08-9-99 agenda
CITY OF RICHFIELD, MINNESOTA
MONDAY, AUGUST 9, 1999
REGULAR CITY COUNCIL MEETING
7:00 P.M.
COUNCIL CHAMBERS
RICHFIELD CITY HALL
AGENDA
INTRODUCTORY PROCEEDINGS
CALL TO ORDER ----
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES OF (1) REGULAR CITY COUNCIL MEETING OF JULY 26,
1999; (2) SPECIAL-CITY COUNCIL-MEETING OF JULY 29, 1999; AND (3) REGULAR
CITY COUNCIL STUDY SESSION OF AUGUST 2, 1999
PRESENTATIONS
1. PRESENTATION FROM COUNTY ATTORNEY AMY KLOBUCHAR
2. PRESENTATION FROM METROPOLITAN COUNCIL REPRESENTATIVE PHIL
RIVENESS
3. PRESENTATION OF PROCLAMATION DESIGNATING AUGUST 21, 1999 AS
TONY OLIVA DAY IN RICHFIELD
INDIVIDUALS WHO WISH TO ADDRESS THE COUNCIL ARE REQUESTED TO
PRINT THEIR NAME AND ADDRESS ON THE SPEAKER'S REGISTER FOR THE
RECORD.
4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL ON ITEMS NOT
ON THE AGENDA
AGENDA APPROVAL
5. COUNCIL APPROVAL OF AGENDA
CONSENT CALENDAR
6. CONSENT CALENDAR CONTAINS SEVERAL SEPARATE ITEMS WHICH ARE
ACTED UPON BY THE CITY COUNCIL IN ONE MOTION. ONCE THE CONSENT
CALENDAR HAS BEEN APPROVED, THE INDIVIDUAL ITEMS AND
RECOMMENDED ACTIONS HAVE ALSO BEEN APPROVED. NO FURTHER.
COUNCIL ACTION IS NECESSARY. HOWEVER, ANY COUNCIL MEMBER MAY
REQUEST THAT AN ITEM BE REMOVED FROM THE CONSENT CALENDAR
AND PLACED ON THE REGULAR AGENDA FOR COUNCIL DISCUSSION AND
ACTION. ALL ITEMS LISTED ON THE CONSENT CALENDAR ARE
• RECOMMENDED FOR APPROVAL.
A. CONSIDERATION OF APPROVAL OF NEW 800 MEGAHERTZ RADIO
SYSTEM FOR RICHFIELD PUBLIC SAFETY C.L. 167
B. CONSIDERATION OF APPROVAL OF ON-SALE 3.2 PERCENT MALT
LIQUOR, ITINERANT PLACE OF AMUSEMENT AND ITLNERANT FOOD
LICENSES WITH FEE WAIVER FOR CHURCH OF THEASSUMPTION
ANNUAL FUN FEST ON AUGUST 15, 1999 C.L. 168
C. CONSIDERATION OF APPROVAL OF ITINERANT FOOD LICENSE WITH
FEE WAIVER FOR RICHFIELD OPTIMIST CLUB ANNUAL QUICKSTEPS
SOFTBALL CONTEST AT LYNDALE FIELD, 70TH .STREET AND LYNDALE
AVENUE, ON AUGUST 21, 1999 C.L. 169
PUBLIC HEARINGS
7. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION ADOPTING PLAN
FOR EXPENDITURE OF RESIDUAL ASSETS OF POLICE AND FIRE
CONSOLIDATED PENSION PLANS
COUNCIL LETTER NO. 170
8. CONSIDERATION OF SPECIAL ASSESSMENTS JANUARY 1 THROUGH
DECEMBER 31. 1998:
A. PUBLIC HEARING-AND CONSIDERATION OF RESOLUTION ADOPTING
ASSESSMENT ROLL FOR REMOVAL OF DISEASED TREES FROM PRIVATE
PROPERTY
COUNCIL LETTER NO. 171
B. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION ADOPTING
SPECIAL ASSESSMENT ROLL FOR LYNDALE/HUB/NICOLLET
MAINTENANCE
COUNCIL LETTER NO. 172
C. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION ADOPTING
SPECIAL ASSESSMENT ROLL FOR 77TH STREET MAINTENANCE
COUNCIL LETTER NO. 173
9. CONSIDERATION OF PROPOSED SP
A. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION SPECIALLY
ASSESSING LYNDALE/HUB/NICOLLET AREA FOR CURRENT
MAINTENANCE SERVICES
COUNCIL LETTER NO. 174
B. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION SPECIALLY
ASSESSING 77TH STREET PROJECT AREA FOR CURRENT MAINTENANCE
SERVICES
COUNCIL LETTER NO. 175
RESOLUTION
10. CONSIDERATION OF RESOLUTION AUTHORIZING TRANSFER OF AGENCY
RESERVE FUND MONIES TO CAPITAL IMPROVEMENT RESERVE FUND
COUNCIL LETTER N0. 176
ADMINISTRATIVE REPORTS AND OTHER BUSINESS
11. CONSIDERATION OF REQUEST FOR PUBLIC HEARING TO AUTHORIZE BOND
REFERENDUM FOR PROPOSED NEW COMMUNITY CENTER
COUNCIL LETTER NO. 177
12. CONSIDERATION OF MEMORANDUM OF UNDERSTANDING BETWEEN
MINNESOTA DEPARTMENT OF TRANSPORTATION, METROPOLITAN
AIRPORTS COMMISSION AND CITY OF RICHFIELD TO IMPROVE RAMPS AND
WIDEN BRIDGE AT 66TH STREET AND TRUNK HIGHWAY 77
COUNCIL LETTER NO. 178
13. CONSIDERATION OF SURVEY REGARDING METROPOLITAN COUNCIL
RELATIONS AND PERFORMANCE
COUNCIL LETTER NO. 179
14. CONSIDERATION OF CONDUCTING SEPTEMBER-CITY COUNCIL STUDY.
SESSION DUE TO LABOR DAY HOLIDAY
COUNCIL LETTER NO. 180
AIRPORT BUSINESS
15. AIRPORT STATUS REPORT
CORRESPONDENCE
16. LEGISLATIVE REPORT
COUNCIL CHOICE
17. COUNCIL DISCUSSION ITEMS
18. CLAIMS AND PAYROLLS
19. ADJOURNMENT
Auxiliary aids for individuals with disabilities are available upon request.
Requests must be made at least 96 hours in advance to the Administrative
Services Director at 612-861-9702.
i~
CITY OF RICHFIELD, MINNESOTA
+~ Council Letter No. iso
Agenda August 9, 1999,
Issue Statement:
Council consideration regarding conducting the September City Council Study Session
due to the Labor Day holiday.
Background•
The City Council regularly conducts a Study Session on the first Monday of each
month. The first Monday in September is the Labor Day holiday.
The Study Session- could be rescheduled to Tuesday, September 7. However, any
business could be carried over to the October 4 Study Session if the Council chose to
cancel the September meeting.
Recommended Motion:
The Council should decide whether to cancel the September 6 Study Session due to
the Labor Day holiday and carry any business over to the October 4 Study Session, or
reschedule the Study Session to Tuesday, September 7, 1999.
Basis of Recommendation:
1. September 6 is the .Labor Day holiday.
2. The Study Session could be rescheduled to Tuesday, September 7. However,
any business could be carried over to the October 4, 1999 Study Session.
3. A decision regarding the September Study Session should be decided to ensure a
quorum if the meeting is rescheduled.
Alternative Recommendation:
Defer discussion of this item to the August 23, 1999 City Council meeting.
Discussion/Decision Mode:
This item has been placed on the August 9, 1999 City Council agenda so proper
notification can be made.
