalks, crosswalks and other pedestrian walkways; h. Operation of the street lighting system; i. Maintenance of landscaped areas and other public amenities on or adjacent to street right-of-way; j. Maintenance of civic plaza; k. Snow removal and other maintenance of streets; /D-3 1. Painting and repair of wood furniture; and M. General maintenance, including repairs and replacement. 2. The work to be performed may be by day labor, by City force, by contract or by any combination thereof. 3. The designated period of the project shall be from January 1 through December 31, 1995. Costs of the project shall be collected in the manner provided in the Richfield Ordinance Code. Passed by the City Council of the City of Richfield, Minnesota, this 8th day of August, 1994. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk • J 9 • CITY OF RICHFIELD, MINNESOTA Council Letter No. 228 Agenda August 8, 1994 Issue Statement: Public hearing to consider specially assessing current maintenance services for City alleys for the period of January 1 through December 31, 1995, City Project No. 902. Background: On June 13, 1994, the City Council scheduled a public hearing for August 8, 1994 concerning the 1995 alley maintenance project. In order to implement the alley maintenance policies previously passed by the City Council, it is necessary for the Council to initiate this specific alley maintenance project. The maintenance functions to be financed through special assessments include such work as rough grading, cleaning and sweeping, cold patching and snow plowing. Because the vast majority of alleys have now been paved, the primary maintenance function is anticipated to be snow plowing. Some of the alleys resurfaced in the early 1980's have also reached the time when concrete joint sealing needs to be done. City staff estimates the cost of this project for the period January 1 through December 31, 1995 to be $20,000. The amount of • special assessment could vary according to the amount of work necessary on alleys. The costs for repairs of alleys will be charged to the property owners abutting the alley. The estimate is $7.50 per average 50 foot lot for sweeping and a normal winter of snow plowing. The estimate is $3.25 per average 50 foot lot to continue a concrete joint sealing maintenance program on a paved alley as a part of routine maintenance. For comparison purposes, the following is provided related to alley maintenance special assessment for current services: Year Estimate Actual 1985 $15,141.97 1986 $23,600 $11,834.29 1987 $ 7,000 $ 9,977.18 1988 $17,000 $ 8,453.93 1989 $20,000 $17,725.98 1990 $20,000 $17,213.95 1991 $20,000 $21,426.94 1992 $20,000 $19,752.06 1993 $20,000 $17,833.49 1994 $20,000 1995 $20;000 Recommended Motion: • Following the close of the public hearing, adopt the attached resolution ordering City Project No. 902, 1995 Alley Maintenance project and special assessment of current services. 9-1 . Basis of Recommendation: 1. Notice of the proposed assessment was published in the official City newspaper. 2. Each property owner within the area proposed to be assessed was mailed ,a notice as required by State law. 3. It has been the Council policy for 13 years to assess for alley maintenance. Alternative Recommendation: None. Discussion/Decision Mode: The current alley maintenance project will lapse at the end of the year. A new project should be established by January 1, 1995 so the Council may defer the decision to a future meeting before the end of the year if desired. y submitted, • JDP:ds Attachment James City ser 9-a • RESOLUTION NO. RESOLUTION ORDERING THE UNDERTAKING OF CURRENT SERVICES PROJECT FOR ALLEY MAINTENANCE JANUARY 1, 1995 THROUGH DECEMBER 31, 1995 CITY PROJECT NO. 902 WHEREAS, a resolution of the City Council adopted the 13th day of June, 1994, fixed a date for a public hearing on the proposed maintenance of the following alleys: Number Surrounding Avenues Surrounding Streets 1001 Xerxes - Washburn 66th - 67th 1002 Xerxes - Washburn 67th - 68th 1003 Xerxes - Washburn 68th - 69th 1004 Xerxes - Washburn 69th - 70th 1005 Washburn - Vincent 66th - 67th 1006 Washburn - Vincent 67th - 68th 1007 Washburn - Vincent 68th - 69th 1008 Washburn - Vincent 69th - 70th 1009 Vincent - Upton 66th - 67th 1010 Vincent - Upton 67th - 68th 1011 Vincent - Upton 68th - 69th 1012 Vincent - Upton 69th - 70th • 1013 Upton - Thomas 66th - 67th 1014 Upton - Thomas 68th - 69th 1015 Upton - Thomas 69th - 70th 1016 Thomas - Sheridan 66th - 67th 1017 Thomas - Sheridan 67th - 68th 1018 Thomas - Sheridan 68th - 69th 1019 Thomas - Sheridan 69th - 70th 1020 Sheridan - Russell 66th - 67th 1021 Sheridan - Russell 67th - 68th 1022 Sheridan - Russell 68th - 69th 1023 Sheridan - Russell 69th - 70th 1024 Russell - Queen 66th - 67th 1025 Russell - Queen 67th - 68th 1026 Russell - Queen 68th - 69th 1027 Russell - Queen 69th - 70th 1028 Queen - Penn 66th - 67th 1029 Queen - Penn 67th - 68th 1030 Queen - Penn 68th - 69th 1031 Queen - Penn 69th - 70th 2001 Penn - O liver 63rd - 64th 2002 Oliver - Newton 63rd - 64th 2004 Morgan - Logan 63rd - 64th 2005 Logan - Knox 63rd - 64th 2007 James - Irving 63rd - 64th 2008 Irving - Humboldt 63rd - 64th 2009 Humboldt - Girard 63rd - 64th 2010 Girard - Fremont (35W) 63rd - 64th 2011 Girard - Fremont (35W) 64th - 65th 9-,-3 2012 2013 Girard - Fremont (35W) Fremont (35W) - Emerson 65th 64th - 66th - 65th 2014 Fremont (35W) - Emerson 65th - 66th 2015 Dupont - Colfax 63rd - Mildred 2016 Colfax - Bryant 63rd - Mildred 2017 Bryant - Aldrich 63rd - Mildred 2019 Graham - Lyndale 66th - Lk Shr Dr 2020 Aldrich - Lyndale 75th - 76th 2021 Aldrich - Lyndale 76th - 77th 3002 Lyndale - Garfield 68th - 69th 3003 Augsburg - Garfield 70th - 71st 3004 Augsburg - Garfield 71st - 72nd 3005 Lyndale - Garfield 72nd - 73rd 3006 Lyndale - Garfield 73rd - 74th 3007 Garfield - Harriet 71st - 72nd 3008 Garfield - Harriet 72nd - 73rd 3009 Garfield - Harriet 73rd - 74th 3011 Harriet - Grand 67th - 68th 3012 Harriet - Grand 68th - 69th 3013 Harriet - Grand 72nd - 73rd 3014 Harriet - Grand 73rd - 74th 3015 Grand - Pleasant 68th - 69th 3016 Grand - Pleasant 72nd - 73rd 3018 Wentworth - Blaisdell 67th - 68th 3020 Blaisdell - Nicollet 72nd - 73rd 3021 Blaisdell - Nicollet 73rd - 74th . 3022 Blaisdell - Nicollet 74th - 75th 3023 Blaisdell - Nicollet 75th - 76th 3024 Nicollet - 1st Avenue 68th - 69th 3025 Nicollet - 1st Avenue 70th - 71st 3026 Nicollet - 1st Avenue 71st - 72nd 3027 Nicollet - 1st Avenue 72nd - 73rd 3028 1st - Stevens 71st - 72nd 3029 1st - Stevens 72nd - 73rd 3030 Stevens - 2nd Avenue 71st - 72nd 3031 Stevens - 2nd Avenue 72nd - 73rd 3032 2nd - 3rd Avenue 66th - 67th 3033 2nd - 3rd Avenue 71st - 72nd 3034 2nd - 3rd Avenue 72nd - 73rd 3035 3rd - Clinton 66th - 67th 3036 3rd - Clinton 73rd - 74th 3037 Clinton - 4th Avenue 66th - 67th 3038 Clinton - 4th Avenue 73rd - 74th 3039 4th - 5th Avenue 66th - 67th 3040 4th - 5th Avenue 73rd - 74th 4001 13th - 14th Avenue 65th. - 66th 4002 14th - 15th Avenue 62nd - 63rd 4004 15th - Bloomington 62nd - 63rd 4005 15th - Bloomington 65th - 66th 4006 Bloomington - 16th Avenue 65th - 66th 4007 Cedar - Longfellow 63rd - 64th . 4008 Cedar - Longfellow 64th - 65th 4009 Cedar - Longfellow 65th - 66th 4012 22nd - Standish 65th - 66th 4013 13th - 14th Avenue 66th - 67th 9-? . WHEREAS, the owner of each parcel within the area proposed to be assessed for the current maintenance services described in said resolution was mailed a copy of the required notice, and WHEREAS, ten days mailed notice and at least two weeks advance publication of the required notice was given as required by law, and WHEREAS, the public hearing was held on this 8th day of August, 1994, at which time all persons desiring to be heard were given an opportunity to be heard. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, as follows: 1. Such alley maintenance is hereby ordered as proposed by resolution adopted June 13, 1994. 2. The work to be performed may be by day labor, by City force, by contract or by any combination thereof. 0 Passed by the City Council of the City of Richfield, Minnesota, this 8th day of August, 1994. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk is • CITY OF RICHFIELD, MINNESOTA Council Letter No. 227 Agenda August 8, 1994 Issue Statement: Public hearing on adoption of the assessment roll for removal of diseased trees from private property for the period January 1, 1993 through December 31, 1993. Background: The City Council has scheduled a hearing to be held on Monday, August 8, 1994, for the assessment of the cost for removal of diseased trees from private property during the period of January 1, 1993 through December 31, 1993. City staff has calculated the proper amounts to be assessed against every assessable lot, piece or parcel of land specially benefited. The proposed assessment was properly filed with the City Clerk, notice was duly published and notices were mailed to the owner of each parcel described in the assessment roll. The cost of diseased tree removal from private property for this period totaled $29,367.56. City ordinance provides that special assessments for current services may be certified to the County Auditor for collection along with taxes. This certification may provide that the assessment be completely paid in the first year or in annual installments. It is the staff recommendation that such payments be due and payable over a three year period. The adopted assessment roll for the period January 1, 1993 through December 31, 1993 would be certified with the County Auditor by October 10, 1994. The City has the right to charge interest on the amount assessed in that the City provided the funds for the initial expense. It is the staff recommendation that the interest rate be established at eight percent, the maximum allowed by State law. Payment may be made by the assessed owner before November 15, 1994 in order to avoid interest payments. Payments made after that date would include the interest payment. City staff will be available at the hearing to answer questions about the special assessment that may not have been raised prior to the hearing. The public hearing provides an opportunity for all interested persons to present their objections, if any, to such proposed assessment. Recommendation: Following the public hearing, it is recommended that the City Council approve the attached resolution adopting the assessment for removal of diseased trees from private property for the period January 1, 1993 through December 31, 1993. It is further recommended that such payments be due and payable over a three year period. 