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08-28-95 agendaCITY OF RICHFIELD, MINNESOTA MONDAY, AUGUST 28, 1995 REGULAR CITY COUNCIL MEETING 7:00 P.M. COUNCIL CHAMBERS AGENDA INTRODUCTORY PROCEEDINGS CALL TO ORDER PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES OF THE (1) SPECIAL CITY COUNCIL MEETING OF AUGUST 14, 1995; AND (2) REGULAR CITY COUNCIL MEETING OF AUGUST 14, 1995 PRESENTATION 1. OPPORTUNITY FOR PERSONS TO ADDRESS THE COUNCIL ON ITEMS NOT LISTED ON THE AGENDA 2. RECOGNITION OF RICHFIELD CO-OP SUMMER SCHOOL VOLUNTEERS AGENDA APPROVAL 3. COUNCIL APPROVAL OF AGENDA CONSENT CALENDAR 4. CONSENT CALENDAR CONTAINS SEVERAL SEPARATE ITEMS WHICH ARE ACTED UPON BY THE CITY COUNCIL IN ONE MOTION. ONCE THE CONSENT CALENDAR HAS BEEN APPROVED, THE INDIVIDUAL ITEMS AND RECOMMENDED ACTIONS HAVE ALSO BEEN APPROVED. NO FURTHER COUNCIL ACTION IS NECESSARY. HOWEVER, ANY COUNCIL MEMBER MAY REQUEST THAT AN ITEM BE REMOVED FROM THE CONSENT CALENDAR AND PLACED ON THE REGULAR AGENDA FOR COUNCIL DISCUSSION AND ACTION. ALL ITEMS LISTED ON THE CONSENT CALENDAR ARE RECOMMENDED FOR APPROVAL. A. CONSIDERATION OF APPROVAL OF RESOLUTION AUTHORIZING COOPERATIVE AGREEMENT WITH MINNESOTA DEPARTMENT OF TRANSPORTATION ON I-494 INTEGRATED CORRIDOR TRAFFIC MANAGEMENT DEMONSTRATION PROJECT C.L. 226 B. CONSIDERATION OF APPROVAL OF REQUEST FOR AMENDED OFF- STREET PARKING PERMIT TO ALLOW BUILDING AND PARKING LOT EXPANSION AND CHANGE IN USE FROM DRY CLEANERS TO PROFESSIONAL BUILDING; 1537 EAST 66TH STREET C.L. 227 C. CONSIDERATION OF APPROVAL OF CONTRACT WITH THE BRAUER GROUP, INC. TO PROVIDE CONSULTING SERVICES TO COMPLETE UPDATE OF COMPREHENSIVE PLAN C.L. 228 D. CONSIDERATION OF APPROVAL OF RESOLUTION AUTHORIZING USE OF MUNICIPAL STATE AID STREETS FUNDS FOR REPLACING SIDEWALK ON WEST SIDE OF 7600 BLOCK OF PORTLAND AVENUE C.L. 229 E. CONSIDERATION OF APPROVAL OF PURCHASE IN EXCESS OF $5,000 FOR CITY HALL PARKING LOT LIGHTING WORK FROM EGAN-MCKAY IN AMOUNT OF $5,215 C.L. C.L. 230 F. CONSIDERATION OF APPROVAL OF COMMUNITY CELEBRATION EVENT LICENSE WITH FEE WAIVER FOR RICHFIELD CATTAIL DAYS EVENTS SCHEDULED SEPTEMBER 16 AND 17, 1995 C.L. 231 G. CONSIDERATION OF APPROVAL OF THE FOLLOWING RESIDENTIAL KENNEL LICENSE RENEWALS: • 7600 GRAND AVENUE; FIVE CATS C.L. 232 • 7209 12TH AVENUE; FOUR DOGS C.L. 233 H. FIRST AND FINAL PAYMENT OF 1995 SEALCOAT CONSTRUCTION; ALLIED BLACKTOP COMPANY; $148,923.20 PUBLIC HEARINGS PUBLIC HEARING AND CONSIDERATION OF RESOLUTION SPECIALLY ASSESSING 77TH STREET PROJECT AREA FOR CURRENT MAINTENANCE SERVICES FOR PERIOD JANUARY 1 THROUGH DECEMBER 31, 1996; CITY PROJECT NO. 911 COUNCIL LETTER NO. 234 6. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION ADOPTING ASSESSMENT ROLL FOR REMOVAL OF DISEASED TREES FROM PRIVATE PROPERTY FOR PERIOD JANUARY 1, 1994 THROUGH DECEMBER 31, 1994 COUNCIL LETTER NO. 235 7. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION ADOPTING SPECIAL ASSESSMENT ROLL FOR 1994 ALLEY MAINTENANCE FOR PERIOD JANUARY 1, 1994 THROUGH DECEMBER 31, 1994; CITY PROJECT NO. 893 COUNCIL LETTER NO. 236 8. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION SPECIALLY ASSESSING CURRENT MAINTENANCE SERVICES FOR CITY ALLEYS FOR PERIOD JANUARY 1, 1996 THROUGH DECEMBER 31, 1996; CITY PROJECT NO. 913 COUNCIL LETTER NO. 237 9. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION ADOPTING SPECIAL ASSESSMENT ROLL FOR L/H/N MAINTENANCE FOR PERIOD JANUARY 1, 1994 THROUGH DECEMBER 31, 1994; CITY PROJECT NO. 891 COUNCIL LETTER N0. 238 10. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION SPECIALLY ASSESSING L/H/N AREA FOR CURRENT SERVICES FOR PERIOD JANUARY 1 THROUGH DECEMBER 31, 1996; CITY PROJECT NO. 912 COUNCIL LETTER NO. 239 11. PUBLIC HEARING AND SECOND READING OF TRANSITORY ORDINANCES VACATING PUBLIC UTILITY EASEMENT AND PORTIONS OF 77-1/2 STREET, ALDRICH AVENUE AND COLFAX AVENUE COUNCIL LETTER NO. 240 ADMINISTRATIVE REPORTS & OTHER BUSINESS AIRPORT BUSINESS 12. AIRPORT STATUS REPORT 77TH STREET PROJECT BUSINESS 13. 77TH STREET PROJECT STATUS REPORT CORRESPONDENCE 14. LEGISLATIVE REPORT COUNCIL CHOICE 15. COUNCIL DISCUSSION ITEMS 16. CLAIMS AND PAYROLLS 17. ADJOURNMENT Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the Administrative Services Director at 861-9702. CITY OF RICHFIELD, MINNESOTA Council Letter No. 240 Agenda August 28, 1995 Issue Statement: Public hearing and second reading of transitory ordinances vacating a public utility easement and portions of 77-1/2 Street, Aldrich Avenue, and Colfax Avenue. Background: On May 8, 1995, the City Council approved the final development plan and conditional use permit for Phase II of the Shops at Lyndale. Phase II includes land currently occupied by portions of 77-1/2 Street, Aldrich Avenue and Colfax Avenue. The development of Phase II will eliminate the need for public right-of-way. Vacation of the streets would be appropriate. A utility easement extends from 77th to 77-1/2 Street at Bryant Avenue. There are no public utilities located in the easement area and there is no longer a public need for the utility easement. Vacation of the easement would be appropriate. On August 14, 1995, the City Council gave first reading to ordinances which would vacate the public utility easement and portions of 77-1/2 Street, Aldrich Avenue and Colfax Avenue. Recommended Motion: Hold the public hearing and adopt a motion approving the attached transitory ordinances vacating a public utility easement and portions of 77-1/2 Street, Aldrich Avenue and Colfax Avenue. Basis of Recommendation: 1. These portions of the streets are no longer needed for right-of--way. 2. There is no longer a public need for a utility easement from 77th to 77-1 /2 Streets at Bryant Avenue. 3. Vacation of these streets and easement will make the land available to CSM for development. 4. CSM cannot implement Phase II without this vacation. 5. The vacation would be subject to drainage and utility easements along Colfax Avenue. 6. The vacation would be subject to a temporary right-of--way easement on 77-1/2 Street adjacent to the Conoco site. 7. An agreement will be signed by the developer and the City to address the need for cross-access to Lyndale Avenue in the event of any future development of the Conoco site. 8. CSM will remove the unused portion of Market Drive, to the east of the vacated Colfax Avenue, given timely approval by the Minnesota Department of Transportation. Alternative Recommendation: 1. Deny the vacation. 2. Delay action. Discussion/Decision Mode: A public hearing and second reading is scheduled at 7 p.m. on Monday, August 28, 1995. The hearing will be held in the City Council Chambers of Richfield City Hall, 6700 Portland Avenue. Notice of the hearing was published in the Sun-Current. Respectfully submitted, lcf'\. ~~ Steven L. Devich Acting City Manager SLD:ds %/ ~. BILL NO. TRANSITORY ORDINANCE NO. AN ORDINANCE VACATING A PUBLIC UTILITY EASEMENT THE CITY OF RICHFIELD DOES ORDAIN: Section 1. The following described land is subject to an easement ("Utility Easement") for public utility purposes, as contained in deed Document Nos. 491673 and 491674 in the records of the Hennepin County Registrar of Titles, and as shown on Certificate of Title No. 802981. The West 10 feet of Lot 11, Block 1, STRAND-BOWEN ADDITION TO RICHFIELD, Hennepin County, Minnesota Sec. 2 The fee owner of the land subject to the Utility Easement , CSM Investors, Inc., has petitioned for the vacation of the Utility Easement. Sec. 3. There are no public utilities located in the Utility Easement area. The proposed vacation of the Utility Easement therefore will not adversely affect the ability of the City or other utility to maintain, repair, or replace public utilities. Sec. 4. The Council finds that there is no longer a public need for the Utility Easement, as described in Section 1 of this Ordinance. Sec. 5. The Utility Easement, as described in Section 1 of this Ordinance, is hereby vacated. Passed by the City Council of the City of Richfield, Minnesota this 28th day of August, 1995. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk it-3 BILL NO. ORDINANCE NO. AN ORDINANCE VACATING PORTIONS OF ALDRICH AVENUE SOUTH, COLFAX AVENUE SOUTH, AND WEST 77 1/2 STREET THE CITY OF RICHFIELD DOES ORDAIN: Section 1. The following streets have been dedicated to the public for street right of way purposes: West 77 1/2 Street, as dedicated in the plats of STRAND-BOWEN SECOND ADDITION, STRAND-BOWEN ADDITION TO RICHFIELD, and STRAND'S SECOND ADDITION TO RICHFIELD, Hennepin County, Minnesota Colfax Avenue South, as dedicated in the plat of STRAND-BOWEN SECOND ADDITION, Hennepin County, Minnesota Aldrich Avenue South, as dedicated in the plat of STRAND'S SECOND ADDITION TO RICHFIELD, Hennepin County, Minnesota. Sec. 2. The following land is subject to an easement for public right-of-way purposes: The East 30 feet of the West 320 feet of the South Half of the Southeast Quarter of the Southeast Quarter of Section 33, Township 28, Range 24, Hennepin County, Minnesota The described area is generally know as the westerly half of Colfax Avenue South, between 77th Street West and 78th Street West. Sec. 3. CSM Investors, Inc. is the fee owner of the properties that abut the streets to be vacated, with the exception of Lot 5, Block 1, STRAND'S SECOND ADDITION TO RICHFIELD. Sec 4. CSM Investors, Inc. has petitioned for the vacation of the following portions of West 77 1/2 Street, Colfax Avenue South, and Aldrich Avenue South: All of Colfax Avenue South as dedicated in the plat of STRAND-BOWEN SECOND ADDITION, Hennepin County, Minnesota, which lies south of the westerly extension of the north line of Lot 11, Block 1 in said plat and which lies north of the westerly extension of the south line of Lot 11, Block 2 in said plat; and n-~I The southerly one-half of West 77 1/2 Street as dedicated in the plat of STRAND'S SECOND ADDITION TO RICHFIELD, Hennepin County, Minnesota; and The northerly one-half of West 77 1/2 Street as dedicated in the plat of STRAND'S SECOND ADDITION TO RICHFIELD, Hennepin County, Minnesota, which lies westerly of the southerly extension of the east line of Lot 6, Block 1, in said Addition; and The East 30 feet of the West 320 feet of the South Half of the Southeast Quarter of the Southeast Quarter of Section 33, Township 28, Range 24, Hennepin County, Minnesota (referred to herein as the "Vacated Area") Sec. 5 CSM Investors, Inc. has agreed to convey to the City a permanent drainage and utility easement over portions of the Vacated Area, as the City determines to be necessary for the continued maintenance and operation of existing public utility facilities. The proposed vacation of the Vacated Area therefore will not adversely affect the ability of the City or other utility to maintain, repair or replace any utility facilities that may be located within the area to be vacated. Sec 6. CSM Investors, Inc. has agreed to convey to the City a temporary right- of-way easement over a portion of the Vacated Area, which will permit the City to continue to use and maintain the existing street improvements adjacent to Block 1 in STRAND`S SECOND ADDITION TO RICHFIELD. The easement will continue in effect until such time, if ever, as the northerly half of West 77 1/2 Street, as dedicated in STRAND'S SECOND ADDITION TO RICHFIELD, is vacated. Sec 7. The Council finds that, upon recording of the permanent drainage and utility easement and the temporary right-of-way easement to be conveyed by CSM Investors, Inc., there will no longer be a public need for a street easement over the Vacated Area, as described in Section 4 of this Ordinance. Sec. 8. The street easement over the Vacated Area, as described in Section 4 of this Ordinance, is hereby vacated. Passed by the City Council of the City of Richfield, Minnesota this 28th day of August, 1995. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk m D N m m 0 n n m v rn m O m a m v Z _° //-~ AVE. SAVE. I I: I ~ ~ ~~ I ~ . ~ ~. CITY OF RICHFIELD, MINNESOTA Council Letter No. 239 Agenda August 28, 1995 Issue Statement: Public hearing to consider specially assessing the Lyndale/HUB/Nicollet (LHN) area for current services for the period January 1 through December 31, 1996, City Project No. 912. Background: The City Council has scheduled a public hearing for August 28, 1995 to consider the establishment of a special assessment district for current maintenance service costs in the LHN redevelopment area. Notice of this public hearing was mailed to all owners of commercial property in the area and was published in the official newspaper as .required by law. The higher level of maintenance proposed to be provided in the area includes the trimming and watering of trees and plants, operation of a special street lighting system, removal of snow and ice from sidewalks and performance of other specialized maintenance functions. The estimated maintenance cost for the period January 1 through December 31, 1996 is $47,600. All commercial properties would be assessed on the basis of area, with each square foot of assessable property to be assessed equally, for the costs incurred in the maintenance of common areas such as street islands, the civic plaza and sidewalks. There is an agreement between the City and the businesses that the business shall maintain the property behind the curb. In the event the City must perform this maintenance, the particular business is assessed for the cost of the special, individual maintenance of direct benefit to the given property. For comparison purposes, the following is provided related to the LHN maintenance special assessments for current services: 1985 Actual $35,726 1986 Estimated $52,900 1986 Actual $40,110 1987 Estimated $49,936 1987 Actual $45,694.16 1988 Estimated $50,142 1988 Actual $44,405.24 1989 Estimated $40,614 1989 Actual $43,151.19 1990 Estimated $44,560 1990 Actual $43,539.10 1991 Estimated $44,153 /D~~ 1991 Actual $43,825.22 1992 Estimated $46,484 1992 Actual $47,005.26 1993 Estimated $45,050 1993 Actual $34,866.01 1994 Estimated $45,115 1994 Actual $44,635.70 1995 Estimated $45,516 1996 Estimated $47,600 Recommended Motion: Following the close of the public hearing, adopt the resolution ordering the LHN maintenance work for the period January 1, 1996 through December 31, 1996 (City Project No. 912) to be performed and the costs specially assessed. Basis of Recommendation: 1. Notice of the proposed assessment has been published in the official newspaper. 2. Each affected property owner has been notified of the proposed assessment. 3. Continued maintenance service for this commercial area is recommended in order to sustain the current standards for landscaping and maintenance which have been successful over the past years. Alternative Recommendation: 1. None. Discussion/Decision Mode: A public hearing has been scheduled for the August 28, 1995 City Council meeting Resp ctf Ily submitted, I Steven L. Devich Acting City Manager SLD:ds /D ~-~- RESOLUTION NO. RESOLUTION ORDERING UNDERTAKING OF CURRENT SERVICE PROJECT LYNDALE/HUB/NICOLLET (LHN) MAINTENANCE JANUARY 1 THROUGH DECEMBER 31, 1996 -CITY PROJECT NO. 912 WHEREAS, pursuant to ordinance, the City Council of the City of Richfield did establish a special assessment district and did propose that certain services be undertaken by the City in the Lyndale/HUB/Nicollet Redevelopment Area approximately bounded by 64th Street, First Avenue, 67th Street and Emerson Avenue and that the cost of such services be specially assessed against benefited property; and WHEREAS, the City Council of the City of Richfield did also by such resolution set the date of public hearing on the undertaking of such current service project and the levying of special assessment to bear the cost thereof; and WHEREAS, following due notice, such public hearing was held on August 28, 1995 at which time all interested parties desiring to be heard were given an opportunity to be heard. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, as follows: 1. That the following examples of current services of the City shall be undertaken by the City within the LHN Redevelopment Project Area, which area constitutes the special assessment district with the exception of single family, two family and multifamily residential properties, with the cost of such services to be specially assessed against the benefited property within the district: a. Snow, ice or rubbish removal; b. Weed elimination; c. Elimination or removal of public health or safety hazards from private property, excluding any structure included under the provisions of Minnesota Statutes Section 463.15 to 463.26; d. Installation and repair of water service lines; e. Street sprinkling or other dust treatment of streets; f. Trimming and care of trees and the removal of unsound trees; g. Repair of sidewalks, crosswalks and other pedestrian walkways; h. Operation of the street lighting system; i. Maintenance of landscaped areas and other public amenities on or adjacent to street right-of--way; j. Maintenance of civic plaza; k. Snow removal and other maintenance of streets; I. Painting and repair of wood furniture; and m. General maintenance, including repairs and replacement. /D -~ 2. The work to be performed may be by day labor, by City force, by contract or by any combination thereof. 3. The designated period of the project shall be from January 1 through December 31, 1996. Costs of the project shall be collected in the manner provided in the Richfield Ordinance Code. Passed by the City Council of the City of Richfield, Minnesota, this 28th day of August, 1995. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk CITY OF RICHFIELD, MINNESOTA Council Letter No. 238 Agenda August 28, 1995 Issue Statement: Public hearing to adopt the special assessment .roll for City Project No. 891, L/H/N Maintenance for the period January 1, 1994 through December 31, 1994. Background: . The City Council has scheduled a public hearing to be held August 28, 1995 on the assessment for the cost of current maintenance services performed in the L/H/N Redevelopment Area for the period January 1 through December 31, 1994.. The City staff has calculated the proper amounts to be assessed against every assessable lot, piece or parcel of land specially benefited. The proposed assessment was properly filed with the City Clerk, notice was duly published, and notices were mailed to the owner of each parcel described in the assessment roll. The cost of current maintenance services for this period totaled $44,635.70.- Estimated 1995 costs for the current maintenance services is $45,516. The current maintenance services for this period included, but were not necessarily limited to, one or more of the following, including labor, equipment and materials: 1. Landscaping, including tree trimming; 2. Sidewalk sweeping in the summer; 3. Snow removal in the winter; 4. Sidewalk deicing; 5. Painting and repair of wood furniture; 6. Trash removal; 7. General maintenance, including repairs and replacement; 8. Irrigation maintenance. The City ordinance provides that special assessments for current services may be certified to the county auditor for collection along with taxes. It is the staff recommendation that such payments be due and payable within the first year, rather than in installments. The adopted assessment roll for the period January 1 through December 31, 1994 would be county auditor by the end of October. The City has the right to charge interest on the amount assessed in that the City provided the funds initially for the current services. It is the recommendation of the City staff that the interest rate be established at eight percent. Payment may be made by the assessed owner before November 15, 1995, in order to avoid interest payments. Payments made after that date would include the interest payment. q-I Recommended Motion: Approve the attached resolution adopting the assessment on City Project No. 891, UH/N Maintenance for the period January 1 through December 31, 1994. Basis of Recommendation: 1. Notice of the assessment has been published in the official City newspaper as required by state statute. 2. Each affected property owner has been notified as required by law. Alternative Recommendation: 1. None. Discussion/Decision Mode: The City Council may make changes as deemed necessary in the assessment roll as a result of the public hearing by adding the phrase "and has amended such proposed assessment as it deems just." Resp ctf Ily submitted, ,~ Steven L. Devich ActingCity Manager SLD:ds -~ RESOLUTION NO. RESOLUTION ADOPTING ASSESSMENT ON CITY PROJECT NO. 891 L/H/N MAINTENANCE FOR THE PERIOD JANUARY 1 -DECEMBER 31, 1994 WHEREAS, pursuant to proper notice duly given as required by law, the council has met and passed upon all objections to the proposed assessment for current services related to maintenance of the Lyndale/Hub/Nicollet (LHN) Redevelopment Area, which is approximately bounded by 64th Street, First Avenue, 67th Street and Emerson Avenue in the City of Richfield. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. Such proposed assessment roll, in the total amount of $44,635.70, is hereby accepted and shall constitute the special assessment against the lands named herein, and each tract of land therein is hereby found to be benefited by the proposed current services in the amount of assessment levied against it. 2. Such assessment shall be payable before or during 1995 and shall bear interest at the rate of eight percent from the date of adoption of this assessment resolution. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property to the City's Assessing Division and he may, at any time thereafter, pay to the City's Assessing Division the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. 4. The City Clerk shall forthwith transmit a certified duplicate of this assessment roll to the county auditor to be extended on the proper tax lists of the county and such assessment shall be collected and paid over in the same manner as other municipal taxes. Passed by the City Council of the City of Richfield, Minnesota this 28th day of August, 1995. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk 8 CITY OF RICHFIELD, MINNESOTA Council Letter No. 237 Agenda August 28, 1995 Issue Statement: Public hearing to consider specially assessing current maintenance services for City alleys for the period of January 1, 1996 through December 31, 1996, City Project No. 913. Background: On July 10, 1995, the City Council scheduled a public hearing for August 28, 1995 concerning the 1996 alley maintenance project. In order to implement the alley maintenance policies previously passed by the City Council, it is necessary for the Council to initiate this specific alley maintenance project. The maintenance functions to be financed through special assessments include such work as rough grading, cleaning and sweeping, cold patching and snow plowing. Because the vast majority of alleys have now been paved, the primary routine maintenance function is anticipated to be snow plowing, and annual costs run about $10,000. A concrete joint sealing maintenance program for paved alleys was initiated in the 1989 alley maintenance program. The joint sealing program was not done in 1994, due to the small quantity of work. However, in 1995 approximately $22,000 worth of crack sealing repairs was contracted. In order to bank sufficient monies to perform this work on a biannual basis, a constant $20,000 needs to be assessed each year for alley maintenance. For comparison purposes, the following is provided related to alley maintenance special assessment for current services: Year Estimated Actual Amount Assessed 1985 $15,141.97 1986 $23,600 11,834.29 1987 7,000 9,977.18 1988 17,000 8,453.93 1989 20,000 17,725.98 1990 20,000 17,213.95 1991 20,000 21,426.94 1992 20,000 19,752.06 1993 20, 000 17, 833.49 1994 20,000 20,000.00 (Actual cost - $8,614.92) 1995 20,000 1996 20,000 Recommended Motion: Following the close of the public hearing, adopt the attached resolution ordering City Project No. 913, 1996 Alley Maintenance project and special assessment of current services. s-i Basis of Recommendation: 1. Notice of the proposed assessment was published in the official City newspaper. 2. Each. property owner within the area proposed to be assessed was mailed a notice as required by State law. , 3. It has been the Council policy for 14 years to assess for alley maintenance. Alternative Recommendation: 1. None. Discussion/Decision Mode: The current alley maintenance project will lapse at the end of the year. Anew project should be established by January 1, 1996; so the Council may defer the decision to a future. meeting before the end of the year, if desired. Ily submitted Acting City Manager ,~ SLD:ds Attachment ~-~ RESOLUTION NO. RESOLUTION ORDERING THE UNDERTAKING OF CURRENT SERVICES PROJECT FOR ALLEY MAINTENANCE JANUARY 1, 1996 THROUGH DECEMBER 31, 1996 CITY PROJECT N0.913 WHEREAS, a resolution of the City Council adopted the 10th day of July, 1995, fixed a date for a public hearing on the proposed maintenance of the following alleys: Number Surroundina Avenues Surroundina Streets 1001 Xerxes-Washburn 66th-67th 1002 Xerxes-Washburn 67th-68th 1003 Xerxes-Washburn 68th-69th 1004 Xerxes-Washburn 69th-70th 1005 Washburn-Vincent 66th-67th 1006 Washburn-Vincent 67th-68th 1007 Washburn-Vincent 68th-69th 1008 Washburn-Vincent 69th-70th 1009 Vincent-Upton 66th-67th 1010 Vincent-Upton 67th-68th 1011 Vincent-Upton 68th-69th 1012 Vincent-Upton 69th-70th 1013 Upton-Thomas 66th-67th 1014 Upton-Thomas 68th-69th 1015 Upton-Thomas 69th-70th 1016 Thomas-Sheridan 66th-67th 1017 Thomas-Sheridan 67th-68th 1018 Thomas-Sheridan 68th-69th 1019 Thomas-Sheridan 69th-70th 1020 Sheridan-Russell 66th-67th 1021 Sheridan-Russell 67th-68th 1022 Sheridan-Russell 68th-69th 1023 Sheridan-Russell 69th-70th 1024 Russell-Queen -66th-67th 1025 Russell-Queen 67th-68th 1026 Russell-Queen 68th-69th 1027 Russell-Queen 69th-70th 1028 Queen-Penn 66th-67th 1029 Queen-Penn 67th-68th 1030 Queen-Penn 68th-69th 1031 Queen-Penn 69th-70th 2001 Penn-Oliver 63rd-64th 2002 Oliver-Newton 63rd-64th 2004 Morgan-Logan 63rd-64th ~$'J 2005 Logan-Knox 63rd-64th 2007 James-Irving 63rd-64th 2008 Irving-Humboldt 63rd-64th 2009 Humboldt-Girard 63rd-64th 2010 Girard-Fremont (35W) 63rd-64th 2011 Girard-Fremont (35W) 64th-65th 2012 Girard-Fremont (35W) 65th-66th 2013 Fremont (35W)-Emerson 64th-65th 2014 Fremont (35W)-Emerson 65th-66th 2015 Dupont-Colfax 63rd-Mildred 2016 Colfax-Bryant 63rd-Mildred 2017 Bryant-Aldrich 63rd-Mildred 2019 Graham-Lyndale 66th-Lake Shore Drive 2020 Aldrich-Lyndale 75th-76th 2021 Aldrich-Lyndale 76th-77th 3002 Lyndale-Garfield 68th-69th 3003 Augsburg-Garfield ~ 70th-71st 3004 Augsburg-Garfield 71st-72nd 3005 Lyndale-Garfield 72nd-73rd 3006 Lyndale-Garfield 73rd-74th 3007 Garfield-Harriet 71st-72nd 3008 Garfield-Harriet 72nd-73rd 3009 Garfield-Harriet 73rd-74th 3011 Harriet-Grand 67th-68th 3012 Harriet-Grand 68th-69th 3013 Harriet-Grand 72nd-73rd 3014 Harriet-Grand 73rd-74th 3015 Grand-Pleasant 68th-69th 3016 Grand-Pleasant 72nd-73rd 3018 Wentworth-Blaisdell 67th-68th 3020 Blaisdell-Nicollet ~ 72nd-73rd 3021 Blaisdell-Nicollet 73rd-74th 3022 Blaisdell-Nicollet 74th-75th 3023 Blaisdell-Nicollet 75th-76th 3024 Nicollet-1st Avenue 68th-69th 3025 Nicollet-1st Avenue 70th-71st 3026 Nicollet-1st Avenue 71st-72nd 3027 Nicollet-1st Avenue 72nd-73rd 3028 1st Avenue-Stevens 71st-72nd 3029 1st Avenue-Stevens 72nd-73rd 3030 Stevens-2nd Avenue 71st-72nd 3031 Stevens-2nd Avenue 72nd-73rd 3032 2nd Avenue-3rd Avenue 66th-67th 3033 2nd Avenue-3rd Avenue 71st-72nd 3034 2nd Avenue-3rd Avenue . 72nd-73rd 3035 3rd Avenue-Clinton 66th-67th s-~ 3036 3rd Avenue-Clinton 73rd-74th 3037 Clinton-4th Avenue 66th-67th 3038 Clinton-4th Avenue 73rd-74th 3039 4th Avenue-5th Avenue 66th-67th 3040 4th Avenue-5th Avenue 73rd-74th 4001 13th Avenue-14th Avenue 65th-66th 4002 14th Avenue-15th Avenue 62nd-63rd 4004 15th Avenue-Bloomington 62nd-63rd 4005 15th Avenue-Bloomington 65th-66th 4006 Bloomington-16th Avenue 65th-66th 4007 Cedar-Longfellow Avenue 63rd-64th 4008 Cedar-Longfellow Avenue 64th-65th 4009 Cedar-Longfellow Avenue 65th-66th 4012 22nd-Standish Avenue 65th-66th 4013 13th-14th Avenue 66th-67th WHEREAS, the owner of each parcel within the area proposed to be assessed for the current maintenance services described in said resolution was mailed a copy of the required notice; and WHEREAS, ten days mailed notice and at least two weeks advance publication of the required notice was given as required by law; and WHEREAS, the public hearing was held on this 28th day of August, 1995, at which time all persons desiring to be heard were given an opportunity to be heard. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, as follows: 1. Such alley maintenance is hereby ordered as proposed by resolution adopted July 10, 1995. 2. The work to be performed may be by day labor, City force, by contract or by any combination thereof. Passed by the City Council of the City of Richfield, Minnesota this 28th day of August, 1995. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk CITY OF RICHFIELD, MINNESOTA Council Letter No. 236 Agenda August 28, 1995 Issue Statement: Public hearing to adopt the special assessment roll for City Project No. 893, 1994 alley maintenance for the period January 1, 1994 through December 31, 1994. Background: The City Council has scheduled a public hearing to be held August 28, 1995 on the assessment for the cost of current maintenance services on alleys for the period January 1, 1994 through December 31, 1994. The City staff has calculated the proper amounts to be assessed against every assessable lot, piece or parcel of land specially benefited. The proposed assessment was properly filed with the City Clerk, notice was duly published, and notices were mailed to the owner of each parcel described in the assessment roll. The cost of current maintenance services January 1 through December 31, 1994 will be assessed at $20,000 and included $8,614.92 for actual labor, material and equipment related to alley patching, sweeping and snowplowing. The balance will be banked to fund a biannual joint sealing program. The joint sealing work was not performed in 1994 due to the high quotes received for the small quantity of work bid. By performing the joint sealing work every other year, but assessing at a constant $20,000/year, staff can receive much better bids and administer the project more efficiently, while keeping the assessment a constant amount each year. Due to the length of the -list, the assessment roll is not included in the Council packet, but a copy of the assessment roll for alley maintenance January 1, 1994 through December 31, 1994 will be available for Council reference and review at the August 28, 1995 City Council public hearing. The estimated assessment for maintenance services for 1996 is $20,000. City staff will be .available at the hearing to answer questions about the special assessment that may not have been raised prior to the hearing. The public hearing provides an opportunity for all interested persons to present their objections, if any, to such proposed assessment. The City ordinance provides that special assessments for current services may be certified to the county auditor for collection along with current taxes. It is recommended that the certification adopted by the City Council provide that payments be due and payable within the first year, rather than in installments. The City has the right to charge interest on the amount assessed in that the City provided the funds initially for the current services. It is the recommendation of staff that the interest rate be established at eight percent, the maximum permitted by law. A property owner may make payment before November 15, 1995 in order to avoid interest payments. ~-i Payments made after that date, up to December 31, 1995 would include the interest charges. Recommended Motion: Following the public hearing, it is recommended that the City Council adopt the attached resolution, adopting the assessment roll of City Project No. 893, Alley Maintenance for the period January 1, 1994 through December 31, 1994. Basis of Recommendation: 1. Notice of the assessment has been published in the official City newspaper as required by state statute. 