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3-2-92 agendaCITY OF RICHFIELD CITY COUNCIL STUDY SESSION MONDAY, MARCH 2, 1992 6:00 P.M. CALL TO ORDER I. 6:00-6:30 P.M. DISCUSSION OF RICHFIELD ADVISORY BOARD OF HEALTH 1991 ANNUAL REPORT STUDY SESSION LETTER N0. 15 II. 6:30-7:00 P.M. DISCUSSION OF PROPOSED 1993/97 CAPITAL IMPROVEMENT PROGRAM STUDY SESSION LETTER NO. 16 III. 7:00-7:15 P.M. DISCUSSION OF ACQUISITION OF 6501 15TH AVENUE STUDY SESSION LETTER N0. 17 IV. 7:15-8:00 P.M. DISCUSSION OF POLICY AND STRATEGY RECOMMENDATIONS FOR AIRPORT RELATED ISSUES STUDY SESSION LETTER NO. 18 V. 8:00-8:15 P.M. DISCUSSION OF FOLLOW-UP TEAM BUILDING, GOAL SETTING EXERCISES WITH JIM LYNN AND ASSOCIATES STUDY SESSION LETTER NO. 19 8:15 P.M. ADJOURNMENT CITY OF RICHFIELD, MINNESOTA Stu:dy``Se-scion` Letter No. 19 Agenda March- .,~ 7- 199 2 Issue Statement: Consideration to conduct a follow-up team building, goal setting exercise with Jim Lynn and Associates. Background• Last year,•the City Council conducted a team building, goal setting exercise. The session was facilitated by Jim Lynn. At that time, the Council stated a desire to consider holding annual sessions for the purpose of updating goals and identifying work process issues. The Mayor and City Manager met with Jim Lynn to develop a proposal for such a session. The proposal is attached. Recommended Motion: The Council should decide whether or not it would be beneficial to conduct a follow-up team building, goal setting exercise. If a decision is made to conduct the exercise, then a date should be selected. Basis-for Recommendation:. 1. In the past, the Council has determined team building, goal setting exercises to be beneficial for City and City Council performance. Alternative Recommendation: 1. The City Council may decide not to participate in a team building, goal setting exercise. 2. The Council may decide to select another facilitator for team building and goal setting. 3. The Council may decide to undertake a goal setting update with City Manager. Discussion/Decision Mode: This matter will be presented at the Study Session of March 2. Respectfully submitted, Jame Prosser City nager JDP:ds LYNN & ASSOCIATES 27 February 1992 Mr. James D. Prosser City Manager City of Richfield 6700 Portland Avenue Richfield, MN 55423 r SUBJECT: PROPOSAL FOR SERVICES -1992 TEAM BUILDING Dear Mr. Prosser: NEED STATEMENT It has been a year since the City Council had its Team Building Program. A number of changes have occurred since that session and strategic goals need to be reviewed and discussed. Lynn & Associates proposes to once again assist the City Council by conducting afollow-up Team Building Session. GOALS AND OBJECTIVES The general goal of this effort is to help the Council review both the accomplishments and goals of the past year. An additional goal would involve strengthening the Council's Team Functioning Skills. Specific objectives. of this effort include: •Review the Council's interpersonal style strengths and weaknesses to strengthen team functioning. •Conduct Sensing Interviews with Staff and Council Members to ensure that issues and concerns are being raised and heard, if appropriate. •Facilitate a special Quality/Customer Satisfaction Sensitivity Session with special emphasis on how quality relates to city Governance. 5435 VVedgewood Drive / Shorewood, /vtinnesota 55331 / (612) 474-2193 •Strive to obtain concurrence on the status of the Council's accomplishments and strategic goals that were developed last year. METHOD OF IMPLEMENTATION Dr. James Lynn will personally perform the services in this proposal. The following steps are planned in delivering this effort. 1. A two hour Sensing Group with the City Staff (Department Heads - without the City Manager) will be facilitated to listen to their concerns and identify issues/concerns from their perspective. 2. Individual hour long sessions will be held with the Council Members, including the Mayor and City Manager to accomplish the following: •Review last year's Summary Notes and each person's Social Style - Strengths/Weaknesses -How is it working? • Distribute pre-reading materials on quality. •Provide a unique opportunity to give other Council Members/Staff feedback through the consulting process (identify 'hidden' issues). 3. Develop final agenda for the Team Building Session at a follow-up meeting with the Mayor and City Manager. Appendix A contains a draft agenda -for discussion purposes only. 4. Facilitate the day and a half session - probably a Thursday evening, all day Friday schedule (March 26 and 27 or April 2 and 3). TIMELINE AND FEES This proposal can begin on 9 March and the Team Building Session could be held either March 26/27 or Apri12/3 at the Lafayette Country Club. Consulting. fees-.are based on $1,200.00 per diems ($150.00/hour). The estimated total time for this effort is three days or $3,600.00, plus direct expenses such as meals/materials/equipment rental associated with the meeting. RESPECTFULLY SUB ITTED, .~ ~ s. JAMES'J. L N,. Ed,D. ~--- ~..