06-14-16 Regular CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
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June 14, 2016
CALL TO ORDER
The meeting was called to order by Mayor Goettel at 7:00 p.m. in the Council Chambers.
Council Members Debbie Goettel, Mayor; Michael Howard; Pat Elliott; Edwina Garcia; and
Present: Tom Fitzhenry.
Staff Present: Steven L. Devich, City Manager; Kristin Asher, Public Works Director;
Bill Fillmore, Liquor Operations Director; Jeff Pearson, City Engineer;
Betsy Osborn, Support Services Supervisor; Mary Tietjen, City Attorney;
and Theresa Schyma, Deputy City Clerk.
OPEN FORUM
None.
PLEDGE OF ALLEGIANCE
Mayor Goettel led the audience in the Pledge of Allegiance.
Item #1 COUNCIL DISCUSSION
• Schedule of upcoming City Council meetings (Council Memo No. 43)
• Hats Off to Hometown Hits
Mayor Goettel announced the following schedule of upcoming City Council meetings:
• Special City Council Meeting on Saturday, July 16 at 8:30 a.m. to conduct advisory
commission applicant interviews.
• Cancellation of the Regular City Council Meeting on Tuesday, August 9 due to the
Primary Election.
• Special City Council Meeting on Friday, August 12 at 6 p.m. to canvass the
Municipal Primary Election.
• Regular City Council Meeting of Tuesday, August 23 will remain on the schedule as
planned.
• Special City Council Meeting to discuss the 2017 budget will occur on a date that is
going to be selected by City staff
Council Member Fitzhenry reported on the success of the Memorial Day celebration at
Veterans Memorial Park.
Council Member Howard commented on the recent tragedy in Orlando.
Council Meeting Minutes -2- June 14,2016
The City Council encouraged compassion at this difficult time and extended their
condolences to the victims and their families. Furthermore, the City Council encouraged residents
to always report any suspicious activity that they witness.
Council Member Garcia announced the Richfield Historical Society summer outdoor concert
series and encouraged residents to go online for more information.
Mayor Goettel encouraged residents to apply to become advisory commission members
before the application deadline of June 30.
Jeff Schwarz, Project Manager for the Met Council Sewer Lining Project, gave a brief
update on the sewer lining project occurring on 66th Street.
Item #2 APPROVAL OF THE MINUTES
M/Garcia, S/Elliott to approve the minutes of the Special Concurrent City Council, Housing
and Redevelopment Authority and Planning Commission Worksession of May 24, 2016.
Motion carried 5-0.
M/Elliott, S/Garcia to approve the minutes of the Regular City Council Meeting of May 24,
2016.
Motion carried 5-0.
Item #3 COUNCIL APPROVAL OF AGENDA
M/Fitzhenry, S/Howard to approve the agenda.
Motion carried 5-0.
Item #4 CONSENT CALENDAR
A. Consideration of the approval of the first reading of an ordinance allowing up to two
licensed gambling organizations to conduct gambling at On Sale Liquor or Club
establishments. S.R. No. 82
B. Consideration of the approval of the bid minutes and tabulation for the Community
Center Air Conditioning Replacement Project and authorize a construction contract
from Cool Air Mechanical in the amount of$316,800. S.R. No. 83
C. Consideration of the approval of a resolution approving a two-year Interim Use
Permit for occasional employee parking on a vacant lot adjacent to Lakewinds Co-
op. S.R. No. 84
RESOLUTION NO. 11210
RESOLUTION APPROVING AN INTERIM USE PERMIT TO ALLOW OCCASSIONAL
EMPLOYEE PARKING BY LAKEWINDS FOOD COOPERATIVE EMPLOYEES
AT 6430 LYNDALE AVENUE SOUTH
This resolution appears as Resolution No. 11210.
Council Meeting Minutes -3- June 14,2016
D. Consideration of the approval of a resolution authorizing the 77th Street Underpass
Project application submission for Federal Surface Transportation Program funds
under the Regional Solicitation process. S.R. No. 85
RESOLUTION NO. 11211
RESOLUTION AUTHORIZING SUBMISSION OF THE 77TH STREET UNDERPASS PROJECT
FUNDING APPLICATION FOR FEDERAL SURFACE TRANSPORTATION PROGRAM FUNDS
This resolution appears as Resolution No. 11211.
E. Consideration of the approval of a resolution authorizing the Lyndale Avenue Project
application submission for Federal Surface Transportation Program funds under the
Regional Solicitation process. S.R. No. 86
RESOLUTION NO. 11212
RESOLUTION AUTHORIZING SUBMISSION OF THE LYNDALE AVENUE PROJECT FUNDING
APPLICATION FOR FEDERAL SURFACE TRANSPORTATION PROGRAM FUNDS
This resolution appears as Resolution No. 11212.
F. Consideration of the approval of a resolution for reimbursement of certain
expenditures from the proceeds of reconstruction bonds to be issued by the City for
the following projects:
• 66th Street Reconstruction (2017-2019)
• 6-Year Mill and Overlay (2018) S.R. No. 87
RESOLUTION NO. 11213
RESOLUTION DECLARING THE OFFICIAL INTENT OF THE CITY OF RICHFIELD TO
REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED
BY THE CITY WITH RESPECT TO THE 66th STREET RECONSTRUCTION PROJECT AND 6
YEAR MILL AND OVERLAY PROJECT
This resolution appears as Resolution No. 11213.
