10-09-95 agendaCITY OF RICHFIELD, MINNESOTA
MONDAY, OCTOBER 9, 1995
SPECIAL CITY COUNCIL MEETING
5:45 P.M.
LOBBY CONFERENCE ROOM
CALL TO ORDER
INTERVIEW OF PERSONS INTERESTED IN SERVING ON CITY'S COMMISSIONS
ADJOURNMENT
REGULAR'CITY-COUNCIL MEETING
7:00 P.M.
COUNCIL CHAMBERS
AGENDA
INTRODUCTORY PROCEEDINGS
CALL TO ORDER
PLEDGE OF ALLEGIANCE
PRESENTATIONS
INTRODUCTION OF RICHFIELD SCHOOL LEADERS
2. PRESENTATION OF PROCLAMATION DESIGNATING OCTOBER 1995
DOMESTIC/FAMILY VIOLENCE PREVENTION MONTH IN CITY OF RICHFIELD
RECESS CITY COUNCIL MEETING
SPECIAL HOUSING AND REDEVELOPMENT AUTHORITY MEETING
7:00 P.M.
COUNCIL CHAMBERS
AGENDA
CALL TO ORDER
APPROVAL OF MINUTES OF THE (1) REGULAR HRA MEETING OF AUGUST 21, 1995;
(2) REGULAR HRA MEETING OF SEPTEMBER 18, 1995 (NO QUORUM); AND (3)
SPECIAL HRA AND CITY COUNCIL MEETING WITH PLANNING COMMISSION OF
SEPTEMBER 26, 1995 (NO QUORUM)
1. OPPORTUNITY FOR CITIZENS TO ADDRESS THE HRA ON ITEMS NOT ON THE
AGENDA
2. CONSIDERATION OF RESOLUTION APPROVING CONTRACT FOR PRIVATE
REDEVELOPMENT WITH MERIDIAN PROPERTIES REAL ESTATE DEVELOPMENT
L.L.C. D/B/A TOLD DEVELOPMENT COMPANY AND RATIFICATION OF RIGHT OF
ENTRY AGREEMENT (CONTINUED FROM SEPTEMBER 18, 1995)
HRA LETTER NO. 58
CONSIDERATION OF RESOLUTION AUTHORIZING PURCHASE OF PROPERTIES
FOR RICHFIELD REDISCOVERED (CONTINUED FROM SEPTEMBER 18, 1995):
• 6601 LOGAN AVENUE
• 506 EAST 67TH STREET
• 76TH AND EMERSON, LOT 1, BLOCK 2
• 76TH AND EMERSON, LOT 1, BLOCK 1
HRA LETTER NO. 59
4. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION AUTHORIZING SALE
OF 7112 FIRST AVENUE (CONTINUED FROM SEPTEMBER 18, 1995)
HRA LETTER NO. 60
5. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION AUTHORIZING SALE
OF RICHFIELD REDISCOVERED PROPERTY AT 6845 NEWTON AVENUE TO
LOYAL THOMPSON AND 6812-13TH AVENUE TO ROCK PORT HOMES
(CONTINUED FROM SEPTEMBER 18, 1995)
HRA LETTER NO. 61
6. EXECUTIVE DIRECTOR REPORT
7. CLAIMS AND PAYROLL
ADJOURNMENT
CONTINUE CITY COUNCIL MEETING
APPROVAL OF MINUTES OF THE (1) REGULAR CITY COUNCIL MEETING OF
SEPTEMBER 25, 1995; (2) SPECIAL. CITY COUNCIL AND HRA MEETING WITH
PLANNING COMMISSION OF SEPTEMBER 26, 1995; (3) SPECIAL JOINT CITY
COUNCIL/RICHFIELD SCHOOL BOARD MEETING OF OCTOBER 2, 1995; AND (4)
REGULAR CITY COUNCIL STUDY SESSION OF OCTOBER 2, 1995
PRESENTATION
OPPORTUNITY FOR PERSONS TO ADDRESS THE COUNCIL ON ITEMS NOT
LISTED ON THE AGENDA
AGENDA APPROVAL
COUNCIL APPROVAL OF AGENDA
CONSENT CALENDAR
CONSENT CALENDAR CONTAINS SEVERAL SEPARATE ITEMS WHICH ARE
ACTED UPON BY THE CITY COUNCIL IN ONE MOTION. ONCE THE CONSENT
CALENDAR HAS BEEN APPROVED, THE INDIVIDUAL ITEMS AND
RECOMMENDED ACTIONS HAVE ALSO BEEN APPROVED. NO FURTHER
COUNCIL ACTION IS NECESSARY. HOWEVER, ANY COUNCIL MEMBER MAY
REQUEST THAT AN ITEM BE REMOVED FROM THE CONSENT CALENDAR AND
PLACED ON THE REGULAR AGENDA FOR COUNCIL DISCUSSION AND ACTION.
