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7-8-96 agenda• CITY OF RICHFIELD, MINNESOTA MONDAY, JULY 8, 1996 REGULAR CITY COUNCIL MEETING 7:00 P.M. COUNCIL CHAMBERS INTRODUCTORY PROCEEDINGS CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES OF THE (1) SPECIAL CITY COUNCIL CLOSED EXECUTIVE SESSION OF JUNE 24,1996; (2) REGULAR CITY COUNCIL MEETING OF JUNE 24,1996; AND (3) SPECIAL JOINT CITY COUNCIUHRA MEETING OF JULY 1, 1996 PRESENTATION 1. OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL ON ITEMS NOT ON THE AGENDA AGENDA APPROVAL 2. COUNCIL APPROVAL OF AGENDA x9l&iz ?`fd1oj_ 44 s 3. CONSENT CALENDAR CONTAINS SEVERAL SEPARATE ITEMS WHICH ARE ACTED UPON BY THE CITY COUNCIL IN ONE MOTION. ONCE THE CONSENT CALENDAR HAS BEEN APPROVED, THE INDIVIDUAL ITEMS AND RECOMMENDED ACTIONS HAVE ALSO BEEN APPROVED. NO FURTHER COUNCIL ACTION IS NECESSARY. HOWEVER, ANY COUNCIL MEMBER MAY REQUEST THAT AN ITEM BE REMOVED FROM THE CONSENT CALENDAR AND PLACED ON THE REGULAR AGENDA FOR COUNCIL DISCUSSION AND ACTION. ALL ITEMS LISTED ON THE CONSENT CALENDAR ARE RECOMMENDED FOR APPROVAL. A. CONSIDERATION OF APPROVAL OF RESOLUTIONS DECLARING COSTS TO BE ASSESSED FOR ALLEY MAINTENANCE AND SNOWPLOWING FOR JANUARY 1, 1995 TO DECEMBER 31, 1995, CITY PROJECT NO. 902, AND SETTING DATE OF HEARING FOR AUGUST 26, 1996 C.L. 219 n LJ B. CONSIDERATION OF APPROVAL OF RESOLUTION PROPOSING TO SPECIALLY ASSESS COSTS OF 1997 ALLEY MAINTENANCE SPECIAL ASSESSMENT PROJECT, CITY PROJECT NO. 924, AND SETTING DATE OF HEARING FOR AUGUST 26, 1996 C.L. 220 C. CONSIDERATION OF APPROVAL OF RESOLUTIONS DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF ASSESSMENT ROLL FOR CITY PROJECT NO. 900, 1995 LHN MAINTENANCE, AND SETTING DATE OF HEARING FOR AUGUST 26, 1996 C.L. 221 D. CONSIDERATION OF APPROVAL OF RESOLUTION PROPOSING TO SPECIALLY ASSESS COSTS OF 1997 MAINTENANCE ASSESSMENTS, LHN REDEVELOPMENT AREA, CITY PROJECT NO. 923, AND SETTING DATE OF HEARING FOR AUGUST 26, 1996 C.L. 222 E. CONSIDERATION OF APPROVAL OF RESOLUTIONS DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF ASSESSMENT ROLL FOR CITY PROJECT NO. 901, 1995 77TH STREET REDEVELOPMENT AREA MAINTENANCE, AND SETTING DATE OF HEARING FOR AUGUST 26, 1996 C.L. 223 F. CONSIDERATION OF APPROVAL OF RESOLUTION PROPOSING TO SPECIALLY ASSESS COSTS OF 1997 MAINTENANCE ASSESSMENTS, 77TH STREET REDEVELOPMENT AREA, CITY PROJECT NO. 922, AND SETTING DATE OF HEARING FOR AUGUST 26, 1996 C.L. 224 G. CONSIDERATION OF APPROVAL OF RESOLUTIONS DECLARING COSTS TO BE ASSESSED FOR REMOVAL OF DISEASED TREES FROM PRIVATE PROPERTY FOR JANUARY 1, 1995 THROUGH DECEMBER 31, 1995, ORDERING PREPARATION OF ASSESSMENT ROLL AND SETTING DATE OF HEARING FOR AUGUST 26, .1996 C.L. 225 H. CONSIDERATION OF APPRJ"AL OF WORK ORDER TO PERFORM CONSTRUCTION ENGINEERIN FOR 77TH STREET AND LYNDALE AVENUE RIGHT LANE CONSTRUC PION PROJECT WITH BRW, INC. IN AMOUNT OF $30,000 C.L. 226 4. PUBLIC HEARING REGARDING REQUEST FOR CONDITIONAL USE PERMIT TO ALLOW EXPANSION OF EXISTING AUTOMOTIVE SERVICE BUILDING AT 6409 CEDAR AVENUE r COUNCIL LETTER NO. 227 5. PUBLIC HEARING REGARDING REQUEST FOR AMENDED CONDITIONAL USE PERMIT TO ALLOW CONSTRUCTION OF SIX-BAY AUTOMOTIVE SERVICE BUILDING AT 7444 LYNDALE AVENUE COUNCIL LETTER NO. 228 • 6. PUBLIC HEARING REGARDING REQUEST FOR SUBDIVISION WAIVER AT 7124 HARRIET AVENUE TO ALLOW SPLIT OF PARCEL INTO TWO LOTS COUNCIL LETTER NO. 229 7. PUBLIC HEARING AND CONSIDERATION OF APPEAL TO BOARD OF ADJUSTMENT AND APPEALS REGARDING VARIANCES GRANTED BY HEARING EXAMINER TO 609 WEST 74TH STREET TO ALLOW CONSTRUCTION OF FOUR TOWNHOME UNITS IN CLUSTER FORMATION COUNCIL LETTER NO. 230 8. CONSIDERATION OF RESOLUTION APPROVING LABOR AGREEMENT BETWEEN CITY OF RICHFIELD AND RICHFIELD POLICE SUPERVISORS BARGAINING UNIT LOCAL 162 FOR YEARS 1996 AND 1997 COUNCIL LETTER NO. 231 9. CONSIDERATION OF AMENDED RESOLUTION AUTHORIZING STUDY TO BE CONDUCTED PERTAINING TO TELECOMMUNICATIONS TOWERS AND ANTENNAS, IMPOSING MORATORIUM ON DEVELOPMENT OF TELECOMMUNICATIONS TOWERS AND THOSE TELECOMMUNICATION ANTENNAS NOT LOCATED ON CITY WATER TOWER; AND FIRST READING OF INTERIM ORDINANCE AUTHORIZING STUDY ON TELECOMMUNICATIONS TOWERS AND IMPOSING 90-DAY MORATORIUM ON DEVELOPMENT OF TELECOMMUNICATIONS TOWERS AND THOSE TELECOMMUNICATIONS ANTENNAS NOT LOCATED ON CITY WATER TOWER COUNCIL LETTER NO. 232 ADMINISTRATIVE REPORTS AND OTHER BUSINESS 10. CONSIDERATION OF OFF-STREET PARKING PERMIT FOR 609 WEST 74TH STREET TO ALLOW CONSTRUCTION OF FOUR TOWNHOME UNITS COUNCIL LETTER NO. 233 11. CONSIDERATION OF LEASE OF SPACE ON LOGAN AVENUE WATER TOWER TO AMERICAN PORTABLE TELEPHONE FOR ANTENNA SPACE COUNCIL LETTER NO. 234 12. CONSIDERATION OF BID PACKAGES #2 THROUGH 11 FOR FOURTH • MUNICIPAL LIQUOR STORE, 7700 LYNDALE AVENUE, CONSTRUCTION COMPONENTS COUNCIL LETTER NO. 235 0 AIRPORT BUSINESS 13. AIRPORT STATUS REPORT 14. LEGISLATIVE REPORT COUNCIL CHOICE 15. COUNCIL DISCUSSION ITEMS 16. CLAIMS AND PAYROLLS 17. ADJOURNMENT Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the Administrative Services Director at 861-9702. I0 /02 CITY OF RICHFIELD, MINNESOTA Council Letter No. 235 Agenda July 8, 1996 n Issue Statement: Consideration of bid packages #2 through 11 for construction components of fourth municipal liquor store, 7700 Lyndale Avenue. Background: Ten bid packages were advertised requesting contractors to submit bids for components related to the construction of a fourth municipal liquor store at 7700 Lyndale Avenue. A public bid opening was held on June 27, 1996. The following individual bids were submitted by contractors and vendors for each specified bid package. The individual bid estimates by the construction management firm of Greystone Construction Co. are also noted. Bid Package #2 Cast-In-Place Concrete and Related Work Crosstown Masonry $ * Northland Concrete & Masonry $42,000 Stang $54,442 Axel Homan $53,000 *combined with bid package #3 Budget Estimate $46,426 P Crosstown Masonry $209,940 Stang $251,782 Axel Homan $195,000 Northland $222,000 Budget Estimate $102,785 Bid Package #4 Structural and Miscellaneous Steel Work Anderson Iron Works $61,938 Budget Estimate Bid Package #5 Steel Erection Work Western Steel Erection DCCI KMH Erectors $41,730 $16,178 $24,000 $30,456 0 Budget Estimate $12,500 J;-/ Bid Package #6 Sitework • ` Stang $ 5,811 Ingrahm $65,675 Imperial Dev. $65,248 Northwest Asphalt $39,030 *bid for concrete paving only Budget Estimate $42,899 Bid Package #7 Plumbing and Related Work MN. Plumbing $26,782 McGuire Mechanical $26,100 Budget Estimate $19,965 Bid Package #8 HVAC and Related Work Grendah Mech. $58,500 Master Mechanical $43,600 General Sheet Metal $49,870 Budget Estimate $30,024 . Bid Packaae #9 Fire Protection System Work Midwest Fire Protection $17,654 General Sprinkler $20,170 Viking Automatic Sprinkler $20,630 Ebert & Hinson Fire Protection $21,333 Western States Fire Protection $22,740 Budget Estimate $13,200 Bid Package #10 Electrical Work Burnsville Electric $54,300 Electric Service Co. $62,700 Master Mech. No Bid Budget Estimate $39,600 Bid Package #11 Doors, Frames. Finish Hardware Contract Hardware $3,990 Bid Estimate $6,650 Recommended Motion: The following City Council motions are recommended regarding construction components of the fourth municipal liquor store ay 7700 Lyndale Avenue: /)'A • • Reject all bid submittals for bid packages #2 through 5 and authorize readvertisement for bids. • Approve bid package #6 and award contract to Northwest Asphalt Co. for sitework in amount of $39,030 • Delay award of contract for bid packages #7 through 10, and authorize construction manager and staff to discuss alternative reductions in cost with lowest bidders. • Approve bid package #11 and award contract to Contract Hardware for doors, frames, and finish hardware materials in amount of $3,990. Basis of Recommendation: 1. Bid packages #2 through 5 were higher than the budget estimates. The construction manager and City Attorney recommend re-advertisement of bids. 2. Northwest is the lowest bidder for bid package #6 and can adequately perform the sitework. 3. Bid packages #7 through 10 are higher than the budget estimates. Low bidders are willing to discuss alternative designs/equipment for reduction in costs to stay . within or near budget estimates. The construction market is at its peak and re- advertisement could resu,t in fewcr bidders and/or higher bids. 4. Contract Hardware is the only and lowest bidder for bid Package #11. They are a qualified contractor and can ,er,o -. n :h .- doors, frames and finish hardware work. Alternative Recommendation: Council could reject, approve or delay all bids. However, the City Attorney indicated that a challenge to a contract could occur due to the combined submittal of two bid packages from one contractor. Discussion/Decision Mode: Bid packages #2 through 11 are placed on the July 8, 1996 agenda for Council action. Timing is critical to remaining within the construction schedule. Respectfully submitted, 4ana Prosser ger 0 JDP:cak • CITY OF RICHFIELD, MINNESOTA Bid Opening June 27, 1996 10:00 a.m. New Municipal Liquor Store Project The Shops at Lyndale Wne & Spirits Bid No. 96-15 City Project No. 701-1570 Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Thomas P. Ferber, City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for new municipal liquor store project, Bid No. 96-15, as advertised in the official newspaper on June 19, 1996. Present: William Fillmore, Liquor Operations Director Steve Devich, Administrative Services Director Doris Swanson, City. Manager Representative The following bids were submitted and read aloud: 0 Hidder Pmposal Bid PACKAGE #2 -CAST-IN-PLACE CONCRETE & RELATED WORK Amount Security Crosstown Masonry r Yes Northland Concrete 42,000 Yes Axcei H. Ohman 53,000 Yes Stang Construction 54,442 Yes - see ota for comomea oia paoxages i ana s PACKAGE # 3 - UNIT MASONRY & RELATED WORK Amount Security I Mount included I amount included I in ban bid in base bid ~- Yes 7.980 4,415 es 11,71u 4,626 es 14,191 4,158 see R COMBINED -- PACKAGE #2 --CAST-IN-PLACE CONCRETE AND PACKAGE# 3 - UNIT MASONRY Bidder Proposal Bid Glass Block wMansroormg Amount Security amount included amount included in base bid in base bid Crosstown Masonry 209.940 Yes 7,890 4,415 Axcel H. Ohman & 237,000 Yes 11.500 2,500 Northland Concrete • PACKAGE # 4 - STRUCTURAL & MISCELLANEOUS STEEL WORK - MATERIAL Bidder Proposal Bid Entry Canopy ecom ive Architectural Amount Security Mount Grill Amount Truss amount included in included in included in base beet bid but bid bid Anderson Iron Works 61,938 Yes 5,490 2,300 11,263 Mannstedt & Sons No bid - - -- - Twin City Wire -- MFi No bid -- - - 0 11 BID Liquor Store 6/27/96 -2- PACKAGE # S - STEEL ERECTION WORK Bidder Proposal Amount Bid Security Western Steel Erection * 16,178 No Danny's Construction 24,000 Yes KMH Erectors 30,456 Yes a not on bid form provided PACKAGE A 6 - SITEWORK /)_ J/ Bidder Proposal Amount Bid Security EU%hwo amount included in base bid Fdm. Drainage amount included in box bid BitumAnoas Paving included in but bid Concrete Panag amount included in ban bid Pavement Mariting Amount Included in base bid Northwest Asphalt 39,030 Yes 19,500 3,200 16,130 0 200 Imperial Developers 65,248 Yes 36,800 1,500 14.000 12,648 300 Ingram Excavating 65,675 Yes 26,000 2,000 12.000 13,000 500 Stang Construction 51811 - •• - - •• -- *Bid only certain site concrete work PACKAGE # 7 - PLUMBING & RELATED WORK Bidder Proposal Amount Bid Security McGuire Mechanical 26,100 Yes Minnesota Plumbing & Heating 26,782 Yes Budget Plumbing No bid - Dakota Plumbing No bid -- Northland Mechanical No bid - PACKAGE i# 8 - HVAC & RELATED WORK Bidder Proposal Amount Bid Security Master Mechanical 43,600 Yes General Sheet Metal 49,870 Yes Grendahl Mechanical 58,500 Yes EMechanical Solutions No bid Wenzel Heating No bid - PACKAGE # 9 - FIRE PROTECTION SYSTEM WORK Bidder Proposal Amount Bid Security Midwest Fire Protection 17,654 Yes General Sprinkler 20,170 Yes Viking Automatic Sprinkler 20,630 Yes Ebert & Hinson Fire Protection 21,333 Yes Western States Fire Protection 22,740 Yes PACKAGE # 10 -ELECTRICAL WORK Bidder Proposal Amount Bid Security Aitemate E1. glass block lighting - tctleme 1 Alternate El, glass block lighting - tchema 2 Burnsville Electric 54,300 Yes No change Add 12,801 Electric Service Company 62,700 Yes Deduct (582) Add 12,700 Master Mechanical No bid -- - -- BID Liquor Store 6/27/9.6 -3- PACKAGE # I I - DOORS, FRAMES,FINISIT HARDWARE - MATERIAL Bidder Proposal Amount Bid Security Contract Hardware Company 3,990 Yes Hauenstein & Burmeister No bid - K & K Sales No bid - The City Clerk announced that the bids would be tabulated and considered at the July 8, 1996 City Council Meeting. Thomas P. Ferber City Clerk C] 07103/1996 11:32 6124454191 GREYSTONE PAGE 02 4-6 U114 ice CONSTRUCTION COMPANY July 3, 1996 Mr. William F. FiIlmore, Owner's Representative & Liquor Operations Director City of Richfield 6700 Portland Avenue Richfield, MN 55423.2599 Re: The Shops at Lyndale Wine & Spirits 7700 Lyndale Avenue South Dear Bill: Bids for a portion of the work, designated as bid packages two through eleven, were received on June 27, 1996. Bids were publicly opened in the Council Chamber. A bid tabulation sheet is attached. Based on discussions with you, City Manager and Project Architect, the recommendation for action on each bid package is as follows: . a) Reject bids received and rebid: Bid Package 2 Concrete - Lowest responsive bid was within project budget estimate. The best option for the Owner appears to accept the Crosstown Masonry combined bid for packages 2 and 3 at $209,940. Based on advise from the Owner's legal counsel, bids received for both bid packages 2 and 3 should be rejected, Bid Package 3 Masonry - Lowest responsive bid is 30 to 40% over budget estimate. Current construction market is quite strong. Masonry (inns have adjusted pricing upward according. Many firms have decided not to bid any more projects. Risk for the Owner in rebidding is that bids may likely be higher and fewer bids will be received perhaps. The schedule will be affected. The current bids do 1141 include any costs for winter construction (temporary heaters & fuel). Sased on owner decision to reject bids, suggest redesign & rebid. Bid Package 4 Structural & Misc. Steel - the one bid received was