5-28-96 agenda•
CITY OF RICHFIELD
TUESDAY, MAY 28, 1996
SPECIAL CITY COUNCIL MEETING
CLOSED EXECUTIVE SESSION
6:00 P.M.
LOBBY CONFERENCE ROOM NO. 1
RICHFIELD CITY HALL
6700 PORTLAND AVENUE
THE MEETING IS CLOSED TO THE PUBLIC
AGENDA
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CALL TO ORDER
ROLL CALL
1. MEETING WITH PIERRE (PETE) N. REGNIER OF JARDINE, LOGAN & O'BRIEN,
ATTORNEY REPRESENTING THE CITY OF RICHFIELD IN THE MATTER OF
PETSMART, INC. AND A CARING DOCTOR (MINNESOTA) P.A. VERSUS CITY
OF RICHFIELD, TO DISCUSS PENDING LITIGATION
ADJOURNMENT
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CITY OF RICHFIELD, MINNESOTA
TUESDAY, MAY 28, 1996
REGULAR CITY COUNCIL MEETING
7:00 P.M.
COUNCIL CHAMBERS
AGENDA
INTRODUCTORY PROCEEDINGS .
•
OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL ON ITEMS NOT
ON THE AGENDA
AGENDA APPROVAL
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES OF THE (1) LOCAL BOARD OF EQUALIZATION OF MAY
13,1996; (2) REGULAR CITY COUNCIL MEETING OF MAY 13,1996; AND (3)
SPECIAL CITY COUNCIL MEETING OF MAY 20, 1996.
PRESENTATION
2. COUNCIL APPROVAL OF AGENDA
CONSENT CALENDAR
3. CONSENT CALENDAR CONTAINS SEVERAL SEPARATE ITEMS WHICH ARE
ACTED UPON BY THE CITY COUNCIL IN ONE MOTION. ONCE THE
CONSENT CALENDAR HAS BEEN APPROVED, THE INDIVIDUAL ITEMS AND
RECOMMENDED ACTIONS HAVE ALSO BEEN APPROVED. NO FURTHER
COUNCIL ACTION IS NECESSARY. HOWEVER, ANY COUNCIL MEMBER
MAY REQUEST THAT AN ITEM BE REMOVED FROM THE CONSENT
CALENDAR AND PLACED ON THE REGULAR AGENDA FOR COUNCIL
DISCUSSION AND ACTION. ALL ITEMS LISTED ON THE CONSENT
CALENDAR ARE RECOMMENDED FOR APPROVAL.
A. CONSIDERATION OF APPROVAL OF REQUEST FOR OFF-STREET
PARKING PERMIT FOR 609 WEST 74TH STREET TO ALLOW
CONSTRUCTION OF FOUR TOWNHOME UNITS C.L. 164
B. CONSIDERATION OF APPROVAL OF PURCHASE IN EXCESS OF $5,000 FOR
1956 FORD 860 TRACTOR TO BE USED AT RICH ACRES GOLF COURSE
FROM LONG LAKE FORD TRACTOR & EQUIPMENT COMPANY IN TOTAL
AMOUNT OF $10,669.17 C.L. 165
C. CONSIDERATION OF APPROVAL OF PURCHASE IN EXCESS OF $5,000 FOR
1996 TORO 216 TRIPLEX MOWER FOR USE AT RICH ACRES GOLF COURSE
FROM MTI DISTRIBUTING COMPANY, INC. IN TOTAL AMOUNT OF
$10,068.51 C.L. 166
D. CONSIDERATION OF APPROVAL OF PURCHASE IN EXCESS OF $5,000 FOR
STREET REPAIRS AT,.6400 PORTLAND AVENUE_AND 7700 PILLSBURY
AVENUE FROM NTC-RESTORATION IN AMOU'NT`OF16,163:79 C.L. 167
E. CONSIDERATION OF APPROVAL OF RESOLUTION'AUTHORIZING
COOPERATIVE AGREEMENT FOR FEDERAL GRANT TO INSTALL NEW
TRAFFIC SIGNAL TECHNOLOGY AND COMMUNICATIONS EQUIPMENT ON
LOCAL STREETS AS PART OF 1-494 INTEGRATED CORRIDOR TRAFFIC
MANAGEMENT DEMONSTRATION PROJECT C.L. 168
Ccl
4. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION AUTHORIZING
PRELIMINARY AND FINAL PLAT OF CLOVERLEAF ADDITION
COUNCIL LETTER NO. 169
RESOLUTIONS
5. CONSIDERATION OF RESOLUTION APPROVING LABOR AGREEMENT
BETWEEN CITY OF RICHFIELD AND INTERNATIONAL ASSOCIATION OF
FIREFIGHTERS LOCAL 1215 BARGAINING UNIT FOR 1996
COUNCIL LETTER NO. 170
6. CONSIDERATION OF RESOLUTION APPROVING WETLAND REPLACEMENT
PLAN FOR CLOVERLEAF SITE FOR MERIDIAN CROSSINGS OFFICE
DEVELOPMENT PROJECT IN NORTHEAST QUADRANT OF INTERSECTION OF
1-494 AND 1-35W
COUNCIL LETTER NO. 171
ADMINISTRATIVE REPORTS AND OTHER BUSINESS
7. CONSIDERATION OF AUTHORIZATION TO PROCEED WITH RICHFIELD ICE
ARENA LOCKER ROOM EXPANSION PROJECTS, APPROVAL OF PLANS AND
SPECIFICATIONS, AND SOLICITATION OF BIDS FOR CONSTRUCTION
COUNCIL LETTER NO. 172
8. CONSIDERATION OF WORK ORDER FOR SCOPE OF SERVICES WITH WSB
AND ASSOCIATES, INC. TO PERFORM WORK ASSOCIATED WITH DESIGN
OF 76TH STREET WEST OF 1-35W PROJECT IN AMOUNT OF $63,400
COUNCIL LETTER NO. 173
9. CONSIDERATION OF SELECTION OF PROJECT SCOPE FOR COLUMBUS
AVENUE STORM SEWER IMPROVEMENT AND CONSIDERATION OF WSB
AND ASSOCIATES, INC. AS CONSULTING ENGINEERS TO DESIGN,
PRODUCE PLANS AND SPECIFICATIONS FOR PROPOSED ]MPROVEMENT
COUNCIL: LETTER NO. 174
10. CONSIDERATION OF RESOLUTION CALLING FOR PUBLIC HEARING ON
PROPOSED ISSUANCE OF REFUNDING REVENUE BONDS FOR MARKET
PLAZA HOUSING PROJECT
COUNCIL LETTER NO. 175
AIRPORT BUSINESS
. 11. AIRPORT STATUS REPORT
CORRESPONDENCE
12. LEGISLATIVE REPORT
COUNCIL CHOICE
13. COUNCIL DISCUSSION ITEMS
14. CLAIMS AND PAYROLLS
15. ADJOURNMENT
Auxiliary aids for individuals with disabilities are available upon request.
Requests must be made at least 96 hours in advance to the Administrative
Services Director at 861-9702.
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 175
Agenda May 28, 1996
Issue Statement:
Consideration of approval of a resolution calling for a public hearing on proposed
issuance of refunding revenue bonds for Market Plaza Housing Project.
Background:
The City of Richfield has previously issued revenue bonds for the Market Plaza Housing
Project (now known as Village Shores). These bonds are limited obligations of the City
and are paid from revenues of the Market Plaza Housing Project. The project, Village
Shores, is a 166 unit rental housing unit located at 6501 Wood Lake Drive.