Re ectf Ily submitted,
ve , . Devich
Acting City Manager
SLD:cak
l3
CITY OF RICHFIELD, MINNESOTA
• Council Letter No. 179
Agenda August 9, 1999
Issue Statement:
Submission of a survey regarding Metropolitan Council relations and performance.
Background:
On July 21 Representative Peg Larsen, Chair of the Local Government and
Metropolitan Affairs Committee of the Minnesota House of Representatives, sent out a
survey to local government ofFcials in Minnesota concerning the Metropolitan Council's
relations and performance.
Earlier, during the 1999 legislative session, Representative Larsen appointed a
subcommittee to study the Metropolitan Council and agencies. The subcommittee's
assignment included collecting information and developing a report on
recommendations to the Local Government and Metropolitan Affairs Committee
regarding the Metropolitan Council's effectiveness, This report is also to include
possible alternative means by which metropolitan area planning and systems can be
administered.
To that end, the subcommittee is seeking help from local government officials in
receiving their input regarding this matter. Staff has provided some recommendations
• (attached) to the City Council regarding staff experience and impressions of the
Metropolitan Council's relations and performance. After reviewing the staff input the
City Council may: wish to submit one survey on behalf of the entire City of Richfield..
Recommended Motion:
Discuss the survey questions and staff input and prepare a final survey in response to
the Questionnaire For Metropolitan Local Governments.
Basis of Recommendation:
1. The Metropolitan Council is an important part of metropolitan relations.
2. The City of Richfield does have significant interaction with the Metropolitan Council.
3. The legislature is making a sincere attempt to evaluate and potentially improve the
Metropolitan Council and requires the input of local government officials.
4. This survey is an excellent opportunity for the City of Richfield to have direct input in
that process.
Alternative Recommendation:
1. The City Council could decide to postpone this item to a future date, however, the
surveys are due back to the Minnesota House of Representatives no later than
August 23 and there are no. regular City Council meetings before that date.
~ ~-I
Discussion/Decision Mode:
• Considering this item on August 9 gives ample opportunity for the City Council to
prepare one consolidated survey on behalf of the City of Richfield and submit it to the
Minnesota House of Representatives Committee on Local Government and
Metropolitan Affairs well in advance of the August 23 deadline.
Re pec Ily submitted,
r
e . Devich
Acting City Manager
SLD:ds
.J
13-~-
Minnesota House of Representatives Committee on Local Government and Metropolitan Affairs
• Rep. Peg Larsen, Chair
QUESTIONNAIRE FOR METROPOLITAN LOCAL GOVERNMENTS
RETURN RESPONSE BY MONDAY, AUGUST 23, 1999 BY MAIL OR FAX TO:
Blair Tremere, 572 State Office Building, 100 Constitution Avenue, St. Paul, MN.55155-1298
Fag:651-297-2668
Comments and expanded responses on a separate sheet are welcome.
Responses will be recorded anonymously.
1. Does your community participate in the Liveable Communities program?
t'~ Yes. How do .you rate your experiences working with the Council?
LIMITED VALUE/
1 High/Very satisfied 2 Adequate/Satisfied 3 Poor/Unsatisfied IMPACT ON FULLY
DEVELOPED CITIES
^ No. What considerations led to the decision to not participate?
2. Should the Legislature continue, discontinue, or modify the current Council organization
(16 members and a chair appointed by the Governor) including Planning, Environmental
Services, and Transit Divisions?
^ Continue
^ Discontinue with some or all of the functions transferred to other agencies or
restructured as freestanding state operating agencies
Modify (please read the options first, then check all that apply)
^ Modify with Transit and Environmental Services becoming separate agencies.
^ Modify with Transit becoming a separate agency.
^ Modify with Environmental Services becoming a separate agency.
^ Modify with Planning transferred to the State Office of Strategic and Long
Range Planning
Modify by including the Metropolitan Airports Commission and the Sports
Facilities Commission
^ Modify by including the Metropolitan Airports Commission
n
c ~~3
^ Modify by including the Sports Facilities Commission
• ~ Modify so that members are appointed elected officials
^ Modify so that membership is elected to the Council
3. If you- indicated above that the Council should consist of elected officials, would your
response be different if the Council had no authority to levy property taxes?
^ Yes ~No
4. Did your community have a comprehensive plan prior to 1976?
Yes ^ No
a. When did your community first AND last submit a Plan or Element to the Council?
5. Should so-called Minnesota "collar counties" and "edge communities" on the periphery
of the seven-county area be included in the Council's jurisdiction?
q®Yes ^ No
6. How would you rate. the Council's growth management tools (the "Regional Blueprint"
and Metropolitan Urban Service Area [MUSAJ)? Please explain.
1 High/Very satisfied 2 Adequate/Satisfied 3 Poor/LTnsatisfied
7. Are you familiar with the statute known as "The Metropolitan Land Planning Act?"
l~Yes ^ No
8. a. How would you rate your community's relationship with the Council staff?
1 High/Very satisfied 2 Adequate/Satisfied 3 Poor/Unsatisfied
b. -How would you rate your community's relationship with the Council itself?
1 High/Very satis .feed 2 Adequate/Satisfied 3 Poor/Unsatisfied
9. Cite a positive attribute and a negative attribute of the Council from your experience.
MET COUNCIL STAFF HELPED IMPROVE OUR COMPREHENSIVE PLAN; REGIONAL PLANNING/
10. List up to three actions you would recommend to the Legislature as priorities regarding COORDINATION
the Metropolitan Council. IS POSITIVE
SUPPORT OF CITIES AFFECTED BY AIRPORT EXPANSION
CITY OF RICHFIELD, MINNESOTA
.Council Letter No. 178
Agenda August 9, 1999
Issue Statement:
Consideration of Memorandum of Understanding (MOU) between the Minnesota
Department of Transportation (MnDOT), the Metropolitan Airports Commission (MAC)
and the City of Richfield to improve the ramps and widen the bridge at 66th Street and
Trunk Highway 77 (TH 77).
Background:
The City Council reviewed the proposed improvement to the 66th StreetlTH 77
interchange and elements of the proposed MnDOT/MAC/City Memorandum of
Understanding (MOU) at the August 2, 1999 Study Session. On August 3, 1999 the
MAC Planning and Environment Committee forwarded the MOU to the MAC Board for
consideration at their August 19, 1999 meeting. The Environmental Impact Statement
for the expansion of the Minneapolis-Saint Paul Airport identified that improvements
were needed at the 66th Street and TH 77 interchange. The MAC/City Airport
Mitigation Agreement also identified the need for an improved interchange. A summary.
of the proposed MOU is attached.
The MOU is not a binding agreement but it expresses the intent of the three
participating agencies on the measures they will take to improve the interchange. The
obligations of the three parties can be summarized as follows:
• MAC
- Builds the ramps. (Estimate $8 million)
- Widens 66th Street to accommodate the widened bridge.
- Advances the funds needed for rights of way acquisition if the noise mitigation
funds from the recent state legislation are not available to the City.
- Transfers land remnants west of the Longfellow Avenue frontage road to
MnDOT.
- Transfers the capitalized value of the MnDOT Maintenance Building lease to
finance part of the ramp construction (thus capitalizing the annual lease cost).
• MnDOT
- Widens the bridge. (Estimate $2 million)
- Dedicates excess land remnants along the corridor to the City.
- Transfers, under a separate Memo of Understanding, land within the Longfellow
Avenue loop to the City for a new City maintenance facility.
• City of Richfield
- Funds the right of way purchases. (Estimate $6-8 million)
- Receives an advance from MAC to purchase the necessary right of way.
- Gains remnant land west of TH 77 for redevelopment purposes.
- Obtains a site for the new City maintenance garage.
Recommended Motion:
Authorize the City Manager and Director of Public Works to sign the Memorandum of
Understanding to widen the 66th Street bridge at TH 77 and build new ramps
connecting 66th Street to TH 77.
t ~~
• Basis of Recommendation:
1. The proposed Memorandum of Understanding is an expression of intent on the
three participating agencies to make the proposed improvements.
