05-22-95 agendaCITY OF RICHFIELD, MINNESOTA
MONDAY, MAY 22, 1995
REGULAR CITY COUNCIL MEETING
7:00 P.M.
CHAMBERS
AGENDA
INTRODUCTORY PROCEEDINGS
CALL TO ORDER
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES OF THE (1) REGULAR CITY COUNCIL MEETING OF MAY 8,
1995; (2) SPECIAL CITY COUNCIL MEETING (NO QUORUM) OF MAY 9, 1995; (3)
RECONVENED LOCAL BOARD OF REVIEW OF MAY 15, 1995; (4) SPECIAL CITY
COUNCIL MEETING OF MAY 15, 1995; (5) SPECIAL HRA/CITY COUNCIL/PLANNING
COMMISSION MEETING OF MAY 15, 1995
PRESENTATION
1. OPPORTUNITY FOR PERSONS TO ADDRESS THE COUNCIL ON ITEMS NOT
LISTED ON THE AGENDA
AGENDA APPROVAL
COUNCIL APPROVAL OF AGENDA
CONSENT CALENDAR
CONSENT CALENDAR CONTAINS SEVERAL SEPARATE ITEMS WHICH ARE
ACTED UPON BY THE CITY COUNCIL IN ONE MOTION. ONCE THE CONSENT
CALENDAR HAS BEEN APPROVED, THE INDIVIDUAL ITEMS AND
RECOMMENDED ACTIONS HAVE ALSO BEEN APPROVED. NO FURTHER
COUNCIL ACTION IS NECESSARY. HOWEVER, ANY COUNCIL MEMBER MAY
REQUEST THAT AN ITEM BE REMOVED FROM THE CONSENT CALENDAR AND
PLACED ON THE REGULAR AGENDA FOR COUNCIL DISCUSSION AND ACTION.
ALL ITEMS LISTED ON THE CONSENT CALENDAR ARE RECOMMENDED FOR
APPROVAL.
A. CONSIDERATION OF APPROVAL OF 1995 TO 1996 AGREEMENT WITH CITY
OF MINNEAPOLIS FOR PARTICIPATION IN URBAN CORPS INTERN PROGRAM
C.L. 139
D. CONSIDERATION OF APPROVAL OF APPLICATION FOR NEW RESIDENTIAL
KENNEL LICENSE.; 6505 19TH AVENUE; THREE_DOGS C.L. 142
E. FINAL PAYMENT FOR MADISON PARK BUILDING, CP899; C.K.C.
CONSTRUCTION INC.; $10,153.12
PROPOSED ORDINANCE
ADMINISTRATIVE REPORTS & OTHER BUSINESS
4. CONSIDERATION OF YOUTH APPOINTMENTS TO ADVISORY BOARD OF HEALTH,
HUMAN RIGHTS COMMISSION AND SISTER CITY COMMISSION
COUNCIL LETTER NO. 143
AIRPORT BUSINESS
5. AIRPORT STATUS REPORT
77TH STREET PROJECT BUSINESS
6. 77TH STREET PROJECT STATUS REPORT
CORRESPONDENCE
7. LEGISLATIVE REPORT
COUNCIL CHOICE
8. COUNCIL DISCUSSION ITEMS
9. CLAIMS AND PAYROLLS
10. ADJOURNMENT
Auxiliary aids for individuals with disabilities are available upon request. Requests
must be made at least 96 hours in advance to the Administrative Services Director at
861-9702.
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 143
Agenda May 22, 1995
Issue Statement:
Consideration of youth appointments to the Advisory Board of Health, Human Rights
Commission and Sister City Commission.
Background:
The Advisory Board of Health, Human Rights Commission and Sister City Commission
each have two youth vacancies. Persons interested in serving on the
Board/Commissions were interviewed on May 15, 1995 and May 22, 1995 at Special
City Council meetings.
Appointments are effective June 1, 1995 through May 31, 1996.
Recommended Motion:
Appoint youth members to the Advisory Board of Health, Human Rights Commission
and Sister City Commission.
Basis of Recommendation:
1. In order to ensure a quorum for. future meetings, youth appointments to the
Board/Commissions should be made at this time.