Market Plaza Housing Limited Partnership now proposes to refinance the Market Plaza
Housing Project through the City's issuance of $8,010,000 of refunding bonds. The
refunding bonds would be payable solely by the company from revenues of the project
and the City would not be liable in any manner on the bonds. All proceeds of the
refunding bonds would be used to pay off the bonds issued by the City in 1985 which
are currently outstanding in the amount of $8,010,000 and all other costs of the
transaction would be paid by the company. It is currently anticipated that a public
hearing and bond resolution regarding this matter could be presented to the City
Council for consideration on June 24. The Council action on June 24 would be the only
Council action required for this refunding.
Recommended Motion:
• Approve a resolution calling for a public hearing on proposed issuance of refunding
revenue bonds for Market Plaza Housing Limited Partnership.
Basis of Recommendation:
1. The bonds are limited obligations of the City and payable solely from the revenues
of the project.
2. Refunding of the bonds at this time would allow the owner to take advantage of
lower interest rates. The reduced interest rates help provide for a more financially
viable project.
Alternative Recommendation:
1. The City Council may decide not to conduct a public hearing for this purpose and
deny Market Plaza the opportunity td reduce interest costs.
Discussion/Decision Mode:
This item is presented to the City Council at the May 28 City Council meeting in order to
allow ample time to provide notice for a public hearing on this matter on June 24 if the
Council decides to do so.
Resp tf ly submitted,
I
J me D. Prosser
Ci y anager
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CITY OF RICHFIELD, MINNESOTA
RESOLUTION NO.
RESOLUTION CALLING PUBLIC HEARING ON REFINANCING
OF MARKET PLAZA HOUSING PROJECT
WHEREAS, the City has previously issued its Multifamily Housing Revenue
Bonds, Series 1985 (Market Plaza Housing Project) (the "1985 Bonds"), and loaned the
proceeds of the 1985 Bonds to Market Plaza Housing Limited Partnership, a Minnesota
Limited Partnership (the "Company") to finance the acquisition, construction and
equipping of a multifamily housing project now known as Village Shores (the "Project")
in the City; and
WHEREAS, the Company proposes to refinance the Project through the
issuance by the City of a series of multifamily housing revenue refunding bonds in the
principal amount of $8,010,000, the proceeds of which will be used to redeem the 1985
Bonds prior to maturity; and
WHEREAS, the City has been advised that a public hearing will be required in
connection with the issuance of the refunding bonds;
NOW, THEREFORE, BE IT RESOLVED that this Council will conduct a public
hearing on the proposal to issue refunding bonds to refinance the Project. The hearing
will be conducted on Monday, June 24, 1996 at 7:00 p.m. The City Manager is
authorized to cause notice of the hearing to be published as recommended by Kennedy
& Graven, Chartered, as bond counsel.
Adopted by the City Council of the City of Richfield, Minnesota this 28th day of
May, 1996.
Martin J. Kirsch, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 174
Agenda May 28, 1996
Issue Statement:
Selection of project scope for Columbus Avenue storm sewer improvement and
consideration of WSB and Associates, Inc. as consulting engineers to design, produce
plans and specifications for the proposed Columbus Avenue storm sewer improvement.
Background:
At the February 1996 Study Session, the City Council directed staff to address one of
the remaining storm sewer related problem areas, 69th Street to 70th Street on
Columbus Avenue.
The 1995 preliminary cost estimate for providing increased protection to this area was
$330,000. This estimate did not include replacing the curb and gutter on the east side
of Columbus Avenue. Although this curb replacement is not needed for the pipe
installation, new curb would match the new paving and curb on the west side. A newly
completed and more detailed study of the problem, using updated and inflation adjusted
cost figures, estimates the cost at about $380,000 to solve the immediate flooding
problem within the block and to replace the curb and gutter on both sides of the street.
Pete Wllenbring, WSB and Associates, Inc., recently completed a hydrologic study of
not only the 6900 block of Columbus Avenue but also the Norby Pond drainage area.
The attached graphic shows that the 70th Street storm sewer can also be relieved with
the Columbus Avenue upgrade. The expanded project would reduce the drainage to
Norby Pond and increase the flood protection to all the homes tributary to Norby Pond.
This reliever can be installed for an additional $85,000. Although it is difficult to quantify
the increase in protection, the engineering consultant and staff believe the expanded
project with its reliever to be a good value. The cost of the expanded project is
estimated to be $465,000.
Recommended Motion:
1. Authorize staff to retain WSB and Associates, Inc. to design the Columbus Avenue
storm sewer project and to create construction plans and specification as provided
in the Scope of Services agreement at an estimated cost of $27,000 for the basic
project or $35,500 for the expanded project.
2. Authorize staff and WSB and Associates, Inc. to expand the scope of the project to
divert water from the Milner Pond/Norby Pond system.
3. Authorize the City Manager to execute the Scope of Services agreement with WSB
and Associates, Inc.
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Basis of Recommendation:
1. Pete Willenbring, WSB and Associates, Inc., is an expert in surface water
management and has a familiarity with Richfield's storm water system.
2. The basic storm sewer improvement is in conformance with the 1997 storm water
Capital Improvement Budget. The proposed expanded project also takes another
step toward completing the overall storm water improvement program that the
City has been conducting for many years.
3. Funds are available in the Storm Water Utility Fund for these improvements.
4. Expanding the project to include the 70th Street storm water flow will increase
protection in adjacent parts of Richfield at a greatly reduced cost.
Alternative Recommendation:
1. Although interest was expressed at the February Council Study Session, Council
could direct staff to not proceed with any storm sewer improvement project for the
6900 block of Columbus Avenue.
2. Council could choose to direct construction of only the basic project for the 6900
block of Columbus and not expand the project to increase flood protection for
40 properties tributary to Norby Pond. However, the expanded project can be afforded
for $85,000 because portions of the construction needed for the expanded project
will already be provided as part of the basic project.
Discussion/Decision Mode:
Staff requests that Council consider this item at its regular meeting of May 28, 1996.
Respectfully submitted,
James Prosser
City Manager
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 173
Agenda May 28, 1996
Issue Statement:
Approve the hiring of WSB & Associates to perform the design work for the 76th Street
west of 1-35W project.
Background:
The City completed a study of traffic and environmental issues along 76th Street west
of 1-35W in 1994. The Council on June 12, 1995 selected alternative 1 which is to
widen 76th Street three or four feet to the south of the existing curb on the south side of
the street and to remove the existing sidewalk. At the March 4, 1996 Study Session the
Council reviewed reducing the scope of work to be included in the design of the
proposed improvements for 76th Street west of 1-35W.
The proposed design will involve:
• limiting reconstruction to the segment between Sheridan Avenue and Xerxes
Avenue;
• considering the possible placement of private utilities underground;
• considering traffic signals at Sheridan Avenue and 76th Street, and at Vincent or
Upton Avenue and 76th Street; and
• eliminating two bus turnouts from the design.
WSB & Associates, a qualified engineering consultant firm, has submitted a proposed
scope of services consistent with Council direction. The design work will take six
months to complete and includes:
• project management;
• data collection;
• design study report;
• public involvement process;
• site surveys and base map;
• ]preliminary and final design;
• drainage/utility study;
• signal justification report;
• preparation of construction plans, specifications and cost estimate;
• coordination with private utility companies; and
• necessary permits and approvals from governmental agencies.
WSB & Associates has proposed to do the design work for $63,400. This estimate is
reasonable for the amount of work to be performed. Funds for the work will come from
the City's Municipal State Aid Street (Gas Tax) Fund.
