The URL can be used to link to this page

08-21-95 agendaCITY OF RICHFIELD, MINNESOTA HOUSING AND REDEVELOPMENT AUTHORITY MONDAY, AUGUST 21, 1995 COUNCIL CHAMBERS 7:00 P.M. AGENDA CALL TO ORDER APPROVAL OF MINUTES OF REGULAR HRA MEETING OF JULY 17, 1995 1. OPPORTUNITY FOR CITIZENS TO ADDRESS THE HRA ON ITEMS NOT ON THE AGENDA 2. CONSIDERATION OF RESOLUTION AUTHORIZING PURCHASE OF PROPERTIES FOR RICHFIELD REDISCOVERED: • 6349 -14TH AVENUE • 6715 -14TH AVENUE • 7200 THIRD AVENUE • 6415 -14TH AVENUE • 6529 EMERSON AVENUE HRA LETTER NO. 47 3. CONSIDERATION OF RESOLUTION RELATING TO HENNEPIN TECHNICAL COLLEGE AGREEMENT FOR 7216 FIRST AVENUE HRA LETTER NO. 48 4. CONSIDERATION OF RESOLUTION APPROVING PROPOSED 1996 HOUSING AND REDEVELOPMENT AUTHORITY BUDGET AND CERTIFYING PROPOSED 1996 TAX LEVY HRA LETTER NO. 49 5. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION AUTHORIZING SALE OF RICHFIELD REDISCOVERED PROPERTY AT 7037 OAKLAND AVENUE HRA LETTER NO. 50 6. PRESENTATION OF "TOGETHER WE CAN" FINAL REPORT AND CONSIDERATION OF IMPLEMENTATION OF ONE YEAR PILOT PROGRAM HRA LETTER NO. 51 7. CONSIDERATION OF PROPOSAL TO CONTINUE COMMUNITY APARTMENT PROGRAM FOR THIRD YEAR HRA LETTER NO. 52 8. EXECUTIVE DIRECTOR REPORT 9. CLAIMS AND PAYROLL ADJOURNMENT Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the Administrative Services Director at 861 -9702. HOUSING AND REDEVELOPMENT AUTHORITY HRA Letter No. 52 Agenda August 21, 1995 Issue Statement: Proposal to continue the Community Apartment Program (CAP) for a third year. Background: The HRA received an interim status report on CAP at their April meeting. The end of the second contract year will be August 31, 1995. Laura Klein (Project for Pride In Living, Inc.) and Bill Schatzlein (Affordable Suburban Housing) will present a year end report and also address proposals for year three. The five, second year outcomes to be reported on include the following (see attached): 1. Continue to provide staff consulting service to RAMA. 2. Continue to initiate collaborative efforts between agencies, organizations and rental properties. 3. Analyze and distribute results of Richfield rental survey to RAMA members and others. 4. Implement an apartment finance information program. 5. Develop a model for resident councils at apartment sites approved by owners. For the third year, five outcomes have been formatted (see attached). 1. Expand collaborative efforts between agencies organizations and RAMA. 2. Continue to provide support to RAMA. 3. Organize apartment owners /managers focus groups by geographic area. 4. Market apartment finance information program. 5. Aggressively promote apartment resident selection guide booklet. The proposed budget for year three is $46,640 (note Exhibit A to the attached proposed contract). This is an increase of 6% or $2,640 from the second year. The proposed HRA budgets for revised 1995 and 1996 include this amount. Other elements of the contract are the same as last year. Recommended Motion: Approve the execution of a contract with Project for Pride in Living and Affordable Suburban Housing for continuation of a third year of the Community Apartment Program. Basis of Recommendation: 1. CAP is successful based on a review of outcomes. 2. There is a need to continue the program as evidenced by the proposed outcomes for the third year. 3. PPL and ASH have performed well. 4. The Development Fund has monies to continue support of this program. Alternative Recommendation: 1. Delay approval. 2. Modify proposed outcomes. 3. Direct staff to identify other contractors. Discussion /Decision Mode: The second year program period ends August 31, 1995. ResWe submitted, Jam osser Exerector JDP:cak PROFESSIONAL SERVICE AGREEMENT COMMUNITY APARTMENT PROGRAM THIS AGREEMENT made and entered into by and between the Housing and Redevelopment Authority in and for the City of Richfield, STATE OF MINNESOTA, hereinafter referred to as the HRA, and Project for Pride in Living, Inc., Minneapolis, and Affordable Suburban Housing, Minneapolis, hereinafter referred to as PPL /ASH. WITNESSETH: WHEREAS, the HRA wishes to purchase the services of PPL /ASH; and WHEREAS, there are funds available for the purchase of these services. NOW, THEREFORE, in consideration of the mutual undertakings and agreements hereinafter set forth, the HRA and PPL /ASH agree as follows: I . TERMS AND COST OF THE AGREEMENT PPL /ASH agrees to furnish services to the HRA to pursue those outcomes (objectives) within the identified time period as indicated on the attached Exhibit A dated August 1, 1995. The total cost of this Agreement shall not exceed $46,640 during the third year. All reports, memos, and other data produced by PPL /ASH become the property of the HRA. 2. PAYMENT FOR SERVICES Invoices for services performed shall be combined by PPL /ASH into one statement. Invoices may be submitted monthly. Payment for services shall be made directly to PPL by check. Invoices shall be of sufficient detail for the HRA to determine the activity and personnel for which payment is being made. Payment shall be made within 30 days of receipt of an invoice by the HRA. 3. INDEPENDENT CONTRACTOR PPL /ASH shall select the means, method, and manner of performing the services herein in consultation with the HRA. Nothing is intended or should be construed in any manner as creating or establishing the relationship of copartners between PPL /ASH and the HRA or as constituting PPL /ASH as the agent, representative, or employee of the HRA for any purpose or in any manner whosoever. PPL /ASH is to be and shall remain an independent contractor with respect to all services performed under this Agreement. PPL /ASH represents that it has or will secure as its own expense all personnel required in performing services under this Agreement.. Any and all personnel of PPL /ASH or other persons while engaged in the performance of any work or services required by this Agreement shall have no contractual relationship with the HRA, and shall not be considered employees of the HRA. Any and all claims that may or might arise under the Unemployment Compensation Act or the Worker's Compensation Act of the State of Minnesota on behalf of said personnel, arising out of employment or alleged employment, including, without limitation, claims of discrimination against PPL /ASH, its officers, agents, contractors, or employees shall in no way be the responsibility of the HRA. PPL /ASH shall defend, indemnify, and hold the HRA, its officers, agents, and employees harmless from any and all such claims irrespective of any determination of any pertinent tribunal, agency, board, commission, or court. Such personnel or other persons shall neither require nor be entitled to any compensation, rights, or benefits of any kind whatsoever from the HRA, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, Worker's Compensation, Unemployment Insurance, disability, severance pay, and PERA. 4. NONDISCRIMINATION The HRA operates in accordance with the City of Richfield's policies against discrimination. No person shall be excluded from or denied the benefits of any service performed or contemplated under the terms of this Agreement on the grounds of race, color, creed, religion, age, sex, disability, marital status, public assistance status, ex- offender status, or national origin; and no person who is protected by applicable Federal or State laws against discrimination shall be otherwise subjected to discrimination. PPL shall (1) furnish all information and reports which may be required by the City's Affirmative Action Policy, and (2) it shall comply with the City's Equal Employment Opportunity /Affirmative Action Policies with regard to employment and contracting (see Exhibit B). 5. INDEMNITY AND INSURANCE PPL /ASH agrees to defend, indemnify, and hold the HRA, its officers, and employees harmless from any liability claims, damages, costs, judgments, or expenses, including reasonable attorney fees, resulting directly or indirectly from an act or omission (including without limitation professional errors or omissions) of PPL /ASH, its agents, employees, or assignees in performance of the services provided by this contract, and against all loss by reason of the failure of PPL /ASH to fully perform in any respect, all obligations under this contract. 6. DATA PRIVACY PPL /ASH agrees to abide by all applicable State and Federal laws and regulations concerning the handling and disclosure of private and confidential information concerning individuals and /or data including but not limited to information made .non - public by such laws or regulations. 7. RECORDS - AVAILABILITY PPL /ASH agrees that the HRA, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, 2 audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of PPL /ASH and involve transactions relating to this Agreement. Records shall be retained for three years from date of final payment with respect to the project. 8. NON- ASSIGNMENT PPL /ASH shall not assign, subcontract, transfer, or pledge this contract and /or the services to be performed hereunder, whether in whole or in part, without the prior written consent of the HRA. 9. MERGER AND MODIFICATION a) If PPL /ASH fails to perform any of the provisions of this Agreement or so fails to administer the work as to endanger the performance of the Agreement, this shall constitute a default. Unless the default is excused, the HRA, may upon written notice, immediately cancel the Agreement in its entirety. b) Any material alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the parties hereto. 10. DEFAULT AND CANCELLATION a) If PPL /ASH fails to perform any of the provisions of this Agreement or so fails to administer the work as to endanger the performance of the Agreement, this shall constitute a default. Unless the default is excused, the HRA, may upon written notice, immediately cancel the Agreement in its entirety. b) The City's failure to insist upon strict performance of any provision or to exercise any rights under this Agreement shall not be deemed a relinquishment or waiver of the same, unless consented to in writing. Such consent shall not constitute a general waiver or relinquishment throughout the entire term of the Agreement. c) This Agreement may be canceled with or with cause by either party upon twenty (20) days written notice. 11. CONTRACT ADMINISTRATION In order to coordinate the services of PPL /ASH with the activities of the HRA so as to accomplish the purpose of this contract, Bruce Palmborg shall manage this contract on behalf of the HRA and serve as liaison between the HRA and PPL /ASH. In addition, from time to time, meetings shall be held between PPL /ASH and the Community Apartment Program Team. PPL /ASH may also report directly to the HRA Board of Commissioners. 12. NOTICES Any notice or demand which must be given or made by a party hereto under the terms of this Agreement shall be in writing. Notices shall be sent as follows: To the HRA; Bruce Palmborg Housing 8L Redevelopment Coordinator City Hall 6700 Portland Avenue South Richfield, MN 55423 To PPL /ASH; Susan Baldwin Director of Operations Project for Pride In Living 2516 Chicago Avenue South Minneapolis, MN 55404 PPL /ASH having signed this contract, and the HRA having duly approved this contract on August 21, 1995, and pursuant to such approval and the proper HRA officials having signed this contract, the parties hereto agree to be bound by the provisions herein set forth beginning September 1, 1995 for a period of twelve months or until terminated as provided above. HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF RICHFIELD STATE OF MINNESOTA By: By: Executive Director Attest Chairperson Attest Project for Pride In Living, Inc. By: Its Attest Affordable Suburban Housing, Inc. Its Attest [H:Cdadmin:Proserag] 11 PROJECT FOR PRIDE IN LIVING, INC. 2516 Chicago Avenue South Minneapolis, MN 55404 Telephone (612) 874 -8511 X (612) 874 -6444 August 1, 1995 -- - "'pr�pwo Project for Pride in Living, Inc. Bruce Palmborg, Richfield HRA Coordinator 6700 Portland Richfield, MN 55423 Dear Mr. Palmborg: Re: 1995 -96 Community Apartment Program Proposal EXHIBIT A (Page 1 of 4) Project for Pride in Living (PPL), in partnership with Affordable Suburban Housing (ASH), is pleased to report that during the second year we were able to accomplish several important goals. Collaboration began this year between three churches, several services agencies and four apartment complexes. The collaboration involved the YouthNet Program which is implementing an eXtreme Summer activity group for these apartment complexes and hopes to expand to more programming next year. The Richfield Apartment Owners /Managers Association continued to grow with regular, educational, bi- monthly General Membership Meetings. Attendance at the General Membership meetings has averaged 42 owners /managers per meeting, representing over 4,000 apartment units in City of Richfield. To our knowledge, this is still the hi "hest attendance of the metro area owners and managers associations. The third year proposal contains four important outcomes. These outcomes are a continuation of the successful accomplishments made in the first and second year:: 1 Expand collaborative efforts between agencies, organizations