2. Each affected property owner has been notified as required by law. Alternative Recommendation: 1. None. Discussion/Decision Mode: The City Council may make changes as deemed necessary in the assessment roll as a result of the public hearing by adding the phrase "and has amended such proposed assessment as it deems just." submitted, \._ P ~ich Acting City Manager SLD:ds RESOLUTION NO. ~-~ RESOLUTION ADOPTING THE ASSESSMENT ON CITY PROJECT NO. 893, ALLEY MAINTENANCE FOR THE PERIOD JANUARY 1 -DECEMBER 31, 1994 WHEREAS, pursuant to proper notice duly given as required by law, the council has met and passed upon all objections to the proposed assessment for current services related to maintenance of the following alleys in the City of Richfield: Number Surroundina Avenues Surroundina Streets 1001 Xerxes-Washburn 66th-67th 1002 Xerxes-Washburn 67th-68th 1003 Xerxes-Washburn 68th-69th 1004 Xerxes-Washburn 69th-70th 1005 Washburn-Vincent 66th-67th 1006 Washburn-Vincent 67th-68th 1007. Washburn-Vincent 68th-69th 1008 Washburn-Vincent 69th-70th 1009 Vincent-Upton 66th-67th 1010: Vincent-Upton 67th-68th 1011 Vincent-Upton 68th-69th 1012 Vincent-Upton 69th-70th 1013 Upton-Thomas 66th-67th 1014. Upton-Thomas 68th-69th 1015 Upton-Thomas 69th-70th 1016 Thomas-Sheridan 66th-67th 1017 Thomas-Sheridan 67th-68th 1018 Thomas-Sheridan 68th-69th 1019 Thomas-Sheridan 69th-70th 1020 Sheridan-Russell 66th-67th 1021 Sheridan-Russell 67th-68th 1022 Sheridan-Russell 68th-69th 1023 Sheridan-Russell 69th-70th 1024 Russell-Queen 66th-67th 1025 Russell-Queen 67th-68th 1026 Russell-Queen 68th-69th 1027 Russell-Queen 69th-70th 1028 Queen-Penn 66th-67th 1029 .Queen-Penn 67th-68th 1030 Queen-Penn 68th-69th 1031 Queen-Penn 69th-70th 2001 Penn-Oliver 63rd-64th 2002 Oliver-Newton 63rd-64th 2004 Morgan-Logan 63rd-64th 2005 Logan-Knox 63rd-64th 2007 James-Irving 63rd-64th 2008 truing-Humboldt 63rd-64th 2009 Humboldt-Girard 63rd-64th ~-3 2010 Girard-Fremont (35W) 63rd-64th 2011 Girard-Fremont (35W) 64th-65th 2012 Girard-Fremont (35W) 65th-66th 2013 Fremont (35W)-Emerson 64th-65th 2014 Fremont (35W)-Emerson 65th-66th 2015 Dupont-Colfax 63rd-Mildred 2016 Colfax-Bryant 63rd-Mildred 2017 Bryant-Aldrich 63rd-Mildred 2019 Graham-Lyndale 66th-Lake Shore Drive 2020 Aldrich-Lyndale 75th-76th 2021 Aldrich-Lyndale 76th-77th 3002 Lyndale-Garfield 68th-69th 3003 Augsburg-Garfield 70th-71st 3004 Augsburg-Garfield 71st-72nd 3005 Lyndale-Garfield 72nd-73rd 3006 Lyndale-Garfield 73rd-74th 3007 Garfield-Harriet 71st-72nd 3008 Garfield-Harriet 72nd-73rd 3009 Garfield-Harriet 73rd-74th 3011 Harriet-Grand 67th-68th 3012 Harriet-Grand 68th-69th 3013 Harriet-Grand 72nd-73rd 3014 Harriet-Grand 73rd-74th 3015 Grand-Pleasant 68th-69th 3016 Grand-Pleasant 72nd-73rd 3018 Wentworth-Blaisdell 67th-68th 3020 Blaisdell-Nicollet 72nd-73rd 3021 Blaisdell-Nicollet 73rd-74th 3022 Blaisdell-Nicollet 74th-75th 3023 Blaisdell-Nicollet 75th-76th 3024 Nicollet-1st Avenue 68th-69th 3025 Nicollet-1st Avenue 70th-71st 3026 Nicollet-1st Avenue 71st-72nd 3027 Nicollet-1st Avenue 72nd-73rd 3028 1st Avenue-Stevens 71st-72nd 3029 1st Avenue-Stevens 72nd-73rd 3030 Stevens-2nd Avenue 71st-72nd 3031 Stevens-2nd Avenue 72nd-73rd 3032 2nd Avenue-3rd Avenue 66th-67th 3033 2nd Avenue-3rd Avenue 71st-72nd 3034 2nd Avenue-3rd Avenue 72nd-73rd 3035 3rd Avenue-Clinton 66th-67th 3036 3rd Avenue-Clinton 73rd-74th 3037 Clinton-4th Avenue 66th-67th 3038 ~ Clinton-4th Avenue 73rd-74th 3039 4th Avenue-5th Avenue 66th-67th 3040 4th Avenue-5th Avenue 73rd-74th d~001 13th Avenue-14th Avenue 65th-66th ~-Y 4002 14th Avenue-15th Avenue 62nd-63rd 4004 15th Avenue-Bloomington 62nd-63rd 4005 15th Avenue-Bloomington 65th-66th 4006 Bloomington-16th Avenue 65th-66th 4007 Cedar-Longfellow Avenue 63rd-64th 4008 Cedar-Longfellow Avenue 64th-65th 4009 Cedar-Longfellow Avenue 65th-66th 4012 22nd-Standish Avenue 65th-66th 4013 13th-14th Avenue 66th-67th NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota: 1. Such proposed assessment roll, in the total amount of $20,000 is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed current services in the amount of the assessment levied against it. 2. Such assessment shall be payable before or during 1995 and shall bear interest at the rate of eight percent from the date of adoption of this assessment resolution. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole or part of the assessment on such property to the City's Assessing Division, except that no interest shall be charged if the entire assessment is paid within 30 days of the adoption of this resolution; and he may, at any time thereafter, pay to the City's Assessing Division the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. 4. The City Clerk shall forthwith transmit a certified duplicate of this assessment roll to the county auditor to be extended on the property tax lists of the county, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Passed by the City Council of the City of Richfield, Minnesota this 28th day of August, 1995. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk ~: - - CITY OF RICHFIELD, MINNESOTA Council Letter No. 235 Agenda August 28, 1995 Issue Statement: Public hearing on adoption of the assessment roll for removal of diseased trees from private property for the period January 1, 1994 through December 31, 1994. Background: The City Council has scheduled a hearing to be held on Monday, August 28, 1995 for the assessment of the cost for removal of diseased trees from private properly during the period of January 1, 1994 through December 31, 1994. City staff has calculated the proper amounts to be assessed against every assessable lot, piece or parcel of land specially benefited. The proposed assessment was properly filed with the City Clerk, notice was duly published and notices were mailed to the owner of each parcel described in the assessment roll. The cost of diseased tree removal from private property for this period, which residents chose to assess to their property taxes, totaled $27,229.40. In 1993, $29,367.56 was assessed for this work; in 1992, the total was $37,994.70, and in 1991, the total assessed was $34,116.57. City ordinance provides that special assessments for current services may be certified to the county auditor for collection along with taxes. This certification may provide that the assessments be completely paid in the first year or in annual installments. It is the staff recommendation that such payments be due and payable over a three year period. The adopted assessment roll for the period January 1, 1994 through December 31, 1994 would be certified with the county auditor by the end of October, 1995. The City has the right to charge interest on the amount assessed in that the City provided the funds for the initial expense. It is the staff recommendation that the interest rate be established at eight percent, the maximum allowed by State law. Payment may be made by the assessed owner before November 15, 1995 in order to avoid interest payments. Payments made after that date would include the interest payment. City staff will be available at the hearing to answer questions about the special assessment that may not have been raised prior to the hearing. The public hearing provides an opportunity for all interested persons to present their objections, if any, to such proposed assessment. Recommended Motion: Following the public hearing, it is recommended that the City Council approve the attached resolution adopting the assessment for removal of diseased trees from private properly for the period January 1, 1994 through December 31, 1994. It is further recommended that such payments be due and payable over athree-year period. ~i Basis of Recommendation: 1. Each affected property owner has been notified of the proposed assessment as required by Jaw. 2. Notice of the assessment has been published in the official city newspaper as required by State Statute. Alternative Recommendation: 1. None. Discussion/Decision Mode: Council may make any changes deemed necessary in the assessment roll as a result of the hearing by adding the phrase, "and has amended such proposed assessment as it deems just." Resp c fully submitte , S# . De ich Acting City Manager SLD:ds (Q -~. RESOLUTION NO. RESOLUTION .ADOPTING ASSESSMENT ON REMOVAL OF DISEASED TREES FROM PRIVATE PROPERTY FOR THE PERIOD OF JANUARY 1, 1994 THROUGH DECEMBER 31, 1994 WHEREAS, pursuant to proper notice duly given as required bylaw, the City Council has met and passed upon all objections to the proposed assessment for current services related to removal of diseased trees from the following private property in the City of Richfield: Prop erty Address Pro a Identification Number 6718 Third Avenue 27-02824-42-0120 6714 Humboldt Avenue 28-02824-31-0003 6732 Garfield Avenue 27-02824-32-0050 6511 Logan Avenue 28-02824-24-0094 6515 Logan Avenue 28-02824-24-0093 6840 Harriet Avenue 27-02824-33-0100 6635 Knox Avenue 28-02824-31-0035 6444 Clinton Avenue 27-02824-14-0076 7500 Blaisdell Avenue 34-02824-31-0096 7332 Penn Avenue 32-02824-14-0002 6915 Fourth Avenue 27-02824-44-0047 2717 West 66th Street 29-02824-42-0005 6424 Portland Avenue 27-02824-14-0003 6434 Humboldt Avenue 28-02824-24-0008 7324 Aldrich Avenue 33-02824-14-0022 6341 Longfellow Avenue 25-02824-22-0017 6636 Lynwood Boulevard 28-02824-42-0074 6805 Irving Avenue 28-02824-34-0008 6220 Girard Avenue 28-02824-12-0006 11 East 68th Street 27-02824-43-0112 6715 Emerson Avenue 28-02824-42-0061 7332 Grand Avenue 34-02824-23-0005 7133 Lyndale Avenue 34-02824-22-0055 6925 Thomas Avenue 29-02824-44-0105 7049 Oak Grove Boulevard 33-02824-11-0016 6832 Grand Avenue 27-02824-33-0081 6900 Knox Avenue 28-02824-34-0123 6906 Knox Avenue 28-02824-34-0124 7439 Upton Avenue 32-02824-42-0010 6514 Knox Avenue 28-02824-24-0083 6615 Lynwood Boulevard 28-02824-41-0027 6406 -16th Avenue 26-02824-14-0005 7340 Bryant Avenue 33-02824-14-0046 ~-3 7244 Garfield Avenue 7209 Garfield Avenue 6313 Aldrich Avenue 1700 West 66th Street 7031 Fifth Avenue 34-02824-23-0097 34-02824-23-0083 28-02824-11-0038 28-02824-24-0102 34-02824-11-0081 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Hennepin County, Minnesota, as follows: Such proposed assessment roll, in the amount of $27,229.40, is hereby accepted and shall constitute the special assessment against the lands named herein, and each tract of land therein included is hereby found to be benefited by the proposed current services in the amount of the assessment levied against it. 2. Such assessment shall be payable in no more than three annual installments and shall bear interest at the rate of eight percent from the date of adoption of this assessment resolution. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property to the City's Assessing .Division, and he may at any time thereafter, pay to the City's Assessing Division the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 4. The City Clerk shall forthwith transmit a certified duplicate of this assessment roll to the county auditor to be extended on the property tax lists of the county and such assessments shall be collected and paid over in the same manner as other municipal taxes. Passed by the City Council of the City of Richfield, Minnesota this 28th day of August, 1995. ATTEST: Martin J. Kirsch, Mayor Thomas P. Ferber, City Clerk 5 CITY OF RICHFIELD, MINNESOTA Council Letter No. 234 Agenda August 28, 1995 Issue Statement: Public hearing to consider specially assessing the 77th Street project area for current maintenance services for the period of January 1 through December 31, 1996 -City Project No. 911. Background: The City Council has scheduled a public hearing for August 28, 1995 to consider the establishment of a special assessment district for current maintenance .service costs in the 77th Street project area (formerly known as the ILN). Notice of this public hearing was mailed to all owners of commercial property and multi-residential property in the area, and published in the official newspaper as required by law. The higher level of maintenance proposed to be provided in the area includes the trimming and watering of trees and plants, repair of sidewalks, trash and litter removal, irrigation maintenance and repair, and removal of snow and ice from sidewalks and performance of other specialized maintenance functions. The estimated cost for the period January 1 through December 31, 1996 is $18,000. All commercial and multiple residential properties would be assessed on a square foot basis, with commercial properties assessed 75% of the rate and multiple residential properties assessed 25% of the rate. For comparison purposes, the following is provided related to the former ILN/now 77th Street project maintenance special assessments for current services: 1988 Actual $7,001.47 1989 Estimated $7,254 1989 Actual $6,135.54 1990 Estimated $7,514 1990 Actual $7,662.52 1991 Estimated $7,780 1991 Actual $8,855.46 1992 Estimated $8,894 1992 Actual $7,031.70 1993 Estimated $9,200 1993 Actual $3,614.94 1994* -0--* 1995 Estimated $18,000 1996 Estimated $18,000 After Construction & Warranties Completed $72,000 5-I *The $0 estimated was provided to the Council in a December 28, 1993 memorandum. At the July 24, 1995 regular council meeting, Council approved the 75/25. split between the commercial and multiple residential properties, as well as extending the boundaries of the 77th Street assessment area to Cedar Avenue. Recommended Motion: Following the close of the public hearing, adopt the resolution ordering the 77th Street project area maintenance work for the period January 1, 1996 through December 31, 1996 (City Project No. 911) to be performed and the costs to be specially assessed. Basis of Recommendation: 1. Notice of the proposed assessment has been, published in the official newspaper. 2. Each affected property owner has been notified of the proposed assessment. 3. Continued maintenance service for this commercial area is recommended in order to sustain the current standards for landscaping and maintenance which have been successful over the past years. Alternative Recommendation: 1. None. Discussion/Decision Mode: A public hearing has been scheduled for the August 28, 1995 City Council meeting. Respectfully submitted, IC~, teven evi Acting City Manager SLD:ds ~`'' RESOLUTION NO. RESOLUTION ORDERING UNDERTAKING OF CURRENT SERVICE PROJECT 77TH STREET project area -CITY PROJECT NO. 911 JANUARY 1 THROUGH DECEMBER 31, 1996 WHEREAS, pursuant to ordinance, the City Council of the City of Richfield did establish a special assessment district and did propose that certain current services be undertaken by the City in the 77th Street Project Area, approximately bounded by I- 35W, 77th Street, I-494 and Cedar Avenue and that. the cost of such services be specially assessed against benefited property; and WHEREAS, the City Council of the City of Richfield did also by such resolution set the date of the public hearing on the undertaking of such current service project and the levying of special. assessment to bear the cost thereof;and WHEREAS, following due notice, such public hearing was held on August 28, 1995 at which time all interested parties desiring to be heard were given an opportunity to be heard. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. That the following examples of current services of the City shall be undertaken by the City within the 77th Street Project Area, which area constitutes the special assessment district with the exception of single family and two family residential properties, plus the two churches in the area, with the cost of such services to be specially assessed against the benefited property within the district: a. Snow, ice or rubbish removal; b. Weed elimination; c. Elimination or removal of public health or safety hazards from. private property, excluding any structure included under the provisions of Minnesota Statutes Section 463.15 to 463.26; d. Street sprinkling or other dust treatment of streets; e. Trimming and care of trees and the removal of unsound trees; f. Repair of sidewalks, crosswalks and other pedestrian walkways; g. Operation of the street lighting system; h. Maintenance of landscaped areas and other public amenities on or adjacent to street right-of--way; i. Snow removal and other maintenance of streets; j. General maintenance, including repairs and replacement. 2. The work to be performed may be by day labor, by City force, by contract or by any combination thereof. 5'3 3. The designated period of the project shall be from January 1 through December 31, 1996. Costs of the project shall be in the manner provided in the Richfield Ordinance Code. Passed by the City Council of the City of Richfield, Minnesota this 28th day of August, 1995. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk 4 F~ CITY OF RICHFIELD, MINNESOTA Council Letter No. 233 Agenda August 28, 1995 Issue Statement: Consideration of an application for a renewal of a residential kennel license for Ronald and Margaret Glaub, 7209 12th Avenue. Background: On July 18, 1995, Ronald Glaub submitted an application fora residential kennel license. He owns four dogs. Mr. Glaub's application contains the signatures of contiguous property owners. On July 27, 1995, an inspection of the property was conducted by a Community Service Officer. There were no apparent problems found at that time. The City has adopted a policy that staff notify neighbors surrounding the area of the residential kennel license. Staff received no calls or complaints from any of the neighbors. Although this application is for four dogs, it does not exceed the maximum number of six animals that was approved by the Council as policy on July 22, 1991. Recommended Motion: Staff recommends that the application for a residential kennel license be approved. Basis for Recommendation: 1. It is up to the animal owner to prove that the keeping of more than two dogs does not have an adverse effect on the neighborhood. Mr. Glaub has been able to do this. Alternative Recommendation: 1. The Council could decide to deny Mr. Glaub's residential kennel license. This would mean that he would have to reduce the number of dogs he has from four to two. Discussion/Decision Mode: Recommendation to approve the application for a residential kennel license for Ronald and Margaret Glaub, 7209 12th Avenue, is presented for Council consideration at this time. Res ctfully submitted, even e c Acting City Manager SLD:ds ~~ CITY OF RICHFIELD, MINNESOTA Council Letter No. 232 Agenda August 28, 1995 Issue Statement: Consideration of an application for a renewal of a residential kennel license for James Ruedy, 7600 Grand Avenue. Background: On July 26, 1995, James Ruedy submitted an application for a residential kennel license. He owns five cats. Mr. Ruedy's application contains the signatures of contiguous property owners. On July 27, 1995, an inspection of the property was conducted by a Community Service Officer. There were no apparent problems found at that time. The City has adopted a policy that staff notify neighbors surrounding the area of the residential kennel license. Staff received no calls or complaints from any of the neighbors. Although. this application is for five cats, it does not exceed the maximum number of six animals that was approved by the Council as policy on July 22, 1991. Recommended Motion: Staff recommends that the application for a residential kennel license be approved. Basis for Recommendation: 1. It is up to the animal owner to prove that the keeping of more than two cats does not have an adverse effect on the neighborhood. Mr. Ruedy has been able to do this. Alternative Recommendation: 1. The Council could decide to deny Mr. Ruedy's residential kennel license. This would mean that he would have to reduce the number of cats he has from five to two. Discussion/Decision Mode: Recommendation to approve the application for a residential kennel license for James Ruedy, 7600 Grand Avenue, is presented for Council consideration at this time. Res ctfully submitted, . Dev Acting City Manager SLD:ds yF CITY OF RICHFIELD, MINNESOTA Council Letter No. 231 Agenda August 28, 1995 Issue Statement: Application for a community celebration event license with a request for a fee waiver for Richfield Cattail Days events scheduled to take place on September 16 and 17, 1995. Background: This year, Visions 2004 has applied for a celebration event license and requests that the fee be waived for the activities that take place in Veterans Memorial Park on September 16 and 17, 1995. The committee has contacted food sanitarians from the City of Bloomington to ensure that proper food handling practices are followed. They will work with Bloomington sanitarians and follow their recommendations for safe and wholesome food handling. Recommended Motion: Staff recommends the approval of a community celebration event license with a fee waiver for the Richfield Cattail Days to be held on September 16 and 17, 1995. Basis for Recommendation: 1. The applicant has. complied with all of the provisions of the City application process and meets requirements for the fee to be waived. Alternative Recommendation: 1. The Council could decide not to grant the license. This would result in the applicant not being able to conduct activities, especially those concerning food preparation, on September 16 and 17, 1995. Discussion/Decision Mode: Consideration of the request for the issuance and fee waiver of a community celebration event license for September 16 and 17, 1995, for the Richfield Cattail Days, is presented at this time. Respectfully submitted, .~ ev De ich Acting City Manager SLD:ds CITY OF RICHFIELD, MINNESOTA ~~ Council Letter No. 230 Agenda August 28, 1995 Issue Statement• Purchase in excess of $5,000 for new lighting in the City Hall parking lot. Background: The lighting at the City Hall upper parking lot has been a safety issue discussed by citizens and employees for years. Staff added a fixture in the adjacent park as an economical way to increase lighting, but there are still areas that are not well lit. The City received two quotes to install and wire two new light bases; set two poles and four 400-watt high pressure sodium fixtures. The bases, poles and fixtures will be supplied by the City. The two quotes received are as follows: Egan-McKay $5,215.00 Collins Electrical Systems, Inc. (ColliSys) $5,225.00 Staff requested the quotes on a "worst case" scenario; assuming none of the existing wiring can be salvaged. If the underground wiring is reusable, the low bid would be reduced by $2,053. The ColliSys quote would be reduced by $1,573. Additional costs associated with the installation includes $750 to repair asphalt and $250 to modify the poles to fit "shoe box" style fixtures, all of which will be done by City staff. The 400- watt high pressure sodium fixtures are approximately $1,100. The poles were salvaged from the old tennis courts at Washington Park. Total cost for the installation is estimated to be $7,315. Recommended Motion: Approve a purchase order to Egan-McKay for parking lot lighting work in the sum of $5,215.00. Basis of Recommendation: 1. Egan-McKay submitted the low quote. 