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As part of the proposed public involvement process, the City and consultant will hold an
Open House for the neighborhood residents in late July after WSB has gathered
preliminary data to present to the public. Meetings with individual property owners will
follow to discuss specific design details. A second Open House will occur in late fall of
1996 to submit a final design to the public before it is forwarded to the Council for
approval. Construction of the 76th Street west of 1-35W project will occur in 1997.
Recommended Motion:
Authorize the City Manager to sign a work order for a scope of services with WSB &
Associates in the amount of $63,400 to perform the work associated with the design of
the 76th Street west of 1-35W project.
Basis of Recommendation:
1. The proposed design does not involve right of way acquisition or major disruption
of utilities.
2. The project is small in scope with construction costs ranging between $700,000
and $800,000.
3. The firm of WSB & Associates, Inc. is qualified to perform the work. WSB
personnel were key to the implementation of the 77th Street reconstruction
ID project.
4. The proposed cost of the design work is reasonable for a project of this size.
Alternative Recommendation:
Select either BRW, Inc. or Short Elliot Hendrickson, Inc. to perform the work. Both firms
are qualified to prepare the construction plans and oversee the construction contract.
Discussion/Decision Mode:
The Council is encouraged to make a decision on May 28, 1996 to allow the consultant
to begin the design work.
Resp ully submitted,
Jam . Prosser
City Manager
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 172
Agenda May 28, 1996
Issue Statement:
Authorization to proceed with the Ice Arena locker room expansion projects, approve
the plans and specifications and to solicit bids for construction.
Background:
The City Council previously approved the application for a $50,000 "Mighty Ducks"
grant to expand the locker rooms at the Ice Arena. The City Council also authorized
staff to retain the architectural firm of Hammel, Green and Abrahamson, Inc. (HGA) for
the architectural design, preparation of construction documents and construction
administration services for the locker room project.
The inability to provide privacy has been a major concern of the facility users and staff
since the girl's and women's hockey programs have been initiated. In addition, the
locker rooms, as they currently exist, do not provide adequate space for teams to dress
or to shower. The lack of space essentially eliminates options to provide privacy within
the existing structure. This need to assure dressing room separation has been
especially critical now with the growth of girls hockey programs and the concurrent use
of the Ice Arena of individuals ranging in age from young children to adults. Attempts to
use scheduling to avoid privacy problems have proven unsuccessful, primarily because
"gender scheduling" would severely limit equal access to the Ice Arena.
Staff is proceeding with planning that would permit the project to be constructed this
summer.
Staff has determined that if acceptable to the City Council, it is possible to construct the
locker room this summer. The advantage to summer construction is primarily the
avoidance of privacy problems during the 1996/1997 hockey season. In addition, the
City is assured of meeting the June 30, 1997 grant deadline for use of the $50,000. If
the project is to be constructed for the 1996/1997 season, construction would need to
be initiated very soon. Construction during the hockey season is not practical because
of the need to shut down existing locker rooms in order to expand.
HGA has completed their initial architectural design work, prepared a set of construction
plans and specifications, and are now ready to proceed with securing bids for the
project. An additional consideration concerning the implications of compliance with the
Americans with Disabilities Act (ADA) was also reviewed. In the analysis performed by
HGA it was determined that the locker room expansion must provide ADA access to the
locker room facility but that access to the players' box/scorers' area is not mandatory at
this time. However, it was necessary to determine how access ability to the players'
box/scorers' area could be made in the future. The design of the locker room
expansion which was prepared by HGA includes access to both the locker rooms and
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• the players' box/scorers' area. It requires adding a sloped hallway along the southwest
side of the building which would allow access to all four locker rooms. There would also
be a ramp from the locker room hallway up to the players' box/scorers' area. These
would be used by everyone for access to the locker rooms and the players' boxes. The
additional cost of bringing the project up to ADA compliance standards is estimated to
be approximately $10,000. In addition, the design has been reviewed and approved by
Dennis Neudecker the City's Chief Building Official
The locker room plan developed by HGA is estimated to cost approximately $225,000
plus the additional $10,000 for ADA improvements. Funding for the project is currently
projected to be $50,000 of grant funding plus an additional $175,000 to $185,000 of
City funds. At this time, it is staff s intention to provide the City portion of the funding
through an interfund loan from the Capital Improvement Fund. The Capital
Improvement Program for 1997 and 1998 provide for the repayment of those funds with
interest. Staff will also return this funding issue to the Community Services Commission
for their review and recommendation. If another source of funding is recommended by
the Community Services Commission, that recommendation will be forwarded to the
City Council for future consideration.
It is currently staffs suggestion that authorization be provided to send outbid proposal
information on May 29, 1996 and to schedule the opening of bids for June 18, 1996.
This would allow for City Council consideration of the bids submitted and a potential
• award of bids at the City Council meeting of June 24, 1996. In addition, HGA would
provide construction management services to the City for this project at an hourly rate
basis. HGA has estimated that the total cost of the construction management services
provided through their firm would not exceed $10,000 and that it is quite likely that the
costs of the construction management fees would be realized in savings through other
aspects of the contract such as through the bidding process.
Recommended Motion:
City Council authorization of plans and specifications for the Ice Arena locker room
expansion project and direct staff to solicit bids for construction.
Basis of Recommendation:
1. HGA has completed the plans and specifications for the Ice Arena locker room
expansion project.
2. HGA has provided plans and specifications which estimate project costs at or near
the original $225,000 estimate originally targeted for the project.
3. HGA has identified the ADA compliance measures needed to incorporate into this
project.
04. Requests for competitive bids for this project must be sent out immediately in
order to allow for a November completion of the project.
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. 5. The Community Services Advisory Commission unanimously supports the locker
room expansion project.
6. The utilization of HGA in a construction management capacity should assist the
City in getting the project completed on time and getting extremely competitive
bids.
Alternative Recommendation:
1. The City Council could direct staff not to proceed with this project at this time. The
project could then be scheduled to begin in the spring of 1997.
Discussion/Decision Mode:
This item has been scheduled for the City Council meeting on May 28, 1996. Action is
needed at this time to allow the locker room project plans and specifications to be sent
out for competitive bids to allow for a June 24 award of contract if the City Council
chooses to accept bids. That date would likely be the last date in 1996 that would allow
the completion of the project in time for the start of the new hockey season.
Respectfully submitted,
Jame . Prosser
City Manager
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 171
Agenda May 28, 1996
Issue Statement:
Consideration of the Wetland Replacement Plan for the Cloverleaf Site for the Meridian
Crossings office development project in the northeast quadrant of the intersection of 1-
494 and 1-35W.
Background:
The Cloverleaf Site, located in the northeast quadrant of the intersection of 1-494 and I-
35W, contains a remnant wetland, 0.82 acres in size. As part of the Meridian Crossings
office development project, this wetland is proposed to be filled. A replacement wetland
approximately two times the size of that being filled is proposed to be constructed in an
area east of the Richfield water treatment plant previously used as a lime sludge
lagoon.
In accordance with the Minnesota Wetland Conservation Act Rules (Chapter 8420)
("Minnesota Rules"), a Wetland Replacement Plan ("Plan") was prepared by the City
with the assistance of WSB & Associates, Inc. The purpose of the Plan is to identify the
location and characteristics of the existing wetland; delineate the impacts which warrant
the replacement of the wetland; and provide for replacement of the wetland.
In general, the wetland is warranted for filling and replacement due to the significant
impacts it has sustained over the years from filling, drainage, and storm water runoff
directed to it since the construction of I-35W. Other factors negatively impacting its
viability as a wetland and habitat for wildlife have been its close proximity to the
highways and streets and the various commercial land uses in the area.
