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06-13-94 agendaCITY OF RICHFIELD, MINNESOTA MONDAY, JUNE 13, 1994 SPECIAL CITY COUNCIL MEETING 6:30 P.M. COUNCIL CHAMBERS CALL TO ORDER I. MEETING WITH RICHFIELD HUMAN RIGHTS COMMISSION TO DISCUSS CURRENT PROJECTS AND ACTIVITIES COUNCIL LETTER NO. 158 ADJOURNMENT REGULAR CITY COUNCIL MEETING 7:00 P.M. COUNCIL CHAMBERS AGENDA INTRODUCTORY PROCEEDINGS • CALL TO ORDER PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES OF THE (1) SPECIAL CITY COUNCIL MEETING OF MAY 23, 1994; (2) REGULAR CITY COUNCIL MEETING OF MAY 23, 1994; (3) SPECIAL CITY COUNCIL STUDY SESSION OF JUNE 6, 1994; AND (4) REGULAR CITY COUNCIL STUDY SESSION OF JUNE 6, 1994 PRESENTATION J 1. OPPORTUNITY FOR PERSONS TO ADDRESS THE COUNCIL ON ITEMS NOT LISTED ON THE AGENDA AGENDA APPROVAL 2. COUNCIL APPROVAL OF AGENDA CONSENT CALENDAR NOTE: CONSENT CALENDAR CONTAINS SEVERAL SEPARATE ITEMS WHICH ARE ACTED UPON BY THE CITY COUNCIL IN ONE MOTION. ONCE THE CONSENT CALENDAR HAS BEEN APPROVED, THE INDIVIDUAL ITEMS AND RECOMMENDED ACTIONS HAVE ALSO BEEN APPROVED. NO FURTHER COUNCIL ACTION IS NECESSARY. HOWEVER, ANY COUNCIL MEMBER MAY REQUEST THAT AN ITEM BE REMOVED FROM THE CONSENT CALENDAR AND PLACED ON THE REGULAR AGENDA FOR COUNCIL DISCUSSION AND ACTION. ALL ITEMS LISTED ON THE CONSENT CALENDAR ARE RECOMMENDED FOR APPROVAL. 3A. CONSIDERATION OF APPROVAL OF 1994 TO 1995 AGREEMENT WITH CITY OF • MINNEAPOLIS FOR PARTICIPATION IN URBAN CORPS INTERN PROGRAM. C.L. 159 B. CONSIDERATION OF APPROVAL OF REQUEST FOR AMENDED OFF-STREET PARKING PERMIT TO ALLOW RETAIL SALES AND SERVICE AT 6613 PENN AVENUE C.L. 160 C. CONSIDERATION OF APPROVAL OF RESOLUTION WHICH UPDATES ADMINISTRATIVE PROCESS FOR VACATING STREETS, ALLEYS AND PUBLIC GROUNDS C.L. 161 D. CONSIDERATION OF APPROVAL OF RESOLUTIONS DECLARING COSTS TO BE ASSESSED FOR ALLEY MAINTENANCE AND SNOWPLOWING FOR JANUARY 1, 1993 TO DECEMBER 31, 1993, CITY PROJECT NO, 883, AND SETTING DATE OF HEARING FOR AUGUST 8, 1994 C.L. 162 E. CONSIDERATION OF APPROVAL OF RESOLUTION PROPOSING TO SPECIALLY ASSESS COSTS OF 1995 ALLEY MAINTENANCE SPECIAL ASSESSMENT PROJECT, CITY PROJECT NO. 902, AND SETTING DATE OF HEARING FOR AUGUST 8, 1994 C.L. 163 F. CONSIDERATION OF APPROVAL OF RESOLUTIONS DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF ASSESSMENT ROLL FOR CITY PROJECT NO. 881, 1993 LHN MAINTENANCE, AND SETTING DATE OF HEARING FOR AUGUST 8, 1994 C.L. 164 G. CONSIDERATION OF APPROVAL OF RESOLUTION PROPOSING TO SPECIALLY ASSESS COSTS OF 1995 MAINTENANCE ASSESSMENTS, LHN REDEVELOPMENT AREA, CITY PROJECT NO. 891, AND SETTING DATE OF HEARING FOR AUGUST 8, 1994 C.L. 165 H. CONSIDERATION OF APPROVAL OF RESOLUTIONS DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF ASSESSMENT ROLL FOR CITY • PROJECT NO. 882, 1993 ILN MAINTENANCE, AND SETTING DATE OF HEARING FOR AUGUST 8, 1994 C.L. 166 I. CONSIDERATION OF APPROVAL OF 1995 MAINTENANCE ASSESSMENTS FOR ILN PROJECT AREA, PROPOSED CITY PROJECT NO. 901 C.L. 167 J. CONSIDERATION OF APPROVAL OF RESOLUTIONS DECLARING COSTS TO BE ASSESSED FOR REMOVAL OF DISEASED TREES FROM PRIVATE PROPERTY FOR JANUARY 1, 1993 TO DECEMBER 31, 1993, ORDERING PREPARATION OF ASSESSMENT ROLL AND SETTING DATE OF HEARING FOR AUGUST 8, 1994 C.L. 168 K. CONSIDERATION OF APPROVAL OF PURCHASE IN EXCESS OF $5,000 FROM OLD TOWN CEDAR, INC. TO REFURBISH WOOD LAKE NATURE CENTER'S CEDAR SHAKE ROOFS IN AMOUNT OF $10,500 C.L. 169 L. FINAL PAYMENT FOR RICH ACRES GOLF COURSE IRRIGATION UPGRADE; NORTHERN IRRIGATION SYSTEMS, INC.; $3,765.44 M. ESTIMATE #5 PAYMENT FOR NICOLLET PARK SITE IMPROVEMENT CP889; HOFFMAN & MCNAMARA CO.; $15,666.76 N. ESTIMATE #11 PAYMENT FOR WATER TREATMENT PLANT MODIFICATIONS; BOR-SON CONSTRUCTION; $105,859.00 0. FINAL PAYMENT FOR ELECTRICAL CONTRACT REGARDING WATER TREATMENT PLANT MODIFICATIONS; PAGE ELECTRICAL CONTRACTOR; $19,400.00 P. TAXICAB LICENSE RENEWAL: BLUE AND WHITE TAXI; 7 VEHICLES PUBLIC HEARINGS • 4. CONSIDERATION OF RESOLUTION AUTHORIZING SUBDIVISION WAIVER AT 7700 12TH AVENUE COUNCIL LETTER NO. 170 5. CONSIDERATION OF RESOLUTION AUTHORIZING SUBDIVISION WAIVER AT • 7700 PORTLAND AVENUE COUNCIL LETTER NO. 171 6. CONSIDERATION OF RESOLUTION AUTHORIZING SUBDIVISION WAIVER AT 7717 NICOLLET AVENUE COUNCIL LETTER NO. 172 7. CONSIDERATION OF RESOLUTION AUTHORIZING SUBDIVISION WAIVER AT 7416 FOURTH AVENUE COUNCIL LETTER NO. 173 8. PUBLIC HEARING AND CONSIDERATION OF SECOND READING OF ORDINANCE AMENDMENT ESTABLISHING FOOD TO LIQUOR RATIO FOR NON-INTOXICATING MALT LIQUOR LICENSES COUNCIL LETTER NO. 174 ADMINISTRATIVE REPORTS & OTHER BUSINESS 9. CONSIDERATION OF MEMORANDUM OF UNDERSTANDING BETWEEN CITY AND FIREFIGHTERS LOCAL 1215 COUNCIL LETTER NO. 175 • 10. CONSIDERATION OF REQUEST FOR DETERMINATION ON APPROPRIATE ZONING CLASSIFICATION FOR INTERMITTENT HOMELESS SHELTER AS ACCESSORY USE AT HOPE PRESBYTERIAN CHURCH, 7132 PORTLAND AVENUE COUNCIL LETTER NO. 176 AIRPORT BUSINESS 11. AIRPORT STATUS REPORT 77TH STREET PROJECT BUSINESS 12. 77TH STREET PROJECT STATUS REPORT CORRESPONDENCE 13. LEGISLATIVE REPORT COUNCIL CHOICE 14. COUNCIL DISCUSSION ITEMS 15. CLAIMS AND PAYROLLS 0 ADJOURNMENT Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the Administrative Services Director at 861-9702. l v CITY OF RICHFIELD, MINNESOTA . Council Letter No. 176 Agenda June 13, 1994 Issue Statement: Request for a determination on the appropriate zoning classification for an intermittent homeless shelter as an accessory use. Background: Hope Presbyterian Church, 7132 Portland Avenue, is proposing to join the Interfaith Hospitality Network (IHN). The IHN is a program in which churches and synagogues host homeless families for one week each quarter of the year. The program provides shelter and a secure environment for those in crisis situations, as opposed to chronically homeless. Social service agencies screen the families before referring them to the IHN. The families would be housed in classrooms of Hope Presbyterian's school addition. There would be up to 16 people at a time. The stay would be from Sunday to Sunday. During weekdays, families would be at the church from about 6 p.m. to 7 a.m. the following day. Days would be spent either at work, school, the activity center, or looking for permanent housing. While at the Church, families would have use of the church facilities including the gym, showers and courtyard. The church would also provide meals for the families during their stay. is The facility has been inspected by the building, fire and health divisions. A few minor building improvements would be required to ensure the safety of the families in the IHN Program. The church is a it is located. as an accessory considered a "u; referred to the the granting of permitted principal use in the Homeless shelters, however, are use to a church. Such homeless se not listed" by the ordinance, City Council for an appropriate a conditional use permit. "R" district where not contemplated shelters are and must be classification or Recommended Motion: Review the request and determine that the proposed use be classified as a "conditional" church accessory use in the R district, subject to a conditional use permit; and direct the City staff to provide Hope Presbyterian Church with the appropriate application form. Basis of Recommendation: 1. There are no districts in Richfield which specifically permit or contemplate homeless shelters. As a church accessory use under the City Code, it would be considered a "use not listed." 2. Section 505.11 of the City Code states that when a proposed use is not listed, the use should be referred to the Council for an appropriate classification or the granting of a conditional use permit pursuant to Section 545 of the City Code. IO-I • 3. A conditional use permit application would include Planning Commission review and a public hearing, as well as notification of the neighborhood. 4. A conditional use permit could set reasonable and appropriate conditions for approval of the use. Alternative Recommendation: 1. The City Council could determine that the proposed use should be classified as a "permitted" church accessory use in the R district. 2. The City Council could determine that the proposed use should be classified as a "prohibited" church accessory use in the R district. Discussion/Decision Mode: Consideration of this item is scheduled for the June 13, 1994 City Council meeting. No publication or notification was required. y submitted, Resp Tnager Jameosser City JDP:ds )D-0- April 15, 1994 Dear Shaun Drill: I am a member of Hope Presbyterian Church, and I am proposing that Hope become a part of the Interfaith Hospitality Network. The IHN is a program in which churches host homeless families.for a week at a time, once a quarter, providing shelter, food and a secure environment. The families are referred to the Interfaith Network from social service agencies who screen them before referring them to the Network. These families are in crisis situations, not chronic homelessness. Enclosed is a brochure about the Interfaith Hospitality Network for your review. The reason for this letter is to ask if you would arrange for inspection of the rooms we propose to use to make sure that we meet code for use for this purpose. We will be housing the families in . the classrooms on the southwest side of the Portland school addition of the church. There will be approximately 15 people at a time, and they will be at the church from Sunday evening to Sunday morning of the week that we are hosts. They are in the church from approximately 6:OOPM to 7:OOAM the next morning when they leave to spend the day at a center, at work, or looking for permanent housing. While at the church they will have use of the gym, the Port for youth, the showers, and the courtyard. Meals will be prepared for them in the kitchen. Before we make final committments to the Interfaith Hospitality Network we want to make sure we have covered all the bases and meet city codes. If you have questions or want to set up an appointment, please call Keith Koenig, Building Supervisor at 866-4055. Your prompt attention will be most appreciated. Sincerely, Amy Z'e' Betty Selness cc:Keith Koenig • 40. fir" a y + y 'Ly C C) ° Q C?3 a c?+ N CV •qp 40. b4 >0 " -Z C42 ell > $ obi o> a° c $.a° 4.0 ; ° •? •v E ° ms's °' *'• ?gg 0 C Q a? O o E H = ta C#3 C41 ca w, w Q o 3 N p a .0 3 w; o u C •> a? o??°?oao.•gS??i Ilb>°v°d a 0 t: 14 0 C:6 r- t* > El - -9 o N .., 3 W°>3c°?.c°ooSc°?°>o Q?H•?cis3oc•?fiyy Q Ca a) y O Q y 'fir c? O O 0 bo CIS as in C02 %ms ..» • b O 4 ., O C C O y e3 E°° O y a? C O .54 3w•° ate' u o•c°" ??E ???"?? y D LL 6> N to cc 42 ca 0 w U cis 0 CA >% W O C OU O o 3 o N A'?U ao°oU rs,? 3 a'te' °?' ?.i ° ?C7 a E ° n 'p [° O E N V C 0 3 y ,? > Cts W) 0 C c a? C N p> p E y O L .-? * ca C' 4.3 o co W., 4-4 ° x V O ^? p co O> ?' 7 s O N C 0 C* M CL) y CO ..? .O .C a) N ?+ •3 h N p Cp cz .G 40. Qi .. cues `' O 3 O?Q ?+ C O C* CL C > O t ca t. 0 14.1 = 4) ?hC7w Q'ov?E.a 3 3Ug0330 3 z /o-3 HOLMES & GRAVEN CHARTERED Attorneys at Law W 1BERT A. ALSOP ALD H. BATTY PHEN J. BUBUL JOHN B. DEAN MARY G. DOBBINS STEFANIE N. GALEY CORRINE A. HEINE JAMES S. HOLMES DAVID J. KENNEDY JOHN R. LARSON WELLINGTON H. LAW CHARLES L. LEFEvERE JOHN M. LEFEVRE, JR. ROBERT J. LINDALL April 29, 1994 470 Pillsbury Center, Minneapolis, Minnesota 55402 (612) 337-9300 Facsimile (612) 337-9310 WRITER'S DIRECT DIAL 337-9217 BY FAX AND MAIL Shawn Drill City of Richfield 6700 Portland Avenue South Richfield, MN 55423 RE: Temporary Homeless Shelter in Church Dear Shawn: 10-q ROBERT C. LONG LAURA K. MOLLET BARBARA L.PORTWOOD JAMES M. STROMMEN JAMES J. THOMSON, JR. LARRY M. WERTHEIM BONNIE L WILKINS GARY P. WINTER DAVID L GRAVEN (1929-1991) OF COUNSEL ROBERT C. CARLSON ROBERT L. DAVIDSON T. JAY SALMEN • This will confirm our telephone conversation of yesterday. You asked whether the homeless shelter program proposed by Hope Presbyterian Church is a permitted use in an "R" Residential zoning district. Under the program, up to 15 homeless persons would be sheltered at the church for a one-week period; this activity would take place four times each year. A church is a permitted principal use in an "R" district, but the permitted accessory uses do not include temporary shelters. Therefore this use, which would be considered a use accessory to the principal use, is a "use not listed" within the meaning of Subsection 505.11 of the Zoning Code. In our opinion, the matter should be referred to the city council for appropriate classifica- tion or a conditional use permit. This use also raises building and fire code concerns, which understand are being addressed by the Public Safety Department. Sincerely, HOLMES & GRAVEN, CHARTERED i Corrine A. Heine 9 • CITY OF RICHFIELD, MINNESOTA Council Letter No. 175 Agenda June 13, 1994 Issue Statement: , Memorandum of Understanding between the City and Firefighters Local 1215. Background: The Public Safety Department conducts a number of specialized programs during each year. Two such programs are Safety Camp and the Haunted Forest. In the process of conducting those events, a number of Public Safety personnel are needed, including some firefighters. Currently, the labor agreement between the City and the Firefighters provides that any hours ordered and worked in excess of the normal work week be paid in overtime payments. It was both the Public Safety Department and firefighters desire to agree upon a limited form of compensatory time that could be used instead of overtime payments for extra hours worked by firefighters at the two special events referenced above. To that end, a Memorandum of Understanding between the two parties was negotiated which provides for a limited compensatory • time. The agreement is a benefit to both parties and provides a more cost effective method of utilizing firefighter personnel at the two very successful community events. Recommended Motion: Authorize the City Manager to execute the attached Memorandum of Understanding between the City and Firefighters Local 1215 for the initiation of a limited compensatory benefit. Basis of Recommendation: 1. The agreement provides a cost effective way of using firefighter personnel for the Safety Camp and Haunted Forest events. 