ALL ITEMS LISTED ON THE CONSENT CALENDAR ARE RECOMMENDED FOR
APPROVAL.
A. CONSIDERATION OF APPROVAL OF RESOLUTION APPROVING
CONTINUATION OF PROCESS OF CONSOLIDATION OF RICHFIELD FIRE
RELIEF ASSOCIATION WITH PUBLIC EMPLOYEES RETIREMENT
ASSOCIATION POLICE AND FIRE FUND C.L. 271
B. CONSIDERATION OF APPROVAL OF RESOLUTION AMENDING JOINT
POWERS AGREEMENT OF I-35W SOLUTIONS ALLIANCE C.L. 272
C. CONSIDERATION OF APPROVAL OF EXTENSION OF CONTRACT NO. A01384
WITH HENNEPIN COUNTY TO ALLOW CONTINUED ACCESS TO PROPERTY
INFORMATION SYSTEM C.L. 273
D. CONSIDERATION OF APPROVAL OF REQUEST FOR OFF-STREET PARKING
PERMIT FOR TAXI DISPATCH SERVICE AT 7608 KNOX AVENUE C.L. 274
E. ESTIMATE #2 PAYMENT FOR PAINTING OF LOGAN WATER TOWER;
DELOUGHERY PAINTING COMPANY; $104,651.95
F. FIRST AND FINAL PAYMENT FOR 1995 CURB AND GUTTER AND SIDEWALK
REPAIR; GUNDERSON BROTHERS CO., INC.; $40,794.12
PROPOSED ORDINANCE
6. CONSIDERATION OF FIRST READING OF ORDINANCE AMENDING SECTION
1210.07 OF CODE OF ORDINANCES INCREASING NUMBER OF ON-SALE NON-
INTOXICATING MALT LIQUOR LICENSES AVAILABLE FROM CITY FROM 12 TO 15
COUNCIL LETTER NO. 275
ADMINISTRATIVE REPORTS & OTHER BUSINESS
7. CONSIDERATION OF COUNCIL CONFIRMATION OF MAYOR'S APPOINTMENT OF
HOUSING AND REDEVELOPMENT AUTHORITY COMMISSIONER
COUNCIL LETTER NO. 276
8. CONSIDERATION OF APPOINTMENTS TO HUMAN RIGHTS COMMISSION AND
FRIENDSHIP CITY COMMISSION
COUNCIL LETTER NO. 277
AIRPORT BUSINESS
9. AIRPORT STATUS REPORT
77TH STREET PROJECT BUSINESS
10. 77TH STREET PROJECT STATUS REPORT
CORRESPONDENCE
11. LEGISLATIVE REPORT
COUNCIL CHOICE
12. COUNCIL DISCUSSION ITEMS
13. CLAIMS AND PAYROLLS
14. ADJOURNMENT
Auxiliary aids for individuals with disabilities are available upon request. Requests
must be made at least 96 hours in advance to the Administrative Services Director at
861-9702.
8
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 2~~
Agenda October 9, 1995
Issue Statement:
Consideration of appointments to the Human Rights Commission and Friendship City
Commission.
Background:
In January 1995, the City Council made several appointments to the City's
board/commissions. Due to resignations, vacancies have occurred on the Human
Rights Commission and Friendship City Commission.
Persons interested in serving on the above-referenced commissions were interviewed
on October 9, 1995 at a Special City Council meeting.
Recommended Motion:
Appoint two persons to the Human Rights Commission and one person to the
Friendship City Commission.
Basis of Recommendation:
1. In order to ensure a quorum for future meetings, appointments to the commissions
should be made at this meeting.
Alternative Recommendation:
1. Defer the appointments to a later Council meeting.
Discussion/Decision Mode:
This items is placed on the October 9, 1995 agenda for Council consideration. The
appointments will begin immediately.
