6-10-96 agenda•
CITY OF RICHFIELD
MONDAY, JUNE 10, 1996
SPECIAL CITY COUNCIL MEETING
CLOSED EXECUTIVE SESSION
6:00 P.M.
LOBBY CONFERENCE ROOM NO. 1
RICHFIELD CITY HALL
6700 PORTLAND AVENUE
THE MEETING IS CLOSED TO THE PUBLIC
•
CALL TO ORDER
ROLL CALL
1. MEETING WITH PIERRE (PETE) N. REGNIER OF JARDINE, LOGAN & O'BRIEN,
ATTORNEY REPRESENTING THE CITY OF RICHFIELD IN THE MATTER OF
PETSMART, INC. AND A CARING DOCTOR (MINNESOTA) P.A. VERSUS CITY
OF RICHFIELD, TO DISCUSS PENDING LITIGATION
ADJOURNMENT
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CITY OF RICHFIELD, MINNESOTA
MONDAY, JUNE 10, 1996
REGULAR CITY COUNCIL MEETING
7:00 P.M.
COUNCIL CHAMBERS
•
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVALOF-MINUTES OF THE (1) SPECIAL JOINT CITY COUNCIL AND HRA
MEETING WITH PLANNING COMMISSION OF MAY 20,1996; (2) SPECIAL CITY
COUNCIL CLOSED EXECUTIVE SESSION OF MAY 28,1996; (3) REGULAR CITY
COUNCIL MEETING OF MAY 28,1996; AND (4) CITY COUNCIL STUDY SESSION
OF JUNE 3, 1996
OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL ON ITEMS NOT
ON THE AGENDA
2. RECOGNITION OF EMPLOYEES WHO COMPLETED THE CITY OF
RICHFIELD'S MANAGEMENT CERTIFICATE PROGRAM: GEORGE
ATKINSON, ENGINEERING SUPERVISOR; ROXANNE BRAA,
ADMINISTRATIVE AIDE; CAROL KASZYNSKI, DATA PROCESSING
TECHNICIAN; STEVE SUTTER, ASSISTANT FIRE CHIEF; SCOTT SWANSON,
LIQUOR STORE MANAGER; AND LISA TONEY, ADMINISTRATIVE AIDE
COUNCIL LETTER NO. 176
3. ACCEPTANCE OF INNOVATE CITY AWARDS OF MERIT FOR WOOD LAKE
NATURE CENTER ANNIVERSARY, CASH ESCROW PROGRAM AND
MANAGEMENT CERTIFICATE PROGRAM; AND PEACEMAKER AWARD OF
MERIT FOR MSP RUNWAY 4/22 MEDIATION FROM ASSOCIATION OF
METROPOLITAN MUNICIPALITIES
• COUNCIL LETTER NO. 177
9 AGENDA APPROVAL
4. COUNCIL APPROVAL OF AGENDA
5. CONSENT CALENDAR CONTAINS SEVERAL SEPARATE ITEMS WHICH ARE
ACTED UPON BY THE CITY COUNCIL IN ONE MOTION. ONCE THE
CONSENT CALENDAR HAS BEEN APPROVED, THE INDIVIDUAL ITEMS AND
RECOMMENDED ACTIONS HAVE ALSO BEEN APPROVED. NO FURTHER
COUNCIL ACTION IS NECESSARY. - HOWEVER, ANY'COUNCIL?;MEMBER
MAY REQUEST THAT AN ITEM BE'REMOVED-FROM THE'-CONSENT
CALENDAR AND PLACED ON THE REGULAR AGENDA FOR COUNCIL
DISCUSSION AND ACTION. ALL ITEMS LISTED ON THE CONSENT
CALENDAR ARE RECOMMENDED FOR APPROVAL.
A. CONSIDERATION OF APPROVAL OF AWARD OF CONTRACT FOR 1996
SEALCOATING PROJECT TO ALLIED BLACKTOP COMPANY IN AMOUNT
OF $179,434.00 C.L. 178
B. CONSIDERATION OF APPROVAL OF AWARD OF CONTRACT FOR 1996
ROUTING AND SEALING CRACKS IN ASPHALT PAVEMENT TO
DAFFINSON, INC. IN AMOUNT OF $70,852.09 C.L. 179
C. CONSIDERATION OF APPROVAL OF AWARD OF CONTRACT FOR PENN
AVENUE WATER TOWER PAINTING TO DELOUGHERY PAINTING
COMPANY IN AMOUNT OF $541,800 C.L. 180
D. CONSIDERATION OF APPROVAL OF PURCHASE IN EXCESS OF $5,000
FOR CONSTRUCTION STEEL FOR FOURTH MUNICIPAL LIQUOR STORE,
7700 LYNDALE AVENUE, FROM MANNSTEDT AND SON, INC. IN AMOUNT
OF $12,200 C.L. 181
E. CONSIDERATION OF APPROVAL OF PURCHASE IN EXCESS OF $5,000
FOR DONALDSON PARK BUILDING IMPROVEMENTS: WINDOW
REPLACEMENT FROM BRIN NORTHWESTERN GLASS COMPANY IN
AMOUNT OF $14,368.00, AND ROOF REPLACEMENT AND RE-
INSULATION FROM SELA ROOFING AND REMODELING IN AMOUNT OF
$14,750.00 C.L. 182
6. CONSIDERATION OF REQUEST TO CONTINUE PUBLIC HEARING FOR
AMENDED CONDITIONAL USE PERMIT FOR ACADEMY OF THE HOLY
ANGELS, 6600 NICOLLET AVENUE, TO CONSTRUCT SEASONAL SPORTS
FACILITY (CONTINUED FROM MAY 13, 1996)
COUNCIL LETTER NO. 183
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7. PUBLIC HEARING AND SECOND READING OF TRANSITORY ORDINANCE
VACATING ALLEY EASEMENT LOCATED IN 7300 BLOCK BETWEEN
PLEASANT AND GRAND AVENUES
COUNCIL LETTER NO. 184
8. PUBLIC HEARING AND SECOND READING OF ORDINANCE AMENDMENT
`REZONING LAND FROM MULTIPLE-RESIDENCE AND INDUSTRIAL TO
GENERAL COMMERCIAL=AT 6228 PENN AVENUE TO AL=LOW'FUTURE
COMMERCIAL DEVELOPMENT
COUNCIL LETTER NO. 185
9. PUBLIC HEARING TO CONSIDER PLANNED UNIT DEVELOPMENT PLAN
FOR 60-UNIT HOTEL AND SECOND READING OF ORDINANCE AMENDMENT
TO REZONE LAND AT 1200 EAST 78TH STREET FROM GENERAL
COMMERCIAL TO PLANNED GENERAL COMMERCIAL
COUNCIL LETTER NO. 186
10. PUBLIC HEARING TO CONSIDER FINAL DEVELOPMENT PLAN AND
CONDITIONAL USE PERMIT FOR 60-UNIT HOTEL DEVELOPMENT AT 1200
EAST 78TH STREET
COUNCIL LETTER NO. 187
11. PUBLIC HEARING AND SECOND READING OF ORDINANCE AMENDMENT
REZONING LAND AT 7700 LYNDALE AVENUE FROM HIGH DENSITY
COMMERCIAL TO GENERAL COMMERCIAL TO CONSTRUCT FOURTH
MUNICIPAL LIQUOR STORE
COUNCIL LETTER NO. 188
12. CONSIDERATION OF FIRST READING OF TRANSITORY ORDINANCE
AMENDMENT TO AUTHORIZE SALE OF CITY-OWNED PROPERTY AT 7625
EMERSON TO RICHFIELD HRA FOR RICHFIELD REDISCOVERED SITE
DEVELOPMENT
COUNCIL LETTER NO. 189
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ADMINISTRATIVE REPORTS AND OTHER BUSINESS
13. CONSIDERATION OF REQUEST FOR OFF-STREET PARKING PERMIT FOR
609 WEST 74TH STREET TO ALLOW CONSTRUCTION OF FOUR
TOWNHOME UNITS (CONTINUED FROM MAY 28, 1996)
COUNCIL LETTER NO. 190
AIRPORT BUSINESS
14. PRESENTATION OF METROPOLITAN AIRPORTS COMMISSION-PART 150
SURVEY RESULTS
COUNCIL LETTER NO. 191
15. AIRPORT STATUS REPORT
16. LEGISLATIVE REPORT
COUNCIL CHOICE
4 17. COUNCIL DISCUSSION ITEMS
18. CLAIMS AND PAYROLLS
19. ADJOURNMENT
Auxiliary aids for individuals with disabilities are available upon request.
