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2-18-92 agendaCITY OF RICHFIELD TUESDAY, FEBRUARY 18, 1992 SPECIAL CITY COUNCIL STUDY SESSION 6:00 P.M. COUNCIL CHAMBERS AGENDA CALL TO ORDER I. DISCUSSION REGARDING REDISTRICTING OPTIONS FOR THE CITY OF RICHFIELD'S WARDS AND PRECINCTS STUDY SESSION LETTER NO. 14 ADJOURNMENT CITY OF RICHFIELD, MINNESOTA Study Session Letter No.14 Agenda February 18, 1992 Issue Statement: Discussion of redistricting options for the City of Richfield's wards and precincts. Background: The City was notified on Friday, January 31, 1992 that the court has adopted a legislative redistricting plan. Therefore, the 60 day timeframe to accomplish local redistricting has now begun. The City's plan must, therefore, be adopted by March 30, 1992. Attached is a summary of the statutes and laws that govern the City's redistricting actions. Richfield's specific task with respect to local redistricting is to equalize the population contained within the City's three wards. While this does not mean that each ward must have exactly the same population, .the U.S. Supreme Court in White v. Register indicated that differences larger than 9.9~ would clearly suggest a possible equal protection deprivation. Under the present ward configuration, the deviation between the largest and smallest (Wards one and two) is 10.48$ (expressed as a percent of the average or ideal district). A minor boundary adjustment could balance the wards well within the 9.9$ benchmark. At the October 7, 1991 City Council Study Session, the status of redistricting and the City's responsibilities were reviewed. It was the consensus of the Council that staff prepare several ward district boundary adjustment scenarios which would accomplish the necessary population balance. The Council provided staff with general guidance indicating preference to the modification occurring in the northwest portion of Ward 2. Now that the courts have adopted a legislative redistricting plan, the City must proceed to take action on local redistricting. Several sample ward modifications are attached for Council consideration and discussion. Of course, these samples are not meant to limit the Council's options or to preclude other suggested modifications. Recommended Motion: Discuss the redistricting options for the City of Richfield's wards and precincts. Basis for Recommendation: 1. The City is required by statute to adopt a redistricting plan by March 30, 1992. 2. City Council consideration of First Reading of the ordinance to adopt a redistricting plan is scheduled for the February 24, 1992 City Council Meeting. The Public Hearing and Second Reading of the ordinance is scheduled for the March 23, 1992 City Council Meeting. Alternative Recommendation: The City Council could decide to make no changes and risk that an eligible voter may apply to the district court for a writ of mandamus requiring the redistricting of wards. Discussion/Decision Mode: The Special City Council Study Session of February 18, 1992 was scheduled for the purpose of reviewing the City Council's redistricting responsibilities and to discuss the options for redistricting. Respect lly submitted, Jame Prosser City anager JDP:cak Attachments SUMMARY OF STATUTES AND LAWS REGARDING REDISTRICTING PROVISIONS FOR WARDS Wards must be redistricted within 60 days after the legislative plan has been adopted. (204B.135) Each person's vote must be given equal weight in the election of public representatives. Accordingly, each district formed to elect members to the U.S. House of Representatives, both houses of the state legislature,. the county boards and other local election districts must be of essentially equal population. (U.S. Constitutional Amend. XIV) Within two years after each United States Census, the City Council shall by ordinance establish compact and contiguous Ward districts to be apportioned by population as nearly equal as practicable. (City Charter 2.03) After certification of the census, the city council must either confirm that the existing ward boundaries meet the equal population criteria or redraw the ward boundaries to conform to the equal population criteria. (205.84) Each ward must be comprised of at least one precinct. (204B.14) A change in ward boundaries does not disqualify a council member from serving the balance of the term to which the member was elected. (205.84) If the city .council does not either confirm or redraw the ward boundaries within the period specified in section 204B.135, no compensation may be paid to the mayor or members of the council. (205.84) ESTABLISHING PRECINCT BOUNDARIES Precinct. boundaries must be established within 60 days after the legislative plan has been adopted. (204B.14 subd. 3) No precinct may contain more than one state legislative or county commissioner district. (204B.14 subd. 3, 375.025) Precinct boundaries should follow visible, clearly recognizable physical features. (204.14 subd. 6) Visible features include a street, road, parkway, river, stream, shoreline, drainage ditch, railway right of way, or any other feature clearly visible from the ground. (204.14 subd. 6) The use of visible physical features and the prohibition on precincts containing more than one legislative or county commissioner district applies to all municipalities notwithstanding any other law or charter provision. (204B.14 subd. 7) USE OF CENSUS BLOCKS IN ESTABLISHING PRECINCT BOUNDARIES There are several advantages in using census blocks as the basis of establishing precincts. 