Respectfully submitted,
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Ja .Prosser
City Manager
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 276
Agenda October 9, 1995
Issue Statement:
Council confirmation of Mayor's appointment of Housing and Redevelopment Authority
Commissioner.
Background:
The term of HRA Commissioner Vern Luettinger will expire in October 1995.
Commissioner Luettinger was appointed to the HRA in 1983.
Under state. law, the Mayor appoints HRA Commissioners subject to confirmation of the
City Council. The Mayor has indicated he will make an appointment to the HRA for a
five year term at the October 9, 1995 Council meeting.
Recommended Motion:
Confirm the Mayor's appointment of a Commissioner to the Housing and
Redevelopment Authority for a five year term which will expire in October 2000.
Basis of Recommendation:
1. An appointment needs to be made for a term which expires in October 1995.
Alternative Recommendation:
1. Continue the appointment to a future Council meeting.
Discussion/Decision Mode:
This item has been scheduled for the October 9, 1995 Council meeting so the
appointment can be made to ensure a full complement of members on the Housing and
Redevelopment Authority.
Respectfully submitted,
Ja .Prosser
Cit anager
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 275
Agenda October 9, 1995
Issue Statement:
First reading of an ordinance amending section 1210.07 of the code of ordinances
establishing the number of on-sale non-intoxicating malt liquor licenses.
Background:
Discussion was held by City Council at the Study Session on October 2, 1995, as
requested by staff, on increasing the number of on-sale non-intoxicating malt liquor
licenses currently established by ordinance at 12.
This discussion was held at the request of Mr. Thang Masyn, owner of Lan's
Vietnamese Restaurant located at 7545 Lyndale Avenue, who is seeking anon-
intoxicating malt liquor license. However, Mr. Masyn was informed that currently all 12
licenses authorized by ordinance have been issued.
It appears that as business development continues in the community, additional
requests for non-intoxicating malt liquor licenses will be made.
The current ordinance limiting the number of licenses to 12 was amended in March
1994. The number of non-intoxicating malt- liquor licenses is not controlled by the State
and is at the sole discretion of the City Council.
Recommended Motion:
The Council, at the Study Session, directed staff to prepare an ordinance amendment
increasing the number of non-intoxicating malt liquor licenses from 12 to 15. It was the
consensus of the Council to add the additional licenses so that the ordinance did not
have to be amended each time a license request was made.
Basis of Recommendation:
1. By increasing the current number of -non-intoxicating malt liquor licenses from 12
to 15, the City will be able to receive license applications without amending the
ordinance each time. Currently, all 12 licenses have been issued. The Council
will still have the ability to review each application and ultimately approve or
disapprove the licenses.
Alternative Recommendation:
1. Leave the current ordinance as is, limiting the number of licenses to 12. This
would prohibit any additional businesses from obtaining a license unless one of
the 12 did not renew.
2. Increase the suggested number of 15 to some other number.
6-1
Discussion/Decision Mode:
Conduct first reading of an ordinance amending section 1210.07, "Types of Licenses,"
increasing the number of non-intoxicating malt liquor licenses from 12 to 15 and set
November 27, 1995 as the public hearing and second reading.
Respectfully submitted,
James D Prosser
City Ma ager
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CURRENT ESTABLISHMENTS WITH NON-INTOXICATING MALT LIQUOR
LICENSES AS OF OCTOBER 1995
1. Airport Bowl - 7711 14th Avenue
2. Vina Restaurant - 6401 Nicollet Avenue
3. Frenchmans - 1400 East 66th Street
4. Godfathers- 2 West 66th Street
5. Kinhdo Restaurant - 6345 Penn Avenue
6. Lariat Lanes - 6320 Penn Avenue
7. Sandy's Tavern - 6612 Penn Avenue
8. Silver Spoon - 6700 Penn Avenue
9. Davanni's - 2312 West 66th Street
10. Miller's Fireside Pizza - 6736 Penn Avenue
11. Red Pepper Chinese Restaurant - 2902 West 66th Street
12. Hampton Inn - 7745 Lyndale Avenue
~-~
BILL NO.
