05-26-09 Regular
CITY COUNCIL MEETING MINUTES
Richfield, Minnesota
Regular Meeting
May 26, 2009
CALL TO ORDER
The meeting was called to order by Mayor Goettel at 7:01 p.m.
ROLL CALL
Members Present: Debbie Goettel, Mayor; Sue Sandahl; Pat Elliott; Fred Wroge; and Tom
Fitzhenry.
Staff Present: Steven L. Devich, City Manager; Mike Eastling, Public Works Director;
John Stark, Community Development Director; Jim Topitzhofer, Recreation
Services Director; Corrine Heine, City Attorney; and Cheryl Krumholz,
Recording Secretary.
OPEN FORUM
Jim Grotz, 5513 Park Place, Edina, Minnesota, speaking on behalf of 6214 – 5th Avenue,
requested the City address the drainage issues resulting from the Crosstown reconstruction project
along the loop road on 4th/5th Avenues at 62nd Street.
PRESENTATION OF COLORS AND PLEDGE OF ALLEGIANCE
Mayor Goettel led the audience in the Pledge of Allegiance.
APPROVAL OF MINUTES
M/Sandahl, S/Wroge to approve the minutes of (1) Special City Council Worksession of
May 12, 2009; and (2) Regular City Council Meeting of May 12, 2009.
Motion carried 5-0.
Council Meeting Minutes -2- May 26, 2009
Item #1 PRESENTATION AND RECEIPT OF CITY OF RICHFIELD COMPREHENSIVE
ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDED DECEMBER 31,
2008 (COUNCIL MEMO NO. 91)
Bill Lauer, MMKR auditing firm, presented the audit results. (City Clerk’s File No. C-452)
M/Wroge, S/Elliott to approve the City of Richfield Comprehensive Annual Financial Report
for fiscal year ended December 31, 2008.
Motion carried 5-0.
Item #2 COUNCIL DISCUSSION
?
HATS OFF TO HOMETOWN HITS
The City Council acknowledged the successful Memorial Day event at Veterans’ Memorial
Park of Richfield.
Council Member Wroge thanked Jaeson Morrison, Forestry Division staff, for taking him on
a tour to explain the tree varieties in the City and potential disease symptoms from insects.
Council Member Wroge discussed a City proposed program to address the lack of outside
property maintenance on vacant and foreclosed properties with the assistance of residents. He
encouraged residents to help City staff with maintenance.
City Manager Devich discussed the new Adopt-A-House program communication efforts.
He also explained a change in the notification process for repeat property maintenance violations.
Council Member Wroge discussed the ordinance related to storage of garbage containers.
Mayor Goettel stated the spraying for gypsy moths was completed. A potential Emerald
Ash Borer infestation is being monitored.
City Manager Devich discussed the impacts of the ash borer and clear-winged moth on
trees.
Council Member Sandahl thanked City staff for their work in maintaining the parks.
Council Member Fitzhenry provided a Noise Oversight Committee update.
Council Member Fitzhenry provided a Property Excellence Task Force update.
Item #3 COUNCIL APPROVAL OF AGENDA
M/Wroge, S/Fitzhenry to approve the agenda.
Motion carried 5-0.
Council Meeting Minutes -3- May 26, 2009
Item #4 CONSENT CALENDAR
A. Consideration of approval of resolution implementing Identity Theft Prevention Program for
Utility Division for City of Richfield S.R. No. 102
RESOLUTION NO. 10243
RESOLUTION AUTHORIZING THE CITY OF RICHFIELD TO ADOPT
THE FOLLOWING IDENTITY THEFT PREVENTION PROGRAM
This resolution appears as Resolution No. 10243.
B. Consideration of approval of hiring Bonestroo to prepare Water Supply and Distribution
Plan for City of Richfield S.R. No. 103
M/Sandahl, S/Wroge to approve the Consent Calendar.
Motion carried 5-0.
Item #5 CONSIDERATION OF ITEMS, IF ANY, REMOVED FROM CONSENT
CALENDAR
None.
Item #6 PUBLIC HEARING AND SECOND READING OF TRANSITORY ORDINANCE
AUTHORIZING UPGRADE OR REPLACEMENT OF HVAC, LIGHTING, AND
REFRIGERATION EQUIPMENT AT RICHFIELD ICE ARENA AND RESOLUTION
AUTHORIZING SUMMARY PUBLICATION OF TRANSITORY ORDINANCE
S.R. NO. 104
Council Member Wroge presented Staff Report No. 104.
Recreation Services Director Topitzhofer explained the grant application process to assist
with funding. The completed study is scheduled to come before the City Council in June.
M/Wroge, S/Sandahl to close public hearing.
Motion carried 5-0.
M/Wroge, S/Goettel that this constitutes the second reading of Bill No. 2009-12, Transitory
Ordinance 18.66 authorizing upgrade or replacement of HVAC, lighting, and refrigeration
equipment at Richfield Ice Arena, that it be published in the official newspaper and that it be made
part of these minutes, and that the following resolution be adopted and that it be made part of
these minutes:
Council Meeting Minutes -4- May 26, 2009
RESOLUTION NO. 10244
RESOLUTION APPROVING SUMMARY PUBLICATION OF A
TRANSITORY ORDINANCE APPROVING A CAPITAL
IMPROVEMENT PROJECT FOR THE UPGRADE AND
REPLACEMENT OF HVAC, LIGHTING AND REFRIGERATION
EQUIPMENT AT THE RICHFIELD ICE ARENA, PURSUANT TO
RICHFIELD CITY CHARTER SECTION 8.04
Motion carried 5-0. This resolution appears as Resolution No. 10244.
