03-22-99 agendaCITY OF RICHFIELD, MINNESOTA
• MONDAY, MARCH 22, 1999
REGULAR CITY COUNCIL MEETING
7:00 P.M.
COUNCIL CHAMBERS
RICHFIELD CITY HALL
AGENDA _ _ . _.
INTRODUCTORY PROCEEDINGS
................
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES OF (1) REGULAR CITY COUNCIL MEETING OF MARCH
8, 1999 AND (2) SPECIAL CITY COUNCIL MEETING OF MARCH 17, 1999
PRESENTATIONS
1. RECOGNITION OF CITY MANAGER JAMES D. PROSSER FOR HIS TWELVE
YEARS OF SERVICE TO THE CITY OF RICHFIELD
2. PERFORMANCE BY 70TH STREET IMPROV TROUPE
INDIVIDUALS WHO WISH TO ADDRESS THE COUNCIL ARE REQUESTED TO
PRINT THEIR NAME AND ADDRESS ON THE SPEAKER'S REGISTER FOR THE
RECORD.
3. OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL ON ITEMS NOT
ON THE AGENDA
AGENDA APPROVAL
4. COUNCIL APPROVAL OF AGENDA
CONSENT CALENDAR
5. CONSENT CALENDAR CONTAINS SEVERAL SEPARATE ITEMS WHICH ARE
ACTED UPON BY THE CITY COUNCIL IN ONE MOTION. ONCE THE CONSENT
CALENDAR HAS BEEN APPROVED, THE INDIVIDUAL ITEMS AND
RECOMMENDED ACTIONS HAVE ALSO BEEN APPROVED. NO FURTHER
COUNCIL ACTION IS NECESSARY. HOWEVER, ANY COUNCIL MEMBER MAY
REQUEST THAT AN ITEM BE REMOVED FROM THE CONSENT CALENDAR
AND PLACED ON THE REGULAR AGENDA FOR COUNCIL DISCUSSION AND
ACTION. ALL -ITEMS LISTED ON THE CONSENT CALENDAR ARE
RECOMMENDED FOR APPROVAL.
A. CONSIDERATION OF APPROVAL OF RESOLUTION SUPPORTING REPEAL
OF STATE SALES TAX FOR LOCAL GOVERNMENT PURCHASES C.L. 62
B. CONSIDERATION OF APPROVAL OF RESOLUTION AUTHORIZING
ACCEPTANCE AND EXECUTION O.F. CONDITIONAL .USE LICENSE
AGREEMENT FOR USE OF HENNEPIN COUNTY ELECTRONIC
PROPRIETARY DATA BASE C.L. 63
C. CONSIDERATION OF APPROVAL OF.ITINERANT.PLACE OF AMUSEMENT
LICENSE AND FEE WAIVER FOR RICHFIELD WOMEN OF TODAY 13TH
ANNUAL RICHFIELD COMMUNITY EASTER EGG HUNT AT AUGSBURG
PARK ON MARCH 28, 1999 C.L. 64
D. CONSIDERATION OF APPROVAL OF NEW RESIDENTIAL KENNEL
LICENSE FOR 6428 KNOX AVENUE; THREE DOGS C.L. 65
PUBLIC HEARINGS
6. PUBLIC HEARING AND SECOND READING OF ORDINANCE AMENDING
SUBSECTION 840.11 OF RICHFIELD CITY CODE RELATING TO SALE AND
CONSUMPTION OF ALCOHOLIC BEVERAGES IN CITY PARKS
COUNCIL LETTER NO. 66
7. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION REGARDING
COMPLETION AND SUBMITTAL OF APPLICATIONS FOR THREE
DEPARTMENT OF NATURAL RESOURCES GRANTS
COUNCIL LETTER NO. 67
RESOLUTION
8. CONSIDERATION OF RESOLUTION DESIGNATING 1998 YEAR-END FUND
BALANCES FOR ICE ARENA SECOND ICE SHEET CONSTRUCTION
COUNCIL LETTER NO. 68
• ADMINISTRATIVE REPORTS AND OTHER BUSINESS
9. CONSIDERATION OFREQUEST FOR COUNCIL CONFIRMATION OF
APPOINTMENT OF JAMES TOPITZHOFER AS RECREATION SERVICES
DIRECTOR FOR CITY OF RICHFIELD
COUNCIL LETTER NO. 69
10. CONSIDERATION OF APPROVAL OF WORKERS' COMPENSATION CLAIM
SETTLEMENT
COUNCIL LETTER NO. 70
11. CONSIDERATION OF COUNCIL RECEIPT OF .UNAUDITED 1998 FINANCIAL
REPORT
COUNCIL LETTER NO. 71
12. CONSIDERATION OF SELECTION OF EXECUTIVE SEARCH FIRM FOR CITY
MANAGER RECRUITMENT
AIRPORT BUSINESS
• 13. AIRPORT STATUS REPORT
CORRESPONDENCE
14. LEGISLATIVE REPORT
COUNCIL CHOICE
15. COUNCIL DISCUSSION ITEMS
16. CLAIMS AND PAYROLLS
17. ADJOURNMENT
Auxiliary aids for individuals with disabilities are available upon request.
Requests must be made at least 96 hours in advance to the Administrative
Services Director at 612-861-9702.
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 71
Agenda March 22, 1999
Issue Statement:
Council receipt of the unaudited 1998 Financial Report.
Background:-
The annual Financial Report for the period ended December 31,.1999, has been
completed by the Administrative Services- Department. The audited Financial Report is
not available at this time. As Council Members may be aware, the City receives a
reduced audit fee by allowing the Auditors to delay their audit work until April. The audit
is scheduled to begin April 6, 1998.
The Richfield City Charter requires the Financial Report to be submitted to the .City
Council for fiscal year-end information by April 10 of each year. The report is submitted
for official receipt at the -March 22, 1999 City Council meeting.
The attached summary report reflects the performance of the General Fund, Municipal
Liquor Fund, Utility Funds, .Recreation Fund and Street Light Fund.
Recommended Motion:
Receive the unaudited 1998 Financial .Report of the City.
Basis of Recommendation:
1. City Charter provides that the Financial Report of the City to be submitted to the
City Council byApril 10 of each year.
2. Audited financial reports for 1998 will not be available for several weeks.
3. The Administrative Services Department has just. completed their financial
reporting for 1998.
Alternative Recommendation:
1. The City Council could request the staff to make a more detailed presentation of the
unaudited 1998 Financial Report at this time or at a future Council Study Session.
However, a detailed presentation of the audited report will be presented in the
month of June 1999.
Discussion/Decision Mode:
The Financial Report should be formally accepted at the March 22, 1999 City Council
meeting.
Respectfully submitted,
Ja a .Prosser
Cit Hager
• JDP:cak
• FINANCIAL REPORT SUMMARY
FOR YEAR ENDED DECEMBER 31, 1998
The following is a summary of fund highlights for the General Fund, Municipal Liquor Fund, Water and
Sanitary Sewer Fund, Storm Sewer Utility Fund, and the Recreation Fund. Amore detailed, audited
report will be presented to the City Council after the audit has been completed in June 1999.
General Fund
Revenues
Expenditures
Net Transfers
Increase to Fund Balance
Fund Balance, 12/31/98
1998 Actual 1998 Budget
$ 14,768,076
13,915,666
(38.1,840)
470,570
$ 4,394,364
$ 13,982,130
14,072,290
90,160
1997 Actual
$ 14,019,107
13,338,379
(289,537)
391,191
$ 3,923,794 $ 3,923,794
As of December 31, 1998, the City General Fund has a fund balance of $4,394,364, an increase
of $470,570 from December 31, 1997. The year-end fund balance is designated for working capital
and is necessary to meet expenditures until property taxes are collected in July 1999.
In 1998, General Fund revenue exceeded budget by approximately $785,000. This was primarily due to
revenues exceeding budget in most General Fund revenue categories. In addition, expenditures in
General Fund before transfers were under budget by approximately $156,000. This can be attributed to
departments generally keeping spending within budget levels.
In 1998 the General Fund transferred $838,000. Of this amount, $80,000 was transferred to the
Elections fund to help cover the costs of the 1998 elections, $426,000 for Airport expenditures, $125,000
for Public Safety remodeling , $147,000 for the expansion of the City Hall parking lot, $50,000 to fund Fire
Station II parking lot reconstruction in 1999, and $10,000 for Community Development and Finance
Division office upgrades.
Munici ap I Liquor Stores
Revenues
Expense
Net Transfers
Net Income (Loss)
Retained Earnings, 12/31/98
1998 Actual
$ 8,411,758
7,745,369
(676,160)
(9,771)
$ 2,550,602
1998 Budget
$ 8,989,780
8,272,430
(676,160)
41,190
$ 2,601,563
1997 Actual
$ 8,040,770
7,435,617
(421,040)
184,113
$ 2,560,373
In 1998, the four Richfield Liquor Stores generated $8,397,000 in gross sales, an increase of $390,000
as compared to 1997. Operating expenses in 1998 increased over 1997 by only $31,600.
Transfers in 1998 include $500,000 to the Special Revenue Fund for park capital improvements, and
$176,160 to the General Fund for administrative costs, public safety services, and payments in lieu
of taxes.
•
/~
Water & Sanitary Sewer Utility Fund 1998 Actual 1998 Budget 1997 Actual
Revenues
Expense
Net Transfers
Net Income
Retained Earnings, 12/31 /98
$ 4,574,317
4,637,715
26,120
(37,278)
$ 7,296,496
$ 4,559,460
4,438,110
26,130
147,480
$ 7,481,254
$ 4,136,502
4,347,889
25,390
(185,997)
$ 7,333,774
In 1998, the Water Utility portion of operating revenues decreased by $56,000 from 1997. The decrease
in revenues can be traced to a cooler than normal summer during .1998. Operating expenses increased
$85,000 in 1998 over 1997, with increased personnel services and operating costs as the largest
parts of the increase. A $0.05 rate increase per thousand gallons is planned for 1999.
