01-25-99 agenda~~!-~`~
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CITY OF RICHFIELD, MINNESOTA
SPECIAL CITY COUNCIL MEETING
MONDAY, JANUARY 25, 1999
6:45 P.M.
RICHFIELD CITY HALL
6700 PORTLAND AVENUE
EXECUTIVE CONFERENCE ROOM
AGENDA
CALL TO ORDER
ROLL CALL
I. INTERVIEW OF PERSON INTERESTED IN SERVING ON CITY'S COMMISSIONS
ADJOURNMENT
Auxiliary aids for individuals with disabilities are available upon request.
Requests must be made at least 96 hours in advance to the Administrative
Services Director at 861-9702.
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CITY OF RICHFIELD, MINNESOTA
MONDAY, JANUARY 25, 1999
REGULAR CITY COUNCIL MEETING
7:00 P.M.
COUNCIL CHAMBERS
RICHFIELD CITY HALL
AGENDA
INTRODUCTORY PROCEEDINGS
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES REGULAR CITY COUNCIL MEETING OF JANUARY 11, 1999
PRESENTATION
INDIVIDUALS WHO WISH TO ADDRESS THE COUNCIL ARE REQUESTED TO PRINT
THEIR NAME AND ADDRESS ON THE SPEAKER'S REGISTER FOR THE RECORD.
• 1. OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL ON ITEMS NOT ON
THE AGENDA
AGENDA APPROVAL
2. COUNCIL APPROVAL OF AGENDA
CONSENT CALENDAR
3. CONSENT CALENDAR CONTAINS SEVERAL SEPARATE ITEMS WHICH ARE
ACTED UPON BY THE CITY COUNCIL IN ONE MOTION. ONCE THE CONSENT
CALENDAR HAS BEEN APPROVED, THE INDIVIDUAL ITEMS AND
RECOMMENDED ACTIONS HAVE ALSO BEEN APPROVED. NO FURTHER
COUNCIL ACTION IS NECESSARY. HOWEVER, ANY COUNCIL MEMBER MAY
REQUEST THAT AN ITEM BE REMOVED FROM THE CONSENT CALENDAR AND
PLACED ON THE REGULAR AGENDA FOR COUNCIL DISCUSSION AND
ACTION. ALL ITEMS LISTED ON THE CONSENT CALENDAR ARE
RECOMMENDED FOR APPROVAL.
A. CONSIDERATION OF APPROVAL OF PURCHASE FROM FALLS
AUTOMOTIVE, INC. FOR NEW 1999 DODGE 4X4 CAB CHASSIS FOR USE IN
PARK MAINTENANCE DIVISION FOR TOTAL OF $22,605 C.L. 26
B. CONSIDERATION OF APPROVAL OF PURCHASE FROM ALBANY FORD FOR
FORD RANGER 4X4 EXTENDED CAB PICK-UP TRUCK FOR USE BY POLICE
• DIVISION FOR TOTAL OF $17,824 C.L. 27
C. CONSIDERATION OF APPROVAL OF PURCHASE FROM MCKAYS COON
RAPIDS CHRYSLER FOR NEW 4X4 JEEP CHEROKEE FOR USE BY FIRE
DIVISION FOR TOTAL OF $21,892 C.L. 28
D. CONSIDERATION OF APPROVAL OF PURCHASE FROM WACONIA FARM
SUPPLY FOR SKID STEER LOADER FOR USE BY PUBLIC WORKS
DEPARTMENT FOR TOTAL OF $23,427:07 C.L. 29
E. CONSIDERATION OF APPROVAL OF PURCHASE FROM SUPERIOR FORD,
INC. FOR FOUR FORD CROWN VICTORIA FULL-SIZED POLICE SEDANS FOR
TOTAL O F $81, 939 C.L. 30
F. CONSIDERATION OF APPROVAL OF PURCHASE FROM M.T.I. DISTRIBUTING
COMPANY FOR TWO TORO LAWN MOWERS FOR USE BY PARK
MAINTENANCE DIVISION FOR TOTAL OF $25,208.55 C.L. 31
G. CONSIDERATION OF APPROVAL OF PURCHASE FROM M.TI. DISTRIBUTING
COMPANY FOR TORO WORKMAN HEAVY-DUTY WORK VEHICLE FOR USE
BY PARK MAINTENANCE DIVISION FOR TOTAL OF $14,029.24 C.L. 32
H. CONSIDERATION OF APPROVAL OF PURCHASE FROM ALBANY FORD FOR
NEW 1999 FORD CAB CHASSIS FOR USE. BY FIRE DIVISION FOR TOTAL OF
$30,473 C.L. 33
I. CONSIDERATION OF APPROVAL OF HIRING SANDERS, WACKER, BERGLY,
INC. AS PLANNING CONSULTANT FOR VETERANS PARK REDEVELOPMENT
PROJECT FOR CONTRACT AMOUNT OF $13,240 C.L. 34
J. CONSIDERATION OF APPROVAL OF THE FOLLOWING 1999 LICENSE
RENEWALS:
• 12TH AVENUE 66 #19219: SOFT DRINK, OFF-SALE 3.2 MALT LIQUOR,
FOOD RETAIL, CIGARETTE RETAIL
• AAGARD SANITATION: GARBAGE HAULER, 5 VEHICLES
• AIRPORT & AIRLINE TAXI: 35 VEHICLES