2. The City will receive substantial remnant land parcels to use for redevelopment
purposes including a site for the City's new maintenance garage.
3. MnDOT will provide funds to build a widened 66th Street bridge and some of the
funds needed to build new ramps to 66th Street from TH 77.
4. The MAC will provide most of the funds to build the new ramps to 66th Street and
advance the funds to the City to acquire properly needed on the west side of TH 77
to build the southbound exit ramp from TH 77 and a widened 66th Street.
5. The proposed design of the new interchange will accommodate the traffic generated
by airport expansion and the City's proposed redevelopment in east Richfield.
6. The proposed design is economical in providing additional bridge capacity and will
attract financial participation in the project by both MnDOT and the MAC.
7. The City will have afirst-class access to TH 77 that will make it attractive for
redevelopment in east Richfield.
8. The Memo of Understanding will improve both the capacity and safety of TH 77
through Richfield through improved access and auxiliary lanes.
Alternative Recommendation:
1. Make additional revisions to the proposed agreement. However, staff believes that
the existing Memorandum of Understanding adequately addresses the City's
concerns.
2. Decide not to participate in this process at this time.
Discussion/Decision Mode:
Council can choose. to delay a decision until August 23, 1999. However, it would be
advantageous to approve the Memorandum of Understanding soon to encourage the
other participating agencies to follow suit.
Re pectfully submitted,
.~
~~
v n L. Devich
Acting City Manager
• SLD:cak
Attachments
/~-~
A Summary of the
Memorandum of Understanding
On the 66th Street and Trunk Highway 77 Interchange Improvements
Among The Metropolitan Airports Commission, the Minnesota Department of
Transportation and the City of Richfield
The following summary describes the key provisions of the Memorandum of
Understanding:
• The proposed improvements include widening the existing 66th Street Bridge to
eight lanes and building all new ramps to and from Trunk Highway 77 connecting
directly to 66th Street. Construction is planned for 2000 to 2002.
• The new bridge will be longer than the existing bridge to accommodate a third lane
being added to TH 77 sometime in the future.
• The new ramps will be metered.
• The northbound entrance ramp will have a ramp meter bypass for High Occupancy
Vehicle (HOV) lane.
• Northbound TH 77 shoulder from the new ramp from 66th Street to the eastbound
exit ramp to TH 62 Crosstown will be reconstructed as an auxiliary lane for
increased safety.
• Southbound TH 77 shoulder from the eastbound exit ramp to TH 62 Crosstown to
the new exit ramp to 66th Street will be reconstructed as an auxiliary lane for
increased safety.
• The southbound TH 77 exit ramp to 63rd Street will be closed once the .new
interchange is built.
• The ramps at Diagonal Boulevard will be closed once the new interchange and the
new exit ramp from TH 77 to the 77th Street underpass is built.
• The southbound entrance ramp at 66th Street will be reconstructed to include a
ramp meter bypass High Occupancy Vehicle (HOV) lane when the ramps at
Diagonal Boulevard are closed.
• Construction of the widened 66th Street Bridge and the new connecting ramps will:
be considered to be a single unified project. Although the work may be phased, the
three agencies intend to complete the entire project.
• MAC will be the lead agency for building the project.
• MnDOT will design and finance the widened bridge.
• MnDOT will compensate the City with all MnDOT remnant parcels west of TH 77
between TH 62 Crosstown and 77th Street for redevelopment purposes exclusive of
lands needed for future expansion of TH 77
• MnDOT agrees to release to the MAC all MnDOT remnant parcels east of TH 77
between TH 62 Crosstown and 77th Street except for the remnant created within the
Longfellow Avenue Loop.
• MnDOT agrees to provide construction engineering, contract administration and
inspection for the widened bridge section, at no cost to MAC and the City. For the
non-bridge work, the costs of construction engineering contract administration and
• inspection will be based on the usual MnDOT percentages for roadway construction.
The City will acquire the right of way to build the west side exit ramp to 66th Street
from TH 77. MAC will advance the City the necessary funds to finance, the
acquisitions that are estimated to cost $7.0 million. The advance will be repaid by
~~~
the City when it receives funds provided by the State Legislature in 1999, or within
60 days following the date that the City receives funds from any other source in lieu
of such funds. The repayment obligation will include interest at a rate of 4%
commencing on the date that project construction is complete. If payment is not
made within five years of project completion, the City will authorize MAC to make
said remnants available for sale, subject to the City having the right of first refusal.
All proceeds from such sale shall first be used to repay MAC for the funds advanced
plus interest. MAC will have no recourse for the repayment of funds advanced by it
other than by such sale, and the City will have no obligation to pay any deficiency
until and unless funds become available to it as provided above.
• MnDOT will assume ownership and maintain the widened bridge, the new ramps
and ramp signals.
• The routine maintenance responsibilities for 66th Street-will be governed by the
existing maintenance agreement the City has with Hennepin County. The City will
be responsible for securing the necessary permits from the county for construction
on 66th Street.
• The MAC will assume ownership and maintenance for Longfellow Avenue.
• The MAC will transfer to MnDOT the remnant parcel lying within the Longfellow
Avenue Loop just southeast of the 66th Street and TH 77 interchange in accordance
with an existing separate Memorandum of Understanding between MnDOT and the
MAC. The transfer shall occur not later than the time that the construction contract
that includes the Longfellow Avenue Loop is let for bids.
• The MAC agrees to prepare plans in conformance with MnDOT specifications with
approval of plans by MnDOT and the City. The letting of bids and acceptance of all
bid proposals shall be done by the MAC.
• MnDOT, the MAC, and the City ,agree that the limit of MnDOT financial participation
in this project will be based on the cost of the MnDOT standard bridge design. The
bridge costs will be determined prior to project letting. These costs will be the basis
for the tri-agency .cooperative construction agreements between MnDOT, the MAC,
and the City. The cooperative construction agreements will be executed prior to the
project letting.
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 177 / I
Agenda August 9, 1999 /
Issue Statement:
Approve the request for a public hearing to authorize a bond referendum for a proposed
new community center.
Background:
In August 1998, the City Council approved the hiring of Short Elliot Hendrickson (SEH)
to conduct a feasibility study on the proposed recreational facility. Shortly thereafter, a
group of Richfield citizens called the Multi-Purpose Community Center Task Force
assembled to conduct public meetings, consider the needs and opinions of the
community, study the different options for a new facility and ultimately, report their
findings to staff, the Community Services Commission and the City Council. Recently,
the group has renamed the proposed facility the "Richfield Community and Recreational
Center" which, in turn, changed the name of the task force.
SLD:cak
After a year of study, the Richfield Community and Recreational Center Task Force has
determined a need for a new facility. With the help of SEH and very active feedback
from the community, the task force has developed floor and site plans for the proposed
facility. The task force is also recommending that the project be funded by a General
Obligation Bond which will require a referendum that could be held in conjunction with
the school board election on November 2.
Based on the findings of the RCRC Task Force, staff is recommending that the City
conduct a public hearing to elicit public input regarding this project and potential funding
through a bond referendum.
Recommended Motion:
Schedule a public hearing for the August 23 regular Council meeting regarding the bond
referendum for a proposed new community center.
Basis of Recommendation:
1. The Community and Recreational Center Task Force has considered the needs and
opinions of other Richfield citizens in determining the scope, size, features, location
and funding of the proposed facility.
2. Staff wishes to hold the public hearing to gather as much feedback as possible
regarding the project and the potential bond referendum.
•
Alternative Recommendation:
1. Schedule a public hearing for the bond referendum for a date other than August 23.
2. Do not schedule a public hearing for the authorization of the bond referendum.
DiscussionlDecision Mode:
In order to proceed in a timely fashion, Council action is requested at the August 9
meeting.