The proposed replacement wetland is currently the location of the no longer used lime
sludge lagoon at the water treatment plant. The cost of the replacement wetland is
estimated to be $140,000. Construction of the replacement wetland must be completed
before or concurrent with the filling of the existing wetland. The time frame set forth for
substantial completion of the replacement wetland at the water plant is November 15,
1996.
Recommended Motion:
Adopt a motion approving the attached resolution which approves the Wetland
Replacement Plan and make the findings of fact required by the Minnesota Wetland
Conservation Act Rules.
Basis of Recommendation:
1. The Contract for Private Development for the Meridian Crossings office
40 development project identifies filling of the existing wetland in Section 3.2, Initial
Preconditions to Closing.
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2. The replacement wetland proposed to be constructed in accordance with the
Wetland Replacement Plan is within the City.
I The City is the local governmental unit responsible for administering and
managing wetland resources under the Minnesota Wetland Conservation Act
Rules (Chapter 8420).
4. The City provided proper notice to appropriate governmental agencies regarding
filling and replacing the wetland and received no comments indicating opposition
to the Wetland Replacement Plan.
5. Staff reviewed the proposed Wetland Replacement Plan and found it to be
consistent with the evidence submitted to the City and the applicable statutes and
regulations.
6. The cost of the installation of the wetland will be a special assessment against
Meridian Crossings.
Alternative Recommendation:
1. Do not make the findings necessary to approve the Wetland Replacement Plan.
• 2. Delay consideration.
Discussion/Decision Mode:
Approval of the Wetland Replacement Plan will allow the continued processing and
construction of the replacement wetland, at the appropriate time.
Respectfully submitted,
James D. Prosser
City Manager
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RESOLUTION NO.
b-A
RESOLUTION APPROVING WETLAND REPLACEMENT PROGRAM
• WHEREAS, TOLD Development Company, a Minnesota corporation ("TOLD") is
the Proposer of a 9.5 acre office development comprised of two office buildings and two
parking structures located in the Northeast quadrant of 1-35W and 1-494, between 77th
Street and 78th Street and between Emerson Avenue and Girard Avenue in the City of
Richfield ("Project'); and
WHEREAS, the City of Richfield is proposing to fill a .82 acre wetland located
within the Project; and
WHEREAS, a field investigation has determined this wetland to be significantly
impacted and degraded as a result of land use activities that have taken place in this
location over the past 50 years; and
WHEREAS, the Project falls within the mandatory wetland replacement
requirements of the Minnesota Wetland Conservation Act and Minn. Rules Part 8420,
el. =.; and
WHEREAS, the City is the local unit of government having responsibility for the
Project and approval of the replacement plan pursuant to Minn., Rules 8420, et seq.
(1995); and
WHEREAS, a proposed replacement plan has been developed by WSB &
Associates, Inc., consultants to the City, ("Replacement Plan") which anticipates the
construction of a 1.64 acre wetland in an area previously used as a lime sludge lagoon
for the Richfield Water Treatment Plant on property located within the City and owned
by the City ("Replacement Site"); and
WHEREAS, a technical evaluation panel has completed an inspection of the
Replacement Site and determined it to be a non-wetland area in its existing condition;
and
WHEREAS, the proposed 1.64 acre wetland on the Replacement Site will be
under public ownership to assure that it will be preserved as a wetland in the future;
and
WHEREAS, the Replacement Plan outlines a wide range of functions and values
for this proposed wetland that far exceed the public value of the .82 acre wetland
proposed for filling; and
WHEREAS, the Army Corps of Engineers has issued a permit for this project;
and
WHEREAS, the Minnehaha Creek Watershed District has indicated that no
permit will be required from the City for construction of the Replacement Plan; and
WHEREAS, the City has provided proper notice to appropriate governmental ?J
agencies regarding this matter and has received no comments indicating opposition to
the Replacement Plan with the exception of a comment form the Minnesota Pollution
Control Agency ("MPCA") indicating that the MPCA would prefer to see the
Replacement Site utilized to provide mitigation for anticipated future work that may take
place in Wood Lake; and
WHEREAS, the project referred to by the MPCA was a dredging project in Wood
Lake which, if constructed in the future, will not require mitigation; and
WHEREAS, the City staff has reviewed the proposed Replacement Plan and has
found the Replacement Plan to be consistent with the evidence submitted to the City
and the applicable statutes and regulations, to the best of their knowledge, and has
recommended that the City Council approved the Replacement Plan and determine that
filling the wetland with the Project and completion of the Replacement Plan is
necessary, reasonable and warranted with respect to the Project under the
circumstances.
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby:
1. Adopt and approve the proposed wetland filling and Replacement Plan for
the Meridian Crossings Project, effective ten (10) days from the date hereof
unless an appeal of this action is filed prior to that date.
2. Agree that the Replacement Site shall be improved as a wetland in
accordance with the Replacement Plan and shall be held in City or other
public ownership as a permanent wetland.
3. Direct that the City Manager shall give notice of this action to the applicant,
the Commissioner of Natural Resources and all persons appearing in this
matter.
4. Direct that the Replacement Site shall be improved as a wetland in
accordance with the Replacement Plan before or concurrent with the actual
draining or filling of the wetland within the Project.
Adopted by the City Council of the City of Richfield, Minnesota this 28th day of
May, 1996.
Martin J. Kirsch, Mayor
ATTEST:
•
Thomas P. Ferber, City Clerk
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Wetland Replacement Plan Associated with Proposed Filling ,of Wetland on Meridian
Crossing Site
Applicant Name: Bruce Palmborg
Director of Community Development
City of Richfield
6700 Portland Avenue South
Richfield, MN 55423
Authorized Agent: Peter R. Willenbring, P.E.
WSB & Associates, Inc.
350 Westwood Lake Office Park
8441 Wayzata Boulevard
Minneapolis, MN 55426
Phone (612) 541-4800
Description of Project:
The City of Richfield is proposing to fill a remnant wetland in the northeast quadrant of the
intersection of I-35W and I-494. It is located in the southwest 1/4 of the southeast 1/4 of
Section 33, T28 North, R24 West, Hennepin County, Minnesota. The wetland is .82 acres
in size and has vegetation that is approximately 70% reed canary grasses and 30% cattails.
Most of the wetland's functions and values have been significantly impacted as a result of
filling, drainage, and storm water runoff that has been directed to it since I-35W was
constructed. Furthermore, due to its close proximity to I-35W, its wildlife habitat benefits
are markedly impacted.
The land use in adjacent areas consists of highway right-of-way, and commercial/business
uses. The City of Richfield has also diverted some of the storm water runoff previously
directed to this landlocked depression to limit downstream flooding concerns in the Penn
Lake drainage system in the City of Bloomington.
Replacement Plan:
The City of Richfield intends to construct a high quality replacement wetland south of 62nd
Crosstown Highway and east of Portland Avenue. It will be constructed immediately east
of the City's water treatment plant in the northwest 1/4 of the northwest 1/4 of Section 26,
Township 28 North, Range 24 West, Hennepin County, Minnesota. The replacement wetland
will be 1.64 acres in size and will be created by removing a lime sludge lagoon at this
location. The lime sludge lagoon located immediately adjacent to the Legion Lake wetland,
is no longer needed by the City's water treatment plant, as the plant's treatment processes
Page 1 of 2 CAOFFIC WPOWCUPN7IR/CIA032596.RPr
6-5
•
LI
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LJ
Wetland Replacement Plan Associated with Proposed Filling of Wetland on Meridian
Crossing Site
have been modified to eliminate the need for this lagoon. The wetland being created will be
contiguous to the Legion Lake wetland and will be incorporated into the City's activities for
protection and management of this resource. This replacement plan was not previously
restored or created under a prior approved replacement plan. Additional information relative
to the wetland filling and replacement plan is shown on the attached exhibits.