2. Both the firefighters and City administration agree to the negotiated Memorandum of Understanding creating a limited compensatory time provision. 3. Compensatory time is a common type of payment used in other labor agreements in the City and by other employee groups at every level of government. Alternative Recommendation: 1. The Council could decide not to approve the agreement. However, that action would require the cash overtime payment of time worked at these two events by firefighters. U 0-1 • Discussion/Decision Mode: This item has been scheduled for the June 13, 1994 City Council meeting so that the agreement could be in place before the events occur. 1t submitted, James City M n Prosser ger JDP:ds 0 E q-L)- MEMORANDUM OF UNDERSTANDING • BETWEEN . THE CI'T'Y OF RICHFIELD AND THE INTERNATIONAL ASSOCIATION OF FIREFIGHTERS LOCAL NO. 1215 By mutual agreement, a limited compensatory time program is established under the collective bargaining agreement subject to the following provisions: Section 1 - Definitions Compensator _Time is time off granted by the Employer for work performed at the express authorization of the Employer in excess of the Employee's regularly scheduled shift. Compensatory Time shall be limited to a maximum accumulation of twenty-four (24) hours per Employee. Department Head means the Director of Public Safety or designated representative. Emplovee means a member of the International Association of Firefighters Local No. 1215. • - Emplover means the City of Richfield or its designated representative. Union means the International Association of Firefighters Local No. 1215. - Section 2 - Applicability The use of compensatory time for Employees shall be limited to time authorized and worked for the following events: a) Safety Camp b) Haunted Forest Event Section 3 - Authorization for Compensatory Time Time worked in excess of the Employee's regularly scheduled shift at the expressed authorization of the Department Head for events listed in Section 2 of this agreement will be compensated at time and one-half of the Employee's regular base rate of pay in either compensatory time or monetary payment, at the option of the Department Head, subject to a twenty four (24) hour maximum compensatory time accumulation per employee. 0 e 'on 4 - Use of Compensatory Time All requests to use Compensatory Time must be submitted to the Department Head in writing. All Compensatory Time leave requests submitted by the Employee may be denied by the Department Director if the Department Director determines that such request would have an adverse impact on shift performance. For the purpose of making such a determination, Compensatory Time leave requests shall be considered under the same procedure as requests to use Holiday Leave. All Compensatory Time earned by the Employee must be used within one (1) year of the date such leave is accrued. Section 5 - Duration This Memorandum of Understanding shall be effective as of , 1994 and shall remain in full force and effect until the 31st day of December, 1994. This Memorandum of Understanding may be renewed annually upon the agreement of both parties. FOR THE CITY • City Manager Administrative Services Director Personnel Manager Dated This day of May, 1994 FOR THE UNION Union Representative Dated this 2*,'aay of May, 1994. 40 8 • CITY OF RICHFIELD, MINNESOTA Council Letter No. 174 Agenda June 13, 1994 Issue Statement: Public hearing and second reading of an ordinance amendment establishing a food to liquor ratio for non-intoxicating malt liquor licenses. Background: At a recent Study Session, the Council directed staff to. survey the current non-intoxicating malt liquor licensee's to determine their food to liquor ratio. The survey is: ? Airport Bowl 60% food - 40% alcohol ? Lariat Lanes 30% food - 70% alcohol ? Sandy's Tap 60% food - 40% alcohol ? Frenchmans 60% food - 40% alcohol Other liquor licenses are required to have a "substantial" amount of food served or in the case of wine licenses, it can only be served with food. It was staffs' understanding that the Council desired some form of requirement on the non-intoxicating liquor licenses as well. • Therefore, based on the survey, staff recommends a 25% food to 75% alcohol requirement. Recommended Motion: Amend section 1210 of the Ordinance Code adding Section 1210.27 Subd. 4. Food to Non-Intoxicating Malt Liquor Ratio to be not less than 25% food or more than 75% non-intoxicating liquor for all non-intoxicating malt liquor licensees as defined in section 1210. Basis of Recommendation: This amendment provides some consistency in the City's policy on liquor licenses in general. All other license's are either required to have food as a "principle part of the business" or food must be served with wine. Alternative Recommendation: 1. Do nothing. Leave the current non-intoxicating malt liquor license as is. Although the food to liquor ratio issue has not been a problem to date, the potential exists for it by not establishing some criteria. 2. Establish a higher food to liquor ratio. Intoxicating liquor licenses are required to serve at least 51% food. Wine licensees must serve food with the beverage. n U H • Discussion/Decision Mode: Second reading and public amending Section 1210.27 Malt Liquor Ratio to be n 75% non-intoxicating malt JDP:cak hearing of adding Subd. of less than Liquor. • an ordinance amendment, 4 Food to Non-Intoxicating 25% food and not more than Respectf4l1 y submitted, Jame D. Prosser Citv anager 0 a-0- 0 BILL NO. AMENDMENT TO SECTION 1210.27 OF THE ORDINANCE CODE OF THE CITY OF RICHFIELD THE CITY OF RICHFIELD DOES ORDAIN: Section 1210.27 of the ordinance code of the City of Richfield entitled "Other Conditions" is hereby amended by adding the following: Subd. 4. Food to Non-Intoxicating Malt Liquor Ratio Requirement. Any person, firm corporation, club, tavern or any other entity holding a license under this section shall be required to serve not less than twenty five percent (25%) food and not more than seventy five percent (75%) non-intoxicating malt liquor as a condition of their license. Each licensee will be required to affirm this requirement to the Department of Public Safetv at time of renewal in the form established by the Director of Public Safet Passed by the City Council of the City of Richfield, Minnesota this 13th day of June, 1994. U Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk 9 7 CITY OF RICHFIELD, MINNESOTA • Council Letter No. 173 Agenda June 13, 1994 Issue Statement: Request for approval of a subdivision waiver at 7416 Fourth Avenue. Background: The Richfield Housing and Redevelopment Authority (HRA) is requesting a subdivision waiver to divide 7416 Fourth Avenue into two separate parcels. The lot is currently 100 feet wide by 134 feet deep. The new lots would each be 50 feet wide by 134 feet deep. In addition to the subdivision waiver, the HRA is requesting Hearing Officer approval of a lot area variance for each lot. The subdivided lots would contain 6,721 square feet each. The Zoning Code requires lots subdivided after January 1, 1985 to contain at least 6,750 square feet. Approval of the subdivision waiver is conditioned upon variance approval. The variance hearing is scheduled for June 21, 1994. If all approvals are granted, both lots will be developed under the Richfield Rediscovered Program for new single family homes. Recommended Motion: Adopt the attached resolution, approving the subdivision waiver for 7416 Fourth Avenue. • Basis of Recommendation: 1. Compliance with the regular platting requirements of Section 500.05, Subd. 1 of the City Code would result in an unnecessary hardship. 2. Approval of the subdivision waiver would not interfere with the purposes of platting regulations of Section 500 of the City Code. 3. Approval of the subdivision waiver would establish two buildable lots for the construction of two new single family homes in this residential neighborhood. Alternative Recommendation: The City Council may deny this subdivision waiver if a finding of fact determines that the proposal would have an adverse impact on adjacent properties. Discussion/Decision Mode: A public hearing is scheduled at 7:00 p.m. on Monday, June 13, 1994. The hearing will be held in the City Council Chambers of Richfield City Hall, 6700 Portland Avenue. Notice of hearing was mailed to property owners within 350 feet of the subject property. ully submitted, Ja e 99D. Prosser Ci y anager JDP:ds RESOLUTION NO. • RESOLUTION AUTHORIZING SUBDIVISION WAIVER (7416 FOURTH AVENUE) WHEREAS, an application has been filed which requests approval of a subdivision waiver for the division of a certain parcel of land generally located at 7416 Fourth Avenue,'legally described on Attachment One, attached hereto and hereby made a part hereof (hereafter the subject property); and WHEREAS, the proposed division of land for which the subdivision waiver is sought is as legally described on Attachment Two, attached hereto and hereby made a part hereof; and WHEREAS, the proposed division of the subject property, in conjunction with lot area variances, would establish two buildable lots for the construction of two new homes; and WHEREAS, the City has fully considered the request for approval of the subdivision waiver; and WHEREAS, the Council finds that compliance with City Code Section 500.05, Subd. 1 would result in unnecessary hardship and that failure to comply therewith will not interfere with the purposes of platting regulations of Section 500.01. • NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. A waiver for the subdivision of property legally described on Attachment One is hereby approved subject to the following conditions: a. That all future transfer of any of the property described in Attachment One shall be by parcel or parcels described in Attachment Two. b. That lot area variances for property described in Attachment Two be approved by the City. 2. Upon compliance with such conditions, City staff is authorized and directed to take any action necessary to effectuate this resolution and to authorize the recording of conveyances complying with the request of this resolution. Passed and adopted by the City Council of the City of Richfield, Minnesota this 13th day of June, 1994. Martin J. Kirsch, Mayor • ATTEST: Thomas P. Ferber, City Clerk i 7-a • • ATTACHMENT ONE PROPERTY DESCRIPTION The south 100.16 feet of north 267.8 feet of East Quarter of Northwest Quarter of Northeast Quarter of Southeast Quarter, except street, of Section 34, Township 028, Range 24, Hennepin County, Minnesota. 9 ?-3 • PARCEL A ATTACHMENT TWO The south 50.08 feet of the north 217.72 feet of the East Quarter of the Northwest Quarter of the Northeast Quarter of the Southeast Quarter of Section 34, Township 028, Range 24, Hennepin County, Minnesota, except roads. PARCEL B The south 50.08 feet of the north 267.8 feet of the East Quarter • of the Northwest Quarter of the Northeast Quarter of the Southeast Quarter of Section 34, Township 028, Range 24, Hennepin County, Minnesota, except roads. • ,-)-q W Z W i 7416 FOURTH AVENUE SUBDIVISION WAIVER ? PI MNING N? ZONING • CITY OF RICHFIELD, MINNESOTA Council Letter No. 172 Agenda June 13, 1994 Issue Statement: Request for approval of a subdivision waiver at 7717 Nicollet Avenue. Background: The City of Richfield is requesting a subdivision waiver to divide 7717 Nicollet Avenue into two separate lots. Proposed Parcel A would remain as Chi-Chi's Restaurant. Proposed Parcel B would be utilized in conjunction with the 77th Street Project. The subdivision waiver is necessary because the 77th Street Project requires acquisition of 82 square feet at the northwest corner of the Chi-Chi's site for street and sidewalk improvements. Recommended Motion: Adopt the attached resolution, approving the subdivision waiver for 7717 Nicollet Avenue. Basis of Recommendation: 1. Approval of the subdivision waiver would not interfere with • the purposes of platting regulations, Section 500.05. 2. The subdivision waiver would facilitate the upgrade of 77th Street. 3. Chi-Chi's Restaurant is in conceptual agreement with the proposal. Alternative Recommendation: The City Council may deny this subdivision waiver if a finding of fact determines that the proposal would have an adverse impact on adjacent properties. Discussion/Decision Mode: A public hearing is scheduled at 7:00 p.m. on Monday, June 13, 1994. The hearing will be held in the City Council Chambers of Richfield City Hall, 6700 Portland Avenue. Notice of hearing was mailed to property owners within 350 feet of the subject property. Resp ly submitted, rosser Jame lan?ager City 9 JDP:ds -I RESOLUTION NO. RESOLUTION AUTHORIZING SUBDIVISION WAIVER (7717 NICOLLET AVENUE) WHEREAS, an application has been filed which requests approval of a subdivision waiver for the division of a certain parcel of land generally located at 7717 Nicollet Avenue, legally described on Attachment One, attached hereto and hereby made a part hereof (hereafter the subject property); and WHEREAS, the proposed division of land for which the subdivision waiver is sought is as legally described on Attachment Two, attached hereto and hereby made a part hereof; and WHEREAS, the proposed division of the subject property would facilitate the upgrade of 77th Street; and WHEREAS, the City has fully considered the request for approval of the subdivision waiver; and WHEREAS, the Council finds that compliance with City Code Section 500.05, Subd. 1 would result in unnecessary hardship and that failure to comply therewith will not interfere with the purposes of platting regulations of Section 500.01. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City • of Richfield, Minnesota as follows: 1. A waiver for the subdivision of property legally described on Attachment One is hereby approved subject to the following condition: a. All future transfer of any of the property described in Attachment One shall be by parcel or parcels described in Attachment Two. 2. Upon compliance with such condition, City staff is authorized and directed to take any action necessary to effectuate this resolution and to authorize the recording of conveyances complying with the request of this resolution. Passed and adopted by the City Council of the City of Richfield, Minnesota this 13th day of June, 1994. Martin J. Kirsch, Mayor ATTEST: 9 Thomas P. Ferber, City Clerk ?-j • 0 ATTACHMENT ONE PROPERTY DESCRIPTION That part of the west 315.00 feet of the Southeast Quarter of Section 34, Township 28, Range 24, lying south of East 77th Street and north of Interstate Highway No. 494, except roads, being part of Government Lot 8, according to the United States Government Survey thereof in and for the County of Hennepin and State of Minnesota. 0 l? 3 0 ATTACHMENT TWO PROPERTY DESCRIPTIONS PARCEL A That part of the west 315.00 feet of the Southeast Quarter of Section 34, Township 28, Range 24, lying south of East 77th Street and north of Interstate Highway No. 494, except roads, being part of Government Lot 8, according to the United States Government Survey thereof in and for the County of Hennepin and State of Minnesota. Except that part of the foregoing tract which lies easterly of the east right of way line of Nicollet Avenue and which lies southerly of the south right of way line of East 77th Street and which lies 0 northwesterly ofa curve concave to the southeast having a radius of 19.50 feet. The east right of way line of Nicollet Avenue and the south right of way line of East 77th Street are tangent to said curve. PARCEL B That part of the west 315.00 feet of the Southwest Quarter of the Southwest Quarter of the Southeast Quarter of Section 34, Township 28, Range 24, Hennepin County, Minnesota, which lies easterly of the east right of way line of Nicollet Avenue and which lies southerly of the south right of way line of East 77th Street and which lies northwesterly of a curve concave to the southeast having a radius of 19.50 feet. The east right of way line of Nicollet Avenue and the IR south right of way line of East 77th Street are tangent to said curve. 77TH STREET RCEL B 19.5' RADIUS CHI-CHI'S W M w Q F W J J O U Z i RESTAURANT i I 1 PARCEL A ? I PARCEL B IS 82 SO. FT. I INTERSTATE 494 7717 NICOLLET AVENUE SUBDIVISION WAIVER NJ) L4 s CITY OF RICHFIELD, MINNESOTA Council Letter No. 171 Agenda June 13, 1994 Issue Statement: Request for approval of a subdivision waiver at 7700 Portland Avenue. Background: The City of Richfield is requesting a subdivision waiver to divide 7700 Portland Avenue into two separate lots. Proposed Parcel A would remain as Elsen's Garage. Proposed Parcel B would be utilized in conjunction with the 77th Street Project. The subdivision waiver is necessary because the 77th Street Project requires acquisition of 200 square feet at the northwest corner of the site for street and sidewalk improvements. Recommended Motion: Adopt the attached resolution, approving the subdivision waiver for 7700 Portland Avenue. Basis of Recommendation: 1. Approval of the subdivision waiver would not interfere with the purposes of platting regulations, Section 500.05. • 2. The subdivision waiver would facilitate the upgrade of 77th Street. 3. Elsen's Garage is in agreement with the proposal. Alternative Recommendation: The City Council may deny this subdivision waiver if a finding of fact determines that the proposal would have an adverse impact on adjacent properties. Discussion/Decision Mode: A public hearing is scheduled at 7:00 p.m. on Monday, June 13, 1994. The hearing will be held in the City Council Chambers of Richfield City Hall, 6700 Portland Avenue. Notice of hearing was mailed to property owners within 350 feet of the subject property. submitted, Jame D Prosser City M nager JDP:ds 0 J-1 • RESOLUTION NO. RESOLUTION AUTHORIZING SUBDIVISION WAIVER (7700 PORTLAND AVENUE) CJ WHEREAS, an application has been filed which requests approval of a subdivision waiver for the division of a certain parcel of land generally located at 7700 Portland Avenue, legally described on Attachment One, attached hereto and hereby made a part hereof (hereafter the subject property); and WHEREAS, the proposed division of land for which the subdivision waiver is sought is as legally described on Attachment Two, attached hereto and hereby made a part hereof; and WHEREAS, the proposed division of the subject property would facilitate the upgrade of 77th Street; and WHEREAS, the City has fully considered the request for approval of the subdivision waiver; and WHEREAS, the Council finds that compliance with City Code Section 500.05, Subd. 1 would result in unnecessary hardship and that failure to comply therewith will not interfere with the purposes of platting regulations of Section 500.01. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. A waiver for the subdivision of property legally described on Attachment One is hereby approved subject to the following condition: a. All future transfer of any of the property described in Attachment One shall be by parcel or parcels described in Attachment Two. 2. Upon compliance with such condition, City staff is authorized and directed to take any action necessary to effectuate this resolution and to authorize the recording of conveyances complying with the request of this resolution. Passed and adopted by the City Council of the City of Richfield,.Minnesota this 13th day of June, 1994. Martin J. Kirsch, Mayor • ATTEST: Thomas P. Ferber, City Clerk 5a U ATTACHMENT ONE PROPERTY DESCRIPTION Tract A, Registered Land Survey No. 665, files of the Registrar of Titles, Hennepin County, Minnesota. 9 5-3 • ATTACHMENT TWO PROPERTY DESCRIPTIONS PARCEL A Tract A, Registered Land Survey No. 665, files of the Registrar of Titles, Hennepin County, Minnesota, except that part which lies northeasterly of the following described line: Commencing at the northeast corner of said Tract A; thence westerly along the north line thereof, a distance of 20.00 feet, to the point of beginning of the line to be described; thence southeasterly to a point on the east line of said Tract A, distant 20.00 feet southerly of the northeast corner thereof and said line there terminating. • PARCEL B The part of Tract A, Registered Land Survey No. 665, files of the Registrar of Titles, Hennepin County, Minnesota, which lies northeasterly of the following described line: Commencing at the northeast corner of said Tract A; thence westerly along the north line thereof, a distance of 20.00 feet, to the point of beginning of the line to be described; thence southeasterly to a point on the east line of said Tract A, distant 20.00 feet southerly of the northeast corner thereof and said line there terminating. 9 77TH STREET - - - - ` ? - - E? PARCEL B LANDSCAPED AREA . I \ ? { PARCEL A PARKING AREA ? i ? W W Q D i Q ? J ELSEN ¢ O SERVICE GARAGE a PARCEL B IS 200 SQ. FT. 7700 PORTLAND AVENUE SUBDIVISION WAIVER IIMIMII PLANNING N ZONING Community DevelopmaK Deparhnant • CITY OF RICHFIELD, MINNESOTA Council Letter No. 170 Agenda June 13, 1994 Issue Statement: Request for approval of a subdivision waiver at 7700-12th Avenue. Background: The City of Richfield is requesting a subdivision waiver.to divide 7700-12th Avenue into two separate lots. Proposed Parcel A would remain as West Virginian Apartments. Proposed Parcel B would be utilized in conjunction with the 77th Street Project. The subdivision waiver is necessary because the 77th Street Project requires acquisition of 50 square feet at the northeast corner of the site for street and sidewalk improvements. Recommended Motion: Adopt the attached resolution, approving the subdivision waiver for 7700-12th Avenue. Basis of Recommendation: 1. Approval of the subdivision waiver would not interfere with the purposes of platting regulations, Section 500.05. 2. The subdivision waiver would facilitate the upgrade of 77th • Street. 3. West Virginian Apartments are in agreement with the proposal. Alternative Recommendation: The City Council may deny this subdivision waiver if a finding of fact determines that the proposal would have an adverse impact on adjacent properties. Discussion/Decision Mode: A public hearing is scheduled at 7:00 p.m. on Monday, June 13, 1994. The hearing will be held in the City Council Chambers of Richfield City Hall, 6700 Portland Avenue. Notice of hearing was mailed to property owners within 350 feet of the subject property. Resp c ul y submitted, Jame . Prosser City anager JDP:ds r? LJ q-1 • RESOLUTION NO. RESOLUTION AUTHORIZING SUBDIVISION WAIVER (7700-12TH AVENUE) WHEREAS, an application has been filed which requests approval of a subdivision waiver for the division of a certain parcel of land generally located at 7700-12th Avenue, legally described on Attachment One, attached hereto and hereby made a part hereof (hereafter the subject property); and WHEREAS, the proposed division of land for which the subdivision waiver is sought is as legally described on Attachment Two, attached hereto and hereby made a part hereof; and WHEREAS, the proposed division of the subject property would facilitate the upgrade of 77th Street; and WHEREAS, the City has fully considered the request for approval of the subdivision waiver; and WHEREAS, the Council finds that compliance with City Code Section 500.05, Subd. 1 would result in unnecessary hardship and that failure to comply therewith will not interfere with the • purposes of platting regulations of Section 500.01. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. A waiver for the subdivision of property legally described on Attachment One is hereby approved subject to the following condition: a. All future transfer of any of the property described in Attachment One shall be by parcel or parcels described in Attachment Two. 2. Upon compliance with such condition, City staff is authorized and directed to take any action necessary to effectuate this resolution and to authorize the recording of conveyances complying with the request of this resolution. Passed and adopted by the City Council of the City of Richfield, Minnesota this 13th day of June, 1994. Martin J. Kirsch, Mayor ATTEST: 9 Thomas P. Ferber, City Clerk V-C;L • ATTACHMENT ONE PROPERTY DESCRIPTION The East Half of the Southeast Quarter of the Southeast Quarter of the Southwest Quarter of Section 35, Township 28, Range 24, except that part lying south of a line drawn parallel to the south line of said Southwest Quarter from a point on the east line of said Southwest Quarter distant 374.5 feet north, measured along said east line, from the southeast corner of said Southwest Quarter and lying east of a line drawn parallel to the east line of said Southwest Quarter from a point on the south line of said • Southwest Quarter distant 218 feet west, measured along said south line, from the southeast corner of said Southwest Quarter, according to the United States Government survey thereof, Hennepin County, Minnesota, except roads. y-3 • ATTACHMENT TWO PROPERTY DESCRIPTIONS PARCEL A The East Half of the Southeast Quarter of the Southeast Quarter of the Southwest Quarter of Section 35, Township 28, Range 24, except that part lying south of a line drawn parallel to the south line of said Southwest Quarter from a point on the east line of said Southwest Quarter distant 374.5 feet north, measured along said east line, from the southeast corner of said Southwest Quarter and lying east of a line drawn parallel to the east line of said Southwest Quarter from a point on the south line of said Southwest Quarter distant 218 feet west, measured along said south line, from the southeast corner of said Southwest Quarter, according to the United States Government survey thereof, Hennepin County, Minnesota, except roads. Except that part of the East Half of the Southeast Quarter of the Southeast Quarter of the Southwest Quarter of Section 35, Township 28, Range 24, Hennepin County, Minnesota, which lies southerly of the north 30.00 feet, westerly of the east 33.00 feet, and northeasterly of the following described line: • Beginning at a point 30.00 feet south of the north line of said East Half and 43.00 feet.west of the east line thereof; thence southeasterly to a point that is 40.00 feet south of said north line and 33.00 feet west of said east line and said line there terminating. PARCEL B That part of the East Half of the Southeast Quarter of the Southeast Quarter of the Southwest Quarter of Section 35, Township 28, Range 24, Hennepin County, Minnesota, which lies southerly of the north 30.00 feet, westerly of the east 33.00 feet, and northeasterly of the following described line: Beginning at a point 30.00 feet south of the north line of said East Half and 43.00 feet west of the east line thereof; thence southeasterly to a point that is 40.00 feet south of said north line and 33.00 feet west of said east line and said line there terminating. 