R tfu I ly s itte
~V' ~ •
en ch
Ac ing City Manager
/~
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 176
Agenda August 9,1999
Issue Statement:
Resolution providing for the closing and transfer of funds in the Agency Reserve Fund
to the Capital Improvement Reserve Fund.
Background:
This fund was established after the Police Relief Association was consolidated into the
PERA Police and Fire Consolidation Fund (PFCF). The purpose of the fund was to
account for State Police Aid monies received which were earmarked to make any
payments to Richfield portion of the PFCF, if it was not meeting PERA/PFCF funding
requirements.
During the 1998 year end closing process, it was learned that the Richfield PFCF was
fully funded, meaning no further contributions to the Richfield PFCF fund were required
by the City. The City's Attorney has recommended that the balance of proceeds in the
Agency Reserve Fund be transferred by adoption of Council resolution to the General
Fund or another fund as designated by the Council. City staff recommends transferring
the proceeds not to the General Fund, but rather to the Capital Improvement Reserve
Fund.
Finally, the City's auditors, HLB Tautges Redpath, Ltd., also recommend that the
balance in the fund be reclassified out of the Agency Fund classification, since the
agency treatment of the proceeds does not meet the definition of an Agency Fund.
Recommended Motion:
Adopt the attached resolution authorizing the transfer of Agency Reserve Fund monies
to the Capital Improvement Reserve Fund.
Basis of Recommendation:
1. The Richfield PFCF is fully funded, meaning no further contributions are required by
the City. to the fund.
2. The City's Attorney has recommended that the remaining proceeds be transferred
to the General Fund or other fund as designated by the Council.
3. The City's auditors recommend a reclassification to a proper accounting fund
designated by the Council.
Alternative Recommendation:
1. The Council may wish to transfer the monies to a fund other than the Capital
Improvement Reserve Fund.
•
10-~
Discussion/Decision Mode:
The residual balance in the Agency Fund classification is inappropriate, the City's
Attorney and auditors recommend the residual balance be reclassified to a more
appropriate fund classification.
R p ctfully su fitted,
v`
e en L. ~ h
Acting City Manager
SLD:ds
•
•
/D- ~.
RESOLUTION NO.
RESOLUTION AUTHORIZING THE TRANSFER OF AGENCY RESERVE
MONIES TO THE CAPITAL IMPROVEMENT RESERVE FUND
WHEREAS, it has been determined that the Agency Reserve Fund was
established to cover any funding deficiencies after the Richfield Police Relief
Association was consolidated into the PERA Police and Fire Consolidation Fund
(PFCF); and
WHEREAS, the Richfield PFCF had been determined to be fully funded, and
there is a residual balance in the Agency Reserve Fund of $1,029,600; and
WHEREAS, the City's Attorney has recommended the residual balance be
transferred to the General Fund or other fund designated by the Council.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Richfield, Minnesota, as follows:
1. The Finance Manager is hereby directed to transfer the residual balance of
$1,029,600 in the Agency Reserve Fund to the Capital Improvement Reserve
Fund.
Adopted by the City Council of the City of Richfield, Minnesota this 9th day of
August, 1999.
Martin J. Kirsch, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
•
q8
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 175
Agenda August 9, 1999
Issue Statement•
Public hearing to consider specially assessing the 77th Street Project Area for current
maintenance services for the period of January 1 through December 31, 2000.
Background:
The City Council has scheduled a public hearing for August 9, 1999 to consider the
establishment of a special assessment district for current maintenance service costs in
the 77th Street Project Area between I-35W and Cedar Avenue. Notice of this public
hearing was mailed to all owners of commercial property in the area, and published in
the official newspaper as required by law.
The higher level of maintenance proposed to be provided in the area includes the
trimming and watering of trees and plants, repair of sidewalks, trash and litter removal,
irrigation maintenance and repair, and removal of snow and ice from sidewalks,
maintenance of the sound wall barrier and performance of other specialized
maintenance functions.
The estimated cost for the period January 1 through December 31, 2000 is $80,000. All
commercial properties would be assessed on a square foot basis.
For comparison purposes, the following is provided related to the 77th Street Project
maintenance special assessments for current services:
1988 Actual
1989 Estimated
1989 Actual
1990 Estimated
1990 Actual
1991 Estimated
1991 Actual
1992 Estimated
1992 Actual
1993 Estimated
1993 Actual
1994
1995 Estimated
1995 Actual
1996 Estimated
1996 Actual
1997 Estimated
1997 Actual
1998 Estimated
1998 Actual
1999 Estimated
$7,001.47
$7,254
$6,135.54
$7,514
$7,662.52
$7,780
$8,855.46
$8, 894
$7,031.70
$9,200
$3,614.94
-0-
$18,000
$10,569.06
$33,795
$36,850.01
$58,973
$44,729.90
$74,765
$54,629.54
$80,000
77th St./Lyndale -Harriet Aves.
« «
« «
« «
« «
« «
77th St/35W -Portland Ave.
77th St/35W -Cedar Ave.
~~--i
Recommended Motion:
Conduct the public hearing and adopt the resolution ordering the 77th Street Project
Area maintenance work for the period January 1, 2000 through December 31, 2000 to
be done and the costs to be specially assessed to commercial properties in the district.
Basis of Recommendation:
1. Notice of the proposed assessment has been published in the official newspaper.
2. Each affected property owner has been notified of the proposed assessment.
3. Continued maintenance service for this commercial area is recommended in order to
sustain the current standards for landscaping and maintenance which have been
successful over the past years.
Alternative Recommendation:
None.
Discussion/Decision Mode:
A public hearing has been scheduled. for the August 9, 1999 City Council meeting.
City Manager
SLD:ds
Attachment
•
RESOLUTION NO. ~/.~ '1
RESOLUTION ORDERING UNDERTAKING OF CURRENT SERVICE PROJECT/:J.' oC_.
77TH STREET PROJECT AREA JANUARY 1 THROUGH DECEMBER 31, 2000
WHEREAS, pursuant to ordinance, the City Council of the City of Richfield did
establish a special assessment district and did propose that certain current services be
undertaken by the City in the 77th Street Project Area, approximately bounded by I-
35W, 77th Street, I-494 and Cedar Avenue and that the cost of such services be
specially assessed against benefited property, and
WHEREAS, the City Council of the City of Richfield did also by such resolution
set the date of the public hearing on the undertaking of such current service project and
the levying of special assessment to bear the cost thereof, and
WHEREAS, following due notice, such public hearing was held on August 9,
1999 at which time all interested parties desiring to be heard were given an opportunity
to be heard.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Richfield, Minnesota as follows:
1. That the following examples of current services of the City shall be
undertaken by the City within the 77th Street Project Area, which area constitutes the
special assessment district with the exception of single family and two family residential
properties, plus the two churches in the area, with the cost of such services to be
specially assessed against the benefited property within the district:
a. Snow, ice or rubbish removal;
b. Weed elimination;
c. Elimination or removal of public health or safety hazards from private
property,. excluding any structure included under the provisions of
Minnesota Statutes Section 463.15 to 463.26;
d. Street sprinkling or other dust treatment of streets;
e. Trimming and care of trees and the removal of unsound trees;
f. Repair of sidewalks, crosswalks and other pedestrian walkways;
g. Operation of the street lighting system;
h. Maintenance of landscaped areas and other public amenities on or
adjacent to street right-of--way;
i. Snow removal and other maintenance of streets;
j. General maintenance, including repairs and replacement.
2. The work to be performed may be by day labor, by City force, by contract or
by any combination thereof.
3. The designated period of the project shall be from January 1 through
December 31, 2000. Costs of the project shall be in the manner provided in the
Richfield Ordinance Code.
