09-25-95 agendaCITY OF RICHFIELD, MINNESOTA
MONDAY, SEPTEMBER 25, 1995
REGULAR CITY COUNCIL MEETING
7:00 P.M.
COUNCIL CHAMBERS
AGENDA
INTRODUCTORY PROCEEDINGS
CALL TO ORDER
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES OF THE (1) SPECIAL CITY COUNCIL MEETING OF
SEPTEMBER 11, 1995; AND (2) REGULAR CITY COUNCIL MEETING OF SEPTEMBER
11, 1995
PRESENTATION
1. OPPORTUNITY FOR PERSONS TO ADDRESS THE COUNCIL ON ITEMS NOT
LISTED ON THE AGENDA
2. PRESENTATION FROM HENNEPIN COUNTY LIBRARY
COUNCIL LETTER NO. 259
3. PRESENTATION OF PROCLAMATION DESIGNATING OCTOBER 1-7, 1995 CITIES
WEEK--CITIES BUILDING COMMUNITY
AGENDA APPROVAL
4. COUNCIL APPROVAL OF AGENDA
CONSENT CALENDAR
5. CONSENT CALENDAR CONTAINS SEVERAL SEPARATE ITEMS WHICH ARE
ACTED UPON BY THE CITY COUNCIL IN ONE MOTION. ONCE THE CONSENT
CALENDAR HAS BEEN APPROVED, THE INDIVIDUAL ITEMS AND
RECOMMENDED ACTIONS HAVE ALSO BEEN APPROVED. NO FURTHER
COUNCIL ACTION IS NECESSARY. HOWEVER, ANY COUNCIL MEMBER MAY
REQUEST THAT AN ITEM BE REMOVED FROM THE CONSENT CALENDAR AND
PLACED ON THE REGULAR AGENDA FOR COUNCIL DISCUSSION AND ACTION.
ALL ITEMS LISTED ON THE CONSENT CALENDAR ARE RECOMMENDED FOR
APPROVAL.
A. CONSIDERATION OF APPROVAL OF RESOLUTION APPROVING 1996-1999
RICHFIELD COMMUNITY HEALTH SERVICES PLAN AND SUBMISSION OF
PLAN AND APPLICATION FOR 1996-1999 COMMUNITY HEALTH SERVICES
ACT SUBSIDY C.L. 260
B. CONSIDERATION OF APPROVAL OF PAYMENT OF $13,147.60 TO LUND'S
FROM STORMWATER UTILITY FUND FOR SHARE OF COST OF
CONSTRUCTING STORMWATER MANAGEMENT POND C.L. 261
C. CONSIDERATION OF APPROVAL OF BID MINUTES/TABULATION AND AWARD
OF CONTRACT FOR PURCHASE AND REMOVAL OF BUILDINGS AT 6929 PENN
AVENUE TO ERNST MACHINERY AND HOUSEMOVERS CORPORATION IN
AMOUNT OF $1,150 C.L. 262
D. CONSIDERATION OF APPROVAL OF BID MINUTES/TABULATION AND AWARD
OF CONTRACT FOR REDEVELOPMENT OF WELL NUMBER SIX, 66TH STREET
AT 11TH AVENUE, TO E.H. RENNER IN AMOUNT OF $21,073 C.L. 263
E. CONSIDERATION OF APPROVAL OF PURCHASE OF FIVE FORD CROWN
VICTORIA FULL SIZED POLICE SEDANS, PLUS ONE SHOP MANUAL,
THROUGH HENNEPIN COUNTY COOPERATIVE PURCHASING PROGRAM IN
AMOUNT OF $93,855 CL. 264
F. CONSIDERATION OF APPROVAL PURCHASE IN EXCESS OF $5,000 FOR
REPLACEMENT OF WELL PUMP NUMBER TWO, 6301 NICOLLET AVENUE, TO
KEYS WELL DRILLING COMPANY IN AMOUNT OF $12,550 C.L. 265
G. CONSIDERATION OF APPROVAL OF MASTER PURCHASE ORDER FOR ROCK
SALT FOR 1995/96 WINTER SEASON FROM NORTH AMERICAN SALT
COMPANY, OVERLAND PARK,. KANSAS, IN AMOUNT OF $39,494 C.L. 266
H. CONSIDERATION OF APPROVAL OF COMMERCIAL KENNEL LICENSE
RENEWAL -FOR SUDS `N' SCISSORS, INC., 6324 .PILLSBURY AVENUE C.L. 267
I. ESTIMATE #7 PAYMENT FOR SITE ..DEVELOPMENT AT WASHINGTON PARK;
SUNRAM CONSTRUCTION; $60,220.17
PUBLIC HEARING
RESOLUTION
ADMINISTRATIVE REPORTS & OTHER BUSINESS
6. CONSIDERATION OF CONSTRUCTION OF INTERIM PARKING LOT ON SITE OF
FORMER TOTAL PETROLEUM, 7645 LYNDALE AVENUE
COUNCIL LETTER NO. 268
AIRPORT BUSINESS
7. AIRPORT STATUS REPORT
77TH STREET PROJECT BUSINESS
8. 77TH STREET PROJECT STATUS REPORT
CORRESPONDENCE
9. LEGISLATIVE REPORT
COUNCIL CHOICE
10. COUNCIL DISCUSSION ITEMS
11. CLAIMS AND PAYROLLS
12. ADJOURNMENT
Auxiliary aids for individuals with disabilities are available upon request. Requests
must be made at least 96 hours in advance to the Administrative Services Director at
861-9702.