2. The work needs to be accomplished before cold weather and shorter daylight hours arrive. Alternative Recommendation: 1. Council may reject the quotes and request staff to obtain new ones. However, staff feels this is a fair price for the work required. Discussion/Decision Mode: Staff is requesting approval at the August 28, 1995 Council meeting in order to facilitate completing the work on a timely basis. Resp ctful submitte , n ev' h Acting City Manager SLD:ds 4D CITY OF RICHFIELD, MINNESOTA Council Letter No. 229 Agenda August 28, 1995 Issue Statement: Authorize municipal state aid street funds for replacing a sidewalk on the west side of the 7600 block of Portland Avenue. Background: In Phase II of the 77th Street Reconstruction Project, the contract must replace about 140 feet of 5' wide sidewalk on the west side of Portland Avenue just north of 77th Street. City staff observed that the existing sidewalk is in very poor condition, is too narrow for snow plows and is located adjacent to the curb, leaving no room for snow storage. Several panels were removed to gain access to underground utilities during construction of 77th Street. The sidewalk is only 5' wide; snow removal equipment works better on a width of 6' sidewalks. The City has the opportunity to replace this deficient sidewalk immediately using the same concrete subcontractor, Nordic Contracting of St. Cloud, who is installing sidewalks as part of the Phase II construction- project. The new sidewalk would extend to the north edge of Roosevelt Park. The cost of the additional sidewalk is approximately $9,000-$11,000 using existing unit prices contained in the contractor's bid for the 77th Street Phase II project. This estimate includes the cost for design engineering and inspection related to the proposed work. The Council must approve the use of municipal state aid funds on an off-system street even though Portland Avenue is a county state aid road. City staff is also exploring the possibility of obtaining Minnesota state trunk highway funds for this work. The use of state trunk highway funds would lead to a cost split where the Minnesota Department of Transportation would provide 75% of the funds and the City would pay 25% of the project's costs. The work needs to be completed before the concrete subcontractor finishes work on the Phase II of the 77th Street Reconstruction Project. It is possible that the sidewalk improvements may not be eligible for the above funding sources and general funds would be needed to perform the work. Recommended Motion: Approve the resolution authorizing use of municipal state aid street funds for replacing the sidewalk adjacent of Roosevelt Park on the 7600 block of Portland Avenue. 4 o-I Basis of Recommendation: 1. The existing sidewalk is in poor condition. 2. The existing sidewalk is too narrow to operate snow removal equipment efficiently. 3. The existing sidewalk is placed too close to the curb and provides no space for snow storage. 4. The City will use the existing concrete subcontractor and his bid prices as contained in the Phase II of 77th Street construction contract. Alternative Recommendation: Replace only the 140' of sidewalk identified in the 77th Street Phase II construction contract, leaving the additional sidewalk for a later time. Discussion/Decision Mode: The Council should make a decision on August 28, 1995 to obtain favorable prices for the proposed work. Re ectfully submit d, LEI ev . De Acting City Manager SLD:ds Attachment yD ~ RESOLUTION NO. RESOLUTION AUTHORIZING THE USE OF MUNICIPAL STATE AID STREETS FUNDS FOR OFF-SYSTEM ROAD IMPROVEMENTS ON C. S. A. H. NO. 35 PORTLAND AVENUE AS PART OF THE 77TH STREET RECONSTRUCTION PROJECT WHEREAS, it has been deemed advisable and necessary for the City of Richfield to participate in the cost of a construction project located on C.S.A.H. No. 35 (Portland Avenue) within the limits of said municipality; and WHEREAS, said construction project has been approved by the Commissioner of Transportation and identified in his records as S.P. 157-108-14 (77th Street Reconstruction Project); and WHEREAS, the City of Richfield has identified the need to replace an existing sidewalk along the west side of the 7600 Block of C.S.A.H. No. 35 (Portland Avenue). NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Richfield, Minnesota, as follows: That the City does hereby appropriate from municipal state aid street funds the sum up to $11,000 to apply toward the construction of said project and request the Commissioner of Transportation to approve this authorization. Adopted by the City Council of the City of Richfield, Minnesota this 28th day of August, 1995. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk CERTIFICATION I, Thomas P. Ferber, duly appointed and qualified Clerk in and for the City of Richfield, State of Minnesota, do hereby certify that the above is a true and full copy of a resolution duly adopted by the City Council of said City assembled in regular session on the 28th day of August, 1995. (Seal) City of Richfield w. 7s11-t srREEr W -- R7W -- 0 PROPERTY L1NE ~' ~ C7 ~'~ -~ a ~, Xr ° T~ 1 m W o ~~ i m ~ v1x a ~'~' 1 ~ ~ 1 O 1 ~ I c " IC I J I ti ~~ I 1 ~ fl ~ - ~ - - ~ o MH -- ------L°-°~ MH E. 77111 ST. p V o 'o ~~ o~ Z 0 N O m p z~ m 0 z f~ ~` _) I =~--- I I~ IQ r - ~~ I I *I I GA~PI~I I I I I I `~ CD ~/ r ~ ,.~ fl ° fJ I\ CO r~1 ~.._ -- E----~~ V ~~ 8(4) ~~~~ ~ ~ * ~ €J ~ O - I I MH _ I I I - I _^-_--^I- I I d- I , ~ ~~ ~-~--------- o - _- --------- o- I ~ ® WALL I ~ L----- ~ I ® *~ I I ~G 5~ ~ EVG. MH / `~1 PU ® ~I a -~~ ~-~ o- fl ~ ~ ~ I ~ - o 0 0 t~ o J `., i ~ MH 0 V! 2 J ~~ REV151 na E1~LANAnON ~ B : OE9Q/ eY: ~ Q T,~c Tx cn ~ lam, a+cacEO eY: cowr.RO.: m PI ANNM(:. TRANSPORTATION • ENGINEERING • URBAN DE9CN RECaa° c°vY BY: GATE ~~ O D m -+ ~~ x ~ ~m ~ ~x z c> 1N m x z c~ I v! 1 N o ~~ CITY OF RICHFIELD, MINNESOTA Council Letter No. 228 Agenda August 28, 1995 Issue Statement: Approval of a contract with The Brauer Group, Inc. to provide consulting services to complete the update of the Comprehensive Plan. Background: The Planning Commission, has been working to update the City's Comprehensive Plan. The current Comprehensive Plan was adopted in 1982 and no longer reflects the City's existing conditions or its goals and objectives for future development. In the spring of this year, Don Brauer of the consulting firm, The Brauer Group, Inc., began providing assistance to staff and the Planning Commission to complete the update of the plan. At the Planning Commission study session on July 11,.1995 the Planning Commission set a schedule for completing the plan over a six month time period. This schedule requires additional assistance from The Brauer Group, Inc. for which signing a formal contract would be appropriate. The contract is not to exceed $35,000 to complete a draft copy of the Comprehensive Plan. The Planning Commission will evaluate the process and need for additional consulting services once a draft plan is completed and initial public input is received. Recommended Motion: - Approve a contract with The Brauer Group, Inc. to provide consulting services to the City to complete a draft update of the Comprehensive Plan. Basis of Recommendation: 1. The Planning Commission has established asix-month schedule for completing the plan. This schedule requires additional time spent by The Brauer Group to complete a draft of the plan. 2. The Metropolitan Council now requires that all cities within its jurisdiction complete Comprehensive Plan updates by the end of 1998 or provide evidence that the plan doesn't need to be updated. Hiring the Brauer Group will enable the City to meet this requirement. Alternative Recommendation: Deny approval of the contract. Discussion/Decision Mode: Consideration of this item is scheduled for the August 28, 1995 City Council meeting. Res ec ully submitted, .~ eve L. Devich Acting City Manager SLD:ds 4G-I PROFESSIONAL SERVICE AGREEMENT PLANNING CONSULTANT THIS AGREEMENT made and entered into by and between the City of Richfield, STATE OF MINNESOTA, hereinafter referred to as the City, and the Brauer Group, Inc. hereinafter referred to as the Brauer Group, Inc. WITNESSETH: WHEREAS, the City wishes to purchase the services of the Brauer Group, Inc.; and WHEREAS, there are funds available for the purchase of these services. NOW, THEREFORE, in consideration of the mutual undertakings and agreements hereinafter set forth, the City and the Brauer Group, Inc. agree as follows: 1. TERMS AND COST OF THE AGREEMENT The Brauer Group, Inc. agrees to furnish services to the City as indicated on the attached Exhibit A dated July 12, 1995 and running from August 1, 1995 to January 31, 1995. The total cost of this Agreement shall not exceed $35,000. All reports, memos, and other data produced by The Brauer Group, Inc. become the property of the City. 2. PAYMENT FOR SERVICES Invoices may be submitted monthly. Payment for services shall be made directly to The Brauer Group, Inc. by check. Invoices shall be of sufficient detail for the City to determine the activity and personnel for which payment is being made. Payment shall be made within 30 days of receipt of an invoice by the City. 3. INDEPENDENT CONTRACTOR The Brauer Group, Inc. shall select the means, method, and manner of performing the services herein in consultation with the City. Nothing is intended or should be construed in any manner as creating or establishing the relationship of copartners between The Brauer Group, Inc. and the City or as constituting the Brauer Group, Inc. as the agent, representative, or employee of the City for any purpose or in any manner whatsoever the Brauer Group, Inc. is to be and shall remain an independent contractor with respect to all services performed 4C-~ under this Agreement. The Brauer Group, Inc. represents that it has or - will secure at its own expense all personnel required in performing services under this Agreement. Any and all personnel of the Brauer Group, Inc. or other persons while engaged in the performance of any work or services required by this Agreement shall have no contractual relationship with the City, and shall not be considered employees of the City. Any and all claims that may or might arise under the Unemployment Compensation Act or the Workers' Compensation Act of the State of Minnesota on behalf of said personnel, arising out of employment or alleged employment, including, without limitation, claims of discrimination against the Brauer Group, Inc., its officers, agents, contractors, or employees shall in no way be the responsibility of the City. The Brauer Group, Inc. shall defend, indemnify, and hold the City, its officers, agents, and employees harmless from any and all such claims irrespective of any determination of any pertinent tribunal, agency, board, commission, or court. Such personnel or other persons shall neither require nor be entitled to any compensation, rights, or benefits of any kind whatsoever from the City, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, Workers' Compensation, Unemployment Insurance, disability, severance pay, and PERA. 4. NONDISCRIMINATION No person shall be excluded from or denied the benefits of any service performance or contemplated under the terms of this Agreement on the grounds of race, color, creed, religion, age, sex, disability, marital status, public assistance status, ex-offender status, or national origin; and no person who is protected by applicable Federal or State laws against discrimination shall be otherwise subjected to discrimination. The Brauer Group, Inc. shall (1) furnish all information and reports which may be required by the City's Affirmative Action Policy, and (2) it shall comply-with the City's Equal Employment Opportunity/Affirmative Action Policies with regard to employment and contracting (See Exhibit B). 