Passed by the City Council of the City of Richfield, Minnesota this 9th day of
August, 1999.
Martin J. Kirsch, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
qA
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 174
Agenda August 9, 1999
Issue Statement:
Public hearing to consider specially assessing the Lyndale/HUB/Nicollet (LHN) area for
current services for the period January 1 through December 31, 2000.
Background:
The City Council has scheduled a public hearing for August 9, 1999 to consider the
establishment of a special assessment district for current maintenance service costs in
the LHN redevelopment area. Notice of this public hearing was mailed to all owners of
commercial property in the area and was published in the official newspaper as required
by law.
The higher level of maintenance proposed to be provided in the area includes the
trimming and watering of trees and plants, operation of a special street lighting system,
removal of snow and ice from sidewalks and performance of other specialized
maintenance functions.
The estimated maintenance cost for the period January 1 through December 31, 2000
is $45,000. All commercial properties would be assessed on the basis of area, with
each square foot of assessable property to be assessed equally, for the costs incurred
in the maintenance of common areas such as street islands, the civic plaza and
sidewalks. There is an agreement between the City and the businesses that the
business shall maintain the property behind the curb. In the event the City must
perform this maintenance, the particular business is assessed for the cost of the
special, individual maintenance of direct benefit to the given property.
For comparison purposes, the following is provided related to the LHN maintenance
special assessments for current services:
1988 Estimated $50,142
1988 Actual $44,405.24
1989 Estimated $40,614
1989 Actual $43,151.19
1990 Estimated $44,560
1990 Actual $43,539.10
1991 Estimated $44,153
1991 Actual $43,825.22
1992 Estimated $46,484
1992 Actual $47,005.26
1993 Estimated $45,050
1993 Actual $34,866.01
1994 Estimated $45,115
1994 Actual $44,635.70
~~ -I
1995 Estimated $45,516
1995 Actual $36,105.50
1996 Estimated $46,080
1996 Actual $48,118.39
1997 Estimated $47,730
1997 Actual $31,208.46
1998 Estimated $49,165
1998 Actual $39,127.73
1999 Estimated $50,640
2000 Estimated $45,000
Recommended Motion:
Conduct the public hearing and adopt the resolution ordering the LHN maintenance
work for the period January 1, 2000 through December 31, 2000 to be done and the
costs specially assessed.
Basis of Recommendation:
1. Notice of the proposed assessment has been published in the official newspaper..
2. Each affected property owner has been notified of the proposed assessment.
3. Continued maintenance service for this commercial area is recommended in order to
sustain the current standards for landscaping and maintenance which have been
• successful over the past: years.
Alternative Recommendation:
None.
Discussion/Decision Mode:
A public hearing has been scheduled for the August 9, 1999 City Council meeting.
ly submitted,
ng City Manager
SLD: ds
Attachment
9A-~
• RESOLUTION NO.
RESOLUTION ORDERING UNDERTAKING OF CURRENT SERVICE PROJECT
LYNDALE/HUB/NICOLLET (LHN) MAINTENANCE
JANUARY 1 THROUGH DECEMBER 31, 2000
WHEREAS, pursuant to ordinance, the City Council of the City of Richfield did
establish a special assessment district and did propose that certain services be
undertaken by the City in the Lyndale/HUB/Nicollet Redevelopment Area approximately
bounded by 64th Street, First Avenue, 67th Street and Emerson Avenue and that the
cost of such services be specially assessed against benefited property, and
WHEREAS, the City Council of the City of Richfield did also by such resolution
set the date of public hearing on the undertaking of such current service project and the
levying of special assessment to bear the cost thereof, and
WHEREAS, following due notice, such public hearing was held on August 9,
1999 at which time all interested parties desiring to be heard were given an opportunity
to be heard.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Richfield, Minnesota, as follows:
1. That the following examples of current services of the City shall be
undertaken by the City within the LHN Redevelopment Project Area, which area
constitutes the special assessment district with the exception of single family, two family
and multifamily residential properties, with the cost of such services to be .specially
assessed against the benefited property within the district:
a. .Snow, ice or rubbish removal;
b. Weed elimination;
c. Elimination or removal of public health or safety hazards from private
property, excluding any structure included under the provisions of
Minnesota Statutes Section 463.15 to 463.26;
d. Installation and repair of water service lines;
e. Street sprinkling or other dust treatment of streets;
f. Trimming and care of trees and the removal of unsound trees;
g. Repair of sidewalks, crosswalks and other pedestrian walkways;
h. Operation of the street lighting system;
i. Maintenance of landscaped areas and other public amenities on or
adjacent to street right-of--way;
j. Maintenance of civic plaza;
k. Snow removal and other maintenance of streets;
1. Painting and repair of wood furniture; and
m. General maintenance, including repairs and replacement.
•
qF1 3
. 2. The work to be performed may be by day labor, by City force, by contract or
by any combination thereof.
3. The designated period of the project shall be from January 1 through
December 31, 2000. Costs of the project shall be collected in the manner provided in
the Richfield Ordinance Code.
Passed by the City Council of the City of Richfield, Minnesota, this 9th day of
August, 1999.
Martin J. Kirsch, Mayor
ATTEST:
Thomas P..Ferber, City Clerk
•
~~
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 173
Agenda August 9, 1999
Issue Statement:
Public hearing to adopt the special assessment roll for 77th Street Maintenance for the
period January 1, 1998 through December 31, 1998.
Background:
The City Council has scheduled a public hearing to be held August 9, 1999 on the
assessment for the cost of current maintenance services performed in the 77th Street
project area for the period January 1 through December 31, 1998. City staff has
calculated the proper amounts to be assessed against every assessable lot, piece or
parcel of land specially benefited. The proposed assessment was properly filed with the
City Clerk, notice was duly published, and notices were mailed to the owner of each
parcel described in the assessment roll.
The cost of current maintenance services for this period totaled $54,629.54. Estimated
1999 costs for the current maintenance services are $80,000, as more of the warranties
end on landscaping.
The current maintenance services for this period included, but were not necessarily
limited to, one or more of the following, including labor, equipment and materials.
1. Landscape maintenance of common properties, including mowing fertilizing, edging,
etc.;
2. Irrigation maintenance;
3. Trash removal and general maintenance.
City ordinance provides that special assessments for current services may be certified
to the County Auditor for collection along with taxes. It is the staff recommendation that
such payments be due and payable within the first year, rather than in installments. The
City has the right to charge interest on the amount assessed in that the City provided
the initial funds for the services. It is also staff s recommendation that the interest rate
be established as eight percent (8%). Payment may be made by the assessed owner
before November 15, 1999 in order to avoid interest payments. Payments made after
that date would include the interest payment.
Recommended Motion:
Conduct the public hearing and adopt the attached resolution adopting the assessment
for 77th Street Maintenance for the period January 1 through December 31, 1998.
Basis of Recommendation:
1. Notice of the assessment has been published in the official newspaper as required
by State Statute.
2. Council ordered the work, and the work is complete.
SGi
Alternative Recommendation:
. None.
Discussion/Decision Mode:
The Council may make changes as deemed necessary in the assessment roll as a
result of the public hearing by adding the phrase "and has. amended such proposed
assessment as it deems just."
R e tfully sub fitted,
/lit
e en L. vich
Acting City Manager
SLD:ds
Attachment
•
g C-~
RESOLUTION NO.
• RESOLUTION ADOPTING ASSESSMENT ON
77TH STREET MAINTENANCE FOR THE PERIOD
JANUARY 1 -DECEMBER 31, 1998
WHEREAS, pursuant to proper notice duly given as required by law, the council
has met and passed upon all objections to the proposed assessment for current
services related to maintenance of the 77th Street Redevelopment Project, which is
approximately bounded east of I-35W and west of Cedar Avenue.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Richfield, Minnesota as follows:
Such proposed assessment roll in the total amount of $54,629.54 is hereby accepted
and shall constitute the special assessment against the lands named therein, and each
tract of land therein included is hereby found to be benefited by the proposed current
services in the amount of assessment levied against it.
