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01-13-97 agendaCITY OF RICHFIELD, MINNESOTA MONDAY, JANUARY 13, 1997 REGULAR CITY COUNCIL MEETING 7:00 P.M. COUNCIL CHAMBERS AGENDA INTRODUCTORY PROCEEDINGS CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES OF THE (1) REGULAR CITY COUNCIL MEETING OF DECEMBER 9,1997; (2) SPECIAL CITY COUNCIL MEETING OF DECEMBER 16,1996; (3) SPECIAL CITY COUNCIL MEETING JANUARY 2, 1997, (4) SPECIAL CITY COUNCIL MEETING OF JANUARY 3,1997; (5) SPECIAL JOINT CITY COUNCIL AND RICHFIELD SCHOOL BOARD MEETING OF JANUARY 6,1997; AND (6) REGULAR CITY COUNCIL STUDY SESSION OF JANUARY 6, 1997 • PRESENTATION OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL ON ITEMS NOT ON THE AGENDA AGENDA APPROVAL 2. COUNCIL APPROVAL OF AGENDA CONSENT CALENDAR 3. CONSENT CALENDAR CONTAINS SEVERAL SEPARATE ITEMS WHICH ARE ACTED UPON BY THE CITY COUNCIL IN ONE MOTION. ONCE THE CONSENT CALENDAR HAS BEEN APPROVED, THE INDIVIDUAL ITEMS AND RECOMMENDED ACTIONS HAVE ALSO BEEN APPROVED. NO FURTHER COUNCIL ACTION IS NECESSARY. HOWEVER, ANY COUNCIL MEMBER MAY REQUEST THAT AN ITEM BE REMOVED FROM THE CONSENT CALENDAR AND PLACED ON THE REGULAR AGENDA FOR COUNCIL DISCUSSION AND ACTION. ALL ITEMS LISTED ON THE CONSENT CALENDAR ARE RECOMMENDED FOR APPROVAL. A. CONSIDERATION OF APPROVAL OF SETTING MAY 5, 1997 AS MEETING DATE FOR 1997 LOCAL BOARD OF EQUALIZATION C.L. 9 B. CONSIDERATION OF APPROVAL OF RESOLUTION REAPPOINTING LARRY ZIELKE TO RICHFIELD TOURISM PROMOTION BOARD, INC. FOR THREE YEAR TERM ENDING DECEMBER 31, 1999 C.L. 10 C. CONSIDERATION OF APPROVAL OF AUTHORIZING SUBDIVISION WAIVER FOR 7415 THIRD AVENUE C.L. 11 D. CONSIDERATION OF APPROVAL OF REQUEST FOR OFF-STREET PARKING PERMIT TO ALLOW BUILDING EXPANSION OF VIKING PAINTS, 100 WEST 78TH STREET C.L. 12 E. CONSIDERATION OF APPROVAL OF PURCHASE IN EXCESS OF $25,000 FOR COMPUTER HARDWARE AND RELATED SOFTWARE TO SUPPORT PUBLIC SAFETY'S NETWORK CONNECTION TO LOGIS FROM OPM INFORMATION SYSTEMS IN AMOUNT OF $28;205 PLUS TAX C.L:'13 F. CONSIDERATION OF APPROVAL OF AWARD OF CONTRACT TO STAN MORGAN & ASSOCIATES, INC. FOR FURNISHING AND INSTALLATION OF WALK-IN COOLER AND RELATED WORK FOR THE SHOPS AT LYNDALE WINE & SPIRITS, 7700 LYNDALE AVENUE, IN AMOUNT OF $48,800 C.L. 14 G. CONSIDERATION OF APPROVAL OF SETTING PUBLIC HEARING DATE FOR ISSUANCE OF NEW PAWNBROKER AND SECONDHAND GOODS DEALER LICENSE FOR METRO PAWN AND GUN, INC., 7529 LYNDALE AVENUE C.L. 15 H. CONSIDERATION OF APPROVAL OF APPLICATION FOR RENEWAL OF RESIDENTIAL KENNEL LICENSE; 6238-13TH AVENUE; THREE DOGS C.L. 16 1. CONSIDERATION OF APPROVAL OF PUBLIC DANCE LICENSE FOR EL PULSO DE LA VIDA AT ST. PETER'S CATHOLIC CHURCH, 6730 NICOLLET AVENUE, FOR JANUARY 18 THROUGH MARCH 22, 1997 C.L. 17 J. CONSIDERATION OF APPROVAL OF THE FOLLOWING 1997 LICENSE RENEWALS: • AAGARD SANITATION: GARBAGE HAULER, 4 VEHICLES • AIRPORT & AIRLINE TAXI: 50 VEHICLES • AIRPORT BOWL: FOOD ESTABLISHMENT, CIGARETTE RETAIL, BOWLING ALLEY, ON-SALE NON-INTOXICATING MALT LIQUOR, FOOD- VENDING MACHINE • BOONE TRUCKING, INC.: GARBAGE HAULER, 1 VEHICLE • BROWNING-FERRIS, IND.: GARBAGE HAULER, 12 VEHICLES • DICK'S SANITATION SERVICE: GARBAGE HAULER, 3 VEHICLES • EDDIE'Z SOUTHDALE CAR WASH: CAR WASH, CIGARETTE RETAIL, FOOD-RETAIL, SOFT DRINK • FRENCHMAN'S INC.: CIGARETTE RETAIL, ON-SALE NON-INTOXICATING MALT LIQUOR, FOOD-RETAIL, SOFT DRINK • GODFATHER'S PIZZA: SOFT DRINK, FOOD ESTABLISHMENT, FOOD VEHICLES, ON-SALE NON-INTOXICATING MALT LIQUOR • KINHDO RESTAURANT: FOOD ESTABLISHMENT, SOFT DRINK, ON-SALE INTOXICATING MALT LIQUOR • LARIAT LANES: BOWLING ALLEY, FOOD ESTABLISHMENT, ON-SALE NON-INTOXICATING MALT LIQUOR, SOFT DRINK • PAUL'S RENTALS & SALE: TRAILERS AND TRUCKS RENTAL • QUALITY WASTE CONTROL, INC.: GARBAGE HAULER, 6 VEHICLES • RANDY'S SANITATION, INC.: GARBAGE HAULER, 4 VEHICLES • RICHFIELD-BLOOMINGTON HONDA: VENDING MACHINES, MOTOR VEHICLE DEALER • RICHFIELD SENIOR SUITES: ROOMING HOUSE • SUBURBAN TAXI CORPORATION: 60 VEHICLES • TOTAL SANITATION COMPANY: GARBAGE HAULER, 2 VEHICLES • TOWN TAXI, INC.: 2 VEHICLES • UNITED WASTE SYSTEMS OF MN, INC.: GARBAGE HAULER, 4 VEHICLES • VASKO RUBBISH REMOVAL, INC.: GARBAGE HAULER, 1 VEHICLE • VINA RESTAURANT: FOOD ESTABLISHMENT, SOFT DRINK, ON- SALE NON-INTOXICATING MALT LIQUOR • WALLY-MCCARTHY'S OLDS, INC.: MOTOR VEHICLE DEALER • WALSER BUICK: MOTOR VEHICLE DEALER • WALSER IMPORTS: MOTOR VEHICLE DEALER • WASTE MANAGEMENT-SAVAGE: GARBAGE HAULER, 19 VEHICLES • WOODLAKE SANITATION SERVICE: GARBAGE HAULER, 5 VEHICLES PUBLIC HEARING 4. CONTINUATION OF PUBLIC HEARING AND SECOND READING OF ORDINANCE AMENDMENT REZONING 6938-40 AND 6944-46 CEDAR AVENUE FROM TWO FAMILY RESIDENCE TO GENERAL COMMERCIAL COUNCIL LETTER NO. 18 RESOLUTIONS 5. CONSIDERATION OF RESOLUTION APPROVING 1997 SOCIAL SERVICE AGENCY FUNDING RECOMMENDATIONS AND AUTHORIZING CITY MANAGER TO EXECUTE AGREEMENT FOR SERVICE WITH THOSE AGENCIES FUNDED BY CITY COUNCIL LETTER NO. 19 6. CONSIDERATION OF RESOLUTION APPROVING CITY OF RICHFIELD TO CO-SPONSOR RICHFIELD COMMUNITY CIRCLE STUDY GROUPS WITH RICHFIELD SCHOOL BOARD COUNCIL LETTER NO. 20 7. CONSIDERATION OF RESOLUTION AUTHORIZING CITY OF RICHFIELD TO SERVE AS FISCAL AGENT FOR REVENUE ENHANCEMENT FUNDS • GENERATED ON BEHALF OF COMMUNITY OF RICHFIELD COUNCIL LETTER NO. 21 8. CONSIDERATION OF RESOLUTION RENAMING MEMORIAL PARK TO HEREDIA PARK COUNCIL LETTER NO. 22 PROPOSED ORDINANCES 9. CONSIDERATION OF RESOLUTION ACKNOWLEDGING RECEIPT OF RIGHT-OF- WAY PETITION TO VACATE AND CONSIDERATION OF FIRST READING OF TRANSITORY ORDINANCE TO VACATE 17 FEET OF STREET RIGHT-OF-WAY ADJACENT TO 6938-40,-6944-46 AND 6958 CEDAR AVENUE COUNCIL LETTER NO. 23 10. CONSIDERATION OF FIRST READING OF AMENDMENT TO CITY ORDINANCE CODE BY AMENDING SECTIONS 300.03 AND 300.09, AND ADDING SECTIONS 105.11 AND 300.19 CONCERNING CITY DEPARTMENT ORGANIZATION COUNCIL LETTER NO. 24 11. CONSIDERATION OF FIRST READING OF ORDINANCE ADDING CITY CODE LANGUAGE RESTRICTING PARKING OF TRUCK-TRACTORS, SEMI-TRAILERS, TRUCK-TRACTORS/SEMI-TRAILER COMBINATIONS AND TRUCKS IN RICHFIELD COUNCIL LETTER NO. 25 ADMINISTRATIVE REPORTS AND OTHER BUSINESS AIRPORT BUSINESS 12. AIRPORT STATUS REPORT CORRESPONDENCE 13. LEGISLATIVE REPORT COUNCIL CHOICE 14. COUNCIL DISCUSSION ITEMS 15. CLAIMS AND PAYROLLS 16. ADJOURNMENT Auxiliary aids for individuals with disabilities are available upon request. Requests must be made at least 96 hours in advance to the Administrative Services Director at 861-9702. l CITY OF RICHFIELD, MINNESOTA Council Letter No. 25 Agenda January 13, 1997 Issue Statement: First reading of an ordinance adding to the City Code language restricting the parking of truck-tractors, semi-trailers, truck-tractors/semi-trailer combinations and trucks. Background: In 1988 the Council adopted a City Zoning Code that restricted the parking of certain types of trucks in the City. The language was added to Appendix."B" of the City Zoning Code. In 1995 the Zoning Code underwent a comprehensive revision. During the revision process, it was decided to move the language that regulated truck parking from the Zoning Code to the traffic and motor vehicle section of the City Code. During the process, the language was removed from the Zoning Code but was not reinserted into the City Code. The outline of the Planning Commission's proposed zoning amendments notes that the section was to be relocated and the omission was unintentional. Recommended Motion: Move the language of deleted section 520.55 of the Zoning Code to new section 1327 of the City Code and schedule the public hearing and second reading for January 27, 1997. Basis of Recommendation: 1. There is still a need to regulate parking of trucks in the City. 2. It was never intended that the ordinance language be repealed or left out. It was intended that the language be moved to the traffic and motor vehicle section of the City Code. Alternative Recommendation: 1 Do nothing and leave the parking of truck-tractors, semi-trailers, truck-tractors/semi- trailer combinations and trucks on private property in the City unregulated. Discussion/Decision Mode: Staff recommends first reading of proposal to insert ordinance language restricting the parking of truck-tractors, semi-trailers, truck-tractors/semi-trailer combinations and trucks in the city. Because this issue initially, and during the Zoning Code revision, has already been dealt with by the Planning Commission, there should be no reason for the Commission to revisit the issue. Res ec Ily submitted, Jam D. Prosser City anager JDP:ds 0 BILL NO. AMENDMENT TO CHAPTER XIII OF THE CITY CODE OF THE CITY OF RICHFIELD THE CITY OF RICHFIELD DOES ORDAIN: Chapter XIII, Traffic, Motor Vehicles, and Other Vehicles, of the ordinance code of the City of Richfield is hereby amended by adding Section 1327 entitled "Parking: Truck tractors, semi-trailers, truck-tractor and semi-trailer combinations or trucks" as follows: Section 1327. Parking: Truck-tractors, semi-trailers, truck-tractor and semi-trailer combinations or trucks 1327.01. Declaration of purpose. The standards established for truck-tractors, semi- trailers, truck-tractor and semi-trailer combinations or trucks in this section are designed to regulate their parking within all zoning districts in the City. With the deregulation of the trucking industry and subsequent increase of independent truckers, parking of trucks throughout the city could become a nuisance and unsightly. It is the purpose of this subsection to regulate truck-tractor, semi-trailer, truck-tractor and semi-trailer combinations or truck parking to eliminate those conditions which are a nuisance, unsightly and cause the deterioration of property and property values. 