and RAMA 2 Continue to provide staff consulting services to the RAMA Organization 3 Organize apartment owners /managers focus groups by geographic area 4 Market Apartment Finance Information program 5 Aggressive promotion of the Resident Selection Guide Booklet Enclosed is the proposed outcomes for the Richfield Community Apartment Program 1995 -1996 year. Yours trul r' Laura Klein Community Initiatives Manager Project for Pride in Living 874 -8511 Bill Schatzlein Executive Director Affordable Suburban Housing Inc. 835 -5498 Give me a fish and 1 eat for a day; teach me to fish and 1 eat for a lifetime. EXHIBIT A Richfield Community Apartment Program fP:age_2 of 4) Third Year Suggested Outcomes August 1, 1995 1) Expand Collaborative Efforts Building collaborations between Richfield apartment residents, owners /managers, the RAMA organization and other community agencies, city departments and contributors is the key to long term inclusive interactions throughout the city of Richfield. a. Expand YouthNet & continue eXtreme Summer activities b. Build more church collaborations where appropriate c. Promote & assist in Crime Free Multi- Housing d. Create a Mailing List to directly access Apartment Residents e. Continue exploring collaborations such as a Promo Brochure Box Pilot with the Richfield Chamber of Commerce f. Help develop apartment resident access to service providers through "Together We Can" and other service programs starting a pilot outreach with new Sage property managers. g. Explore Apartment Complex Sport Teams to increase renter investment and involvement in the City of Richfield 2) Continue to provide support to RAMA RAMA has begun to operate more independently from the city in some aspects. However, on- going needed support from the consultants include; coordination of activities and events, information sharing and encouraging apartment owner /manager involvement. a. Continue building relationships between HRA & RAMA b. Increase RAMA Membership through member outreach c. Continue to involve RAMA in community programs and activities: Diversity Night, Visions, Cattail Days, Park & Rec d. Continue to provide professional educational opportunities to RAMA Members through Monthly Membership meetings e. Expand membership outreach to owners /managers of Richfield apartments 3) Organize Richfield Owners \Managers Support Groups by Geographic Areas The purpose of organizing Richfield owners \managers focus groups by location is to increase participation in RAMA, market the rehab /refinance program and promote the resident Selection Guide Booklet. a. Identify the appropriate geographical breakdown for the formation of focus groups b. Develop separate mailing lists for each focus group area c. Coordinate and host area focus groups of Richfield Apartment Owners \Managers 4) Market Rehab /Refinance Programs EXHIBIT A (Page 3 of 4) A directory of mortgage finance, refinance and rehab options has been compiled for Richfield owners /managers. The next steps will be notifying owners /managers of it's availability, encouraging apartment improvements and assisting owners through the process of obtaining financing. a. Identify potential funding sources and incentives for financing apartment improvements b. Implementation of Apartment Finance Program c. Explore apartment improvement possibilities, landscaping, energy loans, and potential design services. 5) Aggressively promote the Resident Selection Guide Booklet The purpose of creating a resident selection booklet is to further educate all Richfield apartment owners and managers about the options available for resident selection. The booklet will stress the importance of screening, a listing of screening agencies and tips for owners who select residents on their own. a. Identify all professional selection agencies and the services available b. Include tips if owners /managers select residents without agency assistance c. Distribute booklet to all Richfield owners /managers and follow -up assistance _EXHIBITA (Page 4 of 4) PROJECT FOR PRIDE IN LIVING, INC. AFFORDABLE SUBURBAN HOUSING PROPOSAL TO THE RICHFIELD HOUSING AND REDEVELOPMENT AUTHORITY BUDGET September 1995 - August 1996 Third 12 Months Revenue City of Richfield $46,640 Expenses Program Coordinator Salary $20,000 Benefits/Taxes/Workers Comp Other Staff Salary/Benefits/Taxes/Workers Comp $20,000 Transportation (staff mileage) $ 440 Supplies /Office Suport/Postage $ 2,000 Administration $ 4,200 Total Expenses $46,640 EXHIBIT B AFFIRMATIVE ACTION REQUIREMENTS On January 1, 1988, the Richfield City Council approved an affirmative action program which requires the city "to provide equality of opportunity in employment to all persons and to prohibit discrimination because of race, color, religion, national origin, place of residence, political affiliation, disability, marital status, status with regard to public assistance, sex, or age in all aspects of the City's personnel policies, programs, and practices." The program further requires that the City support the various relationships with contractors, subcontractors and vendors. Therefore, requirements have been adopted for contracts as follows. a. The contractor shall submit a signed statement (Exhibit C) signifying that they are in compliance with the standards of equal employment and anti - discrimination as cited in the Civil Rights Act of 1964 as amended in 1972 by the Equal Employment Opportunity Act. b. In accordance with the City of Richfield's Affirmative Action policy, no person shall, on the grounds of race, creed, color, sex, age, disability, or national origin be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program, service, or activity for which the parties received, or will receive financial assistance under the provision of any and all applicable federal and state laws against discrimination. The contractor will furnish all information and reports if required by the City of Richfield or by Executive Order No. 11246 and Revised Order No. 4, and by the rules and regulations and orders of the Secretary of Labor or the State of Minnesota for purposes of investigation to ascertain compliance with such rules, regulations, and orders. C. 1971 Minnesota Statutes 181.59 is made a part of this contract. EXHIBIT C Statement of Compliance The undersigned, in his /her capacity as agent for Project For Pride In Living, Inc., hereby states that his /her principal is in compliance with the standards of equal employment and anti- discrimination as cited in the Civil Rights Act of 1964 as amended in 1972 by the Equal Employment Opportunity Act. Dated: By: Its b1 0 4) a a M rn Ln M rn to N gbh G � N U p °a w � Ul U -O N 4-1 N rcl p N -1W m -H a) a 0 0 � E ri O > 4-) U m --I aU Q 0 ( U 0 w U ° r. a) � �w o0 Ea o E � cd rl _U rt d 0 rc$ °� o 0� rlo N. o U a a 44 4-) as o 41 4-1 °) o� o rd (TS `) 4 s r-I O 'o :j 04 0 O 4J H O IL 0 U H W M U LO a) ) U r-I N H H N W a x N m a)� H ri H- r EQ S S4 N • Fgrd a)C', N M M E En U Ul > •ri Z U Z U U U O a a) _ Ul c cd _ U •EQ a ro a) a) � � • a) - - r 13 11 RS � �4 U Ul R Ri a A -U N N x > E . � - O O O ( x a) ( > N O , . O (d a) �+ k k ,al S Sla U U . .� A rd c ca 1 114 E % 4..) 1 1-4 � �4 4J O O Gq J) 0 % 4 0 4 01 c co a) -rI C 4- ro U•rj O O -r i r i U Ul - -rl c c2S ) ) U U U U - -H -� 4 4-1 � �' a a) � Q) v v x x 3 3 u 0 o A 4 44 r ro r r a 9 a) a a) a) ,f o •� u 04 o 0 r. U E EQ .) U o � � 2 Q) r o w M M 2 r o H • rA � �4 U a a) r rd g o o o O O � � - w : o • :u x p p o •¢' M ( (d p (1) m Aj u N N.3 .O a U a d+ PA N cd N U U VA Cl) �a a ,j..) U � N a 0 rib �+ u m � � N k3 � � 0 u o v � O O m N rn m � o � m � V 3 � O It rA a 7 O � N u O w u U a� u A N O U 0 O O V. O �a � O � tad � W ,a u o a E 0 A , �O LJ a 3 .� a o v u � N m r-m u U a O A O m u w ola r � 3 � s � a � � oU � u 3 � o ki u ra � a H i- w M u o N � O O ' -� w u 0- u c� v m r a 0 0 A.) 4-4 lul �3 0 � N 3 N u -0 U o •rr1 w� o .- n sav M o '� V� N � ' � W N •G sr N C'- 0 m N o y u 0 44 U o u 0 - 44 A r 3 A a � O+ a aa� � 1 Oo G a � y � N a i y N O O O O6 CO m a U u p � u O r_4 w 0 • � W y . v w 3 •r x l O u m v m m . r¢u 3 -� � , o Q_ ' m ' A A.) U0 xg, � a, x a N r4 N O� H � m u u Pu o � + N O w uU -r� a � m U a %.0 � '► o O � � m v 0 � 0 0 0 rn 0 0 u 0 0 -A N Q) A V co O 4) 0 N � v � . � , N 3 qti N u v ¢ u n � x •0 � a r-i VA rt f-4 N N � v s a j O U r-4 0 U o V N 0 u o - p� 0 4� 11P 0 13 ),30 0 0 0 e-4 w a a � � o O * ' r t i x ? o o � U r l O a_ rA a o m . v w 3 •r x l O u m v m m . r¢u 3 -� � , o Q_ ' m ' A A.) U0 xg, � a, x a N r4 N O� H � m u u Pu o � + N O w uU -r� a � m U a %.0 � '► o O � � m v 0 � 0 0 0 rn 0 0 u 0 0 -A N Q) A V co O 4) 0 N � v � . � , N 3 qti N u v ¢ u n � x •0 � a r-i VA rt f-4 N N � v s a j O U r-4 0 U o V N 0 u o - p� 0 4� 11P 0 13 ),30 0 0 0 e-4 w a a � � o O * ' r t i x ? o o � U r l O a_ rA a o m Lrn 0 Q) 1 -,-1 I-- m N �+ a) 0 O -ri U 4-1 r-I ri rt 0 � -ri -ri 4 S4 � a � O � a M O ra -� b M .H a p �0�4 -,1 �' 0 (0 � w 0 � -H a .� � .Qm0 p U O b w aa) 0) 'cl ro TS 4a 0 M m U � � a) r0-I r-4 4.3 ON b a) a) N a) ; N 4-J U 4) ri Ca a) a) a) N .� r r. 0 r-4 O � 0 w a) 0 a rn�� ° � � ri 0 H v ° v a � `5 E C �+ � v U a)) ri -H >4 N � N ri � U U 4J U xi X31 N M [M H N a) N 0 •� al 41 O W 0 0 to r-1 O u O ?� Q) � �+ 4a a) t) O � � � 3 O . 15.) > U -rl 0 m w 0 410 (d P4 wc� v >1 - 44 4-) O. �1 0 4J v -� to 4.3 >4 0 a) 0 � to O a) -rl 0 a p r. 04 TI A a p x � -r-1 ro O rd a) s� 0 0 ro ?� trz ro r-{ A r3 44 - 0 > >� � rtf .t2 to ro �+ a) ro ro N N 0 N N a) 0 rn t' 5 Q) r^I r. (� 0 (d N ,U -ri _� rd fd 4-1 td 0 > 4 -) � r-A `d r i � a) � w a) 44 r~ o W O N N �4 4 a .� O - ri (6 �1 ro z � t~ 0 -rl � � -� •ri � a) U 44 Ul � W 0 � 3 '-i cv -r1 '0 Eo 44 ro t~ a) > E � E r4 U -ri � N a) td > > ft o 4J 44 A 4 0 a) a4 m FC 0 w 4a 0 b H rd a4 P4 4 H 4a ri 44 a �I :d U Im M ,O L7 rq �. -- -,-i t4 .1) N H .� r 1 N M Q ri U a ri U p a� ty) rLS 4.) to ro W �� M � O r 0 O a) 4 r r-I I U) ,Q ni -ri (1) (d 41 (d a) 4 S(d 4-) a) b m —1 .0 r-I 4 E a 4 w w 4 .,1 �a) CO U 4.) a) -ri 0 O N ti) (1) -ri r-i_ 0) 44 rc$ -ri 0 U 4 w 0 R4 0 1-'.r 4 td 0 r N U U •ri -ri a) r -r1 O a) r ri a) a) (0 r1 ro [a U N -rI M J-1 rl ro R,' 44 -r-i r-i -ri a) -H :j U a) �l a) RS a) Q, u 0 O 4 Q) T) r--1 LS O •ri O CO CR :s 2: (1) 0 .4-) 44 .0 U r ro 10 O ro x 4 3 m� � ri .� U a) U (L) 4 m bl U E is ro - 41 z3 b] U Ea '0 (d 4 � -ri 4 (t I~ Q) Qr a) r-I p 0'9UO4 avrn� -�o0rd a)m a:0 to� 44 4 Cd 4 4 t3) 4 •ri 4 4 3 -rI O r-i a) U) CO -ri '0 t77 a) rd 4-1 d-) > lu a) (1) 44 4 a) U) S4 a) 11 41 S O .0 4 -ri O > 44 U a) I~ m W (d 4 4 04 r► 4 : o 3 4 II) -rl O -H 4 ro a) to a) U a rn M W ri O 41 0 4 U .0 a a) r-I .Q w I -rI 4.) O -) (d m x 0 ro U ro -ri O 4) -ri v 2: a) -r•r 4 r! r-I � 1-1 ro -r-I r-i O 3 -r-I 0 r Q) a2 04 a) .0 r-i 0 0 x a) 4 (1) 4-) 3 0 a) -r-I > E 4 � O (d 4 -ri " 4.) 41 0 r -ri 4-r �4 (tS a) 4 J.) Q N .0 ri O 44 -ri a) a) a) -ri 44 C!) U x U 4J 4 w r4 a, 4 3 4 m w X >F- -: 41 4 -H 4 :� (ii E U U -ri a) -ri r-i U CJ) a) -0 0 w -- it •rI .. -rI 4 4 4 � -H rG r-i 4.) >4 ft (N xx (nx4.) O .Z4 P4 U .0 � 4 •rI U) 44 () R+ 4.) (0 0 r° U •,i U1 Ul P' > Tn Aa 4_' to -r-4 4 b a) a) 3 O U rd k O � rc$ ro Ix � >4 -ri •rl 0 4.) w � a) M to -rq r-1 > -rq C/) U O O a) O ED 0) 4 -r-i � 4 R E 4 (d &D E b � 4-) O N a) 4 a) O -ri rt >- O 0 a •� r � U U p" A r 4J ,q rq >4 I-) U1 J Z 4-) r- f ri N •3 U Ul E E 3 � 9 -rl ro x U) x U -) � � o ro � � m 4., r. (d r I CN ('r) �O dr RAMA Membership Bi- Monthly Meeting Tonics Richfield City Services Presentation - 1/94 Discrimination and Protected Classes - 3/94 Fair Housing - 5/94 Leasing & Screening - 7/94 Unlawful Detainers & Evictions - 9/94 Landlords as Human Service Brokers - 11/94 Richfield Department of Public Safety Presentation - 1/95 Screening Services - 3/95 Airport Expansion\Air Conditioning Maintenance - 5/95 Sage Co. Acquisition\ Landscape Options - 7/95 RAMA Activities HRA/City Council Tour of Apartments - 11/94 Cedar Avenue Owners & Managers Small Group - 2/95 Diversity Night Booth - 3/95 Richfield Community Apartment Program DRAFT Resident Selection A handbook for Richfield's apartment building owners and managers Dear Apartment Property Owner or Manager; When a resident fills out an application, the selection process begins immediately. Resident selection (screening) is an attempt to find out, and verify, as much as you can about an applicant before they become a resident. Screening will help you make careful choices about the residents who will live in your building. This handbook outlines what information an owner /property manager can verify through a screening process. This verification can be done by the owner, property manager, or a screening agency. No particular screening method is recommended here, nor are any of the agencies listed. Resident screening incorporates much more than what is included here; sometimes informal methods such as a "gut feeling" can be very helpful. The information in this booklet is provided in order to aid you in developing an in -depth and thorough screening process. Community Apartment Program City of Richfield DRAFT Contents Resident Selection: An Introduction ............ I The Screening Process: What You Can Do - Beginning the Screening Process..1 - Credit Checks . ..............................2 - Banking History ...........................3 - Unlawful Detainer Checks ........... 