05-10-99 agendaCITY OF RICHFIELD, MINNESOTA
MONDAY, MAY 10, 1999
SPECIAL CITY COUNCIL STUDY SESSION
6:00 P.M.
COUNCIL CHAMBERS
RICHFIELD CITY HALL
CALL TO ORDER
ROLL CALL
DISCUSSION OF ACADEMY OF HOLY ANGELS DRAINAGE POND LEASE
AGREEMENT __ _ __
STUDY SESSION LETTER NO. 15
ADJOURNMENT
REGULAR CITY COUNCIL MEETING
7:00 P.M.
COUNCIL CHAMBERS
RICHFIELD CITY HALL
AGENDA
INTRODUCTORY PROCEEDINGS
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES OF (1) SPECIAL CITY COUNCIL MEETING ON APRIL 26,
1999; (2) REGULAR CITY COUNCIL MEETING OF APRIL 26, 1999 AND (3)
RICHFIELD BOARD OF EQUALIZATION OF MAY 3, 1999
PRESENTATIONS
1. PRESENTATION OF PROCLAMATION DESIGNATING SMALL BUSINESS WEEK
IN RICHFIELD, MAY 17-21, 1999
2. PRESENTATION OF PROCLAMATION DESIGNATING LAW ENFORCEMENT
WEEK, MAY 9-15, 1999
. 3. PRESENTATION OF PROCLAMATION DESIGNATING CITY OF RICHFIELD
EMPLOYEE HEALTH AND FITNESS WEEK, MAY 17-21, 1999
4. PRESENTATION OF PROCLAMATION DESIGNATING EARTH DAY IN
RICHFIELD, MAY 16, 1999
INDIVIDUALS WHO WISH TO ADDRESS THE COUNCIL ARE REQUESTED TO
PRINT THEIR NAME AND ADDRESS ON THE SPEAKER'S REGISTER FOR THE
RECORD.
5. OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL ON ITEMS NOT
ON THE AGENDA
AGENDA APPROVAL
6. COUNCIL APPROVAL OF AGENDA
CONSENT CALENDAR
7. CONSENT CALENDAR CONTAINS SEVERAL SEPARATE ITEMS WHICH ARE
ACTED UPON BY THE CITY COUNCIL IN ONE MOTION. ONCE THE CONSENT
CALENDAR HAS BEEN APPROVED, THE INDIVIDUAL ITEMS AND
RECOMMENDED ACTIONS HAVE ALSO BEEN. APPROVED. NO FURTHER
COUNCIL ACTION IS NECESSARY. HOWEVER, ANY COUNCIL MEMBER MAY
REQUEST THAT AN ITEM BE REMOVED -FROM THE CONSENT CALENDAR
AND PLACED ON THE REGULAR AGENDA FOR COUNCIL DISCUSSION AND
ACTION. ALL ITEMS LISTED ON THE CONSENT CALENDAR ARE
A. CONSIDERATION OF APPROVAL OF RESOLUTION APPROVING
DONATION OF CITY COMPUTER EQUIPMENT TO RICHFIELD SCHOOL
DISTRICT #280 C.L. 96
B. CONSIDERATION OF APPROVAL OF RESOLUTIONS AUTHORIZING
AGREEMENTS WITH MINNESOTA DEPARTMENT OF TRANSPORTATION
RELATED TO CONSTRUCTION OF I-35W HIGH OCCUPANCY VEHICLE
LANE AND PARTS OF 66TH STREET NEAR I-35W WITHIN CORPORATE
CITY LIMITS C.L. 97
C. CONSIDERATION OF APPROVAL OF RESOLUTION AUTHORIZING
AMENDMENT OF MEMBERSHIP LISTING OF SOUTHWEST FIRE LEAGUE
MUTUAL AID ASSOCIATION OF WHICH RICHFIELD FIRE DIVISION IS
MEMBER C.L. 98
D. CONSIDERATION OF APPROVAL OF RESOLUTION ESTABLISHING
PROCEDURE RELATING TO COMPLIANCE WITH REIMBURSEMENT BOND
REGULATIONS UNDER INTERNAL REVENUE SERVICE IN REGARD TO
CEDAR AVENUE REDEVELOPMENT PROJECT C.L. 99
E. CONSIDERATION OF APPROVAL OF AWARD OF CONTRACT TO TASK
MASTER CONSTRUCTION FOR 1999 CURB AND GUTTER, SIDEWALK AND
MISCELLANEOUS CONCRETE REPAIR PROJECT IN AMOUNT OF
$51,773.75 C.L. 100
F. CONSIDERATION OF APPROVAL OF AWARD OF CONTRACT TO ASTECH
SURFACE TECHNOLOGIES CORPORATION FOR ROUTING AND SEALING
CRACKS IN ASPHALT PAVEMENT FOR 1999 IN AMOUNT OF $82,730.44
C.L. 101
G. CONSIDERATION OF APPROVAL OF AWARD OF CONTACT TO J. L.
SCHMITZ & SONS FOR CAT 950 WHEEL LOADER FOR TOTAL OF
$32,003.25 C.L. 102
H. CONSIDERATION OF APPROVAL OF PURCHASE OF NEW VERMEER BC
2000 CHIPPER FROM VERMEER SALES & SERVICES THROUGH STATE
OF MINNESOTA COOPERATIVE BIDS IN AMOUNT OF $42,195.30 C.L. 103
I. CONSIDERATION OF APPROVAL OF PLANS AND SPECIFICATIONS AND
AUTHORIZE ADVERTISEMENT FOR BIDS FOR RECREATION
. DEVELOPMENTS AT ACADEMY OF HOLY ANGELS, SUB-PROJECT OF
BALLFIELD REPLACEMENT PROJECT C.L. 104
PUBLIC HEARING
8. PUBLIC HEARING AND SECOND READING OF TRANSITORY ORDINANCE
AUTHORIZING SALE OF CITY INTEREST IN PROPERTY AT 7545 PENN
AVENUE TO HOUSING AND REDEVELOPMENT AUTHORITY TO COMPLETE
AN APARTMENT REMODELING PROGRAM INITIATIVE
COUNCIL LETTER NO.-105
RESOLUTION
ADMINISTRATIVE REPORTS AND OTHER BUSINESS
9. CONSIDERATION OF OFF-STREET PARKING PERMIT FOR 7530, 7536 AND
7544 OLIVER AVENUE AND 7527, 7533 AND 7539 PENN AVENUE TO ALLOW
PARKING LOT RECONFIGURATION
COUNCIL LETTER NO. 106
10. CONSIDERATION OF REVIEW OF PLANNING PROCESS FOR REDESIGN OF
FORT SNELLING GOLF COURSE SITE AS REPLACEMENT FOR RICH ACRES
GOLF COURSE
COUNCIL LETTER NO. 107
11. CONSIDERATION OF APPOINTMENT TO FRIENDSHIP CITY COMMISSION
COUNCIL LETTER NO. 108
AIRPORT BUSINESS
12. AIRPORT STATUS REPORT
CORRESPONDENCE
13. LEGISLATIVE REPORT
COUNCIL CHOICE
14. COUNCIL DISCUSSION ITEMS
15. CLAIMS AND PAYROLLS
16. ADJOURNMENT
Auxiliary aids for individuals with disabilities are available upon request.
Requests must be made at least 96 hours in advance to the Administrative
Services Director at 612-861-9702.
CITY OF RICHFIELD, MINNESOTA
. Council Letter No. ios
Agenda May 10, 1999
Issue Statement:
Consideration of appointment to the Friendship City Commission.
Background:
The Friendship City Commission has one vacancy that was not filled during the annual
recruitment. One application was received after commission appointments were made
by the Council in January 1999. This applicant was interviewed at a Special City
Council meeting on April 26, 1999.