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 26s
Agenda September 25, 1995
Issue Statement:
Construction of an interim parking lot on the site of the former Total Petroleum, 7645
Lyndale Avenue.
Background:
A request was made by several business people to the City Council in .May to provide off-
street parking in the area of Lyndale Avenue between 76th and 77th Streets. They were
seeking replacement spaces for those lost to the 77th Street project. The City Council
requested staff to respond and on May 10, staff met with business owners at Emerson
Church. Discussion focused on the site previously occupied by Total Petroleum.
Russ Walzer and Elliot Wolson, who own several commercial properties in the block,
agreed to enter into an agreement with the City to manage a parking area and make space
available to businesses in this area. (They are known as W & W). Attached is a sketch of
the proposed parking facility. It meets City parking lot standards and would cost
approximately $16,000 to install. It provides eleven spaces for the businesses in the area
and continues the commitment the City Council previously made to provide seven parking
spaces to Fred Ryan who owns the adjoining property.
The draft license agreement proposed to be entered into by the City and W & W is
attached. Under the agreement, the City agrees to install the lot. W & W would be
responsible for:
a) maintenance and repair; and
b) insurance and indemnification of the City.
The agreement can be canceled by either party with a 90 day notice.
The fee which would be paid by W & W would be $10 per space per month or $110
monthly. This is the same fee charged to Mr. Ryan for spaces his tenants use.
It is understood by all parties that this lot would be utilized as an interim solution. The
Lyndale Avenue Strategic Development Plan now being conducted by the Hoisington
Group and the Planning Commission would provide a long range solution for the parking
problems in this area. That solution could include this or another site.
The process of installing this facility has recently been complicated by the need and
potential availability of funds to upgrade the 77th and Lyndale Avenue intersection. The
upgrade would include the construction of a southbound right turn lane from 77th Street
onto Lyndale Avenue, the addition of two lanes to Lyndale Avenue on the bridge, and, north
and south of the bridge as well. While the final design of the intersection will be completed
within the context of the Lyndale Strategic Development Plan now underway, it seems likely
the design could impact the parking lot.
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Recommended Motion:
The Council should provide direction to staff regarding one of the following options:
a) Install the lot according to the attached concept plan and expend the estimated
$16,000. It may take until spring to complete the installation.
b) Delay installation of the parking lot until a final design is formulated for the
intersection. That design should be available in early 1996.
c) Install minimal improvements such as asphalt only this fall for approximately $7,000
and "finish" the installation next year when the intersection design is finalized.
Basis of Recommendation:
1. Eleven business people attended the May meeting to discuss parking needs.
2. Three business people attended the August 31, 1995 meeting. (Two of the three
were Russ Walzer and Elliot Wolson.)
3. Mr. Walzer and Mr. Wolson opined that with the potential impacts of the intersection
redesign it would be prudent to wait until spring 1996.
4. One of the property owners who lost a parking space due to the 77th Street project
and who then had no off-street parking was unable to rent. However, he recently
signed a tenant and is now feeling less of a need for the parking lot.
5. The opinions of the other individuals not attending the meeting are unknown.
6. The business people in the area were notified that the City Council would consider
this matter on September 25, 1995.
7. Funding is available to construct the facility.
Alternative Recommendation:
Identify another option not considered above.
Discussion/Decision Mode:
Weather conditions will soon prevent construction. Therefore, this item is placed on the
September 25 Council agenda.
Respectf~illy submitted,
James ~rosser
City Manager
JDP:ds
(Q'
LICENSE AGREEMENT
THIS AGREEMENT made and entered into this day of , 1995 by
and between the CITY OF RICHFIELD, a Minnesota municipal corporation (the
"Grantor") and W. W. PROPERTIES, a Minnesota partnership
("Grantee").