I hereby affirm that the information above
knowledge.
pplicant ignature Date
is correct and truthful to the best of my
r
Witness/LGU O ial Signature Date
Page 2 of 2
C.•IOFF/CEI WNHMCL/ENPR/CH1032596. RPT
*IZ
•
6-b
Applicant Address & phone:
6700 Portland Avenue South
Richfield, MN 55423
Name and Address/phone of any Authorized Agents, Subsidiaries, or Consultants involved with
wetland draining or filling project:
Consultant: Peter R. Willenbring,
WSB & Associates, Inc.
8441 Wayzata Blvd Suite 350
Minneapolis, MN 5426 (612) 541-4800
WETLAND CONSERVATION ACT
WETLAND REPLACEMENT PLAN APPLICATION
Applicant Name: Bruce Palmborg
Director of Community Development
City of Richfield
Provide the following information for the Impacted Wetland(s): ...
O a recent aerial photograph or accurate map of the impacted wetland area is attached?® N
(2) location of wetland: Hennepin county,- - watershed name/#
public land survey and/or UTM coordinates of approximate wetland center
SW 1/4 SE 1/4 Sec. 33 T 28N R 24W
(3) the size of the wetland impact: .82 acres or -- square feet;
(4a) the size and type of entire wetland: . 82 ac. Circular No. 39 NWI.
(4b) inlet/outlet characteristics: Landlocked depression
(5) a list of the dominant vegetation in the impacted wetland area:
(for example, 50 percent willow, 20 percent cattails, and 30 percent sedge)
Reed Canary 70%
Cattails 30%
ko) is a sobs map of the site is attached? X Yes No
(7) the size of the surface water drainage into the wetland is appr. .1 5 acres.
(8) a.) the locations of any surface inlets or outlets draining into or out of the wetlands are noted?
X Yes No, _
- b.) is the wetland within the floodplain of a watercourse?
Yes X No; if Yes, the distance and direction to the watercourse
is feet in a direction..--
(9) is a map, photograph, or written description of the land use of the immediate watershed within
one mile of the impacted wetland attached? X Yes _ No. Does the description
note the presence and location, if any, of wetland preservation regions and areas, wetland
development avoidance regions and areas, and wetland deficient regions and areas as identified
• in the comprehensive water plan? X -Yes _ No. - -' _
(10) Is the nature of the proposed project, its areal extent, and the impact on the wetland shown in
sufficient detail on the materials submitted? x_ Yes = No.
1
1
-7
(11) Has evidence of ownership or rights to the affected areas by applicant been demonstrated? ® N
(12) list all other local, state, and federal permits and approvals required for the activity.
Corps of Engineers Nationwide Permit
(13) attach other necessary information.
Provide the following information for the Replacement Wetland Site:
Will replacement be accomplished via wetland banking YES X NO
(if YES, only complete items 2, 3 and 8)
(1) Timetable: project will begin on 07/ 01 /96 (Mo/Dav/Yr) and be completed
by 11 /01 / 9 6 (Mo/Dav/Yr).
(2) size 1 .6 4 acres and type Circular 39, NWI of the replacement
or banking wetland; Hennepin
(3) the location of the replacement wetland: county, watershed name/#
and public land surveyy and/or UTM coordinates of approximate wetland center:
NW 1/4 NW 1/4 Sec. 26 T 28N R 24W
(4) a recent aerial photograph or accurate map of the replacement site is attached?
X Yes No
(5) is a soils map of the replacement site is attached? X Yes No
(6) the size surface water drainage into the replacement wetland is 2 0 + acres.
(7) a.) the locations of any surface draining into or out of the wetlands are noted?
X Yes No,
b.) is the replacement wetland is within the floodplain of a watercourse?
X Yes No; if Yes, the distance and direction to the
watercourse is 100 feet in aE a s to r 1 Zirection.
(8) Has evidence of ownership or rights to the replacement site by the applicant(s) been demonstrated?
X - Yes _ No.
(9) attach scale drawings showing plan and profile views of the replacement wetland and fixed photo-
reference points for monitoring purposes.
(10) describe how the replacement wetland shall be constructed, for example, excavation or restoration
by blocking an existing tile; the type, size, and specifications of outlet structures: elevations
,
relative to Mean Sea Level or established bench mark, of key features, for example, sill,
emergency overflow, and structure height; and best management practices that. will be
implemented to prevent erosion or site degradation; See attached f igures
(11) for created wetlands only, list additional soils information sufficient to determine the capabilit
y
of the site to produq and maintain wetland characteristics Soils will be taken from
adjacent areas and utilized onsite.
(12) Has a monitoring plan has been developed and attached? X Yes No
(13) attach other necessary information.
(14) Sworn Statements:
Bruce Palmbor (Applicant) states by signature below that:
. (i) the replacement wetland was not previously restored or created under a prior approved
replacement plan; AND,
2
?-g
(ii) the replacement wetland was not drained or filled under an exemption during the previous
ten years; AND,
(iii) the replacement wetland was not restored with financial assistance from public conservation
program; AND,
(iv) the replacement wetland was not restored using private funds other than those of the
landowner unless the funds are paid back with interest to the individual or organization that
funded the restoration and the individual or organization notifies the local government unit
in writing that the restored wetland may be considered for replacement.
(15) Has proof of replacement wetland recording notice been submitted to LGU?
X Yes No
Special Considerations
To the best of the applicant's knowledge, are any of the following factors applicable at the impact or
replacement site? Note whether present or not by indicating as follows; Impact Site (I), Replacement site (R),
Both (B), Neither (N).
(1) federal or state-listed endangered species Yes X No
(2) rare natural communities Yes X No
(3) special fish and wildlife resources including:
(a) fish passage and spawning areas Yes X No
(b) colonial waterbird nesting colonies Yes X No
(c) migratory waterfowl concentration areas Yes X No
(d) deer wintering areas Yes X No
_
(e) wildlife travel corridors Yes
X No
(4) archaeological or historic sites Yes x_ No
(5) ground water sensitive areas Yes x._ No
(6) sensitive surface waters (e.g. DNR designated trout waters) Yes X No
(7) educational or research sites Yes k No
(8) waste disposal sites Yes X No
(9) is the project consistent with local plans (e.g. watershed management plans, land use plans, zoning
and master plans.) X Yes No
Replacement ssurance
( - ? ??'? %) t`/-'.nplicant) confirms by signature below that; 1.) the wetland will be replaced
before or concurrent with the ct '1 draining or filling of a wetland OR; 2.) an irrevocable bank letter of credit
or other security acceptable to the local government unit to guarantee the successful completion of the wetland
value replacement has been provided.
Signature
I hereby affirm that the information ove is correct and truthful to the best of my. knowledge.
oe QA
licant signature) e /? U
) (witness/LGU t tal signature) (Date)
• a:reptapp.for (BR'SRgJ 128/95)
3
PARTMENT OF THE INTERIOR Fill Site Location Map L-5
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MINNEAPOLIS SOUTH, MINN.
NOTES TO THE USER
• Wetlands which have been field examined are indicated
on the map by an asterisk (').
• Additions or corrections to the wetlands information
displayed on this map are solicited. Please forward such
information to the address indicated.
• Subsystems, Classes, Subclasses, and Water Regimes
in ha/ics were developed specifically for NATIONAL
WETLANDS INVENTORY mapping.
t r EC:?tvtE Some areas designated as R4SB, R4SBW, OR R4SBJ
(INTERMITTENT STREAMS) may not meet the defini-
tion of wetland.