Recommended Motion:
Appoint a member to the Friendship City Commission to III a term expiring on January
31, 2002.
Basis of Recommendation:
1. In order to ensure a quorum for future meetings, an appointment should be made at
this time.
2. Filling this remaining vacancy will complete the commission's membership.
Alternative Recommendation:
Defer the appointment to a later Council meeting.
Discussion/Decision Mode:
This item is placed on the May 10, 1999 agenda for Council consideration.
Re a tfully submitted,
~"~
ev L. Devic
Acting City Manager
SLD:cak
•
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. ion
Agenda May 10, 1999
Issue Statement:
Review of a planning process for re-design of Fort Snelling Golf Course site as a
replacement for the of Rich Acres Golf Course (RAGC).
Background:
The RAGC site will be closing soon to make room for the new North-South Runway at
the Minneapolis-St. Paul International Airport.. RAGC has served as a recreation and
learning facility for Richfield and its immediate surrounding communities since 1980. In
that time there have been over one million rounds played on the regulation course and
over one-half million rounds played on the Par-3 course. In addition there are hundreds
of individual and group golf lessons and over three million driving range balls rented on
the driving range annually. The profits from the golf course have been a major funding
source for the Recreation Enterprise Fund, balancing the losses from the ice arena and
pool operations.
Because of these factors there is a clear need to replace this facility. For the past 18
months the City has been working with the Minneapolis Park and Recreation Board
(MPRB) on a plan for the joint development of this area. Under the terms of the Joint
Powers Agreement previously approved by the Richfield City Council, the MPRB would
utilize an area for soccer field and ballfields and Richfield would redevelop the Fort
Snelling Golf Course. Redevelopment of this course appears to be necessary due the
condition, playability and lack of teaching facilities of the course in its current state.
There are three issues that must be resolved in order to accomplish the golf course
replacement. Those issues include:
Property Acquisition
The issue of property acquisition is being explored by both the City of Richfield and the
MPRB. The Fort Snelling Golf Course is included with a larger parcel of land that the
Minnesota Department of Natural Resources (DNR) apparently would be interested in
selling. The MPRB and the City of Richfield have an interest in separate portions of the
overall Upper Bluffs property owned by the DNR. City staff will continue a dialogue with
the MPRB and the DNR to establish a selling price for the Fort Snelling Golf Course
portion of that property.
Facility Design
The second issue would be the design or redesign of the Fort Snelling Golf Course
area. The methodology proposed to deal with that issue is to prepare a process outline
report, which is attached to this City Council Letter, for presentation to the City Council
and the Community Services Commission. The actual planning process would be
accomplished by selecting a task force or forum made up of different users and people
• associated with the golf course through the community to review and evaluate the kind
~-
ofgolf course facility and services that could potentially be offered at a new Fort
Snelling Golf Course. This process would have to be initiated rather quickly in order for
the City to be in a position to better evaluate the feasibility of the City potentially
purchasing or leasing the Fort Snelling Golf Course site.
Financinq the Improvements
The final piece of the analysis would be the financing plan for this project. This final
piece of the plan would be developed after the design stage would have been
completed and the cost of either acquisition or leasing the Fort Snelling Golf Course
would also be known. The ultimate goal of this overall process would be to have a new
golf facility operational by the 2001 golf season.
Recommended Motion:
Accept the planning proposed panning process as attached.
Basis of Recommendation:
1. The Mitigation Plan approved by the City includes the need to replace RAGC.
2. The RAGC is a community asset, which should be replaced.
3. The RAGC provides an important recreation asset for area residents.
4. There is strong market demand for golf courses within this area.
5. The RAGC is an important youth asset.
Alternative Recommendation:
1. Amend the proposed planning process.
2. Direct staff to recommend alternative approaches to replacement.
3. Do not replace the RAGC asset.
Discussion/Decision Mode:
There is some urgency associated with the golf course replacement strategy. A task
force of up to 20 interested citizens should be formed as soon as possible and
recommendations reported back to the City Council within two months.
R ctfully sub fitted,
r~
en L. Devich
Acting City Manager
SLD:cak
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memo........... ......................4/25/99
The Brauer Group, Inc. 6116 Parnell Avenue, Edina, MN 55424 Tel (812) 720-4888 FX (612)915 14
E-Mail.....brauergroup@electronet.com Home Page...electronet.com/bgroup/ Pager (612) 318-1553
TO: Jim Prosser and Mike Lannigan
FROM : Don Brauer
RE: Ft. Snelling Golf Course Evaluation /Planning Process
A. THE PROCESS.....AN OUTLINE
7. Prepare Process Report and Recommendations to Community Services
Commission (CSC) and Citv Council ................Mike Lannigan will prepare a
Council Letter and Don Brauer will prepare the Process Outline Report for
review by Devich with input from Prosser.
2. Present to CSC and CounciL...........Mike Lannigan and Don. Brauer will present
respond to questions, and accept suggestions and ideas
the process outline,
for both form and content from CS'C and Council
3. Select and Recruit FORUM Participants ........will be accomplished by Mike
Lannigan after CSC and Council approval.
4. Prepare Presentation for AND Conduct the FORUM Session........Mike and
Don will prepare presentation outline, exhibits, and other materials for review
by Devich and Prosser, make revisions and/or additions as suggested, and
reproduce copies for use by the FORUM participants.
' 5. Prepare Summary Report of Results of FORUM Including Recommendations,
and Present to the CSC and Council.........Mike and Don will prepare the
report, review with Devich and Prosser, and present to CSC and Council.
6. Prepare RFP Evaluate Proposals, Recommend Selection, and Negotiate
Contracts for Golf Course Architect and Fiscal Consultant Services .......Mike
and Don will prepare a draft RFP, review and comment on proposals received,
assist in interviews, make recommendations, and assist in contract
negotiations and presentations as requested by Devich in this process.
7. Complete Feasibility Study and Preliminary Plans for Land and Other
Operational Easements and Agreements for Development of Golf Facilities
.....Mike and Don will monitor and evaluate land and rights acquisitions, golf
designs... and ,cost.. estimates, ,operating projections, ,and. other, fiscal
implications, and keep Devich informed so that he (or they) can make regular
progress reports to CSC and Council.
8. Acauire Rights Complete Design Bid and Finance the Proiect......with
critique and review by Mike and Don as requested.
9. Construct Facilties, Staff, and Prepare to Open..:....with project management
by Mike and assistance from Don as requested.
page 1
•
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memo ..................................4/25/99
. THE BRAVER GROUP, INC. 6116 Parnell Avenue, Edina, MN 55424 (612)720-4888 FAX (612) 915-1484
B. AN ESTIMATED PROJECT TIME- LINE
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 106
Agenda May 10, 1999
Issue Statement:
Consider a request for an off-street parking permit for 7530, 7536 and 7544 Oliver
Avenue and 7527, 7533, and 7539 Penn Avenue to allow a parking lot reconfiguration.
Background:
The applicants, four apartment owners and the Richfield HRA, are requesting an off-
street parking permit to make parking lot and other site improvements. The
improvements are part of the Apartment Remodeling Program, which is funded, in part,
through a Metropolitan Council Livable Communities Grant.
As part of the property improvements, the owners are working together to combine the
parking lots and make landscaping improvements. A remnant parcel from the 76th
Street and Penn Avenue intersection improvement is being sold back to the original
property owner and parking will be added to the parcel.
A four-plex is under construction at 7544 Oliver Avenue. The four-plex includes four
attached garage units. The parking lot reconfiguration will accommodate-the garage
units and allow for stacked parking behind the garage units. There are currently two
curb cuts onto 76th Street from the properties. One of the curb cuts will be removed as
part of the project.