AMENDMENT TO SECTION 1210.07
OF THE ORDINANCE CODE OF THE
CITY OF RICHFIELD
THE CITY OF RICHFIELD DOES ORDAIN:
Section 1210.07 of the ordinance code of the City of Richfield entitled "Types of
licenses" is hereby amended as follows:
1210.07. saes of licenses. Subdivision 1. On-sale licenses. On-sale licenses may
be granted only to restaurants, hotels, clubs and establishments having food licenses,
provided that no nonintoxicating malt liquor manufacturer or wholesaler has any interest
in such business. Such licenses are for retail sales of nonintoxicating malt liquor only.
No more than 4~ 15 on-sale licenses may be issued. (Amended, Bill No. 1987-23; Bill
No. 1994-2)
Passed by the City Council of the City of Richfield, Minnesota this day of
1995.
Martin J, Kirsch, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 274
Agenda October 9, 1995
Issue Statement:
Request for an off-street parking permit for a taxi dispatch service at 7608 Knox
Avenue.
Background:
Gholam Shahrokhi, of Minnesota Taxi, proposes to operate a taxi dispatch service at
7608 Knox Avenue. Parking is available for employees in front of and in the rear of the
building. The rear parking will be accessed through the third service bay, which will
remain open to allow for access. Taxis will not be stored on site.
The applicant is also interested in servicing the taxi company vehicles on site. He has
been informed that he must receive a conditional use permit before he can repair any
vehicles on site. He will be applying fora conditional use permit in the future.
Recommended Motion:
Approve the request for an off-street parking permit with the following stipulations:
1. That a landscape escrow be submitted.
2. That the parking lot be re-striped and full perimeter curb and gutter installed.
3. That the third service bay remain empty to allow for access to parking in the rear of
the building.
4. That no service or repair of vehicles be done without a conditional use permit.
Basis of Recommendation:
1. A taxi dispatch service is an allowed use in a C-2, general commercial, district.
2. Adequate parking is provided on site for the minimal parking needs of this use.
3. No taxis will be stored on site.
4. The proposed business will allow for utilization of a currently vacant building.
Alternative Recommendation:
The Council may deny the off-street parking permit with a finding that the proposal
would have an adverse impact on adjacent properties.
Discussion/Decision Mode:
Consideration of this item is scheduled on the consent calendar for the October 9, 1995
City Council meeting.
Respe f ly submitted,
James .Prosser
City M ager
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 273
Agenda October 9, 1995
Issue Statement:
Council authorization to extend Contract No. A01384 with Hennepin County to allow
continued access to the property information system.
Background:
Since September 19, 1978 Hennepin County and the City have had a contractual
agreement which provides the City with access to the County's real estate tax
information. From 1978 through October 1989, the City had access to the County's real
estate data via a leased Hennepin County data terminal and printer. In November
1990, the City Council approved the purchase of the Hennepin County data terminal,
software and printer when the County announced that it was getting out of the leasing
business. After purchase of the equipment, the City entered into a contract with
Hennepin County to provide continued access to the County data with the City's owned
equipment.
The current contract has provided the City with an extremely economical way to access
Hennepin County real estate data. The contract is not automatically renewable and
must be renewed each year by the City and County. The City has now received
information from Hennepin County announcing the fees for the contract year 1996 and
is asking if the City is interested in renewing this contractual agreement. The Council
action here would be to take advantage of the renewal.
Recommended Motion:
Authorize the City Manager to extend Contract No. A01384 with Hennepin County for
access to the. property information system for the period beginning January 1, 1996 and
ending December 31; 1996.
Basis of Recommendation:
1: The current contract with Hennepin County expires as of December 31, 1995.
2. The contract is a necessary part of the City of Richfield's ability to deliver property
data to the public through the on-line connection to Hennepin County records.
3. The County has announced that inquiry fees will be charged at the rate of $.0194
per transaction, which is slightly less than the fee charged in 1995.
4. The network support charge will be $27 per month per workstation. This is no
change from 1995. The telephone line charge will remain at $74.60 per month,
subject to rate increases/decreases in phone line charges.
~~~~
5. The contract with Hennepin County is a very economical way for the City to
provide this data to the public. The annual cost for these services is
approximately $1,640 in Assessing and $820 in Public Safety.
Alternative Recommendation:
1. The City could elect not to renew this contract with Hennepin County. However, if
this contract is not renewed, the City would lose its on-line access to County
property tax records, leaving the City's Assessing Division a very ineffective
function.