3 - Landlord References .....................4 - Criminal Background Checks ....... 4 - Employment History ......................5 How to Avoid Claims of Discrimination: Tips from Attorney Donna Hanbery ........... 6 Community Resource Numbers ....................7 Local and National Screening Agencies: Chart of Services Offered ............................8 -9 Screening Agencies: Index............................... .............................10 Information: Individual agency services ..... 11 -21 Resident Selection: An Introduction Selecting your residents carefully is not only an important part of the business relationship between you and the potential resident, but also part of the continuing business responsibilities that an owner has to other residents and their community. Property owners or managers may be held accountable for the behavior of their residents. Owners and managers also have a responsibility to applicants to have fair and consistent screening standards. Setting up a good screening program can help to balance these responsibilities and begin a good business relationship with a resident. The best time to decide who should be residents of a property is at the completion of a thorough screening process. A process of resident selection at the time of application can help to avoid more troublesome and expensive problems in the future. The following information can help guide a property manger through choosing what pieces of information to investigate, and whether to investigate independently or hire an agency to help. Information is provided on how to do resident screening yourself and also on the services provided by specific screening agencies. Beginning the Screening Process Applications Applications should include rental history, financial information and personal references. If the applicant has applied before, have them fill out another application and compare the information. Clearly state that any false or incomplete information is grounds for dismissing the application. An application fee may be charged to cover the costs of the screening process. Care should be taken to ensure that the fee does not exceed your expenses, or appear to be arbitrary and unfair. In addition, you should ask applicants to sign a general release clause on the application that allows you or your screening agency to investigate the information on the application. This release may be needed in order to obtain certain pieces of information and could be a good idea for your own sake in the future. The language should be clear, comprehensive, and specific. This clause will release a property manager /owner to proceed through a general screening process. Identification After the application has been filled out, ask the applicant for identification. A Driver's License or Minnesota ID, and Social Security Card are critical pieces of identification. Compare these pieces of identification with the information the applicant has provided; and make sure that the date of birth, full name, and SS# are noted for use in further screening processes. Credit Bureau Reports (providing credit records) are useful for double checking Social Security numbers, additional names the applicant may be using, and /or additional addresses. Credit Bureaus National Credit Bureaus will check credit histories on national data bases. They research charge card records; bank loan histories; collection accounts; public records information such as tax liens, child support, bankruptcy, etc. You will need to establish yourself as a member or subscriber first by providing some basic information to the bureau. Again, a signed release for the owner /manager to use a credit bureau to research an applicant's history would be in a landlord's best interests. The bureaus will need a full name and social security number and /or former address. National Credit Bureaus are CSC/Equifax, Trans Union, and TRW. Fees and reporting formats vary. Trans Union only works with firms managing apartment properties that are over 15 units. Credit Bureaus CSC/Equifax tel. 370 -9233 1 Financial Plaza 120 S. 6th Street Minneapolis, MN 55402 Trans Union tel. 639 -0007 2780 North Snelling Ave., Ste 309 Roseville, MN 55113 TRW tel. 800 - 831 -5614 ext.3 Information Services Division Woodfield Corporate Center 425 North Martingdale Road, Ste 600 Schaumburg, IL 60173 2 Banks Information on an individual's account may well be confidential at many banks; policies differ from bank to bank. TCF will mail a report on an account if the tenant calls and requests the account verification. Norwest will give the date opened, balances (described in ranges of amounts), and any insufficient funds problems. Call 667- 1000 with the tenant name during business hours. First Bank must have a written authorization from the customer. Then the bank will provide opening date, average balance (described in ranges of amounts), and any overdrafts. Firstar will give credit references when requested in writing with the customer's signature. The reference will show an average 2 month balance, when the account was opened, and the signors on the account. Verification of sufficient or insufficient funds can be made immediately over the telephone. With a faxed credit application with a customer's signature, Marquette Bank will give the average balance over the last 12 months and opening date. Other banks should be contacted about their individual policies. Unlawful Detainer Records of unlawful detainer filings against a tenant are on file at the Hennepin County Government Center. Books at the government centers list defendant names in UD filings up to the year to date at no cost. There is also an on -line service Hennepin County Government Centers: Brookdale Courthouse 569 -3700 6125 Shingle Creek Parkway Brooklyn Center, MN Hennepin County Government Center 348 -2612 300 South 6th Street Minneapolis, MN Ridgedale Courthouse 541 -8500 12601 Ridgedale Drive Minnetonka, MN Southdale Courthouse 830 -4905 7001 York Avenue South Edina, MN DRAFT Landlord References At a minimum, check at least the previous 2 -3 landlord references or last 2 -3 years of rental history given by an applicant. Talking with previous landlords can give you helpful information, but may also be tainted if a landlord wants to get rid of a resident(s). Information on the application can also be verified by driving by the address listed. To cross -check the references on an application, ownership and /or management of the property may be verified through Hennepin County Property Tax Information at 348 -3011. Also providing this information: City of Minneapolis Rental Licensing at 673-5856,. These agencies will provide this information immediately for free when given the address in question. Criminal History Criminal History checks are suggested as part of a thorough screening process. Metro area city police departments can give you a record of arrests, not convictions, over the phone with the full name and date of birth of the person in question. Hennepin county will release a record of charges against a person, dismissed or not, with the person's full name and date of birth. The county will only provide this information with a signed release from the person in question, or the prospective tenant can go to the Hennepin County District Court themselves. The information is free over the phone or if a computer at the district court is used, otherwise there is a $5 fee for the information in writing. The State Bureau of Criminal Apprehension provides felony and gross misdemeanors arrests and convictions in Minnesota. A notarized release is required and the full name, date of birth, and any former names or aliases are required. The inquiry will take one week to ten days to process and costs $8 per person. Requests for inquiries, with the notarized release consent form, can be sent with a self- addressed, stamped envelope to: Minnesota Bureau of Criminal Apprehension, Criminal History Records and Identification Services Section, 1246 University Avenue, St. Paul MN 55104 643 -3600. When investigating criminal histories yourself, be careful to make certain whether or not there was a conviction in the case; often public records provide both charges and convictions. 3 4 Employment History These references may be checked by simply calling the employers listed. Verifying that the reference is actually a business and not a personal reference may also be helpful. 5 » » » » » » » » » » » » » » » » » » » »> How to Avoid Problem Tenants and Discrimination Claims Information provided by: Donna E. Hanbery, Attorney at Law Hanbery, Neumeyer & Carney, P.A. 3725 Multifoods Tower Minneapolis, MN 55402 (612) 340 -9855 Every time that you turn down a potential tenant /applicant that is a member of a "protected class ", you run the risk of a discrimination claim. Damages for these cases can be high; demands of $25,000 to $50,000 are not uncommon plus legal aid expenses. The best way to avoid these claims is to have standardized screening/occupancy standards and to enforce them on a uniform basis with all tenants. Some sample standards are: ► Minimum income: amount is some multiple of apartment rent, rent plus an amount per adult and lower amount per child, or established amount per apartment rent Rental history: should be provided and verifiable for the past 2 -3 years ► Verifiable credit and income records ► Density /occupancy limits: restrict number of people per bedroom or unit; be careful not to discriminate against families ► Have applicants provide photo identification with and sign their application ► Additional pet deposits ► Minimum lease requirements, ie 6 months ► Rejection of an application with false or missing information ► Attitude: If an applicant is rude or argumentative, this can be a basis for rejection. Make sure to take care if this is the case and be clear that this is the cause for rejection. ► Negative or unverifiable references. ► Prior evictions or a history of problems with prior owners /managers /residents. Never lie about your reasons for rejection. If you do not discriminate against members of protected classes, do not discriminate for them. The best way to avoid problem tenants is up front and with good tenant screening. » » » » » » » » » » » » » » » » » » » »> DRAFT Community Resource Numbers 348 -3000 General Information Number - Hennepin County 348 -5550 General Information Number - County Attorney's Office 370 -3185 Fair Housing Issues (Housing and Urban Development) 933 -0017 Homeline (Tenant - Landlord Services) 927 -2602 Minnesota Multi- Housing Association ( Information /Network/Legislation/Forms) 854 -8500 Professional Rental Property Owners Organization Multi- Housing Association 8030 Old Cedar Avenue Bloomington, MN 55425 -1215 333 -1183 Your Rights and Obligations as a Landlord Minnesota State Bar Association 430 Marquette Avenue Minneapolis, MN 55401 297 -7206 Landlords and Tenants Rights Brochure Attorney General's Office Consumer Division 1400 NCL Tower 445 Minnesota Street St. Paul, MN 55101 370 -3185 Questions Regarding Fair Housing Rules & Regulations Fair Housing Issues Dept. of Housing and Urban Dev. 220 Second Street Minneapolis, MN 55401 Local and National Screening Agencies: Chart of Services Offered Agencies S� . 4 Protection Apartment Agency Services d d d d Plus, Inc. Credit d J d '� `� Captiol Lien d Control Records & National Research Inc. Investigation, Factual Data Inc. Credit �i d f d d d f Services Acceptance Heartland Rental Information Research ✓ `� Services Services, Inc. Information Tenant Check d Reporting Services Landlord Protection Agency Multihousing Credit d J d '� `� `� d Control National Investigation, Inc. Renters d f d d f Acceptance Rental Research Services, Inc. Tenant Check d g 9 M Index of Screening Agencies Apartment Services Plus Capitol Lien Records & Research Factual Data Credit Services Heartland Information Services Information Reporting Services Landlord Protection Agency Multihousing Credit Control National Investigation Renters Acceptance Rental Research Services Tenant Check Average Fees: Unlawful Detainer Check $7 Credit Check $10 Criminal Background Check $10 Previous Landlord Verification $6 Employment Reference $6 Bank Reference $3 Driver's License Verification $7 Motor Vehicle Record Search $8 11 12 Apartment Services Plus, Inc. 7400 Metro Blvd. #419, Edina, MN 55439 Contact: Jennifer Newton tel. 925 -9592 fax 925 -9486 13 Apartment Services Plus offers research on: 14 Rental References 15 ► Credit Reports Safescan (Social Security Number check) ► Criminal History (statewide in MN and through 16 Hennepin County district court) ► Unlawful Detainers & Problem Renters (in 17 Minnesota and out -of -state coverage) Inquiries made by other Screening or Collections 18 Companies 19 20 Packages 1) "Quick Check ": Any three services (standard 21 report includes credit report, unlawful detainer- eviction search, and criminal history) Returned well under one hour except for the criminal checks which are done once per day 2) Full Application Report: All services except criminal histories, report completed within 24 hours in the winter or 48 hours during summer months. Minnesota statewide, Hennepin county, or out -of -state criminal history check can be added to this package. * *Call individual agencies for specific fees - Ranges and packages offered vary widely 10 ASP can make a number of fax machines available to a property management companies free of charge, call for more details. 