• AIRPORT BOWL: FOOD ESTABLISHMENT, CIGARETTE RETAIL,
BOWLING ALLEY, ON-SALE 3.2 MALT LIQUOR, FOOD-VENDING
MACHINE
• B & D'S CONVENIENCE PLUS: OFF-SALE 3.2 MALT LIQUOR, SOFT
DRINK, FOOD ESTABLISHMENT, CIGARETTE RETAIL, ICE VENDING
• BOONE TRUCKING, INC.: GARBAGE HAULER, 1 VEHICLE
• BROWNING-FERRIS, IND.: GARBAGE HAULER, 14 VEHICLES
• CITY OF RICHFIELD: GARBAGE HAULER, 1 VEHICLE
• DAVANNI'S PIZZA: SOFT DRINK, FOOD ESTABLISHMENT, FOOD
VEHICLES, ON-SALE 3.2 MALT LIQUOR
• DICK'S SANITATION SERVICE: GARBAGE HAULER, 3 VEHICLES
• FOOD N FUEL: SOFT DRINK, FOOD SUPPLEMENTAL, ON-SALE 3.2
MALT LIQUOR, CIGARETTE RETAIL, FOOD ESTABLISHMENT
• GODFATHER'S PIZZA: SOFT DRINK, FOOD ESTABLISHMENT, FOOD
VEHICLES, ON-SALE 3.2 MALT LIQUOR
• GOLD STAR TAXI AND TRANS. SERV. CORP.: 27 VEHICLES
• HAMPTON INN RICHFIELD: ON-SALE 3.2 MALT LIQUOR, HOTEUMOTEL,
FOOD ESTABLISHMENT
• KENNY'S MARKET: FOOD ESTABLISHMENT, OFF-SALE 3.2 MALT
LIQUOR, ICE VENDING, CIGARETTE RETAIL, SOFT DRINK
• LARIAT LANES: BOWLING ALLEY, FOOD ESTABLISHMENT, ON-SALE 3.2
MALT LIQUOR, SOFT DRINK, CIGARETTE RETAIL
• QUALITY WASTE CONTROL, INC.: GARBAGE HAULER, 6 VEHICLES
• RAINBOW FOODS: FOOD ESTABLISHMENT, CIGARETTE RETAIL, OFF-
SALE 3.2 MALT LIQUOR
• RANDY'S SANITATION, INC.: GARBAGE HAULER, 9 VEHICLES
• RICHFIELD-BLOOMINGTON HONDA: MOTOR VEHICLE DEALER
• RUBBISH SERVICE, INC.: 2 VEHICLES
• SANDY'S TAVERN: CIGARETTE RETAIL, FOOD ESTABLISHMENT,
POOUBILLIARD COIN OPERATED, ON-SALE 3.2 MALT LIQUOR, SOFT
DRINK, OFF-SALE 3.2 MALT LIQUOR
• SUBURBAN TAXI CORPORATION: 44 VEHICLES
• SUPERAMERICA #4186: CIGARETTE RETAIL, SOFT DRINK, FOOD
ESTABLISHMENT, OFF-SALE 3.2 MALT LIQUOR
• SUPERAMERICA #4188: CIGARETTE RETAIL, SOFT DRINK, FOOD
ESTABLISHMENT, OFF-SALE 3.2 MALT LIQUOR
• SUPERAMERICA #4191: CIGARETTE RETAIL, SOFT DRINK, FOOD
ESTABLISHMENT, OFF-SALE 3.2 MALT LIQUOR
• SUPERAMERICA #4615: CIGARETTE RETAIL, SOFT DRINK, FOOD
ESTABLISHMENT, OFF-SALE 3.2 MALT LIQUOR
• SYSTEMS OF MN, INC.:. GARBAGE HAULER, 20 VEHICLES
• TOTAL SANITATION COMPANY: GARBAGE HAULER, 2 VEHICLES
• VASKO RUBBISH REMOVAL, INC.: GARBAGE HAULER, 1 VEHICLE
• VINA RESTAURANT: FOOD ESTABLISHMENT, SOFT DRINK, ON-SALE 3.2
MALT LIQUOR
• WALLY MCCARTHY'S OLDS, INC.: MOTOR VEHICLE DEALER
• WALSER BUICK: MOTOR VEHICLE DEALER
• WALSER IMPORTS: MOTOR VEHICLE DEALER
• YELLOW TAXI SERVICE CORP.: 8 VEHICLES
PROPOSED ORDINANCE
4. FIRST READING OF ORDINANCE AMENDMENT TO SUBSECTIONS 506, 511, 521
AND 546 OF ZONING ORDINANCE MAKING ADMINISTRATIVE AND DEFINITION-
RELATED CHANGES
COUNCIL LETTER NO. 35
ADMINISTRATIVE REPORTS AND OTHER BUSINESS
5. CONSIDERATION OF APPOINTMENTS TO VARIOUS CITY ADVISORY
COMMISSIONS
COUNCIL LETTER NO. 36
AIRPORT BUSINESS
6. AIRPORT STATUS REPORT
CORRESPONDENCE
7. LEGISLATIVE REPORT
COUNCIL .CHOICE
8. COUNCIL DISCUSSION ITEMS
9. EXECUTIVE SESSION TO DISCUSS PENDING OR THREATENED LITIGATION
(SUN CURRENT REQUEST FOR ATTORNEY-CLIENT TAPE)
10. CLAIMS AND PAYROLLS
11. ADJOURNMENT
Auxiliary aids for individuals with disabilities are available upon .request. Requests
must be made at least 96 hours in advance to the Administrative Services Director
at 861-9702.
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 36
Agenda January 25, 1999
Issue Statement:
Consideration of appointments to various City advisory commissions.
Background:
Several terms of City commission members expire on January 31, 1999. In addition,