The Sanitary Sewer Utility portion of operating revenues in 1998 increased approximately $307,000.
Sewer rate increases in 1997 & 1998 and the use of Service Availability Charge Credits can be attributed to t
increase. Accordingly a $0.20 increase per thousand gallons is planned for 1999. Operating expenses
only increased by $204,000 over 1997 operating expenses. This resulted in net income from operations
for the Sewer fund. The rate increases are having the desired effect on Sewer fund operations.
Storm Sewer Utility Fund 1998 Actual
Revenues
Expense
Net Transfers
Net Income
Retained Earnings, 12/31/98
$ 741,828
588,680
(3,329)
149,819
$ .2,897,799
1998 Budget
$ 834,000
577,850
256,150
$ 30,061,130
1997 Actual
$ 757,693
580,252
186,459
363,900
$ 2,747,980
Revenues for the Storm Sewer Utility Fund decreased slightly in 1998 over 1997. Operating revenue
for 1998 also decreased slightly as compared to 1997. This can be attributed to rates remaining
the same in 1998 as 1997 and the fund remaining in a deficit cash balance resulting in lower interest
earnings. Operating expenses increased marginally over 1997.
Recreation Fund
Revenues
Expense
Net Transfers
1998 Actual
$ 2;205,081
1,843,706
32,920
394,295
$ 2,146,052
1998 Budget
$ 2,162,820
1,958,160
1997 Actual
Net Income
Retained Earnings, 12/31/98
$ 2,135,044
1,722,324
32,920 (25,950)
237,580 386,770
$ 1,989,337 $ 1,751,757
The Recreation Fund includes the golf course, ice arena, swimming pool, and special facilities
(miniature golf, concessions, farmers market) operations. An increase in operating revenues from 1997
to 1998 was due to the golf course operations, which ended the year with income before transfers
of $427,000. The ice arena and swimming pool ended the year with losses of $42,817 and $33,774
respectively. However, the Special Facilities fund ended the year with a net income before transfers of
$10,902. The swimming pool and special facilities operations continue to make transfers of $25,000 to
repay prior year loans from the Permanent Improvement Revolving Fund.
r~
U
~~ 3
street Light Fund
1998 Actual
1998 Budget
1997 Actual
Revenues
Expense
Net Transfers
Net Income (Loss)
Retained Earnings, 12/31/98
90,990 $ 73,500 $ 79,880
(75,000)
15,990
$ 25,710
(75,000)
(1,500)
$ 8,220
(78,400)
1,480
$ 9,720
This fund was established in 1995 to account for Street Light fee revenues collected from residents as
part of the Street Light reconstruction project. 1998 was the fourth year of a scheduled four year project.
The fund is performing as expected, and is able to transfer out the budgeted funds for the project. The
fund is scheduled to transfer $78,400 in 1999.
This financial summary includes the highlights of the overall financial results for the City of Richfield for
the year ended December 31, 1998. Financial reports for each fund are attached to this letter.
A comprehensive review of the 1998 financial operations will be presented to the City Council after
the completion of the annual audit by the City's independent auditors.
In 1998, the General Fund had another strong year due to revenues exceeding budget and. the efforts
of General Fund departments to keep expenditures within budget guidelines. This resulted in a
net increase to fund balance of $470,570. The Municipal Liquor and Golf Course Funds continue to
perform well. The Water and Sanitary Sewer Utility fund showed a net operating loss of $127,701.
This is an improvement over 1997 of approximately $63,000. The Sewer operations alone, showed
a net income from operations of $109,000. The rate increases that have been implemented are
having the desired effect. The Special Facilities fund showed a net income before transfers of $10,902,
an improvement over 1997. The Ice Arena and Swimming Pool operations will continue to be monitored
in 1999 in an effort to control costs. The Street Light fund continues to perform as expected.
•
11- ~
CITY OF RICHFIELD, MINNESOTA FORM F
GENERAL FUND
COMPARATIVE BALANCE SHEET
December 31, 1998 and 1997
A E 1998 1997
Cash and investments $ 5,700,706 $ 5,072,961
Receivables:
Taxes 75,636 61,061
Special assessments 7,583 6,704
Accounts 68,771 87,723
Prepaid items - -
Due from component unit 91,002 42,934
Due from other governments 172,022 121,747
Total Assets $ 6,115,720 $ 5,393,130
LIABILITIES AND FUND BALANCE
Liabilities:
Accounts payable $ 239,604
Accrued salaries and employee benefits payable 1,406,079
Due to other funds -
Due to other governments 37
Deferred revenue 75,636
Total Liabilities 1,721,356
Fund Balance -
Unreserved:
Designated for state aid reductions 337,054
Designated for working capital 4,057,310
4,394,364
Total Liabilities and Fund Balance
•
$ 6,115,720
$ 128,061
1,250,361
28,771
1,082
61,061
1,469,336
320,328
3,603,466
3,923,794
$ 5,393,130
- 34-
l ~ ~ CITY OF RICHFIELD, MINNESOTA FORM F -1
GENERAL FUND
STATEM ENT OF REVENUES, EXPENDITURES, AND CHANGES
IN FUND BALANCE -BUDGET AND ACTUAL
For the Fiscal Year Ended December 31, 1998
With Comparative Actual Amounts for the Year Ended Decem ber 31, 1997
1998
Over
Final (Under) 1997
Budget Actual Budget Actual
Revenues:
Taxes $ 5,959,600 $ 6,066,349 $ 106,749 $ 5,933,151
Licenses and permits 726,700 1,047,731 321,031 626,048
Intergovernmental revenue 6,165,060 6,209,072 44,012 6,236,377
Charges for services 841,720 867,118 25,398 812,772
Fines and forfeits 182,500 296,873 114,373 196,679
Miscellaneous revenues 106,550 280,933 174,383 214,021
Total Revenues 13,982,130 14,768,076 785,946 14,019,048
Expenditures:
General government 681,200 674,661 (6,539) 614,208
Administrative services 940,990 895,568 (45,422) 880,151
Public safety 7,724,760 7,559,762 (164,998) 7,275,648
Community development 237,830 196,214 (41,616) 224,792
Public works 3,092,120 3,192,692 100,572 2,991,437
Recreation service 1,395,390 1,396,769 1,379 1,352,150
Total Expenditures 14,072,290 13,915,666 (156,624) 13,338,386
Excess (Deficiency) of R evenues
over Expenditures (90,160) 852,410 942,570 680,662
Other Financing Sources (Uses):
Operating transfers in:
Special Revenue Funds
Debt Service Fund
Enterprise Funds
Internal Service Funds
Operating Transfers Out:
Special Revenue Funds
Capital Project Funds
Internal Service Funds
Component Unit
30,000 -
205,000 205,000
251,160 251,160
35,000 -
(30,000)
12,663
203,000
249,440
82,000
Net Other Financing
Sources (Uses)
Excess of Revenues and Other
Financing Sources over
Expenditures and Other
Financing Uses
Fund Balance -January 1
Fund Balance -December 31
(35,000)
(80,000) (80,000) - (73,500)
(125,000) (332,000) (207,000) (525,140)
- - - (250,000)
(226,000) (426,000) (200,000) (28,000).
90,160 (381,840) (472,000) (329,537)
- 470,570
3,923,794 3,923,794
470,570 351,125
- 3,572,669
$ 3,923,794 $ 4,394,364 $ 470,570
$ 3,923,794
-35-
~ ~- ~
CITY OF RICHFIELD, MINNESOTA FORM F-2
GENERAL FUND
SCHEDULE OF REVENUES COMPARED TO BUDGET
For the Year Ended December 31, 1998
With Comparative Actual Amounts for the Year Ended December 31, 1997
1998
Over
Final (Under) 1997
Budget Actual Budget Actual
Taxes:
Current ad valorem $ 4,754,370 $ 4,862,958 $ 108,588 $ 4,772,474
Fiscal disparities 1,205,230 1,203,391 (1,839) 1,160,677
Total Taxes 5,959,600 6,066,349 106,749 5,933,151
Licenses and Permits:
Business licenses 162,000
Nonbusiness licenses and permits 564,700
Total Licenses and Permits 726,700
176,267 14,267 158,264
871,464 306,764 467,784
1, 047, 731 321, 031 626, 048
Intergovernmental Revenues:
Federal
Civil defense reimbursement
Grants 5,000
47,500 5,493
- 493
(47,500) 4,500
40,800.