3-d Basis of Recommendation: 1. Each affected property owner has been notified of the proposed assessment as required by law. 2. Notice of the assessment has been published in the official City newspaper as required by State Statute. Alternate Recommendation: None. Discussion/Decision Mode: Council may make any changes deemed necessary in the assessment roll as a result of the hearing by adding the phrase, "and has amended such proposed assessment as it deems just." Respectf ly submitted, Jame D Prosser City. nager JDP:ds Attachment • s-a • RESOLUTION NO. RESOLUTION ADOPTING ASSESSMENT ON REMOVAL OF DISEASED TREES FROM PRIVATE PROPERTY FOR THE PERIOD OF JANUARY 1, 1993 TO DECEMBER 31, 1993 • 9 7615 Dupont Avenue WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met and passes upon all objections to the proposed assessment for current services related to removal of diseased trees from the following private property in the City of Richfield: Property Address 6744 Stevens Avenue 7027 Fourth Avenue 7313 Emerson Avenue 6221 Pillsbury Avenue 7124 Oak Grove Boulevard 506 East 67th Street 6609 Emerson Avenue 7112 Oak Grove Boulevard 6428 Bloomington Avenue 7037 Oakland Avenue 7409 Blaisdell Avenue 6427-15th Avenue 7327 Harriet Avenue 500 East 67th Street 7300 James Avenue 6806 Knox Avenue 7144 Morgan Avenue 6828 Chicago Avenue 6524-20th Avenue 6600-17th Avenue 6721 Lynnwood Boulevard 6920 Stevens Avenue 6532-20th Avenue 6933-17th Avenue 209 West 73rd Street 6301 Logan Avenue 6737 Queen Avenue 6316-21st Avenue 6613 Washburn Avenue 6815 Garfield Avenue 6715 Emerson Avenue 6528 Newton Avenue 7314 Penn Avenue 6524 Knox Avenue 6324 Standish Avenue 6839 Longfellow Avenue 7133 Lyndale Avenue Property Identification Number 27-02824-42-0039 34-02824-11-0100 33-02824-13-0094 27-02824-21-0019 33-02824-14-0146 27-02824-41-0014 28-02824-42-0051 33-02824-11-0024 26-02824-13-0037 35-02824-22-0042 34-02824-31-0015 26-02824-13-0045 34-02824-23-0011 27-02824-41-0013 33-02824-24-0047 28-02824-34-0043 33-02824-22-0088 26-02824-33-0075 25-02824-23-0041 26-02824-41-0005 28-02824-41-0034 27-02824-43-0060 25-02824-23-0039 26-02824-44-0091 34-02824-24-0062 28-02824-21-0119 29-02824-41-0150 25-02824-22-0058 29-02824-42-0150 27-02824-33-0108 28-02824-42-0061 28-02824-23-0088 32-02824-14-0072 28-02824-24-0085 25-02824-21-0047 25-02824-33-0047 34-02824-22-0055 33-02824-44-0022 83 • NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Hennepin County, Minnesota, as follows: 1. Such proposed assessment roll, in the amount of $29,367.56, is hereby accepted and shall constitute the special assessment against the lands named herein, and each tract of land therein included is hereby found to be benefited by the proposed current services in the amount of the assessment levied against it. 2. Such assessment shall be payable in no more than three annual installments and shall bear interest at the rate of eight percent from the date of adoption of this assessment resolution. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property to the City's Assessing Division, and he may at any time thereafter, pay to the City's Assessing Division the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 4. The City Clerk shall forthwith transmit a certified • duplicate of this assessment roll to the county auditor to be extended on the property tax lists of the county and such assessments shall be collected and paid over in the same manner as other municipal taxes. Passed by the City Council of the City of Richfield, Minnesota this 8th day of August, 1994. ATTEST: Martin J. Kirsch, Mayor Thomas P. Ferber, City Clerk • • CITY OF RICHFIELD, MINNESOTA Council Letter No. 226 Agenda August 8, 1994 Issue Statement: Public hearing to adopt the special assessment roll for City Project No. 882, I/L/N Maintenance for the period January 1, 1993 through December 31, 1993. Background: The City Council has scheduled a public hearing to be held August 8, 1994 on the assessment for the cost of current maintenance services performed in the I/L/N Redevelopment Area for the period January 1 through December 31, 1993. The City staff has calculated the proper amounts to be assessed against every assessable lot, piece or parcel of land specially benefited. The proposed assessment was properly filed with the City Clerk, notice was duly published, and notices were mailed to the owner of each parcel described in the assessment roll. The cost of current maintenance services for this period totaled $3,614.94 The 1992 total for this work was $7,031.70. Estimated 1995 costs for the current maintenance services is $17,700. The current maintenance services for this period included, but . were not necessarily limited to, one or more of the following, including labor, equipment and materials: 1. Landscape maintenance of common properties, including" mowing, fertilizing, edging, etc.; 2. Irrigation maintenance; 3. Trash removal and general maintenance. The City ordinance provides that special assessments for current services may be certified to the County Auditor for collection along with taxes. It is the staff recommendation that such payments be due and payable within the first year, rather than in installments. The adopted assessment roll for the period January 1 through December 31, 1993 would be certified with the County Auditor by October 10, 1994. The City has the right to charge interest on the amount assessed in that the City provided the funds initially for the current services. It is the recommendation of the City staff that the interest rate be established at eight percent. Payment may be made by the assessed owner before November 15, 1994, in order to avoid interest payments. Payments made after that date would include the interest payment. Recommended Motion: Upon close of the public hearing, approve the attached resolution adopting the assessment on City Project No. 882, I/L/N Maintenance for the period January 1 through December 31, 1993. • Basis of Recommendation: 1. Notice of the assessment has been published in the official City newspaper as required by State Statute. 2. Each affected property owner has been notified as required by law. Alternative Recommendation: None. Discussion/Decision Mode: The City Council may make changes as deemed necessary in the assessment roll as a result of the public hearing by adding the phrase "and has amended such proposed assessment as it deems just." The assessment roll must be submitted to Hennepin County by October 10, 1994 so the Council can defer the decision one meeting if it deems necessary. Respectfu ly submitted, Jame Prosser city anager JDP:ds • Attachment ?-a RESOLUTION NO. RESOLUTION ADOPTING ASSESSMENT ON CITY PROJECT NO. 882 I/L/N MAINTENANCE FOR THE PERIOD JANUARY 1 - DECEMBER 31, 1993 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and passed upon all objections to the proposed assessment for current services related to maintenance of the Interstate/Lyndale/Nicollet (I/L/N) Redevelopment Area, which is approximately bounded by Lyndale Avenue, 78th Street, the railroad tracks and 77th Street including that property known as Hennepin County Property Identification No. 34-028-24-33-0073 in the City of Richfield. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. Such proposed assessment roll in the total amount of $3,614.94, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed current services in the amount of assessment levied against it. 2. Such assessment shall be payable before or during 1994 and shall bear interest at the rate of eight percent from the • date of adoption of this assessment resolution. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property to the City's Assessing Division and he may, at any time thereafter, pay to the City's Assessing Division the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. 4. The City Clerk shall forthwith transmit a certified duplicate of this assessment roll to the County Auditor to be extended on the proper tax lists of the County and such assessment shall be collected and paid over in the same manner as other municipal taxes. Passed by the City Council of the City of Richfield, Minnesota this 8th day of August, 1994. Martin J. Kirsch, Mayor . ATTEST: Thomas P. Ferber, City Clerk CITY OF RICHFIELD, MINNESOTA Council Letter No.225 Agenda August 8, 1994 Issue Statement: Public hearing to adopt the special assessment roll for City Project No. 881, L/H/N Maintenance for the period January 1, 1993 through December 31, 1993. Background: The City Council has scheduled a public hearing to be held August 8, 1994 on the assessment for the cost of current maintenance services performed in the L/H/N Redevelopment Area for the period January 1 through December 31, 1993. The City staff has calculated the proper amounts to be assessed against every assessable lot, piece or parcel of land specially benefited. The proposed assessment was properly filed with the City Clerk, notice was duly published, and notices were mailed to the owner of each parcel described in the assessment roll. The cost of current maintenance services for this period totaled $34,866.01. The 1992 total for this work was $47,005.26. Estimated 1995 costs for the current maintenance services is $45,516.00. • The current maintenance services for this period included, but were not necessarily limited to, one or more of the following, including labor, equipment and materials: 1. Landscaping, including tree trimming; 2. Sidewalk sweeping in the summer; 3. Snow removal in the winter; 4. Sidewalk deicing; 5. Painting and repair of wood furniture; 6. Trash removal; 7. General maintenance, including repairs and replacement 8. Irrigation maintenance. The City ordinance provides that special assessments for current services may be certified to the County Auditor for collection along with taxes. It is the staff recommendation that such payments be due and payable within the first year, rather than in installments. The adopted assessment roll for the period January 1 through December 31, 1993 would be certified with the County Auditor by October 10, 1994. The City has the right to charge interest on the amount assessed in that the City provided the funds initially for the current services. It is the recommendation of the City staff that the interest rate be established at eight percent. Payment may be made by the assessed owner before November 15, 1994, in order to avoid interest payments. Payments made after that date would include the interest payment. ??d Recommended Motion: Approve the attached resolution adopting the assessment on City Project No. 881, L/H/N Maintenance for the period January 1 through December 31, 1993. Basis of Recommendation: 1. Notice of the assessment has been published in the official City newspaper as required by State Statute. 