significantly over budget estimate, suggest redesign & rebid. Bid Package 5 Steel Erection - the lowest responsive bid was significantly over the budget estimate, suggest redesign and rebid. b) Accept low responsive bid and award contract Bid Package 6 Sitework - award to Northwest Asphalt for $39,030, bid received is with budget estimate, Bid Package 11 Doors, Frames & Hardware - award to Contract Hardware for $3,990, bid received is with budget estimate. ' U ill 1221 East Fourth Avenue, Suite 110 Equal Opportunity Telephone: 612-496-2227 Shakopee Minnesota 55379 Employer/Contractor Fax :612-445-4191 07/03/1996 11:32 6124454191 GREYSTONE PAGE 03 e Page 2 July 3, 1996 c) Postpone decision to award, pending discussion with low responsive bidder. Cost reduction items will be developed. Bid Package 7 Plumbing - apparent low bidder appears to be McGuire Mechanical at 526,100, bid is over budget estimate Bid Package 8 HVAC - apparent low bidder appear to be Master Mechanical at $43,600, bid is over budget estimate Bid Package 9 Fire Protection apparent lower bidder appears to be Midwest Fire Protection at $17,654, bid is over budget estimate. Bid Package 10 Electrical - apparent low bidder appears to be Burnsville Electric at $54,340, bid is over budget estimate We look forward to the decision from you and City Council on these items, Monday July $,th. Should you require additional information please contact me. z Sincerely, Mikl J. (Mike) Parsons Project Manager c- Gary Tushie w/ tabulation sheet Rob O'Brien w/ tabulation sheet Attachment -- tabulation sheet & copy of bids received 0 ?o Richfield Municipal Liquor Store 7700 Lyndale Avenue South • B.P. - ESTIMATED BID BDCG'ET COMMITTED LIL: ESL6SATED PACK DIV ITEM TOTAL TO RATE COMMITItu g I X046 DCViATJQN 1 5 Bar joist 2,2 0 > 61-z 1 5 Metal deck $ 15,817 $ 2 3 Concrete precast plank, 8" $ 20,020 17.24d 3 3 Concrete footings, continuous 3 3 Concrete footings, column 3 3 Concrete reinforcement - included 3 3 Concrete slab on grade 3 3 Concrete topping, 2" 3 3 Concrete @ dock, 8" CIP wall 3 3 Concrete @ screenwall, concrete cap 3 3 Concrete @ stair treads 3 7 Insulation @ cooler floor, 6" & v.b. 4 3 Foundation waterproofing 3 7 Foundation insulation $ 50,539 4 4 Masonry, CMU, below grade, 12" 4 4 Core fill, 12" 4 4 Masonry, CMU 8" 4 4 Core fill, 8" 4 4 Masonry, brick 4 4 Masonry, aluminum flashing 4 4 Masonry, rock face, color - standard 4 4 Lintel, set steel lintels 4 4 Install door frames in conc. & CMU 4 4 Glass block $102,785 209.940 56.617 5 5 Stairs, interior, # treads 5 5 Stair, to roof 5 5 Handrail 5 5 Loose lintels 5 5 Steel grille & canopy @ entry 1 5 Trusses, tube steel 730 41 l li 61,938 211208; 1 nte s 5 5 Structural steel/columns/beams/ 5 5 Steel erection $12-500 - 16.178 3,678' 6 2 Curb 6 2 Excavation & backfill 6 2 Excavation & haul off-site 6 2 Grading, lot 6 2 Foundation drain 6 2 Pavement, stone base & striping 6 2 Sidewalk & site conc. 6 2 Storm sewer & dock drain 6 2 Construction fence 6 2 Gas service, by Minnegasco 6 2 Sanitary sewer 6 2 Water distribution $ 42,899 39.030 (3,869) 7 7 Roof access hatch 7 7 Metal @ top of wall 7 7 'Roof insulation, v.barrier & membrane $ 14,566 8 8 Aluminum door hardware & operators 8- 8 Aluminum storefront & windows 8 8 Glass & glazing, interior $ 32,593 9 8 Doors, frames & finish hdwe - exterior 9 8 Doors, frames & finish hdwe - interior 9 8 Hollow metal windows $ 6,650 3.990 2 660 10 6" Rough carpentry -roof & wall blocking 10 6 Rough carpentry -roof plywood 10 6 Casework 10 6 Fire extinguishers 10 6 Install doors & hardware Page 4 la?_8 5/30/96 MP CM - Greystone Construction _ comments award to Mannstedt 6/6/96 award to Moline Concrete 6/17 combined bid of pkg 2 & 3 reject bid rej ect bid apparent low bidder (Northwest) Asphalt apparent low bidder(Contract) Hardware Richfield Municipal Liquor Store rt 7700 Lyndale Avenue South • • / G 5/30/96 MP CM - Greystone Construction E, P. EST[M4 TED BID BUDGET. COMMITTED U J- _ GSiIASATED PACY GIV i EM TOTAL TO DATE C 61T?EG vt '`" DEVi,4T!ON:: 10 6. Toilet accessories 10 6 Sealant, masonry control joints $ 19,723 11 ` 15 Plumbing work, including int.roof drains $ 19,965 26 100 6.135 12 15 HVAC, upper level 12 15 HVAC, lower level / back of house 12 15 Toilet exhaust $ 30,024 43.600 13.576 17,654 4,454 13 15 Fire protection $ 13,200 14 16 Electric service 14 16 Lighting, upper level 14 16 Lighting, lower level, strip fluorescent 14 16 Lighting, exterior, building mounted 14 16 Power, general 14 16 Power, equipment 54 300 14 700 14 16 Communication, raceway $ 39,600 , , 15 7 Roofing, metal roofing & flashing $ 15,288 16 5 Light gage metal framing 16 9 Install frames @drywall 16 9 Drywall & framing 16 9 Drywall & framing @ vestibule ceiling 16 9 Ceiling, acoustical 16 9 Furring & gyp board @ exterior wall 16 9 Exterior wall insulation & vapor barrier $ 34,439 17 7 EIFS & sealants $ 28,836 18 9 Concrete floor sealer 18 9 Floor coating @ cooler, matt. t.b.d 18 9 Exterior painting 18 9 Paint, interior walls 18 9 Paint,deck & joist $ 10,070 19 9 Carpet & carpet base 19 9 Vinyl tile & vinyl base $ 7,425 20 9 Hard the @ toilets 10 6 Entry mat 20 9 Hard tile @ vestibule, mud set $ 4,667 21 2 Landscaping / irrigation $ 4,000 (4.W0 x 10 Dock leveler x 10 Dock curtain & pads $ 5,300 x 10 Overhead door $ 1,500 apparent low bidder(McGuire) apparent low bidder (Master) apparent low bidder(Midwest) apparent low bidder (Burnsville Elect) subtotal, division 2 through 16 $574,134 NEEDS TO BE $560,921 102,443 187 << based on $650k amount provided by Owner Richfield Municipal Liquor Store 7700 Lyndale Avenue South << amount provided by Owner. MP/JP 05/08 Architect fee $ 30,000 « amount provided by Owner, MP/BF 05/29 Architect site inspection $ 15,000 << amount provided by Owner, MP/BF 05!29 Equipment, refrigeration(product cooler) $ 35,000 << amount provided by owner, MP/BF 05/29 Equipment, shelving $ 10,000 << amount provided by Owner, MP/BF 05/29 Equipment, checkout (point of sales) fixt $ 8,000 <<venfy, maybe included above, see bid package # 10 Equipment, signage $ 7,000 << amount provided by Owner. MP/BF 05/29 Equipment, communications $ 3,500 << amount provided by Owner, MPBF 05/29 Equipment, alarm (intrusion, fire suppres $ 2,500 << amount provided by Owner, MPBF 05/29 Equipment, surveillance system $ 5,000 << amount provided by Owner, MPBF 05/29 Equipment, point of sale registers $ 8,000 «amount provided by Owner, MP/BF 05/29 Blacktop, landscaping / irrigation $ - << included above, see bid package # 6 Equipment, misc. (office eq., carts, janito $ 2,000 << amount provided by Owner, MP/BF 05!29 Grand total, $789,213 NEEDS TO BE $750,000 << amount provided by Owner, see GT, T-M letter 4/29196 NEEDS TO BE $716,000 ?? << amount provided by Owner, see BF memo 5/28196 • 1 =/0 5/30/96 MP CM - Greystone Construction - B. P, D E5 -T. BID BUDGET COMMITTE F T h!ATED PACK DIV ITEM TOTAL TODATE . "' DEViATiON-. CM fee $ 29,000 <<perGCCproposal General conditions $ 49,292 <<per GCC proposal Special conditions $ 10,787 <<per GCC proposal subtotal, division 1 through 16 $663,213 NEEDS TO BE $650,000 129 Project Vehicle 101 Project Supervision 121 Mobilization 125 Temporary Heat 126 Temporary Utilities 128 General / Final Clean Up 135 Temporary Enclosures 150 General Winter Conditions 141 Portable Toilet 102 Project Office 104 Project Telephone 123 Safety Requirements 133 Gas & Oil 139 Shipping, Postage & Courier 127 Dumpster $ 49,292 1 Builders Risk Insurance 2 Concrete & Soil Comp. Testing 3 Contingency 4 Design Consultants 5 Engineering Consultants 6 Survey Work 7 Payment & Performance Bond 8 Phase I Environmental 9 SAC Met Council 10 SAC, credit for existing bdlg 11 WAC city 12 Building Permit 13 Rezoning fee 14 Off-street parking fee 15 Water hook up & meter fees 16 Soil Borings subtotal, special conditions $ 10,787 Page 6 CITY OF RICHFIELD, MINNESOTA Council Letter No. 234 Agenda July 8, 1996 Issue Statement: Authorize lease of space on Logan Avenue water tower to American Portable Telephone for antenna space. Background: The City Council began the process for a moratorium and study on antenna towers at the June 24, 1996 regular Council meeting. As discussed at the July 1, 1996 Study Session, attaching an antenna to a water tower would be exempt from the moratorium and study because it relates to an existing structure. The mobile telephone industry is growing and additional competition has entered the market place. American Mobile Telephone (APT) is one of at least two vendors starting operations in the Twin Cities area. They lease space from many metro area city water towers because of the height that the towers offer. The term of the lease is expected to begin August 1, 1996, pending final approval from other agencies such as the Federal Communications Commission (FCC), and will end December 31, 2002. APT may extend the terms of the lease for three additional six year terms. The lease for the first year shall be $8,000 and $10,000 for the second year. The lease amount shall increase by the greater of:, (a) four percent of the previous year's annualized rental or (b) by an amount equal to the increase in the Consumer's Price Index. • Recommended Motion: Authorize the Mayor and the City Manager to execute the lease on behalf of the City regarding space on Logan Avenue water tower to American Portable Telephone for antenna space. Basis of Recommendation: 1. The antennas on the tower will not cause any problems with the production of water for the City of Richfield. 2. The amount contained in the lease is a fair amount. Several other cities were contacted and this is more than what others are obtaining. 3. APT has agreed to the terms of the contract. Alternative Recommendation: None. Discussion/Decision Mode: Staff is requesting approval at July 8, 1996 Council meeting. Respectfully submitted, t: James?D. Prosser is City Imager JDP:cak /D • CITY OF RICHFIELD, MINNESOTA Council Letter No. 233 Agenda July 8, 1996 Issue Statement: Request for an off-street parking permit for 609 West 74th Street to allow construction of four townhome units. Background: The applicant, Choice Wood Company, proposes to relocate the existing single family home at 609 West 74th Street and construct four townhome units on the property in a cluster formation around a central courtyard. The two bedroom units are designed for "empty nestor" households with the living space primarily on the main floor. Landscaping and fencing will be utilized to create a buffer between the development and the adjacent uses. The applicant is working with HRA staff to move the single family home to a City-owned vacant parcel at 7625 Emerson Avenue and remodel it. The project is designed to give the appearance of and to function as single family housing. Parking will be provided like it is for single family housing. Each unit in the project will provide an attached double car garage, meeting the zoning ordinance requirement of two parking spaces per unit. While the double car garages meet the • demands of the market, the orientation of the buildings downplays their appearance. The driveways for the two front units provide additional guest parking space. In addition, the project's unique courtyard provides an area for overflow parking as well as a general community space. Curb and gutter that would traditionally be required for an apartment building parking lot would not be provided around the courtyard. The applicant held an informational meeting on May 8, 1996 to show the proposal to the neighborhood. Many of the neighbors expressed support for the project. The applicant increased the rear setback in response to one neighbor's concerns. The property is zoned MR-2 (medium density multi-family residential) in which townhomes are a permitted use. The applicant has requested setback and lot coverage variances for the project. The Hearing Examiner granted the variance requests on May 30, 1996. A letter appealing the variances was received on June 7, 1996. Recommended Motion: Approve the request for an off-street parking permit for a four-unit townhome development at 609 West 74th Street with the following stipulations: 1. City Engineering approves a stormwater management plan and a sediment and erosion control plan. 40 2. That setback and lot coverage variances be granted to the project. /0-l • Basis of Recommendation: 1. The ordinance requires that all non-single family uses obtain an off-street parking permit to ensure that adequate parking is provided. 2. The plan exceeds the ordinance parking requirement of two spaces per unit, one of which must be covered. Additional parking is available in the driveways and the central courtyard. 3. The proposed housing project is consistent with the goals of the City's housing programs and the Livable Communities Act to provide a range of housing types in the community. 4. The design of the project is sensitive to the character of the adjacent neighborhood. Alternative Recommendation: Deny the request with a finding that the proposal would have an adverse impact on adjacent properties or the City as a whole. Discussion/Decision Mode: Consideration of this item is scheduled for the City Council meeting on Monday, July 8, 1996. 0 Respectfully submitted, Jame . Prosser City Manager JDP:cak 1U 4? ? 