Cross access agreements will be established to allow for cross access, parking and
maintenance of the parking lot among the six buildings. The parking lot will be
resurfaced and curbing installed as part of the project. In addition, landscaping will be
added throughout the site.
Recommended Motion:
Approve an off-street parking permit for 7530, 7536 and 7544 Oliver Avenue and 7527,
7533 and 7539 Penn Avenue to allow a reconfiguration of the parking lot contingent
upon previous approval by the City Council of the second reading of the transitory
ordinance for the property at 7545 Penn Avenue.
Basis of Recommendation:
1. The transitory ordinance for the property at 7545 Penn Avenue requires that cross
access easements be established to provide for joint use of the parking lots and
access driveways, that a sediment and erosion control plan be approved by the
Public Works Director, and that a landscape plan be submitted.
2. The proposed improvements will improve the properties' function and appearance.
3. The HRA, in partnership with adjacent apartment owners, has initiated an apartment
improvement initiative funded by a Metropolitan Council Livable Communities Grant.
The proposed improvements are part of this initiative.
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4. Adequate parking will be provided. A total of 64 parking spaces will be provided for
the 39 units for an overall parking ratio of 1.6 spaces per unit. By zoning ordinance,
the City Council can reduce the normal parking requirement of two spaces per unit
with the availability of transit services, shared parking, pedestrian orientation and
unit size (e.g. one bedroom units). These characteristics are evident in these
buildings, thus warranting the lower parking ratio. In addition, the proposed parking
improves the current parking ratio of 1.5 because there is currently only 55 parking
spaces on the property.
Alternative Recommendation:
Deny the off-street parking permit.
Discussion/Decision Mode:
This item is scheduled for the May 10, 1999 City Council meeting to coincide with the
second reading consideration of the transitory ordinance for 7545 Penn Avenue.
ectfully subm' ed,
en L. vic
Acting City Manager
SLD:ds
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 105
Agenda May 10, 1999
Issue Statement:
Public hearing and second reading of a transitory ordinance authorizing the sale of the
City interest in the property located at 7545 Penn Avenue to the Housing and
Redevelopment Authority to complete an Apartment Remodeling Program initiative.
Background:
Hennepin County and the City of Richfield jointly participated in installing improvements
to the intersection at 76th Street and Penn Avenue. The City's portion of the cost was
funded by the Minnesota State Aid (MSA) account. Upon project completion, remnant
parcels remained and have been vacant approximately two years. A plan showing the
remnant parcels is attached (Exhibit B).
With support from a Metropolitan Council Livable Communities Grant, the Richfield
Housing and Redevelopment Authority (HRA) has been working with the adjacent four
apartment owners to improve the existing five buildings and add a building. There are
several elements to the project (Exhibit C):
• Off-street parking will be modified to improve appearance and access, and provide
additional parking spaces for the buildings. The off-street parking contract is also
being considered by the City Council on May 10.
• One driveway at 7544 Oliver Avenue will be closed reducing driveways onto 76th.
Street.
• The parcel at 7544 Oliver Avenue is buildable and afour-unit building with attached
garages is underway. The owners of 7536 Oliver Avenue are constructing the
building at 7544 Oliver Avenue.
• The parcel at 7545 Penn Avenue is not buildable but provides an area for additional
off-street parking and an attractively landscaped corner. The owner of 7539 Penn
Avenue would like to acquire the remnant parcel from the HRA and combine it with
7539 Oliver Avenue.
The County is prepared to convey the property to the City. The first reading of the
attached ordinance occurred on April 12 and allows the City to convey the property to
the HRA.
The property is valued at $25,196. The County is requiring payment for their one-half
interest in the value or $12,598. The City's MSA fund also must be reimbursed $12,598
(further investigation by staff subsequent to first reading has resulted in this conclusion).
The Livable Communities Grant to the HRA will cover both the County's and City's
shares.
Recommended Motion:
• Following the public hearing, the City Council is requested to:
g~l
a) adopt the transitory ordinance authorizing the sale of City-owned property
discussed in the attached ordinance; and
b) direct staff to undertake the sale of the property.
Basis of Recommendation:
1. The City jointly participated in a road improvement project with Hennepin County,
and the County has expressed an interest in conveying the County interest in the
remnant parcel to the City.
2. The HRA, in partnership with adjacent apartment owners, has initiated an apartment
improvement initiative funded by a Metropolitan Council Livable Communities Grant.
3. One element of the HRA's apartment initiative is to acquire the remnant parcel at
7545 Penn Avenue from the City and convey the parcel to the adjacent owner at
7539 Penn Avenue to provide off-street parking and landscaping improvements.
4. Improvements are planned for Summer 1999, and it is appropriate to act on the
transitory ordinance at this time.
5. The County and City's MSA account are each being compensated $12,598 as the
cost of acquisition from the Livable Communities Grant.
Alternative Recommendation:
The City Council may choose not to undertake a transitory ordinance for the land sale at
this time.
Discussion/Decision Mode:
Publication of the transitory ordinance would occur as soon as possible and is effective
30 days after publication. A sale transaction could not occur until after the effective
date.
s ectfully submitted,
~~
1
en L. Devich
Acting City Manager
SLD:ds
•
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•
Exhibit A
LEGAL DESCRIPTION
FOR
7545 PENN AVENUE SOUTH
That part of the West 182 feet of the South %4 of the Northwest'/4 of the Southwest %4 of Section
33, Township 28, North Range 24 West of the Fourth Principal Meridian, lying South of the
North 222 feet thereof, according to the Government Survey thereof.
Reserving unto said Grantor a permanent easement for highway purposes over all that part of
the above described tract which lies westerly of a line drawn parallel with and distant 23 feet
easterly of the following described line:
Commencing at the Southwest corner of the Northwest Quarter of the Southwest
Quarter of Section 33, township 28, Range 24; thence run easterly along the south line
of said Northwest Quarter of the Southwest Quarter on an assumed bearing of North 89
degrees 30 minutes 54 seconds East for a distance of 18.75 feet to the actual point of
beginning of the line being described; thence North 2 degrees 30 minutes 37 seconds
West for 41.69 feet; thence deflect right along a tangential curve having a radius of
3819.72 feet, for 100.00 feet and said line there terminating.
Also, reserving unto said Grantor a permanent easement for highway purposes over all that part
of the above described tract which lies southerly of a line drawn parallel with and distant 22.50
feet northerly of the following described Line A:
Commencing at the Southwest corner of the Northwest Quarter of the Southwest
Quarter of Section 33, Township 28, Range 24; thence run northerly along the west line
of said Northwest Quarter of the Southwest Quarter for a distance of 31.50 feet to the
actual point of beginning of the line being described; thence deflect right 89 degrees 43
minutes 31 seconds for 200.00 feet and said line there terminating.
Also, reserving unto said Grantor a permanent easement for highway purposes over all that part
of the above described tract which lies Southwesterly of a line drawn from a point on the West
line of the Northwest Quarter of the Southwest Quarter of Section 33, Township 28, Range 24
distant 115 feet Northerly of the Southwest corner thereof, as measured along said West line, to
a point on the South line of said Northwest Quarter of the Southwest Quarter, distant 123 feet
Easterly of the Southwest corner thereof, as measured along said South line.
Subject to a 26 foot easement strip for driveway purposes over that part of the east 45 feet of
the above described tract lying northerly of a line drawn parallel with and distant 22.50 feet
northerly of the above described Line A for the benefit of the following described tract:
The South 74 feet of the North 222 feet of the West 182 feet of the South Quarter of the
Northwest Quarter of the Southwest Quarter of Section 33, Township 28, Range 24.
•
83
BILL NO.