2. Each affected property owner has been notified as required by law. Alternative Recommendation: None. Discussion/Decision Mode: The City Council may make changes as deemed necessary in the assessment roll as a result of the public hearing by adding the phrase "and has amended such proposed assessment as it deems just." The assessment roll must be submitted to Hennepin County by October 10, 1994 so the Council can defer the decision one meeting if it deems necessary. JDP:ds Attachment Respe u ly submitted, Jame Prosser City ager 0 6 -a • RESOLUTION NO. RESOLUTION ADOPTING ASSESSMENT ON CITY PROJECT NO. 881 L/H/N MAINTENANCE FOR THE PERIOD JANUARY 1 - DECEMBER 31, 1993 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and passed upon all objections to the proposed assessment for current services related to maintenance of the Lyndale/Hub/Nicollet (L/H/N) Redevelopment Area, which is approximately bounded by 64th Street, First Avenue, 67th Street and Emerson Avenue in the City of Richfield. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. Such proposed assessment roll, in the total amount of $34,866.01, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed current services in the amount of assessment levied against it. 2. Such assessment shall be payable before or during 1994 and shall bear interest at the rate of eight percent from the date of"adoption of this assessment resolution. is 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property to the City's Assessing Division and he may, at any time thereafter, pay to the City's Assessing Division the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. 4. The City Clerk shall forthwith transmit a certified duplicate of this assessment roll to the County Auditor to be extended on the proper tax lists of the County and such assessment shall be collected and paid over in the same manner as other municipal taxes. Passed by the City Council of the City of Richfield, Minnesota this 8th day of August, 1994. Martin J. Kirsch, Mayor ATTEST: 0 Thomas P. Ferber, City Clerk 5 • CITY OF RICHFIELD, MINNESOTA Council Letter No. Agenda August 8, 1994 Issue Statement: Public hearing to adopt the special assessment roll for City Project No. 883, 1993 Alley Maintenance for the period January 1, 1993 through December 31, 1993. Background: The City Council has scheduled a public hearing to be held August 8, 1994 on the assessment for the cost of current maintenance services on alleys for the period January 1 through December 31, 1993. The City staff has calculated the proper amounts to be assessed against every assessable lot, piece or parcel of land specially benefited. The proposed assessment was properly filed with the City Clerk, notice was duly published and notices were mailed to the owner of each parcel described in the assessment roll. The cost of current maintenance services January 1 through December 31, 1993 totaled $17,833.49 and included labor,'material and equipment related to alley patching, snowplowing and joint cleaning. Due to the length of the list, the assessment roll is • not included in the Council packet, but a copy of the assessment roll for alley maintenance January 1 through December 31, 1993 will be available for Council reference and review at the August 8, 1994 City Council public hearing. The cost of maintenance services in 1992 totaled $19,752.06. The estimated cost of maintenance services for 1995 is $20,000. City staff will be available at the-hearing to answer questions about the special assessment that may not have been raised prior to the hearing. The public hearing provides an opportunity for all interested persons to present their objections, if any, to such proposed assessment. The City ordinance provides that special assessments for current services may be certified to the County Auditor for collection along with current taxes. It is recommended that the certification adopted by the City Council provide that payments be due and payable within the first year, rather than in installments. The City has the right to charge interest on the amount assessed in that the City provided the funds initially for the current services. It is the recommendation of staff that the interest rate be established at eight percent, the maximum permitted by law. A property owner may make payment before November 15, 1994 in order to avoid interest payments. Payments made after that date, up to December 31, 1994, would include the interest charges. 5-I . Recommended Motion: Following the public hearing, adopt the attached resolution, adopting the assessment roll of City Project No. 883, Alley Maintenance for the period January 1, 1993 through December 31, 1993. Basis of Recommendation: 1. Notice of the assessment has been published in the official City newspaper as required by State Statute. 2. Each affected property owner has been notified as required by law. Alternative Recommendation: None. Discussion/Decision Mode: The City Council may make changes as deemed necessary in the assessment roll as a result of the public hearing by adding the phrase."and has amended such proposed assessment as it deems just." The assessment roll must be submitted to Hennepin County by October 10, 1994 so the Council can defer the decision one meeting if it deems necessary. ly submitted, 0 Jam sv . Prosser Cit anaaer JDP:reb Attachment 9 5a • RESOLUTION NO. RESOLUTION ADOPTING ASSESSMENT ON CITY PROJECT NO. 883 ALLEY MAINTENANCE FOR THE PERIOD JANUARY 1 - DECEMBER 31, 1993 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and passed upon all objections to the proposed assessment for current services related to maintenance of the following alleys in the City of Richfield: Number Surrounding Avenues Surrounding Streets 1001 Xerxes - Washburn 66th - 67th 1002 Xerxes - Washburn 67th - 68th 1003 Xerxes - Washburn 68th - 69th 1004 Xerxes - Washburn 69th - 70th 1005 Washburn - Vincent 66th - 67th 1006 Washburn - Vincent 67th - 68th 1007 Washburn - Vincent 68th - 69th 1008 Washburn - Vincent 69th - 70th 1009 Vincent- Upton 66th - 67th 1010 Vincent - Upton 67th - 68th 1011 Vincent - Upton 68th - 69th 1012 Vincent - Upton 69th - 70th 1013 Upton - Thomas 66th - 67th 1014 Upton - Thomas 68th - 69th 1015 Upton - Thomas 69th - 70th • 1016 Thomas - Sheridan 66th - 67th 1017 Thomas - Sheridan 67th - 68th 1018 Thomas - Sheridan 68th - 69th 1019 Thomas - Sheridan 69th - 70th 1020 Sheridan - Russell 66th - 67th 1021 Sheridan - Russell 67th - 68th 1022 Sheridan - Russell 68th - 69th 1023 Sheridan - Russell 69th - 70th 1024 Russell - Queen 66th - 67th 1025 Russell - Queen 67th - 68th 1026 Russell - Queen 68th - 69th 1027 Russell - Queen 69th - 70th 1028 Queen - Penn 66th - 67th 1029 Queen - Penn 67th - 68th 1030 Queen - Penn 68th - 69th 1031 Queen - Penn 69th - 70th 2001 Penn - Oliver 63rd - 64th 2002 Oliver - Newton 63rd - 64th 2004 Morgan - Logan 63rd - 64th 2005 Logan - Knox 63rd - 64th 2007 James - Irving 63rd - 64th 2008 Irving - Humboldt 63rd - 64th 2009 Humboldt - Girard 63rd - 64th 2010 Girard - Fremont (35W) 63rd - 64th 2011 Girard - Fremont (35W) 64th - 65th 2012 Girard - Fremont (35W) 65th - 66th 2013 Fremont (35W) - Emerson 64th - 65th 2014 Fremont (35W) - Emerson 65th - 66th 5-3 • 2015 Dupont - Colfax 63rd - Mildred 2016 Colfax - Bryant 63rd - Mildred 2017 Bryant - Aldrich 63rd - Mildred 2019 Graham - Lyndale 66th - Lk Shr Dr 2020 Aldrich - Lyndale 75th - 76th 2021 Aldrich - Lyndale 76th - 77th 3002 Lyndale - Garfield 68th - 69th 3003 Augsburg - Garfield 70th - 71st 3004 Augsburg - Garfield 71st - 72nd 3005 Lyndale - Garfield 72nd - 73rd 3006 Lyndale - Garfield 73rd - 74th 3007 Garfield - Harriet 71st - 72nd 3008 Garfield - Harriet 72nd - 73rd 3009 Garfield - Harriet 73rd - 74th 3011 Harriet - Grand 67th - 68th 3012 Harriet - Grand 68th - 69th 3013 Harriet - Grand 72nd - 73rd 3014 Harriet - Grand 73rd - 74th 3015 Grand - Pleasant 68th - 69th 3016 Grand - Pleasant 72nd - 73rd 3018 Wentworth - Blaisdell 67th - 68th 3020 Blaisdell - Nicollet 72nd - 73rd 3021 Blaisdell - Nicollet 73rd - 74th 3022 Blaisdell - Nicollet 74th - 75th 3023 Blaisdell - Nicollet 75th - 76th • 3024 Nicollet - 1st Avenue 68th - 69th 3025 Nicollet - 1st Avenue 70th - 71st 3026 Nicollet - 1st Avenue 71st - 72nd 3027 Nicollet - 1st Avenue 72nd - 73rd 3028 1st - Stevens 71st - 72nd 3029 1st - Stevens 72nd - 73rd 3030 Stevens - 2nd Avenue 71st - 72nd 3031 Stevens - 2nd Avenue 72nd - 73rd 3032 2nd - 3rd Avenue 66th - 67th 3033 2nd - 3rd Avenue 71st - 72nd 3034 2nd - 3rd Avenue 72nd - 73rd 3035 3rd - Clinton 66th - 67th 3036 3rd - Clinton 73rd - 74th 3037 Clinton - 4th Avenue 66th - 67th 3038 Clinton - 4th Avenue 73rd - 74th 3039 4th - 5th Avenue 66th - 67th 3040 4th - 5th Avenue 73rd - 74th 4001 13th - 14th Avenue 65th - 66th 4002 14th - 15th Avenue 62nd - 63rd 4004 15th - Bloomington 62nd - 63rd 4005 15th - Bloomington 65th - 66th 4006 Bloomington - 16th Avenue 65th - 66th 4007 Cedar - Longfellow 63rd - 64th 4008 Cedar - Longfellow 64th - 65th 4009 Cedar - Longfellow 65th - 66th . 4012 22nd - Standish 65th - 66th 4013 13th - 14th Avenue 66th - 67th sq • NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota: 1. Such proposed assessment roll, in the total amount of $17,833.49 is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed current services in the amount of the assessment levied against it. 2. Such assessment shall be payable before or during 1994 and shall bear interest at the rate of eight percent from the date of adoption of this assessment resolution. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole or part of the assessment on such property to the City's Assessing Division, except that no interest shall be charged if the entire assessment is paid within 30 days of the adoption of this resolution; and he may, at any time thereafter, pay to the City's Assessing Division the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. • 4. The City Clerk shall forthwith transmit a certified duplicate of this assessment roll to the County-Auditor to be extended on the property tax lists of the County, and such assessments shall be collected-and paid over in the same manner as other municipal taxes. Passed by the City Council of the City of Richfield, Minnesota this 8th day of August, 1994. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk 0 L/P • CITY OF RICHFIELD, MINNESOTA Council-Letter No. 223 Agenda August 8, 1994 Issue Statement: Consideration of an application for a renewal of a residential kennel license for David.Yajko, 6914 Cedar Avenue. Background: On July 6,•1994, David Yajko submitted an application for a residential kennel license. He owns three dogs and two cats. Mr. Yajko's application contains the signatures of contiguous property owners. On July 16, 1994, an inspection of the property was conducted by a Community Service Officer. There were no apparent problems found at that time. The City has adopted a policy that staff notify neighbors surrounding the area of the residential kennel license. Staff received no calls or complaints from any of the neighbors. Although this application is for three dogs and two cats, it does not exceed the maximum number of six animals that was approved by the Council as policy on July 22, 1991. Recommended Motion: Staff recommends that the application for a residential kennel license be approved. Basis for Recommendation: 1. It is up to the animal owner to prove that the keeping of more than two dogs does not have an adverse effect on the neighborhood. Mr. Yajko have been able to do this. Alternative Recommendation: 1. The Council could decide to deny Mr. Yajko's residential kennel license. This would mean that he would have to reduce the number of dogs he has from three to two. Discussion/Decision Mode: Recommendation to approve the application for a residential kennel license for David Yajko, 6914 Cedar Avenue, is presented for Council consideration at this time. Respectfu y submitted, James I. Prosser • JDP:ds City Manager y(;1 CITY OF RICHFIELD, MINNESOTA Council Letter No. 222 Agenda August 8, 1994 Issue Statement: Consideration of an application for a renewal of a residential kennel license for James Ruedy, 7600 Grand Avenue. Background: On July 8,.1994 James Ruedy submitted an application for a residential kennel license. He owns five cats. Mr. Ruedy's application contains the signatures of contiguous property owners. On July 16, 1994, an inspection of the property was conducted by a Community Service Officer. There were no apparent problems found at that time. The City has adopted a policy that staff notify neighbors surrounding the area of the residential kennel license. Staff received no calls or complaints from any of the neighbors. Although this application is for five cats, it does not exceed the maximum number of six animals that was approved by the Council as policy on July 22, 1991. Recommended Motion: Staff recommends that the application for a residential kennel license be approved. Basis for Recommendation: 1. It is up to the animal owner more than two cats not have neighborhood. Mr. Ruedy has Alternative Recommendation: 1. The Council could decide to kennel license. This would reduce the number of cats he to prove that the keeping of an adverse effect on the been able to do this. deny Mr. Ruedy's residential mean that he would have to has from five to two. Discussion/Decision Mode: Recommendation to approve the application for a residential kennel license for James Ruedy, 7600 Grand Avenue, is presented for Council consideration at this time. Respectfully submitted, (IV James rosser City M ager 0 JDP:ds qF CITY OF RICHFIELD, MINNESOTA Council Letter No. 221 Agenda August 8, 1994 Issue Statement: Consideration of an application for a renewal of a residential kennel license for Ronald and Margaret Glaub, 7209-12th Avenue. Background: On June 28, 1994, Ronald Glaub submitted an application for a residential kennel license. He owns four dogs. Mr. Glaub's application contains the signatures of contiguous property owners. On July 16, 1994, an inspection of the property was conducted by a Community Service Officer. There were no apparent problems found at that time. The City has adopted a policy that staff notify neighbors surrounding the area of the residential kennel license. Staff received no calls or complaints from any of the neighbors. Although this application is for four dogs, it does not exceed the maximum number of six animals that was approved by the • Council as policy on July 22, 1991. Recommended Motion: Staff recommends that the application for a residential kennel license be approved. Basis for Recommendation: 1. It is up to the animal owner to prove that the keeping of more than two dogs does not have an adverse effect on the neighborhood. Mr. Glaub has been able to do this. Alternative Recommendation: 1. The Council could decide to deny Mr. Glaub's residential kennel license. This would mean that he would have to reduce the number of dogs he has from four to two. Discussion/Decision Mode: Recommendation to approve the application for a residential kennel license for Ronald and Margaret Glaub, 7209 12th Avenue, is presented for Council consideration at this time. Resp ly submitted, Jame Prosser City ager JDP:ds qE- CITY OF RICHFIELD, MINNESOTA Council Letter No. 220 Agenda August 8, 1994 Issue Statement: Consideration of purchase in excess of $5,000 for additional labor and material related to emergency repair of air conditioning equipment at City Hall. Background: The City Council policy resolution on purchasing provides that when the purchase of merchandise, materials, equipment or construction exceeds the amount of $5,000, authority to purchase shall be submitted to the City Council for consideration. On May 9, 1994, the Council authorized $13,885 to Gartner Refrigeration and Manufacturing, Inc. for installation of new water cooled condensers to repair the air conditioning at City Hall. However, additional labor and material was needed to dry out the system which was full of water/moisture. There was a need for additional oil changes, filter drier changes, and vacuum pump oil changes. An acid core filter was used for acid removal and acid testing was performed after start up. Controls were readjusted to prevent freeze up. The total cost for this additional labor and material is $5,918.27. Recommended Motion: Approve a purchase order to Gartner Refrigeration and Manufacturing, Inc. in the amount of $5,918.27 for additional labor and material to repair City Hall air conditioning condensers. Basis of Recommendation: 1. The air conditioning at City Hall was not working. 2. The air conditioning at City Hall had to be repaired. 3. The air conditioning repair required additional work, which has been finished, and additional materials, which have been provided. Alternative Recommendation: None. Discussion/Decision Mode: This item is on the August 8, 1994 Council agenda. Action is requested at this time. Resp ly submitted, . James Prosser City nager JDP:ds Y'b CITY OF RICHFIELD, MINNESOTA Council Letter No. 219 Agenda August 8, 1994 Issue Statement: Consideration of request for an off-street parking permit to allow construction of a new Emerson Avenue Congregational Church at 7601 Girard Avenue. Background: The CSM Redevelopment Project requires removal of the Emerson Avenue Congregational Church from its present location at 7701 Emerson Avenue. Under the plan, the church would be relocated to the northerly portion of the Cloverleaf site. The new church would be similar in size and seating capacity as the existing church. The site plan is the result of substantial negotiation and cooperation between the parties to achieve the best location for the church and related parking. The site plan calls for an entrance on Girard Avenue and a right in/right out only entrance on 77th Street. The plan also provides 94 parking spaces in three small areas around the church. • Recommended Motion: Approve the off-street parking permit and site plan for the Emerson Avenue Congregational Church, 7601 Girard Avenue, with the following stipulations: 1. That the City Engineer approve the erosion control plan and storm water management plan. 2. That the City Planner approve the landscape and lighting plan. 3. That signage for the church be located to emphasize the Girard entrance as the primary entrance, with no signage in the area of the 77th Street becomes available. 4. That the 77th Street curb cut be closed when the rest of the Cloverleaf site is developed and secondary access other than 77th Street becomes available. 5. That fire lanes be marked with appropriate signage. Basis of Recommendation: 1. The number of parking spaces meets City standards for the proposed use. 0 2. The siting of the church building has been approved by the church board. yO-1 . 3. The proposed church use complies with the zoning map and comprehensive development plan. 4. The site plan saves the majority of oak trees on the site. The plan utilizes a difficult site in a creative manner to provide a unique setting for the church. 5. The 77th Street entrance may require a minor adjustment eastward due to a State easement over the northwest corner of the Cloverleaf site. Alternative Recommendation: The City Council may deny the off-street parking permit with a finding that the proposal would have an adverse impact on adjacent properties. Discussion/Decision Mode: Consideration of this item is scheduled on the consent calendar of the August 8, 1994 City Council meeting. Respect lly submitted, Jame Prosser City anager JDP:ds 0 • ,Q. i• ? \ r N ? Z J a ? W a W ~~ t J0 \ 0 1 CL f l 1i lT` i ? 1 \ ! N M N N N .\ \ \ \ \ A -• J1I N b \ fV f? .? J N a \ ?- i. t° N ? ? o :n .. N s: A ? \ w •? B \ ?. N q4,-a t i ;i r? Q 1 (A f? Q ? T O O i? _ 1 ? U Z ? Q ? W E Z li V - - ----------- /V i • • Z O W J W H N Q W H O Z G W O IL O m a yp-3 O N W Q 0 Q o? 0 r O O ti 2 V 2 V J Q Z O Q W Z O V Q 0 • O Q W J W W CO) a m a w r .h MM ; cj'tijl;uJ;Jil -f:L Gtr ' "? +k..?? :'r?u' ?.r. :: 'tP{%?r1iLait;c?!! R ?i r 't''V?,'`•G•Y? J ? ? t 1 1 •? .. --.; gyp . ?i;. 1 ? SiL 1. E7 u ,j , y r. 1. a R °'J ??tll?u i ,y ° u n!' yl> i1 J ?{ ? , ? n ? ! , ) ; ,{ . l , ylr ln i ! 