there are mid-term vacancies due to resignations that need to be filled. Vacancies were
advertised in the Richfield Sun Current, cable television channel 16, the message board
outside City Hall, the City's web page, and as a feature article in the December 1998
Your City.
Applicants were interviewed on January 6 and 7, 1999.
Recommended Motion:
Appoint persons to fill the terms on the various City advisory commissions.
Basis of Recommendation:
1. Terms of several commission members expire on January 31, 1999.
2. There are mid-term vacancies which need to be filled.
3. In order to assure quorums for future meetings, appointments should be made at
this time.
Alternative Recommendation:
1. Defer appointments to a later Council meeting.
Discussion/Decision Mode:
This item is placed on the January 25, 1999 agenda for Council consideration.
Appointments become effective February 1, 1999.
Respectful) submitted,
Jame Prosser
City M ager
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CITY OF RICHFIELD, MINNESOTA
Council Letter No.35
Agenda January 25, 1999
Issue Statement:
First reading of an ordinance amendment to subsections 506, 511, 521 and 546 of the
Zoning Ordinance making administrative and definition-related changes.
Background:
The Planning Commission conducts an annual review of the Zoning Ordinance to keep
it current. As a result of their most recent review, the Commission is recommending
some administrative and definition-related changes to the ordinance. The
recommended changes are as follows:
Garage Definition: There has been some confusion as to the difference between a
garage and a shed. The amendment adds language to the garage definition relating to
construction requirements to differentiate between the two structures.
Lot Coverage: In the early 1990s, the Zoning Ordinance was amended to allow greater
lot coverage (35%) on lots smaller than 7,000 square feet. The lot coverage for lots
over 7,000 square feet was left at 25 percent or 2,500 square feet, whichever is greater.
The proposed amendment would allow lot coverage of 35 percent for all lots, regardless
of size.
Shed Heights: Although the Zoning Ordinance does not allow two story sheds, recently
several sheds have been constructed to the maximum height and in such a way that
they are just under the legal definition of two stories. The height for sheds is currently
the same as it is for garages (14 feet). Because sheds are smaller in size and generally
less well constructed, these tall narrow buildings have generated some neighborhood
complaints. The proposed amendment establishes a separate height of 12 feet
(measured from ground level to the highest point of the roof) for accessory buildings
that,are not garages.
Variances: The proposed amendment would eliminate the requirement for a property
owner to record a variance on the property title. Recording a variance is not required
by state law (recording a conditional use permit is required by state law) and has not
been part of standard practice in the past.
Curb Cuts: The proposed amendment would require a property owner to remove an
abandoned curb cut when they are installing a new one.
Fencing: The amendment would change the spacing standards between fence posts
for chain link fences from eight feet to ten feet. This distance is an industry standard.