TRANSITORY ORDINANCE NO.
AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE SALE, TRANSFER OR
OTHER DISPOSITION AND CONVEYANCE OF CERTAIN CITY OWNED REAL
PROPERTY LOCATED IN THE CITY OF RICHFIELD,
COUNTY OF HENNEPIN, STATE OF MINNESOTA
7545 Penn Avenue
The City of Richfield Does Ordain:
Section 1:
The following described real property located in the City of Richfield, County of
Hennepin, State of Minnesota, is hereby authorized to be sold, transferred or otherwise
disposed of, and conveyed by the City as described on attached Exhibit A.
Section 2:
The Mayor and Acting City Manager are hereby authorized to take all actions as
required to sell, transfer, or otherwise dispose of and convey the real property described
in the attached Exhibit A, including, by way of illustration and not limitation, the
execution of all documents, purchase agreements, deeds of conveyance, and other
instruments connected with such sale, transfer or disposition and conveyance.
Passed by the City Council of the City of Richfield, Minnesota this 10th day of
May, 1999 by the Richfield City Council
Martin J. Kirsch, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
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CITY OF
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CITY OF RICHFIELD, MINNESOTA
Council Letter No 104
Agenda May 10, 1999
Issue Statement:
Approve plans and specifications and authorize advertisement for bids for recreation
developments at the Academy of Holy Angels, asub-project of the Ballfield
Replacement Project.
Background:
The Ballfield Replacement Project, which replaces recreation assets currently on
Metropolitan Airports Commission (MAC) property, began last fall with site
improvements at Roosevelt Park and continues this spring with work at the Intermediate
School, Donaldson Park/Junior High and Washington Park.
In continuation of the project, City staff has met with staff from the Academy of Holy
Angels to plan the redevelopment of a softball, baseball and soccer field on Holy
Angels' property, as well as a joint maintenance and use schedule. An agreement
between the City of Richfield and the Academy of Holy Angels that satisfies the State
regarding the $2 million grant is under discussion.
Recommended Motion:
Approve the plans and specifications and authorize advertisement for-.bids for the
redevelopment of recreational facilities at the Academy of Holy Angels as part of the
Ballfield Replacement Project.
Basis of Recommendation:
1. The site improvements at the Academy of Holy Angels have been discussed with
the Community Services Commission at their May 4 meeting. The Commission
recommends the approval of the project.
2. Two neighborhood meetings have been held in the Academy of Holy Angels
neighborhood to discuss the project and hear feedback from residents.
3. This phase of the Ballfield Replacement Project will be funded with a $2 million
grant from the State of Minnesota, administered by the Minnesota Amateur Sports
Commission.
4. City Staff has met with the Academy of Holy Angels regarding scheduling and
maintenance and is establishing an agreement.
5. This action to prepare bids and specifications anticipates the final agreement being
approved by all parties and generally keeps the ballfield improvements on
schedule. The current action only authorizes plans and specifications and
advertisement for bids. It does not authorize construction.
~T-I
Alternative Recommendation:
1. Do not approve the project, limiting the feasibility of replacing all of the recreational
facilities that will be lost. Replacement of the facilities is imperative to accommodate
the numerous athletic programs in the City of Richfield. Richfield's athletic programs
boast heavy participation by all age groups.
2. Do not approve this action until after the agreement is finally approved by all parties.
This would delay the ballfield work.
Discussion/Decision Mode:
Consultant George Watson, Brauer and Associates, will be in attendance to discuss the
project. In consideration of the proposed construction timetable for the summer of
1999, the Council is asked to take action at the May 10 meeting.
Respectfully submitted,
~~~
. Devich
Acting City Manager
SLD:ds
•
•
~~
CITY OF RICHFIELD, MINNESOTA
• Council Letter No. io3
Agenda May 10, 1999
Issue Statement:
Approve the purchase of a new chipper for use by the Street Maintenance Division.
Background:
Unit # 320, a 1988 brush chipper, is fully depreciated in 1999. Early last spring, when
budgets were prepared prior to the wind storms, staff decided to keep this machine for
an extra year and replace it in 2000. After the workout the chipper got last summer
cleaning up storm damage, staff believes the machine should now be replaced on
schedule in 1999.
Staff also believes a bigger chipper should replace this unit, as the City no longer has a
storage site at the airport to stockpile logs. Material will now have to be hauled out of
town as it is generated. The City will have to pay to get rid of logs. Giving away wood
chips for free is not a problem, so the more material the crew can chip, the less staff will
have to pay~for hauling and tipping fees. These fees include $80/load tipping fee and
$65/load for man and truck. A conservative estimate is that the City would save
approximately $7,250/year, which would equal about 50 loads of logs each year.
The street crew tried out several chippers that were included on the State of Minnesota
• cooperative bids, including a Bandit model 1850, a Morbark model 2500 and the
Vermeer model BC2000. The machine that crew and staff believe will best suit the
City's needs is the Vermeer BC2000, which can chip a log up to 20 inches. This unit is
sold by Vermeer Sales & Service for a cost of $39,620, plus tax, off the State bid.
This purchase will need to be revised into the 1999 Motor Pool budget. The Motor Pool
has banked approximately $23,000 for this purchase. Savings on previous purchases
already made this year will allow the Motor Pool to absorb the additional cost.
Recommended Motion:
Approve the purchase of a new Vermeer BC2000 chipper at a cost of $39,620.00 plus
sales tax of $2,575.30 for a total purchase price of $42,195.30.
Basis of Recommendation:
1. The old chipper is fully depreciated and needs to be replaced. Anew, larger
chipper will result in reduced disposal costs.
2. Vermeer Sales & Service is offering the lowest price for the type of chipper desired
from the State of Minnesota cooperative purchasing program.
Alternative Recommendation:
Council may instruct staff to purchase a smaller sized unit and secure a new storage
• site for temporary storage of tree logs.
~ ~-/
Discussion/Decision Mode:
• Staff is requesting approval of this purchase at the May 10, 1999 regular Council
meeting in order to obtain this piece of equipment as quickly as possible for the
upcoming season.
Re ctfully submitted,
s~
v L. Devich
Acting City Manager
SLD:ds
•
•
~~
CITY OF RICHFIELD, MINNESOTA
Council Letter No. io2
. Agenda May 10, 1999
Issue Statement:
Approval of sale for a Cat 950 wheel loader.
Backaround:
Unit #192, a 1973 Cat 950 wheel loader used primarily for plowing snow, has exceeded
its original twenty-year life expectancy. Council approved the purchase of a new wheel
loader from the State of Minnesota contract at the January 11, 1999 Council meeting.
There was no trade-in option allowance on the state contract, so the old loader was put
up for sale by formal bid. Nine people submitted bids as follows:
J. L. Schmitz & Sons $30,050.00
Scott Foyt 26,501.00
Johnson Motor Sales 21,776.00
Carbon Tractor Parts 20,057.00
Tom Henry 18,908.25
Northern Tractor & Equipment 18,797.00
Fargo Parts & Equipment 17,121.00
Mark Deters 16,388.99
Malecha Trucking 13,000.00
• Recommended Motion:
Accept the bid minutes/tabulation and approve the sale to J. L. Schmitz & Sons of Unit
#192, a 1973 Cat 950 wheel loader, Serial No. SN81J5918 and specified attachments
for the sum of $30,050.00 plus tax of $1,953.25 for a total purchase price of $32,003.25.
Basis of Recommendation:
1. J. L. Schmitz & Sons submitted the high bid for the 1973 wheel loader.
2. Now that the new loader has been delivered, the old unit may be sold.
Alternative Recommendation:
Council may reject the bids and instruct staff to re-advertise for this sale; however, staff
does not believe a higher bid can be obtained than the one from J. L. Schmitz & Sons.