Discussion/Decision Mode:
Action on this item needs to be taken sometime prior to the end of 1995. However,
since City staff finds no problem with the arrangement proposed by Hennepin County, it
is preferred that the agreement be signed and returned to Hennepin County as soon as
possible.
Respe ully submitted,
Jams .Prosser
City Hager
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EXHIBIT A TO CONTRACT NO. A01384
City of Richfield
1996
I. COUNTY will provide inquiry-only access to the following information systems:
Property Information System: Access to this system will permit viewing of current real
estate tax information, including legal descriptions, valuations, special assessments and
other public data retained in the Property Information Systems.
Subject in Process System: Access to this system will permit inquiry into the Municipal
Court System. Information to be obtained includes case-related information concerning
offense, disposition, participants, scheduling and other public data contained in the
Subject in Process System.
Document Recording S stem: Access to this system will permit viewing of current
information on documents filed with the County Recorder (Abstract) and Registrar of
Titles (Torrens) retained in the Document Recording System since January 3,1988.
Civil Automated Tracking System (CATS): Access to this system will permit viewing of
index and case status information, including familyi and unlawful detainer matters
appearing in the District Court. The system will identify the ease-by-case type and will
provide information on filing and appearance activities, including whether or not the
case is closed. There is also an attorney table which provides information on all known
attorneys on a case.
IL Usage Charge
A File Inquiry fee of $.0194 per transaction will be charged monthly for each inquiry to the
system.
III. Network Support Charge
The USER will be charged $54.00 monthly for two workstation(s) connected to Hennepin
County's teleprocessing network. The USER will be charged an additional $27.00 monthly for
each additional workstation connected to Hennepin County's teleprocessing network.
IV. Telephone Line Charge
The USER will be charged the.monthly cost of the telephone line. The current charge is $74.60
but will be adjusted accordingly to new rate increases/decreases. Charges relating to the de-
installation of telephone lines may be included in a monthly billing or included in a separate
.billing.
V. County Owned Eauipment.on User Premises
User Premises
City of Richfield Assessor
6700 Portland Avenue South
.Richfield, MN 55423-2599
City of Richfield Police Department
b700 Portland Avenue South
Richfield, MN 55423-2599
• One LSI 9600 Modem
• One Digital Sharing Device
~~~~
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enne In ount
Y
An Equal Opportunity Employer
September 27,1995
City of Richfield
Attn: James Prosser
6700 Portland Avenue
Richfield , MN 55423
Dear James Prosser
::`::Contract No.: ~!: A0138
Hennepin County intends to extend the above referenced contract through the year 1996.
Attached is an updated Exhibit A which includes the new rates.
The Network Support Chargexemains the same at $27.00 per month for each connection.
The transaction rate has gone down and is shown on the attached Exhibit. The
telephone charge remains the same as the current year but will be adjusted accordingly
to new rate increases/decreases imposed by the telephone company.
The new rates will go into effect on January 1 and remain in effect until December 31 of
1996. If you have any questions about this notice please call Jean Myers at 348-6666 for
assistance.
Gary M. Kamp
Division Manager,
Information Services Operations Division of the
General Services Department
cc: jean Myers General Services
attachment Recycled Paper
Information Services Operations
A-015 Government Center
Minneapolis, Minnesota 55487-0005
~, As required by the contract, please indicate below your intention to extend or not to
extend this contract through 1996 and return this document to Jean at the address
below.
~~
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 272
Agenda October 9, 1995
Issue Statement:
Amendments to the I-35W Solutions Alliance Joint Powers Agreement.
Background:
The I-35W Council, now called the I-35W Solutions Alliance, was established in 1989.
Governmental units holding membership in the organization include the cities of Apple
Valley, Bloomington, Burnsville, Lakeville, Minneapolis, Richfield and Savage, Dakota
County and Hennepin County Regional Railroad Authority. The I-35W Solutions
Alliance Joint Powers Agreement will expire as of December 31, 1995 unless it is
extended by a resolution of all members. The Executive Committee is asking that each
member pass a resolution to extend the Joint Powers Agreement for five years to
December 31, 2000.
At the September 12, 1995 Executive Committee meeting, the Committee voted to
change the quorum requirement from a "majority of the Commissioners" to a "majority
of the members." This change needs to be incorporated into the amendment to the
Joint Powers Agreement.