1i1? If r;; ? u: ' .;? ... -: ii'H ?7 • ,fi , JJ W Q M? li r V V J Z O W Z V Z O Wl- w J W c W N O IL O m a 0 O N W Q a r O O ti V o? v J a Z O Q W Z O V • Z O Q • W J W G W N O IL O m a E N W Q D Q r 0 co ti 2 v 2 V J Q Z O Q W Z O V 4? • CITY OF RICHFIELD, MINNESOTA Council Letter No. 218 Agenda August 8, 1994 Issue Statement: Adoption of a resolution approving the adequacy of Saint Nicholas Episcopal Church special assessment petition; authorizing the execution of a Memorandum of Agreement between the Petitioner and the City of Richfield; and ordering certain fire protection improvements. Background: Attached to this Council Letter is a resolution declaring the adequacy of a special assessment petition from St. Nicholas Church, authorizing the installation and financing of certain fire protection facilities at Richfield Shoppes, and authorizing the execution of a Memorandum of Agreement for said improvements on behalf of the City. The resolution also authorizes the use of Permanent Improvements Revolving (PIR) Funds to finance the project on an interim basis and to assume the assessment roll upon completion of the project. For the past several years, the City has worked with public and private entities to bring their respective facilities up to current fire code standards. Those improvements have typically • centered around the installation of afire sprinkler system. In some of those instances, financing was provided by the City through Minnesota Statute Chapter 429, Special Assessment Procedures. Financing in those cases was provided either through the sale of general obligation improvement bonds or through the PIR Fund. In turn, the facility owner repays these costs through an annual special assessment. The Petition and Memorandum of Agreement under consideration concerning the St. Nicholas Church fire-suppression improvements contemplate the use of PIR Funds for both interim financing and adoption of the assessment roll once the project is complete. Thus, the annual special assessment payments at 8% interest will be repaid to the PIR Fund as they are received. Additionally, the interim financing will also carry the 8% interest rate. The use of PIR Funds instead of bond financing was selected because of the cost of selling bonds as compared to the amount to be assessed ($27,500). A bond sale would not be cost effective or practical. The PIR Fund balance includes adequate funding to assume this financial obligation without jeopardizing funding available for other City projects which may arise. Also included is a copy of the Memorandum of Agreement between the City of Richfield and St. Nicholas Episcopal Church. The Agreement provides for procedures to be implemented for the planning, construction, payment of costs and financing of the improvements. qc,l • The resolution before the Petition from St. Nicholas establishing financing. C? City Council provides for accepting the Church, executing the Agreement and Recommended Motion: It is recommended that the City Council adopt the attached resolution declaring adequacy of petition for local improvement. Basis of Recommendation: 1. The Fire Division has been working with St. Nicholas Church to bring the facilities up to fire code standards. This Petition would accomplish that goal. 2. Minnesota Statute 429.031 provides the legal basis for a Petition for certain fire protection equipment by qualified facilities. 3. The procedure has been reviewed by the City Attorney and found to conform with Minnesota Statute 429.031. 4. Without the special assessment process, it is possible that the fire protection improvements for St. Nicholas Church would be further delayed. Alternative Recommendation: 1. The City Council could decide not to approve the Petition. Discussion/Decision Mode: Action on this item should take place on August 8 so that staff may proceed with implementing this process as soon as possible. The resolution, once adopted, will be published to notify the public and initiate a 30 day period to allow for comment on this action. ly submitted, RespTMnager Jam rosser Cit JDP:ds 0 q c c)- RESOLUTION-NO. RESOLUTION DECLARING ADEQUACY OF PETITION FOR LOCAL IMPROVEMENT AND ORDERING IMPROVEMENT BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, as follows: 1. This Council has this day received a petition from all of the owners of certain property (Property) located at 7227 Penn Avenue South in the City requesting the installation of fire protection facilities (Facilities) in a structure (Building) located thereon and the assessment of the cost of construction against the Property. 2. Facilities to be installed in the Building area are described in plans and specifications accompanying the petition. The plans and specifications are on file with the City Clerk. The estimated cost of construction of the Facilities is $27,500. 3. The City is authorized pursuant to Minnesota Statues, Section 429.031, Subd. 3 to construct and install the Facilities and to assess the cost as requested. • 4. The Council finds and determines that the petition was signed by all owners of the Property named as the site of the installation of the Facilities. 5. The installation of the Facilities is designated Improvement Project No. 907 and is ordered as proposed. 6. The Mayor and the Manager are authorized and directed to execute and deliver the Memorandum of Agreement attached to the petition on behalf of the City. 7. The Manager is authorized to transfer funds to provide interim financing for said improvements from the Permanent Improvement Revolving (PIR) Fund. 8. The PIR Fund may assume the certified five year special assessment roll upon completion of the project. 9. In accordance with past practices, the City may, at some future date and in the manner prescribed by law, issue and sell general obligation bonds or other obligations to finance in whole or in part the City's cost of construction of the Facilities. 10. The City Clerk is authorized and directed to publish this resolution as required by Minnesota Statutes, Section 429.035. qc- 3 Adopted by the City Council of the City of Richfield, Minnesota this 8th day of August, 1994. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk • 9 MEMORANDUM OF AGREEMENT 9 THIS AGREEMENT is dated as of PARTIES The parties to this Agreement are: , 1994. CITY OF RICHFIELD ("City"), a Minnesota municipal corporation, and SAINT NICHOLAS EPISCOPAL CHURCH ("Church"), a Minnesota nonprofit corporation. CONTEXT Church has petitioned that the City provide for the installation of certain fire protection facilities (the "Improvements") on Church's properties, all in accordance with Minnesota Statutes, Chapter 429, and particularly Section 429.031, Subd. 3 thereof. The City has granted Church's petition and has authorized Church to • contract for the construction of the Improvements on the Church properties. The Improvements are fully described in the plans and specifications submitted with petition and on file in the office of the city clerk. The City will be paying for certain costs of the Improvements and it is deemed necessary and advisable that the City and Church agree upon the general procedure to be followed by the parties in disbursing City funds in payment of the costs of the Improvements. AGREEMENTS The City and Church, therefore, contract and agree as follows: 1. Whenever Church seeks to be reimbursed for costs it has incurred and paid in connection with the making of the Improvements, it shall certify to the city manager of the City the amount of such costs, together with such itemization and documentation thereof as the city manager reasonably may require. The certification must be made in writing by an officer of Church. 0 DJK73320 RC145-283 1 y C-S 2. Similarly, whenever Church desires to have the City pay a third party, in • behalf of Church, for costs of the Improvements, such costs shall be itemized and documented as the city manager reasonably may require. The certification must be made in writing and shall be signed by the registered architect or engineer designated by Church to supervise the installation of the Improvements. 3. Upon receipt of any such certification and upon determination of its adequacy, the city manager will authorize payment of the certified costs of the Improvements either to Church or to a third party, as the case may be. 4. It is understood and agreed that the sums to be disbursed by the City will include the construction costs of the Improvements, architectural costs, engineering costs, legal fees, costs of advertising for bids and,other Church costs necessary and incidental to the making of the Improvements but only to the extent that all costs described above are certified on or before September • 30, 1994. In any event, the total costs of the Improvements to be paid for by the City may not exceed the estimated cost of the petitioned Improvements, i.e., the sum of $27,500. 5. It is further understood and agreed that Church has full responsibility and authority for the proper planning and construction of the Improvements and that disbursements made by the City pursuant to the provisions of this Agreement will fully discharge the City's responsibility with reference to the Improvements as between the parties. Church hereby releases, indemnifies and agrees to save the City, its officers, agents and employees, harmless from any claim, action, cause of action, or any costs and expenses of defending the same, arising out of or by reason of the construction, maintenance or operation of the Improvements. • DJK73320 RC145-283 2 4 C- (o 6. Church waives any challenge to the validity or the amount of any assessment levied by the City on Church's properties, or against Church, for making of the Improvements, up to the amount of City financing thereof, plus any costs of providing such financing and interest thereon. Church specifically acknowledges that the City intends to recover the total of the costs described in paragraph 4 of this Agreement through the levy of special assessments against benefitted Church property. For the purpose of such special assessment, assessable costs shall also include interest at the rate of 8 % per annum on all amounts paid to Church or third parties prior to the date of certification of the assessment. Church further acknowledges that the special assessment will be paid over a 5-year period with interest at the rate of 8-% per annum. Church hereby warrants to the City that it is the owner of all of the property on which the Improvements are to be constructed; and further agrees that in the event that any special assessment for the • Improvements is challenged by an owner other than Church, that the City may reduce or terminate any reimbursement owing to Church hereunder, and to obtain indemnification from Church for any reimbursement made which cannot be recovered through special assessments. 