02-28 Regular CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
b. ,lipj7 LtOwn Regular Meeting
February 28, 2017
CALL TO ORDER
The meeting was called to order by Mayor Pro Tempore Howard at 7:00 p.m. in the Council
Chambers.
Council Members Michael Howard, Mayor Pro Ternpore; Edwina Garcia; Pat Elliott; and Maria
Present: Regan Gonzalez
Staff Present: Steven L. Devich, City Manager; Pam Dmytrenko, Assistant City Manager/HR
Manager; Mary Tietjen, City Attorney; James Topitzhofer, Recreation
Services Director; Chris Regis, Finance Manager; and Jared Voto, Executive
Aide/Analyst
OPEN FORUM
Birgit Johnson, 6332 13th Ave S, spoke regarding community park clean-up.
PLEDGE OF ALLEGIANCE
Mayor Pro Tempore Howard led the Pledge of Allegiance.
Item #1 PRESENTATION BY MAC CHAIRMAN DAN BOIVIN, COMMISSIONER KATIE
CLARK SIEBEN, AND DIRECTOR OF ENVIRONMENT CHAD LEQVE
MAC Chairman Dan Boivin introduced new Commissioner Katie Clark Sieben. Commissioner
Clark Sieben introduced herself and welcomed the Council and community to contact her and she
looked forward to working with Richfield.
Item #2 PRESENTATION OF A PROCLAMATION OF TIBET DAY ON MARCH 10, 2017
Mayor Pro Tempore Howard introduced Sonam Dhondup, President of the Tibetan American
Foundation of Minnesota, who gave a brief background of Tibet and discussed Tibet Day.
Mayor Pro Tempore Howard read the proclamation, proclaiming March 10, 2017, Tibet Day in
the city of Richfield.
Council Meeting Minutes -2- February 28,2017
APPROVAL OF MINUTES
M/Elliott, S/Garcia to approve the minutes of the: (1) Special City Council Meeting of February
14, 2017; (2) Special City Council Work Session of February 14, 2017; (3) Regular City Council
Meeting of February 14, 2017; and (4) Special City Council Closed Executive Session of February 22,
2017.
Motion carried 4-0.
Item #3 COUNCIL DISCUSSION
• Hats Off to Hometown Hits
Council Member Regan Gonzalez discussed the Tibetan New Year; congratulated and
thanked Mayor Pro Tempore Howard on his State of the City address; and highlighted the Richfield
School District being in the Star Tribune and Wall Street Journal for their graduation rate increases
and promoting healthy food consumption, respectively.
Council Member Elliott echoed Council Member Regan Gonzalez's comments on the State of
the City; mentioned the March 7 Special Election; and stated that he would look into a volunteer
committee for community park cleanup.
Council Member Garcia echoed Council Member Regan Gonzalez's comments on the State of
the City; and discussed Sunday liquor sales and thanked Senator Wiklund and Representative
Wagenius for voting against the bill.
Mayor Pro Tempore Howard thanked the Council Members for their support on the State of
the City address; mentioned the March 7 Special Election; and echoed Council Member Regan
Gonzalez's comments on the Richfield School District.
City Manager Devich discussed the March 14 Regular City Council Meeting would be
cancelled because there would not be a quorum. He stated most items could be moved to the March
28 meeting, except two items: canvass the election and citizen appointment to the Housing and
Redevelopment Authority. He proposed a special meeting on Friday, March 10 at 8 a.m.
Council Members reviewed their calendars and agreed with the date for the special meeting.
Item #4 APPROVAL OF THE AGENDA
M/Howard, S/Elliott to approve the agenda.
Motion carried 4-0.
Item #5 CONSENT CALENDAR
City Manager Devich presented the Consent Calendar.
Council Meeting Minutes -3- February 28,2017
A. Consideration of the approval of a resolution authorizing acceptance of a grant from the St.
Paul Foundation for Wood Lake Nature Center in the amount of$1,000 for use in the
completion of the Pollinator Peace Garden at Wood Lake and authorizing the Recreation
Services Director to apply the funds as intended by the donors. (S.R. No. 27)
RESOLUTION NO. 11332
RESOLUTION ACCEPTING A DONATION RECEIVED BY WOOD LAKE
NATURE CENTER FROM THE ST. PAUL FOUNDATION IN THE
AMOUNT OF $1,000 FOR FUNDING ASSISTANCE ON THE
POLLINATOR PEACE GARDEN PROJECT
This resolution appears as Resolution No. 11332.
