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12-22-97 agenda• CITY OF RICHFIELD, MINNESOTA MONDAY, DECEMBER 22, 1997 REGULAR CITY COUNCIL MEETING 7:00 P.M. -- COUNCIL CHAMBERS AGENDA INTRODUCTORY PROCEEDINGS CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES OF THE (1) SPECIAL CITY COUNCIVHRA/PLANNING COMMISSION MEETING OF DECEMBER 6,..1997; (2) REGULAR CITY COUNCIL MEETING OF DECEMBER 8, 1997; AND (3) SPECIAL CITY COUNCIL CLOSED EXECUTIVE SESSION OF DECEMBER-10, 1997 - -~ PRESENTATION INDIVIDUALS WHO WISH TO ADDRESS THE COUNCIL ARE REQUESTED TO PRINT THEIR NAME AND ADDRESS ON THE SPEAKER'S REGISTER FOR THE RECORD. 1. OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL ON ITEMS NOT ON THE AGENDA AGENDA APPROVAL 2. COUNCIL APPROVAL OF AGENDA CONSENT CALENDAR • 3. CONSENT CALENDAR CONTAINS SEVERAL SEPARATE ITEMS WHICH ARE ACTED UPON BY THE CITY COUNCIL IN-ONE MOTION. ONCE THE CONSENT CALENDAR HAS BEEN APPROVED, THE INDIVIDUAL ITEMS AND RECOMMENDED ACTIONS HAVE ALSO BEEN APPROVED. NO FURTHER COUNCIL ACTION IS NECESSARY. HOWEVER, ANY COUNCIL MEMBER MAY REQUEST THAT AN ITEM BE REMOVED FROM THE CONSENT CALENDAR AND PLACED ON THE REGULAR AGENDA FOR COUNCIL DISCUSSION AND ACTION. ALL ITEMS LISTED ON THE CONSENT CALENDAR ARE RECOMMENDED FOR APPROVAL. A. CONSIDERATION OF APPROVAL OF RESOLUTION REQUESTING MINNESOTA DEPARTMENT OF HEALTH TO CONDUCT STATEWIDE STUDY OF MOBILE HOME PARK ISSUES C.L. 317 B. CONSIDERATION OF APPROVAL OF COUNCIL DESIGNATION OF STEVEN L. DEVICH AS ACTING CITY MANAGER FOR 1998 C.L. 318 C. CONSIDERATION OF APPROVAL OF COUNCIL DESIGNATION OF RICHFIELD SUN CURRENT AS OFFICIAL NEWSPAPER FOR 1998 C.L. 319 D. CONSIDERATION OF APPROVAL OF RESOLUTIONS DESIGNATING OFFICIAL DEPOSITORIES FOR 1998, INCLUDING APPROVAL OF COLLATERAL C.L. 320 E. CONSIDERATION OF APPROVAL OF SETTING JANUARY 12, 1998 AS PUBLIC HEARING DATE FOR PAWNBROKER AND SECONDHAND GOODS DEALER LICENSES FOR METRO PAWN AND GUN AND PLAZA PAWN `C.L.'321 F. CONSIDERATION OF APPROVAL OF AGREEMENT WITH BRW, INC. FOR CONSTRUCTION ENGINEERING SERVICES TO COMPLETE REMAINING WORK ON 77TH STREET RECONSTRUCTION PROJECT C:L. 322 G. CONSIDERATION OF APPROVAL OF RESOLUTION ENDORSING CANDIDATES FOR APPOINTMENT TO MINNEHAHA WATERSHED DISTRICT BOARD OF MANAGERS C.L. 323 H. CONSIDERATION OF APPROVAL OF RESOLUTION AUTHORIZING RICHFIELD TO BE LOCAL PARTNER IN GRANT APPLICATION FOR $2,500 FROM STATE OF MINNESOTA FOR DEAF EDUCATION AND ADVOCACY FOUNDATION C.L. 324 I. CONSIDERATION OF APPROVAL OF AGREEMENT WITH ADOLFSON & PETERSON, INC. FOR PROFESSIONAL SERVICES FOR CONSTRUCTION MANAGEMENT OF NEW CITY MAINTENANCE FACILITY IN VETERANS MEMORIAL PARK OF RICHFIELD IN AMOUNT NOT TO EXCEED $270,365 C.L. 325 J. CONSIDERATION OF APPROVAL OF CONTINUATION OF AGREEMENT WITH CITY OF BLOOMINGTON FOR 1998 PUBLIC HEALTH SERVICES FOR RICHFIELD C.L. 326 K. CONSIDERATION OF APPROVAL OF CONTINUATION OF AGREEMENT WITH CITY OF BLOOMINGTON FOR 1998 INSPECTION SERVICES FOR RICHFIELD C.L. 327 L. CONSIDERATION OF APPROVAL OF THE FOLLOWING 1998 LICENSE RENEWALS: • AIRPORT BOWL: ON-SALE 3.2 PERCENT MALT LIQUOR, BOWLING ALLEY, CIGARETTE RETAIL; FOOD ESTABLISHMENT, VENDING MACHINE • B & D'S CONVENIENCE PLUS: OFF-SALE 3.2 PERCENT MALT LIQUOR, CIGARETTE RETAIL, FOOD ESTABLISHMENT, ICE VENDING, SOFT DRINK • HAMPTON INN RICHFIELD: ON-SALE 3.2 PERCENT MALT LIQUOR, FOOD ESTABLISHMENT, 148 UNIT HOTEVMOTEL • KINHDO RESTAURANT: ON-SALE 3.2 PERCENT MALT LIQUOR, FOOD ESTABLISHMENT, SOFT DRINK • LARIAT LANES: ON-SALE 3.2 PERCENT MALT LIQUOR, BOWLING ALLEY, FOOD ESTABLISHMENT, SOFT DRINK • RICHFIELD-BLOOMINGTON HONDA: MOTOR~VEHICLE DEALER • SUPERAMERICA #4186: OFF-SALE 3.2 PERCENT MALT LIQUOR • UNITED WASTE SYSTEMS OF MN, INC.: GARBAGE HAULER, 4 VEHICLES • VINA RESTAURANT: ON-SALE 3.2 PERCENT MALT LIQUOR, FOOD ESTABLISHMENT, SOFT DRINK • WALLY MCCARTHY'S OLDS, INC.: MOTOR VEHICLE DEALER • WALSER IMPORTS: MOTOR VEHICLE DEALER RESOLUTIONS 4. CONSIDERATION OF RESOLUTIONS ADJUSTING GENERAL SERVICES, MANAGEMENT AND SPECIALIZED PAY PLANS TO MAINTAIN COMPARABLE WORTH COMPLIANCE AND ESTABLISH 1998 PAY SCHEDULES COUNCIL LETTER NO. 328 5. CONSIDERATION OF RESOLUTION AUTHORIZING ADJUSTMENT TO 1997 REVISED GENERAL FUND BUDGET TO USE PORTION OF UNSPENT YEAR-END FUNDS FOR PUBLIC SAFETY AND AIRPORT EXPENDITURES. ~-" COUNCIL LETTER NO. 329 6. CONSIDERATION OF RESOLUTION°AMENDING LETTER OF UNDERSTANDING BETWEEN CITY OF RICHFIELD AND CITY MANAGER, ADJUSTING COMPENSATION __ COUNCIL LETTER NO. 330 _ - - PROPOSED ORDINANCE - 7. CONSIDERATION OF FIRST READING OF ZONING ORDINANCE AMENDMENT TO SECTION 521 RELATING TO REGULATION OF LICENSED AND COMMUNITY BASED RESIDENTIAL CARE FACILITIES COUNCIL LETTER NO. 331 AIRPORT BUSINESS 8. AIRPORT STATUS REPORT CORRESPONDENCE 9. LEGISLATIVE REPORT -- COUNCIL CHOICE 10. COUNCIL DISCUSSION ITEMS 11. CLAIMS AND PAYROLLS 12. ADJOURNMENT Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the Administrative Services Director at 861-9702. CITY OF RICHFIELD, MINNESOTA Council Letter No. 331 Agenda December 22, 1997 Issue Statement: First reading of an ordinance amendment to Section 521 of the Zoning Ordinance relating to the regulation of licensed and community based residential care facilities. Background: This spring, staff discovered that the City's Zoning Ordinance is in conflict with state law as it relates to licensed and community based residential care facilities, or group homes, for disabled persons. According to state statute, programs serving from 7 to 16 persons must be located at least 1/4 mile apart from one another. State Statute does not, however, apply a separation requirement to programs serving six or fewer persons. The City's Zoning Ordinance currently imposes a 1/4 mile separation for programs serving six or fewer persons unless the program obtains a conditional use permit. The Attorney General ruled several years ago that cities cannot impose a stricter distance requirement on group homes than that imposed by state law. The City Attorney has recommended that the City make its ordinance consistent with state law. Along with changing the specific provision that came to the City's attention, staff has reviewed all provisions relating to licensed residential care facilities and, as a result, recommends that several provisions be changed. In the R (single family), R-1(low density single family) and MR-1 (two family) districts, programs serving 6 or fewer persons would be permitted uses with no separation requirement applied. Group homes in the MR-2 and MR-3 (medium density and high density multi-family) districts would be treated the same as apartment buildings for non- handicapped people except that the 1/4 mile distance requirement would be applied to group homes. In the MR-2 district, apartment buildings with up to 8 units are permitted uses, and buildings with 9 to 25 units are conditional uses. In the MR-3 district, apartment buildings with up to 20 units are permitted uses, and buildings with more than 20 units are conditional uses. Recommended Motion: Approve first reading of an ordinance amendment to Section 521 of the Zoning Ordinance relating to licensed and community based residential care facilities; and set a public hearing and second reading for January 12, 1997. Basis of Recommendation: 1. The City's Zoning Ordinance imposes stricter requirements on group homes than those imposed by state law; the Attorney General has ruled that cities cannot impose stricter requirements. ~-~ 2. The City Attorney has advised that the existing ordinance is unenforceable and should be amended. 3. State Statute and federal law provide guidelines for regulating group homes, and the City's Zoning Ordinance should be consistent with these laws. 4. The City is required by state and federal laws to treat housing for handicapped people the same way it treats housing for non-handicapped people. The proposed ordinance changes would enable the City to comply with these laws. 5. On November 25, 1997 the Planning Commission voted unanimously to recommend approval of the ordinance amendment. Alternative Recommendation: Deny this amendment at first reading. Discussion/Decision Mode: First reading is set for December 22, 1997. If approved, a public hearing and second reading will be scheduled on January 12, 1997. Respec Ily submitted, James D. Prosser City Manager JDP:cak • ~'~~ BILL NO. AMENDMENT TO SECTION 521 OF THE ORDINANCE CODE OF THE CITY OF RICHFIELD THE CITY OF RICHFIELD DOES ORDAIN: A. Section 521 of Appendix. B of the Richfield City Code entitled "Zoning: Residential Districts" is hereby amended in the following way: I. Subsection 521.03, subd. 3, is hereby amended to read as follows: 521.03. Permitted uses. Subdivision 1. The uses listed in this subsection are permitted uses in the R District. Subd. 3. Licensed residential care facilities or community based residential care facilities serving six or fewer persons ##ie-sede. Care facilities located within the R District,shall be subject to the same zoning regulations as single family dwellings in the R District. II. Subsection 521.07, subd. 2, is hereby amended to read as follows: 521.07. Conditional uses. Subdivision 1. The uses listed in this subsection are conditional uses in the R District, and are subject to the conditional use permit provisions outlined in Section 546.05 of this code. II he ~~ phi ~ ~n the c•.+me ~nninn r ~ ~L~~innc ~ le f.+mily rl.~.ellinnc~ in the ~61~~a„--pc-av,~JeBs-cv-c~ae,,,,~ s-vrnr,gTeQ ~fl'Q ........~ ...........y..... .. ... R 1" 1 iirvtaiiivr III. Subsection 521.19, subd. 3, is hereby amended to read as follows: 521.19. Permitted uses. Subdivision 1. The uses listed in this subsection are permitted uses in the R-1 District. Subd. 3. Licensed residential care facilities or community based residential care facilities serving six or fewer persons nrn.,irlorl +ho„ nro nn+ Inner+crl sri+hi~1/11 mile of ~nn~her ~~ ~nh f•+nilifii ovncn~ n nrnvirlcr) fnr in Con~inn F')'1 ')'~ _C~ thr~ _2_nf ##+s-cede. Care facilities located within the R-1 District shall be subject to the same zoning regulations as single family dwellings in the R-1 District. `~~3 IV. Subsection 521.23, subd. 2, is hereby amended to read as follows: 521.23. Conditional uses. Subdivision 1. The uses listed in this subsection are conditional uses in the R-1 District, and are subject to the conditional use permit provisions outlined in Section 546.05 of this code. in +he ~ ~ Ilio~rin~ V. Subsection 521.39, subd. 4, is hereby amended to read as follows: 521.39. Permitted uses. Subdivision 1. The uses listed in this subsection are permitted uses in the MR-1 District. Subd. 4. Licensed residential care facilities or community based residential care facilities serving six or fewer persons . . S-cede. Care facilities located in the MR-1 District shall be subject to the same zoning regulations as two family dwellings in the MR-1 District. VI. Subsection 521.43 subd. 2 is hereb amended to read as follows: > Y 521.43.. Conditional uses. Subdivision 1. The uses listed in this subsection are conditional uses in the MR-1 District, and are subject to the conditional use permit provisions outlined in Section 546.05 of this code. fhe 11IID_ 4 nie~rin~ VII. Subsection 521.61, subd. 4, is hereby amended to read as follows: 521.61. Permitted uses. Subdivision 1. The uses listed in this subsection are permitted uses in the MR-2 District. -snr~iniv ron~ ~I.+~inr~c r+ w+~ ~I~i f'.~mihi iJ~~~ollinirc ire ~hc 1-AC?_7 I"1ic~rin~ ~~ Subd 4 Licensed residential care facilities or community based residential care facilities with eight or fewer units, provided such facilities serving more than six persons are not located within 1/4 mile of another such facility. Care facilities located in the MR-2 District shall be subject to the same zoning regulations as multi-family dwellings in the MR-2 District. VIII. Subsection 521.65, subd. 3, is hereby amended to read as follows: 521.65. Conditional uses. Subdivision 1. The uses listed in this subsection are conditional uses in the MR-2 District, and are subject to the conditional use permit provisions outlined in Section 546.05 of this code. Subd. 3. Licensed residential care facilities or community based residential care facilities with nine to 25 units, provided they are not located within 1/4 mile of another such facility , . Care facilities located within the MR-2 District shall be subject to the same zoning regulations as multi-family dwellings in the R-1 District. IX. Subsection 521.81, subd. 3, is hereby amended to read as follows: 521.81. Permitted uses. Subdivision 1. The uses listed in this subsection are permitted uses in the MR-3 District. Subd. 4. Licensed residential_care facilities or community based residential care facilities with 20 or fewer units provided such facilities servina more than 6 persons are not located within 1/4 mile of another such facility. Care facilities shall have the same zoning requirements as multi-family dwellings in the MR-3 District. X. Subsection 521.85, subd. 3, is hereby amended to read as follows: 521.85. Conditional uses. Subdivision 1. The uses listed in this subsection are conditional uses in the MR-3 District, and are subject to the conditional use permit provisions outlined in Section 546.05 of this code. Subd. 3. Licensed residential care facilities or community based residential care facilities with more than 20 units ,provided such ~~ facility is not aye-located within 1/4 mile of another such facility. Care facilities located within th2 MR-3 District shall be subject to the same zoning regulations as two family dwellings in the MR-3 District. Passed by the City Council of the City of Richfield, Minnesota this day of 1997. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk n U • CITY OF RICHFIELD, MINNESOTA • Council Letter No. 330 Agenda December 22, 1997 Issue Statement: Consideration of a resolution to amend the Letter of Understanding between the City of Richfield and the City Manager, adjusting compensation. Background: A Special City Council Closed Executive Session was held at 5:45 p.m. on Wednesday, December 10, 1997 to discuss the City Manager's evaluation and compensation. Attached is Resolution No. 8411 amending the Letter of Understanding between the City of Richfield and James D. Prosser, City Manager, which was approved by the City Council on December 9, 1996. Mayor Kirsch requested that consideration of a resolution adjusting the compensation of the City Manager be placed on the December 22, 1997 Council agenda. Recommended Motion: 1. The Mayor will provide a summary of the results of the Special City Council Closed Executive Session regarding°the City Manager's. evaluation and compensation. • 2. The City Council should also decide whether to act on the proposed resolution adjusting the City Manager's compensation. Basis of Recommendation: The Mayor has requested this item be placed. on the agenda for the regular City Council meeting of December 22, 1997. Alternative Recommendation: The City Council could choose to defer action on this item to a meeting at a later date. Discussion/Decision Mode: This resolution has been placed on the December 22, 1997 agenda for Council consideration. MJK:cak 6-1 RESOLUTION NO. • RESOLUTION AMENDING THE LETTER OF UNDERSTANDING BETWEEN THE CITY OF RICHFIELD AND JAMES D. PROSSER, CITY MANAGER NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: The following sections of the Letter of Understanding between the City of Richfield, Minnesota and James D. Prosser, City Manager, dated July 14, 1986 is amended as follows: Section 5. Salary. Employer agrees to increase the City Manager's base annual salary of $90,646.40 by % effective September 1, 1997, payable in installments at the time as other employees of the employer are paid. Section 13. Retirement. Employer agrees to an increase of % in deferred compensation. The base line deferred compensation should be equivalent to the amount contributed by employer on behalf of other employees for PERA coverage. This base line will increase by of % in 1998. Approved by the City Council of the City of Richfield, Minnesota this 22nd day of December. 