2. These youth appointments will complete the membership of the Advisory Board of
Health, Human Rights Commission and Sister City Commission.
Alternative Recommendation:
1. Defer the youth appointments to a later Council meeting.
Discussion/Decision Mode:
This item is placed on the May 22, 1995 agenda for Council consideration.
ubmitted,
Jame D. rosser
City M ger
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 142
Agenda May 22, 1995
Issue Statement:
Consideration of an application for a new residential kennel license for Guy McCullum,
6505 19th Avenue.
Background:
On April 13, 1995, Guy McCullum submitted an application for a residential kennel
license. He owns three dogs. Mr. McCullum's application had all contiguous property
owners' signatures on it.
On April 19, 1995, an inspection of the property was conducted by a Community
Service Officer. There were no apparent problems found at that time.
The City has adopted a policy that staff notify neighbors surrounding the area of the
residential kennel license. Staff received no calls or complaints from any of the
neighbors.
Although this application is for three dogs, it does not exceed the maximum number of
six animals that was approved by the Council as policy on July 22, 1991.
Recommended Motion:
Staff recommends that the application for a residential kennel license be approved.
Basis of Recommendation:
1. It is up to the animal owner to prove that the keeping of more than three dogs does
not have an adverse effect on the neighborhood. Mr. McCullum has been able to do
this.
Alternative Recommendation:
1. The Council could decide to deny Mr. McCullum's residential kennel license. This
would mean that he would have to reduce the number of dogs on his property from
three to two.
Discussion/Decision Mode:
Recommendation to approve a residential kennel license for Guy McCullum, 6505 19th
Avenue, is presented for Council consideration at this time.
Respectf ly submitted,
Ja s .Prosser
City Hager
JDP:cak
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 141
Agenda May 22, 1995
Issue Statement:
Award of contract for the 1995 sidewalk, curb and gutter repair, and catch basin
reconstruction project.
Background:
Repair of concrete sidewalks, and concrete curb and gutter work is performed each
year as a safety precaution. The maintenance program consists of removal and
replacement of deteriorated concrete sidewalks sections and curb and gutter in various
areas of the City. In 1994 and 1995, staff added catch basin reconstruction to the
specifications.
Bids from five contractors were opened on May 5, 1995 with the following results:
Gunderson Bros. Cement Contractors Co. $40,501.40
Standard Sidewalk, Inc. 45,397.70
Advanced Concrete, Inc. 52,230.25
Thomas & Sons Construction, Inc. 61,345.88
Sunram Construction, Inc. 74,696.40
The adopted 1995 Street Maintenance budget includes $21,500 for the contractual
share of the sidewalk, curb and gutter repair project. The rest of the funding is from the
storm sewer division for catch basin repair. This contract is based upon estimated
quantities, and payment made on actual work performed.
Recommended Motion:
Approve the bid minutes/tabulation and award the 1995 sidewalk curb and gutter repair,
and catch basin reconstruction project to Gunderson Bros. Cement Contractors Co. in
the sum of $40,501.40.
Basis of Recommendation:
1. Gunderson Bros. Cement Contractors Co. submitted the lowest responsible bid.
2. Funding for this project is available through the 1995 Street Division operating
budget and Storm Sewer budget.
Alternative Recommendation:
Council may choose to reject all bids and direct staff to obtain new bids; however, the
bids received are in line with the amount of work which needs to be completed and staff
does not believe we could obtain a better price from a reputable contractor.
3G
Discussion/Decision Mode:
This item is scheduled for the May 22, 1995 City Council meeting. Staff is requesting
approval at this time in order to facilitate timely completion of this project.
Respectfully~submitted,
James Q.sProsser
City M ager
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CITY OF RICHFIELD, MINNESOTA
Bid Opening
May 5, 1995
Concrete Sidewalk and Concrete Curb and ,Gutter Repair
Bid No. 95-11
Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff
was called by Thomas P. Ferber, City Clerk, who announced that the purpose of the
meeting was to receive, open and read aloud, bids for concrete sidewalk and concrete
curb and gutter repair, bid no. 95-11, as advertised in the official newspaper on April 19,
1995.