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Recreation-related fences: The amendment adds language to allow flexibility in fence
heights for recreation-related fences in parks, school and churches. Currently, all
fences in an R district are not supposed to exceed six feet. Fences taller than this have
been constructed for facilities such as ballfields, technically in violation of the ordinance.
Recreation fence standards would be kept on file to provide guidance for these types of
fences.
Recommended Motion:
Approve first reading of an ordinance amendment to subsections 506, 511 521, and
546 of the Zoning Ordinance making administrative and definition-related changes; and
set a public hearing and second reading for February 22, 1999.
Basis of Recommendation:
1. The Planning Commission conducts an annual review of the Zoning Ordinance to
keep it current.
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2. The proposed changes are in response to issues that have arisen over the past.
couple of years and requests from residents, Planning Commission and staff
members.
3. On November 24, 1998, the Planning Commission voted unanimously to
recommend approval of the amendment.
Alternative Recommendation:
1. Deny this amendment at first reading.
2. Approve the amendment at first reading with revisions.
Discussion/Decision Mode:
First reading is set for January 25, 1999.
reading will be scheduled on February 22,
If approved, a public hearing and second
1999.
Respectfu y submitted,
James .Prosser
City Manager
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BILL NO.
AMENDMENT TO SECTIONS 506, 511, 521 AND 546
OF APPENDIX B OF THE ORDINANCE CODE OF THE
CITY OF RICHFIELD
THE CITY OF RICHFIELD DOES ORDAIN:
Section 1. Subsection 506.07, subd. 34 of Appendix B to the Richfield City Code
is amended to read as follows:
Subd. 34. "Garage, private" - An accessory building oraccessory-portion of the
principal building for the private use of the owner or occupant of the principal
building :primarily for the storage of motor vehicles, with no facilities for
mechanical service or repair of a commercial or public nature. The garage shall
have a concrete floor and an access door of sufficient size to accommodate a
.x.1......1-:~1..
Section 2. Subsection 511.23, subd. 8 of Appendix B to the Richfield City Code
is amended to read as follows:
Subd. 8. Posts. Posts and stringers on any fence located at or near the lot line
shall be on the inside of the fenced area unless designed as an integral part of
the fence. Posts for wooden •+nr1 ..hr.in ~inU fences shall be spaced at intervals
not to exceed eight feet. Posts for chain link fences shall be spaced at intervals
not to exceed ten feet.
Section 3. Subsection 511.23, subd. 13 of Appendix B to the Richfield City Code
is added as follows:
Section 4. Subsection 521.05, subdivision 11 of Appendix B to the Richfield City
Code is amended by adding a new paragraph as follows:
parking purposes.
Section 5. Subsection 521.09, subd. 4 of Appendix B of the Richfield City Code
is amended to read as follows:
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Subd. 4. Maximum lot coverage:
Lots of 7.,000 S . Ft. or less: 35%
Lots of over 7,000 Sq. Ft.: The greater of ~a35% or 2,500 Sq.
Ft.
Non-residential uses: 50%
Section 6. Subsection 521.11, subd. 2 of Appendix B of the Richfield City Code
is amended to read as follows:
Subd. 2. Required setback and maximum height:
USE
FRONT
REAR SIDE
-INTER/OR- SIDE
-STREETSIDE- MAXIMUM
HEIGHT
SINGLE FAMILY 30 Ft. 25 Ft. 5 Ft. 12 Ft. 25 Ft.
TWO FAMILY
CUP 30 Ft. 25 Ft. 10 Ft. 12 Ft. 25 Ft.
ACCESSORY -
GARAGE 30 Ft. 3 Ft. 5 Ft. 12 Ft. 14 Ft.
ACCESSORY - 30 Ft. - 3 Ft. 5 Ft. 12 Ft. 12 Ft.
NON-GARAGE
STRUCTURES
NON -
RESIDENTIAL 40 Ft. 30 Ft. 30 Ft. 30 Ft. 42 Ft.
ACCESSORY 40 Ft. 10 Ft. 10 Ft. 30 Ft. 15 Ft.
Section 7. Subsection 521.11, subd. 3 of Appendix B of the Richfield City Code
is amended to read as follows::
Section 8. Subsection 521.21, subdivision 10 of Appendix B to the Richfield City
Code is amended by adding a new paragraph as follows:
Section 9. Subsection 521.25, subd. 6 of Appendix B of the Richfield City Code
is amended to read as follows:
Subd. 6. Maximum lot coverage:
4-~}
Lots of 7,000 S . Ft. or less: 35%
Lots of over 7,000 Sq. Ft.: The greater of 355% or 2,500 Sq.
Ft.