11 Capitol Lien Records & Research Inc. P.O. Box 65727, St. Paul, MN 55165 Contact: Anthony Magnotta, President tel. 487 -5071 fax 487 -6674 Capitol Lien offers research on: ► Landlord References ► Unlawful Detainer Check ► Employment History ► Credit History ► Background Criminal Check ► Driving Record Inquiry ► Federal and State Tax Liens (State & County) ► U.S. District, Federal, & County Circuit Court Judgements, Bankruptcies, Suits, and Criminal Records ► Minnesota Department of Motor Vehicles Registrations Request Timing: 24 Hour turnaround time for routine orders to 7 county metro area or Secretary of State 4 Hour turnaround on RUSH orders placed by 1 p.m. CST, to your fax or modem (no extra charge for fax or modem service) DRAF-i Factual Data Credit Services 939 Hershey Street, St. Paul, MN 55114 Contact: Beth Althouse, Marketing Representative tel. 644 -7808 ext.175 fax 644 -7875 Factual Data offers research on: ► Residence history verification (last 2 years) ► Employment history (last 2 years) ► Credit Inquiries ► Legal proceedings in bankruptcy, district, and county courts (last 7 years) ► City, state, and federal tax liens ► Marital, dependent, and age status Other Services and /or Rackages ► Bureau Express - a menu - driven system set up for use with an IBM Compatible PC and modem - provides merged information from all national credit agencies at a cheaper price than other general background checks ► Infiles: Orders can be placed for a single report from a national credit bureau, prices for contacting one, two, or all three bureaus ► Complete updates available at a reduced price from the full report 180 days from the date of original report completion 12 13 Heartland Information Services 821 Marquette Avenue, 404 Foshay Tower, Minneapolis, MN 55402 Contact: Brian Long, Marketing Director tel. 371 -9255 fax 371 -9262 Heartland offers research on potential employees pursuant to the Minnesota caretaker screening bill Services offered: Minnesota Compliance Report verifies: -Full legal name -Last reported address - Social Security number & state of origin -State of Minnesota Bureau of Criminal Apprehension criminal background check Key Employee Report - Information from Minnesota Compliance Report - Driving history - County -level criminal history (1 county) D R At��e�a Information Reporting Services, Inc. 2101 Hennepin Avenue, Suite 201 Minneapolis, MN 55404 -2769 Contact: John M. Nowicki, Operations Manager tel. 870 -8770 fax 870 -8765 IRSI offers: ► Landlord References (3 years) ► Unlawful Detainer check . ► Employment History (past & current) ► Credit History ► Criminal Search (Federal, State, and Local searches available) ► Driving Record ► Specific and full motor vehicle registration searches Packages 1) Package 1: Landlord References, employment history, credit history, unlawful detainer, criminal background searches 2) Package 2: Records only - credit history, unlawful detainer, criminal background searches 14 15 Landlord Protection Agency 1306 West County Road F, Suite 10 Arden Hills, MN 55112 Contact: Darrell Sundberg, Director - Account Executive tel. 636 -5988 fax 6365890 The Landlord Protection Agency offers: ► Unlawful Detainer Checks (all Minnesota counties) ► Credit Checks ► Criminal Checks for Minnesota counties, Minnesota statewide, or out -of -state statewide ► Rental verification of present and previous landlords ► Employment verification ► Check - writing history (nationwide) ► Driver's License verification Packages 1) Mini -Sery — Unlawful Detainer check and individual credit check (or joint) 2) Individual /Joint Package #1 - Unlawful Detainer check, credit check, rental and employment verification 3) Individual /Joint Package #2 - Unlawful Detainer check, Hennepin or Ramsey County criminal check, rental and employment verification, credit check 4) Individual /Joint Package #3 - Unlawful Detainer check, credit check, Hennepin or Ramsey county criminal check DRAF7 Multihousing Credit Control 7500 Flying Cloud Drive, Suite 800 Eden Prairie, MN 55344 Contact: Quentin Reimer tel. 941 -0552 fax 942 -0582 Multihousing Credit Control offers: ► Basic Residential Report - individual /joint nationwide credit report; statewide and 87 county Unlawful Detainer file search; and Collection/Problem Renter file search (Completion in 2 hrs, faxed or mailed) ► Full Verification Residential Report - Includes basic report, landlord and employment history/references for past 2 years, bank references, undisclosed address search (Completion in 24 hrs, faxed or mailed) ► Criminal Record search - verbal search by county for past 7 years, written statewide search (48 hours with notarized consent form), verbal or written out -of -state search ► Auto Registration or Driving Record (Nationwide) No additional charges (i.e. long distance) 16 17 National Investigation, Inc. Corporate Office 1115 Inman Avenue, Suite 345 Edison, NJ 08820 Contact: Marc E. Darrow, Director, Information Services tel. 800 - 409 -3900 fax 714 - 833 -8622 National Investigation offers: ► Individual /Joint Level A: Discrepancies in name, address, past addresses, social security number, date of birth, and /or employment Also: Problem account histories, Tax liens, back taxes, dates and types of judgments, bankruptcy, non - payment of child- support and other public records Individual /Joint Level B: Includes Level A services; social security trace; verification of previous negative credit such as old eviction, collection activity, delinquent credit cards, etc. When research request made after I p.m., a report is usually available after 11 a. in. the next business day. DRt � Renters Acceptance 14525 Highway 7, Minnetonka, MN 55345 Contact: Paul Clement, Marketing Manager tel. 931 -9855 fax 931 -0949 Renters Acceptance offers: ► Residence Verification (3 years) ► Income/ Employer Verification (3 years) ► Credit Bureau Report ► Unlawful Detainer check if location dictates ► County and State Criminal reports No charges for additional address references and income verifications, directory assistance, forms, long distance, etc. Turn - around time: 24 hour, Rush applications processed in four hours for an additional charge 18 19 Rental Research Services, Inc. 11300 Minnetonka Mills Road, Minnetonka, MN 55305 -5151 Contact: Nancy A. Hollis, Sales & Marketing Representative tel. 935 -5700 fax 935 -9212 Rental Research offers: "Instant Inquiry" ► Problem Renter records from Rental Research subscribers ► Unlawful Detainer Records ► Interstate Credit Control Collection Account Records ► Metro newspaper published Criminal convictions and sentences ► Nationwide Credit Bureau File ► More information provided through a Verified Completion report if needed Reportgenerated instantly over the phone and mailed or faxed the same day. Rental Application Investigation Service ► Application thoroughly investigated including Problem Renter Data Base Average investigations take 24 to 48 hours Rental Research offers research on: ► Credit Records ► Landlord References ► Unlawful Detainer checks ► Employment and Income History ► Criminal history (available out -of- state, statewide, or by county with notarized consent) ► Driving Record Inquiry ► Motor Vehicle Registration Inquiry ► Bank Account Verification Tenant Check 857 Fairmount Avenue, St. Paul, MN 55105 Contact: Carol Buche tel. 224 -3002 fax 224 -0207 Tenant Check offers: ► Unlawful detainer checks for 5 county Metro area or 5 county +l non -metro county ( including confirmation of defendant identity) ► Joint/Individual credit checks from Equifax or Transunion credit ► Social Security number check ► Landlord references and verification of owner or authorized agent ► Employment references ► Bank references ► 1,3, or 5 county Metro, statewide Criminal record check ► Driving Record search ► Vehicle record search Minimal flat fee for telephone and fax communications in investigation Packages 1) Unlawful Detainer check and credit report 2) "Full Service" - Unlawful Detainer search, credit report, employment and landlord reference, and one metro county criminal check 20 21 ?� N 3 con U. fl- 10 Q �. m "' 0 0,- 0 Q s � m v c (D CA = o 0 c 0 � o 0 Q0 ff 1 :4z qLo m 0 �3tD v 0 Q 3 0 m 0 cp C3� � --t O •Q 0 o i It = 0 n . Q O r� CD £ZbS� NW a13WµO`�j G1N jbpd 0°L9 Hlnps 3nN3�Q1313Hpw nWWpo W�ppbd 1N3W1� �1IN emu �z3m 3m e M4� O ►- ' 7 i � N N =Q a N O -. 1 U .0 E C O� g i c0 O N � 0 N c E i v?S Q� 2 Nn L Q O • = i.. = N 0.y N � � � -tj G 03 O O V N N 'r= C Ew C dv cO 0= c E U O o)C N 7 00 = now c 5E 0 cc�- Ov- Uv O O U N C H c S2 H O C U. 13 � N O N �? O -7 O .�. fm = O C CD iL N (D t: N C -0 �N L O O C) 0 :3c L LL 0 N C cp O -0 m U U 't1 C a c c c ma a O R' m 4 m � = O N U U D 0-0 O 4) 0 0 o- a 42 O L to ul 3 N ic Q li. ,9 v la a O a 'a H C a � 3 E � O o V c o � C �aQ N Q N 0) O v- N -o` C C O U ° E � °' ° E� r_ ° v �- a) a� o .t E•� o = ai o g O NO NU v� CO '' -O c CL N r �`• O N L OQ, �1 O O i ° N 7 c N C +- O 'C Do cN i La 2 . O O L ° E it -cc � y- 0 cv a E E w Q ic Q li. ,9 v la a O a 'a H C a � 3 E � O o V c o � C �aQ N Q —I = �m �� ®sumo -'(D p x • CD (D n =1 - (D Cc c - ---� r --C CD h .�3 �.� o v- a�` �.o ._ • CC � C C• CL CL C: � 35•�m�o�v�(D m (° o� �D C)- 3 =3 m 0 :30 m sv CD C CD C0 CD D 0 (D m 3 a 0 o O �, -, 3 �, O (p 0 0 � (�D (0 CD -�i CO ,-�. O a cn - 0 o cn 00 Q m C) sZ C _ n a o � � '� v o � � v � v '•'•� sy (n � C31 N • (D = .-. sv D '"D 5. �'��o -, c Dc m Dv c— o. 3 (i? CD (Q O `<, `G (D cr CD gin' �• D 3 0 (D 3 :+ N m N o IV N � N O O'(Q O (D 'C"" � 8 W z (D c C <= �,-, -0F< C PL o m rn -• :1 o (D v 3• 0 m (D v(D 3 o b o = <Com,<3'cu m =�;0 0-0 >� 3 0 TMO M m 30 a(a O � 0 o aoM o o m - o 3`�o O • 3o c 0 �o� Cn O -% 771. o= Co ar r- (D (D 3 O (D c - � o�mrnmDT0� vs= won ='•CD a°r CD W D D �. .. mm 3mm�-o��CL 3�'M.c m'��D�� coo= o �� C7 --1 � o n m. 0- c a sv m m m U) 8- N (D3 D � (D � -� SZ � � � (D U) CD -, � O ((D o -{ ° -� (D �+ � � (D Co 0 O � (D -� O � ert 7 _� _ � II. O O o 3 .. D �O 0 7C oew3a� =-0�a �' mCD o�Z r- -0 3oomo o :D O D o O (D 3 (Q O O; (6n :r Qp < O Q (D C O (D a O —I = -n n p x • N Cl) =3 v CD ---� <v. ® h C• r-o • c N :il - � 0 3 �- — S .6 CD N �. c C CL _N iv � C31 N • (D M (C) _C CD L� L.^°.. • • n • • x • 0 • o� ® c C• • D, :3 ((:) 3 CD (n ® • � • _N � C31 < • (D • • n • • F • • • • ® • • C• Z mo • J • • .0 cN Q cU '.�►� oU o �' E E E °' Lam' C N Ni E cLc3. Q pEv E m m� °oo ° J oUco CD KILO- o L�� _ -G r- m 2 .., L ic 21- O a L./ o •� C6 •Q .H cc p°'n� low o o cow o.E E E U O z c °' c as a oS mp of fal w CV 'D m N _vO N am QL3 0 v A Q N r +% Q u7 LO to N Q p -� 'n CL C O O f fff \I c.=.:p O O fl. O .O w O L O O Ca F- Q m d �i 0�,co� C) 0) a�o`L ., m 3 � �M � 07E ��c� w N N 'L E L. V C vL O c. O p a= O O w O. U a�a° O mO..ss� LL f:COLL E 0 0 O w O w in EE E U UY , o da a V o cn o coo L E as° O ! �w cc o c woo ° iai6i of w �c6 dfl/ 06i omCO N cc f. e- �- e- ooLiu S !w► m w o •o -_' Y N i �y •r VT C: - 'QOt° m C O CO ca L O- E E E ai V o�ao N O as a C f� cc f C L T= u O Co Co v M et �? m 2 (n n. m V alt V Q M cc O N C to u..+ C• iA Lo p p Y Q e� 0 U M o O 22 _ m N. a)_ � 0 �s� .. co °mQ xa_�w_ °' 0� z a in dFo- �QU m c w a)L O C O = c =•OpOC U c .r 0? O •00 ID N O O �t � EME.cm N cu a co co � :EE�� coy i m ._ cu a o co 0) ._ a o iL 3 a I m n. s s W u. v) u_ .0 cN Q cU '.�►� oU o �' E E E °' Lam' C N Ni E cLc3. Q pEv E m m� °oo ° J oUco CD KILO- o L�� _ -G r- m 2 .., L ic 21- O a L./ o •� C6 •Q .H cc p°'n� low o o cow o.E E E U O z c °' c as a oS mp of fal w CV 'D m N _vO N am QL3 0 v A Q N r +% Q u7 LO to N Q p -� 'n CL C O O f fff \I c.