1997. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk ~-a • RESOLUTION N0.8411 RESOLUTION AMENDING THE LETTER OF UNDERSTANDING BETWEEN THE CITY OF RICHFIELD AND JAMES D. PROSSER, CITY MANAGER NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of- Richfield, Minnesota as follows: The following section of the Letter of Understanding between the City of Richfield, Minnesota and James D. Prosser, City Manager, dated July 14, 1986 is amended as follows: 1. Section 5. ~ Salarv. Employer agrees to increase the City Manager's base salary of $87,568 by 3% effective September 1, 1996 and also .5% effective the last pay period of 1996, payable in installments at the. time as other employees of the employer are paid. 2. Section 13. Retirement. Employer agrees to a lump sum allotment of 3% of annual gross salary for investment in retirement funds on September 1 of each year. 3. Direct Steve Devich to set up a 401 K retirement plan. This plan would allow the City Manager to voluntarily contribute up to 3% of his salary. The City will match on adollar-for-dollar basis this contribution. Passed by the City Council of fhe City of Richfield, Minnesota this 9th day of December, 1996. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk • CITY OF RICHFIELD, MINNESOTA Council Letter No. 329 Agenda December 22, 1997 Issue Statement: Resolution providing authorization to adjust the 1997 Revised General Fund Budget to use a portion of unspent year-end funds for Public Safety and Airport expenditures. Background: The City Council has been previously made aware that there are several ongoing needs at City Hall and satellite facilities that have not been addressed in the last few years because of the inability to find adequate funding. This was true of the budget process for 1998 where a number of requested items were excluded from the budget due to funding limitations. However, the 1997. budget, including revisions, may provide the opportunity at year-end to address some of these concerns with a positive year-end fund balance. There are a number of such issues that should be considered. The first item requested is replacement of self-contained breathing apparatus (SCBA) for the Fire Division. The SCBA that are currently_used by Richfield`. firefighters were purchased in the 1970's. They are periodically. maintained and in working order. _ However, the technology is now 25 years old and the breathing apparatus equipment is wearing out. Since the purchase of the old equipment in.the 1970's, there have been considerable technological advances in this type of equipment. New SCBA equipment has a personal alert safety system, which includes an alarm device that would signal an alert to other firefighters if a firefighter has gone down or is motionless for a short period of time. This equipment is also much more efficient, has less moving parts, is more reliable, easier to repair and much lighter in weight. The cost of the SCBA would be up to $84,000 and would include approximately 20 or more SCBA units at approximately $3,000 per unit. There would also be a few spare tanks purchased. In addition, there will be a need for $16,000 for a new air compressor unit to support the system. The second issue concerns some of the remodeling of the office area that has taken place in Public Safety. Work stations, furniture, wall paper, painting, office equipment and carpeting, much of which dafes-back to 1980 or prior, are in the process of being replaced ~to meet the current needs of the department. Some of this work was initiated. in 1997, but was not completed due to lack of adequate funds. For example, the Public Safety Director's office and reception area were revamped between Public Safety Directors to modernize the office and make it more work-efficient. Although some of the supplies, paint and carpeting have been purchased to finish the project, funds are needed to pay for the labor and some other miscellaneous items. It is estimated that ~~ the total cost to complete this work would be no more than $17,000. It is anticipated i that this work would be completed in early 1998. The third item is the airport expenditures incurred during 1997. Expenditures for the year will exceed the initial appropriation by roughly $28,000. This amount would be transferred into the airport budget in the HRA general fund to cover the extra costs. A final item is the software cost to complete the code compliance computer system for the Inspections division. The computerization of the inspection program will greatly enhance the productivity of existing personnel. The cost to finish the programming is about $30,000. If the City Council gives authorization to proceed with these items, funds would be set aside in the 1997 budget year, either through a capital account or project, to pay for these items so they are recognized as a 1997 expenditure. Recommended Motion: Adopt a resolution providing authority to adjust the 1997 Revised General Fund Budget to use a portion of unspent year-end funds for Public Safety and Airport related expenditures... Basis of Recommendation: 1. It is likely that #here will be surplus funding available in the 1997 budget to provide for these needed. improvements_and.equipment. If adequate. surplus funds are not- - available at year-end, an amount less than the year-end surplus would be used to cover a select portion of the costs identified. 2. Because of the restrictive budgets of the last several years, the City has not included upgrades that would normally be included as part of the cost of doing business on a year-by-year basis. Therefore, there is a growing list of items that need to be addressed to keep the City's infrastructure, capital equipment and productivity current. 3. The firefighters' current SCBA units need to be upgraded and this may provide the opportunity to bring the equipment up to current technology and desired level of safety. 4. It would be advantageous to complete the Public Safety improvements started in 1997 so that this portion of the Public Safety upgrade could be completed. 5. The Airport costs and systems software are costs of doing business that the City has incurred. • Alternative Recommendation: • 1. The Cit Council could decide to not make any revisions in the budget to pay for Y these improvements and equipment. In that case, the City staff would look for funding in 1998 to make the improvements and purchase needed equipment. Discussion/Decision Mode: If the City Council is to approve the use of 1997 surplus funds to make these needed purchases, December 22 would be the last opportunity to do so. Respectfully submitted, Jame .Prosser City Manager JDP:cak • 5-3 RESOLUTION NO. RESOLUTION AUTHORIZING ADJUSTMENT OF 1997 REVISED GENERAL FUND BUDGET WHEREAS, the year-end 1997 General Fund Budget year will likely end with underspent budget authorizations and revenues in excess of budget estimates; and WHEREAS, the City has a number of ongoing infrastructure, capital asset and productivity needs that have not been addressed in terms of budget appropriations in the past several budget years due to budget constraints; and WHEREAS, the aforementioned needs are reoccurring; NOW, THEREFORE, BE IT RESOLVED that the City Manager is authorized to take actions necessary to make adjustments to the 1997 revised General Fund Budget by utilizing up to $159,000 of unspent year-end funds for the following purposes: a) Up to $84,000 for self-contained breathing apparatus. b) Up to $17,000 for Public Safety remodeling completion. c) Up to $28,000 for additional airport expenditures. i d) Up to $30,000 for completion of Public Safety code compliance software. `~` BE IT FURTHER RESOLVED that expenditures contained in this resolution are authorized only to the extent that there are year-end unspent funds available. Adopted by the City Council of the City of Richfield, Minnesota this 22nd day of December .1997. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk CITY OF RICHFIELD, MINNESOTA Council Letter No. 328 Agenda December 22, 1997 Issue Statement: Consideration of adjustments to General Services, Management and Specialized Pay Plans to maintain comparable worth compliance and establish 1998 Pay schedules. Background: The Minnesota Local Government Pay Equity Act requires all governments to achieve pay equity through comparable worth. The Minnesota Department of Employee Relations (DOER) administers the Act and requires all local government units to submit to periodic compliance reviews every three years. To date, Richfield has received notices of compliance from DOER when Richfield pay data has been reviewed. However, Richfield's continued compliance is a delicate balance to ensure that pay increases for female dominated positions remain equal to or greater than pay increases for male dominated positions. The City is required to file a compliance report as of pay data in effect on December 31, 1997. The report is due to the state on or before January 31, 1998. Once the 1997 adjustments are made, the 1998 pay plans must be established based upon those adjustments and the 1998 budget. The 1997 budget provided for general pay structure adjustments of 3% for all. pay classifications in the City. General Services, Specialized and Management pay plans were adjusted according to budget. Contracts with a number of the City's collective bargaining units received pay adjustments higher than 3% because of market considerations. In at least two of these instances (Labor and Trades and Dispatchers), Richfield's pay was far below the metro average for such positions. It is now necessary to make additional pay increases to the City's two pay plans which are predominantly female dominated, the Specialized and General Services pay plans to keep the City in compliance with the Pay Equity Act. Specialized Pay Plan The Specialized Pay Plan includes the City's intermittent and seasonal employees, many of whom are females. An additional .5% should be added to all pay grades and steps for the last pay period of 1997. In addition, the Council is requested to adopt the 1998 pay plan which represents a 3% increase over the adjusted year-end 1997 pay plan. General Services The General Services pay plan includes the City's office, clerical and technical personnel, both full-time and part-time employees who work over 20 hours per week. This pay plan is heavily female represented. The following actions are needed: • r~ a) Add an additional .5% to all grades and steps of the pay plan for the last .pay period of 1997. b) Add an additional .33% to the top two steps of Grade 1 and an additional :37% to the top step of Grade 3 for the last pay period of 1997. These adjustments affect some of the lowest-paid positions in the pay plan.. c) Convert the merit range of the pay plan, which is the top 10% of each grade, into two 5% steps, which are attainable with annual performance evaluation ratings of satisfactory or higher in all areas of an employee's evaluation, effective the last pay period of 1997. d) Adopt the 1998 pay plan, which represents a 3% increase over the adjusted year- end 1997 plan. Management There are no pay equity adjustments for 1997. The proposed 1998 pay plan represents a 3% increase over 1997. Recommended Motion: Approve the attached resolutions modifying the General Services and Specialized pay plans for 1997 and the resolution establishing the 1998 General Services, Specialized and Management pay plans. Basis of Recommendation: 1. Other male dominated positions in the City have received a greater pay increase -fore 1997 than the female dominated position classifications. 2. The proposed adjustments for affected pay plans in the last pay period of 1997 would bring the City into compliance for 1997. 3. .The City needs to maintain equity in pay increases granted to all positions in the City services, especially those which are female dominated in order to continue to comply with the Pay Equity Act. 4. The City must file a pay equity report with the State Department of Employee Relations based on 1997 year-end pay data. 5. The 1998 pay plans are based on the same base increase granted to contract labor groups, although mid-year oryear-end adjustments for the General Services and Specialized plans may still be necessary to maintain pay equity. 6. The 1998 Budget provides for the 3% increases based upon adjusted year-end pay plans. Alternative Recommendation: 1. The City Council could elect to forego any year-end adjustments to one or all of the pay plans cited. However, the City would be out of compliance and could be penalized 5% of its 1998 Local Government Aid. • 2. The City Council could grant year-end adjustments which are either greater or less than the one recommended. However, granting lesser adjustments would almost certainly take the City out of compliance. 3. The City Council could grant 1998 pay increases at an amount either greater or lesser than the 3% covered in the budget. Discussion/Decision Mode: If the adjustment to the pay plans suggested is to be made for the last pay period of 1997, it must be approved on December 22 to facilitate timely processing of the necessary paperwork. The 1998 pay plans should also be adopted at this time to avoid cumbersome back pay. ubmitted, City JDP:cak r1 U • RESOLUTION NO. RESOLUTION RELATING TO THE 1997 GENERAL SERVICES / r~ SALARY COMPENSATION PLAN WHEREAS, the municipal code of the City of Richfield provides for the adoption of a pay plan for General Services .employees from time-to-time, and WHEREAS, the City is to prepare a Comparable Worth Analysis at the end of selected calendar years; and WHEREAS, the General Services pay plan contains female-dominated classes comparable to the male- dominated, contracted labor units; and WHEREAS, the City administration has prepared a pay plan for the last payroll period in 1997 for position classifications for the General Services employees, designed to provide greater salary range equity between the female- dominated and male-dominated employees; and NOW, THEREFORE, BE IT RESOLVED that the City Council do and hereby does establish for the year 1997 the following pay plan, which is to be effective December 21, 1997 and subject to all applicable provisions of the City Code: GENERAL SERVICES COMPENSATION PLAN STEP 1 2 3 4 5 6 RANGE GS1 YR 20,800.00 22,027.20 .23,254.40 24,523.20. 