Present: Thomas Ferber, City Clerk
Donald Fondrick, Community Services Director
Cheryl Krumholz, City Manager Representative
Roxi Braa, Administrative Aide
The following bids were submitted and read aloud:
Bidder's Name/City Bid Security Total Bid Amount
Sunram Construction, Inc. 5% Bid Bond $ 74,696.40
Maple Grove
Standard Sidewalk, Inc. 5% Bid bond $ 45,397.70
Lindstrom
Gunderson Bros. Cement 5% Bid Bond $ 40,501.40
Contractors Co. Mpls.
Thomas & Sons Rogers 5% Bid Bond $ 61,345.88
Advanced Concrete Inc. 5% Bid Bond $ 52,230.25
Burnsville
The City Clerk announced that the bids would be tabulated and considered at the May
22, 1995 City Council Meeting.
Thomas P. Ferber City Clerk
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 140
Agenda May 22, 1995
Issue Statement•
Request for an amended off-street parking permit to allow an addition to the building at
6345 Cedar Avenue.
Background:
CCS Concrete and Masonry is proposing to add 2,706 square feet of office/storage
space to their existing facility. The use of the properly will not change, but the addition
to the building requires City approval of the off-street parking plan.
Recommended Motion:
Approve the request for an amended off-street parking permit to allow an addition to the
existing building with the following stipulations:
1. That a landscape escrow be submitted.
2. That a declaration of restrictive covenant be recorded regarding inside parking.
3. That all City building and fire codes be met.
Basis of Recommendation:
1. Adequate on-site parking will be provided in front of and inside the building.
2. The landscaping plan has been approved by staff.
3. The additional space will allow for inside storage of equipment and materials,
improving the building's visual appearance and providing for security of equipment
overnight.
Alternative Recommendation:
The Council may deny the off-street parking permit with a finding that the proposal
would have an adverse impact on adjacent properties.
Discussion/Decision Mode:
Consideration of this item is scheduled on the consent calendar for the May 22, 1995
City Council meeting.
Respectfully submitted,
James D. osser
City Manager
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CITY OF RICHFIELD, MINNESOTA
Council Letter No 139
Agenda May 22, 1995
Issue Statement:
Approval of the 1995 to 1996 agreement. with the City of Minneapolis for participation in
the Urban Corps Intern Program.
Background:
The Urban Corps provides college students with an innovative service learning
environment. Through awell-planned internship, students get an in-depth exposure in
a specific field and gain valuable practical experience. At the same time, the City
receives the benefit of the students' enthusiasm and academic skills at a nominal cost.
For a number of years, the City of Richfield has cooperated with the Urban Corps to
place area college students in internship positions with the City. This arrangement has
been quite beneficial because it has enabled the City to hire additional part-time
employees, at very little cost, to either undertake short-term studies or projects, or to
supplement our full-time work force in performing some of the City's ongoing services.
Under the program, work-study interns are paid $5.75 to $8.50 per hour. The cost to
Richfield ranges from $2.67 to $5.23 per hour, depending on the school and the
student.
The Urban Corps Program is administered by the City of Minneapolis. In order for
Richfield to continue participating in this program, it is necessary to execute an
agreement with the City of Minneapolis, a copy of which is attached. This agreement
does not commit the City of Richfield to hire Urban Corps Interns, but it does provide
the City with the option to hire interns through the Urban Corps Program as we choose.
Recommended Motion:
Authorize the execution of the attached agreement with the City of Minneapolis for
participation in the 1995/1996 Urban Corps Intern Program.
Basis of Recommendation:
1. The Urban Corps Program provides a supplement to our full-time work force.
2. The Program also provides a resource for short-term studies or projects.
3. The cost of Urban Corps participants is relatively low.
Alternative Recommendation:
1. Do not approve the execution of the agreement, thus terminating the program.
3A-I
Discussion/Decision Mode:
This item is placed on the May 22, 1995 agenda for consideration in order for
Departments to consider the internship program for the coming year.
Respectfully submitted,
James D. osser
City Manager
JDP:ds
Attachment
URBAN CORPS PAYMENT SCHEDULE
(612)673-3027
WORK-STUDY
Work-Study funds are awarded to each student by his/her college or
university. The administrator from each school determines how much money the
student can earn and how much of the hourly cost that the school will pay.