-- ' a JJL:a ACCEPTED BY, JAMES D. PROSSER 2 CITY OF RICHFIELD Draft Team Building Agenda Lafayette Country Club - Lake Minnetonka (Dates: Either March 26th and 27th or April 2nd and 3rd) Thursday evening: 5:30 pm - 9:30 pm 5:30 - 6:30 pm Social Style/Networking Hour r 6:30 - 7:45 pm Dinner 8:00 - 9:30 pm Social Style -Team Building Review/ ` Advanced Concepts On Working Together Friday: 8:00 am - 5:00 pm 8:00 - 8:30 am Breakfast/Networking 8:30 - 9:45 am Quality Orientation 9:45 -10:00 am Break 10:00 -12:00 pm Review Accomplishments/Strategic Goals 12:00 - 1:00 pm Lunch 1:00 - 2:45 pm Discussion Of New Issues (to be determined) 2:45 - 3:00 pm Break 3:00 - 5:00 pm Situational Analysis • Action Planning • Resolution Statements 1 moves to amend H. F. No. 19.81, as 2 follows: 3 Delete everything after the enacting clause and insert: 4 "Section 1. Minnesota Statutes 1991_ Supplement, section 5 473.616, subdivision 1, is amended to read: 6 Subdivision 1. [WOLD-CHAMBERLAIN PLAN.j (a) By January 1, 7 1992, the commission shall adopt a-long-term comprehensive plan 8 for the international airport at its existing location. The 9 plan must describe: 10 (1) aviation demand and air transportation needs; 11 (2) airport capacity limits and potential; 12 (3) facilities requirements; 13 (4) a plan for physical development, including financial 14 estimates and a tentative development schedule; 15 (5) airport operational characteristics; 16 (6) compatibility with metropolitan and local physical 17 facility systems; 18 (7) environmental effects; 19 (8) safety; and 20 (9) the effect on the neighboring communities. 21 -The plan must satisfy the air transportation needs for a 22 prospective 20-year period. At the same time, the commission . 23 shall adopt a concept plan for the airport, including an 24 estimate of facilities requirements, to satisfy the air 1 City of Richfield, Minnesota Study Session Letter No.~g Agenda, March 2, 1992 Issue Statement: Policy and strategy recommendations for airport related issues. Background• Recent developments regarding the airport .include the following: • New Ford Town/Rich Acres Acquisition At a meeting held on February 18, the Metropolitan Airports Commission (MAC) reviewed the report prepared by the City, in cooperation with ,the MAC, regarding the feasibility for acquisition of the New Ford Town and Rich Acres neighborhoods. The commissioners voted to authorize MAC staff to seek $47.5 million from the FAA for the acquisition of the two neighborhoods. A public information meeting was held on February 26 at Assumption Catholic Church for Richfield residents to discuss the proposed buyout of New Ford Town and Rich Acres. The meeting was conducted by a committee comprised of New Ford Town and Rich Acres residents. The purpose of the committee. is _ to assist the City in their efforts to understand and communicate issues regarding the New .Ford Town and Rich Acres buyout proposal. The .committee will serve as an information source for residents in the two neighborhoods and a liaison between the residents and the City. The committee members include: Mike Hutchinson, Paul Kenady, Rev. John Easterwood, George Szafranski, Cheryl Weiberg, Mike Gallagher,-Terri Erickson and William Smith. At the meeting, the following items were addressed: • Introduction of New Ford Town and Rich Acres Neighbors Committee-and their purpose. • Update the public on efforts to accomplish a buyout of Richfield's New Ford Town and Rich Acres neighborhoods. • Provide preliminary information on how an acquisition relocation process works. • Discuss neighborhood involvement in the process. The committee and staff responded to a number of questions and concerns raised by the audience. About 100 residents (most were from New Ford Town and Rich Acres) attended the meeting. Residents will be scheduling a meeting with key legislative officials. The purpose of the meeting will be to communicate the need for project funding. City staff will facilitate this meeting. • Legislative Update Representative Edwina Garcia and Senator Phil Riveness introduced companion bills to the Minnesota House and Senate that will prevent the MAC from extending runway 4-22 at MSP airport until January 1, 1996 or until the dual-track process is completed -- whichever comes first. The bill was scheduled for a hearing before the House Local Government and Metropolitan Affairs Committee on February 27 but the committee deferred it to March 5. The bill is scheduled for a hearing before the Senate Metropolitan Affairs Committee on March 5. Attached is a copy of the House bill for reference. Representative Garcia and Senator Riveness introduced companion noise mitigation bills in the House and Senate that will require 50~ of capital improvement project funds at MSP airport be allocated for off-site noise mitigation projects. This funding will be a supplement to FAA Part 150 monies. The bill is scheduled for a hearing before the-House Local Government and Metropolitan Affairs Committee on March 5. Attached is a copy of the noise mitigation bill for reference. Senator Riveness will introduce a bill sometime during the 1992 Legislative session calling for a moratorium on planning for either expanding MSP or. building a new airport until the need for either one can firmly be established. Riveness has suggested that an independent and neutral group (other than the MAC and Met Council) conduct an objective study of airport needs in this region. • FAA Part 150 Program The City has developed a general mitigation strategy for