25,979.20 26,748.80 MO 1,733.33 1,835.60 1,937.87 2,043.60 2,164.93 2,229.07 BW 800.00 847.20 894.40 943.20 999.20 1,028.80 HR 10.00 10.59 11.18 11.79 12.49 12.86 GS2 YR 22,900.80 .24,086.40 25,272.00 26,540.80 27,872.00 29,286.40 MO 1,908.40 2,007.20 2,106.00 2,211.73 2,322.67. 2,440.53 BW 880.80 926.40 972.00 1,020.80 1,072.00 1,126.40 HR 11.01 11.58 12.15 12.76 13.40 14.08 GS3 YR 25,272.00 26,540.80 27,913.60 29,286.40 30,742.40 32,448.00 MO 2,106.00 2,211.73 2,326.13 2,440.53 2,561.87 2,704.00 BW 972.00 1,020.80 1,073.60 1,1.26.40 1,182.40 1,248.00 HR 12.15 12.76 13.42 14.08 14.78 15.60 GS4 YR 27,913.60 29,286.40 30,784.00 32,323.20 33,945.60 35,713.60 MO 2,326.13 2,440.53 2,565.33 2,693.60 2,828.80 2,976.13 BW 1, 073.60 1,126.40 1,184.00 1,243.20 1,305.60 1,373.60 HR 13.42 14.08 14.80 15.54 16.32 17.17 GS4E YR 29,993.60 31,470.40 33,092.80 34,756.80 36,504.00 38,376.00 MO 2,499.47 2,622.53 2,757.73 2,896.40 3,042.00 3,198.00 BW 1,153.60 1,210.40 1,272.80 1,336.80 1,404.00 1,476.00 HR 14.42 15.13 15.91 16.71 17.55 18.45 GS5 YR 30,784.00 32,323.20 33,945.60 35,713.60 37,502.40 39,374.40 MO 2,565.33 2,693.60 2,828.80 2,976.13 3,125.20 3,281.20 BW 1,184.00 1,243.20 1,305:60 1,373.60 1,442.40 1,514.40 H R 14.80 15.54 16.32 17.17 18.03 18.93 GS5E YR 33,092.80 34,756.80 36,483.20 38,376.00 40,289.60 42,307.20 MO 2,757.73 2,896.40 3,040.27 3,198.00 3,357.47 3,525.60 BW 1,272.80 1,336.80 1,403.20 1,476.00 1,549.60 1,627.20 HR 15.91 16.71 17.54 18.45 19.37 20.34 GS6 YR 33,945.60 35,713.60 37,502.40 39,374.40 41,350.40 45,635.20 MO 2,828.80 2,976.13 3,125.20 3,281.20 3,445.87 3,802.93 • BW HR 1,305.60 16.32 1,373.60 17.17 1,442.40 18.03 1,514.40 18.93 1,590.40 19.88 1,755.20 21.94 GS6E YR 36,483.20 38,376.00 40,310,40 42,307.20 44,428.80 49,046.40 MO 3,040.27 .3,198.00 3,359.20 3,525.60 3,702.40 4,087.20 BW 1,403.20 1,476.00 1,550.40 1,627.20 1,708.80 1,886.40 HR 17.54 18.45 19.38 20.34 21.36 23.58 Normal ProTgression Through General Services Compensation Plan a. Step 1 -Start b. Step 2 -One year from anniversary date. c. Step 3 -One year since last increase. If an employee is rated Needs Improvement, the employee may not advance to Step 3 until performance is rated Satisfactory or higher. d. Step 4 -One year since last increase. If an employee is rated Needs Improvement, the employee may not advance to Step 4 until pertormance is rated Satisfactory or higher. e. Step 5 -One year since last increase. An employee must achieve a Satisfactory rating or better in all areas of responsibility before advancing to Step 5. f. Step 6 -One year since last increase. An employee must achieve a Satisfactory rating or better in all areas of responsibility before advancing to Step 6. Employees whose competency level and/or performance are rated Unsatisfactory may not advance to the next step until their pertormance improves. Passed by the City Council of the City of Richfield, Minnesota this 22th day of December, 1997. Martin J. Kirsch ATTEST: Thomas P. Ferber City Clerk .Mayor • GENERAL SERVICES POSITION CLASSIFICATION STRUCTURE ~'`~ GRADE POSITION TITLES CLASS • 1 Clerk Typist:. Data Entry Operator Switchboard-Receptionist 2 Community Development Technician Community Service Officer Custodian Finance Clerk Lead Liquor Clerk Licensing Clerk Police Cadet Senior Clerk Typist Transportation Specialist • 3 Accounting Clerk Arena Operations Assistant Code Compliance Officer Health/Licensing Specialist. Leased Housing Assistant Secretary 4 Assessment Clerk Assistant Turf Supervisor Central Services Technician Data Processing Technician Housing Inspector I 4E Administrative Aide Associate Planner Non-Exempt Non-Exempt Non-Exempt Non-Exempt Non-Exempt Non-Exempt Non-Exempt Non-Exempt Non-Exempt Non-Exempt Non-Exempt Non-Exempt Non-Exempt Non-Exempt Non-Exempt Non-Exempt Non-Exempt Non-Exempt Non-Exempt Non-Exempt Non-Exempt Non-Exempt Non-Exempt Exempt Exempt Exempt Exempt Exempt Payroll Accountant Communications/Special Project Assistant Records Supervisor 5 Assistant Building Superintendent Non-Exempt Community Development Assistant Non-Exempt Engineering Technician Non-Exempt Housing Inspector II Non-Exempt • • C, 4-~ (Rev. 12-97) GRADE POSITION TITLES CLASS 5E Administrative Assistant ,Exempt Assistant Golf Course Manager Exempt Assistant Liquor Store Manager Exempt Civilian Crime Prevention Specialist Exempt Community Center Programmer Exempt Human Services Planner/Coordinator Exempt Leased Housing Specialist Exempt Motor Vehicle Licensing Supervisor Exempt Naturalist Exempt Planning and Research Specialist Exempt Recreation Supervisor Exempt Redevelopment Specialist Exempt Rehabilitation Specialist Exempt Youth Resource Specialist Exempt Zoning Administrator Exempt 6 BuildinglTrade .Inspector Non-Exempt Programmer/Analyst Non-Exempt 6E Accountant Exempt • 4-~ RESOLUTION NO. RESOLUTION RELATING TO THE 1997 SPECIALIZED PAY PLAN WHEREAS, the municipal code of the City of Richfield provides for the adoption of a pay plan for Specialized pay plan employees from time-to-time; WHEREAS, the City is to prepare a Comparable Worth Analysis at the end of selected calendar years; and WHEREAS, the Specialized pay plan contains female-dominated classes comparable to the male- dominated, contracted labor units; and WHEREAS, the City administration has prepared a pay plan for the last payroll period in 1997 for position classifications for the Specialized pay plan employees, designed to provide greater salary range equity between the female-dominated and male-dominated employees; and NOW, THEREFORE, BE IT RESOLVED that the City Council do and hereby does establish for the year 1997 the following pay plan which is to be effective on December 21, 1997 and subject to the provisions of the personnel rules and regulations ordinance: SPECIALIZED PAY PLAN INTERMITTENT AND SEASONAL Pay Grade Step 1 Step 2 Step 3 Steo 4 Step 5 SP1-E/NE HR 4.77 4.97 5.26 5.49 5.78 SP2-E/NE HR 5.29 5.53 5.81 6.09 6.39 SP3-E/NE HR 5.71 5.97 6.28 6.58 6.91 SP4-E/NE HR 6.16 6.45 6.78 7.11 7.48 SP5-E/NE HR 6.63 6.94 7.32 7.67 8.07 SP6-E/NE HR 7.17 7.55 7.91 8.29 8.71 SP7-E/NE HR 7.77 8.12 8.52 8.95 9.40 SP8-E/NE HR 8.38 8.78 9.21 9.68 10.15 SP9-E/NE HR 9.01 9.46 9.96 10.44 10.96 SP10-E/NE HR 9.76 10.26 10.76 11.30 11.87 SP11-E/NE HR 10.53 11.03 11.61 12.19 12.78 SP12-E/NE HR 11.35 11.94 12.51 13.15 13.82 SP13-E/NE HR 12.18 12.80 13.49 14.18 14.92 Instructor's Range: $5.15 - $50.00 Election Judge: $5.50 Election Co-Chair: $5.75 Election Chairperson: $6.25 ~-~ Normal Progression Through the Specialized Pay Plan Individual employees will be eligible to received increases to the next higher grade step based on individual performance and the following progression: a. Step 1 -Start b. Step 2 -One year from anniversary date c. Step 3 -One year from last increase d. Step 4 -One year from last increase e. Step 5 -One year from last increase Passed by the City Council of the City of Richfield, Minnesota this 22th day of December, 1997. Martin J. Kirsch Mayor ATTEST: Thomas P. Ferber City Clerk • • 1 E Driving Range I NE Adaptive Program Supervisor E Pool Attendant NE Administrative Services Clerk ,. 2 NE Concession I (all sites EXCEPT Pool, NE Concession Supervisor-(all sites Vet's & Taft) EXCEPT pool) NE E Ice Guard Concession I (Pool, Vet's & Taft only) NE NE Construction Specialist Naturalist I E Facility Rental Attendant NE Zamboni Operator 3 NE Bike Patrol Officer E Concession Supervisor -Pool NE Concession II (all sites EXCEPT Poot, E Golf Course Technician Vet's & Taft) E Miniature Golf Supervisor NE Scorer/Timer 8 NE Adaptive Coordinator NE Special Events Worker NE Construction Inspector NE Sports attendant I NE Farmers Market Coordinator E Concession II (Pool, Vet's & Taft only) NE Naturalist Coordinator E Facility Cashier NE Publication Supervisor Mini Golf Attendant E Golf Course Technician II E Pool Day Watch E Tennis Coordinator 4 NE Custodian I E Winter Golf Course Technician NE Maintenance Laborer I 9 NE Community Development Tech. NE Men Open Gym Attendant E Special Facilities Coordinator NE Dance Coordinator. & Skate 10 NE Athletic Coordinator Coordinator NE Engineering Aide . NE Sports Attendant II E Clubhouse Coordinator NE Video Production Assistant E Playground Coordinator E Pool Night Watch 11 NE Community Relations Coordinator E Ranger 12 NONE. E Warming House Attendant 13 NE 911 Dispatcher E Waterslide Attendant (parks) NE Adaptive Assistant Instructors NE Custodian II NE Building Inspector NE Intern NE Figure Skating NE Liquor Cashier NE Hockey (Arena) NE Liquor Clerk NE Housing & Redevelopment Tech. NE Maintenance Laborer II NE Sports Official NE Substitute Van Driver NE Dance NE Survey Crew Person E Cross Country Ski NE Winter Sports Attendant E Golf Professional E Driving Range II E Hockey (outside) E Golf Course Laborer I E Tennis E Par-3/Driving Range Attendant E WSI E Starter OTHER 6 NE Adaptive Leader/Specialist Election Judge $5.50 NE Clerk Typist -Int. & Sub. Election Co-Chair $5.75 NE Concession III (all sites EXCEPT Pool) Election Chairperson $6.25 NE Maintenance Laborer III NE Pro Shop Attendant NE=Non-Exempt, may work up to 40 hours per week NE Substitute Naturalist without overtime pay. E Concession III (Pool only) E-Exempt, may work up to 48 hours per week without E Golf Course Laborer II overtime pay. E Lifeguard All Pool positions are exempt from overtime, even Concessions. E Outdoor Skatin SU ervlSOr 9 p All Golf positions, except Concessions/Pro Shop positions, are exempt. All Playground and outdoor Rink positions are exempt. E Playground Leader All Community Center, Wood Lake Nature Center, Ice Arena and E Warming House Supervisor Maintenance positions are non-exempt. E Mini Golf Coordinator (revised ~2-s~> 7 NE Accounting Clerk RESOLUTION NO. ~' / f~ RESOLUTION RELATING TO THE 1998 MANAGEMENT 7 / SALARY COMPENSATION PLAN • WHEREAS, the municipal code of the City of Richfield {provides for the adoption of a pay plan for Management employees from time-to-time; and WHEREAS, the City administration has prepared a 1998 pay plan for position classifications for Management employees. The City Manager is authorized to add or reclassify positions as necessary. Examples of positions in each pay grade are attached. NOW, THEREFORE, BE IT RESOLVED that the City Council do and hereby does establish for the year 1998 the following pay plan, which is to be effective January 4, 1998, the first full pay period in 1998 and subject to all applicable provisions of the City. MANAGEMENT COMPENSATION PLAN PAY GRADE MINIMUM MID-RANGE MAXIMUM M-NE YR 34,611.20 41,392.00 48,464.00 MO 2,884.27 3,449.33 4,038.67 BW 1,331.20 1,592.00 1,864.00 H R 16.64 19.90 23.30 M-1 YR 37,377.60 44,761.60 52,312.00 • MO 3,114.80 3,730.13 4,359.33 BW 1,437.60 1,721.60 2,012.00 H R 17.97 21.52 25.15 M-2 YR 42,224.00 50,523.20 58,988.80 MO 3,518.67 4,210.27 4,915.73 BW 1,624.00 1,943.20 2,268.80 HR 20.30 24.29 28.36 M-3 YR 48,152.00 57,657.60 67,620.80 MO 4,012.67 4,804.80 5,635.07 BW 1,852.00 2,217.60 2,600.80 H R 23.15 27.72 32.51 M-4 YR 53,705.60 64,209.60 75,150.40 MO 4,475.47 5,350.80 6,262.53 BW 2,065.60 2,469.60 2,890.40 HR 25.82 30.87 36.13 • M-5 YR MO 62,296.00 74,484.80 6 86,923.20 5,191.33 ,207.07 7,243.60 BW 2,396.00 2,864.80 3,343.20 H R 29.95 35.81 41.79 aS • N .~ t3 > ~ -_ Z ~ ~ c ~ o. ~? ~ o ~ ~ ~ ~ c~i ~,ca ~~ 00 ~ ~ u. o o co O , r- U ~ + ~ i f0 ~ ~ ,~ ,~ ,~ ,~ ~ ~aaaa _ ~ > 'c o w rnrnrnrn a a~ > a u m o ~~ 0~~~~ o ~ N _ o ~ O ~ _ Q. o ~ ~ Z a E • m- C Ho o =, }ZOLn ~ U ~ a~ ~O`"~~ ~- *, oc Jaoo 0 _ _ ~~~ E '- ~ y ~ r- ° o d ~ c~ Z u. + + eta ~ ~ ZO~~''~'`: '^ ~ ~ ~ ~~ r O ~ ~ l3 Qf flf O ~ m o o.w~~~~ Q. ~ ~~ ~ s ~ ~~ •- F- = _ N Q. E ~. U c ~ ~ o ~ Z N ~ ~ L .~ U ~d'Mr- `C o m~ a o 0 o Q m ~ ~ `- ~ `- a ~ rn ~. ~M~~ c ~.~ a +++ ~ wv~~~ ~ Z ca v ~aaaa N C ~ w N N N N U ~ ~ ~ ~ ~ C ~ Z co ca N c6 O ~ ~ ~ ~ ~ Z ~ ~ > Q C N -tea w , > V o~ ~ ~ Z QC7 c . ~ o E ~ Z- ~ 1 , ~c ~o O~ ~ >~' ~ ~~ °o ~' ~ V ~ = C ++ Q. U w c~o~~ "~ ca Q ~ ca ~ > .u~ i%~-~a ~ ~ ca a~ c Oacnz~ ti rn rn a~ U a~ 0 a c~ t N N N t 0 C ~_ _~ N t 0 _~ U N O ~U C 7 O U _~ U 0 t m L O ca U L Y (~ •L a~ U U li a ~ m w ~ 0 a 1~- MANAGEMENT POSITION CLASSIFICATION STRUCTURE j /r /~ `~ RANG E POSITION TITLES CLASS • M-NE Turf Supervisor Non-Exempt M-1 City Clerk Exempt Facility/Program Manager Exempt Foreman/Supervisor Exempt Health Administrator Exempt Liquor. Store Manager Exempt M-2 Asst. Fire Chief/Fire Marshal Exempt Chief Building Official Exempt Community Development Manager Exempt Data Processing Manager Exempt Engineering Supervisor Exempt Housing & Redevelopment Manager Exempt Superintendent Exempt Transportation Engineer Exempt M-3 Finance Manager Exempt. Human Resources Manager Exempt Operations Coordinator Exempt Utility Coordinator Exempt M-4 Liquor Operations Director Exempt Recreation Director Exempt • M-5 Department Director Exempt (Rev. 12-97) • RESOLUTION NO. C~. RESOLUTION RELATING TO THE 1998 GENERAL SERVICES J ~` SALARY COMPENSATION PLAN WHEREAS, the municipal code of the City of Richfield provides for the adoption of a pay plan for General Services .employees from time-to-time, and WHEREAS, the City administration has prepared a 1998 pay plan for position classifications for General Services employees. The City Manager is authorized to add or reclassify positions as necessary. Examples of positions in each pay grade are attached. NOW, THEREFORE, BE IT RESOLVED that the City Council do and hereby does establish for the year 1998 the following pay plan, which i s to be effective January 4 , 1998, the first full pay period in 1998 and subject to all applicable provisions of the City Code: GENERAL SERVICES COMPENSATION PLAN STEP 1 2 3 4 5 6 RANGE GS1 YR 21,424.00 22,692.80 23,961.60 25,251.20 26,748.80 27,560.00 MO 1,785.33 1,891.07 1,996.80 2,104.27 2,229.07 2,296.67 BW 824.00 872.80 921.60 971.20 1,028.80 1,060.00 HR 10.30 10.91 11.52 12.14 12.86 13.25 GS2 YR 23,587.20 24,814.40 26,020.80 27,331.20 28,704.00 30,160.00 MO 1,965.60 2,067.87 2,168.40 2,277.60 2,392.00 2,513.33 BW 907.20 954.40 1,.000.80 1, 051.20 1,104.00 1,160.00 HR 11.34 11.93 12.51 13.14 13.80 14.50 GS3 YR 26,020:80 27,331.20 28,745.60 30,160.00 31,657.60 33,425.60 MO 2,168.40 2,277.60 2,395.47 2,513.33 2,638.13 2,785.47 BW HR 1,000.80 12.51 1,051.20 13.14 1,105.60 13.82 1,160.00 14.50 1,217.60 15.22 .1,285.60 16.07 GS4 YR 28,745.60 30,160.00 31,699.20 33,300.80 34,964.80 36,795.20. MO 2,395.47 2,513.33 2,641.60 2,775.07 2,913.73 3,066.27 BW 1,105.60 1,160.00 1,219.20 1,280.80 1,344.80 1,415.20 H R 13.82 14.50 15.24 16.01 16.81 17.69 GS4E YR 