1327.03. Definitions. Subdivision 1. For purposes of this section the terms defined in this subdivision have the meaning given them. Subd. 2. The term "truck-tractor" means a motor vehicle designed and used primarily for drawing other vehicles and not constructed to carry a load other than a part of the weight of the vehicle and load drawn. Subd. 3. The term "semi-trailer' means a vehicle of the trailer type so designed and used in conjunction with a truck-tractor that a considerable part of its load rests upon and is carried by the truck-tractor and includes a trailer drawn by a truck-tractor and semi-trailer combination. Subd. 4. The term "truck means for this subdivision only, a motor vehicle which is self-propelled and has a gross vehicle weight of 10,000 pounds or more, used for the transportation of propertx, and does not include a recreational vehicle as defined in the Citv Code. or a school bus as defined in Minnesota Statutes Section 169.01. Subd. 6. 9 l/-01)- 1327.05. Prohibited Uses. Subdivision 1. The uses set forth in this subsection shall not be considered as permitted uses or accessory uses in commercial or industrial or multi-family districts. Subd. 2. The parking of any truck-tractor, semi-trailer, truck-tractor and semi- trailer combination or truck is unlawful except: (a) where such parking is necessary in connection with construction activity which is actually occurring on the property pursuant to a valid and current building permit: (b) for a period of up to twelve hours, or such longer time as permitted bythe Director of Public Safety, where such parking is for the purpose of unloadinq_or loading materials, supplies or inventory to be used in connection with the business activity occurring on the property: but not for the purpose of storage of such materials, supplies or inventory pending sale: (c) where such vehicles are actually being offered for sale or lease by the business located on the property, but only if such sale or lease activity is permitted by this code: (d) where such parking is in connection with paper recycling or other similar activity conducted by non-profit organizations: or (e) a vehicle customarily used in connection with a business where the vehicle is parked. Subd. 3. Nothing in this subsection shall be deemed to permit the parking of such vehicle at a location on the property which: (a) is within any public right-of-way, or (b) would obstruct the visibility of vehicle traffic or pedestrian movement, or (c) would interfere with access by emergency vehicles or equipment, or (d) is within 150 feet of any residentially zoned property, or (e) is otherwise in violation with any ordinance, rule or regulation of the City. Passed by the City Council of the City of Richfield, Minnesota this day of February, 1996. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk 9 CITY OF RICHFIELD, MINNESOTA Council Letter No. 24 Agenda January 13, 1997 Issue Statement: First reading consideration of an amendment to the City Ordinance Code by amending Sections 300.03 and 300.09, and adding Sections 105.11 and 300.19 concerning City department organization. Background: Chapter III of the City's Administrative Code establishes the organizational structure of the City. Section 300.03 sets forth the departments and department directors. Sections 300.5-300.17 describe the general duties of each department director. Section 300.03, which establishes the City's department and department directors, now reads as follows: Executive Department - City Manager Administrative Services Department - Director of Administrative Services Public Safety Department - Director of Public Safety Community Services Department - Director of Community Services Community Development Department - Director of Community Development Legal Department - City Attorney Liquor Department - Liquor Operations Director Divisions within departments shall be established from time to time by resolution of the City Council with the recommendation of the Manager. After the resignation of the Community Services Director in early 1996, a more traditional approach to providing services provided by the Community Services Department has been implemented. Based upon the success of that model, the City Manager is now recommending to the City Council that the Community Services Department and the Community Services Director position both be abolished and that it be replaced with the following departments and department directors. Public Works Department - Director of Public Works Recreation Services Department - Director of Recreation Services The Public Works Department would include the engineering, administration, water, wastewater and storm sewer maintenance, street lighting, utilities, street and park maintenance, government buildings, central garage, forestry and LHN maintenance divisions. • The Recreation Services Department would include the recreation services, nature center, and community center divisions. fo-1 The packaging of City services along these department lines appears to be the most effective way to provide these services to the public with the greatest customer service focus. It also maximizes the City's existing staff resources and expertise. Section 300.09 currently defines the duties of the former Director of Community Services. It is suggested that it be amended to reflect the duties of the Director of Public Works. Section 300.19 would be a new section which defines the duties and responsibilities of the proposed Recreation Services Director. References to the Community Services Department and/or Community Services Director in other sections of the City Ordinance Code will be revised by a new general provison to Chapter I of the code by adding Section 105.11. Recommended Motion: Adopt first reading consideration of the amendments to the City Code by amending Section 300.03 and 300.09, and adding Sections 105.11 and 300.19; and schedule public hearing and second reading for February 10, 1997. Basis of Recommendation: 1. The current Community Services Department structure is unwieldy and not the most effective use of City resources. 2. A restructuring to a Public Works and Recreation Department structure will provide for a much better use of City resources in providing these services. Alternative Recommendation: 1. The City Council could decide to keep the existing departmental configuration. 2. The City Council could decide to change to another department configuration than the one recommended. Discussion/Decision Mode: This item has been scheduled for January 13, 1997 so that the public hearing and second reading can be completed as soon as possible. Respectfully submitted, Ja . Prosser City anager JDP:cak I0"r}- 0 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER I OF THE CITY CODE BY AMENDING SUBSECTION 105.11 AND CHAPTER III SUBSECTIONS 300.03 AND 300.09 AND ADDING 300.19 THE CITY COUNCIL OF THE CITY OF RICHFIELD DOES ORDAIN: Chapter I Section 1. Subsection 105.11 is added to the Richfield City Code to read as follows: 105.11. Special Definitions. Wherever the term community services appears in this City Code, it shall mean either public works or recreations services as determined by the city manager. Wherever the term community services director appears in the City Code it shall mean city manager or city manager's designee. Chapter III Section 1. Subsection 300.03 of the Richfield City Code is amended to read as follows: 300.03. Departmental and divisional organization. The administrative service of the city is divided into the following departments and heads thereof: Executive Department - City Manager Administrative Services Department - Director of Administrative Services Public Safety Department - Director of Public Safety Public Works Department - Director of Public Works Recreation Services Department - Director of Recreation Services Community Development Department - Director of Community Development Legal Department - City Attorney Liquor Department - Liquor Operations Director Divisions within departments shall be established from time to time by resolution of the city council with the recommendation of the manager. Section 2. Subsection 300.09 of the Richfield City Code is amended to read as follows: is 300.09. Community 6eWiGer, public works department: duties of director. The director of public works is responsible to the icy 3 manager for the organization, planning, administration and coordination of public works of the city. The director of s ity GeWiGes public works shall perform the duties described in the job description for that position and any additional duties assigned by the manager. (Amended, Bill No. 1995-18, Sec. 2; Bill No. 1996-3, Sec. 3) Section 3. Subsection 300.19 is added to the Richfield City Code to read as follows: 300.19. Recreation services department: duties of director. The director of recreation services is responsible to the manager for the organizations planning, administration and coordination of the recreation services of the city. The director of recreation services shall perform the duties described in the iob description for that position and anv additional duties assianed by the manager • Adopted by the City Council of the City of Richfield, Minnesota this day of , 1997. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk 0 CITY OF RICHFIELD, MINNESOTA Council Letter No. 23 Agenda January 13, 1997 Issue Statement: Consideration of a resolution acknowledging receipt to vacate and consideration of first reading of a transitory ordinance to vacate 17 feet of street right-of-way adjacent to 6938-40, 6944-46 and 6958 Cedar Avenue. Background: The applicant is requesting that the City vacate 17 feet of street right-of-way adjacent to his three properties along Cedar Avenue. He is proposing to demolish two duplexes and expand his existing transmission business. The existing lots are 122-foot deep, making it difficult to fit the proposed project on the site. With the 17 feet, the proposal would meet parking setback requirements, parking stall and aisle dimension requirements. Before the construction of Trunk Highway 77, Cedar Avenue carried higher volumes of traffic than it does today and required a larger right-of-way. At the location of the applicant's properties, the right-of-way is 50 feet from the center line. A vacation of 17 feet would reduce the right-of-way to 33 feet from center line, a standard right-of-way for most residential streets in Richfield. This amount of right-of-way has been vacated in the past for several parcels south of 70th Street. Recommended Motion: Adopt a resolution acknowledging receipt of petition to vacate; approve first reading of an ordinance vacating 17 feet of street right-of-way; and set a public hearing and second reading for February 10, 1997. Basis of Recommendation: 1. There is 50 feet of right-of-way from the center line of Cedar Avenue; 33 feet is a standard distance for this type of street. 