implementation of the Part 150 Program in Richfield. A copy of of a report describing the strategy is attached. Recommended Motion: With this background information, the following recommendations are provided to address these issues: • New Ford Town/Rich Acres Acquisition Staff will continue to keep the Council informed on the progress of the proposed acquisition of the New Ford Town and Rich Acres neighborhoods. • Legislative Update Staff will continue to provide the Council summaries of legislation introduced during the 1992 Legislative session that will have a direct impact upon MSP airport. • FAA Part 150 Program Staff will continue to keep the Council informed of the FAA Part 150 Program. Alternative Recommendation: A variety of alternative recommendations-may be discussed at the March 2, 1992 Study Session. Discussion/Decision Mode: These matters will be discussed at the March 2, 1992 Study Session. Respectfully submitted, Ja Ci JDP:kb Attachments Prosser 1 A bill for an act 2 relating to metropolitan government; requiring the. 3 ~ metropolitan airports commission to budget for noise 4 mitigation; setting property acquisition conditions; 5 amending Minnesota 5tatukes 199.0, section 473.661, 6 subdivision 1, and by adding a subdivision. 7 HE TT ENACTED SY THE LEGISLATURE OF THE STATE OF MINNESOTA: 8 Section 1. Minnesota Statutes 1990, section 473.661, 9 subdivision I, is amended to read: 10 subdivision 1. The eer~tnsssrener commissioners shall, on or 11 before the Eirst day of July of each year, prepare s detailed 12 budget of the needs of the corporation for the next fiscal year, 13 specifying separately in said budget the amounts to be expended 14 for acquisition of property, construction, payments on bonded 15 indebtedness, if any, operation, noise mitigation, and 16 maintenance, respectively, subject only ko such changes as the 17 commissioners may from time to time approve. 18 Sec. 2. Minnesota Statutes 1990, section 473.661, is 1$ amended by adding~a subdivision to read: 20 Subd. 4. (NOISE MITIGATION.] Fifty percent of the approved 21. annual budget for capital improvements at the Minneapol_i_s-St. 22 Paul International Airport must be dedicated to siapplQmPnt the 23 implementation of corrective land use management measures 24 approved by the Federal Aviation Administration as part of the 25 commission's Federal Aviation Regulations,_part 150 noise 26 compatibila.ty program, including guarantee purchase or sound 1 02/27/92 (REVISOR ) HMW/MC 92-4?39 1 prooFing of residences, .sound pro-. °~ of schools and other 2 public-buildings, and acquisition of proppr.ty develo ~d in 3 incom atible uses. Exce t for residential ro ert ac wired b 4 the commission that is soundproofed and returned to residential 5 use under the urchase guarantee rogzam, anY property purchased 6 or otherwise acquired under the noise compatibility program must 7 be adjacent or contiguous to Minneapolis~-St. Paul. International $ Airport property. Property_adjacenk Qr contiguous to a street, 9 aile , ar other tharou hfare that is adjacent or Conti uous to 10 air art ro ert shall be considered adjacent or Conti uous to lI ai_ai_ rport property. The commission may only purchase or otherwise 12 acquire any specific property as part of the Commission's noise 13 mitigation program if the city in which the,property.lfes gives 14 prio_r_consent_to-that purchase or acquisition. The commission's 15 capital improvement projects, program, and plan must reflect the 16 re uirements of this section. ~,s art of the commission's 17 re ort to the Ie islature under section 473.b21 subdivision la, 18 the commission must provide a description.and~the,.,status of each 19 noise mitigation project implemented under this section. 2Q Sec. 3. [APPLICATIQN.J 21 this act applies in the counties of Anoka, Carver, Dakota, 22 Henne in, Ramse Scott, and Washin ton. (UPDATE General Richfield's generalized mitigation strategy consists ofusing atwo-thirds, one third split. Each year two thirds of the funds available will be spent sound proofing those homes either within the Ldn 70 contour or closest to it as measured from the closest runway centerline. The remaining one third will be spent on sound proofing homes closest to the Ldn 65 contour as measured by proximity to the nearest runway centerline. Because of the limited availability of funds and the high number of single family homes exposed to noise initial priority will be given to single family owner occupied homes. ' Applying this method will allow some relief to residents of each level of noise exposure, thus increasing a feeling of resolution. Priorities will still be based on proximity to the runway centerline. 1992 Priorities The following table identifies the blocks recommended for sound proofing in 1992. The total amount of homes recommended probably exceeds the amount of funds potentially available, however, the excess represents a contingency allowing for those who may choose not to sound proof. Priority Block location Number of Number homes 1 Bloomington Ave., 62nd St. , 21 15th Ave.,E.63rd St. 1 18th Ave, 63rd St. Cedar Ave., 6 64th St. 1 74th St., 18th Ave, Cedar Ave., 4 75th St. 1 73rd St., 18th Ave., Cedar Ave., 10 74th St. 1 75th St., 17th Ave., 76th 16 St.,18th Ave., . 