77TH STREET PARCEL B WEST VIRGINIA7NAP\TS. I I 1 Fj PARCEL A I I I 1 - I I I I PARCEL B - _ - - ? 50 SQ. FT. INTERSTATE 494 7700 12TH AVENUE SUBDIVISION WAIVER W Z W Q H N T IS J Mw,«va,ae. PLANNING NC_i ZONING cmmun" 3K 0 CITY OF RICHFIELD, MINNESOTA Council Letter-No. 169 Agenda June 13, 1994 Issue Statement: Consideration of purchase in excess of $5,000 to refurbish the Wood Lake Nature Center's cedar shake roofs. Background: The City Council policy resolution on purchasing provides that when the purchase of merchandise, materials, equipment or construction exceeds the amount of $5,000, authority to purchase shall be submitted to the City Council for consideration. The cedar shake roofs of both the gate house and the interpretive buildings are in need of having the moss removed so the shingles do not deteriorate and require full roof replacement. The process requires a two part process consisting of a power wash which removes the moss and debris and a sealing process. The sealer contains a fungicide which retards the growth of the moss. After the power washing, some of the cedar shakes may need replacement before sealing. In addition, areas where the tar paper is exposed need metal shims to protect the tar paper. This process should extend the life of the cedar shake roofs beyond their typical lifespan. Last year, City staff did power wash two of the roofs, but, without the proper shake repair work and sealant, there is the chance that the tar paper was damaged and the roofs could begin leaking. One of the three companies to give us a quote, Old Town Cedar Inc., also recommends a yearly maintenance plan of blowing off roof debris as added protection to the problem of moss growth and its subsequent deterioration. Three vendors were contacted and submitted estimated quotes as follows: Vendor Quotation Cedar Savers $ 9,250.00 Old Town Cedar Inc. $10,500.00 Sparkle Wash $12,086.42 The only vendor that included the metal shims in their quote was Old Town Cedar Inc. A portion of all the bids include estimated numbers of shingles to be replaced, making the estimates vary. Old Town Cedar Inc. also has a stronger guarantee than the other two vendors. Funding for a vendor to do the work will be included in the Revised 1994 Budget for the Nature Center. The need to do this work in 1994 was not known at the time of budget preparation. Recommended Motion: • Authorize the amount of $10,500, including tax on materials, for Old Town Cedar Inc. to refurbish Wood Lake Nature Center's cedar shake roofs. ?9-1 0 Basis of Recommendation: 1. In staff's opinion, Old Town Cedar Inc. has the most comprehensive plan for controlling the perpetual problem of moss growth. 2. In staff's opinion, Old Town Cedar Inc. offers the best guarantees for the work. They claim the remaining life of the Nature Center roofs, which they consider to be in fairly good shape, can be doubled through their work. 3. Although the quotation by Old Town Cedar Inc. is not the lowest, they have more actual work in their quote and have the most positive recommendations by previous clients. 4. The work needs to be performed this season before more costly repair or replacement is needed. Alternative Recommendation: 1. Council could choose to have the work completed by another vendor. However, Old Town Cedar Inc. is very highly recommended by others who have had this work performed. A lower contract amount may not be a savings if the work is inadequate or incomplete. • 2. Council could direct staff to obtain additional quotations. However, there are a limited number of vendors who do the work. Staff believes the quotations received are very representative for the type and quality of work. Discussion/Decision Mode: Council is requested to take action at the June 13, 1994 meeting in order to get the work done as soon as possible. Resp 'ul,ly submitted, Jam sV Prosser Cit anager JDP:ds CITY OF RICHFIELD, MINNESOTA Council Letter No. 168 Agenda June 13, 1994 Issue Statement: Approval of resolution declaring costs to be assessed for removal of diseased trees from private property for the period January 1, 1993 to December 31, 1993, and approval of resolution setting date of hearing. Background: The costs to be assessed for the removal of Dutch Elm diseased trees on private property for the period of January 1, 1993 to December 31, 1993 have been determined to be $29,367.56. The property owner of a diseased tree has four options available: 1. Remove the tree themselves. 2. Hire and pay their own contractor. 3. Hire the City's contractor and pay for the removal within 30 days, or 4. Use the City's contractor and request that the cost of the tree removal be assessed against their property tax. In the period from January 1, 1993 to December 31, 1993, 38 property owners chose the fourth option. The original source of funding to have the work performed is through the City's Permanent Improvement Revolving (PIR) Fund. The property owner may prepay the special assessment,.but if it is certified on or before October 10, 1994, for the 1994 taxes, the interest rate is eight percent with payment spread over three years. Recommended Motion: Adopt the attached resolution declaring costs to be assessed and ordering the preparation of the proposed assessment roll, and adopt the resolution setting the date of hearing on the proposed assessment for August 8, 1994. Basis of Recommendation: 1. The work has been performed with prior approval from the affected residents. 2. Minnesota State Statute requires the County to be notified of all special assessments. Alternative Recommendation: Council may revise the special assessment roll as deemed necessary following the public hearing. • ?J--/ • Discussion/Decision Mode: All work was performed with prior approval from home owners. Staff is requesting adoption of the attached resolutions at this time in order to meet certification deadlines. Resgept/411y submitted, Jam s D. Prosser Cit anager JDP:ds Attachments 0 • r1 LJ • RESOLUTION NO. RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR REMOVAL OF DISEASED TREES FROM PRIVATE PROPERTY FOR THE PERIOD OF JANUARY 1, 1993 TO DECEMBER 31, 1993. WHEREAS, costs have been determined for the removal of diseased trees from the following private properties in the City of Richfield and the expenses incurred or to be incurred for such work during the period of January 1, 1993 through December 31, 1993 amount to $29,367.56. Property Address 6744 Stevens Avenue 7027 Fourth Avenue 7313 Emerson Avenue 6221 Pillsbury Avenue 7124 Oak Grove Boulevard 506 East 67th Street 6609 Emerson Avenue 7112 Oak Grove Boulevard 6428 Bloomington Avenue 7037 Oakland Avenue 7409 Blaisdell Avenue 6427-15th Avenue 7327 Harriet Avenue 500 East 67th Street 7300 James Avenue 6806 Knox Avenue 7144 Morgan Avenue 6828 Chicago Avenue 6524-20th Avenue 6600-17th Avenue 6721 Lynnwood Boulevard 6920 Stevens Avenue 6532-20th Avenue 6933-17th Avenue 209 West 73rd Street 6301 Logan Avenue 6737 Queen Avenue 6316-21st Avenue 6613 Washburn Avenue 6815 Garfield Avenue 6715 Emerson Avenue 6528 Newton Avenue 7314 Penn Avenue 6524 Knox Avenue 6324 Standish Avenue 6839 Longfellow Avenue 7133 Lyndale Avenue 7615 Dupont Avenue Property Identification Number 27-02824-42-0039 34-02824-11-0100 33-02824-13-0094 27-02824-21-0019 33-02824-14-0146 27-02824-41-0014 28-02824-42-0051 33-02824-11-0024 26-02824-13-0037 35-02824-22-0042 34-02824-31-0015 26-02824-13-0045 34-02824-23-0011 27-02824-41-0013 33-02824-24-0047 28-02824-34-0043 33-02824-22-0088 26-02824-33-0075 25-02824-23-0041 26-02824-41-0005 28-02824-41-0034 27-02824-43-0060 25-02824-23-0039 26-02824-44-0091 34-02824-24-0062 28-02824-21-0119 29-02824-41-0150 25-02824-22-0058 29-02824-42-0150 27-02824-33-0108 28-02824-42-0061 28-02824-23-0088 32-02824-14-0072 28-02824-24-0085 25-02824-21-0047 25-02824-33-0047 34-02824-22-0055 33-02824-44-0022 333 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota: 1. The total-cost to be assessed against benefited property owners is declared to be $29,367.56. 2. The City Clerk shall forthwith calculate the proper amount to be specially assessed for such work against each benefited property, and shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the City Council thereof. Adopted by the City Council of the City of Richfield this 13th day of June, 1994. Martin J. Kirsch Mayor ATTEST: 0 Thomas P. Ferber City Clerk 9 33- q • U RESOLUTION NO. RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT FOR DISEASED TREE REMOVAL FROM PRIVATE PROPERTY FOR THE PERIOD JANUARY 1, 1993 TO DECEMBER 31, 1993. WHEREAS, by a resolution passed by the City Council of the City of Richfield on June 13, 1994, the City Clerk was directed to prepare the assessment of the cost of removing diseased trees from the following private properties in the City of Richfield for the period January 1, 1993 through December 31, 1993. Property Address 6744 Stevens Avenue 7027 Fourth Avenue 7313 Emerson Avenue 6221 Pillsbury Avenue 7124 Oak Grove Boulevard 506 East 67th Street 6609 Emerson Avenue 7112 Oak Grove Boulevard 6428 Bloomington Avenue 7037 Oakland Avenue 7409 Blaisdell Avenue 6427-15th Avenue 7327 Harriet Avenue 500 East 67th Street 7300 James Avenue 6806 Knox Avenue 7144 Morgan Avenue 6828 Chicago Avenue 6524-20th Avenue 6600-17th Avenue 6721 Lynnwood Boulevard 6920 Stevens Avenue 6532-20th Avenue 6933-17th Avenue 209 West 73rd Street 6301 Logan Avenue 6737 Queen Avenue 6316-21st Avenue 6613 Washburn Avenue 6815 Garfield Avenue 6715 Emerson Avenue 6528 Newton Avenue 7314 Penn Avenue 6524 Knox Avenue 6324 Standish Avenue 6839 Longfellow Avenue 7133 Lyndale Avenue 7615 Dupont Avenue Property Identification Number 27-02824-42-0039 34-02824-11-0100 33-02824-13-0094 27-02824-21-0019 33-02824-14-0146 27-02824-41-0014 28-02824-42-0051 33-02824-11-0024 26-02824-13-0037 35-02824-22-0042 34-02824-31-0015 26-02824-13-0045 34-02824-23-0011 27-02824-41-0013 33-02824-24-0047 28-02824-34-0043 33-02824-22-0088 26-02824-33-0075 25-02824-23-0041 26-02824-41-0005 28-02824-41-0034 27-02824-43-0060 25-02824-23-0039 26-02824-44-0091 34-02824-24-0062 28-02824-21-0119 29-02824-41-0150 25-02824-22-0058 29-02824-42-0150 27-02824-33-0108 28-02824-42-0061 28-02824-23-0088 32-02824-14-0072 28-02824-24-0085 25-02824-21-0047 25-02824-33-0047 34-02824-22-0055 33-02824-44-0022 WHEREAS, the City Clerk has notified the City Council that such proposed assessment has been completed and filed in his office for public inspection. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota: 1. A hearing shall be held on the 8th day of August, 1994, in the City Hall Council Chambers at 7 p.m., or as soon as hereafter as it may be reached on the agenda, to pass upon such proposed assessment and at such time and place all persons owning property affected by said diseased tree removal assessment will be given an opportunity to be heard in reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the diseased tree removal. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. By order of the City Council of the City of Richfield, Minnesota this 13th day of June, 1994. 0 Martin J. Kirsch Mayor ATTEST: Thomas P. Ferber City Cler 11 31 • CITY OF RICHFIELD, MINNESOTA Council Letter No. 167 Agenda June 13, 1994 Issue Statement: Consideration of 1995 maintenance assessments for the ILN (Interstate/Lyndale/Nicollet Redevelopment) Project Area, proposed to be City Project No. 901. Background: On March 14, 1988, the Council adopted Resolution No. 7405 establishing a policy that the actual cost of performing current maintenance services in the ILN Project Area (area approximately bounded by Lyndale on the east and 77th Street on the south) would be assessed. The special assessment to multi-residential and commercial property would be made on the basis of area, with each square foot of assessable property within the district being assessed an equal amount. Current maintenance services for the district would include, but not necessarily be limited to: 1. Landscape maintenance of common properties including, among other things, tree trimming, mowing, fertilizing and edging. 2. Irrigation maintenance. • 3. Painting and repair of wood furniture. 4. Trash removal and general maintenance including repair and replacement of lights, sidewalks, curbs, furniture and plantings. These items are extra services provided directly to the ILN Project Area and do not include services provided to the entire City. Estimated and actual costs for the ILN maintenance services 1988-1993 were: Year Estimated Actual 1988 $7,001.47 1989 $7,254 $6,135.54 1990 $7,514 $7,762.52 1991 $7,780 $8,555.46 1992 $8,894 $7,031.70 1993 $9,200 $3,614.94 1994 $0*** 1995 $17,700 ***The $0 estimate was provided to the Council in a December 28; 1993 memo. The construction of 77th Street necessitates expanding the borders of the ILN assessment district. Staff anticipates • expanding the district in increments as the construction progresses. Most of the landscaping will be completed in this first stage of the 77th Street Project by the fall of 1994. 