Such assessment shall be payable before or during 1999 and shall bear interest at the
rate of eight percent from the date of adoption of this assessment resolution.
The owner of any property so assessed may, at any time prior to certification of the
assessment to the County Auditor, pay the whole of the assessment on such property to
the City's Finance Division and. may, at any time thereafter, pay to the City's Finance
Division the entire amount of the assessment remaining unpaid, with interest accrued to
December 31 of the year in which payment is made. Such payment must be made
before November 15 or interest will be charged through December 31 of the succeeding
year.
The City Clerk shall forthwith transmit a certified duplicate of this assessment roll to the
County Auditor to be extended on the proper tax lists of the County and such
assessment shall be collected and paid over in the same manner in other municipal
taxes.
Passed by the City Council of the City of Richfield, Minnesota, this 9th day of August
1999.
Martin J. Kirsch, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
LD MINNESOTA ~~
CITY OF RICHFIE ,
Council Letter No. 172
. Agenda August 9, 1999
Issue Statement:
Public hearing to adopt the special assessment roll for UH/N maintenance for the period
January 1, 1998 through December 31, 1998.
Background:
The City Council has scheduled a public hearing to be held August 9, 1999 on the
assessment for the cost of current maintenance services in the Lyndale/Hub/Nicollet (LHN)
area for the period January 1, 1998 through December 31, 1998. City staff has calculated
the proper amounts to be assessed against every assessable lot, .piece or parcel of land
specially benefited.
The proposed assessment was properly filed with the City Clerk, notice was duly
publicized, and notices were mailed to the owner of each parcel described in the
assessment roll
The cost of current maintenance services January 1 through December 31, 1998 was
$39,127.73. Estimated 2000 cost for the current.maintenance services is $45,000. All
commercial properties are assessed on the basis of area, with each square foot of
assessable property to be assessed equally, for-the costs incurred in the maintenance of
common areas such as street islands, the civic plaza and sidewalks.
Recommended Motion:
Conduct the public hearing and adopt the attached resolution adopting the assessment roll
for the LHN maintenance work for the period January 1, 1998 through December 31, 1.998.
Basis of Recommendation:
1. Notice of the assessment has been published in the official newspaper as required by
State Statute.
2. Each affected properly owner has been notified as required by law.
Alternative Recommendation:
None.
Discussion/Decision Mode:
The City Council may make changes as deemed necessary in the assessment roll as a
result of the public hearing by adding the phrase "and has amended such proposed
a~essment as it deems just."
rt pe ttuiiy su ittea,
Stev n L. D vich
cting City Manager
SLD:ds
Attachment
~~-i
RESOLUTION NO.
RESOLUTION ADOPTING ASSESSMENT FOR
LYNDALE/HUB/NICOLLET (LHN) MAINTENANCE FOR THE PERIOD
JANUARY 1 THROUGH DECEMBER 31, 1998
WHEREAS, pursuant to proper notice duly given as required by law, the Council
has met and passed upon all objections to the proposed assessment for current
services related to maintenance of the Lyndale/Hub/Nicollet (LHN) Redevelopment
Area, which is approximately bounded by 64th Street, First Avenue, 67th Street and
Emerson Avenue in the City of Richfield.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Richfield, Minnesota as follows:
Such proposed assessment roll, in the total amount of $39,127.73, is hereby accepted
and shall constitute the special assessment against the lands named therein, and each
tract of land therein included is hereby found to be benefited by the proposed current
services in the amount of assessment levied against it.
Such assessment shall be payable before or during 1999 and shall bear interest at the
rate of eight percent (8%) from the date of adoption of this assessment resolution.
The owner of any property so assessed may, at any time prior to certification of the
assessment to the County Auditor, pay the whole of the assessment on such property to
the City's Finance Division, and may, at any time thereafter, pay to the City's Finance
Division the entire amount of the assessment remaining unpaid, with interest accrued to
December 31 of the year in which payment is made. Such payment must be made
before November 15 or interest will be charged through December 31 of the succeeding
year.
The City Clerk shall forthwith transmit a certified duplicate of this assessment roll to the
County Auditor to be extended on the proper tax lists of the County and such
assessment shall be collected and paid over in the same manner as other municipal
taxes.
Passed by the City Council of the City of Richfield, Minnesota, this 9th day of
August, 1999.
Martin J. Kirsch, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
gA
CITY OF RICHFIELD, MINNESOTA
Council Letter No. 171
Agenda August 9, 1999
Issue Statement:
Public hearing on adoption of the assessment roll for removal of diseased trees from
private property for the period January 1, 1998 through December 31, 1998.
Background:
The City Council has scheduled a hearing to be held on Monday, August 9, 1999 for the
assessment of the cost for removal of diseased trees from private property during the
period of January 1, 1998 through December 31, 1998. City staff has calculated the
proper amounts to be assessed against every assessable lot, piece or parcel of land
specially benefited. The proposed assessment was properly filed with the City Clerk,
notice was duly published and notices were mailed to the owner of each parcel
described in the assessment roll
The total cost for diseased tree removal from private property for this period is
$15,804.36. In 1997, the total assessed was $20,456.50. In 1996, the total assessed
was $22,647.70. In 1995, the total assessed was $14,697.85. In 1994, $27,229.40 was
assessed for this work; in 1993, $29,367.56 was assessed for this work; in 1992, the
total was $37,994.70. City ordinance provides-that special assessments for current
services may be certified to the County Auditor for collection along with taxes. This
certification may provide that the assessments be completely paid in the first year or in
annual installments. It is the staff recommendation that such payments be due and
payable over athree-year period.
The adopted assessment roll for the period January 1, 1998 through December 31,
1998 would be certified with the County Auditor by the end of October, 1999. The City
has the right to charge interest on the amount assessed in that the City provided the
funds for the initial expense. It is the staff recommendation that the interest rate be
established at eight percent, the maximum allowed by State law.
City staff will be available at the hearing to answer questions about the special
assessment that may not have been raised prior to the hearing. The public hearing
provides an opportunity for all interested persons to present their objections, if any, to
such proposed assessment.
Recommended Motion:
Conduct the public hearing and approve the attached resolution adopting the
assessment for removal of diseased trees from private property for the period January
1, 1998 through December 31, 1998 noting that such payments be due and payable
over athree-year period.
•
gyp-I
Basis of Recommendation:
1. Each affected property owner has been notified of the proposed assessment as
required by law.
2. Notice of the assessment has been published in the official City newspaper as
required by State Statute.
Alternative Recommendation:
None.
Discussion/Decision Mode:
Council may make any changes deemed necessary in the assessment roll as a result of
the hearing by adding the phrase, "and has amended such proposed assessment as it
deems just."
Re ully subm' d,
ven L. Devich
Acting City Manager
SLD: ds
Attachment
Ba-a
RESOLUTION NO.