2 74th St., 18th Ave., 17th Ave., 19 75th St. 2 75th St., 16th Ave., 76th St., 18 17th Ave., The attached map also illustrates Richfield's sound insulation priorities for both 1992 . There are no current plans for sound proofing homes in New Ford Town or Rich Acres. However, should the recent efforts aimed at buyout of boW neighborhoods fail to produce results by spring of 1993 Richfield fully intends to include hotnes with each tleighbor6ood as top priority for Part 150 sound proofing. tll ~ ~ ~ o u ~ -~ ~ ~ ~ ~ ~ o c o ~ ~ ~~~ 0 02/26/92 15:.56 [RESDEPT ] JB DD348 1 transportation needs for an additional ten-year period. The 2 plans must be consistent with the development guide of the 3 council. The plans must be updated at least every five years. 4 The plans must be .amended as necessary to reflect changes in 5 trends and conditions, facilities requirements, and development 6 plans and schedules. The plans are subject to sections 473.165 7 and 473.611. 8 (b) Except as provided in paragraph (c) of this 9 subdivision, until January 1, 1996, or until the commission has 10 completed the activities required by subdivision 3 and section 11 473.618, whichever occurs first,. the commission may construct a 12 new runway or a new, substantially expanded, or relocated 13 terminal facility if the commission determines that construction. I4 of the runway or facility is necessary and prudent, considering 15 the economic, financial, environmental, and other costs and 16 benefits of the new runway or facility, the current and 17 long-term future need for major airport facilities, capacity 18 constraints, and the time required to construct airport 19 facilities. The commission shall make its determination by 20 resolution, containing findings of fact and conclusions. Before 21 making its determination,. the commission shall hold a public 22 hearing on the question. The hearing may be held separately or 23 in conjunction with any other hearing required on the project, 24 as the commission deems appropriate.. The commission may plan, 25 prepare designs and specifications, and conduct an environmental 26 review of a facility. before the public hearing. 27 (c) Until January 1, 1996, or until the commission has 28 completed the. activities required by subdivision 3 and section 29 473.618, whichever occurs first, the commission may not extend 30 runwa 4-22 at the Minnea olis-St. Paul International Air ort. 31 -Sec. 2. [APPLICATION.] 32 This act applies in the counties of Anoka, Carver, Dakota, 33 Hennepin, Ramsey, Scott, and Washington." 34 Amend ,the title accordingly Ceo~~r,~, I ~ 5~a.~rp©~~, 31aj~~. A~~~~(,.me~~ i3;u ~ ~~,~,.~ ~-~ 2 c~-f~r,¢al `~ ~1 jc v t3~U -~ noih~ m'~~Y{px'B71 l~tifctdt; n~itl ~'- ~ norm City of Richfield, Minnesota Study Session Letter No. ~~ Agenda March 2, 1992 Issue Statement• Discussion of acquisition of 6501 15th. Avenue. Background: The HRA has utilized the Voluntary Acquisition Program to acquire substandard residential .properties for redevelopment since 1980. The Vo-Tech has developed these sites with new housing units for moderate income families. New HUD rules require that the City purchase the property and subsequently transfer it to the HRA to re-sell at the appropriate time. The City would use federal CDBG YR XVII funds reserved in the HRA's New Home budget for this acquisition. City revenues would not be expended. The 15th Avenue structure is substandard as to size and room arrangement and is located at the back of the lot. The owner, through participation in the Voluntary Acquisition Program, has indicated an interest in selling the property to the HRA. An independent appraiser valued the property at $50,000. Staff has negotiated a purchase price of $50,000 and the HRA, at their November meeting, indicated support for purchase at this price.. Upon authorization, the City would enter into a purchase agreement with the owner to acquire the property, and a purchase agreement to sell it to the HRA for $1.00. It is anticipated that the City could acquire the property between mid-March and mid-April, 1992. Sale of the property to the HRA could occur May 26, 1992 if the transitory ordinance is approved at the April 13, 1992 meeting. The HRA would be responsible for any holding or maintenance cost incurred at the property after acquisition by the City. Site clearance and construction would not begin on the site until the property is transferred to the HRA. The redevelopment of the 15th Avenue site is consistent with new housing activity occurring in the area under the Richfield Rediscovered program. Within a four block radius of the 15th Avenue. site, three new homes have been completed and one additional home is nearing construction start. The 15th Avenue site is located at the southeast corner of the intersection of 65th Street and 15th Avenue. This intersection has a history of intermittent street flooding. Storm water that collects in the intersection would not impact the proposed structure given that the parcel is elevated above the intersection. Staff had an opportunity to meet with neighbors to discuss the proposed project. The neighbors expressed no concerns about the project. Similarly, the neighbors have expressed no concern about the Richfield-Rediscovered new home activity in-the area. - They did, however, express strong concern about the