WITNESSETH:
Grantor is the owner of a tract and parcel of land lying at the northeast
corner of 77th Street and Lyndale Avenue South in the City of Richfield
and- described in the attached Exhibit A ("Grantor Property").
2. Grantee is the owner of commercial real estate described in the attached
Exhibit B ("Grantee Property") located within the vicinity of the Grant
Property.
3. Grantee is desirous of obtaining parking spaces on the Grantor Property
for short term use by the occupants and business invitees of the
businesses located on the Grantee Property.
4. Grantor is desirous and Grantee is willing to provide for the sharing of
such spaces in accordance with the provisions of paragraph 9 of this
Agreement ("Other Users").
5. Grantor is investigating the future long term use of the Grantor Property;
and Grantee's suggested use of the Grantor Property is not inconsistent
with Grantor's long term planning, if such use is subject to the provisions
hereinafter contained.
THEREFORE, on the basis of the foregoing and upon the mutual undertaking
and promises herein contained, the parties hereto stipulate and agree as follows:
1, Parking Area to be Established. Not later than 90 days following the
execution of this Agreement by all the parties, the Grantor shall take the
appropriate actions necessary for the commencement and completion of
construction of parking lot improvements in accordance with the design
layout which is attached hereto as Exhibit C. The portion of the Grantor
Property which is covered by the parking lot improvements is herewith
referred to as the "Parking Area".
2: Use and Occupanck. Upon completion of construction of the parking lot
improvements, and upon satisfaction of the other preconditions contained
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in this Agreement, Grantee is hereby licensed to use and occupy the
Parking Area for the parking of Passenger Vehicles which are in use by
Grantee, its tenants and their customers and invitees. For the purposes
of this Agreement, "Passenger Vehicles" mean passenger automobiles,
pickup trucks, vans, self-propelled recreational vehicles, bicycles,
motorcycles, and motor bicycles.
3. Maintenance and Repair. Grantee shall be entirely responsible for the
maintenance and repair of the Parking Area during the term of this
Agreement. Maintenance and repair shall include without limitation,
patching, filling, sealing, coating, striping, the removal of rubbish, debris,
snow and ice. Grantee shall obtain the Grantor's written consent before
undertaking any repair or maintenance activity having a cost of $1,000 or
more.
4. Liens and Encumbrances. Grantee agrees that during the term of this
Agreement is shall not permit or suffer any liens or encumbrances or be
placed against the Grantor Property, nor shall it during such term engage
in any activity which would cause or result in the placement of any liens or
encumbrances against the Grantor Property.
5. Insurance. In addition to Grantee's obligations under paragraph 6 below,
Grantee agrees to obtain and keep in place one or more policies of liability
insurance, in the amount of $500,000 and in a form acceptable to the
Grantor, which insure against the risk of property damage, personal injury
or death occasioned by or arising out of Grantee's use and occupancy of
the Parking Area. Proof of such coverage shall be provided to Grantor,
and no policy may be canceled or terminated without prior written notice
to Grantor. Said policy or policies of insurance shall, as they relate to the
Parking Area, name the Grantor as an additional insured. Failure to
comply with the requirements of this Paragraph 5 shall be grounds for
immediate termination of this Agreement.
6. Indemnity. Grantee shall indemnify, release, defend and save harmless
the Grantor, its officers, agents and employees from all claims, of
whatever nature, and including claims for punitive damages, for
contractual liability, property damage, personal injury or death occasioned
by or arising out of Grantee's occupancy and use, repair, maintenance,
construction and reconstruction of the Parking Area. The provisions of
this paragraph shall not be deemed to constitute a waiver of the liability
limits contained in Minnesota Statutes, Chapter 466; nor shall the
provisions of this paragraph apply to the extent that any claim for
damages is based upon the Grantor's negligence.
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7. Term. This agreement shall remain in full force and effect until terminated
by the happening of any of the following:
a. Grantee is in default of its obligations hereunder and, except as to
defaults described in Paragraph 5 above, has failed to cure such
default under this Agreement within 10 days of written notice by the
Grantor.
b. Grantor or Grantee determines, in its sole discretion to terminate
this Agreement, whereupon this Agreement shall automatically
terminate and be of no further force and effect 90 days following
the date on which notice of termination is delivered to Grantee.
8. Taxes. In the event that the Grantor Property should become taxable as
a result of this Agreement or its use and occupancy as provided herein,
Grantee agrees that it will, promptly when due and before penalty
attaches, pay all real estate taxes and installments on special
assessments.