State:
Local government aid 3,438,880 3,433,953 (4,927) 3,357,375
Local Performance Aid 45,950 45,956 6 39,731
Fire State Aid 98,000 192,450 94,450 180,684
Grants -other - 5,030 5,030 -
Homestead credit 1,848,730 1,849,004 274 1,849,674
Police State Aid 270,000 298,671 28,671 292,604
Law officer training 12,000 12,660 660 11,448
State-aid street maintenance 242,000 242,487 487 326,369
County -
Community health services 157,000 123,368 (33,632) 133,192
Total Intergovernmental
Revenue 6,165,060 6,209,072 44,012 6,236,377
Charges far Services:
General Government 136,200 151,185 14,985 115,254
Deputy Registrar 285,000 305,829 20,829 307,780
Public Safety 133,900 157,851 23,951 139,507
Park and Recreation 136,260 69,677 (66,583) 57,280
Nature Center 106,470 143,390 36,920 157,795
Community Center 43,890 39,186 (4,704) 35,156
Total Charges for Services $ 841,720 $ 867,118 $ 25,398 $ 812,772
-36-
I t J ~ CITY OF RICHFIELD, MINNESOTA
GENERAL FUND
SCHEDULE OF REVENUES COMPARED TO BUDGET
For the Year Ended December 31, 1998
With Comparative Actual Amounts for the Year Ended December 31, 1997
1998
Over
Final (Under)
Budget Actual Budget
Fines and Forfeits:
Municipal court fines $ 175,000 $ 285,072 $ 110,072
Forfeited bail 4,000 5,915 1,915
Highway patrol fines 3,500 5,886 2,386
Total Fines and Forfeits 182,500 296,873 114,373
FORM F-2
1997
Actual
$ 186,286
5,438
4,955
196,679
Miscellaneous Revenues:
Interest 80,000 25 (79,975) 129,162
Rent 11.,800 17,150 5,350 15,705
Contributions 550 1,575 1,025 120
Recovery -damage to City property 10,000 5,003 (4,997) 22,912
Other 4,200 257,180 252,980 46,122
Total Miscellaneous Revenues 106,550 280,933 174,383 214,021
Total Revenues $ 13,982,130 $ 14,768,076 $ 785,946 $ 14,019,048
•
-37-
CITY OF RICHFIELD, MINNESOTA
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED TO BUDGET (Continued)
For the Year Ended December 31, 1998
With Comparative Actual Amounts for the Year Ended December 31, 1997
1998
J l-~
FORM F-3
Over
Final (Under) 1997
Budget Actual Budget Actual
•
•
GENERAL GOVERNMENT:
Mayor -Council:
Personnel services
Other services and charges
Total
Other Agencies:
Share a Home
Senior Outreach Services
Cornerstone Advocacy
Storefront/Youth Action
Youth Net
Shared Transportation
South Hennepin Regional
Total
Human Services:
Personnel services
Other services and charges
Total
City Manager:
Personnel services
Other services and charges
Total
Legal:
Other services and charges
Total,
Total General Government
$ 35,160 $ 35,301 $ 141 $ 35,192
66,190 81,189 14,999 59,861
101,350 116,490 15,140 95,053
1,200 1,200 - 1,200
8,320 8,320 - 7,880
12,500 12,500 - 12,500
61,000 61,000 - 61,000
1,000 1,000 - .1,000
4,000 4,000 - 4,000
20,540 20,500 (40) 18,400
108,560 108,520 (40) 105,980
54,520 52,967 (1,553) 51,548
8,730 8,586 (144) 9,021
63,250 61,553 (1,697) 60,569
122,720 132,227 9,507 124,047
33,870 32,739 (1,131) 31,126
156,590 164,966 8,376 155,173
251,450 223,132 (28,318) 197,433
251,450 223,132 (28,318) 197,433
$ 681,200 $ 674,661 $ (6,539) $ 614,208
- 38 -
q CITY OF RICHFIELD, MINNESOTA FORM F-3
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED TO BUDGET. (Continued)
For t he Year Ended December 31, 1998
With Comparative Actual Amounts for the Year Ended De cember 31, 1997
1998
Over
Final (Under) 1997
Budget Actual Budget Actual
ADMINISTRATIVE SERVICES:
Administration:
Personnel services $ 97,370 $ 99,023 $ 1,653 $ 92,028
Other services and charges 48,540 49,532 992 49,549
Total 145,910 148,555 2,645 141,577
Human Resources:
Personnel services 19,720 - (19,720) 30,856
Other services and charges 39,240 25,029 (14,211) 24,032
Total 58,960 25,029 (33,931) 54,888
Finance:
Personnel services 153,630 159,015 5,385 145,179
Other services and charges 53,770 49,475 (4,295) 55,265
Capital outlay 5,030 5,010 (20) 4,178
Total 212,430 213,500 1,070 204,622
City Clerk:
Personnel services 226,480 220,700 (5,780) 199,991
Other services and charges 32,420 31,015 (1,405) 27,794
Capital outlay 6,000 6,046 46 2,269
Total 264,900 257,761 (7,139) 230,054
Assessing:
Personnel services $ 61,550 $ 57,376 $ (4,174) $ 59,162
Other services and charges 197,240 187,294 (9,946) 182,605
Capital outlay - 6,053 6,053 7,243
Total 258,790 250,723 (8,067) 249,010
Total Administrative Services $ 940,990 $ 895,568 $ (45,422) $ 880,151
PUBLIC SAFETY:
Administrative Support Services:
Personnel services $ 282,840 $ 286,244 $ 3,404 $ 284,139
Other services and charges 345,190 296,316 (48,874) 298,051
Capital outlay 500 (500)
Total 628,530 582,560 (45,970) 582,190
- 39 -
~l-/~
CITY OF RICHFIELD, MINNESOTA FORM F-3
SCHEDULE OF GENERAL
EXPENDITURES COM FUND
PARED TO BUDGET (Continued)
For the Year Ended December 31, 1998
With Comparative Actual Amounts for t he Year Ended De cember 31, 1997
1998
Over
Final (Under) 1997
Budget Actual Budget Actual
PUBLIC SAFETY: (Continued)
Police Protection:
Personnel services 2,678,880 2,737,732 58,852 2,591,989
Other services and charges 451,120 436,281 (14,839) 419,282
Capital outlay 9,500 - (9,500) 52,139
Total 3,139,500 3,174,013 34,513 3,063,410
Fire Protection:
Personnel services 1,664,220 1,700,649 36,429 1,700,878
Other services and charges 150,900 161,709 10,809 154,258 .
Capital outlay 7,000 - (7,000) 6,625
Total 1,822,120 1,862,358 40,238 1,861,761
•
Police Services:
Personnel services 983,540 973,798 (9,742) 804,497
Other services and charges 537,200 531,884 (5,316) 493,782
Capital outlay 83,600 54,320 (29,280) 116,302
Total 1,604,340 1,560,002 (44,338) 1,414,581
Inspection:
Personnel services $ 326,650 $ 328,300 $ 1,650 $ 288,046
Other services and charges 59,270 16,812 (42,458) 24,307
Total 385,920 345,112 (40,808) 312,353
Emergency Services:
Personnel services 11,590 6,023 (5,567) 12,563
Other services and charges 30,560 29,694 (866) 28,790
Capital outlay 2,200 - (2,200) -
Total 44,350 35,717 (8,633) 41,353
Total Public Safety $ 7,624,760 $ 7,559,762 $ (64,998) $ 7,275,648
•
- 40 -
(I- ~ ~ CITY OF RICHFIELD, MINNESOTA FORM F-3
SCHEDULE OF GENERAL
EXPENDITURES COM FUND.
PARE
O
D T
BUDGET (Continued)
For the Year Ended December 31, 1998
With Comparative Actual Amounts for t he Year Ended De cember 31, 1997
1998
Over
Final (Under) 1997
Budget Actual Budget Actual
COMMUNITY DEVELOPMENT:
Administration:
Personnel services $ 140,070 $ 121,567 $ (18,503) $ 154,759
Other services and charges 77,760 70,487 (7,273) 68,044
Capital outlay 5,000 4,160 (840) 1,989
Total 222,830 196,214 (26,616) 224,792
Total Community Development $ 222,830 $ 196,214 $ (26,616) $ 224,792
PUBLIC WORKS:
Administration:
Personnel services $ 117,340 $ 112,722 $ (4,618) $ 158,570
Other services and charges 25,390 20,490 (4,900) 36,288
Total 142,730 133,212 (9,518) 194,858
Engineering:
Personnel services 47,460 59,093 11,633 45,679
Other services and charges 115,220 90,411 (24,809) 71,428
Capital outlay - - - 5,942
Total 162,680 149,504 (13,176) 123,049
Streets:
Personnel services $ 423,580 $ 388,020 $ (35,560) $ 379,808
Other services and charges 1,080,820 928,698 (152,122) 1,060,398
Total 1,504,400 1,316,718 (187,682) 1,440,206
Government Buildings:
Personnel services 264,700 241,158 (23,542) 204,226
Other services and charges 121,750 112,207 (9,543) 21,613
Total 386,450 353,365 (33,085) 225,839
•
- 41 -
I l-I ~-
CITY OF RICHFIELD, MIN NESOTA FORM F-3
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARE D TO BUDGET (Continued)
For the Year Ended December 31, 1998
With Comparative Actual Amounts for the Year Ended December 31, 1997
1998
Over
Final (Under) 1997
Budget Actual Budget Actual
PUBLIC WORKS (continued)
Park Maintenance:
Personnel services 348,450 363,657 15,207 422,473
Other services and charges 288,680 256,305 (32,375) 308,752
Capital outlay - - - 4,476
Total 637,130 619,962 (17,168) 735,701
Lyndale/Nicollet Maintenance:
Other services and charges - - - 3,701