2. It is unlikely that the City will need to widen Cedar Avenue in the future given the existence of Trunk Highway 77. 3. Portions of the right-of-way along Cedar Avenue have been vacated in the past. 4. The right-of-way is needed to enable the property owner to proceed with his expansion plans. 5. The proposed expansion and use of right-of-way is consistent with the Comprehensive Plan, which recommends non-residential uses along Cedar Avenue. • q-1 6. The City Engineer has reviewed the proposal and supports the proposed vacation. 7. A utility easement would be maintained over the vacated property. Alternative Recommendation: Deny this vacation at first reading. Discussion/Decision Mode: First reading is set for January 13, 1997. reading will be scheduled on February 10, If approved, a public hearing and second 1997. Respectfully submitted, Jam D. Prosser City Manager JDP:ds 0 q'?- 0 RESOLUTION NO. RESOLUTION AUTHORIZING RECEIPT OF RIGHT-OF-WAY VACATION PETITION AND CALLING FOR PUBLIC HEARING WHEREAS, a petition has been filed with the Community Development Director requesting the vacation of a street right-of-way described as follows: The west 17 feet of the Cedar Avenue right-of-way from the easterly extension of the north line of Lot 7, Block 1, Cedar Sunrise Third Addition to the northeasterly continuation of the north right of way line of Diagonal Boulevard. WHEREAS, said petition complies in all respects with the requirements of Richfield Ordinance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota as follows: 1. The petition for vacation of the right-of-way is received. 2. A public hearing on the proposed vacation of the right-of-way in said petition shall be held on February 10, 1997. • 3. The City Clerk is directed to publish notice of said hearing in the manner provided by Richfield Ordinance. Adopted by the City Council of the City of Richfield, Minnesota this 13th day of January, 1997. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk 0 9-3 ORDINANCE NO. A TRANSITORY ORDINANCE VACATING STREET RIGHT-OF-WAY THE CITY OF RICHFIELD DOES ORDAIN: Section 1. The following described land has been dedicated to the public for street right of way purposes for Cedar Avenue: The west 17 feet of the Cedar Avenue right of way from the easterly extension of the north line of Lot 7, Block 1, Cedar Sunrise Third Addition to the northeasterly continuation of the north right of way line of Diagonal Boulevard. Section 2. The fee owner of the abutting land, Steven Jensen, has petitioned for the vacation of that part of Cedar Avenue as described in Section 1 of this ordinance. Section 3. The area to be vacated is occupied by the following utilities: public water main. Provided that a drainage and utility easement is reserved in favor of the City of Richfield, the proposed vacation of the street easement will not adversely affect the ability of the City or other utility to maintain, repair, or replace any utility facilities that are located within the area to be vacated. Section 4. The City Council finds that there is no longer a public need for a street easement over that portion of land as described in Section 1. Section 5. The street easement over that portion of Cedar Avenue, as described in Section 1 of this Ordinance, is hereby vacated; reserving, however, to the City of Richfield a drainage and utility easement over the area vacated. Passed by the City Council of the City of Richfield, Minnesota this day of , 1997. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk 11 6958 CEDAR AVENUE EXISTING SITE 122.84' in N ( I W 15' EXISTING I? BUILDING ,M Q i? Ir Q D -- W V I 11 I L BLUp. AGo" &.AM IRM"40 Wmet • . PLANNING SITE PLAN ZONING NORTH Comauntty Development DapartrrwM SCALE: 1" = 40' DATE: 12-2-96 6958 CEDAR AVENUE -j h °m PROPOSED ADDITION _ ? 0 122.88' - - 17' - - 139.88' 0 a Il9 r REQ SETB 15' 35 10 REQ'D. 20' SETBACK Lo W W J Z Q CL O ? a Q - -- ? W X -uL V EXISTING N BUILDING I Ir . I I 1 L11 gLV ?' AL p1AGot4 SITE PLAN NORTH SCALE: 1" = 40' DATE: 12-2-96 ® RIGHT OF WAY S CITY OF RICHFIELD, MINNESOTA Council Letter No. 22 Agenda January 13, 1997 Issue Statement: Consideration of approval of a resolution to rename Memorial Park to Heredia Park. Background: The Friendship City Commission requested the Community Services Commission consideration of a name change from Memorial Park to Heredia Park in honor of Richfield's Friendship City, Heredia, Costa Rica. The Community Services Commission voted unanimously to recommend the change of name to this park because of its location near City Hall and the park being confused with Veterans Memorial Park of Richfield. The people of Heredia have named one of their parks Richfield Park in Costa Rica. Recommended Motion: Approve the resolution changing the name of Memorial Park to Heredia Park. Basis of Recommendation: 1. It would honor Richfield's Friendship City in Heredia, Costa Rica, to change the name of Memorial Park to Heredia Park. 2. Heredia has named a park after the City of Richfield. 3. Confusion between Memorial Park and Veterans Memorial Park of Richfield would be eliminated. Alternative Recommendation: 1. Do not rename Memorial Park. Discussion/Decision Mode: A decision tonight would allow staff to prepare a new sign for the park and promote the name change in the next Recreation Services Quarterly Brochure. Respectfully submitted, Jam D. Prosser City Manager JDP:ds 0 9-1 RESOLUTION NO RESOLUTION CHANGING THE NAME OF MEMORIAL PARK TO HEREDIA PARK WHEREAS, the purpose of this resolution is to change the name of Memorial Park to Heredia Park in honor of Richfield's Friendship City, Heredia, Costa Rica; and WHEREAS, Heredia has named one of their parks Richfield Park in honor of the City; and WHEREAS, Memorial Park located adjacent to City Hall is often confused with Veterans Memorial Park of Richfield; and WHEREAS, the Community Services Advisory Commission accepted a recommendation of the Friendship City Commission and additionally recommends to the City Council a change of name from Memorial Park to Heredia Park; and WHEREAS, this Council deems it to be in the interest of the citizens of the City of Richfield that the actions provided for in this resolution take effect as soon as possible. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield as follows: Effective immediately Memorial Park, a neighborhood park located in the vicinity of 68th Street and Fifth Avenue South adjacent to Richfield City Hall, is hereby changed to Heredia Park. Adopted by the City Council of Richfield, Minnesota this 13th-day of January, 1997. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk 0 117 CITY OF RICHFIELD, MINNESOTA Council Letter No. 21 Agenda January 13, 1996 Issue Statement: Consideration of a resolution authorizing the City of Richfield to serve as the fiscal agent for Revenue Enhancement Funds generated on behalf of the community of Richfield. Background: Revenue Enhancement Funds may become available as early as the first quarter of 1997. The Richfield Community Council is not an incorporated organization. While it is responsible for developing a spending plan for the expenditure of such funds, it needs a fiduciary relationship with an entity which provides services for the purpose of financial accountability. The Richfield Community Council passed the following recommendation at its meeting of December 17, 1996: "The R.C.C. authorizes and designates the City of Richfield to serve as fiscal agent for all Revenue Enhancement Funds generated on behalf of the Richfield community." The Richfield Community Council will enter into an agreement with the City of Richfield for accounting services and develop procedures and protocols for such accounting between the City and the Richfield Community Council. The City will enter into an agreement with Hennepin County as the agent to receive Revenue Enhancement Funds and expend such funds in accordance with the Richfield Community Council's authorization. Recommended Motion: Authorize the City of Richfield and the Richfield Community Council to enter into an agreement which establishes the City as fiscal agent for all Revenue Enhancement Funds generated on behalf of the Richfield Community Council; and that the City enter into an agreement with Hennepin County as fiscal agent and receipt of Revenue Enhancement Funds to be expended as authorized by the Richfield Community Council. Basis of Recommendation: 1. The City of Richfield has the fiscal capacity to act as fiscal agent for Revenue Enhancement Funds. 2. The Richfield Community Council requested the City to act as fiscal agent. Alternative Recommendation: Deny the request by the Richfield Community Council and request that another legal entity act as fiscal agent. ?-I Discussion/Decision Mode: This item has been placed on the January 13, 1997 City Council agenda. Members of the Richfield Community Council will be available to answer any questions. Respectfully submitted, Jam Prosser City Manager JDP:cak • -7-a 0 RESOLUTION NO. RESOLUTION AUTHORIZING ENTERING INTO AGREEMENTS WITH THE RICHFIELD COMMUNITY COUNCIL AND HENNEPIN COUNTY WHEREAS, the Richfield Community Council has requested the City of Richfield to act as fiscal agent for Revenue Enhancement Funds; and WHEREAS, Hennepin County also needs a fiscal agent to distribute Revenue Enhancement Funds to the Richfield Community Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield as follows: The City of Richfield and the Richfield Community Council enter into an agreement which establishes the City as fiscal agent for all Revenue Enhancement Funds generated on behalf of the Richfield Community; and that the City enter into an agreement with Hennepin County as fiscal agent and receipt of Revenue Enhancement Funds to be expended as authorized by the Richfield Community Council. BE IT FURTHER RESOLVED that the City Manager be authorized to execute contractual agreements with the above named organizations summarizing fiscal agent responsibilites. PASSED by the City Council of the City of Richfield this 13th day of January 1997. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk • CITY OF RICHFIELD, MINNESOTA Council Letter No. 20 Agenda January 13, 1997 Issue Statement: Consideration of a resolution requesting the City of Richfield to co-sponsor Richfield Community Circle Study Groups with the Richfield School Board. Background: All children should be able to access a quality education to enable them to realize their full potential and be a contributing member of our society. The availability and location of affordable housing for the poor, low-income and minorities often times prevents them from accessing quality education and therefore inhibits them from realizing their full potential. Several Twin Cities organizations are organizing Community Circle Study Groups in the metropolitan area to study and discuss the relationship between housing, race, income and education. In Richfield, the Richfield Community Council, Diversity Connection and the Richfield Schools will work together to coordinate the study groups. Recommended Motion: Approve the resolution authorizing the City of Richfield to join with the Richfield School Board to co-sponsor Richfield Community Circle Study Groups. Basis of Recommendation: 1. The Richfield School Board has invited the Richfield City Council to join being co- sponsors of these Richfield Study Groups. 2. Broad community support is necessary for these study groups to be effective. Alternative Recommendation: 1. Deny the request of the Richfield School Board to co-sponsor Community Circle Study Groups. Discussion/Decision Mode: This item has been placed on the January 13, 1997 City Council agenda. Members of the Richfield Community Council will be available to answer any questions. Respectfully submitted, Jame . Prosser JDP:ds 6-I 0 RESOLUTION NO. RESOLUTION REGARDING THE FORMATION OF RICHFIELD COMMUNITY CIRCLE STUDY GROUPS WHEREAS, all children are entitled to a quality education to enhance their potential to be full contributing members of our society; and WHEREAS, location of affordable housing for the poor, low-income and minorities often prevents them from accessing quality education; and WHEREAS, several Twin Cities organizations are engaged in forming Community Circle Study Groups in the Metropolitan Area to study and discuss the relationship between housing, race, income and education; and WHEREAS, the Richfield School Board has agreed to be a sponsor of Richfield Community Circle Study Groups as agents for Richfield public education services; and WHEREAS, the Richfield Community Council, Diversity Connection and Richfield Schools will organize and coordinate this activity; and WHEREAS, the Richfield School Board invites the Richfield City Council to join being co-sponsors of these Richfield Study Groups. NOW, THEREFORE, BE IT RESOLVED that the Richfield City Council agrees to co-sponsor Richfield Community Circle Study Groups with the Richfield School Board. Adopted by the City Council of the City of Richfield, Minnesota this 13th day of January, 1997. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk 0 PAGE A24 • STAR TRIBUNE SATURDAY, DECEMBER 7 •1996 • • &-?2_ • StarTribuiftoew _Lc11t0Y`lal Our perspective r • Community circles Support talks on housing, education In many cultures, most notably Na- Iive American, the circle is an impor- tant symbol. It can stand for beginning djid ending; it can represent the cycle 4 birth, life and death. Or it can sim- ply be the way people organize them- selves to discuss issues, solve prob- lems or protect one another. That symbolism is at the heart of a .,Local effort to get folks thinking and talking about education, race and laousing. A coalition of more than 20 Twin Cities partners, the Community -Circle Collaborative, is wisely promot- ,irng a metrowide series of small group 'discussions on this question: How does racial and economic segregation -of housing affect educational achieve- ment and life opportunities? The idea is to get at least 200 people (,five to 15 at a time) actively involved :in study circles. Ideally, each group will be as diverse as possible across racial, ethnic, economic, age and polit- ical lines. They will be urban and sub- urban, work from a common discus- sion/information guide and will meet Several times for two to three hours. Sessions will take place early next year. Among the organizing partner groups are the Minneapolis Initiative Against Racism, the Minnesota Minor- ity Education Partnership, the Minne- apolis, Edina and St. Louis Park public schools, the Institute on Race & Pover- fy and the Minnesota Fair Housing Center. Do the organizers have an agenda? You bet. They start from the basic belief that racism and segregation hurt everyone. They know that many stu- d'ents who perform poorly in school come from deep pockets of segregated, low-income housing. And they rightly agree these housing, family and eco- nomic questions must be addressed to help improve educational outcomes. The Collaborative has a direction, but it doesn't have all the answers. And so, the small circles are designed to get civil, informed dialogue and analysis bubbling up from citizens. The questions and solutions will then be used to guide policies and practices of government, school boards, non- profits, foundations, businesses and grass-roots groups. Community circles have been used successfully in other cities around the country to help form public policy and build public aware- ness and consensus. All metro-area residents are huge stakeholders in this issue. Parents and singles alike pay for public schools, police, courts and prisons. Both the young and the old want safe neighbor- hoods and good housing. Whether you are black or white, rich or poor, well- educated children eventually help fuel a stronger economy and higher quality of life for everyone. With help from the Bush and Brem- er foundations, the Collaborative will provide recorders and train facilitators for each circle. For more details, at- tend the kick-off/information session on Tuesday, 9-11:30 a.m., at the St. Louis Park City Council Chambers, 5005 Minnetonka Blvd. Or call Dick Little, at the Education & Housing Eq- uity Project, 871-8980. Join the circle of those who want better housing and education oppor- tunities in the Twin Cities. 6,- 3 THE COMMUNITY CIRCLE COLLABORATIVE SUMMARY The Community Circle Collaborative is a metro-wide dialogue project being undertaken by a growing number of organizations and individuals throughout the Twin Cities area for early 1997. We envision a program in which at least 200 people from all walks of life join together - 55-15 at a time - in "community circles" held throughout the metro area to discuss the question: "How does racial and economic segregation of housing affect educational achievement and life opportunities?" The partners that make up the Collaborative are coming together with a shared belief in the need for civil, informed dialogue and collective analysis - across all racial, economic, and political lines - about the trends and changes taking place in the communities and schools of the Twin Cities metro area today. It is our hope that bringing together such groups will both build understanding and produce practical recommendations for actions that organizations, policy makers, and individuals can take. Our inspiration comes from successful, large-scale programs already launched in a number of communities around the country. Project Goals 1. To discuss how the community in which we live and our personal experiences as members of that community affect children's education. 2. To educate participants about other communities' perspectives and experiences. 3. To examine the challenges that housing segregation pose for our educational system. 4. To develop and implement strategies to overcome these challenges. Community Circle Structure Community circles are small, highly participatory discussion groups that engage people in controversial, political, thought-provoking topics. The community circles model combines the small-group discussion groups known as "study circles" with a model developed by the Minnesota Minority Education Partnership, which stresses providing information and research services to the groups, the cooperative development of strategies by the groups, and subsequent community Is forums organized by the groups. A typical community circle will include-'-15 members. Each community circle will be as economically, ethnically, racially, and politically diverse as possible. Each group will meet for approximately 10 hours and be led by a trained facilitator. A common Discussion Guide that includes readings, presentations of a range of viewpoints, and discussion questions will be used by all the groups. Beyond these base materials, however, each group is encouraged to set the framework for subsequent circle discussion and request research on specific topics. The community circle approach provides a framework for dialogue that allows participants to address an issue, examine different views on both the problem and possible remedies, and pursue concerns and solutions that interest and motivate them toward action. Levels of Organizational Involvement Critical to the success of the project is the effective mobilization of the different organizations that make up the collaborative. To facilitate involvement, the collaborative has identified a specific process and structure. The structure identifies the roles and responsibilities of the project's partners as follows: Project Coordinators will manage the project by providing the necessary staff support, fundraising, conducting research, and implementing the project evaluation. Organizations that agree to be Project Coordinators will sign a Pledge of Participation outlining their roles and responsibilities in the project. Resource Partners will play an advisory role regarding project