7. The City acknowledges and agrees that when the Improvements have been made in the building listed in the Church's petition, and in accordance with the building permit issued for such construction, the Improvements will bring such building into compliance with current applicable fire safety requirements of the City and the State of Minnesota. IN WITNESS WHEREOF, the parties hereto have executed this Memorandum of Agreement as of the date first above written. • DJK73320 RC145-283 3 q C-1 CITY OF RICHFIELD E • DJK73320 RC145-283 By: Its Mayor By: Its Manager SAINT NICHOLAS EPISCOPAL CHURCH By; ?.'7_ Its: 4 r6 CITY OF RICHFIELD, MINNESOTA Council Letter No. 217 Agenda August 8, 1994 Issue Statement: Consideration of request for approval of and signature to 1994- 1995 I-494 Joint Powers Agreement. Background: The current Joint Powers Agreement formalizes the I-494 Joint .Powers Organization (JPO) and adds the cities of Maple Grove and Plymouth to the organization as voting members. The JPO was organized to provide a cooperative vehicle for resolving transportation related issues effecting communities adjacent to I-494. Recommended Motion: Approve the attached agreement. Basis of Recommendation: 1. The City of Richfield has participated in the JPO since 1988 on an active basis and is concerned with transportation issues along I-494 and their effects on the city. 2. Addition of the cities of Maple Grove and Plymouth will • result in complete participation by all cities impacted by potential changes to the I-494 corridor. Alternative Recommendation: 1. Do not approve the agreement. 2. Approve the agreement without the addition of Maple Grove and Plymouth. Discussion/Decision,Mode: Approval of this agreement is necessary to continue Richfield's participation in the JPO and to enable its continued voice on issues related to I-494 and their effect on the City of Richfield. Respectfully submitted, Jam s Prosser City anager JDP:cak L71 i CITY OF MAPLE GROVE MEMORANDUM TO: 494 JPO City Representatives FROM: Michael OPatz, Transportation Coordinator DATE: June 14, 1994 SUBJECT: 494 JPO Agreement Signature Process The purpose of this memo is to clarify the process and the number of how many originals of the 494 JPO agreement that need to be signed by each city. You already have received an unexecuted copy of the agreement to place on your city council agenda for approval. If you have not placed this on your agenda, please do so as soon as possible. Only one separate original agreement will be circulated to each city for a signature. Once a city has signed it, it will pass the original agreement to a city which has not signed the agreement. Once the • original agreement has been signed by all cities, the 494 JPO administrator will retain the original. A copy of the signed original will be sent to each city. This process has already begun, as of today, Eden Prairie and Maple Grove have signed the agreement, and it is on its way to Richfield. The following is the order in which each city should sign and pass on the original agreement. 1. Dave Lindahl, Eden Prairie to Mike Opatz, Maple Grove (Completed as of 6115194) 2. Mike Opatz, Maple Grove to Craig Larsen, Edina, (Mailed 6116194) 3. Craig Larsen, Edina to Larry Lee, Bloomington 4. Larry Lee, Bloomington to Barb Senness, Plymouth 5. Barb Senness, Plymouth to Jim Prosser, Richfield 6. Jim Prosser, Richfield to Barb Linquist, Minnetonka 7. Barb Linquist, Richfield back to Mike Opatz, Maple Grove Once I have received the original agreement with all seven signatures, I will mail a copy to each city. Please call me at 420-4000 if you have questions. Thank you. 9 q 8-a JOINT AND COOPERATIVE AGREEMENT - AMENDMENT 1 PRELIMINARY STATEMENT The Cities of Bloomington, Eden Prairie, Edina, Maple Grove, Minnetonka, Plymouth and Richfield are Parties to this Agreement and are governmental units of the State of Minnesota. Minnesota Statute 471.59 permits two or more governmental units, by agreement of their governing bodies, to jointly and cooperatively exercise any power common to each of them. The Parties to this Agreement have chosen to execute a cooperative agreement providing for the joint exercise of powers to improve mobility in and along the I494 Corridor. This Agreement amends the 1988 I494 Corridor Commission Joint Powers Agreement between the cities of Bloomington, Eden Prairie, Edina, Minnetonka and Richfield and adds the cities of Maple Grove and Plymouth. ARTICLE 1. GENERAL PURPOSE The primary purpose of this Agreement is for the member municipalities to jointly and cooperatively work to improve mobility in the I-494 Corridor. ARTICLE 2. NAME The Parties hereto agree to establish an organization to be known as the I-494 Corridor Advisory Commission to carry out the objectives of this Agreement. Y13-q • ARTICLE 6. POWERS AND DUTIES OF THE COMMISSION 6.1) The powers and duties of the Commission shall include the powers set forth in this article. 6.2) It may cooperate with the Minnesota Department of Transportation regarding preparation of the environmental impact analysis of I494 improvements and implementation of those improvements in the I494 Corridor. 6.3) It may cooperate with the Minnesota Department of Transportation to secure a roadway indirect source permit from the Minnesota Pollution Control Agency and access revision approval from the Metropolitan Council and Federal Highway Administration. 6.4) It may research and recommend funding strategies for I-494 construction. 6.5) It may research and implement travel demand management strategies and ordinances, develop model ordinances, and recommend joint action on such strategies and ordinances by the • Parties. 6.6) It may research and make recommendations to the Parties regarding other matters related to the Commission's purpose. 6.7) It may cooperate with affiliate members and appropriate groups to further the objectives of the I-494 Corridor Study. It may consult with and assist affiliate members and appropriate groups to facilitate travel demand management strategies and programs. 6.8) It may cooperate with the Metropolitan Council, Regional Transit Board, Metropolitan Transit Commission, Southwest Area Transit Commission, Maple Grove Transit and other organizations to develop transit operation plans. 6.9) It may monitor land use development, traffic volumes and travel characteristics in the I- 494 .corridor. 6.10) It may, with consent of the city council of each Party, update the I-494 Corridor Study and expand it as necessary. 3 7.2) Each commissioner and alternate shall serve until a successor is appointed and assume his or her responsibilities. Commissioners and alternates shall serve at the pleasure of the Council appointing them. When a Council appoints a commissioner or alternate, it shall give notice of the appointment to the Commission's Secretary- Treasurer. 7.3) Each commissioner shall be responsible for notifying his or her alternate of meetings which the alternate should attend. In the absence of a commissioner, his or her alternate shall have all the rights and responsibilities of the commissioner, except that no alternate may be, or act as, an officer of the Commission. 7.4) There shall be no voting by proxy, but all votes must be cast by the commissioner or designated alternate at a Commission meeting. 7.5) A majority of the commissioners shall constitute a quorum. 7.6) A vacancy on the Commission shall be filled by the Council of the Party whose position on the Commission is vacant. • 7.7) The Commission may choose by majority vote to designate affiliate members. These members may participate in discussions of the Commission but may not vote. In addition, these members shall be sent notices of all meetings, but a failure to notify these members shall not invalidate any action. Affiliate members may be excluded from lawful closed meetings of the Commission. The Commission may further define the role of affiliate members and may establish different requirements for each affiliate member. ARTICLE 8. MEETINGS 8.1) The Commission shall meet at least quarterly on a schedule determined by the Commission. 8.2) Special meetings of the Commission may be called (a) by the Chair or (b) upon written request of a majority of the commissioners. A minimum of five days' written notice of special 9 meetings shall be given to the commissioners. 5 1?6- 8 0 10.2) Compensation of Commission staff shall be established by the Commission. 10.3) The Commission may provide for compensation, benefits and other terms and conditions that it deems necessary. ARTICLE 11. FINANCIAL MATTERS 11.1) Commission funds may be expended by the Commission in accordance with the procedures established under the Minnesota Municipal Contracting Law, Minn. Stat. 471.345, as if any one party were acting. The contract value amounts in that law for each party may not be aggregated. Legal instruments other than checks shall be executed after Commission approval, by any two officers. 11.2) The financial contributions of the Parties in support of other Commission functions shall be per capita. Each of the Parties shall pay to the Commission an amount as annually approved by the Parties not to exceed $.10 per capita based on the most recent Metropolitan Council population • estimates. This amount may be used by the Commission to pay its expenses. The Parties shall make their financial contributions to the Commission on an annual basis. 11.3) A proposed budget and recommended financial contributions of the Parties shall be formulated by the Commission and submitted to the Parties on or before August 1 of each calendar year. By October 1 of each calendar year, the Council of each Party shall approve, modify, or reject the proposed Commission budget and the Party's financial contribution and give notice of its action to the Commission. The budget shall be deemed approved by a Party in the absence of action by October 1. Final action adopting a budget for the ensuing calendar year shall be taken by the Commission on or before December 15 of each year. The budget shall be adopted upon approval by at least five Parties. 11.4) Any Party may inspect and copy the Commission books and records at any and all reasonable times. All books and records shall be kept in accordance with normal and accepted accounting procedures and principles used by Minnesota statutory cities. 7 48-io 14.2) Distribution of Assets - Upon dissolution of the Commission, all remaining assets of the Commission, after payment of all obligations, shall be distributed among the Parties that are Parties to the Agreement at the time of dissolution, in proportion to their contributions for the year in which the dissolution occurs and in accordance with procedures established by the Commission. The Commission shall continue to exist after dissolution for such period, no longer than six months, as is necessary to wind up its affairs, but for no other purpose. IN WITNESS WHEREOF, each undersigned municipality has caused this Agreement to be signed on its behalf on the date indicated below. CITY OF BLOOMINGTON Dated: BY Its Mayor BY Its Manager CITY OF EDEN PRAIRIE Dated: BY Its Mayor BY Its Manager CITY OF EDINA Dated: BY Its Mayor BY Its Manager 0 9 EXHIBIT A SUMMARY I-494 is one of the oldest interstate highways in the Twin Cities Metropolitan Area. The segment between CSAH 18 and the airport was opened in 1960-61 and is well beyond its twenty-year design life. Peak period traffic congestion is a common occurrence. The highway currently has a substan- tial amount of deteriorating pavement which will require extensive maintenance or replacement in the near future. In many areas design features such as narrow shoulders do not comply with current design standards. 