609 WEST 7 TH STREET f SITE PLAN LANDSCAPE BUFFER u ?. \ \ / / C i 17 3 o: lJ 1T'l a r. m T w I LL w ? m ? m w a X v I ? • 7/8/96 0 • • z O W J W N Q w 609 z 0 a w J W S H O z 7/8/96: /D,3 r 74 H STREET ELEVATIONS III • C? y 609 WEST 74TH STREET SECOND FLOOR PLANS f. 0 q CITY OF RICHFIELD, MINNESOTA Council Letter No. 232 Agenda July 8, 1996 Issue Statement: Consideration of an amended resolution and the first reading of an interim ordinance which authorizes a study to be conducted and a moratorium to be imposed on the development of telecommunications towers and antennas in the City. Background: On June 24, 1996 the City Council passed a resolution imposing a moratorium on the development of telecommunications towers and antennas in the City. The City Council directed staff to review the restriction on antennas and provide some latitude for the placement of antennas during the moratorium. The City water towers serve as existing towers on which telecommunication antennas can be located. Because the City can regulate antennas placed on its own property, it would be appropriate to allow antennas to be located on City water towers during the period of the moratorium. Two motions were before the Council on June 24, 1996. Upon review of the minutes, it was determined that the second motion, to conduct a first reading of the interim ordinance, was not passed. The ordinance has been revised to allow placement of antennas on the City's water towers during the moratorium period. Upon request of the telecommunications companies, the resolution and interim ordinance have been revised to allow applications to be processed once the study has been completed and the Council has held, a first reading of any permanent ordinance language. Recommended Motions: 1. Adopt an amended resolution authorizing a study to be conducted pertaining to telecommunications towers and antennas, imposing a moratorium on the development of telecommunications towers and those telecommunications antennas that are not located on a City water tower; and 2. Approve first reading of an interim ordinance authorizing a study on telecommunications towers, imposing a 90-day moratorium on the development of all telecommunications towers and those telecommunications antennas that are not located on a City water tower, and scheduling a public hearing and second reading of the interim ordinance for July 22, 1996. Basis of Recommendation: • 1. The City's zoning ordinance does not adequately address the issues related to the development of telecommunications towers and antennas. 0 2. Conducting a study and providing a 90 day moratorium while the study is conducted are reasonable responses. 3. It is appropriate to provide some latitude for the location of telecommunications antennas under the current zoning ordinance provisions. 4. It is appropriate to allow telecommunications companies to begin processing applications to locate antennas and towers in the City once the Council has conducted a first reading of permanent ordinance language. 5. An ordinance should be adopted to institute the moratorium; the resolution is only to cover the period of time until the ordinance becomes effective. Alternative Recommendation: - The Council may decide not to amend the resolution or conduct a first reading of an interim ordinance. Discussion/Decision Mode: This matter is presented for action at the City Council meeting of July 8, 1996. First reading of the interim ordinance is set for July 8, 1996. If approved, a public hearing and second reading will be scheduled on July 22, 1996. An ordinance becomes effective August 30, 1996 if approved on July 22, 1996. i Respectfully submitted, James rosser City Manager JDP:cak • /',)- 0 RESOLUTION NO. A RESOLUTION AMENDING CITY COUNCIL RESOLUTION NO. 8335 DIRECTING A STUDY BE CONDUCTED ON TRANSMISSION AND RECEPTION FACILITIES OF COMMERCIAL WIRELESS TELECOMMUNICATION SERVICES AND ESTABLISHING A MORATORIUM BE IT RESOLVED, By the City Council of the City of Richfield, Hennepin County, Minnesota, as follows City Council Resolution No. 8335 is amended in Section 3.03 and 3.06 to add language which is underlined and the remainder of the resolution contained herein remains unchanged. Section 1. Background. 1.01. The City of Richfield ("City") currently regulates various types of transmission and reception facilities through its official controls. 1.02. Among the facilities that are currently subject to regulation are antennas and towers having a fixed location and operated to furnish to the public commercial wireless telecommunication services (hereinafter "CWTS":), including cellular, personal communication services (PCS), specialized mobilized radio (SMR), enhanced specialized mobilized radio (ESMR), paging, and similar services that are marketed to the public. 1.03. Market demand, rapid advances in technology and expanding federal licensure of radio frequencies has resulted in the proliferation of CWTS in the recent past; and that trend can be expected to accelerate in the reasonably foreseeable future. 1.04. The city's regulation of antenna and tower transmission facilities predates the events described above and fails to differentiate among the various types of facilities including CWTS. 1.05. The City Council is concerned that its official controls relating to antennas and towers may not adequately address issues related to these towers, such as the appropriate locations for the towers and the conditions under which they may be allowed within the City, including structural and construction requirements, co-location, setbacks, and height limitations. 1.06. The City has received inquiries from companies desiring to construct CWTS towers and other facilities in the City. • Section 2. Findings. 9-.3 2.01. The City Council finds that it is necessary to conduct studies to determine if there is a need to amend the City's official controls or its comprehensive plan relating to CWTS's, and if so, to adopt the appropriate amendments. 2.02. The City Council finds that there is a need to adopt interim measures for the purpose of protecting the planning process and the health, safety and welfare of its citizens regarding such matters. Section 3. Planning and Zoning Study. 3.01. A study is authorized to be conducted by City staff to determine if the City's official controls need to be modified as they relate to CWTS's. 3.02. Pending completion of the study and adoption of any amendments to the City's official controls, there is hereby established a moratorium on the construction, erection placement, reconstruction, enlargement, or expansion of CWTS towers and CWTS antennas within the City and on the development and use of property for such purposes. 3.03. During the period of the moratorium, applications for final site and building plan • approval, building permits, and other permits and approvals related to such tower work shall not be accepted by the City; neither the Planning Commission nor the City Council shall consider or grant approval of any application for such work; and no building permits for such work shall be issued. Notwithstanding any provision in this subsection to the contrary. the City may, upon first reading of an ordinance adopted following the study established by this moratorium, receive and review (but not decide) applications for the work described in paragraph 3.02 above. 3.04. For the purposes of the moratorium, the term "CWTS tower" shall mean any pole, spire, structure, or combination thereof, including supporting lines, cables, wires, braces, and masts, intended primarily for the purpose of mounting a CWTS antenna or similar apparatus above grade, for the purpose of providing commercial wireless telecommunication services to the public. 3.05. For the purposes of this moratorium, the term "CWTS antenna" shall mean the component of the CWTS which actually transmits and receives the signal. 3.06. The moratorium shall not apply to (a) the lawful use of existing towers, (b) the repair and/or maintenance of any existing tower provided that such work does not enlarge or expand that tower, (c) work on a tower necessary to preserve health, safety, life, or property in the face of an emergency, AF (d) tower work that has received all necessary permits and approvals from the City prior to the effective date of this • resolution, or (eemplacement of CWTS antennas on facilities owned and controlled by the City subject to restrictions and limitations deemed appropriate by the City in its q- sole discretion but only in circumstances where such placement would not be inconsistent with the objectives of the study. Section 4. Enforcement. The City may enforce this resolution by mandamus, injunction or other appropriate civil remedy in any court of competent jurisdiction. Section 5. Term. Unless earlier repealed or modified by the City Council, this resolution is effective until October 1, 1996. The City Council may, by adoption of an interim ordinance pursuant to Minnesota Statutes, Section 462.355, subdivision 4, modify or extend the moratorium established by this resolution. This resolution takes effect immediately and replaces City Council Resolution No. 8335, dated June 24, 1996. Adopted by the City Council of the City of Richfield, Minnesota this day of , 1996. Martin J. Kirsch, Mayor . . ATTEST: Thomas P. Ferber, City Clerk 9 J 0 ORDINANCE NO. AN INTERIM ORDINANCE REGULATING TRANSMISSION AND RECEPTION FACILITIES OF COMMERCIAL WIRELESS TELECOMMUNICATION SERVICES: ESTABLISHING A MORATORIUM; AND DIRECTING A STUDY BE CONDUCTED THEREON THE CITY OF RICHFIELD ORDAINS: Section 1. Background. 1.01. The City of Richfield ("City") currently regulates various types of wireless transmission and reception facilities through its officials controls. 1.02. Among the facilities that are currently subject to regulation are antennas and towers having a fixed location and operated to furnish to the public commercial wireless telecommunication services (hereinafter "CWTS"), including cellular, personal communication services (PCS), specialized mobilized radio (SMR), enhanced specialized mobilized radio (ESMR), paging, and similar services that are marketed to the public. 1.03. Market demand, rapid advances in technology and expanding federal licensure of radio frequencies has resulted in the proliferation of CWTS in the recent past; and that trend can be expected to accelerate in the reasonably foreseeable future. 1.04. The city's regulation of antenna and tower transmission facilities predates the events described above and fails to differentiate among the various types of facilities including CWTS. 1.05. The City Council is concerned that its official controls relating to antennas and towers may not adequately address issues related to these towers, such as the appropriate locations for the towers and the conditions under which they may be allowed within the City, including structural and construction requirements, co-location, setbacks, and height limitations. 1.06. The City has received inquiries from companies desiring to construct CWTS towers and other facilities in the City. 1.07. Minnesota Statutes, section 462.255, subdivision 4, allows the City to adopt an interim ordinance for the purpose of protecting the planning process and the health, safety and welfare of its citizens. Section 2. Findings. IS 9-4 2.01. The City Council finds that it is necessary to conduct studies to determine if there is a need to amend the City's official controls or its comprehensive plan relating to CWTS's, and if so, to adopt the appropriate amendments. 2.02. The City Council finds that there is a need to adopt an interim moratorium ordinance for the purpose of protecting the planning process and the health, safety and welfare of its citizens regarding such matters. Section 3. Planning and Zoning Study. 3.01. A study is authorized to be conducted by City staff to determine if the City's official controls need to be modified as they relate to CWTS's. 3.02. Pending completion of the study and adoption of any amendments to the City's official controls, there is hereby established a moratorium on the construction, erection placement, reconstruction, enlargement, or expansion of CWTS towers and CWTS antennas within the City and on the development and use of property for such purposes. 3.03. During the period of the moratorium, applications for final site and building plan approval, building permits, and other permits and approvals related to such tower work shall not be accepted by the City; neither the Planning Commission nor the City Council shall consider or grant approval of any application for such work; and no building permits for such work shall be issued. Notwithstanding any provision in this subsection to the contrary, the City may, upon first reading of an ordinance adopted following the study established by this moratorium, receive and review (but not decide) applications for the work described in paragraph 3.02 above. 3.04. For the purposes of the moratorium, the term "CWTS tower" shall mean any pole, spire, structure, or combination thereof, including supporting lines, cables, wires, braces, and masts, intended primarily for the purpose of mounting an antenna or similar apparatus above grade, for the purpose of providing commercial wireless telecommunication services to the public. 3.05. For the purposes of this moratorium, the term "CWTS antenna" shall mean the component of the CWTS which actually transmits and receives the signal. 3.06. The moratorium shall not apply to (a) the lawful use of existing towers, (b) the repair and/or maintenance of any existing tower provided that such work does not enlarge or expand that tower, (c) work on a tower necessary to preserve health, safety, life, or property in the face of an emergency, (d) tower work that has received all necessary permits and approvals from the City prior to the effective date of this resolution, or (e) the placement of CWTS antennas on facilities owned and controlled i by the City subject to restrictions and limitations deemed appropriate by the City in its 'j- sole discretion but only in circumstances where such placement would not be inconsistent with the objectives of the study. Section 4. Enforcement. The City may enforce this resolution by mandamus, injunction or other appropriate civil remedy in any court of competent jurisdiction. Section 5. Term. Unless earlier repealed by the City Council, this ordinance is effective until October 1, 1996, and may be further extended for such additional periods as the City Council may deem appropriate, not exceeding a total additional period of 18 months. Adopted by the City Council of the City of Richfield, Minnesota this day of , 1996. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk • CITY OF RICHFIELD, MINNESOTA Council Letter No.. 231 Agenda July 8, 1996 Issue Statement: Approval of the 1996-97 Labor Agreement with Richfield Police Supervisory Association. Background: City staff has completed negotiations on a Labor Agreement for the years 1996 and 1997 with the Richfield Police Supervisory Association, subject to Council approval. The tentative agreement includes 1997 reopener provisions for wages and health and dental insurances. The bargaining unit is represented by Law Enforcement Labor Services (LELS), a statewide police labor union. The Richfield Police Supervisory Association represents the positions of Police Captain, Lieutenant and Sergeant. There are presently eight employees represented within this unit. The overall increase is 2.7%, as reported on the BMS Uniform Baseline Settlement form. The changes which have been negotiated for the 1996-97 contract are as follows: • A pay adjustment of 2.5% effective January 1, 1996 and 1% on July 1, 1996. This is similar to other employee groups. Wages may be reopened in 1997. + A $10 increase in the City's contribution for dependent health insurance, fora maximum of $345 per month. This is identical to other employee groups. Health insurance may be reopened in 1997. No monthly increase in the City's contribution for single dental insurance, remaining at a maximum of $24 per month. Dental insurance may be reopened in 1997. . A $15 per year increase in the clothing allowance to $510 per employee in 1996 and an additional $15 per year increase to $525 per employee in 1997. . A provision which increases the vacation accrual cap from 240 hours to 248 hours. . A provision which increases the personal leave accrual cap from 176 hours to 180 hours. • A provision which increases the minimum overtime from two (2) to three (3) hours for sergeants required to appear in court on off-duty time. In addition, sergeants required to be on standby during off-duty time for felony level or other County Attorney charged court cases shall receive $25 per occurrence. ?- I Recommended Motion: Adopt a resolution approving a labor agreement with the Richfield Police Supervisory Association for the years 1996 and 1997 with 1997 reopener provisions for wages and health and dental insurances. Basis for Recommendation: 1. Wage and benefits settlements are comparable to other City of Richfield employee groups. 2. The union members have voted on the issues and have given their approval to the settlement. 3. The settlement proposal appears to be an equitable resolution of the contract for both parties. Alternative Recommendation: Do not approve the labor agreement requiring further negotiations and/or arbitration. Discussion/Decision Mode: In order to allow the City's accounting personnel to modify payroll records and enact the new pay grades retroactive to January 1, 1996 as quickly as possible, it is recommended that the City Council act on July 8, 1996 to adopt the attached resolution providing for the contract implementation effective January 1, 1996. Respectfully submitted, Jam . Prosser City Manager JDP:cak 0 Y-)- RESOLUTION NO. RESOLUTION APPROVING LABOR AGREEMENT BETWEEN THE CITY OF RICHFIELD AND THE RICHFIELD POLICE SUPERVISORS BARGAINING UNIT LOCAL 162 FOR THE YEARS 1996 AND 1997 WHEREAS, the City Manager and the Richfield Police Supervisory Bargaining Unit Local 162 have reached a complete understanding concerning rates of pay, hours and other terms and conditions of employment for the years 1996 and 1997, and have agreed wages, health and dental insurances may be reopened in 1997; and WHEREAS, the human resources ordinance requires that contracts between the City and the Exclusive Representative of employees in an appropriate bargaining unit shall be implemented by Council resolution. NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby approve the labor agreement between the City of Richfield and the Richfield Police Supervisory Bargaining Unit for the years 1996 and 1997 with 1997 reopener provisions and orders the provisions of the labor agreement to be implemented upon signature of the labor agreement referenced herein by representatives of both the Richfield Police Is Supervisory Unit and the City of Richfield to be effective January 1, 1996. Adopted by the City Council of the City of Richfield, Minnesota this eighth day of July, 1996. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk • Y-3 • b r--I N 4-1 U •rq f4 4-I O 41 41 U •? I W .Y O U v L O z L w • N? ca U O a N W J U W u w u P -1; O c _U - 3 u 3 p d v_ c C N ` M> » C M » O » A » n » A ?' m u= v o v c m 'v = 3? 3$ 3 5 C ZI Z U ^° V_ Y Y L V Z= Z- Z V I I I I > v, N y ? U ? N N N ? y Y Vl n G m q a o°? v ^ Y N.? N C d U Y U d Y? N m_ Y H M G O•? O_ '?' 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I X o i - Z + 4 I X I I ? p I I ` x I I u C ? n i o o ° ?O ? i ? ?O I I I 66. I I I W rr o In Lr) ( O = - I< 0 ) I X O Lf) v y? o rn N I I z p IM- I .o , v I rte- < I X I Z W ? o It 0; ? rI - ' CA V v o N l o 00 ? L4 N - I Ln N I < r >- q? r 0 I D ? LI W u • -ZO U- P C)- 0 0 ;: , X< W n ? I cn to ? .. c? O O O ?Ocw O 0 Ln N z z z N r X N I Z c Z ^_+ p z z O u, 2 ?- ? ? o z ? I v W I r3 J = u '- = c < o?, o 3 o r° O v r U fJ ^ ?_ an J s C '1 I CITY OF RICHFIELD, MINNESOTA Council Letter No. 230 Agenda July 8, 1996 Issue Statement: Public hearing and consideration of an appeal to the Board of Adjustment and Appeals regarding variances granted by the Hearing Examiner to 609 West 74th Street to allow construction of four townhome units in a cluster formation. Background: Choice Wood Company proposes to construct four townhome units at 609 West 74th Street arranged in a cluster formation around a central courtyard. The Richfield Hearing Examiner granted the following variances to the project on May 30, 1996: 25 foot front setback where 30 feet is required; • 10 foot east side setback where 20 feet is required; • 12 foot rear yard setback where 25 feet is required; 5 foot west side setback where 20 feet is required; and • 33 percent lot coverage where 30 percent is the maximum. Stipulations of the variance approval are that the applicant provide a detailed plan for landscape buffering on the east and west sides of the property and that the City Council approve an off-street parking permit. The property owners to the south and east of the project submitted letters appealing the rear and west side setback variances on June 7, 1996. Last September, the applicant submitted a proposal to construct five units on the site. Some neighbors expressed concerns about the number of units and the size of the setbacks. The applicant revised their proposal, decreasing the number of units and increasing the side setback. The applicant hosted an informational meeting on May 8, 1996 to explain the project to the neighborhood. In response to a concern expressed by the property owner to the south, the applicant moved the garage an additional two feet from the property line for a 12 foot setback. The rear setback of the units is 14 feet. A landscape buffer of mature trees currently exists along the south property line to mitigate the smaller setback. Neighbors observed that mobile horr.as are presently approximately three feet from the south line. Thus, the applicant has been sensitive and made adjustments. The property owner of 7401 Lyndale Avenue, to the west of the subject property, states in his appeal letter that he feels the setback between a residential and commercial use is not adequate. The distance between the commercial building at 7401 Lyndale and i the proposed development will be 30 feet, which is the same distance between the T1 • commercial building and the single family home that currently sits on the property at 609 West 74th Street. The proposed development will provide fencing and a landscape buffer along the west property line to create a separation between the residential and commercial uses. This buffering is normally required of the commercial use. The property at 7401 Lyndale . Avenue was supposed to construct a fence along the property line as a condition of an off-street parking permit that was granted in 1981. The fence is not in place at this time. Recommended Motion: Deny the request for an appeal of the variances granted by the Hearing Examiner on May 30, 1996 to 609 West 74th Street, allowing construction of four townhome units in a cluster formation. Basis of Recommendation: 1. The Hearing Examiner found that there is an undue hardship that denies the applicant reasonable use of the property. The location and MR-2 zoning support multi-family development. The requirements of the MR-2 district restrict the ability of the applicant to design an optimal multi-family development. 2. The Hearing Examiner found that there are unique circumstances related to the property. The property is currently zoned MR-2 but is being used for one single family house. The property is located in an area which provides a good opportunity to provide a transition from single family homes to denser development. The development responds to the growing need for "empty nestor" housing. Living space primarily on one floor and attached double garages result in greater lot coverage. 3. The Hearing Examiner found that granting of the variances would not alter the character of the neighborhood. The units are designed to present a low density appearance and the height is consistent with many nearby single family homes. The development will be screened from adjacent uses by landscaping and fencing. 4. The setback variances are the minimum required to maintain the integrity of the project design to the target market of "empty nestors" seeking one level living. 5. A higher density use such as the proposed project is an appropriate transition use between commercial and single family residential uses. The design of the units is superior to adjacent duplexes which also serve a transition purpose. 6. The project is designed to be single family in character; the approved setbacks are consistent with setbacks required for single family houses. 0 7-? 07. The project is consistent with City housing goals to promote a greater variety of housing types in the community. 8. The concept plan for Lyndale Avenue, as detailed in the report, "The Lyndale Gateway: A Redevelopment, Plan and Strategy", suggests housing as the optimum use in this portion of the 7400 block. 9. Notice of the hearing was published in the Sun-Current and mailed to property owners within 350 feet of the subject property. Alternative Recommendation: Approve the request for an appeal and reverse the decision of the Hearing Examiner. Discussion/Decision Mode: A public hearing is scheduled for 7:00 p.m. on Monday, July 8, 1996. The hearing will be held in the City Council Chambers of Richfield City Hall, 6700 Portland Avenue. Respectfully submitted, Jame , Prosser City Manager JDP:cak 0 L-7 * • June 7, 1996 City of Richfield Richfield City Council Members 6700 Portland Avenue Richfield, MN 55423 Dear Council Members: Although I support the concept of the proposed development at 609 West 74 Street, I am opposed to the. side setback request adjacent to my property line. Five feet is not very much distance between Residential and Commercial. Perhaps the City Council and the Builder could work on a plan to reduce the size of these large buildings. • Your consideration,' appreciated, Mark Balkowitsch 7401 Lyndale Avenue South 0 r 0 June 7,1996 City of Richfield Board of Adjustment and Appeals c/o Community Development Director 6700 Portland Avenue Richfield,MN 55423 Reference: Case Number 96-V-4 Dear Board: I hereby appeal the decision by the Hearing Examiner on the rear setback for 10 the proposed development at 609 W. 74th Street. Please find attached a letter from Mr. Mark Balkowitsch, the property owner at 7401 Lyndale Avenue South. His concerns are the same as mine. Hopefully a compromise on the setbacks can be reached to satisfy the parties involved. Sincerely Tom Price - 7421 Lyndale Avenue South Attachment 0 • • [7 TH STREET SITE PLAN 7-? 7/8/96 Z O a W J W H N W • Z O Q > W W N Q W i 609 WEST 74 H STREET ELEVATIONS W?b 13 if 7/8/96 CITY OF RICHFIELD, MINNESOTA Council Letter No. 229 Agenda July 8, 1996 Issue Statement: Public hearing regarding a request for a subdivision waiver at 7124 Harriet Avenue to allow a split of the parcel into two lots. Background: The applicant is requesting a subdivision waiver to divide the property at 7124 Harriet Avenue into two lots. The lots were originally platted as two lots but were purchased by one owner and joined for tax purposes. The split of the property will result in two 6,400 square foot lots (50 feet by 128 feet). The lots were platted as two lots prior to 1995 and are, therefore, "grandfathered" in by the current ordinance and are not required to meet the current minimum lot size of 6,700 square feet. There is a garage located on the second lot that will be demolished. A new garage will be built behind the existing house, connecting with the alley. The second lot will be sold separately for development of a single family home. Recommended Motion: Adopt the resolution, authorizing the subdivision waiver at 7124 Harriet Avenue to allow a split of the parcel into two lots.. Basis of Recommendation: 1. Approval of the subdivision waiver would not interfere with the purposes of platting regulations, Section 500.05 of the City Code. 2. Compliance with the regular platting requirements of Section 500.05, Subd. 1 of the City Code would result in an unnecessary hardship. 3. Approval of the subdivision waiver would enable the property owner to sell the second lot for future development of a single family home. 4. The house remaining at 7124 Harriet Avenue meets all setback requirements. 5. Notice of the hearing was mailed to property owners within 350 feet of the subject property. Alternative Recommendation: The City Council may deny this subdivision waiver if a finding of fact determines that the proposal would have an adverse impact on adjacent properties. Discussion/Decision Mode: A public hearing is scheduled at 7:00 p.m. on Monday, July 8, 1996. The hearing will be held in the City Council Chambers of Richfield City Hall, 6700 Portland Avenue. Resp c ully submitted, Jam . Prosser 10 City Akw" ager JDP:cak (1'J RESOLUTION NO THE CITY OF RICHFIELD, MINNESOTA RESOLUTION AUTHORIZING SUBDIVISION WAIVER 7124 HARRIET AVENUE WHEREAS, an application has been filed with the City of Richfield which requests approval of a subdivision waiver for the division of certain parcels of land generally located at 7124 Harriet Avenue, legally described as Lots 7 and 8, Block 9, Augsburg Park, City of Richfield, Hennepin County, Minnesota; and WHEREAS, the proposed division of land for which the subdivision waiver is sought is legally described as Parcel A: Lot 7, Block 9, Augsburg Park, City of Richfield, Hennepin County, Minnesota; Parcel B: Lot 8, Block 9, Augsburg Park, City of Richfield, Hennepin County, Minnesota; and WHEREAS, the two lots resulting form the subdivision waiver will comply with Section 521.09 of the City Code relating to lot area and width; and WHEREAS, the City has fully considered the request for approval of the subdivision waiver; and WHEREAS, the Council finds that compliance with the City Code Section 500.05,. Subd 1 would result in unnecessary hardship and that failure to comply therewith will not interfere with the purposes of platting regulations of Section 500.01. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, as follows: 1. A waiver for the subdivision of property legally described above is hereby approved subject to the following condition: That all future transfer of my of the property described as Lots 7 and 8, Block 9, Augsburg Park, City of Richfield, Hennepin County, Minnesota shall be by parcel or parcels described above as Parcel A and Parcel B. 2. Upon compliance with such condition, City staff is authorized and directed to take any action necessary to effectuate this resolution and to authorize the recording of conveyances complying with the requests of this resolution. Adopted by the City Council of the City of Richfield, Minnesota this 8th day of July, 1996. Martin J. Kirsch, Mayor • ATTEST: Thomas P. Ferber, City Clerk 7124 HARRIET AVENUE ? 4 SURVEY FOR SUBDIVISION WAIVER Y FO ' Meghan Yetzer I8M AS : Lots 7 and 8, Block 9, AUGSBURG PARR, City of Richfield, Hennepin County, Minnesota and reserving easements of record. 1 1 I L_J L- IJ Y Fl , M. 2 24.0 28. 3 o Prop e oeed Gara _j g 30'XAPIE I?9.2 Exlating Hole d j L94 ?I L 28.3 Qt2'AFP F E IP F110 0 torn i l_ 1 FND IP cv I of v 39.2 M. 2 F_ 22.7_ 2. 0 I° 6aragen9 0l l I? To 8e ?I Reeored L 22.E- 128.2 ? I O i i ? I i ?l ~' I d? I ? FND IP r M v FND IP TOTAL LOT SQ. FOOTAGE = 12, 806 PROPOSED ELEVATIONS Top of Foundation = Garage Floor = Basement Floor _ Aprox. Sewer Service Elev. _ Proposed Elev. = 0 Existing Elev. _ Drainage Directions = -? Denotes offset Stake o ?? e??EOicvivo Planning Engineering Surveying Mt 1111 Ilenlptee From y 11,mf"tem, elmmletl 340 T.1"nm, 16121 W,02" I HEREBY CERTIFY THAT OF THE BOUNDARIES OF BY ME OR UNDER MY 0 SHOW IMPROVEMENTS OR Date -Lj-Z/-?f0 BENCHMARK, N MIN. SETBACK REQUIREMENTS I Front - House Side - SCALE : I Inch - 30 Feet Rear - Garage Side - JOB NO: S A TRUE AND CORRECT REPRESENTATION ?R ?9I VE DESCRIBED PROPERTY AS SURVEYED SUPERVISION AND DOES NOT PURPORT TO ;L950 GOOK: PAGE: CADD FILE: DWG. CHK. 76 n- a r,,, s • CITY OF RICHFIELD, MINNESOTA Council Letter No. 228 Agenda July 8, 1996 Issue Statement: Public hearing regarding a request for an amended conditional use permit to allow construction of a six-bay automotive service building at 7444 Lyndale Avenue. Background: The applicant proposes to demolish the existing 3,000 square foot building and construct a new 4,032 square foot building with six automotive service bays. Twenty- one parking spaces will be provided which exceeds the City's standard of two spaces per service bay and four spaces for employee parking. The recently completed Lyndale Avenue Strategic Development Plan establishes a concept for development in this area. Although official zoning controls and design guidelines have not yet been established to direct development, the applicant has submitted a project consistent with the gateway concept. The building is set at the southeast corner of the property to help create a gateway effect and to focus attention on the building instead of the parking. The design of the building incorporates windows to give it the look of a commercial storefront. Fencing and landscaping along the north and west property lines will screen the use from adjacent residential properties. The applicant submitted the application before design guidelines could be developed for lighting, signage, fencing and landscaping in the corridor. Specifications for these items are being developed by staff and will be completed by mid-July. The specifications will be consistent with the goals of the Lyndale Avenue plan to promote consistency in the area and create a separation between residential and commercial areas. The applicant has agreed to install signage, lighting, fencing and landscaping according to the specifications. The applicant has applied for a variance to allow the building to be set at the front of the lot, consistent with the gateway concept. The Hearing Examiner will hear the variance request on July 16, 1996. Recommended Motion: Conduct a public hearing and approve the amended conditional use permit to allow construction of an automotive service building at 7444 Lyndale Avenue with the following stipulations: 1. That the landscape plan, including fencing, be revised to meet specifications • provided by the City and be approved by the Community Development Director. 5vl 0 n 2. That a landscape escrow be submitted to the Community Development Department. 3. That a lighting plan be submitted according to specifications provided by the City and approved by the Community Development Director. 4. That a signage plan be approved by the Community Development Director. 5. That a sediment and erosion control plan be approved by City Engineering. 6. That a stormwater management plan be approved by City Engineering. 7. That the Hearing Examiner approve front and side setback variances. Basis of Recommendation: 1. The design of the project is consistent with the concept plan developed for Lyndale Avenue and detailed in the report, "The Lyndale Gateway: A Redevelopment Plan and Strategy". 2. The number of parking spaces exceeds the City's parking requirements. 3. Fencing and landscaping will provide a separation between the subject property and the single family residences to the west and the apartment building to the north. 4. Notice of the hearing was published in the Sun-Current and mailed to property owners within 350 feet of the subject property. 5. At the Planning Commission hearing on June 25, 1996 neighbors expressed their support for the project as long as a fence remained along the west property line. 6. On June 25, 1996 the Planning Commission voted unanimously to recommend approval of the conditional use permit. Alternative Recommendation: Deny the request with a finding that the proposal would have an adverse impact on adjacent properties or the City as a whole. Discussion/Decision Mode: A public hearing is scheduled for 7:00 p.m. on Monday, July 8, 1996. The hearing will be held in the City Council Chambers of Richfield City Hall, 6700 Portland Avenue. Respectfully submitted, Jam . Prosser City Manager 0 JDP:cak x 7444 LYNDALE AVENUE 3 LYNDALE AVENUE r= SITE PLAN w? t If %, I o! ,LI -iZ .89'61 ;,? ?2lg v p? W Cf) 4F w LL i, - " -L _ "? _..? _ ... .. z LL ? .? • ?g _ a- cl? vf O • PL ? - al 7-8-96 • 0 u -- FACE BRICK ROCACE- CORNER5 CONC. BLOCK ...! OR SIDINq - I - SOUTM ELEVATION '? - E AOT E LEVZ I 0 N 7444 LYNDALE AVENUE ELEVATIONS ?pV FALSE CgLA55 TttANSOM$ 411 ?I ILI ^+ FALSE GLASS PANELS @ CENTER ?r 7.1 .r LPROPERTY LINE °"E'I CORNER6GK I WOOD POOR$ II. E&5H2TORA46E1mVA?IoN WEo-r gLEVAT1aw 6/26/96 NORTH EL&VATION • CITY OF RICHFIELD, MINNESOTA Council Letter No. 227 Agenda July 8, 1996 Issue Statement: Public hearing regarding a request for a conditional use permit to allow an expansion of the existing automotive service building at 6409 Cedar Avenue. Background: The applicant is requesting a conditional use permit to allow an expansion of the existing auto repair building. A 2,450 square foot addition would be added to the building, expanding the number of service bays from four to seven. Seventeen parking spaces will be provided on site. This number is one short of the requirement for two spaces per bay and four spaces for employees. The applicant believes that the increased number of service bays will allow for more indoor storage of vehicles and therefore, reduce the demand for parking in the lot. The owner of the property to the north expressed concern that he won't be able to access an easement that exists on the subject property if the expansion is approved. The property owner also expressed concern about the parking situation. On the Planning Commission's recommendation, the applicant agreed to stripe the easement area as a no parking area and to provide signage that directs customers to the appropriate parking area. A rear setback variance is required to allow the expansion to be built in line with the existing building. The Hearing Examiner will hear the variance request on July 16, 1996. Recommended Motion: Conduct a public hearing and approve the conditional use permit to allow an expansion of the existing automotive service building at 6409 Cedar Avenue with the following stipulations: 1. That a landscape escrow be submitted. 2. That a sediment and erosion control plan be approved by City Engineering. 3. That the Hearing Examiner grant a rear setback variance for the project. Basis of Recommendation: 1. The proposed addition will improve the appearance of the site and provide indoor storage space for vehicles currently sitting outside on the site. 2. The expansion plan is a workable ;proposal given the location of the existing building. ?-I 0 3. The current use and the proposed expansion is compatible with the adjacent commercial land uses. 4. Notice of the hearing was published in the Sun-Current and mailed to property owners within 350 feet of the subject property. 5. On June 25, 1996 the Planning Commission voted unanimously to recommend approval of the conditional use permit. Alternative Recommendation: Deny the request with a finding that the proposal would have an adverse impact on adjacent properties or the City as a whole. Discussion/Decision Mode: A public hearing is scheduled for 7:00 p.m. on Monday, July 8, 1996. The hearing will be held in the City Council Chambers of Richfield City Hall, 6700 Portland Avenue. Respectfully submitted, . Jame . Prosser City M nager JDP:cak 0 6409 CEDAR AVENUE SITE PLAN • QQgzVV? 01 • o° In Q z _ ? o?b ? saves s ? ? I ?m m H"ON ?z wi b wS j 6-I N ? ??C I 1 ? ?- t a w 1 a Q 94 61 ?s Ia 3t3 \IV i - \ J> lilt O , t ? i ? WW i • x w 7-8-96 ? 0 • O _3 - al -, 4 " 0 0 Q Q a s 6409 CEDAR AVENUE ELEVATIONS ?I ?I Ii Ij [I II 4 it d II of I' ?I II b ( ? 0 I I As s 0 LL. b1 z `?3 6-25-96 J a III III I, I ?- II x a I V II II II (I II I) 4 1r 3d CITY OF RICHFIELD, MINNESOTA Council Letter No. 226 Agenda July 8, 1996 Issue Statement: Authorize a work order with BRW, Inc. for construction services needed to build a right lane on 77th Street and Lyndale Avenue. Background: The City has recently acquired the Conoco service station at the corner of Lyndale Avenue and 77th Street for a right lane to be built on both 77th Street and Lyndale Avenue. The City is proposing to build the right lane as part of the existing construction contract for Phase I of 77th Street. The construction will begin in July 1996. The City will need to hire BRW, Inc. to perform construction services associated with the construction of the right lane on 77th Street and Lyndale Avenue. The cost of the engineering work is estimated to be $30,000. This year the City went through a process to select engineering firms to perform work for the City of Richfield. BRW, Inc. was one of the firms selected to provide engineering If approved work can be begin in mid-July 1996. services. The work will be financed using any remaining federal highway demonstration funds to cover 80% of the cost. The Minnesota Department of Transportation will contribute 15% of the funds using State Trunk Highway funds and the City will contribute 5% of the funds using its Municipal State Aid Street funds (gas tax revenues). If federal funds are depleted, the work will be financed using 75% State Trunk Highway funds and 25% Municipal State Aid Street funds. Recommended Motion: Approve a work order for $30,000 with BRW, Inc. to perform construction engineering for the 77th Street and Lyndale Avenue right lane construction project. Basis of Recommendation: 1. BRW, Inc. is qualified to perform construction engineering services. 2. BRW, Inc. has performed in a satisfactory manner on previous 77th Street reconstruction activities. 3. The proposed scope of engineering services is reasonable for the demands of the proposed 77th Street and Lyndale Avenue right lane construction project. 3P-1 • Alternative Recommendation: Hire one of two other City approved engineering consulting firms. However, BRW, Inc. has considerable construction experience in the area of Lyndale Avenue and 77th Street. Discussion/Decision Mode: The Council should decide at its July 8, 1996 meeting so delays on the road project and the related construction of a fourth municipal liquor store can be avoided. Respectfully submitted, James l. Prosser City Manager JDP:cak C 0 CITY OF RICHFIELD, MINNESOTA 36 Council Letter No. 225 Agenda July 8, 1996 Issue Statement: Approval of resolution declaring costs to be assessed for removal of diseased trees from private property for the period January 1, 1995 through December 31, 1995, and approval of a resolution setting date of hearing. Background: The costs to be assessed for the removal of Dutch elm diseased trees on private property for the period January 1, 1995 through December 31, 1995 have been determined to be $14,697.85. The property owner of a diseased tree has four options available: 1. Remove the tree themselves. 2. Hire and pay their own contractor. 3. Hire the City's contractor and pay for the removal within 30 days. 4. Use the City's contractor and request that the cost of the tree removal be assessed against their property tax. In the period from January 1, 1995 through December 21, 1995, 23 property owners chose the fourth option. The original source of funding to have the work performed is through the City's Permanent Improvement Revolving Fund. The property owner may prepay the special assessment, but if it is certified on or before October 10, 1996 for the 1996 taxes, the interest rate is eight percent with payment spread over three years. • Recommended Motion: Adopt the attached resolution declaring costs to be assessed and ordering the preparation of the proposed assessment roll, and adopt the resolution setting the date of hearing on the proposed assessment for August 26, 1996. Basis of Recommendation: 1. The work has been performed with prior approval from the affected residents. 2. Minnesota State Statute requires the County to be notified of all special assessments. Alternative Recommendation: 1. Council may revise the special assessment roll as deemed necessary following the public hearing. Discussion/Decision Mode: All work was performed with prior approval from home owners. Staff is requesting adoption of the attached resolutions at this time in order to meet certification deadlines. Respectf?'1y submitted, James . Prosser . City M ger JDP:cak M-r RESOLUTION NO. RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR REMOVAL OF DISEASED TREES FROM PRIVATE PROPERTY FOR THE PERIOD OF JANUARY 1, 1995 TO DECEMBER 31, 1995. WHEREAS, costs have been determined for the removal of diseased trees from the following private properties in the City of Richfield and the expenses incurred or to be incurred for such work during the period of January 1, 1995 through December 31, 1995 amount too $14,697.85. Property Address Pro ee[ty Identification Number 7138 Fourth Avenue 34-02824-11-0043 7312 Blaisdell Avenue 34-02824-24-0091 7601 Oliver Avenue 33-02824-33-0064 6808 Cedar Avenue 26-02824-44-0002 6605 Irving Avenue 28-02824-31-0092 7400 Pillsbury Avenue 34-02824-31-0049 6313-14th Avenue 26-02824-12-0094 6239 Aldrich Avenue 28-02824-11-0020 7044 James Avenue • 6330 Blaisdell Avenue 33-02824-21-0039 27-02824-21-0077 6525 Oliver Avenue 28-02824-23-0093 7031 Fifth Avenue 34-02824-11-0081 7621-12th Avenue 35-02824-43-0037 6408-14th Avenue 26-02824-13-0117 6325-20th Avenue 25-02824-22-0045 6344-21 st Avenue 25-02824-22-0051 6637 Thomas Avenue 29-02824-41-0064 6516-21st Avenue 25-02824-23-0059 6210 Russell Avenue 29-02824-11-0107 6425-15th Avenue 26-02824-13-0046 7314 Penn Avenue 32-02824-14-0072 6804-13th Avenue 26-02824-43-0024 6937 Logan Avenue 28-02824-34-0060 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota: 1. The total cost to be assessed against benefited property owners is declared to be $14,697.85. 0 3G-?- 2. The City Clerk shall forthwith calculate the proper amount to be specially assessed • for such work against each benefited property, and shall flea copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the City Council thereof. Adopted by the City Council of the City of Richfield this 8th day of July 1996. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk n U 0 36-3 RESOLUTION NO. RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT FOR DISEASED TREE REMOVAL FROM PRIVATE PROPERTY FOR THE PERIOD JANUARY 1, 1995 TO DECEMBER 31, 1995. WHEREAS, by a resolution passed by the City Council of the City of Richfield on July 8, 1996, the City Clerk was directed to prepare the assessment of the cost of removing diseased trees from the following private properties in the City of Richfield for the period January 1, 1995 through December 31, 1995. Property Address Property Identification Number 7138 Fourth Avenue 34-02824-11-0043 7312 Blaisdell Avenue 34-02824-24-0091 7601 Oliver Avenue 33-02824-33-0064 6808 Cedar Avenue 26-02824-44-0002 6605 Irving Avenue 28-02824-31-0092 7400 Pillsbury Avenue 34-02824-31-0049 6313-14th Avenue 26-02824-12-0094 6239 Aldrich Avenue 28-02824-11-0020 7044 James Avenue 33-02824-21-0039 6330 Blaisdell Avenue 6525 Oliver Avenue 27-02824-21-0077 28-02824-23-0093 7031 Fifth Avenue 34-02824-11-0081 7621-12th Avenue 35-02824-43-0037 6408-14th Avenue 26-02824-13-0117 6325-20th Avenue 25-02824-22-0045 6344-21 st Avenue 25-02824-22-0051 6637 Thomas Avenue 29-02824-41-0064 6516-21 st Avenue 25-02824-23-0059 6210 Russell Avenue 29-02824-11-0107 6425-15th Avenue 26-02824-13-0046 7314 Penn Avenue 32-02824-14-0072 6804-13th Avenue 26-02824-43-0024 6937 Logan Avenue 28-02824-34-0060 WHEREAS, the City Clerk has notified the City Council that such proposed assessment has been completed and filed in his office for public inspection. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota: 1. A hearing shall be held on the 26th day of August, 1996 in the City Hall Council Chambers at 7 p.m., or as soon as hereafter as it may be reached on the agenda, to ?i pass upon such proposed assessment and at such time and place all persons 36-4 owning property affected by said diseased tree removal assessment will be given an opportunity to be heard in reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment at least two weeks prior to the hearing, and he shall state in the notice the total cost of the diseased tree removal. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. By order of the City Council of the City of Richfield, Minnesota this 8th day of July, 1996. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk • CITY OF RICHFIELD, MINNESOTA Council Letter No. 224 Agenda July 8, 1996 Issue Statement: Resolution relating to 1997 maintenance assessments for the 77th Street redevelopment area, proposed to be City Project No. 922. Background: Resolution No. 7405, adopted in 1988, established a policy for assessing the costs to the special assessment district for the I nterstate/Lyndale/N icol let (ILN) project area, an approximate two block area. The district included properties east of Lyndale and south of 77th Street, and the properties were assessed for current services required to maintain special landscape features and other public amenities on or adjacent to the right-of-way. On June 12, 1994, the City Council took action to support the continuance of specially assessing a redefined ILN/expanded 77th Street Project Area (from 1-35W to Portland Avenue) for the period of January 1, 1995 through December 31, 1995. On November 25, 1996, the City Council took action to support the continuance of specially assessing another redefined expanded (from 1-35W to Cedar Avenue) 77th Street Project Area for the period of January 1, 1996 through December 31, 1996. Generally, each owner is to be responsible for property to the curb while the City is responsible for common areas such as street islands. Although the City does perform some maintenance work for individual property owners, these costs are directly assessed to the appropriate owner and maintenance of common areas continues to be assessed to the entire district. Current maintenance services for the district would include, but not necessarily be limited to, one or more of the following: 1. Landscape maintenance of common properties including, among other things, tree trimming, mowing, fertilizing and edging. 2. Irrigation maintenance. 3. General maintenance including repair and replacement of lights, signs, curbs and plantings. These items are extra services provided directly to the 77th Street Project Area, and do not include services provided to the entire City. Most of the routine maintenance (mowing, weeding, litter cleanup) has been and will continue to be contracted, leaving City crews to perform repairs on irrigation, lights and signs. Estimated costs for the ILN/77th Street maintenance services from 1988-1997 were/are: Actual 1 g g Estimate $7,001.47 1989 $7,254 $6,135.54 1990 $7,514 $7,762.52 1991 $7,780 $8,855.46 1992 $8,894 $7,031.70 1993 $9,200 $3,614.94 1994 -p_* 1995 $18,000 $10,569.06 1996 $33,795 IS 1997 $58,973 *Because the landscape work was not to be completed until 1994 and much of the work would have a guarantee period, the cost of performing the maintenance service in the ILN for 1994 was estimated to be $0. 3F-1 After construction is completed and warrantees are expired, future estimated costs are $72,000. • Recommended Motion: Adopt the attached resolution proposing to specially assess for the costs of current services provided within the 77th Street Project Area for the period of January 1, 1997 through December 31, 1997, and to set the public hearing date for Monday, August 26, 1996. Basis of Recommendation: 1. Resolution No. 7405, adopted in 1988, established a policy for assessing the costs. 2. This policy allows staff to continue to provide excellent service to the 77th Street Project Area. 3. Commercial property owners will be assessed on a per-square-foot basis. However, all single family and multi-family residential properties, plus the two churches in the area, would be exempt from the special assessment levy. Alternative Recommendation: 1. Council may choose to establish a set rate and limit the maintenance performed to that dollar amount; however, staff believes the redevelopment area would suffer if limited maintenance was performed. Discussion/Decision Mode: Continued maintenance service for this area is recommended by staff in order to sustain current standards for landscaping and maintenance. Action on this item should be taken at this time in order to continue the special assessment process toward a • 1996 project, proposed to be City Project No. 922. Staff is asking for action at this time in order to facilitate meeting state deadlines for publication of legal notices and notification of property owners. Respectfully submitted, Jam D. Prosser City Manager JDP:cak 0 RESOLUTION NO. RESOLUTION PROPOSING TO SPECIALLY ASSESS FOR THE COSTS OF CURRENT SERVICES PROVIDED WITHIN THE 77TH STREET PROJECT AREA FOR THE PERIOD JANUARY 1, 1997 THROUGH DECEMBER 31, 1997 PROPOSED TO BE CITY PROJECT NO. 922 BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. There is hereby established a special assessment district, the boundaries of which are east of 1-35W and west of Cedar Avenue is hereby established as a special assessment district for the purposes of assessing for current services provided by the City. 31-- of 2. The following current services of the City are hereby proposed to be undertaken by the City in the District with the cost of such services to be specially assessed against benefited property within the District; • The trimming and care of trees and shrubs and the removal of any unsound trees from any street; • The repair of sidewalks; • The maintenance of landscaped areas and other public amenities on or adjacent to street rights-of-way; Trash and litter removal. • 3. The area proposed to be specially assessed for such current services consists of each and every commercial lot and parcel of land within the District. It is proposed that the special assessments on the commercial property be made on the basis of area. 4. The City Clerk is hereby authorized and directed to publish notice of a hearing by this Council at which the Council will consider the undertaking of such current services and the levying of special assessments to bear the costs thereof. Such notice shall be published in the official newspaper at least once, at least two weeks prior to the date of hearing. The City Clerk shall also give mailed notice of such hearing as required by law. Such hearing shall be held Monday, August 26, 1996, commencing at 7:00 o'clock p.m. or as soon thereafter as the matter can be reached on the agenda. 5. It is hereby proposed that the project consist of the aforementioned services for the period from January 1, 1997 through December 31, 1997. The estimated cost of providing all of the aforementioned services during that period is $58,973. Passed by the City Council of the City of Richfield, Minnesota this 8th day of July, 1996. Martin J. Kirsch, Mayor ATTEST: • Thomas P. Ferber, City Clerk CITY OF RICHFIELD, MINNESOTA Council Letter No.223 Agenda July 8, 1996 Issue Statement: Preparation of assessment rolls and setting hearing date for City Project No. 901, 1995 77th Street redevelopment area maintenance. Background: City staff has determined costs to be assessed for the maintenance of the 77th Street redevelopment area, City Project No. 901, the 1995 77th Street Maintenance Project. Attached are resolutions declaring the costs to be assessed and ordering the preparation of the proposed assessment rolls, and setting the hearing date for the proposed assessment. Estimated and actual costs for the LHN maintenance services 1988-1997 were/are: 3C Year Estimate $7Act00l 1988 ,1.47 1989 $7,254 $6,135.54 1990 $7,514 $7,762.52 1991 $7,780 $8,855.46 1992 $8,894 $7,031.70 1993 $9,200 $3,614.94 1994 -0-* 1995 $18,000 $10,569.06 1996 $33,795 1997 $58,973 • *Because the landscape work was not to be completed until 1994 and much of the work would have a guarantee period, the cost of performing the maintenance service in the ILN for 1994 was estimated to be $0. After construction is completed and warrantees are expired, future estimated costs are $72,000. Recommended Motion: Adopt the resolution declaring costs to be assessed and ordering preparation of the proposed assessment roll for 77th Street maintenance, and adopt the resolution setting the date of hearing on the proposed assessment for August 26, 1996. 1. Council ordered the work, and the work is complete. Alternative Recommendation: 1. Council may make any changes to the assessment roll as deemed necessary after the public hearing. Discussion/Decision Mode: In order to meet notification and publication deadlines, staff is requesting approval at this time. Respectfully submitted, Jane. Prosser city nager JDP:cak 3g-1 • RESOLUTION NO. RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR 77TH STREET MAINTENANCE JANUARY 1, 1995 THROUGH DECEMBER 31, 1995 CITY PROJECT NO. 901 WHEREAS, costs have been determined for the maintenance of the 77th Street Redevelopment Area the boundaries of which are approximately east of 1-35W and west of Portland Avenue in the City of Richfield and the expenses incurred or to be incurred for such maintenance amount to $10,569.06 for the period of January 1, 1995 through December 31, 1995. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota: 1. The portion of the cost to be assessed against benefited property owners is declared to be $10,569.06. 2. The City Clerk shall forthwith calculate the proper amount to be specially assessed • for such maintenance against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and shall file a copy of such proposed assessment in his office for public inspection. 3. The City Clerk shall, upon the completion of such proposed assessment, notify the City Council thereof. Adopted by the City Council of the City of Richfield, Minnesota this 8th day of July, 1996. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk • RESOLUTION NO. RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT FOR 77TH STREET MAINTENANCE JANUARY 1, 1995 THROUGH DECEMBER 31, 1995 CITY PROJECT NO. 901 WHEREAS, by a resolution passed by the City Council of the City of Richfield on July 8, 1996, the City Clerk was directed to prepare a proposed assessment of the cost of maintaining the 77th Street redevelopment area, the boundaries of which are east of 1-35W and west of Portland Avenue in the City of Richfield, Minnesota for the period of January 1, 1995 through December 31, 1995. WHEREAS, the City Clerk has notified the City Council that such proposed assessment has been completed and filed in his office for public inspection. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota: 1. A hearing shall be held on the 26th day of August, 1996, in the Council Chambers of the City Hall at 7:00 p.m. or as soon thereafter as the matter can be reached on the agenda to pass upon such proposed assessment and at such time and place all persons owning property affected by said maintenance assessment will be given an opportunity to be heard in reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the maintenance. The City Clerk shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less that two weeks prior to the hearing. Adopted by the City Council of the City of Richfield, Minnesota this 8th day of July, 1996. Martin J. Kirsch, Mayor C7 ATTEST: Thomas P. Ferber, City Clerk 3D CITY OF RICHFIELD, MINNESOTA Council Letter No. 222 Agenda July 8, 1996 • Issue Statement: Resolution relating to 1997 maintenance assessments, LHN (Lyndale/HUB/Nicollet) redevelopment area, proposed to be City Project No. 923. Background: On January 26, 1981, the City Council adopted Resolution No. 6372, which established a service in the LHN area (approximately bounded by 64th Street, First Avenue, 67th Street and Emerson Avenue) which would be specially assessed. The special assessment to commercial property would be made on the basis of area, with each square foot of assessable commercial property within the district being assessed an equal amount. All single family, two family and multiple family residential property within this area were eliminated from the special assessment levy. In 1982, agreements were reached with owners in the LHN area related to maintenance of property. For the most part, each owner was to be responsible for property to the curb while the City is responsible for common areas such as street islands. Although the City does do some maintenance work for individual property owners, these costs are directly assessed to the appropriate owner and maintenance of common areas continues to be assessed to the entire district. Current maintenance services for the district would include, but not necessarily be limited to, one or more of the following: 1. Landscaping, including tree trimming. 2. Sidewalk sweeping in summer. 3. Snow removal in winter. 4. Sidewalk deicing. 5. Painting and repair of wood furniture. 6. Trash removal. 7. General maintenance, including repairs and replacement. 8. Irrigation maintenance. These items are extra services provided directly to the LHN Redevelopment Area and do not include services provided to the entire City. For example, all City streets are swept twice a year, and for this service there would be no charge to the LHN maintenance assessment. However, any additional street sweeping in the LHN area would be an assessable item. Estimated and actual costs for LHN maintenance services 1989-1997 were/are: Year Estimated Actual 1989 $43,151.19 1990 $44,560. $43,539.10 0-1 1991 $44,153 $43,825.22 1992 $46,484 $47,005.26 1993 $45,050 $34,866.01 1994 $45,115 $44,635.70 1995 $45,516 $36,105.50 1996 $46,080 1997 $47,730 Recommended Motion: Adopt the attached resolution proposing to specially assess for the costs of current services provided within the LHN project area for the period of January 1, 1997 through December 31, 1997, and to set the public hearing date for August 26, 1996. Basis of Recommendation: 1. Resolution No. 6372, adopted in 1981, established policy for assessing the costs. 2. This policy allows staff to continue to provide excellent service to the LHN Redevelopment Area. Alternative Recommendation: 1. Council may choose to establish a set rate and limit the maintenance performed to that dollar amount; however staff believes the redevelopment area would suffer if is limited maintenance was performed. Discussion/Decision Mode: Continued maintenance service for this commercial area is recommended by staff in order to sustain the current standards for landscaping and maintenance which have been successful over the past years. submitted, Jamksy. Prosser City anager JDP:cak 0 3b4- 0 RESOLUTION NO. RESOLUTION PROPOSING TO SPECIALLY ASSESS FOR THE COSTS OF CURRENT SERVICES PROVIDED WITHIN THE LYNDALE/HUB/NICOLLET (LHN) PROJECT AREA FOR THE PERIOD JANUARY 1, 1997 THROUGH DECEMBER 31, 1997, PROPOSED CITY PROJECT NO 923. BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. There is hereby established a special assessment district, the boundaries of which are conterminous with the Lyndale/HUB/Nicollet Redevelopment Project Area, for the purposes of assessing for current services provided by the City. 2. The following current services of the City are hereby proposed to be undertaken by the City in the district, with the costs of such services to be specially assessed against benefited property within the district: Snow, ice or rubbish removal; Weed elimination; Elimination or removal of public health or safety hazards from private property, excluding any structure included under the provisions of Minnesota . Statutes Section 463.15 to 463.26; Installation or repair of water service lines; Street sprinkling or other dust treatment of streets; Trimming and care of trees and the removal of unsound trees; Repair of sidewalks, crosswalks, and other pedestrian walkways; Operation of the street lighting system; Maintenance of landscaped areas and other public amenities on or adjacent to street right-of-way; Maintenance of Civic Plaza; Snow removal and other maintenance of streets; Painting and repair of wood furniture; General maintenance, including repairs and replacement. 3. The area proposed to be specially assessed for such current services consists of every assessable lot and parcel of land within the district. It is proposed that special assessments on commercial property be made on the basis of the area with each square foot of assessable commercial property within the district being assessed an equal amount for maintenance of common are. Exempt from the special assessment levy shall be all single family, two-family, multiple family residential property within the LHN redevelopment district. Special maintenance of individual commercial properties shall be assessed directly for costs incurred in performing said maintenance to said property. 36-3 4. The City Clerk is authorized and directed to give public notice of a hearing by this Council at which the Council will consider the undertaking of such current services and the levying of special assessments to bear the costs thereof. The City Clerk shall also give mailed and published notice of such hearing as required by law. Such hearing shall be held on Monday, August 26, 1996, commencing at 7:00 p.m. or as soon thereafter as the matter can be reached on the agenda. 5. It is hereby proposed that the project consist of the costs of the aforementioned services for the period of January 1, 1997 through December 31, 1997. The estimated cost of providing all of the aforementioned current services during that period is $47,730. Passed by the City Council of the City of Richfield, Minnesota this 8th day of July, 1996. Martin J. Kirsch, Mayor ATTEST: • Thomas P. Ferber, City Clerk 0 CITY OF RICHFIELD, MINNESOTA Council Letter No. 221 Agenda July 8, 1996 3.C Issue Statement: Preparation of assessment rolls and setting hearing date for City Project No. 900, 1995 LHN (Lyndale/HUB/Nicollet redevelopment area) maintenance. Background: City staff has determined costs to be assessed for the maintenance of the Lyndale/HUB/Nicollet (LHN) redevelopment area, City Project No. 900, the 1995 LHN Maintenance Project. Attached are resolutions declaring the costs to be assessed and ordering the preparation of the proposed assessment rolls, and setting the hearing date for the proposed assessment. Estimated and actual costs for the LHN maintenance services 1989-1997 were/are: Year Estimated Actual 1989 $43,151.19 1990 $44,560 $43,539.10 1991 $44,153 $43,825.22 1992 $46,484 $47,005.26 1993 $45,050 $34,866.01 1994 $45,115 $44,635.70 1995 $45,516 $36,105.50 1996 $46,080 1997 $47,730 Fluctuations in expenditures for maintenance of LHN are caused by a number of factors. Weather determines water usage and irrigation costs; street light knockdowns are unpredictable and very expensive; and the need to paint street lights and repair concrete varies from year to year. In 1995, expenses were down slightly. The proposed 1997 budget shows expectations of an average year. Recommended Motion: Adopt the resolution declaring costs to be assessed and ordering preparation of the proposed assessment roll for LHN Maintenance, and adopt the resolution setting the date of hearing on the proposed assessment for August 26, 1996. Basis of Recommendation: 1. Council ordered the work, and the work is complete. Alternative Recommendation: 1. Council may make any changes to the assessment roll as deemed necessary after the public hearing. Discussion/Decision Mode: In order to meet notification and publication deadlines, staff is requesting approval at this time. Respe iNIly submitted, James Prosser City Manager JDP:cak 3e-1 NO. RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR LHN MAINTENANCE JANUARY 1, 1995 THROUGH DECEMBER 31, 1995 CITY PROJECT NO. 900 WHEREAS, costs have been determined for the maintenance of the Lyndale/Hub/Nicollet (LHN) Redevelopment Area which is approximately bounded by 64th Street, First Avenue, 67th Street and Emerson Avenue in the City of Richfield and the expenses incurred or to be incurred for such maintenance amount to $36,105.50 for the period of January 1, 1995 through December 31, 1995. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota: 1. The portion of the cost to be assessed against benefited property owners is declared to be $36,105.50. 2. The City Clerk shall forthwith calculate the proper amount to be specially assessed for such maintenance against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and shall file a copy of such proposed assessment in his office for public inspection. 3. The City Clerk shall, upon the completion of such proposed assessment, notify the City Council thereof. Adopted by the City Council of the City of Richfield, Minnesota this 8th day of July, 1996. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk 0 (-.1 3C - )- 0 RESOLUTION NO. RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT FOR LHN MAINTENANCE JANUARY 1, 1995 THROUGH DECEMBER 31, 1995 CITY PROJECT NO. 900 WHEREAS, by a resolution passed by the City Council of the City of Richfield on July 8, 1996, the City Clerk was directed to prepare a proposed assessment of the cost of maintaining the Lyndale/Hub/Nicollet Redevelopment Area which is approximately bounded by 64th Street, First Avenue, 67th Street and Emerson Avenue in the City of Richfield, Minnesota for the period of January 1, 1995 through December 31, 1995. WHEREAS, the City Clerk has notified the City Council that such proposed assessment has been completed and filed in his office for public inspection. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota: 1. A hearing shall be held on the 26th day of August, 1996, in the Council Chambers of the City Hall at 7:00 p.m. or as soon thereafter as the matter can be reached on the agenda to pass upon such proposed assessment and at such time and place all persons owning property affected by said maintenance assessment will be given an opportunity to be heard in reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the maintenance. The City Clerk shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less that two weeks prior to the hearing. Adopted by the City Council of the City of Richfield, Minnesota this 8th day of July, 1996. Martin J. Kirsch, Mayor • ATTEST: Thomas P. Ferber, City Clerk 38 • CITY OF RICHFIELD, MINNESOTA Council Letter No. 220 Agenda July 8, 1996 Issue Statement: Proposed 1997 alley maintenance special assessment project, proposed to be City Project No. 924. Background: The alley policy adopted by the City Council in 1980 provides that "all costs involved in maintaining an alley will be assessed against the property abutting the alley." In 1981, the maintenance functions to unpaved a!leys covered sweeping, cleaning of potholes and cold patching. In 1982 and years since, the maintenance functions covered by this assessment included not only repair work to unpaved alleys, but also an assessment to all alleys, paved or unpaved, for snowplowing services. A concrete joint sealing maintenance program for paved alleys wes initiated in the 1989 alley maintenance program. In 1994, staff obtained estimates for the joint sealing in paved alleys. Due to the small quantity of work, the prices quoted significantly exceeded estimates. In previous years, this work had been included with the larger concrete street repair program, and prices . were reasonable; but that program was reduced by budget cuts to the point where there is no longer the volume of work to produce good prices,. In order to obtain reasonable prices for this work, staff needed to double the quantities. No work for joint sealing was performed in 199 4. A large project was awarded in 1995, and no work will be performed in 1996. However, to bank monies for this type of biannual bidding, a constant $20,000 each year for alley maintenance should be assessed. Council approved this program at their July 10, 1995 meeting. Estimated and actual costs for the alley maintenance services from 1989-1997 are: 1989 $20,000 $17,725.98 1990 $20,000 $17,213.95 1991 $20,000 $21,426.94 1992 $20,000 $19,752.06 1993 $20,000 $17,833.49 1994 $20,000 $20,000.00. 