Requests must be made at least 96 hours in advance to the Administrative
Services Director at 861-9702.
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 191
Agenda June 10, 1996
Issue Statement:
Presentation of Metropolitan Airports Commission's Part 150 survey results.
Background:
The Metropolitan Airports Commission conducted a post-construction survey of
homeowners participating in the Part 150 Residential Sound Insulation Program.
Survey results have regularly improved since the pilot year of the project in 1992.
Results of homeowners insulated in 1995 have been tabulated.
Recommended Motion:
Receive a presentation of the 1995 Part 150 survey results.
Basis of Recommendation:
A public forum to discuss the sound insulation program is important because of the high
citizen interest in the program.
Alternative Recommendation:
Delay presentation until a further date.
Discussion/Decision Mode:
This is a discussion item for the Regular City Council meeting on June 10, 1996.
Respectfully submitted,
James D Prosser
City Manager
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 190
Agenda June 10, 1996
Issue Statement:
Request for an off-street parking permit for 609 West 74th Street to allow construction
of four townhome units (continued from May 28, 1996).
Background:
The applicant, Choice Wood Company, proposes to relocate the existing single family
home at 609 West 74th Street and construct four townhome units on the property in a
cluster formation around a central courtyard. The two bedroom units are designed for
"empty nester" households with the living space primarily on the main floor.
Landscaping and/or fencing will be utilized to create a buffer between the development
and the adjacent uses. The applicant is working with HRA staff to move the single
family home to a City-owned vacant parcel at 7625 Emerson Avenue and remodel it.
The project is designed to give the appearance of and to function as single family
housing. Parking will be provided like it is for single family housing. Each unit will have
an attached double car garage. In addition, off-street parking will be available in the
driveways and the central courtyard.
The property is zoned MR-2 (medium density multi-family residential) in which
townhomes are a permitted use. The applicant has requested setback and lot
coverage variances for the project. The Hearing Examiner granted the variances on
May 30, 1996.
Last September, the applicant submitted a proposal to construct five units on the site.
Some neighbors expressed concerns about the number of units and the size of the
setbacks. The applicant revised their proposal, decreasing the number of units and
increasing the side setback. The applicant held a neighborhood meeting on May 8,
1996 to show the revised proposal to the neighbors. The neighbors responded
positively to the changes. In response to a neighbor's concern about the rear setback,
the applicant increased the rear garage setback from 10 feet to 12 feet.
Recommended Motion:
Approve the request for an off-street parking permit for a four-unit townhome
development at 609 West 74th Street with the following stipulation:
That the Engineering Division approve a stormwater management plan and a
sediment and erosion control plan.
Basis of Recommendation:
• 1. The ordinance requires that all non-single family uses obtain an off-street parking
permit to ensure that adequate parking is provided.
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2. The plan exceeds the ordinance parking requirement of two spaces per unit, one
of which must be covered.
3. The proposed housing project is consistent with the goals of the City's housing
programs and the Livable Communities Act to provide a range of housing types in
the community.
4. The design of the project is sensitive to the character of the adjacent
neighborhood.
5. The Hearing Examiner granted variances to the project on May 30, 1996.
Alternative Recommendation:
Deny the request with a finding that the proposal would have an adverse impact on
adjacent properties or the City as a whole.
Discussion/Decision Mode:
Consideration of this item was continued from the City Council meeting on Tuesday,
May 28, 1996 to Monday, June 10, 1996. The 60-day decision period will expire on
June 11, 1996. A decision must be rendered by June 11 or the applicant must be
informed in writing of the need for an extension.
4 Respectf submitted,
Prosser
City
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 189
Agenda June 10, 1996
Issue Statement:
First reading of a transitory ordinance amendment to authorize the sale of the City-
owned property at 7625 Emerson to the Richfield HRA for Richfield Rediscovered site
development.
Background:
The City has recently finalized the replatting of the area affected by the 77th Street
Project. Two residual residential parcels are buildable and the City has expressed an
interest in the HRA developing those parcels with new replacement housing. The
smaller parcel (Lot 1, Block 1) has approximately 8,900 square feet and was appraised
by BCL at $25,600. The HRA has a developer and development concept for a three
bedroom single family home. A copy of the development plan is attached. The
estimated market value of the property upon project completion is approximately
$150,000. The larger parcel (Lot 1, Block 2) is close to a completed development
concept for discussion with the neighborhood and presentation to the City Council.
Disposition of this larger parcel will be handled separately.
Recommended Motion:
Approve first reading of the transitory ordinance amendment to authorize the sale of the
City-owned property at 7625 Emerson to the Richfield HRA for Richfield Rediscovered
site development and set a public hearing and second reading for June 24, 1996.
Basis of Recommendation:
1. Platting of the property has been completed.
2. The property is residentially zoned and surrounded on either side by single family
residential development.
3. The HRA has a developer and development concept ready for implementation
and has authorized the purchase from the City for $25,600.
4. The City purchased this property for the 77th Street Project using MSA funds.
MSA funds may only be used for road related purposes. MSA rules require that
land proceeds reflect the "highest and best use." Thus, the 77th Street Project
cannot discount the sale price.
5. Pending City Council authorization, development could begin in July 1996.
Alternative Recommendation:
The City Council can choose not to sell to the HRA at this time. However, the HRA and
• developer are prepared to proceed and the project continues to incur routine
maintenance expenses.
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Discussion/Decision Mode:
First reading is set for June 10, 1996. If approved a public hearing and second reading
will be scheduled for June 24, 1996 to consider the sale.
Respectfully submitted,
James . rosser
City Man er
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0 TRANSITORY ORDINANCE NO.
AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE SALE, TRANSFER OR
OTHER DISPOSITION AND CONVEYANCE OF CERTAIN CITY OWNED REAL
PROPERTY LOCATED IN THE CITY OF RICHFIELD, COUNTY OF HENNEPIN,
STATE OF MINNESOTA (7625 EMERSON AVENUE)
The City of Richfield Does Ordain:
Section 1
The following described real property located in the City of Richfield, County of
Hennepin, State of Minnesota, is hereby authorized to be sold, transferred or otherwise
disposed of, and conveyed by the City to the Housing and Redevelopment Authority in
and for the City of Richfield as herein provided:
Lot 1, Block 1, Cloverleaf Addition, Hennepin County, Minnesota, and
having the street address of 7625 Emerson Avenue South, Richfield,
Minnesota.