0 0 The Metropolitan Council's Transportation Policy Plan recognizes the need to increase the traffic carrying capa- city west of TH 100 to TH 169 in Eden Prairie where back-ups currently occur during peak hours. It also identifies the need to upgrade interchanges at TH 77 (Cedar Avenue) and 24th Avenue. In addition to today's need for improvements -on I-494, current and future development proposals in the corridor are expected to significantly increase the travel demand on the- facility. Two existing proposals, the Fashion Mall of America and Fantasyworld in the Airport South District and Homart's Minnesota Center, are representative of the higher intensity development which is expected in the corridor in the future. Other areas are also expected to be redeveloped at higher densities. Although the need to improve I-494 is evident today and will become more pressing in the next decade, the Minnesota Department of Transportation (Mn/DOT) has not yet scheduled any major upgrading for I-494. This is because Mn/DOT does not have sufficient funding to meet the tremendous demands of maintaining the metropolitan and state highway system already in place, upgrading the existing system, and building new facilities. Because of identified need, the expectation growth and severe funding limitations, the Significance Review of both the Fashion Mall of the Homart proposals emphasized the need for study in the I-494 corridor. In 1986, the Council initiated this study in cooperation witt of further Metropolitan America and a planning Metropolitan Mn/DOT, the W CO a 4-0 t3 u. i Y Y' U O O ?= z J O H a LU C q 6- 4,57 0 YEAR STUDY AREA EMPLOYMENT STUDY AREA POPULATION 1980 107,000 132,000 2010 (Regional) 199,000 167,000 2010 (Municipal) 272,000 185,000 Figure S2 illustrates that regional and local population forecasts are similar in magnitude. The figure also shows that the City of Eden Prairie is expected to have signifi- cant growth in population within the corridor. All other cities are projected to experience relatively small growth in population. Both regional and local forecasts indicate that all cities except Richfield are expected to have a significant growth in employment. However, the magnitude of this growth is much higher under the forecasts prepared by Bloomington and Eden Prairie than the growth anticipated by the Metropolitan Council. Although regional forecasts prepared by the Metropolitan Council are the initial basis for making plans for future system investments, the actual sizing of a specific regional facility also is based on a number of other considerations. These include the costs of "overbuilding" to provide for a margin of error, the life-span of a project, the degree of uncertainty in the forecasts, the sensitivity of financial assumptions and the policy ramifications of the decision. The more optimistic local forecasts thus may be useful in setting a range for expected development. TRAFFIC FORECASTS AND LEVEL OF SERVICE 0 The socioeconomic forecasts form the basis for the traffic forecasting process. Because of the differences between the regional and the municipal forecasts, both socioeconomic forecasts were carried through the planning process. The traffic forecasts were prepared using a computer simula- tion of the trips generated by the population and employment within the study area. These were added to the trips tra- veling through the study area, as determined from the regional traffic forecasting model prepared by the Metropolitan Council and Mn/DOT. Figure S3 shows the existing traffic volumes on I-494. Figures S4. and S5 show the 2010 projections for traffic volumes based on the regional and municipal forecasts. The 5 0ti ?? ? 000, O O to r• g' ?8 O O v' ? O o co O co - .? ' o ' SL'0 003 LL •H 1 000`09 1000`08 O. i 10 0 O_ M 85+00 s-c/- T O I N r ? ?E•? £9? ? ! NiiN;?N?A? ¦ OO 000.`80 L ¦ co OOOfO£ {J O ¦ ! ° ¦r ° ore IQ f? ¦ i \ / Fronts •.s i 10 to ¦ ? 'i! C9.0 Iii f 9L-\O? •H•1 ooi •H•ir 000 00010£ `i OM O OI O C O V j N - •. p 90 ------ i•V•s•D 000`S L m 0 m 0000 g? •?•s awe 9S• N i0 °? ° ¦ M O co N CL io U m EWao O Q ` m w w m E .. m O c? m m c, ? > a meow *cc w o to V/ O O O m m C `o m E Z c w o C J J 0 > ' C 0 0 o W = ? 0 C ? w V 0 a ¦ O O Otsm ? ¦ O Zt-3(A U U LAJ ? L C F- ?A CZ Q W _O - .CL) U •? > L.L co U Co U X LU LL O MLA v so z o O ?Q O V o? Q ?C ETD tr i~ 0 W q6_C20 regional forecast results in a significant increase (45 to 109 percent) in projected traffic on I-494'over the existing situation. The municipal forecast results in a further increase (additional 11 to 27 percent)over the regional forecast. Figures S3, S4, and S5 also show the ratio of existing or forecast traffic volumes to the actual capacity of the existing roadway and the corresponding level of service. The level of service represents the quality of traffic operations. The level of service ratings are from Level of Service A, representing free traffic flow, to Level of Service F representing congestion unacceptable to most dri- vers. Generally, Level of Service E means the facility is operating at or very close to capacity and is at the lower limit of acceptable operation. A volume to capacity ratio greater than 1.0 signifies over-capacity conditions and Level of Service F. As can be seen from the figures, major traffic operational problems are expected along the I-494 Corridor with either of the two socioeconomic forecasts. PLANNING PROCESS A Project Management Team, made up of representatives of each of the study participants, was established to direct the corridor study. The study team began its planning pro- cess with the identification of the key issues considered critical in developing the I-494 Corridor Transportation Plan. Identifying major issues enabled the study team to set goals and objectives to be used in evaluating alter- natives. While identifying major issues, the-study team assessed the physical and operational constraints.in the corridor. Based on this information, the traffic forecasts, and on input from each of the cities and the county, the team identified a universe of alternatives for the roadway facilities. These were divided into four types of improvements. o I-494 Mainline Improvements o Interchanges with other Regional System Highways o Interchanges which Provide Access to Arterial Streets o Frontage Roads/Detached Frontage Roads/Parallel Arterials Along with the roadway alternatives, transit and travel demand management strategies for the corridor were deve- loped. Residents and businesses in the corridor were involved in the study process through public meetings, a newsletter, and individual presentations at Council and advisory committee 9 0 Program `, u Land Development Transit Services 1-494 CORRIDOR PLAN COMPONENTS Funding Resources Roadway Capacity Travel Demand C 0 R R I D 0 R @inmy ?';}U4} STUDY Plan Components M E T R 0 P 0 L I T A N C 0 U N C I L F I G U R E S6 CORRIDOR E--mmy STUDY Transit. Service Concepts METROPOLITAN COUNCIL FIGURE S7 q6-2(p • o Transportation Management Organization - The study team recommends that developers, employers, and private insti- tutions establish a non-profit Transportation Management Organization (TMO) to provide and promote transportation services and to implement various travel demand manage- ment services. In addition to the general strategies discussed above, the following roadway improvements are also recommended as tra- vel demand strategies: o Preferential Access - The recommended plan for the corri- dor includes preferential access for multi-occupant vehicles and ramp metering from 34th Avenue on the east to TH 169 on the west. Mn/DOT is already beginning to plan for the installation of ramp metering in the area between 34th Avenue and TH 100. o High Occupancy Vehicle (HOV) Lanes - These are lanes dedicated during the peak periods exclusively for multi- occupant vehicles and can be a strong inducement for ridesharing. The concept of providing HOV lanes on I-494 should continue to be studied in the EIS. The type of HOV lane most likely to be successful on I-494 is a semi- continuous access diamond lane. Because of the number of employment destinations in the I-494 corridor and the nearly even split of traffic in both directions during peak hours, reversible barrier separated lanes are not appropriate. The roadway improvement strategies discussed above must be implemented by the public sector. However, most of the other TDM strategies require extensive involvement by the private sector. Roadway Improvements As noted above, the traffic projections based on the 2010 socioeconomic forecasts indicate that existing highway capacity will not be sufficient to meet travel demand. The recommended roadway plan for the I-494 corridor shown in Figure S8, is designed to meet the projected twenty-year traffic forecasts based on the Metropolitan Council's socio- economic forecasts. It also has flexibility to respond if greater than forecasted growth does occur and to recognize a time-frame beyond twenty years for the design of major interchanges and freeway mainline facilities. The recom- mended roadway improvements described below are divided into four categories. • 15 C o Long-Range Strategies for the I-494 Mainline • The mainline strategies were influenced by travel demand, right-of-way availability, and the need to balance the transportation plan. Between TH '77 and TH 100, just upgrading I-494 to meet design standards would require using the right-of-way. presently accommodating the•fron- tage roads adjacent to I-494. Adding one or two lanes to I-494 in addition to upgrading to current state design standards uses more of the frontage road right-of-way, but does not require private property acquisition. Given this situation, the following strategies are recommended: - Add one lane in each direction between CSAH 62 on the west and 24th Avenue on the east, except for the segment of I-494 between CSAH 18 and TH 100 