Discussion/Decision Mode:
This item is scheduled for the May 10,
requesting approval at this time.
1999 regular Council meeting. Staff is
Re pe tfully sub ed,
w~
• en L. De
Acting City Manager
SLD:ds
Attachment
•
CITY OF RICHFIELD, MINNESOTA
Bid Opening
April 29, 1999
11:00 a.m.
Sale of 1973 Cat 9506 Wheel Loader
~~-i
Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff
was called by Thomas P. Ferber, City Clerk, who announced that the purpose of the
meeting was to receive, open and read aloud, bids for the sale of a 1973 Cat 9506
Wheel Loader, as advertised in the Star Tribune and Construction Bulletin on April 16,
1999.
Present: Thomas Ferber, City Clerk
Cheryl Krumholz, City Manager Representative
Roxi Braa, Administrative Aide
Rick Beane, Mechanic Supervisor
•
The following bids were submitted and read aloud:
VENDOR Bid Amount
Carbon Tractor Parts, Inc. $20,057.00
Tom Henry $18,908.25
Scott Foyt $26,501.00
Malecha Trucking, Inc. $13,000.00
Fargo Parts & Equipment, Inc. $17,121.00
Northern Tractor & Equipment, Inc. $18,797.00
Mark Deters $16,388.99
J. L. Schmitz & Sons $30,050.00
Johnson Motor Sales, Inc. $21,776.00
The City Clerk announced that the bids would be tabulated and considered at the May
10, 1999 City Council Meeting.
Thomas P. Ferber City Clerk
~~
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 1oi
Agenda May 10, 1999
Issue Statement:
Award of contract for routing and sealing cracks in asphalt pavement for 1999.
Background:
The crack routing and sealing process involves grinding out (or routing) the cracks and
filling them with a special bituminous crack sealing compound that prevents water from
penetrating to the gravel below. Since 1991, the cracks that have been sealed using
this process have remained effectively sealed. A map of the 1999 work area is
attached.
In 1995, Council approved an accelerated street maintenance program. This program
includes asphalt crack repair, asphalt milling and patching and sealcoating of all City
streets in five years.
On April 28, 1999 a bid opening was held for routing and sealing of cracks in
bituminous streets. Two of the six plan holders submitted bids. A copy of the bid
minutes is attached. The 1999 adopted Street Maintenance budget contains $120,860
for the contract portion of routing and sealing cracks. The contracts are based upon
• estimated quantities. Payments will be made on actual work performed. Council would
be authorizing a contract at the stated amounts, with the stipulation that the contract
documents allow variances.
Recommended Motion:
Accept the bid minutes/tabulation and award a contract to Astech Surface Technologies
Corporation, also known as ASTECH Corporation, in the amount of $82,730.44 to rout
and seal cracks on asphalt streets.
Basis of Recommendation:
1. The bid from Astech Surface Technologies Corporation is the low bid. The amount
bid is within the Engineer's estimate.
2. The work is included in the 1999 Street Maintenance budget.
Alternative Recommendation:
1. The City Council may choose to reject all bids and direct staff to readvertise and
obtain new bids. However, the bids obtained are very reasonable, and staff does
not believe a better price from a reputable contractor could be obtained.
2. Council may choose to award a contract to another bidder. However, the bid
submitted by Astech Surface Technologies Corporation is a reasonable bid, within
budget amounts, submitted by a responsible bidder.
7F/
Discussion/Decision Mode:
Council may choose to delay award of this contract. However, the contract documents
allow the bidders to withdraw their bids after 60 days of the bid opening, and an
extended delay could result in the loss of construction season. Therefore, staff is
asking for approval at the May 10, 1999 Council meeting.
spectfully submitted,
en L.
Acting City Manage
SLD:ds
Attachments
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CITY OF RICHFIELD, MINNESOTA ~~' 2
Bid Opening .__.
April 28, .1999
11:00 a.m.
1999 Asphalt Street Crack Routing and Sealing
City Project No. 101-35-604
Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff
was called by Thomas P. Ferber, City Clerk, who announced that the purpose of the
meeting was to receive, open and read aloud, bids for asphalt street crack routing and
sealing, as advertised in the official newspaper on April 14, 1999.
Present: Thomas Ferber, City Clerk
George Atkinson, Public Works Representative
Doris Swanson, City Manager Representative
The following bids were submitted and read aloud:
VENDOR Bid Security Bid Amount
Daffinson Asphalt Maintenance 5% Bid Bond $ 83,433.52
Green Bay, WI
Astech Corp. 5% Bid Bond $ 82,730.44
Asphalt Surface Technologies
St. Cloud, MN
The City Clerk announced that the bids would be tabulated and considered at the May
10, 1999 City Council Meeting.
Thomas P. Ferber City Clerk
•
CITY OF RICHFIELD, MINNESOTA
Council Letter No. loo
Agenda May 10, 1999
Issue Statement:
Award contract for annual curb and gutter, sidewalk and miscellaneous concrete repair
project.
Background:
Each year the City awards a contract to replace broken and dangerous sidewalk, curb
and gutter and other concrete as necessary. This year's contract includes:
• replacement of the concrete apron in front of Fire Station No. 2 (City Project 402-30-
555);
• new sidewalk at the Ice Arena (Ice Arena operating budget 505-15-280);
• removal of assorted curb cuts and replacement of assorted sidewalk panels (Street
Maintenance operating budget 101-35-603); and
• replacement of colored concrete crosswalk and sidewalk at the HUB (Special
Assessment project 415-35-635).
Because the specifications were written in February, it is possible that not all 1999
concrete needs were identified at that time. Therefore, the contact provides for an
increase in quantity should additional concrete work be needed.
There were ten plan holders for the April 28, 1999 bid opening. Five bids were
received. A copy of the bid minutes/tabulation is attached.
Recommended Motion:
Accept bid minutes/tabulation and award a contract for 1999 annual curb and gutter,
sidewalk and miscellaneous concrete repair to Task Master Construction in the amount
of $51,773.75.
Basis of Recommendation:
1. The lowest responsible bid submitted is lower than the $83,860 identified for 1999
concrete work in the City.
2. There is sufficient funding available for this work.
Alternative Recommendation:
1. Do not do the work. However, this contract is an important tool in protecting
Richfield residents from injury caused by tripping on damaged sidewalk and slipping
on ice built up in gutters. The contract also provides a tool for making minor
improvements which benefit Richfield residents.
•
'~ E-/
2. Award contract to another bidder. However, staff is not aware of any reason to
award a contract for other than the lowest responsible bid.
3. Direct staff to readvertise the project. However, the lowest responsible bid is within
the Engineer's estimate and staff does not believe lower bids will be received.
Discussion/Decision Mode:
This item is scheduled for Council action at the May 10, 1999 meeting. The bid
received will be valid for 60 days from the April 28, 1999 bid opening. Council should
take action prior to the expiration of bid validity. A delay in award would still provide
sufficient time for the contractor to complete the work by July 31, 1999 as specified.
R spe ully submitted,
~~
e L. Devich
Acting City Manager
SLD:ds
Attachment
•
•
~~~~
CITY OF RICHFIELD, MINNESOTA
•
Bid Opening
April 28, 1999
11:00 a.m.
1999 Concrete Sidewalk, Curb and Gutter Repair
City Project No. 101-35-603
Pursuant to requirements of Resolution No. 1015, a meeting of the Administrative Staff
was called by Thomas P. Ferber, City Clerk, who announced that the purpose of the
meeting was to receive, open and read aloud bids for 1999 concrete sidewalk, curb and
gutter repair, as advertised in the official newspaper on April 14, 1999.