=.:p O O fl. O .O w O L O O Ca F- Q m d �i 0�,co� C) 0) a�o`L ., m 3 � �M � 07E ��c� w N N 'L E L. V C vL O c. O p a= O O w O. U a�a° O mO..ss� LL f:COLL -t' If EE E n- c U) N ad a cc ! C_. N Q 00) dfl/ 06i 3 E p f. e- �- e- cc orj v .r 3 E E E maw m 0)i (n O ��_o rn� °- a ° V Q O m c _O co :U - o N .. .Q�.. -� -� 6. �d/i O iC nZ�a_ O N O Q - y�[��F IUD) in— k O 0 C N N 0 o N d V A 3 m Lp '�• N o ^co z Qi LL Q U M d- �t NCL.T 3 0 m co LO vcornc duo i cm a) O O 0 yLE'LL Cis 7 O: O U GO� 3 O. O cC - ,�� __masses .Q = u.mu_ Ell NdN S,2J381N31N N3ev4nNA0110d ANbdW00 30N'dwSN l -IV01(131N ( ;y6ls 9• loin) SNOI .Lb'llWl- 12JOSddOK]NVHWOISAHd jagwnN auoyd Aou96j9uj3 NEINVION138 SNOIIVOI(13U11 S310M311d N011VMJ03N1 TdOIa3W ale(] uelpjen0le6a-ljo ; uajed ;o 9jn;8u61S •elglssod se uoos se pe ;oe ;uoo aq o ;;oadxa I •le ;ldsoy Cue ul jo ao!j;o sdo;oop a ;e jay ;la 'pajapuej aje saolnjas ay; ejet4m a ;e ;s ay; jo smel ey; japun eol;oejd o; pasueoll (a ;eudojdde se);sl;uep jo uoe6jns 'uelolsAqd a Aq peswadns pue paslnpe ejeo le;ldsoy jo;uaw ;eaj ;'slsou6erp leoi6jns jo le ;uep 'leolpew'uol;eulwexaAej -Xue o;;uesuoo o; `ewjoj;ua6e se's( ;ln4oe say;;ojapeal ;rope ue ezuoy;neAgejay I ')aua6jawa ue3o;uana aL4 ul �( ;lnl;oe sly; 6uljnp ul8 ;sns �Cew pllyo dw ;ey; ssaullljo tin(ul ICuejo ;,t}lllge1! pue A;ylglsuodsej woj; sesseuisnq pue suol;ezlue6jo 6ul ;edlogjed 118 PUB .L3NH.Lno k Pieu lol2l asealaj Agejeq I ipa;lwll sl coeds 'Aueaja;sftaj • y; CaunrAgsayojnyo6ugedloi: pedatgjoauojoje6euew ;uempedejnoRo; eel ;uanaay;PUB wjo; sly; ul wn;'ja;si6ej o1 • „;auy;no k- jeAejd ;o esnoH„ o; elgeAed sN39q:D a�lew aseald •dod pue 6op;oy e'uo1;e:podsuej;'uolsslwpe sopnloul uosjadjed g$ ;o ;sod ay ;;ey; pue snq Aq 6u1llaAei; eq II!m dn0j6 ay; ;ey; pue ;sjapun I w•d 00 =01• -00 :9 wojl5661, '6 eunr'Aep!j j uo ewe0 suoo-I silodeauuivv ay; o; wej6ojd b3lNwwnssW3211X3 s, 13NHinoAplagyo, Nulofo; ja; y6nep/ uos pew eu- anogeAwjo;uolsslwjedanl6I d08AL10 SS3UGOV 3NOHd 3C1"!D 31N`dN S8.1a, w ono ©oO 00:1a Hi � r � Av zugg livansvo Scum a 01 SIUMN, r �.:: j �, dIIII ON - d1IS ON 3VYVN S.N3SVv3W 21881NnN A0110d ANVdN00 D0Nd�,3nSNI IV0I®DW (}yBlsaAa Pul) SNOIlb'llWl°t �:10 Sd'V0I®NdH 1V01SAHd NEINd1ON488 SNOIltl01a811V S81E)N311b NOIIVMJOdNI IVOIC13W jagwnN auoyd A3u96j9w3 aleo ueipjenO le68l J0luajed to ajn}eu6lS -alglssod se uoos se paloe}uoo aq of loadxa 1 -lelldsoy Aue ul jo aoglo sdoloop a }e jaylle 'pajapuaJ We S901njas ayl 9J9LIM alels ay} 10 smei ay} japun aollaeJd o} pasuaoll (aleudojdde se) }sguep jo uoe6jns 'umolsAyd a Aq pesitiadns pue pasinpe aaeo lelidsotj io }uawleajl 'sisouBsip leoi6jns jo le }uep 'leolpaw'uol}eulwexaAej -X ue ®lluasuoo o} `awJOl}ua6e se'Alrn40e sigl;ojepealllnpe ue ezljoylne Agejay i 'A3ua6jaw9 ue to }uana ay} ul 'A }inlpe sill} 6uiJnp uielsns Aew pjlyo Awley} sseull!jo Ajnfui Auejoj f4lllgell pUe Alilrglsuodsaj woj; sesseuisnq pue suor }eziue6jo 6ullediogjed ile pue13NH1nOAPlai}r p!l i aseelaj Agajay I ipa }Iwil si coeds `Aljea ja}si69N `y}�Z Alnf Aq sayojnyo 6ulledloiljed ayl to euo jo je6euew luewljede jnoA o} aa1 }uana aril pue wjol siyl ul wnl `jelsi6aj o1 - „lauylnoA - jeAead ,lo esnoH„ of elgeAed s�oayo anew aseeld uol}eljodsueJ} pue 'aaj }uawewnol '6uillo6 luiw sapnioui uosjad jad g� to lsoo ay} ley} pue snq Aq 6uillanejl eq ll!M dnoj6 ayl logl p'uelsjapun I 'w "d 009-00:5 wojl y}gZ Ain r `AepseupoAA uo plagyoid ui suepje0 ajn}uanpy }e BUU106lulw 06 01 weJBojd ?.iaViwwnsawgNixa s, 18NH1n0A plaugoi�:iulof olja ly6nep/ uospaweu- anogeAwjoluolsslwjadeAl61 dlZvALI:D SS3MGGV 3NOHd 30VfJS t I dilil ON - dllS ON HOUSING AND REDEVELOPMENT AUTHORITY HRA Letter No. 51 Agenda August 21, 1995 Issue Statement: Presentation of "Together We Can" final report and consideration of implementing a one year pilot program. Background: In February 1995, the HRA retained the services of Mr. John Szarke. John's charge was to formulate a program for apartment residents who were lacking in basic skills and knowledge. Issues which can be difficult for them include insufficient education, unemployment, underemployment, daycare and being a single parent. There were several reasons for initiating the report at this time: a) Through RAMA the awareness of the problems /opportunities which apartment residents present has become greater. b) HUD has been urging Section 8 administering organizations to initiate Family Self- Sufficiency Programs. c) The Richfield Human Services Planning Council expressed an interest in having the HRA formulate al Self - Sufficiency Program. Attached is a copy of the report. John and members of the advisory group with whom he worked will be present at the August 21 HRA meeting. John will provide an overview of the report and respond to questions. Recommended Motion: 1. Discuss. "Together We Can ". 2. Adopt a motion which authorizes staff to: a) Implement the program for a one year pilot period. b) Select a social service provider to supply the coordinator. c) Negotiate a contract with the social service provider for subsequent presentation to the HRA. d) Evaluate the use of a "Sage" apartment to office "Together We Can" Basis of Recommendation: 1. Today's apartment resident is less able to live independently and often experiences great difficulty climbing the social- economic ladder. The background, purpose, mission and goal statements on page 2 of the report are directed at this situation. 2. It is desirable to have increased stability in the apartment resident population and to make it possible for them to more fully participate in the community life of Richfield. 3. A purpose of the advisory group was to help formulate a program which reflected Richfield's situation as opposed to implementing a "formula program" from a HUD handbook. The advisory group members are listed on page 1. 4. The needs of a person seeking self - sufficiency have been identified on page 3 as have the ways in which "Together We Can" would help meet those needs. 5. The program proposes that the HRA would contract with an existing social service organization to provide a full time coordinator, page 4. 6. Volunteer mentors would also work with clients, pages 4 and 5. 7. The coordinator would assist participants through referral to existing organizations and by a team of volunteer mentors, page 6. 8. It is estimated that during the year 15 individuals would receive ongoing support and 45 additional individuals would be referred to other organizations, page 5. 9. Page 9 contains the proposed first year budget at $54,080 (it could be lessened if office space was donated). 10. Funds are available in the revised 1995 and proposed 1996 budget. One half of the funds would be provided by Section 8 and the other half would be provided by the Development Fund. 11. The Human Services Planning Council would assume a role in evaluating the performance of the program, pages 10 and 11. 12. The Richfield Human Services Planning Council endorsed the final report at their meeting on July 24, 1995. Camillo DeSantis Chair of the Council was a member of the advisory group and Commissioner Joan Helmberger is a member of the Council. Minutes of that meeting are attached. Alternative Recommendation: 1. Not implement the recommendation. 2. Modify the recommendation. Discussion /Decision Mode: A suggested timeline for implementation appears on page 12. Respectfully,submitted, James y. jf rosser Executive/ Director JDP:cak "Together We Can" Final Report August 21, 1995 John Szarke Throughout this project, I have met regularly with an advisory group consisting of: Bruce Palmborg, Dennis Johnson, Camillo De Santis, Mike Welsh, Laura Klein and Bill Schatzlien. I am grateful for their valuable input and assistance in formulating recommendations for a self - sufficiency program in Richfield. We used the following guidelines for our recommendations: The recommendations need to be doable. The goal of the recommendations is to provide a framework to meet varied needs of the "pilot group" of apartment residents (referred to as participants) who are working toward becoming self - sufficient. The recommended framework needs to be able to be duplicated or expanded to serve a greater number of individuals beyond the pilot group in an efficient and cost - effective manner. Recommendation for Implementation of "'together We Can" Self - Sufficiency Program BACKGROUND Individuals who are not economically self - sufficient often times feel overwhelmed by barriers that keep them from self - sufficiency. Barriers such as fear, lack of skills, lack of education, concerns for meeting basic human needs, and not knowing where to go to get available resources keep people feeling trapped. PURPOSE "Together We Can" is a support service for a "Pilot Group" of Richfield residents who are seeking to become economically self - sufficient. MISSION "Together We Can" helps individuals overcome barriers to self - sufficiency by providing information about existing resources, and by offering support services designed to assist individuals to become economically self - sufficient. • To provide individuals referrals to existing resources. • To provide emotional support to participants. • To provide timely information to participants. • To better integrate apartment residents into community life. Individual seeking economic self - sufficiency have a variety of needs. To provide an idea of how these needs would be served by "Together We Can" the following diagram is provided. (See "Hierarchy of Needs ") 2 The following chart outlines a hierarchy of needs for one seeking livable wage employment. To the right of the chart indicates the type of support offered by the coordinator and volunteers of "Together We Can." "Hierarchy of needs" for one seeking livable wage employment.* *Read chart from bottom to top. Future employment goals Further skill development Retaining employment Obtaining employment job search support (Technical and emotional support) Recognizing skills and abilities and /or Seeking further skill development and/or education Employment focus Transportation I Child care Working toward resolving major personal issue(s) Food Clothing Shelter Health Assistance from coordinator or referral available Assistance from coordinator or referral available Coordinator or volunteer mentor offers support and problem solving techniques or refers to other resources Coordinator refers individual to existing resources Volunteer mentor and Job Search support group(s) available.. Coordinator also refers individual to other existing resources volunteer mentor and education support group available. Assistance from coordinator and/or referrals available Coordinator refers to available resources Coordinator refers to available resources Coordinator refers individual to available resources 3 NEEDED COMPONENTS AND RECOMMENDATIONS: STAFFING RECOMMENDATIONS: It is recommended that the funding agency contract with an established human service agency to provide the necessary services of a full -time coordinator. Coordinator, full time • Responsible for overall program of "Together We Can." • Responsible for recruiting, screening and training volunteers. • Responsible for providing volunteers, job descriptions, support, supervision and recognition. • Responsible for making the services of "Together We Can" known to the community. • Responsible for providing and updating resource information. • Initiates cooperation, coordination and /or collaboration with other service providers to best serve participants effectively and efficiently. • Responsible for overseeing budget. • Responsible for providing evaluation of the program components. • Responsible for designing and overseeing program improvements. • Responsible for providing necessary reports to the Human Service Planning Council and to the Community Apartment Program. • Provides necessary reports to funding agency. • Responsible for updating RAMA on the progress of the program. • Delegates appropriate responsibility to volunteers including mentoring, office support, giving informational talks to churches and civic groups, etc. Volunteer Mentors Needs and support systems vary greatly among individuals that will be served by "Together We Can." For those who want some ongoing support volunteer mentors will be available. Mentoring is a one -to -one relationship focusing on the needs of the participant. Mentoring fosters a caring, respectful, and supportive relationship. This relationship helps the participant develop his or her vision for the future, clarify goals and action steps. M Expectations of Volunteer Mentors • Attend orientation training, supervisory meetings, and inservices. • Assist participant to access needed community resources. • Provide emotional support to participant by listening and offering encouragement to participant. • Assist participant in problem solving techniques. Consider alternatives and potential consequences. • Confidentiality. A mentor can share information with program staff otherwise what is said between the mentor and participant is strictly confidential. Other Volunteers Other volunteers will be recruited, screened, and trained to provide various needed skills such as office support, presenters at weekly educational and job search support group meetings, resume assistance, as informational speakers, etc. Criteria for Participation in Pilot Group • Richfield resident. • Resident of targeted apartment building(s). • Willingness to participate. • Income level less than 150% of poverty level.' Participants The goal for "Together We Can" is to serve a minimum of 60 individuals in the "pilot year." 'Poverty level information Percent of Poverty Line Familv Size Povertv Line 125% 150% 1 person $6,310 7,888 9,465 2 people $8,076 10,095 12,114 3 people $9,885 12,356 14,828 4 people $12,674 15,843 19,011 5 people $14,990 18,738 22,485 The poverty line is argued to be too low because it is based on estimates of families' basic needs in 1963. Income is adjusted for inflation, but not in changes in work norms, lifestyles and family structures, all of which impact basic needs. Child care for example would be considered a basic need today that was not in 1963• It is estimated that the poverty line today would have to be about 50 percent higher to be comparable, in terms of minimum consumption needs, to the standard set in 1963 (Ruggles, 1990). 