• This map uses the class Unconsolidated Shore (US)
On earlier NWI maps that class was designated Beach
Bar (BB), or Flat (FL). Subclasses remain the same in both
versions.
U.S. DEPARTMENT OF THE INTERIOR
FISH AND WILDLIFE SERVICE
I -In. L_
71 ,?ER57'!7-_E 494 5
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New fence
location
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Water
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LP. 103 104 TraB slope section
Scale V:6'
WSB Pnlject No. 1003.00 DO: March 25, 1996
- 350 Westwood Lake OBioe
l,S Richfield Water Treatment Plant
Minneapolis, Wayzata so MN 5W6 5428
WSB 8441
Minneapolis,
812-541-48M Richfield, Minnesota. Replacement Wetland
& Amdates, Inc. FAX 541-1700
CITY OF RICHFIELD
Legal Notice
NOTICE OF WETLAND REPLACEMENT PLAN
L
Notice is hereby given that the City of Richfield is proposing to fill a .82 acre
wetland in the NE quadrant of 1-35W and 1-494. To mitigate the impacts of the filling, a
1.64 acre replacement wetland will be constructed adjacent to Legion Lake. The U.S.
Army Corps of Engineers has previously issued a permit for this project. Both projects
are within the City of Richfield.
A copy of the complete application can be viewed at the LGU office, Richfield
City Hall, 6700 Portland Avenue. Persons interested in receiving mailed notice of future
projects within the jurisdiction of the above mentioned LGU (City of Richfield) can be
put on a mailing list by contacting the LGU at the address listed above or by calling the
Community Development Department at 861-9760.
Michael Eastling. City Engineer
Authorized LGU Official
Thomas P. Ferber
City Clerk
March 25. 1996
Date
Auxiliary aids for individuals with disabilities are available upon request. Requests must
be made at least 96 hours in advance to the Administrative Services Director at
861-9702.
Publish: April 3, 1996
is
CITY OF RICHFIELD, MINNESOTA 5
Council Letter No. 170
Agenda May 28, 1996
Issue Statement:
Conditional approval of the 1995-1996 labor contract for the International Association of
Firefighters Local 1215.
Background:
City staff has completed negotiations with the International Association of Firefighters
Local 1215 on the reopener provisions for 1996 labor agreement, subject to City
Council approval.
The bargaining unit is represented by the International Association of Firefighters to the
statewide organization. Local 1215 represents the positions of Firefighters, Fire
Lieutenants and Fire Captains. There are presently 24 employees represented within
this unit.
The following issues were negotiated between the representatives of Local 1215 and
the City and represent an overall 2.31 % increase, as calculated on the BMS form:
1. SALARIES
The parties agreed to a 1996 settlement which includes a January 1, 1996 salary
increase of 2.5% across the board, and another 1 % across the board increase
effective July 1, 1996. This averages out to approximately a 3.0% increase.
2. EMPLOYER'S INSURANCE CONTRIBUTION
The parties agreed that the maximum employer's contribution for health insurance
be increased by $10 to $345 per month per employee, effective January 1, 1996.
This is identical to other employee groups for 1996.
The parties also agreed that the employer's contribution for dental insurance remain
at $24.00 per month per employee for individual coverage for 1996; this is identical
to what other employee groups within the City receive.
The parties also agreed that the employer will increase the term life insurance
coverage from $20,000 to $25,000. This is comparable to other employee groups
for 1996.
3. CLOTHING ALLOWANCE
The parties agreed that the employer increase the annual clothing allowance from
$365 to a maximum of $380 per year.
No other changes in the bargaining agreement were negotiated. Overall, the package
negotiated by the City and Local 1215 is comparable to other settlements for City
is employee groups for 1996.
The attached resolution provides for Council ratification of the agreement and the
contract is signed by the Firefighters.
Recommended Motion:
It is recommended that the City Council approve the labor agreement with the
International Association of Firefighters Local 1215 for the 1996 calendar year.
40 Basis of Recommendation:
1. The City and Local 1215 have negotiated a settlement for all of the reopener
issues contained in the bargaining agreement.
2. The proposed agreement provides for economic benefits for the labor unit.
3. The agreement appears to be a fair and equitable settlement for both Local 1215
and the City.
Alternative Recommendation:
1. The City could elect not to approve the reopener provisions in the 1996 labor
agreement, resulting in additional bargaining and/or binding arbitration.
2. The City Council could defer ratification of the contract to a future meeting.
However, that would delay processing back pay to individuals in the unit.
Discussion/Decision Mode:
In order to allow the City's accounting personnel to modify payroll records in a timely
manner and to proceed to process the year of 1996 to date for wages and benefit
changes included in the contract referenced herein, it is recommended that the City
is Council act on May 28, 1996 to adopt the attached resolution providing for contract
changes and implementation effective January 1, 1996.
Respectfully submitted,
Jam D. Prosser
City anager
JDP:cak
c:
RESOLUTION NO.
RESOLUTION APPROVING LABOR AGREEMENT BETWEEN
THE CITY OF RICHFIELD AND THE INTERNATIONAL
ASSOCIATION OF FIREFIGHTERS LOCAL 1215
BARGAINING UNIT FOR THE CALENDAR YEAR 1996
WHEREAS, the International Association of Firefighters Local 1215 have
reached an understanding concerning hours and other conditions of employment for the
year 1996; and
WHEREAS, it is appropriate to proceed with the establishment of a labor
agreement with the International Association of Firefighters Local 1215 who have
negotiated in good faith; and
WHEREAS, the Human Resources Ordinance requires that contracts between
the City and an exclusive representative of the employee's in an appropriate bargaining
unit shall be implemented by Council resolution.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Richfield does hereby approve the reopener provisions for the labor agreement
between the City of Richfield and the International Association of Firefighters Local
1215 for the year 1996 effective January 1, 1996 upon the completion of a signed
agreement by both parties.
Adopted by the City Council of the City of Richfield, Minnesota this 28th day of
May 28, 1996.
Martin J. Kirsch, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
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• CITY OF RICHFIELD, MINNESOTA
Council Letter No 169
Agenda May 28, 1996
Issue Statement:
Request for approval of the preliminary and final plat of the Cloverleaf Addition.
Background:
The Housing and Redevelopment Authority and the City of Richfield are requesting
approval of the preliminary and final plat of the Cloverleaf Addition.
The plat is comprised of the property known as the Cloverleaf, bound by the 1-494
frontage road on the south, Emerson Avenue on the east, 76th Street on the north and
Girard Avenue on the west. This portion of the plat includes the property now owned by
Emerson Congregational Church and the property owned by the HRA to be conveyed
to TOLD Development Company. The plat also includes four remnant parcels from the
77th Street road project located north of 77th Street and owned by the City of Richfield.
Recommended Motion:
Adopt the attached resolution, approving the preliminary and final plat of the Cloverleaf
Addition.
Basis of Recommendation:
1. The upgrade of 77th Street reconfigured the subject parcels; it is appropriate that
they be replatted.
2. Platting will facilitate timely conveyance and development of the parcels.
3. The Housing and Redevelopment Authority has approved the sale of the
proposed Lots 2 and 3, Block 3 to TOLD Development Company to develop the
Meridian Crossings office project.
4. The Housing and Redevelopment Authority has agreed to purchase the proposed
Lot 1, Block 1 and Lot 1, Block 2 and plans to develop housing on the parcels
through the Richfield Rediscovered Program.
5. The plats have been reviewed and approved by Hennepin County, the Minnesota
Department of Transportation, Emerson Avenue Congregational Church and the
HRA.
Alternative Recommendation:
Approve the preliminary and final plats for the Cloverleaf Addition with revisions.