RESOLUTION ADOPTING ASSESSMENT ON
REMOVAL OF DISEASED TREES FROM PRIVATE PROPERTY
FOR THE PERIOD OF JANUARY 1, 1998 THROUGH DECEMBER 31, 1998
r
WHEREAS, pursuant to proper notice duly given as required by law, the City
Council has met and passed upon all objections to the proposed assessment for current
services related to removal of diseased trees. from the following private property in the
City of Richfield:
Pro a Address
(Across from) 7425 Pleasant
6625 Logan Avenue
7440 Fremont Avenue
7520 Washburn Avenue
6514-17th Avenue
6900 Oakland Avenue
6401 Knox Avenue
7037 Logan Avenue
7032 Third Avenue
7121 Oak Grove Boulevard
7501 Humboldt Avenue
6227 Bloomington Avenue
6539 Queen Avenue
6533 Queen Avenue
7108 Fifth Avenue
7445 Girard Avenue
6408-15th Avenue
6637 Humboldt Avenue
6235 Blaisdell Avenue
7020 Columbus Avenue
7205 Garfield Avenue
7233 Girard Avenue
6632 Bloomington Avenue
7329 Aldrich Avenue
6909 Vincent Avenue
6609 Girard Avenue
6704-14th Avenue
Pro a Identification Number
34-02824-21-0004
28-02824-31-0056
33-02824-42-0041
32-02824-42-0084
26-02824-14-0022
26-02824-33-0059
28-02824-24-0059
33-02824-21-0111
34-02824-12-0034
33-02824-14-0093
33-02824-42-0080
26-02824-11-0010
29-02824-14-0058
29-02824-14-0057
34-02824-11-0008
33-02824-42-0042
26-02824-13-0053
28-02824-42-0042
27-02824-21-0026
35-02824-22-0013
34-02824-23-0084
33-02824-13-0110
26-02824-42-0005
33-02824-14-0012
29-02824-43-0163
28-02824-42-0029
26-02824-42-0088
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Richfield, Hennepin County, Minnesota, as follows:
1. Such proposed assessment roll, in the amount of $15,804.36, is hereby
accepted and shall constitute the special assessment against the lands named herein,
s ~-3
and each tract of land therein included is hereby found to be benefited by the proposed
current services in the amount of the assessment levied against it.
2. Such assessment shall be payable in no more than three annual
installments and shall bear interest at the rate of eight percent from the date of adoption
of this assessment resolution.
3. The owner of any property so assessed may, at any time prior to
certification of the assessment to the county auditor, pay the whole of the assessment
on such property to the City's Assessing Division, and he may at any time thereafter,
pay to the City's Assessing Division the entire amount of the assessment remaining
unpaid, with interest accrued to December 31 of the year in which such payment is
made. Such payment must be made before November 15 or interest will be charged
through December 31 of the next succeeding year.
•
4. The City Clerk shall forthwith transmit a certified duplicate of this
assessment roll to the County Auditor to be extended on the property tax lists of the
County and such assessments shall be collected and paid over in the same manner as
other municipal taxes.
Passed by the City Council of the City of Richfield, Minnesota this 9th day of
August, 1999.
Martin J. Kirsch, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
•
CITY OF RICHFIELD, MINNESOTA
Council Letter No. i~o
Agenda August 9, 1999
Issue Statement:
Public hearing and consideration of resolution adopting plan for expenditure of residual
assets of Police and Fire consolidated pension plans.
Background:
During the 1999 legislative session a bill was passed that provided for the early return of
certain excess pension assets of over-funded Police and Fire Consolidated Funds. The
previous law allowed this over-funded or excess amount to be returned to the municipality
only after the death of the last retiree. The new law requires the director of PERA to pay
this excess amount to the municipality upon the completion of certain statutory
requirements. Actual payments to eligible municipalities will not be made until sometime in
2000.
The State Auditor has recently informed the City of Richfield that Richfield's Police and
Fire consolidated accounts are in an over-funded position and are eligible for the early
return of a portion of the over-funded amount. Before these "residual assets" are paid to
the municipality by PERA the City Council must first hold a public hearing,. adopt a plan for
the expenditure of these residual asset amounts and file that plan in the form of a
resolution with the State Auditor.
The 1999 legislation. requires the over-funded amount received by a municipality. to be
deposited into special funds or accounts of the municipality for each pension fund. The
money in that account must be used by the municipality to defray fire department.
expenditure items if the residual asset amount was derived from fire consolidated account
or to defray Police Department expenditure items if the residual asset amount was derived
from a Police consolidated amount. These special accounts must be invested by the
municipality and any investment returns credited to the respective special fund or account.
The new law further requires that these special accounts to be audited periodically by the
State Auditor. The cost of this audit must be born by the municipality. In order to schedule
such audits, the Office of the State Auditor requests that by April 1, 2000 and each year
thereafter, each city file a statement of revenues and expenditures for the previous
calendar year for each special account with the State Auditor's office. The State Auditor's
office will provide each municipality with a form to file this information for each pension
plan prior to December 31, 1999.
While the exact amount of the residual assets of the police and fire accounts for Richfield
is not known for certain at this time, it is estimated that the combined total of these two
funds will equal approximately $5.5 million. The attached resolution sets up a procedure
for receiving the amounts from the director of PERA, depositing these funds in the
appropriate special accounts and establishing a process for consideration of their
expenditure. This proposed plan anticipates that the full amount deposited would be
• maintained while the annual interest earnings would be considered and planned for
expenditure within each annual budget process. Each budget year, the City Manager
would recommend a series of expenditures for either capital equipment or human
resources directly related to the police and fire operations that would be paid for through.
~-- I
interest earnings generated by the special account. The City Council would then decide
whether to approve such expenditures, add to them or subtract from them each year as
the Council chooses. Further, the Council at any time could decide to expend a greater
portion of both accounts or all of the monies in the account if a specific expenditure or
series of expenditures were deemed by the City Council to be warranted.
Recommended Motion:
Conduct a public hearing and at the conclusion, formulate the plan for the expenditure of
the residual excess Police and Fire Consolidated Funds.
Basis of Recommendation:
1. The City's Police and Fire consolidated pension funds are both in an over-funded
position.
2. The City of Richfield has worked hard along with the City of Bloomington and the
League of Minnesota Cities for the passage of this law that would return Richfield's
assets well before the previous law would have allowed.
3. The excess residual assets provide an excellent opportunity for the City to fund
expenditures related to capital equipment, capital improvements or human resources
pertaining to the City's police and fire operations.
4. The public hearing resolution must be completed and the plan submitted to the State
Auditor in the form of a resolution before the City is eligible to receive its residual
excess assets sometime in 2000.
Alternative Recommendation:
1. The City could continue the public hearing to another date and further consider this
matter.
2. The City could adopt a different plan outline than the one suggested within the
attached resolution.
Discussion/Decision Mode:.
It is suggested that the City Council act on this item at the August 9 City Council meeting
so that the City may submit its resolution as soon as possible. If the State Auditor's office
finds a problem with the form or substance of the resolution, the City of Richfield would
have ample time to modify the plan or make any needed changes well in advance of its
eligibility to receive the money sometime early in the year 2000.
R pe tfully submitted,
n . Devic
Acting City Manager
• SLD:ds
~-a
RESOLUTION NO.
RESOLUTION AUTHORIZING PLAN FOR RICHFIELD
ASSET AMOUNT FROM POLICE AND FIRE CONSOLIDATION FUND
WHEREAS, the 1999 Omnibus Pension Bill adopted during the last legislative
session provided for the refund of certain residual assets for certain over-funded police
and fire consolidated accounts; and
WHEREAS, the City of Richfield has both police and fire pension funds
consolidated into the Public Employees Retirement Association (PERA); and
WHEREAS, both the Richfield Police and Fire Pension Funds have been
determined to be over-funded; and
WHEREAS, the Office of the State Auditor has informed the City that residual
excess assets both plans may be refunded to the City of Richfield for purposes
specified by the law, pursuant to the City holding a public hearing and filing an
expenditure plan with the State Auditor's Office.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Richfield that the following actions be adopted pursuant to the provisions of the
Omnibus Pension Bill and receipt of the City's residual assets:
1. A public hearing be held on August 9, 1999 to take public comment and
formulate a plan for expenditure of the residual asset amount.
2. Notice of said public hearing be published in the official newspaper and
posted at City Hall.
3. A copy of the plan formulated and adopted for the expenditure of residual
Police and Fire Pension Fund assets at said public hearing is attached to and
made part of this resolution as Exhibit A.