Total - - - 3,701
Forestry:
Personnel services 130,980 234,104 103,124 135,352
• Other services and charges 227,750 376,927 .149,177 124,868
Capital outlay 10,000 8,900 (1,100) 7,863
Total 368,730 619,931 251,201 268,083
Total Public Works $ 3,202,120 $ 3,192,692 $ (9,428) $ 2,991,437
RECREATION SERVICES:
Wood Lake Nature Center:
Personnel services $ 265,940 $ 273,062 $ 7,122 $ 254,677
Other services and charges 68,190 76,387 .8,197 59,904
Total 334,130 349,449 15,319 314,581
Recreation:
Personnel services 311,740 327,349 15,609 216,483
Other services and charges 167,980 179,846 11,866 133,585
Total 479,720 507,195 27,475 350,068
•
- 42 -
~
f '~ ` CITY OF RICHFIELD, MINNESOTA FORM F-3
GENERAL FUND
SCHEDULE OF EXPENDITURES COMPARED TO BUDGET (Continued)
For the Year Ended December 31,1998
With Comparative Actual Amounts for the Year Ended December 31,1997
1998
Over
Final (Under) 1997
Budget Actual Budget Actual
RECREATION SERVICES: (Con't)
Community Center:
Personnel services 407,300 360,320 (46,980) .498,634
Other services and charges 170,430 172,758 2,328 167,733
Capital outlay 8,810 7,047 (1,763)- 21,134
Total 586,540 540,125 (46,415) 687,501
Total Recreation Services $ 1,400,390 $ 1,396,769 $ (3,621) $ 1,352,150
Total Expenditures $ 14,072,290 $ 13,915,666 $ (156,624) $ 13,338,386
•
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- 43 -
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~ l-~S
CITY OF RICHFIELD, MINNESOTA FORM J-4
MUNICIPAL LIQUOR FUND
COMPARATIVE BALANCE SHEET
December 31, 1998 and 1997
•
Current Assets:
Cash and cash equivalents
Accounts receivable
Inventory
Prepaid Items
Total Current Assets
.1998 1997
Property and Equipment:
Land
Buildings
Office equipment
Machinery and equipment
Other improvements
Construction in Progress
3,061,899
951,221
2,110,678
Less accumulated depreciation
Net Property and Equipment
$ 301,624
2,000
556,759
1,367
861,750
499,188
1,979,480
14,832
435,238
103,873
1,671
3,034,282
1,007,165
2,027,117
Total Assets
•
2,888,867 $ 2,745,797
$ 68,137
2,000
553,541
11,441
635,119
499,188
1,979,480
16,963
470,184
96,084
LIABILITIES AND EQUITY
Current Liabilities:
Accounts payable
Accrued salaries and employee benefits payable
Due to other governments
Deferred Revenue
Total Current Liabilities
159,023
91,472
86,134
1,636
338,265
$ 17,815
83,225
82,748
1,636
185,424
Equity:
Retained earnings:
Reserved for capital improvements
Unreserved
Total Retained Earnings
Total Liabilities and Equity
330,000 330,000
2,220,602 2,230,373
2,550,602 2,560,373
2,888,867 $ 2,745,797
-82-
a
it-i~
CITY OF RICHFIELD, MINNESOTA
MUNICIPAL LIQUOR FUND
COMPARATIVE STATEMENT OF REVENUES, EXPENSES, AND
CHANGES IN RETAINED EARNINGS
For the Years Ended December 31, 1998 and 1997
1998
Operating Revenues:
Sales
Less cost of sales
Net Operating Revenues
Operating Expenses:
Personnel services
Other services and charges
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses):
Interest
Other revenues
Other expenses
Net Nonoperating Revenues
Income Before Operating Transfers
Operating Transfers Out:
General Fund
Contributions -Liquor Fund
Total Operating Transfers Out
Net Income
•
Retained Earnings -January 1
Retained Earnings -December 31
8,397,027
(6,480,216)
1,916,811
847,553
319,953
97,647
1,265,153
651,658
29,042
(14,311)
14,731
666,389
(176,160)
(500,000)
(676,160)
(9,771)
813,430
342,037
78,077
1,233,544
571,349
11,316
24,700
(2,212)
33,804
605,153
(171,040)
(250,000)
(421,040)
184,113
2,560,373 2,376,260
2,550,602
$ 2,560,373
FORM J-5
1997
$ 8,006,966
(6,202,073)
1,804,893
- 83 -
i /- ~(~
CITY OF RICHFIELD, MINNESOTA FORM J-6
WATER AND SEWER UTILITY FUND
COMPARATIVE BALANCE SHEET
December 31, 1998 and 1997
ASSETS 1998 1997
Current Assets:
Cash and cash equivalents 2,406,445 $ 1,918,859
Receivables:
Service charges:
Billed 507,197 374,136
Unbilled services 584,749 734,589
Due from other governments 4,119 4,091
Inventory 7,416 10,207
Total Current Assets 3,509,926 3,041,882
Long-Term Assets -
Due from other governments:
Metropolitan Council Wastewater Services:
Operating cost adjustment - 5,107
Interceptor acquisition contract 123,005 250,924
Total Long-Term Assets 123,005 256,031
Property and Equipment:
Land 53,550 53,550
Buildings 3,886,307 3,886,307
Office equipment 34,304 34,304
Machinery and equipment 4,867,011 5,657,423
Other improvements 7,992,113 7,977,898
16,833,285 17,609,482
Less accumulated depreciation 6,924,051 7,259,925
Net Property and Equipment 9,909,234 10,349,557
Total Assets 13,542,165 13,647,470
LIABILITIES AND EQUITY
Current Liabilities:
Accounts payable $ 88,541 $ 112,862
Accrued salaries and employee ben efits payable 94,551 93,893
Due to other governments:
Metropolitan Council Wastewater Services:
Interceptor acquisition -current - (118,274)
Operating cost adjustment - 164,012
Other 31,265 29,891
Total Current Liabilities 214,357 282,384
Equity:
Contributed capital:
Property owners 533,584 533,584
Special assessments 3,196,500 3,196,500
City aid for construction 2,271,228 2,271,228
Federal grant 30,000 30,000
.Total Contributed Capital 6, 31,312 6,031,312
Retained earnings:
• Unreserved 7,296,496 7,333,774
Total Equity 13,327,808 13,365,086
Total Liabilities and Equity $ 13,542,165 13,647,470
-84-
~~~~
CITY OF RICHFIELD, MINNESOTA FORM J-7
WATER AND SEWER UTILITY FUND
TEMENT
EVE
COMPARATIVE STA
OF R
NUES, EXPENSES, AND
CHANGES IN RETAINED EARNINGS
For the Years Ended Decembe r 31,.1997 and 1996
1998 1997
Operating Revenues:
Sales and user fees $ 4,281,860 $ 3,808,107
Water availability charges - 683
Certification fees 6,276 9,800
Customer service charges 127,276 134,491
Sales of materials and supplies 4,169 15,357
Penalty charges - 62,928
Special Assessment 90,433 -
Total Operating Revenues 4,510,014 4,031,366
Operating Expenses:
Metropolitan Council Wastewater Services -
Sewer service charges 1,935,622 1,721,415
.Personnel services
Oth
i
d
h 1,059,780 1,021,475
er serv
ces an
c
arges 1,149,860. 1,107,586
Depreciation 492,453 497,413
Total Operating Expenses 4,637,715 4,347,889
Operating Loss (127,701) (316,523)
Nonoperating Revenues -
Interest:
Deferred current value credit 45,754 19,317
Other Revenue 7,364 3,759
Interest 11,185 82,060
Total Nonoperating Revenues 64,303 105,136
Loss Before Operating Transfers (63,398) (211,387)
Operating Transfers In (Out) -
Capital Projects Funds 26,120 25,390
Net Operating Transfers In (Out) 26,120 25,390
Net Income (37,278) (185,997)
• Retained Earnings -January 1 7,333,774 7,519,771
Retained Earnings -December 31
$ 7,296,496 $ 7,333,774
-85-
CITY OF RICHFIELD, MINNESOTA
• STORM SEWER UTILITY FUND
COMPAI'2ATIVE BALANCE SHEET
December 31, 1998 and 1997
ASSETS
Current Assets:
Receivables -
Service charges -
Other
Due from other funds
Due from other governments
Unbilled services
Total Current Assets
Restricted Assets -
Cash and cash equivalents for debt service
Property and Equipment:
Office equipment
Machinery and equipment
Other improvements
Less accumulated depreciation
Net Property and Equipment
Total Assets
LIABILITIES AND EQUITY
Current Liabilities (Payable from Current Assets):
Accounts payable
Due to other governments
Overdrafts Payable
Contracts payable
Total Current Liabilities (Payable from Current Assets)
Current Liabilities (Payable from Restricted Assets):
Accrued interest payable
Bonds payable
Total Current Liabilities
(Payable from Restricted Assets).
Deferred Revenue
Bonds payable
Total Liabilities
Equity:
Retained earnings:
Unreserved
Total Liabilities and Equity
1998
$ 61,577
4,300
89,141
155,018
216,831
6,840
100,681
5,771,441
5,878,962
1,159,818
4,719,144
$ 5,090,993
$ 8,610
541,514
8,224
558,348
34,846
135,000
169,846
1,465,000
2,193,194
2,897,799
5,090,993
~~-aa.
FORM J-8
1997
$ 52,756
771
8,695
113,557
175,779
218,734
6,840
100,681
5,398,313
5,505,834
1,023,093
4,482,741.