Present: Thomas Ferber, City Clerk
George Atkinson, Public Works Director Representative
Doris Swanson, Cify Manager Representative
The following bids were submitted and read aloud:
Bidder's Name/City Bid Security Total Bid Amount
Jay Bros. -Inc. 5% Bid Bond $ 84,315.05
Gunderson Bros. Cement
Contractors, Co. 5% Bid Bond $ 87,806.90
Ron Kassa Construction, Inc. 5% Bid Bond $ 64,690.40
Nadeau Utility, Inc. 5% Bid Bond $ 81,701.00
Task Master Construction 5% Bid Bond $ 51,773.75
Corrected bid amount reflecting correction of bidders arithmatic extension errors.
The City Clerk announced that the bids would be tabulated and considered at the
May 10, 1999 City Council Meeting.
Thomas P. Ferber City Clerk
/~
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 99
Agenda May 10, 1999
Issue Statement:
Consideration of a resolution establishing procedure relating to compliance with
reimbursement bond regulations under the Internal Revenue Service in regard to the
Cedar Avenue Redevelopment Project.
Background:
In December 1998, the City signed an agreement with the Metropolitan Airports
Commission (MAC) and the Metropolitan Council in regard to the MAC's expansion
plans. The agreement committed all three organizations to work together to pursue the
state and federal funding necessary to implement Richfield's mitigation plan. The City's
mitigation plan was developed by the Richfield Planning Commission and approved by
the Richfield City Council.
The determination of the Planning Commission and the City Council was that Richfield
would need to alter its current land use of single family residential homes along Cedar
Avenue, a land use that is incompatible with the new North-South Runway being
constructed two blocks away, to more airport compatible land uses such. as commercial,
retail and hospitality facilities. The City's mitigation plan also calls for a significant
amount of replacement housing to be constructed between the new commercial-
facilities and existing residential. neighborhoods.. The new residential construction, to
consist of multi-family townhouses, condominiums, and apartments will be specifically
built to withstand the noise impacts of the North-South Runway and is designed to keep
the City's population stable during the redevelopment period-and beyond..
The resolution and procedures relate specifically to the City's mitigation plan and the
Cedar Avenue Redevelopment Project resulting from that plan. To help fund the
planned project, the City will issue bonds or similar borrowing in the amount of $5
million. However, the City will begin to incur costs associated with the project well in
advance of the date that the debt will be issued. This resolution will allow the City to
reimburse itself from the bond proceeds for the payment of certain costs of the project
incurred by the City prior to the issuance of the bonds.
Recommended Motion:
Adopt a resolution establishing procedures relating to compliance with reimbursement
bond regulations under the Internal Revenue Services in regard to the Cedar Avenue
Redevelopment Project.
Basis of Recommendation:
1. The City Council has previously approved the mitigation plan.
2. The City has incurred costs related to the redevelopment project.
`?,D
3. The resolution preserves the City's right to reimburse itself for the cost of this work
from a future bond sale if the City chooses to issue such bonds sometime in the
future.
Alternative Recommendation:
The City Council may reject the resolution to allow the City to reimburse itself and have
the City absorb all costs.
Discussion/Decision Mode:
Action on this resolution is requested at the May 10 City Council meeting.
R pectfully submitted,
~~
even L. Devich
Acting City Manager
SLD:ds
•
/ ®"~
RESOLUTION NO.
RESOLUTION ESTABLISHING PROCEDURES
RELATING TO COMPLIANCE WITH REIMBURSEMENT BOND
REGULATIONS UNDER THE INTERNAL REVENUE CODE
BE IT RESOLVED by the City Council (the "Council") of the City of Richfield, Minnesota
(the "City"), as follows:
1. Recitals.
(a) The Internal Revenue Service has issued Treasury Regulations, Section
1.150-2 (as the same may be amended or supplemented, the
"Regulations"), dealing with "reimbursement bond" proceeds, being
proceeds of the City's bonds used to reimburse the City for any project
expenditure paid by the City prior to the time of the issuance of those
bonds.
(b) The Regulations generally require that the City make a declaration of
intent to reimburse itself for such prior expenditures out of the proceeds of
subsequently issued bonds, that such declaration be made not later than
60 days after the expenditure is actually paid, .and that the..bonding occur...
and the written reimbursement allocation be made from the proceeds of
such bonds within 18 months after the later of (1) the date of payment of
the expenditure or (2) the date the project-is placed in service (but in no
event more than three years after actual payment).
(c) The City heretofore implemented procedures for compliance with the
predecessor versions of the Regulations and desires to amend-and
supplement those procedures to ensure compliance with: the Regulations...
(d) The City's bond counsel has advised the City that the Regulations do not
apply, and hence the provisions of this Resolution are intended to have no
application to payments of City project costs first made by the City out of
the proceeds of bonds issued prior to the date of such payments.
2. Official Intent Declaration. The Regulations, in the situations in which they apply,
require the City to have declared an official intent (the "Declaration") to reimburse itself
for previously paid project expenditures out of the proceeds of subsequently issued
bonds. The Council hereby authorizes the Acting City Manager to make the City's
Declarations or to delegate from time to time that responsibility to other appropriate City
employees. Each Declaration shall comply with the requirements of the Regulations,
including without limitation the following:
(a) Each Declaration shall be made not later than 60 days after payment of
the applicable project cost and shall state that the City reasonably expects
to reimburse itself for the expenditure out of the proceeds of a bond issue
or similar borrowing. Each Declaration may be made substantially in the
form of the Exhibit A which is attached to and made a part of this
~~ ~ ~ the time com I with the
Resolution, or m any other format which may be p y
Regulations.
(b) Each Declaration shall (1) contain a reasonably accurate description of the
"project" as defined in the Regulations (which may include the property or
program to be financed, as applicable), to which the expenditure relates
and (2) state the maximum principal amount of bonding expected to be
issued for that project.
(c) Care shall be taken so that the City, or its authorized representatives
under this Resolution, not make Declarations in cases where the City does
not reasonably expect to issue reimbursement bonds to finance the
subject project costs, and the City officials are hereby authorized to
consult with bond counsel to the City concerning the requirements of the
Regulations and their application in particular circumstances.
(d) The Council shall be advised from time to time on the desirability and
timing of the issuance of reimbursement bonds relating to project
expenditures for which the City made Declarations.
3. Reimbursement Allocations. The designated City officials shall also be
responsible for making the "reimbursement allocations" described in the Regulations,
being generally written allocations that evidence the City's use of the applicable bond.._
proceeds to reimburse the original expenditures.
4. Effect. This Resolution shall amend and supplement all prior resolutions and/or
• procedures adopted by the City,for compliance with the Regulations (or their
predecessor versions), and, henceforth, in the event of any inconsistency, the
provisions of this Resolution shall apply and govern.
Adopted this 10th day of May, 1999 by the Richfield City Council.
Martin J. Kirsch, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
•
.~Q _y
DECLARATION OF OFFICIAL INTENT
The undersigned, being the duly appointed and Acting City Manager of the City of
Richfield, Minnesota (the "City"), pursuant to and for purposes of compliance with
Treasury Regulations, Section 1.150-2 (the "Regulations"), under the Internal Revenue
Code of 1986, as amended, hereby states and certifies on behalf of the City as follows:
1. The undersigned has been and is on the date hereof duly authorized by
the Richfield City Council to make and execute this Declaration of Official Intent
(the "Declaration") for and on behalf of the City.
2. This Declaration relates to the Cedar Avenue Redevelopment Project.
3. The City reasonably expects to reimburse itself for the payment of certain
costs of the Project out of the proceeds of a bond issue or similar borrowing (the
"Bonds") to be issued by the City after the date of payment of such costs. As of
the date hereof, the City reasonably expects that $5 million is the maximum
principal amount of the Bonds which will be issued to finance the Project.