intermittent flooding at the intersection of 65th Street and 15th Avenue and a continuing desire on their part for the City to do something about this flooding problem. Although the acquisition program and storm water improvement programs. are not related, a discussion of the flooding. situation is attached to this letter to provide the Council with useful background information. Recommended Motion: If the City Council concurs, it is recommended that at the March 9, 1992 Council meeting, the City Council consider the following actions: 1. ,Adopt the attached resolution which .authorizes the City Manager and Mayor to: A. Enter into a purchase agreement and take other actions necessary to acquire the property at 6501 15th Avenue from the owner, Barry Burda, for $50,000. B. Enter into a purchase agreement with the HRA and take other actions necessary to transfer the property to the HRA for $1.00 C. Schedule a public hearing for April 13, 1992 to consider the sale to the HRA and to have a second reading of the transitory ordinance to accomplish the sale. 2. Give first reading to the attached transitory ordinance. Basis of Recommendation: 1. The HRA has identified this property for a new home project and authorized staff to acquire the property. 2. The property owner is interested in selling the property through the Voluntary Acquisition Program. 3. The property qualifies for acquisition in accordance with the Voluntary Acquisition Program guidelines. 4. Funds have been budgeted for acquisition, clearance, and maintenance from federal YR XVII CDBG. The funds must be utilized for this purpose and to provide a new home for a moderate income first time buying family. 5. Staff is finalizing the preliminary work which would commit this site to a Vo-Tech construction project in 1992.. 6. A finding .has been made by the Planning Commission that acquisition and disposition of the property is in conformance with the Comprehensive Plan. 7. New HUD rules require a process in which the City acquires the property and transfers the property to the HRA. 8. The HRA would like to finalize development contracts with Vo-Tech to initiate the project during spring 1992. 9. City owned property requires the adoption of a transitory ordinance to effectuate a sale. Alternative Recommendation: 1. Staff would recommend to not purchase this property if the site development would be linked to storm sewer improvements. Staff will continue to study the need and priority of the storm sewer improvement at this site independent of the proposed purchase. 2. The City can choose not to acquire the property. However, the HRA would not be able to proceed with a Vo-Tech project in a timely manner.. No better property acquisition site has been identified for the HRA first time buyer project. Discussion/Decision Mode: This matter will be presented for discussion at the Study Session of March 2, 1992. Re~.pe~tfully submitted, J e D. Prosser C't Manager JDP:ds Attachment RESOLUTION N0. THE CITY OF RICHFIELD, MINNESOTA CALLING FOR ACQUISITION AND A PUBLIC HEARING ON THE SALE OF CERTAIN LAND WHEREAS, the City of Richfield, Minnesota (the "City") proposes to sell the real property to the HRA for $1.00 in furtherance of HRA housing programs; and WHEREAS, the City has considered the purchase of 6501 15th Avenue with CDBG funds on behalf of the Richfield HRA for $50,000. The property is further described as: Address: 6501 15th Avenue South PID #: 26-028-24-13-0115 Legal Description: Lot 24, Block 5, "Nokomis Gardens Rearrangement of Blocks 1, 2, 3, 4, and 5, "Girard Parkview Addition", Hennepin County, Minnesota; and WHEREAS, pursuant to the City Charter, Section 13.04, the City is authorized to sell its property following a public hearing for which notice was published not less than ten days before such hearing. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows:. 1. The City Manager and Mayor are authorized to take those actions necessary to purchase 6501 15th Avenue for $50,000. 2. The City shall hold a public hearing regarding the sale of the land to the HRA on Monday, April 13, 1992. 3. The City Clerk is directed to publish notice of such hearing in the official newspaper of the City and post notice of said hearing. Passed by the City Council of the City of Richfield this 9th day of March, 1992. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk Summary of Flooding Situation at the Intersection of 65th Street and 15th Avenue A. Neighbor Concerns: Neighbors, Bonnie Ackerman, 6444 15th Avenue and Cheryl Roth, _6500 15th Avenue have expressed the following concerns to the City and HRA staff: 1. Storm water accumulates to a depth of approximately two feet in the intersection and into their yards during downpours and heavy rains. 2. Cars parked on the street are subject to flooding and damage during these storms. 3. Soil erosion and weed problems have occurred to their lawns, attributed to the ponding of storm water., 4. Debris from the surrounding area is washed into their yards. 5. There is a continuous fear that water will eventually damage their homes in heavy storms. 