These amendments were discussed at the September 27, 1995 meeting of the full
Board of the 135W Solutions Alliance. Attached is a copy of a letter from the 35W
Solutions Alliance chair, Michael E. Turner, requesting approval of the amendments.
Recommended Motion:
Approve the attached resolution amending the I-35W Solutions Alliance Joint Powers
Agreement.
Basis of Recommendation:
1. The I-35W Solutions Alliance through its Board of Directors and Executive
Committee has worked diligently to achieve an understanding among its members,
the legislature, the governor, other governmental units and members of the pubic of
the need to achieve a balanced solution to the transportation congestion currently
existent in the I-35W corridor.
2. While considerable progress has been made, the solution has not been attained but
the opportunity to end the stalemate seems closer at hand.
3. The Alliance has developed a balanced plan for mass transit and highway
improvements with proposed funding sources.
~~~1
4. The work of the Alliance and the impetus to end the stalemate will end unless the
Joint Powers Agreement is extended beyond its current expiration date of December
31, 1995.
5. The I-35W Solutions Alliance Executive Committee recommends to the governing
bodies of the members that the duration of the Joint Powers Agreement be
extended five years until December 31, 2000.
6. The I-35W Solutions Alliance Executive Committee has considered the question of a
quorum for meetings of the Board of Directors and recommends the quorum be
changed to a majority of the members.
Alternative Recommendation:
1. Discontinue participation in the I-35W Solutions Alliance. However, Richfield is
highly impacted by the I-35W traffic corridor and it would desirable for the City of
Richfield. to participate in the solution to congestion problems in the corridor.
2. Continue participation in the I-35W Solutions Alliance but do not endorse the
amendment to the Joint Powers Agreement. However, with concurrence by all
members of the I-35W Solutions Alliance to extend the term of duration for the
Agreement, the I-35W Solutions Alliance will dissolve December 31, 1995.
Discussion/Decision Mode:
This item is on the October 9, 1995 City Council agenda. While the Council need not
take action at this meeting, each member of the I-35W Solutions Alliance is being
asked to take action as soon as possible so any amendment, particularly an
amendment to extend the duration, may be in place prior to expiration of the current
Joint Powers Agreement on December 31, 1995.
Respectfu submitted,
James ~ Prosser
City Manager
JDP:ds
Attachments
~~'~~
RESOLUTION NO.
RESOLUTION TO AMEND
THE JOINT POWERS AGREEMENT
OF THE 1-35W SOLUTIONS ALLIANCE
WHEREAS, the City of Richfield, Minnesota is a member of the Joint Powers
Agreement creating the I-35W Solutions Alliance; and
WHEREAS, the Joint Powers Agreement will expire on December 31, 1995
unless the members agree to extend it; and
WHEREAS, it is in the best interest of the City of Richfield, the region and state
to continue the work of the Alliance.
NOW, THEREFORE, we, the governing body of the City of Richfield, approve
the following amendment to the Joint Powers Agreement:
1: Amend paragraph 5, subdivision 6 of the Joint Powers Agreement to read
as follows:
Subdivision 6. A quorum shall consist of a majority of the members.
2. Amend paragraph 12 of the Joint Powers Agreement to read as follows:
12. Duration
Subdivision 1. Each member agrees to be bound by the terms of
this agreement until December 31, 2000, and may be continued thereafter
upon the agreement of all of the Members.
Subdivision 2. This Agreement may be terminated prior to
December 31, 2000 by the written agreement of 3/5 of the members.
3. The agreement is further amended by striking existing paragraph 14 and
substituting the following:
14. Effective Date. This amendment to the Joint Powers
Agreement shall be in full force and effect when all Members file a certified
copy of a resolution approving the Amendment and upon the execution of
this Agreement by all Members. All Members need not sign the same
copy. The resolution and signed Amendment shall be filed with the City
Manager of the City of Burnsville, who shall notify all. Members in writing.
We further direct the appropriate documents be executed and delivered to the Chair of
the I-35W Solutions Alliance.
Passed by the City Council of the City of Richfield, Minnesota, this 9th day of October,
1995.