Section 2.
The Mayor and City Manager are hereby authorized to take all action as is required to
sell, transfer, or otherwise dispose of and convey the real property described in the
foregoing Section 1, including, by way of illustration and not limitation, the execution of
all documents, purchase agreements, deeds of conveyance, and other instruments
connected with such sale, transfer or disposition and conveyance.
Passed this day of , 1996 by the Richfield
City Council.
Martin J. Kirsch, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. lss
Agenda June 10, 1996
Issue Statement:
Public hearing and second reading of an ordinance amendment rezoning land at 7700
Lyndale Avenue from C-3 (high density commercial) to C-2 (general commercial) to
construct a fourth municipal liquor store.
Background:
The City is in the process of purchasing the property at 7700 Lyndale Avenue to install
a right turn lane from eastbound 77th Street to southbound Lyndale Avenue. On
August 14, 1995 the Council approved a plan to develop a fourth municipal liquor store
on the residual property.
The property was zoned C-3 (high density commercial) in the late 1980s to encourage
high density commercial development along 1-494. The parcel that will remain after the
taking will not be large enough to support high density commercial development. The
minimum lot size for a project in the C-3 district is 1.5 acres; the parcel at 7700 Lyndale
Avenue after the taking will be 0.4 acres.
Rezoning applications require a two-thirds majority vote of the Council for approval.
Recommended Motion:
Conduct a public hearing and approve second reading of the ordinance amendment
rezoning 7700 Lyndale Avenue from C-3 (high density commercial) to C-2 (general
commercial) to construct a fourth municipal liquor store.
Basis of Recommendation:
1. The parcel that remains in this portion of the ILN Redevelopment Area does not
meet the minimum lot size requirement for the C-3 district and is not large enough
to support high density development.
2. The proposed municipal liquor store offers a workable project given the site
constraints.
3. The proposed retail use and C-2 zoning are consistent with the adjacent retail
shopping center.and with the City's Comprehensive Plan.
4. On May 28, 1996 the Planning Commission voted unanimously to recommend the
rezoning.
5. The City Council held first reading on May 13, 1996 and set the public hearing and
second reading for June 10, 1996.
Alternative Recommendation:
Deny the rezoning with a finding that the proposal would have an adverse impact on
adjacent properties or the City as a whole.
Discussion/Decision Mode:
A public hearing and second reading are scheduled at 7:00 p.m. on June 10, 1996.
The hearing will be held in the City Council Chambers of Richfield City Hall, 6700
Portland Avenue. Notice of the hearing was published in the Sun-Current and mailed to
property owners within 350 feet of the subject property.
Respectf ly submitted,
James . Prosser
City Manager
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Bill No. 1996-
AMENDMENT TO APPENDIX I
OF THE CITY CODE
OF THE CITY OF RICHFIELD
THE CITY OF RICHFIELD DOES ORDAIN:
Appendix I which describes the boundaries of the various zoning districts of the City is
hereby amended in the following respect:
Section 4, Paragraph (2) is amended to read as follows:
(2) M-14,16 That area bounded by I-494 on the south, 77th Street on the north, Lyndale
Avenue on the west, and the Soo Line Railway on the East; and Tots ' thfo g 5, Bice k 1,
Section 3, Paragraph (65) is amended to read as follows:
(65) M-14 Lots 1 through 5, Block 1, Strand's 2nd Addition.
This amendment constitutes a rezoning of 7700 Lyndale Avenue from C-3 to C-2.
Passed by the City Council of the City of Richfield, Minnesota this 10th day of June, 1996.
Martin J. Kirsch, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
PROPOSED ZONING
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RICHFIELD MUNICIPAL LIQUOR
RICHFIELD, MINNESOTA
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 187
Agenda June 10, 1996
Issue Statement:
Public hearing on consideration of the final development plan and conditional use
permit for a 60-unit hotel development at 1200 East 78th Street.
Background:
The applicant is requesting City approval of a final development plan and conditional
use permit to allow construction of a 60-unit Americlnn hotel.
Sixty parking spaces will be provided at one space per room. City parking guidelines
require additional parking for employees. There will be two to three employees on duty
during the evening when the number of customers will be at maximum. The applicant
anticipates that the hotel will provide service to a number of customers arriving from the
airport via taxi service and consequently, will require fewer than one space per room.
The main access to the site will be off of 78th Street. An additional right-in, right-out
access will be located off of 77th Street. At such time that 1-494 is upgraded, the main
access to the site will be moved to 12th Avenue. An agreement will be signed between
the City and the developer to reflect the anticipated access change and offer the
40 developer the first right-of-refusal if land becomes available to the south of the property
when the freeway is upgraded.
It is anticipated that traffic will be oriented to 1-494 with some traffic using 77th Street.
Traffic on 77th Street is likely to increase in the future when the third phase, connecting
77th Street to 23rd Avenue, is completed.
An eight-foot parking lot setback with landscaping is provided around the perimeter of
the site. Additional landscaping will be provided around the building and on two
landscape islands within the parking lot. The owner of the apartment buildings to the
east of the proposed hotel requested that additional landscaping be added to soften the
visual impact of the building on the adjacent apartment residents. The limited space
between the building and the apartment garages and the height of the hotel make it a
difficult location for landscaping. The applicant has agreed to try planting shade-
tolerant trees in the space in response to the apartment owner's concerns.
Recommended Motion:
Conduct a public hearing to approve the final development plan and conditional use
permit to allow construction of a 60-unit hotel at 1200 East 78th Street with the following
stipulations:
0 1. That a sediment and erosion control plan be approved by the Engineering
Division.
2. That a stormwater management plan be approved by the Engineering Division.
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3. That the applicant apply for an amended planned unit development plan, final
development plan and conditional use permit at such time that 1-494 is upgraded
and the main access to the site is changed from 78th Street to 12th Avenue.
4. That the developer obtain a permit from MnDOT for work performed in the 78th
Street right-of-way.
5. That the final signage plan be approved by the Community Development
Director.
Basis of Recommendation:
1. The proposal provides a workable plan given the size and shape of the site and
access issues.
2. The proposed use is compatible with the adjacent multiple residential land use,
and the 77th Street sound barrier increases compatibility with the single family
residential use to the north.
3. The proposal is consistent with the Comprehensive Plan and the intent of the
77th Street project to encourage more intense development along 1-494 while
maintaining a separation from the residential neighborhood.
4. On April 16, 1996 the developer held an information open house at the Elliot
Center for site neighbors. The response was favorable.
I 5. On April 23, 1996 the Planning Commission voted unanimously to approve the
final development plan and conditional use permit.
Alternative Recommendation:
1. The Council could modify any approval, adding or deleting stipulations as
appropriate.
2. The Council could deny the request with a finding that the proposed use would
have an adverse impact on surrounding properties for the City as a whole.
Discussion/Decision Mode:
A public hearing is scheduled for 7:00 p.m. on Monday, June 10, 1996. The hearing
will be held in the City Council Chambers of Richfield City Hall, 6700 Portland Avenue.
Notice of the hearing was published in the Sun-Current and mailed to property owners
within 350 feet of the subject property. The 60-day decision deadline was extended
until June 10, 1996. A decision must be made by June 10 or the applicant must agree
to an extension of the time period.
Respe Ily submitted,
i James . rosser
City Manager
JDP:ds
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• CITY OF RICHFIELD, MINNESOTA
Council Letter No. 186
Agenda June 10, 1996
Issue Statement:
Public hearing on consideration of a planned unit development (PUD) plan for a 60-unit
hotel and second reading of an ordinance amendment to rezone land at 1200 East 78th
Street from C-2 (general commercial) to PC-2 (planned general commercial).