Non-residential uses: 50%
Section 10. Subsection 521.27, subd. 2 of Appendix B of the Richfield. City Code
is amended to read as follows:
Subd. 2. Required setback and maximum height:
USE
FRONT
REAR SIDE
-INTERIOR- SIDE
-STREETSIDE- MAXIMUM
HEIGHT
SINGLE
FAMILY 30 Ft. 25 Ft. 10 Ft. 15 Ft. 35 Ft.
ACCESSORY -
GARAGE 3D Ft. 3 Ft. 10 Ft. 15 Ft. 14 Ft.
ACCESSORY - 30 Ft. 3 Ft. 5 Ft. 12 Ft. 12 Ft.
NON-GARAGE
STRUCTURES
Section 11. Subsection 521.27, subd. 3 of Appendix B of the Richfield City Code
is amended to read as follows:
Section 12. Subsection 521.41, subdivision 10 of Appendix B to the Richfield
City Code is amended by adding a new paragraph to read as follows:
parkingpurposes.
Section 13. Subsection 521.47, subd. 2 of Appendix B to the Richfield City Code
is amended to read as follows:
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Subd. 2. Rec,~uired building setback and maximum height:
USE
FRONT
REAR SIDE
-
INTERIOR SIDE
-
STREETSIDE MAXIMUM
HEIGHT
SINGLE FAMILY 30 Ft. 25 Ft. 10 Ft. 15 Ft. 25 Ft.
TWO FAMILY 30 Ft. 25 Ft. 10 Ft. 15 Ft. 25 Ft.
CLUSTER HOME
CUP 30 Ft. 25 Ft. 10 Ft. 15 Ft. 25 ft.
ACCESSORY -
GARAGE 30 Ft. 3 Ft. 10 Ft. 15 Ft. 14 Ft.
ACCESSORY - 30 Ft. 3 Ft. 10 Ft. 15 Ft. 12 Ft.
NON-GARAGE
STRUCTURES.
NON-RESIDENTIAL 40 Ft. 30 Ft. 30 Ft. 30 Ft. 42 Ft.
ACCESSORY 40 Ft. 10 Ft. 10 Ft. 30 Ft. 45 Ft.
Section 14. Subsection 521.47, subd. 3 of Appendix B to the Richfield City Code
is amended #o read as .follows:.:.
of the roof.
Section 15. Subsection 546.09, subd. 11 of Appendix B to the. Richfield City
Code is repealed in its entirety:
Passed by the City Council of the City of Richfield, Minnesota this th day of
.1999.
Martin J. Kirsch, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 34
Agenda January 25, 1999
Issue Statement:
Approval of hiring Sanders, Wacker, Bergly, Inc. as a planning consultant for the
Veterans Park Redevelopment Master Plan.
Background:
The Recreation Services Department asked for planning consultants to submit
proposals for the review of the development of Veterans Memorial Park. Four park:
planning consultants submitted proposals. The fee amounts ranged from $13,240 to
$30,000.
Veterans Memorial Park serves the City as its premiere community venue and as a
neighbor to residents of the east side of Richfield.
The review was prompted by the desire of the commission to respond to the City
Council request for a tree replanting plan for the park, and the discussion of a multi-
purpose community center at this site. Preparation of the plan would provide a blueprint
for the future park development, including these issues.
In order to assure the citizens of Richfield that their parks will respond to the current .and
future needs of the City, it is appropriate that this facility's strategic plan be updated.
Three volunteers from the Community Services Commission formed an interview panel
to review the Veterans Park Master Plans and conduct interviews with the consultants.
From these interviews, the panel is unanimously recommending that the Council
approve the hiring of Sanders, Wacker, Bergly, Inc. as planning consultants for the
redevelopment of Veterans Park.
Recommended Motion:
Approve the recommendation to hire Sanders, Wacker, Bergly, Inc. as the consulting
planner for the Veterans Park Redevelopment Project and authorize the staff to prepare
the necessary consultant contract in the amount of $13,240.
Basis of Recommendation:
The selection committee, having interviewed the four candidate firms, has determined
that Sanders, Wacker, Bergly, Inc. is the firm that most closely fits the needs of the
project. The selection committee believes that the consultant best understood the
importance of this project and process to the citizens of Richfield.
Alternative Recommendation:
1. Do not approve the hiring of Sanders, Wacker, Bergly, Inc. as planning consultants
for the Veterans Park Redevelopment Master Plan and ask the panel to re-solicit
proposals from area planners.
2. Table the approval until a future meeting.
3Z/
Discussion/Decision Mode:
In order to proceed with the redevelopment of Veterans Park in a timely fashion, Staff
requests that the Council approve the hiring of Sanders, Wacker, Bergly, Inc. at the
January 25, 1999 meeting.