0
y-1
Discussion/Decision Mode-
A public hearing is scheduled at 7:00 p.m. on Tuesday, May 28, 1996. The hearing will
be held in the City Council Chambers of Richfield City Hall, 6700 Portland Avenue.
Notice of hearing was published in the Sun-Current.
Respectfully submitted,
James rosser
City Manager
JDP:cak
40
RESOLUTION NO. q_?
• RESOLUTION AUTHORIZING GRANTING PRELIMINARY
AND FINAL APPROVAL OF A SUBDIVISION FOR RICHFIELD HRA
WHEREAS, the Housing and Redevelopment Authority in and for the City of
Richfield and the City of Richfield (Applicants) have requested preliminary and final
approval to combine and subdivide several tracts of land located generally east of
Girard Avenue, west of Emerson Avenue, north of the 1494 frontage road, and south of
76th Street West in the City of Richfield; and
WHEREAS, the Emerson Avenue Congregational Church of the United Church
of Christ, a Minnesota religious corporation and owner of a portion of the property to be
included in the proposed plat, has consented to the proposed subdivision; and
WHEREAS, the proposed subdivision is to be know as CLOVERLEAF
ADDITION; and
WHEREAS, a public hearing on the proposed plat of CLOVERLEAF ADDITION
was held on May 28, 1996, at which all interested persons were give the opportunity to
be heard.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Richfield, as follows:
1. The proposed plat of CLOVERLEAF ADDITION satisfies the requirements of
the City's subdivision ordinances.
2. Preliminary and final approval is granted to the Applicants for the plat of
CLOVERLEAF ADDITION, subject to the terms of this resolution.
3. This Resolution shall be null and void unless within the time limit required by
Subsection 500.29, subdivision 3 of the Richfield City Code, the Applicant
files the final plat with the Hennepin County Recorder of Registrar of Titles,
as may be appropriate. The time period provided by that ordinance is hereby
extended to 60 days.
Adopted by the City Council of the City of Richfield, Minnesota this 28th day of
May, 1996.
Martin J. Kirsch, Mayor
ATTEST:
•
Thomas P. Ferber, City Clerk
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36,
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 168
Agenda May 28, 1996
Issue Statement:
Approval of a cooperative agreement for a federal grant to install new traffic signal
technology and communications equipment on local streets as part of the 1-494
Integrated Corridor Traffic Management (ICTM) demonstration project.
Background:
The Minnesota Department of Transportation (MnDOT) has submitted a Cooperative
Construction Agreement to Hennepin County and the cities of Edina, Bloomington and
Richfield to accept federal funds on behalf of the local governmental bodies to:
• install new traffic signal control equipment on city and county roads;
• place new vehicle detection loops on city and county roads; and,
• locate closed circuit TV cameras on local streets for improved.
When completed in late 1996, the equipment will improve traffic management between
local traffic signals and ramp meters in the 1-494 Corridor.
The cost to the City of Richfield is $70,000 out of a total budget of $1,500,000 to install
the new traffic signal and communications equipment. This $70,000 local share is
Municipal State Aid (MSA - gas tax) eligible. The balance of funding for the project will
be 80% financed by a federal highway grant, and the remaining 16% will come from the
Minnesota Department of Transportation, Hennepin County, and the cities of
Bloomington and Edina.
A copy of the cooperative agreement between MnDOT and participating local
governments, including the City of Richfield, will be available for review at the Council
meeting. If approved by Council, work will begin following the July 4, 1996 weekend.
Recommended Motion:
Approve the attached resolution authorizing the Mayor and City Manager to execute
Cooperative Construction Agreement No. 74864 with the Minnesota Department of
Transportation.
Basis of Recommendation:
1. The project is part of a federal demonstration project that will improve traffic flow on
the freeway and local streets in the 1-494 corridor.
2. The proposed local share of Richfield funds for the project is consistent with the cost
sharing agreement previously approved by participating governmental agencies and
is MSA eligible.
.3F-1
Alternative Recommendation:
None.
Discussion/Decision Mode:
A decision is needed at the May 28, 1996 Council meeting to permit the construction
contract to be awarded.
Respectf y submitted,
James. Prosser
City M ager
JDP:cak
•
r"'1
U
0 RESOLUTION NO.
RESOLUTION AUTHORIZING A COOPERATIVE CONSTRUCTION AGREEMENT
WITH THE MINNESOTA DEPARTMENT OF TRANSPORTATION
ON THE 1-494 ICTM PROJECT
WHEREAS, Cooperative Construction Agreement No. 74864 with the Minnesota
Department of Transportation (MnDOT) is part of a federal demonstration project
designed to improve traffic flow on the freeway and local streets in the 1-494 Corridor;
and
WHEREAS, the proposed local share of Richfield funds for the project is
consistent with the cost sharing agreement previously approved by participating
governmental agencies; and
WHEREAS, the construction work proposed in this cooperative construction
agreement using federal grant funds is necessary to improve traffic flow in the 1-494
Corridor.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Richfield, Minnesota, as follows:
that the City of Richfield enter into Agreement No. 74864 with the State of
Minnesota, Department of Transportation for the following purposes, to wit: to
provide for payment by the City to the State of Minnesota of the City's share of
the costs of the integrated corridor traffic management system components
construction and other associated construction to be performed upon, along and
adjacent to Trunk Highway No. 494 from the east to the west corporate City
limits under State Projects No. 2785-300 (T. H. 494=393) and No. 157-030-01.
BE IT FURTHER RESOLVED that the Mayor and City Manager are hereby
authorized and directed to execute such agreement.
Adopted by the City Council of the City of Richfield, Minnesota this 28th day of May,
1996.
Martin J. Kirsch, Mayor
ATTEST:
0 Thomas P. Ferber, City Clerk
3?-3
40
CERTIFICATION
State of Minnesota
City of Richfield
I hereby certify that the foregoing Resolution is a true and correct copy of the resolution
presented to and adopted by the Council of The City of Richfield at a duly authorized
meeting thereof held on the 8 day of May 1996, as shown by the minutes of
the meeting in my possession.
City Clerk
(Signature)
Thomas P. Ferber
(Type or print name)
0
0
3D
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 167
Agenda May 28, 1996
Issue Statement:
Purchase in excess of $5,000 for street repairs at 6400 Portland Avenue and 7700
Pillsbury Avenue.
Background:
The City Council policy resolution on purchasing provides that when the purchase of
merchandise, materials, equipment or construction exceeds the amount of $5,000,
authority to purchase shall be submitted to the City Council for consideration.
The City experienced two water main breaks over the winter that were repaired. The
street was temporarily repaired with a cold patch. Now that the temperatures have
increased the patches need to be replaced with a permanent patch. Both patches at
6400 Portland Avenue and 7700 Pillsbury Avenue will require concrete sawing,
concrete reinforcement and a six-inch bituminous overlay.
Quotations were requested and received with the following results:
Vendor Total Quotation
NTC Restoration $ 6,163.79
Borglund Construction 10,640.00
Recommended Motion:
Approve a purchase order to NTC Restoration for street repairs at 6400 Portland and
7700 Pillsbury Avenues in the amount of $6,163.79.
Basis of Recommendation:
1. A permanent street patch is required at 6400 Portland Avenue and 7700 Pillsbury
Avenue.
2. NTC Restoration is a reputable contractor which the City has used previously with
other projects.
3. There are adequate funds in the 1996 budget for the street repairs associated with
water main breaks.
Alternative Recommendation:
Council may request additional quotations. However, staff does not believe a better
price can be obtained from a reputable contractor.
Discussion/Decision Mode:
Staff is requesting approval at May 28, 1996 Council meeting.