9. Usage by Others. During the term of this Agreement, Grantee agrees to
permit parking of Passenger Vehicles which are in use by owners of
businesses located on Lyndale Avenue South between 76th and 77th
Street or their customers and invitees. Such use shall be subject to the
provisions and requirements contained in paragraph 10 of this Agreement.
10. Selection and Designation of Other Users Parking spaces not assigned
to the Grantee's tenants will be made available to rent to the business
owners as described in Paragraph 9. These spaces will be made
available on a basis of one per business location on a first come first
served basis. Once these spaces are filled future users will go on a
waiting list, and will receive a space as they become available. Except
those businesses on the west side of Lyndale Avenue beginning with
7638 through 7644 and that business located at 7627 Lyndale Avenue
shall be given the first option to utilize spaces.
11. .Effect on Subsequent Government Actions -Waiver. Grantees, for
themselves, their successors and assigns agree and understand that
Grantor is providing the Grantor Property for use by Grantee at the fee
described in Paragraph 12 that Grantee will never make a claim based
upon the parking which is being hereby provided, including, without
limitation, any claim, of any nature based upon the termination of this
agreement and also including, without limitations, any claim in any
condemnation involving the Grantee Property.
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12. License Fee. Grantee shall pay as a license for the license hereby
granted the amount of $10.00 per month per parking space. The fee shall
be paid on or before the first day of the month in which the completed
Parking Area is made available to the Grantee and or before the first day
of each thereafter.
13. Assignment. The rights granted to Grantee hereunder may be transferred
only in connection with a transfer of the Grantee Property.
IN TESTIMONY WHEREOF, the parties hereto have set their hands as of the
day and year first above written.
CITY OF RICHFIELD
By
Its
By
Its
W.W. PROPERTIES, a Minnesota
partnership
BY
Its
STATE OF MINNESOTA )
SS.
COUNTY OF )
The foregoing instrument was acknowledged before me this day
of , 1995, by and ,
the Mayor and City Manager, respective, on behalf of the City of Richfield, Minnesota, a
Minnesota municipal corporation.
Notary Public
4
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 267
Agenda September 25, 1995
Issue Statement:
Consideration of an application for a renewal of a commercial kennel license for Suds
'N' Scissors, Inc., 6324 Pillsbury Avenue.
Background:
On July 28, 1995, Jeanne Allan submitted an application for the renewal of her
commercial kennel license.
On August 4, 1995, an inspection of the property was conducted by a Community
Service Officer. There were no apparent problems found at that time.
The City has adopted a policy that staff notify neighbors surrounding the area of the
commercial kennel license when it is located in a residential neighborhood. Staff
received no complaints from any of the other neighbors.
Recommended Motion:
Staff recommends that the application for a commercial kennel license be approved.
Basis for Recommendation:
1. The applicant has complied with the City codes pertaining to a commercial kennel
license.
2. The City has previously issued a kennel license to Suds 'N' Scissors.
Alternative Recommendation:
1. The Council could decide to deny the request for a commercial kennel license;
however, the. Public Safety Department has not found any basis for a denial.
Discussion/Decision. Mode:
Recommendation to approve the application for a commercial kennel license for Suds
'N' Scissors, Inc., 6324 Pillsbury Avenue, is presented for Council consideration at this
time.
Respectfully submitted,
James ~ rosser
City Manager
JDP:cak
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 266
Agenda September 25, 1995
Issue Statement:
Master purchase order for salt #o be used in ice control during the 1995/96 winter
season.
Background:
The City Council policy resolution on purchasing provides that when the purchase of
merchandise, materials, equipment or construction exceeds the amount of $5,000,
authority to purchase shall be submitted to the City Council for consideration.
Each year, the City purchases rock salt, which is usually mixed with sand, to control ice,
on road surfaces during the winter season. A recent history of prices for this product is:
Year Unit Price Delive Total
89/90 26.48/ton 1.85/ton 28.33/ton
90/91 26.27/ton 1.50/ton 27.77/ton
91/92 26.27/ton 1.50/ton 27.77/ton
92/93 25.66/ton Included 25.66/ton (500 ton)
92/93 36.92/ton Included 36.92/ton (500 ton)
93/94 25.66/ton Included 25.66/ton
94/95 27.46/ton Included 27.46/ton
Funding for this purchase is included in the 1995 and 1996 operating budgets for street
maintenance.
Recommended Motion:
Approve the purchase of an estimated 1,400 ton of rock salt for the 1995/96 winter
season from North American Salt Company, Overland Park, Kansas, at a unit price of
$28.21/ton/delivered for an estimated total purchase price of $39,494.00.
Basis of .Recommendation:
1. The City participates in a joint purchasing agreement with the State of Minnesota.
2. The State of Minnesota solicited bids for all the participants in the joint purchase
agreement.