$ 4,877,254
$ 64,485
11,263
278,973
7,236
361,957
37,317
130,000
167,317
1,600,000
2,129,274
2,747,980
4,877,254
- -ss-
•
•
•
J ~-a ~j CITY OF RICHFIELD, MINNESOTA FORM J-9
STORM SEWER UTILITY FUND
COMPARATIVE STATEMENT OF REVENUES, EXPENSES, AND
CHANGES IN RETAINED EARNINGS
For the Years Ended December 31,1998 and 1997
1998
Operating Revenues:
Charges for services
Customer service charges
Penalty charges
Special Assessments
Total Operating Revenues
Operating Expenses:
Personnel services
Other services and charges
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses):
Interest income
Sale of assets
Interest and fiscal charges
Net Nonoperating Revenues (Expenses)
Income Before Operating Transfers
Operating Transfers In (Out) -
Capital Projects Funds
Capital Projects Funds
Net Operating Transfers In (Out)
Net Income
Retained Earnings -January 1
Retained Earnings -December 31
$ 718,631
17,607
5,590
741,828
187,647
179,948
136,726
504,321
237,507
(84,359)
(84,359)
153,148
(9,113)
5,784
(3,329)
149,819
2,747,980
$ 2,897,799
-87-
1997
$ 732,295
16,816
8,582
757,693
154,830
228,151
116,699
499,680
258,013
5,457
4,200
(90,229)
(80,572)
177,441
186,459
186,459
363,900
2,384,080
$ 2,747,980
CITY OF RICHFIELD, MINNESOTA
RECREATION FUND
COMPARATIVE BALANCE SHEET
December 31, 1998 and 1997
ASSETS
Current Assets:
Cash and cash equivalents
Accounts receivable
Inventory
Prepaid items
Total Current Assets
Property and Equipment:
Land
Buildings
Office equipment
Machinery and equipment
Other improvements
Less accumulated depreciation
Net Property and Equipment
Total Assets
LIABILITIES AND EQUITY
Current Liabilities:
Accounts payable
Loan payable
.Contracts payable
Accrued salaries and employee benefits payable
Due to other governments
Total Current Liabilities
Loan payable
Equity:
Contributed capital -
City
Retained earnings -
Unreserved
Total Equity
Total Liabilities and Equity _ 88 _
1998
$ 1,142,003
57,431
59,645
1,259,079
179,135
2,986,443
8,343
688,809
2,245,991
6,108,721
3,842,010
2,266,711
$ 3,525,790
10,137
2,900
52,400
654
66,091
12,083
1,301,564
2,146,052
3,447,616
$ 3,525,790
~~i-~~
FORM J-10
1997
$ 622,656
50,939
56,766
183
730,544
179,135
2,964,213
10,782
711,557
2,250,509
6,116,196
3,703,791
2,412,405
$ 3,142,949
$ 3,574
2,900
12,737
54,578
856
74,645
14,983
1,301,564
1,751,757
.3,053,321
$ 3,142,949
•
-~~ CITY OF RICHFIELD, MINNESOTA FORM J-11
RECREATION FUND
COMPARATIVE STATEMENT OF ~tEVENUES, EXPENSES, AND
CHANGES IN RETAINED EARNINGS
For the Years Ended December 31, 1998
and 1997
Operating Revenues:
User fees
Sales of merchandise and concessions
Less cost of sales
Net Operating Revenues
Operating Expenses:
Personnel services
Other services and charges
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues:
Interest income
Other
Total Nonoperating Revenues
Income Before Operating Transfers
Operating Transfers In (Out):
Special Revenue -Cable Television Fund
Capital Projects -Capital Improvements Fund
Net Operating Transfers In (Out)
Net Income
Retained Earnings -January 1
Retained Earnings -December 31
1998 1997
$ 2,038,807
225,182
(116,263)
2,147,726
$ 1,923,662
210,076
(109,544)
2,024,194
1,002,175
668,539
172,992
1,843,706
304,020
57,355
57,355
970,787
591,048
160,489
1,722,324
301,870
75,489
35,361
110,850
361,375 412,720
82,920
(50,000)
32,920
24,050
(50,000)
(25,950)
394,295
386,770
1,751,757 1,364,987
$ 2,146,052
$ 1,751,757
-89-
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ASSETS
Cash and cash equivalents
Accounts receivable
Unbilled Accounts receivable
Total Assets
LIABILITIES AND EQUITY
Equity -
Retained earnings -
Unreserved
Total Liabilities and Equity
- 92 -
CITY OF RICHFIELD, MINNESOTA
STREET LIGHTING FUND
COMPARATIVE BALANCE SHEET
December 31, 1998 and 1997
1998
$ 7,028
7,740
10,942
$ 25,710
$ 25,710
$ 25,710
1~ ~'~
FORM J-13
1997
$ 4,000
5,720
$ 9,720
$ 9,720
$ 9,720
i I-~~
CITY OF RICHFIELD, MINNESOTA FORM J-14
STREET .LIGHTING FUND
COMPARATIVE STATEMENT OF REVENUES, EXPENSES, AND
CHANGES IN RETAINED EARNINGS
For the Years Ended December 31,-1998
and 1997
1998 1997
Operating Revenues:
Charges for services $ 89,901 $ 78,064
Special Assessments 1,089 -
Total Operating Revenues 90,990 78,064
Nonoperating Revenues:
Interest income
Income Before Operating Transfers
•
Operating Transfers (Out):
General Fund
181,980
(75,000)
106,980
1,816
157,944
(78,400)
79,544
Net Income
•
Retained Earnings -January 1
Retained Earnings -.December 31
9,720
$ 116,700
8,240
$ 87,784
-93-
l0
CITY OF RICHFIELD, MINNESOTA
Council Letter No. ~o
Agenda March 22, 1999
Issue Statement:
Consideration of approval of Workers' Compensation claim settlement.
Background:
In 1987 a Richfield Police Sergeant claimed a neck injury while performing duties as a
City employee. As a result of the injury, the employee was unable to continue to
perform the duties and responsibilities of the position and began receiving disability
benefits. The employee was subsequently separated from City employment as a Police
Officer because of work restrictions that did not permit the employee to function in a
sworn Law Officer position. That termination was consistent with Civil Service rules.
Since the employment separation as a sworn officer, the employee has subsequently
worked in a series of different positions for which the employee was qualified and has
continued to receive disability benefits. The employee has asserted entitlement to
temporary partial disability, rehabilitation expense, medical expense and job placement
services.
A stipulation for settlement has been negotiated between representatives of the City
and the employee which provides fora $121,000 lump sum payment to the employee.
This stipulation represents the full final and complete settlement of all claims'related to
the neck injury except for ongoing reasonable and medically necessary treatment for
the neck. Minnesota statutes prohibit closing out future medical treatment for an
accepted Workers' Compensation claim.
Of the total settlement, the City will receive reimbursement of approximately $96,000
from the Workers' Compensation Reinsurance Association (WCRA). The WCRA
reimbursement represents the total by which the claim expenses exceed the City's self-
retention limit for this particular Workers' Compensation case.
While the terms of the agreement have been finalized, the actual language of the
stipulation must be reviewed and approved by the attorneys of the City, the WCRA, the
claimant and the State of Minnesota before the claim can be finally concluded.
Recommended Motion:
Approve the stipulation of settlement subject to final approval of the stipulation language
by all parties involved.
Basis of Recommendation:
1. City staff and legal counsel consider this settlement to be reasonable and
recommend accepting it.
2. The settlement fairly represents the interests of both the former employee and the
City.
J O--
3. The WCRA is paying all but about $25,000 of this particular settlement amount.
4. The settlement avoids the additional time, expense and ill will of pursuing this
matter in litigation or continuing negotiations on this claim.
Alternative Recommendation:
The City Council could disapprove this settlement package, however, it is doubtful that
either the former employee or the City's best interest would be bettered by protracting
negotiations further or pursuing litigation.
Discussion/Decision Mode:
This item has been scheduled for March 22 so that this claim may be concluded as
soon as practical.
Respectf Ily submitted,
James .Prosser
City Manager
JDP:ds
•
~~
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 69
Agenda March 22, 1999
• Issue Statement:
Request for Council to confirm the appointment of James Topitzhofer as Recreation
Services Director for the City of Richfield.
Background:
The Recreation Services Director position has been vacant since the resignation of
Gretchen Blank. The City initiated a recruitment and selection process to fill this position.
Fifty-two applications were received. The position profile was developed based upon
feedback from City staff, the executive team, residents and the City Council.
The screening process including a qualifications review, an in-basket exercise, a situational
interview, a psychological exam and a management style profile have been completed. The
City interview team included Ken Vraa, Recreation Director for Eagan; Steve Devich,
Administrative Services Director; Lisa Lynn, management consultant; and Jim Prosser, City
Manager. As result of this screening process, Jim Topitzhofer has been selected by the City
Manager for appointment.
Mr. Topitzhofer is presently the Director of Parks and Recreation for the City of Rosemount
and reports directly to the City Administrator. Mr. Topitzhofer is a 16-year veteran in the
recreation field and previously served the City of Shoreview and the YMCA of Greater St.
Paul
Mr. Topitzhofer has a degree in recreation from St. Cloud State University and a MBA from
the University of St. Thomas. Mr. Topitzhofer has superior skills in the area of public
communication and recreation management.
Recommended Motion:
Confirm the appointment of James Topitzhofer as Recreation Services Director for the City
of Richfield.
Basis of Recommendation:
1. This selection process has indicated that James Topitzhofer is the most qualified for this
position.
Alternative Recommendation:
1. The Council could reject the candidate and direct the City Manager to undertake a new
selection process.
Discussion/Decision Mode:
This matter will be presented at the March 22 Council meeting.
Respectf submitted,
James D. Prosser
City Manager
JDP:ds
JAMES TOPITZHOFER 1
• 548 Eagle Ridge Road Woodbury, MN 55125 (612) 578-8620
QUALIFICATIONS PROFILE:
Dedicated creative professional with graduate level education in business administration
and extensive experience in recreation management.
EDUCATION:
University of St. Thomas, $t. Paul, MN
M.B.A. degree, 1995. Major: Management..
St. Cloud State University; St. Cloud; MN
B.S. degree, 1982. Major: Recreation.
PROFESSIONAL EXPERIENCE:
Director of Parks and Recreation
Citv of Rosemount, MN 1993 -present
Direct Parks and Recreation Department and community center operations.
Responsible for $1,000,000 operation including 6 community parks; 13
neighborhood parks, and 140,000 ft2 multi-use community center. Convey
department philosophies, mission, and vision. Plan park system framework in
accordance with Comprehensive Park Plan and Development Guide. Review City
development proposals and formulate recommendations related to design of new
parks and trail locations. Oversee capital improvements of parks and community
center. Supervise staff of seventeen F.T.E. Facilitate Parks & Recreation
Committee and Safety Committee. Administer all contracts, agreements and long-
term leases. Plan marketing activities. Responsible for grant writing in the areas
park development and programs. Maintain active partnerships with I.S.D. #196,
civic groups, social service organizations, and other governmental agencies.
Community Center Manager 1990 - 1993
City of Shoreview, Shoreview Community Center, Shoreview, MN
Managed community center operations. Responsible for hiring of all community
center personnel. Directly supervised and evaluated six full-time staff. Supervised
and trained staff of fifty F.T.E. Developed procedural guidelines and standards for
Center staff. Directed cash procedures and monitored revenues and expenses.
Administered budget of $1,200,000. Directed promotional and marketing efforts.
Evaluated services through surveys. Chairperson of Safety Committee. Ensured
safe conditions in compliance with O.S.H.A. requirements. Prepared monthly
reports for Parks & Recreation Committee. and City Council. Administered
contracts and leases with service vendors and building users... Responsible for
• maintenance of 88,000 ft2 community center and city office building. Planned and
recommended capital and revolving fund expenditures. Coordinated scheduling of
facility and concession operation of $120,000.