3I-? • Staff will proceed to expand the boundaries of the ILN at that time, and have determined resulting maintenance costs based on previous years' costs plus boundary expansion. Recommended Motion: Support the continuance of specially assessing an ILN Project Area for the period of January 1, 1995 through December 31, 1995, and direct staff to provide information on or before December 31, 1994 to redefine the project Area and to establish an estimated cost of current maintenance services to be provided to the redefined project area in 1995. Basis of Recommendation: Resolution No. 7405, adopted in 1988, established a policy for assessing the costs. Alternative Recommendation: None. Discussion/Decision Mode: Continued maintenance service for this area is recommended by staff in order to sustain current standards for landscaping and maintenance. Action on this item should be taken at this time to continue the special assessment process toward a 1995 project, proposed to be City Project No. 901, which would specially assess • costs of current services provided within the ILN (Interstate/ Lyndale/Nicollet) project area for the period January 1, 1995 through December 31, 1995. Resp t u ly submitted, Jame . Prosser City anager JDP:ds 41 3N • CITY OF RICHFIELD, MINNESOTA Council Letter No. 166 Agenda June 13, 1994 Issue Statement: Preparation of assessment rolls and setting hearing date for City Project No. 882, 1993 ILN (Interstate/Lyndale/Nicollet Redevelopment Area) Maintenance. Background: City staff •has determined costs to be assessed for the maintenance of the Interstate/Lyndale/Nicollet Redevelopment Area, City Project No. 882, the 1993 ILN Maintenance Project. Attached are resolutions declaring the costs to be assessed and ordering the preparation of the proposed assessment rolls, and setting the hearing date for the proposed assessment. Estimated and actual costs for the ILN maintenance services 1988- 1993 were: Year Estimated Actual 1988 $7,001.47 1989 $7,254 $6,135.54 1990 $7,514 $7,762.52 1991 $7,780 $8,555.46 1992 $8,894 $7,031.70 18 1993 $9,200 $3,614.94 1994 $0 1995 $17,700 The beginning of construction of the 77th Street Project in 1993 resulted in only a partial summer's maintenance of the landscaped area between Lyndale and Harriet Avenues before the area was removed in the construction process - thus the low figures for 1993 maintenance. Maintenance costs for 1994 will also be very low, as very little landscaping should be done before fall, and will fall under warranty. In 1995, costs should increase as the project is completed between I-35W and Portland Avenue. The borders of the assessment district will have to be redefined before that time, and possibly once again at the completion of the 77th Street Project. Recommended Motion: Adopt the resolution declaring costs to be assessed and ordering preparation of the proposed assessment roll for ILN maintenance, and adopt the resolution setting the date of hearing on the proposed assessment for August 8, 1994. Basis of Recommendation: Council ordered the work, and the work is complete. • Alternative Recommendation: Council may make any changes to the assessment roll as deemed necessary after the public hearing. • Discussion/Decision Mode: In order to meet certain legal requirements for publishing legal notices and notifying affected property owners, staff is requesting approval at this time. ubmitted, Prosser JDP:ds Attachments • U . RESOLUTION NO. RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR ILN MAINTENANCE JANUARY 1, 1993 THROUGH DECEMBER 31, 1993 CITY PROJECT NO. 882 WHEREAS, costs have been determined for the maintenance of the Interstate/Lyndale/Nicollet (ILN) Redevelopment Area which is approximately bounded by Lyndale Avenue, 78th Street, the railroad tracks and 77th Street including that property known as Hennepin County Property Identification Number 34-028-24-33-0073, and the expenses incurred or to be incurred for such maintenance amount to $3,614.94 for the period of January 1, 1993 through December 31, 1993. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota: 1. The portion of the cost to be assessed against benefited property owners is declared to be $3,614.94. 2. The City Clerk, with the assistance of the City Engineer • and the Operations Coordinator, shall forthwith calculate the proper amount to be specially assessed for such maintenance against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and shall file a copy of such proposed assessment in his office for public inspection. 3. The City Clerk shall, upon the completion of such proposed assessment, notify the City Council thereof. Adopted by the City Council of the City of Richfield, Minnesota, this 13th day of June, 1994. Martin J. Kirsch Mayor ATTEST: Thomas P. Ferber City Clerk, 303 • 9986LUTION NU . RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT FOR ILN MAINTENANCE JANUARY 1, 1993 THROUGH DECEMBER 31, 1993 CITY PROJECT NO. 882 WHEREAS, by a resolution passed by the City Council of the City of Richfield on June 13, 1994, the City Clerk was directed to prepare a proposed assessment of the cost of maintaining the Interstate/Lyndale/Nicollet (ILN) Redevelopment Area which is approximately bounded by Lyndale Avenue, 78th Street, the railroad tracks and 77th Street including that property known as Hennepin County Property Identification Number 34-028-24-33-0073, in the City of Richfield, Minnesota for the period of January 1, 1993 through December 31, 1993; and WHEREAS, the City Clerk has notified the City Council that such proposed assessment has been completed and filed in his office for public inspection. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota: • 1. A hearing shall be held on the 8th day of August, 1994, in the Council Chambers of the City Hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by said maintenance assessment will be given an opportunity to be heard in reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the maintenance. The City Clerk shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. Adopted by the City Council of the City of Richfield, Minnesota this 13th day of June, 1994. Martin J. Kirsch ATTEST: • Mayor Thomas P. Ferber City Clerk CITY OF RICHFIELD, MINNESOTA Council Letter No. 165 Agenda June 13, 1994 Issue Statement: Resolution relating to 1995 maintenance assessments, LHN (Lyndale/HUB/Nicollet) Redevelopment Area, City Project No. 891. Background: On January 26, 1981, the City Council adopted Resolution No. 6372, which established a service in the LHN area (approximately bounded by 64th Street, First Avenue, 67th Street and Emerson Avenue) which would be specially assessed. The special assessment to commercial property would be made on the basis of area, with each square foot of assessable commercial property within the district being assessed an equal amount. All single family, two family and multiple family residential property within this area were eliminated from the special assessment levy. In 1982, agreements were reached with owners in the LHN area related to maintenance of property. For the most part, each owner was to be responsible for property to the curb while the City is responsible for common areas such as street islands. Although the City does do some maintenance work for individual property owners, these costs are directly assessed to the appropriate owner and maintenance of common areas continues to be assessed to the entire district. Current maintenance services for the district would . include, but not necessarily be limited to, one or more of the following: 1. Landscaping, including tree trimming; 2. sidewalk sweeping in the summer; 3. snow removal in the winter; 4. sidewalk deicing; 5. painting and repair of wood furniture; 6. trash removal; 7. general maintenance, including repairs and replacement; and 8. irrigation maintenance. These items are extra services provided directly to the LHN Redevelopment Area and do not include services provided to the entire City. For example, all City streets are swept twice a year, and for this service there would be no charge to the LHN maintenance assessment. However, any additional street sweeping in the LHN area would be an assessable item. Estimated and actual costs for LHN maintenance services 1989-1995 were/are: Year Estimated Actual 1989 $43,151.19 1990 $44,560 $43,539.10 • 1991 $44,153 $43,825.22 1992 $46,484 $47,005.26 1993 $45,050 $34,866.01 1994 $45,115 1995 $45,516 0 Recommended Motion: Adopt the attached resolution proposing to specially assess for the costs of current services provided within the LHN project area for the period of January 1, 1995 through December 31, 1995, and to set the public hearing date for August 8, 1994. Basis of Recommendation: 1. Resolution No. 6372, adopted in 1981, established a policy for assessing the costs. 2. This policy allows staff to continue to provide excellent service to the LHN Redevelopment Area. Alternative Recommendation: Council may choose to establish a set rate and limit the maintenance performed to that dollar amount; however, staff believes the redevelopment area would suffer if limited maintenance was performed. Discussion/Decision Mode: Continued maintenance service-for this commercial area is recommended by staff in order to sustain the current standards for landscaping and maintenance which have been successful over the past years. E JDP:ds Attachment Respect ly submitted, Jame Prosser City anager .7 ?3 &-a 0 RESOLUTION NO RESOLUTION PROPOSING TO SPECIALLY ASSESS FOR THE COSTS OF CURRENT SERVICES PROVIDED WITHIN THE LYNDALE/HUB/NICOLLET PROJECT AREA FOR THE PERIOD JANUARY 1, 1995 THROUGH DECEMBER 31, 1995 CITY PROJECT NO. 891 BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. There is hereby established a special assessment district, the boundaries of which are conterminous with the Lyndale/Hub/Nicollet Redevelopment Project Area, for the purposes of assessing for current services provided by the City. 2. The following current services of the City are hereby proposed to be undertaken by the City in the district, with the cost of such services to be specially assessed against benefited property within the district: Snow, ice or rubbish removal; weed elimination; elimination or removal of public health or safety hazards from private property, excluding and structure included under the provisions of Minnesota Statutes Section 463.15 to 463.26; installation or repair of water service lines; atreet sprinkling or other dust treatment of streets; trimming and care of trees and the removal of unsound trees; repair of sidewalks, crosswalks, and other pedestrian walkways; operation of the street lighting system; maintenance of landscaped areas and other public amenities on or adjacent to street right-of-way; maintenance of Civic Plaza; snow removal and other maintenance of streets; painting and repair of wood furniture; and general maintenance, including repairs and replacement. 3. The area proposed to be specially assessed for such current services consists of every assessable lot and parcel of land within the district. It is proposed that special assessments on commercial property be made on the basis of the area with each square foot of assessable commercial property within the district being assessed an equal amount for maintenance of common area. Exempt from the special assessment levy shall be all single family, two-family, multiple family residential property within the LHN redevelopment district. Special maintenance of individual commercial properties shall be assessed directly for costs incurred in performing said • maintenance to said property. 3? 3 4. The City Clerk is 6uthori2ed and directed to give public notice of a hearing by this Council at which the Council will consider the undertaking of such current services and the levying of special assessments to bear the costs thereof. The City Clerk shall give mailed and published notice of such hearing as required by law. Such hearing shall be held on Monday, August 8, 1994, commencing at 7:00 p.m. or as soon thereafter as the matter can be reached on the agenda. 5. It is hereby proposed that the project consist of the costs of the aforementioned services for the period of January 1, 1995 through December 31, 1995. The estimated cost of providing all of the aforementioned current services during that period is $45,516. Passed by the City Council of the City of Richfield, Minnesota this 13th day of June, 1994. Martin J. Kirsch Mayor ATTEST: • Thomas P. Ferber City Clerk 0 ,3F- CITY OF RICHFIELD, MINNESOTA Council Letter No. 164 Agenda June 13, 1994 Issue Statement: Preparation of assessment rolls and setting hearing date for City Project 881, 1993 LHN (Lyndale/Hub/Nicollet Redevelopment Area) Maintenance. Background: City staff •has determined costs to be assessed for the maintenance of the Lyndale/Hub/Nicollet (LHN) Redevelopment Area, City Project 881, the 1993 LHN Maintenance Project. Attached are resolutions declaring the costs to be assessed and ordering the preparation of the proposed assessment rolls, and setting the hearing date for the proposed assessment. Estimated and actual costs for the LHN maintenance services 1988 -1994 were: Year Estimated Actual 1988 $44,159.33 1989 $40,614 $43,151.19 1990 $44,560 $43,539.10 1991 $44,153 $43,825.22 . 1992 $46,484 $47,005.26 1993 $45,322 $34,866.01 1994 $45,277 1995 $45,516 The increased costs in 1992 were due to streetlight repairs. Reduced costs in 1993 were the result of several factors; streetlight repair costs were down, and those needed were made with parts inventoried in 1992. The wet summer of 1993 resulted in less water used than usual, and less time, equipment and parts were needed to repair the irrigation system. Recommended Motion: Adopt the resolution declaring costs to be assessed and ordering preparation of the proposed assessment roll for LHN maintenance, and adopt the resolution setting the date of hearing on the proposed assessment for August 8, 1994. Basis of Recommendation: Council ordered the work, and the work is complete. Alternative Recommendation: Council may make any changes to the assessment roll as deemed necessary after the public hearing. • 3F- / Discussion/Decision Mode: In order to meet certification approval at this time. JDP:ds Attachments 0 deadlines, staff is requesting submitted,. Jame Prosser City M ager Respe i 9 3r-- • RESOLUTION NO. RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR LHN MAINTENANCE JANUARY 1, 1993 THROUGH DECEMBER 31, 1993 CITY PROJECT NO. 881 WHEREAS, costs have been determined for the maintenance of the Lyndale/Hub/Nicollet (LHN) Redevelopment Area which is approximately bounded by 64th Street, First Avenue, 67th Street and Emerson Avenue in the City of Richfield and the expenses incurred or to be incurred for such maintenance amount to $34,866.01 for the period of January 1, 1993 through December 31, 1993. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota: 1. The portion of the cost to be assessed against benefited property owners is declared to be $34,866.01. 2. The City Clerk, with the assistance of the City Engineer and the Operations Coordinator, shall forthwith calculate the • proper amount to be specially assessed for such maintenance against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and shall file a copy of such proposed assessment in his office for public inspection. 3. The City Clerk shall, upon the completion of such proposed assessment, notify the City Council thereof. Adopted by the City Council of the City of Richfield, Minnesota this 13th day of June, 1994. Martin J. Kirsch Mayor ATTEST: Thomas P. Ferber City Clerk 0 3F-3 • RESOLUTION NO. RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT FOR LHN MAINTENANCE JANUARY 1, 1993 THROUGH DECEMBER 31, 1993 CITY PROJECT NO. 881 WHEREAS, by a resolution passed by the City Council of the City of Richfield on June 13, 1994, the City Clerk was directed to prepare a proposed assessment of the cost of maintaining the Lyndale/Hub/Nicollet (LHN) Redevelopment Area which is approximately bounded by 64th Street, First Avenue, 67th Street and Emerson Avenue in the City of Richfield, Minnesota for the period of January 1, 1993 through December 31, 1993; and WHEREAS, the City Clerk has notified the City Council that such proposed assessment has been completed and filed in his office for public inspection. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota: 1. A hearing shall be held on the 8th day of August, 1994, in the Council Chambers of the City Hall at 7:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by said maintenance assessment will be given an opportunity to be heard in reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the maintenance. The City Clerk shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. Adopted by the City Council of the City of Richfield, Minnesota this 13th-day of June, 1994. Martin J. Kirsch Mayor 0 ATTEST: Thomas P. Ferber City 3_ . CITY 09 RICHFIELb, MINNESOTA Council Letter No. 163 Agenda June 13, 1994 Issue Statement: Proposed 1995 alley maintenance special assessment project, City Project No. 902. Background: The alley policy adopted by the City Council in 1980 provides that "all costs involved in maintaining an alley will be assessed against the property abutting the alley." In 1981, the maintenance functions to unpaved alleys covered sweeping, cleaning of potholes and cold patching. In 1982 and years since, the maintenance functions covered by this assessment included not only repair work to unpaved alleys, but also an assessment to all alleys, paved or unpaved, for snowplowing services. A concrete joint sealing maintenance program for paved alleys was initiated in the 1989 alley maintenance program. Estimated and actual costs for the alley maintenance services 1989-1995 are: • Year Estimated Actual 1989 $20,000 $17,725.98 1990 $20,000 $17,213.95 1991 $20,000 $21,426.94 1992 $20,000 $19,752.06 1993 $20,000 $17,833.49 1994 $20,000 1995 $20,000 Increased costs in 1991 were due to the record-breaking snowfalls in October and November of that year. For 1995, the estimate is $20,000 for alley maintenance or approximately $10.75 for a 50-foot lot. The estimate for sweeping and a normal winter of snowplowing is $7.75 per lot. The additional $3 per lot is an estimate of costs to continue a concrete joint sealing maintenance program on paved alleys as a part of routine maintenance. Estimates of additional costs been about $23 per lot. Costs amount of patching required. on unpaved alleys each year have have varied depending on the Recommended Motion: Adopt the attached resolution the costs of 1995 services for public hearing on this special 1994. which proposes to specially assess alley maintenance and sets the assessment project for August 8, Basis of Recommendation: 1. Previously adopted policy mandates the assessments. 3E-l • 2. The project is feasible. Alternative Recommendation: Council may choose to establish a set rate for snowplowing. However, the remaining unpaved alleys in the City will still require yearly maintenance. It should also be noted that the older concrete alleys now require cracksealing. Discussion/Decision Mode: Council may choose to delay adoption of this resolution until the next meeting; however, any further delay would cause scheduling problems with legal notices required by Minnesota State Statute. Respec 1 submitted, James Prosser City alter JDP:ds Attachment • 0 3? ? RESOLUTION NO. • RESOLUTION PROPOSING TO SPECIALLY ASSESS FOR THE COSTS OF CURRENT SERVICES PROVIDED FOR ALLEY MAINTENANCE IN THE CITY OF RICHFIELD JANUARY 1, 1995 THROUGH DECEMBER 31, 1995 CITY PROJECT NO. 902 BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, as follows: 1. That area which includes the property which abuts improved alleys in Richfield (the "District") is hereby established as a special assessment district for the purpose of assessing for current services provided by the City; 2. That the following current services of the City are hereby proposed to be undertaken by the City in the District with the cost of such services to be specially assessed against the benefited property within the District: the maintenance and snowplowing of alleys; 3. The area proposed to be specially assessed for such current services consists of every assessable lot and parcel of land within the District. It is proposed that special assessments on property be made on the basis of prorated share of assessable abutting footage as defined in the alley improvement policy, • Resolution No. 6345; 4. That the City Clerk is authorized and directed to publish notice of a public hearing by this Council at which time the Council will consider the undertaking of such current services and the levying of special assessments to bear the costs thereof. Such notice shall be published in the official newspaper at least once and at least two weeks prior to the date of hearing. Such hearing shall be held on Monday, August 8, 1994, commencing at 7:00 p.m. or as soon thereafter as the matter can be reached on the agenda. 5. It is hereby proposed that the project consist of the costs of the aforementioned services for the period from January 1, 1995 through December 31, 1995. The estimated cost of providing all of the aforementioned current services during that period, using day labor, is $20,000. 6. That the project is feasible. Passed by the City Council of the City of Richfield, Minnesota, this 13th day of June, 1994. ATTEST: r 1 U Martin J. Kirsch Mayor Thomas P. Ferber City Clerk 3b • CITY OF RICHFIELD, MINNESOTA Council Letter No. 162 Agenda June 13, 1994 Issue Statement: Resolution declaring costs to be assessed for alley maintenance and snowplowing for the period January 1, 1993 to December 31, 1993, and setting a public hearing date for City Project No. 883, 1993 alley maintenance. Background: City staff .has determined costs to be assessed for alley maintenance, City Project No. 883. Attached are resolutions declaring the costs to be assessed and ordering the preparation of the proposed assessment rolls, and setting the hearing date for the proposed assessment. Property owners on permanently paved concrete alleys are assessed for snowplowing, joint repair, and patching work done on the alley right of way. Estimated and actual costs for the alley maintenance services 1988-1995 were: Year Estimated Actual 1988 $ 8,453.93 1989 $20,000 $17,725.98 • 1990 $20,000 $17,213.95 1991 $20,000 $21,426.94 1992 $20,000 $19,752.06 1993 $20,000 $17,833.49 1994 $20,000 1995 $20,000 Increased costs in 1991 were due to snow removal. Recommended Motion: Adopt the attached resolution declaring the costs to be assessed and ordering the preparation of the proposed assessment roll; and adopt the attached resolution setting the date of hearing on the proposed assessment for August 8, 1994. Basis of Recommendation: 1. Council ordered this work to be done. 2. Adoption of the resolutions at this time will allow adequate time for staff to complete necessary legal requirements in order to meet certification deadlines. Alternative Recommendation: Council may revise the special assessment roll after the public hearing as deemed necessary. 0 3b-• Discussion/Decision Mode: Council may choose to delay action on the attached resolutions; however, Minnesota state law requires specific notices and public meetings, and scheduling problems may occur beyond a two week delay. JDP:ds Attachments • James D Prosser City a ager Respec 1 submitted, L? ID/-\ J? • RESOLUTION NO. RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR 1993 ALLEY MAINTENANCE AND SNOWPLOWING - CITY PROJECT NO. 883 WHEREAS, costs have been determined for the maintenance and snowplowing of the following alleys in the City of Richfield. The expenses incurred or to be incurred for such maintenance and snowplowing for the period of January 1, 1993 through December 31, 1993 amount to $17,833.49. Number Surrounding Avenues Surrounding Streets 1001 Xerxes - Washburn 66th - 67th 1002 Xerxes - Washburn 67th - 68th 1003 Xerxes - Washburn 68th - 69th 1004 Xerxes - Washburn 69th - 70th 1005 Washburn - Vincent 66th - 67th 1006 Washburn - Vincent 67th - 68th 1007 Washburn - Vincent 68th - 69th 1008 Washburn - Vincent 69th - 70th 1009 Vincent - Upton 66th - 67th 1010 Vincent - Upton 67th - 68th 1011 Vincent - Upton 68th - 69th 1012 Vincent - Upton 69th - 70th • 1013 1014 Upton - Upton - Thomas Thomas 66th - 68th - 67th 69th 1015 Upton - Thomas 69th - 70th 1016 Thomas - Sheridan 66th - 67th 1017 Thomas - Sheridan 67th - 68th 1018 Thomas - Sheridan 68th - 69th 1019 Thomas - Sheridan 69th - 70th 1020 Sheridan - Russell 66th - 67th 1021 Sheridan - Russell 67th - 68th 1022 Sheridan - Russell 68th - 69th 1023 Sheridan - Russell 69th - 70th 1024 Russell - Queen 66th - 67th 1025 Russell - Queen 67th - 68th 1026 Russell - Queen 68th - 69th 1027 Russell - Queen 69th - 70th 1028 Queen - Penn 66th - 67th 1029 Queen - Penn 67th - 68th 1030 Queen - Penn 68th - 69th 1031 Queen - Penn 69th - 70th 2001 Penn - O liver 63rd - 64th 2002 Oliver - Newton 63rd - 64th 2004 Morgan - Logan 63rd - 64th 2005 Logan - Knox 63rd - 64th 2007 James - Irving 63rd - 64th 2008 Irving - Humboldt 63rd _ 64th 2009 Humboldt - Girard 63rd - 64th • 2010 Girard - Fremont (35W) 63rd - 64th 2011 Girard - Fremont (35W) 64th - 65th 2012 Girard - Fremont (35W) 65th - 66th :?D ,3 2013 Fremont (35W) - Emerson 64th - 65th 2014 Fremont (35W) - Emerson 65th - 66th 2015 Dupont - Colfax 63rd - Mildred 2016 Colfax - Bryant 63rd - Mildred 2017 Bryant - Aldrich 63rd - Mildred 2019 Graham - Lyndale 66th - Lk Shr Dr 2020 Aldrich - Lyndale 75th - 76th 2021 Aldrich - Lyndale 76th - 77th 3002 Lyndale - Garfield 68th - 69th 3003 Augsburg - Garfield 70th - 71st 3004 Augsburg - Garfield 71st - 72nd 3005 Lyndale - Garfield 72nd - 73rd 3006 Lyndale - Garfield 73rd - 74th 3007 Garfield - Harriet 71st - 72nd 3008 Garfield - Harriet 72nd - 73rd 3009 Garfield - Harriet 73rd - 74th 3011 Harriet - Grand 67th - 68th 3012 Harriet - Grand 68th - 69th 3013 Harriet - Grand 72nd - 73rd 3014 Harriet - Grand 73rd - 74th 3015 Grand - Pleasant 68th - 69th 3016 Grand - Pleasant 72nd - 73rd 3018 Wentworth - Blaisdell 67th - 68th 3020 Blaisdell - Nicollet 72nd - 73rd 3021 Blaisdell - Nicollet 73rd - 74th . 3022 3023 Blaisdell - Nicollet Blaisdell - Nicollet 74th - 75th - 75th 76th 3024 Nicollet - 2nd Avenue 68th - 69th 3025 Nicollet - 1st Avenue 70th - 71st 3026 Nicollet - 1st Avenue 71st - 72nd 3027 Nicollet- 1st Avenue 72nd - 73rd 3028 1st - Stevens 71st - 72nd 3029 1st - Stevens 72nd - 73rd 3030 Stevens - 2nd Avenue 71st - 72nd 3031 Stevens - 2nd Avenue 72nd - 73rd 3032 2nd - 3rd Avenue 66th - 67th 3033 2nd - 3rd Avenue 71st - 72nd 3034 2nd - 3rd Avenue 72nd - 73rd 3035 3rd - Clinton 66th - 67th 3036 3rd - Clinton 73rd - 74th 3037 Clinton - 4th Avenue 66th - 67th 3038 Clinton - 4th Avenue 73rd - 74th 3039 4th - 5th Avenue 66th - 67th 3040 4th - 5th Avenue 73rd - 74th 4001 13th - 14th Avenue 65th - 66th 4002 14th - 15th Avenue 62nd - 63rd 4004 15th - Bloomington 62nd - 63rd 4005 15th - Bloomington 65th - 66th 4006 Bloomington - 16th Avenue 65th - 66th 4007 Cedar - Longfellow 63rd - 64th 4008 Cedar - Longfellow 64th - 65th • 4009 Cedar - Longfellow 65th - 66th 4012 22nd - Standish 65th - 66th 4013 13th - 14th Avenue 66th - 67th 3n- q • NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota: 1. The portion of the cost to be assessed against benefited property owners is declared to be $17,833.49. 