4. Each expenditure to be reimbursed from the Bonds is or will be a capital
expenditure or a cost of issuance, or any of the other types of expenditures
described in Section 1.150-2 (d) (3) of the Regulations.
• 5. As of the date hereof, the statements and expectations_contained inthis .._
Declaration are believed to be reasonable and accurate.
Date:
Acting City Manager
City of Richfield, Minnesota
•
~l--~
CERTIFICATION
The undersigned, being the duly qualified and City Clerk of the City of Richfield,
Minnesota, hereby certifies the following:
The foregoing is a true and correct copy of a Resolution on file and of official, publicly
available record in the offices of the City, which Resolution relates to procedures of the
City for compliance with certain IRS Regulations on reimbursement bonds. Said
Resolution was duly adopted by the governing body of the City (the "Council") at a
regular or special meeting of the Council held on , 199_. Said meeting was
duly called, regularly held, open to the public, and held at the place at which meetings of
the Council are regularly held. Council Member moved the adoption of
the Resolution, which motion was seconded by Council Member A
vote being taken on the motion, the following members of the Council voted in favor of
the motion to adopt the Resolution:
and the following voted against the same:
Whereupon said Resolution was declared duly passed and adopted. The Resolution is
in full force and effect and no action has been taken_by the Council which.would in any
way alter or amend the Resolution.
WITNESS MY HAND officially as the City Clerk of the City of Richfield, Minnesota this
10th day of May, 1999.
City Clerk
City of Richfield, Minnesota
•
~c
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 9s
Agenda May 10, 1999
Issue Statement•
Consideration of resolution approving amendment of the membership listing of the
Southwest Fire League Mutual Aid Association of which the Richfield Fire Division is a
member.
Background:
Richfield is a member of the Southwest Fire League Mutual Aid Association. It is a
group of 13 communities who have agreed to help one another in the event of a major
fire, natural or technological disaster.
The VA/Ft. Snelling Fire Department has been disbanded and the Maple Grove Fire
Department has petitioned to join the association. The membership of the Southwest
Fire League Mutual Aid Association must, therefore, be amended.
Recommended Motion:
Approve the resolution to delete one member of the organization and add another.
Basis of Recommendation:
1. Richfield relies on this association for extraordinary fire protection.
2. The loss of the V.A. Fire Department is beyond our control.
3. This membership change has minimal operational impact.
Alternative Recommendation:
The Council could decide not to approve the resolution to amend the membership;
however, the membership is beyond the control of any one agency.
Discussion/Decision Mode:
Council approval of the resolution to amend the membership list of the Southwest Fire
League Mutual Aid Association is requested at this time. This is a housekeeping action.
See Exhibit A for a listing of member cities.
Respectfully sub d,
~N,~•
e n L. Devic
Acting City Manager
SLD:ds
•
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RESOLUTION NO.
RESOLUTION AUTHORIZING THE AMENDMENT OF THE MEMBERSHIP LISTING
OF THE SOUTHWEST FIRE LEAGUE MUTUAL AID ASSOCIATION.
WHEREAS, the City of Richfield has previously approved and participated in a
mutual aid agreement between the southwest suburban governmental agencies to
provide cooperative use of fire personnel and equipment; and
WHEREAS, the agencies participating in this agreement have been designated
the Southwest Mutual Aid Association; and
WHEREAS, the existing agreement requires the parties of the agreement to
approve by resolution a new Exhibit A to add a new member to the agreement; and
WHEREAS, the City of Maple Grove would like to join the Association and would.
add to the overall effectiveness; and
WHEREAS, the V. A. Medical Center has disbanded their fire department and
has requested removal from the Association.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Richfield, Minnesota:
The revised Exhibit A dated February 1, 1999, which includes the City of Maple
Grove and deletes the V. A. Medical Center, is hereby approved as the new official list
of parties to the agreement establishing the Southwest Mutual Aid Association.
The city clerk is directed to transmit a certified copy of this resolution to the
secretary of the Southwest Mutual Aid Association.
Adopted by the City Council of the City of Richfield, Minnesota this 10th day of
May, 1999.
Martin J. Kirsch, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
•
r
C
Southwest Mutual Aid Association
Personnel And Equipment Agreement EXHIBIT A
City of Bloomington:
Bloomington Fire Dept.
2215 Old Shakopee Rd.
Bloomington, MN 55431
City of Chanhassen:
Chanhassen Fire Dept.
7610 Laredo Dr., Box 97
Chanhassen, MN 55317
City of Eden Prairie:
Eden Prairie Fire Dept.
7801 Mitchell Rd.
Eden Prairie, MN 55344
City. of Edina:
Edina Fire Dept.
6250 Tracy Ave.
Edina, MN 55436
City of Excelsior:
Excelsior Fire Dept.
339 3rd Street
Excelsior, MN 55331
City of Golden Palley:
Golden Valley Fire Dept.
7800 Golden Valley Rd.
Golden Valley, MN 55427
City of Hopkins:
Hopkins Fire Dept.
1010 1st St. S.
Hopkins, MN 55343
City of Maple Grove:
Maple Grove Fire Dept.
9101 Fernbrook Lane
Maple Grove, MN 55311
City of Minnetonka:
Minnetonka Fire Dept.
14550 Minnetonka Blvd.
Minnetonka, MN 55345
City of Plymouth:
Plymouth Fire Dept.
3400 Plymouth Blvd.
Plymouth, MN 55447
City of Richfield:
Richfield Dept. of Pub. Safety
6700 Portland Ave.
Richfield, MN 55423
City of St. Louis Park:
St. Louis Park Fire Dept.
5005 Minnetonka Blvd.
St. Louis Park, MN 55416
City of Wayzata:
Wayzata Fire Dept.
600 Rice St.
Wayzata, MN 55391
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Metropolitan Airport Commission:
Airport Fire Dep#.
6307 34th Ave. S.
Minneapolis, MN 55440
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 9~
Agenda May 10, 1999
Issue Statement:
Consideration of resolutions authorizing approval of agreements with Minnesota
Department of Transportation (MnDOT) related to the construction of I-35W High
Occupancy Vehicle (HOV) lane and parts of 66th Street (CSAH 53) near I-35W within
the corporate City limits.
Background:
The 1999 Capital Improvement Budget includes $700,000 for improvements to 66th
Street as part of the I-35W construction. Improvements to the storm sewer crossings of
I-35W were also included in the $700,000. In May 1998 the City Council selected a
design option for the I-35W/66th Street bridge and directed implementation of
modifications to reduce the cost to the City to $260,000. In May 1998 the Housing and
Redevelopment Authority (HRA) approved a $260,000 expenditure of HRA bond
proceeds for gateway/bridge aesthetics at 66th Street. Two agreements for the I-
35W/66th Street project are now before the City Council for consideration. The City's
cost share in the two agreements is $410,926.
The first agreement provides for a lump sum payment of $393,878.20 by the City to the
State for the City's share of the costs of the construction to be performed upon, along
and adjacent to T.H. 35W within the corporate City limits. Richfield's participation will
be:
Construction engineering $ 9,665.95
66th Street (including street drainage) $ 42,076.25
Drainage other than 66th Street $ 82,136.00
Bridge Aesthetics $260,000.00
This cost share of $393,878.20 for this Agreement would be financed through the City's
Municipal State Aid (MSA) construction account ($130,741.30), the stormwater fund
($3,136.90), and HRA bond proceeds ($260,000.00).
The second agreement is related to traffic control signals, includes emergency vehicle
pre-emption (EVP) on the I-35Wentrance/exit ramps at 66th Street, and lighting related
to the construction of the I-35W HOV lane and parts of 66th Street. The estimated
amount for Richfield's share will be $17,047.80, which will be reimbursed from
Richfield's MSA construction account.