5 SERVICES The coordinator's primary work with participants is to provide them with referrals to existing service providers. Participants' needs for services and support will vary as well as what services they qualify for from other service providers. In order to serve a diverse public and to prevent individuals from "falling through the cracks" the services of "Together We Can" are designed with flexibility. An individual first coming to the Center would: Step Z Step 2 Have an initial interview with the coordinator. Receive referrals to other service providers and receive information about the support services of "Together We Can." Responses from individuals will vary, responses may include: Step 3 Receives follow -up call from coordinator regarding referrals and support services of "Together We Can." • Individual may need additional referrals. • Individual needs support and wants to learn more about getting a volunteer mentor. • Individual wants to come to the job search support group and also needs help preparing a resume. • Individual finds the services referred to as being adequate for needs at this time. Appreciates knowing Center is there to offer support anN-time in the future. CASE MANAGER Some service agencies such as SHAPE have case managers who assess individual needs, coordinate services and monitor individual progress. When individuals referred by "Together We Can" have a case manager from another service agency, "Together We Can" will not duplicate their efforts but rather the coordinator will request general information about the progress of the referred individual for tracking purposes. For individuals who do not participate in specific programs that provide case managers, the coordinator will serve as case manager. 6 Marketing Plan for "Together We Can" • Product • Publics • Place • Production • Promotion Pr uct Mission "Together We Can" helps individuals overcome barriers to self sufficiency by providing information about existing resources and by offering support services designed to assist individuals to become economically self sufficient. Goals • To provide individual referrals to existing resources. • To provide emotional support to participants. • To provide timely information to participants. Publics Primary Publics Desired perception/opinion of "Together We Can" Participant Coordinator and volunteers are Accessible; Responsive; Respectful; Welcoming; Empowering; Supportive Other Service Agencies Facilitates in cooperation, coordination, and collaboration among service providers. Volunteers Organization that values training, encouragement and appreciation of volunteers. Businesses, Organizations, and Foundations Professional service that takes initiative in exploring ways individuals, businesses, organizations, and foundations can participate or support the work of "Together We Can." 7 • Accessible • Able to meet demand for services. 1 To 1 ,_i 1 6 I!4-e, I CCU V Production Promotion Brochures • Simple. Designed to motivate person to call or drop in. Atmosphere and Attitude • Coordinator and/or volunteer; pleasant, courteous, helpful, glad the individual called or came to The Center. Word ofMoutb • Earned by fulfilling mission and having a good relationship with publics. Publics feel informed, enthusiastic and willing to let others know about "Together We Can." Information Fair • Designed to make contact with potential participants and/or volunteers. Networking • With social service providers, business leaders, and institutional leaders. Feature Story • In newsletters and/or newspaper publics will read. Public Speaking • To inform and inspire publics. E FACILITY NEEDS 1. Accessible to participants. Located on the bus line and is handicapped accessible. 2. Space large enough to provide training, inservice and support for up to 20 people at a time. 3. Space for resource information materials. Possible site location include: • Sage apartment • Community Center • Local church • Site of contracting agency for coordinator FUNDING RECOMMENDATIONS To ensure stability for this program, it is recommended the funding agency provide funds for these core requirements of the program for a "pilot period" of one year. Proposed Budget For Year 1995 —1996 Account descdaukon Bu et Salary /Benefits (coordinator) $38,000 Rental of office space for "Together We Can" 5,400 Center ($450 /month) Possible "in kind" contribution Development (professional training) 500 Mileage 1,000 "Start-up" expenses 2,600 [computer and printer 1700 copier 600 used tables and chairs 300 used office desk and chair (from existing inventory)] Telephone ($50 /month) 600 Electric ($40 /month) 480 General office supplies 1,000 Postage 1,000 Participant incentives /recognition 500 Emergency assistance (bus pass, car repair) 2,500 Miscellaneous 500 *54,080 Less possible "in kind" contribution -5,400 9 EVALUATION • Evaluation materials will need to be designed that are simple, easy to administer and reflect the program mission and goals. • Evaluation materials will be needed for participants, and for volunteers. Evaluation must be tailored for appropriate group and for the stage of development of the program. • Evaluation needs to contain measurable data such as the number of individuals using the support services and referral services of The Center. Measurable data can include the number of participants who are working on completing educational or skill building goals, as well as the number of participants who are making progress toward obtaining employment at a livable wage. Their progress might mean to obtain volunteer work to build self confidence and skills, or obtaining part -time or full -time employment while continuing to build additional skills. • Evaluation needs to include all the components of the program. The components (coordinator, volunteers, marketing, committees, etc.) need to be working well together to achieve the best possible results of this program. • Evaluation of both the results, and the components of the program will provide valuable insights for future strategic planning and for carrying out a commitment for continued program improvements. 10 Organizational for "Together We Can" Funding Agency / Receives \ semi - annual reports from coordinator. Human Service Planning Council Oversees \ policies and evaluates "Together We Can" program. Contracting Agency Provides coordinator and supervision of "Together We Can" program. = Reporting — — — — — = Coordinating Community Apartment Program (CAP) Reviews ' "Together We Can" program in conjunction with other CAP programs. 11 TIlVF,LINE* AUGUST Presentation of proposal to HRA. If the proposal is accepted then: • Begin selection process of a social service provider. • Facility search. SEPTEMBER • Select a social service provider. • Facility determined. OCTOBER • Present HRA with proposed contract with selected social service agency that will provide coordinator. NOVEMBER • Begin "Together We Can" program. AND • Move into facility. DECEMBER • Set up center. • Contact various service providers. • Begin recruitment, training and screening volunteers. JANUARY • Have initial contacts with individuals who will be served in the "pilot group." • Begin support services (referrals, volunteers, mentors, job search support groups). FEBRUARY • Recruit and train volunteers as directed by need. (Gradual growth is preferred in the early stages of this program) • Provide inservices for volunteers. • Evaluate program components and make necessary adjustments. • Report to HRA on the progress of programs. MARCH • Normal programming. APRIL • Normal programming MAY Report to HRA on the progress of "Together We Can" and include when it is feasible to expand the program beyond the "pilot group." * Timeline may need to be adjusted because of variables such as site availability and starting date for a coordinator. 12 RICHFIELD COMMUNITY HUMAN SERVICES PLANNING COUNCIL MEETING MINUTES JULY 24, 1995 Present: Johnson, McDonald, Helmberger, DeSantis, Scaglia, Rosenberg, Wasko, Boyle and John Szarke, guest Absent: Hall, Werner, Walter - Duvall, Gault Excused: Massey, Schreyer, Fox Minutes: Minutes of June 19, 1995 were approved as mailed AGENDA ITEMS DISCUSSION ITEMS 1) Together We Can - -The final report will go to the HRA on August 21, 1995. One or two more meetings will be held with the advisory committee to put the finishing touches on the report. John asked if there were any questions concerning the recommendations contained in "Together We Can ". Helmberger asked if a full time staff person was necessary to carry the project forward. John stated that programs that started out with a half -time staff person quickly moved to a full time position. Scaglia wondered whether a full time position would be enough to carry out the goals of the project. DeSantis pointed out that this is a pilot project and adjustments will be necessary. John stated that it will be important for the Project Coordinator to connect with pastoral ministers etc. rather than the Coordinator trying to recruit all the volunteers directly. The Sage properties which are being gifted to the City would be the target population to be served. Scaglia pointed out that having a strong working relationship with the providers that the Coordinator will work with is a key factor in making the program a success. Also, working with the Family Preservation Project will be important. Wasko brought up the question of what the "twist" is that will make this project a success when compared to existing programs such as Stride. John indicated that the eligibility limits are fairly broad and that the Coordinator would link people to existing programs as needed. Further discussion stressed the necessity to make this project as personal as possible e.g. Richfield helping Richfield residents. The necessity to have a Coordinator knowiedgabie about Richfield was seen as very important for success. DeSantis mentioned that the City will likely contract with an existing agency that the City has confidence in to provide the service, The RCHSPC would work with staff from Community Development and provide an ongoing review of the project. This would be similar to the recent agreement between the Planning Council and Community Development regarding CDBG funds. Another suggestion made by Wasko was that perhaps one of the Sage apartment buildings could be used as the central office for the Project Coordinator. This would give the project a unique "twist ". Motion Boyle, second Scaglia to approve the Together We Can project in concept with ongoing review by the Richfield Community Human Services Planning Council. Motion carried. HOUSING AND REDEVELOPMENT AUTHORITY HRA Letter No. 50 Agenda August 21, 1995 Issue Statement: Public hearing and authorization of the sale of Richfield Rediscovered property at 7037 Oakland Avenue. Background: In June 1995, the HRA authorized the acquisition of property at 7037 Oakland Avenue under the Richfield Rediscovered Program. Wright Homes, Inc. of Apple Valley h6s secured a purchase agreement from a buyer who is currently a New Ford Town resident. The sale price of the lot will be $30,000. The new home will be valued at approximately $140,000. The HRA will have the lot cleared by the end of this week. The development agreement requires Wright Homes, Inc. to: Pay for the site at the stated lot value upon completion of the home. Provide financial security during the construction period with a letter of credit, or similar security, that has a value of $30,000. (The security amount is the difference between the lot price and the total HRA investment in the property or the lot price, whichever is greater.) Complete the home and pay for the lot by March 1996. Wright Homes, Inc, has been in business for 11 years, builds approximately 15 homes a year, and has worked in several south metro communities, including Burnsville, Lakeville, and Inver Grove Heights. A check of references indicates they are a sound builder. Additionally, at the request of David Forest, the north neighbor and owner of 7033 Oakland, a re- subdivision of the lot width has been proposed. Attached is a recent City Council letter which provides additional background and proposed legal descriptions. It is proposed that this splinter parcel be sold for $2,000 to David Forest. On August 14,1995, the City Council approved the subdivision request. Recommended Motion: Following the public hearing, adopt the attached resolution which authorizes the Chair and Executive Director to execute agreements which: 1 Sell the south 72 feet of the lot known as 7037 Oakland to Wright Homes Inc. in accordance with a development agreement. 2. Sell the north 10 feet of the lot to David Forest, owner of 7033 Oakland Avenue. Basis of Recommendation: 1. A check of references indicates Wright Homes, Inc. is an experienced, capable, financially secure builder. 2. The HRA has acquired the lot at 7037 Oakland Avenue for the Richfield Rediscovered program. 3. A development agreement has been negotiated and is in conformance with program guidelines. 4. The terms of a purchase agreement have been negotiated which outlines the splinter parcel sale to David Forest. 5. Notice of public hearing was published in the Sun - Current on August 9, 1995. 