3. INDEMNITY AND INSURANCE The Brauer Group, Inc. agrees to defend, indemnify, and hold the City, its officers, and employees harmless from any liability claims, damages, costs, judgments, or expenses, including reasonable attorney, fees, resulting directly or indirectly from an act or omission (including without limitation- professional errors or omissions) of the Brauer Group, Inc., it agents, employees, or assignees in .performance of the services provided by this contract, and against all loss by reason of the failure of the Brauer Group, Inc. to fully perform in any respect, all obligations under this contract. yC-3 6. RECORDS -AVAILABILITY The Brauer Group, Inc. agrees that the City, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often. as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the Brauer Group, Inc. and involve transactions relating to this Agreement. Records shall be retained for three years from date of final payment with respect to the project. 7. NON-ASSIGNMENT The Brauer Group, Inc. shall not assign, subcontract, transfer, or pledge this contract and/or the services to be performed hereunder, whether in whole or in part, without the prior written Consent of the City. 8. MERGER AND MODIFICATION a. It is understood and agreed that the entire Agreement between the parties is contained herein and that Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. b. Any material alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the parties hereto. 9. DEFAULT AND CANCELLATION a. If the Brauer Group, Inc. fails to perform any of the provisions of this Agreement or so fails to administer the work as to endanger the performance of the Agreement, this shall constitute a default. Unless the default is excused, the City, may upon written notice, immediately cancel the Agreement in its entirety. b. The City's failure to insist upon strict performance of any provision or to exercise any right under this Agreement shall not be deemed a relinquishment or waiver of the same, unless consented to in writing. Such consent shall not constitute a general waiver or relinquishment throughout the entire term of the Agreement. c. This Agreement may be canceled with our without cause by either ~Ic-~I party upon twenty (20) days written notice. 10. CONTRACT ADMINISTRATION In order to coordinate the service of the Brauer Group, Inc. with the activities of the City so as to accomplish the purposes of this contract, Byron Wallace shall manage this contract on behalf of the City, Julie Urban shall serve as liaison between the City and the Brauer Group, Inc. In addition, from time to time, meetings shall be held between the Brauer Group, Inc. and City staff. The Brauer Group, Inc. may also report directly to the Planning Commission. 11. NOTICES Any notice or demand which must be given or made by a party hereto under the terms of this Agreement shall be in writing. Notices shall be sent as follows: City of Richfield Byron Wallace Community Development Department City Hall 6700 Portland Avenue South Richfield, MN 55423 y ~-~ EXHIBIT B (1 OF 2) AFFIRMATIVE ACTION REQUIREMENTS On January 1, 1988, the Richfield City Council approved an affirmative action program which requires the City "to provide equality of opportunity in employment to all person and to prohibit discrimination because of race, color, religion, national origin, place of residents, political affiliation, disability, marital status, status with regard to public assistance, sex, or age in all aspects of the City's personnel policies, programs, and practices". The program further requires that the City support the various relationships with contractors, subcontracts and vendors. Therefore, requirements have been adopted for contracts as follows: a. The contractor shall submit a signed statement (Exhibit C) signifying that they are in compliance with the standards of equal employment and anti- discrimination as cited in the Civil Rights Act of 1964 as amended in 1972 by the Equal Employment Opportunity Act. b. In accordance with the City of Richfield's Affirmative Action policy, no person shall, on the ground of race, creed, color, sex, age, disability, or national origin be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program, service, or activity for which the parties received, or will receive financial assistance under the provisions of any and all applicable federal and state laws against discrimination. The contractor will furnish all information and reports if required by the City of Richfield or by Executive Order No. 11246 and Revised Order No. 4, and by the rules and regulations and orders of the Secretary of Labor or the State of Minnesota for purposes of investigation to ascertain compliance with such rules, regulations, and orders. c. 1971 Minnesota Statutes 181.59 is made a part of this contract. See Exhibit D. ~~~ The Brauer Group; Inc. having signed this contract, and the City having duly approved this contract on , 1995. and pursuant to such approval and the proper City officials having signed this contract, the parties hereto agree to be bound by the provisions herein set forth. By: Attest Don Brauer, President The Brauer Group, Inc. CITY OF RICHFIELD STATE OF MINNESOTA By: Martin J. Kirsch Its Mayor By: James D. Prosser Its City Manager Attest Attest [H:P&Z]Brau-Agr ., yC-~ EXHIBIT C STATEMENT OF COMPLIANCE The undersigned, in his/her capacity as agent for ' I h~ ~r~uFr CYrcj~,~ ,~"~~ ,hereby states that his/her principal is in compliance with the standards of equal employment and anti- discrimination as cited in the Civil Rights Act of 1964 as amended in 1972 by the Equal Employment Opportunity Act. f ,. Dated: ~l 1 ~~9~~ By: ~~~%Ylf~~ ~~ ~~~--- Its: t'r'~'Sc~nf" ~{c- ~ memo date: 7/1 Z/95 from the Brauer group, Inc ...........................richfield `95 comprehensive plan update TO:...........PLANNING TASK GROUP (PTG)** and CITY STAFF RE:...........PROPOSED WORK. PLAN AND SCHEDULE (*'~ The -Planning Commission and Steering Committee......other participants listed in the outline below are..........staff =Richfield City Staff........bgrp =The Brtauer Group, Inc..... cons =City Consultants) The following is a my own work plan, presented as a proposed, draft outline of the work tasks that remain to be done, the responsible entity, and the target dates for each task, that you may want to adopt as the program........subject, of course, to revision by-the PTG. We will continue to work under this outline until it is revised by the PTG. NO. TASK DESCRIPTION WHO WHEN 1. Basic Planning Data and Graphics -----~-~--~----~-------~---------------~---~------- ..... a. Base Maps ................................... ............staff/bgrp........................8/1 b. Existing Land Use..graphic and statistics......staff/bgrp :.......................8/15 c. Current Zoning Map and statistics ....................staff............................done d. City Fiscal Analysis ..................... .............staff/cons/b r 8/25 (CIP....TIF....HRA.....LIQ.....GF) g p ................. -- g. Revise...Complete Final Draft ............................bgrp....................... ~8/8 2. Parks and Open Space Plan Element a. Recommendations For Changes to `89 Plan..........staff ...........................8/25 b. Prepare Draft Plan Proposal ...................................bgrp...................8/25-9/12 c. Review/Comment .............. .....PTG. .......9/12 ................................ .................. . Revise....Complete Final Draft ................................b r 9 p-• ...............9/13-10110 3. Infrastructure Plans & Programs Element a. Acquire Data/Information < Water System ................................. staff/cons/bgrp........................811 < Sewerage System ............................staff/cons/bgrp......................8/15 < Storm Drainage System ....................staff/cons/bgrp.......... g/1 ............. < treets/Alleys/Transit/Bike-Pathways..........staff/cons/bgrp...........9/15 < Public Safety Facilities Plan ...............staff/cons/bgrp.....................1011 < Franchise Provider Infrastructure Plans.......staff/cons/bgrp..........11/1 b. Prepare Draft Plan Proposal ...............................bgrP......................8/1-11/14 g. Review/Comment ................................................PTG.......:.....11/14 & .12/10 h. Revise....Complete Final Draft .:...........................b r 9 P .................11/15-12/18 payo 1 ~c-~ memo date: 7/12/95 from the Brauer group, inc ...........................richfield `95 comprehensive plan update NO. TASK DESCRIPTION WHO WHEN 4. Economics/Fiscal Plan Element a. Draft Economics and Capital Plan ....................bgrp......................10/1-11/14 b. Review/Critique/Comment ................................PTG...........................11/14 c. Revise/Prepare Final Draft ...............................bgrp.....................11/15-11/28 5. Subarea. Plans 5.1 LHN a. Prepare Draft Plans ..............................bgrp........................9/1-10/10 b. Review/Comment ..................................PTG................... ...........10/10 c. Revise/Prepare Final Draft .....................bgrp................... .10/11-10/24 5.2 West 66th St Corridor ...............and......Nicollet Avemue Corrid or a. Prepare Draft Plans ...............................bgrp................... ....10/1-10/24 b. Review/Critique!Comment .....................PTG................... ............10/24 c. Revise/Prepare Final Draft .....................bgrp................... ..1 0/25-1 111 4 5.3 Penn/66th...........and..........5.7 Penn Avenue Corridor a. Prepare Draft Plans ...............................bgrp.................... .......9/1-9/26 c. Review/Critique/Comment .....................PTG.................... .........:. ..9/26 d. Revise/Prepare Final Draft ....................bgrp.................... ....9/27-10/10 5.4 ILN... .....and.........5.9 Interstate 494 Corridor. b. Review/Critique/Comments ...................PTG...................................818 c. .Revise/Prepare Final Draft .....................bgrp...........:...............819-8/22 5.5 Cedar Avenue Corridor.....and 5.6 Portland Avenue Corridor a. Prepare Plans ........................................bgrp...........................8/1-8122 b. Review/Critique/Comments ....................PTG.................................8/22 c. Revise/Prepare Final Draft .....................bgrp.........................8/23-9112 The topics assigned to each of your meetings were determined on the basis of availability of data, similar or related subjects or plan areas, some kind of logical sequence, and my own estimate of how much time each subject area might require. That last one is a real guess, and the group may have a different idea. We can discuss that on the 25th, and can make some changes if necessary as well. While not included in the listing below, I expect that you might want to review any revisions. that have been made to the previous meeting plan proposals at the begining of each meeting. Here then, is how the subjects have been assigned to your regular meeting dates: August 8th .........................1-494 Corridor (all three parts) August 22nd ......................Cedarsnd Portland Avenue Corridors tn,8yo ? 