3. Under this particular joint purchase agreement, the City of Richfield has an obligation
to purchase from the low bidder.
4. North American Salt Company was the lowest responsible bidder for rock salt.
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Alternative Recommendation:
None.
Discussion/Decision Mode:
Staff is asking approval at the September 25, 1995 Council meeting in order to facilitate
timely delivery in the event of early snowstorms.
Respectf I y submitted,
James .Prosser
City Manager
JDP:ds
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 265
Agenda September 25, 1995
Issue Statement:
Purchase in excess of $5,000 for replacement of well pump number two, 6301 Nicollet
Avenue.
Background:
The City Council policy resolution on purchasing provides that when the purchase of
merchandise, materials, equipment or construction exceeds the amount. of $5,000,
authority to purchase shall be submitted to the City Council for consideration.
The current pump was installed in 1988. The installation of a new pump is part of
routine maintenance and improvements on the well pumps.
Two vendors were contacted for quotations. The quotes are as follows:
Vendor Amount
Keys Well Drilling Company $12,550
E. H. Renner & Sons 15,269
Recommended Motion:
Approve a purchase order to Keys Well Drilling Company in the amount of $12,550 to
replace well pump number two.
Basis of Recommendation:
1. The current pump has been installed and in operation since 1988. Normal
maintenance guidelines require replacement with a more efficient pump.
2. Keys Well Drilling Company submitted the low quotation for the well pump
replacement.
3. The 1995 Water Maintenance budget contains $14,000 for the replacement.
Alternative Recommendation:
Council may choose not to .accept any of the quotations and instruct staff to obtain new
quotes. However, staff does not believe better prices will be offered for the
replacement.
Discussion/Decision Mode:
Staff is requesting approval at the September 25, 1995 Council meeting.
Respect submitted,
James D rosser
City M ger
JDP:cak
5E
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 264
Agenda September 25, 1995
Issue Statement:
Purchase of vehicles for use by the Public Safety Department.
Background:
Five full size sedans being used by the Public Safety Department are scheduled to be
replaced in 1996. Purchase of new vehicles has been coordinated with the Hennepin
County Cooperative Purchasing Program. All five of the squad cars to be replaced are
currently in use, were purchased in 1994, and will be fully depreciated in 1996. The
extent and nature of the use of the squad cars indicates a two year replacement
program.
The lowest responsible bid for the type of vehicle required was submitted by Superior
Ford, Inc. The proposed 1996 Central Garage capital outlay budget includes money for
these purchases.
Actual cost per 1994 marked squad car was $13,811, and for 1995 the cost per squad
was $16,520. The per squad price for 1996 is $18,751, which includes aper-car
deduct of $400 as an early ordering incentive. The total for 1996 would be $93,755,
plus $1.00 for a shop manual. Staff does not believe a better price can be obtained
than through the Hennepin County Cooperative Purchasing Program.
Recommended Motion:
Authorize the purchase of five Ford Crown Victoria full sized police sedans, plus one
shop manual, through the Hennepin County Cooperative Purchasing Program for a
total purchase price of $93,855.
Basis of Recommendation:
1. Several manufacturers of full-size cars were requested to submit bids following
predetermined specifications. Superior Ford, Inc. was the lowest responsible bidder
for the type of car requested.
2. Ordering the squad cars by November 15, 1995 will save $2,000.
3. The City is in need of replacing five fully depreciated squad cars.
Alternative Recommendation:
1. Council may choose to delay a decision on this purchase for one meeting.
2. Council may choose to reject this bid and request staff to obtain bids from other
sources in an attempt to receive a lower purchase price. However, staff does not
believe a better price can be obtained from a responsible dealer.
SE's
DiscussionlDecision Mode:
Staff is requesting approval at the September 25, 1995 Council meeting in order to take
advantage of the early order incentive, and to facilitate early 1996 delivery of the squad
cars.
Respectfully submitted,
Jame .Prosser
City Manager
JDP:cak
CITY OF RICHFIELD, MINNESOTA ~~
Council Letter No. 263
Agenda September 25, 1995
Issue Statement:
Award of contract for redevelopment of well number six, 66th Street at 11th Avenue.
Background:
The current well was drilled in 1963 and has a depth of approximately 450 feet. It is an
"open-hole" design with no screen at the bottom. The casing is driven to the top of the
water bearing formation, creating a void to allow water to enter the bore hole where
pumps remove the water.