City staff and the Community Services Commission believe that hiring a redevelopment
consultant for Veterans Park at this time would work well in cooperation with other
planning efforts, including the multi-purpose community center, that are currently
underway.
Respectf ly submitted,
Jame .Prosser
City Hager
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CITY OF RICHFIELD, MINNESOTA
Council Letter No.33
Agenda January 25, 1999
Issue Statement:
Purchase of a cab chassis for use by the Public Safety Department Fire Division.
Background:
Unit #9139, a 1991 Ford Fire Rescue truck currently used by the Fire Division is fully
depreciated and due for replacement in 1999. Purchase of this vehicle has been
coordinated with the Hennepin County Cooperative Purchasing Program. The lowest
responsible bid submitted for the type of vehicle required was from Albany Ford-for a
new F450 4X4 cab chassis for the sum of $30,473. This bid includes an ambulance
package and heavy-duty diesel engine. The Fire Division will recycle the old rescue box
onto the new chassis. The approved 1999 Garage Motor Pool budget contains $26,000
for this purchase. The Fire Division will transfer funds to cover the additional cost of this
vehicle.
Recommended Motion:
Approve a purchase order to Albany Ford for a new 1999 Ford F450 cab chassis in the
amount of $30,473.
Basis of Recommendation:
1. Several manufacturers were request to submit bids for this type of vehicle following
predetermined specifications. Albany Ford was the lowest responsible bidder for
the type of vehicle specified.
2. Bids received through the Hennepin County Cooperative Purchasing Program are
typically the lowest price for the equipment specified.
3. The Motor Pool budget contains $26,000 for this purchase. Public Safety will
transfer additional funds to cover the cost of the vehicle.
Alternative Recommendation:
Counci{ may choose to reject the bid received through Hennepin County and direct staff
to obtain new bids for this vehicle; however, staff does not believe a better price can be
obtained from a responsible manufacturer.
Discussion/Decision Mode:
Staff is requesting approval at the January 25, 1999 Council meeting in order to
facilitate timely delivery of this vehicle.
Respectfully submitted,
James :Prosser
City Manager
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CITY OF RICHFIELD, MINNESOTA
. Council Letter No . 32
Agenda January 25, 1999
Issue Statement:
Purchase of a utility vehicle to be used in the Park Maintenance Division.
Background:
Unit #239, a fully depreciated Ford tractor, is due for replacement in 1999. Staff has
analyzed the use of this particular piece of equipment and determined it would be more
efficient to replace the tractor with a "utility-type" vehicle. The tractor is used to sweep
rinks and drag ballfields. A utility vehicle is more versatile, and cari be used for
ballfields, irrigation work and weed spraying as well as assorted other asks. The Motor
Pool still has two tractors to sweep rinks and do any other jobs required of those units.
Staff solicited quotations from two vendors for a utility vehicle as follows:
Cushman Motor Company
M.T.I. Distributing Company
Base Total w/Tax
$13,908 $14,812.02
$13,173 $14,029.24
Recommended Motion:
Approve a purchase order to M.T.I. Distributing Company in the amount of $13,173.00
plus sales tax of $856.24 for a grand total of $14,029.24 for a Toro Workman 3200,
Heavy-Duty Work Vehicle.
Basis of Recommendation: -
1. M.T.I. Distributing Company submitted the low quote.
2. The Adopted 1999 Garage Motor Pool budget contains $15,000 for this purchase.
Alternative Recommendation:
Council may direct staff to obtain new quotes for this vehicle, but staff believes a lower
price cannot be obtained for the type of equipment requested.
Discussion/Decision Mode:
Staff is requesting approval at the January 25, 1999 Council meeting in order to
facilitate timely delivery of this vehicle.
Respectfully submitted,
Jams .Prosser
City anager
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CITY OF RICHFIELD, MINNESOTA
i Council Letter No.31
Agenda January 25, 1999
Issue Statement:
Purchase of two lawn mowers in excess of $25,000 for use by the Park Maintenance
Division.
Background:
The approved 1999 Central Garage Capital Outlay budget contains $40,000 to replace
fully depreciated Units No, 357 & 367, two riding lawn mowers. This purchase was
coordinated with the State of Minnesota Cooperative Purchasing Plan, Contract No.
420950. M.T.I. Distributing Company submitted the low bid for the type of 72" mower
specified -Model 325D - at a base price of $16,460 each. They also offered atrade-in
price of $9,200 for both Units No. 357 and 364. With sales tax, the total cost will be
$25,208.55 for two lawn mowers.