design, fundraising, future projects, information/ research, in-kind contributions, and/or technical assistance. Resource partners will sign a Pledge of Participation outlining their roles and responsibilities. Sponsors will sponsor community circles by recruiting community members, facilitating community circles, and providing a location for community circle meetings, child-care, and transportation. Sponsors will sign a Pledge of Participation outlining their roles and responsibilities in the project. Timeline The project intends to kick off in December, 1996 with a forum for potential sponsors. Facilitators will be trained in January 1997. The community circles themselves will begin shortly thereafter. A final conference for all participants - where community circles share their ideas and solutions - will take place in Spring, 1997. CITY OF RICHFIELD, MINNESOTA Council Letter No. 19 ?Agenda January 13, 1997 Issue Statement: Consideration of a resolution approving the 1997 social service agency funding recommendations and authorizing the City Manager to execute agreements for service with those agencies funded by the City. Background: The Richfield Community Human Services Planning Council (RCHSPC) used the following criteria and principles as it considered funding for 1997. Two funding principles were: 1. Starting in 1997 a two-year funding cycle will be initiated. This criteria was approved by the City Council on January 8, 1996. The intent is to consider funding agencies for two years based on presented goals and objectives. The second year of funding will be contingent upon funded agencies submitting reports concerning performance and the availability of funds. The RCHSPC plans to have second year funding conferences only with agencies which receive large allocations and/or agencies where evaluations warrant such a conference. Agencies with relatively small allocations and with very little change year-to-year will not be required to attend budget conferences. 2. Applying a "pooling of funds" concept means that currently funded agencies will not be guaranteed annual City social Service grants. As community needs change, the RCHSPC will assume the responsibility to follow emerging community needs and recommend changes to funded agencies and services or redirect City funds to other service providers. Four funding criteria were: 1. Services to families and children 2. Services to vulnerable/home bound elderly 3. Youth at risk 4. Prevention/early intervention At the RCHSPC meeting for 1997 social service funding, the following items were noted regarding each agency that is being recommended for funding. STOREFRONT--Discussion centered on recognizing that Storefront is the lead agency for the Resource Center and the RCHSPC places a high value on the lead agency. It was decided that if part of the City grant to Storefront is needed for the Resource Center that the RCHSPC will review the grant with Storefront. Also, in the cover letter to Storefront that accompanies their contract for calendar 1997, the RCHSPC will state that some of the City funding is expected to be used for the Resource Center if it is needed. h? CORNERSTONE--The advocacy and intervention programs of Cornerstone are moving in the direction of outcome based measures and they are also moving forward in their collaborative efforts. The elderly population, particularly women, is a population group that they are also serving. In the cover letter to them, the RCHSPC could recommend that part of their City grant go to serving the elderly population. • LUTHERAN SOCIAL SERVICES SHARE A HOME--They seem to be doing a good job and conceptually, the program is good. However, members questioned whether this was the best place for the City to put its money. SENIOR COMMUNITY SERVICES--The Senior Outreach program provides a good to excellent service and connects people to services they need. They also use their own HOME (Household and Outside Maintenance for the Elderly) program which is funded through our CDBG funds. VEAP--Provides transportation to elderly and disabled individuals through the use of volunteers and their own van. They are moving toward a computerized system. YOUTH N ET--Youth Net has not made a formal application to the City at this time. However, it is anticipated that because of its success, and some of the expanded activities that are being planned for 1997, that some funds should be set aside for them. The necessity for YouthNet to continue to work hard at its collaborative effort was also expressed. Grant applications received totaled $108,587. The amount available in the 1997 City Budget is $105,980. The RCHSPC.interviewed the applicant agencies on December 9, 1996 and recommended the following Social Service Funding for 1997. Recommended Motion: Approve the resolution providing funding of certain human service agencies in the following amounts: 1996 ACTUAL 1997 REQUEST • STOREFRONTNOUTH ACTION $60,570 $62,387 CORNERSTONE (Intervention) $10,000 $10,000 SENIOR COMMUNITY SERVICE $7,000 $8,300 VEAP $4,000 $5,000 CORNERSTONE (Advocacy & $2,390 $2,500 Senior Support) LUTHERAN SOCIAL SERVICES $1,000 $2,000 (Share-A-Home) YOUTHNET -0- -0- SENIOR LINKAGE LINE $800 -0- SHERPA $17,865 $18,400 TOTALS $103,625 $108,587 1997 RECOMM. $61,000 $10,000 $7,880 $4,000 $2,500 $1,200 $1,000 -0- $18,400 $105,980 S-0, The grant to SHeRPA is a City Council/Administration allocation. It is included only to indicate the City's total social service funding. Subtracting the SHeRPA grant from the total, leaves an amount of $87,580 for City Council approval. Basis of Recommendation: 1. All funding recommendations meet the funding criteria established by the RCHSPC for 1997 Social Service funding. 2. A start has been made in the two-year funding cycle and the pooling of funds to operate more efficiently at the City level and similarly for funded agencies. 3. All funded agencies are providing services/programs which are beneficial to the well being of Richfield residents. 4. Shifts in some on-going funding and new funding recognizes the need to make incremental changes in how and for what City social service funds are used. While the social service funding is part of each funded agency's total budget, it illustrates City and community support for these agency services, and it is essential to the diversified funding base agencies need on an on-going basis, especially in this period of social service delivery and welfare reform. Alternative Recommendation: 1. Reject the recommendation of the RCHSPC. 2. Provide direction to the RCHSPC for review of its recommendations and reformulate its recommendations for City social service funding. 3. The City Council makes its own determinations. Discussion/Decision Mode: This item has been placed in the Presentation Section of the January 13, 1997 City Council agenda. Members of the RCHSPC will be present to respond to any questions from the Council. Respectfully submitted, Jame . Prosser City Manager JDP: ds 0 t5-3 RESOLUTION NO. RESOLUTION AUTHORIZING A REVISION OF THE 1997 BUDGET FOR OTHER AGENCIES DIVISION WHEREAS, the City Council adopted the 1997 budget document on December 9, 1996 appropriating funds for personal services and other expenses and capital outlays for each department of the City for the year 1997; and WHEREAS, the City Manager has requested revision of the 1997 budget appropriation in accordance with Charter provisions for determining the specific allocation of $87,580 of unallocated funds for the Legislative Department--Other Agencies Division of the General Fund. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield as follows: Storefront/Youth Action $61,000 Cornerstone (Intervention) $10,000 Senior Community Service $7,880 VEAP $4,000 Cornerstone (Advocacy & Senior Support) $2,500 I Lutheran Social Service (Share-A-Home) $1,200 YouthNet $1,000 TOTAL $87,580 BE IT FURTHER RESOLVED that the City Manager be authorized to execute contractual agreements with the above-named agencies summarizing services to be provided to Richfield residents. PASSED by the City Council of the City of Richfield this 13th day of January, 1997 Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk CITY OF RICHFIELD, MINNESOTA Council Letter No. 18 Agenda January 13, 1997 Issue Statement: Continuation of public hearing and second reading of an ordinance amendment rezoning 6938-40 and 6944-46 Cedar Avenue from MR-1 (two family residence) to C-2 (general commercial). Background: The applicant is requesting City approval to rezone property at 6938-40 and 6944-46 Cedar Avenue from MR-1 to C-2. The applicant owns these two properties as well as the adjacent property to the south, 6958 Cedar, which is zoned C-2. The rezoning would enable the applicant to demolish the two duplexes currently located on the properties and construct an 8,594 square foot addition onto the existing automotive repair building at 6958 Cedar. The addition would add 6 service bays, 4,750 square feet of warehouse space and 500 square feet of office space to the building. A conditional use permit is also required for the proposed expansion. At the request of the City Council, staff has begun contacting the abutting neighbors about the proposed project. The applicant has petitioned for the vacation of 17 feet of excess street right-of-way along Cedar Avenue. The City Council will consider first reading of the transitory ordinance to vacate the right-of-way at the January 13, 1997 City Council meeting. Second reading of the vacation would be held on February 10, 1997. The vacation, the rezoning and the conditional use permit are all related to the applicant's proposed addition. Continuation of the second reading and public hearing for the rezoning would enable the City Council to consider these items at one time. Recommended Motion: Continue the public hearing and second reading of an ordinance amendment rezoning 6938-40 and 6944-46 Cedar Avenue from MR-1 (two family residence) to C-2 (general commercial) until February 10, 1997. Basis of Recommendation: There are multiple actions relating to this proposal. Continuing the second reading of the rezoning would enable the City Council to review all items at one time. 2. The City Council is considering first reading of a transitory ordinance to vacate a portion of street right-of-way adjacent to these properties at the January 13, 1997 City Council meeting; second reading of the transitory ordinance would be scheduled for February 10, 1997. q-i 3. Public notices regarding the public hearing and second reading of the rezoning have not been distributed. A public hearing should not be held until the neighboring property owners have been notified. 