1.~~/ memo date: 7/12/95 from the brauer group, inc ...........................richfield `95 comprehensive plan update September 12th .................Parks and Open Space September 26th .................Penn/66th and Penn Avenue Corridor October 10th .....................LHN October 24th ..................... West 66th Street and Nicollet Ave Corridors November 14th .............:....Economics/Fiscal, and Infrastructure (water, sewerage,drainage) November 28th ..................Infrastructure (transp, housing, public safety, other) December 10th .................. "Open House" (Public Hearing??) This is, I believe, a very ambitious schedule for all of us, but I do understand the need to get on with the PLAN. Crystal suggested that the group be divided into subgroups during the review meetings to permit better discussion. Thats a good idea, and would be most productive if the groups each have an assigned subject area to deal with first. Each group could take up any point of view after that. in this way all of the aspects would get some attention, and through reporting, all of the groups would hear some critique on all aspects of the review. Assuming that the group will be somewhere between 20 and 25 people, five groups would limit the numbers to 4 or 5 in each subgroup. I suggest that the assigned subjects be divided on the basis of the "criteria" you have set out, that is the PLAN goals and objectives. All of the groups should evaluate and report on the COMMUNITY WIDE GOALS, G1 through G4. Then the other five would take one of the remaining goals (as they are or may be, revised) Many overlap, and most groups will likely cover .all of the subjects, but by assignment, none will be left out completely. Table A Economic Development Table B Transportation Table C Community Character Table D Natural and Built Environment Table E Infrastructure Some may ha~~Q a ".cu;, or some expertise to apply, so that they may want to choose the group they p;;,:;, and stick with it for all sessions. People could be assigned to a group and then subjects could be drawn by lot (or some other system) at each meeting for variety. I am open to any idea that the group would like to follow. I will keep Julie informed of progress or problems on a weekly basis, so she can keep the group informed. She should also be an appropriate conduit for messages or directions back to me as well. See you on the 25th. Donald G. Brauer, P.E. Planning Consultant page 3 CITY OF RICHFIELD, MINNESOTA Council Letter No. 227 Agenda August 28, 1995 Issue Statement: Request for an amended off-street parking permit to allow a building and parking lot expansion and a change in use from a dry cleaners to a professional office. Background: James Koller and D. Charles Ehlers have applied for an off-street parking permit for 1537 East 66th Street. The applicants plan to change the use of the building from a dry cleaning business to professional office space for their dental practice. The applicants plan to move the building's entrance to the east side of the building and add a 226-foot vestibule. The parking area to the north of the building will be removed and the lot on the east side expanded. Landscaping will be added to screen the lot. There will be office space for one tenant in addition to the space for the dental practice. Recommended Motion: Approve the request for an amended off-street parking permit to allow an expansion and change in use with the following stipulation: 1. That a landscape escrow be submitted. Basis of Recommendation: 1. The proposed use and building expansion is consistent with all zoning and building code regulations. 2. The landscape plan has been approved by staff and will provide screening for the parking lot from the adjacent neighborhood. A seven-foot fence currently screens the southern end of the property and will remain. 3. The number of parking spaces exceeds the number required for this amount of office space. 4. The proposed changes will allow for utilization of a vacant building and improve the appearance of the site. Alternative Recommendation: The Council may deny the off-street parking permit with a finding that the proposal would have an adverse impact on adjacent properties. '-~ g~~ Discussion/Decision Mode: Consideration of this item is scheduled on the consent calendar for the August 28, 1995 City Council meeting. Res ctf Ily submitted, ,~ L. evich Acting City Manager SLD:ds °°.,N ~~ 3 ,, .~..~ ~ o -~; ~~ ~ :: r ~~ ~ R -~ ~ L I i ~' a I ® I ~`" ~ _ ,~ t _____ { 1 I .oo s ~ .ao-.a \ ~ I ~ ~ I I 4 I a M1 \ ~ ~~ ~ ~ I I a W ~ ~~ ~ I $ ~ ~ ~ ~I Z "~ " 3i I ~ o+ 111 ~ ° <` ~! I .- .~ 7d in I = ~i~!! i ~ I ~ 6 I ~ ~~ ~ ~ t:~ ~' I ~ ~ ~i ~5 ~~ a~Y ~ I ! i ~~ i i a ~ I { ~~ .. i st ,aa I I { • I ~_' W I ) _ ~ ~~ a b" ~ e ~ ~ ,. ' 5 ry ~ l ~ n p 1 I ~ 9~ O ID ,Q~ i '; ~u a b. O I a ~~ ~ or N ,,~ ~ ~~ g~ ~ ~ ~~~~~ ~ ~- ~ Q ~ e :~ -~~ - ~« ~ { ~ _ ~~ ~' _~ - i ~ ~~' ~ ~ - " r ~~~~ ~ _~~ ~.~{... { " ~~ I ~ I ~~ 1 I .I I ? ~ o I ;~~ _ ~ - ~ ,~ ~~ H .oo-.a ~ I ' sl - I ... ~" - ......................:...:::::'. _ ~ ~ ~ wo, I ~ ~ q~_ .oo..w .vo-.a a~-.(c .oa.~r i i i { xmmx[t 7uooa .t 1- 13381S H199 1St/3 4 u " O v 1014 " " " ~ a W[NItibIR .~ (Q 48-3 ::: eon ~+ ~~+ ~ ~~~ ~ ~~ ~^ u ~~ K >6 J ¢_ f ~ S 'U m~y ~Z W W J~ ~ 6 «T'~J' r ~~~= 41~ ~~ YJ S K W ^~~~ ~ ~u~~~ ~J yyd KA 2 ,°n ~ ~~~~~SgE _~ _~~~~ fig:=8--- ~~.~_.r } rfm ~N~mmm Z Q NAwl4f 0~~ J Q <OiUQ WI~t72 _~ ~ u .-. :: :i O ~ ~~ ~~ y~ y~ Wm u' u~ t O Si> [Z ~_ 9"l~Fp ~, ~~~~ I I '. ~I I ------------~ a a o a• I I ~ r- - - -- - - - - - - -- - - - - - - vA CITY OF RICHFIELD, MINNESOTA Council Letter No. 226 Agenda August 28, 1995 Issue Statement: Approval of a cooperative agreement for a federal grant to fund the start up operating costs of the I-494 Integrated Corridor Traffic Management demonstration project. Background: The Minnesota Department of Transportation (MnDOT) has submitted a cooperative construction agreement to Hennepin County and the cities of Edina, Bloomington and Richfield to accept federal funds on behalf of the local governmental bodies to hire staff to operate the new, state of the art technology to coordinate traffic signals and ramp meters in the I-494 Corridor. Under the demonstration project, the ramp meters on I-494 will be linked by a communication network that will be completed in 1995. All traffic signals on local city and county streets in the I-494 corridor will be wired to the ramp meter signals in 1996. When the project is finished, 67 traffic signals at the state, county and city levels will be able to coordinate their signal timing, respond immediately to any changes in actual traffic conditions, and improve traffic flow in the corridor. There is a need for staffing to operate the new communication network and new signal technology. MnDOT has received a federal grant to hire three staff who will be responsible for operating the demonstration project. The three staff will include a traffic engineer and two technicians. These people will operate the new equipment, train local government staff on the new technology, and gather data needed to evaluate the demonstration project's performance. MnDOT has agreed to finance these positions once the demonstration project is completed in about three years The cost to the City of Richfield is $3,000 out of a total budget of $300,000 to operate the new traffic network over three years. A copy of the cooperative agreement between MnDOT and participating local governments, including the City of Richfield, will be available for review at the Council meeting. Recommended Motion: Approve the attached resolution authorizing the Mayor and City Manager to execute Cooperative Construction Agreement No. 73953 with the Minnesota Department of Transportation. 4a i Basis of Recommendation: 1. The project is part of a federal demonstration project designed to improve traffic flow on the freeway and local streets in the I-494 corridor. 2. The proposed local share of Richfield funds for the project is consistent with the cost sharing agreement previously approved by participating governmental agencies. 3. The three staff people funded using this federal grant are needed to provide training of City and Hennepin County staff to operate the new traffic signal technology. 4. The Minnesota Department of Transportation has agreed to finance the three staff positions once the Integrated Corridor Traffic Management demonstration project is completed. 5. The three staff people will be employed by MnDOT. Alternative Recommendation: None. Discussion/Decision Mode: A decision is needed in August 1995 to finance the start up operations of the ICTM demonstration project. Res ectf Ily submitted, !~ Steven . Devich Acting City Manager SLD:ds ~A "~- RESOLUTION NO. RESOLUTION AUTHORIZING A COOPERATIVE CONSTRUCTION AGREEMENT WITH THE MINNESOTA DEPARTMENT OF TRANSPORTATION ON THE I-4941CTM PROJECT WHEREAS, Cooperative Construction Agreement No. 73953 with the Minnesota Department of Transportation (MnDOT) is part of a federal demonstration project designed to improve traffic flow on the freeway and local streets in the I-494 corridor; and WHEREAS, the proposed local share of Richfield funds for the project is consistent with the cost sharing agreement previously approved by participating governmental agencies; and WHEREAS, the three staff people funded using this federal grant are needed to provide training of City and Hennepin County staff to operate the new traffic signal technology; and, WHEREAS, the Minnesota Department of Transportation has agreed to finance the three staff positions once the Integrated Corridor Traffic Management demonstration project is completed. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Richfield, Minnesota that the City of Richfield enter into Agreement No. 73953 with the State of Minnesota, Department of Transportation for the following purposes, to wit: to provide for MnDOT to administer the Integrated Corridor Traffic Management Project and for the Commissioner of Transportation to act as the City's agent in accepting federal-aid funds made available for the project, which is designated in the records of the Federal Highway Administration as Project CMA 2796(065). BE IT FURTHER RESOLVED that the Mayor and City Manager are hereby authorized and directed to execute such agreement. Adopted by the City Council of the City of Richfield, Minnesota this 28th day of August, 1995. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk