2-12-96 agendaCITY OF RICHFIELD, MINNESOTA
MONDAY, FEBRUARY 12, 1996
REGULAR CITY COUNCIL MEETING
7:00 P.M.
COUNCIL CHAMBERS
AGENDA
INTRODUCTORY PROCEEDINGS
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES OF THE (1) SPECIAL CITY COUNCIL MEETING OF JANUARY
22,1996; (2) REGULAR CITY COUNCIL MEETING OF JANUARY 22,1996; AND (3) CITY
COUNCIL STUDY SESSION OF FEBRUARY 5, 1996
PRESENTATIONS
1. OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL ON ITEMS NOT ON
THE AGENDA
• 2. PRESENTATION OF CERTIFICATES OF APPRECIATION TO COMMISSION
MEMBERS WHO HAVE SERVED THREE CONSECUTIVE TERMS: BEN ARRIOLA,
HUMAN RIGHTS COMMISSION; DAVID DELZER, COMMUNITY SERVICES
COMMISSION; AND JOE SAUSEN, COMMUNITY SERVICES COMMISSION
3. PRESENTATION OF PROCLAMATION SUPPORTING RICHFIELD DECA FREE
ENTERPRISE MONTH, FEBRUARY 1996
AGENDA APPROVAL
4. COUNCIL APPROVAL OF AGENDA
CONSENT CALENDAR
5. CONSENT CALENDAR CONTAINS SEVERAL SEPARATE ITEMS WHICH ARE
ACTED UPON BY THE CITY COUNCIL IN ONE MOTION. ONCE THE CONSENT
CALENDAR HAS BEEN APPROVED, THE INDIVIDUAL ITEMS AND
RECOMMENDED ACTIONS HAVE ALSO BEEN APPROVED. NO FURTHER
COUNCIL ACTION IS NECESSARY. HOWEVER, ANY COUNCIL MEMBER MAY
REQUEST THAT AN ITEM BE REMOVED FROM THE CONSENT CALENDAR AND
PLACED ON THE REGULAR AGENDA FOR COUNCIL DISCUSSION AND ACTION.
ALL ITEMS LISTED ON THE CONSENT CALENDAR ARE RECOMMENDED FOR
APPROVAL.
A. CONSIDERATION OF APPROVAL OF AMENDED CONTRACT WITH BRAUER
GROUP, INC. TO CONTINUE TO PROVIDE CONSULTING SERVICES TO
COMPLETE THE PROCESS TO AMEND COMPREHENSIVE PLAN C.L. 37
B. CONSIDERATION OF APPROVAL OF RESOLUTION SUPPORTING CITY CLERK
TOM FERBER TO SERVE AS PRESIDENT OF MINNESOTA CLERKS AND
FINANCE OFFICERS ASSOCIATION FOR 1996-97 C.L. 38
C. CONSIDERATION OF APPROVAL OF AWARD OF CONTRACT TO E-Z-GO
TEXTRON (UPPER MIDWEST) FOR LEASING OF GOLF CARTS AND UTILITY
BEVERAGE CART AT RICH ACRES GOLF COURSE IN 1996, 1997 AND 1998 IN
AMOUNT OF $29,207.63 C.L. 39
D. CONSIDERATION OF APPROVAL OF PURCHASE IN EXCESS OF $5,000 FOR
PLOW, WING AND TAILGATE SANDER FROM J. KRAFT, INC. IN AMOUNT OF
$14,965.59 C.L. 40
E. CONSIDERATION OF APPROVAL OF PURCHASE IN EXCESS OF $5,000 FOR
DUMP BODY FOR NEW TRUCK FROM J. KRAFT, INC. IN AMOUNT OF $5,695.83
C.L. 41
F. CONSIDERATION OF APPROVAL OF PURCHASE IN EXCESS OF $5,000 FOR
NEW 1996 FORD F350 CAB CHASSIS UNDER HENNEPIN COUNTY
PURCHASING AGREEMENT FROM SUPERIOR FORD, INC. IN AMOUNT OF
$20,132.00 C.L. 42
G. CONSIDERATION OF APPROVAL OF PURCHASE IN EXCESS OF $5,000 FOR
NEW 1996 FORD F250 3/4 TON PICKUP TRUCK UNDER HENNEPIN COUNTY
. PURCHASING AGREEMENT FROM SUPERIOR FORD, INC. IN AMOUNT OF
$24,316.00 C.L. 43
H. CONSIDERATION OF APPROVAL OF PURCHASE IN EXCESS OF $5,000 FOR
PC NETWORK FILE SERVERS FROM UNIQUE SOFTWARE IN AMOUNT OF
$13,645.85 C.L. 44
1. CONSIDERATION OF APPROVAL OF PURCHASE IN EXCESS OF $5,000 FOR
HEWLETT PACKARD DESIGNJET PLOTTER FOR CITY'S GEOGRAPHIC
INFORMATION SYSTEM FROM CEDAR COMPUTER CENTER IN AMOUNT OF
$6,490.11 C.L. 45
J. CONSIDERATION OF APPROVAL OF RESOLUTION AUTHORIZING LAWFUL
GAMBLING LICENSE WITH FEE WAIVER FOR RICHFIELD AMERICAN LEGION,
#435, 6501 PORTLAND AVENUE C.L. 46
K. CONSIDERATION OF APPROVAL OF RENEWAL OF RESIDENTIAL KENNEL
LICENSE; 7209-18TH AVENUE; ONE DOG AND FIVE CATS C.L. 47
L. CONSIDERATION OF APPROVAL OF RENEWAL OF RESIDENTIAL KENNEL
LICENSE; 7649 PENN AVENUE; THREE DOGS C.L. 48
M. CONSIDERATION OF APPROVAL OF 1996 TAXI CAB LICENSE; TOWN TAXI,
INC.; 3 VEHICLES
N. CONSIDERATION OF APPROVAL OF 1996 GARBAGE HAULER LICENSE;
TOTAL SANITATION COMPANY; 2 VEHICLES
0. ESTIMATE #8 PAYMENT FOR SITE DEVELOPMENT AT WASHINGTON PARK;
SUNRAM CONSTRUCTION; $11,949.10
P. ESTIMATE #5 PAYMENT FOR PAINTING OF LOGAN WATER TOWER;
DELOUGHERY PAINTING COMPANY; $30,658.02
PROPOSED ORDINANCES
6. CONSIDERATION OF FIRST READING OF ORDINANCE AMENDMENT TO
RICHFIELD CITY CODE RELATING TO DUTIES OF DEPARTMENT DIRECTORS
COUNCIL LETTER NO. 49
7. CONSIDERATION OF FIRST READING OF TRANSITORY ORDINANCE PROVIDING
FUNDING FOR CERTAIN CAPITAL IMPROVEMENTS FROM SPECIAL REVENUE
FUND
COUNCIL LETTER NO. 50
8. CONSIDERATION OF FIRST READING OF PROPOSED AMENDMENT TO CITY
CHARTER REGARDING COUNCIL ATTENDANCE
COUNCIL LETTER NO. 51
RESOLUTION
9. CONSIDERATION OF RESOLUTION NULLIFYING PLANNED UNIT
DEVELOPMENT/FINAL DEVELOPMENT PLAN AND CONDITIONAL USE PERMIT
FOR PHASE II OF SHOP AT LYNDALE APPROVED ON DECEMBER 11, 1995 AND
REINSTATING PLAN APPROVED ON MAY 8, 1995
COUNCIL LETTER NO. 52
0 ADMINISTRATIVE REPORTS AND OTHER BUSINESS
10. CONSIDERATION OF REQUEST FOR RENEWAL OF CAR WASH LICENSE FOR
TIP TOP CAR WASH, 6601 BLOOMINGTON AVENUE
COUNCIL LETTER NO. 53
11. CONSIDERATION OF APPOINTMENT OF BRUCE PALMBORG AS COMMUNITY
DEVELOPMENT DIRECTOR
COUNCIL LETTER NO. 54
AIRPORT BUSINESS
12. AIRPORT STATUS REPORT
CORRESPONDENCE
13. LEGISLATIVE REPORT
COUNCIL CHOICE
14. COUNCIL DISCUSSION ITEMS
15. CLAIMS AND PAYROLLS
• 16. ADJOURNMENT
Auxiliary aids for individuals with disabilities are available upon request. Requests must be
made at least 96 hours in advance to the Administrative Services Director at 861-9702.
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 54
Agenda February 12, 1996
Issue Statement:
Consideration of the appointment of Bruce Palmborg as Community Development
Director.
Background:
The City Charter of Richfield, Section 6.027, Subd. 3 provides that the City Manager
shall appoint all heads of departments and that appointments shall be final only upon a
majority vote of the Council. The position of Community Development Director has
been vacant since December 2, 1995. The position was posted for an internal
recruitment on November 15, 1995. Two internal candidates were interviewed.
Recommended Motion:
Approve appointment of Bruce Palmborg as Community Development Director.
Basis of Recommendation:
1. An interview panel has determined that Mr. Palmborg is well suited for this
position.
2. Doctor Clift's analysis indicates that Mr. Palmborg is well suited for this position.
3. Mr. Palmborg's work experience indicates that he will meet the needs of this
position.
Alternative Recommendation:
1. The Council can reject this recommendation and direct the City Manager to
undertake additional recruitment.
2. The Council may defer action on this item to a later date.
Discussion/Decision Mode:
This matter will be presented for Council action February 12, 1996. The City Charter
requires concurrence by a majority of the City Council of appointments by the City
Manager. This means three affirmative votes of Council Members will be required.
Respectfully submitted,
James . Prosser
City Manager
JDP:cak
ID
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 53
Agenda February 12, 1996
Issue Statement:
Consideration of a request for renewal of a car wash license for Tip Top Car Wash,
6601 Bloomington Avenue.
Background:
On December 14, 1995, the City received a renewal application and other required
documents for the 1996 car wash license for Tip Top Car Wash. The applicant has
paid the required license fee.
The location has been occupied as a car wash since 1966. Several individuals have
owned the business with the current owner being David S. Colehour, 504 Laredo Lane,
Chanhassen.
Environmental health staff has received, on the average, two complaints a year over
the last five regarding the general, overall appearance of this property. These
complaints have been about long grass/weeds, debris and nonfunctioning equipment.
While staff responds each time a complaint is received, on several occasions the
• complaints were unfounded. In several instances, complaints were received about
nonfunctioning equipment which technically is not in violation of any City ordinance. On
other inspections, staff found that valid violations existed and the owner of the property
was notified. A follow-up inspection in those instances found the complaint corrected.
The number of complaints received on this location is not excessive or any more than
staff receives on other commercial properties in the City.
Staff is concerned, however, about the number of unverified, on-going complaints from
residents in the neighborhood regarding general appearance issues. For that reason,
residents in a two block area have been notified of this hearing and the opportunity to
share their concerns with the City Council.
Recommended Motion:
Staff is recommending approval of issuance of a renewed 1996 car wash license for Tip
Top Car Wash, 6601 Bloomington Avenue.
Basis of Recommendation:
1. The applicant has complied with all of the provisions of City Codes and has paid
the required licensing fee.
2. Based upon the information supplied by the applicant, there appears to be no
reason to deny the license requested.
/0-1
• 3. The number of complaints received by staff on this property is no more excessive
than complaints received on any other commercial property in the City.
Alternative Recommendation:
1. The Council could decide not to approve the license application requested. This
would mean that Tip Top Car Wash would be unable to operate their business at
this location.
Discussion/Decision Mode:
The application for a renewal of a 9996 Car Wash license for Tip Top Car Wash, 6601
Bloomington Avenue, is being presented to Council at this time.
Respectful) submitted,
James D. rosser
City M ger
JDP:cak
•
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9
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 52
Agenda February 12, 1996
Issue Statement:
Request for approval of a resolution declaring that the planned unit
development/final development plan and conditional use permit for Phase II of
the Shops at Lyndale that was approved on May 8, 1995, is in effect.
Background:
On December 11, 1995, the City Council approved a request by CSM to amend
the planned unit development/final development plan and conditional use permit
for Phase II of the Shops at Lyndale. The revised plan would have allowed CSM
to accommodate an anchor tenant, Galyan's Trading Company, in a two-story, .
100,000 square foot space.
CSM has informed the City that it does not want to pursue development of the
amended planned unit development. As a consequence, CSM will not be
submitting the revised drainage and utility plans that were a stipulation of the
Council's approval of the amended plan. Failure to meet this stipulation nullifies
the approval of the amended plan.
i CSM is requesting that the City make a declaration that the planned unit
development/final development plan and conditional use permit that was
approved on May 8, 1995, is the effective plan for Phase II.
Recommended Motion:
Approve the attached resolution nullifying the amended planned unit
development for CSM's Phase II of the Shops at Lyndale, approved on
December 11, 1995, and reinstating the plan approved on May 8, 1995.
Basis of Recommendation:
1. CSM is unable to meet the stipulation of the amended planned unit
development that the City Engineer approve revised stormwater drainage
and utility plans for the project.
2. The City Attorney has reviewed and approved the proposed action.
3. The Planning Commission reviewed and the City Council approved the
planned unit development/final development plan and conditional use
permit on May 8, 1995.
4. The formal declaration will allow CSM to proceed with construction of
Phase 11 in a timely manner.
q-i
Alternative Recommendation:
1. Do not approve the attached resolution.
2. Refer the request to the Planning Commission for consideration.
Discussion/Decision Mode:
Consideration of this item is scheduled for the February 12, 1996 City Council
meeting.
Respectfully submitted,
Jame D. Prosser
City Manager
JDPcak
•
0
RESOLUTION NO.
RESOLUTION DECLARING STATUS
OF ZONING APPROVALS (CSM - PHASE II)
WHEREAS, on May 8, 1995, the City Council did approve a final
development plan ("Plan") and issue a conditional use permit ("CUP") to CSM
Investors, Inc. for the construction of a real estate development commonly
described as CSM Phase II; and
WHEREAS, on December 11, 1995, the City Council did approve
amendments to the Plan and the CUP upon the request of CSM and following
hearings and public comment; and
WHEREAS, such approval was specifically conditioned upon the
submission by CSM of an acceptable drainage and utility plan; and
q,;L
WHEREAS, the City has now been informed by CSM that it does not wish
to pursue development of the real estate as contemplated by the amendments
and consequently will not be submitting the drainage and utility plans which
would be necessary to effectuate the amendments; and
WHEREAS, in light of the foregoing, the City Council believes it
appropriate to make a declaration concerning the current status of approvals by
the City as they relate to the CSM Phase II zoning.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Richfield, Minnesota as follows:
1. The actions of the City Council on December 11, 1995 regarding
amendments to the Plan and the CUP have become null and void as a
consequence of the non-occurrence of the stated condition.
2. The Plan and CUP approved by the City Council on May 8, 1995, remain
unaltered and in full force and effect.
Adopted by the City Council of the City of Richfield, Minnesota this 12th
day of February, 1996.
Martin J. Kirsch, Mayor
ATTEST:
•
Thomas P. Ferber, City Clerk
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• CITY OF RICHFIELD, MINNESOTA
Council Letter No. 51
Agenda February 12, 1996
Issue Statement:
Request from Charter Commission for consideration of proposed amendment to the
Charter regarding Council attendance.
Background:
The Charter Commission forwarded to the City Council a request to amend Section
2.05 of the Richfield City Charter. The amendment would provide that a vacancy in the
office of the Council Member shall exist if the Council Member fails to attend six regular
Council meetings during a six month period.
The Charter amendment can be adopted if all the City Council Members approve the
Charter amendment in ordinance form. As an alternative, the Charter Commission may
submit the issue for consideration to the City electorate as a referendum question.
The matter has been referred to the City Attorney for review.
Recommended Motion:
Refer the Charter amendment back to the Charter Commission with a request that the
proposed amendment be reviewed with the City Attorney.
Basis of Recommendation:
1. The City Attorney has offered an opinion (attached) that if the ordinance
amendment is adopted and enforced, it would be subject to challenges of
violation of Article VIII, Section 5 of the Minnesota Constitution.
2. Referral to the Charter Commission would provide an opportunity for the Charter
Commission to make changes to allow the substance of their request to be
adopted in a manner consistent with the State Constitution.
3. Adoption of the Charter amendment with the knowledge that there is a potential
constitutional conflict would appear to be inconsistent with the City Charter itself.
Alternative Recommendation:
1. The Council could decide to act on the Charter amendment this evening.
However, in order to adopt the Charter amendment in ordinance form, approval by
all five Council Members would be required.
Discussion/Decision Mode:
This matter will be presented at the Council meeting of February 12, 1996.
Respectfully submitted,
James JD.rosser
City Manager
JDP:cak
Copy: Shirley Johnson, Charter Commission President
8-I
9 BILL NO.
AN ORDINANCE RELATING TO CITY GOVERNMENT;
AMENDING SECTION 2.05 OF THE RICHFIELD CITY CHARTER
THE CITY OF RICHFIELD DOES ORDAIN:
Section 2.05 of the City Charter of the City of Richfield entitled, Vacancies, is
hereby amend as follows:
Section 2.05. Vacancies. Subdivision 1. Existence.
(1) A vacancy shall exist as of the date of death or resignation of a Council
Member.
(2) (vii) by reason of the failure of the Council Member without good cause to
perform aR 9 the duties of a Council Member for a period of 90 days, (as determined
by the Council,) the Council shall, by resolution at-a the next regular or special Council
meeting, declare a vacancy exist.
on the Gouneil te Passed by the City Council of the City of Richfield, Minnesota this day of
• , 1996.
Martin J. Kirsch, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
0
RECEIVED FEB 0 6 1996
KENNEDY & GRAVEN
CHARTERED
Attorneys at Law
ROBERT A. ALSOP
BRUCE M. BATTERSON
RONALD H. BATTY
STEPHEN J. BUBUL
JOHN B. DEAN
DANIEL J. GREENSWEIG
DAVID J. KENNEDY
CHARLES L. LEFEVERE
JOHN M. LEFEVRE, JR.
ROBERT J. LINDALL
ROBERT C. LONG
JAMES M. STROMMEN
470 Pillsbury Center, Minneapolis, Minnesota 55402
(612) 337-9300
Facsimile (612) 337-9310
WRITER'S DIRECT DIAL
337-9217
BY FAX AND MAIL
February 5, 1996
Jim Prosser
City of Richfield
6700 Portland Avenue South
Richfield, MN 55423
RE: Proposed Charter Amendment
• Dear Jim:
(\J/J/j.
CORRINE H. THOMSON
JAMES J. THOMSON
LARRY M. WERTHEIM
BONNIE L. WILKINS
JOE Y. YANG
DAVID L. GRAVEN (1929-1991)
OF COUNSEL
ROBERT C. CARLSON
ROBERT L. DAVIDSON
WELLINGTON H. LAW
CURTIS A. PEARSON
T. JAY SALMEN
You asked our office to review and comment on the Charter Commission's proposal to amend
Section 2.05 of the Richfield City Charter. The amendment, if adopted, would provide that a
vacancy in the office of council member shall exist if a council member fails to attend six regular
council meetings during a six month period. (Through operation of Section 2.06, subd. 2, the
proposed amendment would also apply to the office of mayor.) The proposed amendment also
makes minor changes to Section 2.05, subd. 1, para. 2.
In our opinion, the proposed amendment, if adopted and strictly enforced, would be subject to
challenge as a violation of Article VI11, Section 5 of the Minnesota Constitution. That section
provides that "[t]he legislature of this state may provide for the removal of inferior officers for
malfeasance or nonfeasance in the performance of their duties." City charter provisions
pertaining to the removal of elected officials from office must comply with this constitutional
requirement. Jacobsen v. Nagel, 96 N.W.2d 569, 571-572 (Minn. 1959). Therefore, the proposal
to remove a council member for not attending council meetings may only be enforced if the
council member's conduct constitutes malfeasance or nonfeasance.
Malfeasance refers to "evil conduct or an illegal deed." Claude v. Collins, 518 N.W.2d 836, 842
(Minn. 1994) (quoting Jacobsen, 96 N.W.2d at 573). It is doubtful whether failure to attend six
council meetings in six months would be considered "evil conduct."
Nonfeasance, on the other hand, is the refusal or neglect, without adequate excuse, to perform
a legal duty. Id. Nonfeasance typically includes an element of willfulness. Id. at 458; see also
CAH100006
RC160-1
?-3
Jim Prosser
• February 5, 1996
Page 2
In re Olson, 300 N.W. 398, 400 (Minn. 1941)(neglect of duty justifying removal of sheriff
defined as careless or intentional failure to exercise due diligence.) Although it is possible that
failure to attend six council meetings in six months could constitute nonfeasance, there may also
be circumstances where it may not, and where application of the proposed amendment would be
unconstitutional.
One of the difficulties with the proposed amendment is that the amendment is made to paragraph
1 of Section 2.05, subd. 1, instead of to paragraph 2. Although paragraph 2 requires a
determination that a vacancy exists, paragraph 1 purports to operate automatically. 't'aken
literally, the proposed amendment would not provide an opportunity for the affected council
member to be heard, nor would it allow for a determination that the failure to attend meetings
constituted nonfeasance of duty. It would be preferable if the amendment were made to
paragraph 2 and incorporated the requirement of nonfeasance; e.g., "or (viii) failure of the
Council member to attend six regular Council meetings during a six month period, where the
nonattendance constitutes nonfeasance, ..."
Even with the revision suggested above, enforcement of the amendment will require the Council
to make a determination that may be legally complex and will be fact-dependent. It is likely that,
in some cases, the Council could become engaged in a heavily fact-ridden discussion over
whether absences amounted to nonfeasance or not. E.g., a case where a Council member misses
one regular meeting per month for six months (but attends all other regular and special council
meetings), due to a combination of illness and work-related absences.
There is undoubtedly a point at which failure to attend council meetings, regardless of the excuse,
would constitute nonfeasance. However, it is not clear that the six meetings in six months rule
would satisfy that standard. A more defensible rule would be one that allows a determination
of vacancy when a member misses all council meetings in a six month period. Cf. Minn. Stat.
§ 375.101, subd. 3, which provides that absence of a county board member from the county for
more than six consecutive months creates a vacancy in the board member's office. Of course,
until the matter is litigated, it is not possible to say whether even that standard would be upheld
regardless of the absent member's reason for being absent.
Please call if you have further questions.
Sincerely,
Corrine H. Thomson
cc: John Dean
CAH100006
RC160-1
s-?
WCE1VE0 JAN 1 ? 19g?
Post-ItIm brand fax transmittal memo 7671 F of pages ?
To ?
ran Fro
Co. Co.
Dept. Phone #
Fax # Fax #
January 16, 1996
James D. Prosser, City Manager
City of Richfield
6700 Portland Avenue
Richfield MN 55423-2599
Re: Amendment of Section 2.05 to Richfield City Charter
Dear Mr. Prosser:
On January 9, 1996, the Richfield Charter Commission met and discussed a proposal for
changes in the Richfield City Charter to Section 2.05. The proposed changes are attached
hereto as Exhibit A. Eleven members of the Charter Commission were present and the
proposal for changes to Section 2.05 was adopted by a 9-to-2 vote.
The Charter Commission recommends the City Council adopt the proposed changes to
Section 2.05 of the Richfield City Charter as described in Exhibit A.
Very truly yours,
Shirley Jo
Richfield Charter Commission
9-5
• PROPOSAL FOR CHANGES IN RICHFIELD CITY CHARTER
Section 2.05. Vacancies. Subdivision 1. Existence.
(1) A vacancy shall exist as of the date of death or resignation
of a Council Member (or failure of a Council Member to
attend 6 regular Council.meetings during a 6 month period.)
(2) (vii) by reason of the failure of the Council Member without
good cause to perform any $€- the duties of a Council Member
for a period of 90 days, (as determinedby the Council,) the
Council shall, by resolution at next) regular or
special Council meeting, declare a vacancy-en-the-Council te-
-em-ist.
Words to be eliminated are dashed out, new language is in
brackets.(
Gordon Anderson, Chm.
Sub-Committee
Richfield Charter Commission
•
EXHIBIT "]V
7
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 50
Agenda February 12, 1996
Issue Statement:
First reading of transitory ordinance providing funding for certain capital improvements
from the Special Revenue Fund.
Background:
City Charter Section 7.12, Subd. 2 requires that Special Revenue Funds used for
capital improvements must be authorized by ordinance.
At the December 11, 1995 City Council meeting, the City Council authorized $400,000
of Special Revenue Funds for the improvements to several City parks in 1996. In
addition, the 1996 Capital Improvement Budget provides for expenditure for all types of
funds contained in the budget document including county funds, municipal state aid,
user fees, federal grants and state grants, however, authorization by ordinance is not
required for these expenditures.
While the total 1996 Capital Improvements Budget (CIB) includes total budgeted
expenditures of $11,077,170 the portion of CIB concerning proposed funding from the
Special Revenue fund is $395,000 as shown below:
Veterans Memorial Park
Playfeature Improvements
Donaldson Park Improvements
100 Car parking lot $110,000
Lincoln Field $220,000
Garfield Park
Roosevelt Park
Augsburg Park
Christian Park
$ 65,000
It should be noted that the 1996 Capital Improvement Budget provided for an additional
$105,000 for park land acquisition, picnic shelter hard surface and the Community
Center roof. These expenditures are from special revenues and are contingent upon
the final transfer from the Liquor Fund to the Special Revenue Fund. The amount of
transfers available will not be known until the 1995 fiscal year-end has been completed
at the end of February 1996. At that time, if there are additional funds available,
another transitory ordinance for the contingent projects will be forwarded to the City
Council for action.
A transitory ordinance is necessary to finalize these appropriations pursuant to City
Charter.
C
1-1
Recommended Motion:
Approve first reading of the transitory ordinance providing for the expenditure of funds
from the Special Revenue Fund for certain capital improvements and schedule public
hearing and second reading for March 11, 1996.
Basis for Recommendation:
1. On December 11, 1995, the City Council approved the 1996 Capital Improvement
Budget, which includes an expenditure of $395,000 of Special Revenue Funds for
improvements to several City parks.
2. Under Section 3.09 of the City Charter, a transitory ordinance becomes effective
30 days after publication of the second hearing notice. The ordinance
requirements must be completed early enough in 1996 so that the capital projects
can be initiated on a timely basis, completed, and the fund expended.
3. In order for the timely start of the project under consideration in the Capital
Improvement Budget, it is suggested that the first reading of the transitory
ordinance take place on February 12 and a the second reading and public hearing
be completed at the March 11, 1996 City Council meeting.
Alternative Recommendation:
1. The City Council could postpone the first reading of the transitory ordinance to a
future City Council meeting.
2. The City Council could decide to authorize none or only a portion of the
expenditures identified from special revenue in the CIB.
Discussion/Decision Mode:
In order to proceed with improvements approved on a timely basis, first reading
approval of this transitory ordinance would be desirable on February 12, 1996 so that
the public hearing and second reading could take place on March 11, 1996.
Respectfully submitted,
Jam . Prosser
city ager
JDP:cak
0
7-c.
• BILL NO.
TRANSITORY ORDINANCE NO.
AN ORDINANCE PROVIDING FOR THE EXPENDITURE OF MONEY FROM
THE SPECIAL REVENUE FUND FOR CERTAIN CAPITAL IMPROVEMENTS
11
CITY OF RICHFIELD DOES ORDAIN:
Section 1: It is found and determined to be necessary and expedient for the City to
expend money from the Special Revenue Fund for the making of capital improvements
listed in Section 2 hereof, for which the City would be authorized to issue general
obligation bonds.
Section 2: The capital improvements and amounts of expenditures for such
improvements which are authorized to be paid from the Special Revenue Fund under
Section 7.12, Subdivision 2 of the City Charter, are as follows:
Veterans Memorial Park
Playfeature Improvements
Donaldson Park Improvements
100 Car parking lot $110,000
Lincoln Field $220,000
Garfield Park
Roosevelt Park
Augsburg Park
Christian Park
$ 65,000
Section 3: The expenditures herein authorized shall be made pursuant to such
contracts as are authorized from time to time by Council action.
Passed by the City Council of the City of Richfield this day of , 1996.
Martin J. Kirsch, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
0
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 49
Agenda February 12, 1996
Issue Statement:
First reading consideration of an ordinance amendment to the Richfield City Code
relating to duties of Department Directors.
Background:
Recently, the City Manager requested that the City Council amend the City ordinance
code relating to duties of Department Directors. During the course of that ordinance
amendment, the City Council directed staff to draft additional ordinance language that
would remove the requirement that the duties of Department Directors be changed
through ordinance amendments. Instead, the new ordinance language would provide
the City Manager with the authority to modify the duties of Department Directors as
needed.
The attached ordinance addresses the City Council's concerns by deleting the specific
listing of departmental responsibilities from the ordinance. The proposed ordinance
amendment references Department Director duties as specified in the position
description which is prepared by the City Manager. The effect of this ordinance would
allow the City Manager to modify the duties of Department Directors as needed without
any further modification to the City ordinance code.
Recommended Motion:
First reading consideration of an ordinance amending Subsections 300.05, 300.07,
300.09, 300.11, 300.13 and 300.17 of the Richfield City Code relating to duties of
Department Directors and schedule the public hearing and second reading for March
11, 1996.
JDP:ds
Basis of Recommendation:
1. The City Council has requested that an ordinance amendment be drafted to give
the City Manager the authority to make changes in the duties of Department
Directors.
2. The proposed amendment provides such authority without needing to amend the
ordinance at each such instance in the future.
Alternative Recommendation:
1. The City Council could decide not to proceed with the change and keep the
ordinance as it now is constructed.
Discussion/Decision Mode:
This item has been scheduled for February 12 for first reading consideration.
Prosser submitted,
Respec Jamgn
JamPro
sser
City ger
City ger
0 BILL NO.
AN ORDINANCE AMENDING SUBSECTIONS
300.05, 300.07, 300.09, 300.11, 300.13 AND 300.17
OF THE RICHFIELD CITY CODE;
RELATING TO DUTIES OF DEPARTMENT HEADS
THE CITY OF RICHFIELD DOES ORDAIN:
Section 1. Subsection 300.05 of the Richfield City Code is amended, subdivision
2 of the Richfield City Code is amended to read as follows:
Subd. 2. Assignment of duties. The manager may assign the same
individual to head two or more departments or to head one or more divisions
within a department. The manager may be a department head. The manager
shall create a job description for each department head position, describing the
specific duties and areas of responsibility for the position. The manager may
modify any department head's job description and duties from time to time. A
department head shall perform the duties identified in the job description and any
additional duties assigned by the manager.
Sec. 2. Subsection 300.07 of the Richfield City Code is amended to read as
06 follows:
300.07. Administrative services department: duties of director. The director of
administrative services is responsible to the manager for the organization,
planning, administration and coordination of the administrative services of the
city +nGlud+a?
tre°Q si
f
(o) safekeeping and m°H°ninn of Gity fWAGIGi
(d) Fnaintaininn the finnnnial reoord of the Gity,
\\ r
f\ nroVidinry Gen?tFarral pner?+onn??el sencrviian2S relating to o o vit y nereonn p?r?vrT,?el
r?,?vr„,--,T -rc- ,
(h) haRdliRq the b siness aff a.FS of the water aRd sewer utilitiee of the
G*1
!i\ nroVidinry ri°L management laminae, for the nity-
e
Fnai;aging the- rer_-reati ;e fund, 1961t RGt limited
> >
ti
(k) on rliJ' I duties ec oinncrl by the. mananer_
?The director of administrative services shall perform the duties described in the
job description for that position and any additional duties assigned by the
manager.
Sec. 3. Subsection 300.09 of the Richfield City Code is amended to read as
follows:
300.09. Community services department: duties of director. The director of
community services is responsible to the manager for the organization, planning,
administration and coordination of the community services of the city Wig=
(a) -69rn"''tmm' ity G .R
i te;
(b) FeGFeat
en t ;
Weed -Lal`k°c Na
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(d) foFer* uvy
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The director of community services shall perform the duties described in the,job
description for that position and any additional duties assigned by the manager.
Sec. 4. Subsection 300.11 of the Richfield City Code is amended to read as
follows:
300.11. Liquor department. The liquor operations director is responsible to the
manager for the operation of the municipal liquor stores. The liquor operations
director shall perform the duties described in the job description for that position
and any additional duties assigned by the manager.
Sec. 5. Subsection 300.13, subdivision 1 of the Richfield City Code is amended
to read as follows:
300.13. Public safety department. Subdivision 1. Duties of director. The
director of public safety is responsible to the manager for all activities relating to
public safety ORSludiRg:
(a) eRfGFGeFnent. of state laws and Gity or-dinaRGe-&,L
/h\ 4he nreceni4449n of 'WAX °nd- ender in the ni4v•
t
/o\ the dirention of fire fightinn fire pFG4en4ion and fire nreyen4ion
a0vities in the ni4v•
t
6-3
aGtivitio Within
(d) the d-..irevnvuv., of vtion of e,,ery ryenn?i ?eniin ec /nivil defense)
.u m, ,v„v? vv, vv w,vn
?`.
the Gity;
(e)--- he uo$g }eRt of per-sonnel Within the p blip 6afety-depaFtmrreeRt
(g) the Gendurt of health and safety iRspeGtiGR s
any additional duties °Q assigned by the pity manager
The director of public safety shall perform the duties described in the job
description for that position and any additional duties assigned by the manager.
Sec. 6. Subsection 300.17 of the Richfield City Code is amended to read as
follows:
300.17. Community development department: duties of director. The director of
community development is responsible to the manager for the organization,
planning, administration and coordination of the community development
functions of the city
(a) the adminis#atien of planning and ZGni
r Rq R a#eFs-,
(b) the peFfeFmaRGe of administr-ative and- -a
and
The director of community development shall perform the duties described in the
job description for that position and any additional duties assigned by the
manager.
Passed by the City Council of the City of Richfield, Minnesota this day of
, 1996.
Martin J. Kirsch, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
0
•
0 Staff recommends that the application for a residential kennel license be approved.
CITY OF RICHFIELD, MINNESOTA
. Council Letter No. 48
Agenda February 12, 1996
Issue Statement:
Consideration of an application for renewal of a residential kennel license for Ronald
Matheson, 7649 Penn Avenue.
Background:
On October 24, 1995, Ronald Matheson submitted an application for a residential
kennel license. He owns three dogs. Mr. Matheson's application contains all
contiguous property owners' signatures.
5L
On December 20, 1995, an inspection of the property was conducted by a Community
Service Officer. There were no apparent problems found at that time.
The City has adopted a policy that staff notify neighbors surrounding the area of the
residential kennel license. Staff received no calls or complaints from any of the
neighbors.
Although this application is for three dogs, it does not exceed the maximum number of
six animals that was approved by the Council as policy on July 22, 1991.
Recommended Motion:
Basis of Recommendation:
1. It is up to the animal owner to prove that the keeping of more than two dogs does
not have an adverse effect on the neighborhood. Mr. Matheson has been able to
do this.
Alternative Recommendation:
1. The Council could decide to deny Ronald Matheson's residential kennel license.
This would mean that he would have to reduce the number of dogs he has from
three to two.
Discussion/Decision Mode:
Recommendation to approve a residential kennel license for Ronald Matheson, 7649
Penn Avenue, is presented for Council consideration at this time.
Respectfully submitted,
Jams . Prosser
City nager
JDP:cak
CITY OF RICHFIELD, MINNESOTA 5K
Council Letter No. 47
• Agenda FEBRUARY 12, 1996
Issue Statement:
Consideration of an application for renewal of a residential kennel license for Tom
Evenstad, 7209-18th Avenue.
Background:
On December 4, 1995, Tom Evenstad submitted an application for a residential kennel
license. He owns one dog and five cats. Mr. Evenstad's application contains all
contiguous property owners' signatures.
On December 18, 1995, an inspection of the property was conducted by a Community
Service Officer. There were no apparent problems found at that time.
The City has adopted a policy that staff notify neighbors surrounding the area of the
residential kennel license. Staff received no calls or complaints from any of the
neighbors.
Although this application is for one dog and five cats, it does not exceed the maximum
number of six animals that was approved by the Council as policy on July 22, 1991.
Recommended Motion:
Staff recommends that the application for a residential kennel license be approved.
Basis of Recommendation:
1. It is up to the animal owner to prove that the keeping of more than two cats does
not have an adverse effect on the neighborhood. Mr. Evenstad has been able to
do this.
Alternative Recommendation:
1. The Council could decide to deny Tom Evenstad's residential kennel license. This
would mean that he would have to reduce the number of cats he has from five to
two.
Discussion/Decision Mode:
Recommendation to approve a residential kennel license for Tom Evenstad, 7209-18th
Avenue, is presented for Council consideration at this time.
Respectful submitted,
Jame Prosser
• City Manager
JDP:cak
5S
• CITY OF RICHFIELD, MINNESOTA
Council Letter No. 46
Agenda February 12, 1996
Issue Statement:
Application for lawful gambling license for Richfield American Legion #435, 6501
Portland Avenue.
Background:
On January 23, 1996, the Richfield American Legion submitted an application for
renewal of their lawful gambling license. The application requests renewal for their
bingo and pulltab operations.
The applicant is proposing to conduct bingo on Sundays from 12 to 5 p.m. The pulltabs
would be conducted in conjunction with the bingo operation.
The Public Safety Department has conducted the required background investigation
and has determined that the applicant has complied with all requirements. In addition,
the gambling manager, Mr. Rodney Logland, has no known criminal record.
Finally, the applicant is requesting that the $100 investigation fee be waived.
• Richfield City Code 1100.13 requires the Public Safety Department to review the
request for the gambling license and make its review and recommendation to the City
Council.
Recommended Motion:
Staff recommends that the Council pass a resolution approving the gambling activity
requested by the applicant in accordance with Richfield City Code 1100. 13, Subd. 6.
Staff further recommends that the Council waive the investigation fee.
Basis of Recommendation:
1. The applicant has complied with the State Statutes and City Code pertaining to
lawful gambling.
2. The applicant has submitted the request within 60 days of the renewal of the
license.
3. The applicant has demonstrated that the gambling activity requested is a benefit
to the community.
Alternative Recommendation:
. 1. The Council could pass a resolution specifically disapproving the renewal request;
however, staff has determined that there is no basis for this alternative.
5T-
2. The Council could decide to not waive the investigative fee.
Discussion/Decision Mode:
Approve the renewal of Richfield American Legion #435's lawful gambling application
and a request for waiver of the investigative fee.
Respectfully submitted,
Jam D. Prosser
City Manager
JDP:cak
•
0
5J-C),
0 RESOLUTION NO.
RESOLUTION AUTHORIZING THE AMERICAN LEGION #435 TO CONDUCT
LAWFUL GAMBLING
WHEREAS, the American Legion #435 has submitted an application for renewal
of their lawful gambling license; and
WHEREAS, the application requests renewal for their bingo and pulltab
operations; and
WHEREAS, Minnesota State Statute Section 349.213 provides authority for
review of applications by local authorities; and
WHEREAS, Section 1100.13 of the Richfield City Code provides for regulation of
lawful gambling; and
WHEREAS, the Department of Public Safety has completed an investigation of
the application and finds the application to be in order.
NOW, THEREFORE, BE IT RESOLVED City County of the City of Richfield,
. Minnesota, as follows:
1. That a lawful gambling license be granted to the Richfield American Legion
#435, 6501 Portland Avenue.
2. That the investigation fee be waived.
Adopted by the City Council of the City of Richfield, Minnesota this 12th day of
February, 1996.
Martin J. Kirsch, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
LJ
51
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 45
Agenda February 12, 1996
Issue Statement:
Approve the purchase of a plotter for the City's Geographic Information System (GIS) in
the amount of $6,490.11.
Background:
The City has begun the development of a GIS. The initial round of staff training is in
progress and the maps and databases are being built. Staff is requesting that the
Council approve the purchase of a Hewlett Packard DesignJet model 750c E size
plotter. This equipment will be used to print presentation quality maps and drawings
produced by the GIS. The DesignJet can produce color output up to 48" by 36" in size.
Quotes from three vendors were received. Cedar Computer Center in Edina quoted the
lowest price at $6,094.00. The total purchase is $6,490.11 with sales tax. Funds for
the purchase of this plotter are included in the Central Services Fund 1996 budget.
Recommended Motion:
Authorize the purchase of a Hewlett Packard DesignJet plotter in the amount of
$6,490.11 from Cedar Computer Center.
Basis of Recommendation:
1. The DesignJet plotter is widely used for GIS applications, is known to be reliable
and is fully compatible with the software used by the City.
2. Cedar Computer quoted the lowest price and it is within the amount budgeted for
the purchase.
Alternative Recommendation:
1. The Council could direct staff to explore and obtain pricing for other models of
plotters. The City's GIS consultant presented other options to staff but
recommended the DesignJet because it is a proven product.
Discussion/Decision Mode:
Approval is requested at the February 12 Council meeting. If this purchase is
postponed the GIS project will progress but staff will only be able to produce lower
quality 8%2" by 11" printed output.
Respectfully submitted,
Jams Prosser
City anager
JDP:ds
514
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 44
Agenda February 12, 1996
Issue Statement:
Approve the purchase of PC network file servers in the amount of $13,645.85.
Background:
The City installed its first PC network at City Hall in May 1992. The network has been
expanded several times so that it currently consists of three Novell file servers and 90
PCs and printers. The network will soon be facing another significant expansion with
the implementation of the new financial system and wide area network to link the PCs
at various buildings. The file server hardware and software is out of date and should be
upgraded and reconfigured to better service the PC network.
A file server is the foundation of a PC network providing a repository for data and
facilitating centralized network security and administration. Staff received written
quotes for two file servers from four vendors. Unique Software of Eagan submitted the
lowest quote for the hardware at $12,813.00. The total purchase is $13,645.85 with
sales tax. If the Council approves this hardware purchase, staff will then acquire the
necessary network operating system components from two other vendors who
submitted the lowest software quotes. These purchases will be in the amounts of
$3,650 and $2,600. All of these purchases will be made from the Central Services
Fund which contains funds budgeted for this planned PC network upgrade.
Recommended Motion:
Authorize the purchase of two PC network file servers from Unique Software for a total
amount of $13,645.85.
Basis of Recommendation:
1. The City's file servers need to be upgraded to adequately service the City's
growing PC network.
2. Unique Software provided the lowest quote for the file servers and they provide a
five-year parts and labor warranty. The City has purchased many PCs from
Unique in the past and their equipment has proven to be reliable.
Alternative Recommendation:
1. The Council could choose not to make the purchase at this time. However, as the
new financial system and wide area network are implemented, network
performance will be diminished and administration of the network will be more
time consuming.
5N1
Discussion/Decision Mode:
Approval is requested at the February 12 Council meeting so that the PC network can
be upgraded prior to the installation of the new financial system (which is currently
estimated to be in late March or early April).
Respectfully submitted,
Prosser
Jam Ynager
City JDP:ds
0
11
5(7?_
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 43
Agenda February 12, 1996
Issue Statement:
Purchase of a pickup truck with plow under the Hennepin County purchasing
agreement to replace a fully depreciated vehicle.
Background:
Unit #326, a 1988 pickup truck currently being used by the Park Maintenance Division,
is fully depreciated and needs to be replaced. Purchase of a new vehicle has been
coordinated with the Hennepin County Cooperative Purchasing Program. The lowest
responsible bidder for the type of vehicle required was Superior Ford, Inc. for a new
1996 Ford F250 three-quarter ton 4X4 pickup truck at a base price of $17,998. Staff
would like to add the following options to this truck: diesel engine ($3,518), heavy-duty
transmission ($194), heavy-duty suspension ($60), a rear sliding window ($96) and an
eight-foot plow ($2,450). All of the above are installed prices for a total of $24,316.00.
The approved 1996 Central Garage Motor Pool budget contains $25,000 for this
purchase.
Recommended Motion:
Approve a purchase order to Superior Ford, Inc. for a new 1996 Ford F250 3/4 ton pick
up truck with options for a total purchase price of $24,316.00.
Basis of Recommendation:
1. Several manufacturers were requested to submit bids for this type of vehicle
following predetermined specifications. Superior Ford, Inc. was the lowest
responsible bidder for the type of vehicle specified.
2. Bids received through the Hennepin County Cooperative Purchasing Program are
typically the lowest price for the equipment specified.
3. Adequate funding is available for this purchase.
Alternative Recommendation:
Council could choose to reject the bids received through Hennepin County and direct
staff to obtain new bids for the type of vehicle desired, however, staff does not believe a
better price can be obtained from a responsible manufacturer.
Discussion/Decision Mode:
Staff is requesting approval at the February 12, 1996 Council meeting in order to
facilitate timely delivery of this vehicle.
Respectfully ubmitted,
James . rosser
City Man ger
JDP:ds
5F
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 42
Agenda February 12, 1996
Issue Statement:
Purchase of cab chassis under a Hennepin County purchasing agreement to replace a
fully depreciated vehicle.
Background:
Unit #308, a 1987 Chevy one-ton currently used by the Street Maintenance Division, is
fully depreciated and needs to be replaced. Purchase of this vehicle has been
coordinated with the Hennepin County Cooperative Purchasing Program. The lowest
responsible bidder for the type of vehicle required was for a new 1996 Ford F350 cab
chassis, submitted by Superior Ford, Inc. at $16,559.00. Staff would like to add the
diesel option ($3,518) to reduce operating costs; a heavy duty front suspension ($25)
and extended mirrors ($30), for a total purchase price of $20,132,00. Staff is also
obtaining quotes for a dump body for this vehicle.
The approved 1996 Central Garage Motor Pool budget contains $26,000 for this
purchase.
Recommended Motion:
Approve a purchase order to Superior Ford, Inc. for a new 1996 Ford F350 cab chassis
with diesel, heavy-duty front suspension and extended mirrors for a total of $20,132.00.
Basis of Recommendation:
1. Several manufacturers were requested to submit bids for this type of vehicle
following predetermined specifications. Superior Ford, Inc. was the lowest
responsible bidder for the type of vehicle specified.
2. Bids received through the Hennepin County Cooperative Purchasing Program are
typically the lowest price for the equipment specified.
3. Adequate funding is available for this purchase.
Alternative Recommendation:
Council could choose to reject the bids received through Hennepin County and direct
staff to obtain new bids for this vehicle, however, staff does not believe a better price
can be obtained from a responsible manufacturer.
Discussion/Decision Mode:
Staff is requesting approval at the February 12, 1996 Council meeting in order to
facilitate timely delivery of this vehicle.
Respectfully s bmitted,
James D. osser
City Manager
JDP:ds
5e-
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 41
Agenda February 12, 1996
Issue Statement:
Purchase of dump body for new truck in excess of $5,000.
Background:
The Council policy resolution on purchasing provides that when the purchase of
materials, merchandise, equipment or construction exceeds the amount of $5,000,
authority to purchase shall be submitted to the city council for consideration.
The City Council is being asked to consider purchase of a new one-ton cab chassis at
the February 12, 1996 Council meeting. Staff requested quotes for a dump body for the
new vehicle, and received quotes from two vendors as follows:
J. Kraft, Inc. $5,695.83
Crysteel Truck Equipment $5,784.32
Prices quoted include sales tax and installation. The Central Garage Motor Pool
budget contains adequate funds for this purchase.
Recommended Motion:
Approve a purchase order to J. Kraft, Inc. for the purchase and installation of a dump
body in the amount of $5,695.83.
Basis of Recommendation:
1. J. Kraft submitted the low quote for the type of dump body requested.
2. There is adequate funding for this purchase in the approved 1996 Central Garage
budget.
Alternative Recommendation:
Council could choose to reject the quotes and direct staff to obtain new quotes for the
dump body, however, staff does not believe a better price could be obtained from a
reputable vendor.
Discussion/Decision Mode:
Staff is requesting approval for this purchase at the February 12, 1996 Council meeting.
Respectfully submitted,
Jam D. Prosser
City Manager
JDP:ds
50
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 40
Agenda February 12, 1996
Issue Statement:
Purchase of plow, wing, and tailgate sander in excess of $5,000.
Background:
The City Council policy resolution on purchasing provides that when the purchase of
merchandise, materials, equipment or construction exceeds the amount of $5,000,
authority to purchase shall be submitted to the City Council for consideration.
On January 22, 1996, the Cty Council approved the purchase of a single-axle dump
truck. The approved 1996 motor pool budget contains funds for a wing and plow
attachment for this vehicle. Staff received quotations from two vendors for the desired
unit as follows:
J. Kraft, Inc. $12,745.59
Little Falls Machine, Inc. $14,239.05
In addition, staff requested quotations for a tailgate sander, and high visibility end
markers. J. Kraft, Inc. quoted a package price $2,220.00, and Little Falls Machine, Inc.
quoted $2,374.95 for these options. Both quotes include tax and installation costs.
Recommended Motion:
Approve a purchase order to J. Kraft, Inc. in the amount of $14,965.59 complete and
installed for a new wing plow and tail sander.
Basis of Recommendation:
1. J. Kraft, Inc. submitted the low quotation for the wing and plow, as well as providing
satisfactory prices for options.
2. There is sufficient funding available in the approved 1996 Motor Pool budget for the
purchase.
3. These attachments are necessary for a complete snow unit.
Alternative Recommendation:
Council could choose to reject the quotes and instruct staff to obtain new ones,
however, staff does not believe a better price can be obtained from a reputable vendor.
Discussion/Decision Mode:
Staff is requesting approval at the February 12, 1996 regular Council meeting.
Respectfully submitted,
James . Prosser
City Manager
JDP:ds
5c,
•
•
•
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 39
Agenda February 12, 1996
Issue Statement:
Award of contract for leasing of golf carts for rent purposes and a utility beverage cart at
Richfield's Rich Acres Golf Course 1996, 1997 and 1998.
Background:
Golf carts are leased by the City for rental to golfers. On January 19, 1996 bids were
opened for a new lease period of 1996-1998.
The specifications included 20 current year model golf carts for the period of March 15
through November 15 for each of the contract years, and 20 used golf carts for the
period of June 1 through October 1 in each year of the contract. The City is to provide
the public liability and property damage insurance coverage, except for accidents
resulting from mechanical failure or improper cart maintenance. The vendor is to
provide all parts, labor and maintenance including necessary lubricants. The vendor
will also provide for a mid season safety inspection of all golf cars.
Bids were received as follows:
20 New/19 1 year old +Utility
Columbia Par Car
E-Z-Go Textron (Upper Midwest)
-No Bid Bond
$27,425/annually
Option
39 New + Utility
$32,166/annually
Club Car (Minnesota Golf Cars) -No Bid $31,783/annually
E-Z Go was the vendor for the previous three year period. They were a reliable
contractor with acceptable carts.
Recommended Motion:
Approve the contract to E-Z-Go Textron (Upper Midwest) out of St. Louis Park, MN for
leasing of golf carts in 1996, 1997, 1998 as detailed in the bid proposal of January 19,
1996 for an annual cost of $27,425 plus tax $1,782.63.
Basis of Recommendation:
1. E-Z Go Textron (Upper Midwest) is a reliable vendor meeting specifications.
2. E-Z Go Textron (Upper Midwest) submitted the most economically sound bid for the
operation of Richfield's Rich Acres Golf Course.
5C-1
3. There is sufficient funding in the adopted 1996 operating budget of the golf course
for such a lease agreement.
Alternative Recommendation:
1. Reject all bids at this time and readvertise for a lease agreement. It is the opinion of
staff that lower bids will not be received.
2. Reject all bids at this time and readvertise for purchase of golf carts. While it may be
advantageous sometime in the future to own golf carts, staff believes there are
currently major advantages to leasing including: 1) new carts each year; 2) no
storage is required; 3) current complement of golf course personnel available may
not be sufficient to maintain owned fleet; and 4) no cash outlay or loss of interest.
Discussion/Decision Mode;
This item is scheduled for the February 12, 1996 regular City Council meeting. Staff is
asking for approval at this time so that a timely purchase can be made.
Respectfully submitted,
Jame . Prosser
City Manager
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•
•
•
CITY OF RICHFIELD, MINNESOTA
Bid Opening
January 19, 1996 10:30 a.m.
Golf Car Rental for Rich Acres Golf Course
Bid No. 95-24
5-L
Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was
called by Thomas P. Ferber, City Clerk, who announced that the purpose of the meeting
was to receive, open and read aloud, bids for golf car rental for Rich Acres Golf Course, Bid
No. 95-24, as advertised in the official newspaper on January 10, 1996.
Present: Thomas Ferber, City Clerk
Steve Devich, Administrative Services Director
Cheryl Krumholz, City Manager Representative
Darrel Harman, Community Services Manager
The following bids were submitted and read aloud:
r ......... ...
rfl Asa
Bidder's Name/City Security
;Golf With GanopY
Part 1 new cars Part I new cars
E-Z-GO Textron Cashier's 1996-1998 $875.00 1996-1998 $890.00
St. Louis Park, MN Check Part II used Part II used
1995-1997 $450.00 1995-1997 $475.00
Part III new Utility Car
3 yr. season $600.00/yr.