6. Federal funds are being allocated to a New Home project, while no funds are allocated to correct the intersection flooding problem which affects their properties. B. City Response• In past years, these residents have had considerable contact with City staff: 1. The adequacy of the storm sewer design was reviewed by the independent consulting firm, OSM, retained by the City to study drainage issues. This site is one of 40 sites studied by OSM in 1988. OSM has recently recommended that more detailed analysis and observations be made in this storm water impacted area. Additional information will better clarify the severity of the problem and provide the basis for recommended courses of action. 2. .The intersection has been recognized as a location of significant storm water ponding during heavy rainfalls. This is due largely to the topography of the area. 3. The problem at the intersection of 65th Street and 15th Avenue has been evaluated along with other locations in the City which experience flooding. These areas have been prioritized in terms of the severity of the flooding problem. Areas with the most severe flooding problems were designated for improvements.. The flooding problem at the intersection of 65th Street and 15th Avenue has not been determined to be severe enough to receive priority attention. 4. While it is technically feasible to construct modifications which would reduce potential flooding, the City Council would have to determine whether such modifications are consistent with .the City Council. guidelines on storm drainage improvements. Improvement to this storm water system must consider the cost benefit of solving this or several other locations with equal or worse problems. 5. Federal CDBG funds must be used for housing programs that benefit low and moderate income persons. Acquisition and clearance for the construction of new housing is an eligible activity. CDBG funds may not be used to repair storm sewer systems. , CITY OF RICHFIELD, MINNESOTA Study Session Letter No.16 Agenda March 2, 1992 Issue Statement: Continuation of discussion regarding the proposed 1993/97 Capital Improvement Program. Background• The Capital Improvement Program (CIP) is a five year plan which consists of a comprehensive list of major improvements necessary to meet future community needs. The CIP sets forth the proposed scheduling of specific projects by year. It also provides estimated costs and justifications or descriptions of each project so that they may be evaluated in light of community needs and financial resources. This includes. the .ongoing cost of maintaining proposed projects or facilities in succeeding years. The proposed Capital Improvement Program projects are submitted to both the Community Services Commission and the Planning Commission. The Commissions review the projects and scheduling. Recommendations of both Commissions are forwarded to the City Manager who, in turn, submits the proposed Capital Improvement Program to the City Council for official action. For the first time in several years,, the Community Services Commission and the Planning Commission have submitted different recommended proposals for the 1993/97 Capital Improvement Program. Once the CIP has been submitted to the City Council, the Council may take a number.. of different actions. The Council may delete projects from the CIP or may change the scheduling and/or priority of allocation of funds. The City Council may also add projects to the Capital Improvement_Program. However, according to State Statutes, any new projects should be referred to the Planning Commission for review. The role of the .Community Services Commission is to serve in an advisory capacity to the City Council on matters concerning community services facilities, programs and finances. This includes community services related capital improvement projects. The 1993/97 Capital Improvement Program recommendations of the Planning Commission and the Community Services Commission are attached for Council review and discussion. Because there are two proposed 1993/97 Capital Improvement Program recommendations before the City Council for consideration, the Council at a future regular City Council meeting may decide upon one of the following courses of action: 1. approve and adopt the 1993/97 Capital Improvement Program as recommended by the Planning Commission; 2. approve and adopt the 1993/97 Capital Improvement Program as recommended by the Community Services Commission; or 3. approve and adopt a 1993./97 Capital Improvement Program other than one of the recommendations of the two~Commissions which the Council feels is in the best interest of the community. At a future regular City Council meeting, it would be appropriate for the City Council to adopt a Capital Improvement Program by resolution. This resolution. would not authorize the expenditure or borrowing of funds, but instead, serve as a statement of City Council policy regarding physical development in the community. Recommended Motion: Review and discuss the two proposed Capital Improvement Programs for 1993/97. Basis of Recommendation: 1. It would be appropriate for the City Council to adopt a 1993/97 Capital Improvement Program. However, prior to taking official City Council action, a discussion of the two recommendations before the Council would be helpful so that a resolution may be be prepared and scheduled for future Council consideration. 2. The community is in need of a plan for major improvements.. These improvements are included in the major categories of Recreation and Open Space Development, Right-of-Way Improvements and Public Facilities. 3. The priority and scheduling of the proposed improvements must relate to: a. The City's capacity to finance such projects. b. The impact of projects on residents' ability to pay. c. The provision of adequate time for detailed design and engineering of the projects, preparation of environmental impact statements or grant applications, or exploration of alternate methods of financing. d. The coordination needed between City departments, various units of special and general local government and public. utilities. e. The implementation of the Comprehensive Plan in an orderly fashion. f. Public involvement, public information concerning needed improvements and the ability to schedule for private improvements. 4. The Planning Commission and the Community Services Commission are both directed to recommend a long range Capital Improvement Program. 5. The Planning Commission and the Community Services Commission will be reviewing and discussing a proposed 1994/98 Capital Improvement Program shortly after Council approval and adoption of a 1993/97 Capital Improvement Program. Alternative Recommendation: 1. The City Council could postpone informal discussion of .this matter to a future date. .However, the schedule for adoption of a 1993/97 Capital Improvement Program is critical at this point. 2. The City Council could decide that no prior discussion is necessary for consideration of this matter at a regular City Council meeting. Discussion/Decision Mode: This item has been scheduled for discussion at the March 2, 1992 City Council Study Session. The Council should consider taking action to approve and adopt the 1993/97 Capital Improvement Program at a regular City Council meeting in the very near future in order to provide sufficient time for City staff, the Planning Commission and the Community Services Commission to prepare and recommend a 1994/98 Capital Improvement Program. The 1994/98 CIP will then be included in the City's 1992 revised/1993 proposed budget process. Respect y submitted, James rosser City Ma• ger JDP:ds Attachments ~."~" ~ vi s ~ ~ ~. s ~ .~ ~ ~ ~t~ u;~W <__.__..~ ea`f`~ _~ w oa ~ ` ~: N r: N N~-h- ~ .~ i ~ .~ -• T.n e~ n1 ~ s1 c~ .~ ul cn A w j nl ~ ~ I ! ~ i ~ uS tz x s . + ~ a~ !ri ~f e?S as ~ W .r N -• q e9 rn an a W • _ ,~ .. __."° --- ev vt ' n~ -P ~ t.;; c. ~ c.~ N N r r ~ i ° ~ ~ rir ~ ~J f E r ro ; .ho l ~ ~' ' ~ ~ ? I ~ ~ n ' 1 -a fD O O O O O O O O n N 4'3 A7 iR pr CD r S1 p n c7 n ~ Fs ~ B ~ ~ ~GLi~.ct 7c'x•xO'7c•O~ ~--~~ E'3 Gropq ~ ~ ', ~ ~ ,.y rt c-' ~ C O G C ! 5y O, su r• r•.• r.. fD O' ~ ~:•. ~ n =p ~ ~ ~ ~ ~ r" c* r t11 ^•+ t!1'~C V2 --~ O ~ ~ ~ t3• h . ~G E rn cD cn ~ rn O ti . O r~. f.. r. 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W ~ I `i 1 ~ ~ N i iv [v N N N tJ \: ~ I.. ~_ ' I j ~~ I _ ~ .~ I - :I ~~ , _~ i r I 7 ..• .- ~ ~~ ~ ~ W N _, I _ - . vy__ I _'._;,,, :v ~ O t~ W V tTi S ~ h W N ~ I C (~ CG ~6_ - - U A W r PJ -+ rJ t0 U7 ~.I Qt y ~A W f.i --• - O (O ~U J~W (17 L. W~. N -=0 (9 r ~I P. ' Jl .A W N -•' O f0 W J I O7 (71 R W ~ N -` ~ _ ~1 v RECYC LED FIBER 5' ~: _~ CITY OF RICHFIELD, MINNESOTA Study Session Letter No. 15 Agenda March 2, 1992 Issue Statement• Approval of the.Richfield Advisory Board of Health's 1991 Annual Report to the City Council. Background• In 1976, the State Legislature passed. the Community Health Services Act. The purpose of the act is to develop and maintain a system of community health services under local administration. Community health services are those services provided to protect and improve people's health by preventing illness, disease and disease disability. The Community Health Services Act requires an Advisory Board of Health to advise, consult with, or make recommendations to the Board of Health (City Council) on matters relating to the development, maintenance, funding and evaluation of community health services. Each year the Richfield Advisory Board of Health compiles a summary .report of their activities. This information is presented in report form to the Richfield City Council for their information and acceptance. A copy of the Board's annual report is sent to the Minnesota Department of Health after it has been accepted by the Richfield City Council. The Richfield Advisory Board of Health's 1991 Annual Report received approval from the members of the Board at their February 10, 1992 meeting. Board members requested that staff place the report on a Council Study Session agenda for formal presentation. Recommended Motion: It is recommended that the Richfield City Council accept and approve .the Richfield Advisory Board of Health's 1991 Annual Report. Basis for Recommendation: 1. By accepting and approving this report, the City will be in compliance with the section of the State's Local Public Health Act which states that an Advisory Board of Health is to "advise, consult with, and make recommendations to the community health board of matters relating to the development, maintenance, funding, and evaluation of community health services." Alternative Recommendation: 1. The Council could decide not to accept and approve the Richfield Advisory Board of Health's 1991 Annual Report. This would mean that the City of Richfield would not be in compliance with the requirements of the. State's Local Public Health Act. Discussion/Decision Mode: The 1991~Richfield Advisory Board being presented for City Council time. of Health's Annual Report is acceptance and approval at this Respectfully submitted, James Prosser City nager JDP:cak The Richfield Advisory Board of Health is pleased to submit to the Richfield City Council this report which summarizes our activities for 1991. The health care needs and issues which Richfield residents face, continue to increase in number and complexity. The Board selected the following as .its' goals for 1991-1992: - Addictions - Family Issues - Monitoring Other Issues Our major accomplishment in 1991 was the joint sponsoring. with the 3rd District Minnesota Nurses Association, of an educational workshop on domestic violence. This proved to be a worthwhile venture for those .involved in the workshop, as well as those attending. The Board was also pleased to see that a meeting of the chairs of all city commissions was held. 'This was a recommendation of our Board last year. The members of our Board are to be commended for their .dedication, time, work and energy, which they have shared with our community. Special thanks is extended to Betsy Christensen and her staff for their excellent support and help. It has been our honor and pleasure to serve the Richfield Advisory Board of Health as Chair and Vice-Chair. We are grateful for the assistance and support of the City Council, staff and citizens of Richfield. It is with pride that we submit this report of our activities during 1991 to the Richfield City Council. Respectfully submitted, ~n.fce~l2"m~r/ Carlene Ulmer, R.N. Chair Richfield Advisory Board ~ /~,r-~ Jo Romer, R. N. Vice-Chair Richfield Advisory Board C I T Y O F R I C H F I E L D A D V I S O R Y B O A R D O F H E A L T H A N N U A L R E P O R T F O R 1 9 9 1 Submitted to the Richfield City Council on March 2, 1992 Carlene Ulmer, R.N. - Chair Jo Romer, R.N - Vice-Chair Lois DeGonda Kevin Keller Mary Alice Travis, R.N. Marvis Jean Spencer Jane Myre, D:H. Doris Rubenstein Suzette Bechly Susan Rosenberg Arlene Erickson, R.N. Ruth Schrick, R.N. Jill Pearson Kelly Stokes Provider - Registered Nurse Provider - Registered Nurse Consumer Consumer Provider - Registered Nurse Consumer Provider - Dental Hygienist Consumer Consumer Consumer Provider - Registered Nurse Provider - Registered Nurse High School Student High School Student Martin J. Kirsch, Mayor and Richfield City Council Liaison Kristal Stokes, Richfield City Council Alternate Liaison Betsy Christensen, Richfield City Staff Liaison Gayle Hallin, Bloomington Public Health Liaison Robert Mood, Bloomington Inspection Liaison Kevin Keller Jean Spencer Carlene Ulmer Kelly Stokes Jill Pearson FAMTL.Y TSSLiEG TASK FORCE Arlene Erickson Ruth Schrick Lois DeGonda Suzette~Bechly Mary Alice Travis Jean Spencer Susan Rosenberg MONITORING OTHER~fiSIIE "AfiK F(ZRCE, Doris Rubenstein Jane Myre Jo Romer TRI-CITY HIV INFECTION COALITION MEMBERS. Betsy Christensen Doris Rubenstein 4th OF Jii .Y OMMITTEE Arlene Erickson Mary Alice Travis ,$ T AOR]ZIrTATOR 92 HEALTH FAIR Jane Myre January 28, 1991 March 18, 1991 April 15, 1991 May 20, 1991 June 17, 1991 September 16, 1991 October 21, 1991 November 18, 1991 April 15 ----- Gayle Hallin, Health Administrator-Bloomington Public Health Division May 20 ----- Dick Holloway, Bloomington Food and Restaurant Services September 16 - Pam Taschuk, Richfield Youth Resource Specialist Sj,]MMARy nF THF. 1 AA1 R _HEZELD_AD311SQ.RY~OARD QF HEALTFLACTTVTTTE~ * 8 Regular Meetings * 1 New Member Orientation Session * 1 Study Session with the City Council: 1990 Annual Report * 1 City Council Appearance: CHS Plan 92-95 * Co-sponsored an Educational Workshop on Domestic Violence, "Behind Closed Doors-You Can Make a Difference," with Third District Minnesota Nurses Association. Approximately 150 Attended * Article Written by the Student Liaisons for the High School Paper on Health Services available to Teens through Bloomington Public Health * Article Written on the Advisory Board of Health and Published in "Your City, Your Schools" and Richfield Sun Current. * Letter written to our State Representatives Expressing Board's Opposition to Extending Liquor Establishment Hours * Participated in Health Fair 11 * Participated in Cattail Days Participated in Joint Commission Chairs Meeting * Changed By-Laws to Reflect that: Student Liaisons would be Voting Members, Rather than Non-Voting Liaisons; and the Two' Year Term was Extended to Three Years for All Members, Effective with Appointments made in January, 1.991. * Reviewed and Approved. the Community Health Services Plan 92-95 * Reviewed the Bloomington Nursing and Inspection Contracts * Planning Spring of 92 Richfield Community Health Fair with Channel 11 * Members Participating in Richfield Community Human Services Planning Council * Members Participated in the Hennepin County Family Health Committee for the Community Health Services Plan 92-95 * Added New Members to the Board: Suzette Bechly, Susan Rosenberg, Arlene Erickson, Ruth Schrick, Joan Perlich, Jill .Pearson and Kelly Stokes * Accepted the Resignations of Joan Perlich, Lois DeGonda, and Mary Alice Travis