-1 ~~
JAMES TOPITZHOFER
LJ
Associate Executive Director 1988 - 1990
YMCA of Greater St. Paul, Skyway/East Branch St. Paul MN
Directed day to day operations of Skyway YMCA.. Responsible for the
recruitment, training, and development of four full-time professional. staff.
Assisted in managing $2,600,000 budget. Responsible for $88,000 annual fund
raising campaign. Formulated and implemented long range plans. Successfully
managed volunteer development program. Supervised maintenance operations.
Trainer of quality standards in customer service. Served as United States YMCA
delegate to the Soviet Union.
Program Director 1983 - 1988
YMCA of Greater St. Paul. East Branch. St. Paul. MN
Developed and administered adult; youth, family and camping programs.
Assisted in managing $600,000 budget.. Supervised three full-time staff, twenty
part-time staff, and student interns. Successfully directed $6,000 general teams
segment of annual fundraising campaign. Actively promoted membership and
services to area. corporations. Leader of Day Camp Task Force for YMCA of
Greater St. Paul. In four years, increased day camp enrollment from 180 to 1,200
camper weeks.
CERTIFICATIONS:
Rocky Mountain Revenue and Management School
36 hours of management training in customer service, innovative revenue strategies,
contract management; visioning & long term planning.
Recreation Facilities Design and Management School
40 hours of training in design and operation of leisure pool facilities.
Certified Pool Operator
36 hours of training in pool operations including pool design, pool equipment, chemical
treatment; and risk management.
YMCA Senior Director
160 hours of management training in fundraising, budgeting, supervision, marketing,
committee and volunteer development.
COMMUNITY .AND PROFESSIONAL INVOLVEMENT:
Active member of Minnesota Parks and Recreation Association (MRPA). Served on
MRPA Community Facility Section. Presenter at 1996 MRPA State Conference and
1998 League of Minnesota Cities Conference. Active member of Metro Mississippi
Trails and Open Space Partnership. Served on Board of Management, East Side
Neighborhood Development Company. Served on Human Concerns Committee,
District 5 Community Council. Served as member and Drug Awareness Chairperson
for East Side Lion's Club.
' CITY OF RICHFIELD MINNESOTA v
. Council Letter No. 6s
Agenda March 22, 1999
Issue Statement:
Resolution designating 1998 year-end fund balances for Ice Arena second sheet
construction.
Background:
The City Council has previously authorized the construction of a $2.885 million second
sheet addition to the Richfield Ice Arena. Contracts for the project were awarded in
February and work on the project has already begun.
Revenues to pay for this construction are primarily coming from the sale of Gross
Revenue Recreation Facility Bonds in an amount not to exceed $2,500,000. The
annual debt serve to retire these bonds would be approximately $200,000. This would
leave a revenue gap of at least $50,000 annually for the cost of debt service and
operations of the second ice sheet under even the most favorable scenario. Staff has
stated previously that it would be in the City's best interests to "buy down" the debt
amount for this project to the greatest extent possible. Annual deficits for the operations
and debt service of the second ice sheet would have to be supplemented by funds from
another source such as the General Fund or Special Revenue Fund (to pay the debt
service portion of the project). Neither of these options would appear to be a very
desirable alternative.
The General Fund year-end unaudited financial. reports indicate that there will be at
least a $470,000 operating balance for fiscal 1998. Year-end interest allocation will also
add to that total. This presents a very timely opportunity to reduce the amount of
bonded debt that must be issued to complete the project and ultimately reduce the
annual cost of operating the new facility. Staff recommends adopting a resolution which
would designate $450,000 of the 1998 year-end general fund balance to pay for the
construction of the second ice sheet and thereby reduce the revenue bond issued by
the same amount. In addition there are some funds available in the Cable TV/Program
Fund balance that could also be used on a one-time bases to bring the bonded debt
amount down. To that end, staff recommends that $150,000 of the balance of the
Cable TV/Program Fund also be designated to pay for construction costs of the project
to reduce the bonded debt even further.
The use of these funds would bring the revenue bond down by $600,000 and reduce
annual debt service by an estimated $50,000 to $55,000. More importantly, it brings the
second ice sheet annual financial projects to a position of nearly breaking even and may
eliminate the need for additional funding each year to meet debt and operating
expenses.
Recommended Motion:
~, Adopt the attached resolution designating $450,000 from 1998 general fund balance
and $150,000 of Cable TV/Program Fund balance for payment of construction costs
relating to the Ice Arena second ice sheet project.
~J
Basis of Recommendation:
1. The construction of the second ice sheet will require a funding source for
approximately $2,350,000 of project costs.,
2. The City Council has previously approved the issuance of up to $2,500,000 in
Gross Revenue Recreation Bonds to cover those costs of the project and the sale
of the bonds.
3. The issuance of bonded debt in the range of $2,500,000 would require an annual
debt service of about $200,000. This is at least $50,000 greater than the projected
revenues from the new ice sheet for debt service and operations.
4. An annual deficit in operations would have to be supplemented by funds from
another source each year.
5. Fund balance is available in the General Fund for 1998 which could provide
$450,000 toward the project and an additional $150,000 could be taken from the
Cable TV/Program Fund to help write-down the amount of bonded debt needed to
pay for this project. The total interest savings over the 20 year term of the bonds is
estimated to be $440,000.
6. These recommended write-downs would reduce debt service to a position where
the second ice sheet may operate at or near abreak-even point with respect to debt
service and operations. The first sheet would continue to operate at about a
$50,000 to $60,000 loss per year.
Alternative Recommendation:
1. The City Council could decide not to direct these funds to "buy down" the bonded
debt needed.
2. The City Council could decide to buy down the debt but to either a lesser. or greater
extent.
Discussion/Decision Mode:
If the City Council desires to reduce the bonded debt and future debt service obligations
the City Council meeting of March 22, 1999 would be the only meeting before April 12,
1999 when the bonds sale is scheduled to be awarded.
Respectfully submitted,
James rosser
City Manager
JDP:ds
RESOLUTION NO. " .
RESOLUTION DESIGNATING A PORTION OF YEAR-END 1998
GENERAL FUND AND CABLE TV/PROGRAM FUND BALANCES
FOR CONSTRUCTION OF SECOND ICE SHEET
WHEREAS, the City Council has authorized the construction of a second ice
sheet at a cost of up to $2,885,000; and
WHEREAS, the contracts for the project have been previously awarded and the
work authorized; and
WHEREAS, the cost of the project must be primarily funded through the
issuance of up to $2,500,000 Gross Revenue Recreation Facility Bonds; and
WHEREAS, the annual debt service needed for the repayment of such bonds
would be approximately $200,000; and
WHEREAS, the financial projections for the second ice sheet reflect an annual
shortfall of at least $50,000 after paying the annual debt service obligations and
operations costs of the additional facility; and
WHEREAS, the year-end operating General Fund surplus for 1998 is in excess
of $470,000 and the year-end fund balance of the Cable TV/Program Fund has
approximately $300,000 of undesignated fund balance available at year-end 1998; and
WHEREAS, a transfer of $450,000 from the General Fund and $150,000 from
the Cable TV/Program. Fund to fund a portion of the costs of the construction of the
second ice sheet would reduce the amount of the revenue bonds needed by $600,000;
and
WHEREAS, a reduction of $50,000 to $55,000 would reduce the annual debt
service obligation to a position of closely approximating the available annual revenue
generated by the second ice sheet to pay#or annual debt service and operations
expenses.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Richfield that the. City Manager is hereby authorized to designate $450,000 of General
Fund fund balance and $150,000 of Cable TV/Program Fund fund balance to pay for
the construction of the second ice sheet and to reduce the issuance. of Gross Revenue
Recreation Bonds by the same amount.
Adopted by the City Council of the City of Richfield, Minnesota this 22nd day of
March, 1999.
Martin J. Kirsch, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 6~
Agenda March 22, 1999
Issue Statement:
Conduct a public hearing and consider a resolution regarding the completion and submittal
of the applications for three Department of Natural Resources (DNR) grants.
Background:
Wood Lake Nature Center staff is planning for the construction of the Children's Forest, a
four-acre educational and recreational area on the east edge of the park (the former site of
a picnic area and a parking lot). The Children's Forest will include a section of ski trail, new
plantings and a converted park shelter.
Currently, the DNR is accepting applications for a Conservation Partners Grant, an
Environmental Partners Grant and an Outdoor Recreation Grant. Three different sub-
projects within the Children's Forest project (plantings, shelter renovation and trail
construction) are eligible to receive these three grants, which would be crucial to the
completion of the project in the near future. Approximately $6,500 is being requested for
the plantings, approximately $7,000 for the trail construction and approximately $12,000 for
the shelter renovation. Each grant would be matched through Wood Lake's operating
budget and contributions from the Friends of Wood Lake (FOWL).
Recommended Motion:
Conduct the public hearing and approve a resolution regarding the completion and submittal
of the DNR Outdoor Recreation Grant and the two Natural Resource Grants to assist with
the funding of the Children's Forest at the Wood Lake Nature Center.
Basis of Recommendation:
1. The Department of Natural Resources requires that the City Council, through public
hearing, approve the submittal of the grant application.
2. The matching local funds for these projects are available through the operating budget
(the value of in-house labor and the materials budget) and contributions from the
Friends of Wood Lake (FOWL).. The grants provide for half of a total project cost and
require a matching .local financial contribution by the applicant.
Alternative Recommendation:
Do not authorize staff to apply for and accept these LCMR grants and delay or jeopardize
the development of the Children's Forest at Wood Lake Nature Center.
Discussion/Decision Mode:
The deadline for submitting applications to the DNR for these grants is March 31, 1999. In
order to submit the applications in a timely manner, it is requested that the City Council
authorize City- staff to apply for and administer these grants at the March 22 meeting.