Over a period of time the open hole tends to fill with sand and the sand needs to be
removed to prevent the yield of the well from dropping. This renovation will remove
approximately 75-100 yards of sand from the well. After the work is completed a pump
will be purchased for the well, approximately $15,000. This. project is included in the
1995 Capital Improvement Program.
A formal bid opening for the redevelopment was held on Thursday, September 7, 1995
with the following results:
Vendor Total Bid
E. H. Renner $21,073
Keys Well Drilling 30,700
Recommended Motion:
Accept the bid minutes/tabulation and award a contract to E. H. Renner in the amount
of $21,073 for redevelopment of well number six, 66th Street at 11th Avenue.
Basis of Recommendation:
1. The well was installed in 1963 and should be redeveloped.
2. E. H. Renner met all requirements and is a reputable contractor.
3. There is $40,000 available in the 1995 adopted budget.
Alternative Recommendation:
Council may reject all bids and direct staff to readvertise. However, staff does not
believe a better price can be obtained from a reputable contractor.
Discussion/Decision Mode:
Staff is requesting approval at the September 25, 1995 Council meeting in order to
facilitate the work on a timely basis.
Respectfully submitted,
Ja .Prosser
Cit .Hager
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CITY OF RICHFIELD, MINNESOTA
Bid Opening
September 7, 1995
11:00 a.m.
Redevelopment of Well No. 6
City Project No. 1594
Bid No. 95-19
Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff
was called by Thomas P. Ferber, City Clerk, who announced that the purpose of the
meeting was to receive, open and read aloud, bids for redevelopment of well no. 6, city
project no. 1594, bid no. 95-19, as advertised in the official newspaper on August 23,
1995.
Present; Thomas Ferber, City Clerk
Don Fondrick, Community Services Director
Cheryl ICrumholz, City Manager Representative
The following bids were submitted and read aloud:
Bidder's Name/City Bid Security Total Bid Amount
Keys Well Drilling Co. 5% Bid Bond $ 30,700.00
St. Paul
E.H. Renner & Sons, Inc. 5% Bid Bond $ 21,073.00
Elk River
The City Clerk announced that the bids would be tabulated and considered at the
September 25, 1995 City Council Meeting.
Thomas P. Ferber City Clerk
0J
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 262
Agenda September 25, 1995
Issue Statement:
Award of bid for contract for building purchase and removal of 6929 Penn Avenue;
Storm Water Capital Improvement Program.
Background:
On September 12, 1994, the City Council approved just compensation and authorized
the purchase of a single family home at 6929 Penn Avenue as part of the Storm Water
Capital Improvement Program. The subject property was purchased in the spring of
1995.
During August 1995, bid packets for the purchase and removal of the house, garage
and shed located on the subject property were mailed to 49 moving contractors. An
advertisement for the bids was also placed in the Star Tribune newspaper.
On September 13, 1995, a bid opening was held. One contractor submitted a bid.
Kenneth R. Ernst of Ernst Machinery and Housemovers Corporation submitted a bid in
the amount of $1,150.00. (See attached bid tabulation sheet.) As all bid requirements
were successfully met, the said contractor is the highest, qualified bidder and takes the
first position in the bid until a formal contract is signed.
Recommended Motion:
Approve the bid minutes/tabulation and award the contract for the purchase and
removal of the buildings at 6929 Penn Avenue to Ernst Machinery and Housemovers
Corporation in the amount of $1,150.00
Basis of Recommendation:
1. .The recommended, successful bidder for the building purchase and removal
contract submitted the highest, complete bid, as required.
2. All appropriate guidelines for letting bids were followed.
3. The buildings on the property would continue to incur property maintenance costs
if not removed and are a potential hazard.
4. Demolition costs will be reduced.
Alternative Recommendation:
The City Council may choose to reject the bid.
~c-i
Discussion/Decision Mode:
The bid must be awarded prior to the execution of a contract for building purchase and
removal
Respectfully submitted,
James D rosser
City Man er
JDP:ds
Attachment
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CITY OF RICHFIELD, MINNESOTA
Bid Opening
September 13, 1995, 11:00 a.m.
Building Purchase and Removal at 6929 Penn Avenue South, Richfield, MN
Pursuant to the requirements of Resolution No. 1015; a meeting of the Administrative
Staff was called by Thomas P. Ferber, City Clerk, who announced that the purpose of
the meeting was to receive, open and read aloud bids for the purchase and removal of
buildings at 6929 Penn Avenue South, Richfield, MN as solicited by advertisement in
the Star Tribune newspaper on August 20, 1995 and mail on August 24, 1995.