Background:
Northern Hospitality, Inc. is requesting City approval of a PUD plan to allow construction
of a 60-unit Americlnn hotel at 1200 East 78th Street. The limited service hotel will
include a pool, meeting room, full lobby and continental breakfast area for guests. The
exterior of the building will be finished in Cape Cod gray cedar and brick. Sixty parking
spaces will be provided on site.
The plans for upgrading 1-494 call for eliminating the 12th Avenue entrance to the
freeway. At that time, 78th Street (the frontage road) will be eliminated and the main
access to the site will be moved to 12th Avenue. An agreement will be signed between
the City and the developer to reflect the anticipated change. The current configuration
of the intersections along 12th Avenue do not allow for safe placement of a 12th
. Avenue access to the site.
The proposal differs from the requirements of the C-2 district in building height and
setbacks. The building is five stories where the maximum number of stories in a C-2
district is three. The setback off of 78th Street varies from 10 to 40 feet where the
requirement is 20 feet. The tallest portion of the building and the smaller setback are
oriented to the freeway.
The applicant submitted an optional site plan that reduced the number of stories to four;
however, the larger building footprint that was required for the lower height hindered
circulation within and around the site. The height of the structure and its proximity to
adjacent land uses is similar to that of the Hampton Inn (77th Street and Lyndale
Avenue) and Richfield Towers (77th Street and Chicago Avenue).
Compatibility with adjacent land uses was an issue with previous proposals. The
upgrading of 77th Street and construction of the sound wall create a barrier between
this site and the single family residential properties to the north. Traffic from the hotel
will be oriented primarily to 1-494. The adjacent property to the east is zoned
commercial but the current land use is multiple family residential.
Rezoning applications require a two-thirds majority vote of the Council for approval.
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Recommended Motion:
Conduct a public hearing, approve the PUD plan for the 60-unit hotel and approve
• second reading of the attached ordinance amendment rezoning 1200 East 78th Street
from C-2 (general commercial) to PC-2 (planned general commercial) with the following
stipulation:
1. That an agreement be signed by the developer indicating the understanding that
access to 78th Street will be removed at such time that 1-494 is upgraded.
Basis of Recommendation:
1. The proposal provides a workable plan given the size of the site, access issues,
and adjacent land uses.
2. The development is in substantial conformance with the original C-2 (general
commercial) district.
3. The proposal is consistent with the Comprehensive Plan and one of the goals of
the 77th Street project to encourage more intense development along 1-494 while
maintaining a separation from the residential neighborhood.
4. On April 23, 1996 the Planning Commission voted unanimously to recommend
approval of the rezoning and the planned unit development plan.
95. On April 16, 1996 the developer held an information open house at the Elliot
Center for site neighbors. The response was favorable.
6. The City Council held first reading on May 13, 1996 and set the public hearing and
second reading for June 10, 1996.
Alternative Recommendation:
Deny the PUD plan and rezoning with a finding of fact that the project would have an
adverse impact on surrounding properties or the City as a whole.
Discussion/Decision Mode:
A public hearing and second reading are scheduled for 7:00 p.m. on Monday, June 10,
1996. The hearing will be held in the City Council Chambers of Richfield City Hall, 6700
Portland Avenue. Notice of hearing was published in the Sun-Current and mailed to
property owners within 350 feet of the subject property. The 60-day decision deadline
was extended until June 10, 1996. A decision must be made by June 10 or the
applicant must agree to an extension of the time period.
James D?P?
• City Manager
JDP:ds
q-s
•
Bill No. 1996-
AMENDMENT TO APPENDIX I
OF THE CITY CODE
OF THE CITY OF RICHFIELD
THE CITY OF RICHFIELD DOES ORDAIN:
Appendix I which describes the boundaries of the various zoning districts of the City is
hereby amended in the following respect:
A. Section 3, Paragraph (49) is amended to read as follows:
(49) M-18 (S of 77th near Bloomington) That area lying between the center lines of 77th
and 78th Streets, and between the center lines of 4-2t-h and Cedar Avenues, and the east 85 feet
prTiac• avacir r.?.i 1VVO vl Llll{4 wa vw 1?...b ..... .. ...... ..... ..., ?. .,..., »._» ... ..-- ^'-----? ----° ---" ----
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+Vl line e f a Yaa f 1 i t a a . VaaNV extended and » the ..-- 12t-- - - ,en-? _ and a line parallel to and
230 feet east of the center line of 12th Avenue.
B. Section 8, Paragraph (64) is amended to read as follows:
. (64) M-18 ^ of 78th near 12th) That area lying between the north line of 78th Street
and a line 135 feet north of said line and between the west line of 12th Avenue and a line 185 feet
west of said line.
C. Section 7, Paragraph (7) is amended to read as follows:
(7) M-18 (E side of 12th S of 77th) That area lying between the center lines of 77th and
78th Streets and between the center line of 12th Avenue and a line parallel to and 230 feet east of
the center line of 12th Avenue.
D. This amendment constitutes a rezoning of 1200 East 78th Street from C-2 to PC-2.
Passed by the City Council of the City of Richfield, Minnesota this 10th day of June, 1996.
Martin J. Kirsch, Mayor
ATTEST:
0 Thomas P. Ferber, City Clerk
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 185
Agenda June 10, 1996
Issue Statement:
Public hearing and second reading of an ordinance amendment rezoning land from MR
(multiple residence) and I (industrial) to C-2 (general commercial) at 6228 Penn Avenue
to allow future commercial development.
Background:
Lunds is requesting City approval to rezone the property at 6228 Penn Avenue from
multiple residence and industrial to general commercial. The eastern portion of the
property is occupied by the grocery store and is zoned industrial. The western portion
of the property is vacant and is zoned multiple residence.
A rezoning would allow Lunds to develop approximately 9,800 square feet of additional
retail space on the western portion of the site at some time in the future. Future
development of the property would require review of the specific proposal by staff to
ensure compliance with the City's off-street parking standards. The applicant has
already addressed several of the items that would be required for an off-street parking
permit, such as on-site stormwater management and landscaping, when it remodeled
the store in the fall of 1995.
The applicant met with the neighborhood several times to explain the proposed plans
and to seek input. In response to the neighbors' concerns, the applicant installed a 25-
foot wide landscaped berm along the western boundary of the property. At the
Planning Commission meeting on April 23, 1996 neighbors expressed additional
concern with the store's delivery schedule. The applicant agreed to continue working
on the timing of deliveries.
Rezoning applications require a two-thirds majority vote of the Council for approval.
Recommended Motion:
Conduct a public hearing and approve second reading of the ordinance amendment
rezoning 6228 Penn Avenue from MR and I to C-2 to allow future commercial
development.
Basic of Recommendation:
1. The proposed rezoning is consistent with the Comprehensive Plan designation of
mixed land use, which includes retail as a principal use.
2. The applicant has made several improvements to the property in anticipation of
future development of the subject property.
0
2-I
3. Future construction will require a review of the off-street parking permit to ensure
that adequate parking exists and that impact on the adjacent residential use is
minimized.
4. The property at 6228 Penn Avenue is one of a few remaining MR-zoned
properties. Staff and the Planning Commission have worked to phase out the
obsolete MR district in the City.
5. On April 23, 1996 the Planning Commission voted unanimously to recommend
approval of the rezoning.