where two additional lanes are needed. - Continue to study the concept of dedicating a lane as an HOV lane. - Add one additional lane in each direction on I-494 in the secondary impact area north of CSAH 62. - Meet the state design standards for I-494, including a full inside shoulder, a full outside shoulder, and an appropriate lateral clear zone or barriers. - Reserve additional right-of-way in the median throughout the study area to accommodate one lane in each direction in the future, if needed. - Design and build any improvements to bridges and other roadway facilities that cross or interface with I-494 that are made prior to implementation of the mainline improvements to accommodate all of the above-referenced features. o System Interchanges - TH 77 - Construct improvements identified in the Airport South District Environmental Impact Statement. - I-35W - Continue to evaluate the following alternatives through the environmental process (the on-going I-35W study may identify additional alternatives): - A directional interchange with full access at Penn, Lyndale and 82nd, and a half diamond to the north at. 76th. - A directional interchange with half diamonds to the outside at all adjacent interchanges. A "ring road" 17 L16-30 of roadways would serve short and medium trips which might otherwise use I-494`. This system would also be used to replace frontage roads which may be lost with the upgrading of the I-494 mainline. Specific recommendations for this system of roadways include the following strategies: - North of I-494 - Improve 77th Street to accommodate increased traffic volumes between TH 77 and I-35W. Realign 76th Street just east of I-35W to reduce the number of through trips. - Between I-35W and France Avenue, continue to provide for through traffic on 76th Street, but also establish 78th Street as a one-way street between Penn and Xerxes to intercept westbound trips at the Penn Avenue interchange. - Evaluate the extension of West 78th Street to the north along CSAH 18 to the existing frontage road. - South of I-494 0 - Connect 79th Street across TH 77 and I-35W. - Continue to provide for through traffic on 80th Street, but also establish Southtown Drive as a one- way street to allow eastbound vehicles a direct con- nection from Xerxes to the Penn Avenue interchange. The traffic forecasts also indicate the need for improve- ments on other regional system highways. The traffic fore- cast based on Metropolitan Council's socioeconomic forecasts indicates the need for the following mainline improvements: o Add one lane in each direction to CSAH 62 between CSAH 18 and TH 77. o Add one lane in each direction to CSAH 18 north of CSAH 62 and south of I-494. o Add lanes on I-35W. (This is being evaluated in more detail in the I-35W study.) The 2010 municipal forecast requires the following-mainline improvements in addition to those described above. o Add one lane in each direction to CSAH 18 between CSAH 62 and I-494. 19 ?fa-3a TABLE S1 POTENTIAL FUNDING MECHANISMS Improvement Type Responsible Entities Potential Funding Mechanisms I-494 Mainline Mn/DOT o Interstate 3R/4R-Funds Reconstruction o State Funds I-494 Mainline Capacity Mn/DOT o Interstate 3R/4R Funds Improvements (minimal) o Dedicated Tax such as Wheelage, Gas, Property, Sales o State Funds System Interchanges Mn/DOT o Dedicated Tax such as Wheelage, Gas, Property, Sales o Interstate Preservation Funds o State Funds Hennepin o FAU (minimal) County o State Aid o Property Tax Access Interchanges Cities o Benefit Assessment o Impact Fees (developing areas) . o Tax Increment o State Aid Hennepin o FAU (minimal) County o State Aid o Property Tax Support Arterial Cities o FAU (minimal) Roadway System o Benefit Assessment o Impact Fees (developing areas) o Tax Increment o State Aid Mn/DOT o Interstate 3R/4R Funds (minimal) o Dedicated Tax such as Wheelage, Gas, Property, Sales o State Funds Transit Service Improvements RTB o Federal, State Local Property Tax Transit Fixed Facilities RTB/Mn/DOT/ o Federal and State Funds Cities/Private o Local Bonding Sector o Private Funds IV Strategies RTB/ o Federal and State Funds Private o Local Bonding Sector o Private Funds 21 o Long-Range Implementation Program (1996 to 2005) - Implement additional.TDM strategies. - Implement additional transit services. - Complete additional final engineering. - Secure additional right of way as required. - Reconstruct the I-494 main.line. - Reconstruct the TH 100/I-494 interchange. - Monitor land use development, traffic volumes, and tra- vel characteristics. - Amend the I-494 Corridor Plan as appropriate to assure that travel demand and transportation services/ facili- ties are in balance. - Begin reconstruction of CSAH 62 and CSAH 18.. 23 CITY OF RICHFIELD, MINNESOTA Council Letter No. 216 Agenda August 8, 1994 q1A Issue Statement: Resolution providing for polling places and designating election judges for the September 13, 1994 State Primary Election. Background: Minnesota Statute 204B.21, Subd. 2 provides that election judges for precincts in a municipality shall be appointed by the governing body of the municipality and that the appointments be made at least 25 days before the election at which the election judges will serve. The State Primary Election will be conducted on Tuesday, September 13, 1994. Therefore, the. City Council must appoint election judges to serve at this election. Recommended Motion: Adopt the attached resolution designating polling places and appointing election judges for the State Primary Election to be held on Tuesday, September 13, 1994. Basis of Recommendation: 1. Compliance with Minnesota Statute 204B.21, Subd. 2 2. The proposed resolution contains names of those who have indicated a willingness and ability to serve as an election judge for the September 13, 1994 State Primary Election. The . names come from a pool of people who have indicated their interest in serving as an election judge to the County Auditor pursuant to the provisions of M.S. 204B.21 subd.l and those who have previously served or indicated interest in serving. Alternative Recommendation: 1. The City Council could chose to appoint others who are not named in the resolution. 2. If the City Council does not appoint election judges, the conduct of the election would not be valid. Discussion/Decision Mode: The City Council is required by State Statute to make election judge appointments at least 25 days prior to the election. Therefore, it is recommended the City Council pass the attached resolution at this meeting. Respectfully submitted, James D Prosser City Ma ger JDP:cak ??-1 RESOLUTION NO. RESOLUTION PROVIDING FOR POLLING PLACES AND DESIGNATING JUDGES FOR THE STATE PRIMARY ELECTION OF SEPTEMBER 13, 1994 WHEREAS, a State General Election will be held on Tuesday, September 13, 1994. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, that said election shall be held at the polling places as herein appear specified: Precinct No. 1 Ward 3 Precinct No. 2 Ward 2 Precinct No. 3 Ward 1 Precinct No. 4 • Ward 1 Precinct No. 5 Ward 1 Precinct No. 6 Ward 2 Precinct No. 7 Ward 2 Precinct No. 8 Ward 3 Precinct No. 9 Ward 3 Mt. Calvary Education Building 6541 16th Avenue St. Peter's Catholic Church 6730 Nicollet Avenue Sheridan Hills School 6400 Sheridan Avenue St. Richard's Catholic Church 7540 Penn Avenue Richfield Junior High School 7461 Oliver Avenue Central School Building 7145 Harriet Avenue Hope Presbyterian Education Facility 7201 4th Avenue Richfield Intermediate School 7020 12th Avenue Centennial School 7315 Bloomington Avenue 0 r?-': P, Resolution No. Page 2 and, that the following said election: Shirley Gisselquist (DFL) Lois Kovach (DFL) Edith Nye (IR) Michaeline Kvaale (IR) Bernice Utter (DFL) Fern Oreck (DFL) Jette Floberg (IR) Joan Pelfrey (DFL) Helen Hillstrom (DFL) Frederick Moore (DFL) Julian Sandsness (IR) Roy Blankenship (IR) Jan Andersen (IR) Linda Bloomgren (DFL) Jeanette Lofstrom (DFL) Dorothy Peabody (IR) Robert Mack (DFL) Donna Fischer (DFL) Alvina Mjelve (IR) Martha Prottengeier (IR) Danette Kamrath (IR) Marilyn Sue Wagner (IR) Angela Aylward (IR) Gayle Ticen (DFL) • Mr. Iva Harper (DFL) Elizabeth Bowman (IR) Phyllis Reinmuth (DFL) Lois Karnas (IR) James Harkness (DFL) Alice Doyle (DFL) Philip Mortensen (IR) Geraldine Cooper (R) Betty Halloran (IR) Muriel Bernstein (DFL) Gladys Hayden (DFL) Eloise Friend (IR) are hereby appointed as judges for Darold Luze (D) June King (IR) Geraldine Stoffel (IR) Emily Day (DFL) Ray Howe (DFL) Marvis Spencer (DFL) Pat Toney (IR) Bernadette Lais (IR) Alice Dickinson (IR) Gertrude Herll (DFL) Audrey Winslow (IR) Joann Holt (IR) Howard Mortensen (IR) Ray Johnson (DFL) Marie Howe (DFL) Corrine Cosgrove (DFL) Barb Cook (DFL) Sue Lewis (IR) Jack Winslow (IR) Barbara Peterson (DFL) Celeste Dumas (IR) Ilene Holen (IR) Mildred Hines (DFL) Clara Darsow (DFL) Liz Ekholm (DFL) Linda Boyd (IR) Betty Funk (IR) Rose Erlander (DFL) Judy Schulz (IR) Connie McDonald (DFL) Hazel Splittstoeser (IR) Richard Morey (DFL) Eleanor Swanson (IR) Gene Schmidt (DFL) Marion Thompson (IR) Claire Todd (DFL) Floyd Young (DFL) PASSED by the City Council of Richfield, Minnesota this 8th day of August 1994. ATTEST: Martin J. Kirsch Mayor 0 Thomas P. Ferber City Clerk a CITY OF RICHFIELD, MINNESOTA Council Letter No.215 August 8, 1994 Issue Statement: Presentation from the Richfield Soccer Association to the Richfield Sister City Commission and the City Council. Background: The Richfield Soccer Association recently hosted a team from the Escuela de Futbol in Llorente de Flores, Heredia, Costa Rica, participating in the 1994 U.S.A. Cup Soccer Tournament. By way of thanks for the hospitality shown them, team members from the Pioneers of Flores presented a plaque and team picture to the Richfield Soccer Association. On behalf of the Richfield Soccer Association and the Pioneers of Flores, R.S.A. President Terry Bredemus would like to present a plaque to the Sister City Commission and City Council as thanks for their cooperation and assistance in bringing the Costa Rican representatives to Richfield. Recommended Motion: Accept the plaque and display it in the Council Chambers. Basis of Recommendation: The presentation is a gesture of goodwill from both an active organization in Richfield providing opportunities to our youth, and representatives of our Sister City of Heredia. These gestures should be recognized and displayed. Discussion/Decision Mode: This presentation will be made at the regular Council meeting of Monday, August 8, 1994. Resp t ly submitted, Jame Prosser City Manager JDP:cak 0