When a referral is made, the student's Urban Corps application form will
contain specific information about your cost per hour, the number of hours
the student may work, etc., in the bor on the far right at the bottom of the
page. Your cost will range from 46.5% to 71.5%.
PERCENTAGE
RATE: YOUR COST PER HOUR AT INTERN RATE OF:
$5.75 $6.00 $6.50 $6.75 $7.00 $7.50. $8.00 $8.50
46.5 2.67 2.79 3.02 3.14 3.26 3.49 3.72 3.95
61.5 3.54 3.69 4.00 4.15 4.31 4.61 4.92 5.23
63.5 3.65 - - 4.29 - - - -
71.5 4.11 4.29 4.65 4.83 - - - -
STIPEND
Interns not eligible for work-study usually receive the stipend. The number
of hours the student will intern is determined by the site supervisor and the
intern. Urban Corps recommends at least 10 hours per week.
YOUR COST STUDENT RECEIVES
$30/WEEK $20/WEEK
HOURLY PAY RATE
When an intern is not eligible for work-study, but the agency or department
wants to pay the student an hourly rate, we charge you for the student's
hourly rate plus the employer share of F.I.C.A., Medicare and the surcharge.
INTERN $5.75 $6.00 $6.50 $6.75 $7.00 $7.50 $8.00 $ 8.50
RATE
YOUR $6.99 $7.29 $7.90 $8.20 $8.51 $9.11 $9.72
$10.33
COST
5/2/95
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1995 - 1996
AGREEMENT FOR PARTICIPATION IN URBAN CORPS PROGRAM
BETWEEN CITY OF MINNEAPOLIS AND CITY OF RICHFIELD
THIS AGREEMENT is entered into this day of
by and between the City of Minneapolis (herein called "Urban
CITY OF RICHFIELD herein called "Agency").
19 ,
Corps") and
WHEREAS, the above named Agency, a public organization or private non-
profit tax-exempt organization, desires to participate in the Twin City Area
Urban Corps and in consideration for the assignment of Urban Corps student
interns to the Agency, we do hereby agree to the following terms and
conditions:
1. The Urban Corps shall have the right to approve or reject requests
for interns submitted by this Agency upon forms provided for that
purpose by the Urban Corps.
2. The Agency will accept a student as an intern by completing and
signing the Assignment section of the student's Urban Corps
application form.
3. The Agency shall utilize such students as may be assigned to it in
accordance with the specifications set forth in its written request
to the Urban Corps, and shall immediately notify the Urban Corps of
any change in nature of assignment, duties, supervisor or work
location.
4. The Agency shall provide such students as may be assigned to it with
a safe place to work and with responsible supervision.
5. The Urban Corps shall have the right to inspect the work being
performed by such students as may be assigned to the Agency, and shall
have the right to interview such students and their supervisors.
6. The Urban Corps shall have the right to require such students as may
be assigned to the Agency to attend such general or special meetings,
or to appear at the Urban Corps office, individually or as a group, as
shall be necessary for the proper functions of the program.
7. In accordance with the requirements of Federal and State law, work
performed by such students as may be assigned to the Agency shall:
a. Be in the public interest;
b. Not result in the displacement of employed workers or
impair existing contracts for services, or fill positions
that are vacant because of a labor dispute:
c. Not involve the construction, operation or maintenance of
so much of any facility as is used, or is to be used, for
sectarian instruction or as a place of religious worship;
d. Not involve any. partisan or nonpartisan political activity
or be for the Office of Education.
~A- ~j
8. The Agency shall require such students as may be assigned to it to
submit time reports and follow such other procedures as may be
established by the Urban Corps.
9. The Urban Corps shall have the right to remove any student assigned
to the Agency' from said assignment and from the Agency at any time for
any reason without prior notice, and the Urban Corps shall not be
obligated to replace said student.
10. The Agency shall have the right to remove any student assigned to
said Agency at any time with prior notice given to the student and the
Urban Corps.