Respectf ly submitted,
• Jame .Prosser
City Manager
JDP:ds
•
RESOLUTION NO.
~-i
RESOLUTION AUTHORIZING THE APPLICATION FOR THREE LEGISLATIVE
COMMISSION ON MINNESOTA RESOURCES (LCMR) GRANTS TO ASSIST WITH THE
FUNDING OF THE WOOD LAKE CHILDREN'S FOREST
WHEREAS, the City of Richfield will act as legal sponsor for the project contained in
the Outdoor Recreation Grant, Conservation Partners Grant and Environmental Partnership
Grant applications to be completed and submitted by March 31, 1999; and
WHEREAS, Karen Shragg, Nature Center Manager, is hereby authorized to apply to
the Department of Natural Resources for funding of this project on behalf of the City of
Richfield; and
WHEREAS, City of Richfield has the legal authority to apply for financial assistance,
and the institutional, managerial and financial capability to ensure adequate construction,
operation, maintenance and. replacement of the proposed project for its design life; and
WHEREAS, the City of Richfield has not incurred any costs detailed in the application
related to the development of the Children's Forest; and
WHEREAS, that the City of Richfield has not violated any Federal, State or Local
laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other
unlawful or corrupt practice; and
WHEREAS, that upon approval of its application by the state, the City of Richfield
may enter into an agreement with the State of Minnesota for the above-referenced project,
and that the City of Richfield certifies that it will comply with all applicable laws and
regulations as stated in the grant agreement.
NOW, THEREFORE, BE IT RESOLVED that Nature Center Manager Karen Shragg
is hereby authorized to execute such agreements as are necessary to implement the project
on behalf of the applicant.
Adopted by the City Council of the City of Richfield, Minnesota this 22nd day of
March, 1999.
Martin .J. Kirsch, Mayor
ATTEST:
• Thomas P. Ferber, City Clerk
WOOD LAKE NATURE CENTER ~f_a.
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J CITY OF RICHFIELD Wo od Lake Nature Center ~
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^ 6700 Portland Avenue
Rk~fleld, Minnesota 55423 Pladc SheMx •~••~•• •~
Program Manual ~~
Outdoor Recreation Grant Program
Department of Natural Resources, Local Grants Unit
Office of Management and Budget Services, Box 10
500 Lafayette Road
St. Paul, MN 55155-4010
ADMINISTRATION/PROGRAM PURPOSE
The Local Grants Unit in the Department of Natural Resources, administers the Outdoor
Recreation Grant Program. The program assists. local governments in acquiring parkland and
developing or redeveloping outdoor recreation facilities. Applications must be submitted by
March 31 to be eligible for funding assistance for the current yeaz. Applicants aze eligible to
receive more than one grant.
PROGRAM FUNDING
The Local Grants Unit finances projects using state dollars authorized by the Minnesota State
Legislature. State funds consist of bonding appropriations and Future Resources Fund
appropriations as recommended by the Legislative Commission on Minnesota Resources..
AWARD AMOUNTS
Grant awards aze typically for 50 percent of the total eligible project costs up to the maximum
grant. amount of $SO,000.The remaining 50 percent "local shaze" can consist of cash or the value
of materials, labor and equipment usage provided by the local sponsor or by local donations or
any combination thereof. The Legislative Commission on Minnesota Resources (LCMR) has
recommended that :the maxnnum grant amount be raised to $250,000. Applications will be
accepted for total projects costs up to $500,000 with the understanding that if the grant limit is
not raised, projects will. need to be adjusted.
• Environmental Partnerships Grant Program
Information Sheet -1999 Application Cycle.
~~
Program To encourage environmental service projects and related education activities
purpose through public and private partnerships.
How it works Provides state grants to private organizations for up to 50% of the cost of
conducting environmental service projects and related education activities
through public and private partnerships.
Eligible Private organizations, counties, cities, townships, and school districts.
applicants Preference is given to projects that involve a partnership between public and
private organizations.
Eligible Eligible projects include but are not limitedao: community environmental
projects service projects to clean up natural azeas such as streams, lakes and wetlands;
prepare and produce environmental education products such as handbooks,
manuals, videos and newsletters; and develop educational sites and exhibits that
demonstrate environmental conservation principles. Creative project ideas that
meet the program purpose above are encouraged. Grant funds cannot be used.
to fund curricula or existing staff and program activities.
Grant amoant A maximum of 50% of the total eligible project costs not to exceed a maximum
grant of $10,000 per project. The MN Legislature may increase the maximum
grant to $20,000. Applications requesting up to $20,000 will be conditionally
accepted. The minimum grant amount is $1,000. Costs must be incurred and
paid for before reimbursement can be made.
Local match Applicants must be able to fund at least 50% of the total project through non-
- state contributions of cash, materials, or in-kind services.
Grant awards The Department of Natural Resources will review and rank proposals during
the summer of 1999. Grant awazds will be announced in the fall of Y999.
Project period Funded projects must begin promptly after an agreement between the State and
the applicant has been signed. The project must be completed by December 3 I .
2001.
To Apply Completed applications aze due by Mazch 31, 1999 to be eligible for this
funding cycle. To receive an application or for more information, contact thr
Information regional DNR grant manager for your area shown on the back of this page.
WEB SITE: www.dnr.state.mn.us
•
Ocwber26, 1998 I:~PLIV~ORWPPINFO~EPF >• ~ '.
~~
Conservation Partners Grant Program
Information Sheet -1999 Application Cycle
Program To encourage the enhancement of fish, wildlife, and native plant habitats and reseazch
purpose and surveys of fish and wildlife directly related to specific habitat improvement projects.
through cooperation by private organizations and local governments.
How it works Provides grants to private organizations and local units of government for up to 50% of
the cost of enhancing or improving fish, wildlife, and native plant habitats, and
conducting research and surveys of fish and wildlife.
Eligible Private organizations, counties, cities, townships, and school districts.
applicants
Eligible Eligible projects fall into two categories: 1) Habitat Enhancement, and 2)
projects Reseazch/Surveys. Habitat Enhancement projects include but are not limited to:
restoration of natural plant communities; reforestation; protection of wetlands;
establishing native plant buffer strips along streams and lakes; protection of water
quality; and abatement of soil erosion. Reseazch/Survey projects include but aze not
limited to: monitoring environmental indicators; surveying plant and animal
populations; evaluating enhancement projects; and researching methods to conserve or
enhance fish, wildlife and native plant habitat. These research/sturveyprnjects must be
• directly related to specific habitat improvement projects.
Grant amount A maximum of 50% of the total eligible project costs not fo exceed a maximum grant of
$10,000 per project. The MN Legislature may increase the maximum grant to $20,000.
• Applications requesting up to $20,000 will be conditionally accepted. The minimum
grant amount is $1,000. Costs must be incurred and paid for before reimbursement can
be made.
Local match Applicants must be able to fund at least 50% of the total project through non-state
contributions of cash, materials, or in-kind services.
Grant awards The Department of Natural Resources will review and rank proposals during the
summer of 1999.. Grant awards will be announced in the fall of 1999.
Project period Funded projects must begin promptly after an agreement between the State and the
applicant has been signed. The project must be completed by December 31, 2001.
To Apply. Completed applications aze due by Mazch 31,1999 to be eligible for this funding cycle.
To receive an application or for more information, contact the regional DNR grant
Information manager for your azea shown on the back of this page.
• WEB SITE: www.dnr.state.mn.us
1:\PLN\OR\APPINFO\CPFACT ~~'PD
Clctnlxxr 26. 1998
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 66
Agenda March 22, 1999
Issue Statement:
Public hearing and second reading of an ordinance amending subsection 840.11 of the
Richfield City Code relating to sale and consumption of alcoholic beverages in City
parks.
Background:
As part of the Fourth of July celebration, the July 3 street dance has been held in the
VFW parking lot with the VFW obtaining the license to sell and dispense beer outdoors.
With the vacation of the VFW building, the Fourth of July Committee has proposed and
has received City Council approval in concept to move the street dance to Veterans
Park and handle the sale and dispensation of beer and malt wine coolers.
An amendment to City ordinances is required in order to permit the sale of beer and
malt wine coolers in Veterans Park. The City Council directed the City Attorney to
prepare such an ordinance at its February 8, 1999 regular meeting.
The City Attorney has prepared an ordinance that prohibits sale or consumption of any
• alcoholic beverage in a City park, with the exception of sales made. in Veterans
Memorial Park by an organization that holds both a community celebration license and
a temporary on-sale license for the sale of 3.2 percent malt liquor. The sale,
possession and consumption of 3.2 percent malt liquor is restricted to the portion of
Veterans Memorial Park that is designated in the community celebration and temporary
on-sale licenses.
For purposes of clarification, the wine coolers that can be sold under a 3.2 percent malt
liquor license are limited to certain malt wine coolers. Most wine coolers have an
alcoholic content of four or five percent and would be considered intoxicating liquors.
The ordinance as drafted would not permit the sale of those wine coolers.
First reading was held on February 22, 1999 and the public hearing and second reading
were scheduled for March 22, 1999. The legal notice was published in the Richfield
Sun Current on March 10, 1999.
Recommended Motion:
Conduct the public hearing and approve second reading of an ordinance amending
subsection 840.11 of the Richfield City Code, relating to sale and consumption of
alcoholic beverages in City parks.
•
~~~
Basis of Recommendation:
1. A public hearing will provide the City Council the opportunity to obtain public
comment on the proposed ordinance amendment.
2. The proposed ordinance, if adopted, would enable the Fourth of July Committee
to operate the beer garden that has traditionally been available at the VFW.
3. First reading was held on February 22, 1999.
Alternative Recommendation:
None.
Discussion/Decision Mode:
Conduct the public hearing and approve second reading of an ordinance amending
subsection 840.11 of the Richfield City Code.
Respectfully submitted,
James D. Prosser
City Manager
JDP:ds
•
~-~
BILL NO.