6. The City Council held first reading on May 13, 1996 and set the public hearing and
second reading for June 10, 1996.
Alternative Recommendation:
Deny the request with a finding that the proposal would have an adverse impact on
adjacent properties or the City as a whole.
Discussion/Decision Mode:
A public hearing and second reading are scheduled at 7:00 p.m. on June 10, 1996.
The hearing will be held in the City Council Chambers of Richfield City Hall, 6700
Portland Avenue. Notice of the hearing was published in the Sun-Current and mailed to
property owners within 350 feet of the subject property. The 60-day decision period
was extended until June 10, 1996. A decision must be rendered by June 10 or the
applicant must agree to an extension of the time period.
Respectfully submitted,
James Prosser
City Manager
JDP:ds
0
T a
0 Bill No. 1996-
AMENDMENT TO APPENDIX I
OF THE CITY CODE
OF THE CITY OF RICHFIELD
THE CITY OF RICHFIELD DOES ORDAIN:
Appendix I which describes the boundaries of the various zoning districts of the City is
hereby amended in the following respect:
A. Section 1, Paragraph (1) is amended to read as follows:
(1) M-9, 10 That area lying between the center lines of Penn and Queen Avenues, and
between the center lines of 62-nd 63rd and 65th Streets.
B. Section 3, Paragraph (64) is amended to read as follows:
(64) M-9 That area lying between the east line of Leslie Terrace Addition and the center
line of Penn Avenue; and between the center lines of 62nd and 63rd Streets.
C. Section 5, Paragraph (4) is amended to read as follows:
(4)
lying,
M 9. 10 (W side of Queen, near- 6 That afea
between the east lines of both
> Riehfield > and t
eenter line of Queen Avenue ex4ended; and between the eenter lines of 62nd and 63r-d Stfeets.
(Repealed).
D. This amendment constitutes a rezoning of that portion of the property described in
Paragraph B. lying east of the center line of Queen Avenue extended from I to C-2.
This amendment constitutes a rezoning of that portion of the property described in
Paragraph B. lying west of the center line of Queen Avenue extended from MR to C-2.
Passed by the City Council of the City of Richfield, Minnesota this 10th day of June, 1996.
Martin J. Kirsch, Mayor
•
ATTEST:
Thomas P. Ferber, City Clerk
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 184
Agenda June 10, 1996
Issue Statement:
Public hearing and second reading of a transitory ordinance vacating an alley easement
located in the 7300 block between Pleasant and Grand Avenues.
Background:
The applicant is requesting that the City vacate the alley easement located in the 7300
block between Pleasant and Grand Avenues. An alley was never constructed in this
location and there are no plans to do so in the future.
The Council received a petition to vacate the alley on May 13, 1996.
Recommended Motion:
Conduct a public hearing and approve second reading of the transitory ordinance vacating
the alley easement in the 7300 block between Pleasant and Grand Avenues.
Basis of Recommendation:
1. The Community Services Department supports the vacation; there is no public
purpose for retaining an easement for the alley.
• 2. The vacation process requires that 50 percent of the abutting property owners sign the
petition; all but one abutting property owner (7316 Pleasant Avenue) signed the
petition.
3. A drainage and utility easement is maintained.
4. The City Council held first reading on May 13, 1996 and set the public hearing and
second reading for June 10, 1996.
Alternative Recommendation:
1. Deny the vacation.
2. Refer the petition to the Planning Commission for review.
Discussion/Decision Mode:
A public hearing is scheduled at 7:00 p.m. on Monday, June 10, 1996. The hearing will be
held in the City Council Chambers of Richfield City Hall, 6700 Portland Avenue. Notice of
the hearing was published in the Sun-Current and mailed to the petitioning property owners.
Respectf Ily bmitted,
• James . rosser
City Manager
JDP:ds
•
BILL NO. 1996-
TRANSITORY ORDINANCE NO.
AN ORDINANCE VACATING AN ALLEY EASEMENT
THE CITY OF RICHFIELD DOES ORDAIN:
Section 1. The following described land is subject to an easement for public alley
purposes:
Block 8, Irwindale Addition, Richfield, Minnesota
Section 2. The vacation shall be subject to a drainage and utility easement five feet in
width on either side of the center line of the alley, as described in Section 1.
Section 3. The Council finds that there is no longer a public need for an alley easement
over that portion of land in the 7300 block between Pleasant Avenue and Grand Avenue, as
described in Section 1.
• Section 4. The alley easement over that portion of land, as described in Section 1 of this
Ordinance, is hereby vacated.
Passed by the City Council of the City of Richfield, Minnesota this 10th day of June,
1996.
Martin J. Kirsch, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
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ALLEY VACATION
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DATE: 5-3-96
PETITION FOR LOCAL IMPROVEMENT / /3
CITY OF RICHFIELD, MINNESOTA p
Date Received 3-'5- { ?p
TO: The City Council of the. City of Richfield, Minnesota
We, the undersigned, owners of not less than 51 percent in frontage of the real property
abutting on
Between
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And ?VeO HEREBY PETITION THAT SUCH STREET BE IMPROVED BY
SIGNATURE OF OWNERS
ADDRESS
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Examined, checked, and found to be in proper form and to be signed by the required number
of owners of property affected by the making of the improvement petitioned for.
Percent
City Clerk
• CITY OF RICHFIELD, MINNESOTA
Council Letter No. 183
Agenda June 10, 1996
Issue Statement:
Request to continue the public hearing for an amended conditional use permit for
Academy of the Holy Angels, 6600 Nicollet Avenue, to construct a seasonal sports
facility (continued from May 13, 1996).
Background.:
The Academy of the Holy Angels has applied for variances and an amended conditional
use permit to allow construction of an athletic field and seasonal sports dome. On May
28, 1996 the Hearing Examiner granted variances for the project. Several neighbors
appealed the decision of the Hearing Examiner on June 3, 1996. The appeal is
scheduled to go before the Board of Adjustment and Appeals on June 24, 1996.
Recommended Motion:
Continue the public hearing of the amended conditional use permit for the Academy of
the Holy Angels, 6600 Nicollet Avenue, to construct a seasonal sports facility to the City
Council meeting on June 24, 1996.
Basis of Recommendation:
• 1. The City zoning ordinance requires that the Board of Adjustment and Appeals
conduct a public hearing for variance appeals and that notice of the hearing be
published in the Sun-Current 10 days prior to the hearing. The Council meeting on
June 24, 1996 is the earliest meeting that the appeal can be heard.
2. The amended conditional use permit is contingent upon variances being granted. It
is appropriate to hear both requests at the June 24 Council meeting.
Alternative Recommendation:
None.
Discussion/Decision Mode:
The public hearing scheduled for June 10, 1996 will be continued to June 24, 1996.
Notice of the hearing on June 24, 1996 will be published in the Sun Current. Property
owners within 350 feet have been notified of the hearing on June 24, 1996.
Respectfully submitted,
Jame . Prosser
City Manager
is JDP:ds
5-E
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 182
Agenda June 10, 1996
Issue Statement:
Purchase in excess of $5,000 to replace the roof and windows at the Donaldson Park
building.
Background:
The City Council policy resolution on purchasing provides that when the purchase of
merchandise, materials, equipment or construction exceeds the amount of $5,000,
authority to purchase shall be submitted to the City Council for consideration.
The 1996 Capital Improvement budget contains funds to upgrade Donaldson Park. The
existing building was originally built in 1964, with an addition to the building in 1974.