6. Previously, the Planning Commission found the sale of the lot for development of a new single family home to be in conformance with the City's Comprehensive Plan. Alternative Recommendation: Do not proceed with development agreements with Wright Homes, Inc., and do not allow the sale of a splinter parcel to David Forest of 7033 Oakland Avenue. Direct staff to find another buyer. Discussion /Decision Mode: Closings are anticipated to occur by the end of August with construction starting shortly thereafter. Respectf Ily submitted, JaIdive Prosser Ex Director JDP:cak HRA RESOLUTION NO. RESOLUTION AUTHORIZING THE SALE OF REAL PROPERTY LOCATED AT 7037 OAKLAND AVENUE. WHEREAS, the Housing and Redevelopment Authority in and for the City of Richfield, Minnesota (HRA) desires to develop certain real property pursuant to and in furtherance of the Richfield Rediscovered Program Redevelopment Project (Project) heretofore adopted by the City of Richfield (City) and the HRA, said real property being described as follows: Address: 7037 Oakland Avenue Legal: PARCEL A The part of the west 1/2 of the southeast 1/4 of the northwest 1/4 of the northwest 1/4 of the northwest 1/4 lying north of the south 192 feet thereof and south of the north 55 feet thereof, Hennepin County. Section 35 Township 028 Range 24. PARCEL B (the 10 ft. width adjacent to 7033 Oakland) The north 65 feet of the west 1/2 of the southeast 1/4 of the northwest 1/4 of the northwest 1/4 of the northwest 1/4 except street. Section 35, Township 028, Range 24. WHEREAS, the HRA is authorized to sell real property within its area of operation after public hearing; and WHEREAS, a developer, Wright Homes, Inc. of Apple Valley has been identified as the purchaser of the described property, represented as "Parcel A" in accordance with a development agreement; and WHEREAS, David Forest the adjacent owner of 7033 Oakland seeks to increase his lot width by 10 feet so that it conforms more closely with the lot width in the neighborhood as represented as "Parcel B "; and WHEREAS, the public hearing has been held after proper public notice; and WHEREAS, the Planning Commission has made a finding that the disposition of the property for residential purposes is consistent with the Comprehensive Plan. NOW, THEREFORE, BE IT RESOLVED by the Richfield Housing and Redevelopment Authority: 1. A public hearing has been held and 7037 Oakland Avenue (Parcel A) is authorized to be sold to Wright Homes, Inc. in accordance with a development agreement with the HRA. The purchase price for the property is $30,000. 2. A public hearing has been held and Parcel B adjacent to 7033 Oakland is authorized to be sold to David Forest in accordance with a purchase agreement with the HRA. The purchase price for the property is $2,000. 3. That the Chairperson and Executive Director are authorized to execute the Development Agreement and other agreements as required to effectuate the sales. Adopted by the Housing and Redevelopment Authority in and for the City of Richfield, Minnesota this 21st day of August, 1995. Thomas E. Harms, Chair ATTEST: Vern Luettinger, Secretary CITY OF RICHFIELD, MINNESOTA Council Letter No. 218 Agenda August 14, 1995 Issue Statement: Public hearing and consideration of a resolution approving a subdivision waiver for 7033 and 7037 Oakland Avenue. Background: David Forest, the owner of 7033 Oakland Avenue, is requesting a subdivision waiver that would allow the Richfield Housing and Redevelopment Authority (HRA) to deed 10 feet of the property at 7037 Oakland Avenue to his property at 7033 Oakland Avenue. The HRA purchased 7037 Oakland Avenue in July 1995. The HRA is considering a builder /buyer team development of a new home through the Richfield Rediscovered program and can sell part of the property at 7037 Oakland to the owner of 7033" Oakland if the City Council concurs. The property at 7033 Oakland Avenue is currently 55 feet wide, which is narrower than the other lots in the neighborhood. Adding 10 feet will bring the lot width closer to that of the neighborhood standard. The lot at 7037 Oakland Avenue is currently 82 feet wide and will remain a sizable lot without the 10 feet. Both of the proposed lots meet all zoning requirements. Recommended Motion: Adopt the attached resolution, approving the subdivision waiver for 7033 and 7037 Oakland Avenue. Basis of Recommendation: 1. Compliance with the regular platting requirements of Section 500.05, Subd. 1 of the City Code would result in an unnecessary hardship. 2. Approval of the subdivision waiver would not interfere with the purposes of platting regulations of Section 500 of the City Code. 3. Approval of the subdivision waiver would make the width of the lot at 7033 Oakland more comparable with the lots in the neighborhood without reducing the viability of 7037 as a buildable lot. Alternative Recommendation: The City Council may deny this subdivision waiver if a finding of fact determines that the proposal would have an adverse impact on adjacent properties. 5 -1 Discussion /Decision Mode: A public hearing is scheduled at 7:00 P.M. on Monday, August 14, 1995. The hearing will be held in the City Council Chambers of Richfield City Hall, 6700 Portland Avenue. Notice of hearing was mailed to property owners within 350 feet of the subject property. Respectfully submitted, Jame Prosser - City Manager JDP:ds 1 1 M M 0 en W D Z 1 W D II Z a J Y II` N Q CV) !D O 1 1 N o N I 1 EXISTING PROPERTY LINE 0 PROPOSED PROPERTY LINE i AL�- NORTH SITE PLAN FOR 7037 OAKLAND AVENUE X033 HE.R,E 133' OAKLAND AVENUE E- N NOT TO SCALE `1435 KE,@.G nul - w Q Q Q 0 0 N w td IJ. 4' I I= 0 0 LL C SE HOUSING AND REDEVELOPMENT AUTHORITY HRA Letter No. 49 Agenda August 21, 1995 Issue Statement: Approval of proposed property tax levy for payable year 1996 for certification to Hennepin County and set optional date for public budget hearing for the 1995 Revised /1996 Proposed budget and tax levy. Background: As required by the Truth in Taxation legislation, each taxing authority must certify its proposed tax levy for the payable year 1996 to the County Auditor on or before September 15, 1995. Taxing authority for the purpose of this requirement includes all counties, school districts, cities, towns and special taxing districts such as an HRA. No local unit of government is exempt from this requirement. In addition, certain taxing authorities must certify to the County Auditor the dates that have been selected for a Truth in Taxation hearing and for a continuation hearing (if necessary) by September 15, 1995. In those instances, the dates must not conflict with hearing dates of the county or the school district in which that taxing authority is located. Such hearings must be scheduled between November 29 and December 20, 1995. However, the Truth in Taxation law does not require the HRA to hold a Truth in Taxation hearing prior to adoption of a final levy. Instead, the final levy is adopted as part of the City's final certification process. The HRA could, however, decide to hold a public hearing on the HRA budget and levy at some point in the future prior to the City's adoption of a final levy. It is currently anticipated that the City will hold a Truth in Taxation hearing in early December. The HRA could hold a public hearing at its regular November meeting. The proposed 1996 HRA and relocation levy represents a 1.5% decrease from the previous year's levy and is approximately $8,000 less than the maximum HRA levy established by law of .0144% of the City's total market value. Recommended Motion: 1. Adopt the attached resolution approving the Proposed 1996 Housing and Redevelopment Authority General Fund and Relocation Information Fund tax levies. 2. Set a public budget hearing for 7:00 p.m. on November 20, 1995. Basis of Recommendation: 1. The Minnesota Truth in Taxation law requires adoption of a preliminary levy from each taxing authority. 2. The recommended levy is allowed under Minnesota levy limits, which are still in effect for housing and redevelopment authorities. 3. The budget and accompanying proposed levy for 1996 are ready for consideration. 4. There is adequate time to meet the deadline for submission to Hennepin County. 5. Even though a Truth in Taxation hearing is not required by the State Statute, it would still be appropriate for the HRA to hold a public hearing on the budget and adopt a final levy sometime in November prior to the City's consideration of a final levy if the HRA desired to do so. Alternative Recommendation: 1. The HRA could adopt a preliminary levy less than the one proposed herein. However, that would not provide for programs which are recommended in the 1995 Revised /1996 Proposed budget. 2. The HRA could select a different date other than November 20 (regular November meeting) to conduct a public hearing and adopt a final levy. 3. The HRA could simply proceed at a future date to adopt the budget and levy without holding any public budget meeting. Discussion /Decision Mode: Action by the HRA on August 21 is necessary to certify a preliminary levy to the County within the Truth in Taxation statute time frame. Respectfully submitted, JajiProsser ExeDirec tor JDP:cak HRA RESOLUTION NO. RESOLUTION APPROVING PROPOSED 1996 HOUSING AND REDEVELOPMENT AUTHORITY BUDGET AND CERTIFYING THE PROPOSED 1996 TAX LEVY BE IT RESOLVED by the Housing and Redevelopment Authority of the City of Richfield, Minnesota as follows: Section 1. The proposed budget for the Housing and Redevelopment Authority General Fund of Richfield for the year 1996 in the amount of $459,850 is hereby ratified. Section 2. The estimated gross revenue of the Housing and Redevelopment Authority General Fund of Richfield from all sources, including general ad valorem tax levies as hereinafter set forth for the year 1996, and as the same are more fully detailed in the Executive Director's official copy of the proposed budget for the year 1996, in the amount of $434,030 are hereby approved. Section 3. There is hereby levied upon all taxable property in the City of Richfield a proposed ad valorem tax in 1995, payable in 1996 for the following purposes: Housing and Redevelopment Authority $149,800 Relocation Information Services and Assistance $ 14,950 Section 4. A certified copy of this resolution shall be transmitted to the County Auditor. Adopted by the Housing and Redevelopment Authority in and for the City of Richfield, Minnesota this 21 st day of August, 1995. Thomas E. Harms, Chair ATTEST: Vern Luettinger, Secretary HOUSING AND REDEVELOPMENT AUTHORITY HRA Letter No. 48 Agenda August 21, 1995 Issue Statement: Authorization to execute a contract with Hennepin Technical College (HTC) to initiate a 1995 -96 New Home Program project at 7216 First Avenue, and invitation to open house at completed New Home project properties. Background: The HRA purchased the property at 7216 First Avenue in May 1995 for $43,000. The structure currently on the property is substandard in size and function and is located at the back of the lot. HTC has requested that the HRA participate in a new construction project for the 1995- 96 school year. The 7216 First Avenue site would be a good location. The project is similiar to one completed by HTC and the HRA at 7112 First Avenue. A home with three bedrooms and room for a future fourth bedroom is envisioned. Under performance standards recently established for HTC projects, the home will be framed, roofed and sided by the end of fall quarter which ends in December. Interior walls, carpentry, electrical, etc. will be completed during winter quarter which ends in March. Concrete, exterior brick facing, landscaping and finishes will be completed by the end of June. The home will then be marketed and sold next summer. HTC is currently finishing three projects. However, the projects at 7216 First Avenue, to be built on site, will be the only project for the 1995 -96 school year. Staff, in cooperation with HTC architectural drafting faculty, has developed a project plan for this 50 foot wide lot which meets all setback requirements, to complement the design of neighboring homes and to incorporate interior features desirable in today's market. A copy of the preliminary site plan is attached. The new house will have approximately 1,250 square feet of finished living area. Features include a living room, dining room, kitchen, three finished bedrooms, 1 -3/4 bathrooms, a deck and room for a future fourth bedroom. The amount of the HTC contract for this project is not to exceed $77,909. This cost is consistent with previous projects given design and square footage varabilities. The estimated project costs and funding sources follow: ACTIVITY FUNDING SOURCE Acquisition $43,000 CDBG Funds Demolition $ 4,000 CDBG Funds HTC Contract: $77,909 Proceeds of Sale Landscaping: $ 4,000 Proceeds of Sale Legal (Sale): $ 600 Proceeds of Sale Closing Costs: 2,500 Proceeds of Sale Total Cost $132,009 Private contractors will complete the electrical, plumbing, heating, and painting portions of the work. Legal counsel has previously reviewed the contract requirements. A copy of the proposed building elevations also accompany this letter. Although the completed value of the home has not yet been determined by independent appraisal, staff estimates that the home will be sold to a moderate income first time buying family for $90,000. The new home would be marketed as a New Home Program project. CDBG funds will be utilized in the project. An open house will be held from 4 -7 p.m. on Monday August 21, 1995. The three most recent house projects will be available to tour: 7112 First, 7021 Nicollet, and 7537 Girard Avenues. Recommended Motion: It is recommended that the HRA adopt the attached resolution which authorizes the execution of the HTC contract in the amount of $77,909 for the 1995 -96 new construction project at 7216 First Avenue. Basis of Recommendation: 1. The HRA did not want to consider further Vo -Tech projects without 7021 Nicollet, 7537 Girard, and 7112 First Avenue being completed. These homes are comopleted and marketing is underway. An open house on Monday, August 21, has given the HRA an opportunity to view the homes. 