AN ORDINANCE AMENDING SUBSECTION 840.11 OF
THE RICHFIELD CITY CODE; RELATING TO SALE AND
CONSUMPTION OF ALCOHOLIC BEVERAGES IN CITY
PARKS
THE CITY OF RICHFIELD DOES ORDAIN:
Section 1. Subsection 840.11, subdivision 2 of the Richfield City Code is amended to
read as follows:
Subd. 2. Sale and consumption prohibited. The sale, possession with
intent to consume, or consumption of deer alcoholic beverages is
prohibited in the public parks of the city, except as expressly permitted by
subdivision 3 of this subsection.
Section 2. Subsection 840.11 is amended by adding a new subdivision to read as
follows:
Subd. 3. Community Celebration. A nonprofit corporation that has
obtained a community celebration license in accordance with subsection-
850.09 of this code may sell 3.2 percent malt liquor in Veteran's Memorial
Park in connection with the licensed community celebration, provided that
the corporation also obtains a license under subsection 1210.07,
subdivision 3 of this code and applicable state law. The community
celebration license and temporary on-sale license must designate the
area(s) of Veteran's Memorial Park where sales may be made. A person
of legal age may possess with intent to consume or consume alcohol
purchased pursuant to this subdivision within the areas designated in
those licenses.
Adopted this 22nd day of March, 1999.
Martin J. Kirsch, Mayor
ATTEST:
Thomas P. Ferber; City Clerk
5~
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 6s
Agenda March 22, 1999
Issue Statement:
Consideration of an application for a new residential kennel license for Sarah DeLong
and Tim Fahey, 6428 Knox Avenue.
Background:
On February 8, 1999, Sarah DeLong and Tim Fahey submitted an application for a
residential kennel license. They own three dogs. Their application does contain the
signatures of contiguous property owners.
An inspection of the property was conducted by a Community Service Officer on
February 28, 1999. There were no apparent problems found at that time.
The City has adopted a policy that staff notifies neighbors surrounding the area of the
residential kennel license. Staff received no calls or complaints from any of the
neighbors.
Although this application is for three dogs, it does not exceed the maximum number of
six animals that was approved by the Council as policy on July 22, 1991.
Recommended Motion: .
Staff recommends that the application for a residential kennel license be approved.
Basis of Recommendation:
1. It is up to the animal owner to prove that the keeping of more than two dogs does
not have an adverse effect on the neighborhood. Ms. DeLong and Mr. Fahey
have been able to do this.
Alternative Recommendation:
1. The Council could decide to deny Ms. DeLong and Mr. Fahey's residential kennel
license. This would mean that they would have to reduce the number of dogs
they have from three to two.
Discussion/Decision Mode:
Recommendation to approve the application for a residential kennel license for Sarah
DeLong and Tim Fahey, 6428 Knox Avenue, is presented for Council consideration at
this time.
Respect ully submitted,
James .Prosser
City Manager
JDP:ds
5~
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 64
Agenda March 22, 1999
Issue Statement:
Consideration of a request for an itinerant place of amusement license for Richfield
Women of Today, 6527 17th Avenue, for their 13th Annual Richfield Community Easter
Egg Hunt to be held March 28, 1999.
Background:
On March 2, Richfield Women of Today submitted a request for an itinerant place of
amusement license for their 13th Annual Richfield Community Easter Egg Hunt event to
be held orr March 28, 1999. The event will take place at the Community Center at
Augsburg Park. They are requesting that the fee be waived as they are anon-profit
organization. They will be serving food items such as popcorn, hot dogs, and nachos
and have contacted health inspectors for food serving requirements. The hours of
operation will be 11 a.m.-5 p.m.
Recommended Motion:
Approve the itinerant place of amusement license request and waive the fee for March
28, 1999 for Richfield Women of Today, 6527 17th Avenue.
Basis of Recommendation:
1. The applicant has complied with the City code pertaining to this license.
Alternative Recommendation:
1. The Council could decide to deny the request. This would mean that they would
be unable to hold the event. The Public Safety Department has not found any
basis for a denial.
Discussion/Decision Mode:
Council approval of the issuance and fee waiver of an itinerant place of amusement
license for Richfield Women of Today, 6527 17th Avenue, for their 13th Annual
Richfield Community Easter Egg Hunt, March 28, 1999, is requested at this time.
Respect ully submitted,
James D. Prosser
City Manager
JDP:ds
•
CITY OF RICHFIELD, MINNESOTA ~~
Council Letter No. 63
Agenda March 22, 1999
Issue Statement:
Resolution authorizing acceptance and execution of Conditional Use License Agreement
for use of Hennepin County's Electronic Proprietary. Data Base.
Background:
The City of Richfield has been using Hennepin County's Electronic Proprietary Data Base
(EPDB) in conjunction with the Geographical Information System (GIS). Information from
the County used by the City includes parcel or property information which is used for such
things as mailing lists, mapping and planning. In the past, City staff has executed a
License Agreement, which reserves proprietary interests for the data to the County.
However, Hennepin County has developed a new version of its Conditional Use License
Agreement for the EPDB. The new version requires signature by the Mayor and City
Manager or City Clerk.
Recommended Motion:
Adopt the attached resolution accepting, and authorizing the Mayor and the City Manager
or the City Clerk to execute, Hennepin County Conditional Use License Agreement related
to the City of Richfield's use of the County's Electronic Proprietary Data Base.
Basis of Recommendation:
1. The City has previously entered into Conditional Use License Agreements with the
County for use of EPDB.
2. The County .has developed a new version of its Conditional Use License Agreement
for the EPDB. Signatures of the Mayor and the City Manager or City Clerk are now
required as is a resolution.
Alternative Recommendation:
Do not accept the resolution. However, this may make it impossible to execute a
Conditional Use License Agreement for use of County EPDB. It would be extremely
difficult and costly for the City to redevelop and maintain the information already available
through the County.
Discussion/Decision Mode:
Because the previous Agreement expired December 31, 1998, Council is asked to take
action at the March 22, 1999 Council meeting.
Respectfully submitted,
James D. Prosser
City Ma' ager
JDP:cak
Attachment
58
RESOLUTION NO.
RESOLUTION APPROVING THE AGREMENT WITH HENNEPIN COUNTY
RELATING TO CONDITIONAL USE LICENSE
TO USE ELECTRONIC PROPRIETARY DATA BASE
WHEREAS, the City of Richfield desires to make use of the Electronic
Proprietary Data Base (EPDB), a computerized system of mapping and planning for
Hennepin County; and
WHEREAS, prior to use of said EPDB by City personnel, a Conditional Use
License Agreement, required by Hennepin County, must be executed by the City; and
WHEREAS, said Conditional Use License Agreement has been reviewed by the
City; and
WHEREAS, the Agreement allows the City access to Hennepin County
electronic data to be used in Geographical Information System (GIS) functions.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Richfield, Minnesota:
1. The Conditional Use License Agreement for use of the Electronic Proprietary
Data Base (EPDB) is hereby approved.
2. The Mayor and City Manager or City .Clerk are hereby authorized to execute
said Agreement.
Adopted by the City Council of the City of Richfield, Minnesota this 22nd day of
March, 1999.
Martin J. Kirsch, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
CITY OF RICHFIELD, MINNESOTA ~~
Council Letter No. 62
Agenda March 22, 1999
Issue Statement:
Consideration of resolution supporting repeal of the state sales tax for local government
purchases.
Background:
The League of Minnesota Cities has been working for the past three years to build
legislative support for the repeal of the sales tax on local government purchases. This
year a record number of bills have been introduced to repeal the tax and committees in
both the House and Senate have held hearings on the topic.
While most legislators agree that taxing local government purchases is not appropriate,
the repeal would permanently reduce annual state sales tax revenues by an estimated
$80 million. Given the new February budget forecast that includes an additional $730
million in surplus state revenues through the end of the next biennium, the state can
consider eliminating the sales tax on local purchases. Repealing the sales tax on local
government purchases is good tax policy and means savings to residents.
Recommended Motion:
Approve a resolution supporting repeal of the state sales tax for local government
purchases.
Basis of Recommendation:
1. The Legislature imposed the sales tax on local governments in 1992 when facing a
significant state budget deficit.
2. The state's financial picture has improved dramatically and the need for the sales
tax no longer exists.
3. Minnesota is one of only seven states which imposes sales tax on local government
purchases.
4. Sales tax. on local government purchases is passed on to residents in the form of
higher property taxes .and fees.
Alternative Recommendation:
1. Do not approve the resolution.
2. Defer action on this item to a future Council meeting.
Discussion/Decision Mode:
Consideration of this resolution is scheduled for the March 22, 1999 Council meeting.
Respectfully submitted,
James D. Prosser
City Manager
JDP:ds
,~
RESOLUTION NO.
RESOLUTION SUPPORTING REPEAL OF THE STATE SALES
TAX FOR LOCAL GOVERNMENT PURCHASES
WHEREAS, the Legislature imposed the sales tax on local governments in 1992
when facing a significant state budget deficit; and
WHEREAS, the state government has collected hundreds of million of dollars in
sales tax since 1992 on local government purchases of items such as road
maintenance equipment, wastewater treatment facilities, and building materials; and
WHEREAS, the sales tax on local government purchases is passed on to
residents in the form of higher property taxes and fees; and
WHEREAS, the state's financial picture has improved dramatically and the need
for the sales tax no longer exists; and
WHEREAS, Minnesota is one of only seven states which impose sales tax on
local government purchases; and
WHEREAS, imposing the sales tax on local government purchases is an
inefficient way to raise state revenues, especially where sales tax is paid for bonding
projects with accompanying interest costs.
NOW, THEREFORE, BE IT RESOLVED that the Richfield City Council
encourages its state legislators to support the repeal of the state sales tax on local
governments.
PASSED this 22nd day of March, 1999.
Martin J. Kisrch, Mayor
ATTEST:
Thomas P. Ferber, City Clerk