2. The City Clerk shall forthwith calculate the proper amount to be specially assessed for such maintenance against every assessable lot, piece or parcel of land affected, without regard to cash valuation as provided by law, and shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the City Council thereof. Adopted by the City Council of the City of Richfield this 13th day of June, 1994. Martin J. Kirsch Mayor • ATTEST: Thomas P. Ferber City Clerk 0 3L-5- RESOLUTION NO. RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT FOR 1993 ALLEY MAINTENANCE - CITY PROJECT NO. 883 0 0 2011 Girard - Fremont (35W) 64th - 65th WHEREAS, by a resolution passed by the City Council of the City of Richfield on June 13, 1994, the City Clerk was directed to prepare assessment of the cost of maintaining the following alleys in the City of Richfield for the period of January 1, 1993 through December 31, 1993. Number Surrounding Avenues Surroundin g Streets 1001 Xerxes - Washburn 66th - 67th 1002 Xerxes - Washburn 67th - 68th 1003 Xerxes - Washburn 68th - 69th 1004 Xerxes - Washburn 69th - 70th 1005 Washburn - Vincent 66th - 67th 1006 Washburn - Vincent 67th - 68th 1007 Washburn - Vincent 68th - 69th 1008 Washburn - Vincent 69th - 70th 1009 Vincent - Upton 66th - 67th 1010 Vincent - Upton 67th - 68th 1011 Vincent - Upton 68th - 69th 1012 Vincent - Upton 69th - 70th 1013 Upton - Thomas 66th - 67th 1014 Upton - Thomas 68th - 69th 1015 Upton - Thomas 69th - 70th 1016 Thomas - Sheridan 66th - 67th 1017 Thomas - Sheridan 67th - 68th 1018 Thomas - Sheridan 68th - 69th 1019 Thomas - Sheridan 69th - 70th 1020 Sheridan - Russell 66th - 67th 1021 Sheridan - Russell 67th - 68th 1022 Sheridan - Russell 68th - 69th 1023 Sheridan - Russell 69th - 70th 1024 Russell - Queen 66th - 67th 1025 Russell - Queen 67th - 68th 1026 Russell - Queen 68th - 69th 1027 Russell - Queen 69th - 70th 1028 Queen - Penn 66th - 67th 1029 Queen - Penn 67th - 68th 1030 Queen - Penn 68th - 69th 1031 Queen - Penn 69th - 70th 2001 Penn - Oliver 63rd - 64th 2002 Oliver - Newton 63rd - 64th 2004 Morgan - Logan 63rd - 64th 2005 Logan - Knox 63rd - 64th 2007 James - Irving 63rd - 64th 2008 Irving - Humboldt 63rd - 64th 2009 Humboldt - Girard 63rd - 64th 2010 Girard - Fremont (35W) 63rd - 64th 2012 Girard - Fremont (35W) 65th - 66th 2013 Fremont (35W) - Emerson 64th - 65th 38- 2014 Fremont (35W).- Emerson 65th - 66th 2015 Dupont - Colfax 63rd - Mildred 2016 Colfax - Bryant 63rd - Mildred 2017. Bryant - Aldrich 63rd - Mildred 2019 Graham - Lyndale 66th - Lk Shr Dr 2020 Aldrich - Lyndale 75th - 76th 2021 Aldrich - Lyndale 76th - 77th 3002 Lyndale - Garfield 68th - 69th 3003 Augsburg - Garfield 70th - 71st 3004 Augsburg - Garfield 71st - 72nd 3005 Lyndale - Garfield 72nd - 73rd 3006 Lyndale - Garfield 73rd - 74th 3007 Garfield - Harriet 71st - 72nd 3008 Garfield - Harriet 72nd - 73rd 3009 Garfield - Harriet 73rd - 74th 3011 Harriet- Grand 67th - 68th 3012 Harriet - Grand 68th - 69th 3013 Harriet - Grand 72nd - 73rd 3014 Harriet - Grand 73rd - 74th 3015 Grand - Pleasant 68th - 69th 3016 Grand - Pleasant 72nd - 73rd 3018 Wentworth - Blaisdell 67th - 68th 3020 Blaisdell - Nicollet 72nd - 73rd 3021 Blaisdell - Nicollet 73rd - 74th 3022 Blaisdell - Nicollet 74th - 75th 3023 Blaisdell - Nicollet 75th - 76th • 3024 Nicollet - 2nd Avenue 68th - 69th 3025 Nicollet - 1st Avenue 70th - 71st 3026 Nicollet - 1st Avenue 71st - 72nd 3027 Nicollet - 1st Avenue 72nd - 73rd 3028 1st - Stevens 71st - 72nd 3029 1st - Stevens 72nd - 73rd 3030 Stevens - 2nd Avenue 71st - 72nd 3031 Stevens - 2nd Avenue 72nd - 73rd 3032 2nd - 3rd Avenue 66th - 67th 3033 2nd - 3rd Avenue 71st - 72nd 3034 2nd - 3rd Avenue 72nd - 73rd 3035 3rd - Clinton 66th - 67th 3036 3rd - Clinton 73rd - 74th 3037 Clinton - 4th Avenue 66th - 67th 3038 Clinton - 4th Avenue 73rd - 74th 3039 4th - 5th Avenue 66th - 67th 3040 4th - 5th Avenue 73rd - 74th 4001 13th - 14th Avenue 65th - 66th 4002 14th - 15th Avenue 62nd - 63rd 4004 15th - Bloomington 62nd - 63rd 4005 15th - Bloomington 65th - 66th 4006 Bloomington - 16th Avenue 65th - 66th 4007 Cedar - Longfellow 63rd - 64th 4008 Cedar - Longfellow 64th - 65th 4009 Cedar - Longfellow 65th - 66th 4012 22nd - Standish 65th - 66th 4013 13th - 14th Avenue 66th - 67th 38-- ? WHEREAS, the City Clerk has notified the City Council that such proposed assessment has been completed and filed in his office for public inspection. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota: 1. A hearing shall be held on the 8th day of August, 1994, in the Council Chambers of the City Hall at 7:00 p.m. or as soon thereafter as the matter may be reached on the agenda, to pass upon such proposed assessment. At such time and place all persons owning property affected by said maintenance assessment will be given an opportunity to be heard in reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing. He shall state in the notice the total cost of the maintenance, and also cause mailed notice to be given to the owner of each parcel described in the assessment roll, not less than two weeks prior to the hearing. Adopted by the City Council of the City of Richfield, Minnesota this 13th day of June, 1994. C Martin J. Kirsch Mayor ATTEST: Thomas P. Ferber City Clerk 3C • • CITY OF RICHFIELD, MINNESOTA Council Letter No 161 Agenda June 13, 1994 Issue Statement: Consideration of a resolution which updates the administrative process for vacating streets, alleys and public grounds. Background: The administrative process for handling vacations is in need of an update from the process last set out in 1978. The proposed administrative process updates the terminology and clarifies the process. Recommended Motion: Adopt the attached resolution, approving the administrative process for vacating streets, alleys and public grounds. Basis of Recommendation: 1. The current vacation process is obsolete. 2. The proposed changes for the vacation process are procedural rather than substantive and will clarify staff duties and help applicants to understand the process. 3. The proposed vacation process has been reviewed and approved by the City Attorney. Alternative Recommendation: The Council could decide not to adopt the attached resolution. Discussion/Decision Mode: Consideration of this item is scheduled for the June 13, 1994 City Council meeting. RespeqVfuXly submitted, Ja a Prosser Ci v naaer JDP:ds 0 • RESOLUTION NO. RESOLUTION OF THE RICHFIELD CITY COUNCIL RELATING TO THE ADMINISTRATION OF THE STREET, ALLEY AND PUBLIC GROUND VACATION PROCESS WHEREAS, Section 13.05 of the Richfield City Charter grants the City Council the power to vacate streets and alleys; and WHEREAS, Section 820 of the Richfield City Code regulates the vacation of alleys, streets and public grounds; and WHEREAS, on May 8, 1978, the City Council adopted Resolution No. 5902 entitled "Resolution Relating to the Administration of the Street, Alley and Public Ground Vacation Process"; and WHEREAS, the administrative process for handling vacations requires an update from those set out in Resolution No. 5902. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. This resolution replaces and supersedes Resolution No. 5902, relating to the administration of the street, • alley and public ground vacation process. 2. The following administrative process for vacating streets, alleys and public grounds is hereby adopted: V A C A T I O N P R O C E S S 1. Applicants must obtain prescribed petition form from Community Development Department. 2. Petition form must be signed by the owners of at least 50 percent of the land abutting the street, alley, or public ground to be vacated. 3. Petition form must be returned to Community Development, together with the fee required by Appendix D, Section 4 (8) of the City Code. 4. Upon finding of valid petition, request is forwarded to the staff Administrative Review Committee (includes Transportation, Engineering, Utilities, and Fire Divisions), as well as the public utilities affected by the vacation. 5. City Attorney and/or staff drafts a resolution relating to receipt of petition; and drafts a transitory ordinance relating to the vacation. 40 6. Community Development forwards request to City Council for acknowledgment and first reading. 3C-?L 7. At first reading City Council adopts resolution which acknowledges receipt of the petition; and sets a date for a public hearing if first reading is approved. At first reading, the City Council may also refer the petition to the Planning Commission for a recommendation if the Council feels it is appropriate to do so. 8. Notice of the Council's public hearing must be published in the official newspaper at least two weeks prior to date of hearing. 9. Community Development prepares staff report for public hearing/second reading. 10. Public hearing is conducted, and the City Council takes action to approve or deny the vacation. 11. If approved, the transitory ordinance is published in the official newspaper. 12. Vacation becomes effective 30 days after publication. 13. Notice of vacation is sent to County Registrar of Deeds and Titles, County Public Works Department, and City Assessing, • Community Services and Finance Departments, as well as the affected public utilities. Adopted by the City Council of the City of Richfield, Minnesota this 13th day of June, 1994. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk U 3c-3 RESOLUTION NO. 5902 RESOLUTION RELATING TO THE ADMINISTRATION OF THE STREET, ALLEY AND PUBLIC GROUND VACATION PROCESS WHEREAS, the City of Richfield has the power to vacate streets, alleys and public grounds, and WHEREAS, the City Council of the City of Richfield has by ordinance set up the procedure for vacating streets, alleys and public-grounds. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Richfield hereby adopts the following administrative process for vacating streets, alleys and public grounds: S T R E E T V A C A T I O N P R O C E S S 1. Applicant obtains prescribed petition from Inspection Divi- sion of the Public Works Department. 2. Petition signed by the owners of 50 per cent or more of the land abutting on the street, alley, or public grounds to be vacated. 3. Petition returned to Inspection Division and fee paid. 4. Petition validated by Inspection Division. 5. Petition forwarded to Planning Department for staff review. 6. Petition sent to Public Works Department'.and Public Safety Department and public utilities for comment. 7. Planning Department completes staff review. 8. City Council acknowledges receipt of petition, gives first reading and schedules public hearing. 9. Planning Commission review and recommendation to City Council. 10. Notice of public hearing posted and published by Planning Department, two weeks prior to date of hearing. 11. City Attorney draws up ordinance. 12. Public hearing and council action. 13. Ordinance published. 14. Thirty-day waiting period. i 15. Notice of street vacation sent to County Registrar of Deeds and Titles, County Public Works Departmnet, public utilities, city public works and city finance departments. 16. Street is vacated. -2- 9o2 3c-4 Adopted by the City Council of the City of Richfield this 8th day of May , 1978. Loren L. Law, Mayor ATTEST: Thomas J. Moran, City Clerk 0 0 5?6 • CITY OF RICHFIELD, MINNESOTA Council Letter No. 160 Agenda June 13, 1994 Issue Statement: Request for an amended off-street parking permit to allow retail sales and service at 6613 Penn Avenue. Background: PC Tailors, a company that specializes in custom crafted computers, is requesting City approval to operate at this location. The permit amendment is required in order to allow a change in use from dry cleaning to retail sales and service. No physical changes are planned for the building exterior, however, the applicant will repair landscaping, restripe the parking lot, and remove the drive-up window. Hours of operation would be Monday through Friday: 8 a.m.-7 p.m.; Saturday: 10 a.m.-4 p.m.; and Sunday: 12 p.m.-4 p.m. The business would have eight employees, some of whom will spend a majority of the day out of the office as sales or service representatives. • The building has approximately 3,200 square feet on the main level. The basement would be used only for storage purposes. Recommended Motion: Approve the request for amended off-street parking permit to allow retail sales and service at 6613 Penn Avenue. Basis of Recommendation: 1. Adequate on-site parking would be provided. 2. The landscaping and drainage plans have been approved by staff. Alternative Recommendation: The Council may deny the off-street parking permit with a finding that the proposal would have an adverse impact on adjacent properties. Discussion/Decision Mode: Consideration of this item is scheduled on the consent calendar of the.June 13, 1994 City Council meeting. Resp c041ly submitted, • Jam s . Prosser Cit Manager JDP:ds • W ¢} W Q Wm rr ?-?b Uu: 2 O 3ntmv -- a,........ Tj • (sc oh awr u? NN3d A a° a L I- .il. S 7 3P>-? 0 0 0 .a ? u yy fZ i U r ? ' i ' I I r? lye „ 11 twfY i? a; <D u1 u a e 4 °i 3tl -T a a u _ Q s' 3 Q ?a I ?E $ a o V ._ .K .wr. wwwi waw wua --? t?s 3nN3AV NN3d (29 ON aw.r.+7 CITY OF RICHFIELD, MINNESOTA Council Letter No. 159 Agenda June 13, 1994 Issue Statement: Approval of the 1994 to 1995 agreement with the City of Minneapolis for participation in the Urban Corps Intern Program. Background: The Urban Corps provides college students with an innovative service learning environment. Through a well-planned internship, students get an in-depth exposure in a specific field and gain valuable practical experience. At the same time, the City receives the benefit of the students' enthusiasm and academic skills at a nominal cost. For a number of years, the City of Richfield has cooperated with the Urban Corps to place area college students in internship positions with the City. This arrangement has been quite beneficial because it has enabled the City to hire additional part-time employees, at very little cost, to either undertake short-term studies or projects, or to supplement our full-time work force in performing some of the City's ongoing services. • Several changes have been made for the new contract period. Some rate pay choices have been added, the City's cost has been lowered for some work-study students and the graduate/undergraduate pay rate determinant has been eliminated. Under the program, work-study interns are paid $5.75 to $8.50 per hour. The cost to Richfield ranges from $2.67 to $5.36 per hour, depending on the school and the student. The Urban Corps Program is administered by the City of Minneapolis. In order for Richfield to continue participating in this program, it is necessary to execute an agreement with the City of Minneapolis, a copy of which is attached. This agreement does not commit the City of Richfield to hire Urban Corps Interns, but it does provide the City with the option to hire interns through the Urban Corps Program as we choose. Recommended Motion: Authorize the execution of the attached agreement with the City of Minneapolis for participation in the 1994/1995 Urban Corps Intern Program. Basis of Recommendation: 1. The Urban Corps Program provides a supplement to our full- time work force. 