2. Plans have been developed for 7216 First Avenue that will meet site requirements and program needs of the HRA. 3. The contract provisions are similar to previous contracts with HTC; a summary of contract provisions is attached. 4. HTC has demonstrated a unique ability to provide a desirable product at a more modest cost than other builders on sites that are challenging to market. 5. New performance standards established between the HRA and HTC will ensure predictable and timely completion of the project 6. To leave the site vacant may cause a blighting influence. Alternative Recommendation: Do not authorize execution of the HTC contract. Discussion /Decision Mode: CDBG funds have been used to purchase this substandard property. A home built by HTC, as proposed, is the best use of the property. Respectful Iysubmitted, Jam Director JDP:cak HRA RESOLUTION NO. THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF RICHFIELD, MINNESOTA RESOLUTION RELATING TO HTC AGREEMENT FOR 7216 FIRST AVENUE WHEREAS, on May 22, 1995, the HRA purchased from the owner through voluntary acquisition the property at 7216 First Avenue, legally described as: Lot 5, Block 3 Woodale Second Addition; and WHEREAS, a project has been proposed as a cooperative effort between the HRA and South Hennepin Technical College (HTC); and WHEREAS, the property at 7216 First Avenue would be developed with a new single family home; and WHEREAS, the Construction Agreement price for the new construction program will not exceed $77,909; and WHEREAS, following completion of the new construction work, the property will be sold. NOW, THEREFORE, BE IT RESOLVED by the Housing and Redevelopment Authority in and for the City of Richfield, Minnesota that the HRA Chairperson and Executive Director are authorized to enter into a Construction Agreement with HTC for an amount not to exceed $77,909 for the new construction project at 7216 First Avenue. Adopted by the Housing and Redevelopment Authority in and for the City of Richfield, Minnesota this 21st day of August 1995. Thomas E. Harms, Chair ATTEST: Vern Luettinger, Secretary SUMMARY OF CONTRACT REQUIREMENTS FOR HTC PROJECT AT 7216 FIRST AVENUE • The construction of split level home at 7216 First Avenue. • The professional installation of heating, electrical and plumbing systems. • Completion by June 1996. • Supervision of labor and insurance coverage to be the responsibility of HTC. • HTC is responsible for a one -year warranty for defects caused by faulty workmanship or defective materials; a two -year warranty on installation of plumbing, electrical, heating and cooling systems; and a ten -year warranty on structural defects. • Performance standards have been established specifying HTC's responsibilities concerning timely completion of the home and routine site maintenance during the construction period: PROJECT PERFORMANCE STANDARDS One project will be stick built in Richfield on -site each School year. (September to June.) 2. Preliminary project drawings, contracts and cost estimates must be assembled by May 31 st of each year for the upcoming project. 3. The HRA must provide a cleared site for construction by August 31st of each year. 4. Final contract and plan approval will occur in August of each year. 5. Construction will start by Vo -Tech each September. 6. Vo -Tech has approximately 110 to 120 days, until winter break of each year (approx. December 20th) to excavate, place footings and foundations, frame, shelter, side, install windows /door, flash, roof. 7. Exterior appearance in regard to construction debris must be monitored daily and continuously. In addition, by November 1st of each year, Vo- Tech will ensure that the site has been completely picked up and rough graded so that winter weather does no entrap debris and leave uneven surfaces on site that impair perimeter mowing and maintenance by the HRA. Dirt piles should not be present during the course of construction. If a particular site provides difficulty for relocating dirt, options should be discussed with the HRA. 8. Concrete steps and sidewalks, brick work, decks, and bituminous driveways to allow for settlement where soils have been disturbed, should not be installed in the fall and winter of each project. However, they must be installed promptly after the lifting of statutory load limits and no later than the final work day preceding the Memorial Day holiday of each spring. 9. Where steps and brick work may leave an unfinished appearance until the following spring, the Vo -Tech construction supervisor shall provide interim finish options which are temporary but provide a reasonable appearance of completion prior to installation of the final materials. The HRA will review and approve each of those options. 10. The Vo -Tech construction supervisor will respond to in- progress and post completion construction request of the HRA and the City Building Official in a timely manner. For each request, a deadline must be agreed upon and the deadline must be meta Unless the completing of the task warrants a longer period of time, seven (7) days is the maximum time allowed to respond to requests. 11. Satellites should be removed from the site as soon as possible; i.e., as soon as interior carpentry is completed and a temporary indoor commode and lavatory with privacy is provided. 12. The number of vehicles at each site must be kept to a minimum. Parking should be off - street and in the rear yard. Vehicle pooling is essential with off site parking locations being reviewed and approved by the HRA if in Richfield. 13. The HRA will pick out floor covering and electrical fixtures by May of each year for installation in June of each year. 14. The HRA will install landscaping by June 30th of each year. This requires all exterior construction work, steps, sidewalks, driveways, to be completed by June 10th of each year. 15. Vo -Tech will complete its project by June 30th of each year. 16. Upon installation of landscaping, floor covering, counter tops, finished (stained /varnished) wood, and painted surfaces, Vo -Tech shall take all measures necessary to ensure that those surfaces materials will not be damaged, marred, etc. r O 1 c� W r O v n N 1 W G O __4 v n v c m Z U) c m m O N z O v a v v O z z O as v� i I I Ir to r z im ALLEY 26' LIr7>- 50, n c m w FIRST AVENUE W o t- �" W `+' W Z ul ►l• u. N N 2 O a W J W r u. W J 1 O a W ! W `t O 1 � t Z O a W W d Zt 4 icl CALL—= fit Q, :121 i 4'mO. Z 4 .j CL cc 0 0 .i LL HOUSING AND REDEVELOPMENT AUTHORITY HRA Letter No. 47 Agenda August 21, 1995 Issue Statement: Adoption of a resolution authorizing the purchase of properties for Richfield Rediscovered. Background: At the June 19, 1995 HRA meeting, the HRA authorized an initial five purchases through the Richfield Rediscovered program. The following five additional properties have been assembled. BCL performed the requested appraisals. The negotiated purchase price and appraised value are the same. Address Appraised Value 6349 -14th Avenue $55,000 6715 -14th Avenue $58,000 7200 Third Avenue $30,000 6415 -14th Avenue $53,000 6529 Emerson Avenue $57,000 All the properties have been inspected to determine that they meet program requirements for acquisition. All the properties are part of the Richfield Rediscovered Tax Increment Program approved by the HRA in May 1995. Sufficient resources are available from the Development Fund for acquisition. These sites are initially being offered to New Ford Town Area and Rich Acres relocatees. Nine relocatees have already been served out of approximately 18 properties offered in the last 15 months. A description of existing conditions at each property is attached. Recommended Motion: Adopt the attached resolution which authorizes: 1. The purchase of the properties at the values indicated. 2. The Executive Director and HRA Chairperson to execute purchase agreements and other documents to effectuate the purchase. Basis of Recommendation: 1. The properties meet program requirements for acquisition and are identified in the plans previously approved by the HRA. 2. Funding for acquisition is available. 3. The owners have voluntarily indicated an interest in selling their property to the HRA. 4. Purchase is being negotiated at the stated values, with negotiations still underway Alternative Recommendation: 1. Do not authorize acquisition. Discussion /Decision Mode: Agreements to purchase will be prepared in final form and marketing will begin. Respectfu submitted, Jame . Prosser Executive Director JDP:ds HRA RESOLUTION NO. RESOLUTION AUTHORIZING PURCHASE OF REAL PROPERTY LOCATED AT: 6349 14TH AVENUE 6715 14TH AVENUE 7200 THIRD AVENUE 6415 14TH AVENUE 6529 EMERSON AVENUE WHEREAS, the Housing and Redevelopment Authority in and for the City of Richfield, Minnesota (HRA) desires to purchase certain real property pursuant to and in furtherance of the Richfield Rediscovered Redevelopment Project (Project) heretofore adopted by the City of Richfield (City) and the HRA, said real properties being described as follows: 6349 14th Avenue: Lot 13, Block 2, "Nokomis Gardens Rearrangement of Block 1, 2, 3, 4, and 5 Girard Parkview ", Hennepin County. 6715 14th Avenue: Block 4, Richfield's Addition, the north 66.5 feet of the south 381.5 feet of the west 131.3 feet, Hennepin County. 7200 Third Avenue: Lot 1, Block 6, Woodale Second Addition, Hennepin County 6415 14th Avenue: Lot 21, Block 3, Nokomis Gardens Rearrangement of Block 1, 2, 3, 4, and 5, Girard Parkview, Hennepin County. 6529 Emerson Avenue: North 60 feet, Lot B, Silver Wood Second Addition to Richfield, Minnesota, Hennepin County. WHEREAS, the HRA is authorized by Minnesota Statues Section 469.012 to acquire real property within its area of operation; and WHEREAS, the properties meet all program requirements for acquisition; and WHEREAS, the HRA has caused appraisals of the subject properties to be made by a qualified independent professional real estate appraiser and is negotiating purchase prices with the owners based on stated values; and WHEREAS, funds have been provided by the HRA and are available for acquisition. NOW, THEREFORE, BE IT RESOLVED by the Richfield Housing and Redevelopment Authority: 1. That purchase prices are approved as follows: Address Purchase Price 6349 14th Avenue $55,000 6715 14th Avenue $58,000 7200 Third Avenue $30,000 6415 14th Avenue $53,000 6529 Emerson Avenue $57,000 2. That the chairperson and Executive Director are authorized to execute a Purchase Agreement and other documents to effectuate purchase for the amounts set forth in this resolution. Adopted by the Housing and Redevelopment Authority in and for the City of Richfield, Minnesota this 21st day of August, 1995. Thomas E. Harms, Chair ATTEST: Vern Luettinger, Secretary SUMMARY OF PROPOSED PROPERTY ACQUISITIONS (as of August 15, 1995) RICHFIELD REDISCOVERED PROGRAM 634914th Avenue South. An old farm -style house was moved onto the lot in the 1940s. One legal bedroom exists. Other rooms are being utilized as bedrooms. The southwest corner of the house sags. Very limited headroom is provided in the stairways. Much updating is required: replace old furnace, replace inefficient windows and deteriorated doors; replace deteriorated wood steps in rear. 6715 14th Avenue South. This is a small house (672 sq. ft.) that would be very difficult to remodel given its concrete block side wall construction. Several repairs are needed such as updating the electrical, replacing the water heater, and sealing the well. The house has poor function due to its bathroom being on the second floor and having only one legal bedroom. Sagging is. evident on the roof; deck repairs and reshingling are required. 7200 Third Avenue South. The 664 square foot house sits back on the lot, with the detached garage in front of it. It has a partial basement. Location and size make it a poor candidate for future remodeling. Several repairs are needed such as updating the electrical, replacing the windows, and updating all floor coverings and painting. The furnace and water heater have been removed. Roof life is limited. 641514th Avenue South. The house has 585 square feet of livable space, including one bedroom, which is a pass - through to the only bathroom. The basement is full, but it is not square and has a low ceiling. Electrical updating, new furnace and ductwork, new floor coverings and general updating are needed. Exterior siding is beginning to fail. 6529 Emerson Avenue South. The recently resided and reroofed 684 sq. ft. house covers many internal problems. The electric, plumbing and heating systems all need updating. The basement foundation is highly prone to storm water access. The one bedroom home needs complete updating and repair of all room finishes. The foundations on the front and back porch are incomplete and sagging.