Martin J. Kirsch Mayor
ATTEST:
Thomas P. Ferber -City Clerk
T H E .~s~i`~~ SEP 2 9..1995
~~-
A L l_I A N C
1-0 O C I V I C CENTER PARKWAY -
B U R N S V I L L E; M"N 5'5 3 3 7
September 28, 1995
MAI'OR MARTIN J. KIRSCH
CITY. OF RICHFIELD
6700 hclzT~arr~ az~*.~~ s ° -
RICHFIELD, MN 55423.-
- Re: The I-35W Solutions Alliance
Our File No. 54729-1
Dear Mayor Kirsch:
The I-35W Solutions Alliance has worked diligently to develop a plan to resolve transportation congestion in the I-
35W corridor. To solve our immediate concerns, we have found it necessary to address major transportation
problems facing the state and region, and have developed a comprehensive funding plan which we expect to
present to the many transportation constituencies for their support and to the 19961egislature.
However, the I-35 W Solutions Alliance Joint powers Agreement will. expire on December 31, 1995; an the
Alliance will not exist to complete our work unless members agree to extend its life. The Executive Committee has
unanimously agreed that the Alliance should continue and has adopted a resolution recommending an amendment
to the .Joint Powers Agreement to extend its term for five more years.
The Executive Committee has also recommended an amendment to the quorum requirements for directors,
meetings from a majority of all directors to a majority of all members. In the past, we had a problem obtaining a
quorum of all directors. This amendment will ensure we obtain a quorum at meetings while also ensuring that a
majority of all-members are represented.
Or be'r~a:~oftlle Executive Com:t:iti;;c, I ask ia''-at ycu apl,ra:,c tl.c a.rizn::~..zr~t5 gild rztt.*:: an i,XyC1:tC~ aIiien~ilcnt,
along_with your certified copies of the resolution you have adopted. If you have any questions, please call me:
i erely;
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Michael E. Turner, Chair
35W. SOLUTIONS ALLIANCE
MEMBER CITIES: APPLE VALLEY, BLOOMINGTON, BURNSVILLE, LAKEVILLE, MINNEAPOiIS, RICHFIELD, SAVAGE M E M B E R
0 0 0 N T 1 E .S DAKOTA, HENNEPIN COUNTY REGIONAL RAILROAD AUTHORITY E 'X =-0 ~F F I C `I 0 M E; M B E R S CITY OF EAGAN, CITY OF
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 271
Agenda October 9, 1995
Issue Statement:
Adoption of a resolution giving preliminary approval to consolidation of the Richfield Fire
Relief Association with PERA Police and Fire.
Background:
All Police and Firefighters who were hired after June 15, 1980 are covered by the
Public Employees Retirement Association of Minnesota (PERA). However, Police and
Firefighters hired before that date are covered by a locally operated relief association.
There are currently 29 retired and disabled beneficiaries and six active members of the
Richfield Fire Relief Association. Recently City staff and the Fire Relief Association
have initiated discussions regarding the possibility of merging the Relief Association
with PERA. State law permits consolidation if approved by the members of the pension
organization and the city. At the time the Fire Relief Association has asked for certain
changes in benefits that would be approximately equal to the value of the benefit
enhancements given to the Police Relief Association during their consolidation in 1991.
On September 11, 1995 an election of all eligible members of the Fire Relief
Association was conducted which resulted in an overwhelming member support for
consolidation with certain benefit enhancements. In that vote, 34 members voted for
consolidation, zero voted against and one did not return their ballot.
The Fire Relief Association Board is requesting consolidation with PERA contingent
upon an upgrade in the benefits. The benefit enhancements represent adjustments in
the base uses to calculated benefits. The impact of these enhancements is an increase
of about 7%. The basis of this request is that after consolidation Relief Association
members will have the opportunity to select from either PERA benefits or Fire Relief
Association Benefits. Without an upgrade of benefits, there would likely not be enough
incentive for some of the members to proceed. with approving final consolidation.
Consolidation would appear to be a long-term financial benefit to the City while the
enhanced benefits would be advantageous to the Fire Relief Association members.
However, consolidation without the benefit enhancement would likely not be acceptable
to Relief Association members and benefits enhancements without consolidation with
PERA would be unacceptable to the City.
One further complication exists in that the benefit changes that may be needed to
provide the increase sought by the Fire Relief Association would first have to be
approved by the State legislature in addition to the City of Richfield. Thus, a very
complex and carefully executed series of actions would be necessary to insure that the
interests of both the City and the Fire Relief Association are protected in any
consolidation process.