Adopted by the City Council of the City of Richfield, Minnesota this 9th day of
August 1999.
Martin J. Kirsch, Mayor
ATTEST:
Thomas P. Ferber, City Clerk
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Exhibit A
CITY OF RICHFIELD
PLAN FOR EXPENDITURE OF RESIDUAL ASSETS
RICHFIELD POLICE AND FIRE CONSOLIDATED PENSION PLANS
I. General Statement
The City of Richfield recognizes that the residual amounts defined and
authorized by the Omnibus Pension Bill of 1999 represents aone-time
opportunity to benefit from prudent fiscal management and appropriate
contribution levels to the Police and Fire Pension Plans. It is the City's intention
to fully utilize this opportunity to enhance Richfield's police and fire services
through expenditures for capital equipment/improvementsavd human resources.
II. Receipt of Assets -Special Accounts
1. Upon receipt of the residual assets of the Police and Fire Consolidated
Pension Accounts, the following actions shall be taken:
a) The funds shall be received by the Finance Manager and immediately
deposited in a specially designated accounts (Special. Account)
established solely for such residual assets.
b) The police and fire portions of said assets shall be recorded and deposited
in a special account so that the respective residual assets of the Police
and Fire Pension Plans are recorded and maintained separately.
c) Future interest earnings of each such. residual asset's Special Account
shall be annually apportioned between the Police and Fire Fund assets.
and available for eligible expenditure.
III. Residual Asset Account Expenditures
1. Future expenditures of the funds contained in the Special Accounts will be in
conformance with Minnesota statute provisions governing such accounts.
2. Each year, as part of the annual budget process, the City Manager shall
prepare and submit a listing of eligible police and fire related Special
Accounts expenditures for consideration to be included within the annual City
Budget and/or Capital Improvement Program and Budget.
3. The City Council shall annually consider and review each recommended
Police and Fire Special Account expenditure. Upon such consideration, the
City Council may approve, add to or subtract from, such proposed
expenditures.
4. It is the City's general policy to retain the initial Special Account fund balance
and to use the annual interest earnings for eligible expenditures. However,
the City Council may change this policy as deemed necessary.
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CITY OF RICHFIELD, MINNESOTA
Council Letter No.169
Agenda August 9, 1999
Issue Statement:
Request by the Richfield Optimist Club for an itinerant food license for their annual
Quicksteps Softball contest to be held at Lyndale Field, 70th Street and Lyndale
Avenue, on August 21, 1999.
Background:
On July 21, 1999, the Richfield Optimist Club submitted a request for an itinerant food
license for August 21, 1999. They are requesting that the fee be waived.
The Optimists have received permission to use the Lyndale Field for this event.
They will be serving, brats, chips and canned soda during the event, and the food
concession will be operated. by members of the Richfield Optimist Club. There will be
no outside vendors.
The Richfield Optimist Club. has contacted food sanitarians from the City of Bloomington
to ensure that proper food handling practices are followed. They will work with
Bloomington sanitarians and follow their recommendations for safe and wholesome
food handling.
Recommended Motion:
Staff recommends the approval of an itinerant food license with fee waived for the
Richfield Optimist Club for August 21, 1999.
Basis of Recommendation:
1. The applicant has complied with all of the provisions of the City application and
meets the requirements for fee waived.
Alternative Recommendation:
1. The Council could decide not to grant the license. This would result in the
applicant not being able to conduct activities, especially those concerning food
preparation, on August 21, 1999.
Discussion/Decision Mode:
Request for the issuance and fee waiver of an itinerant food license for the Richfield
Optimist Club for their Quicksteps Softball contest to be held at Lyndale field, 70th
Street and Lyndale Avenue, on August 21, 1999, is presented for Council consideration
at this time.
es a tfully submitted,
• , en L. De h
Acting City Manager
SLD:cak
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CITY OF RICHFIELD, MINNESOTA
Council Letter No.168
Agenda August 9, 1999
Issue Statement:
Request by Church of the Assumption for an on-sale 3.2 percent malt liquor license,
itinerant place of amusement license and an itinerant food license for their annual Fun
Fest to be held August 15,1999.
Background:
On July 21, 1999, Church of the Assumption submitted a request for a temporary
license to serve 3.2 percent malt liquor, an itinerant place of amusement and an
itinerant food license for August 15, 1999. They are requesting that any fee be waived.
Recommended Motion:
Approve the license, fee waived, for August 15, 1999 for Church of the Assumption's
annual Fun Fest with the stipulation that their proof of liquor liability insurance is
submitted prior to the day of the event.
Basis of Recommendation:
1. The applicant has complied with the City codes pertaining to these licenses.
2. The applicant will supply liquor liability insurance coverage as soon as possible.
3. The City has previously issued these licenses in conjunction with the Assumption
Fun Fest.
Alternative Recommendation:
1. The Council could decide to deny the request. The Public Safety Department has
not found any basis for a denial. In addition, the Council has previously granted
these licenses in conjunction with the Assumption Fun Fest.
Discussion/Decision Mode:
Approval of the request by Church of the Assumption for an on-sale 3.2 percent malt
liquor license, itinerant place of amusement license and an itinerant food license with a
fee waiver for their annual Fun Fest on August 15, 1999 is presented for Council
consideration at this time.
R spec ully submitted,
S n L. Devich
Acting City Manager
• SLD:cak
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CITY OF RICHFIELD, MINNESOTA
Council Letter No. 167
Agenda August 9, 1999
Issue Statement:
Consideration of a new 800 MHz radio system for the Richfield Public Safety
Department.
Background:
Most of Richfield's police and fire radio system is approaching 20 years of age. The
age of the system along with pressure from the Federal .Communications Commission
to move to newer "narrow band".technology requires that the City begin to explore
options for replacement. Over that past several years, the State of Minnesota, the
Metropolitan Council and Hennepin County have been planning a regional radio system
using frequencies in the 800 Megahertz (MHz) band. MnDOT, the Metropolitan Radio
Board, and Hennepin County have entered into a contract with Motorola to build that
system. In order to complete the preliminary design work for the system, independent
dispatch centers within Hennepin County that want to participate in the regional 800
MHz system must 1) provide Hennepin County and Motorola with a letter of intent to join
the system, and 2) enter into negotiations with the county by the end of August 1999
(this was extended from a previous deadline of June 1).
Joining the regional 800 MHz radio system will provide Richfield with a cost effective
means to upgrade communications to state-of--the-art technology. Building the City's
own digital radio system would cost from $400,000 to $500,000 up front. Joining the
regional system will cost an estimated $221,000 up front with a recurring $20,000
charge to amortize microwave equipment that links Richfield's dispatch center to the
backbone system. Under this plan, Richfield wilt continue to maintain an independent
dispatch operation into the foreseeable future.
Recommended Motion:
Authorize staff to 1) send Hennepin County and Motorola a letter of intent to participate
in the regional 800 MHz radio system, and 2) begin negotiations with the county,
Motorola, and the Regional Radio Board on a cooperative agreement that will establish
the financial and operational requirements of participation.
Basis of Recommendation:
1. Richfield's police and fire radio system is due for replacement (and no longer
adequate).
2. Richfield is favorably positioned geographically to benefit from participation in a
regional system.
3. Joining the regional system offers the benefit of astate-of--the-art communications
.system at a lower cost than would be possible if the City built its own digital stand-
alone system.
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Alternative Recommendation:
1. Direct staff to develop other options for replacement of the public safety radio system.
Discussion/Decision Mode:
Negotiations with the county and Motorola must commence by the end of August or
Richfield will lose the opportunity to be a part of the regional-system. Once an
agreement is finalized, it will be brought before the Council for final approval. This must
take place before November 30.
Ily
L. `D~h" 1'
City Manager
SLD:ds
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