1995 $20,000 $20,000.00 1999 $20,000 1997 $20,000 The $20,000 estimate for all-Y maintenance is a pproximately $10.75 for a 50-foot lot. • $7.75/per lot is the estimatQ ?or sweeping and a normal winter of snowplowing. The additional $3.00 per lot, which will be contracted on a biannual basis, is an estimate of 313,1 . costs to continue a concrete joint sealing maintenance program on paved alleys as a part of routine maintenance. Estimates of additional costs on unpaved alleys each year have been about $23.00 per lot. Costs have varied depending on the amount of patching required. Recommended Motion: Adopt the attached resolution which proposed to specially assess $20,000 for 1997 services for alley maintenance and sets the public hearing on this proposed special assessment project for August 26, 1996. Basis of Recommendation: 1. Previously adopted policy mandates the assessments. 2. The project is feasible. Alternative Recommendation: 1. Council may choose to continue assessing only actual costs each year. However, the biannual crack repair policy would cause the assessment to fluctuate considerably, and residents express concern when even minor changes occur in the assessment amounts, due to more or less snow plowing costs. 40 Discussion/Deci Council may choose to delay adoption of this resolution until the next meeting; however, any further delay would cause scheduling problems with legal notices required by. Minnesota State Statute. Respectfully submitted, Jam s . Prosser City nager JDP:cak RESOLUTION NO. RESOLUTION PROPOSING TO SPECIALLY ASSESS FOR THE COSTS OF • CURRENT SERVICES PROVIDED FOR ALLEY MAINTENANCE IN THE CITY OF RICHFIELD JANUARY 1, 1997 THROUGH DECEMBER 31, 1997, PROPOSED CITY PROJECT NO. 924. BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, as follows: 1. That area which includes the property which abuts improved alleys in Richfield (the "District") is hereby established as a special assessment district for the purpose of assessing for current services provided by the City; 36-- 2. That the following current services of the City are hereby proposed to be undertaken by the City in the District with the cost of such services to be specially assessed against the benefited property within the District: the maintenance and snowplowing of alleys; 3. The area proposed to be specially assessed for such current services consists of every assessable lot and parcel of land within the District. It is proposed that special assessments on property be made on the basis of prorated share of assessable abutting footage as defined in the alley improvement policy, Resolution No. 6345; is 4. That the City Clerk is authorized and directed to publish notice of a public hearing by this Council at which time the Council will consider the undertaking of such current services and the levying of special assessments to bear the costs thereof. Such notice shall be published in the official newspaper at least once and at least two weeks prior to the date of hearing. Such hearing shall be held on Monday, August 26, 1996, commencing at 7:00 p.m. or as soon thereafter as the matter can be reached on the agenda. 5. It is hereby proposed that the project consist of the costs of the aforementioned services for the period from January 1, 1997 through December 21, 1997. The estimated cost of providing all of the aforementioned current services during that period, using day labor, is $20,000. 6. That the project is feasible. Passed by the City Council of the City of Richfield, Minnesota, this 8th day of July, 1996. Martin J. Kirsch, Mayor Is ATTEST: Thomas P. Ferber, City Clerk 34 CITY OF RICHFIELD, MINNESOTA Council Letter No. 219 Agenda July 8, 1996 Issue Statement: Resolution declaring costs to be assessed for alley maintenance and snowplowing for the period January 1, 1995 to December 31, 1995, and setting a public hearing date for City Project No. 902, 1995 Alley Maintenance. Background: City staff has determined costs to be assessed for alley maintenance, City Project No. 902. Attached' are resolutions declaring the costs to be assessed and ordering the preparation of the proposed assessment rolls, and setting the hearing date for the proposed assessment. Property owners on permanently paved concrete alleys are assessed for snowplowing, joint repair, and patching work done on the alley right of way.. In 1995, the City Council approved a proposal to assess a constant $20,000 each year for alley maintenance services in order to bank monies for biannual joint cleaning bidding. This was established to provide better contract prices for crack sealing and joint cleaning, and to reduce resident complaints of fluctuating maintenance • assessments for alleys. Estimated and actual costs for the alley maintenance services from 1988-1997 were: Year Estimated Actual 1988 $ 8,453.93 1989 $20,000 $17,725.98 1990 $20,000 $17,213.95 1991 $20,000 $21,426.94 1992 $20,000 $19,752.06 1993 $20,000 $17,833.49 1994 $20,000 $20,000.00 1995 $20,000 $20,000.00 1996 $20,000 1997 $20,000 Recommended Motion: Adopt the attached resolution declaring the costs to be assessed and ordering the preparation of the proposed assessment roll; and adopt the attached resolution setting the date of hearing on the proposed assessment for August 26, 1996. Basis of Recommendation: • 1. Council ordered this work to be performed. .38-1 0 2. Council approved setting a set $20,000 for alley maintenance at its July 10, 1995 regular meeting. 3. Adoption of the resolutions at this time will allow adequate time for staff to complete necessary legal requirements in order to meet certification deadlines. Alternative Recommendation: 1. Council may revise the special assessment roll after the public hearing as deemed necessary. Discussion/Decision Mode: Council may choose to delay action on the attached resolutions; however, Minnesota State Statute requires specific notices and public meetings, and scheduling propels may occur beyond a two week delay. Respectfully submitted, Ja . Prosser • City nager JDP:cak 0 344 • RESOLUTION NO. RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR 1995 ALLEY MAINTENANCE AND SNOWPLOWING - CITY PROJECT NO. 902. WHEREAS, costs have been determined for the maintenance and snowplowing of the following alleys in the City of Richfield. The expenses incurred or to be incurred for such maintenance and snowplowing for the period of January 1, 1995 through December 31, 1995 amount to $20,000. Number Surrounding Avenues Surroundina Streets 1001 Xerxes-Washburn 66th-67th 1002 Xerxes-Washburn 67th-68th 1003 Xerxes-Washburn 68th-69th 1004 Xerxes-Washburn 69th-70th 1005 Washburn-Vincent 66th-67th 1006 Washburn-Vincent 67th-68th 1007 Washburn-Vincent 68th-69th 1008 Washburn-Vincent 69th-70th 1009 Vincent-Upton 66th-67th 1010 Vincent-Upton 67th-68th • 1011 Vincent-Upton 68th-69th 1012 Vincent-Upton 69th-70th 1013 Upton-Thomas 66th-67th 1014 Upton-Thomas 68th-69th 1015 Upton-Thomas 69th-70th 1016 Thomas-Sheridan 66th-67th 1017 Thomas-Sheridan 67th-68th 1018 Thomas-Sheridan 68th-69th 1019 Thomas-Sheridan 69th-70th 1020 Sheridan-Russell 66th-67th 1021 Sheridan-Russell 67th-68th 1022 Sheridan-Russell 68th-69th 1023 Sheridan-Russell 69th-70th 1024 Russell-Queen 66th-67th 1025 Russell-Queen 67th-68th 1026 Russell-Queen 68th-69th 1027 Russell-Queen 69th-70th 1028 Queen-Penn 66th-67th 1029 Queen-Penn 67th-68th 1030 Queen-Penn 68th-69th 1031 Queen-Penn 69th-70th • 2001 Penn-Oliver 63rd-64th 2002 Oliver-Newton 63rd-64th 3p-3 2004 Morgan-Logan 63rd-64th 2005 Logan-Knox 63rd-64th 2007 James-Irving 63rd-64th 2008 Irving-Humboldt 63rd-64th 2009 Humboldt-Girard 63rd-64th 2010 Girard-Fremont (35W) 63rd-64th 2011 Girard-Fremont (35W) 64th-65th 2012 Girard-Fremont (35W) 65th-66th 2013 Fremont (35W)-Emerson 64th-65th 2014 Fremont (35W)-Emerson 65th-66th 2015 Dupont-Colfax 63rd-Mildred 2016 Colfax-Bryant 63rd-Mildred 2017 Bryant-Aldrich 63rd-Mildred 2019 Graham-Lyndale 66th-Lake Shore Drive 2020 Aldrich-Lyndale 75th-76th 2021 Aldrich-Lyndale 76th-77th 3002 Lyndale-Garfield 68th-69th 3003 Augsburg-Garfield 70th-71 st 3004 Augsburg-Garfield 71 st-72nd 3005 Lyndale-Garfield 72nd-73rd 3006 Lyndale-Garfield 73rd-74th 3007 Garfield-Harriet i t H ld f G 71 st-72nd 72nd-73rd 3008 arr e - ar ie 3009 Garfield-Harriet 73rd-74th 3011 Harriet-Grand 67th-68th 3012 Harriet-Grand 68th-69th 3013 Harriet-Grand 72nd-73rd 3014 Harriet-Grand 73rd-74th 3015 Grand-Pleasant 68th-69th 3016 Grand-Pleasant 72nd-73rd 3018 Wentworth-Blaisdell 67th-68th 3020 Blaisdell-Nicollet 72nd-73rd 3021 Blaisdell-Nicollet 73rd-74th 3022 Blaisdell-Nicollet 74th-75th 3023 Blaisdell-Nicollet 75th-76th 3024 Nicollet-1st Avenue 68th-69th 3025 Nicollet-1 st Avenue 70th-71 st 3026 Nicollet-1 st Avenue 71 st-72nd 3027 Nicollet-1 st Avenue 72nd-73rd 3028 1 st Avenue-Stevens 71 st-72nd 3029 1 st Avenue-Stevens 72nd-73rd 3030 Stevens-2nd Avenue 71 st-72nd 3031 Stevens-2nd Avenue 72nd-73rd 10 3032 2nd Avenue-3rd Avenue 66th-67th 3033 2nd Avenue-3rd Avenue 71 st-72nd 3tq-q 3034 2nd Avenue-3rd Avenue 72nd-73rd • 3035 3rd Avenue-Clinton 66th-67th 3036 3rd Avenue-Clinton 73rd-74th 3037 Clinton-4th Avenue 66th-67th 3038 Clinton-4th Avenue 73rd-74th 3039 4th Avenue-5th Avenue 66th-67th 3040 4th Avenue-5th Avenue 73rd-74th 4001 13th Avenue-14th Avenue 65th-66th 4002 14th Avenue-15th Avenue 62nd-63rd 4004 15th Avenue-Bloomington 62nd-63rd 4005 15th Avenue-Bloomington 65th-66th 4006 Bloomington-16th Avenue 65th-66th 4007 Cedar-.Longfellow Avenue 63rd-64th 4008 Cedar-Longfellow Avenue 64th-65th 4009 Cedar-Longfellow Avenue 65th-66th 4012 22nd-Standish Avenue 65th-66th 4013 13th-14th Avenue 66th-67th NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota: 1. The portion of the costs to be assessed against benefited property owners is declared to be $20,000. 2. The City Clerk shall forthwith calculate the proper amount to be specially assessed for such maintenance against every assessable lot, piece of parcel of land affected, without regard to cash valuation as provided by law, and shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the City Council thereof. Adopted by the City Council of the City of Richfield this 8th day of July, 1996. Martin J. Kirsch, Mayor ATTEST: 0 Thomas P. Ferber, City Clerk 3P-s RESOLUTION NO. RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT FOR 1995 ALLEY MAINTENANCE - CITY PROJECT N0.902. WHEREAS, by a resolution passed by the City Council of the City of Richfield on July 8, 1996, the City Clerk was directed to prepare assessments of the cost of maintaining the following alleys in the City of Richfield for the period of January 1, 1995 through December 31, 1995. Number Surroundina Avenues Surrou Streets 1001 Xerxes-Washburn 66th-67th 1002 Xerxes-Washburn 67th-68th 1003 Xerxes-Washburn 68th-69th 1004 Xerxes-Washburn 69th-70th 1005 Washburn-Vincent 66th-67th 1006 Washburn-Vincent 67th-68th 1007 Washburn-Vincent 68th-69th 1008 Washburn-Vincent 69th-70th 1009 Vincent-Upton 66th-67th 1010 Vincent-Upton 67th-68th • 1011 1012 Vincent-Upton Vincent-Upton 68th-69th 69th-70th 1013 Upton-Thomas 66th-67th 1014 Upton-Thomas 68th-69th 1015 Upton-Thomas 69th-70th 1016 Thomas-Sheridan 66th-67th 1017 Thomas-Sheridan 67th-68th 1018 Thomas-Sheridan 68th-69th 1019 Thomas-Sheridan 69th-70th 1020 Sheridan-Russell 66th-67th 1021 Sheridan-Russell 67th-68th 1022 Sheridan-Russell 68th-69th 1023 Sheridan-Russell 69th-70th 1024 Russell-Queen 66th-67th 1025 Russell-Queen 67th-68th 1026 Russell-Queen 68th-69th 1027 Russell-Queen 69th-70th 1028 Queen-Penn 66th-67th 1029 Queen-Penn 67th-68th 1030 Queen-Penn 68th-69th 1031 Queen-Penn 69th-70th 2001 Penn-Oliver 63rd-64th • 2002 Oliver-Newton 63rd-64th 2004 Morgan-Logan 63rd-64th 3P -6 2005 Logan-Knox 63rd-64th 2007 James-Irving 63rd-64th 2008 Irving-Humboldt 63rd-64th 2009 Humboldt-Girard 63rd-64th 2010 Girard-Fremont (35W) 63rd-64th 2011 Girard-Fremont (35W) 64th-65th 2012 Girard-Fremont (35W) 65th-66th 2013 Fremont (35W)-Emerson 64th-65th 2014 Fremont (35W)-Emerson 65th-66th 2015 Dupont-Colfax 63rd-Mildred 2016 Colfax-Bryant 63rd-Mildred 2017 Bryant-Aldrich 63rd-Mildred 2019 Graham-Lyndale 66th-Lake Shore Drive 2020 Aldrich-Lyndale 75th-76th 2021 Aldrich-Lyndale 76th-77th 3002 Lyndale-Garfield 68th-69th 3003 Augsburg-Garfield 70th-71 st 3004 Augsburg-Garfield 71 st-72nd 3005 Lyndale-Garfield 72nd-73rd 3006 Lyndale-Garfield 73rd-74th 3007 Garfield-Harriet 71 st-72nd 3008 3009 Garfield-Harriet Garfield-Harriet 72nd-73rd 73rd-74th 3011 Harriet-Grand 67th-68th 3012 Harriet-Grand 68th-69th 3013 Harriet-Grand 72nd-73rd 3014 Harriet-Grand 73rd-74th 3015 Grand-Pleasant 68th-69th 3016 Grand-Pleasant 72nd-73rd 3018 Wentworth-Blaisdell 67th-68th 3020 Blaisdell-Nicollet 72nd-73rd 3021 Blaisdell-Nicollet 73rd-74th 3022 Blaisdell-Nicollet 74th-75th 3023 Blaisdell-Nicollet 75th-76th 3024 Nicollet-1st Avenue 68th-69th 3025 Nicollet-1 st Avenue 70th-71 st 3026 Nicollet-1 st Avenue 71 st-72nd 3027 Nicollet-1 st Avenue 72nd-73rd 3028 1 st Avenue-Stevens 71 st-72nd 3029 1 st Avenue-Stevens 72nd-73rd 3030 Stevens-2nd Avenue 71 st-72nd 3031 Stevens-2nd Avenue 72nd-73rd 3032 2nd Avenue-3rd Avenue 66th-67th 3033 2nd Avenue-3rd Avenue 71 st-72nd 3034 2nd Avenue-3rd Avenue 72nd-73rd 3)q --7 3035 3rd Avenue-Clinton 66th-67th 3036 3rd Avenue-Clinton 73rd-74th 3037 Clinton-4th Avenue 66th-67th 3038 Clinton-4th Avenue 73rd-74th 3039 4th Avenue-5th Avenue 66th-67th 3040 4th Avenue-5th Avenue 73rd-74th 4001 13th Avenue-14th Avenue 65th-66th 4002 14th Avenue-15th Avenue 62nd-63rd 4004 15th Avenue-Bloomington 62nd-63rd 4005 15th Avenue-Bloomington 65th-66th 4006 Bloomington-16th Avenue 65th-66th 4007 Cedar-Longfellow Avenue 63rd-64th 4008 Cedar-Longfellow Avenue 64th-65th 4009 Cedar-Longfellow Avenue 65th-66th 4012 22nd-Standish Avenue 65th-66th 4013 13th-14th Avenue 66th-67th WHEREAS, the City Clerk has notified the City Council that such proposed assessment has been completed and filed in his office for public inspection. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota: A hearing shall be held on the 26th day of August 1996, in the Council Chambers of the City Hall at 7:00 p.m. or as soon thereafter as the matter may be reached on the agenda, to pass upon such proposed assessment. At such time and place all persons owning property affected by said maintenance assessment will be given an opportunity to be heard in reference to such assessment. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing. He shall state in the notice the total cost of the maintenance, and also cause mailed notice to be given to the owner of each parcel described in the ,assessment roll, not less than two weeks prior to the hearing. Adopted by the City Council of the City of Richfield, Minnesota this 8th day of July, 1996. Martin J. Kirsch, Mayor ATTEST: r Thomas P. Ferber, City Clerk