30,888.00 32,406.40 34,091.20 35,796.80 37,606.40 39,520.00 MO 2,574.00 2,700.53 2,840.93 2,983.07 3,133.87 3,293.33 BW 1,188.00 1,246.40 1,311.20 1,376.80 1,446.40 1,520.00 HR 14.85 15.58 16.39 17.21 18.08 19.00 GS5 YR 31,699.20 33,300.80 34,964.80 36,795.20 38,625.60 40,560.00 MO 2,641.60 2,775.07 2,913.73 3,066.27 3,218.80 3,380.00 BW 1,219.20 1,280.80 1,344.80 1,415.20 1,485.60 1,560.00 HR 15.24 16.01 16.81 17.69 18.57 19.50 GSSE YR 34,091.20 35,796.80 37,585.60 39,520.00 41,496.00 43,576.00 MO 2,840.93 2,983.07 3,132.13 3,293.33 3,458.00 3,631.33 BW 1,311.20 1,376.80 1,445.60 1,520.00 1,596.00 1,676.00 H R 16.39 17.21 18.07 19.00 19.95 20.95 GS6 YR 34,964.80 36,795.20 38,625.60 40,560.00 42,598.40 47,008.00 MO 2,913.73 3,066.27 3,218.80 3,380.00 3,549.87 3,917.33 BW 1,344.80 1,415.20 1,485.60 1,560.00 1,638.40 1,808.00 H R 16.81 17.69 18.57 19.50 20.48 22.60 GS6E YR 37,585.60 39,520.00 41,516.80 43,576.00 45,760.00 50,523.20 MO 3,132.13 3,293.33 3,459.73 3,631.33 3,813.33 4,210.27 BW 1,445.60 1,520.00 1,596.80 1,676.00 1,760.00 1,943.20 HR 18.07 19.00 19.96 20.95 22.00 24.29 Normal P ogr ssion Through General Services Compensation Plan a. Step 1 -Start b. Step 2 -One year from anniversary date. c. Step 3 -One year since last increase. If an employee is rated Needs Improvement, the employee may not advance to Step 3 until performance is rated Satisfactory or higher. d. Step 4 -One year since last increase. If an employee is rated Needs Improvement, the employee may not advance to Step 4 until performance is rated Satisfactory or higher. e. Step 5 -One year since last increase. An employee must achieve a Satisfactory rating or better in all areas of responsibility before advancing to Step 5. f. Step 6 -One year since last increase. An employee must achieve a Satisfactory rating or better in all areas of responsibility before advancing to Step 6. Employees whose competency level and/or performance are rated Unsatisfactory may not advance to the next step until their performance improves. Passed by the City Council of the City of Richfield, Minnesota this 22th day of December, 1997. Martin J. Kirsch r~ ATTEST: Thomas P. Ferber City Clerk Mayor • GENERAL SERVICES POSITION CLASSIFICATION STRUCTURE ~ ~~ GRADE POSITION TITLES CLASS • 1 Clerk Typist Non-Exempt Data Entry Operator Non-Exempt Switchboard-Receptionist Non-Exempt 2 Community Development Technician Non-Exempt Community Service Officer Non-Exempt Custodian Non-Exempt Finance Clerk Non-Exempt Lead Liquor Clerk Non-Exempt Licensing Clerk Non-Exempt Police Cadet Non-Exempt Senior Clerk Typist Non-Exempt Transportation Specialist Non-Exempt 3 Accounting Clerk Non-Exempt Arena Operations Assistant Non-Exempt Code Compliance Officer Non-Exempt Health/Licensing Specialist Non-Exempt Leased Housing Assistant Non-Exempt Secretary Non-Exempt 4 Assessment Clerk Non-Exempt Assistant Turf Supervisor Non-Exempt Central Services Technician Non-Exempt Data Processing Technician Non-Exempt Housing Inspector I Non-Exempt 4E Administrative Aide Exempt Communications/Special Projects Assistant Exempt Payroll Accountant Exempt Project Assistant Exempt Records Supervisor Exempt 5 Assistant Building Superintendent Non-Exempt Engineering Technician Non-Exempt Housing Inspector II Non-Exempt • U 4-i~ (Rev. 12-97) GRADE POSITION TITLES CLASS 5E Administrative Assistant Exempt Assistant Golf Course Manager Exempt Assistant Liquor Store Manager Exempt Civilian Crime Prevention Specialist Exempt Community Center Programmer Exempt Human Services Planner/Coordinator Exempt Leased Housing Specialist Exempt Motor Vehicle Licensing Supervisor Exempt Naturalist Exempt Planning and Research Specialist Exempt Recreation Supervisor Exempt Redevelopment Specialist Exempt Rehabilitation Specialist Exempt Youth Resource Specialist Exempt Zoning Administrator Exempt 6 Electrical/Building Inspector Non-Exempt Programmer/Analyst Non-Exempt 6E Accountant Exempt • 4/7 RESOLUTION NO. RESOLUTION RELATING TO THE 1998 SPECIALIZED PAY PLAN WHEREAS, Section 310.17 of the Ordinance Code of the City of Richfield provides that the pay grades, the number of steps or range of each pay grade, the compensation rates in each pay grade and the method of normal progression through the pay grade be established by Council resolution; and WHEREAS, the City administration has prepared a 1998 pay plan for the positions for which there are no essentially similar position classification in other regular pay plans. The City Manager is authorized to add or reclassify positions as necessary. Examples of positions in each pay grade are attached. NOW, THEREFORE, BE IT RESOLVED that the City Council do and hereby does establish for the year 1998 the following pay plan which is to be effective on January 4, 1998, the first full pay period in 1998, and subject to the provisions of the personnel rules and regulations ordinance: SPECIALIZED PAY PLAN INTERMITTENT AND SEASONAL Pay Grade Step 1 Step 2 Step 3 Step 4 Step 5 SP1-E/NE HR 5.15 5.42 5.65 5.95 SP2-E/NE HR 5.45 5.70 5.98 6.27 6.58 SP3-E/NE HR 5.88 6.15 6.47 6.78 7.12 SP4-E/NE HR 6.34 6.64 6.98 7.32 7.70 SP5-E/NE HR 6.83 7.15 7.54 .7.90 8.31 SP6-E/NE HR 7.39 7.78 8.15 8.54 8.97 SP7-E/NE HR 8.00 8.36 8.78 9.22 9.68 SP8-E/NE HR 8.63 9.04 9.49 9.97 10.45 SP9-E/NE HR 9.28 9.74 10.26 10.75 11.29 SP10-E/NE HR 10.05. 10.57 11.08 11.64 12.23 SP11-E/NE HR 10.85 11.36 11.96 12.56 13.16 SP12-E/NE HR 11.69 12.30 12.89 13.54 14.23 SP13-E/NE HR 12.55 13.18 13.89 14.61 15.37 Instructor's Range: $5.15 - $50 Election Judge: $6 Election Assistant Chair Person: $6.50 Election Chairperso n: $7 ~~I ~ Normal Progression Through the Specialized Pay Plan Individual employees will be eligible to received increases to the next higher grade step based on individual performance and the following progression: a. Step 1 -Start b. Step 2 -One year from anniversary date c. Step 3 -One year from last increase d. Step 4 -One year from last increase e. Step 5 -One year from last increase Passed by the City Council of the City of Richfield, Minnesota this 22th day of December, 1997. Martin J. Kirsch ATTEST: Thomas P. Ferber • City Clerk Mayor C 1 E Driving Range I NE Administrative Services Clerk E Pool Attendant NE Concession Supervisor (all sites 2 NE Concession I (all sites EXCEPT Pool, ' EXCEPT pool) 1 Vet s & Taft) NE Construction Specialist , • NE E Ice Guard Concession I (Pool, Vet's & Taft only) NE NE Naturalist I Zamboni Operator E Facility Rental Attendant E Concession Supervisor -Pool 3 NE Bike Patrol Officer E Golf Course Technician I NE Concession 11 (all sites EXCEPT Pool, E Miniature Golf Supervisor Vet's & Taft) 8 NE Adaptive Coordinator NE Scorer/Timer NE Construction Inspector NE Special Events Worker NE Farmers Market Coordinator NE Sports attendant I NE Publication Supervisor E Concession II (Pool, Vet's & Taft only) " E Golf Course Technician II E Facility Cashier E Tennis Coordinator Mini Golf Attendant E Winter Golf Course Technician E Pool Day Watch 9 NE Community Development Tech. 4 NE Custodian I E Special Facilities Coordinator NE Maintenance Laborer I 10 NE Athletic Coordinator NE Men Open Gym Attendant NE Engineering Aide NE Dance Coordinator & Skate E Clubhouse Coordinator Coordinator E .Playground Coordinator NE Sports Attendant II 11 NE Community Relations Coordinator NE Video Production Assistant 12 NONE E Pool Night Watch 13 NE 911 Dispatcher E Ranger E Warming House Attendant Instructors E Waterslide Attendant (parks) NE Building Inspector `5 NE Adaptive Assistant NE Figure Skating NE Custodian II NE Hockey (Arena) NE Intern NE Housing & Redevelopment Tech. NE Liquor Cashier NE Sports Official NE Liquor Clerk NE Dance NE Maintenance Laborer II E Cross Country Ski NE Substitute Van Driver E Golf Professional NE Survey Crew Person E Hockey (outside) NE Winter Sports Attendant E Tennis E Driving Range II E WSI E Golf Course Laborer I OTHER E Par-3/Driving Range Attendant Election Judge $6 E Starter Assistant Chair Person $6.50 6 NE Adaptive Leader/Specialist Election Chairperson $7 NE Clerk Typist -Int. & Sub. NE Concession III (all sites EXCEPT Pool) NE=Non-Exempt, may work up to 40 hours per week NE Maintenance Laborer III without overtime pay. NE Pro Shop Attendant E-Exempt, may work up to 48 hours per week NE Substitute Naturalist without overtime pay. E COnCeSSIOn III (POOI Only} All Pool positions are exempt from overtime, even Concessions. E Golf Course Laborer II All Golf positions, except Concessions/Pro Shop positions, are exempt. All Playground and outdoor Rink positions are exempt. E Lifeguard All Community Center, Wod Lake Nature Center, Ice Arena and E Outdoor Skating Supervisor Maintenance positions are non-exempt. • E Playground Leader (revised ~2-s~> E Warming House Supervisor E Mini Golf Coordinator 7 NE Accounting Clerk NE Adaptive Program Supervisor 3K CITY OF RICHFIELD, MINNESOTA Council Letter No. 327 Agenda December 22, 1997 Issue Statement: Approval of the continuation of the agreement with the City of Bloomington for the provision of inspectional services for Richfield for the year 1998. Background: The City of Bloomington has provided inspectional and enforcement services in the areas of plumbing, heating and air conditioning, food service, forestry and plan check for food services for several years. The proposed contract for 1998 is $111,800 compared to the 1997 contract amount of $108,400. The increases are primarily in the areas of plumbing, food service inspections and Bloomington staffing costs. Recommended Motion: It is recommended that the City Council approve the agreement with the City of Bloomington for the provision of inspectional and enforcement services. for the year 1998. Basis of Recommendation: 1. The City of Bloomington has sufficient resources to provide a professional level of inspectional services to Richfield residents. Continued evaluations of customer service survey cards indicate a high level of satisfaction with the services • Bloomington provides. Alternative Recommendation: 1. The Council could decide to have Richfield provide its own plumbing, heating and air conditioning, food inspectional and forestry services. The cost of hiring the staff necessary to provide the same level of services and administrative support would be more than our current expenditures and would require a budget increase. 2. The Council could decide to compensate the City of Bloomington at a lower rate which would require designated reduction in services or programs. Discussion/Decision Mode: The renewal of the agreement between Richfield and the City of Bloomington for the provision of inspection services for 1998 is being presented for Council approval. Res Ily submitted, Ja D. Prosser Cit anager JDP:cak AGREEMENT ~~ / This Agreement is made this 22nd day of December, 1997, by and between the City of Richfield (hereinafter referred to as "Richfield") and the City of Bloomington (hereinafter referred to as "Bloomington".) WHEREAS, Richfield is authorized and empowered to provide for various types of inspections and code enforcement to ensure the public health, welfare and safety; and WHEREAS, it is the desire of the parties and the purpose of this agreement that certain of such services be performed by Bloomington on behalf of Richfield; NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth below, the above parties hereto agree as follows: 1. The term of this agreement shall be from January 1, 1998 through December 31, 1998, subject to termination as provided in paragraph 6. 2. For the term of this agreement, Bloomington shall provide Richfield with the following services, in and on behalf of Richfield: a. Plumbing inspections, plan review and code enforcement as necessary. b. Heating, ventilation; and air conditioning inspections, plan review and code enforcement for new residential structures and • commercial/industrial applications. c. Food service inspections and code enforcement as necessary (a minimum of two inspections will be done of all restaurants and at least one inspection will be done of all grocery stores.) d. Tree inspections and code enforcement as necessary. e. Plan check for food services. f. Public swimming pool inspections as necessary. g. Lodging inspections as necessary. 3. Bloomington shall have control over the manner in which the inspections, plan review and code enforcement activities are conducted and over the determination of what enforcement action is appropriate and consistent with Richfield City Code Section 615 and other policies as established by the City of Richfield. 4. Bloomington shall assume the expense of performing the inspections and code enforcement. 5. Richfield shall pay Bloomington the sum of $111,800.00 for services provided pursuant to this agreement. One-half of this amount shall be due on June 30, 1998, and the remainder shall be due on November 30, 1998. 6. This agreement shall terminate as follows: a. Upon the expiration of 30 days after service of written notice upon the other party; or • b. At any time, upon agreement of the parties; or ~~ ~ c. In any event on December 31, 1998. 7. In the event of a termination prior to December 31, 1998, a prorata reduction of the compensation owed by Richfield to Bloomington shall occur which reflects the period remaining on the agreement at the time of termination. 8. Bloomington agrees to defend, indemnify and to hold harmless Richfield, and its officials, agents and employees from and against all claims, actions, damages, losses and expenses arising out of or resulting from Bloomington's performance of the duties required under this Agreement, provided that any such. claim, action, damage, loss or expense is attributable to bodily injury, sickness, disease, or death or to the. injury to or destruction of property including the loss of use resulting therefrom and is caused in whole or in part by any negligent act or omission or willful misconduct of Bloomington. 9. Bloomington shall carry liability insurance in the amount of at least $300,000 per individual. and $750,000 per occurrence. Bloomington shall carry property damage liability insurance in the amount of $100,000. Richfield shall be named as an additional insured, and a certificate of said insurance shall be provided to Richfield. Bloomington shall carry Worker's Compensation Insurance as required by Minnesota Statutes, Section 176.181, Subd. 2 (1997) and further agrees to provide a certificate of said insurance to Richfield. 10. Any employee assigned by Bloomington to perform its obligations hereunder shall remain the exclusive employee of Bloomington for all purposes including, but not limited to, wages, salary and employee benefits. 11. In addition to the services listed in Paragraph 2 above, Bloomington shall, upon request, also provide for and on behalf of Richfield: 1. Electrical inspection and code enforcement services; 2. Inspection of replacement residential heating and air conditioning equipment. 