Present: Thomas Ferber, City Clerk
" Byron Wallace, Community Development Director
Cheryl Krumholz, City Manager Representative
Steven Kenny, Housing and Redevelopment Division
The following bid was submitted and read aloud:
Vendor: Ernst Machinery and Housemovers Corporation, Minneapolis, MN
Bid Security: $1,050.00, cashier's check
The City Clerk-announced that the bids would be tabulated. Also, the bid would be
reviewed to determine bid submittal compliance. The award for the bid would be
considered at the September 25, 1995 City Council Meeting.
Thomas P. Ferber, City Clerk
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CITY OF RICHFIELD, MINNESOTA
Bid Opening
September 13, 1995
11:00 a.m.
City owned house at 6929 Penn Avenue
Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff
was called by Steven L. Devich, Acting City Clerk, who announced that the purpose of
the meeting was to receive, open and read aloud, bids for city owned house at 6929
Penn Avenue, as advertised in the Star Tribune newspaper on August 20, 1995.
Present: Thomas Ferber, City Clerk
Byron Wallace, Community Development Director
Cheryl Krumholz, City Manager Representative
The following bids were submitted and read aloud:
Bidder's Name/City Bid Security Total Bid Amount
Ernst Machinery House Movers, Inc.
Mpls. Cashier's Check $ 1,150.00
* Corrected amount due to bidder addition error. Bidder had written $1050 as total bid
amount which was read at bid opening.
The City Clerk announced that the bids would be tabulated and considered at the
September 25, 1995 City Council Meeting.
Thomas P. Ferber City Clerk
5~
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 261
Agenda September 25, 1995
Issue Statement:
Payment to Lund's from the stormwater utility fund for managing stormwater runoff from
non-participating properties.
Background:
Over the past two years or so, staff has required that the owners of any non-residential
property larger than 1/2 acre, assist in the management of the stormwater runoff from that
parcel.
This requirement has been enforced whenever a qualifying property needs to have its off
street parking permit reviewed.
The method of stormwater management required of owners/developers is limited to one of
the following.
1) Provide on-site ponding to control the discharge rate and quality of runoff, or
2) Pay to the City a fee in lieu of on-site ponding. The formula for determining the amount
of this fee is the value of the land that would otherwise be used for ponding (currently
estimated at $1.80 per square foot), plus the cost of excavating the pond ($2.00 per
cubic yard). These funds are then used by the City to provide stormwater rate and
quality control at a different location. The stormwater utility has collected $14,124 in the
past year since the implementation of this policy.
In the case of the Lund's store, the second option (fee in lieu of ponding) is not a viable
option. because there is no place between the Lund's property and the point where the
runoff leaves Richfield for the City to provide a stormwater management pond. Staff has
therefore. required that Lund's provide on-site stormwater management.
The pond that is required to handle the Lund's runoff also is in a good position to handle.
runoff from other properties. One of these properties is the Fraser Community School. The
Fraser School is providing for management of its stormwater in conjunction with Lund's.
Other properties thaf contribute stormwater runoff to the Lund's property include all of those
businesses along the west side of Penn Avenue between the Lund's store and West 64th
Street.
Since these businesses are not seeking off street parking permit reviews, there is no way at
present to require that they participate in the expense of constructing the pond to manage
their runoff. Therefore, staff proposes to pay Lund's an amount equal to the cost that would
be required of these businesses for stormwater management under the above formula.
These funds will be recuperated as the non-participating businesses come to the City for an
off-street parking permit. The funds being forwarded to Lund's are in effect a loan.
5prl
Recommended Motion:
Approve a payment of $13,147.60 to Lund's from the stormwater utility fund for a share
of the cost of constructing of a stormwater management pond.
The amount of the payment is only to cover the cost of providing stormwater
management for non-participating properties.
Basis of Recommendation:
1. This use of stormwater utility funds is consistent with the City policy regarding the
use of such funds.
2. The use of stormwater utility funds allows for runoff rate and quality control without
placing an undo burden on the Lund's and Fraser School owners.
3. The funds being forwarded to Lund's will. be repaid (without interest) when the non-
participating properties are required to begin managing their stormwater runoff.
4. Funds are available in the stormwater utility fund to meet this expenditure.
Alternative Recommendation:
1. Council could decline to approve this payment request. This would put staff in the
position of either requiring Lund's to provide stormwater management for other
privately owned property, or of not providing stormwater rate and quality control as
required by state and federal regulations.
2. Council could direct staff to rework the formula by which fees in lieu of on-site
ponding are determined. However, the current formula makes the cost of providing
on-site ponding comparable to the cost of paying the City to provide ponding. This
is necessary so that decisions about which way to satisfy stormwater management
requirements are made on land use and design criteria instead of strictly on
economic considerations. This formula is also consistent with the formula used by
Bloomington and other cities.