Respectfully submitted,
j""Jam D. Prosser
City nager
JDP:cak
3c
CITY,OF RICHFIELD, MINNESOTA
Council Letter No. 166
Agenda May 28, 1996
Issue Statement:
Purchase in excess of $5,000 for mower to be used at Rich Acres Golf Course.
Background:
The City Council policy resolution on purchasing provides that when the purchase of
merchandise, materials, equipment or construction exceeds the amount of $5,000,
authority to purchase shall be submitted to the City Council for consideration.
Unit #46, a Toro triplex mower purchased in 1989, is fully depreciated in 1996. Staff
believed the mower would be functional for an extra year, so replacement monies were
not provided in the approved 1996 Central Garage Motor Pool budget. However, when
the mower was dismantled for repairs earlier this year, staff discovered that the mower
should be replaced in 1996.
Staff solicited quotations in an informal bidding process, including trade-in prices on the
1989 Toro 216 Triplex mower with specified attachments. Two vendors quoted on a
Toro 216 Triplex mower as follows:
MTI Distributing Company, Inc. $10,954.00
Less trade-in: Toro 216 Triplex mower -1,500.00.
Sales tax 614.51
Total $10,068.51
Erv's Lawn Mower Repair $11,495.00
Less trade-in: Toro 216 Triplex mower -1,000.00
Sales Tax 682.18
Total $11,177.18
The Central Garage Motor Pool budget contains adequate funding for this purchase,
and the expenditure will be added to the 1996 revised budget.
Recommended Motion:
Approve a purchase order to MTI Distributing Company, Inc. for a total of $10,954.00
less trade in of $1,500.00, plus sales tax of $614.51, for a total of $10,068.51 for the
1996 Toro 216 Triplex mower to be used at Rich Acres Golf Course.
Basis of Recommendation:
1. The mowers presently owned by the Golf Course are Toro brand, and parts would be
interchangeable with the new machine.
R-1
2. There is adequate funding in the 1996 Central Garage Motor Pool fund for the
replacement and the expenditure will be added to the 1996 revised budget.
3. MTI Distributing Company has proven to be a very reliable vendor for the City.
4. The existing mower will not meet the needs of the Golf Course for the 1996 season.
Alternative Recommendation:
Council may choose to not purchase at this time and instruct staff to obtain new
quotations.
Discussion/Decision Mode:
This item is on the May 28, 1996 consent calendar. Staff is requesting approval at this
time in order to facilitate timely delivery of the unit.
Respectfully submitted,
James Prosser
City Manager
JDP:cak
36
• CITY OF RICHFIELD, MINNESOTA
Council Letter No. 165
Agenda May 28, 1996
Issue Statement:
Purchase in excess of $5,000 for a tractor to be used at Rich Acres Golf Course.
Background:
The City Council policy resolution on purchasing provides that when the purchase of
merchandise, materials, equipment or construction exceeds the amount of $5,000,
authority to purchase shall be submitted to the City Council for consideration.
Unit #30, a fully depreciated 1956 Ford 860 Tractor which was purchased (used) in
1984 was scheduled to be replaced in 1996. Staff did not include replacement funds in
the approved 1996 Garage Motor Pool budget, because the machine was in relatively
good condition. Recent OSHA regulations regarding "Roll Over Protection Systems"
(ROPS) on tractors has necessitated a change in plans for Unit #30. The costs to bring
this particular machine up to new OSHA codes would be approximately $2,000, which
is currently the value of the machine.
Staff solicited quotations in an informal bidding process, including trade-in prices on the
1956 Ford 860 Tractor with specified attachments. Two vendors quoted on a Ford
1620 4WD Tractor as follows:
Long Lake Tractor & Equipment $12,318.00
Less trade-in: 1956 Ford 860 Tractor -2,300.00
Sales tax 651.17
Total $10,669.17
Carlson Tractor & Equipment $15,028.00
Less trade-in: 1956 Ford 860 Tractor -2,000.00
Sales Tax 846.82
Total $13,874.82
The Central Garage 1996 Motor Pool budget will be revised to include the purchase.
Recommended Motion:
Approve a purchase order to Long Lake Ford Tractor & Equipment Company for a 1956
Ford 860 tractor to be used at the Rich Acres Golf Course in the amount of $12,318.00,
less trade-in of $2,300.00, plus sales tax of $651.17, for a total of $10,669.17.
Basis of Recommendation:
1. There are adequate funds available in the 1996 Motor Pool budget and the 1996
• budget will be revised to include the purchase.
3B-l
02. Long Lake Ford Tractor and Equipment Company has proven to be a very reliable
vendor for the City.
3. It does not make economic sense to invest $2,000 for a roll bar on the current
tractor.
• City Manager
JDP:cak
4. A tractor with roll bar safety equipment is needed for Golf Course operations in 1996.
Alternative Recommendation:
Council may choose to not purchase at this time and instruct staff to obtain new
quotations.
Discussion/Decision Mode:
This item is on the May 28, 1996 consent calendar. Staff is requesting approval at this
time in order to facilitate timely delivery of the unit.
Respec lly submitted,
Jame Prosser
0
3A
• CITY OF RICHFIELD, MINNESOTA
Council Letter No. 164
Agenda May 28, 1996
Issue Statement:
Request for an off-street parking permit for 609 West 74th Street to allow construction
of four townhome units.
Background:
The applicant, Choice Wood Company, proposes to relocate the existing single family
home at 609 West 74th Street and construct four townhome units on the property in a
cluster formation around a central courtyard. The two bedroom units are designed for
"empty nester" households with the living space primarily on the main floor.
Landscaping and/or fencing will be utilized to create a buffer between the development
and the adjacent uses. The applicant is working with HRA staff to move the single
family home to a City-owned vacant parcel at 7625 Emerson Avenue and remodel it.
The project is designed to give the appearance of and to function as single family
housing. Parking will be provided like it is for single family housing. Each unit will have
an attached double car garage. In addition, off-street parking will be available in the
driveways and the central courtyard.
The property is zoned MR-2 (medium density multi-family residential) in which
townhomes are a permitted use. The applicant has requested setback and lot
coverage variances for the project. The Hearing Examiner held a hearing on May 21,
1996 to receive the variance requests.
Last September, the applicant submitted a proposal to construct five units on the site.
Some neighbors expressed concerns about the number of units and the size of the
setbacks. The applicant revised their proposal, decreasing the number of units and
increasing the side setback. The applicant held a neighborhood meeting on May 8,
1996 to show the revised proposal to the neighbors. In response to a neighbor's
concern about the rear setback, the applicant increased the rear garage setback from
10 feet to 12 feet.
Recommended Motion:
Approve the request for an off-street parking permit for a four-unit townhome
development at 609 West 74th Street with the following stipulations:
1. That the Engineering Division approve a stormwater management plan and a
sediment and erosion control plan.
2. That the Hearing Examiner approve setback and lot coverage variances for the
• project.
3fi-/
Basis of Recommendation:
1. The ordinance requires that all non-single family uses obtain an off-street parking
permit to ensure that adequate parking is provided.
2. The plan exceeds the ordinance parking requirement of two spaces per unit, one
of which must be covered.
3. The proposed housing project is consistent with the goals of the City's housing
programs and the Livable Communities Act to provide a range of housing types in
the community.
4. The design of the project is sensitive to the character of the adjacent
neighborhood.
Alternative Recommendation:
Deny.the request with a finding that the proposal would have an adverse impact on
adjacent properties or the City as a whole.
Discussion/Decision Mode:
Consideration of this item is scheduled on the consent calendar of the City Council
meeting on Tuesday, May 28, 1996.
Respectfully submitted,
James rosser
City Manager
JDP:cak
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