New windows and a new roof are two of the improvements planned for the park building
with these funds. Staff obtained quotations from two vendors for new insulated
windows, and three quotations for the removal and replacement of the roof. The quotes
are as follows:
1. Window Replacement
Brin Northwestern Glass Company $14,368.00
• Val Pro, Inc. $16,395.00
2. B.44f Replacement
Mid Metro Construction $14,500.00
Sela Roofing and Remodeling $14,750.00
John A. Dalsin & Sons $22,830.00
Recommended Motion:
Approve a purchase order to Brin Northwestern Glass Company in the sum of
$14,368.00 for window replacement at the Donaldson Park building; and approve a
purchase order to Sela Roofing and Remodeling in the amount of $14,750.00 to replace
and re-insulate the roof on the Donaldson Park building.
Basis of Recommendation:
1. Brin Northwestern Glass Company submitted the low quote for the type of energy-
efficient windows desired.
2. Sela Roofing & Remodeling did not submit the low quote; however, this company
offers a 15 year guarantee on their work.
3. There is sufficient funding in the Capital Improvement budget to cover these
0 expenditures.
J;?r-1
Alternative Recommendation:
1. Council may decide to accept the low quote from Mid Metro Construction.
2. Council may decide to reject all of the quotes for the roof replacement and instruct
staff to obtain new quotes.
Discussion/Decision Mode:
This item is on the June 10, 1996 council agenda. Staff is requesting approval at this
time in order to have the work done as soon as possible.
Respectfully submitted,
Jams . Prosser
City anager
JDP:ds
•
C
CITY OF ,RICHFIELD, MINNESOTA
Council Letter No. lsl
Agenda June 10, 1996
Issue Statement:
Consideration of purchase in excess of $5,000 for construction steel for fourth
municipal liquor store, 7700 Lyndale Avenue.
Background:
Specifications for construction steel were prepared. Six steel fabrication firms were
contacted and requested to submit quotations. Two firms responded.
The construction steel consists of steel joints, metal decks and related steel material. A
roof framing plan and structural details associated with the construction steel were
established early in the project due to the current high demand and delay in delivery.
The two quotations received include:
Mannstedt and Son, Inc., Rosemount, MN $12,200
Twin City Wire-MFI, Inc., Eagan, MN 13,721
Recommended Motion:
Approve the purchase of construction steel for the fourth municipal liquor store, 7700
Lyndale Avenue, from Mannstedt and Son, Inc. in an amount of $12,200'.
Basis of Recommendation:
• 1. The construction manager for the fourth municipal liquor store, Greystone
Construction Company, has indicated that Mannstedt and Sons, Inc. is a qualified
vendor.
2. Six steel fabrication firms were contacted based upon specifications.
3. Mannstedt and Son, Inc. was the lowest qualified quote.
4. Submitting an order will assure timely delivery and adherence to the construction
schedule.
5. The quotations are within the architect's estimate.
Alternative Recommendation:
1. Council could reject the quotation and direct staff to re-issue requests. However,
this would delay construction.
Discussion/Decision Mode:
Staff is requesting Council approval at the June 10, 1996 City Council meeting in order
to facilitate a timely delivery of the steel at the end of July.
bmitted,
jarr
city
JDP:ds
06/04/1996 09:51 6124454191 GREYSTONE PAGE 01
5Q-i
CONSTRUCTION COMPANY
June 4,1996
Mr. William F. Fillmore,
Liquor Operations Director
City of Richfield
6700 Portland Avenue
Richfield, MN 55423-2599
Re: Shops at Lyndale Wine & Spirits
7700 Lyndale Avenue South
Dear Bill:
Proposals for the steel joist and metal deck material were received on May 31, 1996. Proposals were solicited due to the
fabrication lead-time, status of the complete project bid documents and the dollar value of the material. A bid tabulation sheet
is attached. The lowest responsive proposal was submitted by Mannstedt & Son, Inc, totaling $12,200. The projected budget
for the steel joist and metal deck material is f 15,000.
We recommend the award of contract for structural steel joist and metal deck material to Mannstedt & Son, Inc., Roseville,
Minnesota.
The City of Richfield has the option of rebidding the joist and deck material. The project schedule would be adjusted
accordingly, based on a later steel delivery date. Please call me with any questions.
Sincerely,
Mikl J. (Mike) Parsons
Project Manager
c: Gary T ushie, T ushie Montgomery
li it
1221 East Fourth Avenue, Suite 110 Equal Opportunity Telephone: 612-496-2227
lovtsrlCantractor Fax :612-445-4191
06/04/1996 09:51 6124454191
TABULATION SHEET --PROPOSALS RECEIVED MAY 31, 1996, 2;00 PM
THE SHOPS AT LYNDALE WINE & SPIRITS, 7700 LYNDALE AVENUE SOUTH
PACKAGE 01 --STRUCTURAL BAR JOIST & METAL DECK, MATERIAL ONLY
Company Proposal Amount, Joist Material ! Joist Material/ Time of Delivery, Notes
Joist & Deck Sales Tax Sales Tax Days After Notice
Combined, $ Included Included
(Sales Tax Included) to proceed
Mannstedt & Son, Inc. 12,200 7.150/ 5,0501 2 to 3 weeks after (1)
436 307 approved shop
drawings (3)
Twin City Wire 13,721 6,932/ 67$9 !
4 to 5 weeks (2)
424 414
Bloomington Steel No Proposal,
& Supply dropped out at -- .` --
last minute
Anderson iron Works No Fmposal,
dropped out at -'
last minute
American Structural No Proposal --
Metal
Central Minnesota No Proposal Fabricating -- --
Notes:
1. No retainage on progress payments; no installation; no testing/ engineering/ inspection / field measuring; no joist &
deck bearing steel; no roof frames per detail 9/S4
2. No retainage on progress payments; no installation; no testing/ grouting/ unloading/ rough hardware; no joist & deck
bearing steel
3. Based on a conversation between Mike Parsons & Kim Rood on 06/44/96, Mannstedt & Sons Inc. is prepared to fabricate
and deliver material to the project site on the following basis:
Material delivery to project site July 31, 1996
Shop drawing, approval July 12, 1996
Shop drawing, submittal July 1, 1996
Letter of Intent to Award Contract (contingent upon Council Approval ) June 4, 1996
C
0 CITY OF RICHFIELD, MINNESOTA
Council Letter No. 180
Agenda June 10, 1996
Issue Statement:
Award of contract for the painting of Penn Avenue Water Tower.
Background:
The Penn Avenue Water Tower is a 1.5 million gallon elevated storage tank located at
64th Street and Penn Avenue. The tower was painted in 1983 with a lead-based paint
that in the last 13 years has deteriorated to the point where it needs to be repainted.
The cost of painting the tower in 1983 was approximately $80,000. The MPCA
(Minnesota Pollution Control Agency) will require that the tower be totally enclosed
during the sand blasting operation to contain the lead-based paint and prevent
contamination of the surrounding area.
At their April 22, 1996 meeting, the City Council rejected all bids for the painting of the
Penn Water Tower. The letter from the April 22, 1996 City Council meeting contained
reasons for rejecting DeLoughery Painting Company's (DeLoughery) original bid.
DeLoughery's attorney filed for a temporary restraining order and an injunction to,
among other claims, force the Council to award the contract to DeLoughery. The City
prevailed in the court action. The project was rebid with the following results from the
May 23, 1996 bid opening:
DeLoughery Painting Company $541,800
Odland Protection Coatings $596,350
TMI Coatings $661,650
Tenyer Coatings Inc. $769,500
Abhe & Svoboda, Inc. $777,410
City staff has obtained some assurances about DeLoughery's supervisor and staffing
levels. City staff is satisfied that the residences and businesses around Penn Tower
are adequately protected and that DeLoughery can perform the work as specified.