1. Census blocks are defined by visible physical features. Therefore, using census blocks satisfies the requirement that precincts be .drawn along recognizable features. 2. The state legislative plan was established using census blocks as-the base for district boundaries. To insure that a precinct does not contain more than one legislative district, it will be necessary in some cases to use block boundaries as the precinct boundary. 3. Census blocks are the smallest population unit available for redistricting. If census blocks are split by precinct boundaries, creating election districts that are of essentially equal population will be a matter of guesswork. 4. The statewide voter registration system will likely use census blocks as the basic geographic unit for reassignment of voters at the conclusion of all redistricting activities. The use of precincts that are combinations of census blocks will greatly simplify the process of assigning voters to the correct election districts. Until the correct election district identification for each precinct has been completed, accurate polling place rosters cannot be produced. 5. The use of census blocks in creating precincts will also facilitate searches for individuals and polling place locations by address. It will also be useful in incorporating ZIP+4 and carrier route information into the voter registration database. POLLING PLACES Each precinct must have a polling place that is accessible to elderly and disabled individuals. Polling location must meet standards specified in state building code. (204B.16) The governing body may establish a polling place in any city or in a school district located in the seven-county metropolitan area either in the precinct or within 3,000 feet of the precinct boundaries. (204B.16 subd. 1) All cities, counties, school districts, and state agencies shall make their .facilities available for use as polling locations. The charge for using the location can be no higher than the lowest charged to any public or private group. The polling location offered is subject to the approval of the local election official. (204B.16 subd. 6,7) NOTIFICATION The municipal clerk or county auditor shall notify each affected registered voter of the changes in election precinct boundaries at least 14 days prior to the first election in which the new precincts are used. (204B.14 subd.. 4) Mailing labels and post cards can be produced from the statewide voter registration system. The cost is determined on a per voter basis. There is a minimum charge for all orders. A posted notification of all precinct changes must be in the office of the municipal clerk or county auditor for at least 60 days prior to the effective date of the change. (204B.14 subd. 4) Each municipal clerk-must prepare maps showing the correct boundaries of each election precinct in the municipality. The maps will be deposited 30 days before the state primary with .the county auditor, secretary of state, and state planning director. A copy of the maps shall also be available for public inspection in the office of the municipal clerk. The county auditor shall publish either a description or a map illustrating the new congressional, legislative, and county commissioner district boundaries in the county in one or more qualified newspapers. The publication must occur no later than June 23, (14 days prior to the first day. of the filing period). (204B.14 subd. 4) TRANSITION SCHEDULE The existing statewide voter registration database will be used to produce polling place rosters for the following elections in 1992. * Presidential Primary (April 7) * School Board Elections (May 19). In June 1992, the statewide voter registration system will be updated to reflect the new precinct and district assignments for each voter. It is anticipated that the 'conversion will be completed by the end of the month. This schedule will enable accurate voter lists in the new precincts by the start of the filing period. on July 7. No municipality or school district may conduct a special election during the period beginning on May 6 and ending on September 14. (204B.135, subd. 4) Polling place rosters reflecting the new precincts will be produced for the September 15 state primary. REDISTRICTING COSTS A county may pay the cost of redistricting to be incurred in 1992 from taxes levied in 1991. The levy may not exceed $1.00 per capita. The county must distribute 25 cents of that. amount times the population of the city to all cities within the county with a population of 30,000 or greater. (Laws of 1991, Chapter 291) sz:~~ ' ~~Y ~,:.:.. ~ ~ •oNai . 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H a/ ~ ~ _O O C ~ m Q 1 i ~y ~ ~ W o a j N mm ZdN = L N OVm m Z 1W Q ~ c~ OVo J C W ~_ m C N CCC ~ U m ~=m W W f z a J ° i 3 0 m ~ o m C ~ ~~ w O m o v ~i ~. C 0 _~ ~a aQ a7 Q U t C s; REDISTRICTING STUDY SESSION FEBRUARY 18, 1992 LIST OF EXHIBITS EXHIBIT A - Previous Legislative Boundaries EXHIBIT B - New Legislative Boundaries EXHIBIT C - Existing Wards and Population EXHIBIT D - Alternate Plan Population Comparisons EXHIBIT E - Alternate 1 EXHIBIT F - Alternate 2 EXHIBIT G - Alternate 3 EXHIBIT H - Alternate 4 EXHIBIT I - Alternate 5 _ ~ /~ i : : e ~ aL : . C~ ZZ rsrrvu ~0 , ~ Ir,. 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