G. Consideration of the approval of rejecting all bids submitted for the 2016 Sealcoat
Project. S.R. No. 88
H. Consideration of the approval of an Amendment of Commercial Lease with the
Minnesota Department of Transportation and Amendment of License Agreement with
Transmission Shop, Inc. for the parking lot at Cedar Avenue and Diagonal
Boulevard. S.R. No. 89
M/Goettel, S/Howard to approve the Consent Calendar.
Motion carried 5-0.
Item #5 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM THE CONSENT
CALENDAR
None.
Council Meeting Minutes -4- June 14,2016
Item #6 CONSIDERATION OF THE FIRST READING OF AN ORDINANCE REPEALING
SECTION 910 OF RICHFIELD CITY CODE PERTAINING TO SHADE TREE
PEST CONTROL AND REPLACING IT WITH A NEW SECTION 910 AND
SCHEDULE A SECOND READING FOR JUNE 28, 2016. S.R. NO. 90
Council Member Howard presented Staff Report No. 90.
Public Works Director Asher announced an open house regarding Emerald Ash Borer on
June 21 at 6:30 p.m. at City Hall before the Community Services Commission meeting.
City Manager Devich commented that putting these changes into the City Code is important
for residents because this allows the homeowner to go through the assessment process to have an
ash tree removed. This will help the homeowner spread out the cost of tree removal for up to 5
years instead of one large bill.
M/Howard, S/Garcia to approve the first reading of an ordinance repealing Section 910 of
the Richfield City Code pertaining to shade tree pest control and replacing it with a new Section
910 and scheduling a second reading for June 28, 2016.
Motion carried 5-0.
Item #7 CONSIDERATION OF A COOPERATIVE AGREEMENT WITH'HENNEPIN
COUNTY FOR THE COUNTY STATE AID HIGHWAY (CSAH) NO. 53 (66TH
STREET) RECONSTRUCTION PROJECT. S.R. NO. 91
Mayor Goettel presented Staff Report No. 91.
M/Goettel, S/Garcia to approve a Cooperative Agreement with Hennepin County for the
County State Aid Highway (CSAH) No. 53 (66th Street) Reconstruction Project.
Motion carried 5-0.
Item #8 CONSIDERATION OF THE BID MINUTES AND TABULATION FOR THE
CEDAR AVENUE LIQUOR STORE REMODEL AND UPGRADE AND
AUTHORIZE A CONSTRUCTION CONTRACT FROM EBERT CONSTRUCTION
INC., CORCORAN, MN IN THE AMOUNT OF $782,200.00 AND BID
ALTERNATE #1 FOR $20,718.00. S.R. NO. 92
Council Member Fitzhenry presented Staff Report No. 92.
Council Member Fitzhenry requested clarification on the reasoning for the 30-day hold on
bid alternate#1.
Liquor Operations Director Fillmore explained the reason for the 30-day hold on bid
alternate#1 is for the heating and air conditioning unit. City staff and the project architect believe
the price was a bit too high and want time to investigate the matter further.
Mayor Goettel asked about the projected timeline of the remodel.
Liquor Operations Director Fillmore responded that the upgrade is scheduled to occur in
September with the store re-opening the first week of November.
Council Meeting Minutes -5- June 14,2016
Council Member Fitzhenry asked if further City Council action will be required due to the 30-
day hold on bid alternate#1.
City Manager Devich responded that the dollar amount of bid alternate#1 is well within the
City Manager's authority to approve.
Mike Klass, Project Manager at Wold Architects & Engineers, added that if it is decided to
incorporate bid alternate#1 then it would just be considered a project change order.
M/Fitzhenry, S/Goettel to approve the bid minutes and tabulation for the Cedar Avenue
Liquor Store remodel and upgrade and authorize a construction contract from Ebert Construction
Inc., Corcoran, MN in the amount of$782,200.00 and a 30-day hold on bid alternate#1 for
$20,718.00 to allow sufficient time to assess whether the alternate bid is a good value.
Motion carried 5-0.
Item #9 CITY MANAGER'S REPORT
City Manager Devich stated that at a future Council meeting he will present a draft letter to
the Edina City Council requesting that Edina consider renaming their portion of 76th Street to
International Boulevard to match the renaming of Richfield's portion of 76th Street. At this same
time, a map will be presented for Council consideration of how far the City wants to ask Edina to
extend the renaming of their portion of 76th Street, potentially from the Richfield border to Highway
100 in Edina.
Item #10 CLAIMS AND PAYROLLS
M/Garcia, S/Goettel that the below claims be approved.
Motion carried 5-0.
M/Elliott, S/Goettel that the below payrolls be approved.
Motion carried 5-0.
U.S. Bank 06/14/16
A/P Checks: 250350-250782 $ 3,614,130.88
Payroll: 119349-119685 $ 594,288.03
TOTAL $ 4,208,418.91
OPEN FORUM
None.
Item #11 ADJOURNMENT
The City Council Meeting was adjourned by unanimous consent at 7:39 p.m.
Council Meeting Minutes -6- June 14,2016
Date Approved: June 28, 2016
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De&ale G ttel
Ma, or�
The a Schyma C e . Devich
Deputy City Clerk City Manager