Item #7 CONSIDERATION OF RESOLUTION ADOPTING DUTCH ELM DISEASED
BOULEVARD TREE REMOVAL POLICY S.R. NO. 105
Council Member Sandahl presented Staff Report No. 106.
Council Member Wroge clarified a proposed $0.23 increase in franchise fees is per month
per meter for both gas and electric utilities.
Public Works Director Eastling stated the franchise fee rate changes will be presented to
the City Council for formal action at a future meeting.
M/Sandahl, S/Fitzhenry that the following resolution be adopted and that it be made part of
these minutes:
RESOLUTION NO. 10245
RESOLUTION AUTHORIZING THE CITY OF RICHFIELD TO ADOPT
THE FOLLOWING POLICY ON THE REMOVAL OF DUTCH ELM
DISEASED (DED) BOULEVARD TREES
Motion carried 5-0. This resolution appears as Resolution No. 10245.
Item #8 CONSIDERATION OF AWARD OF CONTRACT TO NORTH STAR TREE CARE
FOR DISEASED BOULEVARD TREE REMOVAL FOR AMOUNT NOT TO
EXCEED $99,000 S.R. NO. 106
Council Member Fitzhenry presented Staff Report No. 106.
Council Member Wroge questioned the bid submission total versus the amount not to
exceed.
Public Works Director Eastling explained the exact number of DED trees is unknown but the
City Council tonight is authorizing an amount not to exceed. If that amount is exceeded, City
Council authorization will again be required.
City Attorney Heine explained the competitive bid process will not be violated if the amount
($100,000) is exceeded because it does not apply since tree removal is a service.
Council Meeting Minutes -5- May 26, 2009
Public Works Director Eastling explained the process used to obtain the quotes.
M/Fitzhenry, S/Goettel to approve award of contract to North Star Tree Care for diseased
boulevard tree removal for amount not to exceed $99,000.
Motion carried 5-0.
Item #9 CITY MANAGER'S REPORT
City Manager Devich stated in the near future, the City Council should discuss options
related to removal and disposal, replacement, and costs of trees due to an Emerald Ash Borer
and/or clear-winged moth infestation.
Council Member Wroge stated there should be discussion regarding replanting boulevard
trees and potentially raising taxes or replacing a boulevard tree with a tree placed in a residential
front yard at the owner's expense.
Mayor Goettel stated the recent suspension of the Metro Gang Strike Force is being
monitored. She added that the work of the task force has been valuable to Richfield.
Item #10 CLAIMS AND PAYROLL
M/Wroge, S/Sandahl that the following claims and payrolls be approved:
U.S. BANK 05-26-09
A/P Checks: 185857 - 186162 $ 3,926,542.27
PAYROLL 57799 - 58117, 41426 - 41427 $ 486,078.96
TOTAL $ 4,412,621.23
Motion carried 5-0.
OPEN FORUM
None.
The City Council meeting was adjourned by unani~as cnns~nt at 8
Date Approved: June 9, 2099
M
Cheryl KfumholZ ' r' ~~ ~~`
Recording Secretary City Manager
CITY OF RICHFIELD, MINNESOTA
Bid Opening
June 2, 2009
9:45 a.m.
Concrete Curb & Gutter
Bid No. 09-11
Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff
was called by Nancy Gibbs, City Clerk, who announced that the purpose of the meeting
was to receive, open and read aloud bids for 2009 Concrete Curb & Gutter, as
advertised in the official newspaper on May 21, 2009 and the Construction Bulletin on
May 15, 2009.
Present: Nancy Gibbs, City Clerk
Derick Anderson, Civil Engineer
Cheryl Krumholz, City Manager Representative
The following bids were submitted and read aloud`
Non- Intent
To Total Base Bid
Bidder's Name Bond Collusion Compl
Ron Kassa Construction Inc. Provided Provided Provided $90,350.00
Standard Sidewalk Inc. Provided Provided Provided $158,975.00
Ryan Contracting Co. Provided Provided Provided $127,080.00
The City Clerk announced that the bids would be tabulated and considered at the June
9, 2009 City Council Meeting.
Nancy Gibbs City Clerk
CITY OF RICHFIELD, MINNESOTA
Bid Opening
June 2, 2009
9:30 a.m.
2009 Sealcoat
Bid No. 09-12
Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff
was called by Nancy Gibbs, City Clerk, who announced that the purpose of the meeting
was to receive, open and read aloud, bids for 2009 sealcoat, as advertised in the official
newspaper on May 21, 2009 and the Construction Bulletin on May 15, 2009.
Present: Nancy Gibbs, City Clerk
Derick Anderson, Civil Engineer
Cheryl Krumholz, City Manager Representative
The following bids were submitted and read aloud:
Non- Intent gid Amount Bid Amount
Bidder's Name Bond Collusion TO Lines 1-7 Lines 1-6, 7A
Compl alternate bid
Pearson Bros. Inc. Provided Provided Provided $499,684.20 $507,154.20
Allied Blacktop Co. Provided Provided Provided $588,536.64 $598,496.64.
The. City Clerk announced that the bids would be tabulated and considered at the June
9, 2009 City Council Meeting.
Nancy Gibb City Clerk