Part IV A 1996 Golf Car
$2,392.92 $2,442.00
B 1996 Utility Car $1,260.00
Part I (new cars) Part I (new cars)
Metro-Forklift Inc., None 1996-1998 $1,158.99 1996-1998 $1,162.13
Maple Grove, MN Part II (used) Part II (used)
1996-1998 $ 978.87 1996-1998 $ 979.37
Part III new Utility Car
3 yr. season 1996 $2,169.24
Part IV A 1996 Golf Car
$3,476.97 (3 yr. lease) $3,486.39 (3 yr. lease)
B 1996 Utility Car $6,507.72
(3 yr. lease)
Club Car Cashiers Part IV A 1996 Part IV A 1996
Bloomington, MN Check Golf Car $778.02 x 3 with canopy $814.97 x 3
Utility Car No Charge
The City. Clerk announced that the bids would be tabulated and considered at the February
12, 1996 City Council Meeting.
Thomas P. Ferber City Clerk
56
• CITY OF RICHFIELD, MINNESOTA
Council Letter No. 38
Agenda February 12, 1996
Issue Statement:
Resolution of support for City Clerk Tom Ferber to serve as president of Minnesota
Clerks and Finance Officers Association for 1996-97.
Background:
As Council Members may be aware, Tom Ferber was elected to serve as vice president
of the Minnesota Clerks and Finance Officers Association (MCFOA) for 1995=96. At the
1996 annual conference in Duluth which will take place in March, Mr. Ferber is
expected to be nominated for election as president of the MCFOA for 1996-97.
The MCFOA is an organization of 650 members which provides educational programs
and a state certification program for Minnesota city clerks. Some of the duties of the
president include:
• Chair executive board meetings, approximate four per year.
• Attend international and Minnesota municipal clerks annual conference
• Prepare annual MCFOA budget
• Serve as Minnesota liaison to International Institute of Municipal Clerks (IIMC)
• Attend IIMC regional meeting
• Write articles for MCFOA newsletter
• Provide oversite of contract with GTS and University of Minnesota for annual
conference and clerks' institute programming
• Appoint committee members to serve as ex-officio members
• Attend MCFOA regional meetings when possible
• Represent MCFOA for occasional ceremonial purposes
It is customary for any incoming president of the MCFOA to have a letter of support
from the Mayor and/or City Council and City Manager of their respective city indicating
their support and approval for the City Clerk to serve as president. Since Mr. Ferber is
expected to be nominated in March, it would be appropriate for the City Council to
provide a resolution of support for him.
As a point of information, the MCFOA will pay all the expenses for the attendance at the
IIMC annual conference in May 1996 in Albuquerque, New Mexico for the MCFOA
president. Reimbursement is also provided for lodging, mileage, telephone and mailing
costs which may be incurred as a result of being the president of the MCFOA.
Recommended Motion:
Adopt the attached resolution of support for Tom Ferber in his nomination for election
as president of the MCFOA.
56-1
-? Basis of Recommendation:
1. Mr. Ferber has been very active in the MCFOA and election to the office of
president of the organization is a recognized honor.
2. The participation of any city clerk active in the MCFOA is beneficial to both the
individual clerk and the municipality which they represent because of the valuable
contacts and the up-to-date information which results from that participation.
3. Except for some relatively infrequent absence from normal work duties to assume
the duties of the MCFOA president, there is little or no cost to the City for Mr.
Ferber's participation in the organization. In fact, Mr. Ferber and the City will
benefit from the expense paid trip to the city clerk annual conference.
Alternative Recommendation:
1. The City Council could elect not to offer support for Mr. Ferber's nomination to the
MCFOA presidency.
Discussion/Decision Mode:
This item is being considered in February so that if it is approved, Mr. Ferber may have
the resolution at the time of the expected nomination in March 1996.
Respectf Ily submitted,
Jame . Prosser
City Manager
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Ju
0 RESOLUTION NO.
RESOLUTION OF SUPPORT FOR
CITY CLERK THOMAS FERBER AS
. PRESIDENT OF THE MCFOA
WHEREAS, Thomas Ferber, City Clerk of the City of Richfield, has served as the
vice president of the MCFOA for 1995-1996; and
WHEREAS, Mr. Ferber is expected to be nominated for election as president of
the MCFOA in March of 1996; and
WHEREAS, the City of Richfield, its elected and appointed officials, believe that
participation in professional organizations is a benefit to the City as well as the
individual; and
WHEREAS, the MCFOA is a very valuable professional organization for city
clerks and finance officers across the State of Minnesota; and
WHEREAS, the City of Richfield believes that Mr. Ferber would do an excellent
job serving as the president of the MCFOA.
• NOW, THEREFORE, BE IT RESOLVED that Martin J. Kirsch, Mayor of the City
of Richfield, and the Richfield City Council do hereby express their support for the
election of Tom Ferber as president of the MCFOA for 1996-1997.
Adopted by the City Council of the City of Richfield, Minnesota this 12th day of ,
February, 1996.
Martin J. Kirsch, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
0
59
CITY OF RICHFIELD, MINNESOTA
i Council Letter No. 37
Agenda February 12, 1996
Issue Statement:
Approval of an amended contract with the Brauer Group, Inc. to continue to provide
consulting services to complete the process to amend the Comprehensive Plan.
Background:
On August 28, 1995, the City Council approved and the City entered into an agreement
with the Brauer Group, Inc. from August 1, 1995 to January 31, 1996 to provide
consulting services to the City to assist with the update of the Comprehensive Plan.
The Planning Commission is currently holding public hearings for comments on the
draft Comprehensive Plan. Current activities are on target with the original schedule.
The amended contract is for an additional amount not to exceed $30,000 for the period
January 1996 through December 1996. The amended contract will cover planning
services through the final review of the Comprehensive Plan and adoption by the City
Council. Also included is planning assistance for review of the City's zoning ordinance
for consistency with the amended Comprehensive Plan. Since February 1995, $55,000
has been expended for this effort.
Recommended Motion:
Approve the amended contract with the Brauer Group, Inc. to provide consulting
services to the City to complete the process of amending the Comprehensive Plan.
Basis of Recommendation:
1. Attached is a one year schedule for public comment and approval period.
2. The Metropolitan Council now requires that all cities within its jurisdiction complete
Comprehensive Plan updates by the end of 1998 or provide evidence that the
plan does not need to be updated. Hiring the Brauer Group, Inc. will enable the
City to meet this requirement.
3. There are sufficient funds available for these services.
Alternative Recommendation:
Deny approval of the amended contract.
Discussion/Decision Mode:
Consideration of this item is scheduled for the February 12, 1996 City Council meeting.
Respectfully submitted,
Jqm Jq D. Prosser
Ci Manager
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51-7-/
Comprehensive Plan -- Schedule for Public Comment and Approval Period
The schedule may vary depending on the extent of the revisions that are required
following the public meetings and the reviews by the City Council and the Met Council
January -- Revise and format document
Informal presentations to community groups (January 25 @ 7:00;
January 27 @ 11:00 and 1:00)
February -- City Council Study Session (February 5)
Revisions
March -- Planning Commission Public Hearing (March 26, tentative)
April -- Informal comments from Met Council
May -- Review by City Council -- conditional approval
Met Council completeness review (10 days)
June -- Submit additional information requested by Met Council (30 days
July/August -- Met Council formal review (90 days)
September -- Public comment period
October -- Recommendations and comments
November -- Final Review
Public Hearing -- City Council adoption
Nov/Dec -- Review Zoning Ordinance for consistency with Comprehensive
Plan
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p:comppln\revwsch.doc 2/1/96