4. The applicant was mailed written notification of the need to extend the initial 60- day review period--which would have expired on January 18, 1997--for an additional 60 days (until March 12, 1997). Alternative Recommendation: Hold a second reading of the rezoning; however, a public hearing could not be held because the required notifications have not been mailed or published. Discussion/Decision Mode: The public hearing and second reading scheduled for January 13, 1997 will be continued to February 10, 1997. Notice of the hearing will be published in the Sun- Current and mailed to property owners and occupants within 350 feet of the subject properties. Respectfully submitted, Jame . Prosser City Manager JDP:ds q- 4?- Bill No. 1997- AMENDMENT TO APPENDIX 1 OF THE CITY CODE OF THE CITY OF RICHFIELD (6938-40 and 6944-46 Cedar Avenue) THE CITY OF RICHFIELD DOES ORDAIN: Appendix I which describes the boundaries of various zoning districts of the City is hereby amended in the following respect: A. Section 3, Paragraph (17) is amended to read as follows: (17) M-4 17 (W side of Cedar near Diagonal Boulevard) That area lying between the center line of Cedar Avenue and a line distant 173 feet westerly and parallel thereto, and between from the northerly line of Lot 7 Block 1 Cedar Sunrise Third Addition to the center lines of and 73rd Streets.. (See Reference #3 of attached Boundary Conflicts). B. Section 11, Paragraph (37) is amended to read as follows: (37) M-4 (Cedar Ave near 70th) Lots 5 through 6-9, Block 1, Cedar Sunrise Third Addition. This amendment constitutes a rezoning of 6938-40 and 6944-46 from MR-1 to C-2. Passed by the City Council of the City of Richfield, Minnesota this day of , 1997. Martin J. Kirsch, Mayor ATTEST: Thomas P. Ferber, City Clerk 0 6958 CEDAR AVENUE , PROPOSED ADDITION m N ' 3 ?? S 17 , REQ'D. SETBACK W Z W a? a w v i i 142'= L BLVp. P D1AGOO PROPOSED ZONING ?? e4 C-2 • ' . PLANNING NORTH 1\ \ y MR-1 ROIL HT ZONING ComnuMty Devekvrnent Depwamnt SCALE: 1" = 40' DATE: 12-2-96 ® R WAY ? 3.1- • CITY OF RICHFIELD, MINNESOTA Council Letter No. 17 Agenda January 13, 1997 Issue Statement: Request for a public dance license for El Pulso De La Vida, 1145 Lilac Circle, Victoria, Minnesota, to be located at St. Peter's Catholic Church, 6730 Nicollet Avenue, for January 18 through March 22, 1997. Background: The applicant, Thomas William Bright, submitted an application on December 3, 1996 for a public dance license. The dances are scheduled for January 18; February 1, 8, and 15; and March 1, 8, 15 and 22. They are scheduled to begin at 8 p.m. and end promptly at 1 a.m. Dancing is to a disc jockey and is the only activity taking place. The applicant has a signed lease agreement with St. Peter's Catholic Church for the dances to take place at their location. Staff has had several conversations with the owner of the establishment and has reviewed all requirements with him thoroughly. There will be no alcohol of any kind served to anyone or available during these dances. The owner has contacted Public Safety and made arrangements for a police officer to be present at all public dances with the cost being incurred by the owner. Public Safety staff report there have been no problems at any of the dances held by this group in the past. • Recommended Motion: Staff recommends approval of a public dance license for El Pulso De La Vida, 1145 Lilac Circle, Victoria, Minnesota, to be located at St. Peter's Catholic Church, 6730 Nicollet Avenue, for January 18 through March 22, 1997. Basis of Recommendation: 1. The owner has submitted the required information and paid the fees. 2. The owner has had several discussions with Public Safety staff and has agreed to all the requirements of the public dance ordinance. Alternative Recommendation: 1. The Council could decide not to approve the public dance license which would mean that no dancing could take place on the premises. Discussion/Decision Mode: The request for a public dance license is presented to Council for consideration at this time. Respec ully submitted, Jam Prosser City nager 0 JDP:cak 39 CITY OF RICHFIELD, MINNESOTA Council Letter No. 16 Agenda January 13, 1997 Issue Statement: Consideration of an application for renewal of a residential kennel license for George Bock, 6238-13th Avenue. Background: On December 18, 1996, George Bock submitted an application for a residential kennel license. He owns three dogs. George Bock's application had all contiguous property owners' signatures on it. On December 19, 1996, an inspection of the property was conducted by a Community Service Officer. There were no apparent problems found at that time. The City has adopted a policy of notifying neighbors surrounding the area of the residential kennel license. No calls or complaints were received from any of the neighbors. Although this application is for three dogs, it does not exceed the maximum number of six animals that was approved by the Council as policy on July 22, 1991. 40. Recommended Motion: Staff recommends that the application for a residential kennel license be approved. Basis for Recommendation: 1. It is up to the animal owner to prove that the keeping of more than two dogs does not have an adverse effect on the neighborhood. George Bock has been able to do this. Alternative Recommendation: 1. The Council could decide to deny George Bock's residential kennel license. This would mean that he would have to reduce the number of dogs he has from three to two. Discussion/Decision Mode: Recommendation to approve the application for a residential kennel license for George Bock, 6238-13th Avenue, is presented for Council consideration at this time. Respe tfully submitted, Jam .Prosser City Manager JDP:ds ?G CITY OF RICHFIELD, MINNESOTA Council Letter No. 15 Agenda January 13, 1997 Issue Statement: Consideration of setting date of hearing for the issuance of a new pawnbroker and secondhand goods dealer license for Metro Pawn and Gun, Inc., 7529 Lyndale Avenue. Background: City ordinance provides that the City Council conduct a public hearing to consider all pawnbroker and secondhand goods dealer licenses. Recommended Motion: Schedule January 27, 1997 as the date to hold public hearing on the issuance of a new pawnbroker and secondhand goods dealer licenses for Metro Pawn and Gun, Inc., 7529 Lyndale Avenue. Basis of Recommendation: 1. Hearings must be scheduled and held before issuance of a new license may be considered. Alternative Recommendation: 1. Schedule the hearing for another date. However, this may delay the licensing process. Discussion/Decision Mode: Action to schedule the public hearing on January 27, 1997 will provide sufficient time for legal publication of the hearing. Respe ully submitted, Jame . Prosser City Manager JDP:ds 0 3r CITY OF RICHFIELD, MINNESOTA Council Letter No. 14 Agenda January 13, 1996 Issue Statement: Consideration and approval of bid submitted for furnishing and installation of a walk-in cooler and related work at The Shops at Lyndale Wine and Spirits, 7000 Lyndale Avenue. Background: On November 25, 1996, the City Council directed staff to modify specifications and readvertise for bids for a walk-in cooler and related work due to the submission of only one bid of $70,300. The cooler specifications were modified, invitations to bid were advertised and a public bid opening was held on December 17, 1996. Four vendors submitted bids: Stan Morgan & Associates, Inc. $48,800 Twin City Mechanical $49,850 AA Equipment Company $49,910 Acclaim Services, Inc. $54,800 The original budget estimate for a walk-in refrigeration unit and related work was $35,000 at the time of store planning. Additional features and components were required to meet Bloomington Health Department code guidelines and were added to the original specifications. • Recommended Motion: Approve the award of contract to Stan Morgan & Associates, Inc. for the furnishing and installation of a walk-in cooler and related work for The Shops at Lyndale Wine & Spirits, 7700 Lyndale Avenue, in the amount of $48,800. Basis of Recommendation: 1. The low bidder, Stan Morgan & Associates, Inc., is qualified to perform the work specified. 2. A bid of $48,800 is the lowest bid submitted. 