Discussion/Decision Mode:
Staff requests approval at the September 25, 1995 City Council meeting.
Resp tfully submitted,
Jam .Prosser
City ager
JDP:ds
5A
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 260
Agenda September 25, 1995
Issue Statement:
Consideration of Council approval of the 1996-1999 Community Health Services Plan.
Background:
In 1976, the State Legislature passed the Community Health Services Act. The purpose
of the Act is to develop and maintain a system of community health services under local
administration. Community health services are those services provided to protect and
improve people's health by preventing illness, disease and disease disability.
Through this Act, Richfield receives community health services subsidy funds from the
State to support the provision of services, such as home health, disease prevention and
control, health promotion, family health, environmental health and emergency medical
services.
Since 1977, Richfield has contracted with the City of Bloomington for the provision of
personal public health services. The community health services provided in Richfield meet
the requirements of the State Community Health Services Act, and have continually -
qualified for a subsidy. This State subsidy funding, in part, supports these community
health service programs through this agreement with Bloomington.
The Community Health Services Act requires that each agency prepare and submit a four
year plan which addresses current and potential public health problems within their
community. This planning process involved members of the Richfield Advisory Board of
Health and valuable input received from them is contained in the plan.
The plan was reviewed and approved by the Richfield Advisory Board of Health at their
July 17, 1995 meeting. Before the plan is submitted to Hennepin County and finally on to
the State, it must receive the approval of both the Board of Health (City Council) and the
Advisory Board of Health.
Recommended Motion:
Approve the 1996-1999 Community Health Services Plan.
Basis of Recommendation:
1. By approving the plan, the City will meet the planning requirement necessary to
continue to receive State subsidy funding.
Alternative Recommendation:
1. The Council could decide not to approve the 1996-1999 Community Health Services
.Plan. This would mean that the City of Richfield would not meet the requirements
necessary to continue to receive State subsidy funding.
~~-1
Discussion/Decision Mode:
The 1996-1999 Community Health Services Plan is being presented for City Council
approval at this time.
Respec fully submitted,
Jams .Prosser
City Hager
JDP:ds
~~~
RESOLUTION NO.
RESOLUTION APPROVING THE 1996-1999 RICHFIELD COMMUNITY HEALTH
SERVICES PLAN AND SUBMISSION OF SAID PLAN AND APPLICATION FOR THE
1996-1999 COMMUNITY HEALTH SERVICES ACT SUBSIDY.
WHEREAS, the City Council of the City of Richfield is the official governing body of
the City of Richfield and functions as the official Board of Health of the City of Richfield;
and
WHEREAS, the City Council is committed to promote, support, and maintain the
health of the entire community at the highest level; and
WHEREAS, the Community Health Services Act provides for subsidies in support
~of public health services on the local level throughout the State of Minnesota; and
WHEREAS, the Advisory Board of Health of the City of Richfield has reviewed and
approved the updated 1996-1999 Community Health Services plan for the provision of
public health services in the City of Richfield, and recommends that the City Council
authorize its submission in application for a grant; and
WHEREAS, the City Council finds this updated plan consistent with the needs and
priorities of the community as determined by the Advisory Board of Health and as
expressed by the citizens of Richfield.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield,
that the 1996-1999 Community Health Services Plan for the City of Richfield is approved
and authorization is hereby given to submit said plan in application for a Community
Health Services Act. subsidy for 1996-1999.
Adopted by the City Council of the City of Richfield, Minnesota this 25th day of
September, 1995.
Martin J. Kirsch, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
~~~.~
9~~~'
A COPY OF THE PLAN IS ON
FILE IN PUBLIC SAFETY.
SEE BETSY CHRISTENSEN.
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 259
Agenda September 25, 1995
Issue Statement:
Presentation from the Hennepin County Library.
Background:
The Hennepin County Library has requested an opportunity to make a presentation to
the City Council. The presentation will include a brief overview of various services
available through the local library, a few words from a member of the Hennepin County
Library Board, and introduction of a local library staff member. The library would also
be available to answer any questions the. Council may have about library service.
Recommended Motion:
Receive the presentation from the Hennepin County Library.
Basis of Recommendation:
1. .The Hennepin County Library has requested an opportunity to speak to the City
Council.
2. ,The library will be available to answer any questions the Council may have about
library service.
Alternative Recommendation:
1. Defer the presentation to another Council meeting.
2. Do not receive the presentation from the library.
DiscussionfDecision Mode:
This item is scheduled for the September 25, 1995 Council meeting.
Respectfu ly submitted,
Jams Prosser
City ager
JDP:cak
Copy: Charles M. Brown, Hennepin County Library Director