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According to Minnesota Statutes, the next step necessary to proceed with consolidation
rests with the City. Richfield City Council should consider a resolution granting
preliminary approval to consolidation and authorizing continuation of the consolidation
process. If the resolution is adopted by the City Council, notification of that action will
be forwarded to a number of state officials as specified by law. That notification will
then trigger another series of actions including an actuarial study and review of the
Relief Association's portfolio by the State Board of Investments.
Also complicating this process is the need to establish a cost of the benefit increases
sought by the Fire Relief Association. To that end, actuarial work would be done by the
actuary engaged by PERA. -The actuary would then prepare a report for review by the
City of Richfield regarding the potential costs and benefits of the consolidation process.
Final approval or denial of the consolidation by the City would then be appropriate.
Recommended Motion:
Adopt a resolution approving preliminary approval of the consolidation process of the
Richfield Fire Relief Association with the Public Employees Retirement Association
Police and Fire Fund.
Basis of Recommendation:
1. The Fire Relief Association has voted overwhelmingly to request a consolidation
process to be reviewed by the City.
2. The City Auditor has recommended that the City consider the Fire Relief
Association into consolidation merger with PERA.
3. The costs of administration on the City's part for the Fire Relief Association would
be significantly reduced if consolidation occurred.
4. The logistics of the Relief Association administration are fairly limited as only six
active members of the Relief Association currently remain employed.
5. The City Council will have a final opportunity to review the consolidation after
actuarial data has been prepared and can at that time either vote to proceed or to
stop the proposed consolidation.
Alternative Recommendation:
1. The City Council could decide not to approve the resolution supporting benefit
changes and consolidation.
2. The City Council could modify the resolution by stating that it would not review any
benefit enhancements.
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Discussion/Decision Mode:
This matter is under consideration for the October 9, 1995 City Council agenda. The
City Council must take some formal action on this matter on or before November 11,
1995. If approved, the following events would need to occur before consolidation could
be finalized.
1. Actuarial work would have to be performed by the actuarial firm representing PERA
and a report presented to the City of Richfield.
2. The. State would examine the Relief Association portfolio to determine if all
investments would be acceptable to the State.
3. The State legislature would need to approve a bill authorizing changes in benefits
for the Relief Association.
4. The Governor would need to sign any such bill providing benefit enhancements.
5. The City Council would need to give final approval to the consolidation and approve
the change in benefits requested contingent upon consolidation.
Respectfully submitted,
James rosser
City Manager
JDP:cak
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RESOLUTION NO.
RESOLUTION APPROVING CONTINUATION OF THE PROCESS
OF CONSOLIDATION OF THE RICHFIELD FIRE RELIEF
ASSOCIATION WITH THE PUBLIC EMPLOYEES
RETIREMENT ASSOCIATION POLICE AND FIRE FUND
WHEREAS, the 1987 legislature adopted legislation (Laws 1987, Chapter 296,
codified a Chapter 353A of Minnesota Statutes) enabling local police and firefighters
relief associations to be voluntarily consolidated with the Public Employees Retirement
Association Police and Fire Fund (PERA) with the consent of the relief association
membership and the approval. of the governing body of the affected municipality; and
WHEREAS, pursuant to such legislation, a sufficient petition initiating the
consolidation process was submitted by members of the Richfield Fire Relief
Association (Association) to the Board of Trustees of such Association, and the Board
held. the required public hearing on July 18, 1995 and conducted the required
membership referendum on the issue on September 11, 1995; and
WHEREAS, the membership of the Association has approved consolidation by a
vote of 34 Yes, zero No and one No Reply, and therefore, the Board of Trustees of the
Association has recommended that the Association be consolidated with the PERA;
and
WHEREAS, the next step required in the consolidation process is the adoption
by the City Council of a resolution granting preliminary approval to consolidation, for the
purpose of continuing the process via the preparation of actuarial, investment and
membership data studies;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Richfield hereby gives its preliminary approval for the purpose of continuation of the
process of considering the proposed consolidation of the Richfield Fire Relief
Association with the Public Employees Retirement Association Police and Fire Fund.
Passed by the City Council of the City of Richfield, Minnesota this 9th day of October,
1995.
ATTEST:
Martin J. Kirsch Mayor
Thomas P. Ferber City Clerk