B. Consideration of the approval of the renewal of a lease agreement between the City of
Richfield and the United States Postal Service for the use of fourteen parking spaces in the
lower parking lot of the Wood Lake Nature Center. (S.R. No. 28)
C. Consideration of the approval of a resolution authorizing the City of Richfield's application and
agreement with Hennepin County for the 2017-2020 Municipal Recycling Grant Program. (S.R.
No. 29)
RESOLUTION NO. 11333
RESOLUTION AUTHORIZING THE CITY OF RICHFIELD'S
APPLICATION AND AGREEMENT FOR THE 2017-2020 MUNICIPAL
RECYCLING GRANT PROGRAM WITH HENNEPIN COUNTY
This resolution appears as Resolution No. 11333.
D. Consideration of the approval of a resolution requesting a MnDOT State Aid Design Element
Variance for the Richfield Parkway South project. (S.R. No. 30)
RESOLUTION NO. 11334
RESOLUTION REQUESTING A VARIANCE FROM THE MINNESOTA
DEPARTMENT OF TRANSPORTATION STATE AID OPERATION
STANDARDS FOR CURVES ON RICHFIELD PARKWAY BETWEEN
67TH STREET AND 66TH STREET
This resolution appears as Resolution No. 11334.
E. Consideration of the approval of the purchase of a truck chassis from Boyer Isuzu Trucks for
$48,358 and compaction body from Macqueen Equipment for$54,706, totaling $103,064.
(S.R. No. 31)
F. Consideration of the approval of a resolution adopting City Council Rules of Procedure and
Decorum. (S.R. No. 32)
RESOLUTION NO. 11335
RESOLUTION ADOPTING RULES OF PROCEDURE AND
DECORUM FOR CITY COUNCIL MEMBERS
This resolution appears as Resolution No. 11335.
G. Consideration of the approval of the first reading of an ordinance amending City Code Section
205 related to Rules of Council Procedure and schedule a second reading for March 28, 2017.
(S.R. No. 33)
Council Meeting Minutes -4- February 28,2017
H. Consideration of the first reading of an ordinance amending City Code Subsection 710.23
related to private water supplies and cross-connection control and schedule a second reading
for March 28, 2017. (S.R. No. 34)
I. Consideration of the approval of the first reading of an ordinance regulating trapping, snaring,
hawking and falconry in the City of Richfield and schedule a second reading of the ordinance
for March 28, 2017. (S.R. No. 35)
J. Consideration of a first reading of an interim ordinance modifying regulations related to
temporary signs along 66th Street and schedule a second reading for March 28, 2017. (SR.
No. 36)
K. Consideration of the approval of an amendment to the Hennepin County Cost Participation
Agreement for the acquisition of right-of-way for the 77th Street Underpass of Trunk Highway
77 project. (S.R. No. 37)
The second reading date for Items G and I were changed from March 14, 2017 to March 28,
2017, based on the earlier discussion of the cancellation of the March 14 Regular City Council
Meeting. The second reading date of March 28, 2017, was added to Item J.
M/Elliott, S/Howard to approve the consent calendar.
Motion carried 4-0.
Item #6 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM THE CONSENT
CALENDAR
None.
Item #7 PUBLIC HEARING AND CONSIDERATION OF THE APPROVAL OF A NOISE
ORDINANCE VARIANCE TO ALLOW OPERATION OF TEMPORARY
CONVEYANCE SYSTEMS AND EQUIPMENT DURING OVERNIGHT HOURS
RELATED TO THE METROPOLITAN COUNCIL'S RICHFIELD/AIRPORT
SEWER REPAIR PROJECT. (S.R. NO. 38)
Council Member Regan Gonzalez presented Staff Report No. 38.
M/Elliott, S/Garcia to close the public hearing.
Motion carried 4-0.
M/Regan Gonzalez, S/Howard to approve a noise ordinance variance to allow operation of
temporary conveyance systems and equipment during overnight hours related to the Metropolitan
Council's Richfield/Airport Sewer Repair project.
Motion carried 4-0.
Item #8 CONSIDERATION OF THE APPROVAL OF A RESOLUTION PROVIDING FOR
THE SALE OF $9,335,000 GENERAL OBLIGATION STREET
RECONSTRUCTION BONDS, SERIES 2017A. (S.R. NO. 39)
Council Meeting Minutes -5- February 28,2017
Mayor Pro Tempore Howard presented Staff Report No. 39.
M/Howard, S/Garcia to approve a resolution providing for the sale of$9,335,000 General
Obligation Street Reconstruction Bonds, Series 2017A.
RESOLUTION NO. 11336
RESOLUTION PROVIDING FOR THE SALE OF $9,335,000 GENERAL
OBLIGATION STREET RECONSTRUCTION BONDS, SERIES 2017A
Motion carried 4-0. This resolution appears as Resolution No. 11336.
Item #9 CONSIDERATION OF THE APPROVAL OF A BID TABULATION AND AWARD
A CONTRACT TO BITUMINOUS ROADWAYS INC. FOR THE 2017 MILL AND
OVERLAY PROJECT IN THE AMOUNT$2,054,194.40 AND AUTHORIZATION
OF THE CITY MANAGER TO APPROVE CONTRACT CHANGES UNDER
$50,000 WITHOUT FURTHER CITY COUNCIL CONSIDERATION. (S.R. NO. 40)
Council Member Elliott presented Staff Report No. 40.
M/Elliott, S/Howard to approve the bid tabulation and award a contract to Bituminous
Roadways Inc. in the amount of$2,054,194.40 for the 2017 Mill and Overlay project and authorize the
City Manager to approve contract changes under$50,000 without further City Council authorization.
Motion carried 4-0.
Item #10 CONSIDERATION OF THE APPROVAL OF A BID TABULATION AND AWARD
A CONTRACT TO TI-ZACK CONCRETE, INC. FOR THE 2017 CONCRETE
SIDEWALK, CURB, AND GUTTER REPAIR PROJECT IN THE AMOUNT OF
$959,150.00 AND AUTHORIZATION OF THE CITY MANAGER TO APPROVE
CONTRACT CHANGES UNDER$50,000 WITHOUT FURTHER CITY COUNCIL
CONSIDERATION. (S.R. NO. 41)
Council Member Elliott presented Staff Report No. 41.
M/Elliott, S/Howard to approve the bid tabulation and award a contract to Ti-Zack Concrete,
Inc. in the amount of $959,150.00 for 2017 Concrete Sidewalk, Curb, and Gutter Repair project and
authorize the City Manager to approve contract changes under $50,000 without further City Council
authorization.
Motion carried 4-0.
Item #11 CONSIDERATION OF THE FOLLOWING ITEMS RELATED TO THE RICHFIELD
COMMUNITY BAND SHELL PROJECT:
1. REJECTION OF ALL BIDS FOR DIVISION RSB-09-1, ROUGH AND FINISH
CARPENTRY, STRUCTURAL WOOD, PAINTING, AND MISCELLANEOUS
FINISHES, AND AUTHORIZE STAFF TO RE-BID DIVISION RSB-09-1.
2. HOLDING BIDS AND ALTERNATES FOR THE REMAINING BID DIVISIONS.
(S.R. NO. 42)
Council Meeting Minutes -6- February 28,2017
Council Member Garcia presented Staff Report No. 42. She invited Jim Topitzhofer,
Recreation Services Director, to present additional information on this item.
Topitzhofer presented an overview of the bidding process for the project and detailed the
project was bid in four divisions and included six alternates. He discussed bids were opened on
February 9, 2017, and displayed the low bid results for the four divisions and six alternates. He
discussed the low bidder for RSB-09-1, Rough and Finish Carpentry, Structural Wood, Painting, and
Miscellaneous Finishes, was far lower than the other bids and after staff examination it was
determined the low bidder made a clerical error in their submittal and withdrew their bid. He discussed
the recommendation to reject RSB-09-1 and rebid the division, and hold all bids for the remaining
divisions and alternates. Lastly, he presented the funding sources and uses to date and the maximum
amount of funds available for the division to be re-bid.
Council Member Elliott questioned if the funds available for the re-bid division were enough,
based on the bids that were received on February 9.
Topitzhofer responded that the low bid that withdrew expressed interest in rebidding and staff
had heard from other bidders who were interested in the re-bid.
M/Garcia, S/Elliott to reject all bids for division RSB-09-1, Rough and Finish Carpentry,
Structural Wood, Painting, and Miscellaneous Finishes, for the Richfield Community Band Shell and
authorize staff to re-bid division RSB-09-1 and hold bids and alternates for the remaining bid divisions.
Motion carried 4-0.
Item #12 CITY MANAGER'S REPORT
None.
Item #13 CLAIMS AND PAYROLLS
M/Elliott, S/Howard that the following claims and payrolls be approved:
U.S. Bank 02/28/17
A/P Checks: 256994 -257327 $ 1,763,871.25
Payroll: 125752 - 126068, 42710 613,541.04
TOTAL $ 2,377,412.29
Motion carried 4-0.
OPEN FORUM
None.
Item #11 ADJOURNMENT
Council Meeting Minutes -7- February 28,2017
The City Council Meeting was adjourned by unanimous consent at 8:04 p.m.
Date Approved: March 28, 2017 n
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