3. Timing for installation and coordination with other sub-contractors is crucial to the project schedule. Alternative Recommendation: Council could choose to reject the bid and direct staff to re-bid. However, the submitted bid is reasonable and timing is critical to remain on project schedule and to coordinate with other sub-contractors. Discussion/Decision Mode: This award of contract is placed on the January 13, 1996 City Council agenda. Respectfully submitted, James rosser City Mari ger JDP:cak • CITY OF RICHFIELD, MINNESOTA 3F-1 Bid Opening December 17, 1996 10:00 a.m. Furnishing and Installation of a Walk-In Cooler and Appurtenant Work at Lyndale Wines & Spirits City Project No. 701-1570 Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff was called by Thomas P. Ferber, City Clerk, who announced that the purpose of the meeting was to receive, open and read aloud, bids for furnishing and installation of a walk-in cooler and appurtenant work at Lyndale Wines & Spirits, as advertised in the official newspaper on December 4, 1996. Present: William Fillmore, Liquor Operations Director Tom Ferber, City Clerk Cheryl Krumholz, City Manager Representative ?.J The following bids were submitted and read aloud: VENDOR Bid Total Bid Security AA Equipment Company Cashier's $49,910.00 Minneapolis check Stan Morgan & Assoc. Cashier's $48,800.00 Excelsior check Acclaim Services, Inc. Cashier's $54,800.00 St. Paul check Twin City Mechanical produced $49,850.00 Blaine assignment of time - savings account The City Clerk announced that the bids would be tabulated and considered at the January 13, 1997 City Council Meeting. Thomas P. Ferber City Clerk CITY OF RICHFIELD, MINNESOTA Council Letter No. 13 Agenda January 13, 1997 Issue Statement: Purchase in excess of $25,000 for computer hardware and related software to support Public Safety's network connection to LOGIS (Local Government Information Systems Association). Background: The City Charter provision regulating purchases over $25,000 requires purchase to be from competitive bid contracts and subject to City Council approval. Through a joint-powers agreement, the City is a member agency of LOGIS. LOGIS operates as a governmental entity and has in place a valid contract awarded through a competitive bid process for all hardware and software components related to this purchase. This proposed purchase would be made from this LOGIS contract which has been awarded to OPM Information Systems, 10300 Valley View Road, Eden Prairie, MN, 55344. The Public Safety Department is the primary user of LOGIS services within the City. The police records management system (RMS) and the computer aided dispatch system (CAD) are provided by LOGIS to the Public Safety Department via a wide area network (WAN) supported by LOGIS. Additionally, LOGIS provides network support and consulting services to the Public Safety Department. The Public Safety Department has been advised by LOGIS network engineers that the installation of a dedicated computer server within Public Safety would: (1) Provide increased WAN performance for the time-critical CAD application. (2) Increase system reliability by reducing the number of failure points in the network. (3) Simplify and speed system troubleshooting by isolating critical Public Safety applications on a dedicated server supported solely by LOGIS. (4) Provide better physical security for sensitive police data. (5) Reduce the network traffic on other portions of the City's local area network (LAN), likely resulting in increasing performance. Total cost for the required hardware and software is $28,205. Recommended Motion: Approve a purchase order to OPM Information Systems for $28,205, plus tax, for hardware and software items listed on the attached OPM Information Systems . proposal. Basis of Recommendation: 1. Provide increased WAN performance for the time-critical CAD application. 2. Increase system reliability by reducing the number of failure points in the network. 3. Simplify and speed system troubleshooting by isolating critical Public Safety applications on a dedicated server supported solely LOGIS. 4. Provide better physical security for sensitive police data. 5. Reduce the network traffic on other portions of the City local area network (LAN), likely increasing .performance. 6. Purchase is from a LOGIS competitive bid contract. 7. Adequate funds are available in the 1997 adopted budget. Alternative Recommendation: Deny approval and continue LOGIS network operations with the current configuration. Discussion/Decision Mode: Approve the purchase in excess of $25,000 for computer hardware and related software. Respectfully submitted, Jame . Prosser City Manager JDP:ds 0 2-16-19yE? / : / F'M r Kuri ur r, , , ?....... _ _.. _ OPM Information Systems Quotation tor. 3.E c Vaughn Lambert City of Richfield Public Safety Department 6700 Portland Avenue South Richfield, MN 55423 Phone:612-861-9820 Fax:612-866-0297 Quote Ref. #: 23113 Today's date: 12/16/96 Salesperson: Rick Uglum Quote Name: LOGIS CONTRACT NETWORK PROPOSAL " Unit Extended Item Part # # Qty Item Description Price Price 1 04253AsABA 2 D3583B 4 PILAB 6358 5 02813AfxABA 1 3 1 1 HP NETSERVER HP NETSERVER LH PLUS 51166 M001 ARRY/32 HP HD 4.2GS HOTSWAP FAST SCSI-2 DSK MOD HP MEM MOD 32MB SONS EDO (64MB TOTAL) INTEL ENTER EXPRESS PRO/100 ADAPTER S HP 141N 124 COLOR b-to alstor HP NE SERVER MONITOR 7,684.00 1'495.00 125.00 324.00 7,884.00 .00 4 465.00 129.00 324.00 12,937.00 ' 6 N3-AS60-EE 1 CHEYANNE ARCSERVE 6.0 ENTER. EDITION 1,175.00 1,175.00 C1528F#A8A C42756 1 1 HP 8GB INT DDS-2DAT SSTR 60001 HP POWERWISE UPS I000VA 120V 1,049.00 439.00 1,049.00 439.00 9 WS-C1900 10 CON-SNT-WS-C190 1 1 NETWORK SWITCH CISCO CATALYST 1900 SWITCH SMARTnet Mainienance for Cat NETWORK SWITCH 00 Sub -totals 3,395.00 300.00 3,395.00 300.00 3,695.00 11 NONNT903000 1 MICROTEST DISKPORT E-NET SCSI PORT 599.00 599.00 ? 12 3RDJMR7CDD 1 JMR 7 DRIVE CD-ROM TOWER WITH CABLE 525.00 525.00 13 3RDPCAeOSC S PHILLIPS SCSI 8X CD ROM DRIVES 299.00 1.495.00 14 00662644118000 15 MUP-004004-001 1 1 NOVELL INTRANETWARE (100) VLA-Z NOVELL INTNTVV (100) UPG PROT VLA-A 13.679.00 ,625.00 3,679.00 1,625.00 16 PCVD1502 1 INTEL PROSHARE VIDEO SYSTEM 150 987.00 987.00 28,205.00 Thank you for letting US serve you, at OPM Information Systemsl CITY OF RICHFIELD, MINNESOTA Council Letter No. 12 Agenda January 13, 1997 Issue Statement: Consideration of a request for an off-street parking permit to allow a building expansion of Viking Paints, 100 West 78th Street. Background: The applicant, Viking Paints, is requesting an off-street parking permit to expand the existing paint factory at 100 West 78th Street. A 6,944 square foot addition with office and warehouse space would be added to the existing 5,784 square foot building. Eighteen parking spaces would be provided on site, exceeding the City requirement of 17 spaces for this type of use. The loading dock would be moved from its current location off of Wentworth Avenue to access the warehouse portion of the building off of 78th Street. The loading dock would not be impacted by the proposed expansion plans for 1-494. The applicant will be present at the City Council meeting in the event of any questions. Recommended Motion: Approve the request for an off-street parking permit with the following stipulation: 1. That a cash escrow be submitted for the cost of the landscaping. 2. That the City Engineer approve a sediment and erosion control plan. 3. That the City Engineer approve a stormwater drainage plan. 4. That the exterior color of the existing building and the expansion match. Basis of Recommendation: 1. The proposed expansion will improve the function of the business and the appearance of the site. 2. Landscaping will be provided in accordance with the City's landscape guidelines. 3. Adequate parking will be provided on the site. 4. The Minnesota Department of Transportation confirmed that the proposed expansion plans for 1-494 will not impact the proposal; 78th Street will remain from Nicollet Avenue to Pillsbury Avenue. Alternative Recommendation: Deny the request with a finding that the proposal would have an adverse impact on adjacent properties or the City as a whole. Discussion/Decision Mode: Consideration of this item is scheduled on the Consent Calendar of the City Council meeting on January 13, 1997. Respectfully submitted, James Prosser City Manager JDP:ds • 0 E-1 9 ,,.° e30sauww .Pfe1l4?', ZZKS VIM3NNIW'SllOdtl3NNIX -"-- "---- '30 III 33nws 0>tZ III' AB °3pw° n °8F.59fS x°IML S3Nl s utaav '3NI SHMOSSV Jd38M ¦ awr °iAatlOes .ruaumuwuu it All- .?, u3r°Ne S AAV H1HOM.LN3M SlNIdd JNINIA I VV uoiiippe asnoyaiem posodoid Atx II ?l ' III II I I w!, t w? I ? \ I II III li( li srsu ,. - ° 1 71 ??.. ? Illl (II ?I ItII ? III II ?! ?? ® _ ,j.? ? I I I I Ili Ilj I (I II'li I III , ? - c ` ? 1 1 ICI;"I!I? I,II?IIII?Ii? IIC? 6[I? Illllmuu I _ _ I It ., ? III •III I ?I?, a ...q, _ .-? I (la!;I( ., III( .III III-'1'?' I ' I II ?` x <? LL $ Sail `'? I? I L 4 ? 111 r II I O n I , I t d l4? .I (? ? _ r 1 lt3a. • a i F F 40001 "VW c 3 m ? ?_ Surma E gz.- T-11 .1 V Cq iaAN Ow U°wS ?1„ ? ? b ? s o?w T ° , e .' m da ?amwo wH R 'i ir a ° 3D'3 r, I I 3 -- ? 4 I ! Z Y I __ -E d I t I i? t 1 r T- a ?e hd wa u L ox'WH ZZ455 tl1053NNIW '$IlOdV3NN?W -- ' -'- -'- -- 9d .?3Q ?BBZ9 HHS lIVtl1 3NItldS OOIZ . uvn d1tl0 A410 Y MY 11YN1 YW NgHVJBdl13 WbH ?b pS( s?uxa?nr •?NI `S31tlI3OSStI DUMB ¦ AA tldUiN HO dII AYWWddtld WMAYOdWb NMLLN.?d3WY91LLdNLLAdWWAWtl3N? Ae «M?Ho W W ?I I W4 as 91N=1Vd JNINIA I'Z-V uor;rRpTa aanapiom pasodoid y s 1 t 9 V L. d tl t T T 0.0 i zo W 3C • CITY OF RICHFIELD, MINNESOTA Council Letter No. 11 Agenda January 13, 1997 Issue Statement: Consideration of a resolution authorizing a subdivision waiver for 7415 Third Avenue. Background: The owner of 7415 Third Avenue is requesting a subdivision waiver to split the parcel into two lots. The existing lot is 15,932 square feet. The two lots resulting from the split would each be 7,966 square feet in area and 59 feet wide. The Zoning Ordinance requires a minimum lot size of 6,700 square feet and a lot width of 50 feet. The owner plans to construct a new home on one of the lots and sell the other lot to the Housing and Redevelopment Authority (HRA). The HRA plans to demolish the existing substandard house and sell the lot through the Richfield Rediscovered program. Recommended Motion: Adopt a resolution authorizing the subdivsion waiver for 7415 Third Avenue with the following stipulation: 1. That the existing garage either be removed from the property or repositioned on the southerly lot to meet setback requirements. Basis of Recommendation: 1. Approval of the subdivision waiver would not interfere with the purposes of platting regulations, Section 500.05. 2. Compliance with the regular, platting requirements of Section 500.05, Subd. 1 of the City Code would result in an unnecessary hardship. 3. The other lots on the block are of a similar size to the proposed lots and are also unplatted. 4. The resulting lots meet the lot area and lot width requirements of the Zoning Ordinance. 5. The subdivision will enable the owner to construct a new home on one of the lots and sell the second lot to the HRA. Alternative Recommendation: The City Council may deny this subdivision waiver if a finding of fact determines that the • proposal would have an adverse impact on adjacent properties. 3C-1 Discussion/Decision Mode: This item is scheduled on the consent calendar of the City Council meeting at 7:00 p.m. on Monday, January 13, 1997. Respectfully submitted, Jame Prosser City M ager JDP:ds • 0 3G-,.)- 0 RESOLUTION NO. RESOLUTION AUTHORIZING A SUBDIVISION WAIVER 7415 THIRD AVENUE SOUTH WHEREAS, an application has been filed with the City of Richfield which requests approval of a subdivision waiver for the division of certain parcels of land located at 7415 Third Avenue, legally described as: The West 1/2 of the South 118.9 feet of the North 267.8 feet of the west 1/2 of the Northwest Quarter of the Northeast Quarter of the Southeast Quarter of Section 34, Township 28, Range 24. Subject to an easement for road purposes over the West 30 feet of the above land as shown in deed Doc. No. 945672. WHEREAS, the proposed division of land for which the subdivision waiver is sought is as legally described as: Parcel A: The West 1/2 of the South 59.45 feet of the North 208.35 feet of the West 1/2 of the Northwest Quarter of the Northeast Quarter of the Southeast Quarter of Section 34, Township 28, Range 24, Hennepin County, Minnesota. Subject to an easement for road purposes over the West 30 feet of the above • land as shown in deed Doc. No. 945672; Parcel B: The West 1/2 of the South 59.45 feet of the North 267.8 feet of the West 1/2 of the Northwest Quarter of the Northeast Quarter of the Southeast Quarter of Section 34, Township 28, Range 24, Hennepin County, Minnesota. Subject to an easement for road purposes over the West 30 feet of the above land as shown in deed Doc. No. 945672; and WHEREAS, the two lots resulting from the subdivision waiver will comply with Section 521.09 of the City Code relating to lot area and width; and WHEREAS, the existing garage, which straddles the proposed lot line, shall be removed; and WHEREAS, the City has fully considered the request for approval of the subdivision waiver; and WHEREAS, the City Council finds that compliance with the City Code Section 500.05, Subdivision 1 would result in unnecessary hardship and that failure to comply therewith will not interfere with the purposes of the platting regulations of Section 500.01. • NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Richfield, Minnesota, as follows: 3C-3 1. A waiver for the subdivision of the Subject Property legally described above. 2. Future transfers of any of the Subject Property may be by parcel or parcels as described above as Parcel A and Parcel B. 3. City staff is authorized and directed to take any action necessary to effectuate this resolution and to authorize the recording of conveyances complying with the terms of this resolution. Adopted by the City Council of the City of Richfield, Minnesota this 13th day of January, 1997. Martin J. Kirsch, Mayor ATTEST: 0 Thomas P. Ferber, City Clerk 0 W Z J a W F Z W V? ~I W WI a zI Q D S H Chi 74TH STREET 4 e PLANNING ZONING Community DcvrlopmeM DopartrnarK 7415 THIRD AVENUE LOT SUBDIVISION SITE PLAN SUBJECT PROPERTY NORTH SCALE: 1" = 46' DATE: 12-31-96 CITY OF RICHFIELD, MINNESOTA Council Letter No. 10 Agenda January 13, 1997 Issue Statement: City Council resolution appointing a representative to the Richfield Tourism Promotion Board, Inc. Background: On June 25, 1990 the City Council approved the ordinance to levy a 3% tax on gross receipts of lodging from Richfield hotels and motels pursuant to Minnesota Statutes. The establishment of the Richfield Tourism Promotion Board, Inc. and the appointment of three directors was also a part of that resolution. The terms of appointment are for three years and are staggered to maintain board continuity. The current members of the Tourism Board and the ending dates of current terms are as follows: Larry Zielke, Attorney, representing the Richfield Chamber of Commerce; term ending December 31, 1996. 2. Lou Ann Hansen, Area Manager for Motel 6, term ending December 31, 1997. 3. William Brusman, Vice President of Realty Management Services, Inc., representing the Hampton Inn; term ending December 31, 1998. Mr. Zielke has been a very active and instrumental representative to the Tourism Board. The Richfield Chamber of Commerce is seeking his appointment to the Tourism Board as their representative. A letter from the Chamber of Commerce is attached. Mr. Zielke has indicated that he is willing to be reappointed. Recommended Motion: Adopt the attached resolution regarding the reappointment of Larry Zielke to the Richfield Tourism Promotion Board, Inc. for a three year term ending December 31, 1999. Basis for Recommendation: 1. The City Council has the authority to make appointments to the Richfield Tourism Promotion Board. 2. Mr. Zielke, the representative from Chamber of Commerce, has been recommended for reappointed by the Richfield Chamber of Commerce, and is ! willing to be reappointed. 38-1 3. The Tourism Board has, since its inception, included a representative of the Chamber of Commerce. 4. Mr. Zielke has been a very active member of the board and has served as the board president for several years. Alternate Recommendation: The City Council could seek another representative from the Chamber of Commerce. Discussion/Decision Mode: It is suggested that the City Council make the appointment of Mr. Zielke at the January 13, 1997 Council meeting so that he may continue participating in board activities. Respectfully submitted, James . Prosser City Manager JDP:cak 0 0 3/3- C;L i RESOLUTION NO. RESOLUTION APPOINTING A REPRESENTATIVE TO THE BOARD OF DIRECTORS TO THE RICHFIELD TOURISM PROMOTION BOARD, INC. WHEREAS, the City of Richfield has levied a 3% tax on the gross receipts of lodging from hotels and motels in the City pursuant to Minnesota Statute Section 169.190; and WHEREAS, Minnesota Statute Section 169.190 authorizes the proceeds of the tax to fund a Tourism Promotion Board for the purpose of marketing and promoting the City as a tourist or convention center; and WHEREAS, the articles and bylaws of the Richfield Tourism Promotion Board, Inc. provide the City Council of the City of Richfield appoint three (3) directors to the board representing the Hampton Inn, Motel 6 and the Richfield Chamber of Commerce; and WHEREAS, each director shall serve as a director until his or her successor has been appointed and has qualified, or until his or her earlier disqualification, death, resignation, or removal; and WHEREAS, the term of Larry Zielke, the representative for the Chamber of Commerce, expired on December 31, 1996 and Mr. Zielke desires to be reappointed to the board; and WHEREAS, the Richfield Chamber of Commerce requests consideration that Mr. Zielke be reappointed to represent them on the Richfield Tourism Promotion Board, Inc. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richfield, Minnesota, that the Richfield Tourism Promotion Board directors be modified as follows: 1. Reappoint Larry Zielke, Chamber of Commerce, to the Richfield Tourism Promotion Board for a three year term ending December 31, 1999. Adopted by the City Council of the City of Richfield, Minnesota this 13th day of January, 1997. Martin J. Kirsch, Mayor ATTEST: 9 Thomas P. Ferber, City Clerk J • RICHFIELD CHAMBER OF COMMERCE 1401 WEST 76TH STREET, SUITE 130 RICHFIELD, MN 55423 Telephone. (612) 866-5100 December 24,1996 Mayor Martin Kirsch City of Richfield 6700 Portland Avenue South Richfield, MN 55423 Dear Mayor Kirsch: 38-3 The Richfield Chamber of Commerce respectfully requests your consideration of reappointing Mr. Lawrence P. Zielke to the Richfield Tourism & Promotion Board for another three year term. The Board took action at the December 18th Board Meeting to support Larry in this effort. Happy New Year to you and the City Council! my yours, Steven O. Lindgren PRESIDENT SL:cs 0 cc: Mr. Lawrence P. Zielke "Serving Richfield for 42 Years" 3/9 CITY OF RICHFIELD, MINNESOTA Council Letter No. 9 Agenda January 13, 1997 Issue Statement: Setting a date for the 1997 Local Board of Equalization. Background: Minnesota Statute 274.01 provides that the County Assessor shall establish a date for Local Boards of Equalization each year, for the purpose of reviewing the assessment of property within each respective city in Hennepin County. The meetings are to be held between March 1 and May 31 and must be preceded by at least 10 days published notice before the date of the first meeting. The Board of Equalization must complete its work within 20 days of the first local Board meeting each year, unless a longer period of time is approved by the Commissioner of Revenue. However, the Commissioner will not issue an extension past May 31. The County Assessor has recommended Monday, May 5, 1997 as the date of the 1997 Local Board of Equalization meeting for Richfield. The meeting will be scheduled to begin at 7:00 p.m. The City of Richfield has typically held its Board of Equalization meeting the last Monday in April or the first Monday in May. Approximately a month prior to the Local Board of Equalization meeting, the Administrative Services Director and staff of the Hennepin County Assessor's office assigned to Richfield will brief Council Members on the Board of Equalization process and of typical cases that may come before the Board. Recommended Motion: It is recommended that the City Council confirm the County Assessor's selection of Monday, May 5, 1997 at 7:00 p.m. for the 1997 Board of Equalization meeting. Basis for Recommendation: 1. The County Assessor coordinates the scheduling of all Local Boards of Equalization in Hennepin County. He has recommended Monday, May 5, 1997. 2. This meeting date allows ample time for the City to conclude its Board business. Alternative Recommendation: 1. The City Council could select another date for the Local Board of Equalization Hearing and submit the date to the County Assessor. 11 8)9-J1 Discussion/Decision Mode: Hennepin County must make a schedule of Local Board of Equalization hearings to facilitate the County Board hearings and to ensure that needed information has been compiled prior to the Local Board of Equalization meetings. Notification to Hennepin County should be made as soon as possible, especially if an alternative day is requested. Respectfully submitted, Jame . Prosser City Manager JDP:cak 0 •