DeLoughery has painted over 20 towers over the past 20 years.
Recommended Motion:
Accept the bid minutes/tabulation and award a contract to DeLoughery Painting
Company in the amount of $541,800 for the painting of the Penn Avenue Water Tower.
Basis of Recommendation:
1. DeLoughery Painting Company and the sub contractor have sufficient experience
in all aspects of containment, sandblasting and painting.
2. The 1996 Water Distribution Budget will be revised to include the increased cost
of shrouding and painting the Penn Avenue Water Tower.
Alternative Recommendation:
Council may choose to reject all bids and direct staff to obtain new bids. However,
Council will note five bids were received at the May 23, 1996 bid opening compared to
four bids received at the original March 26, 1996 bid opening. It is unlikely there would
be additional bidders if the project were to again be rebid. Bids received are in line with
the amount of work which needs to be completed and staff does not believe a better
price could be obtained from a reputable contractor.
Discussion/Decision Mode:
This item is scheduled for the June 10, 1996 City Council meeting. Staff is requesting
approval at this time in order to facilitate timely completion of this project.
Respectfully submitted,
Jame l. Prosser
City Manager
JDP:ds
Attachment
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CITY OF RICHFIELD, MINNESOTA
•
Bid Opening
May 23, 1996
11:00 a.m.
Painting the Penn Avenue Water Tower
Bid No. 96-5
Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff
was called by Steven L. Devich, Acting City Clerk, who announced that the purpose of
the meeting was to receive, open and read aloud, bids for painting the Penn Avenue
water tower, bid no. 96-5, as advertised in the official newspaper on May 1, 1996.
Present: Steven Devich, Acting City Clerk
Bruce Palmborg, Community Development Director
Cheryl Krumholz, City Manager Representative
•
0
The following bids were submitted and read aloud:
Bidder's Name/City Bid Security Total Bid Amount
Abhe & Svoboda, Inc. 5% Bid Bond $ 777,410.00
Prior Lake, MN
DeLoughery Painting Co. 5% Bid Bond $ 541,800.00
Minot, ND
Odland Protective Coatings, Inc. 5% Bid Bond $ 596,350.00
Rockford, MN
Tenyer Coatings, Inc. 5% Bid Bond $ 769,500.00
Badger, MN
TMI Coatings, Inc. 5% Bid Bond $ 661,650.00
St. Paul, MN .
The City Clerk announced that the bids would be tabulated and considered at the June
10, 1996 City Council Meeting.
Steven L. Devich Acting City Clerk
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 179
Agenda June 10, 1996
Issue Statement:
Award of contract for routing and sealing cracks in asphalt pavement for 1996.
Background:
In 1991, the City hired a contractor to rout and seal cracks in the area between 62nd
and 66th Streets from Penn to Xerxes Avenues. At the time, the process was fairly new
technology, and staff was curious to see how well it would work. The process involves
grinding out (or routing) the cracks, and filling them with a bituminous crack sealing
compound that prevents water from penetrating to the gravel below. Results were
excellent. In the fall of 1994, a contractor was hired to perform routing and crack
sealing in about half of the area to be sealcoated in 1995 at a cost of $31,884.
In 1995, Council approved approximately $375,000 to initiate an accelerated street
maintenance program. This program includes asphalt crack repair, asphalt milling and
patching and sealcoating of all City streets in five years.
The contract amount for 1995 to complete the 1995 sealcoat area and do the 1996
sealcoat area was $99,641.41. The amount actually spent on this type of work in 1995
was $137,323.08.
On May 29, 1996 a bid opening was held with the results below. The bids are to rout
and seal the 1997 sealcoat area.
Daffinson, Inc. $70,852.09
AsTech Corporation $72,125.88
Bergman Companies, Inc. $72,837.01
The 1996 Revised Street Maintenance budget contains $100,000 for the contract
portion of routing and sealing cracks. The contracts are based upon estimated
quantities. Payments will be made on actual work performed. Council would be
authorizing contracts at the stated amounts, with the stipulation that the contract
documents allow variances.
Recommended Motion:
Accept the bid minutes/tabulation and award a contract to Daffinson, Inc. in the amount
of $70,852.09 to rout and seal cracks on asphalt pavement for 1996.
Basis of Recommendation:
1. The bid from Daffinson, Inc. is the low bid.
2. The work is included in the 1996 Street Maintenance budget.
Alternative Recommendation:
The City Council may choose to reject all bids and direct staff to obtain new quotations.
However, the bids obtained are very reasonable, and staff does not believe a better
price from a reputable contractor could be obtained.
Discussion/Decision Mode:
Council may choose to delay award of this contract. However, the contract documents
allow the bidders to withdraw their bids after 60 days of the bid opening, and an
extended delay could result in the loss of construction season. Therefore, staff is
asking for approval at the June 10, 1996 Council meeting.
Respectfully submitted,
Jam . Prosser
City nager
JDP:ds
Attachments
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•
CITY OF RICHFIELD MINNESOTA
Bid Opening
May 29, 1996
11:15 a.m.
Asphalt Street Crack Routing and Sealing
Bid No. 96-11
Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff
was called by Thomas P. Ferber, City Clerk, who announced that the purpose of the
meeting was to receive, open and read aloud, bids for asphalt street crack routing and
sealing, Bid No. 96-11, as advertised in the official newspaper on May 15, 1996.
Present: Thomas Ferber, City Clerk
Steven Devich, Administrative Services Director
Cheryl Krumholz, City Manager Representative
Roxi Braa, Administrative Aide
•
The following bids were submitted and read aloud:
VENDOR Bid Security Bid Amount
Bergman Companies, Inc. 5% Bid Bond $ 72,837.01
Eau Claire, WI
Daffinson, Inc. 5% Bid Bond $ 70,852.09
Green Bay, WI
Astech Corp. 5% Bid Bond $ 72,125.88
St. Cloud, MN
The City Clerk announced that the bids would be tabulated and considered at the June
10, 1996 City Council Meeting.
Thomas P. Ferber City Clerk
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• CITY OF RICHFIELD, MINNESOTA
Council Letter No. 178
Agenda June 10, 1996
Issue Statement:
Award of contract for the 1996 sealcoating project.
Background:
In 1990, staff began the second round of sealcoating the streets. A thin coat of
emulsified oil is applied, then covered with rock. This process rejuvenates the surface
of the street, and prevents it from deteriorating. Below is a brief history of contracts
awarded.
1990 Allied Blacktop Company $98,467.64
1991 Bituminous Roadways 39,980.40
1992 Allied Blacktop Company 54,174.40
Budget restrictions reduced the area sealcoated in 1991 and 1992, and eliminated
sealcoating in 1993 and 1994. In 1995, Council approved approximately $375,000 to
initiate an accelerated street maintenance program. The program includes asphalt
crack repair, asphalt milling and patching and sealcoating of all City streets in five
. years. In 1995, Allied Blacktop Company was awarded a contract to sealcoat one-fifth
of the City for the sum of $138,821.79. A bid opening was held May 29, 1996 for the
1996 sealcoating project with the following results:
Allied Blacktop Company $179,434.00
Bituminous Roadways 188,898.13
Caldwell Asphalt 196,921.09
AsTech Corporation 208,102.42
The 1996 Revised Street Maintenance budget contains $211,000 for the contracted
sealcoating. The contracts are based upon estimated quantities. Payments will be
made on actual work performed. Council would be authorizing contracts at the stated
amounts, with the stipulation that the contract documents allow variances.