Recommended Motion:
Approve a purchase order in the amount of $25,208.55 to M.T.I. Distributing Company
for the purchase of two Toro 325D lawn mowers.
Basis of Recommendation:
1. M.T.I. Distributing Company submitted the lowest bid for the state-specified 72"
mowers.
2. There is more than adequate funding available in the approved 1999 Capital Outlay
budget for this purchase..
Alternative Recommendation:
Council may choose to reject the M.T.I. bid and request that staff obtain quotes on their
own; however, staff does not believe a better price can be obtained than off the state
bid.
Discussion/Decision Mode:
Staff is requesting approval at the regular January 25, 1999 Council meeting in order to
facilitate timely delivery of these two mowers.
Respectf ly submitted,
Jame .Prosser
City Manager
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 30
Agenda January 25, 1999
Issue Statement:
Purchase of squad cars for use by Public Safety Department.
Background:
Four full size sedans (Units No. 9783, 9784, 9786 & 9787) being used by the Public
Safety Department are scheduled to be replaced in 1999. All four of the squad cars
currently in use were purchased in 1997, and all four will be fully depreciated in 1999.
The extent and nature of the use of the-squad cars indicate atwo-year replacement
program. Purchase of new vehicles has been coordinated with the Hennepin County
Cooperative Purchasing Program.
Superior Ford, Inc submitted the lowest responsible bid for the type of vehicle required.
The adopted 1999 Central Garage Capital Outlay budget includes $96,000 for the
purchase of the cars.
Actual cost per 1997 marked squad car was $19,763, and for 1998 the cost per squad
was $20,160. The per-squad base price for 1999 is $20,637; the total for 1999 will be
$81,939 for the four squad cars. This is less than the base price because some
unnecessary options were deducted from the base price on the City's order (silicone
hoses and special spotlights). Upon delivery of the vehicle, charges for transfer of
police equipment such as radios and logo applications will be deducted from the
remaining funds budgeted for this purchase. Staff does not believe a better price can:
be obtained than through the Hennepin County Cooperative Purchasing Program.
Recommended Motion:
Authorize the purchase of four Ford Crown Victoria full sized police sedans through the
Hennepin County Cooperative Purchasing Program to Superior Ford, Inc. for a total
purchase price of $81,939.
Basis of Recommendation:
1. Superior Ford, Inc. was the lowest responsible bidder for the type of car requested.
2. The City of Richfield is in need of replacing four fully depreciated squad cars.
Alternative Recommendation:
Council may choose to reject this bid and request staff to obtain bids from other sources
in an attempt to receive a lower purchase price. However, staff does not believe a
better price can be obtained from a responsible dealer.
Discussion/Decision Mode:
Staff is requesting approval at the January 25, 1999 Council meeting in order to
facilitate timely delivery of these squad cars.
Respectf y bmitted,
James D. rosser
City Manager
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 29
Agenda January 25, 1999
Issue Statement:
Purchase of a skid steer loader for use by the Public Works Department.
Background:
Unit No. 240, a 1980 Ford tractor, is fully depreciated and due to be replaced in 1999.
The tractor is used for jobs such as mowing, sweeping, and dirt work. Staff is asking
the Council to consider purchase of a new skid loader to replace the fully depreciated
tractor. A skid loader will better fit the needs of the department, as a loader has tighter
maneuverability and the ability to do many jobs, including excavating and landscape
work, that a tractor cannot. Purchase of this unit has been coordinated with the State
Of Minnesota Cooperative Purchasing program.
Waconia Farm Supply submitted the lowest bid at $23,427.07 (including sales tax) for
the skid loader specified by the State. The adopted 1999 Central Garage Capital
Outlay budget includes $45,000 for the purchase of a skid steer loader and trailer. (The
trailer will be purchased at a later date.)
Recommended Motion:
Approve a purchase order to Waconia Farm Supply in the amount of $23,427.07 for the
purchase of a GEHL 5635DX skid steer loader
Basis of Recommendation:
1. Waconia Farm Supply submitted the low bid for the type of vehicle specified by the
State.
2. There is adequate funding for this purchase in the approved 1999 Central Garage
Motor Pool budget.
Alternative Recommendation:
Council could choose to direct staff to obtain new bids for this purchase; however, staff
does not believe a better price can be obtained than from the state bid.
Discussion/Decision Mode:
Staff is requesting approval for this purchase at the January 25, 1999 Council meeting.
Respectfu y submitted,
Jame .Prosser
City ager
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CITY OF RICHFIELD, MINNESOTA
Council Letter No . 2s
Agenda January 25, 1999
Issue Statement:
Purchase of a 4X4 Jeep for use by the Public Safety Department Fire Division.
Background:
Unit #9465, a Ford full-sized sedan currently being used by the Fire Division, is fully
depreciated and due for replacement in 1999. Purchase of the replacement vehicle has
been coordinated through the Hennepin County Cooperative Purchasing Program. The
lowest responsible bid for the type of vehicle requested was for a Jeep Cherokee 4X4
submitted by McKays Coon Rapids Chrysler for a total of $21,892. The approved 1999
Garage Motor Pool budget contains $20,000 for this purchase.
Recommended Motion:
Approve a purchase order to McKays Coon Rapids Chrysler for a new 4X4 Jeep
Cherokee in the amount of $21,892.
Basis of Recommendation:
1. Several manufacturers were requested to submit bids for this type of vehicle
following predetermined specifications. McKays Coon Rapids Chrysler was the
lowest responsible bidder for the type of vehicle specified.
2. Bids received through the Hennepin County Cooperative Purchasing Program are
typically the lowest price for the equipment specified.
3. Adequate funding is available for this purchase.
Alternative Recommendation:
Council may direct staff to obtain new quotes for this vehicle, but staff believes a lower
price cannot be obtained for the type of equipment requested.
Discussion/Decision Mode:
Staff is requesting approval at the January 25, 1999 Council meeting in order to
facilitate timely delivery of this vehicle.
Respectfully submitted,
Jame .Prosser
City ager
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CITY OF RICHFIELD, MINNESOTA
Council Letter No.2~
Agenda January 25, 1999
Issue Statement:
Purchase of a 4X4 compact pick-up truck for use by the Public Safety Police Division.
Background:
Unit #9458, an S10 Chevy Blazer 4X4, currently being used by the Police Division, is
fully depreciated and due for replacement in 1999. Purchase of a replacement vehicle
has been coordinated with the Hennepin County Cooperative Purchasing Program. The
lowest responsible bid for the type of vehicle requested was fora 4X4 Ford Ranger
extended cab pick-up submitted by Albany Ford at $17,824. Staff is also obtaining
quotes fora pick-up topper for this vehicle. The approved 1999 Garage Motor Pool
budget contains $23,000 for this purchase.
Recommended Motion:
Approve a purchase order to Albany Ford for a new Ford Ranger 4X4 extended cab
pick-up truck for a total of $17,824.
Basis of Recommendation:
1. Several manufacturers were requested to submit bids for this type of vehicle
following predetermined specifications. Albany Ford was the lowest responsible
bidder for the type of vehicle specified.
2. Bids received through the Hennepin County Cooperative Purchasing Program are
typically the lowest price for the equipment specified.
3. Adequate funding is available for this purchase.
Alternative Recommendation:
Council could choose to reject the bid received through Hennepin County and direct
staff to obtain new bids for this vehicle; however, staff does not believe a better price
can be obtained from a responsible manufacturer.
Discussion/Decision Mode:
Staff is requesting approval at the January 25, 1999 Council meeting in order to
facilitate timely delivery of this vehicle.
Respectfully submitted,
Jam .Prosser
City anager
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 26
Agenda January 25, 1999
Issue Statement:
Purchase of a cab chassis under a Hennepin County purchasing .agreement.
Background:
Unit #342, a 1989 Chevy one-ton 4X4 currently used by the Park Maintenance Division,
is fully depreciated and due for replacement in 1999. Purchase of this vehicle has been
coordinated with the Hennepin County Cooperative Purchasing Program.: The lowest
responsible bid for the type of vehicle required was for a new'Dodge Ram 4X4 one-ton
cab chassis, submitted by Falls Automotive at $22,605. Staff is also obtaining quotes
for a dump body and plow for this vehicle. The approved 1999 Garage Motor Pool
budget contains $34,000 for this purchase.
Recommended Motion:
Approve a purchase order to Falls Automotive, Inc. for a new 1999 Dodge 4X4 cab
chassis for a total of $22,605.
Basis of Recommendation:
1. Several manufacturers were requested to submit bids for this type of vehicle
following predetermined specifications from the county. Falls Automotive, Inc. was
the lowest responsible bidder for the type of vehicle specified.
2. Bids received through the Hennepin County Cooperative Purchasing Program are
typically the lowest price for the equipment specified.
3. Adequate funding is available for this purchase.
Alternative Recommendation:
Council could choose to reject the bids received through Hennepin County and direct
staff to obtain new bids for this vehicle, however, staff does not believe a better price
can be obtained from a responsible manufacturer.
Discussion/Decision Mode:
Staff is requesting approval at the January 25, 1999 Council meeting in order to
facilitate timely delivery of this vehicle.
Respectf Ily submitted,
Ja a .Prosser
Ci anager
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