Recommended Motion:
Adopt the attached resolutions authorizing the Mayor and Acting City Manager to
execute Minnesota Department of Transportation Cooperative Construction Agreement
No. 78564-R and No. 78666R for construction of I-35W HOV lane within the corporate
City limits.
'I~-,
Basis of Recommendation:
1. Formal agreements are required by the Minnesota Department of Transportation for
receiving the City of Richfield's costs incurred for the construction of 1-35W HOV
lane and 66th Street.
2. Council approved monies for the City's cost share in the 1998/1999 capital
improvement budgets and at May 1998 Council and HRA meetings.
3. The agreements are consistent with MnDOT's policy on reconstruction.
Alternative Recommendation:
Do not have the City reimburse MnDOT for the City's share in the reconstruction of the
I-35W HOV lane; however this agreement is consistent with City Council direction to
date.
Discussion/Decision Mode:
The legislature is currently considering legislation which could affect the City's and
HRA's discretionary use of Tax Increment Financing monies. Staff requests approval of
this agreement at the May 10, 1999 City Council meeting.
R s ctfully submitted,
.~
e n L. Devich
Acting City Manager
SLD:ds
Attachments
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RESOLUTION NO.
RESOLUTION AUTHORIZING MAYOR AND ACTING CITY MANAGER TO EXECUTE
MINNESOTA DEPARTMENT OF TRANSPORTATION (MnDOT)
COOPERATIVE CONSTRUCTION AGREEMENT NO. 78564-R
WHEREAS, The Minnesota Department of Transportation (MnDOT) will add a
High Occupancy Vehicle (HOV) lane to I-35W from 21.9 meters north of 76th Street to
198.7 meters north of County State Aid Highway No. 53 (66th Street) and will
reconstruct 66th Street between Emerson Avenue South and Humboldt Avenue South
all within the corporate limits of the City; and
WHEREAS, all City costs associated with this agreement for the construction of
an HOV lane by MnDOT will be reimbursed to the City through MSA (gas tax) funds in
the amount of $130,741.30, Housing and Redevelopment bond proceeds in the amount
of $260,000 and $3,136.90 in stormwater utility funds; and
WHEREAS, the City has expressed its willingness to participate in the costs of
the surfacing, under bridge lighting and storm sewer construction and associated
engineering in conjunction with MnDOT's project; and
WHEREAS, the State contract includes the construction of storm sewer facilities
which collect and convey storm water drainage from both trunk highway right-or-way
and adjacent City property; and
NOW, THEREFORE, BE IT RESOLVED that the City of Richfield enter into
MnDOT Agreement No. 78564 with the State of Minnesota, Department of
Transportation for the following purposes:
To provide for payment by the City to the State of the City's share of the costs of
the grading, surfacing, lighting and storm sewer construction and other associated
construction to be performed upon, along and adjacent to Trunk Highway No. 35W from
75th Street to County State Aid Highway No. 53 (66th Street) within the corporate City
limits under State Projects No. 2782-268 (T.H. 35W=394) and No. 157-020-16.
IT IS FURTHER RESOLVED that the Mayor and the Acting City Manager are
authorized to execute the Agreement.
Adopted by the City Council of the City of Richfield, Minnesota this 10th day of
May 1999.
Martin J. Kirsch, Mayor
ATTEST:
•
Thomas P. Ferber, City Clerk
'7 ~ 3
RESOLUTION NO.
RESOLUTION AUTHORIZING MAYOR AND ACTING CITY MANAGER TO EXECUTE
MINNESOTA DEPARTMENT OF TRANSPORTATION (MnDOT)
COOPERATIVE CONSTRUCTION AGREEMENT N0.78666R
WHEREAS, the City of Richfield enter into an agreement with the State of
Minnesota, Department of Transportation for the following purposes, to wit:
To remove the existing traffic control signals, install, revise and remove
temporary traffic control signals with street lights and install new traffic control signals
with street lights, emergency vehicle pre-emption and signing on Trunk Highway No.
35W East and West Ramps at County State Aid Highway No. 53 (66th Street); install
interconnect on County State Aid Highway no. 53 (66th Street) from Logan Avenue
South to Lakeshore Drive -Rae Drive; and install electrical lighting systems on Bridge
No. 27V11 on County State Aid Highway No. 53 (66th Street) over Trunk Highway No.
35W in accordance with the terms and conditions set forth and contained in Agreement
No. 78666R, a copy of which was before the Council. Total cost of the City's share
shall be $17,047.80.
NOW, THEREFORE, BE IT RESOLVED that the Mayor and Acting City Manager
be and hereby are authorized to execute such agreement, and thereby assume for and
on behalf of the City all of the contractual obligations contained therein.
Adopted by the City Council of the City of Richfield, Minnesota this 10th day of
May 1999.
Martin J. Kirsch, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
•
~A
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 96
Agenda May 10, 1999
Issue Statement:
Consideration of resolution approving donation of used City computer equipment to the
Richfield school district.
Background:
The City has 45 personal computer processors, 45 keyboards and mice, and 19
monitors that have been replaced with new equipment. The retired equipment is still in
good operating condition, but the technology no longer performs adequately in the City's
environment. In the past this type of equipment has been sold at the People for Pride in
Living (PPL) store in Minneapolis. These PCs would sell for $200-$250 each at the
store. The City receives 30% of the sale price. Staff estimates that the City would
receive approximately $2,900 for this batch of used equipment from PPL.
City staff recently became aware that the Richfield school district accepts donations of
used computer equipment. School district staff have indicated that they would be very
interested in receiving the City's current inventory of retired equipment. The donated
computers would be used by both staff and students of the Richfield schools.
Recommended Motion:
Approve a resolution authorizing the donation of used computer equipment to
Independent School District #280.
Basis of Recommendation:
1. The City's retired equipment has more value to the school district than the nominal
amount the City would receive for selling it at the PPL store. The retired equipment
was purchased with tax dollars from the same taxpayers that fund the school
district.
2. The donation is authorized by Minnesota Statutes, Section 471.85 which provides:
"Any county, city, town, or school district may transfer its personal property for a
nominal or without consideration to another public corporation for public use when
duly authorized by its governing body."
Alternative Recommendation:
1. Direct City staff to sell the retired equipment at the PPL store.
Discussion/Decision Mode:
Staff requests action on this item at the May 10 City Council meeting. The retired
equipment is occupying storage space needed for other purposes.
Re tfully submitted,
. Devic
Acting City Manager
SLD:ds
CIA-I
RESOLUTION NO.
RESOLUTION AUTHORIZING THE TRANSFER OF USED COMPUTER EQUIPMENT
TO INDEPENDENT SCHOOL DISTRICT #280
WHEREAS, the City owns some computer equipment for which it no longer has
any use; and
WHEREAS, Minnesota Statutes Section 471.85 permits the City to transfer this
property to the school district for public use; and
WHEREAS, representatives of Independent School District #281 have indicated
that they will accept the donation and use it in a manner permitted by Minnesota
Statutes Section 471.85.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Richfield, Minnesota, that 45 used personal computer processors, keyboards and mice,
and 19 used computer monitors owned by the City be transferred to Independent
School District #280.
Adopted by the City Council of the City of Richfield, Minnesota this 1 Oth day of
May, 1999.
•
Martin J. Kirsch, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
r
s
RECEPTION FOR
RECENTLY APPOINTED
RECREATION SERVICES DIRECTOR
JIM TOPITZHOFER
~ MONDAY, MAY 10,1999
COUNCIL CHAMBERS
6:30 P.M.
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