3. Building inspection and code enforcement services. Such services shall be paid for by Richfield on an hourly basis at the rate of $38.10 per hour, and said hourly rate shall be separate from, and in addition to, the payment provided for by Paragraph 5 of this Agreement. All other provisions of this Agreement shall remain applicable with respect. to the electrical and heating, ventilation and air conditioning inspection services being provided. 12. In addition to the services listed in Paragraph 2 above, Bloomington shall, upon request, also provide building plan checking services for and on behalf of Richfield. Such services shall be paid for by Richfield on an hourly basis at a rate of $46.70 per hour, and said hourly rate shall be separate from, and in addition to, the payment provided for by Paragraph 5 of this Agreement. All other provisions of this Agreement shall remain applicable with respect to the building plan checking services being provided. 13. It is agreed that nothing herein contained is intended or should be a construed in any manner as creating or establishing the relationship of co-partners between the parties hereto or as constituting the persons employed by Bloomington as .~ 3 the agent, representative or employee of Richfield for any purpose or in any manner whatsoever. Bloomington is to be and shall remain an independent contractor with respect to all services performed under this contract. Bloomington represents that it has, or will secure at its own expense, all personnel required in performing services under this contract. Any and all personnel of Bloomington or other persons, while engaged in the performance of any work or services required by Bloomington under this contract, shall have no contractual relationship with Richfield and shall not be considered employees of Richfield, and any and all claims that may or might arise under the Workers' Compensation Act of the State of Minnesota on behalf of said personnel or other persons while so engaged, and any and all claims whatsoever on behalf of any such person or personnel arising out of employment or alleged employment including, without limitation, claims of discrimination against Bloomington, its officers, agents contracts or employees shall in noway be the responsibility of Richfield; and Bloomington shall defend,. indemnify and hold Richfield; its officers, agents and employees harmless from any and all such claims regardless of any determination of any pertinent tribunal, agency, board, commission or court. Such personnel or other persons shall not require no be entitled to any compensation, rights:. or benefits of any kind whatsoever from Richfield, including, without limitation, enure rights, medical and hospital care, sick and vacation leave, Workers' Compensations, Unemployment Compensation, disability, severance pay and PERA. 14. The books, records documents, and accounting procedures of Bloomington relevant to this Agreement, are subject to examination by Richfield, and either the legislative or state auditor as appropriate, pursuant to Minnesota Statutes, Section 166.06, subd. 4. 15. This Agreement represents the entire Agreement between Bloomington and Richfield and supersedes and cancels any and all prior agreements or proposals, written or oral, between the parties relating to the subject matter hereof, any amendments, addenda, alterations, or modifications to the terms and conditions of this Agreement shall be in writing and signed by both parties. 16. Bloomington and Richfield agree to comply with the Americans with Disabilities Act and not to discriminate on the basis of disability in the admission or access to, or treatment of employment in its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all services, programs, and activities. Bloomington has designated coordinators to facilitate compliance with the Americans with Disabilities Act of 1990 (ADA), as required by Section 35, 107 of the U.S. Department of Justice regulations, - and to coordinate compliance with Section 504 of the Rehabilitation Act of 1973, as mandated by Section 8.53 of the U.S. Department of Housing and Urban Development regulations. For information contact Human Services Division, City of Bloomington, 2215 West Old Shakopee Road, Bloomington, Minnesota \55431; telephone: 95\48- 8700; TDD: 948-8740. Richfield agrees to hold harmless and indemnify Bloomington from costs, including but not limited to damages, attorney's fees and staff time, in any action or proceeding brought alleging a violation of ADA by Richfield. Bloomington agrees to hold harmless and indemnify Richfield from costs, including but not limited to damages, attorney's fees and staff time, in any action or proceeding brought alleging a violation of ADA by Bloomington. 17. Both parties agree to comply with all applicable state, federal and local laws, rules and regulations. • • ~~^ IN WITNESS WHEREOF, the parties have set forth their hands on the day and year first written above. Upon proper execution, this Agreement shall be a legal and binding obligation upon the City of Bloomington CITY OF BLOOMINGTON BY: Its Mayor City Attorney BY: Its City Manager CITY OF RICHFIELD BY: Its Mayor BY: Its City Manager CITY OF RICHFIELD, MINNESOTA ~~ Council Letter No. 326 Agenda December 22, 1997 Issue Statement: Approval of the continuation of the agreement with the City of Bloomington for the provision of public health services for the City of Richfield for the year 1998. Background: In 1977, the State of Minnesota enacted the Community Health Services Act, which transferred the responsibility for the administration of public health programs to local jurisdictions. The State also provided funds for the programs and encouraged local jurisdictions to increase the efficiency of the programs by grouping together. Richfield and Edina entered into a joint powers agreement with Bloomington, and the program has been administered under than agreement since that time. The contract amount for 1998 reflects a 3% increase over 1997. This is primarily due to increases in staff salaries. The 1998 contract amount will be $178,645 compared to $173,442 in 1997. Recommended Motion: It is recommended that the City Council renew the joint powers agreement for 1998. Basis of Recommendation: 1. The City of Bloomington has sufficient resources to provide a professional level of public health services to Richfield residents. Continued evaluations of customer service survey cards indicate a high level of satisfaction with the services Bloomington provides. Alternative Recommendation: 1. The Council could decide to have Richfield provide its .own public health services. The cost of hiring the nursing staff necessary to provide the same level of services and administrative support would be more than our current expenditures, and would require a budget increase. 2. The Council could decide to compensate the City of Bloomington at a lower rate which would require designated reduction in services or programs. Discussion/Decision Mode: The renewal of the joint powers agreement between the City of Richfield and the City of Bloomington for 1998 for the provision of public health services in being presented for council approval. Respectfully submitted, Jam .Prosser City anager JDP:cak • AGREEMENT BETWEEN THE CITIES OF BLOOMINGTON AND RICHFIELD TO PROVIDE COMMUNITY HEALTH SERVICES ~~ THIS AGREEMENT, made and entered into this 22nd day of December, 1997, • by and between the City of Bloomington; a Minnesota municipal corporation, in the County of Hennepin, State of Minnesota ("Bloomington"), and the City of Richfield, a Minnesota municipal corporation, in the County of Hennepin, State of Minnesota ("Richfield"). WITNESSETH: WHEREAS, Bloomington warrants and represents that its Division of Public Health is a duly certified public health agency operating in accordance with all applicable federal and state requirements; and WHEREAS, Bloomington's Division of Public Health provides community health services, including, but not limited to, home health services, well adult clinics, well child clinics, health education, school health services, health promotion services, prevention and control, and program administration; and WHEREAS, Richfield wishes to promote, support, and maintain the health of its residents by providing community health. services such as health education, communicable disease programs, nursing services, health assessment, counseling, teaching, and evaluation in the community, home and clinic setting at a nominal fee to those making use of such services, and to contract with Bloomington for Bloomington, through its Division of Public Health, to provide such services to residents of Richfield; and WHEREAS, the governing bodies of Bloomington and Richfield are authorized • by Minnesota Statutes, Section 145A.04, Subdivision 5, and by Minnesota Statutes, Section 471.59, Subdivision 10, to provide community health services and to enter into agreements with each other for the providing by Bloomington of community health services to residents of Richfield. NOW, THEREFORE, the parties hereto, and for consideration of the covenants hereinafter set forth, agree as follows: 1. Bloomington, through its Division of Public Health, agrees to provide residents of Richfield with those community health services (hereinafter called "Health Services"), that Richfield has outlined in its 1996-1999 Community Health Services Plan, which includes home health, family health, disease prevention and control, and health promotion. Richfield agrees not to amend said Plan in any manner that would impact the service Bloomington provides without first contacting Bloomington. 2. Bloomington agrees to provide to the residents of Richfield health services in the same manner and the same. extent including the same quality and kind of personnel, equipment and facilities as health services are provided and rendered to residents of Bloomington, it being the intent and purpose of this agreement to provide and render the Health Services equally to residents of Bloomington and Richfield, without discrimination in any way. 3. Bloomington shall provide the health services pursuant hereto on a confidential basis, using capable, trained professionals. 4. All Health Services to be rendered hereunder by Bloomington shall be • rendered pursuant to and subject to public health policies, rules, and procedures now or hereafter, from time to time, adopted by the Bloomington City Council, and in full compliance with all applicable state and federal laws, provided, however, that (I) no policy, rule, or procedure hereafter adopted by the Bloomington City Council shall in any way affect, modify, or change the obligations, duties, liabilities, or rights of the rt~ s~hereto as set out in this A reement or reduce or detract from the kind uali p 9 , q ty, and quantity of Health Services to be provided hereunder by Bloomington to residents of Richfield, and (ii) all such policies, rules and procedures shall be uniformly applied to all persons receiving Health Services from Bloomington, whether residents of Richfield, • Bloomington, or any other municipality: Richfield agrees to adopt the same policies, rules and procedures as are from time to time adopted by Bloomington, if determined by Richfield to be necessary or desirable to facilitate or regulate the provision of Health Services by Bloomington to residents of Richfield pursuant hereto. 5. Richfield agrees to pay Bloomington, for the provision of Health Services pursuant hereto, amounts and on terms as follows: A. The annual sum of $178,645 shall be paid in quarterly payments of $44,661.25 to Bloomington within fifteen (15) days of the receipt by Richfield of each of the reports to be given pursuant to Paragraph 5.B hereof, subject, however, to the provision of Paragraph 5.C hereof. B. On April 15, July 15, and October 15, 1998 and on January 15 1999, Bloomington shall send Richfield a statement, certified by the person in charge of Bloomington's Division of Public Health as being true and correct, and covering the period of three (3) calendar months preceding the month in which -the report is given, and setting forth, in such detail as Richfield shall reasonably require, the numbers of persons served, the kinds of Health Services delivered, the locations where such services were delivered, and such other information as Richfield shall reasonably request. C. No payment or payments need be made by Richfield under this Agreement while Bloomington is in default under any of the terms and • conditions hereof. 6. In the event Richfield desires to inspect the financial books and records of Bloomington relating to the providing of Health Services hereunder by Bloomington, Bloomington shall make its financial books and records available at the Bloomington City Hall for. inspection and copying by Richfield, or any agent, employee, or representative of Richfield, at reasonable business hours. 7. It shall be the sole responsibility of Bloomington to determine the qualifications, functions, training, and performance standards for all health service personnel who render Health. Services under this Agreement; provided, however, that Bloomington agrees that all such personnel shall be capable, trained professionals. 8. Bloomington's Division of Public Health will communicate with Richfield relative to Health Services to be performed hereunder by Bloomington. Such communication to be in the form of reports, conferences, or consultations, as the respective Richfield departments shall request. All reports relating to the providing of Health Services that are given by Bloomington's Division of Public Health to the Bloomington City Council or to the City Manager during the term of this Agreement shall also, and at the same time, be given to Richfield. 9. Bloomington also agrees to send to Richfield an annual report describing the activities performed and Health Services rendered pursuant to this Agreement. Such report shall be in such detail and form as Richfield may reasonably request. The annual report shall be sent with and in addition to the last quarterly report acquired by Paragraph 5.B hereof. Also, at Richfield's request, made not more than two (2) times during the term of this Agreement, responsible administrative officers of Bloomington's Division of Public Health shall attend meetings of the Richfield City Council or appropriate board or commission to answer questions and give further information relative to the activities performed and Health Services rendered under this. Agreement. ~~ 10. Bloomington hereby agrees to maintain in force its present policy of ~J comprehensive general liability insurance in compliance with Minnesota Statutes, Section 466, and professional liability coverage in the minimum amount of five hundred thousand dollars ($500,000), for the term of this contract. A copy of the policies shall • be furnished to Richfield. Said policy shall be with an insurance company authorized to do business in Minnesota. 