02. The Program also provides a resource for short-term studies or projects. 3. The cost of Urban Corps participants is relatively low. Alternative Recommendation: Do not approve the execution of the agreement, thus terminating the program. Discussion/Decision Mode: This item is placed on the June 13, 1994 agenda for consideration in order for Departments to consider the internship program for the coming year. Resp fu y submitted, osser JamY?naqrer Cit, ? JDP:ff 19 0 t e 1994 - 1995 • AGREEMENT FOR PARTICIPATION IN URBAN CORPS PROGRAM BETWEEN CITY OF MINNEAPOLIS AND CITY OF RICHFIELD THIS AGREEMENT is entered into this 13th day of June 19 94 by and between the City of Minneapolis (herein called "Urban Corps") and the City of Richfield (herein called "Agency"). .WHEREAS, the above named Agency, a public organization or private non-profit tax-exempt organization, desires to participate in the Twin City Area Urban Corps and in consideration for the assignment of Urban Corps student interns to the Agency, we do hereby agree to the following terms and conditions: 1. The Urban Corps shall have the right to approve or reject requests for interns submitted by this Agency upon forms provided for that purpose by the Urban Corps. 2. The Agency will accept a student as an intern by completing and signing the Assignment section of the student's Urban Corps application form. 3. The Agency shall utilize such students as may be assigned to it in ac- cordance with the specifications set forth in its written request to the Urban Corps, and shall immediately notify the Urban Corps of any change in nature of assignment, duties, supervisor or work location. • 4. The Agency shall provide such students as may be assigned to it with a safe place to work and with responsible supervision. 5. The Urban Corps shall have the right to inspect the work being performed by such students as may be assigned to the Agency, and shall have the right to interview such students and their supervisors. 6. The Urban Corps shall have the right to require such students as may be assigned to the Agency to attend such general or special meetings, or to appear at the Urban Corps office, individually or as a group, as shall be necessary for the proper functions of the program. 7. In accordance with the requirements of Federal and State law, work performed by such students as may be assigned to the Agency shall: a. Be in the public interest; b. Not result in the displacement of employed workers or impair existing contracts for services, or fill positions that are vacant because of a labor dispute: c. Not involve the construction, operation or maintenance of so much of any facility as is used, or is to be used, for sectarian instruction or as a place of religious worship; d. Not involve any partisan or nonpartisan political activity or be for the Office of Education. A ,?WA-3 8. The Agency shall require such students as may be assigned to it to submit time reports and follow such other procedures as may be established by the • Urban Corps. 9. The Urban Corps shall have the right to remove any student assigned to the Agency from said assignment and from the Agency at any time for any reason without prior notice, and the Urban Corps shall not be obligated to replace said student. 10. The Agency shall have the right to remove any student assigned to said Agency at any time with prior notice given to the student and the Urban Corps. 11. The Agency warrants. that it is in compliance with the provisions of the Civil Rights Act of 1964 (P.L. 88-352, 78 Stat. 252), Minnesota Statutes, Chapter 363 and Section 181.59, the Americans with Disabilities Act of 1990 (P.L. 101-336) and Minneapolis Code of Ordinance, Chapter 139 and 141. 12. The Agency shall indemnify, protect and hold harmless the Urban Corps from all claims, causes or actions which may result from the assignments of students to the Agency or because of the acts or omissions of the students. 13. The Agency will be responsible for compensating to a work-study student any monies earned before or after the student's specified work-study award dates and/or monies earned over and above the dollar amount specified in the student's work-study award. 14. The Agency shall obtain at its own expense Worker's Compensation insurance • (or shall be self-insured under State Law) for such students as may be assigned to it under this Agreement. For the purposes of the Agreement the Agency shall be deemed the student's employer and. that no employment relationship exists between the student and Urban Corps, and, further, that no employment relationship exists between the Agency and Urban Corps. 15. The Agency shall pay to the Urban Corps 46.5% or other percentage figure, as agreed upon by identifying the percentage figure on the student's Urban Corps application form, of the gross compensation earned by such students assigned and accepted by the Agency under a Federal or State program. The Urban Corps will bill the Agency, in accordance with bi-weekly payroll periods, for its proper share of the compensation of such students as may have been assigned. to the Agency and performed work during said period. At the election of the Agency, hourly compensation for students will be set at $5.75, $6.50, $6.75, $7.50 or $8.50 per hour, which will be specified in the Assignment Form which the Student intern's Agency supervisor must sign before commencement of the internship; other agreed upon hourly compensation rates not to be below the specified rates; or other rates for Urban Corps student interns as estab- lished by the City of Minneapolis through a salary ordinance replacing current minimum rates. 16. At the election of the Agency, the Urban Corps shall place students to intern under a Stipend program. This option will be specified in the Assignment . Form which the intern's Agency supervisor must sign before commencement of the internship. The Stipend rate which the Agency shall pay the Urban Corps is $30.00 per week for each week the student works. • 17. At the election of the Agency, the Urban Corps shall place student interns for whom the Agency will pay the intern's total compensation plus an additional twenty-one and one half percent (21.5%) for administrative costs. This option will be specified in the Assignment Form which the student intern's Agency supervisor must sign before commencement of the internship. Agency rates for students will be set at rates of $6.99, $7.90, $8.21, $9.11 or $10.33 per hour; other agreed upon hourly compensation rates not to be below the specified rates; or other rates for Urban Corps student interns as established by the City of Minneapolis through a salary ordinance replacing current minimum rates. 18. Performance under this contract shall commence on July 1, 1994 and terminate on June 30, 1995 unless amended in writing as mutually agreed upon by both the Agency and the Urban Corps; however, either party may terminate upon sixty (60) days written notice. Based upon the statements and affirmations made by the Agency through the above document, the Urban Corps hereby agrees to the assignment of students to said Agency, in accordance with said document and the applicable laws and regulations. CITY OF MINNEAPOLIS AGENCY By City of Richfield Mayor Agency Name ATTEST: • City Clerk COUNTERSIGNED: City Finance Officer Approved as to Legality: Minneapolis Assistant City Attorney Address 6700 Portland Avenue South Richfield MN 55423 City State Zip Code By Title By Title ATTEST: to 31Q-5 • STATE OF ) )SS COUNTY OF ) ACKNOWLEDGMENT OF SIGNATURES On this day of 19 before me appeared and to me personally known, who being by me duly sworn did say that they are respectively the and of the agency/institution described in and who executed the foregoing instrument; that said instrument was executed in behalf of said agency/institution by authority of its Board of Directors; and said _ • and acknowledge said instrument to be the free act and deed of said agency/institution. Notary Public 0 TWIN CITY AREA XN 6 199 URBAN CORPS 111 City Hall, 350 South 5th Street, Minneapolis, MN 55415-1314 (612) 673-3027 M E M O R A N D U M DATE: June, 1994 TO: Program Directors FROM: Fran Hormel, Coordinator RE: 1994 - 95 Contracts for Participation in the Urban Corps Program Enclosed are two copies of the Agreement regarding joint participation of your agency and the Urban Corps in the internship program. Please obtain authorized signatures on both copies of the 1994. After processing by our office, one original contract copy will be returned to you. Several changes have been made for the new contract period. We have added some pay rate choices, lowered your cost for some work- study students, eliminated graduate/undergraduate status as the determinant for pay rates for new interns, and added the Americans with Disabilities Act in Item *11. New Pay Rates: As you will notice from the enclosed pay schedule, we've added three hourly pay rates for student interns to the current pay schedule. The added rates are $6.50, $7.50 and $8.50. The $8.50 rate is only for law students working in a legal capacity. Generally, the other two new rates will be available only for newly hired work-study students from the University of Minnesota, Metropolitan State University and Minnesota School of Business; and to new student interns whose hourly pay is completely covered by the internship site/employing department or agency. The new rates are only available for students hired after April 29, 1994. Current interns and most other new work-study students will stay at the current pay levels. 0 Twin City Area Urban Corps - a creative experience in service learning An equal opportunity, affirmative action employer Iq , / Lowered Cost: Due to a change in Federal regulations, your hourly cost for work-study students from most schools will be lower starting in July, because your matching share has been changed from 51.5% to 46.5%. Always check the student's application/assignment form for the box in the lower right hand corner, where it tells you your cost and the number of hours the student may work. Status: We've deleted the undergraduate/graduate designations to determine.pay rates, except for the law student rate, so that you can choose which Urban Corps pay rate you want us to pay your intern, unless a school prohibits it for their work-study students. Again, this only applies to students who started their internships after April 29, 1994. Please give me a call if you have questions about a particular change or want more details. I can be reached at 673-3027. Thanks. 0 enc. ,?P- S • URBAN CORPS PAYMENT SCHEDULE (612)673-3027 WORK-STUDY Work-Study funds are awarded to each student by his/her college or university. The administrator from each school determines how much money the student can earn and how much of the hourly cost that the school will pay. When a referral is made, the student's Urban Corps application form will contain specific information about your cost per hour, the number of hours the student may work, etc., in the box on the far right at the bottom of the page. Your cost will range from 46.5`•K to 71.5%. • STIPEND PERCENTAGE RATE: YOUR COST PER HOUR AT INTERN RATE OF: $5.75 $6.50 $6.75 $7.50 $8.50 46.5 2.67 3.02 3.14 3.49 3.95 51.5 2.96 3.35 3.48 3.86 4.38 1 61.5 3.54 4.00 4.15 4.61 5.23 63.5 3.65 4.13 4.29 - - 71.5 4.11 4.65 4.83 5.36 1 - - Interns not eligible for work-study usually receive the stipend. The number of hours the student will intern is determined by the site supervisor and the intern. Urban Corps recommends at least 10 hours per week. YOUR COST STUDENT RECEIVES $30/WEEK $20/WEEK HOURLY PAY RATE When an intern is not eligible for work-study, but the agency or department wants to pay the student an hourly rate, we charge you for the student's hourly rate plus the employer share of F.I.C.A., Medicare and the surcharge. INTERN RATE $5.75 $6.50 $6.75 $7.50 $8.50 YOUR COST $6.99 $7.90 $8.21 $9.11 $10.33 0 6/2/94 17-? 0 CITY OF RICHFIELD, MINNESOTA Council Letter No. 158 Agenda June 13, 1994 Issue Statement: Meeting with the Richfield Human Rights Commission. Background: The Special City Council meeting with the Human Rights Commission is the first of a series of meetings between the City's Boards and Commissions and the City Council. The purpose of this special meeting is to provide an informal opportunity for commission members to inform the City Council of current projects and future activities. It also provides a forum for an open dialog between the City Council and the Commission. Recommended Motion: There is no action recommended. Discussion/Decision Mode: This special meeting has been scheduled for June 13, 1994 and is the first of a series of meetings. Respectfull,y submitted, osser James 7ager City M JDP:cak Copy: Human Rights Commission Chair 40