11. The Agency warrants that it is in compliance with the provisions of
the Civil Rights Act of 1964 (P.L. 88-352, 78 Stat. 252), Minnesota
Statutes, Chapter 363 and Section 181.59,. the Americans with
Disabilities Act of 1990 (P.L. 101-336) and Minneapolis Code of
Ordinance, Chapter 139 and 141.
12. The Agency shall indemnify, protect and hold harmless the Urban Corps
from all claims, causes or actions which may result from the
assignments of students to the Agency or because of the acts or
omissions of the students.
13. The Agency will be responsible for compensating to a work-study
student any monies earned before or after the student's specified
work-study award dates. and/or monies earned over and above the dollar
amount specified in the student's work-study award.
14. The Agency shall obtain at its own expense Worker's Compensation in-
surance (or shall be self-insured under State Law) for such students
as may be assigned to it under this Agreement. For the purposes of
the Agreement the Agency shall be deemed the student's employer and
that no employment relationship exists between the student and Urban
Corps, and, further, that no employment relationship exists between
the Agency and Urban Corps.
15. The Agency shall pay to the Urban Corps 46.50 or other percentage
figure, as agreed upon by identifying the percentage figure on the
student's Urban Corps application form, of the gross compensation
earned by such students assigned and accepted by the Agency under a
Federal or State program. The Urban Corps will bill the Agency, in
accordance with bi-weekly payroll periods, for its proper share of the
compensation of such students as may have been assigned to the Agency
and performed work during said period. At the election of the Agency,
hourly compensation for students will be set at $5.75, $6.00, $6.50,
$6.75, $7.00, $7.50 $8.00 or $8.50 per hour, which will be specified
in the Assignment Form which the Student intern's Agency supervisor
must sign before commencement of the internship; other agreed upon
hourly compensation rates not to be below the specified rates; or
other rates for Urban Corps student interns as established by the City
of Minneapolis through a salary ordinance replacing current minimum
rates.
3A-5
16. At the election of the Agency, the Urban Corps shall place students to
intern under a Stipend program. This option will be specified in the
Assignment Form which the intern's Agency supervisor must sign before
commencement of the internship. The Stipend rate which the Agency
shall pay the Urban Corps is $30.00 per week for each week the student
works.
17. At the election of the Agency, the Urban Corps shall place student
interns for whom the Agency will pay the intern's total compensation
plus an additional twenty-one and one half percent (21.5%) for
administrative costs. This option will be specified in the Assignment
Form which the student intern's Agency supervisor must sign before
commencement of the internship. Agency rates for students will be set
at rates of $5.99, $7.29, $7.90, $8.20, $8.51, $9.11, $9.72 or $10.33
per hour; other agreed upon hourly compensation rates not to be below
the specified rates; or other rates for Urban Corps student interns as
established by the City of Minneapolis through a salary ordinance
replacing current minimum rates.
18. Performance under this contract shall commence on July 1, 1995 and
terminate on June 30, 1996 unless amended in writing as mutually
agreed upon by both the Agency and the Urban Corps; however, either
party may terminate upon sixty (60) days written notice.
Based upon the statements and affirmations made by the Agency through
the above document, the Urban Corps hereby agrees to the assignment of
students to said Agency, in accordance with said document and the applicable
laws and regulations.
CITY OF MINNEAPOLIS AGENCY
CITY OF RICHFIELD
Mayor Agency Name
ATTEST:
City Clerk
COUNTERSIGNED:
City Finance Officer
Approved as to Legality:
Address
6700 Portland Avenue South
Richfield MN 55423
City State Zip Code
By
Title (City Manager)
By
Title
Minneapolis Assistant City Attorney
ATTEST:
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ACKNOWLEDGMENT OF SIGNATURES
STATE OF )
SS
COUNTY OF )
vn th iS day Gf
and
i9 before me appeared
to me personally known, who being by me duly sworn did say that
they are respectively the (TITLE) and
(TITLE) of (AGENCY NAME)
the agency/institution
described in and who executed the foregoing instrument; that said
instrument was executed on behalf of said agency/institution by
authority of its Board of Directors; and acknowledge said
instrument to be the free act and deed of said agency/institution.
Notary Public