11. Bloomington shall further require personal medical malpractice insurance coverage by its physicians and other health professionals with whom Bloomington has a contract for professional services. 12. This Agreement shall be for a period of from January 1, 1998, to December 31, 1998, provided that either party may terminate the same by one hundred twenty (120) days written notice to the other. Upon such termination, all obligations and liabilities of the parties hereunder shall cease and terminate, except the provisions of Paragraph 12 hereof shall continue and survive such termination. Also, in the event of termination pursuant hereto, the quarterly payment next due shall be prorated and paid for only the period ended on the date of termination, and Bloomington shall send to Richfield, within thirty (30) days after such termination, a report in the form of, and in lieu of, the annual report required by paragraph 9 hereto, and Richfield shall pay such reduced quarterly payment for the period ended on the date of termination, within fifteen (15) days after receipt of both such reports. 13. Bloomington and Richfield understand and agree that each of them shall apply and qualify, independently and separately, for any and all grants, matching funds, and payment of all kinds from state, federal, and other governmental bodies relating to, or for the provision of, any or all of the Health Services, and any and all such grants, matching funds, and payments shall belong to the recipient and be used and applied as the recipient thereof shall determine, without regard to this Agreement. 14. All notices, reports, or demands required or permitted to be given under this Agreement shall be in writing and shall be deemed to be given when delivered personally to an officer of the party to which notice is being given, or when deposited in the United States mail in a sealed envelope, with registered or certified mail, postage prepaid thereon, addressed to the parties at the following addresses: To Bloomington: 2215 West Old Shakopee Road Bloomington, Minnesota 55431 Attention: City Manger To Richfield: 6700 Portland Avenue South Richfield, Minnesota 55423 Attention: City Manager Such addresses may be changed by either party upon notice to the other party given as herein provided. 15. The parties agree to comply with the following laws and regulations: A. Richfield agrees to comply with the Americans with Disabilities Act and agrees to hold harmless and indemnify the City of Bloomington from costs, including but not limited to damages, attorney's fees and staff time, in any action or proceeding brought by third parties alleging a violation of ADA by Richfield. Bloomington agrees to hold harmless and indemnify .Richfield from costs, including but not limited to damages, attorney's fees • and staff time, in any action or proceeding brought by third parties alleging a violation of ADA by Bloomington. The City of Bloomington does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Bloomington has designated coordinators to facilitate compliance with the J- L~. Americans With Disabilities Act of 1990 (ADA), as required by Section 35.107 of the U.S. Department of Justice regulations, and to coordinate compliance with Section 504 of the Rehabilitation Act of 1973, as mandated by Section 8:53 of the U.S: Department of Housing and Urban • Development regulations. For information contact the Human Services Division, City of Bloomington, 2215 Old West Shakopee Road, Bloomington, Minnesota 55431; telephone 948-8900; TDD: 948-8740. B. The parties agree to comply with the Minnesota State Human Rights Act, Minnesota Statutes, Section 363 (1988). 16. Non-Assignment.. This Agreement shall not be assignable except at the written consent of Bloomington. 17. Scope of Agreement. This Agreement represents the entire Agreement between Richfield and Bloomington and supersedes and cancels any and all prior agreements or proposals, written or oral, between the parties relating to the subject matter hereof and amendments, addenda, alterations, or modifications to the terms and conditions of this Agreement shall be in writing and signed by both parties. 18. Richfield will comply with all applicable provisions of the Minnesota Government Data Practices Act, Chapter 13 of the. Minnesota Statutes. IN WITNESS WHEREOF, the parties hereto have caused this Agreementto be duly executed and their corporate seal to be affixed hereto the day and year first above written. CITY'OF BLOOMINGTON BY: Its Mayor BY: Its Manager CITY OF RICHFIELD BY: Its Mayor BY: Its Manager Approved: City-Attorney • CITY OF RICHFIELD, MINNESOTA Council Letter No. 325 Agenda December 22, 1997 Issue Statement: Agreement for construction manager of new City maintenance facility. Background: Following September 8, 1997 Council action, work began on the phase to develop plans and bid specifications for a new maintenance facility for the City of Richfield adjacent to the Water Plant in Veterans Memorial Park of Richfield. This phase is nearing completion. Council will have an opportunity to review the plans and specifications in detail at the January 5, 1998 Council Study Session. It is anticipated Council will be asked at the January 12, 1998 meeting to accept the plans, order the project, and authorized advertising for bids. A concept that has been used on recent projects such as the fourth liquor store and improvements at the Ice Arena is to use the services of a construction manager. A construction manager, generally a firm with a variety of services, is responsible for oversight of a number of contracts and contractors used on a single project. The construction manager: • • coordinates the relationship between the various specifications, • works to obtain fair and reasonable contracts and contractors at a fair and reasonable price, • coordinates schedules to have the components of the various contracts completed in an orderly and timely manner by the various contractors, • is on the site to ensure the work is completed according to specification, • processes necessary paperwork, • resolves issues between various contractors or a contractor and owner, • obtains operations manuals and ensures proper training of owner (City) personnel on items related to the operation of the project upon completion, and • is generally responsible for the smooth, orderly, efficient, economical, and timely start-up through completion of a project. By bringing a construction manager on board now the. City can take advantage of the construction manager's expertise in finalizing plans/specifications and separating the work into the optimum bid packages while taking advantage of the prime mid-winter bidding period. If the hiring of the construction manager is delayed until January, review time is reduced or the timing of bidding is pushed later than desirable. Members of City staff and Short Elliot Hendrickson (SEH), the consultant providing professional services for programming and preliminary design of a new City maintenance facility to be located in Veterans Memorial Park of Richfield, invited eight firms to submit proposals for construction manager for this project. Seven firms elected to submit proposals which were reviewed by the City and SEH. Three firms were ~~- ~ interviewed: Adolfson & Peterson, Inc:; Shingobee Builders, Inc.; and Bor-Son Construction, Inc. It is the opinion of City staff that Adolfson & Peterson, Inc. is a firm that best meets the needs of the City as a construction manager for the new maintenance facility. The firm is well established, provides a variety of services, has recent experience with similar projects, will ensure that the construction will be under the safest possible conditions and that the facility will operate in a safe manner following completion of construction. The agreement with Adolfson & Peterson, Inc., an estimated. $270,365 total cost, would include pre-construction services, construction phase services, and fees. An estimated $30,000 would be spent prior to the bid opening, depending on the date(s) of bid opening. This would include the cost of pre-construction services and a portion of the fees. Should the City choose to not proceed with the project, the construction phase service costs and the balance of the fees would not be paid to the construction manager. Recommended Motion: Approve an agreement with Adolfson & Peterson, Inc. in an amount not to exceed $270,365 to provide professional services for construction management of a new. City maintenance facility to be located in Veterans Memorial Park of Richfield. Basis of Recommendation: 1. Three firms were interviewed to provide professional consulting services for the construction management of a new City maintenance facility. The City and SEH staff found the firm of Adolfson & Peterson, Inc. to have the experience and approach most in keeping. with what was being sought for the City's new maintenance facility. 2. The fees associated with the proposed agreement to provide construction management of the project are in keeping with the total $5,600,000 estimated budget for the project. Alternative Recommendation: 1. Do not use a construction manager. The project could function using the general contractor concept. However, the project is very quickly nearing the bidding phase and it is important to meet the prime bidding time at the start of the year. Based on the experience of other recent City projects, it is anticipated the use of a construction manager will ultimately save money and will facilitate construction of the project. 2. Select a different consultant. Council could choose to have staff pursue agreement with one of the other firms interviewed or direct staff to interview additional firms. However, Adolfson & Peterson, Inc. is familiar with projects such as the City's new maintenance facility and has the capability of providing the necessary services. ~.J~L ^~ 3. Direct staff to renegotiate the fees for the professional services to be provided by Adolfson & Peterson, Inc. However, Adolfson & Peterson, Inc. has offered a reasonable market rate for providing those services which are in keeping with the size and scope of the project. Discussion/Decision Mode: To maintain the accelerated schedule for-the new maintenance facility, and in order to vacate the sites currently being used in the quickest, smoothest manner possible, Council is asked to take action at the December 22, 1997 Council meeting. Should Council choose to delay action, there may be a delay in the construction of the new facility and vacating of the current facilities. Respectfully submitted, Ja D. Prosser City Manager JDP:cak 3N CITY OF RICHFIELD, MINNESOTA Council Letter No. 324 Agenda December 22, 1997 Issue Statement: Resolution authorizing the City of Richfield, acting as a partner, to apply for a grant of $2,500 from the State of Minnesota for the Deaf Education and Advocacy Foundation. Background: Deaf Education and Advocacy Foundation (DEAF) is anon-profit organization seeking funds to establish two deaf softball teams. One team is in St. Louis Park High School and the other in Highland Park High School. A number of players are from Richfield. DEAF wishes to apply for funds through the state funded Mighty Kids Youth Sports Grant Program. The two high schools -have already applied for other grants and are not eligible for more. The purpose of the Mighty Kids Youth Sports Grant Program Grant Program is to assist Minnesota communities in the start-up of programming. or the expansion of existing youth sports, recreational and other leisure activities.. Programs should provide activities for the entire community especially under-served, low-income or at-risk youth. Grant recipients must have at least one local partner who is a political subdivision of the • State of Minnesota. Richfield would be supportive of this effort by becoming a local partner. The City's responsibility would be to act as a conduit to receive the funds. The City would have no financial or on going staffing responsibilities with the program. Recommended Motion: Approve the attached resolution allowing the City of Richfield to be the local partner in a grant application funded through the Mighty Kids Youth Sports Grant Program and authorizing Lillian Hipp, Community Services Manager, to sign the grant application and authorize her to act as the City's official liaison. Basis of Recommendation: 1. The resolution of application authorizing filing of application and execution of agreement is required to apply for this grant. 2. Richfield supports development of community based activities for individuals who are hearing impaired. 3. The City would act as a community partner and would not incur any expense. Alternative Recommendation: 1. Do not approve the recommendation. This means Richfield would not have an opportunity to expand before school, after school and summer recreational youth • sport activities for hearing impaired through this grant. It also means DEAF would ~-i need to find a different local partner which would be difficult due to limited time • available prior to December 31, 1997, the grant application deadline. 2. The City could apply for this. grant on its own, however, the implications of this action are contrary to the City's past performance in cooperative ventures for adaptive programming. Discussion/Decision Mode: Council is asked to take action at the December 22, 1997 Council meeting because the grant application deadline is December 31, 1997. Respectf Ily submitted, Ja a D. Prosser City anager JDP:cak • ~f-/-2 RESOLUTION NO. • RESOLUTION AUTHORIZING FILING OF APPLICATION AND EXECUTION OF AGREEMENT TO PROMOTE YOUTH SPORTS AND RECREATION PROGRAMS UNDER THE PROVISION OF THE STATE GENERAL FUND WHEREAS, the required form of resolution of application authorizing filing of application and execution of agreement to promote youth sports and recreation programs under the provision of the State General Fund; and WHEREAS, the Minnesota Amateur Sports Commission (MASC), via the State General Fund, provides funds to assist political subdivisions of the state of Minnesota for the development of youth sports and recreation programs, and WHEREAS, the City of Richfield desires to assist DEAF Incorporated in obtaining funds to establish two deaf softball teams: St. Louis Park High School and Highland Park High School. The project goal is to establish two deaf high school softball teams through the local. community education centers. If funded, expenses include supervision/coaching, membership/participation fees, facility rental and transportation. NOW, THEREFORE, BE IT RESOLVED by the Richfield City Council of the City of Richfield: 1. Estimates that the total cost of developing said program shall be $2,500 and the City of Richfield is requesting $2,500 from the State General Fund. 2. That Lillian Hipp, Community Services Manager, is authorized and directed to execute said application on behalf of the City of Richfield and serve as the City's official liaison with the Minnesota Amateur Sports Commission. Adopted by the City Council of the City of Richfield, Minnesota this 22nd day of December, 1997. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk 3N 3 • CERTIFICATION I hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by-the City Council of the City of Richfield at a duly authorized meeting thereof held on the 22nd day of December, 1997, as shown by the minutes of said meeting in my possession. Thomas P. Ferber, City Clerk • 3Cr CITY OF RICHFIELD, MINNESOTA • Council Letter No. 323 Agenda December 22, 1997 Issue Statement: Resolution for endorsement of candidates for Minnehaha Creek Watershed District (MCWD) Board of Managers. Background: Hennepin County will be making appointments to two MCWD Manager positions which will open March 8, 1998. Carver County will be making one appointment. In addition to individuals who may apply for the position(s), cities within the district have the right to submit names of nominees for Watershed Managers to the county. If the cities wish to submit names, they can submit them directly to their county. Nominations must be to the County Board 60 days before the MCWD Manager terms expire on March 8, 1998. Applications or nominations, therefore, need to be submitted by January 7, 1998. On November 24, 1997 the Council nominated Ronald Baumbach, a Richfield resident, as a Minnehaha Creek Watershed District Manager, directed the Richfield Public Works Director to carry the nomination to the Steering Committee for the Cities of the Minnehaha Creek Watershed District for endorsement, and to submit the nomination to Hennepin County with or without Steering Committee endorsement. The Steering Committee met on December 11, 1997 to interview the MCWD Board of Managers candidates nominated by the various cities in the District. Richfield's Public Works Director is a member of the Steering Committee. Because State Statute requires geographic representation, the attached resolution offered by the Steering Committee for the Cities of the Minnehaha Creek Watershed District includes endorsements representing the upper and lower watershed. People interviewed by and endorsed by the Steering Committee for the Cities of the Minnehaha Creek Watershed District include: • Pat Maloney, Minnetonka (Hennepin County) (preferred candidate Upper Watershed) • Warren McNeil, Deephaven (Hennepin County) (Upper Watershed) • Jim Caulkins, Minnetonka (Hennepin County) (preferred candidate Lower Watershed) • Ron Baumbach, Richfield (Hennepin County) (Lower Watershed) • Jerome Keehr, Victoria (Carver County) The Steering Committee is now sending these names back to the cities in district asking that the cities consider endorsing the slate of nominees. Recommended Motion: Adopt the attached resolution endorsing the slate of Minnehaha Creek Watershed District Board of Managers candidates to be nominated by cities and as endorsed by the Steering Committee for the Cities of the Minnehaha Creek Watershed. ~~~i Basis of Recommendation: 1. Three MCWD Manager positions (two appointments to be made by Hennepin County, one appointment to be made by Carver County) will open March 8, 1998. 2. Cities may submit names of nominees to the county for a Minnehaha Creek Watershed District Manager position. 3. The Steering Committee for the Cities of the Minnehaha Creek Watershed District has acted as a clearinghouse for nominees and has returned the names of committee endorsed candidates to the cities for consideration of further endorsement. Alternative Recommendation: 1. Do not endorse any candidate in nomination for a Minnehaha Creek Watershed District Manager position. However, the Council will be considered to have endorsed Ron Baumbach by having placed his name in nomination. 2. Submit additional name(s) and/or endorse additional name(s) in nomination for a Minnehaha Creek Watershed District Manager position. Discussion/Decision Mode: Because applications are to be submitted by January 7, 1998 Council is encouraged to take action, if any, at the December 22, 1997 Council-meeting. Respec ully submitted, Jam D. Prosser City Manager JDP:cak • ITEM 3G '~~~°` RESOLUTION NO. • RESOLUTION ENDORSING CANDIDATES FOR APPOINTMENT TO MINNEHAHA CREEK WATERSHED DISTRICT WHEREAS, the City Councils of many of the cities lying wholly or partly within the boundaries of the Minnehaha Creek Watershed District (the District) have adopted resolutions expressing concerns about the governance and conduct of activities of the District and resolving to work cooperatively with other cities in the District to monitor and oversee the activities of the District; and WHEREAS, the City Council of the City of Richfield has determined that it would be in the best interests of the public to appoint new members to the District who will provide a fresh perspective, who will work in reasonable cooperation with the public and affected governmental units, and who will restore the faith and confidence of the public and the cities in the District, while still accomplishing the objectives of the District; and WHEREAS, Minnesota Statutes, Section 103D.311, Subd. 3 provides that watershed district managers are to be selected from a list of persons nominated by one or more. of the cities and towns affected; and WHEREAS, a number of the cities lying within the District, acting through a Steering Committee, have solicited nominations from affected cities and have interviewed candidates for appointment to the District; and the Steering Committee has found a number of well qualified candidates who are capable of providing leadership in establishing prudent, consistent, reasonable and fiscally responsible governance of the • District; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield that the Council endorses the following candidates for appointment to the Minnehaha Creek Watershed District and urges the County Boards of Hennepin and Carver Counties to make appointments from the following list of candidates giving due regard to representation of the various hydrological areas within the District as required by Minnesota Statutes, Section 103D, sub. 3(C): Hennepin County candidates: Upper Watershed: 1. Patrick Maloney (top ranked candidate in Upper Watershed) 2. Warren McNeil Lower Watershed: 1. Jim Calkins (top ranked candidate in Lower Watershed) 2. Ron Baumbach Carver County candidate: 1. Jerome Keehr (top ranked candidate in Carver County) Adopted by the City Council of the City of Richfield, Minnesota this 22nd day of December, 1997. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk 3P • CITY OF RICHFIELD, MINNESOTA Council Letter No. 322 Agenda December 22, 1997 Issue Statement: Consideration of an agreement with BRW, Inc. for construction engineering services to complete the remaining work on the 77th .Street Reconstruction Project. Background: The City of Richfield has depleted its federal and. state highway funds for use on the 77th Street Reconstruction Project. However, about $60,000 in construction engineering work remains to close out the project. The cost to complete this work includes: • Phase I Road Construction needs $36,000 in additional construction engineering. The Phase I Project involved $1.5 million in additional construction work that will require project documentation to meet state and federal audit requirements. The additional scope of construction work could not be anticipated when the project was first approved. • Phase I Landscaping needs $7,000 in additional construction engineering. There is some unfinished landscaping work in Phase I that is affected by the landscape contractor going out of business. The Minnesota Attorney General has determined • that funds obtained from the landscape contractor's. bond company can not cover the extra construction engineering costs caused by the default of the landscape company. • Phase II Landscaping needs $15,700 in additional construction engineering. There is a two year warranty period remaining for inspecting the landscape materials. The funds are needed to perform this work. • Raised median on Lyndale Avenue needs $1,300 in additional construction engineering. There are some remaining items on a punchlist to be inspected to close out this project. The sum total of work exceeds the $25,000 limit which requires Council authorization. Funds for the work will come from the City's Municipal State Aid Street Fund (gas tax revenues). Recommended Motion: Approve an agreement with BRW, Inc. to complete all remaining construction engineering work on the 77th Street Reconstruction Project. Basis of Recommendation: 1. City staff has reviewed the proposed work and found it reasonable and necessary to complete the 77th Street Reconstruction Project. • 2. Council approval is needed for purchasing services in excess of $25,000. ~3~_j • 3. Approval of the agreement is needed before the City can direct BRW, Inc. to complete the documentation needed to meet state and federal audit requirements for use of state and federal highway funds on the 77th Street Project. 4. The BRW, Inc. staff has experience with the project that is invaluable in documenting the construction work that has been done and resolving any remaining construction contract issues. Alternative Recommendation: None. Discussion/Decision Mode: A decision is needed to direct BRW, Inc. to finish the construction engineering work needed to close out the 77th Street Reconstruction Projecf. Respectfully submitted, Ja D. Prosser City anager JDP:cak C] ,~C • CITY OF RICHFIELD, MINNESOTA Council Letter No. 321 Agenda December 22, 1997 Issue Statement: Setting date of hearing for the renewal of pawnbroker and secondhand goods dealer licenses. Background: The pawnbroker and secondhand goods dealer licenses will expire on January 1, 1998. City ordinance provides that the City Council conduct a public hearing to consider all pawnbroker and secondhand goods dealer license renewals. Recommended Motion: Schedule January 12, 1998 as the date to hold public hearings on the renewal of pawnbroker and secondhand goods dealer licenses for Metro Pawn and Gun, and Plaza Pawn. Basis of Recommendation: 1. Hearings must be scheduled and held before a renewal license may be considered. 2. The renewal process has been initiated. 3. Their current licenses expire on December 31, 1997, however, an extension until January 12, 1998 has been granted by licensing staff so that the public hearing can occur. Alternative Recommendation: 1. Schedule the hearings for another date; however, this would further delay the license process. Discussion/Decision Mode: Action to set the public hearing date on December 22, 1997 for public hearings on January 12, 1998 will provide sufficient time for legal publication of the hearings. Respectfully submitted, James .Prosser City Manager JDP:cak 3D • CITY OF RICHFIELD, MINNESOTA Council Letter No. 320 Agenda December 22, 1997 Issue Statement: Resolutions designating official depositories for the City of Richfield for 1998, including the approval of collateral. Background: In accordance with Minnesota Statutes Section 475.66 and 118.005, the City of Richfield must designate financial institutions annually. The institutions must pledge the collateral over and above the amount of federal insurance, as public depositories. For the year 1998, two institutions have fulfilled this requirement and will be considered as depositories for the City's Deputy Registrar, payroll and vendor accounts and all savings deposits in excess of $100,000. They are Richfield Bank and Trust Company, pledging collateral of $2,100,000, and Firstar Bank of Richfield, pledging collateral of $1,625,000; Norwest Bank Minnesota is also an official depository for the City, however, balances in this institution do not exceed $100,000 and thus collateral is not required. A resolution designating this institution as an official depository is attached to the Council Letter. Richfield Bank & Trust and Firstar Bank have received. a community reinvestment rating of "satisfactory." Norwest Bank has received a community reinvestment rating of "outstanding." Some of the factors considered when the institutions are evaluated are community marketing, workshops, contributions, housing/small business loan programs, and community education. Another resolution must be provided annually, designating certain savings and loan associations and banks as official depositories for savings and loan associations and banks as official depositories for investment of certain City funds. With approval of these official depositories, the City will be able to invest funds in these institutions, not exceeding the federal insurance of $100,000. Recommended Motion: It is recommended that the City Council adopt the attached resolutions designating official depositories, with the understanding that the City could not invest in any of the depositories beyond the level of insurance coverage of the pledged collateral. Basis for Recommendation: 1. The City is required by Minnesota Statute 475.66 and 118.005, to designate as a depository of funds, insured banks or thrift institutions as defined in Section 518.01, Subdivision 3, Minnesota State Statutes. Any collateral so deposited is accompanied by an assignment pledged to the City in the amount specified in the • attached resolutions. 30-I 2. The City has worked with the institutions recommended in the past and has found . to have a good working relationship with these institutions. Alternative Recommendation: The City Council could solicit other financial institutions for official depositories, but past relationships with the depositories recommended have proven satisfactory for the City. Discussion/Decision Mode: Action of the City Council is desirable at December 22, 1997, City Council meeting so that the City may invest funds in the approved financial institutions for the year 1998 immediately. Respec ully submitted, Jam .Prosser City Hager JDP:cak • C ~-a RESOLUTION NO. RESOLUTION DESIGNATING THE FIRSTAR BANK-RICHFIELD A DEPOSITORY OF FUNDS OF THE CITY RICHFIELD FOR THE YEAR 1998 AND APPROVING COLLATERAL BE IT RESOLVED, by the City Council of the City of Richfield as follows: That, in accordance with Minnesota Statutes, Section 475.66 and 118.005, the Firstar Bank-Richfield be, and hereby is designated a depository of the funds of the City of Richfield, subject to modification and revocation at any time by said -City, and subject to the following terms and conditions: The said depository shall not be required to give bonds or other securities for such deposits provided that the total sum thereof shall not at any time exceed in any depository the sums for which its deposits are insured under the Acts of Congress of the United States relating to insurance of bank deposits;. but not in case such deposits in any such depository shall at any time exceed such insured sum, said depository shall immediately furnish bonds or other security for such excess according to law, approved by the City Council of said City. That said depository shall pay on demand all deposits therein; and shall pay all time deposits, at or after the end of the period for which the same shall be deposited, on demand. BE IT FURTHER RESOLVED, that there shall be maintained a general account in which shall be deposited all monies from liquor, golf, swimming pool/ice arena operations and City permits. Checks on this account shall be signed by the following officers or their facsimile signatures: JAMES D. PROSSER, CITY MANAGER STEVEN L. DEVICH, TREASURER BE IT FURTHER RESOLVED, that there shall be maintained a city payroll account. There shall be issued a single check biweekly for an amount equal to the biweekly city payroll, payable to the Treasurer for deposits in such payroll account. Thereafter, the Treasurer is authorized to issue payroll checks on said accounts for all wages or salaries included in said biweekly payroll. BE IT FURTHER RESOLVED, that there shall be a daily interest bearing checking account. All interest earned shall be transferred to the Investment Trust Fund. • ~~-3 BE IT FURTHER RESOLVED, that collateral in the amount of $1,625,000, is deposited for safekeeping at the Firstar Bank -Milwaukee, Wisconsin is hereby approved. Passed by the City Council of the City of Richfield, Minnesota this 22nd day of December, 1997. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk • ~~ RESOLUTION NO. RESOLUTION DESIGNATING THE NORWEST BANK-RICHFIELD A DEPOSITORY OF FUNDS OF THE CITY OF RICHFIELD FOR THE YEAR 1998 AND APPROVING COLLATERAL BE IT RESOLVED, by the City Council of the City of Richfield as follows: That, in accordance with Minnesota Statutes, Section 475.66 and 118.005, the Norwest Bank -Richfield be, and hereby is designated a depository of the funds of the City of Richfield, subject to modification and revocation at any time by said City, and subject to the following terms and conditions: The said depository shall not be required to give bonds or other securities for such deposits provided that the total sum thereof shall not at any time exceed in any depository the sums for which its deposits are insured under the Acts of Congress of the United States relating to insurance of bank deposits; but that in case such deposits in any such depository shall at any time exceed such insured sum, said depository shall immediately furnish bonds or other security for such excess according to law, approved by the City Council of said City. That said depository shall pay on demand all deposits therein; and shall pay all time deposits, at or after the end of the period for which the same shall be deposited, on demand. BE IT FURTHER RESOLVED, that there shall be maintained a daily general account in which shall be deposited all monies for City licenses. Checks on this account shall be signed by the following officers or their facsimile signatures; JAMES D. PROSSER, CITY MANAGER. STEVEN L. DEVICH, TREASURER Passed by the City Council of the City of Richfield, Minnesota this 22nd day of December, 1997. ATTEST: Thomas P. Ferber, City Clerk C; Martin J. Kirsch, Mayor "~l ~f~-~ RESOLUTION NO. RESOLUTION DESIGNATING THE RICHFIELD BANK AND TRUST COMPANY A DEPOSITORY OF FUNDS OF THE CITY OF RICHFIELD FOR THE YEAR 1998 AND APPROVING COLLATERAL BE IT RESOLVED, by the City Council of the City of Richfield as follows: That, in accordance with Minnesota Statutes, Section 475.66 and 118.005, the Richfield Bank and Trust Company be, and hereby is designated a depository of the funds of the City of Richfield, subject to modification and revocation at any time by said City, and subject to the following terms and conditions: The said depository shall not be required to give bonds or other securities for such deposits provided that the total sum thereof shall not at any time exceed in any depository the sums for which its deposits are insured under the Acts of Congress of the United States relating to insurance of bank deposits; but that in case such deposits in any such depository shall at any time exceed such insured sum, said depository shall immediately furnish bonds or other security for such excess according to law, approved by the City Council of said City. That said depository shall pay on demand all deposits therein; and shall pay all time deposits, at or after the end of the period for which the same shall be deposited, on demand. BE IT FURTHER RESOLVED, that there shall be maintained a general account in which shall be deposited all monies from the water, sewer, and storm sewer operations and not otherwise specifically provided for. Checks on this account shall be signed by the following officers or their facsimile signatures; JAMES D. PROSSER, CITY MANAGER STEVEN L. DEVICH, TREASURER BE IT FURTHER RESOLVED, that there shall be a daily interest savings account . All withdrawals from said account will be for transfers to the general checking account. BE IT FURTHER RESOLVED, that collateral in the amount of $2,100,000, is deposited for safekeeping at the Federal Reserve Bank of Minneapolis, is hereby approved. Passed by the City Council of the City of Richfield, Minnesota this 22nd day of December, 1997. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk ~p~~ • RESOLUTION NO. RESOLUTION DESIGNATING CERTAIN SAVINGS AND LOAN ASSOCIATIONS AND BANKS AS DEPOSITORIES FOR THE INVESTMENT OF CITY FUNDS IN 1998 BE IT RESOLVED, by the City Council of City of Richfield, Minnesota WHEREAS, pursuant to Minnesota Statutes, Section 475.66 and 118.005, municipal funds may be deposited in any Savings and Loan Association or Bank which has its deposits insured by the Federal Savings and Loan Insurance Corporation (FSLIC) or the Federal Deposit Insurance Corporation (FDIC), and WHEREAS, the amount of said deposits may not exceed the FSLIC/FDIC insurance covering such deposits which insurance amount is presently $100,000, and WHEREAS, the deposit of City funds in Savings and Loan Associations and Banks would provide greater flexibility in the City's investment program and maximize interest income thereon, and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Richfield, Minnesota, as follows: • 1. It is hereby found and determined that it is in the best interest of the proper management of City funds that various Savings and Loan Association and Banks be designated as additional depositories for City funds for 1998. 2. It is further found and determined that the purpose of such depository designation is to facilitate the proper and advantageous investments of City funds and that such designation is not exclusive nor does it preclude the deposit of any City funds in other officially designated depositories of the City. 3. The Treasurer and Finance Manager are hereby authorized to deposit City funds in various depositories up to the amount of $100,000, or such other amount as may be subsequently permitted by law, such deposits to be in the form of demand accounts for Public Unit Savings Certificates purchased by the City, payable to the City of Richfield on the signatures of the City Treasurer of Finance Manager. Such deposits may be made and withdrawn from time to time by the Treasurer or Finance Manager as his best judgment and the interests of the City dictates. 4. The investment of funds and the reporting thereof pursuant to this resolution shall be conducted in accordance with established policies of the City regarding the investment of City funds. • 3Q-~ • 5. The following investment firm is being used to service depositories outside the metropolitan area AVD Investments 29426 Wanamaker Drive Topeka, Kansas 66614 Adopted by the City Council of the City of Richfield, Minnesota this 22nd day of December, 1997. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk • ~C CITY OF RICHFIELD, MINNESOTA . Council Letter No. 319 Agenda December 22, 1997 Issue Statement: Designation of Official Newspaper for 1998. Background• The Richfield•Sun-Current, published by Minnesota Sun Publications, has been the City's official newspaper for many years. Attached is a copy of a letter from Minnesota Sun Publications requesting that they be designated the official newspaper for the City of Richfield for 1998. The 1998 legal advertising rate structure for legals is as follows: 1 Column width $ 1.24 per line for first insertion (1997 rate was $1.20) $ .60 per line for- subsequent insertions (same as 1997 rate) The City will submit legal notices to the Sun Newspaper via fax/modem, therefore fora 10% rate discount. Recommended Motion: Designate the Richfield Sun-Current as the official newspaper for the City of Richfield for the year 1998 Basis for Recommendation: 1. The paper is delivered to nearly all residences in the City, thereby providing city- wide coverage of legal notices to residents. 2. The paper has served well as the official newspaper for many years. 3. The paper has expressed a desire to continue to provide this service. 4. The cost for legal publications is reasonable. Alternative Recommendation: Not make a designation and request the City Clerk's office to check into using another publication, such as the Minneapolis Star Tribune, however, this would be much more costly. Discussion/Decision Mode: The City publishes legal notices on a frequent basis, therefore, this item has been placed on the December 22, 1997 City Council agenda so that a designation can be made for 1998. Respectfully submitted, Jam .Prosser City Hager • JDP:cak ~C-1 • December 15, 1997 MINNESOTA '~ '~ City of Richfield PSuvN Attention: Tom Ferber Sun•Current Sun•Past 6700 Portland Avenue South Sun•Sailw Richfield, MN 55423 Dear Mr. Ferber: The Sun-Current would like to be considered for designation as the legal newspaper for the City of Richfield for the year 1998. Communicating with the people of your community is the primary factor fora city when selecting a legal publication. In a survey conducted this year, it was found that 90% of our readers `read the Sun-Current regularly. Combined with the highest penetration of households and the source of local news for Richfield, we offer the best vehicle to reach your community. The rate structure for legals effective January 1, 1998 will be: 1 column width $ 1.24 per line for first insertion $ .60 per line for subsequent insertions Discounts are available depending on format sent. • .~ Notarized affidavits on each of your publications will be provided with no additional charge. The deadline for regular length notices is 2 p.m. the Wednesday prior to publication. For notices that are six pages or more in length, the deadline is an extra 24 hours in advance. Please notify us of your decision and we will send you details on deadlines, discounts and transmission specifications. If you require more information to make your decision, please contact me or Meridel Hedblom, our Legal Representative, at 896-4809. We appreciate your considering the Sun-Current as the official newspaper for Richfield in 1998. It has been a pleasure serving you and we looking forward to working together in reaching your community in this coming year. Sincerely, Doug Dance ., Publisher • 'Source: Pulse Research, Inc. April 1997. ' 7831 East Bush Lake Road ~ Bloomington, MN 55439 • (612) 896-4700 38 CITY OF RICHFIELD, MINNESOTA Council Letter No. 318 Agenda December 22, 1997 Issue Statement: Council designation of Acting City Manager. Background: It is necessary to designate a person to serve as the Acting City Manager for those times when the City Manager is absent from the City. The Director of Administrative Services has previously been designated as the Acting City Manager. Recommended Motion: Designate Steven. L. Devich, Director of Administrative Services, as the Acting City Manager. Basis of Recommendation: This appointment is necessary to ensure continuation of City operations during the absence of the City Manager. Alternative Recommendation: Defer this appointment to a later Council meeting. Discussion/Decision Mode: This item is placed on the December 22, 1997 Council agenda for consideration. Respectfully submitted, Jams .Prosser City anager JDP:cak • as CITY OF RICHFIELD, MINNESOTA council Letter No. 317 Agenda December 22, 1997 Issue Statement: Adoption of a resolution requesting the Minnesota Department of Health to conduct a statewide study of mobile home park issues. Background: The State of Minnesota has assumed responsibility for the regulation of mobile home parks. The State now licenses the parks and has also limited the authority of cities to place new regulations on established parks. The League of Minnesota Cities is concerned about the expanded role of the state and the narrower role of the cities while many of the parks are located in cities. Recommended Motion: Adopt a motion which approves the attached resolution which supports a study by the Minnesota Department of Health of mobile home parks. Basis of Recommendation: 1. The State has limited the authority of cities with regards to regulation of mobile home parks. 2. Both the State and cities need guidance with regards to formulation of policies related to oversight of mobile home parks. 3: A support system is needed for cities to effectively deal with issues which may arise from mobile home parks. 4. Representatives of cities and mobile home parks would hopefully be involved in the study. 5. The HRA approved a similar resolution at their meeting on December 15, 1997. Alternative Recommendation: 1. Delay consideration. 2. Reject the resolution. Discussion/Decision Mode: The League has requested that action be taken before the start of the 1998 legislative session. Respectfu submitted, Jame .Prosser City Hager JDP:cak ~a ~ RESOLUTION NO. RESOLUTION SUPPORTING MINNESOTA DEPARTMENT OF HEALTH STUDY OF MOBILE HOME PARKS WHEREAS, the State of Minnesota has assumed responsibility for the regulation of mobile home parks through the Minnesota Department of Health; and WHEREAS, serious issues face mobile home park residents and their host communities related to general living and housing conditions and public safety; and WHEREAS, the League of Minnesota Cities is proposing legislation which would require the Minnesota Department of Health to conduct a statewide study of mobile home park issues and to develop proposed solutions for these issues. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Richfield, Minnesota declares its support for adoption by the Minnesota Legislature of the legislation proposed by the League of Minnesota Cities requiring the Minnesota Department of Health to conduct a statewide study of mobile home parks. Adopted by the City Council of the City of Richfield, Minnesota this 22nd day of December, 1997. • Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk • CITY,OF RICHFIELD MONDAY, DECEMBER 22, 1997 SPECIAL CITY COUNCIL MEETING CLOSED EXECUTIVE SESSION 6:00 P.M. EXECUTIVE CONFERENCE ROOM RICHFIELD CITY HALL 6700 PORTLAND AVENUE THE MEETING IS CLOSED TO THE PUBLIC AGENDA CALL TO ORDER ROLL CALL I. DISCUSSION OF RUNWAY 4-22 LITIGATION WITH AIRPORT COUNSEL, STEVE PLAUM ADJOURNMENT •