Recommended Motion:
Accept the bid minutes/tabulation and award a contract to Allied Blacktop Company in
the sum of $179,434.00 for the 1996 sealcoat project.
Basis of Recommendation:
1. Allied Blacktop submitted the lowest responsible bid.
2. The 1996 Street Maintenance budget contains more than adequate funds for the
• contractor services on this project. The contractor's bid on estimated quantities and
amounts will be monitored.
SH -1
• Alternative Recommendation:
Council may choose to reject all bids and direct staff to obtain new bids; however, the
prices received for this work are extremely good, and staff does not believe lower prices
can be obtained from a reputable contractor.
Discussion/Decision Mode:
Staff is requesting approval at the June 10, 1996 Council meeting in order to facilitate
the contract paperwork required to allow the project to begin and end as scheduled.
Respectfully submitted,
Ja4e'D. Prosser
City Manager
JDP:ds
Attachments
•
0
CITY OF RICHFIELD, MINNESOTA
•
Bid Opening
May 29, 1996
11:00 a. m.
Bituminous Sealcoating Construction
Bid No. 96-10
Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff
was called by Thomas P. Ferber, City Clerk, who announced that the purpose of the
meeting was to receive, open and read aloud, bids for bituminous sealcoating
construction, bid no. 96-10, as advertised in the official newspaper on May 8, 1996.
Present: Thomas Ferber, City Clerk
Jack Erskine, Public. Safety Director
Cheryl Krumholz, City Manager Representative
Roxi Braa, Administrative Aide
•
•
The following bids were submitted and read aloud:
Vendor Bid Security Total Bid Amount
Allied Blacktop Co. 5% Bid Bond $ 179,434.00
Maple Grove
Bituminous Roadways, Inc. 5% Bid Bond $ 188,898.13
Mpls., MN
Astech Corp. 5% Bid Bond $ 208,102.42
St. Cloud, MN
Caldwell Asphalt Co., Inc. 5% Bid Bond $ 196,921.09
Hawick, MN
The City Clerk announced that the bids would be tabulated and considered at the June
10, 1996 City Council Meeting.
Thomas P. Ferber City Clerk
•
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3
. CITY OF RICHFIELD, MINNESOTA
Council Letter No. 177
Agenda June 10, 1996
Issue Statement:
Acceptance of three Innovative City Awards of Merit and one Peacemaker Award of
Merit from the Association of Metropolitan Municipalities.
Background:.
The City of Richfield submitted several projects in the AMM City Award competition for
1996. The Awards Selection Committee notified the City that four projects were
selected for Awards of Merit.
INNOVATIVE CITY AWARD SPECIAL MERIT
• Wood Lake Nature Center Anniversary
The week-long 25th anniversary celebration of the nature center resulted in
collaborative partnerships with area businesses and organizations with regional,
state and national representation so the event reached many members of the
community and there was significant monetary savings for the City's limited budget.
• Cash Escrow Program
. The City of Richfield is an intermediary, on an as-needed basis, to ensure that
resources from the cash flow of the seller and home buyer are reserved to complete
repairs. Also, all owner-occupied single family homes must be inspected and a
Certificate of Housing Code Compliance is needed for transfer of ownership.
• Management Certificate Program
Richfield and the Minnesota State College System have developed a partnership to
provide in-house, custom-tailored training to City employees. Normandale
Community College instructors come on-site to train managers and other
promotable employees.
PEACEMAKER AWARD SPECIAL MERIT
• MSP Runway 4/22 Mediation
The City is currently involved in a mediation process with the Metropolitan Airports
Commission, Metropolitan Council, airlines operated by the Minneapolis/St. Paul
Airport and surrounding cities to evaluate contentious issues regarding the
extension of runway 4/22. Through this process, other cooperative initiatives are
being developed among the airport stakeholders.
Recommended Motion:
Accept the Awards of Merit from the Association of Metropolitan Municipalities for the
following projects: Wood Lake Nature Center Anniversary, Cash Escrow Program,
. Management Certificate Program, and MSP Runway 4/22 Mediation.
'3-
Basis of Recommendation:
1. The City has several successful and worthwhile projects/programs that deserve
recognition.
2. The AMM has selected four projects/programs to receive an Award of Merit.
3. In the past the City Council has wished to take opportunities to recognize City
achievements, especially at a public forum such as the Council meeting.
Alternative Recommendation:
1. The acceptance of the awards could be scheduled for a future meeting.
2. If the Council wishes, it could make no mention of this achievement at the
meeting.
Discussion/Decision Mode:
Acceptance of the awards is placed on the June 10, 1996 City Council agenda.
Gretchen Blank, Leisure Services Coordinator, will accept the Wood Lake Nature
Center award; Bruce Palmborg, Community Devilment Director, the Cash Escrow
Program award; Steve Devich, Administrative Services Director, Management
Certificate Program award; and Jim Prosser, City Manager, the MSP Runway 4/22
• Mediation award.
Respectfully submitted,
Jame . Prosser
City Manager
JDP:ds
CJ
CITY OF RICHFIELD
Council Letter No. 176
Agenda June 10, 1996
Issue Statemen :
Recognition of employees who have completed the City of Richfield's Management
Certificate program.
Background: .
The Management Certificate Program was designed by City staff in cooperation with
Normandale Community College. The program was designed for current management
or supervisory employees, giving them skills to perform the duties of their positions
more effectively.
City employees were surveyed for potential course topics. Based on interest and need,
a curriculum of seven required core courses was developed: Progressive Discipline,
Lawful Interviewing and Selection, Performance Appraisal, Interpersonal
Communications, Delegating and Empowering Others, Effective Time Management and
Cultural Diversity in the Work Place. To be awarded a Management Certificate,
employees must complete all core courses and an additional five elective courses. At
the completion of each course, participants earn continuing education units (CEU), a
nationally recognized unit of achievement.
The Human Resources Manager works with Normandale Community College's Center
for Continuing Education and Outreach to develop each course. The Human
Resources Manager oversees the course content, presentation styles, and instructor
selection to ensure high course quality and consistency with City procedures and
policies.
The most recent graduates of the program are George L. Atkinson, Engineering
Supervisor; Roxanne E. Braa, Administrative Aide; Carol Patricia Kaszynski, Data
Processing Technician; Steven G. Sutter, Assistant Fire Chief; Scott F. Swanson,
Liquor Store Manager; and Lisa Kay Toney, Administrative Aide. These employees will
receive their Certificate of Completion at the June 10, 1996 General Management
Meeting.
Recommended Motion:
Congratulate and formally recognize the graduates as having successfully met the
requirements of the City of Richfield and Normandale Community College Management
Certificate Program.
Basis for Recommendation:
1. These employees have successfully completed the seven required core courses
and five elective courses in the Management Certificate Program.
d-1
2. In the past the City Council has wished to take opportunities to recognize
achievement's of City staff, especially at a public forum such as the Council
Meeting.
Alternative Recommendation:
1. The recognition could be scheduled for a future meeting.
2. If the Council wishes, it could make no mention of this achievement at the
meeting.
Discussion/Decision Mode:
Action on this item is suggested for June 10, 1996.
Respectfully submitted,
James D Prosser
City Ma ager
JDP:ds
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